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2002-08-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION August 13, 2002 6:30 p.m. —Council Chambers Note: This meeting will be televised by NDCTV. 1. Call to Order 2. Roll Call 3. June 11, 2002 Minutes 4. Diane Hellekson -Natural Resources Management Plan 5. Parks Five-Yeaz Capital Improvement Plan 6. Cost Reductions in Parks Five -Year Capital Improvement Plan 7. Updates • Recreation Programmer's Update • rams Project Manager's Update • Marie Park Tennis Courts • Police Report 8. Other Comments 9. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. Lf a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JUNE 11, 2002 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 11, 2002 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer, Commissioners Stan Linnell, Larry Craighead, Paul Portz, Dave Libra, and Missie Hickey. Commissioner Raymond Morris was excused from the meeting. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Teresa Gangelhoff and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. This meeting was televised by NDCTV and replayed the following Friday at I :00 pm and 7:00 pm. MINUTES Commissioner Libra moved to approve the May 14, 2002 minutes with revisions. Commissioner Craighead seconded the motion. AYES: 6 NAYS: 0 PARKS FIVE YEAR CAPITAL IMPROVEMENT PLAN PROJECTS FOR 2003 Mr. Kullander presented the current five-year parks Capital Improvement Plan. Mr. Kullander also presented a prioritized list for projects for 2003. Chair Spicer asked if any Commissioner had any revision they wanted to make to the list. There were no suggested changes to the List. Commissioner Craighead moved to adopt Mr. Kullander's proposed priority list. Commissioner Portz seconded the motion. AYES: 6 NAYS: 0 Commissioner Linnell said that he generally approved of the plan and thought the plan had a strong resource protection component, although the plan has created some controversy. The Commission did not have any formal comments on the document as a whole. CONGRATULATIONS TO TERESA GANGELHOFF FOR CELEBRATE MENDOTA HEIGHTS PARKS Mr. Hollister reported that on Saturday, June I, 2002 Mendota Heights held its annual Celebrate Mendota Heights Parks event. Mr. Hollister said that this was Recreation Programmer Teresa Gangelhoff s first year organizing the event. Mr. Hollister said that she did a superb job, and that the City Council commended her on the success of the event at their meeting on June 4, 2002. Ms. Gangelhoff said that she would also like to thank everyone else who contributed to the event. The Commissioners congratulated Ms. Gangelhoff on a job well done. UPDATES Staff provided updates on the following items: • Recreation Programmer's Update • Ongoing Project Updates — Parks Project Manager • National Park Service Mighty Mississippi Passport Program • Police Report OTHER CONINIENTS Chair Spicer asked the Commission what they thought about being televised, and whether or not they should also televise their July meeting. The Commission discussed the issue and agreed to allow its July 9, 2002 meeting to be televised. Commissioner Linnell announced that he had concluded his term on the ISD 197 Community Education Council and asked if any other Commissioner would be willing to serve on the Community Ed Council. There were no N olunteers. Chair Spicer asked Staff to place this item on the July Parks Commission aUenda. City of Mendota Heights MEMORANDUM August 5, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Presentation by Diane Hellekson (Barr Engineering Co.) "Natural Resources Management Plan" Discussion: Diane Hellekson will formally present the final "Natural Resources Management Plan" to the Commission this evening. You should have received your copy of the "final" report last week. If, after tonight's meeting there are no changes or corrections required, an additional seventeen copies of the report and four CD's will be delivered to the City for distribution to the City Council, Planning Commissioners and various staff. This will complete the work required from Barr Engineering Co. under our current contract. Action Required: If the Commission accepts the final report, as presented by Barr Engineering, they should recommend the City Council acknowledge the Plan as a working guide intended to recognize the needs of the park system and to ensure its preservation. August 2r 2002 The following information was compiled by: Guy Kullander, Parks Project Manager City of Mendota Heights Parks Five -Year (2001-2005) Capital Improvement Plan (Revised / Updated: June 11, 2002) Summary of Proposed Project Costs P/an Year Project Costs Other Costs Total 2001 (Actual) $ 98,205 $19,000 $117,205 2002 $167,704 $22,728 $190,432 2003 $170,000 $24,941 $194,941 2004 $ 64,000 $15,155 $ 79J55 2005 $ 30,000 $12,868 442,868 Totals... $538,409 $94,692 $624r601 The following pages briefly describe the projects selected by the Parks and Recreation Commission to be included in the "Parks Five Year (2001 2005) Capital Improvement Plan. City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/Update• June 11 2002 2001 - Pr Jects Planned COST TO DATE 1. Roger's Lake Park- Replace wood 100% Complete $24,644.00 timber play equipment-$20,000.00 2. Roger's Lake Park- Install bituminous 100% Complete $ 2,400.00 paths to fishing pier and play area $ 6,000 3, Marie Park- Install bituminous path 70% Complete $ 2,110.00 to play area and warming house. ($3K to finish) Install synthetic resilient surface in play area - $7,000 4. Marie Park- Replace hockey boards 100% Complete $26,565.00 and install new rink lights-$25,000 5. Hire Consultant to prepare grant 100% Complete $ 37000,00 application- $5,000 6. Consultant prepares Natural Resource 25% Complete $ 5,283.00 Inventory & Management Plan- $10,000 (15K to finish) (DNR matching grant = $9,840) 7. Ivy Hills Park- Remove warming house 100% Complete $ 1,003.00 $2,000 8. Trail Safety & Info Signage- $6,000 0% Complete 0 (21 miles trails/11 parks) Finish in 2002 9, Wentworth Park- Replace warming 0% Complete 0 house-$25,000 Finish in 2002 New Projects Added to Adopted 5 Year Plan 10. Funds for Mendota Elementary P/ay 100 %Complete S 8,000.00 Equipment- 58,000 11, Install Bridge in Valley Park to Replace 100% Complete $25,000.00 washed out culverts- $18, 750. 00 Original Estimate of Project Expenditures = $106,000.00 Plus "New Added Projects" _ $ 26,750.00 Estimated Total = $132,750.00 Actual Expenditures During 2009 = S 98,205.00 Other expenditures in 2001= $19,000.00 (Assessments $5,300, Admin. Fees S 1,500, Postage/Mileage/Sundry S 1,000, Staff time (Guy Kullander S 11,200) City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated: June 11, 2002 2002 - Projects Planned 1 Friendly Hills Park Replace wood Projects deleted or moved to future p/an vear 7. Friendly Hills Park- Replace wood bridge to tennis courts- $4,000 8. Tennis court entrance gate- $2,000 end of soccer field-$3,000 10. Civic Center Ball Field- Install larger storage box-$1,000 (MHAA request)** 11. Mendakota Park- Safety netting over Hub area. Council ordered construction in 2002435,000 12. Mendakota Park -Storage shelf in concession area. $1,000 (MHAA)** 13, Sibley Park — Safety fence cap, wind screen, etc. $1,500 (MHAA)*** Projects "carried over" from 2001 Plan Year ,vpprovea oy i,ouncu Approved by Council Dec. 2001 Council authorized up to $3K to prep. Grant application Reconsider in 2004 Deleted from plan Added Jan. 8, 2002 Added Feb. 12, 2002 Originally scheduled in 2005 at $25K-Moved to 2002 May 21, 2002 Added Feb. 12, 2002 Added May, 2002 14. 2001-#3. Marie Park- Resilient surfacing in play area. Work remaining-$3,000 15. 200146. Natural Resource Inventory / Management Plan- Barr Eng.-Work remaining $15,000 16, 200148, Trail/Park Signage- Work remaining-$6,000 17. 