2020-02-18 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
February 18, 2020 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Swearing In of Police Officer Powell
6. Presentations
a. Update on Fire Station Expansion/Remodel by Paul Oberhaus, CPMI
7. Consent Agenda
a. Approval of February 4, 2020 City Council Minutes
b. Approve Resolution 2020-11 Appointments to the Board of Directors to the Mendota Heights
Fire Relief Association
c. Authorize 2019 Auditing Services with BerganKDV
d. Approve Resolution 2020-13 Accept Project and Approve Final Payment for 2019 Sanitary
Sewer Cleaning and Televising Project
e. Approve Purchase Order for Rogers Lake Skate Park Improvements
f. Approve Resolution 2020-12 Declaring Surplus City Materials and Equipment
g. Approve Out of State Travel Request for Police Captain
h. Follow-up from Citizen Comments from February 4, 2020 Council Meeting
i. Approve Building Activity Report January 2020
j. Approve January 2020 Treasurer’s Report
k. Approve Claims List
8. Citizen Comment Period (for items not on the agenda)
*See guidelines below
9. Public Hearing - none
10. New and Unfinished Business
a. Authorize Request for Proposals for Update to Natural Resources Management
Plan
b. Authorize Purchase Order for Friendly Hills Backstop
11. Community Announcements
12. Council Comments
13. Adjourn
Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda
provides an opportunity for the public to address the Council on items which are not on the
agenda. All are welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person
and topic; presentations which are longer than five minutes will need to be scheduled with the
City Clerk to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to
make political endorsements, or for political campaign purposes. Council members will not
enter into a dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as
a time for problem solving or reacting to the comments made, but rather for hearing the
citizen for information only. If appropriate, the Mayor may assign staff for follow up to the
issues raised.”
DATE: February 10, 2020 TO: Mayor and City Council, City Administrator FROM: Kelly McCarthy, Chief of Police & Emergency Manager SUBJECT: Oath of Office Presentation
INTRODUCTION
The Council is asked to do a ceremonial swearing in of Officer Jared Powell.
BACKGROUND
In 2019, the Council approved the hiring of Jared Powell as a police officer. Officer Powell has
successfully passed his field training and tonight we ask that he be sworn in.
Officer Jared Powell was hired by the Council in October of 2019. Jared has degree in Criminal
Justice from Inver Hills Community College. Prior to working in Mendota Heights, Jared was a
dispatcher and trainer at the Dakota County Communications Center.
RECOMMENDATION
Staff recommends the Mayor do the ceremonial Oath of Office for Jared Powell.
ACTION REQUIRED
If the Council desires to implement the recommendation, the candidate should be invited to come
forward at the February 18th City Council meeting to be sworn in by the Mayor.
page 3
DATE: February 18, 2020
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Fire Station Construction Update
There will be an update from the Construction Manager on the status of the Fire Station
construction project at the February 18th City Council meeting.
Mark McNeill
City Administrator
page 4
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, February 4, 2020
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Paper, Miller, and Petschel were also
present. Councilor Duggan was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda.
Councilor Miller seconded the motion.
Ayes: 4
Nays: 0
RECOGNITION OF PARKS AND RECREATION COMMISSIONER DAVID MILLER
Mayor Garlock recognized Parks and Recreation Commissioner David Miller for his service and presented
him with a plaque.
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilor Petschel moved approval of the consent calendar as presented
a. Approval of January 21, 2020 City Council Minutes
b. Approval of January 21, 2020 Council Work Session Minutes
c. Acknowledge the December 19, 2019 Planning Commission Meeting Minutes
d. Approve Resolution 2020-09 Appoint Election Judges for Presidential Nomination Primary
e. Approve Emerald Ash Borer Community Forest Response Tree Planting Grant Agreement
f. Approve Policy for Donation of Surplus Equipment to Nonprofit Organizations
g. Approve Resolution 2020-10 Disposal of Surplus Fire Department Materials
h. Response to January 21st Citizen’s Comments
i. Approve Hire of Office Assistant Position
page 5
j. Approve Labor and Employment Law Attorney – Kennedy and Graven
k. Acknowledge December 2019 Fire Synopsis
l. Approve Claims List
Councilor Miller seconded the motion.
Ayes: 4
Nays: 0
PUBLIC COMMENTS
Bernie Friel, 750 Mohican Lane, thanked the Council and staff for the response to the citizen comments
from the previous week. He stated that Saint Joseph’s Hospital is speculated to close, which residents in
this area regularly use. He stated that a County Commissioner has written a letter to the Hospital Board
expressing concern with the hospital possibly closing. He asked the Council to draft a similar letter to the
Hospital Board. He also referenced Ayd Mill Road changes, which are a concern. He stated that the
proposal for that roadway does not provide adequate access to the midway area. He asked that the Council
consider writing a letter to the City of St. Paul expressing concern about this project.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) ORDINANCE NO. 553 AMENDING CERTAIN REGULATIONS AND STANDARDS
REGARDING THE KEEPING OF DOMESTIC CHICKENS IN RESIDENTIAL DISTRICTS
(PLANNING CASE NO. 2019-29)
Community Development Director Tim Benetti explained that the Council was being asked to approve
Ordinance No. 553 Amending Certain Regulations and Standards Regarding the Keeping of Domestic
Chickens in Residential Districts.
