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2004-11-09 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, NIINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, November 9, 2004 6:30 p.m. —Council Chambers 1. Call to Order 2. Roll Call 3. October 12, 2004 Parks and Recreation Commission Minutes 4. Recreation Programmer's Update 5. City Ice Skating Facilities 6. Communications from Residents Regarding Future Playground Improvements 7. Public Open House to Discuss Playground Improvements 8. Review Final Plans for Three 2005 Pazk Projects (Wentworth, Marie, Rogers Lake) 9. Verbai Updates • Buckthorn Management • Lexington Bike Trail • Police Report 10. Other Comments 11. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES OCTOBER 12, 2004 [Note: The Parks and Recreation Commission held a workshop on location at Mendakota Park to discuss playground equipment from 6:00 pm to 6:25 pm before convening the regular meeting at City Hall at 6:30 pm. Commissioners Dave Libra, Stan Linnell, Larry Craighead, and Paul Portz were present for the workshop.] The ft�r 2004 meeting of the Mendota Heights Parks and Recreation Commission was held on Thursday, October 12, 2004 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Dave Libra, Missie Hickey, Stan Linnell, Larry Craighead, and Paul Portz. Commissioner Raymond Morris arrived five minutes late. City Staff present were Parks Project Manager Guy Kullander and Administrative Assistant Patrick C. Hollister. Recreation Programmer Teresa Gangelhoff was on vacation. Mr. Hollister took the minutes. MINUTES Commissioner Libra moved approval of the September 9, 2004 Parks and Recreation Commission Minutes, Commissioner Linnell seconded the motion. AYES: NAYS: [Commissioner Morris arrived at this point] PAR 3 GOLF COURSE [Mendota Heights Resident Robin Ehrlich, 1656 Gryc Court, and Councilmember Ultan Duggan were present for this discussion.] Mr. Ehrlich told the Commission that the northern part of Mendota Heights does not have a lot of open space. Mr. Ehrlich said that seniors and kids can play golf at Par 3. Mr. Ehrlich said that it would be a shame to let the Par 3 Golf Course be developed into a residential use, because it would turn Mendota Heights into a bedroom community. Mr. Commissioner Linnell said that the intent of the Dakota County referendum was for the acquisition of natural open space, and that he did not believe that Par 3 would qualify for green space preservation. Commissioner Linnell said that Acacia stood a better chance of qualifying for a funding grant. Chair Spicer said that the City did pass a successful referendum in the late 1980s, but that it took two attempts. Chair Spicer said that it would be possible for the City to issue bonds to purchase Par 3. Chair Spicer said that at this point Mr. Ehrlich was merely asking the Parks Commission to reaffirm their previous position, which they have done. Commissioner Libra said that he agreed with Commissioner Linnell that Dakota County would not be a likely source of funding for the acquisition of Par 3. Commissioner Libra said that he was impressed with the amount of attention to detail that the Council put into reviewing and approving the landscape plan for Town Center. Commissioner Libra said that Par 3 is being put to great use and that he is in favor of acquiring it. Commissioner Linnell said that the City lost the opportunity to exact park land from the Hidden Creek Estates development, and that Par 3 would be a good substitute. Councilmember Duggan said that he talked to City Administrator Jim Danielson about the City's total amount of park land. Councilmember Duggan said that the City has a goal of 25 acres of park land for every 1000 residents. Councilmember Duggan said that it appears that the City has a lot of park land unless Fort Snelling State Park is removed from the calculation. Chair Spicer said that the Comprehensive Plan has all of those numbers. Mr. Ehrlich said that the school board passed a sizable referendum in September, which leads him to believe that a properly organized referendum including benefits for the entire community could pass. SKATING RINK OPERATIONS Mr. Kullander explained that this month's discussion on the consolidation of skating rinks had been rescheduled to next month's meeting because Councilmember Schneeman was unable to attend this evening. Mr. Hollister said that residents would soon be receiving the October edition of the Heights Hilites that announces that weather permitting the skating rinks would open on December 17. Mr. Hollister said that at this point Staff is planning on keeping all three rinks open, and that even if the City ultimately decided to close down one or more rinks, this would most likely take effect next winter, not this winter. Chair Spicer said that the Parks and Recreation Commission should wait until after the City election to see if there have been any changes on the Council and resume dialog about the Special Parks Fund at that time. Chair Lorberbaum apologized for arriving late for the discussion on Par 3. Chair Lorberbaum explained that she was filming a commercial on Town Square Television. Chair Lorberbaum asked what the result of the Par 3 discussion was. Chair Spicer reported that the Parks and Recreation Commission had reaffirmed their position that the Council should use their best efforts to [preserve the Par 3 golf course. Chair Lorberbaum said that the Parks and Recreation Commission's position was also her position. UPDATE ON ENGINEERING PROJECTS Mr. Kullander updated the Commission on the trail projects on Lexington Avenue and Emerson Avenue. Mr. Kullander said that the bids for the Lexington Avenue trail would open tomorrow at 10:00 am. Mr. Kullander also said that he received another check for a park bench and that the City would probably be installing two park benches this fall. Mr. Kullander said that he would show the Commission two location plans for the park benches. VERBAL UPDATES Staff provided the following updates: • Flag Football at Mendakota Park • Recreation Programmer's Update • Police Report OTHER COMMENTS None. ADJOURN Commissioner Hickey moved to adjourn. Commissioner Libra seconded the motion. AYES: 5 NAYS: 0 The meeting adjourned at 7:30 p.m. Please see the attached e-mail correspondence from residents relating to the Par 3 discussion. CITY OF MENDOTA HEIGHTS MEMORANDUM Date: OCTOBER 21, 2004 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: OCTOBER 2004 PARKS AND RECREATION REPORT Youth Trips The MEA Youth trip to the MN Zoo was cancelled because we were short 4 kids necessary to cover bus and get group rate. The Friday Trip to Grand Rio's (MN largest indoor water park was held on October 22.) A student assistant went with me to help with the 15 kids from MH. Our 2 holiday trips are set for Bowling/Movie and a trip to Maplegrove indoor water park during the Christmas break. Ski Trips Two trips are planned, one in December and one in January. Floats and Flicks South Saint Paul Central Square will offer swimming and a movie on the days we are not taking youth trips during the Holiday Break. Cost will be $3.00 and parents will need to provide their own transportation to this activity. Registrations will not be taken here they will pay at the door. I decided to offer it in our program to provide an activity for families looking for something to do on the school out days. South Saint Paul Park and Rec will be in charge of the supervision. Ice Rinks An ad went into the Heights Highlites and memos went out to the local High Schools for the hiring of rink attendants. I should know by the end of October how many past attendants are returning then I will start hiring what I need in November to cover the 3 rinks. We are planning to open rinks at Friendly Hills, Wentworth and Marie Parks on December 17 weather permitting. Warming House hours are set the same as last year with the addition of New Years Day being open as requested last year by the Mayor. 4-8:30 Weekdays, 9:00 am to 8:30 pm Saturday, noon to 6 pm on Sundays and New Years Day and for any schools out days for Dist. 197 we will be open noon to 8:30 pm. Christmas and New Years Eve will be open noon — 4:00 pm and we will be closed on Christmas Day. CITY OF MENDOTA HEIGHTS ul�i�iC�77_1�1�11gtUl Skating Lessons Rebecca Rahn will teach our lessons again. We will run them Saturdays at Friendly Hills Rink for 5 weeks starting Jan 8. At this time we have 5 sessions and will add more if needed. Registrations are already coming in and classes are filling as this was very popular last year all classes filled up except adult lessons and we added additional classes.) We expect that students will return and move up to the next class level. The cost this year will be $30.00 for the 5 sessions. Park Celebration I am currently making plans and reservations for the 2005 Mendota Heights Celebrates Parks, which will be held on Saturday June 4. If anyone would like to sponsor an event or donate his or her time or talents please contact Teresa. Fishing Derby We have been approved again as a site to hold the 2005 Kids Fishing Derby. Here is the information they sent me: Congratulations Teresa Gangelhoff! The application you submitted on behalf of Mendota Heights Parks and Recreation for the 2005 Wal-Mart Kids All -American Fishing Derby program has been approved. Our records indicate the following information regarding your event: Date: 07/23/2005 Time: 6:00 am-8:00 pm Place: Rogers Lake Park - Mendota Heights, MN City of Mendota Heights MEMORANDUM November 2, 2004 Memo to: Parks &Recreation Commission f� From: Guy Kullander, Operations & Projects Coordinator Subject: City Ice Skating Facilities Background: Council member Mary Jean Schneeman wishes to talk to Commission members about current operations of the City's ice skating facilities and about future operations. Specifically she believes the rinks are not used frequently and that perhaps City funds, now spent for rink preparation, maintenance, and operating expenses could be better spent on other recreation programs. The Council member also suggested that the Commission should consider efficiencies that could be realized if all City skating facilities were to be consolidated in one location and also mentioned that one or more residents have suggested to her that a skating facility should be located in Mendakota Park. Discussion: Attached are a number of memos and minutes pertaining to the City ice skating facilities that have been given to the Commission over the past several years. Recommendation: Review the attached information and discuss this issue with Council member Schneeman. Attachments: 1. Costs to operate ice rinks in 2003 -memo dated October 6, 2004 2. Questions for Consideration - memos dated August 23 & 24, 2004 3. Council minutes from September 17, 2002 4. Commission recommendation to Council to maintain three skate facilities - Sept. 12, 2002 5. Commission meeting minutes from September 10, 2002 6. Staff memo regarding skate rink operations - August 22, 2002 7. Rink usage numbers for three skating seasons - Mar 15, 2004, Apr 1, 2003; & Nov 27, 2002 8. City map showing existing parks with skating facilities 9. Map of Mendakota Park City of Mendota Heights MEMORANDUM October 6, 2004 Memo to: Parks &Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Jk Subject: Skating Rink Operations Discussion of this item will be in November Discussion: Council member Schneeman will be unable to attend the October meeting and asked that thisitembe addressed at the November meeting. For Your Information: At the September meeting Chair Spicer requested staff to provide the annual costs for maintenance and salaries related to the City's skating rinks. 