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2019-09-17 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA September 17, 2019 – 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Presentations a. Update on Fire Station Expansion/Remodel by Paul Oberhaus, CPMI 6. Consent Agenda a. Approval of September 3, 2019 City Council Minutes b. Approval of September 10, 2019 Council Work Session Minutes c. Acknowledge July Par 3 Financial Report d. Approve Grading Permit for St. Thomas Academy Baseball Field Improvements e. Approve Resolution 2019-65 Calling for a Public Hearing on Mendota Heights Industrial Park Easement Vacation f. Accepting Wetland Delineation Report at 1178 Northland Drive g. Authorize the Recruitment of a Public Works Maintenance Worker h. Approve Professional Services Change Order for the Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements i. Approve Building Activity Report j. Approval of Claims List 7. Citizen Comment Period *see guidelines below 8. Public Hearing - none 9. New and Unfinished Business a. Adopting Preliminary Budget and Levy 1. Resolution 2019-66 Proposed 2019 Levy Collectible 2020 2. Resolution 2019-67 Preliminary 2020 Budget 3. Resolution 2019-68 Final 2019 Tax Levy for Special Taxing District 1 Collectible 2020 b. Resolution 2019-69 Providing for the Sale of $3,195,000 General Obligation Bonds, Series 2019B c. Resolution 2019-64 Approve Final Plat of Sweeney Addition d. Resolution 2019-70 Accept Bids and Award Contract for the 2019 Storm Sewer Improvements Project e. City Hall Office Hours 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” DATE: September 17, 2019 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Construction Manager Update Comment: The Construction Manager for the Fire Station project, Paul Oberhaus of CPMI, will be in attendance at the September 17th City Council meeting to provide his monthly update on the progress of the project. Mark McNeill City Administrator page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 3, 2019 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, and Petschel were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved to move item 5j. from the Consent Agenda to Items for Discussion; and to remove from the agenda the consideration of Ordinance 543 Regarding Gambling, to be heard at a future meeting date. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented. a. Approval of August 20, 2019 City Council Minutes b. Approval of August 20, 2019 Council Work Session Minutes-Budget c. Acknowledge the July 23, 2019 Planning Commission Meeting Minutes d. Acknowledge the July 17, 2019 Airport Relations Commission Meeting Minutes e. Authorize Purchase Order for Public Works Back Gate f. Approve Resolution 2019-59 Approve Disposal of Unclaimed Property g. Approve RMF Escrow (Village Lots) h. Approve the Purchase of Turnout Gear page 4 i. Acknowledge July 2019 Fire Synopsis j. Item moved to the New and Unfinished Business portion of the meeting k. Approve Resolution 2019-63 Accepting Soccer Goal Donation l. Approval of July 2019 Treasurer’s Report m. Approval of Claims List Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) PUBLIC COMMENTS No one from the public wished to be heard. PUBLIC HEARING No items were scheduled. NEW AND UNFINISHED BUSINESS A) APPROVE RESOLUTION 2019-62 CONDITIONAL USE PERMIT FOR OUTDOOR SALES LOT AT 2440 ENTERPRISE DR. (PLANNING CASE NO. 2019-23) Community Development Director Tim Benetti explained Garland’s Inc. was purchasing the former Manna Freight property located at 2440 Enterprise Drive. Garland’s Inc. is a nationally known distributor of pre-made casters, wheels, shelving units, hand-carts and a wide variety of material handling products. They are relocating their headquarters and their main distribution center to this site. They were requesting a Conditional Use Permit (CUP) for a fenced-in outdoor sales lot in the I- Industrial Zone. This outdoor sales lot would be used for the storage and display of new job-site trailers. The property is located off of Pilot Knob Road with Mendota Heights Road to the south. It is just over 3.3 acres in size. The building is two stories and just over 31,000 square feet. The front area contains two levels of offices equating to approximately 1,500 square feet. The back warehouse has 18,000 square feet. Garland’s intends to use the front first level as their main office area with the second story being used as a showcase area for materials and products. The parking located on the east and rear sides of the lot consists of 62 parking spaces. The rear also has seven loading bays with one at-grade level. The plan submitted by Garland’s shows that they want to store the job-site trailers on back of the lot within a fenced area. Mr. Benetti shared an image of the types of trailers they would be storing on the site. These are new trailers. Most of their business is completed through on-line sales or over the phone, but they want to have a few trailers on-site to show their customers. Garland’s does not take trade-ins or sell used trailers. page 5 Mr. Benetti explained the need for the CUP since Open Sales Lots are considered a conditional use in the Industrial Zone. This would only apply to the trailers. They have no intention of having any of their shelving units or equipment stored outside. The applicant has indicated that they would provide a black vinyl-coated chain-linked fence with a sliding cantilever gate in the front. They will also provide decorative inserts to provide 90% opacity. The entire rear area of the site will be fenced off with a six-foot high chain-linked fence. As for parking, 15 of the 62 spaces will be used for the trailer storage. The office space use requires at least 15 parking spaces and at least 10 spaces for the warehousing area. The remaining spaces would be sufficient for customers. Councilor Petschel asked if any part of the fence would be wooden. Mr. Benetti replied that the applicant initially proposed to have a solid wood fence along the front. Staff suggested that they make the front the cantilevered gate and black vinyl-coated chain-linked fence with the decorative slats. Councilor Duggan asked for the hours of operation. Mr. Benetti deferred to the applicant. Councilor Paper asked if there would be a limit to the number of trailers allowed to be stored on-site. Mr. Benetti replied that the applicant proposed having 18 trailers. The number of trailers could be limited under the CUP. Councilor Duggan asked for confirmation that only new trailers would be stored on-site. Mr. Benetti confirmed and stated that there would not be any camping trailers or RV trailers of any kind. Mr. Bob Smith, owner of Garlands, addressed the Council. He noted that their business hours would be from 8:00 a.m. to 5:00 p.m. Monday through Friday, with no weekend hours. The number of trailers to be stored on site would be approximately 20. The smaller trailers would be inside. Mr. Jerry Smith, owner of Garlands, noted that the largest trailer they would sell would be the 20-foot contractor’s trailer; no fifth-wheels. When fully staffed, they would have approximately 30 employees. Councilor Petschel welcomed the company to Mendota Heights. Councilor Duggan moved to adopt RESOLUTION 2019-62 APPROVING A CONDITIONAL USE PERMIT FOR AN OUTDOOR SALES LOT IN THE I-INDUSTRIAL DISTRICT PROPERTY LOCATED AT 2440 ENTERPRISE DRIVE (PLANNING CASE NO. 2019-23). Councilor Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) page 6 B) RESOLUTION 2019-61 ACCEPT BIDS AND AWARD CONTRACT FOR THE TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL IMPROVEMENTS Public Works Director Ryan Ruzek updated the Council on the boulder retaining wall at the Town Center/Village site. Staff met with the residential homeowner’s association before the bid opening as they were concerned with how the new wall was going to look. The consultant put together a graphic to show the homeowners, to give them a better understanding of how the fence would look. This project would reconstruct the boulder wall and be a maximum of 9-feet in height at its highest point. The project would be a single tiered wall, having decorative fencing and plantings along