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2004-06-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, June 8, 2004 6:30 p.m. —Council Chambers Call to Order 2. Roll Call 3. May 11, 2004 Pazks and Recreation Commission Minutes 4. Recreation Programmer's Update 5. Discussion with Amelia Olson of MIiAA 6. Trail Maintenance Funding Request — 2005 Budget 7. Concept Plan for Maintenance and Replacement of Playground Equipment 8. Lexington Avenue Bike Trail Update/Status 9. Emerson Avenue On -Street Trail 10. Verbal Updates • Police Report 11. Other Comments 12. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 4524 850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES MAY 11, 2004 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 13, 2004 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Larry Craighead, Paul Portz, Dave Libra, Missie Hickey, and Raymond Morris. Commissioner Stan Linnell was excused from the meeting. City Staff present were Parks Project Manager Guy Kullander and Administrative Assistant Patrick C. Hollister. Recreation Programmer Teresa Gangelhoff was excused from the meeting. Mr. Hollister took the minutes. RECREATION PROGRAMMER'S UPDATE Commissioner Hickey volunteered to donate worms and measure fish for the Fishing Derby, Chair Spicer invited Ms. Gangelhoff to call him for help with the Fishing Derby. LEXINGTON AVENUE BIKE TRAIL Mr. Kullander presented four options for completion of the bike trail. Chair Spicer asked Commissioner Craighead which of the four options he would prefer. Commissioner Craighead said that he was in favor of anoff-street trail along Wagon Wheel Trail. Commissioner Craighead said that the Council was looking for ideas to improve safety along Wagon Wheel Trail and that a trail would improve safety. Chair Spicer asked Commissioner Craighead if he would be willing to spend no to $10,000 from the Special Parks Fund for a widened asphalt shoulder to be used as a temporary trail. Commissioner Craighead said that he would prefer to see the money come from somewhere else. Mr. Kullander said that Lexington is a County Road and Wagon Wheel Trail is a State Aid Road. Mr. Kullander said that any trail improvements along Wagon Wheel Trail would need to fit the final design standards of MSA to receive state funding. Mr. MINUTES Commissioner Portz moved approval of the April 13, 2004 Workshop Minutes Commissioner Libra seconded the motion AYES: 6 NAYS: 0 Commissioner Morris moved approval of the April 13, 2004 Parks and Recreation Commission Minutes Commissioner Libra seconded the motion AYES: NAYS: PROPOSED WORK TASKS FROM JOINT WORKSHOP Chair Spicer called the Commission's attention to Mr. Kullander's memo dated May 5 2004. Chair Spicer said that he thought that the trail maintenance issue was particularly important. Mr. Kullander said that he did not attempt to rank the items in any particular order of importance, because he thought that they were all important. Chair Spicer suggested diving the four topics into two groups. Chair Spicer suggested discussing the replacement of playground equipment and the trail maintenance plan in one, and discussing park planning efforts and invasive plant species in July. Commissioner Morris asked if such a schedule would provide enough time for the removal of invasive plant species this year before they go to seed. Mr. Kullander said that there is still some money allocated from last year for invasive plant species removal that could be used. Mr. Kullander said he would probably propose a ten-year plan for play equipment and a five-year plan for trails and invasive species. Mr. Kullander said that Chair Spicer's timetable would be workable. Commissioner Libra asked about what the City's weed inspector currently does about invasive species. Mr. Kullander said that the City's weed inspector is Code Enforcement Officer Dick Gill. Mr. Kullander said that when Mr. Gill receives a complaint, he first inspects the property to verify the complaint. If the complaint is valid, he then sends the property owner a Chair Spicer agreed that the Parks Commission does not want to get into the day-to-day operations of MHAA. Mr. Kullander said that the Parks Crew does an excellent job of field maintenance and very seldom receives negative comments. ADJOURN Motion made to adjourn by Libra and seconded by Portz. AYES: NAYS: The meeting adjourned at 8:00 p.m. CITY OF MENDOTA HEIGHTS MEMORANDUM Date: JUNE 2, 2004 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: MAY 2004 PARKS AND RECREATION REPORT Celebrate Mendota Heights A report on the Celebration will be included in the June Report. It was held Saturday, June 5, Senior Trips Trips are in place for the summer and fall months. They are listed in the Heights Highlites, local newspapers and 55+ newsletter. Youth Trips Thursday youth trips are in place for the summer. I have one assistant that will attend the trips with me. They are listed in the Heights Highlites, local newspapers and were sent home with local school children in the Park and Rec summer flyer. Registrations