200149, Wentworth Park- Replace Warming House Work remaining425,000 Proposed 2002 Project Expenditures 1, Projects carried over from 2001 (14 thru 17) $49,000,00 2. New or added projects to Original Plan (9 thru 13) $41,500.00 3. Deleted or moved to future year (7+8)-($6,000) 4. Council approved projects (1 +2) $46,204.00 5. Remaining adopted projects (3 thru 6) $31,000,00 Projects scheduled for comp/etion in 2002 -Total S 967,704.00 Other expenditures estimated for 2002 = 522,728.00 (Assessment 54,728, Admin. Fees $2,000, Postage/Mileage/Sundry $1,000, Staff time (Guy Kullander $15, 000) * *Mendota Heights Athletic Association requested projects to be funded 50% by MHAA and 50% from Special Park Fund. MHAA offers to reimburse City at $4,000 per year towards approved projects in 2002, 2003, & 2004. * * *Mendota Heights Athletic Association requested S 1,400 (matching) funds from Special Park for poly safety fence rail cap, windscreen and mound covers for two fields at Sibley Park / Sibley High School fields. Grant from Minnesota Twins for $2,800 was applied for - MHAA to pay any un-funded balance. City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated: June 11, 2002 2003 - Projects Planned 1. Wentworth Park- Replace wood timber play Increased from $17K equipment- $29,000 June 11, 2002 2. Hagstrom-King Park- Replace wood timber Increased from $22K play equipment and sand surfacing-$38,000 June 11, 2002 3. Bituminous paths in Hagstrom-King and Wenthworth Play areas - $ 6,000 4. Ivy Hill Park- Upgrade play components and surfacing materials - $12,000 5. Friendly Hills Park- Hand rail, benches by skating areas $7,000 6. Valley View Heights Park- replace wood timber play equipment-$17,000 7. Matching funds for possible DNR grant- $10,000 Project de/eted 8. Tennis court gate area--02,0001 Deleted from plan Proiect Moved from future P/an Year Schedu/e 9, Mendakota Park — New & replacement Moved from 2004 $10K components -surfacing. $20,000 June 11, 2002 New Projects Added to Adopted 5 Year P/an 10. Civic Center Ball Field- Backstop upgrade- Added Feb. 12, 2002 add 10 it, wings -both sides- 11. Civic Center Ball Field- Build practice Added Feb. 12, 2002 pitching mound & fence-$4,000 (MHAA request) 12. Skate Park Equipment/Ramps (Tier 1) Added Feb. 12, 2002 Seasonally located at paved hockey rink In Friendly Hills Park-$24,000 Proposed 2003 Project Expenditures: 1 . New or added projects (10 thru 12) $ 31,000 2. Deleted project (#8)-($2,000) 3. Moved from future year (#9) $ 20,000 4. Remaining projects (#1 thru 7) $119,000 Projects scheduled for completion in 2003 — Total $170,000.00 Other expenditures estimated for 2003 = $24,941.00 (Assessment 54,441.00, Admin. Fees $1, 500, Postage/Mileage/Sundry $1,000, Staff time (Guy Kullander $18, 000. * * Mendota Heights Athletic Association requested projects to be funded 50% by MHAA and 50% from Special Park Fund. MHAA offers to reimburse City at $4,000 per year towards approved projects.) City of Mendota Heights Park Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Update: June 11, 2002 2004 - ft ects Planned 1. Victoria Highlands Park- Upgrades to play area - $14,000 2. Kensington Park (south)- Upgrades to play area - $9,000 3. Valley Park — Extend cross country ski trails - $10,000 4. Mendakota Park- Install sand volley ball court - $6,000 5. Wentworth Park- Pond fountain - $5,000 6. Ball field improvement (benches & safety fencing) at Mendota & Somerset Elementary Schools- $16,000 Project deleted from p/an 7. Tennis courts (2) replace gates--($4,000) Deleted from plan Project moved from orig/na/ plan year schedu/e 8. Friendly Hills Park- Replace wood bridge to tennis courts - $4,000 Moved from 2002 Proposed 2004 Project Expenditures 1. Deleted project 1#71 ($4,000.00) 2. Moved from prior plan year (#8) $ 4,000 2. Remaining proposed projects 0 thru 6) $60,000 Projects scheduled for comp/etion in 2003 —Total 864,000.00 Other expenditures estimated for 2004 = 595,155.00 (Assessment $4,155.00, Admin. Fees 52,000, Postage/Mileage/Sundry S 1,000, Staff time (Guy Kullander) $ 8, 000, 00) City of Mendota Heights Parks 5 Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated., June 11, 2002 2005 — Projects Planned 1. Replacelrepair backstops in three Neighborhood Parks- $10,000 2. Hagstrom-King Park- Install full size basketball court-$15,000 3. Kensington Park (north)- Install pond fountain-$5,000 Pioiects deleted or moved to another year 4. Mendakota Park- Install netting over Hub Moved to 2002 area at ball fields-$25,000 5. Tennis courts (2) replace gates- $4,000 Deleted from plan Proposed 2005 Proiect Expenditures: 1 . Deleted Project (#5) - ($ 41000,00) 2. Project Moved to another year (#4) - ($25,000.00) 3. Remaining proposed projects (1,2,3) $30,000,00 Projects scheduled for completion in 2005 -Total 530,000.00 Other expenditures estimated for 2005 = S92,868.00 (Assessment 53,868.00, Admin. Fees $2,000, Postage/Mileage/Sundry 1>1,000, Staff ?6,0001 July 31, 2002 Memo to: Parks and Recreation Commission QQ�� From: Guy Kullander, Parks Project Manager mil Subject: Consideration of possible cost reductions in projects currently scheduled in "Parks Five Year (2001-2005) Capital Improvement Plan Background: City Treasurer Larry Shaughnessy is concerned that sufficient funding will not be available in the Special Park Fund to accomplish all of the projects currently scheduled in the Parks Five Year (2001-2005) Capital Improvement Plan, Discussion: I have compiled the following data, projections, and options, for consideration by the Commission, with the understanding that the two most important goals of the Commission are to maintain a balance of $300,000 in the Special Park Fund and to make safety and upgrade improvements to the playground equipment/components throughout the park system. 1. Special Park Funds: a. The approximate balance of the fund as of June 15t was $302,000. b. Projected increases to the fund from June 2002 thru December 2005. 1. Roseville properties $20,000 2. Hidden Creek $43,500 3. MHAA ($4k in '02, 03, & '04) $12,000 4. Antenna Rentals (May -Dec 2002) $42,500 5. Antenna Rentals 2003 (50%) $35,000 6. Interest-$15K ('02,'03,'04,'05) $60,000 7. Single Family Lot ('02 thru '05) 10 @ $1, 500 $15,000 8. S.F. Lot Development-Garron / Acacia Site. 70 x $1,500 $105,000 Total... $333,000 Total available funds: $635,000.00 Note: Park dedications from Town Center Development are not included in above. It is assumed that all dedications from this development will be directed towards park improvements. within Town Center. 2. Projected costs to complete remaining projects identified in Five Year Capital Plan - (August 2002 thru December 2005) a. 2002 Projects: 1 . Under construction (approved by Council) $108,704 2. Scheduled projects (not yet approved) $ 59,000 3. Estimated "other costs" $ 22,728 Sub -total $190r432 b. 2003 Scheduled Projects $170,000 1 . Other costs $ 24,941 Sub -total $194,941 c. 2004 Scheduled Projects $ 64,000 1. Other costs $ 15,155 Sub -total $ 79,155 d. 2005 Scheduled Projects $ 30,000 1. Other costs $ 12,686 Sub -total $ 42,896 Estimated Total Costs 5507,424 3. Cost Summary a. Estimate of Special Parks Funds (thru 12/31/05) $635,000 b. Special Park Fund "maintenance / reserve"-($300,000) c. Estimate of Project and "Other" costs-($507,424) Estimate of funding shortage...-(5172,424) Nate: The above figures illustrate that the current balance in the Special Park Fund p/us the projected future increases (August 2002 thru December 2005) to the fund are not sufficient to accomplish all of the projects identified in the Parks Five Year (2001-2005) Capital Improvement Plan, as revised June 11, 2002, and still retain a $300,000 balance in the Special Park Fund. 4. Options: Following are several options the Commission may wish to consider. a. Do nothing. Remove the existing "$300,000 reserve limitation" on the Special Park Fund with the understanding that if all of the projects in the Five-year plan are approved and completed the fund balance may drop to around the $100,000 level. 4. Options (continued) b. Reduced a number of projects from the existing plan thereby reducing the final Five Year Plan total cost by $172,424 to "match" with expected fund revenue. c. Re -prioritize the current project schedule and move some of the proposed 2002 and 2003 projects into 2004 and 2005 when additional funds may be available in the Special Park Fund. d. Eliminate a number of "non -essential" projects completely from the Five Year Plan thereby lowering the total plan costs. A reduced total budget may allow "room" for inclusion of new projects not yet considered by the Commission, such as those recommended in the BARR report "Natural Resource Management Plan". (Attached is a list of "non -playground projects" currently in the Five Year Plan) e. Request the City Council provide an alternate yearly revenue source dedicated to the Special Park Fund (Cell tower rentals, General Fund, or some other source). f. Request the City Council provide a substantial increase in the Parks Maintenance Budget for repairs and maintenance of playground equipment. Currently Special Park Funds are used to mark repairs or perform maintenance on playground equipment when an upgrade or capital improvement project is done. Playground maintenance has routinely been deferred due to lack of maintenance funds. Since 1990 the City has invested approximately $500,000 into new or upgraded play areas. The 2002 Parks Maintenance budget for playground repairs was $2,000. This line item has not seen an increase in several years. Recommendation: 1 . Refocus the current Five Year 12001 2005) Capital Improvement Plan to include only playground safety or upgrade improvements. All other projects would be placed on "hold" until approved by the City Council and a funding source had been identified. 