2003 Total Expenses for Three Parks 1. Electric & Natural Gas for 12 months $ 918.16 2. Telephone (Three cell phones) $ 11215,18 3, Rink Attendants (8 to 12 weeks) $142676,52 4. Public Works employee's overtime (3 months) $ 1,600.00 (est) 5. Routine maintenance & repairs $ 2,000,00 (est) Total = $20y4O9m86 Per Park Average = $6, 735.25 Note: a. Recreation Programmers time%xpenses are not included in above b. Other costs not included above: City Hall staff time, copy/duplicating, newspaper ads/notices, and water usage. City of Mendota Heights u ifrld�i[�77_1`.I711d1, August 24, 2004 Memo to: Parks &Recreation Commission From: Guy Kullander, Operations &Projects Manager Subject: City Skating Rinks Background: Council member Mary Jean Schneeman recently (August 17th City Council meeting & August 23`d Council budget workshop) expressed concerns about the cost of operating skating facilities at three separate park locations and suggested that the Park and Recreation Commission review current operations, consider consolidating all skating facilities in one location and/or constructing a skating facility in Mendakota Park. Council member Schneeman plans to attend the October 12t' Commission meeting Discussion: This issue last addressed by the Commission in August 2002 (see attached materials) resulted in a Commission.vote of 6-0 to continue operation of skate facilities at three parks (Wentworth, Marie, and Friendly Hills), Recommendation: This material is provided to the Commission now so that you have additional time, before the October meeting, to visit existing skating facilities and gather input from friends or neighbors about their usage of the City's ice rinks. Attached is a list of Questions for Consideration I would like the Commission to consider prior to the October meeting. If you desire additional information or want me to do more research or analysis, please contact me and I will include the questions and answers in the memo I will prepare for the October agenda packet. City of Mendota Heights MEMORANDUM August 23, 2004 Memo to: Parks &Recreation Commission From: Guy KUllander, Operations &Projects Coordinator Subject: Questions for Consideration -City Skating Facilities The following questions and information is intended to provide the Commission with various ideas and viewpoints that have been expressed related to the City's skating facilities. 2. Should the City consolidate all skating rinks into one facility ? Yes No (Note: 2 hockey rinks plus large free skating rink will take four to five acres of land not including parking area. Rink lighting would cost $45 K. Other costs to consider. warming house, paved access paths to rinks, bleachers/benches, hockey boards (permanent or temporary), parking area, rink surface (turf or bituminous), and landscaping. - If yes, what existing park/site would you consider for this facility? - Assumes existing rinks would be phased-out/closed. MHAA no longer conducts a hockey program but provides financial support to the W. St. Paul hockey program. Our hockey rinks are predominately used for casual hockey skills development, pick up games or broomball. Does the commission wish to considerclosing one or more of the three hockey rinks maintained by the City? Yes No . - Would the free skating rink also be closed ? Yes No - If yes, which park(s) A. Friendly Hills B. Wentworth C. Marie - If skating at a particular park was to end does the Commission wish to hold a neighborhood information meeting prior to closing ? Yes No - Other options to inform residents would be a mailed notice, article in City's newsletter, or notices in local news publications (Sun & Review) Yes No 3. Would the Commission support removal of a hockey rink and leave an enlarged free skating rink in one or more of the parks ? Yes No - If yes, which hockey rink would be closed first ? - Wentworth Yes No - Friendly Hills Yes No - Marie Yes No 4. Mendakota Park has been identified as a desirable site to located a skating facility. This nineteen acre park is substantially "built -out" with no obvious open areas to located one or more skating rinks in. Placing a permanent skating facility in this park presents the following considerations: 1. Only existing flat area is the existing basketball court area 2. Re -grading sloped areas are not practical due to overhead power lines, buried utility lines, and buried petroleum pipelines. 3. Rink area would be in close proximity to existing homes 4. Rink lighting may not be welcomed by residents adjacent to rink area 5. Access from parking lot is difficult 6. Location of warming house, if any, must be considered 7. Watermain and hydrant must be installed near the rink areas 8. Buried electric service must be run to rink lights & warming house A temporary facility presents the following considerations: 1. Temporary warming house could be located in parking lot or pathway 2. Rink on field turf can/may cause damage un-repairable prior to start of ball field use in spring due to wet soft turf 3. Rink lighting may not be acceptable to adjacent neighborhood 4. Fabrication of temporary hockey side -boards would cost $15K and require 3 to 5 crew days to transport and setup and the same to take down in spring (once turf is dry enough to hold a truck hoist and flatbed trailer). The 70 to 80 sideboard sections would be stored in summer at Public Works 5. Watermain and hydrant must be located near rink area 6. Buried electric service required for lights &warming house Page No. 1 September 17, 2002 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 17,2002 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:30 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. The following members were present: Mayor Mertensotto, Councilmembers Dwyer, Krebsbach, Schneeman and Vitelli. AGENDA ADOPTION Councilmember Dwyer moved adoption of the revised agenda for the meeting. Councilmember Schneeman seconded the motion. Ayes: 5 Nays: 0 .APPROVAL OF MINUTES Councihnember Schneeman moved approval of the amended . minutes of the regular meeting held on September 4, 2002, Councilmember Krebsbach seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Vitelli moved approval of the consent calendar for the meeting, revised to move items 5e, Natural Resources Plan, 5f, skate park informational open house, 5h MHAA/Twins donations, 5k, Wentworth Park warming house and 51, AT&T antennae, to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the minutes of the August 14, 2002 Airport Relations Commission meeting. b. Acknowledgment of the Treasurer's monthly report for August. c. Acknowledgment of the Fire Department monthly report for August. d. Acknowledgment of bids for Hidden Creek Addition improvements. e. Acknowledgment of a memo regarding consolidation of the city's hockey rinks. City of Mendota Heights MEMORANDUM September 12, 2002 Memo to: Mayor, Council Members, and City Administrator From: Guy Kullander, Parks Project Manager Subject: Consolidation of City Ice Rinks Background: Council member Schneeman requested that the Park and Recreation Commission consider consolidation of the city's hockey rinks into one location. Discussion: The Commission discussed this and other issues and determined that maintaining the existing three rink locations best serve the neighborhoods they are located in. They further concluded that consolidation of the rinks would create an undue burden for residents (especially youth) accustomed to walking to a neighborhood rink -who wouldthen have to drive to a centralized facility.. Action Required: None. This memo is for information only. CITY OF MENDOTA HEIGHTS aqnK DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES SEPTEMBER 10, 2002 The regular meeting of the Mendota Heights Pazks and Recreation Commission was held on Tuesday, September 10, 2002 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Larry Craighead, Paul Portz, Raymond Morris, Missie Hickey, and Dave Libra. Commissioner Stan Linnell was excused from the meeting. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Teresa Gangelhoff and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. This meeting was televised by NDCTV and replayed the following Friday at 1:00 pm and 7:00 in, MINUTES Commissioner Morris moved to approve the June 11, 2002 minutes as written. Commissioner Portz seconded the motion. AYES: b NAYS: 0 RECREATION PROGRAMMER'S UPDATE Ms. Gangelhoff provided an update of Recreation Acfivities for Fa112002. On the subject of skating rinks, Ms. Gangelhoff also commented that she thought that all three existing rinks were sufficiently used to justify their continued operation. Ms. Gangelhoff said that she would recommend against closing any of the skating rinks. Chair Spicer commented that he agreed that the rinks should remain open. Commissioner Craighead also said that he thought that the rinks should remain open. Chair Spicer asked if anyone would like to make a motion recommending that the Council not close the rinks. Commissioner Craighead moved to recommend to Council that they not close the rinks. Commissioner Libra seconded the motion. AYES: 6 NAYS: 0 City of Mendota Heights MEMORANDUM wt August 22, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Consolidation of Skating Rinks Background: On several occasions council member Mary Jeanne Schneeman has expressed concerns regarding the maintenance and operations of the skate rinks and warming houses. Her concerns and suggestions are: 1. Cost of operating the rinks (staff labor, attendants, materials). 2. Lack of rink -attendants on site when1ce conditions are favorable. 3. Lack of signage, information, rules, etc, at rinks/warming houses. 