Councilor Petschel noted the journey this has taken, as there was some opposition to allowing chickens
from some residents. She noted that the ordinance was written in a manner that allowed the City to have
a trial and gather information which could then be used to update the ordinance. She stated that perhaps
a similar path could be taken with the keeping of goats, when the City considers that topic.
Councilor Petschel moved to approve ORDINANCE NO. 553 AMENDING CERTAIN REGULATIONS
AND STANDARDS REGARDING THE KEEPING OF DOMESTIC CHICKENS IN RESIDENTIAL
DISTRICTS.
Councilor Miller seconded the motion.
Ayes: 4
Nays: 0
page 6
B) ESTABLISH COUNCIL WORK SESSION DATE/TIME
City Administrator Mark McNeill provided a brief background on this item. The Council was being asked
to establish a Council Work Session date and time.
It was the consensus of the Council to hold a Work Session on Wednesday, February 18th starting at 4:15
p.m., with a 5:30 p.m. ending time.
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill announced that the Recreation Division’s Royal Ball has been canceled
due to low registration numbers. He reported that Blade with the Blue will take place this Saturday at 1
p.m. at Friendly Hills Park. Registration for some summer recreation programming will begin on March
2nd. City offices will be closed on February 17th for Presidents Day.
COUNCIL COMMENTS
Councilor Petschel stated that she was very taken by Mr. Friel’s comments related to Saint Joseph’s
Hospital, as that facility provides a great deal of care to residents in the northern portion of Dakota County.
She asked if there would be consensus from the Council to bring the concerns to County Commissioner
Egan to bring this concern forward.
Councilor Miller stated that he witnessed great care given to his family at the hospital and would gladly
support that action.
Mayor Garlock stated that he also received outstanding care at the facility and would support that action.
It was the consensus of the Council to direct staff to draft a letter to County Commissioner Egan related
to Saint Joseph’s Hospital.
Councilor Petschel noted that the Council previously discussed concerns with Ayd Mill Road
reconstruction that was mentioned during public comments by Mr. Friel. She stated that she would support
a letter being written to the Metropolitan Council, which holds authority over regional transportation. The
Council confirmed consensus with that action.
City Administrator Mark McNeill confirmed the direction from the Council for staff to draft the two letters
discussed to be signed by the Mayor and sent without requiring additional City Council approval.
Councilor Miller thanked Public Works for keeping the trails and sidewalks clear during these winter
months.
page 7
ADJOURN
Mayor Garlock moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
Mayor Garlock adjourned the meeting at 7:23 p.m.
____________________________________
Neil Garlock
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 8
Request for City Council Action DATE: February 18, 2020 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk
SUBJECT: Resolution 2020-11 Approving Appointments to Mendota Heights
Relief Association Board of Trustees
COMMENT:
Introduction MN Statutes 424A.04 requires that the City annually appoint the three municipal trustees to the
Board of Trustees for the Mendota Heights Fire Relief Association.
Background The current Mendota Heights Relief Association statutory Board of Trustees members are
Mayor Neil Garlock and City Clerk Lorri Smith, along with Fire Chief Dave Dreelan. MN
State Statute 424A.04 states the three municipal trustees must be one elected municipal
official and one elected or appointed municipal official who are designated as municipal
representatives by the municipal governing board annually, and the fire chief.
Also, Article III of the Mendota Heights Fire Relief Association Bylaws states that the
three municipal trustees will be the Mayor, the City Clerk, and the Fire Chief. The ex-
officio trustees have all of the rights and duties accorded to the other trustees, except the
right to be an officer of the Association.
Recommendation Staff recommends that the City Council approve Resolution 2020- 11 Appointing Municipal
Trustees to the Mendota Heights Fire Relief Association Board of Trustees.
Action Required Approve Resolution 2020- 11 Approving Appointments to the Board of Trustees for the
Mendota Heights Fire Relief Association.
page 9
CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
Resolution 2020 - 11
APPROVING APPOINTMENTS TO THE BOARD OF TRUSTEES for the
MENDOTA HEIGHTS FIRE RELIEF ASSOCIATION
WHEREAS, the City Council of the City of Mendota Heights desires to make municipal
appointments to the Board of Trustees for the Mendota Heights Fire Relief Association; and
WHEREAS, State Statute 424A.04 states the three municipal trustees must be one elected
municipal official and one elected or appointed municipal official who are designated as
municipal representatives by the municipal governing board annually, and the chief of the
municipal fire department.
BE IT RESOLVED, by the City Council of the City of Mendota Heights, Minnesota, as
follows, that Mayor Neil Garlock, City Clerk Lorri Smith, and Fire Chief Dave Dreelan, are
hereby appointed to serve as Municipal Trustees of the Mendota Heights Fire Relief
Association for the year 2020, or until their successor has been appointed.
