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2005-11-09 Parks and Rec Comm Agenda Packet2'r C� CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION Wednesday. November 9.2005 6:30 u.m. —Council Chambers I. Call to Order 2. Roll Call 3. October 11, 2005 Parks and Recreation Commission Minutes 4. Chair Spicer's Report on Committee Meeting to Plan 2006 Park Celebration/ 50`h Anniversary Recognition, 5. Clarification of City's Relationship with MHAA 6. October 2005 Recreation Programmer's Report 7. DNR Permit for Roadway Improvements on Wagon Wheel Trai] 8. Joint Council/Parks Commission Workshop 6:00 pm December 6, 2005 9. Updates. • NURT Trail • Requests from Residents for Construction of Two Trail Segments • Pilot Knob Site • OPUS/EcoLab • December 2005 Commission Meeting Cancelled • Commissioner Reappointments • Police Report 10. Other Comments 11. Adjourn Auxiliary aids for persons with disabilities are available upon request atleast 120 hours. in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES OCTOBER 11, 2005 The October 2005 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, October 11, 2005 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Stan Linnell, Dave Libra, Missie Hickey, Raymond Morris, and Paul Portz, Commissioner Larry Craighead was excused from the meeting. City Staff present were Operations and Projects Coordinator Guy Kullander, Recreation Programmer Teresa Gangelhoff, and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. MINUTES Commissioner Libra moved approval of the August 9, 2005 Parks and Recreation Commission Minutes, Commissioner Portz seconded the motion. AYES: NAYS: CHAIR SPICER'S REPORT ON COMMITTEE MEETING TO PLAN 2006 PARK CELEBRATION/50TH ANNIVERSARY RECOGNITION Chair Spicer said that he and Councilmember Duggan co-chaired the Committee meeting at 6:00 this evening to talk about next year's SOth Anniversary Celebration. Chair Spicer said that discussions focused on items such as comemorative shirts, colors, stickers, and logos. Chair Spicer said that the Committee also discussed scheduling of the 5K walk/run, the car show and parade with guest dignitaries, and bingo at the senior center. Chair Spicer reminded anyone watching on television that the 501h Anniversary Celebration will be on June 3, 2006. RECREATION PROGRAMMER'S REPORT As. Gangelhoff provided an overview of recent recreation activities, including the Park Celebration, Youth Trips, and the Fishing Derby. Ms. Gangelhoff said that Town Square PILOT KNOB SITE Mr. Kullander handed out the second draft of the Pilot Knob Restoration Plan, Mr. Kullander said that the Council would hold a public hearing on the possibility of acquiring the property on October 18, 2005 and that the public, including the Parks Commissioners, was encouraged to attend. Mr. Kullander said that if individual Parks Commissioners had any comments on this issue they should come to the public hearing, but they could also state them this evening for the minutes. Commissioner Linnell said that in general, he is supportive of the acquisition. Commissioner Linnell said that the Restoration Plan seems well though -out from an ecological point of view, but that the sketch for the public overlook is pretty rudimentary. Commissioner Linnell said that he was hoping for a larger overlook, such as the overlook at Frontenac State Park overlooking the river. Commissioner Linnell added that the trail to the overlook would have to be handicapped accessible. Chair Spicer said that the main question the Council faced right now was whether or not to acquire the land, and that he assumed that the Council would refer to the Parks Commission on issues such as trail design. Commissioner Libra said that he thought that the vegetation plan to restore native plants to the site was very good. Commissioner Libra agreed with Commission Linnell that the overlook could be larger. Commissioner Libra said that the primary emphasis of the Restoration Plan seems to be vegetation. Mr. Kullander encouraged the Commissioners to attend next Tuesday's public hearing. REQUETS FROM RESIDENTS FOR CONSTRUCTION OF TWO TRAIL SEGMENTS Mr. Kullander presented two requests from residents for construction of addirional trail segments. Mr. Kullander said that one request was in the Laurel/Sylvandale/Sunset Lane area and the other was in Bunker Hills connecting Ridge Place to Valley Park Trail. Commissioner Moms said that the proposed connection to Sylvandale would be a nice link, but that the new trail through the Somerset Elementary School playground could provide the same linkage between the neighborhoods. Chair Spicer asked Mr. Kullander to determine who owns the property in the vicinity of the proposed Bunker Hills linkage along Dodd Road and report back at the next Parks Commission meeting. Commissioner Hickey asked how many requests Staff has received for each proposed trail segment. Parks Commission may wish to consider a different location and design to make it less susceptible to vandalism. OTHER COMMENTS (None.) Commissioner Libra moved to adjourn. Commissioner Portz seconded the motion. AYES: 5 NAYS: 0 The meeting adjourned at 7:26 p.m. City of Mendota Heights MEMORANDUM November 