2. Request the City Council establish a recurring funding source to maintain and replenish the Special Park Fund. 3. If a reliable funding source to replenish the Special Park Fund is not established a list of Park Capital Improvement projects with no specific completion time frame should be established. Non -playground projects (#1 above) removed from current Five Year Plan would be used to establish this list. The Commission would make a yearly request, at Budget time, to the City Council for funding of these projects from the "General Fund - Park Maintenance and Capital Improvement Budget" the following year. The Special Park Fund, with limited growth expected from future dedications, would be used sparingly for special projects or land acquisition. 4. Request City Council to increase the Playground Maintenance budget to better address replacement, maintenance, and upgrades of existing playground equipment. Action Required: Discuss the above information and direct staff accordingly. July 31, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Attachment: Options 4.d Non -playground projects included in the Parks Five Year Capital Improvement Plan (revised 6-11-02) For Information Only Discussion: The following non -playground improvement projects from the Parks Five Year Capital Improvement Plan have not been presented to the City Council for funding approvals. 2002 Projects: # 4. DNR Matching grant ($10,000) $8,500 $1 .5K - unsuccessful application 5. Valley Park- x-country ski trail $5,000 6. Wentworth Park -bit. Trails, etc. $10,000 9. Mendakota - soccer field fence $3,000 15. Trail/Park Signage $6,000 16, Wentworth- warming house $25,000 2003 Projects: 5. Friendly Hills -rink area $7,000 7. Matching DNR grant $10,000 10, Civic Center -backstop $3,000 11. Civic Center -pitching mound $4,000 12, Skate Park ramps $24,000 2004 Projects: 3. Valley Park - x-country ski $10,000 4. Mendakota -volley ball $6,000 5. Wentworth- pond fountain $5,000 6. Ball fields -benches & fences $16,000 7. Friendly Hill -bridge to tennis cts. $4,000 2005 Projects: 1. Backstops -replace/repair $10,000 2. Hagstrom-King - B-ball court $15,000 3. Kensington - Pond fountain $5,000 Sub Total = $167,500 Other costs: (staff time - adds 1 1 %) _ $18,500 Total = $ 186, 000 CITY OF MENDOTA HEIGHTS 11; •�� Date: JULY 31, 2002 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: JUNE AND JULY PARKS AND RECREATION REPORT Softball Playoffs were held for Men's and Women's D league. The league champions are: Bogey's for Men's D and Cunninghams/Jerseys for Womens D. Men's Over 30 champs are Eagan A Playoff champions: Men's — Bogeys, Womens D — Cunninghams/Jerseys and upset of the season 8th place (league) over 30 Copperfiielders wins Playoff Championship! I awarded a plaque to Mr. Chris Meyers for all his volunteer work with the Mendota Heights softball program. He keeps the standings updated on the web site and entered all the information on all the teams onto this site. Check out the team standings on our site at www,myleam.com/go/mendotaheiqhts. I am in the process of trying to put together a fall league on Tuesday nights. I have put out information in the community papers and Heights Highlights looking for Men's and Women's D and Co-Rec teams. Golf Women's, youth and Senior golf leagues and the Lessons and camps will run through August. We will also offer fall lessons. I will be meeting in September with Eagan Parks and Rec to go over how we should handle registrations for Mendota Par 3. We may look at raising the registration fee for next year as it is very time consuming to make the tee times and get everything set up for the camps and lessons and the $5.00 registration fee per person that we receive is not covering the time involved. We both agree it should still be offered to our communities. Rogers Lake Fishing Derby The 2"d annual derby was Wednesday, June 19 h with check in starting at 5:30 and concluded with awards at 8:00 p.m. New to the derby this year was entertainment by the "Fishin' Magician" as part of our "Performance in the Parks" series. Also Jim Fischer, Tournament Walleye Pro and his sponsor Northland Tackle donated tackle packs to each participant. I would like to credit Mr., Fischer for his tremendous help in running this event. He took charge and kept everything under control, running everything within its allotted time frame. His knowledge and expertise made this derby the success it was. Mr. Clifford Timm again donated 36 tackle boxes for the participants and coffee mugs we used for a drawing. I recognized Mr. Timm with a volunteer plaque at the Derby awards from the Park and Rec department for his i CITY OF MENDOTA HEIGHTS u1RUMIRIUMMANjul Summer Youth Trips I have been going on our Thursday youth trips. We have had more than 12 on every trip and some future trips are already filled. I have hired my daughter Katie to accompany me on these trips as we should have two chaperones when the number of children exceeds 8. We offer a total of 10 trips that run Thursday's from June 13 to August 22. We are selling maroon t-shirts at $5.00 each for children to wear on these trips. They will have a new Mendota Heights Park and Rec logo on them. The other cities are doing the same and it makes it easier to find your kids and keep them in a group. This year it will be optional to purchase but we may add it in to fee next year. Performances in the Parks June 12- Teddy Bear Band 6:30 at Mendakota Park — we had over _100 residents attend this free performance. I received a small grant of $50.00 to put towards this performance from the Twin Cities Musician Union, June 19- Fishin' Magician 7:30 at Rogers Lake Park (this is held along with Fishing Derby at the same time) over 80 residents attended this performance. July 10- Paul Heffron Musicians 6:30 at Rogers Lake Park July 24- Imagination Station at Friendly Hills at 6:30 August 6 (Tuesday) Imagination Station - Mendakota Park -National Night Out event. Henry Sibley High School small gym will be used as a back up in case of rain. Imagination Station This traveling variety show makes appearances at both Wentworth and Friendly Hills Parks weekly. These performances will be free to attend and last approximately 30 minutes and are geared to younger children and their families. Mondays: June 24 to August 5 1:30 — 2:00 at Wentworth Park 3:00 — 3:30 at Friendly Hills Park City of Mendota Heights MEMORANDUM August 8, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Updates on park related items Projects: 1 . Marie Park: Synthetic resilient surfacing from asphalt path to play equipment has been installed. 2. Valley and Friendly Hills Parks: Play equipment and resilient surfacing has been installed. Asphalt path to be completed in August. 3, Mendakota Park: Cable supports for Hub Area safety netting have been installed. Nets are on order. 4. Ivy Park: Tennis court repairs and resurfacing are completed. 5. Marie Park: Tennis court markings have been re -striped. 6. Mendakota Park: Stainless steel shelf unit in concession. Project no longer required. Council had approved working budget of $3,000. 7. Civic Center Ball field: Storage/lock box has been ordered. 8. Sibley Park: MHAA has been awarded a $2,000 grant for poly fence rail cap, wind screen, and mound covers. Total project cost is $5,900. Council authorized City contribution at $1,400. Balance from MHAA "donation" to Special Park Fund. 9, Ivy Park: Neighborhood volunteers have re-established "butterfly garden" east of pond area. City provided funds for plant materials, topsoil, wood chips, and site preparation. 10. Ivy Park: Maintenance of natural plantings around pond is ongoing by Prairie Restorations. Working budget of $1,200. 1 1 . Roger's Lake Park: Resident has donated park bench to be located east of fishing pier near Lakeshore ($750 donation). 12. Roger's Lake Park: I assisted DNR with installation or additional plants along shoreline and clean up of debris along shoreline. DNR staff report that the plantings in are well developed. Many other projects take two to four years to reach the sage we are at after one year. 13. Plans are proceeding for 2003 Park Play Equipment projects. Final plans to be completed for review and Council approvals in January 2003. (Wentworth, Hagstrom-King, Ivy, Valley View, and Mendakota Parks have been scheduled for improvements) August 8, 2002 Park Project Updates and Requests for Improvements Resident's request for improvements: (June -July August) 1 . Ivy Park: Resident requested "Park Bench Donation Packet". Desires to dedicate bench is area near play equipment. 