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2020-09-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, September 8 2020- 6:30 P.M. Mendota Heights City Hall—City Council Chambers AGENDA 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of Agenda 5.Approval of Minutes a.August 12, 2020 Regular Meeting Minutes 6.Citizen Comment Period (for items not on the agenda) *See guidelines below 7.Acknowledgement of Reports a.Par 3 Update b.Recreation Update c.Valley View Oak 3rd Addition Update d.Park Improvement Update e.Marie Avenue Street Improvements 8.Unfinished Business a.Skatepark Discussion b.Pickleball Discussion c.Playground Subcommittee Appointment Review d.Field and Facility Use Policy Review 9.Staff Announcements 10.Commission Comments and Park Updates 11.Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or f or political campaign purposes. Commissioners will not enter into a dia logue with citizens, nor will any decisions be made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearin g the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised. 1 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING AUGUST 12, 2020 The August meeting of the Mendota Heights Parks and Recreation Commission was held on Wednesday, August 12, 2020, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners: Patrick Cotter, Pat Hinderscheid, Bob Klepperich, Stephanie Meyer, Dan Sherer, and Amy Smith. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson, Public Works Director, Ryan Ruzek, Natural Resource Technician, Krista Spreiter and Community Development Director, Tim Benetti. 3. Pledge of Allegiance The Pledge of Allegiance was recited. Chair Goldade thanked City staff for the contributions they have made over the past several months. He thanked the Commission members for their effort during the past few months and thanked the residents who have been enjoying the parks and trails. He re ad aloud a statement related to the operation of public meetings during this time and safety measures that have been implemented due to COVID-19. 4. Approval of Agenda Motion Klepperich/second Cotter, to approve the agenda AYES 7: NAYS 0 5.a Approval of Minutes from March 10, 2020 Regular Meeting Motion Cotter/second Klepperich, to approve the minutes of the March 10, 2020 Parks and Recreation Commission Regular Meeting. AYES 7: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7.Review of Valley View Oak 3rd Addition Community Development Director Tim Benetti stated that the Parks and Recreation Commission is being asked to review and provide comments on a proposed subdivision, generally located near the NW quadrant of Victoria C urve and Glenhill Road. The subdivision would create eight (8) single family lots for future development. The Parks and Recreation Commission is requested to provide comments, concerns, or suggestions which staff will forward back to the Planning Commission and the developer/applicant for subsequent consideration. Mr. Benetti provided a staff report and a presentation on this item to the Commission (which is available for viewing through the City’s website). Chair Goldade summarized that this was introduced at the Planning Commission meeting and tabled to provide an opportunity for this Commission to review the request. 2 5.a. Mr. Benetti confirmed that this would go back to the Planning Commission in order to provide a recommendation to the Council. Chair Goldade asked if Marie Park would be the closest City park to this location. Recreation Program Coordinator Meredith Lawrence stated that City Center Baseball Field would be the closest, but Marie Park would be the closest park with a playground amenity . Chair Goldade stated that he would suggest discussion of a trail that would allow connection from that neighborhood to Glenhill. Mr. Benetti stated that is a great idea but did not believe there were any trail systems in the area that could be connected to. He stated that comment could be passed on to the Planning Commission, but he was unsure if a trail could run through the lift station easement because of the grade. Chair Goldade advised of a possible connection that could be made to keep pedes trian traffic off the frontage road. He asked for additional details on the slope analysis. Mr. Benetti provided details on the slope and property boundaries. Public Works Director Ryan Ruzek provided additional details on the bluff and applicable setback requirements. Chair Goldade recognized how wooded the area is currently and that tree replacement would not be done on a one-by-one basis. He asked if the City could have an expectation that a certain number of trees would be replaced on each lo t. Mr. Benetti replied that typically certain conditions or requirements are established under a Critical Area Conditional Use Permit. He stated that typically trees of six inches or greater that are removed are replaced on a one -to-one or two-to-one requirement. He noted that the type of tree can also be specified and that would be included in the conditions of the CUP. Commissioner Sherer commented that there are steep slopes on the site, and he would wonder about the slope stability. He asked if the construction impact for the retaining wall would be within the setback. He noted that a number of trees would be impacted by the grading and construction of the wall. Mr. Ruzek stated that a specific wall design or type has not been proposed, therefore the construction measures are still unknown. He stated that there would be a 40-foot setback from the bluff to the wall, noting two portions that may have difficulty maintaining that setback. Commissioner Sherer asked if some soil sampling has been completed. Mr. Ruzek stated that soil samples are proposed to be collected but was unsure if that work had been done as of yet. Commissioner Sherer asked if the City could require that geotechnical inspectors be inside during the construction to ensure proper compaction to prevent wall and slope failures. He commented that the sediment and infiltration pond require certain materials and maintenance and asked who would be responsible for maintenance. 3 Mr. Ruzek commented that the maintenance of the pond would most likely be the responsibility of the City. He stated that the proposed plan would reduce the flows over the bluff by 50 percent, compared to the existing conditions. He recognized that comments were made at the Planning Commission meeting related to drainage concerns. Commissioner Cotter asked about the amount of land that would be held in conservation easement. Mr. Benetti replied that about one -third of the site would be held in conservation easement. He confirmed that the 40-foot setback would be included in that total. He explained that the intent would be to ensure that once the lots are turned over to private ownership, that area still remains protected. Commissioner Cotter commented that the storm pond would abut Victoria Curve and would be most visible to those driving by. He asked if that placement was chosen because of the topography. Mr. Ruzek commented that the proposed location was chosen because that is the only location where discharge could occur that would not go into Mendota. Commissioner Cotter asked if there would be treatment of the pond. Mr. Ruzek commented that he would anticipate that dredging would be needed in 20 or 30 years. He explained that as long as pond as functioning, they do not require maintenance. Commissioner Cotter asked if there would be a responsibility for the type of trees and vegetation planted around the pond. Mr. Ruzek commented that the City would not have ownership over the trees. He stated that if the development moves ahead, he would support the development having an organization association to handle things such as trees and vegetation. Commissioner Meyer asked what would happen to the triangle piece of property owned by the City and how it would be accessed. Mr. Ruzek commented that if a tree fell down, it would not be an issue of public safety and would remain. He was unsure that there is a wide enough easement to access the parcel. He noted that if the City needed to access the parcel it could attempt to make an agreement with a property owner. Commissioner Meyer asked for details on the barn that was mentioned on the property. Mr. Benetti replied that there is an old horse barn/garage owned by the property owner s. Commissioner Meyer referenced the properties on the Mendota side and asked if there have been concerns raised by those property owners. Mr. Benetti replied that residents from Mendota attended the Planning Commission public hearing and expressed conce rn with drainage running down the bluff line. He stated that there 4 were a number of concerns related to underground springs in the area that come out of the bluff. He stated that the residents were concerned that this could impact those springs. Mr. Ruzek stated that staff has received a lot of comments from the neighboring homes in both cities. He recognized that people are hesitant to change and this request includes a number of variances. Commissioner Meyer asked the size of each lot proposed an d whether the conserved area would count in the lot size. Mr. Benetti replied that each lot would be ranging from 19,580 square feet to 31,000 square feet. He commented that most of the lots would be bigger than they have to be in order to protect the backyard space. He stated that the developable portion would be the front third or half while the remainder would be protected. Commissioner Meyer asked if the City would have any say in the type of trees replanted. She stated that perhaps a pollinator friendly planting could occur near the pond. Mr. Benetti stated that the Master Gardeners and Natural Resources Technician have reviewed the plan and provided their recommendations. He stated that a condition could be added that the City can review and delegate the variety of trees that could be planted and how those would be maintained. Commissioner Smith asked if there has been thought about landscape services that may be used on the properties that could end up as runoff into the bluff. Mr. Benetti stated