4. Concern that rink attendants are not "supervising" the rink, but are often found inside watching TV, reading, etc. 5. Requested.the Park Commission consider"consolidation" of our skating rinks into one park with multiple hockey rinks and large free skating area. Discussion: Item 5. Consolidation of our skating rinks into one or two locations would significantly save on labor and maintenance costs. My impression from the discussion amongst the Council members was that if consolidation occurred that a park with multiple rinks would deserve a larger warming house facility. Assuming that the City does not acquire a parcel of land suitable for a multi -rink skating complex the only option for consolidation is to consider the three parks that currently have skating facilities. 1. Decommissioning the rink at Marie Park would appear fiscally irresponsible because of the $30,000 in capital improvements (new boards and lights) installed in 2001. The rink area is separated from the ballfield area by the pond, entrance driveway and play area. Locating one or two additional hockey rinks in the ballfield area would be the only option. Permanent boards here would mean the youth ballfield would no longer be viable. 2. Friendly Hills Park could accommodate a second hockey rink with the free skating rink moved easterly into the youth softball/soccer field outfield. A larger warming house would be a "given" and the issue of locating an additional 20 to 30 parking spaces would need to be addressed. Decommissioning the hockey rink at this park would also seem fiscally irresponsible because of the $35,000 investment in asphalt paving within the hockey boards in 1999 unless the paved area were to be converted into a skate park. The Public Works crew reports that the paving allows faster formation of suitable ice conditions here then rinks with turf. 3. Wentworth Park could also accommodate a second hockey rink with the free skating rink to move northerly onto the youth softball/soccer outfield. An increase of parking stalls would also be necessary in this park as well as a new larger warming house. A large complex (three permanent hockey rinks) would seem appropriate only in a large community park. Most City parks could be best characterized as neighborhood parks with the exceptions of Mendakota (19 acres) and Kensington (17 acres) Parks, which can best be described as small community parks. The 1985 Park Facilities Needs Study described a community or active park as one twenty five acres or larger in size. This same study recommended that by the year 2000 or when the population of the City reaches 14,000 (we are currently under 11,500) that six hockey and six free skating rinks would be required. Demand or requests for additional outdoor rinks has not happened. The only requests the commission has received is for a larger warming house at Wentworth Park, general comments that larger free skating rinks would be nice, and for the addition of asphalt paving inside the Marie and Wentworth hockey boards. Options: 1. Do nothing. Maintain hockey and free skating rinks in three parks. (Wentworth, Marie, and Friendly Hills) 2. Remove skating from one of the parks and add an additional hockey rink plus a larger free skating. rink in one of the .other two. parks. 3. Develop long-range plan for a skating complex with two or three hockey rinks, a large free skating rink, lights, warming house with toilet facilities, parking for fifty vehicles, paths and other amenities. This would require a six to ten acre parcel and cost in the $250,000 to $300,000 range to develop, not including land costs. Items 2 & 4. Lack of rink attendants and/or their required duties should best be addressed by the Recreation Programmer with the understanding that this has been a recurring issue for many years, complicated by inadequate funding. Item 3. The operations of the rinks and/or the warming house may not be as "user friendly" as they could be. This is a situation that Teresa is aware of and efforts are under consideration on how to address this. Coordination with the Public Works staff is essential in resolving this issue. Item 1. Rinks could be operated without a warming house and rink attendant. Seating could be installed for putting on skates and timers and photocells could be installed to control rink lights. Recommendation: Discuss the concerns expressed by Council member Schneeman and inform the Council of your remedies, solutions and/or recommendations. If the Commission determines that Option #1 is the direction the City should pursue then you may wish to ask the Council for approval to proceed with a project to replace the Wentworth Park warming house in 2003. Possible Sites (6 to 10 acres) to consider for Outdoor Skafe Rink Complex 1. City owned property -SE corner of Acacia Blvd. & Pilot Knob Rd. 2. City owned property along Hwy 55, north of Mendota Heights Rd. (currently used for storage of City street sweepings) 3. Visitation property south of Mendota Heights Rd. 4. St. Thomas property south of Mendota Heights Rd. 5, Undeveloped Hwy. Right -of --way east of shopping center at Dodd Rd. and Hwy 110 — south east comer. 6. Foss property adjacent to Wentworth Park 7, Friendly Marsh Park plus undeveloped Hwy 149 right-of-way 8. Existing neighborhood park -place new skating facilities on existing ball field (closed ball field may need to be "replaced" in another park). CITY OF MENDOTA HEIGHTS MEMO September 14, 2004 TO: Parks and Recreation Commission FROM: Teresa Gangelhoff —Recreation Programmer SUBJECT: Ice Rink Usage For past 3 seasons DISCUSSION: Attached are memos for the past three seasons with the numbers for ice rink usage. The first season I have reports on (2001/2002), The rinks were only open 27 days compared to the next two years when the rinks were opened at least 60 or more days. The first season the counts were taken every two hours and the next two seasons the counts were taken every hour. The first season the ice was in very poor condition due to weather and Terry from Public Works commenting that this was the worst he has seen in all his years working here. The next season the ice was not in that great of shape due again to weather but we tried to keep open as we had interest in boot hockey even if the ice was bumpy it was used. This past season was the highest usage as the weather cooperated and made for great ice conditions and skating. This attracted more skaters and we also had several groups come in for skating parties and 2 youth hockey groups came in for practices. We also filled our sessions of skating lessons offered on Saturdays and added additional sessions with 32 children and their parents participating. ACTION 0EQiJII2ED: This information was requested to compare the last few years of rink usage. I would like to suggest keeping open all three parks. They have been well staffed and we are open hours that fit the school schedules. Rink attendants are required to go out and take counts hourly and check on the skaters. Most of our attendants like to stay out on the ice with the kids and also help the kids with skate lacing. We have a separate flood crew that Terry hires and they work after hours. If rinks are closed it is only because of poor ice/weather conditions and that information is always on the hotline number that is posted at rinks and in the Heights Highlites. Each rink has a big sign posted on the outside with rink hours and numbers to call for further information. As supervisor over the rinks I feel that the rinks are put to good use and that use depends on the weather. The parks crew does a great job keeping the rinks clean and in working order. I feel that we should continue to support these three rinks. Kids need exercise and activity more than anything these days. If we take one or more of these rinks out many of these kids will not have access to skating and we will take away from providing them with after school physical activity. CITY OF MENDOTA HEIGHTS MEMO March 15, 2004 TO: Parks and Rec Commission FROM: Teresa Gangelhoff -Recreation Programmer SUBJECT: Ice Rink Usage for 2003/04 season Here aze the dates the ice rinks were opened this past season: The rinks opened on December 175 2003 and officially closed on February 20`h. We were open a total of 62 days. We closed 4 days because of below 0 temperatures. Adding up the logs of skaters (counted on the hour) and combiried both hockey and. pleasure rink ,. totals we had: 1985 skaters in 62 days used Marie Park 1763 skaters in 62 days used Friendly Hills 1687 skaters in 62 days used Wentworth The usage went up more this year because the weather was much better than the past two years. We may have been open only 2 days longer this year but the ice conditions were poor last year because of the changing weather but we tried to keep them open as much as possible even if the ice was only good enough ice for boot hockey. This year the weather remained at a temperature that kept the ice in great condition. Terry and his crew did a fantastic job keeping the ice rinks in great shape. I feel that this and cooperating weather had attracted more skaters this season. We also had several groups come in for skating parties and 2 youth hockey groups came several Tuesdays and Thursdays for hockey practice from 6-7 at Friendly Hills. We also had 32 children every Saturday with their parents attending skating lessons at Friendly Hills. Action Required: This is an information item only and I have attached the past two yeazs rink usage reports so that you may compare them. (The 2002 report included counts that were taken every two hours, the 2003 and 2004 counts were taken hourly.) I also have included a copy of the Daily Log that we have used the past two years, if you would like to change anything on it for next season please let me know. CITY OF MENDOTA HEIGHTS MEMO April 1, 2003 TO: Parks and Rec Commission FROM: Teresa Gangelhoff -Recreation Programmer SUBJECT: Ice Rink Usage for 2002/03 season DISCUSSION: 0PI The rinks opened on December 27th, 2002 and officially closed on March 2, 2003. We were open a total of 60 days and closed down 6 days due to poor weather/ice conditions. We tried to stay open as much as possible as kids want to at least play boot hockey when the ice is to bumpy to skate. Adding up the logs of skaters (counted on the hour) we had: MARIE: 1110 hockey 354 Pleasure rink 1464 total WENTWORTH: 793 Hockey 105 Pleasure 898 total FRIENDLY HILLS: 768 Hockey 113 Pleasure 881 total This was not a very good year for skating and Terry and his crew did their best trying to keep the ice in good skating condition. The weather did not always cooperate. This years numbers were up from last year but last year the weather was even warmer and we were closed more often. CITY OF MENDOTA HEIGHTS O MEMO IT vvv (0 Q November 27, 2002 TO: Mayor, City Council and City Administrator FROM: Teresa Gangelhoff -Recreation Programmer 1 SUBJECT: Ice Rink Usage r r)C> J C3� )u •C1 i DISCUSSION: Both the City Council and the Parks and Recreation Commission have asked about ice rink usage. Here are the dates the ;ice rinks were operied_last-year.. In talking withTerry Blum who has worked here over 25 years noted that this past winter was the worst for ice so it was a shorter season than usual. The rinks opened on January 51h' They were open 22 of the 27 days. They were open 8 days in February. The rinks officially closed on February 11 `h. All three rinks were opened a total of 30 days last season. Adding up the logs of skaters we had: 634 skaters in 30 days used Marie Park 591 skaters in 30 days used Friendly Hills 447 skaters in 30 days used Wentworth Counts were taken every 2 hours, This coming season I have changed to getting counts every hour and can break it down to pleasure skating or hockey rink usage. Attached is a copy of the new form we will be using. I feel that last year was not a good year to base rink usage on. Action Required: This is an information item only. This information will also be provided to the Parks and Recreation Commission at their January meeting. Mendota Heights Parks System civic Cevter Le ' m & TYEvdt xa ll0 Friendly HRia Pueblo lane & Awche Fa�omr ;x,::h tone Hagstram %iuH Mendota Hei¢hts Rwd. 