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2004-05-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday. Mav 11, 2004 6:30 p.m. —Council Chambers Call to Order 2. Roll Call April 13, 2004 City Council and Parks and Recreation Commission Workshop Minutes 4. Apri] 13, 2004 Parks and Recreation Commission Minutes Recreation Programmer's Update 6. Discussion with Amelia Olson of MHAA Proposed Work Tasks from Joint Workshop 8. Lexington Avenue Bike Trail Verbal Updates • Police Report 10. Other Comments 11. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA JOINT CITY COUNCIL/ PARKS AND RECREATION COMMISSION WORKSHOP MINUTES APRIL 13, 2004 The Joint Workshop of the Mendota Heights City Council and the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 13, 2004 in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:00 p.m. The following Council members were present: Mayor Huber and Council members Duggan, Vitelli, and Schneeman. The following Commissioners were present: Chair Richard Spicer and Commissioners Larry Craighead, Paul Portz, Stan Linnell, Dave Libra, Missie Hickey, and Raymond Morris. City Staff present were City Administrator Jim Danielson, Parks Project Manager Guy Kullander, and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. All participants introduced themselves. Chair Spicer said that the Parks Commissioners enjoy serving on the Parks Commission and that everyone gets along very well, but that the Parks and Recreation Commission has lost its sense of purpose. Chair Spicer said that +he Commission does not know what they should be doing now. Chair Spicer said that he feels that the Commission should be planning more for the future. Chair Spicer said that the City has built a lot of parks infrastructure since the last referendum, but a lot of it needs maintenance. Chair Spicer said that it is hard to plan year-to-year without knowing what financial resources are available. Chair Spicer added that Mr. Kullander's time dedicated to park purposes is also limited. Chair Spicer said that a lot of the remaining open space that the Parks Commission had previously eyed for acquisition is now gone or may go soon, such as the Foss Property, the Burow Pond, and the Par 3 golf course. Chair Spicer said that the Parks Commission wanted to know where the Council stood on acquiring more park land. Chair Spicer said that the City is now in a maintenance period, and that the Commission meetings had become boring. Commissioner Craighead said that he was concerned about the maintenance of the City's trails. Commissioner Linnell said that he was also concerned about maintenance. Commissioner Morris said that the Council has to make crucial decisions regarding the City's parks. Commissioner Morris said that the City's employees do good job, but at some point there will be significant maintenance costs. Councilmember Vitelli said that he was under the impression that the City's parkland as a percentage of all land in the City was more than adequate by most standards. Councilmember Vitelli said that he believed that the parkland was roughly 20% of all land in the City, and that if this was the case, he was not in favor of more parkland acquisition. Councilmember Vitelli also said that in business generally it is thought that each additional one dollar of capital improvement generates ten to fifteen cents per year for maintenance. Councilmember Vitelli said that the City should have a maintenance policy along those lines. Chair Spicer said that using such a formula the maintenance costs would be big. Mr. Kullander said that a large portion of the park maintenance efforts is simply mowing the grass and field preparation, and that Public Works does a great job with this. Mr. Kullander said that maintenance of play equipment, trails, and buildings has lagged behind in some cases due to limited funding. Councilmember V itelli asked how much the City has invested in park infrastructure. Councilmember Vitelli said that the City should budget 15% per year for maintenance. Mayor Huber said that the City would know after the legislature adjourns whether or not they extended the levy limits. Mayor Huber said that at the moment, no levy limits are proposed for 2004. Mayor Huber said that if levy limits were imposed, it would be difficult to add to the parks budget because roughly 70% of the City's budget is for labor and benefits. Mayor Huber said that if levy limits were off, the City could raise taxes. Commissioner Hickey said that someone had suggested doing a survey. Commissioner Morris suggested having public hearings to find out what people think of what we have now, and what we need for the future. Commissioner Morris said that there are new threats to the park with buckthorn, and that waiting to address the problem compounds the problem over time. Commissioner Morris said that it is easier to tackle the problem at the beginning. Chair Spicer said that trail, playground, and other maintenance could cost up to $1 million over five years. Chair Spicer said that there might be some money coming from development at Acacia, but that antenna revenue was limited. Chair Spicer agreed with Mayor Huber's comment about labor costs, saying that 90% of court system costs are labor -related. Mayor Huber asked for thoughts on acquisition of park/open space land. Chair Spicer said that a referendum takes lots of preparation. Mayor Huber asked who thought a referendum would pass. Commissioner Craighead said that it would have to be a smorgasbord referendum, covering a lot of different citywide projects. Chair Spicer said that not all referendums pass. Councilmember Duggan said that a successful referendum requires proper preparation and proper presentation. Mayor Huber said that he was uncomfortable asking the voters for a referendum for maintenance. Mayor Huber said that if the levy limits were removed, it would be possible to raise taxes for maintenance. Councilmember Vitelli said that recently failed school referendums demonstrate that the public is not supporting them. Mayor Huber said that it was OK to raise taxes within reason for maintenance. Mayor Huber said that a purchase of Par 3 would have to be taken to the voters. Commissioner Craighead asked what the mission of the Parks Commission was. Commissioner Craighead said that the Parks Commission wanted Mr. Kullander to do extra tasks, but the Mr. Kullander has little time available. Commissioner Craighead said that Mr. Kullander should have more budgeted time for parks purposes so that he could pursue grants. Mayor Huber asked City Administrator Danielson to provide the Parks Commission with Ms. Schabaker's and Monty numbers regarding homeownerstax increase if a referendum were to be proposed. Commissioner Libra said that he was interested in putting slurry on trails. Commissioner Libra said that the Valley Park Bridge cost $70,000-$8Q,000, $25,000 of which came from the Special Park Fund. Commissioner Libra said that there has not been much replenishment of park funds. Commissioner Libra said that the Parks Commission tries to push things around to accommodate the budget situation. Commissioner Libra said that the Parks Commission had recommended both the Wentworth warming house and the lighting of Mendakota Fields but that the Council had turned down both of them. Commissioner Libra said that if the referendum were only for purchasing the golf course it would not have a wide enough appeal to pass. Commissioner Libra said that he was interested in the Lexington Avenue trail. Commissioner Libra said that the City has wonderful assets such as the trail system. Commissioner Libra said he wanted to focus on what kind of money the Council was interested in spending. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES APRIL 13, 2004 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 13, 2004 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 7:15 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Larry Craighead, Paul Portz, Stan Linnell, Dave Libra, Missie Hickey, and Raymond Morris. City Staff present were Parks Project Manager Guy Kullander, Administrative Assistant Patrick C. Hollister, and Recreation Programmer Teresa Gangelhoff. Mr. Hollister took the minutes. MINUTES Commissioner Libra moved to approve the February 10, 2004 minutes as amended. Commissioner Linnell seconded the motion. AYES: 7 NAYS: 0 DISCUSSION WITH SAINT THOMAS ICE ARENA Chair Spicer said that this item had been removed from the agenda. Chair Spicer said that he had told the representatives of Saint Thomas Ice Arena that they need not attend this evening's meeting and that they were free to coordinate any joint activities with the City with Ms. Gangelhoff. RECREATION PROGRAMMER'S UPDATE Recreation Programmer Teresa Gangelhoff presented the Recreation Programmer's Update. Ms. Gangelhoff said that the City's ice skating rinks were open a total of 62 days during the 2003-2004 ice skating season. Chair Spicer noted that according to the records kept by the rink attendants, roughly 85% of the skaters were hockey players and 15%were pleasure skaters. Commissioner Hickey asked Ms. Gangelhoff if she had received any comments on the availability of the warming houses. Commissioner Libra seconded the motion. Commissioner Linnell said that he liked Option 3 more: to build the Lexington portion now and being immediate right-of-way acquisition to build the Wagon Wheel trail Section in 2005. Commissioner Linnell said that he felt that Option 2 was only a temporary solution. Commissioner Craighead agreed that he liked Option 3 more. Commissioner Libra said that he also liked Option 3 more, but that it was unlikely that sufficient right-of-way would be acquired just for this trail. Commissioner Libra said that it was more realistic to wait for the entire street project. Commission Libra said that Option 3 was good but unlikely. Mr. Kullander explained that funding for the project is a combination of State and MSA funding. Mr. Kullander said that if the City pursued Option 3 and was unsuccessful in the condemnation, it would take staff time to redesign the project. Mr. Kullander said that even if the condemnation were successful, it would still delay the project for many months. Commissioner Hickey asked if it would be good to leave Wagon Wheel Trail out of the trail project for now because some residents are still upset about the issue of fishing and improvements to the "S" curve. Chair Spicer said that Option 2 is a safer remedy. Mr. Kullander agreed that Option 2 would achieve the Lexington Avenue Trail in the shortest amount of time. AYES: 6 NAYS: 1 (Linnell) PARK RULES AND RENTAL FEES Mr. Kullander explained that this is only an informational item. Mr. Kullander explained that the Council has already approved the new rules and fees, and that he has merely redrafted the application forms to reflect this change. Mr. Kullander said that he has put in the different rates, rules, and deposits on the new forms. Mr. Hollister provided the monthly Police Report to the Commission. Mr. Kullander said that Tim Meyers, the skateboarder most interest in the skate park issue, has offered to pass out flyers advertising the completion of the skate park. Chair Spicer said that it would be good for the Commission to meet with MHAA on a quarterly basis. Chair Spicer asked staff to write a letter to MHAA extending an invitation to send a representative to Parks and Recreation Commission meetings on a quarterly basis. Motion made to adjourn by Morris and seconded by Portz. AYES: NAYS: The meeting adjourned at 8:30 p.m. CITY OF MENDOTA HEIGHTS MEMORANDUM Date: MAY 4, 2004 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: APRIL 2004 PARKS AND RECREATION REPORT Celebrate Mendota Heights Mark your calendars for Saturday June 5, 2004 as we Celebrate Mendota Haghts Parks! The celebration is free for all ages and will be from 10:00 am to 1:00 pm at Mendakota Park. Planning for the event is underway! Celebrate Mendota Heights Parks is made possible by the generous support of residents, community groups, and community businesses. If you are interested in making a donation, volunteering for this year's event or are a business or community group interested in participating please contact Teresa at the Parks & Recreation Department at 4521850. Senior Trips I took the seniors to the State Theater in April to Tim Conway/Harvey Korman. Everyone enjoyed the show. I met with WSP and Thompson Park Senior Programmers in April to finalize most of our summer/fall trips/activities. They will be listed in the next HeightsHighlites coming out in May. I will also be putting together and sending out a new 55+ senior newsletter in the next few weeks. Youth Trips I met with WSP and SSP recreation programmers and we have all our Thursday youth trips in place for the summer. They will be listed in the May Heights Highlites and I will be sending out a flyer in the schools in May. Softball Our leagues have started and will run weekly through the summer and conclude with a playoff week starting July 20. The championship and consolation games for all three leagues will run all day on Saturday, July 24 at Mendakota Park. Golf We are again offering Lessons, camps and leagues this summer and they are filling up fast. Safety Camp Plans are in place for another successful camp to run 3 days on August 10, 11, and 12. We are now taking registrations. The camp is for children going into 3° and 0 grade in the fall. CITY OF MENDOTA HEIGHTS u i i�l LF1iLe1k1 L§J 0 Fishing Derb The date will be Wednesday, July 14. Mr. Clifford Timm donated 50 tackle boxes. Scott Seaton our fishing pro is lined up again to help and his sponsors will provide some prizes and free tackle for the boxes. IGH Ace Hardware has decided to dropout as one of the derby sponsors. We have someone in place to volunteer in their place to measure and weigh tie fish but I am still looking for a business to donate enough worms for the 50 participants otherwise I will need to purchase them. Tennis We only have a few spots left in the Advanced Beginner class at 11:00 otherwise we are full. As of April 30 we will have 156 kids enrolled in pre-school, beginners, advanced beginners and team tennis. We will have one Tennis/pro/certified-teacher and 3 high school/college students assisting him. Tennis will start on June 21 and conclude with an end of season party on August 6. Performances in the Parks and Imagination Station Here is our summer schedule for free shows: FAMILY PERFORMANCES IN THE PARK The Mendota Heights Parks and Recreation Department is sponsoring a series of "FREE" Performances In The Park! Bring a blanket or !awn chair. Children must be accompanied by an adult throughout the entire performance. All performances will be held under the pavilion. Saturday, June 5-(during park celebration)10:15-11:00 a.m,-Mendakota Park "The Teddy Bear Band" The Teddy Bear Band inspires movement, imagination and fun for children, families and your bear. This upbeat musical show is targeted to a young audience, with opportunities for adults to join the fun. (BYOTB- Bring Your Own Teddy Bear!) Saturday, June 5, (during park celebration)12:1542:45 p.m.-Mendakota Park "Alphabits" This musical duo is back again playing your favorite children's songs. Kids can sing and dance and laugh and shout. Mom and Dad can join in the fun too! Wednesday June 16, 6:30 P.M. Mendakota Park "The Splatter Sisters Concert" This sister act will entertain young and old as they provide pure fun and entertainment for everyone. Kids can dance and sing along to their favorite songs. Don't miss this show as they are a Twin Cities favorite! CITY OF MENDOTA HEIGHTS MEMORANDUM Wednesday. June 23. 6:30 p.m.-Mendakota Park Pavilion "Imagination Station" The Imagination Station will be making a special evening appearance at Mendakota Park. Story, songs and dancing will entertain families with young children, If you have been unable to make it to our weekly afternoon Imagination Station shows dont miss this opportunity. Wednesday. July 14 - 7:30 o.m. - Rogers Lake Pavilion The Woody Show' Woody will entertain all ages with magic, juggling, and comedy. This event will co -inside with the Fishing Derby that will start at 6:00 p.m. at Rogers Lake (see information in the Heights Highlights on the Fishing Derby) You dont have to be part of the Fishing Derby to come and enjoy the performance! Tuesday. August 3. 6:30 p.m.-Mendakota Park Pavilion "Woody" Woody is one of our favorites and he is back again to perform and entertain at the National Night Out event. Come and enjoy the comedy, magic and fun for all ages, Come and meet your neighbors and take part in all the National Night Out activities the city is planning for our community on this night. Wednesday. September 1. 6:30 p.m.-Mendakota Park Pavilion "The Paul Heffron Music" - Music provided by MH Park & Rec and free root beer floats provided by Thompson Park Activity Center. This quartette performs a variety of old time hits and some modern music with a "Big Band" sound. This performance is bound to bring back many musical memories. IMAGINATION STATION The Imagination Station traveling variety show will be making appearances at both Marie and Friendly Hills parks this summer. This group will provide creative, quality performances free of charge. The shows will include; choreographed performances, puppet shows, songs and dances. Performances last approximately thirty minutes and are designed to entertain families with young children. Performances will not be held if it is raining. Feel free to bring lawn chairs and/or blankets to sit on. Mondays: June 21-July 26, 2004 1:30-2:00 Marie Park (Marie Ave. between Victoria and Lexington) 3:00-3:30 Friendly Hills Park (Pueblo Lane & Apache) CITY OF MENDOTA HEIGHTS MEMO May 6, 20174 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Discussion with Amelia Olson of MHAA Discussion At the April 13, 1004 meeting of the Pazks and Recreation Commission, Chair Spicer commented that it would be good for the Commission to meet with MHAA on a quarterly basis. Chair Spicer asked staff to invite MHAA to send a representative to Parks and Recreation Commission meetings on a quarterly basis. Staff contacted Amelia Olson of MHAA, who agreed that this is a good idea and offered to come to the May 11 meeting to introduce herself and to discuss MHAA's activities. Action Required Discuss MHAA's activities this season with Ms. Olson. City of Mendota Heights May 57 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Proposed Work Tasks from Joint Workshop Discussion: In response to issues generated at the April 13th "Joint City Council / Parks and Recreation Commission Workshop" and the Commission meeting that followed I have prepared this summary of the "tasks", "objectives" and "actions" from the minutes with some recommendations on how each could be addressed. Funding: Capital F�rpenditures-Facilities/Land 1. SPECIAL PARK FUND: Current balance $310,000.00 a. Few dedication fees (not including Town Center) are anticipated this year or for the foreseeable future unless one or more larger projects go forward (Par 3, Pilot Knob, Econ Lab). New funding sources must be identified to maintain this Fund long term. b. In the event the Council desires to acquire additional land for park use the Special Park Fund would probably be a funding source. c. Total dedication fees from all of the Town Center development will amount to around $225,000.00. Estimates for park improvements within Town Center are in excess of $400,000.00 with construction to be completed in 2006. It is "understood" that the cost for development of the Town Center park amenities will "stand on there own" and require no additional funding from the Special Park Fund beyond those fees dedicated to the fund by this development ($225K). d. A new funding source must be identified to replenish the Special Park Fund to be used for capital expenditures for new or replacement infrastructure (play equipment, new trail segments, etc.) or land/easement purchases (Cell tower fees, general fund, etc). 2. PLAY EQUIPMENT: Current "value" of 11 playgrounds in 10 parks = $500K (plus) a. In 2004, four projects to add freestanding play components (not connected to existing equipment) have been programmed for completion (Victoria @ $14K, Ivy Hills @ $12K, Kensington @ $9K, and Wentworth @ $29K) at a final cost of approximately $75K. Recommendation: I recommend that these proposed improvements not be constructed in 2004 and that an evaluation of the play components in all parks be undertaken and a new Capital Improvement Plan for replacement of all play components be prepared (5-Year: 20054009 or 10-Year: 20054014). b. Develop maintenance plan to address existing playground components with the intent to preserve existing units in safe usable condition until total replacement is due. c. Increase Parks Maintenance budget for play equipment maintenance to meet above plan requirements 3. TRAILS: Currently there are approximately 21 miles of trails maintained by the City a. Identify and prioritize "missing segments" to develop continuous trail links and loops. b. Develop 4 to 5 year maintenance plan to address current maintenance issues c. Develop long-range maintenance/replacement plan for ongoing maintenance d. Provide dedicated funding source for Special Park Fund to address Capital Improvement projects for new trails or trail segments 4. PARK PLANNING EFFORTS: a. Update "Park Facilities Study" and identify current facilities and infrastructure b. Evaluate need for additional parkland(s) and identify improvements proposed for newly acquired parkland. Identify/estimate funding requirements. c. Acquire input from residents on what additional facilities or services they desire (Survey or questionnaire - Heights Highlites, handout, phone, etc. ??? d. Develop Capital Plan for playgrounds - see above e. Develop Trail Plans for expansion and maintenance - see above f. Provide funding in City Budget for park planning efforts: (by staff or outside help) 1. Preparation of grant applications 2. Funding for 'matching" funds when necessary 3. Funding of staff time for 'planning efforts" (such as 'Facilities Plan" update) g. Planning efforts to better define or enhance existing parks and facilities (funding for such efforts would be a Capital expenditure from Special Park Fund) h. Develop a maintenance/replacement funding "tool" to evaluate the yearly amount (percentage) that should be budgeted versus the capital cost of the original improvement (such as trails, play equipment). 