2. Ivy Park: Resident requested approval to form neighborhood group to make landscape improvements in area of tennis courts. I offered City assistance in the form of used/salvaged landscape blocks, topsoil, wood chips, plant materials, and plan review. 3. Friendly Hills Middle School: Parent group is seeking City participation in playground improvements. I informed her on how to proceed with a request to the City (Commission) for funding participation. 4. Marie Park: Pave hockey rink. 5. Ivy Park: Tennis court "Bang board" 6. Friendly Hills Park: Tennis court "Bang board" 7. Kensington Park: Lights for soccer fields. (Non-MH group) 8. Ivy Park: Replace parking lot striping 9. Friendly Marsh Park: Re-establish archery range. 10. Hagstrom-King Park: Construct tennis courts 11. Roger's Lake Park: Swimming beech (2) 12. Valley Park: Swings in play area 13. Mendakota Park: Bulletin board(s) MENDOTA HEIGHTS POLICE DEPARTMENT INCIDENT SUMMARIES - PARKS CN: 02001844 OFFENSE/INCIDENT: Found Property DATE: 06/07/2002 11:12:0 OFFICER: Patrick, S 2231 LOCATION: Kensington Park 08-06-2002 SYNOPSIS: Dispatched on report of found property. Upon arrival, I met the complainant who stated the restrooms attached to the Quest building are not used and are locked. He stated he checks them once a year since they are only used for storage. Upon checking them this spring, he found two sets of boots, skis and poles. Nobody has access to the building; however, it is keyed the same as the other public restrooms and the keys are sometimes given to event sponsors. The twelve items were placed in evidence to be returned to the rightful owner. All items were stamped " Afton Alps". Afton Alps was notified and were not too anxious to pick up the skis. Stated they would contact the office the week of 06-10-02/2228 CN: 02001849 OFFENSE/INCIDENT: 911 Hang Up DATE: 06/07/2002 19:13:0 OFFICER: Petersen, E 2235 LOCATION: Sibley Park SYNOPSIS: Responded to above location on a 911 hang up call from the outside payphone. Kids soccer game Wasin progress. No one vas by the phone upon my arrival. .;N: 02001990 OFFENSE/INCIDENT: Parking Complaint DATE: 06/18/2002 12:05:0 OFFICER: Patrick, S 2231 LOCATION: SYNOPSIS: Dispatched on a complaint of people at Mendakota Park parked off the park ng lot. Upon arrival, I advised a softball coach vho was unloading gear and an elderly man who volunteers for the city taking care of watering plants. The coach said he will have members haul the items and the elderly man is going to keep driving to the flower beds since Public Works has given him a key to access the buildings and hoses. MENDOTA HEIGHTS POLICE DEPARTMENT INCIDENT SUMMARIES - PARKS 08-06-2002 CN: 02002239 OFFENSE/INCIDENT: Accident - Bike vs Rollerblader DATE: 07/08/2002 19:54:0 OFFICER: Larrive, J 2233 LOCATION: Great River Trail SYNOPSIS: Dispatched to location on a report of a bike/rollerblader acident. CN: 02002243 OFFENSEIINCIDENT: Fireworks DATE: 07/08/2002 22:07:0 OFFICER: Spicer, T 2236 LOCATION: Roger's Lake Park SYNOPSIS: I responded to Roger's Lake Park for a report of fireworks. I arrived and found the people and fireworks to be UTL/GOA. The caller refused to give thier name. 10-8 CN: 02002244 OFFENSE/INCIDENT: Fireworks Complaint DATE: 07/08/2002 22:13:0 OFFICER: Lambert, B 2234 OCATION: Friendly Hills Park SYNOPSIS: Responded to area on report of fireworks coming from the park. Spoke with two groups of people in the park. One group was lighting fireworks from the ball field in the park. Parties were verbally warned. All parties in the park were advised of the park closing at 2200 hours. Officer cleared. CN: 02002314 OFFENSE/INCIDENT: Theft From Vehicle DATE: 07/13/2002 12:50:0 OFFICER: Anderson, D 2204 LOCATION: Mendakota Park SYNOPSIS: The listed complainant responded to the MHPD to report the damage to his vehicle and the related theft of his wallet. Comp parked his 2001 VW at Mendakota Park @ 0940 hrs., and on his return at 1135 hrs., noted the driver's side window was brokem and his wallet was gone. The window had been broken by an attempt to pry it open, and the wallet had been earlier placed under the drivers seat. The theft consisted of a wallet containing his DL, checkbook and credit cards. No cash was involved. There are no known witnesses. Status: Pending any future investigative leads. INCIDENT SUMMARIES - PARKS 08-06-2002 CN: 02002409 OFFENSE/INCIDENT: Medical 'ATE: 07/20/2002 14:39:0 OFFICER: Rosse, T 2237 LOCATION: Mendakota Park SYNOPSIS: Responded to above location concerning a medical reported by MH Firefighter. On scene the firefighter/RN advised the victim(spectator) was struck in the back by a foul ball during a baseball game. The firefighter/RN and another firefighter on scene administered medical treatment until Healtheast arrival, while I assisted with crowd control as requested.Healtheast arrived on scene and transported victim to United Hospital for further evalution. Medical information was obtained from victims spouse. Assisted CN: 02002491 OFFENSE/INCIDENT: Theft from Auto DATE: 07/27/2002 10:33:0 OFFICER: Willson, C 2238 LOCATION: Mendakota Park SYNOPSIS: On above date/time/location responded to theft from vehicle. CN: 02002492 OFFENSEIINCIDENT: Damage to Auto DATE: 07/27/2002 11:30:0 OFFICER: Convery, B 2230 OCATION: Mendakota Park SYNOPSIS: Comp. reported he parked his vehicle in Mendakota Park fora short time prior to 1130. When he returned about i li0 he noticed the right rear quarter of his vehilce had been scratched or keyed. The damage appeared to be intentional. No suspect or witness information available. CN: 02002500 OFFENSEIINCIDENT: Fireworks DATE: 07/27/2002 22:03:0 OFFICER: Lambert, B 2234 LOCATION: Marie Park SYNOPSIS: Responded to park on report of fireworks. Area checked and clear. Fireworks were not seen or heard. UTL. Officer cleared. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES DUNE 11, 2002 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 11, 2002 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer, Commissioners Stan Linnell, Larry Craighead, Paul Portz, Dave Libra, and Missie Hickey. Commissioner Raymond Morris was excused from the meeting. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Teresa Gangelhoff and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. This meeting was televised by NDCTV and replayed the following Friday at 1:00 pm and 7:00 pm. MINUTES Commissioner Libra moved to approve the May 14, 2002 minutes with revisions. Commissioner Craighead seconded the motion. AYES: NAYS: PARKS FIVE YEAR CAPITAL IMPROVEMENT PLAN PROJECTS FOR 2003 Mr. Kullander presented the current five-year parks Capital Improvement Plan. Mr. Kullander also presented a prioritized list for projects for 2003. Chair Spicer asked if any Commissioner had any revision they wanted to make to the list. There were no suggested changes to the list. Commissioner Craighead moved to adopt Mr. Kullander's proposed priority list. Commissioner Portz seconded the motion. AYES: 6 NAYS: 0 CITY 2003 PARKS AND RECREATION MAINTENANCE BUDGET Mr. Kullander presented the 2003 Parks and Recreation Management Budget. Mr. Kullander asked if anyone had any comments. Commissioner Craighead said that the City trail system was showing signs of wear in many places. Commissioner Craighead said that he thought that the trail maintenance line item should be increased. Commissioner Craighead moved to recommend that the 2003 budget increase the trail maintenance line item from $10,000 to $20,000. Commissioner Linnell seconded the motion. AYES: 6 NAYS: 0 TOLLEFSON DEVELOPMENT, ACACIA SITE PUD CONCEPT PLAN Mr. Hollister presented the current Acacia PUD concept plan. Mr. Hollister explained that Mr. Matt Weiland of Tollefson Development appeared at the May 28, 2002 meeting of the Planning Commission and at the June 4, 2002 meeting of the Council to discuss his revised concept plan for a multi -family housing Planned Unit Development on the Acacia site at the north end of Pilot Knob Road. Mr. Hollister said that Tollefson Development has secured a purchase agreement for the Acacia site, although the Garron site was no longer part of the development. Mr. Hollister said that Tollefson Development is working with Hoffman Homes to build owner -occupied townhomes on the site. Mr. Hollister said that Mr. Weiland intended to submit his formal application soon. The Commissioners agreed to wait to comment on the development until the formal planning application has been submitted. Mr. Hollister said that he would bring this item back to the Commission when Tollefson had made their formal application. DRAFT COMPREHENSIVE CONSERVATION PLAN FOR THE MINNESOTA