that could be addressed as part of an HOA agreement. He stated that the City encourages new build ing sites to use the pollinator-friendly policy. Chair Goldade thanked the members of the public and the property owner who are present. Mr. Benetti noted that this meeting was noticed but not as a public hearing. He stated that the Commission does not need to provide an opportunity for those members to speak, as the public would have another opportunity to speak at the Planning Commission public hea ring. Chair Goldade provided an opportunity for those members to speak. Michelle Culligan, applicant, commented that they have many challenges with the site. She stated that whether the conservation area is held in an easement or through an HOA, it will be protected. She explained that the goal would be to preserve as many trees as possible. She stated that the City would still have the ability to place a walking path along Victoria Curve within that right-of -way, if desired. She stated that the goal is to build a nice enclave. She stated that it would be difficult to have a walking path through the site because of the topography of the site and the fact that it is heavily wooded. She stated that t here is a lot north of the City-owned lot that is vacant and could perhaps provide access to that parcel. Kathryn Jewell, 1948 Glenhill Road, stated that there have been comments about the development and there is an intent to do well but it will also be up to what each homeowner decides to do on their lot. She stated that this Commission has an interest in greenspace, and she has concern about the trees and disruption that will occur. She stated that her property is about one acre and about one third of the lot is wooded. She noted that in the time she has 5 lived on the property she has had to remove many Oak and Ash trees because of disease. She hoped that the Commission would keep those items in mind when making their recommendation. Jane McKay,1949 Glenhill Road, stated that the greenspace beh ind the retaining wall would not be able to be accessed in order to remove diseased trees. She stated that they have removed many trees on their property because of disease and would want to ensure that the new homeowners maintain their trees. She asked how those property owners would access the trees when the retaining wall blocks access. Chair Goldade stated that the intent of this case was to review the request and provide input. He noted that this will go back to the Planning Commission for a contin uation of the public hearing on August 25th. 8.Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3 and Recreation Updates) and polled the Commissioners for questions. 8.a Par 3 Update Recreation Program Coordinator Meredith Lawrence commented that COVID-19 has heavily impacted recreational programming. She stated that the Par 3 was opened on April 27 th with a fair amount of changes to ensure public health and safety. She reviewed the statistics from the Par 3 course, noting that the course is busier than it has ever been. She commented that it has been great to see people be active in a safe manner. She stated that maintenance crews have worked hard to keep the course in good shape with the increased use. She stated that the monthly expenditure report shows the revenue and expenditures through June. Commissioner Hinderscheid asked what staff would attribute the higher number of rounds to. Ms. Lawrence replied that for some time golf was the only entertainment available due to COVID-19 and therefore there has been a higher use statewide as it is a safe form of outdoor entertainment. She stated that golf carts are still not being offered at this time because there is not sufficient staffing to sanitize the carts. She commented that she does not plan to use carts for the remainder of this season. Commissioner Smith asked if there has been thought of putting a vending machine at the Par 3 to offer people snacks and beverages. Ms. Lawrence commented that there was a vending machine in the past. She stated that they could look into that but would hope that concessions would be back next year. 8.b Recreation Update Recreation Program Coordinator Meredith Lawrence stated that many of the events and programs were canceled based on the Executive Orders of the Governor. She stated that many of the park’s amenities were closed and then reopened as guidance allowed. She commented that the Parks and Facilities COVID-19 Plan is posted on the City website and all users must follow that plan. She reported that adult softball has started and has been going well and highlighted some other events that have occurred in modified formats. She highlighted upcoming events, including movie nights. 6 Commissioner Cotter thanked staff for the updates they provided throughout the past few months. He recognized that staff has been working hard to adapt to the challenging times. Chair Goldade stated that he believes there is interest for the Commission to review the field allocation policy at the September meeting. Motion Klepperich/second Cotter to acknowledge the staff reports. AYES 7: NAYES 0 9.New Business 9.a Rogers Lake Eagle Scout Service Project Natural Resources Technician Krista Spreiter stated that Ted Lawder, a Mendota Heights resident, and member of Boy Scout Troop #9067, approached the City with a proposal to complete a service project as part of the requirements of becoming an Eagle Scout. Eagle Scout Service Projects must utilize planning, development, and leadership skills to benefit a religious institution, school, or community. Ted expressed interest in potential service projects that would benefit Rogers Lake. After discussing several options with City staff, he chose to create a lakeshore buffer near the fishing pier at Rogers Lake Park. The lakeshore buffer will be an extension of the native vegetative buffer that already exists at Rogers Lake Park. Ms. Spreiter stated that she is working with another Eagle Scout on a tree planting project in Valley Park. Chair Goldade thanked the Eagle Scout candidates for their contributions to the parks and the City. Commissioner Meyer asked where the tree planting would occur in Valley Park. Ms. Spreiter replied that they want to replace the Ash that will eventually be removed. She noted that some plantings will occur near the ballfield and near the trail. She noted that clearing of some existing invasives would occur prior to the plantings. Chair Goldade stated that perhaps members of the Commission could stop by on a workday. He referenced brush removal on the west side of Rogers lake and asked for details. Ms. Spreiter reported that Great River Greening is removing buckthorn along the side of Rogers Lake which will be replaced with an understory woodland mix. 10. Unfinished Business 10.a Work Session with City Council Review Recreation Program Coordinator Meredith Lawrence reported that the City Council and Parks and Recreation Commission met on July 14, 2020 for a work session to discuss park improvement projects for the next two years. The following park project items were discussed: Wentworth grant requirements for completion, Wentworth tennis court repla cement, pickleball court location, basketball expansion at Hagstrom King, Mendakota dugouts, playground replacement at Marie Park, the future Dog Park and Skateboard Park. Chair Goldade highlighted the topics that could appear on future Commission agend as based on the discussion at the joint meeting. 7 Commissioner Smith referenced the pickleball courts and the price to convert the tennis and/or hockey courts. She asked the difference in cost for the two conversions. Public Works Director Ryan Ruzek stated that to build a new pickleball court would be about $120,000. He commented that to redo the pavement at the Marie Park tennis court was about $80,000. He stated that to covert the hockey rink would be about $20,000. Ms. Lawrence commented that the minutes reflected a higher number and will be amended. Mr. Ruzek provided an update on the Wentworth warming house construction, noting that the Council approved the contract for that work to be completed. He believed that construction would begin in September and the structure is anticipated to be available for the winter hockey season. He noted that the trail and parking lot improvements would be completed in 2021. He confirmed that the basketball court would remain and would not be impacted by t he project. He reported that the Hagstrom King basketball court concrete slab has been poured. Ms. Lawrence stated that pickleball was identified as a discussion topic for the Commission from the City Council. She asked the Commission to be prepared to discuss that item in September. Commissioner Cotter commented that he was encouraged by the discussion of a ten to 20-year Capital Improvement Plan. He stated that while there is not much more developable space and revenue for parks, the Par 3 will be paid off by 2023 and it appears that the Commission could make the case that a substantial amount of the funds that were used for the Par 3 could be used for a long-term parks plan. Commissioner Sherer commented that Rosemount is building a large skate complex which may draw some of the users away from the Mendota Heights facility. Commissioner Meyer commented that while she believes the funds being expended toward the Par 3 should continue to be allocated towards parks after that debt expires. She en couraged the Commission to discuss that element and present a united front in order to ensure there is sufficient funding for the parks going forward. Chair Goldade stated that parks funding continues to be a topic and has been for years past. Commissioner Hinderscheid agreed that there has been a discussion related to a sustained revenue source for the parks for many years. 11.Staff Announcements Recreation Program Coordinator Meredith Lawrence expressed thanks to the Commission and the residents for their understanding through the challenges of the year related to COVID -19. 