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2020-10-20 Council Packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA Tuesday, October 20, 2020 6:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Swearing in of Police Officer Wagman 6. Consent Agenda a. Approve October 7, 2020 City Council Minutes b. Approve October 13, 2020 City Council Work Session Minutes c. Acknowledge September 8, 2020 Parks and Recreation Commission Minutes d. Approve Temporary Increase in Employee Vacation Leave Carryover e. Approve Resolution 2020-71 Accepting Park Bench Donation at Victoria Highlands f. Approve Resolution 2020-68 Formally Accepting Donation g. Acknowledge August 2020 Par 3 Financial Report h. Approve September 2020 Treasurer's Report i. Approve Claims List 7. Citizen Comment Period (for items not on the agenda) *See guidelines below 8. Presentations a. Resolution 2020-69 Accepting Proposal on the Sale of $3,475,000 General Obligation Bonds, Series 2020A, Providing for Their Issuance and Pledging for the Security Thereof Tax Abatements, Special Assessments and Levying a Tax for the Payment Thereof 9. Public Hearings none 10. New and Unfinished Business a. Friendly Hills Park Hockey Rink—Pickleball Courts b. Authorize a Request for Proposals for the Marie Park Playground Remodel 11. Community Announcements 12. Council Comments 13. Adjourn Guidelines for Citizen Comment Period: "The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign stafffor follow up to the issues raised." cowl"' nLii CITY OF MENDOTA HEIGHTS page 3 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: October 20, 2020 TO: Mayor and City Council, City Administrator FROM: Kelly McCarthy, Chief of Police & Emergency Manager SUBJECT: Oath of Office Presentation INTRODUCTION The Council is asked to do a ceremonial swearing in of Officer Eric Wagman. BACKGROUND In June 2020, the Council approved the hiring of Eric Wagman as a police officer. Officer Wagman has successfully passed his field training and tonight we ask that he be sworn in. Eric has a Bachelor of Arts degree in Criminal Justice Studies from St. Cloud State University. Prior to working in Mendota Heights, Eric was a patrol officer with the St. James Police Department. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for Eric Wagman. ACTION REQUIRED If the Council desires to implement the recommendation, bring the candidate forward to be sworn in by the Mayor. page 4 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, October 7, 2020 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 6:00 p.m. Councilors Duggan, Miller (arrived at 6:06 p.m.), Paper, and Petschel were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented, pulling item f. a. Approval of September 15, 2020 City Council Minutes b. Approval of August 25, 2020 Planning Commission Meeting Minutes c. Approve the Summary Publication of Ordinance 559 d. Resolution 2020-65 Accept Bids and Award Contract for the 2020 Sanitary Sewer Cleaning and Televising Project e. Approve Professional Services Contract for the Somerset Elementary Sewer Realignment g. Accepting Wetland Delineation Report and Wetland Determination for the Parcels Located at 1865 and 1883 Dodd Road h. Approve Joint Water Resources Application of Wetland Exemption for the Parcel Located at 681 Brookside Lane i. Acknowledge the Retirement of Jason Stone from the Fire Department j. Approve the Purchase of Self Contained Breathing Apparatus (SCBA) from Emergency Response Solutions page 5 k. Approve Small Business CARES Grant Assistance 1. Acknowledge the August Building Activity Report m. Approval of August 2020 Treasurer's Report n. Approval of Claims List Councilor Paper seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS F) APPROVE RESOLUTION 2020-66 SUPPORTING THE DAKOTA COUNTY 2021-2025 CAPITAL IMPROVEMENT PLAN Councilor Petschel commented that it is encouraging to find a capital improvement project that the County may be doing in Mendota Heights but recognized that may have a shared cost component for the City. She asked for details on the County's plan near Delaware and Marie and what the City's cost -share would be. Public Works Director Ryan Ruzek stated that the County updates its capital improvement plan every five years. He stated that a reconstruction of Delaware is shown from Marie Avenue to Dodd Road but noted that the project details are not yet known. He noted that a design consultant will be hired in 2023. He stated that the County's cost -share ratio is currently 75 percent County and 25 percent City, therefore the cost to Mendota Heights would be 12.5 percent. He stated that for the estimated design costs of $600,000, Mendota Heights portion would be about $75,000. He estimated about $250,000 for right-of-way acquisitions and $520,000 for construction costs. He noted that there is an additional cost -share opportunity being reviewed by the County which may reduce that cost. He stated that language is included in the resolution stating that Mendota Heights may not be in the financial position to pay those funds to provide flexibility. He noted that Mendota Heights would be using its MSA funds to fund a portion of that cost. Councilor Petschel commented that she wanted to ensure that this is included in future budget discussions. Councilor Duggan commented that he would like to have the opportunity to review costs in the future. Councilor Petschel moved to approve RESOLUTION 2020-66 SUPPORTING THE DAKOTA COUNTY 2021-2025 CAPITAL IMPROVEMENT PLAN. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. page 6 PUBLIC HEARINGS A) RESOLUTION 2020-63 ADOPTING AND CONFIRMING ASSESSMENTS FOR THE MARIE AVENUE STREET IMPROVEMENTS Public Works Director Ryan Ruzek explained that the Council is being asked to preside over an assessment hearing and adopt the assessment roll for the Marie Avenue Street Improvements. Larry Poppler, representing TKDA, provided a summary of the project improvements within the project, the project costs, and the assessment process. Councilor Duggan asked the age of the road and bridge before the reconstruction. Public Works Director Ryan Ruzek replied that Marie Avenue was constructed in 1974. He noted that an overlay was completed in the 1990's or 2000. Councilor Duggan asked the lifetime expectancy of the bridge. Public Works Director Ryan Ruzek replied that roadways typically have a lifespan of 25 years, which can be expanded with additional maintenance to about 40 years. He estimated 60 to 75 years on a bridge. Councilor Duggan asked if the interest rate has been determined. Public Works Director Ryan Ruzek replied that has not yet been determined and would not be known until October 20th Councilor Duggan asked and received confirmation that the Marie Avenue residents have been made aware of the meeting tonight. He asked if any residents called with concerns or questions. Public Works Director Ryan Ruzek replied that he had not received calls about the proposed assessments. He noted that most of the calls seemed to be related to whether assessments could be prepaid and what the interest rate would be. Councilor Duggan commented that Marie Avenue is now a great road. Councilor Paper commented that he believed the project went very well and hoped that the City could work with the contractor again in the future. Councilor Petschel echoed the comments of Councilor Paper, noting that this project went much smoother than the Victoria project. Mayor Garlock moved to open the public hearing. Councilor Miller seconded the motion. There being no one coming forward to speak, Mayor Garlock moved to close the public hearing. Councilor Miller seconded the motion. page 7 Councilor Miller moved to adopt RESOLUTION 2020-63 ADOPTING AND CONFIRMING ASSESSMENTS FOR THE MARIE AVENUE IMPROVEMENTS. Councilor Petschel seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2020-67 APPROVING PROPERTY TAX ABATEMENTS Finance Director Kristen Schabacker introduced Keith Dahl of Ehlers and Associates. Keith Dahl explained that the Council is being asked to hold a public hearing on the Tax Abatement Bonds that will be issued for the Marie Avenue Street Project. Councilor Duggan asked for clarification on how the benefit to a property or the City would be measured. Mr. Dahl explained that the annual abatement is going on the tax levy, therefore all residents will pay the debt service. Councilor Duggan asked how Marie Avenue residents could oppose the statement of added value, specifically 1A of the findings of abatement. Councilor Petschel clarified that she believes Councilor Duggan is referencing whether they would benefit from the assessment they have paid. She explained this does not have anything to do with individual assessments/property and is instead the City's share of the project costs. Councilor Duggan stated that he would then assume that there would be increased valuations in the future because of the project. Councilor Petschel stated that this is simply a bond mechanism that the City is not familiar with and noted that this is a unique project with not many homes to assess. She noted that this is more of a major road rather than a neighborhood road that would have more residences to assess. Mayor Garlock moved to open the public hearing. Councilor Paper seconded the motion. There being no one coming forward to speak, Mayor Garlock moved to close the public hearing. Councilor Paper seconded the motion. Councilor Miller moved to adopt RESOLUTION 2020-67 APPROVING PROPERTY TAX ABATEMENTS. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 page 8 C) RESOLUTION 2020-46 APPROVING A CRITICAL AREA PERMIT AND CONDITIONAL USE PERMIT FOR 1217 VICTORIA CURVE (PLANNING CASE NO. 2020-14) Community Development Director Tim Benetti explained that the Council was being asked to adopt a resolution approving a critical area permit (CAP) to construct a new single family dwelling on a property situated in the Critical Area Overlay District, along with conditional use permit (CUP) to construct an oversized attached garage up to 1,480 square feet. Councilor Miller asked whether the trees would be replaced at a one to one ratio. Community Development Director Tim Benetti confirmed that the significant trees would be replaced at a ratio of one to one. Councilor Duggan asked if there is a definition of a significant tree. Community Development Director Tim Benetti confirmed that definition is a trunk size of six inches or greater. He stated that the ordinance does not differentiate between scrub trees, only six inches or greater. Councilor Duggan commented that perhaps that language should be clarified in the future. Councilor Miller asked if that language only applies in the critical area or all areas. Community Development Director Tim Benetti commented that currently it is only within the critical area. Councilor Miller commented that, in future discussions, he would be interested in adopting that language for all developments. Councilor Petschel stated that her concern is with the existing garage on the neighboring property that is built into the hill that borders the two properties and currently has drainage problems. She asked for details on how the drainage on the western portion of the lot could impact that neighboring property. Public Works Director Ryan Ruzek identified the drainage that will flow to Victoria. He noted that some drainage will flow to the west to go down the driveway to Victoria. He stated that the applicant is proposing to install a curb on the west side of the driveway that would prevent water from flowing that direction. He noted that all downspouts will point down the driveway and not to the neighboring property. Councilor Paper stated that his concern is whether headlights coming into the driveway would impact neighboring homes and whether coniferous trees would be planted along the sightline for the driveway to provide year-round coverage Community Development Director Tim Benetti stated that the applicant did mention that he would provide for coniferous trees for that coverage. He noted that the details would be included in the building permit process. page 9 Mayor Garlock invited the applicant to speak. Calvin Tran, Tempo Homes, representing the applicant, stated that they do intend to plant coniferous trees surrounding the front yard to keep the home private. He recognized that there has been some controversy in this project but noted that their main goal is to allow his client to build a home. He noted that through neighborhood meetings and discussions with staff, they believe they have developed a plan that would be suitable for everyone. He stated that they will continue to cooperate and follow City Code. He noted that they would also take into account any voiced concerns along the way. He stated that although they cannot please everyone, they believe that this proposed plan is the best solution. He commented that they are thankful to have found this common ground. Councilor Paper asked the size of coniferous trees that they plan to plant. Mr. Tran replied that they would most likely use eight -foot trees for replanting. Councilor Duggan thanked the applicant and all of the community members that have participated in this process and come to this agreed upon plan. He recognized that it can be a challenge to build a house in this community and thanked the applicant for being patient and listening to the comments received from neighbors. He hoped that the homeowner feels welcome in the neighborhood. Mayor Garlock moved to open the public hearing. Councilor Petschel seconded the motion. There being no one coming forward to speak, Mayor Garlock moved to close the public hearing. Councilor Paper seconded the motion. Councilor Petschel moved to adopt RESOLUTION 2020-46 APPROVING A CRITICAL AREA PERMIT AND CONDITIONAL USE PERMIT FOR THE PROPERTY LOCATED AT 1217 VICTORIA CURVE. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 NEW AND UNFINISHED BUSINESS B) RESOLUTION 2020-64 SUPPORTING THE DESIGNATION OF THE NORTHERN DAKOTA COUNTY CHAPTER OF THE "BEYOND THE YELLOW RIBBON" VETERANS AND SERVICE FAMILY NETWORK City Administrator Mark McNeill introduced former West St. Paul Council Member Ed lago. Ed lago provided a brief background on this item. The Council was being asked to adopt a resolution making Mendota Heights an official participant in the Northern Dakota County chapter of "Beyond the Yellow Ribbon" (BTYR). page 10 Mayor Garlock commented on the dedication of Mr. Iago towards this cause and expressed appreciation for his hard work. Mr. Iago stated that they provide a range of services for veterans and their families. He stated that a veteran can call the confidential hotline, where he obtains the necessary information, and reviewed a list of the various services that they can assist with. He thanked the Mayor and Council for consideration of this resolution. Councilor Duggan expressed gratitude and thanks to Mayor Garlock for the work he has done for the community and members of the community. He noted that as Mayor Garlock will be retiring from the position of Mayor, he will continue to serve in this capacity. He thanked Mayor Garlock for all he has done for the community of Mendota Heights. Councilor Duggan moved to adopt RESOLUTION 2020-64 SUPPORTING THE DESIGNATION OF THE NORTHERN DAKOTA COUNTY CHAPTER OF THE "BEYOND THE YELLOW RIBBON" VETERANS AND SERVICE FAMILY NETWORK. Mayor Garlock seconded the motion. Ayes: 5 Nays: 0 A) MEETING ROOM USE POLICIES City Administrator Mark McNeill explained that the Council was being asked to suspend the public's use of City facilities for meetings during COVID-19 restrictions. Mayor Garlock agreed with the request of staff and confirmed the consensus of the Council. COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced that fall rates are in effect at the Par 3 course, noting that it will stay open as long as weather permits. He stated that MEA and winter break will be approaching, and parents can check the City website for recreation program options. COUNCIL COMMENTS Councilor Petschel commented that the small businesses in Mendota Heights that applied for the small business grant program will be awarded funds through Dakota County. She echoed the comments of Councilor Miller and that tree replacement requirements for the critical area should be expanded to all developments. Councilor Miller noted that the school district is moving towards a phased in hybrid model and provided details. He stated that for about one month there are two schools in the community that have done an exceptional job of bringing students into their buildings safely and hoped that the school district would page 11 review how those schools have successfully implemented that ability for in person teaching. He stated that they need to keep the children and staff safe. Councilor Petschel commented that the mask wearing for children has also been seamless. She commented that children are smart and adaptable. Councilor Paper commented that children are returning to school and will be outside waiting for the bus and he asked drivers to be aware of them. He thanked Jason Stone for his years of service to the fire department and wished him well in his retirement. Councilor Duggan stated that Halloween is approaching and noted that the community needs to be thinking about whether it will support trick or treating. He commented that the community wisely decided to not host the bonfire. He noted that perhaps members of the Council could be outside of the City Hall to hand out treats to vehicles, one per person. He stated that he would hate to lose the culture of Halloween but recognized that they need to be careful of safety for children. He noted that people can make the choice to turn their lights off and not participate if they do not feel safe. ADJOURN Councilor Garlock moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Garlock adjourned the meeting at 7:16 p.m. Neil Garlock Mayor ATTEST: Lorri Smith City Clerk page 12 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held October 13, 2020 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 2:03 pm. Councilmembers Duggan, Miller and Petschel were also present. Councilor Paper was present via conference call. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Ryan Ruzek, Public Works Director; Tim Benetti, Community Development Director and Kristen Schabacker, Finance Director. DISCUSSION OF POTENTIAL TIF ASSISTANCE — 2393 PILOT KNOB ROAD Community Development Director Tim Benetti provided background on a proposed development and Tax Increment Financing request associated with the property located at 2393 Pilot Knob Road. Josh Budish, with Endeavor Development of Minneapolis joined the conversation and provided further detail on the development. Mr. Budish stated that the proposed development is a 75,000 square foot warehouse and office facility. Access to the site would need to come off of Pilot Knob Road to the east and into the north side of the parcel. He explained that due to the extensive costs to develop the roadway and bring utilities to the site, the developer is requesting the City consider providing financial assistance by creating a new Tax Increment Financing (TIF) District. Discussion regarding the building type, anticipated business use, site access and developer experience were asked by the City Council. Mr. Budish noted that the building would more than likely hold one to four businesses and may have some shipping and receiving components. Mr. Benetti described the requested TIF assistance. It was noted that the City and Endeavor Development work with Ehlers and Associates for financial/TIF analysis. Based on preliminary information from Ehlers, the TIF district would qualify as an economic development TIF district, with an estimated term of nine years. Collected tax increments being used to pay for the installation of the new public roadway and utilities to the site. page 13 The Council after discussion and consideration provided general support for Endeavor Development to move forward with an official application to the city. DISCUSSION OF SIBLEY PARK City Administrator Mark McNeill reviewed an agreement dating back to 1991 between ISD 197 and the City covering a portion of the athletic fields at Henry Sibley High School, known as Sibley Park. Mr. McNeill discussed with Council, that that agreement called for a mutually agreed upon operations and maintenance budget to be determined annually. Initially, the minimum cost was $15,000 but has increased to $21,265.09 in 2020. Council was asked to consider whether the City should propose any changes to the agreement. Councilors reported that there are mixed reviews from users about access to the fields provided for under the agreement. Councilors also reported that the agreement was dated and that priority use groups may no longer be applicable or have changed and that perhaps that is an area to discuss with the School District. Councilor Duggan suggested forming a task force to look at the agreement and assess its successes and challenges. Councilor Petschel proposed that the City Attorney review the agreement and provide an opinion on what the City has agreed to and what the outcomes are for the city. Petschel also suggested that users and the city meet with the school district. Mr. McNeill agreed to send the agreement to the City Attorney for review as a first step. DISCUSSION OF CHARITABLE GAMBLING City Administrator Mark McNeill reviewed a renewed request to allow charitable gambling in restaurant establishments in the City. It was noted that charitable gambling was last considered by the City Council at a work session in September 2019. Councilor Paper stated that interested business should come to the city with charitable gambling requests and describe what the benefits are to their specific businesses. Councilor Petschel concurred and added that she too would like to hear from businesses on how charitable gambling could help suffering businesses or businesses in general. Members were in agreement about helping businesses survive and supporting businesses where possible but need more information on how charitable gambling contributes to their success. Mr. McNeill suggested sending a letter to City establishments asking them about their interest in charitable gambling. Councilor Miller noted that the Fire Relief Association has discussed charitable gambling as a means of fund raising. Miller asked about the potential conflict of interest given his role as a City Council and Fire Department member. Mr. McNeill recommended the potential conflict of interest for City Council members be reviewed by the City Attorney. page 14 DISCUSSION OF EXCESS EMPLOYEE ACCRUED LEAVE Assistant City Administrator Cheryl Jacobson presented information on the impact of COVID-19 on employee use of accrued vacation leave. Ms. Jacobson explained that the personnel policy allows employees to accrue a maximum of 200 hours of vacation leave and that on December 31 any hours over 200 are forfeited. Ms. Jacobson discussed amending the personnel policy to allow for a temporary increase in the maximum number of vacation hours that an employee could carry over from 2020 to 2021 and providing for a sunset date for use of carryover vacation time. Jacobson noted that there are ten employees with vacation hours already over the 200 hour maximum. Councilors asked clarifying questions and discussed the benefit of providing for an increase in the carryover amount. Councilor Duggan recommended a temporary increase to a maximum of 250 hours. Councilor Petschel recommended a sunset date of December 31, 2021. Staff agreed to bring the recommendation forward for City Council approval at an upcoming meeting. ADJOURNMENT There being no further business, Mayor Garlock adjourned the meeting at 4:13 pm Neil Garlock Mayor ATTEST: Lorri Smith, City Clerk page 15 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING September 8, 2020 The September meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 8, 2020, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order — Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call — The following Commissioners were present: Chair Steve Goldade, Commissioners: Pat Hinderscheid, Bob Klepperich, Stephanie Meyer, and Amy Smith; absent: Commissioners Patrick Cotter and Dan Sherer. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Klepperich/second Hinderscheid to approve the agenda AYES 5: NAYS 0 5.a Approval of Minutes from August 12, 2020 Regular Meeting Motion Klepperich/second Meyer to approve the minutes of the August 12, 2020 Parks and Recreation Commission Regular Meeting. AYES 5: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3, Recreation, Valley View Oak 3' Addition, Park Improvement, and Marie Avenue Street Improvements Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence briefly reviewed the 2020 July Financial Report. She noted a profit showing of $38,067. Chair Goldade commended staff for doing an excellent job this season. 7.b Recreation Update There were no specific questions or concerns raised about the report. 7.c Valley View Oak 3rd Addition Update There were no specific questions or concerns raised about the report. 7.d Parks Improvement Update Chair Goldade commented on the Hagstrom King update, noting that the new basketball court is being heavily used. He noted the delay on the construction of the warming house for Wentworth Park. page 16 Commissioner Meyer asked if an extension needs to be applied for through the DNR grant. Ms. Lawrence replied that as long as the construction is completed by the end of 2021, no extension would be needed. Commissioner Klepperich noted that the delay is due to material shortages and the related increase in cost for materials. 7.e Marie Avenue Street Improvements Update Chair Goldade noted that the pond at Marie and Lexington has been drained and it will be excavated and refilled. Motion Klepperich/second Meyer to acknowledge the staff reports. AYES 5: NAYS 0 8. Unfinished Business None. 8.a Skatepark Discussion Recreation Program Coordinator Meredith Lawrence stated that this item was brought to the City Council the previous week to consider some issues that have occurred at the skateboard park. She provided background information on the creation of the skateboard park and the initial assumptions for maintenance and responsibilities of the users. She stated that the skatepark is a tier one park and provided details on those requirements. She highlighted some of the operational challenges and difficulties including location, wear and tear, upkeep, vandalism, DIY modifications, additions by users, and public safety. She reviewed the options for considerations presented to the Council and reported that the Council asked the Parks and Recreation Commission to form a workgroup/subcommittee to address priority operational issues and create a public awareness strategy and later discuss capital maintenance and improvements for the park. She reviewed the identity of the study group which should include; resident adults and children, Craig Williams (representing DirtyDota), two PRC Commissioners, a representative from public works, a representative from public safety, Ms. Lawrence, and Assistant City Administrator Cheryl Jacobson. She stated that in phase one the workgroup should address operational issues and create a public awareness strategy. Phase two should address the location and aging of the skate park. Phase three should discuss design and funding. She explained that this will be a lengthy process and encouraged the Commission to select members that are passionate about the skatepark for the workgroup/subcommittee. Chair Goldade thanked those in attendance tonight, along with staff, for their passion about this issue. He asked where park rules can be found, noting that the rules apply to all City parks. Ms. Lawrence replied that all City Ordinances are available on the City website. She noted that staff can also provide a written copy at City Hall, for those without access to the City website. Chair Goldade stated that the legal drinking age is 21 and asked what the park rules say about drinking in the parks. Ms. Lawrence stated that canned alcoholic beverages are allowed for those over 21. She commented that glass bottles and kegs are not allowed. page 17 Commissioner Smith asked for the number of residents that would be selected for the subcommittee. Ms. Lawrence replied that the subcommittee would have seven members outside of City staff, which would include Craig Williams, the two PRC members, and four residents (adult/children) to be selected by the other members of the subcommittee. Assistant City Administrator Cheryl Jacobson stated that Mr. Williams and City Administrator Mark McNeill discussed the makeup of the subcommittee and determined that seven would be a good number. Commissioner Hinderscheid asked the for group that completed the work on the skate park and whether they would be a good resource to include. Ms. Lawrence replied that Third Lair completed that work through Action Sports. She stated that she would not recommend including a contractor on the subcommittee and would rather a contractor be brought in at the time when potential work is being discussed. Commissioner Hinderscheid asked if someone has to be committed to skateboarding in order to be a part of this. Ms. Lawrence stated that is not a requisite. Chair Goldade asked how residents would be recruited. Ms. Lawrence stated that she has already been contacted by interested residents but noted that her contact information is listed on the City website for others that may be interested. She noted that even though only four residents will be selected for the subcommittee, other users will be allowed to provide input throughout the process. Commissioner Meyer asked if there has been successful programming at the skatepark. Ms. Lawrence confirmed that the City has contracted with Third Lair for programming that has been well attended. Commissioner Hinderscheid stated that in 2018 there was $10,000 in improvements and asked if features were updated as well as maintenance. Ms. Lawrence stated that in 2018 some users completed DIY additions to the skatepark which negated some of the features that were added. Commissioner Meyer and Commissioner Klepperich volunteered to be a part of the subcommittee. Commissioner Hinderscheid stated that he went past the skatepark today and noted that it is exciting to see that the skatepark continues to be heavily used. He asked if the removal of the fencing has been seen as an improvement to the users. Ms. Lawrence replied that the users tend to find it more appealing without the fencing. page 18 Ms. Jacobson stated that the fencing was removed because of COVID-19 to allow the users more space for social distancing. She agreed that most skateparks are not fenced and therefore it has been seen as a favorable improvement. Chair Goldade invited Mr. Williams to come forward and share some information about DirtyDota. Craig Williams stated that DirtyDota is a collaborative effort of skaters at the park. He stated that it started as an Instagram account which has been expanded into a website. He stated that they are now working to make it into a favorable force in the community, noting that an incident reporting tool was added to the website and funds were raised to clean up graffiti at the skatepark and other areas of the park. He stated that over the years it seemed that the skatepark was a forgotten space and therefore some of the users took it upon themselves to add things themselves that are considered to be negative by the overall community. He commented on the skateparks in neighboring communities that have updated in recent years. He stated that he would like to do his best to keep the skatepark alive and the culture continuing. Chair Goldade referenced the idea of the users of the skatepark keeping themselves accountable and asked if Mr. Williams believes that is something that is achievable. Mr. Williams recognized that not all users can be held accountable when at full capacity but believed that the messaging could be changed and better directed towards the users. Chair Goldade asked the percentage of the skatepark users that are residents and nonresidents. Mr. Williams stated that he could not accurately estimate that, as he does not ask users where they are from. Commissioner Klepperich commented on an email from Mr. Williams, stating that he was very impressed with the scope and content and could tell from the tone of the material, and that Mr. Williams and DirtyDota are very passionate about what needs to be done both in the short-term and long-term. Commissioner Meyer thanked Mr. Williams for the well thought out email. She encouraged the subcommittee to reach out to Lebanon Hills, as that is a mountain bike trail system that is well maintained by its users and noted that those users hold each other accountable. Chair Goldade asked the definition of child for the subcommittee makeup. Ms. Lawrence replied that the intent was to have middle school/high school aged children. She noted that the subcommittee can make their selections, noting that sometimes it is more dependent on maturity rather than a certain age. Chair Goldade stated that he would find it important to have at least two members under 18. Mr. Williams replied that there are regular users of the skatepark that are children under the age of 18. page 19 Motion Meyer/second Hinderscheid to appoint Commissioner Smith and Commissioner Klepperich to the skatepark workgroup/subcommittee. AYES 5: NAYS 0 8.b Pickleball Discussion Recreation Program Coordinator Meredith Lawrence stated that the Council and Commission discussed this topic at the joint worksession in July with direction for the Commission to review the topic further and provide a recommendation. Chair Goldade reviewed the possible recommendations before the Commission tonight including resurfacing, standalone courts, or delaying the decision. Commissioner Smith asked if the pickleball court compromises the hockey rink in the winter. She also asked if Valley Park was taken out of consideration because of noise. Ms. Lawrence replied that the pickleball court does not compromise the hockey rink. She explained that the Council removed Valley Park from consideration because the Council did not want to see a highly utilized tennis court removed. She explained that the Valley Park sport court would have to be removed in order to install a hardcourt surface. She reviewed the options provided within the staff memorandum and stated that staff would recommend that the Commission recommend that the City Council line the Friendly Hills hockey rink for pickleball to be used for the 2021 spring season. Commissioner Hinderscheid asked if the usage would complement or interfere with softball activity at Mendakota. Ms. Lawrence stated that based on her viewing of Marie Park, the courts are heavily used in the mornings with some families using the courts in the evenings. She stated that the pickleball courts would be used more regionally if they are dedicated courts. Commissioner Hinderscheid received confirmation that users at Marie Park appreciate the hockey courts but also appreciate dedicated courts. Ms. Lawrence noted that the difference would be cost and time, noting that lining the hockey rink could move forward more quickly and at a lower cost. She commented that dedicated courts could result in the Commission not having funds to complete another project. Chair Goldade stated that he would think the infrastructure would be in place at Mendakota because there is a large parking lot available. Commissioner Meyer asked why staff has a preference for Friendly Hills over Wentworth. She stated that perhaps there could be a cost -savings at Wentworth as the parking lot work and resurfacing could be done together. She asked if there have been complaints from the noise at Marie Park. Chair Goldade commented that he has not heard any complaints. He asked the distance from the homes at Friendly Hills and Wentworth. Ms. Lawrence stated that there will be a considerable amount of dollars spent at Wentworth and was unsure that they want to add the additional cost of paving. She noted that Marie