DATED this 18th of February, 2020.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_______________________
Neil Garlock, Mayor
ATTEST:
___________________________
Lorri Smith, City Clerk
page 10
DATE: February 18, 2020
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
SUBJECT: Audit Services
INTRODUCTION
The City Council is asked to approve auditing services for the year 2019.
BACKGROUND
Since 2009, the city has contracted for auditing services with KDV, initially for a three year term.
Once the initial three year term had concluded, the city has extended the audit engagements for
additional three years terms. The city is able to extend the contract by negotiations.
BUDGET IMPACT
BerganKDV has provided us with a quote for the upcoming 2019 audit. The proposed cost for the
2019 audit is $35,900.
The cost of the previous 2018 audit was $35,200. This represents an increase of 1.99%.
This price has been budgeted for in the 2020 budget.
RECOMMENDATION
We have had a good working relationship with BerganKDV. They provide a thorough report with
useful information. For these reason, I recommend that we continue to work with BerganKDV
and enter into a contract for the 2019 audit at a cost of $35,900.
ACTION REQUIRED:
If it concurs, the Mendota Heights City Council should approve a motion to enter into the contract
for auditing services with BerganKDV for the 2019 audit for $35,900.
page 11
Request for City Council Action
DATE: February 18, 2020
TO: Mayor, City Council and City Administrator
FROM: Ryan Ruzek, P.E. Public Works Director
SUBJECT: Resolution 2020-13 Final Payment and Acceptance of the 2019 Sanitary Sewer
Cleaning and Televising Project
INTRODUCTION
The Council is asked to approve resolution 2020-13, accepting the project and approving the
final payment for the 2019 Sanitary Sewer Cleaning and Televising Project.
BACKGROUND
On May 7th, 2019, the City Council awarded a contract to Diversified Infrastructure Services,
Inc. for its low bid of $86,681.49.
The contract work for the Diversified Infrastructure Services, Inc. has been completed, inspected,
and approved. The project is ready for final payment. This will start the one-year guarantee
period. All required paperwork needed before final payment has been submitted.
BUDGET IMPACT
The final payment for this contract is $4,301.39, for a final total contract amount of $86,027.71.
The final contract amount is slightly under the bid amount.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached Resolution No.
2020-13 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR
THE 2019 SANITARY SEWER CLEANING & TELEVISING PROJECT #201904”.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion adopting
Resolution No. 2020-13 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL
PAYMENT FOR THE 2019 SANITARY SEWER CLEANING & TELEVISING
PROJECT #201904”, by simple majority vote.
page 12
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2020-13
RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT
FOR THE 2019 SANITARY SEWER CLEANING & TELEVISING PROJECT
#201904
WHEREAS, pursuant to a written contract signed May 7, 2019, between the City
of Mendota Heights and Diversified Infrastructure Services, Inc., of Fond du Lac,
Wisconsin, Diversified Infrastructure Services, Inc. has satisfactorily completed the
improvements for the 2019 Sanitary Sewer Cleaning & Televising Project #201904, in
accordance with such contract.
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the
City of Mendota Heights that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
directed to issue a proper order for the final payment on such contract in the amount of
$4,301.39, in exchange for the contractor’s receipt acknowledging payment in full.
Adopted by the City Council of the City of Mendota Heights this eighteenth day of
February, 2020.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Neil Garlock, Mayor
ATTEST
____________________________
Lorri Smith, City Clerk
page 13
REQUEST FOR COUNCIL ACTION
DATE: February 18, 2020
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Authorize Purchase Order for Rogers Lake Skate Park Improvements
COMMENT:
INTRODUCTION
The Council is asked to authorize a purchase order for improvements to the Rogers Lake Skate Park.
BACKGROUND
The Rogers Lake Skate Park is a popular feature in the city parks system.
3rd Lair Skatepark & Skateshop has been a partner with the city in the operations and skate camps at
the skate park. 3rd Lair held focus group meetings in March of 2019 and polled additional users at
the park in April of 2019 seeking input on the park.
Based on the feedback received, 3rd lair has recommended some additional features to the park. The
three proposed features for 2020 would include a round rail, a grind box, and a wall ride ramp
(graphics attached).
Future improvements in 2021 could include bowl corners to improve the overall flow of the park. In
addition, the asphalt surface dates from the 1970’s, and is in need of replacement. An estimated cost
of the surfacing replacement is $50,000.
BUDGET IMPACT
The City budgeted $10,000 for the Rogers Lake Skate Park improvements in 2020. Staff did seek
additional quotes for this work, but do to the specialty work of this nature, a comparative quote was
unable to be solicited. Most other communities have concrete parks, which makes the Mendota
Heights Park unique.
RECOMMENDATION
I recommend that the Council authorize the purchase order for the Rogers Lake Skate Park
improvements.