5. REMOVAL OF INVASIVE PLANT SPECIES: a. Develop plan to address management of invasive plant species to be funded under the Park Maintenance budget - increase current budget to "speed up process" ??? b. Consider City involvement in addressing invasive plant species on private property - Funding match could be patterned after City's former Boulevard Tree Program 6. COMMUNICATIONS: a. Increase communications between City/Park Commission and MHAA board (quarterly ?) b. Consider developing better communication links to St. Thomas, Visitation, School District 197, and other groups that use City park facilities c. Consider "Skating Open House" for residents at new St. Thomas Rink. Identify funding source, date of event(s), duration (number of events, number of hours, etc) - Possible "tie-in" or "demonstration" by MHAA teams ? Recommendation: The City Council is expecting input from the Commission for the 2005 Budget and future budgets) recommending funding levels for various programs or issues addressed above. I need the Commission to prioritize which items you wish me to concentrate my efforts on and I will research costs and options for the Commission to consider so that an approved plan(s) can be presented to the Council during the next three months (June, July, August). City of Mendota Heights May 5, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Lexington Avenue Bike Trail Background: At the April meeting, the Commission made a recommendation to the City Council to proceed with construction of the Lexington Avenue bike trail from Mendota Heights Road to Wagon Wheel Trail and to postpone construct the off -road trail segment on Wagon Wheel Trail until such time that the entire street was reconstructed. The Commission further recommended that a six-foot wide asphalt shoulder be installed on Wagon Wheel Trail that could be used by walkers and cyclists until the off-street trail was constructed. Discussion: City Engineer, Sue McDermott directed the Engineering staff to work up a feasibility cost estimate for the asphalt shouldering material on Wagon Wheel Trail (estimate was $10,000,00), After consulting with the City Administrator, Sue deleted this item from her council memo regarding the Lexington trail because there was no identified funding source for this part of the project (see attached). This item appeared on the May 4th Council agenda and was adopted by the City Council. The Engineering staff will begin work on the plans and specifications for this project, which must be submitted to both the State MSA office and Dakota County for review and approvals. I will monitor the progress of this project and provide periodic updates to the Commission. If a funding source develops, the widened shoulder along Wagon Wheel Trail, which does not require approval from MSA or the County, could be incorporated into the project. Action Required: None. This update is provided for information only. CITY OF MENDOTA HEIGHTS MEMO May 4, 2004 TO: Mayor, City Council and City Administra , FROM: Sue McDermott, City Engineer At SUBJECT: Lexington Avenue Trail Construction DISCUSSION: The attached memo from Guy Kullander regarding the Lexington Avenue Trail was presented to the Parks and Recreation Commission at their April 131" meeting. While the plans for the trail along Lexington Avenue between Wagon Wheel Trail and Mendota Heights Road are substantially complete, several issues must be resolved in order to complete the design of the Wagon Wheel Trail segment. Wagon Wheel Trai] is a Municipal State Aid (MSA) street. The current design shows a twenty-seven foot wide street, which according to State Aid standards would require no parking posted on both sides of the street. In order to allow parking on both sides of Wagon Wheel Trail and to conform to MSA standards, a street width of 38 feet is required and additional right-of- way must be purchased from several landowners. Staff estimates that right of way acquisition and redesign would take six to nine months to accomplish. In order to move this project forward, we are proposing to construct only the trail along Lexington Avenue at this time. The trail along Wagon Wheel Trail would be constructed when the street is reconstructed in the next several years. RECOMMENDATION: Construct only the Lexington Avenue Trail. ACTION REOUII2ED: If Council desires to implement the recommendation, they should direct staff to complete the Lexington Avenue Trail plans and eliminate the trail along Wagon Wheel Trail. MENDOTA HEIGHTS POLICE DEPARTMENT �IDENT SUMMARIES = PARKS CN: 04000772 OFFENSE/INCIDENT: DOBs DATE: 03/09/2004 15:11:0 OFFICER: Patrick S 2231 LOCATION: Rogers Lake Park OS-06-2004 SYNOPSIS: MHPW employee reported juveniles driving vehicles in the grassy area near Rogers Lake, causing damage to the park lawn and leaving deep muddy ruts. Drivers were identified and told to leave and stay out of all Mendota Hts Parks. They will be notified after damage is assessed of any charges or work needing to be done to repair the ruts. CN: 04000820 OFFENSE/INCIDENT: DAR/ Juvenile warrant DATE: 03/14/2004 00:03:or OFFICER: Spicer, T 2236 LOCATION: Overlook SYNOPSIS: While on routine patrol, I observed a veh parked in the Overlook Park lot. Due to the hour I entered the parking lot and observed several individuals who appeared to be under 21 years of age standing outside the veh. I exited my squad and made contact with the parties. I instructed all parties to come out from behind the vehicle. After asking who the driver of the vehicle was, I was told by one of the individuals that the driver had left to go to a store and they were waiting for him to return. Due to the unlikelihood of the story and the nervousness of the person talking, I believed him to be lying to me. Futher investigation revealed he was the driver and was Revoked. Also we found a juvenile runaway in the veh. More details dictated. 04000836 OFFENSE/INCIDENT: Damage to Property DATE: 03/15/2004 14:57:01 OFFICER: Convery, B 2230 LOCATION: Scenic Overlook SYNOPSIS: Dakota County parks reported some vandalism to a picnic table at the Scenic Overlook. See narrative. CN: 04000985 OFFENSE/INCIDENT: 4th Degree DWI DATE: 03/27/2004 01:32:0 OFFICER: Spicer, T 2236 LOCATION: Mendakota park SYNOPSIS: While on routine patrol, I observed a vehicle parked in the IvIendakota Park lot after hours. I pulled into the lotto make contact with the occupants and advise them the park was closed. As I entered the lot, the vehicle began to pull away. I stopped the vehicle and made contact with the driver. Upon doing so, I detected a strong odor of an alcoholic beverage coming from the interior of the vehicle. I obtained the driver's license and observed she was 18 years of age. I asked her if she had been drinking, she stated she had not been. As she spoke, I detected a very strong odor of an alcoholic beverage from her breath. HGN and PBT administered and the driver was arrested for DWI. More details dictated. 10-8 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, April 13, 2004 7:00 p.m. — Council Chambers 1. Call to Order 2. Roll Call 3. February 10, 2004 Minutes 4. Recreation Programmer's Update 5. Discussion with Saint Thomas Ice Arena 6. Requests from Residents for Park and Trail Improvements 7. Lexington Avenue Bike Trail 8. Park Rules & Rental Fees 9. Verbal Updates • Police Report 10. Other Comments I1. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 10, 2004 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 10, 2004 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Larry Craighead, Paul Portz, Stan Linnell, Dave Libra, Missie Hickey, and Raymond Morris. City Staff present were Parks Project Manager Guy Kullander and Administrative Assistant Patrick C. Hollister. Recreation Programmer Teresa Gangelhoff was excused from the meeting due to illness. Mr. Hollister took the minutes. MINUTES Commissioner Libra moved to approve the January 13, 2004 minutes as written. Commissioner Portz seconded the motion. AYES: 7 NAYS: 0 RECREATION PROGRAMMER'S UPDATE Mr. Hollister and Mr. Kullander presented the Recreation Programmer's Update on behalf of Recreation Programmer Teresa Gangelhoff, who was excused from the meeting due to illness. Chair Spicer commended Ms. Gangelhoff on an excellent start to 2004. ORDINANCE PROHIBITING THE FEEDING OF GEESE Mr. Kullander informed the Commission that Mr. Clifford Timm had requested that the City adopt an ordinance prohibiting the feeding of geese, particularly Canadian Geese, within City limits. Commissioner Morris agreed that residents of Mendota Heights should not be feeding waterfowl. Commissioner Libra asked if the City should take an incremental approach by first banning the feeding of geese only on City -owned land, as opposed to all property. Chair Spicer said that he liked Commissioner Libra idea. Commissioner Morris said that the City of Rochester, Minnesota is experiencing a big problem with geese and that it would be interesting to learn how Rochester is handling the problem. Commissioner Libra said that the same might be true for Saint Cloud, Minnesota. Commissioner Linnell suggested that rather than begin with an ordinance, it might be better to start with an educational effort, perhaps with signage and encouragement to create vegetated buffers around bodies of water. Commissioner Portz said that he was in favor of regulations against the feeding of geese. Mr. Kullander said that the greatest concentrations of geese within the City are probably at Rogers Lake and the golf courses. Commissioner Morris said that Canadian Geese, despite being viewed as a nuisance, are actually federally protected specie and that while people should not feed them, the City would need to check with state and federal officials before undertaking any efforts to more aggressively remove or eliminate them. Commissioner Libra moved to request that Mr. Kullander conduct more research on this issue. Commissioner Morris seconded the motion. AYES: NAYS: JOINT CITY COUNCIL/COMMISSION WORKSHOP ON MARCH 9, 2004 Mr. Hollister informed the Commission that the Council, at their regular meeting on February 3, scheduled a joint workshop with the Parks and Recreation Commission for Tuesday, March 9 from 6-7pm in the Large Conference Room. Mr. Hollister said that the regularly scheduled Parks and Recreation Commission meeting would begin at 7pm in the Council Chambers the same evening. Mr. Hollister said that Staff would prepare an agenda in advance of the workshop. Mr. Hollister added that in response to the questions from the Commission, the Council asked the Commission to provide some specific examples of park facilities or trails that they would like to see expanded for the workshop. Mr. Hollister asked the Commission to provide Staff with input as to what the Commission would like to discuss with the Council at the joint workshop. 