and Wentworth are fairly close together, whereas Friendly Hills will bring pickleball to another area of page 20 the community. She stated that staff could reach out to neighbors of the parks to determine if there would be any concerns with pickleball. Commissioner Klepperich stated that short-term he would support the lining of the hockey rink and suggested that dedicated courts be reviewed after COVID-19 passes and there are not so many unknowns in terms of funding. Commissioner Smith stated that she would also support that recommendation as there are other improvements that need to be addressed and this is the less costly issue. She agreed with staff reaching out to residents to ensure there are not concerns. She also agreed with the Friendly Hills location as it would bring the amenity to another area of the community. Commissioner Meyer stated that she also supports resurfacing at this time. Commissioner Hinderscheid stated that he visited Valley Park tonight and noted that he did not think noise would be a consideration because of the noise from traffic in that area. He stated that Inver Grove Heights removed tennis courts and replaced them with dedicated pickleball courts and Eagan removed hockey rinks and replaced them with dedicated pickleball courts. He felt that Mendota Heights needs to keep up with the times and noted that while he supports the hockey rink courts, he would also want to see dedicated pickleball courts at Mendakota. He stated that perhaps users could be surveyed to determine if they would desire a hockey rink court or dedicated courts. Chair Goldade commented that moving forward with the hockey rink court would not mean that the Commission could not consider dedicated courts in the future. He noted that it is not an "either-or" option. Commissioner Hinderscheid stated that he would prefer to delay the decision. Commissioner Klepperich stated that in the short-term funding is an issue and commented that there is currently no funding for dedicated courts. He noted that this option would provide pickleball courts as early as next spring. Commissioner Hinderscheid stated that there are funds available in the special parks fund that can be used for park improvements. Commissioner Klepperich noted that the available funds have been allocated and accounted for at this time, as the Council set a balance which the account shall not go below. Chair Goldade commented that he believes the users of the Marie Park pickleball courts would want to see dedicated courts but noted that if funding is explained he believes users would support this option for the short-term. He stated that he would like to continue to discuss dedicated pickleball courts in the future. Motion Meyer/second Klepperich to recommend to the City Council to line the Friendly Hills hockey rink for pickleball to be used for the 2021 spring season, with direction for staff to survey adjacent residents for potential concerns. AYES 5: NAYS 0 8.c Playground Subcommittee Appointment Review Recreation Program Coordinator Meredith Lawrence stated that on February 11th, the Commission appointed Commissioners Hinderscheid, Smith and Meyer to serve on the Marie page 21 Park Playground Subcommittee but that has been delayed due to COVID-19. She stated that staff brought this back to confirm whether those members are still interested in participating on the subcommittee, as some time has passed since the initial creation of the group. Commissioners Hinderscheid, Meyer and Smith confirmed their desire to participate in the subcommittee. Commissioner Hinderscheid asked and received confirmation that Public Works Director Ryan Ruzek will be a part of the subcommittee as well. He asked for details on the pricing. Ms. Lawrence provided details on the RFP process and noted that if a contractor has a sale during that time, the sale price would be eligible. Assistant City Administrator Cheryl Jacobson noted that the previous sale was in 2019 and therefore the City most likely missed that sale but stated that staff could follow up to determine if the contractor would still honor those prices because of COVID-19, or whether there would be another sale. 8.d Field and Facility Use Policy Review Chair Goldade asked if this item could be postponed until October to allow Commissioner Sherer to be present. He confirmed that consensus. 9. Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: • Movie night will take place on Saturday night at Mendakota showing the Lion King • MEA break and winter break activities are being planned for children in the community. • Aeration has been completed on the golf course, therefore fall pricing has begun for the course. • Other events can be found on the city's website 10. Commission Comments and Park Updates Commissioner Smith • Friendly Hills Park has been well used and is looking great. Three dead trees have been removed from the trails. • Market Park also continues to be used with heavy use of the picnic tables. Commissioner Meyer • The pickleball courts at Marie Park continue to be well used. • Staff continues to do a great job maintaining the City parks. Commissioner Hinderscheid • The dog park continues to be well used. There is seating available on the large dog side and perhaps seating and shade could be provided on the small dog side of the park. Commissioner Klepperich • It appears that softball is still continuing at Mendakota. The fields are pristine because of the lesser amount of use. • Commendations to parks and maintenance staff for the great work they are doing. page 22 Chair Goldade • He received a request for lining and net for a fifth pickleball court at Marie Park. • Continued patience on Wentworth while construction is delayed on the warming house. • Looking forward to Marie Avenue being completed to allow him to drive past Valley Park. He noted planned basketball court improvements. • The parks and trails continue to be used heavily by the community. 13. Adjourn Motion Klepperich/Second Smith to adjourn the meeting at 7:51 PM AYES 5: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. CITY OF MENDOTA HEIGHTS DATE: October 20, 2020 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator SUBJECT: Employee Vacation Leave Carryover page 23 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com INTRODUCTION The City Council is asked to approve a temporary increase in the number of hours of vacation leave an employee can carryover from 2020 to 2021. BACKGROUND Section 10 of the City's Personnel Code provides for employee vacation leave. Under this policy employees are encouraged to take yearly vacations but are allowed to accrue a maximum of 200 hours "on the books". On December 31 of each year, any hours over 200 are forfeited. Due to COVID-19, employee use of vacation time has been impacted. With restrictions on travel, the State shutdown earlier this spring, and continuing COVID-19 workload some employees have not used their vacation time and accrued vacation banks already exceed the 200 hour maximum. City Administration continues to remind and encourage employees to use vacation leave during the remaining months of this year, however, for some getting vacation leave banks below 200 hours will be difficult to do. At a work session on October 13, staff discussed with the City Council the concept of granting a temporary increase in the number of vacation hours that an employee can carryover from 2020 to 2021. Staff recommended, and the Council concurred that temporarily increasing the maximum from 200 to 250 hours would be helpful in alleviating employee concern of losing earned benefits and allow for adequate staffing in the remaining months of the year. Additionally, it was recommended that employees who carry over additional hours, beyond 200 and up to a maximum of 250 hours, would need to use the hours by December 31, 2021; any hours in excess of 200 at that time would be forfeited. The proposed increase would apply to union and non-union employees. BUDGET IMPACT Employee accrued vacation leave is accounted for in the City's annual budget. RECOMMENDATION page 24 Staff recommends that the City Council approve a limited term amendment to City Personnel Code Section 10.b, to allow employees to accrue and carry over a maximum of 250 vacation leave hours. Staff further recommends that any hours over 200 not used by December 31, 2021 shall be forfeited. ACTION REQUESTED If the City Council concurs, it should, by motion, approve a limited term amendment to City Personnel Code Section 10.b, to allow employees to accrue and carry over a maximum of 250 hours vacation leave and that any hours over 200 not used by December 31, 2021 shall be forfeited. page 25 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: October 20, 2020 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Park Bench Donation — Victoria Highlands COMMENT: INTRODUCTION The Council is asked accept a park bench donation from David Miller, former Parks and Recreation Commissioner. BACKGROUND The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount would be the responsibility of the city. DISCUSSION David Miller has submitted a request to make a donation through the City's Park Bench Donation Program in memory of Pauline Dueber Wiesner. Mr. Miller has requested to place the bench near the playground at Victoria Highlands Park. The desired language for the plaque is: In loving memory of Pauline Dueber Wiesner 1914-2001 BUDGET IMPACT The $1000 donation will be used toward the purchase and installation of the park bench. Costs exceeding $1000 may be drawn from the Parks Equipment/Maintenance budget. RECOMMENDATION Staff recommends accepting the park bench donation. ACTION REQUIRED If the Council concurs, it should, by motion pass RESOLUTION 2020-71, A RESOLUTION FORMALLY ACCPETING A GIFT FOR A PARK BENCH DONATION. This action requires a simple majority vote. page 26 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2020-71 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 "Gifts to Municipalities"; and and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW THEREFORE IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $1,000 from David Miller in memory of Pauline Dueber Wiesner for a park bench donation to be place in Victoria Highlands Park. Adopted by the City Council of the City of Mendota Heights this twentieth day of October, 2020. CITY COUNCIL CITY OF MENDOTA HEIGHTS Neil Garlock, Mayor ATTEST Lorri Smith, City Clerk Park Bench Donation Victoria Highlands Date: 10/8/2020 0 100 SCALE IN FEET page 27 City of Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. DATE: TO: FROM: CITY OF MENDOTA HEIGHTS October 20, 2020 Mayor, Council and City Administrator Wayne Wegener, Police Captain page 28 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com SUBJECT: RESOLUTION NO. 2020-68 FORMALLY ACCEPTING A DONATION BACKGROUND The City Auditor has advised that Minnesota State Statute 465.03 "Gifts to municipalities" requires all donations be acknowledged by Resolution. This memo meets Minnesota State Statutory requirements by having the City Council formally accept the gift and recognizing the donor. A donor, who is known to the police department but wishes to remain anonymous, facilitated the donation of "CLP" firearms cleaner for the police department. The police department uses cleaner such as this on a regular basis to ensure department firearms remain in proper working order. A thank you letter will be sent along with a copy of the signed resolution. BUDGET IMPACT There is no budget impact. RECOMMENDATION If Council desires to implement the recommendation, a motion will need to be passed adopting RESOLUTION NO. 2020-68 FORMALLY ACCEPTING THE DONATION. page 29 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2020-68 A RESOLUTION FORMALLY ACCEPTING A DONATION OF EQUIPMENT WHEREAS, Minnesota State Statute 465.03 "Gifts to Municipalities" requires a resolution to be approved by the governing body to accept gifts to municipalities; and WHEREAS, the City of Mendota Heights has previously acknowledged gifts by resolution as required by law; and WHEREAS, the City of Mendota Heights encourages and supports citizens and organizations who wish to participate in government; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to officially recognize the donation. NOW THEREFORE BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights hereby gratefully accepts the donation of "CLP" firearms cleaner from a donor who wishes to remain anonymous but is known to the police department. Adopted by the City Council of the City of Mendota Heights this 20th day of October 2020. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Neil Garlock, Mayor ATTEST: By Lorri Smith, City Clerk m CITY OF MEN DOT A HEIGHTS 1101 Victoria Curve 1 Mendota Heights FRVe51$ 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: October 20, 2020 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: August Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the August Par 3 Financial Report. BACKGROUND Attached is the August Par 3 Financial Report. During the month of August, the course had a total of 2,568 rounds of golf played. For the month of August, the Par 3 had a total revenue of $28,368 for greens fees. Recreation Programs had a loss of $257 due to refunds for camps that were not conducted due to COVID-19. Including the month of August, the Par 3 had a year-to-date revenue total of $147,465. The course's August expenditures totaled $14,110. The year-to-date expenditure total is $95,706. The course currently has a positive operating revenue of $51,759 for the 2020 season. RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the August Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the August Par 3 Financial Report. MONTHLY EXPENDITURE REPORT AUGUST 2020 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT August 2020 (66.67% OF YEAR) August REVENUES August YTD YTD YTD BUDGET 2020 2020 % 2019 GREENS, LEAGUE & TOURN FEES $100,000 $28,567 $124,106 124.11% $85,063 RECREATION PROGRAMS $40,000 -$257 $23,251 58.13% $33,454 CONCESSIONS $19,000 $0 $0 0.00% $17,526 SUNDRY REVENUE $0 $57 $109 0.00% $213 INTEREST $450 $0 $0 0.00% $0 CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% $0 PAR 3 FUND REVENUE TOTAL $159,450 $28,368 $147,465 92.48% $136,256 EXPENDITURES August YTD YTD YTD BUDGET 2020 2020 % 2019 CLUBHOUSE SALARIES $34,300 $4,443 $12,016 35.03% $21,483 ADMINISTRATIVE SALARIES $23,601 $1,808 $14,912 63.18% $11,979 FICA/PERA $10,433 $944 $4,383 42.01% $4,710 MEDICAL INSURANCE $6,653 $554 $4,435 66.66% $4,435 U/E & W/C INSURANCE $2,500 $81 $3,339 133.56% $2,816 RENTALS $4,750 $407 $1,531 32.22% $3,369 UTILITIES $15,130 $1,038 $6,727 44.46% $7,588 PROFESSIONAL FEES - AUDIT $2,850 $0 $2,866 100.56% $2,776 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00% $531 PROF FEES - GROUNDS MGMT $3,000 $0 $0 0.00% $0 PROF FEES - GROUNDS WAGES $22,000 $2,896 $11,480 52.18% $11,241 PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00% $0 ADVERTISING/NEWSLETTER $400 $0 $0 0.00% $235 LIABILITY/AUTO INSURANCE $4,200 $0 $3,893 92.70% $3,807 OPERATING COSTS/SUPPLIES $7,650 $265 $2,615 34.18% $4,367 FUEL $1,750 $120 $724 41.38% $1,016 REPAIRS & MAINTENANCE $35,350 $526 $21,042 59.52% $19,801 SUNDRY/DUES/MILEAGE/CLOTHING $4,150 $1 $776 18.70% $2,585 CONTINGENCY $0 $0 $0 0.00% $0 ONLINE REG & CREDIT CARD FEES $4,275 $1,028 $4,968 116.21% $3,119 PAR 3 EXPENDITURES TOTAL $185,592 $14,110 $95,706 51.57% $105,858 10/14/2020 page 31 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT SEPTEMBER 2020 BALANCE COLLATERAL Deerwood Bank Checking Account .10% $40,944.34 Collateral - Bonds Gov't. Guar. Investments $1,200,000.00 $250,000.00 Cost PV Saving Cert 7/27/2020 @ 1.50% Cherokee $14,064.33 $14,064.33 Branch Banking & Trust 1.60% 11/12/20 $245,000.00 $245,450.80 UBS Bank 3.10% 11/23/20 $245,000.00 $246,097.60 Premier Bank 3.00% 12/14/20 $245,000.00 $246,482.25 Safra National Bank 1.85% 1/7/21 $245,000.00 $246,205.40 BMW Bank 1.90% 2/16/21 $200,000.00 $201,416.00 Mizuho Bank 1.60% 2/18/21 $131,000.00 $131,787.31 Banc of California 0.75% 3/18/21 $245,000.00 $245,781.55 Texas Capital Bank 0.85% 3/19/21 $245,000.00 $245,901.60 New York Community Bank 1.80% 3/26/21 $245,000.00 $247,082.50 Valley National Bank 1.25% 4/8/21 $153,000.00 $153,950.13 Cathay Bank 1.10% 4/16/21 $120,000.00 $120,678.00 Washington Trust Western 1.15% 4/16/21 $245,000.00 $246,450.40 Sallie Mae Bank 2.30% 6/21/21 $132,000.00 $134,133.12 Bank of India NY 0.20% 6/23/21 $248,000.00 $248,220.72 Plains Capital Bank 0.20% 6/25/21 $245,000.00 $245,220.50 State Bank of India NY 0.20% 7/6/21 $245,000.00 $245,227.85 CIT Bank 1.90% 8/23121 $245,000.00 $249,027.80 Morgan Stanley Private Bank 1.80% 9/13/21 $245,000.00 $249,013.10 Goldman Sachs Bank 1.85% 9/20/21 $145,000.00 $147,492.55 Enerbank 1.90% 9/27/21 $245,000.00 $249,405.10 Sallie Mae Bank 1.70% 11/15/21 $100,000.00 $101,810.00 Morgan Stanley Bank 1.70% 12/27/21 $245,000.00 $249,873.05 Wells Fargo Bank 1.80% 1/18/22 $125,000.00 $127,753.75 Ally Bank 1.70% 1/24/22 $245,000.00 $250,162.15 Axos Bank 1.55% 3/28/22 $245,000.00 $250,247.90 Comenity Bank 2.25% 07/18/22 $200,000.00 $206,288.00 Capital One Bank 2.05% 8/15/22 $245,000.00 $253,807.75 Capital One 2.05% 8/15/22 $245,000.00 $253,807.75 BMO Harris Bank 0.25% 01/29/24 $245,000.00 $245,031.85 HSBC Bank USA 2.05%11/26/24 $245,000.00 $245,786.45 JP Morgan Chase Bank 0.50% 7/30/25 $245,000.00 $245,289.10 Fidelity Institutional Government Portfolio (Piper) $6,099,300.26 $6,099,300.26 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 MMkt Fd (WF) $169,249.11 TOTAL FUNDS AVAILABLE 913012020 Funds Available 1/1/2020 Rates Money Market Sept Bank 0.03% 5 Yr. Tr. 0.28% 10 Yr. Tr. 0.69% $13,455,745.04 $17,090,918.68 page 32 page 33 CITY of fll'iI MENDOTA HEIGHTS MEETING DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com Request for City Council Action October 20, 2020 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director Ow -- Claims List Summary Xcel Energy — Utilities A to Z Home Inspection — Sept Inspections Alert All Corp — Fire Prevention Supplies Best & Flanagan — July Legal