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2003-04-08 Parks and Rec Comm MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES APRIL 8, 2003 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 8, 2003 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Stan Linnell, Larry Craighead, Paul Portz, Dave Libra, and Raymond Morris. Commissioner Missie Hickey was excused from the meeting. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Teresa Gangelhoff, and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. This meeting was televised by NDCTV and replayed the following Friday at 1:00 pm and 7:00 pm. The following residents were in the audience for the skateboard park discussion: Tim Meyers Stepheme Reierson MINUTES 2334 Swan Drive 2334 Swan Drive Commissioner Libra moved to approve the March 11, 2003 as written. Commissioner Portz seconded the motion. AYES: 6 NAYS: 0 PAR 3 GOLF COURSE Mr. Kullander informed the Commission that Lyman Development has submitted a Concept Plan for residential development of the Par 3 Golf Course. Mr. Kullander said that the Commission might wish to ask the developer to visit the Parks Commission next month if he decides to make a formal application after feedback from the Planning Commission and the City Council. Mr. Kullander added that the Parks Commission might wish to recommend a trail running along the west of the property. The Commission asked Staff to invite the developer to come to the May Parks and Recreation Commission if he decides to make a formal application. 1IZOLO-d ;(NUUMIitl Mr. Kullander suggested that the Parks Commission might wish to recommend to the Planning Commission and the Council that they require a land dedication of 10 feet along wagon Wheel Trail for a future bike path. The Parks Commission asked Staff to pass this recommendation along to the Planning Commission and the Council. L11�17:rY�� Staff provided updates on the following items: • Recreation Programmer's Update • Bader • Rongitsch • Paster Enterprises • Tilsen • Shade Tree Advocate • Police Report SCHOOL DISTRICT 197 FIELDS Mr. Kullander informed the Commission that Independent School District 197 was considering charging all users of their athletic fields a fee to help cover the cost of maintenance except for the fields covered by the Joint Powers Agreement with the City of Mendota Heights. Mr. Kullander said that the school also announced that they would not be dragging the fields except for the fields covered by the Joint Powers Agreement with the City of Mendota Heights. Mr. Kullander said that this was merely an information item for the Commission. ROGERS LAKE PARK TIER I SKATEBOARD PARK Mr. Kullander reviewed the bids he had received for the skate park at Rogers Lake: 1. HUNA Designs $40,815.00 2. Skateparks International $21,495.00 3. American Ramp Company $21,993,00 4. TrueRide $22,622.00 5. Custom Skatepark Concepts, Inc. $33,208.00 6. Skatewave $25,541.00 The Parks Commission discussed which would be the best option with Mr. Kullander, Mr. Meyers, and Ms. Reierson. The Parks Commission also discussed the fact that the Council had only authorized $25,000 for a skatepark. Chair Spicer asked Mr. Hollister if he thought that the Council would be willing to allocate more money for the skatepark. Mr. Hollister reminded the Commission that the Council original allocation of $25,000 was passed by only a 3-2 vote, with the two dissenting Councilmembers indicating concern about unknown long-term costs for Public Works and Police. Mr. Hollister said that he did not think that the Council would be willing to allocate more money to the skateboard park beyond the original $25,000. Mr. Hollister suggested that the Commission choose the best product and limit the number of elements to a cost level of $25,000. Mr. Hollister suggested that in future years, if the money is available and if the skateboard park proves not to be an onerous burden on Public Works or Police, the Commission might wish to ask the Council to allocate additional funds for more elements. Chair Spicer suggested that the issues of which vendor to choose and how much to ask the Council to spend be separated into two motions. Commissioner Morris moved that the Parks and Recreation Commission recommend to the City Council that they choose #5, Custom Skatepark Concepts as the contractor to create and install the skatepark, based on the following considerations: 1. Safety 2. Maintenance 3. Popularity with Skateboarders 4. Staffs Recommendation Commissioner Portz seconded the motion. AYES: NAYS: Commissioner Moms moved to direct Mr. Kullander to inform Custom Skatepark Concepts that they are the preferred contractor by the Parks and Recreation Commission, and ask CSC how much of their design they could provide for the City for $22,000. As part of the motion, Commissioner Morris suggested that if a possible skatepark at $22,000 was just too meager, Mr. Kullander should ask what CSC could provide for 15% more than $22,000, or $25,300. Commissioner Libra seconded the motion. AYES: 6 NAYS: 0 Chair Spicer instructed Mr. Kullander to only bring this item back to the Parks Commission if there are problems. Chair Spicer said that otherwise, Mr. Kullander should convey the Parks and Recreation Commission's recommendation to the City Council on April 15. OTHER COMMENTS None. ADJOURN Motion made to adjourn by Morris and seconded by Libra. AYES: 6 NAYS: 0 The meeting adjourned at 7:30 p.m.