2 Chair Spicer asked each Commission to say what they would like to discuss with the Council at the workshop. Commissioner Craighead said that he thought that the workshop shop focus on the "big picture" rather than the "details", because one hour is not enough time to discuss the details. Chair Spicer said that he would like to ask the Council what they think the Parks and Recreation Commission's role should be. Chair Spicer added that he thought that the Parks and Recreation program at the City should be expanded to a full department, with more of Mr. Kullander's time allocated to parks and with a full-time Recreation Programmer. Chair Spicer added that with development slowing down in the City, the Special Parks Fund needed some sort of yearly stipend to sustain it. Commissioner Portz said that he would like to ask the Council about long range plans and how much park land the City should own. Commissioner Morris said that he would like to discuss the role/purpose/mission of the Parks and Recreation Commission with the Council. Commission Morris said that the City should take a strategic approach to parks and recreation development. Commission Morris said that the Council should host a public meeting to solicit input from stakeholders, businesses, and members of the public as to what they would like to see in terms of City parks and recreation. Commissioner Morris said that the City should work with other cities around it to avoid duplication. Commissioner Morris said that the Parks Commission has been adrift and that they needed to start over and look at the purpose of the parks. Commissioner Morris added that he would not be available for the workshop because he will be out-of-state. Commissioner Hickey said that she agreed with Commissioner Morris, and that public input is important. Commissioner Hickey said that she would like to review the Barton - Ashman study on green space and the Parks and Recreation Commission's mission statement. Commissioner Linnell said that the population demographics of Mendota Heights and the surrounding area are changing and that the population is aging. Commission Linnell said that he would like to talk about parkland acquisition and trail expansion. Commission Libra said that he thought that Mendota Heights' residents should be educated more about the park facilities available in Mendota Heights. Commission Libra added that while it was probably not a topic for the workshop, the Parks and Recreation Commission could promote a park clean-up in the spring, perhaps with various organizations "sponsoring" various parks. Chair Spicer asked Staff to prepare a draft agenda based upon the comments from the Commissioners and to distribute the agenda to the Commissioners in time for any comments before finalizing the agenda. Mr. Hollister said that Staff would prepare an agenda and provide it to the Commissioners by the end of the week. Mr. Hollister asked that if the Commissioners had suggestions for either revisions to the agenda or additional background information to be provided, they let Staff know by February 20. Mr. Hollister said that the Commissioners may comment either by e-mail or by phone. Mr. Hollister said that Staff would be placing this agenda with any suggested revisions on the March 1 City Council agenda for their acknowledgement. Mr. Hollister said that Staff would then distribute the final form of the agenda packet for the workshop to all participants by March 5. VERBAL UPDATES Staff provided updates on the following items: • Par 3 • Garron/Acacia Mr. Hollister added that there was no Police Report this month because there were no incidents in the parks in January 2004, Mr. Kullander said that the aerator at Rogers Lake had stopped working temporarily because a muskrat had been caught in it. Mr. Kullander said that the muskrat had been removed and that the aerator was working again. OTHER COMMENTS Commissioner Craighead said that he was interested in extending the trail from Valley Park to Par 3. Mr. Kullander said that he could add that link to the trail plan. Commissioner Portz said that when he was in Texas recently he met someone who had spent time in Minnesota and complimented the state on its trail system. Commissioner Portz said that Minnesota is famous for its trail system. Commissioner Morris said that the Twin Cities were recently rated as the number one fun place in the country. Commissioner Linnell asked Mr. Kullander about the status of Dakota County's North Urban Regional Trail. Mr. Kullander said that the County was still working on it and that it was still planned to go through Valley Park, ADJOURN Motion made to adjourn by Morris and seconded by Portz. AYES: NAYS: The meeting adjourned at 7:34 p.m. CITY OF MENDOTA HEIGHTS Date: MARCH 18, 2004 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: FEBRUARY & MARCH 2O04 PARKS AND RECREATION REPORT �La_TfTi�iriCaTt:�1IlC�liff-? The following was put in the Heights Highlites last issue. A mailing was sent out in March to area businesses requesting donations. (I have attached the letter and donation form I sent): Mendota Heights "Celebrate Parks" Our annual Community Celebration is looking for Volunteers and Donations to make this free event a success! Mark your calendars for Saturday June 5, 2004 as we Celebrate Mendota Heights Parks! The celebration is free for all ages and will be from 10:00 am to 1:00 pm at Mendakota Park. Planning for the event is underway! Celebrate Mendota Heights Parks is made possible by the generous support of residents, community groups, and community businesses. If you are interested in making a donation, volunteering for this year's event or are a business or community group interested in participating please contact Teresa at the Parks & Recreation Department at 4524850. Senior Trips We have spring trips planned. All our trips are co -sponsored with West. St. Paul Seniors and Thompson Park Senior Center. Youth Trips Our two spring break trips to Lava Links and the Science Museum were cancelled as we didn't have enough kids for a bus. . Skating Lessons We had a total of 32 participants. Did not get enough interest in the adult lessons and fun - style -free -style but we added another small's and tails and another beginners class from the waiting lists to fill the program. Ice Rinks Terry and his crew did a great job keeping the rinks in great condition. This year the weather cooperated! We closed for the season due to the warmer weather on Feb. 20. 1 have attached a report on usage totals for 2003/04 season for the rinks CITY OF MENDOTA HEIGHTS u uOC_G0 1 Dili u Softball All three softball leagues are full. We will get underway with the season the last week of April and conclude with a playoff week starting July 20 and July 22. The championship and consolation games for all three leagues will run all day on Saturday, July 24. Golf Plans are to run the same program as last year at the Par 3 this summer. No fall lessons. A flyer went out for golf and tennis into the schools the first week of March with registrations starting on April 1. 1 have attached a copy of that flyer. Summer Youth Trips I have met with So. St. Paul and West St. Paul Park and Rec departments and we have our summer trips in place. I will be working on a school flyer that will go out in May. Safety Camp I have met in March with the VFW and So. St. Paul/West St. Paul Park and Rec and we have all our plans in place for another successful camp to run 3 days on August 10, 11, and 12. Fishing Derby The date has been finalized for Wednesday, July 14. Mr. Clifford Timm dropped off at City Hall (donated) 50 tackle boxes on March 15, thanks Cliff!!! Scott Seaton our fishing pro is lined up again and his sponsors will provide some prizes and free tackle for the boxes. I am waiting to hear back from IGH Ace hardware to see if they will come back to measure fish and donate the worms. Tennis A pre-school program is now in place and we have already filled a second class on Wednesday. We already have a waiting list of over 10 kids for the pre-school program! The rest of the programs -lessons and team play will run the same as last year except we will run the lessons according to ability with more advanced youth in a in-house tennis program along with their lesson. I will add one more part-time High School assistant for a 1-7 ratio during lesson time which will be covered by a fee increase. We will have one Tennis/pro/certified- teacher and 3 high school/college students assisting him. 1 would like to acknowledge our Certified USTA tennis instructor, Mendota Heights resident Tim Garvey. He has been instrumental in helping me get this program off the ground. He was paid last year for the hours teaching tennis in our program but he has put in countless volunteer hours helping me set up this program, attending clinics, writing grants and meeting with other Recreation Tennis programs to set up our Team Tennis. He has great connections and was able to get equipment at a reduced rate or donated. He really cares about the kids, putting them first. He is very enthusiastic about teaching tennis herein Mendota Heights. Thanks Timl March 17, 2004 Dear Sir or Madam: Believe it or not summer is right around the corner and the City of Mendota Heights Parks and Recreation Department is getting in gear for the Thirteenth Annual Mendota Heights Parks Celebration. This years celebration will kick-off the summer season on Saturday, June 5th, 2004 from 10:00 a.m. to 1:00 p.m. Some of this year's participants will include the Teddy Bear Band, Caricature Artists, Petting Zoo by Walton's Hollow, Soccer Kick, Free Throw Contest, and a Bike Safety Rally, and Fire Truck Rides. Once again the City of Mendota Heights is approaching the community and its businesses with the same request as in past years. We are requesting your participation. We rely completely on our community and its businesses to offset promotional, coordination and supply costs. We are grateful for your generosity in the past and hope you will join us in our efforts to supply this celebration to our community. Please see the next page of this letter for donation categories and take a look at our flyer that goes out to everyone in our community. Over 1500 people will attend this annual celebration. If you would like to volunteer time or make a donation, please fill out the enclosed form and return it in the enclosed return envelope. This year we also offer an option of sponsoring an individual event with any donation of $250.00 or more. You will be listed on the flyer, in the Heights Highlites and we will have your business name on a sign at that event. If you would like more information on sponsoring an event please contact me at the Mendota Heights City Hall, (651) 452-1850. All sponsors/donations will be listed on the big sponsor board at Mendakota Park on Saturday, June 5th, 2004. Again, we do appreciate your generosity and look forward to seeing you, your families and employees at the Park Celebration. Sincerely Teresa Gangelhoff Parks &Recreation Programmer Enclosures I101 Vict®ria Curve •Mend®ta Heights, MIY 55118 (fi51) 452-1850 •FAX (651) 452-8940 CELEBRATE MENDOTA HEIGHTS PARKS SATURDAY, JUNE 5TH, 2004 10:00 A.M. - 1:00 P.M. MENDAKOTA PARK (DODD RD AND MENDAKOTA DR.) SPONSOR CATEGORIES EVENT SPONSOR DONATION OF S500.00 AND UP* SIL VER EVENT SPONSOR DONATION OF $250.00 UP TO $499.00* BRONZE DONATION OF $100.00 UP TO $249.00 FRIEND DONATION OF $99.00 AND UNDER PLEASE FILL IN AMOUNT ABOVE AND YOUR BUSINESS INFORMATION BELOW. SEND PAYMENT ALONG WITH THIS FORM IN THE ENVELOPE PROVIDED. MAKE CHECK PAYABLE TO CELEBRATE MENDOTA HEIGHTS PARKS. IF YOU HAVE A PRODUCT OR SERVICE YOU WOULD LIKE TO DONATE PLEASE LIST IT BELOW AND APPROXIMATE VALUE. ITEM MAY BE USED AS A PRIZE OR IN OUR DRAWING. VALUE$ *IF YOU ARE A SILVER OR GOLD SPONSOR WE CAN ALSO PUT YOUR NAME AT ONE OF THE EVENTS AS A SPONSOR OF THAT EVENT. LAST YEARS EXAMPLE: MENDOTA PAR 3 PUTTING CONTEST, YOU MAY ALSO PROVIDE ANY FREE GIFT GIVE -A -WAYS WITH YOUR COMPANY LOGO ON IT. IT WILL BE PUT AT A TABLE AT THAT ACTIVITY, LAST YEAR THE PAR 3 GAVE EVERYONE THAT TRIED THE GAME A BUY ONE GET ONE FREE GOLF ROUND AT THE PAR 3 COURSE, SEETHE FLYER ENCLOSED LISTING EVENTS YOU CAN SPONSOR, IF YOU WOULD LIKE TO BE PRESENT YOU MAY ALSO VOLUNTEER YOUR TIME TO RUN THAT EVENT. i AM A GOLD OR SILVER SPONSOR AND MY COMPANY WOULD LIKE TO SPONSOR AN EVENT: 1ST CHOICE 2ND ALL SPONSOR TO HELP SET CATEGORIES MAY VOLUNTEER TIME FROM 9:45 UP & WORK AN EVENT AND TAKE DOWN. YES AM ^ 1: 15 PM NO* (*YOU DON'T HAVE TO ATTEND, WE CAN LINE UP VOLUNTEER HELP TO RUN THE EVENT) BUSINESS CONT. HO BUSINESS ADDRESS ZIP IF YOU HAVE ANY QUESTIONS PLEASE CALL TERESA GANGELHOFF AT THE PARKS AND RECREATION DEPARTMENT AT 651.452.1850. THANK YOU FOR YOUR COMMUNITY SUPPORT AND WE HOPE TO SEE YOU, YOUR FAMILY AND EMPLOYEES AT THE PARK CELEBRATION ON DUNE 5rH1 THIS IS AN EXAMPLE OF OUR FLYER THAT GOES OUT TO ALL SCHOOLS IN MH (OVER 2000) WE ALSO TAKE OUT AN AD IN LOCAL PAPER & WE PUT THIS IN OUR HEIGHTS HIGHTLIGHTS