are already coming in. Each child attending the trips will be required to buy a yellow shirt with our City logo for $4.00 (one time fee for the summer) to help me identify them on the trips -a safety precaution that we are all using. Softball Our leagues have started and will run weekly through the summer and conclude with a playoff week starting July 20. The championship and consolation games for all three leagues will run all day on Saturday, July 24 at Mendakota Park. Golf We are again offering Lessons, camps and leagues this summer. Most have closed as of the first of the month but we will still have a few lessons and camps to offer through August. Safety Camp Plans are in place for another successful camp to run 3 days on August 10, 11, and 12. We are now taking registrations. The camp is for children going into 3 and a grade in the fall and will only cost $15.00 for the 3 days. Fishing Derby The date will be Wednesday, July 14. Mr. Clifford Timm donated 50 tackle boxes. Scott Seaton our fishing pro is lined up again to help and his sponsors will provide some prizes and free tackle for the boxes. IGH Ace Hardware has decided to dropout as one of the derby sponsors. We have someone in place to volunteer in their place to measure and weigh the CITY OF MENDOTA HEIGHTS LSIN729016JU fish but I am still looking for a business to donate enough worms for the 50 participants otherwise I will need to purchase them. Tennis We are full with 165 kids (40 are from West St. Paul Park and Rec) they are participating in pre-school, beginners, advanced beginners and team tennis. We will have one Tennis/pro/certified-teacher and 3 high school/college students assisting him. Tennis will start on June 21 and conclude with an end of season party on August 6. Tennis Grant I was awarded a $400.00 USTA Tennis grant that I applied for. This money is to help with the expense of adding another instructor (High School Assistant) I have enclosed a copy of the award notice and the thank you we sent as that describes how much the program has expanded. St. Thomas Ice Arena They are offering open skating for the summer and I listed it in the Heights Highlites. They may offer some skating classes in the fall. I will be in touch with them this summer to see what they would like to offer. Performances in the Parks and Imagination Station Here is our summer schedule for free shows: FAMILY PERFORMANCES IN THE PARK The Mendota Heights Parks and Recreation Department is sponsoring a series of "FREE" Performances In The Park! Bring a blanket or lawn chair. Children must be accompanied by an adult throughout the entire performance. All performances will be held under the pavilion. Saturday, June 5-(during park celebration)10:15-11:00 a.m.-Mendakota Park "The Teddy Bear Band" The Teddy Bear Band inspires movement, imagination and fun for children, families and your bear. This upbeat musical show is targeted to a young audience, with opportunities for adults to join the fun. (BYOTB- Bring Your Own Teddy Bear!) Saturday, June 5, (during park celebration)12:1542:45 p.m.-Mendakota Park "Alphabits" This musical duo is back again playing your favorite children's songs. Kids can sing and dance and laugh and shout. Mom and Dad can join in the fun too! Wednesday, June 16, 6:30 p.m.- Mendakota Park "The Splatter Sisters Concert" This sister act will entertain young and old as they provide pure fun and entertainment for everyone. Kids can dance and sing along to their favorite songs. Don't miss this show as they are a Twin Cities favorite. CITY OF MENDOTA HEIGHTS Wednesday. June 23, 6:30 p.m.-Mendakota or Pavilion "Imagination Station" The Imagination Station will be making a special evening appearance at Mendakota Park. Story, songs and dancing will entertain families with young children. If you have been unable to make it to our weekly afternoon Imagination Station shows don't miss this opportunity. Wednesday, July 14 - 7:30 p.m. - Rogers Lake Pavilion 'The Woody Show' Woody will entertain all ages with magic, juggling, and comedy. This event will co -inside with the Fishing Derby that will start at 6:00 p.m, at Rogers Lake (see information in the Heights Highlights on the Fishing Derby) You don't have to be part of the Fishing Derby to come and enjoy the performance! Tuesday, August 3, 6:30 p.m.-Mendakota Park Pavilion "Woody" Woody is one of our favorites and he is back again to perform and entertain at the National Night Out event. Come and enjoy the comedy, magic and fun for all ages. Come and meet your neighbors and take part in all the National Night Out activities the city is planning for our community on this night. Wednesday, September 1, 6:30 p.m.