Services Bituminous Roadways — Wesley Street Project Insight Public Sector -- Computers/Monitors LOGIS — IT Services, Computer Hardware MacQueen Emergency — Fire Equipment Repair Mendota Heights Fire Relief. Association — 2020 Fire Aid Nystrom Publishing — Fall Newsletter Savatree — Tree Services Sunram Construction — Lemay Lake Erosion Control Manual Checks Total System Checks Total $ 7,712.26 $ 8,928.00 $ 4,090.00 $ 7,772.00 $ 216,781.13 $ 4,977.63 $ 15,760.79 $ 4,590.00 $ 111,758.52 $ 4,047.61 $ 4,715.00 $ 41,603.00 $ 14,203.26 $ 531,583.27 Total for the list of claims for the October 20, 2020 city council meeting $ 545,786.53 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for October 20, 2020. Account CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 10/14/20 MAN Comments DEPT Descr Amount 1'U11ga40:46 AM Page 1 Search Name HOME DEPOT CREDIT SERVICES E 01-4403-030-30 E 15-4305-060-60 E 01-4305-030-30 E 01-4335-315-30 E 15-4330-490-60 TRAINING SUPPLIES - FIRE OPERATING SUPPLIES - UTILIT OPERATING SUPPLIES - FIRE BLDG MAINT - FIRE EQUIP REPAIR - UTILITY E 15-4330-490-60 EQUIP REPAIR - UTILITY Search Name HOME DEPOT CREDIT SERVICES Search Name I C M A RETIREMENT 457 G 01-2072 10/2/20 PAYROLL G 01-2073 10/2/20 PAYROLL Search Narne I C M A RETIREMENT 457 Search Name MN DEPT OF LABOR & INDUSTRY R 01-3315 STATE SURCHARGES R 01-3615 STATE SURCHARGES Search Name MN DEPT OF LABOR & INDUSTRY Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 10/2/20 PAYROLL Search Name NATIONWIDE RETIREMENT SOLUTION Fire Utility Enterprise Fire Fire Utility Enterprise Utility Enterprise Search Name US POSTAL SERVICE E 15-4318-060-60 3Q UTILITY BILLING POSTAGE Utility Enterprise Search Name US POSTAL SERVICE Search Name XCEL ENERGY E 01-4212-310-70 E 01-4211-420-50 E 01-4211-300-50 E 01-4211-310-50 E 01-4211-310-70 E 01-4211-315-30 E 01-4211-320-70 E 08-4211-000-00 E 15-4211-310-60 E 15-4211-400-60 E 01-4212-310-50 E 01-4212-315-30 E 01-4212-320-70 E 08-4212-000-00 E 15-4212-310-60 E 15-4212-400-60 E 28-4211-000-00 Search Name XCEL ENERGY AUG 2020 GAS UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 ELECTRIC UTILTIES AUG 2020 GAS UTILTIES AUG 2020 GAS UTILTIES AUG 2020 GAS UTILTIES AUG 2020 GAS UTILTIES AUG 2020 GAS UTILTIES AUG 2020 GAS UTILTIES AUG 2020 ELECTRIC UTILTIES Parks & Recreation Road & Bridges Road & Bridges Road & Bridges Parks & Recreation Fire Parks & Recreation Spec Fds Utility Enterprise Utility Enterprise Road & Bridges Fire Parks & Recreation Spec Fds Utility Enterprise Utility Enterprise Spec Fds $313.54 $18.02 $338.00 $21.91 $15.65 $96.81 $803.93 $3,282.30 $150.00 $3,432.30 $1,448.46 -$57.94 $1,390.52 $50.00 $50.00 $814.25 $814.25 $5.12 $232.79 $1,740.87 $103.11 $103.11 $1,460.53 $200.83 $1,439.39 $103.11 $1,163.26 $5.12 $206.60 -$23.24 $36.17 $5.10 -$22.47 $952.86 $7,712.26 $14,203.26 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20/20 PAY Account Comments DEPT Descr Amount 11BPfg&'r0:44 AM Page 1 Search Name A TO Z HOME INSPECTION, LLC E 01-4231-040-40 9/1/20-9/29/20 INSPECTIONS Search Name A TO Z HOME INSPECTION, LLC Search Name ALERT -ALL CORP E 01-4403-030-30 FIRE PREVENTION SUPPLIES Search Name ALERT -ALL CORP Search Name ALERUS RETIREMENT AND BENEFITS E 01-4490-110-10 SEPT 2020 COBRA Search Name ALERUS RETIREMENT AND BENEFITS Search Name ALL CITY ELEVATOR, INC. E 08-4335-000-00 OCTOBER 2020 MAINTENANCE Search Name ALL CITY ELEVATOR, INC. Search Name AMERIPRIDE SERVICES E 01-4200-610-70 E 01-4410-050-50 E 15-4200-610-60 E 01-4200-610-50 E 01-4200-610-70 E 45-4335-046-45 E 08-4335-000-00 E 01-4410-050-50 E 15-4200-610-60 E 01-4200-610-50 Search Name AMERIPRIDE SERVICES MAT SERVICE - PW UNIFORM - PW MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PW MAT SERVICE - PAR 3 MAT SERVICE - CIT' HALL UNIFORM - PW MAT SERVICE - PW MAT SERVICE - PW Search Name APACHE GROUP E 08-4335-000-00 BLDG MAINT - CITY HALL Search Name APACHE GROUP Search Name ASPEN MILLS E 01-4305-020-20 E 01-4410-020-20 Search Name ASPEN MILLS FACE MASKS - PD (COVID) UNIFORM - PD Search Name ASPEN WASTE SYSTEMS INC. E 45-4280-045-45 E 08-4280-000-00 E 15-4280-310-60 E 01-4280-310-50 OCTOBER 2020 RUBBISH & RE OCTOBER 2020 RUBBISH & RE OCTOBER 2020 RUBBISH & RE OCTOBER 2020 RUBBISH & RE E 01-4280-310-70 OCTOBER 2020 RUBBISH & RE E 01-4280-315-30 OCTOBER 2020 RUBBISH & RE Search Name ASPEN WASTE SYSTEMS INC. Search Name AUTOZONE E 01-4305-070-70 E 15-4305-060-60 E 01-4305-070-70 E 01-4305-050-50 E 15-4305-060-60 E 01-4330-490-50 OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - UTILIT OPERATING SUPPLIES - PARKS OPERATING SUPPLIES - STREE OPERATING SUPPLIES - UTILIT EQUIP REPAIR - STREET Code Enforcement/Inspe $8,928.00 $8,928.00 Fire $4,090.00 Administration $66.00 Spec Fds $4,090.00 Parks & Recreation Road & Bridges Utility Enterprise Road & Bridges Parks & Recreation Golf Course Spec Fds Road & Bridges Utility Enterprise Road & Bridges Spec Fds Police Police Golf Course Spec Fds Utility Enterprise Road & Bridges Parks & Recreation Fire Parks & Recreation Utility Enterprise Parks & Recreation Road & Bridges Utility Enterprise Road & Bridges $66.00 $181.00 $181.00 $19.94 $13.64 $10.72 $10.73 $10.73 $117.98 $453.11 $13.64 $19.95 $19.94 $690.38 $80.60 $80.60 $595.00 $79.98 $674.98 $69.25 $219.76 $157.20 $157.19 $157.19 $152.82 $913.41 $25.00 $25.00 $23.70 $47.41 $23.71 -$122.68 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10120/20 PAY Comments DEPT Descr Amount page 36 1011120 10:44 AM Page 2 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $50.00 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $122.68 Search Name AUTOZONE $194.82 Search Name BEST & FLANAGAN LLP E 01-4221-120-10 JULY 2020 LEGAL SERVICES Administration $1,200.00 G 01-1145 JULY 2020 LEGAL SERVICES $232.50 E 01-4220-120-80 JULY 2020 LEGAL SERVICES Planning $899.00 E 13-4220-120-00 JULY 2020 LEGAL SERVICES Spec Fds $4,557.00 E 01-4220-120-10 JULY 2020 LEGAL SERVICES Administration $883.50 Search Name BEST & FLANAGAN LLP $7,772.00 Search Name BGMN, INC. G 01-1210 FUEL ADDITIVE $429.44 Search Name BGMN, INC. $429.44 Search Name BITUMINOUS ROADWAYS E 27-4220-798-00 MARIE AVE/WESLEY IMPROVE Spec Fds $216,781.13 Search Name BITUMINOUS ROADWAYS $216,781.13 Search Name BLUE CROSS BLUE SHIELD E 01-4131-050-50 G 01-2074 E 01-4131-070-70 G 01-2071 NOV HEALTH INSURNACE NOV HEALTH INSURNACE NOV HEALTH INSURNACE NOV HEALTH INSURNACE Search Name BLUE CROSS BLUE SHIELD Search Name BLUE TARP FINANCIAL E 45-4330-490-45 E 01-4330-490-50 E 15-4330-490-60 G 45-2035 E 01-4330-490-70 Search Name BLUE TARP FINANCIAL Search Name BYRNES, KEVIN E 01-4490-110-10 Search Name BYRNES, KEVIN EQUIP REPAIR - PAR 3 EQUIP REPAIR - STREET EQUIP REPAIR - UTILITY EQUIP REPAIR - PAR 3 EQUIP REPAIR - PARKS Road & Bridges Parks & Recreation Golf Course Road & Bridges Utility Enterprise Parks & Recreation $4,103.72 -$2,693.52 $2,649.60 $384.92 $4,444.72 $37.35 $14.43 $14.42 -$2,40 $14.43 $78.23 3RD QTR 2020 ARC COMMISSI Administration $25.00 Search Name CENTRAL IRRIGATION SUPPLY E 01-4330-215-70 PARK MAINTENENACE E 01-4330-215-70 PARK MAINTENENACE Search Name CENTRAL IRRIGATION SUPPLY Search Name 0 SPRAY, INC. E 01-4330-490-50 Search Name 0 SPRAY, INC. Search Name CNH ARCHITECTS, INC E 01-4220-110-10 Search Name CNH ARCHITECTS, INC Search Name COMCAST BUSINESS E 45-4210-045-45 Search Name COMCAST BUSINESS Parks & Recreation Parks & Recreation EQUIP REPAIR - STREET Road & Bridges MENDOTA HEIGHTS SPACE NE Administration OCT 2020 SERVICE - PAR 3 Golf Course $25.00 $979.28 $13.38 $992,66 $43.93 $43.93 $1,492.92 $1,492,92 $189.77 $189.77 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20/20 PAY Account Comments DEPT Descr Amount page 37 10/15/20 10:44 AM Page 3 Search Name CORBETT, PATRICK E 01-4490-080-80 Search Name CORBETT, PATRICK Search Name COTTER, PATRICK E 01-4490-070-70 Search Name COTTER, PATRICK 3RD QTR 2020 PLANNING COM Planning 3RD QTR 2020 PAR & REC CO Parks & Recreation $75.00 $75.00 $50.00 $50.00 Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-030-30 NOVEMBER 2020 DISPATCH Fire $1,525.74 E 01-4275-020-20 NOVEMBER 2020 DISPATCH Police $19,346.26 Search Name DAKOTA COMMUNICATIONS CENTER $20,872.00 Search Name DCA TITLE G 01-1145 BONNIE DONATION $689.75 Search Name DCA TITLE $689.75 Search Name DUNN, BILL E 01-4490-110-10 Search Name DUNN, BILL 3RD QTR 2020 ARC COMMISSI Administration $25.00 Search Name EARL F. ANDERSEN, INC E 01-4420-050-50 SIGNS - STREET Search Name EARL F. ANDERSEN, INC Search Name ECSI SYSTEM INTERGRATORS R 01-3315 FIRE PERMIT REFUND R 01-3250 FIRE PERMIT REFUND Search Name ECSI SYSTEM INTERGRATORS $25.00 Road & Bridges $308.00 $308.00 $32.35 $794.25 $826.60 Search Name EMERGENCY APPARATUS MTNC E 01-4330-460-30 EQUIP REPAIR - FIRE Fire $801.93 Search Name EMERGENCY APPARATUS MTNC $801.93 Search Name FERRELLGAS E 01-4330-490-70 E 01-4330-490-50 E 15-4330-490-60 Search Name FERRELLGAS Search Name FIELD, LITTON JR E 01-4490-080-80 Search Name FIELD, LITTON JR EQUIP REPAIR - PARKS EQUIP REPAIR - STREET EQUIP REPAIR - UTILITY Parks & Recreation Road & Bridges Utility Enterprise $53.00 $53.00 $53.00 $159.00 3RD QTR 2020 PLANNING COM Planning $75.00 $75.00 Search Name FIRE & LIFE SAFETY CONSULTING E 01-4220-040-40 FIRE ALARM PLAN REVIEW - 3 Code Enforcement/Inspe $100.00 Search Name FIRE & LIFE SAFETY CONSULTING $100.00 Search Name FLEETPRIDE E 01-4330-440-20 E 15-4330-490-60 Search Name FLEETPRIDE Search Name FLOYD TOTAL SECURITY G 45-1215 EQUIP REPAIR - PD Police EQUIP REPAIR - UTILITY Utility Enterprise $15.72 $106.13 $121.85 ALARM SYSTEM SERVICE 1/1/2 $42.80 Account CITY OF MENDOTA HEIGHTS Comments Claims List SYSTEM CHECKS 10/20/20 PAY DEPT Descr Amount 101T5120 $0:44 AM Page 4 E 45-4335-045-45 ALARM SYSTEM SERVICE 11/3/ Search Name FLOYD TOTAL SECURITY Search Name FURTHER (SELECT ACCOUNT) E 01-4131-070-70 E 08-4131-000-00 E 01-4131-105-15 E 01-4131-020-20 E 01-4131-110-10 E 01-4131-105-15 E 01-4131-050-50 E 01-4131-070-70 E 01-4131-050-50 E 01-4131-110-10 E 01-4131-020-20 E 01-4131-110-10 E 08-4131-000-00 E 01-4131-105-15 E 01-4131-070-70 E 01-4131-020-20 E 01-4131-050-50 E 08-4131-000-00 OCT 2020 PARTICIPANT FEE OCT 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE OCT 2020 PARTICIPANT FEE OCT 2020 PARTICIPANT FEE OCT 2020 PARTICIPANT FEE OCT 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE SEPT 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE AUG 2020 PARTICIPANT FEE Search Name FURTHER (SELECT ACCOUNT) Search. Name GALLS, LLC E 01-4410-020-20 Search Name GALLS, LLC Search Name GERTENS GREENHOUSE UNIFORM - P. FLEMING E 01-4500-050-50 STUMP RECYCLING - STREET Search Name GERTENS GREENHOUSE Search Name GOLDADE, STEVE E 01-4490-070-70 Search Name GOLDADE, STEVE Search Name GOLDCOM E 01-4330-460-30 E 01-4305-030-30 E 01-4305-030-30 E 01-4305-030-30 E 31-4331-000-00 E 31-4331-000-00 Search Name GOLDCOM Goff Course Parks & Recreation Spec Fds Engineering Enterprise Police Administration Engineering Enterprise Road & Bridges Parks & Recreation Road & Bridges Administration Police Administration Spec Fds Engineering Enterprise Parks & Recreation Police Road & Bridges Spec Fds Police Road & Bridges 3RD QTR 2020 PARK & REC CO Parks & Recreation SCBA BATTERIES - FIRE AED BATTERIES - FIRE OPERATING SUPPLIES - FIRE AED BATTERIES - FIRE Fire Fire Fire Fire SUPPLIES FOR BLDG CONSTRU Spec Fds SUPPLIES FOR BLDG CONSTRU Spec Fds Search Name GOLDENSTEIN, SCOTT E 31-4331-000-00 SUPPLIES REIMBURSEMENT - F E 01-4490-030-30 REIMBURSEMENT HIRING COM Search Name GOLDENSTEIN, SCOTT Search Name GOPHER STATE ONE CALL E 01-4210-040-40 SEPT 2020 SERVICES Search Name GOPHER STATE ONE CALL Search Name GRAINGER Spec Fds Fire $85.59 $128.39 $9.60 $2.40 $7,20 $45.60 $ 23.00 $7.20 $4.80 $9.60 $4.80 $23,00 $48.00 $23.00 $2.40 $7.20 $9.60 $43.20 $4.80 $2.40 $277.80 $63.20 $63,20 $45.00 $45.00 $50.00 $50,00 $59.98 $42.50 $4,17 $85.20 $56.65 $33.86 $282.36 $237.70 $55.54 $293.24 Code Enforcement/Inspe $433.35 $433.35 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20/20 PAY Comments DEPT Descr Amount IPON 2 10:45 AM Page 5 E 08-4335-000-00 E 31-4331-000-00 E 08-4335-000-00 E 31-4331-000-00 Search Name GRAINGER BLDG MAINT - CITY HALL EQUIP - FIRE BLDG MAINT - CITY HALL EQUIP - FIRE Search Name GRANNIS & HAUGE, P.A. E 01-4222-120-20 SEPT 2020 PROSECUTION - PD Search Name GRANNIS & HAUGE, P.A. Search Name HELPING HANDS HOME SERVICES E 01-4335-315-30 BLDG MAINT - FIRE Search Name HELPING HANDS HOME SERVICES Search Name HINDERSCHEID, PAT E 01-4490-070-70 Search Name HINDERSCHEID, PAT Spec Fds Spec Fds Spec Fds Spec Fds Police Fire 3RD QTR 2020 PARK & REC CO Parks & Recreation Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-070-70 PAPER E 15-4300-060-60 PAPER E 01-4300-020-20 PAPER E 01-4300-020-20 OFFICE SUPPLIES - PD E 01-4300-080-80 PAPER E 01-4300-040-40 PAPER E 01-4300-030-30 PAPER E 01-4300-105-15 PAPER E 01-4300-110-10 PAPER E 01-4300-110-10 OFFICE SUPPLIES - ADMIN E 01-4300-020-20 OFFICE SUPPLIES - PD E 01-4300-110-10 OFFICE SUPPLIES - ADMIN E 01-4300-640-12 OFFICE SUPPLIES - ELECTIONS E 01-4300-030-30 OFFICE SUPPLIES - FIRE E 01-4300-105-15 OFFICE SUPPLIES - ENGINEERI E 01-4300-640-12 OFFICE SUPPLIES - ELECTIONS E 01-4300-020-20 OFFICE SUPPLIES - PD Search Name INNOVATIVE OFFICE SOLUTIONS Search Name INSIGHT PUBLIC SECTOR E 01-4220-114-14 E 01-4220-114-14 E 01-4220-114-14 E 01-4220-114-14 E 01-4220-114-14 HARDWARE SUPPORT COMPUTERS/MONITORS COM PUTERS/MONITORS/HARD HARDWARE SUPPORT HARDWARE SUPPORT Search Name INSIGHT PUBLIC SECTOR Search Name I -STATE TRUCK CENTER E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Search Name I -STATE TRUCK CENTER Search Name J.J. KELLER & ASSOCIATES, INC. E 01-4300-110-10 SAFETY PUBLICATIONS Search Name J.J. KELLER & ASSOCIATES, INC. Search Name JOHNSON, DAN Parks & Recreation Utility Enterprise Police Police Planning Code Enforcement/Inspe Fire Engineering Enterprise Administration Administration Police Administration Elections Fire Engineering Enterprise Elections Police Info Tech Info Tech Info Tech Info Tech Info Tech Utility Enterprise Administration $25.06 -$67.38 $7.41 $67.38 $32.47 $5,891.00 $5,891.00 $277.50 $277.50 $50.00 $50.00 $21.59 $11.76 $51.03 $83.87 $37.29 $39.25 $21.59 $21.59 $188.40 $56.76 $8.62 $26.79 $67.23 $21.93 $12.22 $36.63 $8.03 $714.58 $454.23 $18,008.62 -$13,485.22 $269.92 -$269.92 $4,977.63 $62.87 $62.87 $345.00 $345.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10120/20 PAY Comments DEPT Descr Amount page 40 ?01'1'5/20 10:45 AM Page 6 E 01-4305-030-30 REIMBURSEMENT OPERTAING Fire $21.32 Search Name JOHNSON, DAN $21.32 Search Name KATZ, ANDREW E 01-4490-080-80 3RD QTR 2020 PLANNING COM Planning $75.00 Search Name KATZ, ANDREW $75.00 Search Name KIRCHNER CONTRACTING E 01-4330-215-70 DOG PARK BENCH PAD E 01-4330-215-70 DOG PARK SIGN INSTALLATIO Search Name KIRCHNER CONTRACTING Search Name KLEPPERICH, BOB E 01-4490-070-70 Search Name KLEPPERICH, BOB Parks & Recreation Parks & Recreation $1,500.00 $1,250.00 $2,750.00 3RD QTR 2020 PARK & REC CO Parks & Recreation $75.00 $75.00 Search Name LANGUAGE LINE SERVICES E 01-4223-020-20 SEPT 2020 SERVICES - PD Police $55.13 Search Name LANGUAGE LINE SERVICES $55.13 Search Name LAWSON PRODUCTS, INC E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise Search Name LAWSON PRODUCTS, INC $87.45 $87.45 $87.45 $262.35 Search Name LOGIS E 01-4301-030-30 PROFESSIONAL IT SERVICES - Fire $2,312.50 E 01-4301-030-30 PODIUM LAPTOP - FIRE Fire $958.30 E 01-4223-020-20 SOFTWARE - PD Police $53.12 E 01-4220-114-14 IT SERVICES - ADMIN Info Tech $818.11 E 01-4223-020-20 AV FOR PD SQUAD ROMM (CO Police $3,233.76 E 01-4220-114-14 HOSTED BACKUPS/SERVER/PA Info Tech $2,332.00 E 01-4220-114-14 APPLICATION SUPPORT IT TEL Info Tech $1,953.00 E 01-4223-020-20 APPLICATION SUPPORT - POLI Police $3,401.00 E 01-4220-114-14 PROFESSIONAL IT SERVICES - Info Tech $500.00 E 01-4223-020-20 PROFESSIONAL IT SERVICES - Police $125.00 E 01-4301-030-30 APPLICATION SUPPORT - FIRE Fire $74.00 Search Name LOGIS $15,760.79 Search Name LORBERBAUM, SALLY E 01-4490-110-10 3RD QTR 2020 ARC COMMISSI Administration $25.00 Search Name LORBERBAUM, SALLY $25.00 Search Name MACQUEEN EMERGENCY E 31-4331-000-00 EQUIP - FIRE Spec Fds $4,590.00 Search Name MACQUEEN EMERGENCY $4,590.00 Search Name MAGNUSON, MARY E 01-4490-080-80 3RD QTR 2020 PLANNING COM Planning $75.00 Search Name MAGNUSON, MARY $75.00 Search Name MAZZITELLO, JOHN E 01-4490-080-80 3RD QTR 2020 PLANNING COM Planning $50.00 Search Name MAZZITELLO, JOHN $50.00 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20/20 PAY Comments DEPT Descr Amount page 41 10/15/20 10:45 AM Page 7 Search Name MCDOWALL COMFORT E 01-4335-310-50 E 01-4335-310-70 E 15-4335-310-60 Search Name MCDOWALL COMFORT Search Name MENARDS E 08-4335-000-00 E 15-4305-060-60 E 08-4335-000-00 E 01-4305-050-50 E 08-4335-000-00 E 08-4335-000-00 E 01-4305-050-50 E 01-4305-030-30 E 01-4305-030-30 E 01-4330-490-50 Search Name MENARDS MANAGEMENT GPS INSTALLATION ON ROOF - GPS INSTALLATION ON ROOF - GPS INSTALLATION ON ROOF - MANAGEMENT BLDG MAINT - CITY HALL OPERATING SUPPLIES - UTILIT BLDG MAINT - CITY HALL OPERATING SUPPLIES - STREE BLDG MAINT - CITY HALL BLDG MAINT - CITY HALL OPERATING SUPPLIES - STREE OPERATING SUPPLIES - FIRE OPERATING SUPPLIES - FIRE EQUIP REPAIR - STREET Search Name MENDOTA HEIGHTS FIRE RELIEF E 06-4490-000-00 2020 FIRE AID Search Name MENDOTA HEIGHTS FIRE RELIEF Search Name METRO SALES E 01-4220-110-10 G 01-1215 Search Name METRO SALES Road & Bridges Parks & Recreation Utility Enterprise Spec Fds Utility Enterprise Spec Fds Road & Bridges Spec Fds Spec Fds Road & Bridges Fire Fire Road & Bridges Spec Fds RICOH/SP5300DN PRINTER CO Administration RICOH/SP5300DN PRINTER CO Search Name MEYER, STEPHANIE E 01-4490-070-70 3RD QTR 2020 PARK & REC CO Parks & Recreation Search Name MEYER, STEPHANIE Search Name MIKES SHOE REPAIR INC E 01-4305-030-30 OPERATING SUPPLIES - FIRE Search Name MIKES SHOE REPAIR INC Search Name MINNESOTA NATIVE LANDSCAPE E 29-4337-000-00 STORM WATER UTILITY Search Name MINNESOTA NATIVE LANDSCAPE Search Name MN FIRE SERVICE CERTIFICATION E 01-4400-030-30 FIREFIGHTER EXAM Search Name MN FIRE SERVICE CERTIFICATION Search