12. Commission Comments and Park Updates Commissioner Smith Received a request to add lighting to the tennis courts at Friendly Hills Park Landscaping near the sign needs attention and improvement There are dead trees on the trail to Friendly Hills Park that need to be removed 8 Mr. Ruzek stated that staff has worked with residents as some of those trees are located on private property. He noted that staff could review those locations. Commissioner Smith noted that the tables at Market Park have been heavily used. Commissioner Hinderscheid Pleased to see the Dog Park was extended for another five years Ivy Hills Park looks great, though the pond has green algae. Mr. Ruzek commented that the weeds observed are healthy plants. Commissioner Hinderscheid commented that he is excited to see the Eagle Scout projects and is happy to see the City attempting to find space for pickleball in the community. Chair Goldade commented that some users of the Dog Park raised funds for a bench and asked staff for an update. Mr. Ruzek stated that a user of the park recently passed away and a GoFundMe page was setup with almost $2,000 raised. $1,000 was submitted to the City for a park benc h donation and the remaining funds will be used to install shade trees in the park. Chair Meyer Marie Park has been heavily used and people are enjoying the tennis courts and other parks amenities Thanks to Public Works staff for the excellent job they do maintaining the parks Commissioner Cotter COVID-19 has made the community more grateful for the park’s amenities. It has been great to see the community out enjoying all the parks amenities during these times. Excited about the improvements at Rogers Lake and thanks to the Eagle Scouts. Commissioner Klepperich He has been watching over Mendakota Park and Civic Center and the fields are in great condition as they have not been used as much due to the mandates. It is great to see baseball and softball back at both locations. Commissioner Sherer The basketball expansion is underway at Hagstrom King. Echoed the comments that the parks have been in great shape and well maintained this summer. The parks have been heavily used in this challenging year when many other activities have been canceled. It would be nice to have a method for City residents to determine when fields have been reserved. Chair Goldade Hagstrom King received some trees through a grant program. Wentworth and Valley parks are doing great. Thanks for all the work staff has done since March. 13. Adjourn 9 Motion Klepperich/Second Smith to adjourn the meeting at 8:20 PM AYES 7: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc 10 DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Par 3 Update Clubhouse Operations August continued to be a busy month of golf at the Mendota Heights Par 3. Women’s and Junior weekly tee times have now wrapped up for the season. Staff is planning to implement Fall Rates for golf and footgolf starting September 8. A round of golf will cost $9 per person and footgolf will cost $7 per round. Staff hopes to keep the course open through the end of October, but that will be dependent on weather and turf conditions. Maintenance Operations The course remains in good shape even with the large amount of use the course has experienced this season. Staff aerated the greens on September 3. This is a necessary task which promotes growth and reduces thatch. Currently a few of the greens are experiencing high thatch problems due to a lack of necessary routine maintenance over the last 10 years. STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 11 7.a. DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recreation Update Special Events The City of Mendota Heights hosted a movie night on August 16 at Mendakota Park on the soccer field. The movie played was Sonic the Hedgehog. On August 21 the Goombas Band played at Mendakota Park. Both events were well attended. The City followed the Movie and Concerts in the Park COVID-19 Preparedness Plan to ensure the safety of all participants and staff. The City will be hosting a movie night on September 12 at Mendakota Park at 7:30pm. The movie played will be Lion King-2019. This event is free to the public. 240 tickets will be given out on a first-come, first-serve basis. Recreation Camps The City hosted a variety of camps this Summer that included modifications due to COVID-19. The camps and programs were well received from the public. The City is planning to host a soccer, flag football, and theater camp for MEA break. More details and registration information will be available on the City’s website. The City will provide COVID- 19 plans for each individual camp. Adult Softball League The City hosted men’s and women’s adult softball leagues at Mendakota Park on Tuesday and Thursday nights this Summer/Fall. The league had 15 teams that participated. All participants are required to follow the City’s Softball League COVID-19 plan. STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 12 7.b. DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator Tim Benetti, Community Development Director SUBJECT: Valley View Oak 3rd Addition Update INTRODUCTION: This planning item (presented at the August meeting) has been tabled until possibly September 22 where it will be reviewed by the planning commission for reconsideration by a public hearing. The developer is conducting an additional site and soil testing (results pending). STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 13 7.c. DATE: September 9, 2020 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Park Improvements Update INTRODUCTION Valley Park Improvements As part of the Marie Avenue Street Improvements, the parking lot and basketball court at Valley Park are being redone. It is planned that a new adjustable hoop will be installed. The basketball court will also have bollards to separate the court from the parking lot. The access trail to the playground is also being improved. All trails along Marie Avenue were repaved and a new trail was constructed between Lilac Lane and Victoria Road. The existing pedestrian tunnel was rehabilitated and will be painted and lighted. A new at Grade crossing was also constructed near the Tennis Court. Hagstrom King Park Improvements The Basketball Expansion was completed at Hagstrom King. Wentworth Park The construction of the Warming House has been delayed due to the supply chain of lumber. The builder is unable to acquire the needed posts and the costs of plywood have tripled. It is planned to complete this improvement in the spring. Additional options are being considered at this time. Off-Leash Dog Park A new park bench is proposed to be installed in Mid-September and new shade trees in Mid- October. The bench and trees were donated as a memorial to park user. ACTION REQUIRED None – for informational purposes only although comments are welcomed. 14 7.d1. DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Marie Avenue Street Improvements INTRODUCTION The Commission is being presented the 90 percent draft plans for the Marie Avenue Street Improvements. The Marie Avenue Street Improvements include rehabilitation of Marie Avenue from Lexington Avenue to Dodd Road. The project will include pond cleanouts at Lexington Avenue and Sutton Lane, Trail overlays and reconstruction, a new trail from Lilac Lane to Victoria Road, Pedestrian Improvements including bump outs at select crossings, tunnel upgrades, a new at grade crossing, Valley Park Parking lot improvements, bridge repair, water main replacement, a complete pavement replacement. Reduced size plans of selected sheets are included for the Commission to review. ACTION REQUIRED For Informational Purposes only 15 7.e1 BEGIN S.A.P. 140-101-011MARIE AVENUESTA. 0+43.44LEXINGTON AVENUE POND CLEANOUT& PEDESTRIAN IMPROVMENTSSHEETS 28 & 48RETAINING WALL REPLACEMENT, CURBBUMPOUT AND PEDESTRIAN IMPROVEMENTSSHEET 53PROPOSED TRAIL, CURB BUMPOUTAND PEDESTRIAN IMPROVMENTSSHEETS 49 & 51BUMPOUT AND PEDESTRIANIMPROVMENTSSHEET 54PEDESTRIAN IMPROVEMENTSSHEET 480+005+0010+0015+0020+0025+0030+0035+0040+00LEXINGTON AVENUEOVERLOOK LNSUMMIT LNSUMMIT LNWALSH LNLILAC LNROLLING GREEN CURVEVICTORIA ROAD SVICTORIA ROAD SEAGLE RIDGE DRIVETH 35 EHIGHVIEW CIRCLE SAVANTI DRIVEEND S.A.P. 140-101-011MARIE AVENUESTA. 68+95.57MARIE AVENUE POND CLEANOUTSHEET 27CURB BUMPOUT, WATER MAINREPLACEMENT AND PEDESTRIANIMPROVEMENTSSHEETS 61-63PEDESTRIAN TUNNEL IMPROVEMENTS,PROPOSED TRAIL AND CURB BUMPOUTSHEETS 55 & 56CURB BUMPOUT AND PEDESTRIAN IMPROVEMENTSSHEETS 58 & 60PARKING LOT RECLAMATIONSHEET 57BRIDGE REPAIRSSHEET 35-4769+50.0545+0050+0055+0060+0065+00TRAIL RDSUTTON LNTH 149 (DODD ROAD)FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:2LPPSPBLPPLARRY POPPLER410053/1/20201 --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.GENERAL LAYOUTSCALE IN FEET075150 300MARIE AVENUE 2020 STREET IMPROVEMENTS - STA. 0+00 TO 41+00MARIE AVENUE 2020 STREET IMPROVEMENTS - STA. 41+00 TO 69+50C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\2 GENERAL LAYOUT.dwg Feb 26, 2020 - 4:01pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-01116 7.e2. C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\53 PEDESTRIAN TUNNEL IMPROVEMENTS.dwg Feb 26, 2020 - 4:30pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:56LPPSPBLPPLARRY POPPLER 410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.PEDESTRIAN TUNNEL IMPROVEMENTSSCALE IN FEET0 25 50 100126.010.02.02.02.010.02.03.01.0132" EQUIVALENT 168" SPAN x 107" RISE x 10" THICKNESS10.01.5" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)TACK COAT AS DIRECTED BY THE ENGINEER1.5" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)7.610.01.05.01.05.02.05.02.0SANDBLAST INTERIOR SURFACEANTI-GRAFFITI COATING (WHITE)63.0RECLAIM MATERIAL OR CLASS 5 ASDIRECTED BY THE ENGINEERMODULAR BLOCK RETAINING WALL(GRAVITY WALL)1.0% GRADE1.0% GRADE1.08.3102.012.03.310.610.610.610.610.610.610.610.610.63.312.0GRADE TO DRAIN AS DIRECTED BY THE ENGINEERGRADE TO DRAIN AS DIRECTED BY THE ENGINEERTUNNEL GRADING PLANTUNNEL LIGHTING PLANFEED SUPPLY THROUGH EXISTING CONDUIT126.0SURFACE MOUNTED CONDUIT AS SPECIFIEDLOW MOUNT FIXTURES AS SPECIFIEDNOTES:1. ABANDON ALL EXISTING CONDUIT INPLACE (INCIDENTAL)2. REMOVE COVER PLATES AND FILL VOIDS WITH NON-SHRINK GROUT BEFORE APPLYING ANTI-GRAFITTI COATING (INCIDENTAL)FEED SUPPLY THROUGH EXISTING CONDUITSUPPLY LINE FOR TUNNEL LIGHTINGTO BE INSTALLED BY THE CONTRACTORSUPPLY LINE FOR NORTH FLASHERTO BE INSTALLED BY THE CONTRACTORSUPPLY LINE FOR SOUTH FLASHERTO BE INSTALLED BY THE CONTRACTORPRIMARY LINETO BE INSTALLED BY THE UTILITY COMPANYPRIMARY LINETO BE INSTALLED BY THE UTILITY COMPANYPRIMARY LINE FROM EXISTING TRANSFORMERTO BE INSTALLED BY THE UTILITY COMPANYMETERTO BE INSTALLED BY THE UTILITY COMPANYSEE DETAIL ABOVETRANSFORMERTO BE INSTALLED BY THE UTILITY COMPANYCONSTRUCT AGGREGATE FOUNDATION PADAS DIRECTED BY THE ENGINEERCONDUITMETER DETAIL17 >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>|||||||XXX>>>>>>>50+0051+0052+0050+0051+0052+00>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>|||||||>>>>>>>>|>>|>>|>>>>|>>>>|>|>>|>>>>>>50+0050+00+0000+0+00051+0051+00+0++0+0++52+0052+0052+22+0+2>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>|||||||XXX>>>50+0051+0052+0050+0051+0052+00>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>|||||||>>>>>>>>|>>|>>|>>>>>>|>>>>|>|>>|>>>>>>50+0050+000000+0+00051+0051+00+0++0+0++52+0052+0052+22+0+C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\54 VALLEY PARK PARKING LOT RECLAMATION.dwg Feb 26, 2020 - 4:12pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:7LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.VALLEY PARK PARKING LOT RECLAMATIONVALLEY PARKCITY OF MENDOTA HEIGHTSCONSTRUCT ADA COMPLIANT COMMERCIAL DRIVEWAY.SEE SHEETS 16 TO 21 FOR STANDARD DRIVE WAY PLANS.6.06.06.06.028.131.46.819.264.8RECLAIM BITUMINOUS SURFACE TO FULL DEPTH OR AS DIRECTED BY THE ENGINEER (FULL DEPTH RECLAMATION).DEPTH MAY VARY (7" AVERAGE DEPTH) (TYPICAL).REGRADE TO DRAIN AS DIRECTED BY THE ENGINEER (INCIDENTAL).ADD AGGREGATE BASE AS DIRECTED BY THE ENGINEER.3" SP9.5 WEARING COURSE (SEE TYPICAL SECTIONS SHEETS 7 TO 8).5.05.05.05.05.05.0INSTALL 6" PIPE BOLLARDS AT 5' MAX CENTER TOCENTER SPACING SEE DETAIL ON SHEET 14MINOR GRADING TOREDUCE ENTRANCE SLOPE.(INCIDENTAL)GRADING / PAVING PLANNOTE: DIMENSIONS ARE APPROXIMATE AND BASED OFF GIS DATA.PROTECT FENCE(INCIDENTAL)PROTECT BASKETBALL HOOP(INCIDENTAL)CITY OFMENDOTA HEIGHTSMARIE AVENUEROW / SECTION LINEROW / SECTION LINECITY OFMENDOTA HEIGHTSPROTECT PLAY GROUND EDGING(INCIDENTAL)R15.0R5.0107.332.830.8UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEENPROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALLFIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCINGCONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHERSTATE ONE CALL 1-800-252-1166SUBSURFACE UTILITY NOTE:THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY D. THISUTILITY QUALITY WAS DETERMINED ACCORDING TO THE GUIDELINES OF THECI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION ANDDEPICTION OF EXISTING SUBSURFACE UTILITY DATA".SCALE IN FEET01020 40CONTROL POINT AT GUTTER FLOW LINETRUNCATED DOMES (SEE STANDARD PLATE 7038)CURB & GUTTERGUTTER FLOW DIRECTIONINDICATES PEDESTRIAN RAMP - SLOPE SHALL BEBETWEEN 5.0% MINIMUM AND 8.3% MAXIMUM IN THEDIRECTION SHOWN AND CROSS SLOPE SHALL NOTEXCEED 2.0%INDICATES PEDESTRIAN RAMP - SLOPE SHALL BEGREATER THAN 2.0% AND LESS THAN 5.0% IN THEDIRECTION SHOWN AND CROSS SLOPE SHALL NOTEXCEED 2.0%LANDING AREA - 4' X 4' MINIMUM DIMENSIONSAND MAXIMUM 2.0% SLOPE IN ALL DIRECTIONSREMOVE CURB AND GUTTERREMOVE BITUMINOUS TRAILDRAINAGE ARROWPROPOSED BITUMINOUS WALKING TRAIL5.05.05.05.05.05.030.8STRIPING PLANNOTE: DIMENSIONS ARE APPROXIMATE AND BASED OFF GIS DATA.18 0+001+002+003+004+005+00F&IR1-130x30SALVAGEANDREINSTALLPARKINGORDINANCESIGNFURNISHANDINSTALLSALVAGE AND REINSTALL (1)F&IW3-130X30REMOVE SIGN (2)REMOVE SIGN (2)10.012.010.010.010.012.010.010.0F&IR2-130x364SW-M4SW-M4SW-M4DY-MW-TPSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-2 (R) - MULTI COMPSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-2 (L) - MULTI COMPSEE DETAIL SHEET 1524SW-MROW5:1TAPER5:1TAPER6+007+008+009+0010+0011+0010.012.012.010.010.012.012.010.04SW-M4SW-M4DY-MROWROWPAVEMENT MARKING LEGENDFILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:78LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (1)C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:19pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011SCALE IN FEET01020 40SCALE IN FEET01020 40SCALE IN FEET01020 40MATCHLINE - STA. 5+75MATCHLINE - STA. 5+75MATCHLINE - STA. 11+504" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP10911081OVERLOOK LN105910511047104110374' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)19 12+0013+0014+0015+0016+0017+00REMOVE SIGN (2)REMOVE SIGN (2)SALVAGE ANDREINSTALL (3)F&IW11-230X30W16-9P24X1210.012.012.010.04SW-M4SW-M4SW-M4SW-M4DY-M4DY-MW-MCSEE DETAIL SHEET 15ROWROWROW18+0019+0020+0021+0022+0023+F&IR1-130x30F&IF&IW11-230X30W16-7P(L)24X12F&IW11-230X30W16-7P(L)24X12F&IW11-230X30W16-9P24X1210.012.012.010.012.012.012.012.012.010.010.04SW-M4SW-M4DY-MW-MCSEE DETAIL SHEET 15ROWROWF&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:79LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (2)C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:20pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011SCALE IN FEET01020 40SCALE IN FEET01020 40SCALE IN FEET01020 40MATCHLINE - STA. 11+75MATCHLINE - STA. 17+25MATCHLINE - STA. 23+00MATCHLINE - STA. 17+25999LILAC LN10291017SUMMIT LN1005CITY OFMENDOTAHEIGHTS1805WALSCH LN4' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)PAVEMENT MARKING LEGEND4" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP20 +0024+0025+0026+0027+0028+00F&IW3-130X30SALVAGE ANDREINSTALL (3)12.012.010.012.010.012.012.012.011.54SW-M4SW-M4SW-M4SW-M4SW-M4DY-M4DY-MW-MCSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-2 (R) - MULTI COMPSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-3 (L) - MULTI COMPSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-3 (L) - MULTI COMPSEE DETAIL SHEET 1524SW-M24SW-MROWROWROW5:1TAPERSALVAGE ANDREINSTALL (3)F&IOM3-C12X2429+0030+0031+0032+0033+0034+00F&IR2-130X36SALVAGEANDREINSTALLSALVAGEANDREINSTALLF&IR1-130x30SALVAGE AND REINSTALL SPEEDLIMIT AND CRIME WATCH SIGNSF&IF&IW3-130X30F&IW1-736X18F&IW11-230X30W16-7P(L)F&IW11-230X30W16-7P(L)24X12F&IW11-230X3012.510.011.512.012.010.010.012.012.012.012.012.012.010.010.04SW-M4SW-M4SW-M4SW-M4SW-M4SW-M4DY-M4DY-M4DY-MW-MCSEE DETAIL SHEET 1512SW-MSECTION LINEROWROWF&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:80LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (3)C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:20pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011SCALE IN FEET01020 40SCALE IN FEET01020 40SCALE IN FEET01020 40MATCHLINE - STA. 23+00MATCHLINE - STA. 28+75MATCHLINE - STA. 28+75MATCHLINE - STA. 34+5017954' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)VICTORIA ROAD SVICTORIA ROAD SHIGHVIEW CIRCLE SPAVEMENT MARKING LEGEND4" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP21 35+0036+0037+0038+0039+0040+00F&IR2-130X36SALVAGEANDREINSTALLF&IW11-230X30W16-9P24X12.000.012.012.010.010.012.012.010.010.04SW-M4SW-M4DY-MROWROW41+0042+0043+0044+0045+0046+F&IW11-230X30W16-9P24X1212.012.010.010.04SW-M4SW-M4DY-MROWFILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:81LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (4)C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:20pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011SCALE IN FEET01020 40SCALE IN FEET01020 40MATCHLINE - STA. 40+25MATCHLINE - STA. 46+00MATCHLINE - STA. 40+25MATCHLINE - STA. 34+504' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)CITY OF MENDOTAHEIGHTS4' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)PAVEMENT MARKING LEGEND4" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP22 10.012.012.010.0+0053+0054+0055+0056+0057+0058+VW+0053+00VWWWWSALVAGEANDREINSTALLF&IOM3-C12X24F&IR1-130x30F&IR1-130x30F&I4SW-MF&IW11-230X30W16-7P(L)24X12F&IW11-230X30W16-7P(L)24X12F&IF&I SAFE PACE 100, 11" RADAR FEEDBACKSIGN, 20W SOLAR PANEL, WHITE HIP FACEWITH UNIVERSAL MOUNTING 2- PART FULLSET. PLACE AS DIRECTED BY ENGINEER. SEESPECIFICATION.10.012.012.0F&IW11-230X30W16-9P24X1210.0F&IW11-230X30W16-9P24X1212.012.012.012.012.010.010.012.0SEE DETAIL SHEET 15SEE DETAIL SHEET 154SW-M4SW-M4DY-MW-MCW-MCROW / SECTIONLINEROW4SW-M4SW-M4DY-M4SW-M4SW-M4SW-M4DY-MROW / SECTION LINEROWF&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X240WWY+000000000WW000W00000000YYWWWWW000000000000DDDDDDSW--00000000000W--W--SSSSS----000000SWSSWW4Y110011101064WWMM..004SM7+D20200MD4MSW0111005W412XX2410.012.012.010.06+0047+0048+0049+0050+0051+005210.012.012.010.06+0047+0048+0049+0050+0051+0052.02.52MARIE AVENUE10.012.012.0CITYOFMENDOTAHEIGHTS10.0F&IW11-230X30W16-9P24X12F&IW11-230X30W16-9P24X1212.012.010.010.012.012.012.012.012.012.010.010.04SW-M4SW-M4DY-MROW4SW-M4SW-M4DY-MW-MCSEE DETAIL SHEET 15ROWROWF&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IOM3-C12X24F&IW11-230X30W16-7P(L)24X12F&IW11-230X30W16-7P(L)24X12FF&O&IMM3--CCF&&I077P(L)24P)4XX12122XX24FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:79LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (5)C:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:21pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011CITY OFMENDOTA HEIGHTSSCALE IN FEET01020 40WACHTLER AVENUETRAIL ROADSCALE IN FEET01020 40MATCHLINE - STA. 46+00MATCHLINE - STA. 52+00MATCHLINE - STA. 58+00MATCHLINE - STA. 52+004' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)PAVEMENT MARKING LEGEND4" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP23 13.512.010.012.013.569+50.0564+0065+0066+0067+0068+0069+00||||||||||||||YVWVWSALVAGE ANDREINSTALL MAILBOXF&IR8-312X12PSALVAGE ANDREINSTALL MAILBOXSALVAGE ANDREINSTALL MAILBOXSALVAGE ANDREINSTALL MAILBOXSALVAGEANDREINSTALL13.512.012.010.012.0F&IR2-130X3612.0F&IR8-312X12F&IR8-312X12ROWPAVEMENT MESSAGEPMA-3 (L) - MULTI COMPSEE DETAIL SHEET 15PAVEMENT MESSAGEPMA-2 (R) - MULTI COMPSEE DETAIL SHEET 1510:1TAPER4SW-M4SW-M4SW-M4DY-M4DY-M24SW-MROWROWROWROWROWSECTION LINE4SW-M4SW-M10.012.012.010.012.010.0+0059+0060+0061+0062+0063+0064+00Y|VWSALVAGEANDREINSTALLF&IR2-130X3610.012.012.010.012.012.010.0F&IW1-748X24SALVAGEANDREINSTALLSALVAGEANDREINSTALLPF&IR8-312X12ROW4SW-M4DY-MW-MC4SW-M4SW-M4SW-M4DY-M4DY-MROWROWROW / SECTION