-Mendakota Park Pavilion "The Paul Heffron Music" - Music provided by MH Park & Rec and free root beer f loats provided by Thompson Park Activity Center. This quartette perfarms a variety of old time hits and some modern music with a "Big Band" sound. This performance is bound to bring back many musical memories. IMAGINATION STATION The Imagination Station trnve!ing variety show will be making appearances at both Marie and Friendly Hills parks this summer. This group will provide creative, quality performances free of charge. The shows will include; choreographed performances, puppet shows, songs and dances. Performances last approximately thirty minutes and are designed to entertain families with young children. Performances will not be held if it is raining. Feel free to bring lawn chairs and/or blankets to sit on. Mondays: June 21 - July 26, 2004 1:30-2:00 Marie Park (Marie Ave. between Victoria and Lexington) 3:00-3:30 Friendly Hills Park (Pueblo Lane & Apache) TM UNITED STATES TENMS ASSOCIATION NORTHERN SECTION USTd/NORTHERN SEQION 1001 W. 98th Sheet, Suite 101 Bloomington, MN 55431 ielephane 952 B81-5001 Faz 952 BB1-5061 1-SOC-S36�6982 Joan Doker President City of Mendota Heights 5235 Hawards point Rood Teresa Ganglehoff fxcelsia MN55331 1101 Victoria Curve 952474�1414 Mendota Heights, MN 55118 Jerry Noyre Vae President May 7, 2004 Mary Thompson 5erretary Dear Teresa, soon Boyer After reviewing the many applications for our Community Development Grant, the treasurer USTA/Northern Section is pleased to announce that the City of Mendota Heights/City of West St. Sue Dregor Paul has been awarded $400. Community development is a number one priority for the USTA, uTrASegrorml Delegate and our hope is that this award will further allow you to grow the game in your local commumty. ,.,,ae Goldommer Execahve DireAor Funding can be used for purchasing tennis equipment, promoting and advertising your USA Tennis programs, subsidizing instructor fees and court costs, or expanding your existing tennis program. Community Development Grant money should not be used to finance tennis court amenities or pay administrative costs. Congratulations on being one of the 2004 Community Development Grant recipients! Please let us know how this award helps to grow the game in Mendota Heights and West St. Paul. Fill out the attached CD Grant Accountability Form and submit by October 15, 2004 to the section office. Timely submission of this report will be considered should your organization apply for USTA/Northem funding opportunities in the future. If you have any questions or concerns regarding the Community Development Grant, please do not hesitate to call. Best of luck with your tennis programs! Sincerely, ,Qc� �u�� Rod Wannebo Community Development Council Chair Enclosures: 2004 Accountability Report Form USA Team Tennis Funding Application Adopt -a -Court Information Becky Longsdorf Community Development Specialist 1 / 1 May 27, 2004 Mr. Mike Goldammer, Executive Director USTA/Northern Section Ms. Becky Longsdorf, Director, Greater Twin Cities Tennis Association 1001 W. 98a` St./S-101 Bloomington, MN 55431 Dear Mike and Becky: It is with appreciation that we acknowledge receipt of your GTCTA Award Grant of $400.00. To you, your Directors and all those involved in "growing tennis" especially for youth in the public sectors, we express the sentiments of the trustees of our cities of Mendota Heights and West St. Paul. Thank you in helping make our programs grow and prosper. In review, our initial youth program in 2003 was a great success and you were part of this effort via your grant award. We had 104 enrolled in the AM Lessons Program ages 8-14 and a team of 10, ages 9-13 for our PM, USAT/USA Team Tennis for a total of 114 players in the 14 and Under 3.0 Division. In 2004, our overall program goals were to grow by 17%-22%including launching aPre- School Program ages 4-7, Lessons ages 8-14, and again offer USA Team Tennis. We are pleased to announce that our first -year Pre -School Under Age 7 Program is full with a waiting list and includes 36 new players. Our AM Lessons Program is oversubscribed at 112 and we have entered via USTA TennisLink a team of 12 in the 14 Under Intermediate Division. A quick count shows that we have 160 kids enrolled in our USTA programs, compared to 2003, a growth rate of 40%! We thank you for your partnership. We are happy to inform you that we were successful in finding and adding an assistant instructor, a college age woman, who as a child and teen participated in public parks youth tennis, much like those advocated by your organization. She will be a valuable asset to the growth of program. So, we ARE, `staying in the game.' And of course, the parents and kids also se "thank you." We have a great summer of USTA/USA tennis planned for them. ;� -- Ty- �� Member, USTA (651)453-0470 Sincerely, ��/�g�"f� /l� Teresa Gangelhoff, Supervlso� Barb Kasal, Program Director Mendota Heights West St. Paul �• (651) 255-1354 (651) 552-4152 ��- llol Victoria Curve •Mendota Heights, MlV 55118 (651) 452-1850 •FAX (651) 452.8940 I ! � � 10.00 .00 1 • •� ! iPurk A iilh �._�loll l l i 1 The City of Mendota Heights Parks and Recreation Department would like to invite you, your family, friends and neighbors to a day in the park to celebrate our parks and bring our community together along with some of our area merchants and residents who with their donations have made