VALLEY WETLAND MANAGEMENT DISTRICT Mr. Hollister said that the Fish and Wildlife Service of the US Department of the Interior is soliciting comments on the Draft Comprehensive Conservation Plan for the Minnesota Valley Wetland Management District. Mr. Hollister added that comments are due by JLily 1,2002. Chair Spicer asked if any Commissioner had any comments on the document. Commissioner Linnell said that he generally approved of the plan and thought the plan had a strong resource protection component, although the plan has created some controversy. The Commission did not have any formal comments on the document as a whole. CONGRATULATIONS TO TERESA GANGELHOFF FOR CELEBRATE MENDOTA HEIGHTS PARKS Mr. Hollister reported that on Saturday, June I, 2002 Mendota Heights held its annual Celebrate Mendota Heights Parks event. Mr. Hollister said that this was Recreation Programmer Teresa Gangelhoff s first year organizing the event. Mr. Hollister said that she did a superb job, and that the City Council commended her on the success of the event at their meeting on June 4, 2002. Ms. Gangelhoff said that she would also like to thank everyone else who contributed to the event. The Commissioners congratulated Ms. Gangelhoff on a job well done. UPDATES Staff provided updates on the following items: • Recreation Programmer's Update • Ongoing Project Updates — Parks Project Manager • National Park Service Mighty Mississippi Passport Program • Police Report OTHER COMMENTS Chair Spicer asked the Commission what they thought about being televised, and whether or not they should also televise their July meeting. The Commission discussed the issue and agreed to allow its July 9, 2002 meeting to be televised. Commissioner Linnell announced that he had concluded his term on the ISD 197 Community Education Cormcil and asked if any other Commissioner would be willing to serve on the Community Ed Council. There were no volunteers. Chair Spicer asked Staff to place this item on the July Parks Commission agenda. Commissioner Linnell also mentioned that it appeared that the homeowners on the corner of Lexington Avenue and Marie Avenue were infringing on the wetland with a dock and a widened trail. Commissioner Linnell asked if this was consistent with the agreement that the City had struck with the homeowners a few years ago. Mr. Hollister said that he was not familiar with the issue, but that he would look into ADJOURN Motion made to adjourn by Spicer and seconded by Libra. AYES: 6 NAYS: 0 The meeting adjourned at 8:30 p.m. City of Mendota Heights MEMORANDUM August 5, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager 0 Subject: Presentation by Diane Hellekson (Barr Engineering Co.) "Natural Resources Management Plan" Discussion: Diane Hellekson will formally present the final "Natural Resources Management Plan" to the Commission this evening. You should have received your copy of the "final" report last week. If, after tonight's meeting there are no changes or corrections required, an additional seventeen copies of the report and four CD's will be delivered to the City for distribution to the City Council, Planning Commissioners and various staff. This will complete the work required from Barr Engineering Co. under our current contract. Action Required: If the Commission accepts the final report, as presented by Barr Engineering, they should recommend the City Council acknowledge the Plan as a working guide intended to recognize the needs of the park system and to ensure its preservation. August 2, 2002 The following information was compiled by: Guy Kullander, Parks Project Manager City of Mendota Heights Parks Five -Year (2001-2005) Capital Improvement Plan (Revised / Updated: June 11, 2002) P/an Year 2001 2002 2003 2004 2005 Summary of Proposed Project Costs (Actual) Tota/s... Project Costs Other Costs Total $ 98,205 $19,000 $117,205 $167,704 $22,728 $190x432 $170,000 $24,941 $194,941 $ 64,000 $15,155 $ 79,155 $ 30,000 $12,868 $ 42,868 5538,409 $94,692 $624,601 The following pages briefly describe the projects selected by the Parks and Recreation Commission to be included in the "Parks Five Year (2001-2005) Capital Improvement Plan. City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Update: June 11, 2002 2001 - Projects Planned COST TO DATE 1. Roger's Lake Park- Replace wood 100% Complete $24,644.00 timber play equipment-$20,000.00 2. Roger's Lake Park- Install bituminous 100% Complete $ 2,400.00 paths to fishing pier and play area $ 6, 000 3, Marie Park- Install bituminous path 70% Complete $ 2,110.00 to play area and warming house. ($3K to finish) Install synthetic resilient surface in play area - $7,000 4. Marie Park- Replace hockey boards 100% Complete $26,565.00 and install new rink lights-$25,000 5. Hire Consultant to prepare grant 100% Complete $ 3,000.00 application- $5,000 6. Consultant prepares Natural Resource 25% Complete $ 5,283.00 Inventory & Management Plan- $10,000 (15K to finish) (DNR matching grant = $9,840) 7, Ivy Hills Park- Remove warming house 100% Complete $ 1,003.00 $2,000 8. Trail Safety & Info Signage- $6,000 0% Complete 0 (21 miles trails/11 parks) Finish in 2002 9, Wentworth Park- Replace warming 0% Complete 0 house-$25,000 Finish in 2002 New Projects Added to Adopted 5 Year P/an 90. Funds for Mendota Elementary P/ay 100 %Complete S 8,000.00 Equipment- 58,000 11. Instal/ Bridge in Valley Park to Rep/ace 100% Complete $25,000.00 washed out culverts- $18, 750. 00 Original Estimate of Project Expenditures = $106,000.00 Plus "New Added Projects" _ $ 26,750.00 Estimated Total = $132,750.00 Actual Expenditures During 2001 = S 98,205.00 Other expenditures in 2001= $19,000.00 (Assessments $5,300, Admin. Fees S 1,500, Postage/Mileage/Sundry S 1,000, Staff time (Guy Kullander S 11,200) City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated: June 11, 2002 2002 - Protects Planned 1. Friendly Hills Park- Replace wood timber play equipment- $20,540.00 2. Valley Park- Replace wood timber play equipment- $25,664.00 3. Friendly Hills & Valley Parks- Install bituminous access pathways to play areas- $6,000 4. Matching funds for possible DNR Grant- $10,000 5. Valley Park- Cross-country ski trail $ 5,000 6. Wentworth Park- Bit. path to warming house, handrails, & benches-$10,000 Proiects de%ted or moved to future p/an year 7. Friendly Hills Park- Replace wood bridge to tennis courts- $4,000 8. Tennis court entrance gate- $2,000 New Proiects Added to P/an-Build in 2002 9. Mendakota Park- Install fence at south end of soccer field-$3,000 10. Civic Center Ball Field- Install larger storage box-$1,000 (MHAA request)** 11. Mendakota Park- Safety netting over Hub area. Council ordered construction in 2002-$35,000 12. Mendakota Park -Storage shelf in concession area. $1,000 (MHAA)** 13. Sibley Park - Safety fence cap, wind screen, etc. $1,500 (MHAA)*** Proiects "carried over" from 2001 P/an Year Approved by Council Dec. 2001 Approved by Council Dec. 2001 Council authorized up to $3K to prep. Grant application Reconsider in 2004 Deleted from plan Added Jan. 8, 2002 Added Feb. 12, 2002 Originally scheduled in 2005 at $25K Moved to 2002 May 21, 2002 Added Feb. 12, 2002 Added May, 2002 14. 2001-#3. Marie Park- Resilient surfacing in play area. Work remaining-$3,000 15. 200146, Natural Resource Inventory / Management Plan- Barr Eng.-Work remaining $15,000 16. 200148, Trail/Park Signage- Work remaining-$6,000 17. 200149, Wentworth Park- Replace Warming House Work remaining425,000 Proposed 2002 Project Expenditures 1. Projects carried over from 2001 (14 thru 17) $49,000.00 2. New or added projects to Original Plan (9 thru 13) $41,500.00 3. Deleted or moved to future year (7+8) -($6,000) 4. Council approved projects (1 +2) $46,204.00 5. Remaining adopted projects (3 thru 6) $31,000.00 Projects schedu/ed for comp/etion in 2002 - Tota/ S 167,704.00 Other expenditures estimated for 2002 = 522,728.00 (Assessment 54,728, Admin. Fees $2,000, Postage/Mileage/Sundry $1,000, Staff time (Guy Kullander $15, 000) * *Mendota Heights Athletic Association requested projects to be funded 50 % by MHAA and 50% from Special Park Fund. MHAA offers to reimburse City at $4,000 per year towards approved projects in 2002, 2003, & 2004. * * *Mendota Heights Athletic Association requested S 1,400 (matching) funds from Special Park for poly safety fence rail cap, windscreen and mound covers for two fields at Sibley Park / Sibley High School fields. Grant from Minnesota Twins for 52,800 was applied for - MHAA to pay any un-funded balance. City of Mendota Heights Parks Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated: June 1 1, 2002 2003 - Projects Planned 1. Wentworth Park- Replace wood timber play Increased from $17K equipment- $29,000 