LINEROW4SW-MC:\Users\bunchs\Desktop\2-26-2020 desktop\02_Sheets\80 SIGNING AND STRIPING PLAN (6).dwg Feb 26, 2020 - 4:21pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 81 SHEETSMARIE AVENUE STREETIMPROVEMENTSS.A.P. 140-101-011FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:80LPPSPBLPPLARRY POPPLER410053/1/2020--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MN.SIGNING AND STRIPING PLAN (6)W-TPMARIE AVENUEMARIE AVENUEROWSECTION LINESCALE IN FEET01020 40SUTTON LANEMNDOT ROWMNDOT ROWMNDOT ROWMNDOT ROWSALVAGE ANDREINSTALL MAILBOXMATCHLINE - STA. 58+00MATCHLINE - STA. 64+00725721717713CITY OF MENDOTAHEIGHTS4' LONG 4" SOLID YELLOW LINEPERPENDICULAR TO CATCH BASIN (TYP.)PAVEMENT MARKING LEGEND4" SOLID LINE WHITE - MULTI COMP4DY-M4SW-M4" SOLID DOUBLE LINE YELLOW - MULTI COMP24SW-M24" SOLID LINE WHITE - MULTI COMPCROSSWALK WHITE - MULTI COMPW-MCCROSSWALK WHITE - THERMO PLASTICW-TP12SW-M12" SOLID LINE WHITE - MULTI COMP24 DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Skate Park Discussion INTRODUCTION The City Council has asked that the Parks and Recreation Commission to study and develop a plan for issues relating to short term operational issues at the Rogers Lake Skatepark. BACKGROUND: In the early 2000’s, the City worked with the interested community members to design a city skatepark. In 2003, the approval was received to build and install a Tier 1 skate park (including ramps, jumps and obstacles) at Rogers Lake park within the fenced area of the then underutilized tennis court. The skatepark opened in 2004. The skatepark is part of the park system and is operated and maintained by the City. The skatepark is utilized by skate boarders, in-line skaters, and BMX bikers of all ages and abilities. The park is unsupervised and operates under the same park rules (e.g. hours of operation, etc.) as other city parks. Over the course of the past few years, the operation and maintenance of the skatepark has become more challenging. The facility’s structural features have started to show their age and renovations and improvements are needed. Additionally, there are several operational difficulties including park location, frequent vandalism, do-it-yourself modifications and additions by users, and overall public safety concerns. At the September 1,2020 City Council meeting, the City Council discussed the identified concerns. Several skate park users were in attendance and spoke favorably about this city park amenity. Following the discussion, the consensus of the Council was that the Parks and Recreation Commission should establish a subcommittee to look at the short term operational challenges, but to also develop a plan which could identify longer term capital maintenance and improvement options. It felt that a study group, made up of a cross section of users, but to specifically include younger users and Mendota Heights residents, would be best suited to do this work. 25 8.a1 ACTION REQUIRED Staff will present and discuss with the Commission information on the skatepark and the establishment of a study committee as directed by the City Council. Staff is requesting that the Commission identify two Commission members to serve on the subcommittee. 26 DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Pickle Ball Discussion INTRODUCTION The Commission has discussed pickle ball at previous meetings. The attached maps show some potential available space in the city parks that may be able to accommodate a feature of this size. The Commission may also provide additional locations. The dimensions of a pickle ball court are the same as a badminton court which is 20 feet by 44 feet. A standard double tennis court is 36 feet by 78 feet, a space of around 60 feet by 120 feet is typically provided. Mendota Heights currently provides four pickle ball courts on the multi-use, Marie Park Hockey Rink. To assist in determining the need for a stand-alone pickle ball court, a survey of the users of these courts should be undertaken. If the multi-use hockey rinks provide an adequate space, the courts could be expanded to the Friendly Hills rink and potentially the Wentworth Park rink. The Wentworth Park hockey rink could be paved with the parking lot rehabilitation planned for 2021. The six parks which may have space for a new court are: Friendly Hills Hockey Rink Wentworth Park Hockey Rink Friendly Marsh Friendly Hills Tot Lot (residential homes nearby) Hagstrom King (Limited Parking) Mendakota Other municipalities have had issues with noise from pickle ball which should also be considered in the Commission discussion. ACTION REQUIRED The Commission should discuss the options for a stand-alone court, surfacing to Friendly Hills or to delay a recommendation until feedback can be acquired about usage at Marie Park. 27 8.b1. Marie Park 28 755 739 723 740 724728734 702710716720 721 750 766 760 694 751 754 762 716 757763 688 1629 760 1465 1472 713 1527 1521 1515 1480 709 730 1501 1464 768 688 16231627 698 684 769 768 721 716 770 765 723 1623 1454 WENTWORTH AVE UPPER COL O N I A L D RCHERRY H ILL RD Wentworth Park Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area Summer Pickle Ball 29 8.b2. 701 2191 2191 2191 2191 2191 704 2348 729 700 695 691 664 2356 699 2360 2381 694 2366 705 671 650 683687 677 670680686674690 2367 2384 2374 2385 2361 2191 687 2353 2347 2375 2306 697 677 693 731 717 708 694 681 2312 690 707 682 679 727 718 703 729 725 716 721 712 722 731 726 730 735 735 683 2317 2303 2309 720 711 735 730 2191 698 685 732 734 2354 2294 737 726 2295 728 715 739 736 650 22807022290 D E C O R A H L N APACHE LNPUEBLO LNAPACHE CTHUBER DROCALA LNN A V A J O L N NASHUA LNK E O K U K L N Friendly Hills Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area Summer Pickle Ball 30 8.b3. 2191 2191 730 2191 2201 2131 2124 2137 749 2212 2188 2130 2125 772 766 2119 2200 751 2136 2219 2209 2118 2143 2147 2206 2158 2153 2213 2142 2168 2138 2156 2130 2162 2124 2150 2144 2150 2163 2182 2174 2116 2167 2225 2196 2112 2222 783 745 2202 2165 7522231AZTEC LNFO X P L APACHE STCH E Y E N N E L N Friendly Marsh Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area 31 8.b4. 555 555 2363 594 2449 604 628 605 600 580 613 590 617 600 624 613 584 2472 2450 617 609 620 610 608 609 2485 2470 2462 2456 2361 2459 621 2496 2467 2485 2453 2476 614 601 2454 24632455 2455 2491 2476 2486 2452 2473 2464 2473 2460 2486 2463 2476 2466 2497 2467 2453 2460 2467 591 2473 2479 2466 625 2461 2366 2454 2479 2470 590 620 584 621 2480 555 2467 2478 2460 624 2488 2470 614 2476 628 2473 607 605 2361 2488 631 24972488 2363 632 2463 610 594 2355 594 625 2473 2476 2449 2479 2461 2467 2499 2455604 2471 2485 2491 2449 2470 2363 2452 2496 580 625 2366611 2493 2451 2462 MENDOTA HEIGHTS RD WATE R S E D G E T E R POND CIR WHAM P S H I R E D R HAVERTON RDWHITFIELD DRWINTHROP CTMORSON CIRHagstrom King Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area 32 8.b5. 2191 750 2191 2191 2191 2191 704 2300 761 772 2294 695 755 780 699 751 705 771 780 774 756 777 738 735 752 773 2191 777 747 750 744 749 739 752 2305 770 731 711 708 717 748 767 707 726 702 744 718 727 735 759 751 763 737 755 741 698 2191 2330 781 729 734 725 720 716 730 721 712 746 743 736 722 731 739 726 735 730 766 758 762 754 2331 740 703 731 2359 700 724 715 706 2337 719 2332 2345 2355 2349 2341 2350 2354 2336 2288 745 694 2289 22962295 729 710 736 736 22912283749 694 697 720 787 753 740 725 PUEBLO LNA P A C H E S T K E O K U K L N PO N T I A C P L M O H I C A N L N D E C O R A H L N N A V A J O L N M O H I C A N C T O C A L A L N Friendly Hills Tot Lot Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area 33 8.b6. 2171 2075 2201 2121 2216 2209 2215 2214 2212 848 849 2215 2210 2210 22212217 852 906 853 908 2211 910 2219 2121 2218 912 2170 2220 2140 2150-56 22222224 904 2213 DODD RDMENDAKOTA DR MENDAK O T A C T Mendakota Park Date: 9/2/2020 City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Potential Improvement Area 34 8.b7. DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator Steve Goldade, Parks and Recreation Commission Chair SUBJECT: Playground Subcommittee Appointment Review INTRODUCTION: On February 11 the Parks and Recreation Commission appointed the following commissioners to the Marie Park Playground Subcommittee: Pat Hinderscheid, Amy Smith, and Stephanie Meyer. Subcommittee work has been delayed due to COVID-19. Staff is interested in beginning the process of renovating the Marie Park Playground. Since it has been a considerable amount of times since the meeting where the subcommittee appointments were made, Chair Goldade is requesting a review of the subcommittee members and confirmation of their interest in serving. Due to complying with the Minnesota Open Meeting Law Requirements, only three commissioners may participate in the subcommittee. STAFF RECOMMENDATION: Staff recommends that the Parks and Recreation Commission discuss the Playground Subcommittee Appointments made in February of 2020 and either confirm the appointees or make new appointments to the subcommittee. ACTION REQUESTED: If the Commission concurs, the Parks and Recreation Commission should pass a motion approving the appointments to the Marie Park Playground Subcommittee. 