ACTION REQUIRED
If Council agrees with the staff recommendation, authorize staff to execute a purchase order for the
Rogers Lake Skate Park to 3rd Lair for $10,000. This action requires a simple majority vote.
page 14
Rogers Lake SkatePark 2019 Upgrades
JOB LOCATION INFORMATION
Name Rogers Lake SkatePark
Address 994 Wagon Wheel Trail
City, State ZIP Mendota Heights, MN 55120
Phone
(651) 255-1152
Email ryanr@mendota-heights.com
Project name 2019 SkatePark Updates
CONTRACTOR INFORMATION
Company Action Sports of MN Inc
Name Mark Rodriguez
Address 850 Florida Ave South
City, State ZIP Golden Valley, MN 55423
Phone 763 797 5283
Email mrod@3rdlair.com
Completion date Spring/Summer 2019
COMPANY PROPOSAL
We have spent the last couple of weeks communicating with various users of Rogers Lake SkatePark in Mendota Heights, MN. We
held a focus group meeting on Sat March 16 to begin a dialogue and build an email list. From there we communicated with 25
skatepark users via email. In addition, we spoke to additional skatepark users on Mon/Tues April 8/9 while at the park fixing threshold
metal
Based on the feedback we received, we have put together the following proposal that includes adding 3 additional features to the park;
a round rail, a grind box, and a wall ride ramp. Almost all users made clear that they enjoy the simplicity of the park. The proposed
features were all brought up numerous times as things people would like to have. Additional requests include bowl corners on the
perimeter corners of the park that would increase the overall flow. These are more in-depth features and would make great year 2 and
beyond additions. We believe we can build/install all 3 of these new features in a 5-day work with a budget of $10,000.
Submitted by (Company Representative) Date
OWNER ACCEPTANCE I, Ryan Ruzek, do accept the above scope of work.
Submitted by (authorized representative) Date
page 15
Work Timeline/Labor Cost/Overhead New Feature Supplies Cost
40-hour work week Round Rail: $400
Labor and Overhead = $5500 Grind Box: $2000
Wall Ride: $2100
Round Rail
Grind Box
page 16
Wall Ride
page 17
DATE: February 18, 2020
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Declare Surplus City Materials and Furnishings
Comment:
Introduction:
The Council is asked to declare certain materials and furnishings currently owned by the City of Mendota
Heights to be surplus, and therefore eligible for sale, donation, or other disposal.
Background:
State law outlines procedures for the disposition of government property. At its February 4th meeting, so
as to follow those requirements, the City Council took steps to authorize the sale or other disposal of
excess materials and equipment used by the Fire Department. These materials will be sold at a “garage
sale” to be held at the Fire Station on February 29th, in preparation for Fire’s move into the new Station
addition.
Other City Departments have been given the opportunity to participate in the sale. Several items are to be
added as a result. The majority of items which are shown in attached Resolution 2020-12 are a list of
tools and other materials from the Public Works Department. Also included are a filing cabinet, office
chairs, cameras, and engraving tools from the Police Department, If approved as being surplus in the
attached Resolution 2020-12, these would also be offered for sale at the fire department’s sale.
Financial Impact:
The proceeds of the sale for non-fire items can be segregated, and would go into the City’s General Fund.
Recommendation:
I recommend that the Council adopt the resolution that declares the material contained therein to be
excess, and thus eligible for disposal.
Action Required:
If the Council concurs, it should, by motion, adopt the following resolution:
RESOLUTION 2020-12
A RESOLUTION DECLARING CERTAIN EQUIPMENT AND MATERIAL IN TO BE
SURPLUS, AND AUTHORIZING ITS SALE, DONATION, OR DISPOSAL
page 18
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2020-12
A RESOLUTION DECLARING CERTAIN EQUIPMENT AND MATERIAL IN TO BE
SURPLUS, AND AUTHORIZING ITS SALE, DONATION, OR DISPOSAL
WHEREAS, the City of Mendota Heights follows the requirements in State Law and City Code
for the appropriate disposition of unused or unneeded property; and
WHEREAS, in preparation for the expansion into the addition to the current building, a “garage
sale” has been authorized by the City Council to be held to provide for a fair and practical way to sell City-
owned equipment and property which is no longer needed by the City; and
WHEREAS, an inventory of equipment and material has been made of city facilities, and the City
Administrator recommends that following materials currently owned by the City should be considered
surplus property:
• Drill Doctor 400 Drill bit sharpener
• Rechargeable Brightbar Task Light
• Rubbermaid rolling cart
• Twintask 2D Streamlight(flashlight)
• 7.5” 2 1/3 hp Skilsaw electric
• Dewalt XR Drill and trimsaw kit with charger and 1 battery
• Dewalt DW41 palm sander-electric
• Dewalt 14.4 volt trimsaw and drill kit with 1 battery
• Extension cord wheel (3)
• 6 volt energizer flashlight (4)
• MS 355a polisher/buffer
• Portable work light-electric
• Portable work light with extension cord Regent #DRL 500
• Extension cord
• ½” Ingersoll Rand electric drill
• Dewalt 18 volt impact wrench with battery and charger
• Small fan-electric
• Honeywell electric fan--small
• Dewalt 18 volt Sawzall with one battery and charger
• Dewalt 18 volt light with 1 battery
• Dewalt 18 volt trim saw with one battery
• 8’ x 18” table
• Microwave Oven
• 24 office chairs
• Two framed wall pictures
• 4-drawer Filing Cabinet
• Electric Engraving Tools (5)
• Canon Power Shot A4000 Digital Camera
page 19
• Canon Power Shot A2300 Digital Camera
• Canon Power Shot A560 Digital Camera
• Canon Power Shot A570Digital Camera
• Canon Power Shot A590 Digital Camera
• Canon Power Shot SX100 Digital Camera
• Label maker
• Miscellaneous Desk organizers and office equipment
• 72” Storage Cabinets (2)
• Coat Rack
WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and
declares the herein listed material to be surplus, and of no further need or value to the City.