15`3 2005 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator 104.1 Subject: Inquiry requesting clarification of City's relationship with MHAA Background: The City Administrator received the attached e-mail from Mr. Mark Miller inquiring into the relationship the City has with the Mendota Heights Athletic Association, Jim Danielson contacted Mr. Miller who indicated that members of the group he mentioned in his e-mail plan to attend the November Commission meeting. Discussion: Attached is a copy of the City "Priorities for Field / Rink Reservations" adopted by the City Council in 2004. Staff has not contacted MHAA. Recommendations: Provide guidance to staff on how the Commission wishes to address this issue. CITY OF MENDOTA HEIGHTS "EXHIBIT C" PRIORITIES FOR FIELD / RINK RESERVATIONS 1. First priority for use of athletic fields and park facilities is given to programs sponsored by the Mendota Heights Parks and Recreation Department, 2. Second Priority for using athletic fields will be given to athletic associations serving the youth of Mendota Heights residents, including, but not limited to, Mendota Heights Athletic Association, Sibley Area Girls Fast -pitch, and Sibley Sting Soccer. Organized youth programs are those programs with the following characteristics: a. The program is offered on a community wide basis for open participation by the general youth public b. The program is offered on an on -going, annual basis c. The program is targeted to similar age brackets on an annual basis d. The intent of the program is to serve a broad range of youths in the community and not be exclusive in nature e. Community is defined as pertaining to Mendota Heights residents f. Fields will be allocated to these groups in proportion to the amount of Mendota Heights residents they serve on a program by program (team by team) basis. The larger the number of Mendota Heights residents in the organized youth program, the higher the priority for field reservations. The Parks and Recreation Department reserves the right to request team rosters with submittal of field request permits. Rosters must be complete with participant's names, phone numbers and addresses. Game schedules must also be submitted with permit request to verify the type and amount of use a particular field receives. 3. Third Priority for use of athletic fields is given to requests by youth programs serving the Mendota Heights area that are not considered, or not yet considered, organized youth programs (Priority 2). When a request is received, our first response will be to encourage the group to work together with the established youth athletic associations that offer similar programs to avoid duplication of services. Group must meet the following basic criteria to be considered for field usage. a. The group serves Mendota Heights area residents (25% of the participants live in Mendota Heights and 51 % live within School District 197) b. The group is registered non-profit with the State of Minnesota c. The group primarily consists of students that attend public or private schools located in Mendota Heights. 0 CITY OF MENDOTA HEIGHTS Date: OCTOBER 31, 2005 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: OCTOBER 2005 PARKS AND RECREATION REPORT Park Celebration "50 Years" June 3 2006 I met with the committee working on the 50th Anniversary event prior to the last park commission meeting in October. We are working on details of the event, I will be putting together most of the youth events at Mendakota Park and planning the entertainment for the day. Youth Trips Over MEA Break I took a group of kid's horseback riding and on a hayride (a very popular trip!) Friday a group went to Camp Snoopy. Plans for the holiday break include a water park and bowling/roller skating. I am presently working on that flyer and it will go out to the schools early December. All the information for trips will also be in the next Heights Highlights. Fishing Derby Our derby is set for Wednesday, July 12, 2006 Cable TV Show "Community Park Connections" I will be taping the winter segment in December and will promote the Cities 50th Anniversary Celebration along with our winter programs and rink schedules. Gymnastics, Self Defense Class and Crochet Class These classes are being offered with WSP Park and Rec. We have a lot of interest in the gymnastics classes and they are filling quickly. Skating Lessons Our skating instructor -Rebecca Rehn will be offering lessons on Saturdays starting in January at Friendly Hills Rink. Information on lessons will be sent to schools early December with the youth trip flyer and will also be promoted in the next Heights Highlights. Ice Rink I interviewed several applicants the last week of October for rink attendant positions and plan to finish with hiring in early November. City of Mendota Heights MEMORANDUM November 3, 2005 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: DNR Permit for Roadway Improvements of Wagon Wheel Trail Background: In November 2003 the Minnesota Department of Natural Resources issued a permit to the City for proposed improvements of Wagon Wheel Trail that affected Roger's Lake. The City proposed work to be completed in three