the top. The bid opening was held on August 29, 2019 and the city received four bids, ranging from $324,883.00 to a high of $636,803.25. The Engineer’s estimate on the project was $346,809. It is recommended that the low bidder, Rosti Construction Company of Minnesota, Inc., Jordan, MN, be awarded the bid in the amount of $324,883.00. The city’s consultant, Stonebrook Engineering, reviewed this company’s references and received positive recommendations on the previous work they have completed. Councilor Duggan asked for confirmation that the boulder wall was going to be approximately 9-feet tall at its highest point. Mr. Ruzek confirmed that was correct and it would be at this height for approximately 150 feet. He stated that the size of the boulders being used to support this wall would be sufficient; they would also install proper backfill and drainage behind the wall. Mr. Ruzek stated that the wall has a completion date of November 5, 2019, this year. The landscaping is scheduled to be completed by the end of May 2020. Councilor Paper asked what will be done with the existing boulders. Mr. Ruzek replied that the bid included the transfer of the current boulders to the city’s transfer site on Bourn Lane for storage and use on a future project. Councilor Paper asked who would be responsible for maintenance of the plantings. Mr. Ruzek replied that the maintenance would be the responsibility of the homeowners’ HOA. The plantings along the top of the boulder wall are included in the project costs. Councilor Paper asked if the city had worked with this contractor previously. Mr. Ruzek replied that he was unaware of any projects completed in Mendota Heights by this company. Councilor Duggan moved to adopt RESOLUTION 2091-61 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE TOWN CENTER/VILLAGE OF MENDOTA HEIGHTS BOULDER RETAINING WALL IMPROVEMENTS. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) page 7 C) ORDINANCE NO. 543 ADDING CITY CODE SECTION 4-B RELATING TO GAMBLING This item was removed from the meeting agenda and will be considered at a future meeting. COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill made the following announcements: • The Par 3 was closed today for aeration and should be open again tomorrow • The fall rates at the Par 3 will be implemented; $8 per round of golf and $6 per round of foot-golf • “The Goonies” movie will be shown at Mendakota Park on September 7 starting at 7:30 p.m • The League of Minnesota Cities has recognized 34 State Legislators as 2019 Legislators of Distinction – including Rep. Rick Hansen, DFL-South St. Paul, District 52A • The city staff also expressed appreciation to Rep. Ruth Richardson and Senator Matt Klein COUNCIL COMMENTS Councilor Petschel recognized State Representative Rick Hansen for all of his assistance, going back as far as before the Noise Oversight Committee (NOC) existed. Mendota Heights represented itself and went numerous times to the state legislature about airport noise issues. Rep. Hansen was very supportive and very present. Councilor Paper encouraged residents to attend the Henry Sibley Boys Soccer game on September 5th at 4:30 p.m. which will be held at the new Warrior Stadium at Henry Sibley High School. A community- wide Warrior Rally would be held on September 6th at 5:00 p.m., to be followed by the first home football game at the stadium. Councilor Duggan noted an article in the Star Tribune newspaper last weekend about Ayd Mill Road in St. Paul. He stated he did not believe the plan to reconstruct this road was a smart plan. He feels that the City of St. Paul should be providing the City of Mendota Heights with information on what is being proposed. He believes they are planning to cut down one lane of traffic and move all of the traffic both ways on the western side and the other lane will be a bike/walk/run trail. He suggested the City of Mendota Heights draft a resolution, or at least a letter, to the St. Paul City Council expressing concerns and ask for more discussion on this. The other Councilors expressed their uneasiness about weighing in on this project that is not located in our city. page 8 ADJOURN Councilor Petschel moved to adjourn. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) Mayor Garlock adjourned the meeting at 7:39 p.m. ____________________________________ Neil Garlock Mayor ATTEST: _______________________________ Lorri Smith City Clerk page 9 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held September 10, 2019 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 4:03 pm. Councilmembers Duggan, Miller, Paper and Petschel were also present. City staff present included Mark McNeill, City Administrator; Cheryl Jacobson, Assistant City Administrator; Kristen Schabacker, Finance Director; Ryan Ruzek, Public Works Director; and Nancy Bauer, Deputy City Clerk. DISCUSSION OF PRELIMINARY BUDGET AND LEVY Mark McNeill, City Administrator, presented a spreadsheet of recommended Budget Improvement Packages which included the costs of each improvement package. The total for the improvement packages that would be funded by the Levy is $64,725 and would be for personnel expenses. An office assistant position would be added and there is additional funding for the recycling coordinator. The recommended Budget Improvement Packages that would be funded by the General Fund Reserves totals $514,086. The recommended parks projects funded by the Special Funds totals $826,100. The Budget Improvement Packages not recommended total $408,000. Councilmember Paper asked why the ¾ ton pickup truck that was listed for recommendation was in both the General Fund Reserves and Special Fund. Kristen Schabacker, Finance Director, responded that the truck was to replace the Public Works Superintendent’s truck and would be paid for by streets, parks, and utilities. Mr. McNeil explained that the greens mower for the Par 3 needs to be replaced and used mowers have been looked at for purchasing. Used greens mowers usually have a lot of hours on them and that is why they are being sold. Looking for a possible demo to get the cost down is also being researched. Councilmember Duggan asked for the amount in the Special Parks Funds and for fees that could be collected in 2019. Ms. Schabacker said there is about $800,000 in the Special Parks Fund now. page 10 September 10, 2019, Council Work Session- Budget Page 2 Mr. McNeill said there is not any anticipated revenue for the Special Parks Fund unless there would be a lot split. There will be revenue once the lots in the Village are sold. Councilmember Petschel asked about an area for little dogs within the Off Leash Dog Area at Pilot Knob. Ryan Ruzek, Public Works Director, says that issue has not been discussed yet but will be soon. Councilmember Petschel says she is interested in pursuing this. Mr. McNeill stated that in order to maintain the AAA bond rating the General Fund Balance needs to be at least 75% of the General Fund expenditures. A Tax Levy Summary spreadsheet for the 2020 Budget was shown and Mr. McNeill discussed the numbers. Ms. Schabacker said bond payments for the fire station were lower in 2019, will increase in 2020 ($104,000) and stay at $620,000 for the remainder of the term of the bonds. Mr. McNeill stated that the total levy for 2020 as presented is $10,064,087. This amount includes $75,000 for a parks maintenance position that has not been filled. If the position is not filled it does decrease the 2020 total levy and would decrease the amount of maintenance done in the parks. Councilmember Duggan responded that there have been discussions that the parks employees are having trouble keeping up with the maintenance of the parks. Councilmember Petschel said the MHAA fees should fund this position. Mr. McNeill said that partial funding would come from fees being collected for field usage. Cheryl Jacobson, Assistant City Administrator, said MHAA is requesting a waiver for their tournament fees. The Council decided to remove the fees for the in-house tournaments and will submit a new invoice to MHAA for $2,325. Staff will stress this is a one-time waiver. Mayor Garlock asked if the new position would decrease the overtime for the parks maintenance