NOW THEREFORE BE IT RESOLVED, the Mendota Heights City Council hereby declares
the listed materials, tools, furniture, and equipment to be surplus, and authorizes the City of Mendota
Heights to publically sell, donate to eligible non-profit organizations, or dispose of in accordance with
local and state laws.
Adopted by the City Council of the City of Mendota Heights this 18th day of February, 2020.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
___________________________
_______________________ Neil Garlock, Mayor
Lorri Smith, City Clerk
page 20
DATE: February 5, 2020
TO: Mayor, Council, and City Administrator
FROM: Wayne Wegener, Police Captain
SUBJECT: Out of State Travel
COMMENT:
INTRODUCTION:
City policy requires notification for out of state travel. By policy, the Council is also required to
approve out of metro area travel in excess of $1000.
BACKGROUND:
Captain Wayne Wegener is requesting to attend the FBI National Academy Annual Training
Conference in New Orleans, Louisiana.
Conference costs $475.00
Travel date: July 17th to July 22nd
Location: New Orleans, Louisiana
Lodging: Hyatt Regency New Orleans - $1,054.99
Flights: $390.80
Meals: GSA maximum rate $/per day, 6 days = $396.00
Total estimated cost: $2,316.79
BACKGROUND:
The money is available in the training budget to cover the costs.
RECOMMENDATION:
Authorize staff to attend the training.
page 21
DATE: February 18, 2020
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Follow-up From February 4th City Council Meeting
Comment:
During the “Citizens’ Comments” section of the previous regular City Council meeting, requests were
made for the City to send a letter of support regarding the continued operation of St. Joseph’s Hospital,
and a letter urging that there be no traffic changes on Ayd Mill Road in St. Paul.
Later during that meeting, the Council directed that the St. Joseph’s letter be sent, and be similar to one
which had been sent by other Dakota County cities, and a Dakota County Commissioner. It also directed
that a letter be sent on Ayd Mill Road to the Metropolitan Council.
Both letters have been completed, signed, and sent. Copies are attached.
Mark McNeill
City Administrator
page 22
page 23
February 7, 2020
Mr. Chai Lee
Member—District 13
Metropolitan Council
390 Robert Street North
St. Paul, MN 55101-1805
Dear Council Member Lee:
On behalf of the Mendota Heights City Council, I am writing to ask you to assist in encouraging
the City of St. Paul to keep the traffic carrying capacities of Ayd Mill Road unchanged as St.
Paul contemplates that roadway’s future.
We understand that a plan was considered by the City as far back as 2009 to modify the existing
four lane divided highway into a pair of single one way lanes in the current southbound location,
and that the northbound lanes would be reconfigured to become a bikeway. That design question
was tabled at that time, and deferred to the future when other improvements would be slated for
Ayd Mill Road. That time appears to be now.
While we recognize the desire of St. Paul to enhance facilities for non-motorized traffic, we have
significant concerns that reducing by one-half the number of traffic lanes for motorists will
increase vehicle congestion, and push that traffic onto neighboring streets in both St. Paul, and
surrounding communities.
We recognize that the current deteriorated condition of Ayd Mill Road must be addressed.
However, the roadway is of regional significance for traffic into and out of St. Paul. For that
reason, I urge you to do what you can to help to retain the current four lanes of capacity so that
traffic is not diverted to other roadways which are not set up to handle the additional vehicles.
Thank you for your consideration of our request.
