2004-07-13 Parks and Rec Comm Agenda PacketLt y-\0 ck'
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, NIINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday. July 131 2004
6:30 p.m. — Council Chambers
1. Call to Order
2. Roll Call
3. June 8, 2004 Parks and Recreation Commission Minutes
4. Recreation Programmer's Update (available Tuesday)
5. N.U.R.T. Trail Neighborhood Informational Meeting
6. Discussion with Amelia Olson ofMHAA
7. 2005 Parks Maintenance Budgets
8. Guide Plan for Removal of Invasive Plant Species from City Parks.
9. Trail Maintenance Plan for 2004
10. Proposed 2005 Playground "Action Plazi"
11. Trail Options to Link Brown College Main Campus with Le Cordon B leu
12. Parks Capital Improvement Plan 2005-2009
13. Verbal Updates
• Police Report (available Tuesday)
14. Other Comments
15, Adjourn
Auxiliary aids for persons with disabilities are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make
every attempt to provide the aids. This may not, however, be possible on short notice. Please
contact City Administration at (651) 452-1850 with requests.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
JIJNE 83 2004
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, June 8, 2004 in the Council Chambers at City Hall, 1101 Victoria Curve.
The meeting was called to order at 6:30 p.m.
The following Commissioners were present: Commissioners Larry Craighead, Paul Portz,
Missie Hickey, and Acting Chair Stan Linnell. Commissioner Dave Libra arrived late.
Chair Richard Spicer and Commissioner Raymond Morris were excused from the
meeting. City Staff present were Parks Project Manager Guy Kullander, Administrative
Assistant Patrick C. Hollister, and Recreation Programmer Teresa Gangelhoff. Mr.
Hollister took the minutes.
MINUTES
Commissioner Portz moved approval of the May 11, 2004 Parks and Recreation
Commission Minutes with revisions.
Commissioner Craighead seconded the motion.
AYES: 3
NAYS: 0
ABSTAIN: 1 (Linnell)
RECREATION PROGRAMMER'S UPDATE
Ms. Gangelhoff provided an update of the Parks Celebration on June 5, 2004 and
recreation activities planned for Summer 2004. Ms. Gangelhoff estimated that the
turnout for this year's Parks Celebration was greater than for last year, with
approximately 1000 people attending last year and roughly 1200 people attending this
year.
Commissioner Ports said that he has a great time at the Parks Celebration, even though he
now has a stiff back from bending over to retrieve golf balls for little kids for three hours.
The Commission commended Ms. Gangelhoff on a successful Parks Celebration and
summer recreation schedule.
USSION WITH AMELIA OLSON OF MHAA
Acting Chair Linnell commented that Ms. Olson did not appear to be present this evening
and asked Staff to invite her for the July Parks and Recreation Commission meeting.
TRAIL MAINTENANCE FUNDING REQUEST — 2005 BUDGET
(Commissioner Libra arrived at this point.)
Mr. Kullander summarized this item for the Commission. Mr. Kullander said that at the
Joint Workshop with the City Council earlier this year, the Commission had discussed
with the Council the need for increased maintenance of existing trails. Mr. Kullander
said that he was therefore recommending that the Parks Commission request an increase
in the trail maintenance budget for next year from $20,000 to $455000.
Acting Chair Linnell said that he would like to see $45,000 in the trail maintenance
budget, but that he wasn't sure how the Council would respond to such a request.
Commissioner Hickey asked Mr. Kullander if he anticipated the cost of trail maintenance
decreasing in the future because of improved technology.
Mr. Kullander said that he did not anticipate significant change in tecluiology for trail
maintenance.
Acting Chair Linnell said that the DNR sometirnes puts down 2.5 to 3 inches for a new
trail.
Commissioner Craighead said that he was driving in Oakdale over the weekend and that
he saw a crew placing tar on a roadway to fill the cracks. Commissioner Craighead
described the process that he witnessed.
Mr. Kullander said that such a process only costs about $1500-$2000 per mile, but the
disadvantage was that such a process would have to be repeated every year.
Commissioner Libra asked if it would be possible to identify the one -mile segment in
Mendota Heights that is in the greatest need of repair and spend $18,000 on this segment,
using whatever is left over for the rest of the trail system.
Jr.
Kullander said that the $20,000 in this year's budget will be used for crack sealing,
and repairs three locations, and that the remainder will be used to overlay one of the
older trail segments.
Commissioner Craighead moved to recommend $45,000 for trail maintenance in the 2004
budget, and to recommend that Staff review the trail system and look at k sealing
where appropriate. crac
Commissioner Libra seconded the motion.
AYES:
NAYS:
Commissioner Craighead said that he would like to se the City's trail system not just
maintained, but also expanded on a yearly basis, Commissioner Craighead said that he
would like to see a trail connection from the new Town Center development to Marie
Avenue along the east side of Dodd Road.
Mr. Kullander said that the cost of new trail construction was about $90,000 per mile.
DAKOTA COUNTY NORTH URBAN REGIONAL TRAIL
Mr. Kullander informed the Commission that representatives from Dakota County would
be at the June 1, 2004 City Council meeting to discuss the next phase of the North Urban
Regional Trail scheduled for construction in 2005. Mr. Kullander said that although the
discussion next Tuesday evening does not include the portion of the NURT trail through
Valley Park, the Commission may wish to review its pervious recommendation that the
Valley Park trail be fully upgraded to ten feet wide instead of eight feet wide and be
connected to the Great Rivers Trail.
Commissioner Craighead moved to recommend that the Valley Park trail be fully
upgraded to ten feet wide instead of eight feet wide and connected to the Great Rivers
Trail.
Commissioner Hickey seconded the motion.
AYES:
NAYS:
CONCEPT PLAN FOR MAINTENANCE AND REPLACEMENT OF
PLAYGROUND EQUIPMENT
Mr. Kullander said that any replacement of playground equipment would need to comply
with current ADA requirements, which mandate that at least 50% of park infrastructure
be accessible by persons with disabilities. Mr. Kullander said that he is recommending
repainting and refurbishing the playground equipment in three parks in 2005 and another
three in 2006 to be followed by replacement of the older units at the rate of one or two
per year. Mr. Kullander said that capital improvements would be paid for out of the
Special Parks Fund. Mr. Kullander reminded the Commission that at the recent
workshop with the Council they had discussed the fact that development was slowing
down in Mendota Heights and that the Special Parks Fund would need an alternative
source of income. Mr. Kullander said that the Special Parks Fund currently has a balance
of about $340,000,
Commissioner Craighead said that while he supported the replacement of playground
equipment, the vendors' estimates of a seven to fifteen year lifespan for playground
equipment seemed awfully short. Commissioner Craighead said that if these estimates
were correct, the costs would add up very quickly.
Mr. Kullander said that the life expectancy estimates were based on factors such as
intensity of use, climate, and aesthetics.
Commissioner Libra said that he remembers swings and monkey bars at Como Park that
are probably 50 years old, although perhaps they would no longer meet current safety
standards if they were installed today.
Commissioner Craighead moved to request that the Council allocate $14,000/year for
playground equipment maintenance.
Commissioner Libra seconded the motion.
AYES:
NAYS:
The Commission then discussed what would be an appropriate amount to request for an
annual increase in income into the Special Parks Fund from a new source in addition to
the current fees generated by new developments.
Commissioner Libra moved to request that the Council find an additional source of
revenue for the Special Parks Fund in the amount of S / 0,000 per year, in order to provide
the Special Parks Fund with sufficient money for Playground Equipment, Trail
Expansion, Park Shelters, and other capital improvements in the coming years.
Commissioner Portz seconded the motion.
AYES: 5
NAYS: 0
LEXINGTON AVENUE BIKE TRAIL UPDATE/STATUS
Mr. Kullander provided an update on the status of the Lexington Avenue Bike Trail. Mr.
Kullander said that the Engineering Staff would be working on the trail once they are no
longer occupied with preparing the plans for the Somerset street reconstruction.
Commissioner Craighead asked if the Lexington Avenue Trail could still be built by this
fall.
Mr. Kullander responded that this depended on the Somerset street project, but that he
thought the Lexington Avenue Trail could be done by this fall.
11 �i�i�1:7Z�7►/��I�QIl7��]`�€.YI Y.7��ITI17:
Mr. Kullander said that as part of the Somerset neighborhood street project the City
planned to install an on -street trail along Emerson Avenue. Mr. Kullander said that no
specific signage was planned for the trail. Mr. Kullander said that there is a similar
arrangement along Decorah Avenue that has worked fine. Mr. Kullander said that
Emerson would be striped with two twelve -foot lanes for traffic plus an eight -foot striped
area on the north side and posted no parking along the south side.
Commissioner Linnell said that he agreed with not placing any specific signage along the
trail because the trail will only be on one side of the street, and bikers should rider with
the traffic and walkers should walk against the traffic for safety reasons.
MOTORIZED BOATS ON ROGERS LAKE
Mr. Kullander told the Commission that he often receives inquiries from residents who
think that motorized boats should be allowed on Rogers Lake. Mr. Kullander provided
copies of the City's current ordinance to the Commission, and explained how the
ordinance prohibits the use of motorized craft on any body of water in Mendota Heights,
Acting Chair Linnell said that while he didn't think that allowing small trolling motors on
Rogers Lake would do any harm, he did not anticipate that the Council would be
interested in amending the ordinance.
Commissioner Hickey said that she was concerned about the cumulative effect of all of
the recent changes for residents in the vicinity of Rogers Lake Park, with the fishing
improvements, traffic safety concerns, skateboard park, etc. Commissioner Hickey said
that while each one of the changes may not be great in isolation, she felt that
cumulatively they may be a bit much for the neighborhood to take and allowing
motorized boats might be too much change for the neighborhood.
Acting Chair
Linnell
said
that it is up to the Council whether they
wanted to change the
ordinance or
not, but
that
he was not going to push for a change.
CIVIC CENTER BALLFIELD BASEBALL EQUIPMENT STORAGE BUILDING
Mr. Kullander said that a baseball coach had sent him an e-mail requesting a storage shed
at the Civic Center Ballfield. Mr. Kullander said that the Council has already authorized
the purchase of a larger lock -box that has not been acted upon yet.
Acting Chair Linnell suggested that Staff go ahead and
install the
larger lock
box,
but
said that he did not think the City would be interested in
a storage
building at
that
site.
VERBAL UPDATES
Staff provided updates on the following items:
• Police Report
OTHER COMMENTS
Commissioner Portz said that he hoped that Ms. Olson or someone else from MHAA
would be available for the July Parks and Recreation Commission meeting.
Commissioner Portz added that he would be interested in seeing the Articles of
Incorporation and the Organizational Chart for MHAA.
Mr. Kullander said that MHAA had their own website and that he believed those items
were available on their website.
ADJOURN
Motion made to adjourn by Libra and seconded by Portz.
AYES: 5
NAYS: 0
The meeting adjourned at 8:45 p.m.
0
CITY OF MENDOTA HEIGHTS
•'X1 119010111
Date: July 13, 2004
To: PARKS AND RECREATION COMMISSION
From: TERESA GANGELHOFF
RE: JUNE 2004 PARKS AND RECREATION REPORT
Celebrate Mendota Heights
The Park Celebration was another success. We reached over $4,000 in donations.
(cash and prizes) This was enough to cover expenses and put down deposits for
next years celebration being planned for the first Saturday in June 2005.
Attached is a list of sponsors/donation list and participants. A letter of thanks was
sent to all.
Senior Trips
Trips are in place for the summer and fall months. They are listed in the Heights Highlites,
local newspapers and 55+ newsletter.