Name MN ST ADMIN ITG TELECOM SRVCE E 01-4220-114-14 SEPT 2020 WAN SERVICE E 01-4223-020-20 SEPT 2020 WAN SERVICE Search Name MN ST ADMIN ITG TELECOM SRVCE Search Name MN TEAMSTERS LOCAL 320 G 01-2075 OCT 2020 UNION DUES Search Name MN TEAMSTERS LOCAL 320 Search Name NATIONAL RECREATION & PARK ASN G 01-1215 2021 NRPA MEMBERSHIP - M. Fire Spec Fds Fire Info Tech Police $350.00 $350.00 $350.00 $1,050.00 $19.26 $11.41 $19.06 $79.94 $11.77 $9.95 $49.98 $79.36 $64.30 $2.18 $347.21 $111,758.52 $111,758.52 $79.74 $239.26 $319.00 $75.00 $75.00 $27.90 $27.90 $810.69 $810.69 $120.00 $120.00 $96.90 $124.00 $220.90 $697.00 $697.00 $175.00 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10120/20 PAY Account Comments DEPT Descr Amount page 42 10/15/20 10:45 AM Page 8 Search Name NATIONAL RECREATION & PARK ASN Search Name NORLING, GINA E 01-4490-110-10 Search Name NORLING, GINA 3RD QTR 2020 ARC COMMISSI Administration Search Name NYSTROM PUBLISHING CO., INC. E 01-4268-650-10 FALL 2020 HEIGHTS HIGHLIGH Administration Search Name NYSTROM PUBLISHING CO., INC. Search Name OFFICE DEPOT E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration Search Name OFFICE DEPOT Search Name OREILLY AUTO/FIRST CALL E 15-4330-490-60 E 01-4330-490-30 E 01-4330-490-50 E 01-4330-490-50 E 01-4330-490-50 E 01-4330-490-70 E 01-4330-490-70 EQUIP REPAIR - UITLITY EQUIP REPAIR - FIRE EQUIP REPAIR - STREET EQUIP REPAIR - STREET EQUIP REPAIR - STREET EQUIP REPAIR - PARKS EQUIP REPAIR - PARKS E 01-4330-490-70 EQUIP REPAIR - PARKS Search Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO E 15-4200-610-60 E 01-4200-610-50 E 01-4305-020-20 E 01-4200-610-70 Search Name OXYGEN SERVICE CO Search Name PETSCHEL, BRIAN E 01-4490-080-80 Search Name PETSCHEL, BRIAN CYLINDER RENTAL - PW CYLINDER RENTAL - PW OXYGEN - PD (COVID) CYLINDER RENTAL - PW Utility Enterprise Fire Road & Bridges Road & Bridges Road & Bridges Parks & Recreation Parks & Recreation Parks & Recreation Utility Enterprise Road & Bridges Police Parks & Recreation 3RD QTR 2020 PLANNING COM Planning Search Name POMPS TIRE SERVICE (GCR TIRES) E 01-4330-490-70 E 01-4330-490-70 E 01-4330-490-50 E 15-4330-490-60 EQUIP REPAIR - PARKS EQUIP REPAIR - PARKS EQUIP REPAIR - STREET EQUIP REPAIR - UTILITY E 15-4330-490-60 EQUIP REPAIR - UTILITY Search Name POMPS TIRE SERVICE (GCR TIRES) Search Name PRAIRIE RESTORATIONS, INC. E 08-4335-000-00 VEGETATION MGMT 9/23/20 - Search Name PRAIRIE RESTORATIONS, INC. Search Name PUBLIC EMPL INS PROGRAM E 01-4131-105-15 E 01-4131-070-70 E 08-4131-000-00 G 01-2071 G 01-2074 E 01-4131-110-10 NOV HEALTH INSURNACE PRE NOV HEALTH INSURNACE PRE NOV HEALTH INSURNACE PRE NOV HEALTH INSURNACE PRE NOV HEALTH INSURNACE PRE NOV HEALTH INSURNACE PRE Parks & Recreation Parks & Recreation Road & Bridges Utility Enterprise Utility Enterprise Spec Fds Engineering Enterprise Parks & Recreation Spec Fds Administration $175.00 $25.00 $25.00 $4,047.61 $4,047.61 $101.99 $101.99 $21.28 $43.98 $21.28 $7.98 $11.58 $5.58 $362.39 $21.28 $495.35 $42.00 $42.00 $333.75 $42.00 $459.75 $50,00 $50.00 $849.08 $308.36 $849.08 $849.08 $308.36 $3,163.96 $250,00 $250.00 $3,596.56 $432.56 $432.56 $105.20 $10,142.42 $5,212.72 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20/20 PAY Account Comments DEPT Descr Amount 1 iel5120 80:45 AM Page 9 E 01-4131-020-20 NOV HEALTH INSURNACE PRE Police Search Name PUBLIC EMPL INS PROGRAM Search Name RMB ENVIRONMENTAL LABORATORIES E 29-4220-000-00 STORM WATER UTILITY Search Name RMB ENVIRONMENTAL LABORATORIES Search Name RYAN, BILL R 01-3365 Search Name RYAN, BILL Search Name SAVATREE E 01-4500-070-70 E 01-4500-070-70 Search Name SAVATREE REFUND PLANNING CASE 2020 TREE SERVICES - PARKS TREE SERVICES - PARKS Search Name SCHLOMKA SERVICES, LLC G 01-1145 E 29-4337-000-00 E 29-4337-000-00 SEWER CLEANING - LLOYDS MAINTNENACE - STORM WATE MAINTNENACE - STORM WATE Search Name SCHLOMKA SERVICES, LLC Search Name SHARMA, ARVIND E 01-4490-110-10 Search Name SHARMA, ARVIND Search Name SHERER, DAN E 01-4490-070-70 Search Name SHERER, DAN Search Name SLOAN, DAVE E 01-4490-110-10 Search Name SLOAN, DAVE Search Name SMITH, AMY E 01-4490-070-70 Search Name SMITH, AMY Search Name SNAP ON TOOLS E 15-4305-060-60 E 01-4305-105-15 E 01-4305-030-30 E 01-4305-020-20 E 01-4305-050-50 E 01-4305-070-70 Search Name SNAP ON TOOLS Spec Fds Parks & Recreation Parks & Recreation Spec Fds Spec Fds 3RD QTR 2020 ARC COMMISSI Administration 3RD QTR 2020 PARK & REC CO Parks & Recreation 3RD QTR 2020 ARC COMMISSI Administration 3RD QTR 2020 PARK & REC CO Parks & Recreation SCAN TOOL UPGRADE AT PW SCAN TOOL UPGRADE AT PW SCAN TOOL UPGRADE AT PW SCAN TOOL UPGRADE AT PW SCAN TOOL UPGRADE AT PW SCAN TOOL UPGRADE AT PW Search Name SOUTH ST PAUL GUN CLUB E 01-4400-020-20 RANGE USE SEPT 9, 21, 24; OC Search Name SOUTH ST PAUL GUN CLUB Search Name SPRWS E 08-4425-000-00 E 45-4425-045-45 E 01-4425-315-30 Utility Enterprise Engineering Enterprise Fire Police Road & Bridges Parks & Recreation Police SEPT 2020 SERVICE - 1101 VIC Spec Fds 3RD QTR 2020 SERVICE - 1695 Golf Course SEPT 2020 SERVICE - 2121 DO Fire $11,518.72 $31,440.74 $75.00 $75.00 $850.00 $850.00 $1,615.00 $3,100.00 $4,715.00 $750.00 $2,625.00 $560.24 $3,935.24 $25.00 $25.00 $50.00 $50.00 $25.00 $25.00 $50.00 $50.00 $158.16 $158.17 $158.17 $158.17 $158.17 $158.17 $949.01 $600.00 $600.00 $717.93 $36.55 $99.66 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20120 PAY Comments DEPT Descr Amount 1IN1f204 f0:45 AM Page 10 E 01-4425-310-70 E 01-4425-310-50 E 15-4425-310-60 E 01-4425-070-70 E 01-4425-070-70 Search Name SPRWS SEPT 2020 SERVICE - 2431 LEX Parks & Recreation SEPT 2020 SERVICE - 2431 LEX Road & Bridges SEPT 2020 SERVICE - 2431 LEX Utility Enterprise SEPT 2020 SERVICE - 2171 DO Parks & Recreation SEPT 2020 SERVICE - 2627 CO Parks & Recreation Search Name ST. PAUL STAMP WORKS E 01-4300-640-12 SUPPLIES - ELECTIONS (COVID Elections Search Name ST. PAUL STAMP WORKS Search Name ST. PAUL, CITY OF E 01-4422-050-50 ASPHALT MIX - STREET Road & Bridges Search Name ST. PAUL, CITY OF Search Name STREICHERS E 01-4410-020-20 UNIFORMS - PD Police Search Name STREICHERS Search Name SUNRAM CONSTRUCTION, INC. E 29-4220-000-00 LEMAY LAKE EROSION CONTR Spec Fds Search Name SUNRAM CONSTRUCTION, INC. Search Name TIME SAVER OFF SITE SEC. SVC. E 01-4220-110-10 9/15/2020 CITY COUNCIL MIN Administration E 01-4220-080-80 9/22/2020 PLANNING COMMIS Planning Search Name TIME SAVER OFF SITE SEC. SVC. Search Name TOTAL CONSTRUCTION E 31-4331-000-00 $28.41 $28.41 $ 28.42 $745.90 $627.76 $2,313.04 $94.28 $94.28 $6,680.43 $6,680.43 $102.00 $102.00 $41,603.00 $41,603.00 $148.00 $253.13 $401.13 SCISSOR LIFT RENTAL - FIRE Spec Fds $396.36 Search Name TOTAL CONSTRUCTION $396.36 Search Name TOTH, MIKE E 01-4490-080-80 3RD QTR 2020 PLANNING COM Planning $75.00 Search Name TOTH, MIKE $75.00 Search Name TRI STATE BOBCAT E 01-4330-490-70 E 01-4330-490-50 E 01-4330-490-50 Search Name TRI STATE BOBCAT EQUIP REPAIR - PARKS EQUIP REPAIR - STREET EQUIP REPAIR - STREET Parks & Recreation Road & Bridges Road & Bridges $55.00 $65.00 $168.79 $288.79 Search Name TRUCK REPAIR & EQUIPMENT E 01-4330-490-50 DOT INSPECTION - STREET Road & Bridges $450.48 Search Name TRUCK REPAIR & EQUIPMENT $450.48 Search Name VEAZIE, KELLY R 01-3365 PLANNING ESCROW REFUND $500.00 Search Name VEAZIE, KELLY $500.00 Search Name VERIZON WIRELESS E 15-4210-060-60 OCT 2020 CELL SERVICE Utility Enterprise $41.44 E 45-4210-045-45 OCT 2020 CELL SERVICE Golf Course $40.01 E 01-4210-050-50 OCT 2020 CELL SERVICE Road & Bridges $200.77 E 01-4210-030-30 OCT 2020 CELL SERVICE Fire $199.63 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 10/20120 PAY Account Comments DEPT Descr Amount 1W2P0:45 0:45 ANI Page 11 E 01-4210-020-20 OCT 2020 CELL SERVICE Police $40.01 E 01-4210-070-70 OCT 2020 CELL SERVICE Parks & Recreation $197.68 E 01-4223-020-20 OCT 2020 CELL SERVICE Police $35.01 E 01-4210-110-10 OCT 2020 CELL SERVICE Administration $124.32 Search Name VERIZON WIRELESS $878.87 Search Name W 5 & D PERMIT SERVICE R 01-3250 BUILDING PERMIT REFUND #2 R 01-3315 BUILDING PERMIT REFUND #2 Search Name W 5 & D PERMIT SERVICE Search Name ZIEGLER INC E 15-4330-490-60 E 15-4330-490-60 Search Name ZIEGLER INC EQUIP REPAIR - UTILITY EQUIP REPAIR - UTILITY Utility Enterprise Utility Enterprise $250.00 $12.50 $262,50 $789.38 $1.04 $790.42 $531,583.27 cowl"' nLii CITY OF MENDOTA HEIGHTS DATE: October 20, 2020 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director SUBJECT: 2020 Bond Issue INTRODUCTION page 46 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com At its October 20th meeting, the City Council will be asked to approve the sale of $3.475 million of General Obligation Improvement Bonds. BACKGROUND At the September 15, 2020 city council meeting, the council authorized the public sale of $3,665,000 General Obligation Improvement Bonds. The principal amount has been reduced by $190,000 with funds on hand from special assessments for the refunding portion of the bonds to be issued. The issue will also be financing the Marie Avenue street project. I had a conference call with Standard & Poor's on October 7, 2020. They affirmed our AAA bond rating with a stable outlook. The proposal opening will be held on October 20, 2020 and the results of the opening will be presented that evening at the council meeting. The council will take action on the sale at the October 20, 2020 council meeting. A representative from Ehlers and Associates will be present to present a tabulation of the bids received. BUDGET IMPACT The bonds will be paid with a combination of special assessments, tax abatements and an amount levied each year for the annual bond payments. RECOMMENDATION Staff recommend that council pass a motion to adopting the following: Resolution 2020-69 RESOLUTION ACCEPTING PROPOSAL ON THE SALE OF $3,475,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020A, PROVIDING FOR THEIR ISSUANCE AND PLEDGING FOR THE SECURITY THEREOF TAX ABATEMENTS, SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF. page 47 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA HELD: OCTOBER 20, 2020 Pursuant to due call, a regular or special meeting of the City Council of the City of Mendota Heights, Dakota County, Minnesota, was duly held at the City Hall on October 20, 2020, at 6:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $3,475,000 General Obligation Bonds, Series 2020A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING PROPOSAL ON THE SALE OF $3,475,000 GENERAL OBLIGATION BONDS, SERIES 2020A, PROVIDING FOR THEIR ISSUANCE AND PLEDGING FOR THE SECURITY THEREOF TAX ABATEMENTS, SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota (the "City") has heretofore determined and declared that it is necessary and expedient to issue $3,475,000 General Obligation Bonds, Series 2020A (the "Bonds" or individually a "Bond"), pursuant to Minnesota Statutes, Chapter 475 and Section 469.1812 through 469.1815, (i) to finance street improvements in the City (the "Abatement Project"); and to current refund on February 1, 2021 (the "Call Date") the City's $2,630,000 original principal amount of General Obligation Improvement Bonds, Series 2012A, dated September 12, 2012 (the "Prior Bonds"); and B. WHEREAS, on October 7, 2020, following duly published notice thereof, the Council held a public hearing on the proposed abatement to finance the Abatement Project and all persons who wished to speak or provide written information relative to the public hearing were afforded an opportunity to do so; and C. WHEREAS, the City has heretofore established a tax abatement program (the "Program"), pursuant to the provisions of Minnesota Statutes, Sections 469.1812 through 469.1815, with respect to providing for the abatement of property taxes for a period of fifteen (15) years on various properties in the City, as described in the Resolution adopted by the City Council on October 7, 2020, approving the Program (the "Abatement Resolution"); and D. WHEREAS, the amount of the property taxes abated are estimated to be at least equal to the principal amount of the Abatement Portion of the Bonds and pursuant to the page 48 provisions of the Abatement Resolution, funds are to be expended to provide money to pay for the Abatement Project; and E. WHEREAS, $1,985,000 aggregate principal amount of the Prior Bonds which matures on or are subject to mandatory redemption and after February 1 2023 (the "Refunded Bonds"), is callable on the Call Date, at a price of par plus accrued interest, as provided in a resolution adopted by the City Council on August 21, 2012, authorizing the issuance of the Prior Bonds (the "Prior Resolution"); and F. WHEREAS, the refunding of the Refunded Bonds on the Call Date is consistent with covenants made with the holders thereof, and is necessary and desirable for the reduction of debt service cost to the City; and G. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by Ehlers; and H. WHEREAS, the proposals set forth on Exhibit A attached hereto were received by the Administrator, or designee, at the offices of Ehlers at 10:30 A.M. this same day pursuant to the Preliminary Official Statement for the Bonds, dated October 8, 2020; and I. WHEREAS, it is in the best interests of the City that the Bonds be issued in book - entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Mendota Heights, Minnesota, as follows: 1. Acceptance of Proposal. The proposal of (the "Purchaser"), to purchase the Bonds in accordance with the Preliminary Official Statement established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders their good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be dated November 10, 2020, as the date of original issue and shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature on February 1 in the years and amounts as follows: page 49 Year Amount Year Amount 2022 $ 2028 $ 2023 2029 2024 2030 2025 2031 2026 2032 2027 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Allocation. The aggregate principal amount of $ maturing in each of the years and amounts hereinafter set forth are issued to finance the Abatement Project (the "Abatement Portion"); the aggregate principal amount of $ , maturing in each of the years and amounts hereinafter set forth are issued to finance the refunding of the Refunded Bonds (the "Refunding Portion"): Abatement Year Portion Refunding Portion Total 2022 $ $ $ 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service (and hence allocated to the payment of Bonds treated as relating to a particular portion of debt service) as provided in this paragraph. If the source of a prepayment is taxes abated for the Abatement Project, the prepayments shall be allocated to the Abatement Portion of debt service. If the source of prepayment moneys is the general fund of the City, or other generally available source, including the levy of taxes, the prepayment may be allocated to any of the portions of debt service in such amounts as the City shall determine. (c) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) page 50 The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository ("Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. page 51 (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10, references to the Nominee hereunder shall refer to such new Nominee (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book -entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book -entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book -entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than fifteen calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (d) Termination of Book -Entry Only System. Discontinuance of a particular Depository's services and termination of the book -entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book -entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. page 52 (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph 10. (e) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purpose. The Bonds shall provide funds to (i) finance the Abatement Project (the "Project"), and (ii) for the current refunding of the Refunded Bonds (the "Refunding"). The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Abatement Portion of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. It is hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67, and shall result in a reduction of debt service cost to the City. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2021, calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year 2022 2023 2024 2025 2026 2027 Interest Rate % Maturity Year Interest Rate 2028 2029 2030 2031 2032 % 5. Redemption. All Bonds maturing on February 1, 2030 and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2029, and on any page 53 date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds not more than sixty (60) days and not fewer than thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. Bond Trust Services Corporation, in Roseville, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: page 54 UNITED STATES OF AMERICA STATE OF MINNESOTA DAKOTA COUNTY CITY OF MENDOTA HEIGHTS R- $ GENERAL OBLIGATION BOND, SERIES 2020A Interest Rate Maturity Date Date of Original Issue CUSIP % February 1, 20 November 10, 2020 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DOLLARS The City of Mendota Heights, Dakota County, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2021, at the rate per annum specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of Bond Trust Services Corporation, in Roseville, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer, acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this page 55 Bond. Until termination of the book -entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2030, and thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1, 2029, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds not more than sixty (60) days and not fewer than thirty (30) days prior to the date fixed for redemption. Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear interest on the specified redemption date, provided funds for their redemption have been duly deposited. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $3,475,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on October 20, 2020 (the "Resolution"), for the purpose of providing money to finance street improvements within the jurisdiction of the Issuer and for a current refunding of page 56 certain outstanding general obligation bonds of the Issuer. This Bond is payable out of the General Obligation Bonds, Series 2020A Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax -Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof page 57 and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Mendota Heights, Dakota County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Administrator, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: Registrable by: BOND TRUST SERVICES CORPORATION BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. BOND TRUST SERVICES CORPORATION Roseville, Minnesota, Bond Registrar By: Authorized Signature Payable at: BOND TRUST SERVICES CORPORATION CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile Administrator page 58 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) (Minor) under the Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad -15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account.) page 59 8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Administrator and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of November 10, 2020. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. page 60 All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Administrator is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby established a special fund to be designated "General Obligation Bonds, Series 2020A Fund" (the "Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the page 61 manner herein specified until all of the Bonds and the interest thereon have been fully paid. There shall be maintained in the Fund the following separate accounts. (a) Construction Account. To the Construction Account there shall be credited the proceeds of the sale of the Abatement Portion of the Bonds, less any amount paid for the Bonds in excess of the minimum bid. Any unused discount or premium upon the sale of the Bonds shall be deposited into the Construction Account. From the Construction Account there shall be paid all costs of issuance of the Abatement Portion of the Bonds and all costs and expenses of undertaking the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65; and the moneys in the Construction Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date of commencement of the collection of taxes herein levied or covenanted to be levied; and provided further that if upon completion of the Project there shall remain any unexpended balance in the Construction Account, the balance shall be transferred by the City Council to the Abatement Debt Service Subaccount. (b) Payment Account. To the Payment Account there shall be credited the proceeds of the sale of the Refunding Portion of the Bonds. The Finance Director shall transfer on or prior to the Call Date, $ of the proceeds of the Refunding Portion of the Bonds from the Payment Account to the paying agent for the Prior Bonds, which sums are sufficient, together with other funds on deposit in debt service funds for the Refunded Bonds, to pay the principal and interest due on the Refunded Bonds due after the Call Date, including the principal of the Refunded Bonds called for redemption on the Call Date. The remainder of the monies in the Payment Account shall be used to pay the costs of issuance of the Refunding Portion of the Bonds. Any monies remaining in the Payment Account after payment of all costs of issuance and payment of the Refunded Bonds shall be transferred to the Debt Service Account. (c) Debt Service Account. There shall be maintained separate subaccounts in the Debt Service Account to be designated the "Abatement Debt Service Subaccount" and the "Refunding Debt Service Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: (i) Abatement Debt Service Subaccount. To the Abatement Debt Service Subaccount there shall be credited: (A) Abatements in an amount sufficient, to pay the annual principal payments on the Abatement Portion of the Bonds; (B) collections of all taxes hereinafter levied for the payment of the Abatement Portion of the Bonds and interest thereon; (C) a pro rata of all funds paid for the Bonds in excess of the minimum bid; (D) a pro rata share of all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (E) all investment earnings on funds held in the Abatement Project Debt Service Subaccount; and (F) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Abatement Project Debt Service Subaccount. The Abatement Project Debt Service Subaccount shall be used solely to pay the principal and interest of the Abatement Portion of the Bonds and any other general obligation bonds of the page 62 City hereafter issued by the City and made payable from said subaccount as provided by law. (ii) Refunding Debt Service Subaccount. To the Refunding Debt Service Subaccount there shall be credited: (A) a pro rata share of all funds paid for the Bonds in excess of the minimum bid; (B) after the Call Date, all uncollected special assessments pledged to the payment of the Prior Bonds; (C) any collections of all taxes heretofore levied for the payment of the Prior Bonds and interest thereon which are not needed to pay the Prior Bonds as a result of the Refunding; (vi) any balance remaining after the Call Date in the Prior Bonds Debt Service Account established by the Prior Resolution (D) any funds remaining in the Payment Account after the cost of issuing the Refunding Portion of the Bonds; (E) all investment earnings on funds held in the Refunding Debt Service Subaccount of the Bonds; and (F) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Refunding Portion of the Bonds. The Refunding Debt Service Subaccount shall be used solely to pay the principal and interest on the Refunding Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Construction Account shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Covenants Relating to the Abatement Portion of the Bonds. (a) Abatements; Use of Abatements. The Council has adopted the Abatement Resolution and has thereby approved the Abatements, including the pledge thereof to the payment of principal on the Abatement Portion of the Bonds. As provided in the Abatement Resolution, the estimated total amount of the Abatements, if received as estimated for the full maximum term thereof, is $1,625,000 and therefore the principal amount of the Abatement Portion of the Bonds does not exceed the maximum projected amount of the Abatements. The Council hereby confirms the Abatement Resolution, which is hereby incorporated as though set forth herein. page 63 (b) Tax Levy; Coverage Test. To provide funds for payment of the interest on the Abatement Portion of the Bonds, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Levy Years Collection Years Amount See attached schedule in Exhibit B The tax levies are such that if collected in full they, together with estimated collections of Abatements, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Abatement Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Abatement Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. (c) General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Abatement Portion of the Bonds as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Abatement Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Abatement Portion of the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and such other funds may be reimbursed without interest from the Abatement Debt Service Subaccount when a sufficient balance is available therein 17. Covenants Relating to the Refunding Portion of the Bonds. (a) Assessments. The City has heretofore levied special assessments, which were pledged to the payment of the principal and interest on the Prior Bonds. After the Call Date, the uncollected special assessments for the Prior Bonds are now pledged to the payment of principal and interest on the Refunding Portion. The special assessments are such that if collected in full they, together with estimated collections of taxes herein pledged for the payment of the Refunding Portion, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Refunding Portion. The special assessments were levied as provided below, payable in equal, consecutive, annual installments, with general taxes for the years shown below and with interest on the declining balance of all such assessments at the rate shown opposite such years: Improvement Designations Amounts Interest Rate Collection Years See attached schedule in Exhibit B. (b) Tax Levy. To provide moneys for payment of the principal and interest on the Refunding Portion of the Bonds there is hereby levied upon all of the taxable property in the City page 64 a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount See Attached Schedule in Exhibit B (c) Coverage Test. The tax levies are such that if collected in full they, together with estimated collections of special assessments and any other revenues herein pledged for the payment of the Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. (d) Cancellation of Certain Tax Levies. Upon payment of the Prior Bonds, the uncollected taxes levied in the Prior Resolution authorizing the issuance of the Prior Bonds which are not needed to pay the Prior Bonds as a result of the Refunding shall be canceled. (e) General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Refunding Portion of the Bonds as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Refunding Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Refunding Portion of the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and such other funds may be reimbursed without interest from the Refunding Debt Service Subaccount when a sufficient balance is available therein. 18. Prior Bonds; Security and Prepayment. Until retirement of the Prior Bonds, all provisions for the security thereof shall be observed by the City and all of its officers and agents. The Refunded Bonds shall be redeemed and prepaid on the Call Date in accordance with the terms and conditions set forth in the Notice of Call for Redemption attached hereto as Exhibit C, which terms and conditions are hereby approved and incorporated herein by reference. 19. Supplemental Resolution. The Prior Resolution authorizing the issuance of the Prior Bonds are hereby supplemented to the extent necessary to give effect to the provisions hereof. 20. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called page 65 for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Abatement Portion of the Bonds (in this paragraph 21 referred to as the "Bonds" or individually, the "Bond"), being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or 5% of the proceeds of the Bonds. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. page 66 (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 22. Certificate of Registration. The City Administrator is hereby directed to file a certified copy of this resolution with the County Auditors of Dakota County, Minnesota, together with such other information as each of the County Auditors shall require, and to obtain from each County Auditor their certificate that the Bonds have been entered in their Bond Register, and that the tax levy required by law has been made. 23. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Administrator or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 24. Certificate of Registration. A certified copy of this resolution is hereby directed to be filed with the County Auditor of Dakota County, Minnesota, together with such other information as the County Auditor shall require, and there shall be obtained from the County page 67 Auditor a certificate that the Bonds have been entered in the County Auditor's Bond Register and the tax levy required by law has been made. 25. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 26. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 27. Tax -Exempt Status of the Bonds; Rebate. (a) The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds, and (3) the rebate of excess investment earnings to the United States, if the Bonds (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that: (b) the Bonds are issued by a governmental unit with general taxing powers; (c) no Bond is a private activity bond; (d) ninety-five percent or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City); (e) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code; Furthermore: page 68 (f) there shall not be taken into account for purposes of said $5,000,000 limit any bond issued to refund (other than to advance refund) any bond to the extent the amount of the refunding bond does not exceed the outstanding amount of the refunded bond; (g) the aggregate face amount of the Bonds does not exceed $5,000,000; (h) each of the Refunded Bonds was issued as part of an issue which was treated as meeting the rebate requirements by reason of the exception for governmental units issuing $5,000,000 or less of bonds; (i) the average maturity of the Bonds does not exceed the remaining average maturity of the Refunded Bonds; and (j) no part of the Bonds has a maturity date which is later than the date which is thirty years after the date the Refunded Bonds were issued. 28. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2020 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. Futhermore: (g) there shall not be taken into account for purposes of said $5,000,000 limit any bond issued to refund (other than to advance refund) any bond to the extent the amount of the refunding bond does not exceed the outstanding amount of the refunded bond; (h) the aggregate face amount of the Bonds does not exceed $5,000,000; page 69 (i) each of the Refunded Bonds was issued as part of an issue which was treated as meeting the rebate requirements by reason of the exception for governmental units issuing $5,000,000 or less of bonds; (j) the average maturity of the Bonds does not exceed the remaining average maturity of the Refunded Bonds; and (k) no part of the Bonds has a maturity date which is later than the date which is thirty years after the date the Refunded Bonds were issued. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 29. Official Statement. The Official Statement relating to the Bonds prepared and distributed by Ehlers is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 30. Payment of Issuance Expenses. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank in Chaska, Minnesota on the closing date for further distribution as directed by the City's municipal advisor, Ehlers. 31. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 32. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: , and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. page 70 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF MENDOTA HEIGHTS I, the undersigned, being the duly qualified and acting Administrator of the City of Mendota Heights, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale of $3,475,000 General Obligation Bonds, Series 2020A. WITNESS my hand on October 20, 2020. Administrator page 71 EXHIBIT A PROPOSALS [To be supplied by Ehlers & Associates, Inc.] page 72 EXHIBIT B SCHEDULES [To be supplied by Ehlers & Associates, Inc.] page 73 EXHIBIT C NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2012A CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Mendota Heights, Dakota County, Minnesota, there have been called for redemption and prepayment on February 1, 2021 those outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2012A, dated as of September 12, 2012, having stated maturity dates or subject to mandatory redemption in the years 2023 through 2032, inclusive, and totaling $1,985,000 in principal in principal amount and having CUSIP numbers listed below: Year Amount CUSIP 2023 $380,000 586770 7H6 2025 330,000 586770 7K9 2027 345,000 586770 7M5 2030 545,000 586770 7Q6 2032 385,000 586770 7S2 The bonds are being called at a price of par plus accrued interest to February 1, 2021, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the office of Bond Trust Services Corporation, 3060 Centre Pointe Drive, Roseville, Minnesota 55113. Dated: October 20, 2020 BY ORDER OF THE CITY COUNCIL /s/Mark McNeill, Administrator *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders. page 74 S&P Global Ratings page 75 RatingsDi rect® Summary: Mendota Heights, Minnesota; General Obligation Primary Credit Analyst: Todd D Kanaster, ASA, FCA, MAAA, Centennial + 1 (303) 721 4490; Todd.Kanaster@spglobal.com Secondary Contact: Emily Powers, Chicago + 1 (312) 233 7030; emily.powers@spglobal.com Table Of Contents Rating Action Stable Outlook Credit Opinion Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 1 page 76 Summary: Mendota Heights, Minnesota; General Obligation Credit Profile US$3.475 mil GO bnds ser 2020A dtd 11/10/2020 due 02/01/2032 Long Term Rating AAA/Stable Mendota Heights GO bnds ser 2018A dtd 11/01/2018 due 02/01/2021-2030 Long Term Rating AAA/Stable Mendota Heights GO rfdg bnds Long Term Rating Mendota Heights GO Long Term Rating Mendota Heights GO Long Term Rating New Affirmed AAA/Stable Affirmed AAA/Stable Affirmed AAA/Stable Affirmed Rating Action S&P Global Ratings assigned its 'AAA' long-term rating to the City of Mendota Heights, Minn.'s $3.5 million series 2020A general obligation (GO) bonds. At the same time, S&P Global Ratings affirmed its 'AAA' long-term rating on the city's previously issued GO debt. The outlook is stable. A portion of the proceeds will be used to refund the city's series 2012A GO bonds for interest -cost savings; the remainder will be used to finance road construction. The bonds are secured by the city's full faith and credit pledge and ability to levy unlimited ad valorem property taxes; Mendota Heights intends to pay debt service with specific tax abatements and special assessments, although the rating is based on the unlimited ad valorem tax pledge. Mendota Heights' GO bonds are eligible to be rated above the sovereign because