__/S/ Neil Garlock____
Neil Garlock, Mayor
City of Mendota Heights
page 24
2/10/2020 Mendota Heights Building Activity Report Mike Andrejka, Building Official
January 1, 2020 thru January 31, 2020 January 1, 2020 thru January 31, 2020 January 1, 2019 thru January 31, 2019 January 1, 2018 thru January 31, 2018
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 0 -$ $0.00 SFD 0 -$ $0.00 SFD 0 -$ $0.00 SFD 2 1,250,000.00$ 13,469.78$
Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ -$
Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 4 696,000.00$ 8,921.25$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 27 439,479.00$ 6,050.56$ Misc 27 439,479.00$ 6,050.56$ Misc 32 641,907.00$ 7,660.07$ Misc 28 399,863.05$ 6,986.47$
Commercial 1 10,000.00$ $191.75 Commercial 1 10,000.00$ $191.75 Commercial 0 -$ $0.00 Commercial 1 50,960.00$ 739.25$
Sub Total 28 449,479.00$ 6,242.31$ Sub Total 28 449,479.00$ 6,242.31$ Sub Total 32 641,907.00$ 7,660.07$ Sub Total 35 2,396,823.05$ 30,116.75$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 25 $2,242.30 Plumbing 25 $2,242.30 Plumbing 21 $1,575.00 Plumbing 27 2,755.22$
Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$
Sewer 0 $0.00 Sewer 0 $0.00 Sewer 0 $0.00 Sewer 7 525.00$
Mechanical 30 $2,504.63 Mechanical 30 397.00$ $2,504.63 Mechanical 22 $2,030.26 Mechanical 49 4,997.13$
Sub Total 55 4,746.93$ Sub Total 55 4,746.93$ Sub Total 43 $3,605.26 Sub Total 83 8,277.35$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 0 $0.00 Contractor 0 $0.00 Contractor 146 $7,300.00 Contractor 149 7,450.00$
Total 83 449,479.00$ 10,989.24$ Total 83 449,479.00$ 10,989.24$ Total 221 641,907.00$ 18,565.33$ Total 267 2,396,823.05$ 45,844.10$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
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REQUEST FOR COUNCIL ACTION
DATE: February 18, 2020
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
Krista Spreiter, Natural Resources Technician
SUBJECT: Approve Request for Proposals for the City’s Natural Resources Management Plan
Update
COMMENT:
INTRODUCTION
The City Council is asked to approve the update to the Natural Resources Management Plan (NRMP)
Request for Proposals (RFP).
BACKGROUND
The current Natural Resources Management Plan was published in July 2002, by Barr Engineering.
During the City Council 2020 Budget workshops, the need for a NRMP update was discussed, and
included in the 2020 City Budget. The 2020 City Budget was approved, including $75,000 for the
plan update, at the regular City Council meeting on December 3rd, 2019.
DISCUSSION
The updated plan proposes to include the state of the City’s current natural resources, including
natural land and water features, vegetative and wildlife species and communities, invasive
populations and their locations, and the City’s natural resources issues and possible solutions, taking
into consideration and including, cost, available resources, and prioritization.
Staff has, and plans to continue to work closely with, resident Master Gardeners and Master Water
Stewards to include issues and resources that the ideal Natural Resources Management Plan should
encompass. These topics are included in the current draft of the RFP for the Natural Resources
Management Plan update.
BUDGET IMPACT
The update to the NRMP has been included in the City’s 2020 Capital Improvement budget for the
amount of $75,000.
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RECOMMENDATION
Staff recommends that the City Council authorize Staff to send out the Request for Proposals for the
NRMP update.
ACTION REQUIRED
If the Council concurs, it should, by motion, approve the attached Request for Proposals, and
authorize Staff to obtain quotes for the Natural Resources Management Plan update.
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REQUEST FOR PROPOSALS
NATURAL RESOURCES MANAGEMENT PLAN
CITY OF MENDOTA HEIGHTS
February, 2020
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
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The City of Mendota Heights hereby solicits and is requesting proposals for a Natural Resources
Management Plan for the City of Mendota Heights.
A. Background
The city of Mendota Heights, Minnesota, seeks to update, expand, and enhance the City’s 2002
Natural Resources Management Plan (NRMP). This plan will be a stand-alone document that will
provide a framework and roadmap for near term (five years) implementation steps as well as a long-
term vision (10-15+ years) and implementation for natural resources management for public as well
as some private resources within the City’s boundaries.
Proposals are being solicited from qualified environmental consulting firms with a proven track
record, staff expertise, and commitment to conduct and complete a comprehensive, well-written, and
implementation-driven Natural Resources Management Plan for the City of Mendota Heights
(hereinafter referred to as the City). The chosen respondent should be capable of conducting
background analyses, in-depth research, and access existing resources and natural resource inventory
data, as well as additional necessary actions, in order to complete this process. The successful
applicant will work closely with city staff as well as others selected by staff to assist in the
development of the NRMP.
B. Project Scope
Project Overview and Goals
The desired outcome of this project will be the improved management and stewardship of natural
resources within the City’s boundaries through the development of a Natural Resources Management
Plan that clearly focuses on a scientific, technical and historic understanding of the City’s natural
resources, as well as how to best protect and improve these resources.
The NRMP shall provide a framework and roadmap for near term (five years) implementation steps
as well as a long-term vision (10-15+ years) for natural resources management.
Privately owned natural resources (e.g., residences, businesses, non-profits, cemeteries, golf courses)
within the City’s boundaries, which are essential and integral to overall ecosystem function, should
also be identified. Recommendations for planning for, improving, and maintaining these resources
shall be included and mapped as needed for an overall analysis of natural resources. Additionally,
recognizing that natural resources cross political boundaries, environmental conditions outside and
adjacent to city boundaries that directly impact or interact with the City’s natural resources, and
influence findings or recommendations within this report, should be identified so that the City can
coordinate with neighboring municipalities and governing agencies.