Youth Trips
We have visited Crystal Caves, Faribault Aquatic Center and Hyland Park Chutes and
Ladders/Swimming so far. The trip to Old Log Theater was cancelled due to low enrollment
between all three cities Trips are listed in the Heights Highlites, local newspapers and were
sent home with local school children in the Park and Rec summer flyer.
Softball
Our 3 leagues are running Tuesday and Thursdays weekly through the summer and
conclude with a playoff week starting July 20. The championship and consolation games for
all three leagues will run all day on Saturday, July 24 at Mendakota Park. Two men's D
teams will advance to districts/state and one women's EE team.
Because of the low turnout last year and the struggle to get enough teams I have decided not
to run a fall softball league unless I find there is enough interest in it.
Golf
Lessons, camps and leagues are running all summer. We will still have a four lessons or
camps to offer through August that we are still taking registrations for.
Safety Camp
Plans are in place for another successful camp to run 3 days on August 10, 11, and 12. We
are still taking registrations. The camp is for children going into 3rd and 41' grade in the fall
and will only cost $15.00 for the 3 days.
CITY OF MENDOTA HEIGHTS
tlLRULFUfUUMVIU
Fishing Derby
The date will be Wednesday, July 14. The derby is full, everything is set to go as planned.
Tennis
We are full with 165 kids (40 are from West St. Paul Park and Rec) they are participating in
pre-school, beginners, advanced beginners and team tennis. We have one
Tennis/pro/certified-teacher and 3 high school/college students assisting him along with two
community volunteers. Tennis started on June 21 and concludes with an end of season
party on August 6.
St. Thomas Ice Arena
They are offering open skating for the summer and I listed it in the Heights Highlites. I will be
meeting in July with Jon the arena manager to go over some fall program ideas.
Performances in the Parks and Imagination Station
Here is the rest of the summer schedule for free shows:
FAMILY PERFORMANCES IN THE PARK
The Mendota Heights Parks and Recreation Department is sponsoring a series of "FREE"
Performances In The Park! Bring a blanket or lawn chair. Children must be accompanied by an adult
throughout the entire performance. All performances will be held under the pavilion.
Wednesday July 14 - 7:30 p.m. - Rogers Lake Pavilion
The Woody Show"
Woody will entertain all ages with magic, juggling, and comedy. This event will co -inside with the
Fishing Derby that will start at 6:00 p.m. at Rogers Lake (see information in the Heights
Highlights on the Fishing Derby) You don't have to be part of the Fishing Derby to come and
enjoy the performance!
Tuesday August 3 6:30 p.m.-Mendakota Park Pavilion
"Woody"
Woody is one of our favorites and he is back again to perform and entertain at the National
Night Out event. Come and enjoy the comedy, magic and fun for all ages. Come and meet your
neighbors and take part in all the National Night Out activities the city is planning for our
community on this night.
Wednesday September 1, 6:30 p.m.-Mendakota Park Pavilion
"The Paul Heffron Music" -
Music provided by MH Park & Rec and free root beer floots provided by Thompson Park
Activity Center. This quartette perf arms a variety of old time hits and some modern music
with a "Big Band" sound. This performanceis bound to bring back many musical memories.
CITY OF MENDOTA HEIGHTS
MEMORANDUM
IMAGINATION STATION
The Imagination Station traveling variety show will be making appearances at both Marie and
Friendly Hills parks this summer. This group will provide creative, quality performances free of
charge. The shows will include; choreographed performances, puppet shows, songs and dances.
Performances last approximately thirty minutes and are designed to entertain families with
young children. Performances will not be held if it is raining. Feel free to bring lawn chairs
and/or blankets to sit on.
Mondays: June 21-July 26, 2004
1:30-2:00 Marie Park (Marie Ave. between Victoria and Lexington)
3:00-3:30 Friendly Hills Park (Pueblo Lane & Apache)
n i, .._f A.- . A �A- to A, !, L_ A - A J� � JL 1� JA -A A .h_ A .
Th a.n ®o u For Your IN
(MY FUME ,n
GOLD EVENTSPONSORS
DONATIONS OF $500 OR MOREh�
-t
i.. American Bank $500.00
? Sun Country Airlines Two Airline Tickets Valued at Over $500.00
SILVER EVENT SPONSORS
A DONATION OF $250 TO $499�
".(
Mendota Heights Par 3 Golf Course Free Passes &Coupons Valued at $250.00
A Pat Kaplan - Coldwell Banker Burnet $250.00
Dave Libra, Lapp Libra Law Firm. $250,00
!'•-_ Mohawk Industries $250,00
St. Thomas Academy $250,00
A_
Bronze Event Sponsors
Donations of $100 - $249 A.
Mendota Heights McDonalds Lemonade & Bike Safety Information A
Mendakota Country Club $200.00 4
Mendota Heights BP Amoco $150.00
Sally & Mark Lorberbaum $105.00
Applied Coating Technologies $100.00
.A__ Capital Computer Group $100.00
Childrens Country Day School $100,00
/ Grannie & Hauge P.A. $100,00
Hudson Co., Inc. $100,00
Mendota Liquor $100,00
/- Speedway SuperAmerica (4) $25.00 Gift Cards
Visitation Monastery $100.00
FRIEND OFTHE PARKS DONATIONS
A DONATIONS OF $99 OR LESS ,(
Axels / Bonfire $20.00 Gift Certificate
AIITech Engineering Corp $50.00
Bernard Friel $50,00
Convent of the Visitation School $50.00
Esslinger & Company $25,00
Larry Dennison Agency, Farmers Insurance $20,00
GP Companies $50,00
Larry Dennison Agency — Farmers Insurance $25,00 i
LCS Company $50,00
Mpls. Airport Courtyard — Mendota Heights 1 Night Stay Valued at $80.00 A_
'ink Paul Portz, Park & Recreation Commissioner Youth Golf Clubs $50 Value
Play it Again Sports — W. St. Paul Sports Bag $20 Value
Richard Spicer $35.00
Ridge South Condominium Association $50.00
Jam. Sally Steve & Nessa Kleinglass $25.00 1
Subway — Mendota Heights aft Party Sub $33 Value L
Viking Plastic $50.00 A_
Cherokee Sirlion (2) $15.00 Gift Certificates G.\�
Annex Cleaners $30 Cash Prize & $54 Gift Certificate
A Ziggys (4) $5.00 Gift Certificates
A SPECIAL THANKS TO THE FOLLOWING COMMUNITY GROUPS AND BUSINESSES WHO VOLUNTEERED �'-
THEIR TIME AND TALENT AT ToDAY'S CELEBRATION! 1
Mendota Heights Athletic Association City Council Member, Ultan Duggan
St. Paul Winter Carnival Vulcans Paul Portz & Dave Libra, Mendota Heights Park Commissioners
P.-, Mendota Heights Fire Department
1 Bm Lu d's unt Do, Inc.
Pam Lund's Funtastic Party Rentals Mendota Heights Police Department
A- Mendota Heights Moms Club Timberwolves Basketball
—A- Mendota
St Paula United Methodist Church Mendota Heights Bike, Ralph Johnson
USA Tennis, Northern Section & Instructor Tim Garvey Mendota Heights McDonalds & Staff
St Thomas Ice Arena Pro Tec Environmental Consultants
ti. THANK YOU TO MENDOTA HEIGHTS PARKS CREW MEMBERS!!
A special thanks to the parks crew for always doing an exceptional job in keeping �A
the City of Mendota Heights parks looking beautiful, and for assisting in the preparation
of Mendakota Park for this special day of celebration.
r
Park Celebration 2004 Donations
Organization Name Pledge Amount Odaer Pledges
AliTech Engineering Corp. $50.00
American Bank $500.00
Annex Cleaners $30.00 $54 Gift Cart
Applied Coating Technologies $100.00
Axels / Bonfire
Bernard Friel
Capital Computer Group
Cherokee Sirloin Room
Childrens Country Day School
Convent of the Visitation Schoo
Dave Libra, Lapp Libra Law Fir
Esslinger & Co
Fairfield Inn
GP Companies, Inc.
Grannis & Hauge, P.A.
Hudson Co
Larry Dennison Agency - Farms
LCS Company
Lee Education Center
Mendakota Country Club
Mendota Heights BP Amoco
Mendota Heights McDonalds
Mendota Heights Par 3
Mendota Liquor
Mohawk Industries
Mpls Airport Courtyard - Mendo
Northland Inn
Pat Kaplan - Coldwell Banker B
$0.00
$50.00
$100,00
$0.00
$100,00
$50.00
$250,00
$25.00
$0.00
$50.00
$100.00
$100.00
$25.00
$50.00
$50.00
$0.00
$150.00
$0,00
$0.00
$100.00
$250.00
$0.00
$150.00
$250.00
$20 Gift Certificate
(2) Gift Cert $30 Value
round of golf for 2
7
1 Night Stay $80 Value
Tuesday, Jwre 29,
2004
Page 1
of 2
CELEBRATE MENDOTA HEIGHTS PARKS!
MEMO
DATE: June 5, 2004
TO: Celebrate Mendota Heights Parks Participants
FROM: Teresa Gangelhoff, Recreation Programmer
SUBJECT: Event Schedule and general information
Here is the Celebrate Mendota Heights Parks event schedule for Saturday, June 5.
1 f you will be setting up a booth or table please be set up and ready by 9:30 am. All participants are
welcome to display a banner and/or advertise your community group or business by setting up a booth.
Please see attached diagram for event locations.
Event
Location
•
10:15-11:00 Teddy Bear Band(family music entertainment)
(Main Shelter)
•
11:15 —11:45 am Boltz's Tae Kwon Do Demo
(Main Shelter)
•
Boltz's Tae Kwon Do booth
(See diagram)
•
Noon-12:15 Alphbits (family music)
(Main Shelter
•
Fire Truck Rides from 10 am — 1 pm MH Fire Dept
(Parking Lot)
•
Mendota Heights Athletic Association
(Ball fields)
•
Vulcun/Winter Carnival Truck Rides
(Parking lot)
•
Soccer Shootout-MH Moms Club
(See diagram)
•
Concessions -Jr. Olympic Volleyball National Fundraiser
(Main Shelter)
•
Walton's Hollow Petting Zoo
(See diagram)
•
Face Painting by ProTec Environmental Consultants
(Main Shelter)
•
Steven D'Hanson Caricatures
(Main Shelter)
•
Moon Walk-Funtastic Party Rentals
(See diagram)
•
hrver Grove Heights Clown Club -booth
(See diagram)
•
Joe Joe the Balloon boy -Strolling around park 11:00-12:30
•
Free Throw Contest (St. Paul Methodist Church
(See diagram)
•
USA Tennis Free For All
(See diagram)
•
Putting Contest
(See diagram)
•
Lemonade-McDonalds
(See diagram)
•
Duggans Races
(See diagram)
•
Park and Rec Registration Table
(See diagram)
•
Bike Rodeo
(Parking lot)
•
Crunch -Strolling park-10:30 — 11:30
•
St. Thomas Ice Arena
(See diagram)
• Dakota Heritage Village (See diagram)
• 1:00 Adult and Children's Drawing (Main Shelter)
All groups are responsible for bringing their own equipment, tables, etc... If you have any questions
please contact me as soon as possible at 651-452-1850. I will have my cell phone that morning if you
need to contact me at 651-263-3801.
I would like to thank everyone in advance for his or her participation. This will be a fun event for the
community and a terrific promotional opportunity for community groups and businesses.
Be sure to tell all of your customers, members, friends and family to join us for this free event.
Thank you for participating in our celebration (rain or shine!) and making it a success!