we believe the city can maintain better credit characteristics than the U.S. can in a stress scenario. Under our criteria, "Ratings Above The Sovereign: Corporate And Government Ratings—Methodology And Assumptions" (published Nov. 19, 2013), U.S. local governments are considered to have moderate sensitivity to country risk. The institutional framework in the U.S. is predictable for local governments, allowing them significant autonomy, independent treasury management, and no history of government intervention. Credit overview Mendota Heights is a wealthy suburb just south of St. Paul. Due to its embedded financial management policies and practices, it has maintained very strong available reserves near 100% of general fund expenditures, well above its policy of 75%. The city continues to experience increasing home values and economic growth, and we expect this to continue in the next few fiscal years. In addition, we believe financial performance and reserves will remain strong as the city is not currently not experiencing any significant budgetary pressures. We believe that the city will be able to maintain steady operations, even given any lingering pressures that could result WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 2 Summary: Mendota Heights, Minnesota; Genera?Mli7gation from the current COVID-19 pandemic, which caused the national economy to fall into recession in early 2020. In S&P Global Economics' view, the economy is now on a slow, but steady, road to recovery (see "The U.S. Economy Reboots, With Obstacles Ahead," published Sept. 24, 2020, on RatingsDirect). While the scope of economic and financial challenges posed by the pandemic remains unknown, and could include delayed local property taxes or state aid, based on the city's historical tax base stability and resilience, coupled with very strong reserves and significant taxing flexibility, we think Mendota Heights is well-positioned to navigate the possible negative effects of the pandemic on finances; we will continue to monitor its effects on the city's revenue and expenses. The 'AAA' rating reflects our assessment of Mendota Heights': • Very strong economy, with access to a broad and diverse metropolitan statistical area (MSA); • Strong management, with good financial policies and practices under our Financial Management Assessment (FMA) methodology; • Strong budgetary performance, with operating surpluses in the general fund and at the total governmental fund level in fiscal 2019; • Very strong budgetary flexibility, with a high available fund balance in fiscal 2019 of 101% of operating expenditures; • Very strong liquidity, with total government available cash at 135.2% of total governmental fund expenditures and 9.3x governmental debt service, and access to external liquidity we consider strong; • Adequate debt and contingent liability profile, with debt service carrying charges at 14.6% of expenditures and net direct debt that is 165.6% of total governmental fund revenue, as well as low overall net debt at less than 3.0% of market value and rapid amortization, with 80.4% of debt scheduled to be retired in 10 years, but significant medium-term debt plans; and • Strong institutional framework score. Environmental, social, and governance factors The rating incorporates our view of the health and safety risks posed by the COVID-19 pandemic, which we consider a social risk factor. Although the scope of economic and financial challenges posed by the pandemic remains unknown, we believe a prolonged disruption in unemployment could weaken the city's local economy. We also analyzed Mendota Heights' environmental and governance risks relative to the city's economy, management, financial measures, and debt and liability profile, and determined that all are in line with our view of the sector standard. Stable Outlook Downside scenario While unlikely, we could lower the rating if the city experienced sustained deterioration in financial performance, or if it were to significantly draw down its available general fund reserves. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 3 Summary: Mendota Heights, Minnesota; Genera?Mlation Credit Opinion Very strong economy We consider Mendota Heights' economy very strong. The city, with an estimated population of 11,082, is located in Dakota County in the Minneapolis -St. Paul -Bloomington MSA, which we consider to be broad and diverse. The city has a projected per capita effective buying income of 201% of the national level and per capita market value of $208,662. Overall, Mendota Heights' market value grew by 9.1% in 2018 to $2.3 billion in 2019. Mendota Heights' location (approximately seven miles south of downtown St. Paul) and proximity to the greater Twin Cities MSA allows easy commuting access for residents, many of whom are employed in the neighboring cities. The city acts as a bedroom community for the surrounding MSA, with the tax base primarily composed of residential valuations (69%), followed by commercial/industrial (24%). Net tax capacity has seen consecutive years of growth, indicating stabilization in the housing market and property values and reflecting positive trends in the wider Twin Cities MSA. With sustained development, management anticipates continued growth in net tax capacity, with preliminary projections for fiscal 2021 showing an almost 6.5% increase. No expected major impact from the pandemic on development or budget; however, unemployment was near 10.0% in May and dropped to 7.6% as of August. In our view, the annualized rate is unlikely to exceed 10% as of the end of the fiscal year, so we expect the city's economic metrics to continue to improve and the area economy to remain very strong. Strong management We view the city's management as strong, with good financial policies and practices under our FMA methodology, indicating financial practices exist in most areas, but that governance officials might not formalize or monitor all of them on a regular basis. In developing its budget, the city examines up to three years of historical information and uses line -item budgeting. In addition, Mendota Heights provides quarterly budget -to -actual updates to the city council regarding budgeting performance, and the council can amend the budget if needed. In 2016, the city developed a 10 -year long-term financial plan, which it continues to use as a guide for future financial planning. While this plan is not currently updated annually, Mendota Heights is currently working on updating the plan, expected in 2021. It also annually updates a five-year capital improvement plan that identifies sources and uses of funds. Mendota Heights has its own investment policy and reports its holdings and performance monthly. It does not have its own debt management policy but adheres to state guidelines. The city recently revised its formal reserve policy, which now requires it to hold at least 75% of operating expenditures to support cash flow needs based on the timing of the receipt of tax revenues. The city has exceeded this level historically, and we expect it will continue to do so. Strong budgetary performance The city's budgetary performance is strong in our opinion. Mendota Heights had operating surpluses of 5.8% of expenditures in the general fund and of 8.0% across all governmental funds in fiscal 2019. City operations are funded primarily by taxes, which were 77% of fiscal 2019 general fund revenue, followed by charges for services (7%), intergovernmental income (5%), and licenses and permits (5%). WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 4 Summary: Mendota Heights, Minnesota; GeneraMt9li7g tion We have adjusted the city's revenues to account for recurring transfers into its general fund. We've also adjusted total governmental revenues to account for transfers from enterprise funds and expenditures to remove one-time expenses funded with bond proceeds. After adjustments, the city closed fiscal 2019 outperforming its budget due to positive experience, including license and permit revenue above expectations and public safety costs below expectations, on top of already conservative budgetary estimates. The general fund budget for 2020 called for a balanced budget, about $9.5 million. The pandemic does not appear to weigh heavily on the budget as they received $855,000 through the Coronavirus Aid Relief and Economic Security Act and allowed 45-60 days penalty free for residents to pay taxes, but with revenues on track and expenditures trending lower. Management has adopted a balanced budget for 2021, with the council having approved a small use of reserves to be used on a one-time transfer out to fund capital equipment purchases. The amount of the transfer is expected to be about $500,000. Across governmental funds, we expect to see some fluctuations based on upcoming projects that will be funded by bonds. Even with these fluctuations, we expect our view of Mendota Heights' performance to remain strong over the outlook period. Management anticipates ending the year balanced at about $9.8 million. Very strong budgetary flexibility Mendota Heights' budgetary flexibility is very strong, in our view, with a high available fund balance in fiscal 2019 of 101% of operating expenditures, or $9.1 million. We expect the available fund balance to remain above 75% of expenditures for the current and next fiscal years, which we view as a positive credit factor. Over the past three years, the total available fund balance has remained at a consistent level overall, totaling 104% of expenditures in 2018 and 105% in 2017. We expect the city to maintain reserves in excess of 75% of general fund expenditures, even as the council plans to use reserves for equipment purchases, as determined by recent historical performance. Our expectation is based Mendota Heights' trend of adopting balanced budgets, based on conservative estimates, and exceeding revenue forecasts, as well as its fund balance policy requiring it to maintain 75% in reserves. The city strives to maintain high general fund reserves to provide for cash flow requirements and contingency needs because it receives its major revenues (including property taxes) in the second half of its fiscal year. Even with a possible slight decrease in fund balance, we do not anticipate any major changes in Mendota Heights' reserves for fiscal years 2020 and 2021, given that general fund revenues and expenditures are tracking positively to the balanced budget, and our view that budgetary balance is a long-term goal for management. Therefore, we believe our view of the city's budgetary flexibility should remain very strong. Very strong liquidity In our opinion, Mendota Heights' liquidity is very strong, with total government available cash at 135.2% of total governmental fund expenditures and 9.3x governmental debt service in 2019. In our view, the city has strong access to external liquidity if necessary. The city's available $16.9 million in cash and investments were held primarily in mutual funds, negotiable certificates of deposit, U.S. government securities, and money markets, which we do not consider aggressive. Based on past issuance of debt, we believe Mendota Heights has strong access to capital markets to provide for liquidity needs if necessary. It has no direct -purchase or variable-rate debt that we expect could pose a liquidity risk. Given the city's WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 5 Summary: Mendota Heights, Minnesota; GeneraR9t9l iition strong trend of positive operating results and commitment to maintain a very high level of reserves, we do not expect its cash position to change significantly and expect liquidity position to be sufficient over the next few years. Adequate debt and contingent liability profile In our view, Mendota Heights' debt and contingent liability profile is adequate. Total governmental fund debt service is 14.6% of total governmental fund expenditures, and net direct debt is 165.6% of total governmental fund revenue. Overall net debt is low at 2.9% of market value, and approximately 80.4% of the direct debt is scheduled to be repaid within 10 years, which are in our view positive credit factors. We calculate the city's total direct debt at about $22.3 million. Mendota Heights' is likely to continue its regular issuance for street projects, totaling up $2.2 million over the next two years. We believe that these issuances will likely be offset by maturing debt, so we do not anticipate a change in our view of the city's debt position over the outlook period. Pensions and other postemployment benefits Mendota Heights' combined required pension and actual other postemployment benefits (OPEB) contributions totaled 4.8% of total governmental fund expenditures in 2019. Of that amount, 3.8% represented required contributions to pension obligations, and 1.0% represented OPEB payments. • We believe Mendota Heights currently has sufficient taxing and operational flexibility to manage future increases in pension contributions. • The city's pension plans are reasonably well funded, though at a relatively high discount rate and funded based on increasing contributions. • We consider retiree health benefits to be a minimal credit risk at this time. Mendota Heights participates in the following cost-sharing, multiple -employer, defined benefit pension plans. • Minnesota General Employees Retirement Fund (GERF): 80.2% funded, using a 7.5% discount rate, with a proportionate share of the plan's net pension liability of $1.6 million. • Minnesota Police and Fire Fund (P&FF): 89.3% funded, using a 7.5% discount rate, with a proportionate share of the plan's net pension liability of $1.7 million. Funding progress was made in the most recent year for both plans, with contributions in excess of static funding, but was less than our minimum funding progress metric, which we view negatively. Contributions are contractual, but measured against an actuarial calculation. The actuarially calculated contributions are expected to increase each year by a fairly high 3.25% percent of pay amortization basis over closed 16 -year (GERF) and 26 -year (P&FF) periods. With liabilities measured using a discount rate higher than our guideline for both plans, we see risk of cost escalation due to market volatility. Mendota Heights makes direct contributions toward retiree health care for police officers on duty disability. Otherwise, retiree health care is provided through the active health care plan as an implicit subsidy to retirees that is not subsidized by the city. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 6 Summary: Mendota Heights, Minnesota; GeneralMOltion Strong institutional framework The institutional framework score for Minnesota cities with a population greater than 2,500 is strong. Related Research Through The ESG Lens 2.0: A Deeper Dive Into U.S. Public Finance Credit Factors, April 28, 2020 Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 7 page 82 Copyright © 2020 by Standard & Poor's Financial Services LLC. All rights reserved. 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WWW.STANDARDANDPOORS.COM/RATINGSDIRECT OCTOBER 15, 2020 8 m CITY OF MEN DOT A HEIGHTS 1101 Victoria Curve 1 Mendota Heights FRVe5514 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: October 20, 2020 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator Ryan Ruzek, Public Works Director SUBJECT: Approval of Pickleball Site and Authorize Staff to Solicit Quotes INTRODUCTION The City Council is asked to approve the Friendly Hills Hockey Rink as a designated site for pickleball and authorize staff to solicit quotes for the project. BACKGROUND For the last three years the Parks and Recreation Commission has studied pickleball extensively and has looked at many options to expand pickleball opportunities within the City of Mendota Heights. Currently, there are four pickleball courts within the Marie Park Hockey Rink. This multi -use site project was completed in September 2019 and has been highly utilized in 2020. Due to its popularity and resident interest for more courts in Mendota Heights, the Commission reviewed possible sites to add courts. The following sites were reviewed for courts: Valley Park, Hagstrom-King Park, Mendakota Park, Friendly Marsh, Friendly Hills Tot Lot, Wentworth Hockey Rink, and the Friendly Hills Hockey Rink. Per request of the Parks and Recreation Commission, staff conducted an unofficial noise test at Friendly Hills Park for pickleball. The results were well within the legal limits as identified by the Minnesota Pollution Control Agency. On September 22, staff mailed a notice of the proposed project to all properties within 500 feet of the Friendly Hills hockey rink. Those with concerns regarding the project were asked to contact city staff or attend the Parks and Recreation Commission on October 13 to voice their concerns during the public comment period. Staff received no comments prior to the meeting. Two residents attended the commission meeting on October 13 and asked questions about the project. The Commission unanimously recommended the Friendly Hills Hockey Rink as the desired site within Mendota Heights for additional pickleball courts for many reasons. The site enables pickleball to be balanced geographically between the North and South side of the city. By utilizing an existing facility, the cost will be less than constructing dedicated courts. The Friendly Hills site is already paved, which should keep costs reasonable, and already has adequate parking. page 84 The commissioners are recommending the same nets be installed at Friendly Hills pickleball courts, as are currently in place at Marie Park. By utilizing the more permanent nets, the courts provide a better playing experience for users. In order to complete the project, staff will need to obtain quotes from reputable contractors. The project will include filling any "birdbaths" (depressions in the surface which fill with rainwater) that have formed, repainting the rink, and striping the hockey rink for five pickleball courts. The surfacing will need to be similar to the surfacing utilized on tennis courts, which