this day in the park a success. Please patronize and thank our sponsors. (A COMPLETE LIST OFSPONSORS W/LL BE AVAZLIBLE AT THE PARK LISTED ON OUR DONOR BOARD, PLEASE CONTACT TERESA AT 255-13541F YOU WOULD LIKE TO BE A SPONSOR) FREE FAMILY FUN! ! *****BIKE RODEO***** + DRAWING FOR A NEW BIKE!!! HEY KIDS- BRING YOUR BIKE AND GET A FREE SAFETY CHECK & RIDE THE OBSTICLE COURSE. THIS EVENT IS SPONSORED BY THE MENDOTA HEIGHTS POLICE DEPARTMENT, MH PARK AND REC, MENDOTA SCHWINN & MENDOTA HEIGHTS MCDONALDS and ZIGGYS. Each participant that brings a bike will get an extra drawing ticket for a chance to win a new bike. (Kids drawing to be held at 1:00-must be present to win) UNDER THE MENDAKOTA PARK PAVILLION • 10:15 — Teddy Bear Band Sponsored by American Bank • 11:15 - Boltz's Tae Kwon Do Demo. • 12:15 Alphabits Show Sponsored by American Bank THE FOLLOWING FREE EVENTS WILL RUN FROMIOAM-IPM THROUGHOUT THE PARK • Mendota Heights Fire Dept. Fire Truck Rides • Winter Carnival Vulcan Truck Rides • Mendota Heights Athletic Association Tournament • Joe Joe the Balloon Boy and Clowns from the IGH Clown Club sponsored by Mohawk Industries • Meet "Crunch "from the Timberwolves sponsored by Pat Kaplan of Coldwell Banker Burnet • Soccer Shootout sponsored by MHMOMS CLUB • Hockey Shoot Out by St. Thomas Ice Arena • Walton's Hollow Petting Zoo and Pony Rides • Face Painting by ProTec Environment Consultants Inc. • Caricatures sponsored by Lapp, Libra Law Firm • Moon Walk sponsored by St. Thomas Academy • Free Throw Contest -sponsor -St. Pauls Methodist Church • Putting Contest Sponsored by Mendota Par 3 • Lemonade sponsored by MH McDonalds • Duggan's Dashes -Races by Ultan Duggan (11 am-12n) • Tennis -Free for All by Greater Twin Cities Tennis Assoc. • 1: 00 Free Adult and Kids Drawing for prizes BRING THE WHOLE FAMILY (FRIENDS TOO!) FOR THIS FREE EVENT!!! A WAY TO START YOUR SUMMER FUN---KIDS--DON'T FORGET YOUR BIKE! ZEMEMBER TO PATRONIZE OUR SPONSORS FOR HELPING MENDOTA HEIGHTS PARK AND REC PUT ON THIS FREE PARK CELEBRATION REMEMBER TO REGISTER FOR OUR FREE DRAWING TO BE HELD AT I: 00 Some of the prizes are: New Bike, helmet, round of If at Mendakota Country Club, 3 ft. Subway Party Sub, Gas Cards from Super America, Dining Certificates and Hotel stays and more.... CITY OF MENDOTA HEIGHTS MEMO June 3, 2004 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Discussion with Amelia Olson of MHAA Discussion At the April 13, 1004 meeting of the Parks and Recreation Commission, Chair Spicer commented that it would be good for the Commission to meet with MHAA on a quarterly basis. Chair Spicer asked staff to invite MHAA to send a representative to Parks and Recreation Commission meetings on a quarterly basis. Staff contacted Amelia Olson of MHAA, who agreed that this is a good idea and offered to come to the June 8 meeting to introduce herself and to discuss MHAA's activities. Action Regained Discuss MHAA's activities this season with Ms. Olson. City of Mendota Heights MEMEORANDUM June 2, 2004 Memo to: Parks and Recreation Commission it i From: Guy Kullander, Parks Project Manager Subject: Trail Maintenance Funding Request for 2005 City Budget Background: One of the directions given by Council to the Commission at the April 13th Joint Council/Commission Workshop was to begin development of a long range guide plan to address maintenance issues pertaining to the City's twenty-one miles of paved trails. Most immediately needed is a recommended funding level for 2005 that can be incorporated into the draft city budget being prepared by staff in June and July. Background: The City maintains approximately twenty-one miles of asphalt paved, eight -foot wide, off-street trails. Early trail segments, beginning in 1981, were constructed in conjunction with State or County funded roadway projects. Following passage of the Parks Bond Referendum over twelve miles of trails were added in 1990, many in parks, and several more large segments were constructed the next few years. The last new trail construction occurred in 2000 as part of the Augusta Shores housing project. Adopted design standard for City trails is six -inches of crushed base material and one and one-half inches of asphalt. Expected useful life is from 10 to 15 years with periodic maintenance and can easily be extended an additional 10 plus years if over,, layed with an additional one and one-half inches of asphalt. In 2003 all of the trails in Mendakota Park (1.2 miles) were resurfaced with an over -lay after cracks were filled and "weak" spots had been repaired. Also in 2003 two hundred foot trail segment was installed to the new play equipment in Hagstrom-King Park and five trail segments damaged by tree roots were also repaired. Total trail repairs completed in 2003 amounted to approximately $30,000,00, 2003 Construction Costs: 1, 1-1/2" Over -lay on existing 8' wide pathway - Repair cracks - Remove soft spots or minor tree roots - Level low and/or uneven spots - Mill at transition areas $3.50 per lineal foot - $18,500.00 per mile 2. Construct new pathway - Minor