City of Mendota Heights
=LLIM7 71LG71P1
July 2, 2004
Memo to: Parks &Recreation Commission �'//
From: Guy Kullander, Operations & Projects Coordinator
Regarding: N.U.R.T. (Northeast Urban Regional Trail) Neighborhood
Informational Informational Meeting
Residents living in the vicinity of the proposed trail
have been invited to attend tonight's meeting
Trail Issues &Neighborhood Concerns
1. In 1995 the City Council passed a Resolution No. 95-10 of general support for
the trail "... provided that the location of the trail along Highway 110 Frontage
Road be on the south side of the Frontage Road".
2, Dakota County Planning presented plans depicting this alignment to MnDOT for
review (Concept #1).
3. MnDOT review expressed concern over this location and asked the County to
It ...evaluate other trail alignment options through this area".
4. On June 22"d the County held an informational meeting, on -site, with residents
living along the frontage road. They presented a second alignment concept to the
residents, in attendance, showing the trail constructed north of the frontage road
(Concept #2) to the residents.
5. General consensus of the residents is that they did not want the trail on the north
side of the frontage road in their "front yards".
6. Two residents, east of South Lane, said that they would like to further discuss the
north side trail option with their neighbors. In this, Concept #3, the trail would be
on the north side east of South Lane and on the south side west of South Lane.
7. Staff is bringing this issue to the Commission so that they may review the
MnDOT comments, the additional alignment options, and to allow residents living
along the frontage road and in the adjacent neighborhood to the north to provide
further ideas or input to this on -going design process.
round:
Attached are several documents pertinent to this issue that illustrate the design
id approval processes that have occurred since this trail concept was first introduced
to the City in 1994,
Discussion:
Mary Jackson from Dakota County Planning Department and the engineering
consultant engaged to design this trail segment will attend this evenings meeting to
present the various alignment options to the Commission and residents that may attend
the meeting.
Note: Dakota County has invited residents in W. St. Paul that live adjacent to the
proposed trail segment in their City, Delaware Ave, to Charlton Ave. to attend tonight's
meeting to provide them an opportunity to be involved in the trail design process
Attachments:
1. June 29t' - Notice to residents along Hwy 110 & adjacent neighborhood re: Tonight's Meeting
includes: a. Concept #1 trail alignment Dodd Rd to Charlton Avenue
b. Concept # 1 & #2 typical sections with proposed trail locations
2. June 23rd- Memo to Council updating progress of the design process
includes: a. Memo to Council with "summary of comments" made at neighborhood meeting
b. Letter dated June 9m from MnDOT - Review of proposed trail alignment
c. June 14th - Dakota County notice to residents for on -site meeting on June 22nd
d. June 8th memo to Council regarding project presentation by Dakota County
e. Feb. 27, 1995 Memo to Dakota County explaining City's support & conditions
f. Feb. 21, 1995 Resolution No. 95-10 - General support of trail concept
g. July 19, 1994 City Council minutes - NURT trail draft plan discussed
3. July 7, 2004 - Memo to Parks Commission with phone comments from residents in response to
meeting notice dated June 29th
June 29, 2004
Regarding: Dakota County- North Urban Regional Trail - Phase II
Dear Resident,
The City of Mendota Heights Parks and Recreation Commission invites you
and your neighbors to attend the next regular commission meeting to be held at City
Hall on Tuesday, July 13'h, 2004, beginning at 6:30 Pm, to discuss various alignment
options under consideration for the North Urban Regional Trail.
The purpose of this meeting is to allow residents living in close proximity to the
proposed trail to be part of the design process and to provide input to the Parks
Commission and Dakota County to help develop a trail alignment that will meet the
expectations of future trail users, minimizes adverse impacts to the residents living
adjacent to the trail, and one that will meet MnDOT's design and safety concerns.
The trail segment to be discussed will be constructed in 2005 and run along the
north side of Highway 110, beginning at Dodd Road then easterly to Charlton in West
St. Paul. When fully completed the North Urban Regional Trail will provide an east/west
trail in the northern portion of Dakota County that connects to the Big Rivers Trail in
Lilydale, on the west, and the Mississippi River Regional Trail in South St. Paul on the
east. Local taxes or assessment are not required for construction of this project, which
is funded 20% from Dakota County and 80% from Federal Transportation dollars.
Engineering consultants hired by Dakota County to design and prepare project
plans submitted the "Concept #1" plan (locating the trail between Hwy 110 and the
Frontage Road) to the Minnesota Department of Transportation for review and
comment. Due to several issues including, snow removal, storm water, damage to the
barrier fence and an assumption that trail users would feel uncomfortable so close to
high speed traffic, MnDOT recommended that another trail alignment be considered. An
alternate plan "Concept #2" (locating the trail north of the frontage road) was presented
to residents living along the frontage road at an evening on -site informational meeting
held on June 22nd. At this meeting a third possibility, with part of the trail between the
highway and frontage road and part of the trail (east of South Lane) on the north side of
the frontage road "Concept #3", was proposed.
If you have any questions prior to the meeting or wish your suggestions or
opinions to be recorded in the project file and given to the Commission prior to they
meeting; contact Guy Kul/ander at City Offices: Phone Direct: (651) 255-1155, e-mail:
guyk(a�jnendota-heights.com, orbyregular mail
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City of Mendota Heights
MEMORANDUM
Information Item Only
June 23,2004
Memo to: Mayor, Council Members, Acting City Administrator and
Parks Commission Chair Richard Spicer
From: Guy Kullander, Operations & Projects Coordinator
Subject: N.U.R.T. (North Urban Regional Trail) Neighborhood Meeting
Background:
The Dakota County Office of Planning invited residents (16 households) living
along the North Frontage Road of Highway 110 (Oak Street to Warrior Drive) to meet at
7:00 pm last evening (June 22"d) to discuss alignment options for the trail that is
planned for construction in 2005. The County/consultants received letters from two
homeowners prior to the meeting. Seventeen residents, two children, Ross Feffercorn,
Council member Duggan, Mary Jackson from Dakota County Planning, two consultants
and myself attended the meeting that lasted until 8:45 pm.
NURT trail funding is provided by the Federal Government (80%) and Dakota
County (20%) and requires no local funding or assessments. Federal funds were
requested in 1999 by the County for this segment of the trail (Dodd to Charlton), which
when completed will extend from the Big Rivers Regional Trail in Lilydale, thru Mendota
Heights (Valley Park), West St. Paul, and South St. Paul connecting to the Mississippi
River Regional Trail. The amounts of funding requested in the 1999 grant application
were based upon a trail alignment located between the frontage road and Hwy 110. The
final alignment/design may vary but total project costs may not exceed the funding limits
of the grant application.
Discussion:
The proposed trail alignment (Concept #1) locating the trail between the frontage
road and Hwy 110 was submitted to MnDOT for review. MnDOT requested that
alternate alignments be considered due to concerns regarding safety, storm water, and
damage to the proposed fence from snowplowing operations and salt corrosion (see
attached letter). County representative Mary Jackson and the consultants presented an
alternate alignment (Concept #2) showing the trail located north of the frontage road. A
majority of the residents present objected to this alignment for various reasons (see
'Meeting Comments" attached) because they consider this area as part of their front
lawn and were concerned about a loss of privacy. Some residents living east of South
Led they would like to discuss further, amongst their neighbors not in
a ice, an option of locating the trail on the north side of the frontage road from
Lane to Warrior Drive with the trail west of South Lane located between the
ritage road and Hwy 110 (henceforth described as Concept #3) as shown on the
ods
ginal Concept #1 plan.
The Next Step in the Process:
Residents in attendance at Tuesday's "on -site meeting" asked that they be kept
informed of any progress or new information pertaining to the trail design and especially
the final alignment of the trail segment adjacent to their homes. Commissioner Duggan
and I informed the group that they and additional residents living within 300 feet of the
trail would be notified when this item would next be discussed by the City Council.
I also said that since there are now three concept plans under consideration the
Council may want the Parks and Recreation Commission, who only had the opportunity
to consider Concept #1, to review the new alignment variations at the upcoming July
13 thcommission meeting, and that they and their neighbors would also receive prior
notice of this meeting (notices could be mailed on June 29th
commission meeting). , two weeks prior to the
Mary Jackson of the County Planning Department was notified on Thursday that
Mayor Huber and City staff would be available to meet with MnDOT plan review
engineers to stress the City's desire that the trail be constructed between the frontage
road and Hwy 110. Ms Jackson said she would talk to the design consultants and get
back to me on Monday, June 28th.
" She also characterized the MnDOT review engineers
as very firm" with their recommendation (see attached letter to Ms Lynn Moratzka),
Attachments:
9• Letter from Dakota County Planning inviting residents to June 22ntl meeting
2. Letter from MnDOT - Concerns pertaining to Concept # 1 alignment 3. Sketch of "typical section " illustrating trail locations in Concepts #1 & #2 (Concept #3 can be best
described as a combination of#1 & #2)
4• Compilation of various comments made at June 22n° "on -site" meeting
June 23, 2004
f/
Memo from: Guy Kullander, Operations & Projects Coordinator ,Y4
Subject: NURT - June 22"d Meeting with residents
Background:
Dakota County Planning invited sixteen property/home owners with frontage
along the North Frontage Road of Highway 110 from Oak Street easterly to Warrior
Drive to discuss alignment options for the proposed NURT trail. The meeting took place
at 7:00 pm at the intersection of South Lane and North Frontage Rd. Nineteen adults,
two children, Mary Jackson from Dakota County Planning, two engineers/consultants,
Ross Feffercorn (Town Center), Council member Duggan and myself attended the
meeting, which lasted until 8:45 pm.
Summary of various Comments and/or Concerns Expressed (no order or priority)
1.
Trial should be located on south side of Hwy 110 in the nature center property
2.
Don't locate trail north of frontage road because it would not be safe because of
all the driveways that would cross it and the landscape screen would block our
view when we back out of our driveways
3.
Trail, between the two roadways, seems unsafe
4.
UD: "Trail will not be between road and residents homes"
5.
Trail will threaten our safety by bringing in strangers and outside elements
6.
Trail on north side of frontage road will bring litter and dog droppings into yards
7.
Fence (4 ft high) is too light to provide safety for walkers/bikers on trail
8.
Do not want "wooden sound" wall or tall barriers -would block our view of nature
center on south side of Hwy 110.
9.
Continuous fence or barrier would prohibit residents from walking across Hwy
110 to walk in nature Center - would also block wildlife from crossing highway
10.
LID: "Sensible idea was to locate trail on north side of Hwy 110, not the south.
This Council will insist it be built in the ditch (between frontage road & highway)"
11.
Cyclists do not obey traffic laws - walkers walk in roadway - will you guarantee
that if the trail is built walkers and cyclists will have to use it
12.
Consultant offered additional landscape screening if trail was built on north side
of frontage road - residents still wanted trail between two roadways
13.
Trail north of frontage road would mean removal of large trees and shrubs that
currently provide screening
14.
Soften look of guard rail (replaces fence) - allow openings for animal and human
crossing of Hwy 110
15.
Traffic speeds on frontage road have increased - dangerous for walkers/bikers
16.
Consider narrowing trail from 10 feet to 8 feet wide in tight area between frontage
road and Hwy 110
17. Homeowner on westerly end - need a parking area off the roadway for visitors to
area residents
18. Trail near homes like new streets with curb and gutters raises property values
19. County does not plow trails in winter - will City plow this trail segment? (Council)
M. Trail close to Hwy 110 may seem unsafe but better there then in my front yard
21. Trail on south side would not work - trail users would just stay on north side and
walk in the roadway like they do now
22. If trail was partially built north of the frontage road will they fill the ditch, remove
the driveway culverts and install curb and gutters (South Lane to Warrior) (Yes)
23. When are the Freeway Road streets going to be paved? (August 2004)
24. Will there be another meeting? Will we be notified? (Yes - maybe July 13)
dUN. 22. 2[IU4 1:22PM DAKOTA COUNTY PHYS DEV ADMIN
���MinnepsotaDepartmentofTransportation
oem>e�, Metro olitan Division
Waters Edge
1500 West County Road B2
Roseville, MN 55113
June 9, 2004
Ms. Lynn Moratzka
Dakota County
Director, Office of Planning
14955 Galaxie Avenue
Apple Valley, MN DOT'
RE: Dakota County -North Urban Regional Trail Phase II
Items of 1VInlDOTs Concern
Dear Ms. Mozatzka:
N0.9665 P, 2
Mn/DOT State Aid and Program Delivery staff met with Dakota County representatives on Tune 1,
2004 at the Metro District office Co review the County's proposed trail project prior to the official
submitta] of constzuction plans. This letter is to summarize and reiterate our concerns.