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I at x.n�.n:�y�� HEIGHTS ROAD R INCTON CONCORD *0 LL PARKS WITH SKATING FACILITIES City of Mendota Heights MEMORANDUM November 2, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator %� Subject: Response from residents regarding park improvements Background: Articles regarding the Commission's desire to seek input from residents regarding future upgrades or improvements to the City's playgrounds and parks were published in the City's quarterly newsletter the "Heights Highlites" and the "Review". Residents were asked to attend the November gth Commission meeting or to contact me at City Hall. Following are requests or comments I received by phone or phone message. 1. Hagstrom-King Park: Basketball (Tuesday, October 19tn) Requests that either a landscape berm or fence be built north of the half -court to stop basketballs from rolling down the hill or move the backstop to the south side of the court. Terry and I looked into moving the backstop but its foundation is under the concrete half= court and removal would severally damage the concrete court. Fence would hinder mowing of this area. Earth landscaped berm would need to be six feet high and forty feet wide to be effective. 2. Any Park: Hockey (Thursday, October 2151) Caller requested that the City construct a sport court with smooth synthetic surface for use by hockey players in the summer to hit pucks into a net so that they could improve their stick handling skills. Friendly Hills asphalt surface is too rough. My concerns are safety (fence needed behind goal), cost to construct (how large, for how many participants), and durability/maintenance (smooth plastic surface would be subject to weather extremes -sun, heat, cold, wet). 1 believe this type of facility should be indoors. 3. Playgrounds: General (Thursday, October 21s) Caller thinks that the City has too may playgrounds and that users should be willing to travel greater distances to use a playground. Caller mentioned proximity of playground equipment at Mendota Elementary and Marie Park (they are one-half mile walking distance apart). Stated that there are better things to spend tax money on because she never sees anyone using the City's playgrounds. Caller also stated that the City should not buy Par 3 Golf and that it should be developed for single family housing so the City would get additional tax revenue from the new homes that would be built. Additional comments regarding playground improvements: 4. Ivy Hills Park Pond (Friday, October 28tn Caller requests that "something" be one about the storm water holding pond in this park. She complains of the trash, cans and especially the green "scum" on the water. In 1993, as part of improvements to Ivy Falls Creek, the small pond (1 acre feet of storage) was enlarged to provide for 10 acre-feet of storage. Storm run-off from an area greater than 100 acres (many of which are located in West St. Paul) flow into this pond where is can be held and metered out at a controlled rate into the Ivy Falls Creek thereby preventing damaging erosion of the creek during heavy storm events. The street catch basins pick up trash that ends up in the pond, which is periodically cleared of trash by Public Works. The green scum is Duck Weed and algae, which thrives, in the nutrient rich run-off from lawn fertilizers. Installation of a fountain or bubbler would not stop the Duck Weed but would push it to the shoreline leaving the center of the pond clear. Cost of an electrical service and controls and a pond pump would cost in the $7,000 to $12,000 range plus yearly electrical and maintenance costs of approximately $1,000.00. Action Required: None. The above comments are for information only. ¢•°G °E bb a; o 2y U •'0 z O bA O w O a) v Y oCd c 3 y w m ° 3 oq ° o 0 3' d° q o° O y'a o •� ° o °1 a' o ° o T 3 b U x° n CZ ai on 3 o Go O �n is ti c d ° >bo ca c o �pyy bbco c'c bn �buo. Y xw 3 o Q c o Cd ^ bOp . O. :. 'k ai •^ O.0 p ct p a a as ° a ou ° o¢ o U rn [ o a a> 0 3 on w° o o U bn '� O U o ai A� 8 o O °� xz�_o 'cz w E gCCJ b o o o o U o Q c s O b> a° R 'a ro o o H > U > y a o f U C7 ZJ Cd o ° ai South-West Review MH plans major playground C Improvements Public input, suggestions sought on plan Seth Loy news editor Over the next five or so years, Mendota Heights officials plan to revamp and improve playground equipment in 11 of the city's parks — and they're open to suggestions. The Parks and Recreation Com- mission will accept public com- ments at its meeting Nov. 9, at 6:30 p.m. at City Hall. Residents can either attend in person or submit their comments or suggestions in writing beforehand. The majority of the city's existing playgrounds, which were installed between 1990 and 1992, are reach- ing the end of their projected IS - year life span, said Dick Spicer, chair of the commission. "Everything has a certain life expectancy," Spicer said. "Most of the current playground equipment was funded by the parks referen- dum in 1989, and there's a 15-year normal life expectancy for the equipment. So, number one, it's reaching a certain age." Changes are also needed to bring the playgrounds into compliance with the ADA (Americans with Disabilities Act) and to meet safety requirements. "It's been an ongoing discussion for several years, because of the age of the equipment, most of which was installed in 1990 and `91," said Guy Kullander, operations and pro- jects manager. "Through wear and tear and weathering, the equipment starts deteriorating. Some cities start changing it out every seven to eight years. We maintain ours ... but it gets to an age where it shows heavy use and needs to be rehabilitated or rePlaced." Improvements will include replacement of the existing pea rock surfacing with a wood fiber material (allowing better wheelchair access), removal of wood border timbers that may contain toxic CCA preser- vative, repair or replacement of any damaged or worn parts, and new play structures or components for 2- to 5-year-olds. "The park playground equipment is geared toward different age groups," Spicer explained. "We need more equipment for the younger age group, for those under 3, and we're meeting with the vendor to try to place [that equipment] in the parks." Residents should notice "newer" and "brighter' playground equip- ment, featuring more plastic materi- als. "The more that we do, the better pricing we will get," Spicer said. he last time we made changes and went with more of the plastic - type of equipment, we got a lot of comments from people on how fes- t ve and colorful it looked." Spicer, who has served on the commission for 16 years, said that money for the improvements will come from the special park fund, supported by park dedication fees paid by developers, and the city's budget. "We plan to do a couple parks a year," Spicer said. "Next year we'll concentrate on Wentworth Park, which is the oldest playground in the city" At the Parks and Recreation Com- mission meeting Nov. 9, residents wilI be able to participate in a dis- cussion of playground improvement plans and help identify or select new types of equipment or compo- nents. "What the Parks Commission hopes to get is information from res- idents on what types of equipment and amenities to put in the parks," Kullander said. Residents unable to attend the Nov. 9 meeting are invited to submit comments by calling 255-1155 or sending an e-mail to gulk@mendota-heights.com. Written comalierits may also be dropped off or mailed to City Hall, 1101 Victoria Curve, Mendota Heights, MN 55118, City of Mendota Heights MEMORANDUM November 2, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Public Open House to Discuss Playground Improvements Background: Following the Joint Workshop with the City Council, held on April 13th7 2004, the Commission began discussions to develop a new Parks Five Year Improvement Plan (years 2005 thru 2009) that would address aging playgrounds, missing trail segments and other requested improvements throughout the City's parks and trail system. A general outline of this plan was acknowledged by the City Council in August. Discussion; A "Playground Action Plan" first presented to the Commission in July was incorporated into the "Parks Five Year (2005 thru 2009) Capital Improvement Plan" which established a schedule to replace or rehabilitate two playgrounds per year. REPLACEMENT REHABILITATION 2005: 1. Marie Park 2. Wentworth Park Victoria -Highlands Park 4. Ivy Hill Park 2007: 5. Valley View Heights Park 6. Friendly Hills Park (2) 2008: --- 7. Roger's Lake Park (2) 8. Valley Park 2009: --- 9. South Kensington 10. Mendakota Park With the objective to involve members of the community in determining what type of improvements were desired in the City's parks the Commission directed staff to schedule an "Open House" and invite residents to express their ideas directly to Commission members. (See previous agenda memo "Response from residents...') The Commission also desired that a representative from one of the vendors that supply playground equipment be in attendance to answer any questions the Commission or residents attending the meeting may have regarding playground design, equipment, materials or other items of interest. Mr. Bill Bach from Earl F. Anderson will be