35 8.c. DATE: September 8, 2020 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Field and Facility Use Policy Review INTRODUCTION Staff will provide a summary overview of the Field and Facility Use Policy and its application during the 2020 season, as well as answer questions that the Commission may have regarding the policy. BACKRGROUND The City coordinates and issues permits for the use of City fields and facilities. City fields and facilities are often used in a multi-purpose manner and are requested by a variety of sports providers and users each year. The Field and Facility Use policy has been in place since the early 1990’s, and has evolved as demand for the City fields and facilities has increased and as the sports environment has changed. The Field and Facility Use policy was last amended in December of 2019, for implementation in 2020. Field and Facility Use Policy The 2020 Policy included general updates and additional clarifying language to address past issues and questions: •Providing for the issuance of permits three times per year. To accommodate the potential for early winter requests, permits for use from December through February will be due on the first business day in November. Permit requests for use March through July would be accepted beginning the first business day in February. Permit requests for August through November would be due the first business day in May. •Providing notification that the City does not guarantee that a priority group or user will receive fields or times that are requested. The City will make every effort to work with all users in the scheduling of City fields and facilities, especially for reservations that are requested for similar days and times. The City will not confirm reservations for impacted groups/users until after area meetings are held and actual team schedules are confirmed. •Requiring the submittal of a Coaches Training and Background Screening Compliance certification. The Certification is to be submitted once a year, prior to the first permitted 36 8.d. day of each year, regardless of the sport. The certification shall be signed by an authorized representative of the organization. •Requiring that proof of insurance is submitted on an annual basis. Insurance language in section I of the policy was reviewed by the City’s Loss Prevention Specialist with the League of Minnesota Cities. •Addressing the non-use of city permitted fields by a user. When permits are issued, a specific field is reserved for the user, to the exclusion of others. Users will be required to provide team schedules that indicate all allocated fields and facilities have been scheduled, when requested by the City. •Allowing for permits that are cancelled by the user due to inclement weather to be rescheduled or credited (not billed) if the City is notified by the user within two business days of the user’s cancellation. Unfortunately, COVID-19 provided for an abnormal year in sports. There were process/requirement changes that were necessary in order to comply with guidance and requirements from the League of Minnesota Cities, Minnesota Department of Health, Centers for Disease Control and Prevention, and National Recreation and Parks Association. Attachments: 2020 Field and Facility Policy STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 37 CITY OF MENDOTA HEIGHTS  FIELD AND FACILITY USE POLICY  CONTACT: Mendota Heights Parks and Recreation  1101 Victoria Curve  Mendota Heights, MN 55118  651‐452‐1850  APPROVED: November, 2018  REVISED: December, 2019 38 8.d2. Page 2  City of Mendota Heights  Field and Facility Use Policy  A.PURPOSE The City of Mendota Heights, hereinafter referred to as the “City”, coordinates and issues  permits for the use of athletic fields and facilities owned by the City.  The purpose of this policy  is to establish guidelines for the allocation and management of City athletic fields and facilities.   For purposes of this policy, fields shall be defined as an athletic area where people participate  in sports and shall include facilities and fields, ice rinks, and tennis and basketball courts.   The objectives to this policy include: allocating the use of the current athletic fields to support  Parks and Recreation programs throughout the City and for Mendota Heights’ residents,  preserving the facilities offered by minimizing wear and tear, and preventing overuse while  conserving maintenance costs.  B.FIELD USE PERMITS The City will coordinate and allocate the use of city athletic fields and facilities for city and non‐ city organizations, groups, and individuals to play, practice, hold tournaments, and other sport  and non‐sport related events.    Field and facility use permits are issued following the City’s permit process.  Permit applicants  must be 18 years of age or older.  A permit is issued only after an allocation request is made, all  required documents and information is received, and the City has approved the request, either  in‐part or in its entirety.  A request does not constitute an approval.    All reservations require the issuance of a permit.  The use of a field or facility begins and ends at  the times stated on the permit including set‐up and clean‐up.   Any special requests or  arrangements must be made as part of the permit application process. This includes special  lining requests for fields. Each permit must also include an approximation of users at the facility  for parking and amenity considerations.  The City reserves the right to deny, limit or revoke use permits based upon an applicant’s  performance history including compliance with established rules and policies, field conditions  after use, and unruly behavior of participants and guests.    Application Deadlines  Permits will be issued three times throughout the year based on the following timeline:   Permit requests for use from December through February will be due on the first business day in November. Permit requests for use from March through July will be due on the first business day in February. 39 Page 3   Permit requests for use from August through November will be due on the first business  day in June.   To balance use, the City reserves the right to allocate specific fields to specific users and to limit  the number of fields allocated to any one group or user.  The City does not guarantee that a  priority group or user will receive the fields or times requested.   The City will make every effort  to work with all users in the scheduling of City fields and facilities.  In certain cases, when  reservation requests are received for the same or similar days and times, reservations shall not  be confirmed by the City until after area meetings are held and actual team schedules are  confirmed.     Reservations received after the deadline will be handled on a first‐come, first‐serve basis.   The City reserves the right to keep unreserved athletic fields and facilities available to the  general public for open, unstructured or public recreation on a first come/first serve basis  during normal operating hours.   Field request forms are available at City Hall or on the City’s website.  C. PRIORITY GROUP CLASSIFICATIONS  Due to the limited number of fields and facilities and the volume of requests, the City has  established criteria for priority use.    An organization’s priority group classification will be considered during the assignment of the  priority for field and facility allocation.  Priority use of fields will be given to traditional primary  season sports and by priority group classification.    Priority use of field will be allocated as follows:  Priority #1: City of Mendota Heights Sponsored or Co‐Sponsored Programming, Events and  Activities  This includes activities that are organized through or in connection with the City of Mendota  Heights Parks and Recreation Department, directly sponsored by the City, or as a cooperative  program with other jurisdictions. Reservations for City sponsored activities, programs, games,  practices, leagues and tournaments may be taken at any time for any date. There are no use  fees charged for City reservations.  Priority #2: Public and Private Schools Located in Mendota Heights  This includes schools that are located within the City of Mendota Heights. An agreement must  be in place that defines the City of Mendota Heights’ reciprocal use of the school’s athletic  facilities. If there is no agreement in place, the priority shall be moved to priority #4 and use  fees will be assessed.    On an annual basis, public and private schools recognized in this priority category must submit  the following:  40 Page 4   Certification of Coaches Training and Background Check Screening Compliance.  The  City requires that a recognized public or private school must submit, on an annual basis,  a signed Coaches Training and Background Check Screening Compliance Certification.   The Certification shall be signed by an authorized representative and must be on file  with the City before the first permitted day of each year, regardless of the sport.       Proof of Insurance.  The City requires that a recognized public or private school must  submit, on an annual basis, proof of insurance. Proof must be on file with the City  before the first reservation day of each year, regardless of the sport.  See Section I for  insurance requirements.   Priority #3: Recognized Youth Athletic Associations   This includes Youth Athletic Associations that are recognized by the City of Mendota Heights.   Recognized youth athletic associations are defined by the following characteristics:   The association has nonprofit status under Section 501c3 or other applicable provision  as defined by Internal Revenue Services (IRS) and is in good standing with the  Minnesota Secretary of State.    The association conducts sports programs that are primarily social and/or recreational  in nature.  The association administers and abides by an “everyone plays” philosophy  and has a no cut policy.   The association serves the athletic needs of youth in Mendota Heights, is primarily  Mendota Heights based and provides significant benefit and service to residents of the  City of Mendota Heights.   Upon request, the association is able to provide team rosters  to substantiate that the association (by sport) serves a majority Mendota Heights  residents.    Registration must be open to the public.  The association must not discriminate on the  basis of race, ethnicity, economic status, gender, sexual orientation, religion, disability,  or ability. Team assignments may be determined by ability, however, the organization  must have a policy for determining teams based on ability.   The association conducts youth sports programming through volunteer coaches and  board of directors selected by the membership.     The association completes background check screenings on all coaches, assistant  coaches, board members, volunteers and anyone who has contact with children.   The  association has a written background check screening policy.  