personnel. Ms. Schabacker said that it should. Councilmember Paper asked if the new person would be working weekends. Ms. Jacobson said yes. Councilmember Petschel asked if there was overtime this summer. Ms. Schabacker said there was, does not have the amount and would need to look it up. Mr. Ruzek responded that summer helpers for parks maintenance were hired and they are almost done working for the summer. There are currently 10 full-time employees including the Public Works Superintendent, who is helping with some of the parks maintenance. Councilmember Paper said he is in favor of hiring a new parks maintenance worker to keep up with the parks maintenance. Councilmember Duggan said he would also support the filling of the new position. Councilmember Petschel said she supports the position, if park fees cover the costs of the position. Ms. Jacobson stated that the parks policy and fees would come back to the City Council in November to review and discuss. Mr. McNeill presented options for the 2020 Budget. page 11 September 10, 2019, Council Work Session- Budget Page 3 Option 1 is a base level budget which includes the parks maintenance worker and removes contractor and dog licenses as revenues. The impact would be a 4.54% increase ($69.82 annual increase) on a home valued at $408,407. Mr. McNeill said that Option 2 includes all of option 1, and increases the health insurance contribution to 10%. The impact would be a 5.09% increase ($78.35 annual increase) on a home valued at $408,407. Ms. Schabacker said that we received notice that the insurance rates were going to increase 13.5% this year. The city could contribute up to 5% to 10% towards the increase. Mr. McNeill said that negotiations need to happen with the four unions. Ms. Schabacker said another lower cost option is being looked at for health care coverage for employees. A new, lower priced option would be a big change for employees. Ms. Jacobson said there would need to be negotiations, by state law, if there was a reduction of employee benefits. Ms. Schabacker explained that current health insurance is purchased through a co-op right now. Unfortunately, our rates went up a lot this year. If a lower priced option is used for health insurance (PEIP), we would need to sign up for two years with a one year guarantee on the rates quoted. Option 3 includes all of the changes in option 2 and adds an office assistant. The impact would be a 5.74% increase ($88.32 annual increase) on a home valued at $408,407. Ms. Jacobson said the new office assistant position would help the Recreation Programmer which would reduce the amount of overtime that is being worked now. Councilmember Petschel asked if it would be a full-time position. Ms. Jacobson said it would be a full-time position. Ms. Schabacker said duties for the position would also help her. There is work that the part-time accounting assistant does not have time to do, such as scanning accounts payable information. When the position was filled a couple of years ago, it went from full-time to part-time. The new office assistant position would also be responsible for filling in at the front desk. Mr. McNeill explained that a way to reduce the levy would be to take money out of the Infrastructure/Facility Reserve Fund ($20,000 budgeted for 2020), and Equipment Reserve ($33,000 budgeted for 2020). The funds would be replaced in those accounts when the sale of the Village lots is completed. The sale of the lots will also help with the shortfall for the fire station expansion. Councilmember Paper asked how much is in the Equipment Reserve and what is it used for. Ms. Schabacker said it is currently close to $400,000. Councilmember Miller said it is used for big purchases such as a fire truck that will need to be replaced soon. Mr. McNeill concurred that it is used for bigger equipment purchases, and with funds available to make purchases, bonds would not need to be sold. Councilmember Petschel said she is comfortable with removing the funds for one time only and replacing the funds with the sale of the Village lots. She recapped saying the increase would be for the fire station, workers compensation, insurance contribution and adding two staff positions. page 12 September 10, 2019, Council Work Session- Budget Page 4 Ms. Schabacker said there would be a resolution on the next Council agenda to discuss and approve the preliminary 2020 budget. It is better to certify a higher amount now, because once approved, you cannot raise the levy amount, but can lower the amount levied. The 2020 final budget will be presented in December for final approval. It was the consensus to move forward with option 3 for the 2020 Budget and Levy. OTHER BUSNIESS Ms. Schabacker reported that there would be an item on the next council agenda to approve the sale of bonds for the Wesley Lane street project and the retaining wall improvements at the Village. There is also bond refunding for the 2010 and 2011 bond issues and the city will see a savings of $80,000. Mr. McNeill said another workshop should be scheduled for the discussion of: 1. Charitable gambling 2. Liquor license ordinance in regard to distance from religious establishments 3. Creating a commission for historic Pilot Knob 4. Massage licensing The Council agreed to schedule a future work session. The trail for the Wesley Lane project was discussed. Mr. Ruzek said he is trying to coordinate a meeting with the homeowners who will be impacted by the new trail. ADJOURNMENT There being no further business, Mayor Garlock adjourned the meeting at 5:18 p.m. Neil Garlock Mayor ATTEST: Lorri Smith, City Clerk page 13 DATE: September 17, 2019 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Acknowledge July Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the July Par 3 Financial Report. BACKGROUND Attached is the July Par 3 Financial Report. During the month of July the course had a total of 1,784 rounds of golf played. The course was open for 31 days. The July 2019 precipitation numbers were higher than the monthly average. The course received 6.48 inches of rain compared to the monthly average 4.04 inches. Total revenue for the month of July was $25,237. This includes greens fees, recreation programs and concessions. Including July, the course has a year-to-date revenue total of $108,020. The course’s July expenditures totaled $16,321. The year-to-date expenditure total is $83,767. The course currently has a profit of $24,253 for the 2019 season. RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the July, 2019 Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the July, 2019 Par 3 Financial Report. page 14 MONTHLY EXPENDITURE REPORT JULY 2019 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT July 2019 (58.33% OF YEAR) July REVENUES July YTD YTD YTD BUDGET 2019 2019 % 2018 GREENS, LEAGUE & TOURN FEES $100,000 $19,277 $63,621 63.62% $55,276 RECREATION PROGRAMS $38,000 $1,154 $31,562 83.06% $29,782 CONCESSIONS $18,000 $4,739 $12,701 70.56% $11,219 SUNDRY REVENUE $0 $67 $137 0.00% $63 INTEREST $250 $0 $0 0.00% $0 CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% $0 PAR 3 FUND REVENUE TOTAL $156,250 $25,237 $108,020 69.13% $96,340 EXPENDITURES July YTD YTD YTD BUDGET 2019 2019 % 2018 CLUBHOUSE SALARIES $34,300 $5,746 $15,939 46.47% $14,777 ADMINISTRATIVE SALARIES $22,608 $1,599 $10,261 45.39% $10,179 FICA/PERA $10,282 $892 $3,720 36.18% $3,839 MEDICAL INSURANCE $6,653 $554 $3,881 58.33% $3,696 U/E & W/C INSURANCE $2,080 $54 $2,816 135.37% $2,238 RENTALS $4,500 $889 $2,480 55.12% $1,901 UTILITIES $12,660 $975 $6,053 47.81% $6,003 PROFESSIONAL FEES - AUDIT $2,650 $0 $1,577 59.52% $2,725 PROF FEES - CONSULTING FEES $0 $0 $531 0.00% $0 PROF FEES - GROUNDS MGMT $5,000 $0 $0 0.00% $3,455 PROF FEES - GROUNDS WAGES $22,000 $1,977 $8,574 38.97% $9,949 PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00% $0 ADVERTISING/NEWSLETTER $400 $0 $235 58.78% $149 LIABILITY/AUTO INSURANCE $4,200 $0 $3,807 90.64% $3,290 OPERATING COSTS/SUPPLIES $6,350 $1,532 $3,500 55.12% $3,877 FUEL $1,350 $279 $797 59.07% $1,060 REPAIRS & MAINTENANCE $28,250 $840 $14,534 51.45% $19,708 SUNDRY/DUES/MILEAGE/CLOTHING $4,000 $270 $2,584 64.61% $1,968 CONTINGENCY $0 $0 $0 