WHICH WILL COME OUT IN MAY TO EVERY RESIDENT IN MENDOTA ALSO MAKE A HEIGHTS. WE WILL SIGN AT THE EVENT LISTING YOUR BUSINESS AS THE SPONSOR AND YOU WILL GET YOUR NAME ON OUR BIG SPONSOR BOARD THAT DAY The City of Mendota Heights Parks and Recreation Department would like to invite you, your family, friends and neighbors to a day in the park to celebrate our parks and bring our community together along with some of our area merchants and residents who with their donations have made this day in the park a success. Please patronize and thank our sponsors. (A COMPLETE LIST OF SPONSORS W/LL BE AVAlLIBLE AT THE PARK LISTED ON OUR DONOR BOARD. PLEASE CONTACT TERESA AT 255d 354IF POU WOULD LIKE TO BE A SPONSOR) *****BIKE RODEO***** HEY KIDS! BRING YOUR BIKE AND GET A FREE SAFETY CHECK & RIDE THE OBSTICLE COURSE. THIS EVENT IS SPONSORED BY THE MENDOTA HEIGHTS POLICE DEPARTMENT, MENDOTA SCHWINN & MENDOTA HEIGHTS MCDONALDS and ZIGGYS. Each participant will get an extra drawing ticket for a chance to win a new bike. 77 J; 1: }; 7 I I I I ! Igandeket:PgIrk I I oo ot fa FREE FAMILY ENTERTAINMENT (Listed with event sponsor) AT MENDAKOTA PARK PAVILLION • 10:1 S —Teddy Bear Band Sponsored by • 11:1 S - Boltz's Tae Kwon Do Demo. • 12: 00 — Alphabits Band Sponsored by THE FOLLOWING WILL RUNIOAM-IPM • Mendota Heights Fire Dept. Fire Truck Rides • Mendota Heights Athletic Association Tournament • IGH Clown Club Sponsored by • Joe Joe the Balloon Boy Sponsored by • Soccer Shootout sponsored by • Walton 's Hollow Petting Zoo Sponsored by • Face Painting by ProTec Environment Consultants Inc. • Caricatures Sponsored by • Moon Walk Sponsored by • Free Throw Contest and Timberwolves "Crunch "Mascot Sponsored by • Putting Contest Sponsored by • Orange Drink sponsored by MH McDonalds • Duggan's Dashes -Races by Ultan Duggan (11 am-12n) • Tennis -Free for All by Greater Twin Cities Tennis Assoc. • Other activities you would like to Sponsor??? Concessions by ????? and MHAA available REGISTER FOR A FREE DRAWING TO BE HELD AT I: 00 FROM THE FOLLOWING ARE. MERCHANTS-YOUMUST BE PRESENT TO WIN.t (for 2l years and older) 'SE AREA MERCHANTS GAVE PRIZES FOR OUR DRAWING PLEASE INDICATE ON YOUR DONATION FORM IF I . (J HAVE SOMETHING YOU WOULD LIKE TO DONATE FOR OUR DRAWING. LAST YEARS PRIZES LISTED HRLOW 2 ROUND TRIP AIR TICKETS FROM SUN COUNTRY AIRLINES, AXEL'S GIFT CERTIFICATE, ONE NIGH' STAY AT COURTYARD BY MARRIOTT, ONE NIGHT STAY FAIRFIELD INN AND SUITES, 18 HOLE GOL] FOR 2 WITH LUNCH -MENDAKOTA COUNTRY CLUB, GIFT CERTIFICATE CHEROKEE SIRLOIN ROOM MENDOTA HEIGHTS PARK AND REC SPRING BREAK TRIPS & YOUTH SUMMER TENNIS LESSONS AND TEAMS HEY KIDS —ARE YOU LOOKING FOR SOMETHING TO DO OVER SPRING BREAK????? Join Mendota Heights and West St. Paul Parks and Rec on these FUN-tastic trips...... ***Please note that ONLY these two trips will depart/arrive at West St, Paul City Hall at 1616 Humbolt*** (you can use our registration form and register at the above address at WSP Park and Rec, you will not be charged a non-resident fee -REGISTRATION FORM IS ON REVERSE SIDE OF THIS FLYER) Monday, March 22-Lava Links & Swimming at Wednesday, March 24-Science Museum, Tropics Indoor Water Park -Shoreview Omni Theater & the 3D Digital Theater Includes Lazer tag OR Mini golf+ 4 arcade tokens/pizza/pop Cost: $15.00 Ages: 6-12 yrs Cost: $20,00 Ages: 7-12 yrs. Time: 8:55/3:20 (drop off/pick up) @ West St. Paul City Hall Time: 9:30/3:55 (drop off/pick up) @ West St. Paul City Hall Bring your own bag lunchibeverage and spending money Ple¢ a register by Wednesday, March 17 P Mendota Heights City Hall Please register by Wednesday March 17 SUMMER TENNIS PROGRAM NETT;,�K marts All of our tennis programs are held at Henry Sibley High School Courts with the exception CLui3r' of the traveling tennis team. We will be offering Tennis lessons and Teams taught and coached by Tim Garvey a Certified developmental coach/instructor with USPTA-United States Professional Tennis Association. We also have High School age assistants that play Varsity tennis that will be working with Tim. Please call the Tennis Hotline at 651-2554174 if weather is questionable up to 11/2 hour before your lesson. ENROLMENT IS LIMITED SO PLEASE REGISTER EARLYUM! c_ "Little Tennis" for youth ages 4-7 years old -T-shirt included ***THIS PROGRAM ISK.,.. ALREADY FULL BUT YOU MAY PUT YOUR NAME ON A WAITING LIST 3 WE MAY ADD ANOTHER DAY. Date: Monday's June 21 — August 2"d Rainouts will be re -scheduled by instructor) Time: 8:15 — 8:50 AM Cost: $30.00 Beginner Tennis Lessons for Youth ages 7 —15 years old: We will be using a USTA "games approach" to get kids together to have fun and learn how to play tennis. They will learn sportsmanship, general etiquette, develop strokes, apply strategies and tactics for both singles and doubles in a supervised, safe environment. Tennis T- shirt and tennis balls are included. Participants will need tennis shoes and a tennis racquet. Dates: Monday, Tuesday and Wednesdays from June 21 to August 4th (18 hours total + tournament) no play July 5,6,7. Times: Session I- 9:00-9:55 - 7-11 year olds Session II- 10:00-10:55 -12-15 year olds Cost: $65.00 "Friday, August 6`h- In house tournament and awards 9:00 — 12:00 (this extra August 6i' date -3 hours- is added to cover any rain out dates as rainouts will not be made up) Advanced Beginner/Intermediate Lessons with In -House League for Youth ages 8 — 15 years old. This program is for youth with previous tennis experience or participated in our tennis program last year. Tim and his assistants will take them to the next level of training and they will play in our in-house league (no traveling) Dates: Monday, Tuesdays and Wednesdays from June 21 to August 4" (18 hours total +tournament) no play July 5,6,7`° Times: Session III-11:00-11:55 -8-11 year olds Session IV-12:00-12:55 10-15 year olds Cost: $65.00 (if you plan on playing on the traveling team and would also like to take the lessons and play the in-house league please sign up for Session IV as your traveling team practice and play will start a''/: hour after this program.) ** Friday, August 0- In house tournament and awards 11:00 — 2:00 (this extra August 6`° date -3 hours- is added to cover any rain out dates as rainouts will not be made up) Traveling Tennis Team for youth ages 10 —15 years old (Coach will approve you to play on the first day -if he feels you are not ready for this program your fee will be refunded) USTA Teams will formed according to age. This program is for youth ages 10-15 years. They will travel to locations outside our City. When traveling tither sites ending times may vary. Tim Garvey will be the coach. Fee will include Team T-Shirt, USTA team fee, and 1 practice and 2 matches per week with an opportunity to qualify for USTA Sectional Championships. Team members will need a racquet, tennis shoes and shorts. Parents will be needed to help drive team to playing sites. Please let instructor know if you can help drive. Dates: Mondays, Tuesdays, Wednesday from June 21-August 4'". (no play on July 5,6,7) Times: 1:30 — 3:30 Cost: $105.00 Where: Heray Sjbjey High School lennisCourts will be our home court and we will travel to other sites with -in section area. *PLEASE SEE REVERSE SIDE FOR GOLF PROGRAM AND PEGITRATION INFORMATION* CITY OF MENDOTA HEIGHTS MEMO TO: Mendota Heights Parks and Recreation Commission FROM: Teresa Gangelhoff SUBJECT: St. Thomas Ice Arena DATE: April 6, 2004 DISCUSSION: Mr. Balvance and Mr. Owens representing St. Thomas Ice Arena would like to explore the possibility of working with the city for activities or events at the ice arena. They will be attending the Commission meeting at 7:00 pm. City of Mendota Heights April 7tn, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Ile Subject: Request from Residents for park & trail improvements Background: I received the following requests for park & trail improvements or information on existing projects during the period of January 15} thru April 7tn Hagstrom-King Park: Request for fence or berm to stop basketballs behind hoop area at this half -court facility. A. Terry plans to relocate the hoop and backstop from the north to the south side of half -court. Errant balls will then be traveling uphill. Terry also plans to plant additional trees in this park with the majority installed near the play components installed last year. 2. Wentworth Park: Request for status of the reconstruction of the tennis courts. A. Replacement fence fabric was installed last fall following water power -blasting of old top coats. New surfacing material will be installed when weather is consistently above 50 degrees low temperatures. New net poles, nets and court markings will follow. 3. Valley Park: Inquired if swings were to be installed. A. This is not scheduled in 2004. Tight difficult site due to ditch, stream, and trees - such an installation will cost in the $10K range.. 4. Wentworth Ave. Trail Resident inquired if City would consider building a trail from Dodd to Delaware. A. This is an in -fill trail section identified as a future project. No funds at present. Suggested caller contact Dakota County and request that they install wider shoulder. Existing is less than 2 feet wide, then steep ditch slope begins. 5. Roger's Lake Skate Park Several callers inquiring when components would be installed. A. Purchase Order has been issued to TruRide to install ramps & obstacles. Due early spring. Received offer from a private party to sell and install, at a very reasonable cost, a half -pipe ramp component (Under $1,000.00) A. I informed the caller that the City would want to wait until the original equipment is in place and gauge usage before considering if additional components are needed. Insurance and quality of workmanship also an issue. Fishing: New resident was seeking City lakes) suitable for fishing and if there were public access. A. We discussed Augusta, Lake LeMay, and Roger's. I informed him that the only lake of the three with public access was Roger's and gave him a brief history of where past fishing had occurred. 7. Trails -General: Several callers have reported trail segments that they think should be repaired (heaving due to tree roots, cracks/weeds, culvert/frost heaves, and break-up) A. Council has budgeted $20K in 2004 Budget to address maintenance issues. 8. Marie Park: Request that the hockey rink be paved. A. Usage at Friendly Hills is low. Cost to pave rink is $40K. Not a high priority so long as usage does not increase. 9. Wagon Wheel Trail: Council requested Chief of Police review No Parking signs near the preferred fishing area by the new culvert. Report recommended that No Parking be moved from the south to the north side of the roadway for a distance of 500 feet east and west of the culvert. 10. Mendakota Park: Funding for resurfacing of the basketball court was approved in the 2004 Budget. Bids will be received later in April. 