is an acrylic layer that includes a sand -based material to ensure the surface is smooth for play. Staff is proposing the main rink would be painted in a light blue color with white lines for striping. A lighter color is selected to minimize ice melt in the Winter during hockey season on sunny days. A blue tone a bit lighter than Marie Park's rink is preferred. BUDGET IMPACT The addition of pickleball courts to the Friendly Hills hockey rink would be considered a Special Parks Fund Expense. In 2019, the Marie Park Pickleball project totaled $11,790, which included the installation of four pickleball courts. Thus, the cost will likely be higher for five courts to be installed. Currently, the Special Parks Fund has a balance of approximately $750,000. RECOMMENDATION Staff recommends the City Council review and approve the location for the additional pickleball courts and authorize staff to solicit quotes for the project. ACTION REQUIRED If the Council concurs, it should, by motion, approve the Friendly Hills Park Hockey Rink for pickleball courts and authorize staff to solicit quotes for the project. m CITY OF MEN DOT A HEIGHTS 1101 Victoria Curve 1 Mendota Heights, FRV"S 1; 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: October 20, 2020 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator Ryan Ruzek, Public Work Director SUBJECT: Request for Proposals—Marie Park Playground Remodeling INTRODUCTION The City Council is asked to authorize the issuance of a Request for Proposals (RFP) for a playground remodeling at Marie Park. BACKGROUND Based on the age and current condition, the Marie Park playground is in need of replacement. The majority of the existing playground was built in 2005, although some pieces were existing from a prior remodel and were not replaced in 2005. The cost of the playground remodel in 2005 was $38,532. A standard life expectancy for playgrounds is typically between 15-20 years of service. The Parks and Recreation Commission established a playground work group that met with staff in order to develop criteria for the attached Marie Park Playground RFP. The Commission reviewed the RFP at their October 13 meeting and recommended unanimous approval of the RFP and process. Features requested to be included in all proposals for reconstruction include: • At least two vinyl coated steel benches with backs anchored in the ground within the container area • Two diggers • One spring rider • Swings (Example: parent child swing, baby swing, standard swings) • At least three slides • Covered canopy over the deck area (a bid alternate) All proposals must include demolition and disposal of the current playground equipment, any necessary site work, a new container, playground equipment, engineered wood fiber surfacing, and installation of the playground equipment. The Commission has requested a color pallet of earth tones be utilized on the new playground equipment. The Commission is recommending a not to exceed budget amount of $125,000 for this project that will include all costs associated with the project, including all demolition of existing equipit8 new container, surfacing, structures, delivery, installation, construction permits, taxes and service charges. Not included in this budget amount is the cost of removing an existing dead tree (by others) near the container. This will cost approximately $2,000 for removal of the tree and stump work. Once the new playground is constructed staff will work to plant a new tree near the playground to replace the existing tree. The attached map outlines the maximum container space available for the playground. The existing playground's exterior container has an irregular shape that the Public Works Superintendent is requesting be changed in order to ensure safety and to ease maintenance protocols for staff. The proposed RFP is an invitation by the City for qualified consultants to submit responses and use their professional expertise and creativity to develop a unique play structure plan within budget. The projected timeline for the project is as follows: • Proposal submittal deadline December 8, 2020 at 10:OOAM. • Review by residents and Parks and Recreation Commission by December 18, 2020 • Notification of contract award week of January 4, 2021. • Delivery of playground TBD (contact Meredith Lawrence) • Installation of playground structure at Marie Park must be completed by June 1, 2021. BUDGET IMPACT There is no cost associated with the release of the RFP. The playground remodel would be considered a Special Parks Fund expense. Currently, the Special Parks Fund has a balance of approximately $750,000. RECOMMENDATION Staff recommends the City Council review the attached Request for Proposals, make any necessary changes, and authorize staff to release the Request for Proposals for the Marie Park Playground Remodel. ACTION REQUIRED If the council concurs, it should, by motion, authorize the release of the Request for Proposals for the Marie Park Playground Remodel. Marie Park Playground Replacement Date: 10/14/2020 0 30 SCALE IN FEET page 87 City of Mendota Heights GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. REQUEST FOR PROPOSAL MARIE PARK PLAY STRUCTURE CITY OF MENDOTA HEIGHTS 1780 Lilac Lane Mendota Heights, MN 55118 I. GENERAL INFORMATION page 88 A. OBJECTIVE The purpose of the Request for Proposal (RFP) is to obtain site plan design and quotes to include demolition and disposal of current playground equipment, any necessary sitework, a new container, playground equipment, engineered wood fiber surfacing and installation for the playground site at Marie Park, 1780 Lilac Lane, Mendota Heights, MN 55118. B. ISSUING OFFICE The RFP is issued by the City of Mendota Heights Parks & Recreation Department. All correspondence regarding the RFP should be addressed to: Meredith Lawrence, Mendota Heights Parks & Recreation, 1101 Victoria Curve, Mendota Heights, MN 55118. C. CONTRACT ADMINISTRATOR All communications concerning the contract should be directed to Meredith Lawrence, Recreation Program Coordinator at 651-255-1354 or meredithl@mendota-heights.com D. INCURRING COSTS The City of Mendota Heights is not liable for any cost incurred by the prospective firms prior to the signing of the contract. E. PROPOSALS To be considered, each firm must submit a complete response to this RFP, using the format provided in Section IV. The proposal must be signed in ink by an official authorized to bind the submitter to its provisions. The proposal must include a statement as to the period during which the proposal remains valid. This period must be at least ninety (90) days from the due date for this proposal. Respondents shall include 1 digital and 1 hard copy of their proposal document. F. ACCEPTANCE OF THE PROPOSAL CONTENT The contents of this proposal will become contractual obligations if a contract ensues. Failure of the selected consultant to accept these obligations may result in cancellation of the award. G. SELECTION CRITERIA Responses to this RFP will be evaluated based on a three-step selection process: 1. Staff will review the firm's response to the RFP, including a computerized drawing of the proposed project and determine if the proposal meets all criteria for consideration. 2. A neighborhood meeting will be held in conjunction with the Parks and Recreation Commission, so residents can review the proposed play structure options and provide feedback on a preferred plan. 3. City staff will present the Parks and Recreation Commission's recommendation to the City Council for a final decision. H. PROPOSAL RECEIPT page 89 Proposals must arrive at the Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights, MN 55118 on or before 10:00 AM Wednesday, December 8, 2020. I. RIGHT TO REJECT BIDS The City of Mendota Heights reserves the right to award the total proposal, to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City's judgment. In determination of award, the qualification of the proposal submitter, the conformity with the specifications of services to be supplied and delivery terms will be considered. J. COST LIABILITY The city assumes no responsibility or liability for costs incurred by the firms prior to the submission of a proposal. Total liability of the City of Mendota Heights is limited to the terms and conditions of this agreement. K. OWNER The City of Mendota Heights is designated as Owner. All work shall be on public property. The contractor shall confine operations, at all times staying within the limits of the property. Any repairs or restorations required outside the property limits due to the Contractor's carelessness shall be repaired by the Contractor at their expense. L. AWARD OF CONTRACT The City of Mendota Heights will award one contract for this entire project to a responsible bidder submitting the Quote meeting all performance and required criteria as set forth by this set of contract documents, plans and specifications. M. INSURANCE The successful respondent will be required to furnish appropriate certificates of insurance as part of the final contract negotiations. N. TAXES The contractor shall pay all sales, consumer, use and other taxes required to be paid by them in accordance with the law of the place where the work is to be performed. O. TEMPORARY ENCLOSURES, BARRICADES AND FENCES The Contractors shall provide and maintain all necessary temporary enclosures and barricades to adequately protect the work and materials from the elements and persons not involved with construction. The Contractor shall remove all temporary enclosures, barricades and fences upon completion of the work. P. PROTECTION OF EXISTING FACILITIES The Contractor shall provide for and be responsible for protection of existing pavements, utilities, fencing, etc. In general, all existing materials, surfaces, sod, etc., to remain which are affected by the work shall be repaired and restored to an original and functional condition. Q. SHIPMENT OF MATERIALS Before making any shipment of materials to the site, Contractor shall ascertain whether the site is in a condition to receive the shipment. Where this provision is neglected and material is delivered to the site when the latter is not in condition to receive it, such materials shall be properly stored elsewhere at the Contractor's expense and adequate insurance coverage provided for off-site storage. R. STORAGE OF MATERIALS ON OR OFF-SITE page 90 1. Contractor shall provide storage as required to protect and preserve all materials stored at the site. Materials are not to be stored directly on the ground. Storage of materials is to be confined to areas designated by the City. City will not sign for or be responsible for materials delivered to the site. 2. Equipment delivered early will not be paid in full. Full payment of structure and installation will be paid when installation is complete and a compliance audit has been received. S. WORKING HOURS Working hours shall be from 7:OOam- 8:OOpm on Monday -Friday and 9:OOam-5:OOpm on Saturday and Sundays. T. CLEANUP All work areas shall be returned to a condition equal to or better than was in existence at the beginning of the project. All construction debris, including excavated soil, shipping materials including cardboard, pallets, etc. shall be removed and disposed of in a manner satisfactory to the City. II. SELECTION PROCESS A. Staff will use the feedback from the resident groups and a recommendation from the Parks and Recreation Commission to enable the City Council to make a formal decision. B. If necessary, an interview/informational meeting may be requested by staff. III. SPECIFICATIONS A. Structure shall meet and comply with all current ADA Legislation and ASTM F1487 and include demolition and disposal of current playground equipment, any necessary sitework, a new container, playground equipment, engineered wood fiber surfacing and installation for the playground site. B. All equipment must meet age related design criteria suitable for 2 -5 -year olds and 5-12 year olds and be IPEMA certified. C. Treated timber wood container must be included to meet the design of the updated enclosure attached and replacement of the container. D. Play structure quote must include the following features: a. At least two vinyl coated steel benches with backs anchored in the ground within the container area b. Two diggers c. One spring rider d. Swings (Example: parent child swing, baby swing, standard swings) e. At least three slides f. Covered canopy over the deck area (bid alternate) g. Engineered wood fiber surfacing E. Other amenities shall include, but not be limited to, plastic slides, climbing walls/units,: &s, play panels, transfer deck, fire pole, spinner, overhead glider, play accessories, etc. F. Wear pads must be installed below bottom of slides and swings. G. The current container for the play structure is irregularly shaped. The playground currently is approximately .08 acres in size. The current perimeter of the container is approximately 300 feet in length. The attached map outlines the maximum container space available for the playground. To schedule your required onsite visit please contact Meredith Lawrence at 651-255-1354. H. Site shall have signage information provided appropriate to the structure/area. If signage includes photos of individuals, the photo must include a diverse group of users. I. All plastic and coating products must be UV and color stabilized to resist fading. J. Supplier must be able to provide a tool kit for fasteners, parts manual (both hard copy and electronic) and touch up paint kit for all structure colors. K. All parts must have a corrosion resistant finish and be capped on the top end. L. All metal decks must be manufactured from sheet steel conforming to ASTM specification A-569 and be finished with a vinyl coating. M. All connecting hardware used must be zinc plated or stainless steel, free of protrusions, vandal resistant and have a tamper proof design. Service kit for tamper proof fasteners must also be provided. N. The color pallet for the playground is requested to portray earth tones. IV. PROPOSAL A. PROPOSAL FORMAT The firm will be responsible for submitting a written proposal listing outline of equipment and cost for equipment/container/surfacing, demolition, delivery and installation. B. FEE QUOTATIONS The fee proposal not to exceed $125,000 for the project will include all costs associated with the project, including all demolition of existing equipment, new container, surfacing, structures, delivery, installation, construction permits, taxes and service charges. Each firm is requested to provide the maximum amount of play activities for that fee. C. SUBMITTAL REQUIREMENTS Each of the following items shall be considered an integral part of the Contractor's proposal and shall be submitted to the City on or before the date and time as stated on the Proposal Form: 1. One copy of a completed and signed Proposal Form. 2. List all base materials 3. List of all equipment included in the plans, with quantities. 4. One copy of a play area equipment layout drawing to scale showing layout, safety zones, accessibility, border and outside dimensions. 5. One bound notebook or plan size sheet of all components and features specific to the project. 6. One complete copy of all warranty information. page 92 7. The contractor shall indicate all deviations from the specifications. 8. Provide a letter from the manufacturer or an independent consulting firm stating all equipment meets the current ASTM F1487 standards. 9. Installation of the entire playground must be completed by paid professional staff. Any deviation from the use of paid professional installers must be approved by the Recreation Program Coordinator. 10. Estimated timeline for construction 11. Documentation that all equipment quoted is covered by product liability insurance. D. SITE REVIEW Consultants submitting quotes are required to visit the site and should contact Meredith Lawrence at 651-255-1354 to set up an appointment to meet with staff prior to submitting a proposal. E. REGULATORY COMPLIANCE 1. All equipment provided and all areas around and between equipment must comply with most current Consumer Product Safety Commission (CPSC) guidelines and The American Society for Testing and Material (ASTM) standards. It is the responsibility of each bidder and manufacturer to be aware of these guidelines. Please list all deviations where your proposal does not comply totally and explain each in detail when submitting the proposal. Equipment that requires labor intensive measures or modifications, after installation, such as the cutting of bolts, to bring equipment into conformance with CPSC and ASTM will not be accepted. As recommended by CPSC, a project specific maintenance manual shall be provided at the end of the project. 2. The entire playgrounds must meet the current requirements of the Americans with Disabilities Act and ASTM F1487. 3. All equipment must be IPEMA certified. 4. All surfacing materials must meet current CPSC guidelines, ASTM F1951 and ASTM F1292 standards, as well as be IPEMA certified. 5. Once installation is complete on all equipment, supplier must provide a formal safety audit of the installed equipment. Audit must document that equipment meets all current standards listed above. Final 1/2 payment for structure, payment for base materials and installation will not be processed until after the safety audit inspection and document has been completed and delivered from a certified playground inspector. CPSI documentation must be included. 6. Supplier must invoice City for all payments. F. PROJECT PHASING The Parks and Recreation Department is challenging various playground manufacturers to use their professional expertise and creativity to develop a unique play structure. G. TENTATIVE TIMETABLE 1. Proposal submittal deadline December 8, 2020 at 10:OOAM. 2. Review by residents and Parks and Recreation Commission by December 18, 2020 3. Notification of contract award week of January 4, 2021. 4. Delivery of playground TBD (contact Meredith Lawrence) 5. Installation of playground structure at Marie Park must be completed by June 1, 2021.