Res 2020- 52 Dakota Co Election Cares Funding Grant Agreement-Res 2020-52CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2020 - 52
APPROVING 2020 CARES ACT GRANT COUNTY -MUNICIPALITY AGREEMENT
FOR COVID-19 RELATED ELECTION EXPENSES
WHEREAS, the City of Mendota Heights has identified increased election expenses related to the
COVID-19 health pandemic; and
WHEREAS, Dakota County has received a 2020 CARES Act grant for increased election
expenses; and
WHEREAS, Dakota County has proposed to allocate default grant amounts to cities to help defray
increased elections expenses through a County -Municipality Agreement; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights
hereby selects the default funds allocation between the county and the municipality. The sum of
$6,281.41 will be provided by the county to the municipality under the CARES Act grant to which
the county is the Grantee, and the municipality acknowledges that it is subject to the provisions of
paragraphs 1 through 5, 7 through I I and 13 through 15 of the 2020 CARES Act Grant Agreement
as if it were the Grantee.
BE IT FURTHER RESOLVED the City of Mendota Heights approves the 2020 CARES Act
Grant County -Municipality Agreement; and that City Clerk Lorri Smith, is hereby authorized to
execute such agreement and any amendments as are necessary to receive and use the funding for
the 2020 elections.
Adopted by the City Council of the City of Mendota Heights this 1 st day of September, 2020.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST:
5 �n r1 C
Lorri Smith, City Clerk
STATE OF MINNESOTA
2020 CARES ACT GRANT COUNTY - MUNICIPALITYAGREEMENT
This Agreement (hereinafter "Agreement") is made between Dakota County. ("Grantee"), and the Ci of
Mendota Heights, ("Municipality")
Recitals
1 Under Minnesota Laws 2020, Chapter 77, section 4, Grantee applied for and received funds as
requested in the grant application. Grantee entered into a Grant Agreement, which is attached as
Exhibit A and incorporated into this Agreement as described in paragraph 1.3 below.
2 Grantee represented that it is duly qualified and agreed to perform all services described in that
Agreement to the satisfaction of the State and in accordance with all federal and state laws
authorizing these expenditures. Pursuant to Miml.Stat.416B.98, Subd.l, Grantee and Municipality
agree to minimize administrative costs as a condition of this grant.
3 Federal funds for this agreement are provided pursuant to the Coronavirus Aid, Relief, and Economic
Security Act, Public Law 116-136, hereinafter the CARES Act.
4. Grantee is responsible for elections within its county and Municipality operates polling places
within its jurisdiction. Both are in need of funds to take the necessary steps to respond to
coronavirus, domestically or internationally, for the 2020 election cycle.in a complete manner.
5. Municipality represents that it has insufficient resources to respond in a complete manner without the
grant amount provided pursuant to this agreement.
Agreement
Effectiveness of Agreement
1.1 Effective date: September 1, 2020, or the date all required signatures, have been affixed to the
agreement by Grantee and Municipality, whichever is later. No payments will be made to Grantee
until this Agreement is fully approved and executed.
1.2 Expiration date: December 31, 2020, or when all funds applied for and provided to Municipality
by Grantee have been expended, or returned to Grantee for transmission to the State pursuant to
paragraph 4.4 of the Agreement between Grantee and State, whichever occurs first.
1.3 Application of Terms. Municipality agrees to be subject to the obligations applicable to Grantee
in the Grant Agreement set forth in Exhibit A in the following paragraphs of that Agreement:
paragraphs 1 through 5; 7 through 11; and 13 through 16.
Municipality's Duties
Municipality is hereby awarded $ 6,281.41 from the funds provided by State to Grantee in
the Grant Agreement set forth in Exhibit A, and will expend, no later than November 106, 2020, the
funds only for the federal and state purposes, in preparations for and the necessary events connected
with the primary election to be held August 11, 2020 and the general election to be held November 3,
2020, at which federal offices are on the ballot, and will return all unspent grant funds to Grantee, as
described in the Grant Application submitted by Grantee, which is attached as Exhibit B and
incorporated into this Agreement, by December 15, 2020. Grantee shall submit, by November 10,
2020 a financial reporting form to the Grantee in the form Grantee must use to report grant
expenditures to the State of Minnesota stating the amount spent from this grant in calendar year 2020
proportionate match required by Minnesota Laws 2020 Chapter 77, section 4.
3. AuthorizedRepresentative
Grantee's Authorized Representative is Andy Lokken, Director of Elections, 1590 Highway 55, Suite
2300, Hastings, MN 55033, 651-438-4314, andy.lolcken(co.clal<ota.mn.us.
Municipality's Authorized Representative is Lori Smith, City Clerk, 1101 Victoria Curve, Mendota
Heights, MN 55118, 651-255-1138, Lorris@mendota-heights.com.
Grant payment will be made to:
City of Mendota Heights
Federal ID Number: 41-6008695
If either Authorized Representative changes at any time before the funds provided for in this
Agreement are fully expended, parties must notify each other of the change.
GRANTEE (County) Granlee certifies Thar the appropriale person(s) have ereculed rhe Agreement on behalfofGrmuee as required by
applicable resolutions or ordinances.
By:
Signed:
Title: F1 y 0 �'� YJ�T'`
Date: / a 0- LQ ^ 01- cQL C-%
MUNICIPALITY
Jurisdiction: Ciitty� of Mendota Heights
By: u� ,�;�.�C.+..Yl.! Neil Garlock
Title: Mayor
Date: September 1 2020
By:OL1.a^ Lorri Smith
'title: City Clerk
Date: September 1, 2020
Distribution: Grantee
Municipality