in attendance. EFA is the local distributor for Landscape Structures, Inc. Landscape Structures also supplied the majority of existing playground equipment currently in the City parks and at Emerson and Mendota elementary schools. Attachments City of Mendota Heights MEMORANDUM July 6, 2004 Memo to: Parks & Recreation Commission From: Guy Kullander, Operations &Projects Coordinator Subject: Proposed 2005 Playground "Action Plan" to address: Maintenance - Rehabilitation - Replacement Maintenance: At the request of the Commission the City Council has been asked to provide $10,000,00 in additional funding in the 2005 Parks Maintenance Budget for playground equipment/component maintenance (in 2004 the amount budgeted was $4,000). If approved these funds will be used to repaint and repair several playground structures (seven of eleven structures require this type of maintenance) as funding allows. Those . structures not receiving maintenance in 2005 will be addressed in the 2006 budget. The total budget request under this line item is $14,000,00 with the additional $4,000.00 to be dedicated, as in 2004, to replacement swings, chains, and other routine maintenance activity preformed by the Public Works Parks crew. Capital Improvements: Capital Improvements are funded from the Special Park Fund. At present the sum of $100,000.00 in capital expenditures for Playground Rehabilitation or Replacement has been submitted to City staff for inclusion in the Draft 2005 Budget (the Commission may want to adjust this amount this evening and/or add additional projects for completion in 2005). Rehabilitation: The tasks involved would be removal of the CCA treated timber border wood and pea -rock surfacing. Installation of specific play components (mounted to existing support poles/structures) to meet the 50/50 ADA required number of 'like play events". Installation of a drainage system, replacement of play area border with a non -toxic material, and wood -fiber resilient surface that meets accessibility standards. This approach should save from 30% to 40% of what a total replacement of all existing play components would cost. Proposed schedule: Cost Estimate 2005 Wentworth Park (Additional structure required to replace $55,000 wood unit removed in 2003) 2006 Victoria -Highlands Park $35, 000 2006 Ivy Hill Park $35, 000 2007 Friendly Hills Park (2 areas) $45, 000 2008 Roger's Lake Park (2 areas) $45, 000 2008 Valley Park (add swings -new area) $40,000 2009 South Kensington Park (existing concrete edge material) $22, 000 2009 Mendakota Park (existing concrete edge material) $28, 000 Replacement: The tasks involved would be to totally remove the existing play components, CCA timber border edging, and pea rock surfacing. Install new play structure and components that meet current safety and accessibility standards, border edging of a non -toxic material, drain system and wood -fiber resilient surfacing. Proposed schedule: cost estimate 2005 Marie Park (213 of play area constructed with "aluma-core" supports $45,000 that cannot be "added onto". Install new play structure, replace CCA border timbers with non -toxic edging, install drain system and wood - fiber surfacing. 2007 Valley View Heights (Curley's Tot -Lot) - Replace entire structure $35, 000 Commission should review usage/need for this facility Projected total costs = $385,000 Note: Hagstrom-King Park received new playground components in 2003. In 2009 park should be evaluated for possible upgrades in 2010. Action Required: If the Commission agrees with the proposed schedules, work tasks and budgets no action is required. If the Commission desires to proceed on a different schedule I can adjust the budget request and update. the information submitted to the City Clerk for the Draft 2005 Budget: City of Mendota Heights MEMORANDUM August 11, 2004 Memo to: Mayor, Council Members and City Administrator From: Guy Kullander, Operations &Projects Coordinator Subject: Playground Rehabilitation and/or Replacement Plan Background: Following the Joint City Council / Parks and Recreation Commission Workshop held on Aprill3 , 2004, at which Council and Commission members expressed concern and apprehension when a staff cost estimate of $668,000,00 for replacement of play components at ten playgrounds during the next several years was discussed, the Parks Commission asked staff to try and develop an alternate approach, one that did not require total replacement of existing play components, less expensive, and still able to "meet safety guidelines and ADA accessibility.requirements. -- , - The City installed one new playground with -wood fiber surfacing in 2003, at Hagstrom-King Park, and minor: freestanding.components have also.been added at several other playgrounds with pea rock surfacing, but overall the majority of the City's play equipment currently in use was installed in 1990 and 1991 following passage of the 1989 Parks Bond Referendum (approximate value "of play components installed: 0 to 7 years old = $154,000.00, components 8 to 12 years old = $35,000,00, and components 13 years or older = $479,000.00), Discussion: An alternate approach that would fulfill the Commission's expectations and one used by school districts and several other cities is to rehabilitate a playground and only replace unsafe or damaged components or ones that are out of production with unobtainable spare parts. Rehabilitation of one of our typical playgrounds would involve the followino: a. Removal of the (toxic) CCA treated wood border timbers b. Removal of the pea rock surfacing material c. Reuse of most existing support posts and attached play components d. Removal of any unsafe or un-repairable components e. Installation of a drainage system over a gravel base (salvaged pea rock) f. Repair rust, touch-up or repaint components, and reapply missing vinyl coatings g. Add additional components (add -on or free-standing) meeting ADA requirements h. Install 12" deep wood fiber surfacing (all play components are then ADA accessible) i. Install hard surface access paths to other park features to meet ADA requirements LE COPY The estimated cost to rehabilitate a playground is 43% less expensive then the cost of a total replacement and should make the playground, with routine maintenance, viable for another ten or more years. Eight of eleven playgrounds are suitable for rehabilitation. Two of which, Mendakota and Kensington, have concrete borders which would remain when wood fiber surfacing were installed Two additional parks, Marie and Valley View Heights, are not suitable for rehabilitation. Valley View Heights Park is a wood timber structure that does not meet current safety or accessibility standards and should be considered for removal. This "tot4ot" is seldom used and replacement play equipment may not be the right amenity for this park. The neighborhood should be involved before any future investments are made at this park. Most of the Marie Park play components are of a design that is no longer manufactured. The structure can be disassembled, sandblasted, repainted and reinstalled in its exact configuration (at a cost of 80% to 85% of a new similar unit) but no new elements are available that could be attached to update this structure or make i ADA accessible. Total replacement of this dated play structure is recommended. Rehabilitation of ten playgrounds as described above should be feasible for approximately $385,000,00, which is $283,000.00 (43%) below the previous total replacement plan discussed at the joint workshop. Recommendation: The Parks and Recreation Commissiomhave acknowledged that rehabilitating City playgrounds is a cost effective approach hat will make our playgrounds up to date, safe, fun, fully accessible meeting ADA standards, and,a valuable -asset to our residents. - Action Required: None. This memo is intended to explain the Commission's plan to address the issue of our aging playground equipment. Cost estimates and scheduling of upgrades to individual parks have been incorporated into the proposed Parks Five Year (2005 thru 2009) Capital Improvement Plan. Aftachments: 1. Workshop: Playgrounds -Future maintenance/replacement costs -Feb. 10�", 2004 2, Wentworth Park Safety & Accessibility Concerns - August 4th, 2004 - Typical Example 3, Mendota Elementary School Playground Upgrades - August 2"", 2004 4. Newspaper article - "WSP parks to get facelift" City of Mendota HeightsFILE COPY August11 1 2004 Parks Five Year (2005 thru 2009) Capital Improvement Plan List of Proposed Proiects Estimated Priority Cost Ranking 1. Playground Rehabilitation or Replacement a. Wentworth Park $55,000 High b. Marie Park $45,000 High C. Victoria -Highlands Park $35,000 High d. Ivy Hills Park $35,000 High e. Friendly Hills Park (2 areas) $452000 High f. Roger's Lake Park (2 areas) $45,000 High & Med-high g. Valley Park $40,000 High h. Kensington Park $222000 Medium -high i. Valley View Heights $352000 Medium -high j. Mendakota Park $28,000 Medium -high sub-total=$385, 000 2. Additional Skate Park Components a. Roger's Lake Park $10,000 High 3. City-wide Park & Trail signage $ 6,000 High 4. Ball Fields a. Replace youth softball backstops , -Wentworth Park $ 73000 Medium -Marie Park $ 73000 Medium -Valley Park $ 7,000 Medium b. Safety fencing at Mendota & Somerset Elem. (Match funds-Sch. -Dist, 197) $16,000 Medium -high 5. Skating Rinks _. a. Replace lights at Friendly Hills $20,000 Medium b. Replace lights at Wentworth $20,000 Medium 6. Tennis Courts a. Install "bang -boards" at four sites $12,000 Medium 7. Park Shelters a. Install shelter at Victoria -Highlands $25,000 Medium b. Marie Park $25,000 Medium C. Hagstrom-King Park $25,000 Medium d. Ivy Hills Park $25,000 Medium 8, Wentworth Park -Replace warming house $60,000 Medium 9. Entrance/landscape enhancements at Valley Park $15,000 Medium 10. Mendakota Park -sand volley ball court $ 61000 Medium 11. Trails (off-street) a. Dodd Rd. (Town Center to Marie) $60,000 High b. Bachelor/Wachtler/Valley Park (Par 3) $75,000 Med-low (**High) c. Wachtler/Hwy 13 (Econ-Lab) $503000 Med-high (**High) d. Mendota Hgts Rd (Hwy 13-Pilot Knob) $47,000 Medium e. Trail to Friendly Hills Tennis (no bridge) $ 4,000 Medium (**High) If single family housing is developed at this site: trail priority increases) Five Year Plan -Total $907,000.00 ($181,400 per year) Note: The Commission has identified numerous desirable trail linkages or projects throughout the City, many of which to substantially reduce City funding participation, require collaboration with Dakota County, Minnesota Highway Department, or neighboring municipalities. The City is routinely involved when preliminary project planning occurs and will notify the Parks Commission of