In addition to the characteristics of an association defined herein, recognized Youth Athletic  Associations must submit the following to the City, upon request:    Documentation from the Internal Revenue Service showing tax exempt status under  Section 501c3 or other applicable provision.  41 Page 5   Association bylaws and policies.   A list of the Board of Directors for the association and current contact information  including telephone and email address.  On an annual basis, Youth Athletic Associations recognized in this priority category must submit  the following:   Certification of Coaches Training and Background Check Screening Compliance.  The  City requires that a recognized Association must submit, on an annual basis, a signed  Coaches Training and Background Check Screening Compliance Certification.  The  Certification shall be signed by an authorized representative and must be on file with  the City before the first permitted day of each year, regardless of the sport.       Proof of Insurance.  The City requires that a recognized Association must submit, on an  annual basis, proof of insurance. Proof must be on file with the City before the first  reservation day of each year, regardless of the sport.  See Section I for insurance  requirements.      Rosters by Season.  For demographic and billing purposes, the City requires that a  recognized Association submit rosters by sport. Provided information shall include sport  types, team name, year, name of participant, and address including city and zip code.    The City will make every effort to accommodate all permit requests.  In the event of competing  requests from recognized associations in this category, the City will determine allocation of  fields and facilities based on the following factors:   The percentage of verifiable Mendota Heights residents served in the permit request.    The request which has the majority of Mendota Heights residents confirmed will receive  a higher priority.     Residency percentages will be established using rosters from the most current season.      Rosters must be submitted in .xls or .csv format.  Information provided must include:  sport type, team name, season of sport/year, participant name, address including city  and zip code.   Previous experience with the City of Mendota Heights.     Date and time of permit request.  Priority #4: Recognized Community Youth Sports Clubs and Leagues   This includes sports organizations which provide athletic leagues or clubs for Mendota Heights’  youth and are separate from the Youth Athletic Associations.  The City recognizes that  recreational play may be available through clubs and leagues and encourages organizations  42 Page 6  with recreational offerings to partner with City recognized Youth Athletic Associations for  maximum field and facility accommodation.  Youth sports clubs and leagues are defined by the following characteristics:   The organization may be for‐profit or have nonprofit status under Section 501c3 or  other applicable provision as defined by Internal Revenue Services (IRS) and is in good  standing with the Minnesota Secretary of State.    The organization conducts sports programs that are competitive in nature.    The  curriculum and programming is focused on the maximum development and exposure of  players to the next level of play.     The organization conducts youth sports programming through paid coaches, board  members and/or administrative staff.    The organization does not discriminate on the basis of race, ethnicity, background,  sexual orientation, religion, disability, or ability.   Team assignments may be determined  by ability. There must be a policy for determining teams based on ability.   The organization completes background check screenings on all coaches, assistant  coaches, board members, volunteers and anyone who has contact with children.   The  association has a written background check screening policy.  In addition to the characteristics of a Youth Sport Club or League defined herein, recognized  Youth Sport Clubs and Leagues must submit the following to the City, upon request:    The organization’s bylaws and policies which govern operations.   A list of the Board of Directors for the organization and current contact information  including telephone and email address.  On an annual basis, Community Youth Sports Clubs and Leagues recognized in this priority  category must submit the following:   Certification of Coaches Training and Background Check Screening Compliance.  The  City requires that a recognized Community Youth Sports Club or League must submit, on  an annual basis, a signed Coaches Training and Background Check Screening Compliance  Certification.  The Certification shall be signed by an authorized representative and must  be on file with the City before the first reservation day of each year, regardless of the  sport.       Proof of Insurance.  The City requires that a recognized Community Youth Sports Club  or League must submit, on an annual basis, proof of insurance. Proof must be on file  with the City before the first reservation day of each year, regardless of the sport.  See  Section I for insurance requirements.     43 Page 7   Rosters by Season.  For demographic and billing purposes, the City requires that a  recognized Community Youth Sports Club or League submit rosters by sport. Provided  information shall include sport types, team name, year, name of participant, and  address including city and zip code.    In an event of competing requests from recognized organizations in the category, the City will  determine allocation based on the following factors:   The percentage of verifiable Mendota Heights residents served in the permit request.    The request which has the majority of Mendota Heights residents confirmed will receive  a higher priority.     Residency percentages will be established using rosters from the most current season.       Rosters must be submitted in .xls or .csv format.  Information provided must include:  sport type, team name, season of sport/year, participant name, address including city  and zip code.     Previous experience with the City of Mendota Heights.     Date and time of permit request.    Priority #5: Mendota Heights Residents Use of the Facility for Personal Use  This includes residents of Mendota Heights using fields and facilities for personal use.   In an event of competing requests in the category, the City will determine allocation based on  the following factors:   Date and time of permit request   Previous experience with the City of Mendota Heights  Priority #6: Mendota Heights‐Based Businesses/Commercial Organizations  This includes business and commercial organizations that have a Mendota Heights office as  evidenced by their address to use the facilities.   In an event of competing requests in this category, the City will determine allocation based on  the following factors:   Data and time of the permit request   Previous experience with the City of Mendota Heights  Priority #7: Non‐Mendota Heights Organizations, Businesses, and Individuals   This includes all non‐Mendota Heights residents, organizations, groups, and businesses who  want to use the facilities.   In an event of competing requests in this category, the City will determine allocation based on  the following factors:  44 Page 8   Date and time of the permit request   Previous experience with the City of Mendota Heights  D. SPORT SEASON PRIORITY  A sport in its traditional season will be given priority consideration for field and facility use over  an out‐of‐season sport.    The following are considered traditional sport seasons:   Spring/Summer:  Baseball, Softball, T‐Ball, Lacrosse   Fall:  Soccer, Football   Winter:  Hockey    Fields and facilities will be used for the intended sport unless otherwise authorized by the City.  The City will attempt to accommodate emerging sports, when feasible.      E. FEES  The City may charge application and use fees in order to recover public costs to operate,  maintain, repair, improve and administer the use of City fields.   For each application submitted,  an application fee shall be assessed.  Field use fees shall be approved by the City Council and  included in the City’s Fee Schedule.    Use fees are subject to change at the discretion of the City  Council.    All users who receive a permit for exclusive use of a field must pay the appropriate fee per the  City fee schedule.    Payments can be made by cash, check or credit/debit card.   F. NON‐USE OF FIELDS, FIELD EXCHANGE, OR SUBLEASE    When permits are issued, a specific field is reserved for the user, to the exclusion of others.   Recognizing this exclusivity, groups should only reserve the fields intended for use.      Users may not assign their scheduled time to other groups or sublease fields under any  circumstance.  Any such action will result in the loss of rental/allocation privileges.  A user may  not “give up or exchange” their allocation or any part of it, without a written agreement  between the impacted parties and City approval.  Subleasing of fields without City approval will  result in revocation of all permits for all parties.  Any organization that has been allocated space and subsequently determines that it cannot use  it according to the permit issued shall notify the City so that the field may be reallocated or  otherwise used by another group or the general public.   Blanket permitting of City field and facilities by any user group is prohibited.  Users will be  required to provide team schedules that indicate all allocated fields and facilities have been  scheduled, when requested.  The City will verify the use of reserved field and facilities.  A  pattern of continued non‐use of a rented, permitted field will result in the revocation of the use  permit and the assignment of the field or facility to another user group.  45 Page 9  G. FIELD CLOSURE, PERMIT CANCELLATION AND REFUNDS  The City is responsible for determining if a field shall be scheduled for use or not and reserves  the right to decide to periodically not schedule specific athletic fields and facilities.  The City  attempts to be flexible in accommodating user groups, but ultimately, the health and safety of  the user and the condition and playability of a field takes priority.  