0.00% $0 ONLINE REG & CREDIT CARD FEES $4,175 $713 $2,476 59.30% $2,228 PAR 3 EXPENDITURES TOTAL $172,958 $16,321 $83,767 48.43% $91,042 page 15 REQUEST FOR COUNCIL ACTION DATE: September 17, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Grading Permit for St. Thomas Academy Baseball Field Improvements COMMENT: INTRODUCTION The Council is asked to approve a grading permit for St. Thomas Academy at 949 Mendota Heights Road. BACKGROUND City Ordinance 14-1 requires that properties proposing any land disturbance activity in excess of 5,000 square feet apply for a grading permit if not part of a separate approval process. DISCUSSION St. Thomas Academy proposes to replace the infield of their main baseball field with a synthetic turf. Construction of the synthetic turf infield will require extensive excavation to remove the in place soils and install the proposed section which includes a 24 inch sand subbase, drainage fabric, 6” granite aggregate, 2” trap rock covered with a turf carpet. The entire system will include draintile which will be connected to a storm sewer system on the Patterson Dental property. The synthetic turf and infiltration below the infield will reduce the impervious surface of the field which will reduce the run-off from the site. The existing drainage currently flows to the proposed storm sewer connection; St. Thomas Academy and Patterson Dental have a private agreement for this connection. This project will be subject to the rules and regulations of the Mendota Heights’ Land Disturbance Guidance Document. BUDGET IMPACT The Mendota Heights fee schedule identifies a $200 fee for this activity to cover staff time in reviewing and inspecting the improvements. RECOMMENDATION Staff recommends that the Council approve the grading permit for the St. Thomas Academy Baseball Field Improvements. ACTION REQUIRED If Council wishes to implement the staff recommendations, pass a motion authorizing staff to issue the Grading Permit for the St, Thomas Academy Baseball Field Improvements. This action requires a simple majority vote. page 16 BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE LAYOUTPLAN1908308/02/2019JRPJRPC1.05VICINITY MAP DRAWING INDEXGENERAL NOTES BASEBALL FIELD IMPROVEMENTS St. Thomas Academy 949 Mendota Heights Road mendota Heights, MN 55120 St. Thomas Academy 1. ALL CONSTRUCTION MUST COMPLY WITH APPLICABLE STATE AND LOCAL ORDINANCES. 2. THE CONTRACTOR WILL BE RESPONSIBLE FOR AND SHALL PAY FOR ALL CONSTRUCTION STAKING / LAYOUT. 3. THE CONTRACTOR SHALL OBTAIN AND PAY FOR ALL RELATED CONSTRUCTION PERMITS. SUBMIT A COPY OF ALL PERMITS TO THE SCHOOL DISTRICT, ENGINEER AND CITY. 4. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL SIGNAGE (CONSTRUCTION ZONES) NECESSARY TO CONSTRUCT PROPOSED IMPROVEMENTS. ALL SIGNAGE LAYOUTS MUST BE DESIGNED BY THE CONTRACTOR AND APPROVED BY LOCAL AUTHORITIES. 5. INSTALL CONTROL FENCING AND BARRICADING AS NECESSARY TO PROTECT THE PUBLIC. 6. INSPECT SITE AND REVIEW SOIL BORINGS TO DETERMINE EXTENT OF WORK AND NATURE OF MATERIALS TO BE HANDLED. 7. REFER TO SPECIFICATIONS FOR DEWATERING REQUIREMENTS. 8. CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT. 9. MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSED DIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION AS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS. 10. MAINTAIN DUST CONTROL DURING GRADING OPERATIONS. 11. ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND LOCAL REGULATIONS. 12. CONTRACTOR SHALL MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING SITE FEATURES (INCLUDING TURF AND VEGETATION) WHICH ARE TO REMAIN. 13. PROPOSED CONTOURS AND SPOT ELEVATIONS ARE SHOWN TO FINISH GRADE UNLESS OTHERWISE NOTED. 14. PROPOSED ELEVATIONS SHOWN TYPICALLY AS 83.1 OR 83 SHALL BE UNDERSTOOD TO MEAN 883.1 OR 883. 15. SPOT ELEVATIONS SHOWN INDICATE SURFACE FINISH GRADES, UNLESS NOTED OTHERWISE. 16. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR DETERMINING QUANTITIES OF CUT, FILL AND WASTE MATERIALS TO BE HANDLED, AND FOR AMOUNT OF GRADING TO BE DONE IN ORDER TO COMPLETELY PERFORM ALL WORK INDICATED ON THE '5$:,1*6,0325768,7$%/(0$7(5,$/$1'(;32578168,7$%/((;&(66:$67(0$7(5,$/$65(48,5('$//&2676 ASSOCIATED WITH IMPORTING AND EXPORTING MATERIALS SHALL BE INCIDENTAL TO THE CONTRACT. 17. NO FINISHED SLOPES SHALL EXCEED 4' HORIZONTAL TO 1' VERTICAL (4:1), UNLESS OTHERWISE NOTED. 18. ALL DISTURBED AREAS WHICH ARE NOT DESIGNATED TO BE PAVED OR TO RECEIVE SYNTHETIC TURF SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SODDED. 19. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN ACCEPTABLE TURF, THE CONTRACTOR SHALL RE-SOD ALL APPLICABLE AREAS, AT NO ADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER. 20. LOCATE ALL EXISTING UTILITIES, VERIFY LOCATION, SIZE AND INVERT ELEVATION OF ALL EXISTING UTILITIES. VERIFY LOCATIONS, SIZES AND ELEVATIONS OF SAME BEFORE BEGINNING CONSTRUCTION. C1.0 TITLE SHEET C1.1 SITE REMOVALS PLAN C1.2 SITE LAYOUT AND FINISHING PLAN C1.3 GRADING AND DRAINAGE PLAN C2.1 SITE DETAILS page 17 NOTES: LEGEND CONCRETE PAVEMENT REMOVALS AGLIME REMOVALS FENCING REMOVALS SAWCUT PROPERTY LINE 1. REFER TO SHEET CXXX, XXXXXXX, FOR GENERAL NOTES. 2. MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING VEGETATION AND SITE FEATURES (CURBS, WALKS, PAVEMENTS, OVERHEAD AND UNDERGROUND UTILITIES, SIGNAGE, FENCING, ROADWAYS, ETC.) WHICH ARE TO REMAIN. 3. REPAIR OR REPLACE EXISTING PROPERTY AND SITE FEATURES, INCLUDING GRASS AND VEGETATION, WHICH IS TO REMAIN THAT IS DAMAGED BY THE WORK, TO OWNER'S SATISFACTION AND AT NO ADDITIONAL COST TO THE OWNER. 4. VISIT THE SITE PRIOR TO BIDDING; BE FAMILIAR WITH ACTUAL CONDITIONS IN THE FIELD. EXTRA COMPENSATION WILL NOT BE ALLOWED FOR CONDITIONS WHICH COULD HAVE BEEN DETERMINED OR ANTICIPATED BY EXAMINATION OF THE SITE, THE CONTRACT DRAWINGS AND THE INFORMATION AVAILABLE PERTAINING TO EXISTING SOILS, UTILITIES AND OTHER SITE CHARACTERISTICS. 5. THE CONTRACTOR SHALL HIRE THE SERVICES OF A UTILITY LOCATOR COMPANY TO LOCATE ALL PRIVATELY OWNED UTILITIES THAT MAY BE DISTURBED BY CONSTRUCTION OPERATIONS.BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE REMOVALSPLAN1908308/02/2019JRPJRPC1.150 10 20 INLET PROTECTIONA A A SEDIMENT CONTROL LOG page 18 287'324'74.55' (wing, 30' or 35' ht)65.70' (wing, 30' or 3 5 ' h t )30.00'(back, 30' or 35' ht)R95.00' R9.00' SYNTHETIC TURF (AREA:~26,390 SF) 90.00'90.00'90.00'90.00'3 3 . 3 4 ' 5.5' GATE 5 C2.1 5 C2.1 8 C2.1 9 C2.1 7 C2.1 7 C2.1 7 C2.1 14 C2.1 14 C2.1 12 C2.1 12 C2.1 12 C2.1 C2.1 13 C2.1 6 C2.1 13 C2.1 6 ATTACH NAILER BOARD TO EXISTING CONCRETE FOUNDATION ATTACH NAILER BOARD TO EXISTING CONCRETE FOUNDATION BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITE LAYOUTAND FINISHINGPLAN1908308/02/2019JRPJRPC1.250 10 20 page 19 83.7 83.3 84.0 84.0 83.8 83.8 83.8 83.8 83.5 83.0 82.8 84.0 84.2 84.2 83.8 83.8 83.5 83.4 83.8 83.8 83.8 83.4 83.6 83.4 83.2 83.1 83.1 83.5 84.0 M.E.M.E. M.E. M.E. M.E. M.E. M.E. M.E. M.E. M.E. M.E. M.E. M.E. 83.7 83.7 83.7 83.6 M.E. 83.4 83.3 CONNECT 8" COLLECTOR DRAIN TO EXISTING STORM STRUCTURE INV = 978.0 8" COLLECTOR DRAIN INV = 878.53 8" COLLECTOR DRAIN INV = 880.0 294' - 8" COLLECTOR DRAIN @ 0.50% 283' - 8" COLLECTOR DRAIN @ 0.52% 33' - 8" COLLECTOR DRAIN @ 1.61%1" X 12" F L A T TI L E 1" X 12" F L A T TI L E1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E1" X 12" F L A T TI L E 1" X 12" F L A T TI L E1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E 1" X 12" F L A T TI L E1" X 12" F L A T TI L E BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120GRADING ANDDRAINAGE PLAN1908308/02/2019JRPJRPC1.350 5 10 page 20 BASEBALL FIELD IMPROVEMENTSST. THOMAS ACADEMYMENDOTA HEIGHTS, MN949 Mendota Heights RoadMendota Heights, MN 55120SITEDETAILS1908308/02/2019JRPJRPC2.15CURB WALL PADDING 18 oz. REINFORCED VINYL COVER PADDING FLUSH WITH TOP OF CURB WALL 1/4" x 3/4" STAINLESS STEEL BOLT WITH 1/4" THREADED WASHER INSERT 'Z' CLIP- REFER TO SPEC. 23/32" APA BC GRADE PLYWOOD OR BETTER BACKSTOP CURB WALL- REFER TO DETAIL HIGH IMPACT FOAM- 3" THICK 24"TYP.4" CLEARANCETYP.AREA OF DETAIL 1/4" x 3" GALV EXPANSION BOLT INTO WALL 14 C2.1 CHAIN LINK FENCEHEIGHT - REFER TO PLANNOTES: 1. END, CORNER, AND PULL POSTS SHALL BE 3" O.D.; LINE POSTS SHALL BE 2 1/2" O.D. 2. ALL FENCING SHALL RECEIVE 2" x 2" #9 GAUGE FABRIC UNLESS NOTED OTHERWISE. 