excavation - 6" base, 2" asphalt - Minor restoration $17,00 perlineal foot- $90,000,00 per mile Presently two-thirds or approximately fourteen miles of City trails are fourteen or more years old (the oldest segment is 23 years old). Recommendation: I suggest the Commission recommend to the City Council that they provide sufficient funding in the Parks Maintenance budget to over -lay a minimum of two miles of trails each year. Based on 2003 prices the amount required in 2005 would be approximately $45,000.00 (allowing for inflation, staff time, and contingency). City of Mendota Heights MEMORANDUM June 4, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Concept Plan for Maintenance and Replacement of Playground Equipment / Components Background: In February the Commission reviewed the attached memo "Playgrounds - Future Maintenance / Replacement Costs" that was discussed in more detail at the April 13th Joint Council / Park Commission Workshop. At that meeting Council directed the Commission to present a long-range plan to address maintenance and eventual replacement of all eleven playground areas (does not include Rogers Lake Skate Park) and specifically requested the Commission to make a funding recommendation for consideration by Council during preparation of the Draft 2005 City Budget in June/July. Discussion: The majority of the City existing playgrounds were installed in 1990 following passage of the Parks Bond Referendum. In the 2004 Parks Maintenance Budget $4,000.00 has been allocated for playground repairs, an amount sufficient only for replacement of swing chains and seats, various connectors, and other minor items. To maintain the appearance and safety of playground equipment an increase in funding is required. In 2003 "touch-up painting" was done at Kensington Park at a cost of approximately $2,500,00 from the Park Maintenance Budget and similar paint "touch- up" maintenance was done at Mendakota Park along with expansion of the rubberized surfaced area, and a new play component was added to the original play structure. Work at Mendakota Park, totaling $18,000.00, was funded from the Special Park Fund. Generally use of the Special Park Fund has been only for park capital improvement projects that occasionally may include minor maintenance as part of the overall project. Future replacement of existing play equipment components, structures, border edging, and play -surfacing materials are capital improvements that under current City practices should be funded from the Special Park Fund. If the City follows industry guidelines all of the current play equipment (eleven sites) should be replaced within the next ten years. Replacement of each playground, in addition to new components, would include removal of any treated wood timber border edging and replacement of the pea -gravel surface material with wood fiber, rubberized, or some other surfacing material suitable to meet ADA accessibility requirements. At present all of our playgrounds are in safe structurally sound usable condition and although many units would not meet current Consumer Product Safety Standards or meet all ADA requirements they are considered "grand -fathered in" as long as no new components or additions are installed. Replacement of border edging and surfacing materials can cost from 25% to 50% of the cost of the new replacement play components depending on the surface materials selected. I estimate that total replacement of nine playgrounds, not including Kensington and Mendakota, could cost as much as $470,000.00. Kensington and Mendakota Parks both have larger play areas surrounded by concrete border edging (to remain in place) and may cost as much as $200,000.00 to reconstruct. Recommendation: 1. Maintenance of existing playground structures and components To extend the useful life and appearances at eight of eleven playground areas (In 2003 a new playground was constructed in Hagstrom-King Park and Mendakota and Kensington were both repainted) a program to rehabilitate a minimum of two or three parks each year should be considered. An increase of $10,000.00 in the Parks Maintenance Budget in 2005 and 2006 should be adequate to achieve the results desired. 2. Total Replacement of eleven playgrounds. An increased level in maintenance of our existing playgrounds should extend the useful life of several playgrounds, but a plan to schedule replacement of at least one playground each year, beginning in 2005, is strongly recommended, assuming adequate funding for this specific task is available in the Special Park Fund. A neighborhood meeting(s) should be held to gather input from affected residents prior to submitting a final playground replacement plan to Council. The Special Park Fund, which should remain the funding source for all park capital improvement projects, requires a second source of revenue to supplement the current fees dedicated by new developments in the City. I believe the City Council is aware that the viability of the Special Park Fund is not stable enough to accommodate the play equipment