From our understanding of the project, the North Urban Regional Trail Phase II is a 10 foot wide
paved trail with 2 ft. wide shoulders, proposed to be constructed north of Highway 110 from the
intersection of Dodd Road east to Charlton Street. We understand that during the trail planning in
1995, Dakota County worked with the host cities to develop a trail alignment that would minimize
impacts to residential properties and sought to provide a route to meet the State Aid standards in
effect at that time.
Mtt/DOT
has the
following concerns with
the proposed trail alignment,
that begins approximately
1800 feet
east of
Dodd Road and that runs
approximately 2200 feet east
of this point:
1) Although the proposed typical section meets current State Aid standards, we are vezy
concerned about the proposed alignment of the trail from a safety standpoint. having a trail
so closely spaced between Highway 110 (a 55 mph posted speed zoadway) and the Frontage
Road may also be intimidating for pedestrians utilizing the trail Constructing a trail where
people aze unsafe oz even uncomfortable using may not be the best solution.
2) The proposed trail will be constructed over Mn/DOT's existing drainage ditch, potentially
reducing our current storm water capacity from T-Tighway 110 and the Frontage Road.
MnlDOT will not allow a trail design that reduces the stozm water capacity on this corridor.
3) The trail will be covered in snow from our plows during winter months.
4) The proposed fence will be damaged from plowed snow and salt spray.
Due to these concerns, we are asking Dakota County to evaluate other.trail alignment options
through this area.
An equal opportunity employer
JUN. 22. 2004 1; 22PM DAKOTA COUNTY PAYS DEV ADIAIN NO. 9666 P, 3
Ms, Lynn Moratzka
June 9, 2004
Page 2
an you for allowing Mtz/DOT to comment on your proposed trail. 9✓e hope our direction will
assist you in determining your final trail alignment. if you have any questions regarding this letter,
please feel free to call me at (651) 5824409 or Nancy Daubenberger at (651) 582-1379.
Sincy�e�re��ly,�� �7]
Lisa J. Freese, A.T.C.P.
South Metro Area Manager
June 14, 2004
RE: Dakota County -North Urban Regional Trail Phase II
Dakota County began planning the North Urban Regional Trail (N1JRT) in 1994,
to provide an off-street recreational trail connection through Lilydale, Mendota
Heights, West St. Paul, and South St. Paul. The County, in cooperation with the
Cities of Mendota Heights and West St. Paul, completed the NURT Development
Plan in 1996. This past planning process included meetings with the residents
located in the area of the proposed trail, Cities' Council members and City Staff.
This plan included a schematic layout for the NURT Phase lI trail section located
on the north side of Highway 110, from the intersection of Dodd Road to the
corner of Charlton Street.
Since that time, Dakota County has secured grant dollars to build this section of
trail. The County has started preliminary design and engineering for this section
and will be gathering additional input from the residents, the Cities of Mendota
Heights, West St. Paul, and MnDOT.
We would like to invite you and your neighbors to meet with county staff and our
trail consultant, LHB, on Tuesday, June 22, 2004 at 7:00 PM to review the trail
alignrnent options. We would greatly appreciate your input as we work towards
the final design and ultimate construction of the trail in the summer of 2005.
Weather permitting we would like to meet with you and your neighbors outside
along the proposed trail at the intersection of South Lane and Highway 110 North
Frontage Road. If raining, we will determine an alternative meeting place at that
time.
We look forward to meeting with you to gather your input, complete the design
and commence with the construction of this trail project Al 2005. If you have
questions, please contact Mary Jackson in the Dakota County Office of Planning
at 952-891-7039.
Sincerely,
Lynn Moratzka, Director
Dakota CounTy Office of Planning
City of Mendota Heights
MEMORANDUM
June 8, 2004
Memo to: Mayor, Council Members and City Administr
From: Guy Kullander, Parks Project Manager
Subject: North Urban Regional Trail -Trail Alignment
Presentation by Dakota County Staff
Background:
Dakota County Planning Department is currently developing a trail alignment
design for a segment of the North Urban Regional Trail to be constructed in Mendota
Heights in 2005. The new trail segment will be built along the north side of State Trunk
Highway 110, from Dodd Road to Delaware Avenue. An additional segment, to be
constructed east of Delaware Avenue in the City of West St. Paul will link with an
existing trail spur that runs easterly to the Dakota County Northern Service Center.
Dakota County has hired LHB Engineers & Architects to design and prepare
construction drawings for this project. Mary Jackson, Physical Development Planner
from Dakota County has asked to present the current concept plan to the Council for
review and comments.
The County intends to mail a letter to Mendota Heights' residents living along this
segment of Highway 110 inviting them to an informational meeting to discuss the
proposed trail. (A copy of this letter will be made available to Council before it is mailed
to residents)
The current alignment, illustrated on the attached draft plans, locates the trail
south of the frontage road and north of Highway 110. This plan is currently under review
by the Minnesota Highway Department, If MnDOT does not approve this alignment the
trail may have to be constructed north of the frontage road, still within MnDOT right-of-
way, but in an area that most homeowners consider as there "front yard". Some of the
issues that concern MnDOT are snow storage and storm water run-off.
Discussion:
Planning for the NURT trail began in 1993 and has previously been presented to
the City Council and the Parks and Recreation Commission.
Attached are Council memos, minutes, and Resolution No. 95-56 and Resolution
No.95-10 pertaining to this trail project / segment.
Action Required:
Listen to the presentation by Mary Jackson and provide comments or input to
advance the design of this trail project.
City •
Aendotla Hellightg
Febnrary 27, 1995
Ms. Chantell Kadin, Planner
Division of Physical Development
Dakota County
14955 Galaxie Avenue
Apple Valley, MN 55124-8579
u a•• ••• -•• :I• •• • .:.
While there is general support for the North Urban Regional Trail Master Plan, there were
two areas of concern expressed by City Council .which are reflected in the resolution that has
Connc� is concerned about any Physical ch�gce to the Valley
been p a waI' ing trarq and that any construction that
park Tail. They feel that this is rimanly
would improve grading, curvatures, width and slopes on Valley Patio 1Yar1 will change the
nature of the trarq and its wooded setting. Tne City Council also feels that this would .
upgrade the Ievel of use and the amount of traffic on the trail They are unwilling to
approve this type of improvement to Valley Park Trail `
The second concem-of the City Council was the addition (m italics) of4anguage in the
Master Plan that alluded to construction of the trail. along the north side of the Highway 110
Frontage Road. Our understanding was that this trail segment would be constructed on the
south side of the frontage road and would not impact any residential front yards. Our City
Council is unwilling to use right-of-way on the north side of the Highway 110 Frontage
for trailway purposes. _.
The City of Mendota Heights desires to continue cooperating with Dakota County on the
development of plans for the North Urban Regional Trail. Should you have any questions,
or concerns, please contact me at 452-1850.
Sincerely,
Kevin Batchelder
Administrative Assistant
•
f
Other considerations regarding the North Urban Regional Trail are its use as an east -
west connection and its proximity to the Dodd Road/T.H. 110 intersection. As an east -west
connection, the North Urban Regional Trail would provide our residents with access to our
parks, the Dakota County Library in West St. Paul, and commerciaItretail areas of West St.
Paul. Dakota County staff indicated that the Dakota County Library on Wentworth Avenue --
receives an extraordinary high number of visits from Mendota Heights residents.
The trail's proximity to the Dodd Road1T.H. 110 intersection may provide
opportunities to collaborate on regional funding for some type of safe pedestrian/bicycle
crossing north and south at this intersection, in conjunction with the North Urban Regional
Trail. The safety of this intersection for pedestrians/bicyclists was an item discussed by City
Council recently.
ACTION RMUIRM
he North urban Regional Trail. - ne City Council may wish to provide staff direction o n,.a
vrritten statement to the County about the North Urban Trail and Valley Park.
rv�
CITY OF MENDOTA HEIGHTS �7
DAKOTA COUNTY, ABNNESOTA l✓u`J
RESOLUTION NO. 95- 10
cc
WHFRF.ACf the City Council of the City of Mendota Heights and its Parks and
Recreation Commission have assisted the Dakota County Physical Development Division in its
planning process for the North Urban Regional Trail; and
of the North Urban Regional Trail; and
AL
Heights with respect to the North Ui:ban Regional Trail Afaster Pan,
■ 1.1.•'Y. i F JIIA ❑ql 1' 1N.API • • • /' • 1 ■+. 1 ' - • • 1 . I
• •.Gf 1 .1 1 .1 ' 1 • / 1 • v ✓, 1 . 1 • :� • 11 • • �11 ' 1 • • IN •IM
•• G•
Adopted by the City Council of the City of Mendota Heights this 21st day of February, 1995.
ATTEST: CTI'Y COUNCII,
CITY OF MENDO'IA HEIGHTS
Kathleen M. Swanson/s/ $y Charles E. Merteasotto/s/
Kathleen M. Swanson, City Clerk Charles S. Mertensotto, Mayor
Paga No. 4091
July 19, 1994
NORTH URBAN TRAII,
y ;,
Council acknowledged the Dakota County Physical Development
Division's draft plan for development of the North Urban Trail along
with an associated memo from Assistant Batchelder. Ms. Chantell
Kadin and Mr. 7ohn Forrest, from the Dakota County planning staff,
were present for the discussion.
® rage r4o. 4uyt
July 19, 1994
Mr. Forrest gave Council an overhead presentation, informing
Council that comments and concerns expressed by Council will be
taken to the Dakota County Board with the hope that some time in
September the Board will entertain the feasibility of having the plan
n %7 distributed for review and comment by the general public. He
�Q \u( explained that the planning staff will maintain a neutral position on
0 the plan until all of the three affected communities have reviewed
anA commented on the draft
���....../// Ms. Kadin reviewed a map of the proposed trail connections,
explaining that the eastern connection is at the Northern Dakota
County Riverf -ont Regional Trail along the Mississippi River in
South St PauL She explained that the western connection is at the
Lilydale hail which is currently being constructed with the Mendota
Interchange Project This trail would then connect to the existing
Valley Park hail, then run along T.H. 110 (east of Dodd), between
the frontage road and the highway, to Warrior Drive and then
connect with the existing trail on Marie Avenue into West St Paul.
•• • T.I •I qwqllntzu ..f - . -• .- - . I- ..
..ionths and havepointed o...- areas of concern.explained
aff will continue to keep in close contact with the county staff,
assing an any Council and Park and Rom -cation Commission.
•mments to them.
11
She asked for - �•sszar-s�.rllsti:ue� _•.... /r�.r�•....
va)- CO VI f zc� accommodate both bicycles and walkers.
Mr. Forrest responded that it is envisioned that there will be two
`a s M. sane areas (separated paths where the grade is difficult),
andperhaps brlces will be restricted from some trail and sections. He
explained that the criteria for deciding when a trail will be widened
must be worked out among the cities and the county if the general
trail proposal is approved by the cities.