upcoming trail opportunities. City of Mendota Heights MEMORANDUM August 3, 2004 Memo to: Parks at Recreation Commission From: Guy Kullander, Operations &Projects Coordinator Subject: Proposed "Parks Five Year (2005 thru 2009) Capital Improvement Plan" Background: The Commission adopted my recommendation to discontinue implementation of uncompleted programmed improvement projects in the Parks Five Year (2001 thru 2005) Capital Improvement Plan and to merge remaining viable projects into a new five-year plan. Commission members have ranked and prioritized a list of various park projects, distributed at last month's meeting, to be considered for inclusion in a new "Parks Five Year (2005 thru 2009) Capital Improvement Plan", detailed below. Discussion: have developed a "Hypothetical Revenue Forecast" of Park bedication Fees the City may receive during the next five years (2005 thru 2009) that illustrates that the Special Park Fund will only be able to fund, each year of the plan, project costs of approximately $114,000.00 per year (see attached 'Appendix - A'). If the Commission adopts the "Playground Rehabilitation and Replacement Plan" I presented at the July meeting, at a projected cost of $385,000,00, this would leave only $185,000.00 for some of the other non- playground projects identified by the Commission that could be included in the final Five Year Plan, The Commission has requested City Council to provide an alternate revenue source(s) that would contribute an additional $70,000,00 per year to the Special Park Fund. Council at their 2005 Budget Workshop to be held later in August will discuss this request. If additional funding in the amount requested ($70,000.00 per year) is approved the average yearly budget available for Park Capital Improvements would increase to $189,000.00. Recommendation: The "Parks Five Year (2005 thru 2009) Capital Improvement Plan" (attached) has been developed from written responses by Commissioners to the list of improvement projects (from last months agenda package) and from comments and opinions expressed by Commission members during past commission meetings. Action Required: If the Commission supports the five-year plan as presented they should make a recommendation to City Council for acknowledgement of the plan and support of the Commission's previous request to provide an additional source(s) of revenue to the Special Park Fund. CITY OF MENDOTA HEIGHTS FILE CO DRAFT - Parks Five Year (2005 thru 2009) Capital Improvement Plan 2005 $115 K $185 K 1. Wentworth Park -Playground Rehabilitation $55 K $55K 2. Marie Park -Playground Replacement $45 K $45 K 3. Park & Trail Signage - City Wide $ 6 K $ 6 K 4. Roger's Lake Park -Additional skate park components $10 K $10 K 5. Trail east side of Dodd Rd. (.25 miles -Marie to Town Center) $60 K Total $116 K $176 K 2006 1. Victoria Highlands -Playground Rehabilitation $35 K $35 K 2, Ivy Hills -Playground Rehabilitation $35 K $35 K 3, Friendly Hills -asphalt path to tennis courts in lieu of bridge $ 4 K $ 4 K 4. Replace youth softball backstops @ 3 parks @ $7 K each $21 K $21 K 5. Friendly Hills -Replace hockey rink lights $20 K $20 K 6. Trails (.65 miles) - (Housing development of Par 3 Golf) $75 K (Wachtler: Wentworth to Bachelor & Bachelor: Dodd to Valley Park Trail) Total $115 K $190 K 2007 1, Friendly Hills -Playground Rehabilitation $45 K $45 K 2. Valley View Heights (Curley's Tot, Lot) -Replace playground $35 K $35 K 3. Trails (.52 miles) on Wachtler & Hwy. 13 (Econ-Lab site) $50 K $50 K 4. Wentworth Park -Replace hockey,rink,lights $20 K 5. Wentworth tennis court -Bang Boards $ 3 K 6. Ivy Hills tennis court -Bang Boards $ 3 K 7. Marie tennis court - Bang Boards $ 3 K 81 Friendly Hills tennis court- B.ang Boards $ "3K 9. Marie Park -Picnic Shelter $25 K Total $130 K $187 K 2008 - 1. Roger's Lake -Playground Rehabilitation $45 K $45 K 2. Valley Park -Playground Rehabilitation $40 K $40 K 3, Victoria Highlands -Picnic Shelter $25 K $25 K 4, Valley Park -Landscape enhancements at entrance $15 K 5. Trail (.28 miles) Mendota Heights Rd: Pilot Knot to Hwy 13 $47 K Total $110 K $172 K 2009 1. Kensington Park -Playground Rehabilitation $22 K $22 K 2. Mendakota Park -Playground Rehabilitation $28 K $28 K 3. Mendakota Park -Sand volleyball court $ 6 K $ 6 K 4, Hagstrom-King Park -Picnic shelter $25 K $25 K 5. Ivy Hills -Picnic Shelter $25 K $25 K 6. Wentworth Park -Replace warming house $60 K 7. Matching funds for safety fences @ 4 youth softball fields $16 K $16 K @ Mendota & Somerset schools -School District 197 Total $122 K $182 K Five Year Plan Totals = $593 K $907 K (Average yearly expenditures) $118,600 $181,400 Other aroiects: FILE P The Commission has identified other projects that are not included in the above Five -Year Plan that they may wish to add or substitute with one or more of the above projects. 1. Marie Park -Pave Hockey Rink @ $45 K 2, Wentworth Park -Pave Hockey Rink @ $45 K -Pond fountain @ $5 K 3, Kensington Park -Pond fountain @ $5 K 4. Ivy Hills Park -Pond fountain @ $5 K 5, Roger's Lake Park -Install boat launch @ $6 K -Install permanent "stairway" for lake aerator @ $20 K 6, Hagstrom-King Park -Install double tennis court @ $60 K 7. Coppertield Ponds -Restoration of native plants and enhancement of park area to provide additional gravel trails to access other areas within the park @ $35 K 8. Trails -The Commission has identified numerous desirable trail linkages or projects throughout the City, many of which, to substantially reduce "City funding' participation, require collaboration with Dakota County, `Minnesota -Highway Departmen€; or neighboringmunicipalities. City staff are invited to participate�with preliminary plans for roadway improvements by other-agencies_and when trail opportunities become apparent the Parks Commission will be informed. City of Mendota Heights MEMORANDUM November 2, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator..� Subject: Review Final Plans for three 2005 Special Park Funded Projects Background: In the Parks Five Year (2005 thru 2009) Capital Improvement Plan the Commission identified four projects for completion in 2005, three of which are presented below for review and consideration of bid proposals submitted by Earl F. Anderson (playground components) and TruRide, Inc. (skate park components). Discussion: 1. Wentworth Park: (Rehabilitation of playground: Working budget: $55,000) The proposal submitted by Earl F. Anderson is for removal of the wood timber edging and installation of a plastic composite edging made from 100% recycled materials. Much of the existing pea rock surfacing will remain and a drain tile drainage system installed below the wood fiber "softstep safety - surfacing material". Existing play structures and components (installed in 1990 & 1993) that remain will be adjusted, repaired and/or receive touch-up painting. New components will be added along with independent play items and a play structure suitable for 2 to 5 year olds. When completed the entire playground design will be ADA accessible and all equipment and surfacing will conform to current Consumer Product Safety Guidelines. EFA has submitted a proposal for all of the above work in the amount of $44,998.00 2. Marie Park: (Replacement and Rehabilitation of playground: Working budget: $45,000) In this park the recommendation from EFA is to retain the four swings and play structure located at the north end of the play area (suitable for 5 to 12 year olds) that was installed in 2001. They further recommend that the outdated "aluma-core" main structure (installed in 1990) be removed and replaced with a new 2 to 5 year old play structure and other independent play elements. As described above the CCA treated wood border timbers will be removed and replaced, a drain system installed under the wood fiber surfacing. When completed the entire playground design will be ADA accessible and all equipment and surfacing will conform to current Consumer Project Safety Guidelines. The plan presented (see attached) does not include removal and replacement of the wood timber edging materials around the four swings at the north end. For consistency the Commission may want to consider also replacing this segment of the border edging now rather than at some future time (if included with this project this work will increase the total cost by $22500.00). EFA has submitted a proposal for all of the above work in the amount of $37,542,40 (Include replacement of all wood edging would bring total to $400000.00) 3. Roger's Lake Park: (Add additional skate park component(s). Working budget: $10,000) The skate park components installed in this park in early spring of this year have been well received by the youth of our City. Our Police Department has not experienced any problems at the skate park and has not received one complaint from neighbors. One officer expressed appreciation to the City Council for providing a facility such as this that appeals to the junior and senior age youth. TruRide, Inc. submitted two proposals for additional components that will "work together" with the existing ramps and jumps that offer new challenges to the skate park users. Phase 2-Layout A in the amount of $12,443.98 (Units A, B, C, and D shown in gray -tones) or... Phase2-Layout B in the amount of $27,241.84 (Units A. B, and C shown in gray -tones) (See attached) Both layouts "A" and "B" are freestanding units and are designed so that either one or both can be constructed and attached to our existing equipment at any time. Bill Bach from Earl F. Anderson will attend tonight's meeting fora general discussion of playground design issues. Recommendation: I recommend the Commission approve Project #1, Project #2 with replacement of all wood timbers, and Project #3-A at a total cost of $97,442.00. (Working budget for al/ three projects combined is $110,000,00). If the Commission preferred Project #3-13 in place of #3-A, the total cost for all three projects would be $109,783.00 Action Required: If the Parks and Recreation Commission desire to proceed with one or more of the projects they should make a recommendation to City Council to approve the bid proposals as submitted and that funding for these improvements come from the Special Park Fund. 0A City of Mendota Heights August 27, 20t)4 2005 Capital Improvement Project Descriptions Wentworth Park: Rehabilitation of Playground -Working Budget: $55,000 Remove wood timber edging and replace with a non -toxic edging material - enlarger safe zones -Remove excess pea rock - install drain system, filter fabric, and 12" wood fiber surfacing Refurbish existing components, replace worn or broken elements, paint touchup, etc. Install add -on or free standing ADA