Phases. Phase 1 involved replacement of the lake cross -culvert which was completed in the summer of 2004. The second phase dealt with placement of fill along the north side of Wagon Wheel Trail and the third deals with construction of the roadway to MSA standards. Discussion: The DNR permit granted to the City was for a two year period. As work has not as yet begun on the roadway improvements, staff has requested an extension of this permit with a new completion date of 2010. By securing an extension of the existing permit the City not have spend considerable time and expense on another permit when road improvements are order in by the City Council. Action Required: None. This memo is for information only. Phase III The Phase III portion of the project will include construction of a roadway section to State Aid standards. We anticipate that this work will occur within the next five years. All impacts to the wetlands and Protected Waters will occur in the first two phases of the project. We have enclosed the following documents for your review and consideration: 1. A completed Public Road Mai�atenarice Short Form Notice, 2. An exhibit which shows the proposed project location, 3. A layout which depicts the proposed project and project impacts, 4. An exhibit which shows a section view of the proposed culvert, 5. A plan set which.shows.the proposed culvert replacement, 6. Cross section sheets which depict the Phase II widening project, and 7. The required application fee. It is anticipated that the culvert project will begin in November 2003, with an anticipated construction completion in the summer of 2004. Please let me know if you have any questions or need more information. My direct dial number is (651) 604-4760 and my email is kkielb@bonestroo.com. Sincerely, Bonestroo, Roseenne,,/,AA�n�derlikandd Assoc. Kevin P. Kielb, P.E. Project Manager Attachments Cc: lames Danielson, City of Mendota Heights Guy Kullander, City of Mendota Heights Tom Mings, BWSR Board Conservationist Dakota County SWCD WCA Bruce Sandstrom, BWSR Wetland Banking Administrator City of Mendota Heights MEMORANDUM November 2, 2005 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: December 6`h Joint City Council and Park Commission Work Shop Background: The City Council has selected Tuesday, December 6th, 2005 for a joint workshop with the Park and Recreation Commission. Meeting will begin at 6:00 pm in the Large Conference room at City Hall and end at 7:15 pm, prior to the start of the regularly scheduled City Council meeting. The Commission was asked to select and rank park and trail issues from a list distributed by staff at last months meeting. Three commission members submitted their list of topics they would like considered for inclusion on the Workshop Agenda, Discussion: List of issues ranked: 1. Trail on Lexington from Wagon Wheel Trail to Hwy 110: 2 votes both ranked High 2. Trail on Wagon Wheel from Lexington to Dodd Rd 2 votes both ranked High 4. NURT Trail along Hwy 110: Dodd to Delaware 2 votes both ranked High 6. Trail on Hwy 13 west from Opus to Lilydale Rd. 1 vote ranked High 7. Conc. Curb at Wachtler/Wentworth corner 1 vote ranked High 8. Trail maintenance (cracks, overlays, etc) 2 votes High, 1 vote Med 9. Rehabilitation of 2 playgrounds per year 2 votes High, 1 vote Med 13, Acquire Pilot Knob site (8.25 ac) 1 vote High, 1 vote Med . Restore native plants & modest trails & overlook 1 vote Med 22. Remove invasive plants other than buckthorn 1 vote Med 23. Remove buckthorn from City parks 1 vote Med 'C" Additional funding source for Special Park Fund 2 votes High Recommendation: Submit, to the City Administrator, a list of issues or topics the Commission wishes to discuss with the City Council at the upcoming workshop. MENDOTA HEIGHTS POLICE DEPARTMENT INCIDENT SUMMARIES - PARKS CN: uOuva514 OFFENSE/INCIDENT: DATE: 10/16/2005 3:38:0( OFFICER: Petersen, E LOCATION: Valley Park Threats/Assist Public 2235 11-02-2005 SYNOPSIS: Victim was riding his bike near the above location when the suspect's dog charged at him. Victim asked the suspect to leash his dog since it was attempting to bite him. Dog owner became very irate with victim and began running after him in the park threatening to do harm to him. Suspect chased him for a short distance then left in a full size maroon car with a large bike rack on the trunk of the vehicle. SEE DICTATED NARRATIVE. Refer to Investigations. CN: 05003610 OFFENSE/INCIDENT: Check the welfare DATE: 10/24/2005 5:24:0( OFFICER: Rosse, T 2237 LOCATION: Mendakota Park SYNOPSIS: Responded to above location concerning an occupied truck that has been sitting parked in the park for a long period of time. On scene, I awoke the driver who was extremely disoriented. Medics were contacted due to male being diabetic. Medics advised the •sale his blood sugar was ok but would like to transport him for further evaluation. The male refused any further medical attention. The male was driven to his nearby address and left with two adult neighbors after I made contact with his wife who was lhr and 15minutes away. The neighbors agreed to monitor the male until the wife returned home. They were advised to call us if needed, 10-8 DICTATED.