Councilmember Krebsbach stated that she would prefer that the
;r' more wooded and interesting trail be designated for the walkers and
add a bike trail in a flatter terrain. She was also concerned about the
cut through at Warrior Drive to Callahan and asked how many bikes
will use that section of trail.
Page No. 4093
July 19, 1994
Mr. Forrest responded that the anticipated typical use of the North
Urban Trail is projected to be from the residential areas surrounding
the trail and for short recreational flips. He stated that the trail will
not likely receive much use from people traversing east to west from
South St. Paul to its end.
Councilmember Huber stated that he would like to see much more
detail on what widening and flattening is proposed for the trail in
Valley Park and what damage may occur to the vegetation. He
further stated that there are several places on the valley trail where
sight lines are such that people cannot see what traffic is coming
from very far ahead. He expressed concern about introducing even
more potential bicyclists but stated that he would not like to see the
problem solved by flattening the trail out
Mayor Mertensotto pointed out that because of the terrain there is
good justification for separate trails for the pedestrian and bicycle
uses.
City of Mendota Heights
MEMORANDUM
July 7, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: N.U.R.T. -Comments from Residents regarding mailed notice
Background:
A copy of the letter and trail graphics mailed to forty-seven residents living along
the North Frontage Road of Hwy 110 and in the adjoining neighborhood north of Hwy
110 is included in this packet.
Following are the general comments from three residents who called in response
to the letter that may not be able to attend tonight's meeting.
663 Highway 110 -John Bukowski
Mr. Bukowski is concerned that a trail on the north side would force removal of
mature lilac bushes that presently provide screening from Hwy 110 traffic impacts. He
also stated that further to the west some mature Elm trees and pine trees would be
impacted. He would like the trail constructed between the frontage road and the
highway.
2. 645 Highway 110 -John & Bonifa Wallace
Mr Wallace agrees with the desire to get the pedestrians on the roadway. A trail
on the north side of the frontage road would impact his front and side lawn/ditch areas.
He reports that his yard lawn is 'lower" than the roadways and filling the ditch to provide
a flat area for the trail could impact his entire yard. He would rather the trail go between
the two roadways.
3. 635 Highway 110 -Joy Warner
Ms Warner said that a trail on the north side would require retaining walls for the
four homes between Knob Rd. and Warrior Dr. because all of the front yards slope,
some very steeply, towards the frontage road. She also is concerned about the unsafe
conditions that would develop if the trail is on the north side form residents pulling into
and out of their driveways, across the trail, often with dense existing landscape
screening.
Note: To some extent, all of the homes along the frontage road have installed
landscape screening, usually along the property line or into MnDOT right-of-way, to help
reduce traffic noise impacts.
CITY OF MENDOTA HEIGHTS
MEMO
July 8, 2004
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Discussion with Amelia Olson of MHAA
Discussion
At the Apri) 135 1004 meeting of the Parks and Recreation Commission, Chair Spicer
commented that it would be good for the Commission to meet with MHAA on a quarterly
basis. Chair Spicer asked staff to invite MHAA to send a representative to Parks and
Recreation Commission meetings on a quarterly basis.
Staff contacted Amelia Olson of MHAA, who agreed that this is a good idea and offered
to come to the July 13 meeting to introduce herself and to discuss MHAA's activities.
Action Required
Discuss MHAA's activities this season with Ms. Olson.
City of Mendota Heights
MEMORANDUM
June 30, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: 2005 Parks Maintenance Budgets - "Invasive Plants & Planning"
Background:
Completed 2005 budget forms for Park Capital Improvements and park
maintenance items were completed by staff and turned into the City Clerk and City
Administrator on June 215f. Department heads will meet during the week of July 12-16
to determine what items/costs will be included in the "Administrator's Recommended
Budget to Council" that council members will receive on August 3`d.
Discussion:
Last month the Commission discussed several major 2005 budget issues (trail
and playground maintenance, capital improvement projects and additional funding
source(s) to supplement the Special Park Fund) and planned to discuss in July budget
requests to address removal of invasive plants (buckthorn, etc.) from City parks and
funding for various planning efforts.
To meet the June 215t deadline for submittal of draft 2005 Budget Requests I
included budget requests for both planning efforts and removal of invasive plants that I
thought would be acceptable to both the Commission and City Council.
Removal of Invasive Plants:
I recommended a budget of $10,000.00 for this line item (an increase of
$3,000.00 over the 2004 allocation). See attached 'Removal of Invasive Plants from City
Parks". Parks to be addressed would be: completion of Copperfield Ponds, Friendly Hills
Park, North Kensington Park, and ongoing maintenance of 2004 removal sites.
Planning Efforts:
I made two recommendations for an increase in funding to address desired
planning efforts previously discussed by the Commission. First was for a new line item
for "Park Planning" with a budget of $101000.00, If approved this funding would be
utilized for a specific planning effort, by either a consultant or city staff, such as a guide
plan, preparation of grant application(s) to receive "matching" funds for a park
improvement, or feasibility study costs for a complicated improvement project. The
second recommendation was to increase the line item "Professional Services" from
$9,000.00 to $14,000.00. This line item is where my time/effort is charged. This
increase in funding would allow me additional time to respond to Commission request(s)
for research or updating of older planning reports or maintenance guidelines.
If the Commission desires a different funding amount for the three items
mentioned above I can revise the draft budgets on July 14th before they are reviewed by
the Department Heads,
Proposed 2005 Budget Requests:
Attached for your review are the 2005 draft budget sheets submitted to the City
Clerk. The handwritten annotations are requests or recommendations for items where
my input was required. The Public Works Supervisor will make recommendations on all
of the other items on those sheets. Also attached is a copy of the current 2004 budget
and Operating Statement reflecting expenditures thru May 2004 and also end of year
totals for 2003 expenditures.
Summary of Proposed Funding Requests:
1. Special Park Fund - Capital Expenditures of $100,000.00 for rehabilitation or
replacement of playground equipment and other park improvement projects to be
designated by the Park & Recreation Commission.
2. $750 for tennis court maintenance (in 2004 included with Mendakota Park
resurfacing of basketball court)
3. $3,000 for maintenance of native plantings at three locations ($2,000 in 2004)
4. $14,000 for playground maintenance ($4,000 in 2004)
5. $40,000 for trails maintenance - emphasis to resurface 2 miles ($20 K in 2004)
6. $10,000 for removal of invasive plants ($7,000 in 2004)
7. $3,000 for repair of cracks in parking lots ($0 dollars in 2004)
8. $10,000 for long range planning efforts ($0 dollars in 2004)
9. $14,000 for Professional engineering fees ($9,000 in 2004)
The nine items listed above amount to a $52,750.00 or 19.4% increase over the
level of spending approved in the 2004 City Budget for Parks, not including salaries.
The budget to be submitted by the Public Works Supervisor addressing other park items
may also request increases in spending over the levels of 2004. City Administrator
James Danielson, in his memo to staff regarding the 2005 Budget Preparation Process,
asked that each department be conservative in their requests and to keep the overall
budget increase to 3%.
Recommendation:
Review the information and provide direction to staff.
PWs) 64
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FORM 0-4B
BACK-UP DETAIL FOR CONTRACTUAL SERVICE _
COMMODITIES
OTHER CHARGES _
(CHECK ONE)
FUNCTION
DEPT.
DEPT, NO
ACTIVITY
SERVICE LEVEL
Public Works
Parks
70
1 Maintenance
I Maintenance
LINE
ITEM
LINE ITEM DETAIL
COST
4300
Office Supplies
4305
Operating Supplies
4320
Gasoline & Oil
4330
Repairs & Maintenance
4330-490
Equipment Repairs & Maintenance
4330-215
Park Maintenance
Te1A 5 Geur main e„ L
Chemicals & fertilizer
o
�iu.00
Warming house & hockey rink maintenance
Vandalism
Enhance tree and landscape plantings (Mendakota)
Wildflower maintenance (Kensington/Ivy Parks) ft'
�>Z I<
3; c-im oo
Top dress ball fields
Maintenance am4*93faeeaiei4 of park play equipment
) o0 0 , o
Purchase new and replacement picnic tables
Trail sweeping
Maintain, patch,af4d&&al ^ ^'try �iieu)anr odc.^z
Professional pond maintenance, Ivy Park
Striping paint
Sprinkler repair
-
40, 000 e�sO
Spray neighborhood parks for weeds (contractor)
Nursery trees
Eradicatewseds. inV25;de 6% euGS
*
10 ono .o 0
4335
P�rIG'.tg le s—ct2cK r�(�zir
Public Works Garage Maintenance
p
3,oca.00
Building Maintenance
Custodial Service
4318
Postage
TOTAL
BACK-UP DETAIL FOR CONTRACTUAL SERVICE
COMMODITIES _
OTHER CHARGES _
(CHECK ONE)
FUNCTION
DEPT,
DEPT. NO
ACTIVITY
SERVICE LEVEL
Public Works
Parks
70
Maintenance
Maintenance
LINE
ITEM
LINE ITEM DETAIL
COST
4200
Rentals & Leases
4210
Telephone
4211
Electric Service
Public Works Garage
Warming houses
Comfort Stations
Rogers Lake Aerator
4212
Gas Service
Public Works Garage
a' Z2rlCo
Warming houses t 1
4220-{1
Professional Fees -Engineering (ircrLas f5
4220 TIC
Professional Fees - Drug and alcohol testing
4220-o70
OSHA Training
4221
Engineering Retainer
4224
Labor Negotiations
4268
Other Contractual Services
Sibley Park Maintenance Agreement
Newsletter
4280
Rubbish Removal
� �b��'i �U[J �� f5 �� �C(i, 0� � 6 Yiz�. I� ri •'�tr1 ' = �S'
0
TOTAL
June 18, 2004
Submitted by Guy Kullander
Public Works -Parks - 70 -Maintenance -Maintenance
4330-215 -Park Maintenance
Crack repairs in various park parking lots.
Route out crack, blow out debris & seal with crack sealer
(est. cost = $1.50 to $2.00 per lineal foot)
- Parking lots to be addressed - listed by priority
a. Kensington - 800 lin ft
b. Wentworth - 400 lin ft
c. Marie - 250 lin ft
- Lots with less then 200 lin ft of cracks
d. Victoria -Highlands
e. Valley
f. Friendly Hills
g. Ivy Hills
h. Mendakota
i. Hagstrom-King
- Roger's Lake Park has two unpaved parking lots
Estimated Budget Required = $3,000.00 (Option: $1.5K in 2005 & 2006)
2. Tennis court maintenance
- Fill cracks and patch surfacing of ten (five double) tennis courts and one skate
park (equal to double tennis court in size)
Estimated Budget Required: $750.00
3. Playground maintenance
- Maintain current funding level of $4,000 for replacement parts
- Additional funding of $10,000.00 to refurbish three of six playgrounds in 2005
(Friendly Hills, Valley & Wentworth to be followed by Ivy, Victoria -Highlands, &
Roger's in 2006)
a. Touch-up painting
b. Safety mats (4'x6' rubber) under swings and slide(s) landing point
c. Replace worn/broken/vandalized parts or components
d. Repair existing resilient surfacing, where required.
e. Add additional pea rock surfacing, if required
Estimated Budget Required = $14,000.00
June 18, 2004
Submitted by Guy Kullander
Public Works - Parks - 70 -Maintenance -Maintenance
4330-215 -Park Maintenance
4. Maintenance of trail system (2004 Budget=$20 K)
- Park & Recreation Commission request minimum funding of $40,000,00
- Overlay two miles of City's 21 mile trail system (Est. @ $18,500 per mile)
a. Repair cracks
b. Remove "soft" spots or minor tree root problems
c. Level low and/or uneven spots
d. Mill at transition areas, as necessary
e. Overlay with 1-1/2" bituminous to increase average depth to 3" thickness
Estimated Budget Required = $40,000.00
5. Management/removal of invasive plant species (2004 Budget=$7 K)
- Remove buckthorn from:
a. Remaining areas of Copperfield Ponds (1/3 of park)
b. Friendly Hills Park
c. South Kensington Park (pond area)
- Follow-up management of areas treated in 2004 (Hagstrom-King and part of
Copperfield Ponds-2/3 or park). Follow-up management required for several
years following initial removal of mature plants.