11. Buckthorn Removal: I received requests from three townhome associations for City assistance in removing buckthorn form around ponds that are part of the City's storm water system. A. In most cases these ponds are the responsibility of the condominium associations. Council authorized funds are only for buckthorn removal in City parks, at this time. Additional removal of buckthorn is planned for next fall/winter, probably completion of the work required around Copperfield Ponds and then Friendly Hills Park, as budget allows. I have also received calls from several homeowners inquiring on how to remove and treat buckthorn. In one case, two residents are removing buckthorn from park property adjacent to their yards, at there own expense. As in several similar cases, I have arranged for our Public Works Department to pick up, chip, and dispose of the plants if they are brought out to the front curb. 12. Oak Wilt Damage: Last fall Public Works had several significant (100 plus year old) Oak trees removed from the southeast area of Friendly Hills Park. Efforts to control further spread of the disease include trenching and chemical injections. Action Required: This item is for information only. City of Mendota Heights MEMORANDUM March 30, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Park Rules and Rental Fees Background: On January 8th the Commission reviewed the final revisions to the City's policy for "Rules and Rental Fees for use of City Parks and Property" and directed staff to present this document to the City Council. The City Council acknowledged the document and following discussion adopted Resolution No.04-01, "A Resolution Establishing Rules and Rental Fees for use of City Parks and Property" (see attached Council minutes) Discussion: Following Council action, I revised the "Permit Application for use of City Parks and Facilities". Action Required: None. This memo is for information only. Attachments: 1. Minutes of Council meeting held on January 20rh, 2004 2. New "Permit Application for use of Parks and Facilities" 3. Previously used application 4. Copy of Resolution No. 04-01 Page No. 4 January 20, 2004 Adrian and Keith Stein, 20 years; and Cathy Ransom and Kristen Schabacker, 5 years. Although they were not in attendance, the following employees were also recognized: Mike Maczko, 20 years, and Brett Blaeser, 10 years. SNOWMOBILE USE ON Council acknowledged a memo from Parks Project Manager Guy ROGERS LAKE Kullander regarding a request from Mr. Cliff Timm to authorize a one-time use permit to allow the use of a snowmobile on the northern portion of Roger's Lake to "herd" fish into the southern portion of the lake. Mayor Huber stated that the intent of the proposal is to try to increase the fish survival rate on Roger's Lake. Mr. Kullander stated that the date of the "herding" is flexible. Mr. Timm volunteered to do this and find some other people to help him. He further stated that Mr. Timm came in this evening and told him that it is now too late to do the herding this year. Mr. Timm stated that it was his intention to try to herd the fish this winter but there is not enough water under the ice. He would like to hold the issue over until next December when the ice is less thick. He will bring the request back to the Parks and Recreation Commission next year. Mayor Huber suggested that the matter be brought back to Council in November. PARK RULES AND FEES Council acknowledged a memo from Parks Project Manager Kullander regarding proposed revisions to the city's rules and rental fees for use of city parks and property. Mr. Kullander informed Council that the Parks and Recreation Commission directed staff to review the current use and fee policy in September and recommend if staff thought the fees were appropriate. The city has absorbed the expenses related to group use of park facilities and has not charged people for park use. The proposal is to implement a $25 reservation fee to rent a park for a gathering. When people reserve a park facility, staff notifies the police and public works and they make sure that picnic tables are in place and that the facility is in good shape. The city has been requiring a damage deposit and in most cases has released the deposits. The $25 fee would apply both to individuals and to organized programs. There would be one $25 fee for all the fields an organization reserves for a program, and the fees will cover the cost of processing the permits. Page No. 5 January 20, 2004 None of the schools have a problem with the proposal, and neither did the MHAA baseball commissioner. He stated that he left messages for the MHAA Board regarding the recommendation and did not receive any responses. Councilmember Krebsbach asked how the policy will work when someone reserves a park and another group decides to have a picnic. Mr. Kullander responded that all of the parks are reserved on a first - come, first -served basis. Anyone can go to a park and take their chances, but if someone wants a pavilion and extra tables, Public Works would set things up and it would be posted as reserved. Councilmember Schneeman stated that she reserved Roger's Lake park for a gathering last year and submitted a deposit. Mr. Kullander stated that a deposit will still be required, but there will also be a $25 non-refundable fee. Councilmember Duggan stated that he is impressed with how reasonable the proposed fee is. Councilmember Duggan moved adoption of Resolution No. 04-10, "A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY." Councilmember Schneeman seconded the motion. Ayes: 5 Nays: 0 RUBBISH ORDINANCE Council acknowledged and proposed ordinance from Assistant AMENDMENT Hollister regarding a revision to the Rubbish Ordinance to permit every -other week recycling service. Assistant Hollister stated that the city was approached by Waste Management in September about amending the ordinance, and the matter was considered by Council at that time. Staff was directed to notify the public about Council's consideration of the proposal, and has published an article in the city's newsletter and the Southwest Review, and has notified the city's licensed rubbish haulers. The existing ordinance requires weekly collection of recyclables, which is typically done with a small sized bin. Waste Management is in the process of trying to persuade cities to allow every other week collection using large bins, and separation of the recyclables is not required. He stated that two representatives of Waste Management, CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA 1101 Victoria Curve - Mendota Heights, MN 55118 - (651) 452=1850 - Fax: 651452-8940 PERMIT APPLICATION FOR USE OF Date of Application: Park and/or Facility(s) requested: Days) of week: MON TUE WED THUR FRI SAT SUN Date(s): Type of Event: Time Requested: Sponsoring Organization: Contact Person(s): Street Address of Contact Person: Estimate number participating: Mendota Heights Residents: 100% 75% 50% 25% o% FEE SCHEDULE See reverse for applicable charges 1. Application Fee: (Non-refundable: see "I.A. Shelter Rental" for exceptions) $ 25.00 2. Equipment Rental /Extra Picnic Tables (#@ $5.00) $ 3. Mendakota Concession ($25.00 per day, $50.00 per multi -day event) 4. ILA endakOta tOUrnament event (THUR FRI SAT SUN) (Add $25.00 per day if rental includes large picnic shelter) 5. Kensington tournament event (FRI SAT SUN) (Add $25.00 per day if rental includes two picnic shelters) 6. Field preparation costs (if requested) (#_ Fields @ $ ) 7. Reservation Fee for single event use of #_: Ball field(s), Park/Picnic area, Shelter(s), Court, Rink, or �_ 8. Mendakota ball field(S) (Non -tournament event) (#_Fields @ $25.00 per) (Reserved in conjunction with picnic shelter) 0 If checked, you must provide proof of liability insurance coverage Total Damage and/or Clean-up Deposit: (separate Check Required) $ Check cashed for expenses $ Refund Balance $ "Dispose" of Deposit Check by: Return Mail Shred Hold for pick-up_ Date: Permit Approval Applicant signature Date Facility/Recreation Programmer Date CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA 1101 Victoria Curve - Mendota Heights, MN 55118 - (651) 452-1850 - Fax: (651) 452-8940 Permit Application Fee: A $25.00 (non-refundable **) Permit Fee is required for each application request for one-time event or seasonal sports program. (A seasonal sports program, for a specific group, that reserves a field at several parks on the same day of the week at the same time for a certain number of game events requires only one Permit Fee of $25,00) ** A refund of the $25.00 Permit Fee will be allowed only for "Private - Resident' reservation of a park, shelter, or ball field if the event is canceled ten or more days in advance of the reservation date. Damage and/or Clean-up Deposit Required: 1. Equipment rental (soccer nets, etc) $ 25.00 2. MHAA for Mendakota Park "in-house tournaments" (Required yearly) $200,00 3. Kensington Soccer Fields (per event) $200.00 4. Picnic Shelter(s) and/or Park Facility (Not required if part of tournament rental) $100.00 5. Mendakota Park Tournament Event: One-day.....$200.00 - Multi-day....$350.00 6. No deposit required for reservation of an ice rink or tennis court All City parks, fields, and facilities are available on a "first -come first -served basis" unless specifically reserved (rented) for tournament play, single use event or part of a recognized seasonally permitted youth or resident's sports program. Rental Fees: (When exclusive use of field/facility is desired) 1. ICE RINKS: Pleasure and hockey with warming house: $20.00 first hour, $15.00 ea. addl. Individual rink with warming house: $15,00 first hour, $10.00 ea. add'I. Lights (if requested) Add $10.00 for first hour, $5,00 ea. addT Pleasure or hockey without warming house: $10,00 first hour, $5.00 ea. addl. Note: During a snow event rinks are cleaned after plowing of snow from City streets, which takes on average 8 to 10 hours from beginning of plowing operations. 2. SOCCER FIELDS: a. Kensington fields (2) one day tournament event $100,00, each addT day @ $75.00 b. Kensington fields - single or seasonal use (Priority #5 or #6) @ $25.00 per day/event/game C. Kensington, Mendakota or neighborhood park -recognized seasonal program - Fee Exempt d. Any field reserved in conjunction with shelter rental or other single use @ $25.00 per day e. Special field preparation (stripping): Kensington - $35.00 per field, all others @ $25.00 3. TENNIS COURTS a. Reservation of courts by resident (group): Rental fee exempt b. Non-resident (less then 25% Mendota Heights residents) $25.00 per day 4. SOFT BALL / BASE BALL FIELDS: a. Mendakota 1. MHAA "In -House Tournament" (only) Rental fee exempt Fields (4) 2. Local schools/religious group tournament Rental fee exempt 3. Youth invitational tournament: $150.00 first day, $100.00 ea. addT 4. Adult teams currently in MH program $100,00 per day 5. Non-resident adult groups (less then 25%) $150,00 per day 6. Pre -tournament day - "fields out of service" $50,00 per day 7. Reserve field in conjunction with picnic event $25,00 per field b. Civic Center base ball and other neighborhood youth fields $25,00 per day C. Field preparation (drag/stripe) event day: $25,00 per field, $15.00 ea. addT time/same day d. Chalk @ $3.50 per bag, drying agent @ $7.00 per bag (deducted from damage deposit) 5. PICNIC SHELTER / PARK PICNIC AREA: a. Resident - private No rental fee required b. Non-resident - private $25.00 per day/event c. Resident - Corporate/Business $50.00 per day/event d. Non-resident - Corporate/Business $100.00 per day/event Park she/terls) are located in: Mendakota, Kensington, Friendly Hills, Wentworth, Valley 8 Roger's Lake Parks Other parks available: Marie, Victoria -Highlands, Hagstrom-King, Ivy Hills, and Friendly Marsh Parks 6. EQUIPMENT RENTAL AND/OR FEES: a. Volleyball net & poles @ $5.00 per day b. Increase number of picnic tables at a specific park picnic/shelter area @ $5.00 per table Facility Day(s) Time R PERMIT APPLICATION FOR USE OF MENDOTA HEIGHTS PARK FACILITIES Date(s)Requested: Sponsoring Organization: Contact Person: Street Address of Contact Person: Home Phone: ( ) Work Phone: ( ) Cell Phone: ( ) Estimate # People Attending %Mendota Heights Residents1A11_75% 50%Less than 50% Field Preparation: _ Equipment Rental: Chalk: Turfacec Rubbish Removal: Concessions• Ice Rink Lipjtts: _ Special SERVICE FEES $25.00 Per field perrequest (Please list times you would like fields prepped (include AM/PIvn. Fees determined on a case -by -case basis. $3.50 /bag $7.00/bag (drying agent for field) $85.00 per event (with concession stand use only) $25.00 **************SEE FEE SCHEDULE FOR SOFTBALL TOURNAMENTS/SITE RESERVATIONS******'�****** DAMAGE DEPOSIT REQUIltED AT TIME OF RESERVATION AS FOLLOWS: $75.00 —RESIDENTS RESERVING PARK $200.00 -TOURNAMENTS Two checks will need to be issued to The City of Mendota Heights. One for damage deposit (listed above) and one for Service Fees (listed above). Upon completion of event your Service Fee check will be deposited and public works will inform the. recreation department thatthe damage deposit can/cannot be refunded three working days after the event. (Public Works wilt check to see that garbage is placed in receptacles, concession area cleaned and there is no damage to the park or area you reserved.) If you do not submit aself-addressed stamped envelope to haveyour damage deposit returned it can be picked up at City Hall. If checked, you will need to provide the City with a certificate of insurance evidencing liability coverage. If checked, you are using a concession area or any area that needs keys. You will need to come into City Hall at 1101 Victoria Curve the Friday before your event by 4:30 pm and sign out the keys. Deposit will not be returned without keys. "ln the case of a park permit conflict after regular basiness hours (8.4N1--{:3DPM 1•'lon.