Also recognizing that ecosystems do not function in isolation, this review will not be restricted
solely to public parks and open spaces. An informative overview of the community’s public and
private roadsides, corridors, open spaces, development, and more, should be integrated into the
Natural Resources Management Plan in order to assess their connectivity and importance to the
natural resource priorities described in the NRMP.
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A further desired outcome of the NRMP is the development of a creative, innovative, forward-
thinking, and cost-effective approach to the management and stewardship of the City’s natural
resources, including the identification of priority areas and action steps.
Note: There are some parcels within the City that are currently undergoing natural resources
management according to approved individual management plans. Management plans for these areas
will be provided to the successful respondent, and are to be identified in the NRMP, but may be
excluded from consideration for this proposal. These are:
• The Oheyawahi/Pilot Knob property
• The Dodge Nature Center Lily property
• The Xcel corridor within Valley Park, from Marie Avenue to Park Place Drive
The ideal Natural Resources Management Plan will consist of:
1. Vision, Goals, and Objectives for the City’s Natural Resources: The vision must be an
aspirational description of what the City would like to achieve or accomplish for natural
resources management. The NRMP should describe the City’s goals and methods, and include
succinct descriptive summaries of each prioritized natural resource, including distribution and
relative quality. Stated vision, goals and objectives must use best management practices.
Natural resources management goals and objectives will be developed and reviewed with the
Steering Committee on a periodic basis.
2. Both written and mapped overview, as well as a detailed written account, of the
community’s historic and current natural resources, both public and private. This should
include a general assessment of the vegetation, water features, wildlife, topography, soils, and
other notable natural features throughout the City. Resources should be observed throughout all
four seasons. Include an overall description of and recommendations for (but not limited to):
• Tree Inventory
• Plant and wildlife communities
• Invasive terrestrial plant species, as well as observable or known aquatic invasive
species
• Invasive animal species of probable future concern, as well as current special concern
(such as emerald ash borer)
• Current city policies in relation to invasive species should also be included.
3. Comprehensive list of the City’s natural resources issues and opportunities.
4. Provide recommendations for any additional city policies relating to natural resources,
after reviewing related, existing local and regional studies, plans, policies, and agreements.
The Consultant will coordinate with outside partnering agencies, such as Dakota County, in
order to integrate future planned or potential activities that may complement actions
recommended in the NRMP.
5. Overview of ongoing volunteer activities currently taking place within the City.
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6. Tables, maps and other graphics necessary to provide an account of, and comprehensive
overview of the City’s natural resources and management activities, using gathered and
available data.
7. Data, maps, images, inventories and information used to support the development of the
NRMP, made available to the City in its original format (including source information), as
well as a digital format that is easy to read and understand.
8. A plan and general schedule for future review of natural resources management within
the City between the NRMP Steering Committee, City liaison, public, and other agencies
and community groups as needed.
9. Developed approaches, priorities, and recommendations for management and
conservation. Prioritize natural resource areas and actions, and provide priority ranking and
recommended management strategies for each. Prioritization is to be based on, but not limited to
current and potential ecological value. Secondary criteria may be utilized at the discretion of the
chosen respondent.
• Develop an implementation table of prioritized actions to address and manage issues
and key areas, including: schedule, cost estimate, funding sources, and roles and
responsibilities.
• Provide outcomes, objectives, and goals for each prioritized action.
• Provide recommended short-term (5-year) and long-term (10-15 years)
implementation schedule and plan for the prioritized list of actions.
10. Target Plant Communities. Map Target Plant Communities (TPC) throughout the City.
A description of each TPC, as well as a table listing each type, size, predominant existing
community, and its primary soil type. Slope and aspect should be included if deemed
necessary for planning purposes. Include a brief description of each TPC and recommended
restoration methodology and goals to assist with future management activities.
11. Implementation plan, including recommendations and potential solutions that
include alternate and progressive approaches to natural resource management that
mitigate for potential negative impacts or unintended consequences.
12. Develop generalized goals and objectives that will effectively address additional
natural resources, projects and actions that were not included in the priority list. Include
the issues, challenges, and opportunities that merit further exploration.
13. Include potential issues related to climate change. Identify natural areas and actions
that may provide climate resilience. Identify areas of concern such as heat islands, projected
changes in precipitation patterns, etc., and how these may specifically impact the City’s
natural resources. Offer recommendations as to how to implement strategies to plan for and
mitigate these assessed risks.
14. Detail and describe existing and potential revenue, resources, and funding sources,
including a list of potential grant sources.
15. Goals, objectives, and specific recommendations for public engagement,
volunteerism, education and awareness. Describe specific cost-savings through volunteer
programs and initiatives.
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Proposals
Services and proposals provided shall include:
• Statement of understanding stating the requirements of the project and a description of services to
be provided
• Relevant project experience, and list of any comparable plans that the consultant has recently
completed and how they may be viewed, as well as any provided references
• Describe your proposed strategy, work plan, and budget for achieving the objectives of the City’s
NRMP
• Provide a description of your firm’s familiarity with the natural resources found within Mendota
Heights, including ecosystems, vegetative cover, geography, etc.