3. LINE POSTS MAY BE AIR DRIVEN. 4. POST SPACING SHALL NOT EXCEED 10' O.C. 5. BOTTOM RAIL SHALL BE PLACED NO MORE THAN 2" ABOVE FINISH GRADE.6"1 5/8" O.D. TOP RAIL CHAIN LINK FENCE 1 5/8" O.D. BOTTOM RAIL FINISH GRADE CONCRETE FOOTING 12" x 48" FOR END, CORNER, GATE AND PULL POSTS CONCRETE MAINTENANCE STRIP 1'-3" 3" PLAN SECTION AGLIME 1/2" RADIUS (TYPICAL) FINISH GRADE AT MAINTENANCE STRIP SHALL BE 1" ABOVE SOD AND FLUSH WITH AGLIME WHERE APPLICABLE. (2) #4 REBAR 1" DEPTH CONSTRUCTION JOINT TOPSOIL 1" BELOW CONCRETE COMPACTED SUBGRADE CONSTRUCTION JOINT SHALL BE CUT TO 1" DEPTH AND SHALL OCCUR AT EACH POST AND AT MIDPOINT BETWEEN POSTS POST (2) #4 REBAR CONCRETE WALK/SLAB 2" MIN. 5" (MIN) CONCRETE WALK 4" SAND BASE SOD FLUSH WITH TOP OF WALK COMPACTED SUBGRADE PROVIDE 2% CROSS SLOPE (TYP) REFER TO GRADING PLAN FOR DIRECTION DOWNHILL SIDE UPHILL SIDE SOD RECESSED 1" BELOW TOP OF WALK PIPE BEDDING - PERFORATED PVC NOTES: TRENCH SIDEWALLS TO MEET O.S.H.A REQUIREMENTS. UPPER 3 FT. OF BACKFILL SHALL BE COMPACTED TO AT LEAST 100% STANDARD PROCTOR DRY DENSITY. BELOW THIS ELEVATION, BACKFILL SHALL BE COMPACTED TO AT LEAST 95% STANDARD PROCTOR DRY DENSITY. O.D. + 2' (MAX) FINAL SUBGRADE SAND SUB-BASE UNDER TRACK (EXTENDED) HAND TAMPED SAND PERFORATED PVC PIPE PEA GRAVEL PITCHERS MOUND 9' R A D I U S T O F A C E O F N A I L E R B O A R D 34"2'-0"6"5'-0"5'-2"28" 6" 10'-0" 6" 6" 22" PLAN ELEVATION SLOPE @ 1" PER FOOT 18"1'-0"18" 22"UNIFORM SLOPEDOWNUNIFORM SLOPEDOWN1" PER FOOT SLOPE UNIFORM SLOPE UNIFORM SLOPE 60'-6" TO APEX OF HOME PLATE 1'1'1'1'1'1'1'1'1'1' 1"2"3"4"5"6"7"8"9"10" 9'-31 2" TO CENTER OF MOUND 9'-0" TO CENTER OF MOUND10"TO HOME PLATE 60' - 6" FROM EDGE OF RUBBER TO BACK TIP OF HOME PLATE (WHITE SECTION) PITCHER'S RUBBER STABILIZED AGGREGATE BASE MOUND TABLE LEVEL WITH PITCHER'S RUBBER MOUND TABLE LIMITS PITCHERS RUBBER 6" WIDE CONCRETE CURB FLUSH WITH TURF POROUS AGG/ BOTTOM OF TURF. NAILER BOARD AT 9' RADIUS. BASEBALL BASES AND HOME PLATES INSTALL SQUARE TUBE (1-1/2") SLEEVE OF BASEBALL BASES, AND BULL PEN HOME PLATES INTO CIRCULAR POST. ALL SLEEVES TO BE FLUSH OR BELOW BOTTOM OF TURF CARPET. 2.5" O.D. GROUND SLEEVE AIR-DRIVEN TO 36" BELOW FINISH GRADED. (PROVIDE RUBBER CAP AT TOP OF SLEEVE) SYNTHETIC TURF FIELD SECTION COMPACTED SOIL BASEBALL BASES AND BULL PEN HOME PLATES: CONFIRM ALL INSTALLATION METHODS WITH MANUFACTURER PRIOR TO INSTALLATION. TURF SECTION AT MAINTENANCE STRIP 6" DEPTH 3 4" GRANITE (POROUS AGGREGATE) 2" DEPTH TRAP ROCK (POROUS AGGREGATE) TURF CARPET WITH IN-FILL 1/2" RADIUS (TYPICAL) EXCEPT FOR AREA ABUTTING PAVEMENT NAILER BOARD FASTENED TO CURB 2" 5" 15" 7" GEOTEXTILE FABRIC 8" COLLECTOR PIPE CONNECTED TO STORM SEWER (REFER TO PLAN) FLAT TILE DRAINING TO 8" COLLECTOR PIPE SLOPED TO DRAIN 24" DEPTH SAND SUBBASE BASEBALL TURF / CURB 6" PREPARED SUBGRADE DRAINAGE FABRIC (MIRAFI #180N) 1"x12" "FLAT" DRAIN TILE- CONNECT TO COLLECTOR DRAIN 6"X14" CONCRETE CURB - REFER TO PLAN FOR LOCATION AND LIMITS NAILER BOARD FASTENED TO CURB OUTFIELD GRASS 6" GRANITE (POROUS AGGREGATE) 2" TRAP ROCK (POROUS AGGREGATE) TURF CARPET WITH IN-FILL (BY OTHERS) 24" SAND SUBBASE SEDIMENT CONTROL LOG WITH EROSION CONTROL BLANKET FLOW 24" MIN.2' O.C.MAX.F L O W F L O W2' 8' 3" 6" STAPLE PATTERN STAKE DETAIL INSTALLATION DETAIL SEDIMENT LOG WOOD STAKE SEE BELOW FOR STAPLE PATTERN ALONG EDGE SEE BELOW FOR STAPLE PATTERN ALONG EDGE STAKE TO BE PLACED AT TOE OF SLOPE, BOTH SIDES SEDIMENT LOG WOOD STAKE EROSION CONTROL BLANKET BOTTOM OF SWALE WOOD STAKE TO PENETRATE NETTING MATERIAL ONLY STAPLES SHALL BE PARALLEL WITH DIRECTION OF FLOW 86.3(TOP OF BACKSTOP WALL BASEBALL BACKSTOP, WALL AND FOUNDATION 83.8 1'-3" 1'-3" 3'-0"1'-3"3'-0" 83.8+/- page 21 REQUEST FOR COUNCIL ACTION DATE: September 17, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2019-65 Calling for a Public Hearing on Mendota Heights Industrial Park Easement Vacation COMMENT: INTRODUCTION The Council is asked to approve Resolution 2019-65 calling for a public hearing on an easement vacation by City Council. BACKGROUND The Mendota Heights Industrial Park plat was approved by City Council in 1969. In 1994, Lots 2 and 3, Block 1 were platted as the BDS Addition. DISCUSSION The property at 2440 Enterprise Drive was recently sold. The title company reviewing this sale noticed that when the platting occurred in 1994, the platted easements along the side lot lines for Lot 2 and Lot 3 were not vacated. Staff is presenting this easement vacation as a housekeeping item that should have occurred during the initial platting. It is proposed that the drainage and utility easement on the east lot line of Lot 2, Block 1 and the west lot line of Lot 3, Block 1 be vacated. New easements were dedicated on the BDS addition plat and no utilities existing in the underlying easement. BUDGET IMPACT This vacation is proposed to be initiated by the city. The costs for this vacation will include a mailing to all parcels in the plat and recording of the document at Dakota County. RECOMMENDATION Staff recommends that Council approve the resolution calling for a public hearing. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2019-65, “RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION COMMENCED BY CITY COUNCIL”. This action requires a super majority vote. page 22 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-65 RESOLUTION CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION COMMENCED BY CITY COUNCIL WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate a drainage and utility easement within Lot 2, Block 1, Mendota Heights Industrial Park; and WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate a drainage and utility easement within Lot 3, Block 1, Mendota Heights Industrial Park; and WHEREAS, Lot 2 and Lot 3, Block 1, Mendota Heights Industrial Park was platted as the BDS Addition dedicating additional drainage and utility easements. NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the vacation of drainage and utility easement and a public hearing shall be held on such proposed vacation on the 16th day of October, 2019, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 7:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ ATTEST Neil Garlock, Mayor _________________________ Lorri Smith, City Clerk page 23 page 24 page 25 page 26 page 27 page 28 page 29 page 30 page 31 page 32 page 33 page 34 page 35 page 36 page 37 page 38 page 39 page 40 page 41 page 42 page 43 page 44 page 45 page 46 DATE: September 17, 2019 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator John Boland, Public Works Superintendent SUBJECT: Public Works Maintenance Worker Position Recruitment INTRODUCTION The City Council is asked to authorize staff to conduct the recruitment process to fill an existing full-time Public Works Maintenance Worker position. BACKGROUND Staff is requesting authorization to conduct the recruitment process to fill an existing Public Works Maintenance Worker position. The position performs a variety of duties involved in the maintenance and repair of City streets, parks and utilities. The position will be primarily assigned to the Parks division. The recruitment process will include an internal and external process, as needed. The 2018-2019 Teamsters Labor Agreement requires the posting of job vacancies within the designated bargaining unit for five working days so that members of the bargaining unit can be considered for the vacancy. For purposes of timing, the internal recruitment window opened on September 11, 2019. If no internal interest is received, the position will be posted externally beginning September 18 for ten business days. BUDGET IMPACT The Public Works Maintenance Worker position is a budgeted position within the Public Works Department. The position has an hourly rate of $21.85 (step one) to $31.35 (step five), depending on qualifications. ACTION RECOMMENDED It is recommended, that the City Council authorize staff to conduct the recruitment process to fill an existing Public Works Maintenance Worker position. ACTION REQUIRED If City Council concurs, it should by motion, authorize staff to conduct