-Fri.) please contact the Mendota Heights Police Dept. (65I-452-1366). Be prepared to present this contact to public works employees on the day of your event. The undersigned agrees to defend, indemnify and hold harmless the City, its agents and employees from any and all claims, losses or damages of any kind arising directly or indirectly out of the use by the undersigned of the cities facilities including specifically, but not limited to, any and all claims for which the City of Mendota Heights may be or may not be claimed to be liable. Applicant Signature/Date Permit Approval: Facility/Recreation Programtner/Date t101 Victoria Curve • A9endoia t:eighte, htii 55t1S (851) 452-1850 • PAk (651) 452.891n0 EXHIBIT "A" RULES AND REGULATIONS FOR USE OF CrrY PARKS Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. Gambling, excessive use of alcoholic beverages, or abusive boisterous, profane or indecent language, or conduct, in any public park is prohibited. If there is beer, the Police Department must be notified at 452-1366. 8. GLASS BEVERAGE CONTAINERS. AND / OR KEG BEER are prohibited in City Parks. 9. The City of Mendota Heights park hoLirs are 600 I000 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up an� droppings left by their animals. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA C(Dp RESOLUTION NO. 04-10 A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities, NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 96-90 be amended in its entirety; and BE IT FURTHER RESOLVED that the following policy of the City of Mendota Heights as set forth below, shall be adopted: I. SHELTER RENTAL A. A fee of 525.00, for each permit application issued, is required to reserve a picnic shelter(s) and picnic area in one of the City's parks. Shelters available in: Wentworth Park (2), Friendly Hills Park (2), Valley Park (1), Roger's Lake Park (1), Kensington Park (2) and Mendakota Park (2) All parks and facilities are available on a "first come first served basis" unless specifically reserved for a single use event or part of a recognized seasonally permitted sports program. Small casual weekday gatherings, such as a grade school class outing or picnic, do not require permits. Additional User Fee and Refunds: 1. Resident -Private: $25.00 Permit Fee is refundable if event is canceled ten or more days in advance of reservation date 2. Non -Resident -Private:(*) $25.00 Permit Fee plus $25.00 Non -Resident Fee (Only non-resident fee is refundable if event is canceled ten or more days prior to reservation date) 3. Resident - Corporate/Business: $25.00 Permit Fee plus $50.00 per day use fee. (Only use fee is refundable if event is canceled ten or more days prior to reservation date) 4. Non -Resident - Corporate/Business:(*) $25.00 Permit Fee plus $100.00 per day use fee. (Only use fee is refundable if event is canceled ten or more days prior to reservation date) /*J Non-resident groups are not allowed to reserve picnic areas and she/lets any earlier than sixty (60) days prior to their reservation date 1 B. Churches, synagogues, and other religious congregations in Mendota Heights or adjacent communities whose membership consists of Mendota Heights' residents will be considered Resident -Private Groups. c, Other City parks suitable for picnics or similar events: Ivy Hills Park, Marie Park, Victoria -Highland Park, Friendly Marsh Park and Hagstrom-King Park. D. Requests for a Park Reservation Permit may be made by phone, fax or e-mail and shall contain the following information: 1 . Name of park 2. Date required 3. Start and end time of event 4. Type of event (family picnic, ball field, etc) 5. Number of people attending 6. Name of person/contact responsible for event 7. Contact information (e-mail, phone or fax number) E. Reservations will be tentatively recorded in the reservation book when received. Applicants will have three working days to submit a completed "Permit Application" and fee or their reservation may be canceled. F. A damage deposit of 5100.00 will be required from all individuals/groups reserving picnic shelters and/or park facilities (excluding tournaments -see section III-3) The deposit is due when making your written reservation request at City Offices. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be promptly returned. G. The Mendota Heights Police Department (651-452-1366) and Park Maintenance (651-454-4059) crews will be notified of all reservations. H. The City shall issue a Park Reservation Permit to the applicant or sponsor setting forth the terms for the use of the shelter or park facility. Groups shall abide by the attached rules and regulations identified as "Exhibit A". I. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the shelter or area they reserved. You are encouraged to remove your trash from the park area. Any necessary costs for clean up or removal of excessive trash or garbage may be deducted from your damage deposit. J. Refunds due to inclement weather on the days) of the event will not be considered. There will be no additional charges or fees for rescheduling an event postponed due to weather to a later date. 2 II. EQUIPMENT RENTALS A. Volleyball nets $5.00 per day B. Extra picnic tables 95.00 each, per event A deposit of 525.00 will be required for each equipment item rented, excluding picnic tables. III. SOFTBALL/YOUTH BASEBALL TOURNAMENTS A 525.00 Reservation Fee /s Requited for Each Permit /ssued (One permit per event: shelter & field request requires only one permit) Note: See "Section /. ", items "D & E" for reservation procedures A. Rental Fees for use of Mendakota Park for Softball/Baseball Tournaments 1. Mendota Heights teams currently participating in a Mendota Heights adult softball league, .....$100.00 per day 2. All other adult groups ... ...... woo .......$150.00 per day 3. MHAA "In -House Tournament" (only)...... Rental Fee Exempt 4. Sibley H.S., St. Thomas Academy and Visitation "In -House or League Tournaments ...... Rental Fee Exempt 5. Religious Organizations or Schools within School District 197...............................Rental Fee Exempt 6. Religious Organizations or Schools not located within Sch. Dist. 197.1................$100,00 per day 7. Youth Invitational Tournament ..... $150.00 first day, $100.00 each additional day 8. Applies to allof above: Pre -tournament field preparation (fields placed "out of use" on day prior to tournament) $50.00 per day 9. Use of additional City fields at other park sites during tournament.....$25.00 per field, per day 10. Use of concession area by group other than MHAA ...$25.00 per day, $50.00 per multi -day event (see "Agreement for Operation of Mendakota Concession Stand") Above Rental Fees do not include field preparation the day of your event. Fie/d preparation (dragging &stripping), if requested during event, is available at a cost ofS25.00 per fie/d and $ 15.00 per additional request per field on the same day of event. Chalking equipment is available on site for your use and we encourage you to prep your own fields. Chalk can be made available to you at $3.50 per bag and drying agent $7.00 per bag. Requests for reduction or exemption from above fees must be submitted, at least sixty (60) days prior to date of event, to the Mendota Heights City Council for consideration B. All adult softball tournaments will be governed by ASA rules and regulations. All youth and adult tournaments will also adhere to the attached Mendota Heights rules and regulations governing park facilities, identified as "Exhibit "B. K3 c. A damage deposit of $200.00 per one -day event or $350.00 per multi -day event must be submitted along with the tournament fee two weeks prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights. The Mendota Heights Athletic Association shall be required to submit a 3200.00 seasonal damage deposit in April for all MHAA seasonal and tournament usage of Mendakota Park. D. All City recreation sponsored tournaments will be exempt from all fees and deposits. E. The City of Mendota Heights desires to restrict the use of Mendakota Park for weekend tournament play to three weekends per month so that fields are available for makeup games or casual use by residents (family picnics, pick-up games, etc) or for ongoing maintenance operations. F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified at "Exhibit B", Rules and Regulations for League and Non - League Tournaments, Softball and Baseball, Held at Mendakota Park, G. Refund Policy for canceled tournament reservations shall be: 1 . Facility Reservation Fee ($25.00) is non-refundable 2. 100% Refund of Rental Fees if canceled 14 days in advance 3. 50% Refund of Rental Fees if canceled 1 to 13 days in advance 4. Refunds due to inclement weather on the day(s) of the event will not be considered. There will be no additional charge for rescheduling events postponed due to weather, subject to field availability. IV. Field /Site Reservations (other than Mendakota Park) A 525.00 Reservation Fee is requited for Each Permit /ssued. (One permit per event: she/ter &field request requires only one permit) Note: See "Section /. items" D & E" for reservation procedures. A. Youth Softball/Baseball fields &Adult Softball: 1. Field preparation costs are 525.00 per field, per request 2. City Sponsored programs are exempt from this fee 3. Weekday prep for seasonal permits issued are exempt from this fee 4. Neighborhood Park fields are available on a first come, first served basis with the exception of seasonal reservations (permit & game schedule required). 5. Park preparation/maintenance fees are determined on a case -by -case basis 6. Rubbish/trash fees are determined on a case -by -case basis Lf All requests for field reservations shall be made in writing between January 1" and March 151h. Field reservations will be confirmed by April 152 and any request received after March 15`h will be handled on a first come, first served basis. Priorities used when issuing permits for field reservations are identified in attached Exhibit "C", "Priorities For Field/Rink Reservations". B. Soccer Fields - Youth & Full -Size: 1 . Field Preparation: $35.00 for full-size field, $25.00 for youth -size field 2. Weekday prep for seasonal permits issued are exempt from this fee 3. Rental fees for use of Kensington Fields for tournament events: a. One day event rental fee............ $100.00 (due 14 days prior to event) b. Each additional day ...................$ 75.00 c. Damage deposit, per event ....... ..$200.00 (due 14 days prior to event) d. Groups with seasonal permits are exempt from Rental Fee, but not the $25.00 Reservation Fee, Damage Deposit or field preparation fees (if requested) e. See Item "III.G Softball Tournaments" for refund policy f. Removal of excessive trash or extraordinary clean up costs may be deducted from damage deposit All requests for field reservations for the summer season (May 1 s' through August 151h) will be made in writing between January 1" and March 151h. Field reservations will be confirmed by April Vt and any requests received after March 151h will be handled on a first come, first server basis. All requests for field reservations for the fallseason (August 16`h through October 31 ") will be made in writing between June Vt and July 15`h. Field reservations for the fall season will be confirmed by August Vt and any requests after July 151h will be handled on a first come, first served basis. The field reservation priorities are identified as "Exhibit C", "Priorities for Field/Rink Reservations", C. Ice Rinks -Pleasure &Hockey: 1 . Ice Rinks may not be reserved between 12:00 to 6:00 pm on weekends and School Holidays, 2. Rental Fees: a. Pleasure & Hockey Rink ... $15.00 first hour, $7.00 each additional b. Individual Rink ............... $10.00 first hour, $5.00 each additional c. Lights (if requested) ......... $10.00 first hour, $5.00 each additional d. Warming house with attendant...$20.00 first hour, $15.00 each additional 3. Damage deposit is not required when renting ice rinks. !•7 CITY OF MENDOTA HEIGHTS "EXHIBIT A" RULES AND REGULATIONS FOR USE OF CITY PARKS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball court, play areas and ball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. Moving of any facilities will require prior permission. 4. The rental group will be responsible for controlling all members of said group. Any violations to City Ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of less than 200 people will be considered for rental of Neighborhood park facilities. 7. Gambling, excessive use of alcoholic beverages, or abusive boisterous, profane or indecent language, or conduct, in any public park is prohibited. Note: The Mendota Heights Police Department is notified of all park reservations. 8. GLASS BEVERAGE CONTAINERS and/or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 600 a.m. to 1000 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11 . The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are required to clean up and properly dispose of any droppings left by their animals. CITY OF MENDOTA HEIGHTS "EXHIBIT B" RULES AND REGULATIONS FOR LEAGUE AND NON-LEAGUE TOURNAMENTS, SOFTBALL AND BASEBALL, HELD AT MENDAKOTA PARK 1. The City of Mendota Heights will provide four ball fields, bases, trash receptacles, chalking equipment and restroom supplies. 2. The sponsoring organization will be responsible for picking up all trash at the end of each day's event. Trash is to be placed in containers provided by the City or placed in sealed trash bags. If excessive amounts of trash remain following the event and the City is required to order an additional trash dumpster pick up, the cost of such a pick up will be deducted from the damage deposit. The sponsoring organization has the responsibility to properly clean up the area and repair/replace any damage to the facility. All costs in excess of the damage deposit will be billed to the sponsoring organization 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be allowed outside the parking lot. All other vehicles will be restricted to the parking lot unless the park maintenance staff has granted prior written authorization. All posted parking restrictions on City streets must be adhered to. Hooding of No Parking signs is prohibited unless prior authorization has been obtained from the Mendota Heights Police Department. 4. All park facilities such as picnic tables, bleachers and etc. shall remain in their present locations. The moving of any facilities require prior written authorization from the park maintenance staff 5. If is required that the sponsoring organization purchase an ASA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurances must be furnished to the City at least three days prior to the event. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public park is prohibited. 7. Requests to reserve Mendakota Park may be made by phone, fax, or e-mail. Reservations will be tentatively recorded in the reservation book when received. Applicants will have three working days to submit a completed "Permit Application Form" and fee or their reservation may be canceled. G CITY OF MENDOTA HEIGHTS "EXHIBIT C" PRIORITIES FOR FIELD /RINK RESERVATIONS 1. First priority for use of athletic fields and park facilities is given to programs sponsored by the Mendota Heights Parks and Recreation Department, 2. Second Priority for using athletic fields will be given to athletic associations serving the youth of Mendota Heights residents, including, but not limited to, Mendota Heights Athletic Association, Sibley Area Girls Fast -pitch, and Sibley Sting Soccer. Organized youth programs are those programs with the following characteristics: a. The program is offered on a community wide basis for open participation by the general youth public b. The program is offered on an on -going, annual basis c. The program is targeted to similar age brackets on an annual basis d. The intent of the program is to serve a broad range of youths in the community and not be exclusive in nature e. Community is defined as pertaining to Mendota Heights residents f. Fields will be allocated to these groups in proportion to the amount of Mendota Heights residents they serve on a program by program (team by team) basis. The larger the number of Mendota Heights residents in the organized youth program, the higher the priority for field reservations. The Parks and Recreation Department reserves the right to request team rosters with submittal of field request permits. Rosters must be complete with participant's names, phone numbers and addresses. Game schedules must also be submitted with permit request to verify the type and amount of use a particular field receives. 3. Third Priority for use of athletic fields is given to requests by youth programs serving the Mendota Heights area that are not considered, or not yet considered, organized youth programs (Priority 2). When a request is received, our first response will be to encourage the group to work together with the established youth athletic associations that offer similar programs to avoid duplication of services. Group must meet the following basic criteria to be considered for field usage. a. The group serves Mendota Heights area residents (25% of the participants live in Mendota Heights and 51 % live within School District 197) b. The group is registered non-profit with the State of Minnesota c. The group primarily consists of students that attend public or private schools located in Mendota Heights. El 4. Fourth Priority will be given to organized Adult programs in Mendota Heights. The larger the number of Mendota Heights residents in the program, the higher the priority for field reservations. A minimum of 50% Mendota Heights residents and/or persons employed in Mendota Heights is required on a team -by -team basis to be considered an organized Adult program. 5. Fifth Priority will be given to Resident/Private Groups. A minimum of 25% Mendota Heights residents and/or persons employed in Mendota Heights is required. 6. Sixth Priority will be given to non-resident youth or adult programs (less than 25% Mendota Heights residents and/or persons employed in Mendota Heights), Note: Rosters and game schedu/e from previous year maybe submitted with permit application, but a current roster and game schedule must be submitted as soon as possible, prior to start of season play. Adopted by the City Council of the City of Mendota Heights this 20th day of January, 2004. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS By By Kathleen M. Swanson, City Clerk John Huber, Mayor 0 MENDOTA HEIGHTS POLICE DEPARTMENT ICIDENT SUMMARIES - PARKS 04-07 2004 CN: 04000532 OFFENSE/INCIDENT: Suspicious Occupied Vehicle DATE: 02/16/2004 17:00:0• OFFICER: Larrive, J 2206 LOCATION: Wentworth Park SYNOPSIS: Dispatched to park reference a suspicious occupied vehicle. The vehicle is reported to be an older gray passenger car that had been parked in the lot for 3 hours. The area was checked. GOA. CN: 04000772 OFFENSEIINCIDENT: DOBs DATE: 03/09/2004 15:11:0OFFICER: Patrick, S 2231 LOCATION: Rogers Lake Park SYNOPSIS: MHPW employee reported juveniles driving vehicles in the grassy area near Rogers Lake, causing damage to the park lawn and leaving deep muddy ruts. Drivers were identified and told to leave and stay out of all Mendota Hts Parks. They will be notified after damage is assessed of any charges or work needing to be done to repair the rats. CN: 04000820 OFFENSE/INCIDENT: DAR/ DATE: 03/14/2004 00:03:0 OFFICER: Spicer, T 223fi )CATION: Overlook SYNOPSIS: While on routine patrol, I observed a veh parked in the Overlook Park lot. Due to the hour I entered the parking lot and observed several individuals who appeared to be under 21 years of age standing outside the veh. I exited my squad and made contact with the parties. I instructed all parties to come out from behind the vehicle. After asking who the driver of the vehicle was, I was told by one of the individuals that the driver had left to go to a store and they were waiting for him to return. Due to the unlikelihood of the story and the nervousness of the person talking, I believed him to be lying to me. Father investigation revealed he was the driver and was Revoked. Also we found a juvenile runaway in the veh. More details dictated. CN: 04000836 OFFENSEIINCIDENT: Damage to Property DATE: 03/15/2004 14:57:01 OFFICER: Convery, B 2230 LOCATION: Scenic Overlook SYNOPSIS: Dakota County parks reported some vandalism to a picnic table at the Scenic Overlook. See narrative. CN: 04000985 OFFENSE/INCIDENT: 4th Degree DWI DATE: 03/27/2004 01:32:G OFFICER: Spicer, T 2236 LOCATION: Mendakota park 'YNOPSIS: INCIDENT SUMMARIES - PARKS 04-07-2004 While on routine patrol, I observed a vehicle parked in the Mendakota Park lot after hours. I pulled into the lot to make contact :th the occupants and advise them the park was closed. As I entered the lot, the vehicle began to pull away. 1 stopped the :hicle and made contact with the driver. Upon doing so, I detected a strong odor of an alcoholic beverage coming from the interior of the vehicle. I obtained the driver's license and observed she was 18 years of age. I asked her if she had been drinking, she stated she had not been. As she spoke, 1 detected a very strong odor of an alcoholic beverage from her breath. HGN and PET administered and the driver was arrested for DWI. More details dictated. CN: v4001019 OFFENSE/INCIDENT: Loud Music DATE: 03/30/2004 16:25:01 OFFICER: Garlock, N 2205 LOCATION: Friendly Hills Park SYNOPSIS: 1 responded to the park and spoke to the owner of MN he. MCE737. I advised the owner to lower the volumn on his car stereo.