replacement plan mentioned above and will begin addressing this issue in the 2005 City Budget, Action Required: Review and discuss the information provided above and if the Commission so desires make a recommendation to the City Council to increase the Parks Maintenance Budget dedicated to playground maintenance. The Commission may also want to consider making a recommendation to the City Council establishing a timetable, based on available funding, for replacement of park playground equipment. February 10, 2004 capy Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject : Playgrounds - Future maintenance/replacement costs Background Information for Council / Commission Workshop The City installed and maintains playgrounds in eleven city parks 2. The last of the timber play structures, installed in seven neighborhood parks in the early 1970's, was removed in 2003. 3. Playground equipment suppliers recommend replacing play components that receive: a. Heavy use: 7 to 9 years b. Moderate use: 8 to 12 years c. Occasional use: 10 to 15 years 4. Improvement plans in 2004 propose the installation of new or additional play components in five parks, with a total budget of $911000,00, a. Roger's Lake Park Skate Park (ramps/jumps/obstacles) @ $27,000,00 b. Wentworth Park (replaces timber unit removed in 2003) @ $29,000,00 c. Victoria -Highlands Park (additional components) @ $14,000,00 d. Ivy Hills Park (additional components) @ $12,000,00 e. Kensington Park (additional components) @ $9,000,00 5. Current cost for replacement of all existing/in-place playground components: a. Play components 0 to 7 years old: $154,000.00 b. Play components 7 to 12 years old: $ 35,000,00 c. Play components 13 years or older: $479,000,00 Note: Following passage of Parks Referendum in 1989 seven existing neighborhood playgrounds received new play components and several new parks and playground facilities were constructed in 1990 & 1991. 6. City Council has approved a budget of $4,000.00 in 2004 for replacement of worn or broken parts and/or replacement of components) that are unsafe or un-repairable in eleven parks. Recommendation: 1. Determine funding source for replacement costs of play structure or play components that are no longer safe to use: a. Capital Improvement - Special Park Fund ...or,.. b. Maintenance item to be funded from the Parks Maintenance Budget (General Taxes) 2. During the next 5 to 10 years approximately $500,000.00 in funding may be required for replacement of play structures and components. City of Mendota Heights MEMORANDUM June 3, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Lexington / Wagon Wheel Trail Bike Trail Background: At last months meeting the Commission adopted a recommendation to the City Council requesting funding in the amount of $10,000.00 from Special Park Fund for construction of an asphalt shoulder along the south side of Wagon Wheel Trail from Lexington Avenue easterly to the k35E Highway overpass bridge to connect the existing trail access at Roger's Lake Park to the proposed trail to be constructed along the east side of Lexington Avenue from Mendota Heights Road to Wagon Wheel Trail. Discussion: This request has not as yet been presented to the City Council for consideration. Development of the trail plans, while substantially complete, still needs additional work that cannot be done until final plans for the Somerset neighborhood have been completed and the project is "out for bid", which should happen prior to mid -July. The completed Lexington Bike Trail Plans, when presented to Council for final approval and authorization to bid, will include the Commission's request to fund the widened shoulder along Wagon Wheel Trail, Action Required: None this memo is for information only. City of Mendota Heights MEMORANDUM June 3, 2004 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager .le Subject: Bike Trail on Emerson Avenue Background: As part of the Somerset Neighborhood Street Rehabilitation Project an on -street trail is planned for Emerson Avenue from Dodd Road east to Delaware Avenue (this segment was shown on the Future Options for Trail Improvements map presented to the Commission in February and included in the packet for the April 13th joint Council & Park Commission workshop - designated as Segment X ) Discussion: Emerson Avenue will be a thirty-three foot wide street (face of curb to face of curb) with no parking allowed on the south (golf course) side. There will be two twelve - foot driving lanes and a six foot bike/pedestrian/parking lane, marked by a solid white stripe, on the north side. At present there are few if any parked cars along either side of the roadway so the proposed marked bike/pedestrian lane should remain unobstructed by parked cars for any length of time. A similar on -street trail, approximately 1300 feet in length, is on Decorah Lane from Apache Street easterly to Friendly Hills Park. This trail treatment was a comprise reached with the neighbors along Decorah who opposed a separated off-street trail. At present signage on the