compliant components plus new play structure or grouping suitable for 2-5 year olds -when completed entire play area shall be in full ADA compliance Reuse existing digger and add a second, ADA compliant, digger in new "sand -box area" -Retain, repair and reuse existing rubberized surface areas, if appropriate -Install hard surface access pathways to picnic shelters, grills, rink areas and warming house doors Install two benches inside play area border edging 2. Marie Park: Rehabilitation and/or Replace Playground -Working Budget: $45,000 -Play structure and swings in north area are to remain in place -enlarge border area if necessary -Play structure and components in southern area maybe (1) refurbished or (2) totally removed -Remove wood timber edging and replace with non -toxic edging material - enlarge safe zones -Remove excess pea rock - install drairrsystem, filter fabric, and 12" wood fiber surfacing -(1) Refurbish existing aluma-core structure and add additional ADA compliant components ... or... -(2) Install new structure/components-when completed entire play are shall be in full ADA compliance -Provide/install additional play components suitable for 2-5 yr olds -Salvage digger and reinstall with additional ADA compliant unit plus new sandbox component(s) Install two benches inside play area border edging- -install hard surface access path to picnic area grill & tables I Park & Trail Signage - Working Budget $6,000 Fabricate two sided, 4' by 6' display sign supported by two 6"x6" posts (Park crew to install) Located and place warning, safety, and informational signage along trails as required Apply or mark trail distance markings (1/10'" mile) 4. Roger's Lake Park -Add skate park component/ramp -Working budget $10,000 Select and install one or more new Tier 1 components (half -pipe, mini -ramp or etc) 5. Dodd Road off -road Trail: Town Center to Marie Avenue - Working Budget $60,000 1. Request City Council to order the Engineering Department to prepare a Feasibility Study for this trail segment and to also designate a funding source. The Council must decide if they improvement project. 2. The Council may wish to delay this project until the trails and landscape improvements are constructed as part of the Town Center Development in 2006/07. 3. If Council decides to apply for MSA funding it would be best to make the application now because MSA has strict requirements for development of construction plans and will also require project review by MnDOT that may add eight weeks. Page: I Earl F. Andersen QUOTE TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS, MN 55118 ATTN: Guy Kullander, 651-452-1850 PHONE: (651) 452-1850 FAX: (651) 452-8940 PROPOSAL ENTERED BY: WEB QUOTE NUMBER: 0067702 QUOTE DATE: 10/12/2004 SHIP TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS MN 55118 ITEM NO DESCRIPTION PLAYGROUND IMPROVEMENTS FOR MARIE PARK PLAN #C5458B2 1.00 PLAYGROUND NEW LSI PLAY EQUIPMENT PLAN PROVIDES 2-5 ELEMENT TO PLAY AREA AND 2BENCHES 1.00 INSTALLEQUIP INSTALLATION OF EQUIPMENT 1.00 WOODSYSTEM SOFTSTEP SAFETY SURFACING SYSTEM 1.00 BORDER XP BORDER INCLUDING INSTALL L00 GRADING GRADING SITE WORK -SEE PLAN PRICE EACH EXT. PRICE 19,150.00 19,150.00 4,512.00 4,512.00 4,650,00 4,650.00 4,460,00 4,460.00 4,600,00 43600.00 NOTE: This uotation is valid for 30 da s. Please call for confirmation after that date. Prices are NOT based SUBTOTAL $37,372.00 on prevailing wages. SHIPPING &HANDLING $160.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. SALES TAX $10,40 This quotation is based on the area being free of all debris such as, but not limited to the following: *concrete footings or blocks of any type. *Bedrock or rocky conditions of any type. *Tree stumps, trees, cans, bottles, metal or any other debris. *Utilities TOTAL $37,542,40 requiring any holes to be dug by hand. *If area is not accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug. *Or any other unknown conditions not listed or visible. FOB: FACTORY TERMS: NET 30 DAYS �ipment approx. 3-4 weeks upon receipt of order and subject to credit approval. you require a 24-hour delivery notice? Q Yes 0 No ApprOYed by: Signed by: Date CONTRACTOR TO CONFIRM ALL QUANTITIES 9701 Penn Ave S, #100 •Bloomington, MN 55431 •Phone: 952-884-7300. 1-800-862-6026 •Fax: 952-884-5619 www.efa-mn.com • e-mail: parkandrecinfo@efa-mn.com OR trafficinfo@efa-mn.com FFO/A A MINORCO ROBINSON ww �E�E1111111 �61�1111111 e C no d n z07. V PL Z m m MW ' J.r N m U x � iai a YN�N- �Fomo I0 WWN�II QQ�W� O Ll r Z0 W W � Q U W �o WZ olw\ a o � ate% a� m 6 ZLm uw F i / 2� O3 Qtti�I 0 tl Y � nR v F�3 � W W z�z i- L o f- Q YMIN= QiC)m� i�03 WWN�II Q Q�13� OU N as w� W Q O m . w\ s� om \ „om - tNun / 0 mm omuWU 03 illll It � "�a a3 oz w 0 cn � O z w Q O n �x w w w u c� Q z � �w w cn _ v X Iw w cl—� C5458132 GENERAL NOTES DESCRIPTION QTY UNIT EXISTING PLAYGROUND AREA 3535 SQ. FT. BORDER TO REMOVE — 2 TIER 274 LIN, FT. NEW TIMBER BORDER — 2 TIER 264 LIN. FT. TIMBER BORDER — 1 TIER 0 LIN, FT, WOOD FIBER SYSTEM 3104 SQ, FT, DRAIN AGGREGATE (3" DEPTH) — REUSE FROM EXISTING 40 TONS GEOTEXTILE FILTER FABRIC PLUS 10% 3414 SQ, FT. SOFT —STEP (14" DEPTH — COMPRESSED TO 9") 134 CU, YD. EXISTING PEAROCK 168 TONS EXCAVATE & PILE ON SITE 128 TONS HARD SURFACE ADA ACCESS PATH — BY OTHERS 0 SQ. FT. — This plan requires grading, play equipment requires less than a 1% slope Above quantities may vary with grade site conditions The above listing is bill of materials to be used for installation ONLY refer to quotation, purchase order or contract agreement. It is the manufacturers opinion that this playground design: Conforms to Current ADA (Americans with Disabilities Act) Yes [X] No [ ] ** [ ] Equipment conforms to Current CPSC Guidelines Yes [X] No[ ] ** [ ] Fall absorbing surface conforms to Current CPSC Guidelines: ,oystructure and Independent Items Yes [X] No [ ] ** [ ] Swings Yes [X] NO[ ] ** [ ] —Contact us or, see current CPSC Guidelines for recommendations— Page: Earl F. Andersen QUOTE TO: CITY OF MENDOTA HEIGHTS I101 VICTORIA CURVE MENDOTA HEIGHTS, MN 55118 PROPOSAL ENTERED BY: WEB QUOTE NUMBER: 0067518 QUOTE DATE: 10/4/2004 SHIP TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS MN 55118 ATTN: Guy Kullander, 651-452-1850 PHONE: (651) 452-1850 FAX : (651) 452-8940 QTY ITEM NO DESCRIPTION PRICE EACH EXT. PRICE PLAYGROUND IMPROVEMENTS FOR WENTWORTH PARK PLAN #C3393B3 1.00 PLAYGROUND NEW LSI PLAY EQUIPMENT 23,200.00 23,200.00 PLAN UPGRADES EXISITG EQUIP TO CURRENT GUIDELINES AND ADDS A 2-5 STRUCTURE AND 2 BENCHES 1.00 INSTALLEQUIP INSTALLATION OF EQUIPMENT 5,765.00 5,765.00 1.00 WOODSYSTEM SOFTSTEP SAFETY SURFACING SYSTEM 7,800.00 7,800.00 1.00 BORDER XP BORDER INCLUDING INSTALL 5,370.00 5,370.00 1.00 GRADING GRADING SITE WORK -SEE PLAN 2,650.00 2,650.00 GRADING INCLUDES EXPANSION OF THE NORTH &EAST BORDERS AND RELOCTION OF SAND AREA ADDITION OF DRAIN TILE TO THE SOUTH AND EAST BORDERS. WE WILL REDISTRIBUTE EXISTING PEA ROCK AS BASE FOR WOOD FIBER SYSTEM AND LEAVE ALL GRADING SPOILS ON SITE FOR CITY REMOVAL NOTE: This quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based SUBTOTAL $44,785.00 on prevailing wages. SHIPPING &HANDLING $200.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. SALES TAX $13.00 This quotation is based on the area being free of all debris such as, but not limited to [he following: *concrete footings or blocks of any type. *Bedrock or rocky conditions of any type. *Tree stumps, trees, cans, bottles, metal or any other debris. *Utilities TOTAL $44,998.00 requiring any holes to be dug by hand. *If area is no[ accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug. *Or any other unknown conditions no[ listed or visible. FOB: FACTORY TERMS: NET 30 DAYS Shipment approx. 3-4 weeks upon receipt of order and subject to credit approval. ;you requirea24-hour delivery notice? Yes 0 No - " ��--�--�-�,�....._�. ,.--_--� �--__ y_.__-- .- Approved by: Signed by: `.,, ,._"-"'---�,��_—�_ Date �,e,,crr� _ *---- �—�._"` CONTRACTOR TO CONFIRM ALL QUANTITIES �� --_� 970I Penn Ave S, #100 •Bloomington, MN 55431 •Phone: 952-884-7300 • 1-800-862-6026 •Fax: 952-884-5619 www.efa-mn.com • e-mail: parkandrecinfoC�efa-mn.com OR trafficinfo@efa-mn.com EEO/AA i C W w Y� w ow. m s°D R o oez � a 6m WX . R 04n ; III Q� i�a as xe �� gY^i9 Ag mgo g mgo K bA m g "s b n r Nm� m mzm To 0< =NCI -I III m2 �DN@� TA °[a�Pmr 0 cn o oo CD ° 00 oso o D 0 0 0 0°°0 C7 C 00 0 00Fri o z C °o 0 C o° 0 D °Op 00 0 O n � F a mZZ C] � 0 �a pNDA N m2 U o�OID m��m� i a�� II OUCH 111414 if\� is 111248 24 40.32omflt MR Izm j w \ I „el 1 / L WER EXIT. 72" ` / I x LT & BARRIER 40 / / \ /. � TO 48 za 'ae ss '64 ' rz i If NEW I ])s POST 6A ruxxa z mr NEW i I EXIST] I I 1O'4P n �6) POST // BELT S 1 I tz 121416 :ice I (]I I11375 1 gym. 40 ions. umm 123M I I, NEW 1e1• Ma POST POST se \ �� I LOWER EXIST. 42) w s1m ��6 70 j DECK TO 40" .tea 1SLOPIle n � 1 II � I will mllc IIM61 — - - - MR Fr —77 g1�l�ow"I.IY i sKIn 'Ililo iioo„Ia 24 vaso Mal "i W/o 1 I 18 24 32 46 1 s 0 I s 1 I2M I I I \ WENTWORTH PARK M E N [:) O T A H E I E H T S C 3 3 9 3 B 3 © 2004 by Earl F. And sen, Inc.. All Rights Reserved. S 0A LEl /S" _ I I—E3" ^XISTING PgTH EXISTING 10' 4 PLACE BELT SWING �'�� :-�rJ i II I I II / ,.� I I ��/ I� ACCESSIBLE SUPERSCOOP PAD S�'1 2 TIER PROPOSED NEW SANDBOX AREA 178 SO. FT. EXCAVATE 12" DEPTH MAT'L PILED ON SITE HAULED OFF BY OTHERS PEAROCK FROM EXISTING PROPOSED BORDER 2 TIER REMOVE EXISTING BORDER MAT'L PILED ON SITE HAULED OFF BY OTHERS REPLACE EXISTING PEAROCK WITH WOOD FIBER SYSTEM UNUSED PEAROCK PILED ON SITE HAULED OFF BY OTHERS DRAIN TILE (SEE DETAIL) �� SAND �� SURFACE � �� RELOCATE SANDBOX AREA �� DEMO EXISING SUPERSCOOPS // � ii � ii AA /%/ { N } W ENTW�RTH PARK M EN IOTA HEIGHTS S EPT. 27, 2CC4 C 3 3 9 3 B 3 © 2004 b�� li` A d I AI� �eserved. C3393133 GENERAL NOTES DESCRIPTION QTY UNIT NEW PLAYGROUND AREA 5421 SQ, FT, BORDER PERIMETER 324 LIN, FT. XPOTENTIAL BORDER — 2 TIER 0 LIN. FT. XPOTENTIAL BORDER — 1 TIER 0 LIN, FT. WOOD FIBER SYSTEM DRAIN AGGREGATE (3" DEPTH) USE EXISTING GEOTEXTILE FILTER FABRIC PLUS 10% 6119 SQ, FT. SOFT —STEP (14" DEPTH — COMPRESSED TO 9") 240 CU, YD. SYNTHETIC SURFACE @ 48 FALL HGT, W/ 12 BEVEL 0 SQ. FT. r " SE FOR SYNTHETIC SURFACE 0 SQ, FT, EXCAVATE PER DEPTH AND AREAS NOTED ON DWG, HARD SURFACE ADA ACCESS PATH — BY OTHERS 0 SQ, FT. This plan requires grading, play equipment requires less than a 1 % slope Above quantities may vary with grade site conditions The above listing is bill of materials to be used for installation ONLY refer to quotation, purchase order or contract agreement. It is the manufacturers opinion that this playground design: Conforms to Current ADA (Americans with Disabilities Act) Yes [X] No [ ] ** [ ] Equipment conforms to Current CPSC Guidelines Yes [X] No[ ] ** [ ] 1`7^1I absorbing surface conforms to Current CPSC Guidelines: f aystructure and Independent Items Yes [X] No[ ] ** [ ] Swings Yes [X] No[ ] ** [ ] —Contact us or, see current CPSC Guidelines for recommendations— .. Quality Composite Parks 1 :I MUM Mendota Heights, MN 9/1/2004 Phase II Layout A Attraction Equipment Description Price A 4' Quarter Pipe, 6' wide, 4' deep deck $ 2:304.36 B 3' Spine, 6' wide $ 2,582.37 C 4' Quarter Pipe, 6' wide, 6' deep deck $ 2,626.34 D 8' Long Grind Bench $ 580.00 Equipment Total: $ 8,093.07 Shipping: $ 1,120.00 Installation: $ 2,471.41 6.5% MN Sales Tax: $ 759.49 Grand Total: $ 12,443.98 Prices are good for 60 days from the quote dafe. 0 0 a Qr!uality Compositeit 218.525.2625 it Mendota Heights, MN 9f� izoaa Phase II Layout B Attraction Equipment Description Price A 4' Mini, 18' wide, 4' deep decks $ 18,720.97 B 4' Quarter Pipe, 4' wide $ 1,096.81 C 8' Long Grind Bench $ 580.00 Equipment Total: $ 20,397.78 Shipping: $ 1,120.00 Installation: $ 4,061.41 6.5% MN Sales Tax: $ 1,662.65 Grand Total: $ 27,241.84 Prices are good for 60 days from the quote date. w 0 op a 3Ua aMzo -cc T 3 O c N X N o� mroca) a_. �m r a `w= om� c° Nr a 3 m NNC_ EZD X CC)U 0 c— 0)0 „ d 3 > m m °oo �a °—o o ar m— oiO�p N Cp m S,-Nr m SNN i 60 d M o- 3 U) it) (ON J c)Nr (D 1 :o a ° a3 3 cED EN w r rNr�- 00 aBEEN BE a ca %°oao Mmc c°7o E—v EEN 7 Nw.