Estimated Budget Required; $10,000.00
(Additional funding level would allow treatment of other parks)
6. 4220 - Professional Fees - Planning
- Provide $10,000.00 for either staff time or an outside consultant to prepare
planning efforts (research, grant application, design effort, etc.)
- Grant applications would be for "matching funds" type with Special Park
Fund as the funding source for "local match"
Estimated Budget Required = $10,000.00
OD V 7 1� V OO O (D 0 O r
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BACK-UP DETAIL FOR CONTRACTUAL SERVICE _X_ O `'
COMMODITIES _ 4
OTHER CHARGES _
(CHECK ONE)
FUNCTION
DEPT,
DEPT, NO
ACTIVITY
SERVICE LEVEL
Public Works
Parks
70
Maintenance
I Maintenance
LINE
ITEM
LINE ITEM DETAIL
COST
4200
Rentals & Leases
61500
4210
Telephone
3,000
4211
Electric Service
71500
Public Works Garage 31000
Warming houses 2,500
Comfort Stations 11500
Rogers Lake Aerator 500
4212
Gas Service
11,500
Public Works Garage 10,000
Warming houses 13500
4220
Professional Fees - Engineering
91000
4220
Professional Fees - Drug and alcohol testing
400
4220
OSHA Training
11400
4221
Engineering Retainer
3,500
4224
Labor Negotiations
500
4268
Other Contractual Services
212000
Sibley Park Maintenance Agreement 16,000
Newsletter 51000
4280
Rubbish Removal
11800
TOTAL
66,100
FORM 0-4B
BACK-UP DETAIL FOR CONTRACTUAL SERVICE _ OV COMMODITIES
OTHER CHARGES _
(CHECK ONE)
FUNCTION
DEPT.
DEPT. NO
ACTIVITY
SERVICE LEVEL
Public Works
I Parks
70
Maintenance
1 Maintenance
LINE
ITEM
LINE ITEM DETAIL
COST
4300
Office Supplies
900
4305
Operating Supplies
137000
4320
Gasoline & Oil
7,000
4330
Repairs & Maintenance
92,500
4330-490
Equipment Repairs & Maintenance 16,000
4330-215
Park Maintenance
Chemicals & fertilizer 18,000
Warming house & hockey rink maintenance 2,500
Vandalism 4,000
Enhance tree and landscape plantings (Mendakota) 11500
Wildflower maintenance (Kensington/Ivy Parks) 2,000
Top dress ball fields 21500
Maintenance and replacement of park play equipment 4,000
Purchase new and replacement picnic tables 11000
Trail sweeping 1,500
Maintain, patch and seal coat trails (2 miles) 20,000
Professional pond maintenance, Ivy Park 1,200
Striping paint 11800
Sprinkler repair 2,000
Spray neighborhood parks for weeds (contractor) 1,000
Resurface Mendakota basketball court 5,000
Nursery trees 11500
Eradicate weeds 71000
4335
Public Works Garage Maintenance
61500
Building Maintenance 51000
Custodial Service 1,500
4318
Postage
1,000
TOTAL
120,900
FORM O-4C
BACK-UP DETAIL FOR CONTRACTUAL SERVICES
COMMODITIES
OTHER CHARGES X
(CHECK ONE)
FUNCTION
DEPT,
DEPT. NO
ACTIVITY
SERVICE LEVEL
Public Works
Parks
70
Maintenance
MeintPnanrP
LINE
ITEM
LINE ITEM DETAIL
COST
4400
Conferences & Schools
11400
4404
Membership Dues
350
4410
Clothing Allowance
830
4415
Mileage
500
4422
Street Maintenance Material
10500
4425
Water Readings
16,150
Public Works Garage 150
Hydrant Water Readings 21000
Park Irrigation 14,000
4435
Recreation Programs
58,500
Recreation Program Contingency 11000
T-ball (MHAA) 4,000
Softball Leagues (Summer & Fall Leagues) 13,500
Golf Leagues 12,000
Summer Concerts 1,700
Ice Skating Lessons 600
Safety Camp 300
Tennis lessons 5,200
National Night Out 200
Tennis team 500
Senior Trips 21000
Puppet Wagon 2,000
Gymnastics 300
Field Trips 3,000
Skiing Trips 1,500
Seniors cards and ice cream social 200
Kids Fishing Derby 200
MHAA contingency 10,000
Youth tee shirts 300
4490
Sundry
1,000
4500
Commission per diem
Tree Removal
21100
21500
TOTAL
84,830
CITY OF MENDOTA HEIGHTS O6/07/04 1:26 PM
Page 10
Operating Statement 2
May 2004
Current
Account EXP ACCT Descr Budget
MTD
Amount
YTD
Amount
Budget
Balance
% Exp
DEPT
70
E
01-4110-070-70
Salaries - regular
$178,512.00
$14,909.65
$76.582.95
$101,929,05
0.429
E
01-4111-070-70
Salaries - leave -vacation
$0.00
$O.DO
$0.00
$0.00
0
E
01-4112-070-70
Salaries - leave - holidav
$0.00
$0,00
$0.00
$0.00
0
E
01-4113-070-70
Salaries - leave - Dersonal
$0,00
$0.00
$0.00
$0,00
0
E
01-4114-070-70
Salaries - leave - disb/sick
$0.00
$0.00
$0.00
$0.00
0
E
014115-070-70
Salaries - overtime
$5,000.00
$458.22
$3.785,65
$1,213.35
0.7573
E
01-4120-070-70
Salaries - mechanic - ecuiD
$0.00
$0,00
$0.00
$0.00
0
E
01-4130-070-70
Salaries - temoorarv/limited
$26,800,00
$92.50
$11.765,73
$15.034.27
0.439
E
01-4130-200-70
Salaries - temoorarv/limited
$0,00
$0,00
$0.00
$0.00
0
E
01-4131-070-70
Insurance - Medical
$24.696.00
$636,40
$10.070.58
$14.625.42
0.4078
E
01-4132-070-70
Insurance - L T Disability
$0.00
$0.00
$0.00
$0.00
0
E
01-4133-070-70
Insurance - Workman's Com
$4.000.00
$0.00
$2.474.43
$1.525.57
0.6186
E
01-4134-070-70
PERA
$10.255.00
$849.83
$4,444,34
$5.810.66
0.4334
E01-4135-070-70
FICA
$14.187.00
$1,133.58
$6,808.21
$7.378.79
0.4799
E
01 -4136-070-70
Flex Benefits
$0,00
$0.00
$237,14
-$237.14
0
E
01-4200-610-70
Rentals & Leases
$6,500.00
$85.20
$802.75
$5.697.25
0.1235
E
01-4210-070-70
Telephone
$3.000.00
$3.56
$891.28
$2.108.72
0.2971
E
01-4211-310-70
Elect6ce Service
$3.000.00
$175.14
$1.231.43
$1.768.57
0.4105
E
01-4211-320-70
Elect6ce Service
$4.500.00
$175.09
$2.079.63
$2,420.37
0.4621
E
01-4212-310-70
Gas Service
$10.000.00
$169.18
$6.031.99
$3,968.01
0.6032
E
014212-320-70
Gas Service
$1.500.00
$36.32
$904.63
$595,37
0.6031
E
01-4220-070-70
Professional Services
$1.800.00
$82.00
$1.543.67
$256,33
0.3576
E
01-4220-125-70
Professional Services
$9.000.00
$0.00
$0.00
$9.000.00
0
E
01-4221-125-70
Retainer
$3.500.00
$0.00
$0.00
$3,500.00
0
E
01-4224-070-70
Labor Neaotiations
$500.00
$0.D0
$0.00
$500.00
0
E
01-4240-070-70
Least Publication
$0,00
$0.00
$0.00
$0.00
0
E
01-4268-070-70
Other Contract Services
$16,000.00
$0.00
$0.00
$16,000.00
0
E
01-4268-215-70
Other Contract Services
$0.00
$0.00
$0.00
$0.00
0
E
01-4268-650-70
Other Contract Services
$5.000.00
$229.02
$1.596.49
$3.403.51
0.3193
E
01-4280-310-70
Rubbish Service
$1.800.00
$56.31
$162.12
$1.637.88
0,0901
E
01-4300-070-70
Office SuoDlies
$900.00
$23.63
$297.25
$602.75
0,3303
E
01-4305-070-70
ODeratino SuoDlies
$13.000.00
$239.89
$1.891.78
$11,108,22
0.1455
E
01-4305-200-70
ODeratina SuoDlies
$0.00
$0.00
$0.00
$0,00
0
E
01-4318-070-70
Postage
$1.000.00
$0.00
$0.00
$1.000.00
0
E
01-4320-070-70
Gas & Oil
$7.000.00
$0,00
$0.00
$7.000.00
0
E
01-4330-215-70
Eauioment Repair
$76.500.00
$5.412,89
$14.352.06
$62.147.94
0.1876
E
01-4330-435-70
Eauioment Repair
$0.00
50.00
$0.00
$0.00
0
E
01-4330-490-70
Eauioment Repair
$16.000.00
$1.925.82
$5.285.31
$10.714.69
0.3303
E
01-4335-310-70
Building Mtcn
$6.500.00
$2.792.71
$3,386,78
$3.113.22
0.521
E
01-4400-070-70
Conferences & Schools
$1.400.00
$0.00
$170.00
$1,230,00
0,1214
E
01-4404-070-70
MembershiD Dues
$350.00
$0.00
$221.25
$128.75
0.6321
E
01-4410-070-70
Clothino & Ea
$830.00
$0.00
$556.00
$274.00
0,6699
E
01-4415-070-70
Mileaae & Auto Allowance
$500.00
$0.00
$58.65
$441.35
0.1173
E
01 4415-200-70
Mileage & Auto Allowance
$0.00
$0,00
$0,00
$0.00
0
E
01-4422-070-70
Street Mtcn Material
$1.500.00
$0.00
$0.00
$1.500.00
0
E
01-4425-070-70
Water Service St. Paul Wtr
$16.000.00
S211.98
$211.98
$15.788.02
0.0132
E
01-4425-310-70
Water Service St. Paul Wtr
$150.00
$7.49
$66.13
$83.87
0.4409
E
01-4425-470-70
Water Service St. Paul Wtr
$0.00
$0.00
$0.00
$0.00
0
E
01-4435-070-70
Recreation Proorams
$0.00
$0.00
$0.00
$0.00
0
E
01-4435-200-70
Recreation Proorams
$58.500.00
$4.541.17
$6.907.57
$51.592.43
0.1181
E
01-4480-070-70
Continaencv
$0.00
$0,00
$0.00
$0.00
0
E
01-4480-200-70
Continaencv
$0.00
$0.00
$0.00
$0.00
0
E
01-4490-070-70
Sundry Expenses
$3.100.00
$353,12
$714.31
$2.385.69
0.2304
E
01-4500-070-70
Tree Removal
$2.600.00
$0.00
$0.00
$2.500.00
0
E
01-4600-070-70
Capital Outlav Office Ea
$0.00
$0.00
$0.00
$0,00
0
E
01-4620-070-70
Capital Outlav Other Ea
$0.00
$0,00
$0.00
$0.00
0
DEPT70
$5355280.00
$349600,70
$165,533.09
$369,746.91
CITY OF MENDOTA HEIGHTS 06/07/041:36 PM
Page 10
Operating Statement 2
December 2003
Current
MTD
YTD
Budget
Account EXP ACCT Descr Budget
Amount
Amount
Balance % Exp
DEPT 70
E 014110-070-70
Salaries - reoular
$174.840,00
$13.144.07
$179.324.52
-$4.484.52
1.0256
E 01-4111-070-70
Salaries - leave - vacation
$0.00
$0.00
$0,00
$0.00
0
E 01-4112-070-70
Salaries - leave - holidav
$0.00
$0,00
$0.00
$0.00
0
E 01-4113-070-70
Salaries - leave - Dersonal
$0,00
$0.00
$D,00
$0.00
0
E 01-4114-070-70
Salaries - leave - disb/sick
$0.00
$0.00
$0,00
$0.00
0
E 01 -4115-070-70
Salaries -overtime
$5.000.00
-$118.98
$6.833,42
-$1.833.42
1.3667
E 01-4120-070-70
Salaries - mechanic - eauiD
$0.00
$0.00
$0,00
$0.00
0
E01-4130-070-70
Salaries - temoorarv/limited
$14.000.00
$2.970.03
$29,595,90
-$15.595.90
2.114
E 01-4130-200-70
Salaries - temoorarv/limited
$12.800.00
$0.00
$0.00
$12.800.00
0
E 01-4131-070-70
Insurance - Medical
$23.520.00
$2.087.39
$23.111.94
$408.06
0.9827
E 01-4132-070-70
Insurance - L T Disability
$300.00
$0.00
$0.00
$300.00
0
E 01-4133-070-70
Insurance - Workman's Com
$4.000.00
$0.00
$3.937.86
$62,14
0.9845
E 01-4134-070-70
PERA
$10.090.00
$736.05
$10.310.27
-$220.27
1.0218
E 01-4135-070-70