boulevard or painted pavement markings indicating this marked area, as a bike/pedestrian lane is not included in the construction plans. Action Required: None. This memo is for information only. 0 �7II START SAP.140-112-03, STA O+oo END SA.P.140-112-03, STA 19i-44 CONSTRUCTION PLAN FOR r w 3 MENDOTA HEIGHTS POLICE DEPARTMENT NCIDENT SUMMARIES - PARKS CN: 04001427 OFFENSE/INCIDENT: Suspicious Circumstances DATE: 05/02/2004 18:01:OL OFFICER: Rosse, T 2237 LOCATION: Rogers Lake 06-03-2004 SYNOPSIS: Responded to the Rogers lake park concerning 2 boat cushions floating in the lake. On scene, I scanned the lake with binoculars and observed a boat flotation cushion and a small cooler type object approximately 100yds from the north shore just east of fishing dock. I scanned the lake for a boat/person and nothing was seen. I checked with fisherman near the area of the boat cushion, and determined that two men fell from their canoe about a 1/2 hr ago, and that the fisherman observed them get out of the water safely. I asked the fisherman where the men were now and they advised they didn't know. I asked if they knew what vehicle they got out of, and they pointed at Mn lic#LPP 042 parked in the Rogers Lake parking area. I went to the rear of the comp's address to scan from the bluff area. I observed two males in a boat near the shoreline. I yelled to the males who were off the shoreline, if they were ok. They advised that they tipped their canoe over a short time ago, but got out of the water quickly, drove home nearby and changed their clothes and then got another boat to retrieve their lost items in the lake. I again asked them if they were ok and they advised they were fine and had no medical problems. I advised them due to cold water hypothermia sets in very quickly and I needed to verify that they didn't have any signs of this starting. They again assured me they were ok and were just retrieving the lost items floating in the water and then going home. No further. 10-8 CN: 04001479 OFFENSEIINCIDENT: Disorderly People DATE: 05/06/2004 17:55:01 OFFICER: Hurst, 1 2212 LOCATION: Mendakota Park SYNOPSIS: Responded to location on report of adult males drinking in the park. Upon arrival I made contact with comp, who reported that he believed it was against park board rules to have people consuming alcohol in the park during a high school event. The high school girls' game was still going on when the adult softball league started. I advised the party I would look into it. CN: 04001654 OFFENSEIINCIDENT: DATE: 05/21/2004 10:00:0 OFFICER: Anderson, D LOCATION: Scenic Overlook Park Suspicious Activity 2204 SYNOPSIS: The complainant telephoned the MHPD to report what she considered suspicious activity in Scenic Overlook Park. Per the complainant, she was at the park last evening at approximately 2000 hrs. At this time, she observed 5-6 vehicles in the lot which were all occupied by single males. In addition, there were single males in the woods and along the paths leading from the park. Status: Informational report concerning what is assumed to be gay activity occurring in the park. CN: 04001675 OFFENSE/INCIDENT: DATE: 05/22/2004 11:58:0 OFFICER: Anderson, D LOCATION: Mendakota Park Parking Complaint 2204 SYNOPSIS: Complaint received regarding a vehicle parked on the grass at the Park. On arrival, the RO (Courtney) was advised and moved the involved vehicle. City of Mendota Heights MEMORANDUM June 8, 204 Memo to: Parks 8Recreation Commission From: Guy Kullander, Parks Project Manager � 6 Subject: 1. Boats with electric motors on Roger's Lake 2. Baseball equipment storage building at Civic Center Field ADD ON ITEMS FOR JUNE 0 AGENDA 1. Requests to Allow Boats Powered by Electric Motors on Roger's Lake Several times each year I and the Police Department respond to questions regarding the use of electric motors on boats on Roger's Lake. Attached is the City Code relating to use of motorized boats on City lakes. Recommendation: If the Commission desires a change in the current code they should make a recommendation to the City Council. 2. Storage Building for Baseball Equipment at Civic Center Field The City received the attached e-mail requesting a storage building to be located at the Civic Center baseball field for storage of field maintenance equipment. The City has provide the existing lock -box currently used to store field chalk, rakes, bases and other equipment. In summer of 2002 City Council authorized the purchase of a larger lock -box (est. $1,000.00) to be funded from the Special Park Fund. This authorization came after the regular season and has not as yet been acted upon. Recommendation: If the Commission desires that a larger lock -box be placed at this field I could prepare a Purchase Order and have the box installed within two months (6-8 wks shipping required on this type of box). Or, if the Commission agrees with the request and desires a small building they should make a recommendation the City Council for such a building. The addition of an accessory structure to the City Hall property may