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2020-02-18 Council MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 18, 2020 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Paper, Miller, and Petschel were also present. Councilor Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 SWEARING IN OF POLICE OFFICER POWELL Police Chief Kelly McCarthy provided background information on Police Officer Powell, noting that he has been a great addition to the force. Mayor Garlock administered the Oath of Office to Police Officer Jared Powell. PRESENTATIONS A) UPDATE ON FIRE STATION EXPANSION/REMODEL Paul Oberhaus, CPMI, reported that a significant amount of work has occurred in the past two months, providing an update on the internal work that has been completed. He believed that the work would be completed by the end of March. He also provided an update on the exterior work. He stated that once the addition is completed, they would begin the remodel with the hope that all of the work would be completed by August 2020. CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented. a. Approval of February 4, 2020 City Council Minutes b. Approve Resolution 2020-11 Appointments to the Board of Directors to the Mendota Heights Fire Relief Association c. Authorize 2019 Auditing Services with BerganKDV d. Approve Resolution 2020-13 Accept Project and Approve Final Payment for 2019 Sanitary Sewer Cleaning and Televising Project e. Approve Purchase Order for Rogers Lake Skate Park Improvements f. Approve Resolution 2020-12 Declaring Surplus City Materials and Equipment g. Approve Out of State Travel Request for Police Captain h. Follow-up from Citizen Comments from February 4, 2020 Council Meeting i. Approve Building Activity Report January 2020 j. Approve January 2020 Treasurer's Report k. Approve Claims List Councilor Miller seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) AUTHORIZE REQUEST FOR PROPOSALS FOR UPDATE TO NATURAL RESOURCES MANAGEMENT PLAN Natural Resources Technician Krista Spreiter explained that the Council was being asked to approve the update to the Natural Resources Management Plan (NRMP) Request for Proposals (RFP). Councilor Miller stated that he appreciates the time and energy staff has put into this, as this is an important first step in the process. He commented that environmental needs remain a priority for the community and therefore it is important for the City to spend the time updating this to provide guidance. Mayor Garlock also thanked staff, noting that this plan will help to further improve the City. Councilor Petschel moved to approve the Request for Proposals and authorize staff to obtain quotes for the Natural Resources Management Plan update. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 February 18, 2020 Mendota Heights City Council Page 2 of 4 B) AUTHORIZE PURCHASE ORDER FOR FRIENDLY HILLS BACKSTOP Public Works Director Ryan Ruzek stated that the Council was being asked to authorize a purchase order to replace the backstop at Friendly Hills Park. The Council is also asked to approve the addition of covered dugouts at Friendly Hills and Hagstrom King parks. Councilor Paper stated that he likes the proposed improvements for the backstop at Friendly Hills and the dugout covers at Hagstrom King. He commented that he would be hesitant to go forward with the dugout covers at Friendly Hills without fully knowing if the City will gain the best use out of that improvement. He stated that there is more activity at Mendakota and was unsure of the benefit for the smaller field. Public Works Director Ryan Ruzek stated that in some discussions it was noted that if the dugout covers are constructed, some of the younger baseball games would be moved to Friendly Hills. Councilor Paper commented that he sees more of a need for shade at Victoria Highlands, as Friendly Hills receives some shade in the afternoon. Public Works Director Ryan Ruzek stated that the proposal for Friendly Hills was included because the contractor would be at Friendly Hills constructing the backstop. Councilor Petschel agreed that the Council should look for the fields with the most use and need for shade. She stated that she would like to see the prioritization from the youth association. Councilor Paper stated that when a contractor is completing this type of work there is not a cost -savings from equipment mobilization. He stated there is a need at Mendakota for shade. He believes that the backstop and covering for Hagstrom King should move forward. He stated that if there is additional funding, he would like to see dugout covers for Victoria Highlands. Councilor Miller asked for details on the field size at Friendly Hills. Councilor Paper explained that some of the fields are larger for older children and the smaller fields are for younger children. Councilor Miller stated that if Friendly Hills is not a field receiving regular use, he would be unsure that adding the dugout covers would be the best use of the money. Mayor Garlock asked if there will be a joint meeting with the City Council and Park and Recreation Commission. City Administrator Mark McNeill confirmed that he could schedule a meeting. Councilor Petschel agreed that she would like to review the budget and a list of priorities rather than making a quick decision on the second dugout cover location. Councilor Petschel moved to authorize staff to execute a purchase order for the backstop replacement at Friendly Hills in the amount of $24,928 and the dugout covers for Hagstrom King to Dakota Unlimited for $16,840. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 February 18, 2020 Mendota Heights City Council Page 3 of 4 COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill commented that the skating rink season is coming to a close with the changing weather. COUNCIL COMMENTS Councilor Petschel stated she is excited for the community garage sale taking place on February 29th Councilor Miller reported that the community garage sale will take place from 1:00 to 4:00 p.m. at the Fire Hall and will feature surplus items from the Fire Department and Public Works. Councilor Paper commended Public Works for the excellent job they continue to do with snow plowing. ADJOURN Mayor Garlock moved to adjourn. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Mayor Garlock adjourned the meeting at 7:35 p.m. Neil Garlock Mayor ATTEST---, Lorri Smith City Clerk Februmy 18, 2020 Mendota Heights City Council page 4 of 4