• Certificate(s) of Insurance – the successful respondent will be required to furnish appropriate
certificates of insurance as a part of the final contract negotiations
• Respondents shall include 1 digital and 1 hard copy of their proposal document not exceeding
twenty (20) pages (font size 11)
• Detailed, proposed cost estimate for completing the project, including time and materials
• Work guaranties
• Identify Staff to be utilized throughout the project and their specific roles, as well as related
experience and qualifications
• Identify any outside firms, contractors, or subcontractors that your firm may utilize throughout
the process
• Proposed project timeline and schedule of work
Primary Deliverables
Project deliverables include the following:
1. Project Kick-Off Meeting with the Consultant and NRMP Steering Committee.
2. A minimum of one (1) meeting thereafter (in person or via teleconference) with the chosen respondent
and NRMP Steering Committee to report on NRMP development progress, gather input, and clarify
direction following the Project Kick-Off Meeting and in advance of delivery of the draft NRMP. The
chosen respondent will be available on an as-needed basis to touch base with City staff.
3. An electronic copy of a preliminary draft NRMP for Steering Committee review and comment will be
delivered to the Public Works Director.
4. An in-person meeting or teleconference following submission of the draft NRMP to review comments
and make revisions.
5. One (1) public hearing and presentation to the City Council and public.
6. Two maps suitable for public display identifying key natural resources, areas of focus, areas of special
concern, topography, etc.
7. One (1) hard copy and one (1) electronic copy, in PDF format, of the final Natural Resources
Management Plan submitted to the City of Mendota Heights, plus shapefiles (.shp) for all maps that are to
be included in the NRMP.
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C. Selection Criteria
1. Understanding of work and proposed approach
2. Cost
The ideal consultant will:
• Be familiar with applicable local, state and federal laws that direct or limit policy development in
regards to natural resources.
• Regularly interact with and engage the NRMP Steering Committee in the development of the
final document.
• Able to provide examples of recent, similar plans that were successfully completed.
• Possess a familiarity with the geography, natural resources, and ecosystems found in Mendota
Heights.
The City reserves the right to reject any or all proposals. The City also specifically reserves the right to
negotiate with proposers to potentially modify the scope of the work.
D. Other Terms and Conditions
• All materials submitted in response to this RFP shall ultimately become public record.
• All proposals and related materials become the property of the City upon receipt and shall not be
returned to the proposer.
• Authorization to Begin Work: Work is not to begin until Notice to Proceed has been given by the
City’s Public Works Director.
E. Proposal submittal
This Request for Proposals (RFP) document is available upon request to respondents in hard copy and/or
PDF formats. Submittals and requests for the RFP documents should be made to:
Ryan Ruzek, P.E., Director of Public Works
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
(651) 255-1152
ryanr@mendota-heights.com
PROPOSAL SUBMITTALS ARE DUE BY 4:30 PM ON TBD, 2020.
Any questions regarding the proposal may be directed to Krista Spreiter, Natural Resources Technician
using the contact information provided below.
Krista Spreiter, Natural Resources Technician
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
(651) 255-1123
kristas@mendota-heights.com
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REQUEST FOR COUNCIL ACTION
DATE: February 18, 2020
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Authorize Purchase Order for Friendly Hills Backstop
COMMENT:
INTRODUCTION
The Council is asked to authorize a purchase order to replace the backstop at Friendly Hills Park.
The Council is also asked to approve the addition of covered dugouts at Friendly Hills and
Hagstrom King parks.
BACKGROUND
The existing backstop at friendly hills is in poor condition and in need of replacement. The
backstop was installed prior to the park improvements in 1988.
DISCUSSION
Staff reached out to three fence contractors to solicit a quote to replace the backstop at Friendly
Hills, two responded. In addition, staff also solicited quotes to add dugouts and covers to the
Friendly Hills field and covers for the Hagstrom King Fields. A photo of the dugout covers is
attached to the end of the quotes. The quotes are as follows:
Item Dakota Unlimited Hedberg Fence, LLC
Friendly Hills backstop $24,928 $27,134
Friendly Hills Dugouts $6,300 $7,522
Friendly Hills Covers $13,600 $15,892
Hagstrom King Covers $16,840 $15,892*
Total $61,668 $66,440
• This price is not a formal quote and is repeated from the Friendly Hills quote for
budgeting purposes
BUDGET IMPACT
The city budgeted $30,875 for the replacement of the Friendly Hills backstop. If Council desires
to approve the additional covers and dugout improvements, the remaining $30,793 be paid for
out of the Special Park fund.
RECOMMENDATION
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I recommend that the Council authorize the purchase order for the backstop replacement at
Friendly Hills and the dugout and covers for both Friendly Hills and Hagstrom King.
ACTION REQUIRED
If Council agrees with the staff recommendation, authorize staff to execute a purchase order for
the backstop replacement at Friendly Hills and the dugout and covers for both Friendly Hills and
Hagstrom King to Dakota Unlimited for $61,668. This action requires a simple majority vote.
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