— cN— _... Ec— - -RNy M:r Sdr - D.NN [ -0 x b-0 W = N o v ty. U my c n,--b o n, io o \CIE u �.. o o ca v �' Wlt w G O Vl o w y- 'C1 V G Cq 2 m 2a p. N G w '+• Sys W "c1 G w A� c o Ri Lo W bA uv m 0 v u y l0 � o ° o v� � 3 � o N O m "" -d ° a ° N N yA 0 o Ems 0 [ bp O v r" O O N CC Z a v � v d •'� 'd cd ° n nc � [ c'3 v u N .Fi v o .a o v 6zj,A co Z iF U a a \om , s c � O) y c y O c_- YN _s cC Ci c (a ) G \ | � ) { \ � § 2 { k / } | ƒ \ City of Mendota Heights MEMORANDUM November 4, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Updates Buckthorn Management in City Parks The City Council has authorized staff to issue a Purchase Order to Prairie Restorations for removal of mature Buckthorn plants in Copperfield Ponds, Friendly Hills Park, and North Kensington Park. Work will be done during January. See attached Council memo dated October 28, 2004 2. Lexington Avenue Bike Trail Installation of storm sewer pipe, manholes, and culverts began on Monday, November I , The City on -site inspector/construction surveyor, Tom Knuth, reports that the trail will be completed this fall with only minor items and sod to finish up with in the spring. Attached is the bid schedule and abstracts of the four contractors that bid on this project. The low bidder was Barber Construction. Funding for this trail project is from Dakota County and MnDOT M.S.A. funds. City of Mendota Heights MEMORANDUM October 28, 2004 Memo to: Mayor, City Council, and City Administrator— " ' �ivvEDJ From: Guy Kullander, Operations & Projects Coordinator 4e**4W Subject: Buckthorn Management (removal) in City Parks Background: In January 2004 Prairie Restorations, Inc. were directed, on a time and material basis, to remove mature Buckthorn plants from both Hagstrom-King Park and about half of the Copperfield Ponds area along Huber Drive at a cost of $5,317.49. (Growth rings on many of the plants removed indicated the age of the plants to be in excess of 20 years) In early October these same buckthorn control areas were oversprayed to eradicate seedling and sapling buckthorn at a cost of $1,252.18. The 2004 Parks Maintenance Budget allocated $7,000.00 for buckthorn control. Discussion: Winter months are ideal for trained professionals to remove mature buckthorn plants. Mature plants are cut, stumps treated with a herbicide to prevent regeneration and the plant debris can be cut/slashed and left in place, removed from the area, or burned on site. I directed Prairie Restorations to submit cost estimates for removal of mature buckthorn plants, in January or February, from the remaining areas around Copperfield Ponds, Friendly Hills Park and North Kensington Park (south of Huber Drive around the pond and east of the park storage/telephone equipment building). The estimated cost for each park is: Copperfield Ponds @ $3,100.00, Friendly Hills Park @ $4,650.00, and North Kensington Park @ $1,975.00 for a not -to -exceed (time and material basis) cost of $9,725.00. In addition overspraying of the removal areas must be done in October to control new seedlings and saplings at a projected cost of from $1,500.00 to $2,000.00. In last years operations the removal process consisted of cut and slash with the plant remnants left in place. Due to rocky terrain in Friendly Hills Park (only) the contractor recommends that they be allowed to burn the cut plants on site in a series of small bonfires during the cutting operations. The Fire Marshall has reviewed and approves of this request under the conditions that their be a least one inch of snow on the ground and warning signage be placed at each bonfire site at the end of the work day (hot coals are left in place to completely reduce the material to ash overnight -no open fire/flames are left unattended). The proposed draft City Budget for 2005 provides for continued management of buckthorn in City parks in the amount of $10,000.00. Removal of buckthorn from all three parks including fall overspraying would require a budget of approximately $12,000,00, Recommendation: I am seeking approval and authorization for this project now so that the contractor will be able to schedule work crews during January on days when weather conditions are right for this type of operation. To remain within the budget allotted for buckthorn removal, I recommend that mature buckthorn plants be removed from Copperfield Ponds and Friendly Hills Park during January/February to be followed up in October with an overspray operation. I ask the City Council to consider "over -spending" this budget by $2,000.00 (a total budget of $12,000.00) so that North Kensington Park may also be addressed at this time. Action Required: If Council desires to continue with efforts to remove buckthorn from City parks they should authorized staff to issue a Purchase Order, in January 2005, to Prairie Restorations, Inc. in the "not -to -exceed" amount of $7,750.00 (Copperfield Ponds & Friendly Hills Park) or in the amount of $9,725.00 (Copperfield Ponds, Friendly Hills Park, & North Kensington Park) for removal of buckthorn from City park lands. Prairie Restorations, P.O. Box 1127 • Watertown, MN 55388 Office:952-955-3400 Fax:952-955-3401 October 1, 2004 City of Mendota Heights Attn: Guy Kullander 1101 Victoria Curve Mendota Heights, MN 55118 Dear Guy: It was great meeting with you the other day and getting a chance to look at some of the parks in Mendota Heights. I also enjoyed looking at the parks we cut last year and checking the densities of buckthorns seedlings coming up. I think we are going to be able to get the buckthorn seedling sprayed out for less than we have proposed and hopefully we could use some of this money for additional cutting if you desire. The plan is to do the cut/slash of the buckthorn at Copperfield and North Kensington Parks and either cut/slash or cut/bum at Friendly Hills Park. The cost difference between cut/slash and cut/bum at Friendly Hills Park is a wash because of all the rocks we would have to cut around as we were slashing the buckthorn. I believe the cut/bum will give you a much cleaner look and keep the parks neighbors much happier than having all the slash on the ground. We will be treating the stumps with herbicide and slashing of downed trees or dead falls at all the parks were we remove buckthorn. We will also remove the Amur maple in the thin areas of Copperfield to help stop the spread of this invasive shrub. If you have any questions please feel free to give me a call and I will answer your concerns. Thank you for the opportunity to bid these buckthorn removal projects. Sincerely, Joel Asp Land Management Supervisor Bringing people together with the land Prairie Restorations, Inc. w, P.O. Box 1127 • Watertown, MN 55388 Office:952-955-3400 Fax:952-955-3401 Buckthorn Removal in Mendota Heights Parks Park Cost Removal Method Copperfield Ponds $ 37100, plus tax Cut/Slash Friendly Hills Park $4,650, plus tax CutBurn or CutlSlash North Kensington Park $1,975,plustax Cut/Slash Total $9,725, plus taa This work will be done on a time and materials based on the enclosed billing rate list. Bringing people together with the land Prairie 113 Restorations, Inc: l P.O. Box 1127 • Watertown, MN 55388 Office:952-955-3400 Fax:952-955-3401 2004 PRAIRIE RESTORATIONS, INC. WOODLAND MANAGEMENT BILLING RATES Labor Costs: $45/hr. (including travel time one way) Travel Milease: (Travel mileage one way only) $.35/mile - light duty trucks $.60/mile — trucks/trailer w/equip. Material Costs: Herbicides: Equipment Costs: Bringing people together with the land Krenite® - $ .65loz. Garlon 40 - $1.15/oz. Small power equipment use $10/hr. Large tractor/mower use ATV use $25/hr. rr FRIENDLY - MARSH PARK- --.. �. ., - .... ,r it Idd L COPPERFIELD PONDS LL COPPERFIELD PONDS j N yld LLs -PARK13 - rr LI ll COPPERFIEL.D PONDS SCALE: ,"� - o F RIF </IF ~FS�e IFFew- d • i� 1 CLAFF. 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SIS SEE 0 w�0aUuZ 0awijgz h?W<oF�3 Owwui w ¢e ou <m u u w w F 0 USE In es dr�m=m in in in n o m 116 n nn n n r a«n n nN n�Nnn Nin EESE 9 SE arannna arn„ n _ �nmESE C. . Alt m,-m ESE Sit a ,.nn nnnnnn nnm.,mmmm mm SEE in G S n }) 5ESE E 23 j �IS W ea -- I $ 4CIDENT SUMMARIES - PARKS CN: 04003554 OFFENSE/INCIDENT: Loud Persons DATE: 10/16/2004 2J:33:Ok OFFICER: Vonfeldt, J 2239 LOCATION: Marie Park SYNOPSIS: We responded to the area and found a large party in progress at 1773 Victoria Road. The homeowner was advised. CN: 04003555 OFFENSE/INCIDENT: Noise Complaint @Marie Park I1-03-2004 DATE: 10/16/2004 23:51:0 OFFICER: Tillery, Y 2228 LOCATION: Marie Park SYNOPSIS: Report of several parties in the park playing football and making noise. Advised several youths on the noise complaint and they dispersed to residence close by 10-8. CN: 04003627 OFFENSE/INCIDENT: Ordinance Violation DATE: 10/24/2004 11:25:0 OFFICER: Patrick, S 2231 CATION: Rogers Lake SYNOPSIS: Dispatched on report of motorized boat on the lake. Upon arrival I advised the operator, and later left a copy of city ordinance on his vehicle. (MN Lie LAR904) CN: 04003629 OFFENSE/INCIDENT: Suspicious Circumstances DATE: 10/24/2004 16:40:Ot OFFICER: Patrick, S 2231 LOCATION: Overlook SYNOPSIS: Dispatched on a report of two men acting odd at the Scenic Overlook. Upon arrival, nothing odd was located. Complainant would not specify what was odd.