FICA
$13.960.00
$2.528.03
$17.116.16
-$3.156.16
1.2261
E 01-4136-070-70
Flex Benefits
$0.00
$0.00
$233.00
-$233.00
0
E 01-4200-610-70
Rentals & Leases
$6,500.00
$232.80
$5,239,78
$1,260.22
0.8061
E 01-4210-070-70
Teleohone
$3.100.00
$130.66
$2.208.20
$891,80
0.7123
E 01-4211-310-70
Electrice Service
$3.100.00
$191.11
$2,507,23
$592.77
0.8088
E 01-4211-320-70
Electrice Service
$5.000.00
$137.20
$2.358.24
$2.641.76
0A716
E 01-4212-310-70
Gas Service
$8.100.00
$635.43
$8.103.30
43.30
1.0004
E 01-4212-320-70
Gas Service
$1.600.00
$36.48
$1184.49
$315.51
0.8028
E 014220-070-70
Professional Services
$1,400.00
$60.00
$1,169,67
$230.33
0.8355
E 01-4220-125-70
Professional Services
$9.000.00
$8.28
$3.439.33
$5.560.67
0.3821
E 01-4221-125-70
Retainer
$3.500.00
$0,00
$3,500,00
$0.00
1
E01-4224-070-70
Labor Necotiations
$500.00
$0.00
$0.00
$500.00
0
E 01-4240-070-70
Lecal Publication
$0.00
$0.00
$0.00
$0.00
0
E 01-4268-070-70
Other Contract Services
$16.000.00
$0.00
$15,555.41
$444.59
0.9722
E 01-4268-215-70
Other Contract Services
$0.00
$0,00
$0.00
$0.00
0
E 01-4268-650-70
Other Contract Services
$5,000.00
$0.00
$4.211.32
$788.68
0,8423
E 01-4280-310-70
Rubbish Service
$1.800.00
$105,02
$795.25
$1.004.75
0A418
E 01-4300-070-70
Office Suoolies
$900,00
$429,38
$1.38226
-$482.26
1,5358
E 01-4305-070-70
ODeratino Suoolies
$13.000.00
$1.067.52
$5.600,53
$7.399.47
0,4308
E 01-4305-200-70
Ooeratino Suoolies
$0.00
$0.00
$0.00
$0.00
0
E 01-4318-070-70
Postaae
$1,000.00
$149.69
$931.98
$68.02
0.932
E 01-4320-070-70
Gas & Oil
$7.000.00
$365.44
$5.705,90
$1.294.10
0.8151
E 01-4330-215-70
Eauioment Reoair
$85,200,00
$752.07
$71.067.61
$14.132.39
0.8341
E 01-4330-435-70
Eauioment Reoair
$0.00
$0.00
$0.00
$0.00
0
E 01-4330-490-70
Eauioment Reoair
$16.000.00
$1.235.72
$17.329.91
-$1.329.91
1.0831
E 01-4335-310-70
Buildina Mtcn
$7.000.00
$661.35
$3.788.88
$3,211,12
0.5413
E 01-4400-070-70
Conferences & Schools
$1.400.00
$0.00
$455.00
$945.00
0.325
E 01-4404-070-70
Membershio Dues
$350.00
$0.00
$272.38
$77.62
0.7782
E 01-4410-070-70
Clothino & Ea
$800.00
$0.00
$804.00
44.00
1.005
E 01-4415-070-70
Mileace & Auto Allowance
$400.00
$48.31
$424.62
-$24.62
1.0616
E 01-4415-200-70
Mileace & Auto Allowance
$0.00
$0.00
$0.00
$0,00
0
E 01-4422-070-70
Street Mtcn Material
$1.500.00
$0.00
$1.729,68
-$229.68
1.1531
E 01-4425-070-70
Water Service St. Paul Wtr
$14.000.00
$799.65
$17.758,78
-$3.758.78
1.2685
E 01-4425-310-70
Water Service St. Paul Wtr
$150.00
$13.66
$116.93
$33.07
0.7795
E 01-4425-470-70
Water Service St. Paul Wtr
$2.000.00
$0.00
$0.00
$2.000.00
0
E 01-4435-070-70
Recreation Proorams
$0.00
$0.00
$0,00
$0.00
0
E 01-4435-200-70
Recreation Programs
$56.650.00
$293.77
$51,935.19
$4.714.81
0.9168
E 01-4480-070-70
Contincencv
$0.00
$0.00
$0.00
$0.00
0
E 01-4480-200-70
Continoencv
$0.00
$0,00
$0.00
$0.00
0
E 01-4490-070-70
Sundry Exoenses
$3.100.00
$119.28
$1,450.92
$1.649.08
0.468
E 01-4500-070-70
Tree Removal
$2,500.00
$0.00
$865.00
$1.635.00
0.346
E 01-4600-070-70
Caoital Outlav Office Ea
$0.00
$0,00
$0.00
$0,00
0
E 01-4620-070-70
Caoital Outlav Other Ea
$11.000.00
$0.00
$11,756.75
-$756.75
1.0688
DEPT 70
$547,060,00
$28,819.41
$514,211.61
$32,848.39
City of Mendota Heights
MEMORANDUM
June 30, 2004
Memo to: Parks &Recreation Commission /j/
From: Guy Kullander, Operations & Projects Coordinator yt7�
Subject: Guide Plan for Removal of Invasive Plant Species from City Parks
Background:
In 2003 the City Council designated Woodland Management/Buckthorn Control
as a "priority issue" and budgeted $7,000.00 in 2004 to begin removal efforts. Mature
buckthorn plants in Hagstrom-King Park and approximately two-thirds of the Copperfield
Ponds area were removed by a method described at "slash and cut". Branches are
removed (slash) and the main plant stem/trunk is cut at ground level then treated with a
brush herbicide to prevent regeneration. The branches and trunk are left in place to
decompose naturally. Proper control of exotic species involves removal methods with
aesthetics and stability in mind, and a sound management strategy to ensure long-term
success. Once cut and treated buckthorn sites require several years of additional
oversight both mechanical and chemical to remove new growth. Seeds can survive for
several years and may re-emerge if disturbed.
Cost estimates used in this plan for oversight and long term management are
10% of original removal costs during first year, 5% to 7% of original cost for second year
and 2% to 5% for each of years three, four, five, and six following original
cutting/removal.
2004 Hagstrom-King Park (moderate control effort) $7,000
Copperfield Ponds 2/3 of area (moderate to heavy -very mature)
2005 Friendly Hills Park (moderate around pond) $10,000
Copperfield Ponds 113 of area (moderate to heavy -very mature)
North Kensington Park (moderate to heavy around pond)
Management of 2004 removals ($700.00)
2006 South Kensington (low to moderate along east side) $125000
Roger's Lake Park (inventory not completed)
Mendakota Park (some control required near power sub -station)
Marie Park (minimal if any)
Management of prior removals ($1,500)
2007 Victoria -Highlands (low to moderate - trail & pond areas) $129000
Ivy Hills Park (low to moderate -small specific areas)
Wentworth Park (moderate - inventory not complete)
Management of prior removals ($1,700)
Other sites requiring removal:
1. Valley Park (no inventory - would require multi -year
effort -estimate costs in excess of $253000)
2. Civic Center (no inventory - estimate cost of $10,000)
3. Friendly Marsh Park (no inventory)
Discussion:
Estimates for proposed park areas where buckthorn is to be removed are
requested the year prior to the anticipated work because long-range estimates are
speculative at best due to the many "unknown" factors or conditions.
Currently some buckthorn removal is done in Roger's Lake and Ivy Hills Parks by
the firm that maintains the native plantings around Ivy Pond or along the Roger's Lake
shoreline within the park.
During 2004 two Eagle Scout working groups have volunteered to undertake a
project for the City. Each project, utilizing four to six scouts, proposes to commit one
hundred worker hours towards the project they select. I have proposed that they
brush/clear out underbrush, small trees, and buckthorn along two trail segments. One
will be in Valley Park from the picnic pavilion to Lilydale Road and the other from
Roger's Lake Park pavilion to Mendota Heights Road. Opening up site lines to provide
better safety for trail users is the primary task with removal of buckthorn or other
identified invasive plants as a secondary objective.
Proper control for buckthorn requires a specific application to the cut area with a
chemical herbicide within one hour of cutting the main stem. At present I am
uncomfortable with supplying such a product to untrained young adults and may ask
that if/when they remove areas of buckthorn that they identity and mark the areas so
that a City crew can do a follow up general spraying application of a suitable herbicide
in the fall and again next spring to reduce regeneration and new growth in those areas.
Recommendation:
Review the proposed plan and budget.
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City of Mendota Heights
MEMORANDUM
July 1, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator6�04W
Subject: Trail Maintenance Plan for 2004
Background:
The City Council provided $20,000.00 in the 2004 Park Maintenance Budget for
maintenance of the City's 21-mile trail system. Approximately ten -percent of this amount
is utilized for staff time (design, bid process, inspections, etc) leaving $18,000 for actual
construction costs.
Discussion:
Reconstruction of damaged or unsafe trail areas receives first priority (three such
areas have been identified). Second priority is to address trail segments with cracks
where weeds have begun growing and third priority is to resurface older trail segments
with a 1-1/2" thick overlay.
1. Tree root damage on Wentworth west of Dodd Rd.- Repaired in June @ $600.00
2. Unstable soils have caused 300 ft long longitudinal cracks in the trail west of Dodd
Rd., down into Valley Park, that will be repaired by grinding up the cracked
section, compacting the base and placing 3" of new asphalt - estimated cost for
this repair is $5,000.00
3. Trail north of Mendota Heights Rd., east of 1-35 E, headed north towards Roger's
Lake Park has broken up at a tight ninety -degree curve. Work required will be to
repair the trail and "straighten -out" the connection of two trail segment to provide
better "flow" in an awkward joining of trail segments constructed several years
apart. Estimated cost for this repair is $3,000.00,
4. Route and seal cracks along Mendota Heights Rd. from Pilot Knob Rd. to Hwy 55 a
distance of 3200 ft (0.60 miles) at an estimated cost of $1,500.00
5. Route and seal cracks on Lexington, Marie, and Victoria Rd. a distance of 8400 ft
(1.60 miles) at an estimated cost of $2,500.00.