This may require the closure  of fields or facilities, denial of use of a field or facility, and/or the assignment of alternate sites  for use.    Field closures will be communicated to permit holders by the Recreation Program Coordinator.    The City may cancel use of City fields/facilities for reasons including, but not limited to, any of  the following reasons:   City maintenance work involving the facility or field   When the health or safety of participants is threatened    Inclement weather   Wear and tear of the field including field retirement for regrowth and rehabilitation   Unforeseen events including fire, drought, natural disaster or vandalism   Non‐adherence to field and facility use policy, City ordinances, or use rules and  regulations    Permits cancelled by the City of Mendota Heights may be rescheduled as availability allows, or  may be refunded in full.  Permits cancelled due to non‐adherence with field and facility use  policy, City Ordinances, or use rules and regulations will not be refunded.      Permits cancelled by the user:   More than 30 days in advance will receive a 100% refund (excluding application fee)   15‐30 days in advance will receive a 50% refund (excluding application fee)   Less than 14 days in advance will not receive a refund   In the event of a weather related cancellation by the user, the user must notify the  Recreation Program Coordinator within two (2) business days after the cancellation to  confirm a credit or to arrange rescheduling.  If the City is not notified within two (2)  business days by the user that the event was cancelled due to inclement weather, the  user will be billed as if the event occurred.    H. MAINTENANCE  The City performs maintenance on a routine basis to ensure fields and facilities are in good  repair.  The City will determine the appropriate number of hours each field can be used per  season. Permit users will not be able to use the fields more than the hours allowed. This will be  based on the field’s current condition and estimated intended City use throughout the year.  46 Page 10  Infield dragging.  Infield dragging is done during the week (Monday – Friday) according to the  schedule as defined by the City.  Fields are not dragged or striped on the weekend (Saturday  and Sunday) or on holidays; unless the user has paid a tournament preparation fee.     If fields are too wet, fields will not be dragged with motorized equipment, the City will still chalk  and hand rake to reduce low spots in the infield.   Lining and striping of fields.  Lining and striping of fields shall be done during the week  (Monday –Friday) according to the schedule as defined by the City.  Fields are not lined or  striped on the weekend (Saturday and Sunday) or on holidays.  A single field will not be lined  with more than one field overlay per season, unless the City can accommodate it.    Foul lines will be painted in the outfield on all baseball fields during the season, but infield  chalking will only be done at Mendakota and Civic Center fields.  Groups wanting to chalk fields  shall have received approval from the Recreation Program Coordinator, prior to chalking.  Rink Flooding.  Flooding of outdoor rinks will occur on an as needed basis, based on weather  and rink conditions.    Clean up and disposing of waste.  Users are expected to dispose of waste in proper trash and  recycling receptacles.  The City of Mendota Heights prides itself on being a clean and green  community, and renters are asked to recycle as much of their waste as possible.    I. INSURANCE  The permit holder agrees to indemnify and hold harmless the City from any and all claims,  actions, damages, losses and expenses, including reasonable attorney fees, arising out of the  use of the facility by the permit holder and its members, guests and agents.  Field and facility  users must provide insurance coverage throughout the period of use naming the City of  Mendota Heights as “additional insured”.    Permit holders will be required to provide proof of general liability insurance coverage at a  minimum amount of $2,000,000 for property damage and bodily injury.   Proof of insurance via  a Certificate of Insurance must be provided at least 14 days prior to the first date of play or  special event.   J. CONCESSION SALES  No organization or person shall sell or offer any product, food or service for sale without the  prior written approval of the City. The sale of beer or other alcoholic beverages is prohibited.   Requests which include the use of food trucks will be considered on a case‐by‐case basis.  Food  trucks require a permit, which is issued by the City Clerk.  Requests must be made at least 14  days in advance of the event.  Groups wanting to use concession stands or offer food or beverages for sale will need to obtain  the appropriate permits and/or licenses from the County or State and have said permits or  licenses during the entire time of the event.    A copy of the approved permit must be  submitted to the City in order to obtain keys to the concessions stand.   47 Page 11  K. ATHLETIC SPECIAL EVENTS  Athletic special events are activities on City property that include, but are not limited to,  tournaments, clinics, camps, or any other activity other than regular season practices, games  and evaluations.    Permits.  Special events require a separate permit and should be requested outside of regular  season play permits.   Permit requests for special events will be accepted from user groups  during the permit application timeframe identified in Section B of this policy.  Special Event Contact and Information.  Users must have an appointed tournament  director/event manager on site, who can be contacted by City staff.   Users will supply the Parks and Recreation Department with a schedule of games. Games shall  not start before 8:00 am on any day of a tournament and may not be scheduled to start later  than 6:30pm.  If users want to schedule games at different times than allowed, the user must  receive approval from the Recreation Program Coordinator.  Users must include in the application if spectators will be charged admission.  Advertisement  banners or signs may not be placed at any facility without permission from the Recreation  Program Coordinator.  Special Event Fees.  The City may charge application and special event use fees in order to  recover public costs to operate, maintain, repair, improve and administer the use of City fields.    For each application submitted, an application fee shall be assessed.  Special Event use fees  shall be approved by the City Council and included in the City’s Fee Schedule.    Use fees are  subject to change at the discretion of the City Council.    The City reserves the right to waive field use and preparation fees and concession stand fees for  “in‐house” tournaments hosted by users recognized in priority group three (3).  For purposes of  this provision, “in‐house” shall be defined as tournament style play where games are played  between competing teams all from within the same organization.  Special event fees including  field and concession fees for invitational tournaments shall be charged.  All users who receive a permit for exclusive use of a field must pay the appropriate fee per the  City fee schedule.  The City will bill and payment shall be made prior to the event.  Payments  can be made by cash, check or credit/debit card.   In the event of weather related cancellations by the permit holder, the permit holder will be  billed unless the permit holder contacts the Recreation Program Coordinator within two (2)  business days after a weather related cancellation to confirm a credit or to arrange  rescheduling.      Field Preparation, Maintenance and Clean‐Up. Fields will not be prepped throughout the  tournament day. Maintenance staff will prep the fields before the first scheduled game(s) of  the day, if the user elects to pay the preparation fees. Users may not modify or alter City fields  48 Page 12  in any way.  The City will not provide equipment for groups to prep fields on their own  throughout the tournament.    All users of City park field and facilities are expected to leave the area(s) in the same or better  condition than which it was found.  Users will be responsible for picking up all trash at the end  of each day’s events.  Users who fail to clean up may be charged by the City for excessive clean  up.  It is the responsibility of the permit holder to make sure areas are cleaned up.      Facility Capacity.  Users must provide the number of teams and estimated number of playing  participants.   Due to space limitations regarding parking and spectator capacity, the City has  the right to decrease the number of games in order to comply with the facility’s size.       Users are responsible for maintaining control over the conduct of participants and spectators  while using fields and facilities.  Tournament hosts will be responsible for traffic and parking  control and adhere to all City parking regulations.  Parking is allowed only in designated areas.   No vehicles are allowed on City fields, sidewalks or paths.    Users are responsible for the coordination and rental of any additional portable restrooms  and/or hand washing stations that are needed in order to accommodate special events and  shall be coordinated in conjunction with the Recreation Program Coordinator.  L. CITY CONTACT  All communication with the Recreation Program Coordinator must be made through the  spokesperson of the group. Athletic associations, clubs and leagues must choose one person  who will be the City’s main contact. This eliminates confusion and establishes direct, efficient  communication.   Users should report any facility damage, accidents, dangerous or unsafe conditions to:  City of Mendota Heights Recreation Program Coordinator  Phone:  651‐255‐1354 (During regular business hours:  Monday – Thursday 7:00 am to  4:30 pm and Friday from 7:00 am to 11:30 am)  Weekend/After Hours Phone:  651‐302‐3301  Email: meredithl@mendota‐heights.com (Email is checked Monday‐Friday during  regular business hours)    49