June 11, 2002 2. Hagstrom-King Park- Replace wood timber Increased from $22K play equipment and sand surfacing-$38,000 June 11, 2002 3. Bituminous paths in Hagstrom-King and Wenthworth Play areas - $ 6,000 4. Ivy Hill Park- Upgrade play components and surfacing materials - $12,000 5. Friendly Hills Park- Hand rail, benches by skating areas $7,000 6. Valley View Heights Park- replace wood timber play equipment417,000 7. Matching funds for possible DNR grant- $10,000 Project deleted 8. Tennis court gate area- 02,000) Deleted from plan Project Moved from future P/an Vear Schedu/e 9. Mendakota Park — New & replacement Moved from 2004 $10K components -surfacing. $20,000 June 11, 2002 New Projects Added to Adopted 5 Vear P/an % Civic Center Ball Field- Backstop upgrade- Added Feb. 12, 2002 add 10 ft. wings -both sides-$3,000 (MHAA request) 11. Civic Center Ball Field- Build practice Added Feb. 12, 2002 pitching mound & fence-$4,000 (MHAA request) 12. Skate Park Equipment/Ramps (Tier 1) Added Feb. 12, 2002 Seasonally located at paved hockey rink In Friendly Hills Park-$24,000 Proposed 2003 Project Expenditures: 1. New or added projects (10 thru 12) $ 31,000 2. Deleted project (#8)-($2,000) 3. Moved from future year (#9) $ 20,000 4. Remaining projects (#1 thru 7) $119,000 Projects Scheduled for completion in 2003 -Total $970,000.00 Other expenditures estimated for 2003 = >24,941,00 (Assessment $4,441.00, Admin. Fees $1,500, Postage/Mileage/Sundry $1,000, Staff time (Guy Kullander $18, 000. * *Mendota Heights Athletic Association requested projects to be funded 50% by MHAA and 50% from Special Park Fund. MHAA offers to reimburse City at $4,000 per year towards approved projects.) City of Mendota Heights Park Five- Year (2001-2005) Capital Improvement Plan Plan Revised/ Update: June 11, 2002 2004 - Projects Planned 1. Victoria Highlands Park- Upgrades to play area - $14,000 2. Kensington Park (south)- Upgrades to play area - $9,000 3. Valley Park — Extend cross country ski trails - $10,000 4. Mendakota Park- Install sand volley ball court - $6,000 5. Wentworth Park- Pond fountain - $5,000 6. Ball field improvement (benches & safety fencing) at Mendota & Somerset Elementary Schools- $16,000 Project de%ted from p/an 7. Tennis courts (2) replace gates--($4,000) Deleted from plan Project moved from original a/an vear schedu/e 8. Friendly Hills Park- Replace wood bridge to tennis courts - $4,000 Moved from 2002 Proposed 2004 Proiect Expenditures 1 . Deleted project (#71 (54,000.00) 2. Moved from prior plan year (#8) $ 41000 2. Remaining proposed projects (1 thru 6) $60,000 Projects scheduled for comp/etion in 2003 —Total 564,000.00 Other expenditures estimated for 2004 = $15,155.00 (Assessment $4,155.00, Admin. Fees 52,000, Postage/Mileage/Sundry S 1,000, Staff time (Guy Kullander) $8, 000. 00) City of Mendota Heights Parks 5 Year (2001-2005) Capital Improvement Plan Plan Revised/ Updated: June 11, 2002 2005 — Projects Planned 1. Replace/repair backstops in three Neighborhood Parks- $10,000 2. Hagstrom-King Park- Install full size basketball court415,000 3. Kensington Park (north)- Install pond fountain-$5,000 Projects deleted or moved to another year 4. Mendakota Park- Install netting over Hub Moved to 2002 area at ball fields-$25,000 5. Tennis courts (2) replace gates- $4,000 Deleted from plan Proposed 2005 Project Expenditures: 1. Deleted Project (#5) - ($ 41000,00) 2, Project Moved to another year (#4) - ($25,000.00) 3. Remaining proposed projects (1,2,3) $30,000.00 Projects scheduled for comp/etion in 2005 -Total 530,000.00 Other expenditures estimated for 2005 = 512,868.00 (Assessment 53,868.00, Admin. Fees 52,000, Postage/Mileage/Sundry S 1r000, Staff 56,000) July 31, 2002 Memo to: Parks and Recreation Commission QQ�� From: Guy Kullander, Parks Project Manager eww Subject: Consideration of possible cost reductions in projects currently scheduled in "Parks Five Year (2001-2005) Capital Improvement Plan Background: City Treasurer Larry Shaughnessy is concerned that sufficient funding will not be available in the Special Park Fund to accomplish all of the projects currently scheduled in the Parks Five Year (2001-2005) Capital Improvement Plan, Discussion: I have compiled the following data, projections, and options, for consideration by the Commission, with the understanding that the two most important goals of the Commission are to maintain a balance of $300,000 in the Special Park Fund and to make safety and upgrade improvements to the playground equipment/components throughout the park system. 1. Special Park Funds: a. The approximate balance of the fund as of June 1S2 was $302,000. b. Projected increases to the fund from June 2002 thru December 2005. 1. Roseville properties $20,000 2. Hidden Creek $43,500 3. MHAA ($4k in '02, 03, & '04) $12,000 4. Antenna Rentals (May -Dec 2002) $42,500 5. Antenna Rentals 2003 (50%) $35,000 6. Interest- $15K ('02,'03,'04,'05) $60,000 7. Single Family Lot ('02 thru '05) 10 @ $1,500 $15,000 8. S.F. Lot Development-Garron / Acacia Site. 70 x $1,500 $105,000 Tota/... $333,000 Total available funds: $635,000.00 Note: Park dedications from Town Center Development are not included in above. It is assumed that all dedications from this development wil! be directed towards park improvements within Town Center. 2. Projected costs to complete remaining projects identified in Five Year Capital Plan - (August 2002 thru December 2005) a. 2002 Projects: 1. Under construction (approved by Council) $108,704 2. Scheduled projects (not yet approved) $ 59,000 3. Estimated "other costs" $ 22,728 Sub -total $190,432 b. 2003 Scheduled Projects $170,000 1. Other costs $ 24,941 Sub -total $194,941 c. 2004 Scheduled Projects $ 64,000 1. Other costs $ 15,155 Sub -total $ 79,155 d. 2005 Scheduled Projects $ 30,000 1. Other costs $ 12,686 Sub -total $ 42,896 Estimated Total Costs 5507,424 3. Cost Summary a. Estimate of Special Parks Funds (thru 12/31 /05) $635,000 b. Special Park Fund "maintenance / reserve"-($300,000) c. Estimate of Project and "Other" costs-($507,424) Estimate of funding shortage... -(S 172,424) Note: The above figures illustrate that the current ba/ante in the Special Park Fund p/us the projected future increases (August 2002 thru December 2005) to the fund are not sufficient to accomplish all of the projects identified in the Parks Five Year (2001-2005) Capita/ Improvement Plan, as revised June 11, 2002, and still retain a $300,000 balance in the Special Park Fund. 4. Options: Following are several options the Commission may wish to consider. a. Do nothing. Remove the existing "5300,000 reserve limitation" on the Special Park Fund with the understanding that if all of the projects in the Five-year plan are approved and completed the fund balance may drop to around the $100,000 level. 4. Options (continued) b. Reduced a number of projects from the existing plan thereby reducing the final Five Year Plan total cost by $172,424 to "match" with expected fund revenue. c. Re -prioritize the current project schedule and move some of the proposed 2002 and 2003 projects into 2004 and 2005 when additional funds may be available in the Special Park Fund. d. Eliminate a number of "non -essential" projects completely from the Five Year Plan thereby lowering the total plan costs. A reduced total budget may allow "room" for inclusion of new projects not yet considered by the Commission, such as those recommended in the BARR report "Natural Resource Management Plan". (Attached is a list of "non -playground projects" currently in the Five Year Plan) e. Request the City Council provide an alternate yearly revenue source dedicated to the Special Park Fund (Cell tower rentals, General Fund, or some other source)• f. Request the City Council provide a substantial increase in the Parks Maintenance Budget for repairs and maintenance of playground equipment. Currently Special Park Funds are used to mark repairs or perform maintenance on playground equipment when an upgrade or capital improvement project is done. Playground maintenance has routinely been deferred due to lack of maintenance funds. Since 1990 the City has invested approximately $500,000 into new or upgraded play areas. The 2002 Parks Maintenance budget for playground repairs was $2,000. This line item has not seen an increase in several years. Recommendation: 1. Refocus the current Five Year (2001-2005) Capital Improvement Plan to include only playground safety or upgrade improvements. All other projects would be placed on "hold" until approved by the City Council and a funding source had been identified. 