require review by the Planning Commission. Cost of a small storage building including staff time required for Council and Commission memos, documentation, bids, and attendance at meetings might run as high as $5,000.00, 6-6-1 SECTION: 6-6-2: 6-6-3: CHAPTER 6 RECREATIONAL VEHICLES' Watercraft Snowmobiles Recreational Motor Vehicles WATERCRAFT: A. Definitions: For the purpose of this section, the following words and terms shall have the meanings ascribed to them in this subsection: BOAT OR Every boat, houseboat, barge, vessel, raft, WATERCRAFT: canoe or other watercraft used as a support in or upon the water. MOTORBOAT: Any boat, canoe, watercraft or other buoyant or floating object which is propelled by a gasoline, diesel, electric, steam or other type of mechanical engine. PERSON: Any person, firm, partnership, corporation or other combination of persons. ATMD OR Any creek, lake, drainage ponding area, swamp, WATERWAY: marsh, drainage ditch, sump, canal, or other accumulated standing or moving water. (1981 Code 1201 §§ 2, 3, 47 5) B. State Laws Adopted: All boats shall be navigated in accordance with the rules and regulations of the Minnesota state marine laws', which 1 . See section 6-2-10 of this title and section 12-1J-4 of this code for parking regulations for ecreational camping vehicles. 2. MSA § 868.001 et seq. City of Mendota Heights 6-6-1 6-6-2 regulations are hereby adopted and by this reference made a part of this section. (1981 Code 1201 § 8) C. Compliance With Provisions: No person shall navigate, operate, dock, or anchor any boat or watercraft upon any water or waterway within the city except in accordance with the provisions of this section and all other rules and regulations made a part hereof by reference. (1981 Code 1201 § 1) D. Prohibited Acts And Conditions: 1. Motorboats: No person shall operate or cause to be operated a motorboat upon any body of water within the corporate limits of the city. (1981 Code 1201 § 6) 2. Operation In An Annoying, Dangerous Manner: No person shall navigate, direct or handle any boat in such manner as to annoy, unnecessarily frighten or endanger the occupants of other boats or watercraft, or persons in or upon any body of water within the corporate limits of the city. (1981 Code 1201 § 7) 3. Hours: No person shall be or remain in any boat or otherwise upon any body of water within the city after twelve o'clock (12:00) midnight nor before daylight of the following day. (1981 Code 1201 § 9) E. Violation; Penalty: Any person violating any provision of this section shall be guilty of a misdemeanor and shall, upon conviction thereof, be punishable as provided in section 1-4-1 of this code. (1981 Code 1201 § 11; amd. 2003 Code) 6-6-2: SNOWMOBILES: A. Definitions: OPERATE: To ride in or on and control the operation of a snowmobile. OPERATOR: Every person who operates or is in actual physical control of a snowmobile. OWNER: A person, other than a lien holder, having the property in or title to a snowmobile or entitled to the use or possession thereof. City of Mendota Heights L---"�_ Sent: Tuesday, May 11, 2004 3:13 PM To: Guy Kullander Subject: FW: Civic Center Field/ Attn Dick Spicer and Parks Commission Guy, This came in to the web site mailbox. Will you please respond and also refer it to the Parks Commission since it was addressed to them. Thanks, Kathy -----Original From: Joseph Joseph Lulic [mailto:jlulic@hlk.com] Sent: Tuesday, May 11, 2004 11:47 AM To: Web Site Email Subject: Civic Center Field/ Attn Dick Spicer and Parks Commission Your Honor, 1 am coaching the 13 year old boys traveling baseball team this year and I also coach one of the 75h grade baseball teams for St Joes. The Civic Center field is our home field for both teams so I am there a lot. It is a very nice field and should be kept that way. The people who use it, in my opinion, ought to be more involved in maintaining it. Those people are the kids. The field is dragged by the City every day but often times there is a game followed by a practice or a game followed by a game and we should rake the field and fix up the mound. Hand raking the fields is something that ought to be done by the players before and after use. It is good for the field and teaches the kids respect for the fields and the game. The same is true with other field maintenance such as chalking the lines, grooming the mound etc. In order to implement a regular and proper maintenance routine, we need more tools and field stuff. In order to keep the tools in good shape and to have enough field supplies on hand, we need a shed up there. The big metal box is not adequate. Things get piled on top of other things; you risk a hernia when you have to pull something heavy up out of it; and we cant fit much into it so things like rakes and Tine markers are left out to rust and other stuff we should have up there , isn't there because there s no place to put it. We need a shed. Its a nice field. We should keep it that way and make it look better. Can the Commission help? Joe Lulic 612 392-3650 (work) or 651 687-0179 (home)