6. Place a 1A/2" overlay on two trail segments (constructed in 1981) on Pilot Knob Rd,
from the 1-494 Bridge north to Mendota Heights Rd. a distance of 1400 lineal feet
(0.27 miles) at an estimated cost of $5,000.00,
7. If bids come in below estimates additional trail segments with problem cracks/weeds
will be added to the contract to the limits of the available budget.
Action Required:
Review the proposed maintenance activities described above.
City of Mendota Heights
MEMORANDUM
July 6, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: Proposed 2005 Playground "Action Plan" to address:
Maintenance - Rehabilitation - Replacement
Maintenance:
At the request of the Commission the City Council has been asked to provide
$10,000.00 in additional funding in the 2005 Parks Maintenance Budget for playground
equipment/component maintenance (in 2004 the amount budgeted was $4,000), If
approved these funds will be used to repaint and repair several playground structures
(seven of eleven structures require this type of maintenance) as funding allows. Those
structures not receiving maintenance in 2005 will be addressed in the 2006 budget.
The total budget request under this line item is $14,000,00 with the additional
$4,000.00 to be dedicated, as in 2004, to replacement swings, chains, and other routine
maintenance activity preformed by the Public Works Parks crew.
Capital Improvements:
Capital Improvements are funded from the Special Park Fund. At present the
sum of $100,000.00 in capital expenditures for Playground Rehabilitation or
Replacement has been submitted to City staff for inclusion in the Draft 2005 Budget (the
Commission may want to adjust this amount this evening and/or add additional projects
for completion in 2005).
Rehabilitation: The tasks involved would be removal of the CCA treated timber border
wood and pea -rock surfacing. Installation of specific play components (mounted to existing
support poles/structures) to meet the 50/50 ADA required number of 'like play events"
Installation of a drainage system, replacement of play area border with a non -toxic material, and
wood -fiber resilient surface that meets accessibility standards. This approach should cost from
40% to 60% of what a total playground replacement would cost.
Proposed schedule: cost Estimate
2005 Wentworth Park (Additional structure required to replace $55,000
wood unit removed in 2003)
2006 Victoria -Highlands Park $35,000
2006 Ivy Hill Park $35, 000
2007 Friendly Hills Park (2 areas) $450000
2008 Roger's Lake Park (2 areas) $45, 000
2008 Valley Park (add swings -new area) $40, 000
2009 South Kensington Park (existing concrete edge material) $22, 000
2009 Mendakota Park (existing concrete edge material) $280000
Replacement: The tasks involved would be to totally remove the existing play
components, CCA timber border edging, and pea rock surfacing. Install new play
structure and components that meet current safety and accessibility standards, border
edging of a non -toxic material, drain system and wood -fiber resilient surfacing.
Proposed schedule: coat Estimate
2005 Marie Park (213 of play area constructed with "aluma-core " supports $45,000
that cannot be "added onto". Install new play structure, replace CCA
border timbers with non -toxic edging, install drain system and wood -
fiber surfacing.
2007 Valley View Heights (Curley's Tot -Lot) - Replace entire structure $35, 000
Commission should review usage/need for this facility
Projected total costs = $385,000
Nofe: Hagstrom-King Park received new playground components in 2003.
In 2009 park should be evaluated for possible upgrades in 2010.
Action Required:
If the Commission agrees with the proposed schedules, work tasks and budgets
no action is required. If the Commission desires to proceed on a different schedule I can
adjust the budget request and update the information submitted to the City Clerk for the
Draft 2005 Budget.
City of Mendota Heights
MEMORANDUM
July 2, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator *V
Subject: Trail Options to Link Brown College main campus with Proposed
Le Cordon Bleu annex in the Industrial Park
Background:
Brown College appeared before the Planning Commission to discuss Le Cordon
Blue's application for a Conditional Use Permit for a restaurant at their new building,
under construction at the northeast corner of Mendota Heights Road and Enterprise
Drive (approximate walking distance between the two facilities is 3700 ft 10.60 miles).
The Planning Commission voted to recommend that the Council approve the
Conditional Use Permit with five conditions, one of which concerns pedestrian trail
access between the two facilities: Condition # 5. If after the culinary school and restaurant
are constructed and in operation, the Council perceives a traffic or safety problem with either
pedestrians, bicyclist, or motorists between the new Le Cordon Blau, and/or United Properties
shall take some responsibility in assisting in paying the cost of any mitigation measures deemed
necessary by the Council, including, but not limited to, the installation of a bicycle/pedestrian
trail.
Discussion:
I prepared the attached memo, drawing and rough cost estimates for
construction of additional pedestrian/bike trails in the vicinity of these two facilities,
which was included with the memo from staff and the Planning Commission to Council.
The City Council, on July 6th, approved the resolution as presented and said that
the issue of pedestrian/bicycle traffic between the two facilities would be monitored and
if problems developed the trail issue would be revisited at that time.
Action Required:
None. This item is for information only.
City of Mendota Heights
MEMORANDUM
JUIy 1, 2004
Memo to: Mayor, Council members, and City Administrator
From: Guy Kullander, Operations &Projects Coordinator
Subject: Trail Options to Link Brown College Expansion to main Campus
Background:
Administrative Assistant Hollister asked me to evaluate trail options in the Industrial
Park that could link the Brown College campus to the new expansion building under
construction on the northeast corner of Mendota Heights Road and Executive Drive,
Discussion:
Linking the two Brown College facilities can be accomplished by construction of one or
more trail segments. Existing trail segments, future trail segments (identified on City 's "Master
Trail Plan") and proposed new segments (Northland Dr.) are shown on the attached
illustration and described below.
Existing Trail Segments:
1. Mendota Heights Rd - South side - Pilot Knob Rd east to Hwy 55 - built in 1991
2. Pilot Knob Rd - West side - k494 north to Northland Dr - built in 1981
3. Pilot Knob Rd - East side - Northland Dr to Mendota Heights Rd - built in 1981
4. Pilot Knob Rd - East side- Mendota Heights Rd north to Hwy 13 - built in 1994
Note: Trail segments #2 & #3 are scheduled for a City funded 1-112"asphalt overlay in 2004 (Park maintenance)
Future or Proposed Trail Segments:
A -Mendota Heights Rd -South side -Hwy 13 east to Northland Dr -Est. cost @ $12,000
B - Mendota Heights Rd - South side - Northland Dr to Pilot Knob Rd - Est. cost @ $35,000
C - Northland Dr - east side - Mendota Heights Rd to Brown College entrance @ $305000
D - Northland Dr - south side - Pilot Knob Rd to Brown College entrance @ $30,000
...or... - north side - Pilot Knob Rd to Brown College entrance @ $40,000
Recommendation:
Construction of a trail segment on Northland Drive from Pilot Knob Road to the Brown
College entrance, Trail Segment "D", will provide direct off-street trail access between the two
Brown College facilities.
Future construction of Trail Segments "A" and "B" on Mendota Heights Road from Pilot
Knob Road to Hwy 13 will provide a continuous trail connecting the western border of the City
with the eastern border. At that time construction of Trail Segment "C" on Northland Drive
from the college entrance northerly to Mendota Heights Road should be considered.
Action Required:
No action is required. This memo is for information only.
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City of Mendota Heights
MEMORNDUM
JUIy 7, 2004
Memo to: Parks &Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: Parks Capital Improvement Projects / Plan -
Develop New Plan 2005 thru 2009
Background:
Four playground improvement projects (Victoria -Highlands $14 K, Wentworth $29 K,
Ivy Hill $12 K, & South Kensington $9 K) scheduled for completion in 2004 have been
canceled by the Commission until a long-range rehabilitation and replacement plan has
been developed (see proposed draft plan in this packet).
Capital Improvement projects in the "Parks Five Year 2001 thru 2005 Capital
Improvement Plan", funded from the Special Park Fund and competed in 2004 are the
installation of the skate park components in Roger's Lake Park ($27,000) and purchase
of a larger lock -box for Civic Center Field ($1,000). Additional projects scheduled for
completion in 2004 include:
1.
Install foot -bridge at Friendly Hills tennis courts
$43000
On hold-2005
2.
Trail and park signage
$6,000
3.
ADA improvements at Friendly Hills Park
$3,500
On hold-2005
4.
Mendakota safety netting
$1,000
Not needed
5.
Wagon Wheel Trail widened shoulder/path
$10,000
Lexington Bike
Projects scheduled for 2005 are:
1. Replacement of the Valley View Heights Play $17,000
2. Wentworth Pond Fountain $5,000
3. Mendakota Park sand volleyball court $6,000
4. Replace 3 backstops $21,000
5. Kensington Pond Fountain $5,000
6. Safety fences at S.D. 197 fields (4) (Fund match) $165000
Discussion:
The Commission has expressed a desire to place a higher emphasis on capital
improvement projects that address playground improvements, management of invasive
plant species, trail expansion, and other identified needs.
The City Council has directed the Commission to prepare a long range plan and
budget that addresses these same objectives and other requests and has indicated that
they may provide a second funding source for the Special Park Fund that would enable
long range planning and implementation of goals for various park improvements.
Recommendation:
I recommend that the Parks and Recreation Commission begin development of a
new Parks Five Year 2005 thru 2009 Capital Improvement Plan. If the Commission
adopts the "Playground Action Plan" (included in this packet) the playground related
capital improvements recommended in that plan will be incorporated into this new plan
and be merged with the following projects selected by the Commission.
1. Install footbridge to Friendly Hills tennis courts $4 K
2. Trail & park signage $6 K
3. Wentworth Pond Fountain $5 K
4. Kensington Pond Fountain $5 K
5. Mendakota Park sand volleyball court $6 K
6. Replace three youth field backstops @ $7 K each = $21 K
7. Matching funds for safety fences at 4 Sch Dist 197 youth softball fields $16 K
8. Pave Marie hockey rink $40 K
9, Pave Wentworth hockey rink $40 K
10, Ivy Park Pond Fountain $8K
11. Picnic shelter in Victoria -Highlands $25 K
12. Picnic shelter in Hagstrom-King Park $25 K
13. Picnic shelter in Marie Park $25 K
14. Picnic shelter in Ivy Hills Park $25 K
15. Construct "missing" trail segments:
a. Victoria Rd. at Celia
b. Delaware south of Hwy 110
c. Dodd Rd south of Mendakota Park
d. Dodd Rd Town Center north to Marie
e. Mendota Heights Rd - Pilot Knob to Hwy 13 - $47K
16. Construct new trail segments
a. Wagon Wheel Trail - Lexington to Dodd
b. Par 3 - Wachtler to Valley Park
c. Wentworth - Dodd to Delaware
d. Northland Dr.- Mendota Hgts Rd to Pilot Knob $70 K
e. Around Civic Center Pond
17. New hockey rink lights at Friendly Hills Park $20 K
18. New hockey ring lights at Wentworth Park $20 K
19. Boat launch at Roger's Lake park $5 K
20. Valley Park - landscape to enhance entrance $15 K (match with playground)
21. Drinking fountain at various parks - $6 K to $10 K each
22. Sports lighting at Civic Center Park $100 K
23. Sports lighting at Mendakota Park $250 K
24. Additional skate park components for Roger's Lake Park $10 K
25. Permanent "stairway" for lake aerator (match with DNR) $20 K
26. Bang boards at various tennis courts $4 K each of 5 sites
27.
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28.
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29.
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30.