2. Request the City Council establish a recurring funding source to maintain and replenish the Special Park Fund, 3. If a reliable funding source to replenish the Special Park Fund is not established a list of Park Capital Improvement projects with no specific completion time frame should be established. Non -playground projects (#1 above) removed from current Five Year Plan would be used to establish this list. The Commission would make a yearly request, at Budget time, to the City Council for funding of these projects from the "General Fund - Park Maintenance and Capital Improvement Budget" the following year. The Special Park Fund, with limited growth expected from future dedications, would be used sparingly for special projects or land acquisition. 4. Request City Council to increase the Playground Maintenance budget to better address replacement, maintenance, and upgrades of existing playground equipment. Action Required: Discuss the above information and direct staff accordingly. July 31, 2002 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Attachment: Options 4.d Non -playground projects included in the Parks Five Year Capital Improvement Plan (revised 6-11-02) For information Only Discussion: The following non -playground improvement projects from the Parks Five Year Capital Improvement Plan have not been presented to the City Council for funding approvals. 2002 Projects: # 4. DNR Matching grant 1$10,000) $8,500 $1.5K — unsuccessful application 5. Valley Park- x-country ski trail $5,000 6. Wentworth Park -bit. Trails, etc. $10,000 9. Mendakota — soccer field fence $3,000 15. Trail/Park Signage $6,000 16. Wentworth- warming house $25,000 2003 Projects: 5. Friendly Hills -rink area $7,000 7. Matching DNR grant $10,000 10. Civic Center -backstop $3,000 11. Civic Center -pitching mound $4,000 12. Skate Park ramps $24,000 2004 Projects: 3. Valley Park — x-country ski $10,000 4. Mendakota —volley ball $6,000 5. Wentworth- pond fountain $5,000 6. Ball fields -benches & fences $16,000 7. Friendly Hill —bridge to tennis cts. $4,000 2005 Projects: 1. 2. Backstops —replace/repair Hagstrom-King — B-ball court $10,000 $15,000 3. Kensington — Pond fountain $5,000 Sub Total = $167,500 Other costs: (staff time - adds 11 %) _ $18,500 Total = $186,000 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: JULY31, 2002 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: JUNE AND JULY PARKS AND RECREATION REPORT Softball Playoffs were held for Men's and Women's D league. The league champions are: Bogey's for Men's D and Cunninghams/Jerseys for Womens D. Men's Over 30 champs are Eagan A Playoff champions: Men's — Bogeys, Womens D — Cunninghams/Jerseys and upset of the season 8th place (league) over 30 Copperfielders wins Playoff Championship! I awarded a plaque to Mr. Chris Meyers for all his volunteer work with the Mendota Heights softball program. He keeps the standings updated on the web site and entered all the information on all the teams onto this site. Check out the team standings on our site at www.myteam.com/go/mendotaheights. I am in the process of trying to put together a fall league on Tuesday nights. I have put out information in the community papers and Heights Highlights looking for Men's and Women's D and Co-Rec teams. Golf Women's, youth and Senior golf leagues and the Lessons and camps will run through August. We will also offer fall lessons. I will be meeting in September with Eagan Parks and Rec to go over how we should handle registrations for Mendota Par 3. We may look at raising the registration fee for next year as it is very time consuming to make the tee times and get everything set up for the camps and lessons and the $5.00 registration fee per person that we receive is not covering the time involved. We both agree it should still be offered to our communities. Rogers Lake Fishing Derby The 2°d annual derby was Wednesday, June 19th with check in starting at 5:30 and concluded with awards at 8:00 p.m. New to the derby this year was entertainment by the "Fishin' Magician" as part of our "Performance in the Parks" series. Also Jim Fischer, Tournament Walleye Pro and his sponsor Northland Tackle donated tackle packs to each participant. I would like to credit Mr., Fischer for his tremendous help in running this event. He took charge and kept everything under control, running everything within its allotted time frame. His knowledge and expertise made this derby the success it was. Mr. Clifford Timm again donated 36 tackle boxes for the participants and coffee mugs we used for a drawing. I recognized Mr. Timm with a volunteer plaque at the Derby awards from the Park and Rec department for his CITY OF MENDOTA HEIGHTS MEMORANDUM commitment to our youth in providing an interest in teaching them and getting them interested in the sport of fishing. Our registrations were taken ahead of time at city hall and we filled our limit of 36 participants at a fee of $3.00. Our derby was also sponsored by Wal-mart, Hooked on Fishing International and Ace Hardware of Inver Grove Heights (Owners Don and his wife weighed and measured all the fish caught and provided a container of worms to each participant.) We had trophies and prizes for many different categories of fish and we also held a casting contest. Trevor Stockton caught the biggest fish a northern pike measuring 19 '/2 inches long off the fishing pier. Because of the great success of this derby I already have plans in place for the 3'd annual derby next year in June of 2003! Check out The City of Mendota Heights web -site. It has pictures of the tournament. Celebrate Mendota Heights We reached over $2800.00 in donations. That was enough to cover our expenses and put down payments on services for next years celebration that is already planned for Saturday, June 7, 2002. The weather cooperated and over 1000 Mendota Heights residents enjoyed the park festivities. This year we coordinated this festivity with the Mendota Heights Police Department who held their bike rodeo at the park celebration. We plan to hold these two events together again next year. Please see attached flyer listing all of the volunteers and donations. If you would like to volunteer to help at this event next year please contact Teresa at 255-1354. Special thanks to Commissioners Dave Libra and Paul Portz for volunteering to run our putting contest. Safety Camp Camp will be held August 13th, 14th, 15th at Kaposia Park. The So. St. Paul VFW is sponsoring this event again and has reduced the cost from $25.00 last year to $15.00 per camper this year. We have already filled this camp with 40 campers from Mendota Heights. We have never reached our capacity before. This means I will have to hire another leader and two students to help work at this event. (20 campers per leader and student helper) Mario from the police department will work help with activities and the fire department is also planning on sending a representative. We hope to also get Officer Brian Convery to help one afternoon with bike safety. 1 CITY OF MENDOTA HEIGHTS tVlq�ii[W7:7_li UIRMJi Summer Youth Trips I have been going on our Thursday youth trips. We have had more than 12 on every trip and some future trips are already filled. I have hired my daughter Katie to accompany me on these trips as we should have two chaperones when the number of children exceeds 8. We offer a total of 10 trips that run Thursday's from June 13 to August 22. We are selling maroon t-shirts at $5.00 each for children to wear on these trips. They will have a new Mendota Heights Park and Rec logo on them. The other cities are doing the same and it makes it easier to find your kids and keep them in a group. This year it will be optional to purchase but we may add it in to fee next year. Performances in the Parks June 12- Teddy Bear Band 6:30 at Mendakota Park — we had over 100 residents attend this free performance. I received a small grant of $50.00 to put towards this performance from the Twin Cities Musician Union. June 19- Fishin' Magician 7:30 at Rogers Lake Park (this is held along with Fishing Derby at the same time) over 80 residents attended this performance. July 10- Paul Heffron Musicians 6:30 at Rogers Lake Park July 24- Imagination Station at Friendly Hills at 6:30 August 6 (Tuesday) Imagination Station - Mendakota Park -National Night Out event. Henry Sibley High School small gym will be used as a back up in case of rain. Imagination Station This traveling variety show makes appearances at both Wentworth and Friendly Hills Parks weekly. These performances will be free to attend and last approximately 30 minutes and are geared to younger children and their families. Mondays: June 24 to August 5 1:30 — 2:00 at Wentworth Park 3:00 — 3:30 at Friendly Hills Park CITY OF MENDOTA HEIGHTS MEMORANDUM The numbers have been over 50 people at the Friendly Hills performances but the numbers are usually in the teens at Wentworth Park. I may look at using Marie Park next year instead of Wentworth Park for a weekly performance. National Night Out On August 6�h 2002 the Mendota Heights Police Department will hold activities at Mendakota Park for this National event. They asked if I would like to include the parks and rec department in this yearly event. I have lined up the face painter and will have a performance in the park using "Imagination Station" who will be performing at 8:00 pm. I hope to have a table at this event to promote my programs that we are offering and meet the residents of Mendota Heights. City of Mendota Heights MEMORANDUM August 8, 2002 Memo to: Parks and Recreation Commission ,�/'/ From: Guy Kullander, Parks Project Manager (L//� Subject: Updates on park related items ��/VVVl1 Projects: 1. Marie Park: Synthetic resilient surfacing from asphalt path to play equipment has been installed. 2. Valley and Friendly Hills Parks: Play equipment and resilient surfacing has been installed. Asphalt path to be completed in August. 3. Mendakota Park: Cable supports for Hub Area safety netting have been installed. Nets are on order. 4. Ivy Park: Tennis court repairs and resurfacing are completed. 5. Marie Park: Tennis court markings have been re -striped. 6. Mendakota Park: Stainless steel shelf unit in concession. Project no longer required. Council had approved working budget of $3,000, 7. Civic Center Ball field: Storage/lock box has been ordered. 8. Sibley Park: MHAA has been awarded a $2,000 grant for poly fence rail cap, wind screen, and mound covers. Total project cost is $5,900. Council authorized City contribution at $1,400. Balance from MHAA "donation" to Special Park Fund. 9, Ivy Park: Neighborhood volunteers have re-established "butterfly garden" east of pond area. City provided funds for plant materials, topsoil, wood chips, and site preparation. 10. Ivy Park: Maintenance of natural plantings around pond is ongoing by Prairie Restorations. Working budget of $1,200. 11. Roger's Lake Park: Resident has donated park bench to be located east of fishing pier near lakeshore ($750 donation). 12. Roger's Lake Park: I assisted DNR with installation or additional plants along shoreline and clean up of debris along shoreline. DNR staff report that the plantings in are well developed. Many other projects take two to four years to reach the sage we are at after one year. 13. Plans are proceeding for 2003 Park Play Equipment projects. Final plans to be completed for review and Council approvals in January 2003. (Wentworth, Hagstrom-King, Ivy, Valley View, and Mendakota Parks have been scheduled for improvements) August 8, 2002 Park Project Updates and Requests for Improvements Resident's request for improvements: (June -July -August) 1 . Ivy Park: Resident requested "Park Bench Donation Packet". Desires to dedicate bench is area near play equipment. 2. Ivy Park: Resident requested approval to form neighborhood group to make landscape improvements in area of tennis courts. I offered City assistance in the form of used/salvaged landscape blocks, topsoil, wood chips, plant materials, and plan review. 3. Friendly Hills Middle School: Parent group is seeking City participation in playground improvements. I informed her on how to proceed with a request to the City (Commission) for funding participation. 4. Marie Park: Pave hockey rink. 5. Ivy Park: Tennis court "Bang board" 6. Friendly Hills Park: Tennis court "Bang board" 7. Kensington Park: Lights for soccer fields. (Non-MH group) 8. Ivy Park: Replace parking lot striping 9. Friendly Marsh Park: Re-establish archery range. 10. Hagstrom-King Park: Construct tennis courts 11. Roger's Lake Park: Swimming beech (2) 12. Valley Park: Swings in play area 13. Mendakota Park: Bulletin board(s) MENDOTA HEIGHTS POLICE DEPARTMENT INCIDENT SUMMARIES - PARKS CN: 02001844 OFFENSE/INCIDENT: Found Property DATE: 06/07/2002 11:12:0 OFFICER: Patrick, S 2231 LOCATION: Kensington Park 08-06-2002 SYNOPSIS: Dispatched on report of found property. Upon arrival, I met the complainant who stated the restrooms attached to the Quest building are not used and are locked. He stated he checks them once a year since they are only used for storage. Upon checking them this spring, he found two sets of boots, skis and poles. Nobody has access to the building; however, it is keyed the same as the other public restrooms and the keys are sometimes given to event sponsors. The twelve items were placed in evidence to be returned to the rightful owner. All items were stamped " Afton Alps". Afton Alps was notified and were not too anxious to pick up the skis. Stated they would contact the office the week of 06-10-02/2228 CN: 02001849 OFFENSE/INCIDENT: 911 Hang Up DATE: 06/07/2002 19:13:0 OFFICER: Petersen, E 2235 LOCATION: Sibley Park SYNOPSIS: Responded to above location on a 911 hang up call from the outside payphone. Kids soccer game was in progress. No one was by the phone upon my arrival. ��: 02001990 OFFENSE/INCIDENT: Parking Complaint DATE: 06/18/2002 12:05:0 OFFICER: Patrick, S 2231 LOCATION: SYNOPSIS: Dispatched on a complaint of people at Mendakota Park parked off the parking lot. Upon arrival, I advised a softball coach who was unloading gear and an elderly man who volunteers for the city taking care of watering plants. The coach said he will have members haul the items and the elderly man is going to keep driving to the flower beds since Public Works has given him a key to access the buildings and hoses. MENDOTA HEIGHTS POLICE DEPARTMENT INCIDENT SUMMARIES - PARKS CN: 02002239 OFFENSE/INCIDENT: Accident - Bike vs Rollerblader DATE: 07/08/2002 19;54:01 OFFICER: Larrive, J 2233 LOCATION: Great River Trail SYNOPSIS: Dispatched to location on a report of a bike/rollerblader acident. CN: 02002243 OFFENSEIINCIDENT: Fireworks DATE: 07/08/2002 22:07:0 OFFICER: Spicer, T 2236 LOCATION: Roger's Lake Park 08-06-2002 SYNOPSIS: I responded to Roger's Lake Park for a report of fireworks. I arrived and found the people and fireworks to be UTL/GOA. The caller refused to give thier name. 10-8 CN: 02002244 OFFENSEIINCIDENT: Fireworks Complaint DATE: 07/08/2002 22:13:01 OFFICER: Lambert, B 2234 )CATION: Friendly Hills Park SYNOPSIS: Responded to area on report of fireworks coming from the park. Spoke with two groups of people in the park. One group was lighting fireworks from the ball field in the park. Parties were verbally warned. All parties in the park were advised of the park closing at 2200 hours. Officer cleared. CN: 02002314 OFFENSE/INCIDENT: Theft From Vehicle DATE: 07/13/2002 12:50:01 OFFICER: Anderson, D 2204 LOCATION: Mendakota Park SYNOPSIS: The listed complainant responded to the MHPD to report the damage to his vehicle and the related theft of his wallet. Comp parked his 2001 VW at Mendakota Park @ 0940 hrs., and on his return at 1135 his., noted the driver's side window was brokem and his wallet was gone. The window had been broken by an attempt to pry it open, and the wallet had been earlier placed under the drivers seat. The theft consisted of a wallet containing his DL, checkbook and credit cards. No cash was involved. There are no known witnesses. Status: Pending any future investigative leads. INCIDENT SUMMARIES = PARKS CF:IItLb�iDL CN: 02002409 OFFENSE/INCIDENT: Medical \TE: 07/20/2002 14:39:01 OFFICER: Rosse, T 2237 LOCATION: Mendakota Park SYNOPSIS: Responded to above location concerning a medical reported by ME Firefighter. On scene the firefighter/RN advised the victim(spectator) was struck in the back by a foul ball during a baseball game. The firefighter/RN and another firefighter on scene administered medical treatment until Healtheast arrival, while I assisted with crowd control as requested.Healtheast arrived on scene and transported victim to United Hospital for further evalution. Medical information was obtained from victims spouse. Assisted CN: 02002491 OFFENSE/INCIDENT: Theft from Auto DATE: 07/27/2002 10:33:Ot OFFICER: Willson, C 2238 LOCATION: Mendakota Park SYNOPSIS: On above date/time/location responded to theft from vehicle. CN: 02002492 OFFENSE/INCIDENT: Damage to Auto DATE: 07/27/2002 11:30:or OFFICER: Convery, B 2230 )CATION: Mendakota Park SYNOPSIS: Comp. reported he parked his vehicle in Mendakota Park for a short time prior to 1130. When he returned about 1130 he noticed the right rear quarter of his vehilce had been scratched or keyed. The damage appeared to be intentional. No suspect or witness information available. CN: 02002500 OFFENSE/INCIDENT: Fireworks DATE: 07/27/2002 22:03:01 OFFICER: Lambert, B 2234 LOCATION: Marie Park SYNOPSIS: Responded to park on report of fireworks. Area checked and clear. Fireworks were not seen or heard. UTL. Officer cleared.