the Public Works Maintenance Worker recruitment process. page 47 REQUEST FOR COUNCIL ACTION DATE: September 17, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements – Professional Services Change Order COMMENT: INTRODUCTION The Council is asked to approve a Change Order for the Town Center/Village of Mendota Heights Boulder Retaining Wall Improvement Professional Services contract with Stonebrooke Engineering. BACKGROUND Mendota Heights awarded a contract to Stonebrooke Engineering for the design, surveying and inspection of the Town Center/Village of Mendota Heights Boulder Retaining Wall Improvement Project and awarded a construction contract to Rosti Construction for the installation of these improvements. Due to unforeseen conditions and the inclusion of additional tasks, the existing contract with Stonebrooke Engineering is asked to be modified. DISCUSSION This Change Order is a request from the city consultant, Stonebrooke Engineering, for an increase in the contract amount to perform the necessary work on Bid Alternate “A” which relates to the additional wall on Victoria Road and an assessment of additional walls within the Village. The request is further broken down into: • Work in place on Bid Alternate A is valued at $6,079, which includes a site survey ($1,203), feasibility study update ($936), and plan creation ($3,940). • Expected maximum amount of $6,426 for inspection costs (66 hours). • Expected $188 in mileage costs. • There was only one geotechnical consultant, Haugo Engineering, willing to complete borings and material testing for the project, due to the sensitive nature and common litigation history of retaining wall construction. The project has used $5,625 of the original $7,365 Geotech budget, and expect there to be up to $5,500 in testing. We respectfully request this difference ($3,760) be considered, even though only $1,000 of that is contributed to the Bid Alternate. The estimated additional time towards the project estimated to be $16,453. page 48 The original contract status is as follows: • Task 1, Administration and Project Management is over budget by $1,552 (spent $11,318 / budget is $9,766). • Task 2, Design is under budget by $1,835 (spent $22,299 / budget is $24,134). • Task 3, Bid Solicitation is under budget by $1,615 (spent $1,124 / budget is $2739) • Task 4, Construction and Post Construction remains unused. The city will only be billed for the actual work performed which is not expected to reach the maximum contract amounts. BUDGET IMPACT The project cost for the Town Center/Village of Mendota Heights Boulder Retaining Wall Improvement is $324,883. The contract with Stonebrooke Engineering for the project was $64,436. The additional work outside of this contract plus the original scope of work would have a new contract amount of $80,889. Indirect costs are estimated at 25 percent of the contract. Funding for the change orders is not expected to have an impact to the overall project costs and is within the estimated indirect costs. This project is proposed to be combined with the Wesley Lane Neighborhood Improvement bonding. RECOMMENDATION Staff recommends that City Council approve the Professional Services contract Change Order with Stonbrooke Engineering. ACTION REQUIRED Staff recommends that the City Council pass a motion authorizing a Professional Services contract Change Order for the Town Center/Village of Mendota Heights Boulder Retaining Wall Improvement project. This action requires a simple majority vote. page 49 CLIENT: City of Mendota HeightsPROJECT:Town Center/Village of Mendota Heights Boulder Retaining Wall ImprovementsCONSULTANT:Stonebrooke Engineering, Inc.Task No. Work Task DescriptionTASK 1.0A ADMINISTRATION AND PROJECT MANAGEMENT0 14 0 00014$1,456.00TASK 2.0A DESIGN0 30417042$4,623.00TASK 3.0A BID SOLICITATION0000000$0.00TASK 4.0A CONSTRUCTION AND POST CONSTRUCTION0 16 3848066$6,426.00TOTAL HOURS0 60 42515 0122AVERAGE HOURLY RATE$185.00 $104.00 $75.00 $188.00 $145.00 $95.00TOTAL LABOR COST$0.00 $6,240.00 $3,150.00 $940.00 $2,175.00 $0.00$12,505.00$3,760.00$188.00$16,453.00Signed by Tim Arvidson, Chief Executive Officer, Stonebrooke Engineering, Inc.Signed by Ryan Ruzek, Mendota Heights Public Works DirectorCOST PROPOSAL - ADDITIONAL WALL DESIGN & INSPECTIONTown Center/Village of Mendota Heights Boulder Retaining Wall ImprovementsCity of Mendota HeightsDesign EngineerTotal HoursRegistered Land SurveyorOne-Person Survey CrewProject EngineerTotal CostTOTAL PROJECT FEEProject ManagerGraphicArtistGEOTECHNICAL - LUMP SUMEXPENSES (mileage)page 50 CLIENT:City of Mendota Heights PROJECT:Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements CONSULTANT: Stonebrooke Engineering, Inc. Task No.Work Task Description TASK 1.0A ADMINISTRATION AND PROJECT MANAGEMENT 1.01A Project Management 5 5 1.02A Progress Meetings 0 1.03A Feasibility Report 9 9 1.04A Public Open House, Neighborhood Meetings 0 1.05A City Council Meetings, Assessment Hearing 0 SUBTOTAL HOURS - TASK 1.0 0 14 0 0 0 0 14 TASK 2.0A DESIGN 2.01A Geotechnical Field Sampling and Soils Testing (*Lump Sum)0 2.02A Topographical Survey and GSOC 1 7 8 2.02.1A Lot Line and Right-of-Way Determination 0 0 0 2.03A Construction Plans 0 2.03.1A Title Sheet 0 2.03.2A Project Layout 0 2.03.3A Statement of Estimated Quantities, Standard Plates 2 2 2.03.4A Details (for both types of walls being in plan)2 2 2.03.5A Standard Plan Sheets 0 2.03.6A Temporary Pedestrian Access Route 3 3 2.03.7A Removal Plan 2 2 2.03.8A Construction Plan and Profile 15 15 2.03.9A Erosion Control Plan 2 2 2.03.10A Turf Establishment Plan 2 2 2.03.11A Signing and Striping 0 2.03.12A QA/QC Plan 2 2 2.03.13A Address Plan Comments 0 2.03.14A Utility Relocation Meeting 4 4 2.04A Technical Specifications and Bid Documents (for both types of wall in plan)0 2.05A Graphic Displays 0 SUBTOTAL HOURS - TASK 2.0 0 30 4 1 7 0 42 TASK 3.0A BID SOLICITATION 3.01A Prepare Bid Advertisement 0 3.02A Bidding Process 0 SUBTOTAL HOURS - TASK 3.0 0 0 0 0 0 0 0 TASK 4.0A CONSTRUCTION AND POST CONSTRUCTION 4.01A Construction Staking 4 8 12 4.02A Shop Drawing Review 6 6 4.03A Construction Resident Observation (Assumes 3 trips per week for 2.5 weeks)30 30 4.04A Geotechnical Quality Control Testing Coordination/Review (Plus see *Lump Sum)4 4 4.05A Contract Administration 12 12 4.06A As Builts 2 2 SUBTOTAL HOURS - TASK 4.0 0 16 38 4 8 0 66 Notes: * See Lump Sum Line Item in Total Project Manager Registered Land Surveyor One-Person Survey Crew Design Engineer Project Engineer TotalsGraphic Artist DETAILED COST ESTIMATE - ADDITIONAL WALL DESIGN & INSPECTION ESTIMATED PERSON-HOURS AND FEES Town Center/Village of Mendota Heights Boulder Retaining Wall Improvements City of Mendota Heights page 51 9/9/2019 Mendota Heights Building Activity Report Mike Andrejka, Building Official August 1, 2019 thru August 31, 2019 January 1, 2019 thru August 31, 2019 January 1, 2018 thru August 31, 2018 January 1, 2017 thru August 31, 2017 Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected SFD 1 1,200,000.00$ $11,148.64 SFD 5 4,036,742.00$ $39,824.00 SFD 5 2,738,348.00$ $30,437.15 SFD 6 2,894,201.34$ 32,332.59$ Apartment 0 -$ $0.00 Apartment 1 9,135,000.00$ $63,519.64 Apartment 1 9,466,820.00$ $65,710.84 Apartment 2 23,022,000.00$ 158,402.65$ Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 18 4,653,526.00$ $49,381.28 Townhouse 6 1,340,000.00$ 13,475.51$ Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$ Misc 46 673,104.00$ 8,462.14$ Misc 471 6,645,738.73$ 120,290.52$ Misc 389 5,573,546.30$ 79,451.33$ Misc 427 6,425,853.19$ 88,724.08$ Commercial 3 217,455.00$ $2,539.00 Commercial 19 11,430,117.00$ $44,826.64 Commercial 14 8,101,959.00$ $58,716.14 Commercial 25 6,076,467.00$ 63,130.37$ Sub Total 50 2,090,559.00$ 22,149.78$ Sub Total 496 31,247,597.73$ 268,460.80$ Sub Total 427 30,534,199.30$ 283,696.74$ Sub Total 466 39,758,521.53$ 356,065.20$ Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Plumbing 10 $825.89 Plumbing 154 $23,827.17 Plumbing 161 $27,556.55 Plumbing 123 25,496.70$ Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$ Sewer 2 $150.00 Sewer 8 $600.00 Sewer 34 $2,550.00 Sewer 24 1,813.00$ Mechanical 22 $7,821.52 Mechanical 194 397.00$ $27,322.90 Mechanical 345 $46,175.57 Mechanical 252 33,419.62$ Sub Total 34 8,797.41$ Sub Total 356 51,750.07$ Sub Total 540 $76,282.12 Sub Total 399 60,729.32$ License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Contractor 8 $400.00 Contractor 271 $13,550.00 Contractor 282 $14,100.00 Contractor 283 14,150.00$ Total 92 2,090,559.00$ 31,347.19$ Total 1123 31,247,597.73$ 333,760.87$ Total 1249 30,534,199.30$ 374,078.86$ Total 1148 39,758,521.53$ 430,944.52$ NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals page 52 page 53 page 54 page 55 page 56 page 57 page 58 page 59 page 60 page 61 page 62 DATE: September 17, 2019 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director Mark McNeill, City Administrator SUBJECT: Adopt Budget and Levy for FY 2020 INTRODUCTION The City Council is asked to adopt a preliminary budget and proposed levy for FY 2020. BACKGROUND In August, the City Council held three budget workshops to discuss the proposed 2020 budget. It considered priorities for expenditures, and then balanced those needs with revenues which would be available to fund that for the upcoming Fiscal Year which begins January 1st. The majority of the discretionary expenditures are supported by taxes levied on residential and commercial properties in the City. Highlights of expenditures proposed for FY 2020 are as follows: Personnel/Staffing: • Adds 3 months to fully fund a Public Works Maintenance Worker, who assists in the maintenance of the City’s parks, and improves services to active use areas. This full-time position was budgeted to begin April 1, 2019. The position is funded in part from revenues, which are budgeted to come from athletic field users. • Continues an increase in the City’s contribution to the Mendota Heights Fire Relief Association for firefighter pensions of $500 per firefighter, for a total increase of $18,000 for FY 2020. This is the fifth and final year of an agreement with the Relief Association to increase the City’s contribution. • Provides for an increase for salaries for employees, with the final amount to be negotiated with the City’s four bargaining units. • Provides for an increase in contribution to the employee’s insurance premiums to offset in part next year’s 13.5% premium increase of which the City has been notified. • The City’s Worker’s Comp premium for FY 2020 will increase by $46,500. Activities/Quality of Life • Continues $14,000 funding for July 4th Fireworks Display. • Increases by $1,000 funding for the outdoor summer concert series. page 63 • Incorporates Animal Control into the Police Department budget, rather than having it be a “stand alone” budget item. • $83,000 which was provided in last year’s budget as the final payment to the City of West St. Paul for renovations to the Ice Arena in that city is no longer needed. In most other years, the City has also levied for larger capital items. However, due to the current size of the balance in the City’s General Fund, last year the operating budget included one-time expenditures from the Fund balance. We recommend doing that again this year. The recommended capital items proposed for acquisition in the next fiscal year are: • Space Needs Study at City Hall $ 15,000 • Pole Camera (Police) $ 5,000 • Chipper (Public Works) repair recommended $ 5,000 • Mack Truck (Streets) $ 186,682 • ¾ Ton Pickup Truck (Public Works) $ 24,200 • Asphalt Hot Box Trailer (Streets) $ 43,000 • Natural Resources Plan ½ of cost recommended $ 75,000 • Sprayer (Streets/Par 3) $ 62,329 • Native Plantings $ 10,000 • Skate Park Improvements $ 10,000 • Friendly Hills Backstop $ 30,875 • Greens Mower (Par 3) $ 47,000 If the above expenditures ($514,086) are approved, and after factoring in unbudgeted capital items which were approved by the City Council in 2019, the fund balance would be at 82.9% of 2020 expenditures. Other Items of Note for FY 2020: Expenditures: Fire Station Bonds—FY 2020 is the first full year of levy for the General Obligation Bonds which were issued for the fire station’s construction project. The FY 2019 budget included $519,932 as the first of fifteen years of estimated payments for the bonds which would be sold to finance the project. In FY 2020, that increased to $623,543, which will be more typical for the remainder of the debt retirement. The billings to the three partner communities for whom Mendota Heights provides fire services— Mendota, Lilydale, and Sunfish Lake—will reflect the bond increase. Revenues: Contractor Licensing: Because other agencies are in a better position to monitor contractor qualifications, it is recommended that the City no longer issue licenses for contractors who do business in the community. This will reduce revenues by $15,000. Dog Licenses: Because microchip technology installed by veterinarians is commonplace, and is more effective than traditional metal licenses in reuniting pet owners with lost animals, it is recommended that the City no longer issue dog licenses. The will result in a net loss of $2,000 of revenue. page 64 Athletic Fields Maintenance: The FY 2019 Budget anticipated $30,000 from users of the City’s athletic fields. However, because of a change in the manner in which the charges are assigned to users, FY 2020 budgets $15,000. Reserve Levies: The two amounts for equipment and facility reserves were not levied for in 2020. This totals $53,000 and will be replenished to the reserve accounts upon the sale of the Village Lots in 2020. Budget Increase: The total General Fund budget for 2020 is $9,602,537, which is 6.43% greater than the 2019 budget. This is funded through property taxes and other revenues. The total city budget for all funds in 2020 is $16,636,927, which also includes such things as special revenue funds, enterprise funds, and debt service funds. Levy Impact: The levy for 2020 will increase by $686,636 from the 2019 levy. In total, this represents a 7.28% increase over last year: Tax Impact on Residential Properties: Overall, the values for residential properties in Mendota Heights increased an average of 7.39% between 2019 and 2020. The proposed 7.28% levy increase will increase the city portion of property taxes from $1,537.93 in 2019, to $1,617.39 in 2020 for a home that is valued at $408,407 in 2020. This represents a 5.17% increase in the city portion of property taxes. Information on the impacts on other sample properties is attached Following is a comparison of the proposed levy for 2020, versus the final levy for 2019: 2019 2020 Final Preliminary General Fund $7,305,004 $7,845.339 Emergency Prep. 25,000 25,000 Fire Relief 162,000 180,000 Infrastructure/Facility Reserve 20,000 0 Equipment Reserve 33.000 0 Legal & Contingency 40,000 40,000 Net General Levy $7,585,004 $8,090,339 Improvement Bonds $ 1,004,844 $1,082,022 Fire Station Bonds $ 519,932 $ 623,543 Equipment Certificates $ 28,770 $ 28,442 Mrkt Value Rfrndm(Par 3 Bonds) $ 243,600 $ 244,440 Special Street Light District $ 53,000 $ 53,000 Net Certified Levy $ 9,435,150 $10,121,786 Dakota County will send out parcel specific tax statements to the property owners in November. These will show the change in property taxes for next year, based on the preliminary levy adopted. page 65 This proposed final budget and levy should be discussed and considered for approval at the Council meeting on Tuesday, December 3, 2019. The final levy must be certified to the County no later than December 30, 2019. RECOMMENDATION We recommend adoption of the attached resolution for the preliminary budget and proposed levy for FY 2020 as well as the resolution for the special taxing district. ACTION REQUIRED: All cities in Minnesota must adopt a preliminary budget and proposed levy by September 30th. If the Council concurs with the recommendation, it should approve the following resolutions: Resolution 2019-66 “Resolution Approving Proposed 2019 Tax Levy Collectible in 2020” Resolution 2019-67 “Resolution Adopting 2020 Preliminary Budget” and Resolution 2019-68 “Resolution Approving Final 2019 Tax Levy for Special Taxing District No. 1 Collectible in 2020” The approval requires a simple majority. page 66 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-66 RESOLUTION APPROVING PROPOSED 2019 LEVY COLLECTIBLE IN 2020 WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for 2020 prior to September 30, 2019; and WHEREAS, the levy may be adjusted prior to December 30, 2019, to an amount not to exceed the adopted tentative levy. NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following tentative levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2020: 2020 Preliminary General Fund 7,845,339 Emergency Preparedness 25,000 Fire Relief 180,000 Legal & Contingency Levy 40,000 Net General Tax Levy $8,090,339 Special Debt Levies Improvement Bonds 1,082,022 Fire Station Levy 623,543 Equipment Certificates 28,442 Net Levy Debt Service $1,734,007 Market Value Referendum Levy $244,440 Street Light District $53,000 Preliminary Levy Certified $10,121,786 page 67 BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to reflect the adopted city budget. BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday, December 3, 2019 at 7:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed budget and levy. The public is invited to attend the meeting and speak to the final budget and levy. Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ Neil Garlock, Mayor ATTEST ____________________________ Lorri Smith, City Clerk page 68 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-67 RESOLUTION ADOPTING 2020 PRELIMINARY BUDGET WHEREAS, State Statute requires City Council adoption of a proposed budget for 2020 on or before September 30, 2019; and WHEREAS, the City Council has received and reviewed the City Administrator’s proposed 2020 budget; and WHEREAS, the Council recognized that the budget document was prepared on the basis of a preliminary levy; and WHEREAS, the final budget and levy will be considered at a Council meeting set for December 3, 2019. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights that the City Administrator’s proposed 2020 budget appropriates expenditures in a manner consistent with service level needs and preliminary levy funding; and BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s proposed 2020 budget subject to amendment following budget and levy hearings and adoption of a final levy. The 2020 proposed budget reflects $16,636,927 of expenditures for all budgeted funds. Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Neil Garlock, Mayor ATTEST ____________________ Lorri Smith, City Clerk page 69 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-68 RESOLUTION APPROVING FINAL 2019 TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2020 WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91, authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the street lighting system established with said district; and WHEREAS, the City of Mendota Heights has determined that the sum of $53,000 will be required in 2020 for the purpose of paying such operating costs. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Mendota Heights adopt the following levy against all taxable property within said Special Taxing District No. 1. Operation and Maintenance costs $53,000 BE IT FURTHER RESOLVED, that any tax exempt property within said district be billed for services at a comparable rate computed on the assessor’s market value of such property. Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Neil Garlock, Mayor ATTEST ________________________ Lorri Smith, City Clerk page 70 Market Value for Residential Properties Increased an Average of 7.39% from 2019 to 2020 2020 2020 Home Value Total 2019 Tax City Tax Referendum Total 2020 Tax Difference % Change 209,516$ 847.28$ 225,000$ 867.24$ 23.83$ 891.08$ 43.80$ 5.17% $380,303 $1,537.93 $408,407 $1,574.14 43.25$ $1,617.39 79.46$ 5.17% $512,152 $2,071.14 $550,000 $2,119.92 58.25$ $2,178.17 107.03$ 5.17% $651,830 $2,635.88 $700,000 $2,698.08 74.13$ $2,772.21 136.33$ 5.17% Tax Rate 38.308 Levy Increase 6.67% Tax Rates for Mendota Heights 2014 34.737 2015 34.964 0.0001511 2015 referendum rate 2016 35.247 0.0001284 2016 referendum rate 2017 37.487 0.0001297 2017 referendum rate 2018 37.826 0.0001207 2018 referendum rate 2019 39.294 0.0001146 2019 referendum rate 2020 38.544 0.0001059 2020 prelim 0.0001059 page 71 BUDGET AND REVENUE SUMMARY CITY OF MENDOTA HEIGHTS 2020 BUDGET BUDGET AND REVENUE SUMMARY 2018 2019 2020 BUDGET ACTUAL BUDGET BUDGET % CHANGE GENERAL FUND $7,908,632 $9,022,046 $9,602,537 6.43% GENERAL FUND CONTINGENCY $23,841 $40,000 $40,000 0.00% UTILITY FUND $1,954,960 $2,525,452 $2,879,920 14.04% STORM WATER UTILITY FUND $285,058 $699,168 $279,095 -60.08% PAR THREE FUND $137,324 $189,958 $194,257 2.26% CITY HALL FUND $271,804 $349,007 $299,235 -14.26% EMERGENCY PREPAREDNESS FUND $10,542 $43,600 $43,600 0.00% FACILITY/INFRASTUCTURERESERVE FUND $45,038 $0 $0 FIRE RELIEF FUND $229,655 $244,000 $281,000 15.16% SPECIAL PARK FUND $152,757 $361,650 $586,750 62.24% DEBT FUND $1,230,709 $1,277,213 $1,978,447 54.90% EQUIPMENT RESERVE FUND $197,248 $303,500 $399,086 31.49% STREETLIGHT MAINTENANCE FUND $19,928 $53,000 $53,000 0.00% TOTAL BUDGET $12,467,496 $15,108,594 $16,636,927 10.12% REVENUE GENERAL FUND $8,921,544 $9,022,046 $9,602,537 6.43% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,048,248 $2,305,350 $2,305,350 0.00% STORM WATER UTILITY FUND $510,029 $467,850 $467,850 0.00% PAR THREE FUND $135,944 $156,250 $159,450 2.05% CITY HALL FUND $217,932 $216,075 $216,075 0.00% EMERGENCY PREPAREDNESS FUND $26,022 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $56,663 $20,000 $0 -100.00% FIRE RELIEF FUND $245,768 $244,000 $281,000 15.16% SPECIAL PARK FUND $366,071 $5,000 $5,000 0.00% DEBT FUND $1,230,709 $1,277,213 $1,978,447 54.90% EQUIPMENT RESERVE FUND/RESERVES $35,980 $303,500 $399,086 31.49% STREETLIGHT MAINTENANCE FUND $50,385 $53,000 $53,000 0.00% TOTAL REVENUE $13,885,295 $14,135,284 $15,532,795 9.89% page 72 TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2020 BUDGET TAX LEVY SUMMARY 2019 2020 % CHANGE GENERAL FUND $7,305,004 $7,845,339 7.40% EMERGENCY PREPAREDNESS $25,000 $25,000 0.00% FIRE RELIEF $162,000 $180,000 11.11% INFRASTRUCTURE/FACILITY RESERVE $20,000 $0 -100.00% EQUIPMENT RESERVE $33,000 $0 -100.00% LEGAL AND CONTINGENCY $40,000 $40,000 0.00% GENERAL FUND LEVY $7,585,004 $8,090,339 6.66% IMPROVEMENT BONDS $1,004,844 $1,082,022 7.68% FIRE STATION LEVY $519,932 $623,543 19.93% EQUIPMENT CERTIFICATES - DUMP TRUCK $28,770 $28,442 -1.14% TOTAL SPECIAL LEVY $1,553,545 $1,734,007 11.62% MARKET VALUE REFERENDUM LEVY $243,600 $244,440 0.34% STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00% TOTAL TAX LEVY $9,435,149 $10,121,786 7.28% page 73 GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2017 ACTUAL 2018 ACTUAL 2019 BUDGET 2020 BUDGET % CHANGE CITY COUNCIL $42,946 $38,798 $48,346 $48,371 0.05% ADMINISTRATION $1,115,527 $1,076,582 $1,167,760 $1,208,473 3.49% ELECTIONS $45,719 $80,697 $47,717 $107,368 125.01% IT $69,582 $93,415 $188,785 $217,930 15.44% POLICE $3,240,751 $3,410,565 $4,160,526 $4,416,579 6.15% FIRE $441,180 $510,955 $518,011 $558,958 7.90% CODE ENFORCEMENT $109,066 $103,407 $118,375 $118,625 0.21% PUBLIC WORKS-STREETS $968,025 $1,106,480 $1,080,874 $1,166,542 7.93% PUBLIC WORKS-PARKS $710,761 $820,446 $906,294 $910,800 0.50% RECREATION $33,721 $28,548 $46,100 $55,650 20.72% COMMUNITY DEVELOPMENT $203,513 $195,225 $181,150 $205,537 13.46% RECYCLING $11,995 $33,816 $32,800 $31,600 -3.66% ANIMAL CONTROL $4,397 $4,210 $0 $0 #DIV/0! ENGINEERING $375,410 $420,052 $525,308 $556,104 5.86% TOTAL GENERAL FUND $7,372,593 $7,923,197 $9,022,046 $9,602,537 6.43% GENERAL FUND CONTINGENCY $102,652 $102,652 $40,000 $40,000 0.00% page 74 GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE TAXES CURRENT TAX LEVY $7,097,773 $7,045,437 $7,305,004 $7,845,339 7.40% LICENSES AND PERMITS CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,455 $1,400 $1,400 $1,400 0.00% DOG LICENSES $1,610 $1,500 $2,000 $0 -100.00% CONTRACTOR LICENSES $15,800 $15,000 $15,000 $0 -100.00% LIQUOR LICENSES $30,550 $30,000 $30,000 $30,000 0.00% BUILDING PERMITS $350,066 $250,000 $260,000 $270,000 3.85% HEATING PERMITS $62,930 $32,000 $35,000 $40,000 14.29% PLUMBING PERMITS $33,017 $16,000 $18,000 $25,000 38.89% RIGHT OF WAY PERMITS $16,376 $13,000 $10,000 $15,000 50.00% MASSAGE PERMITS $1,500 $1,500 $1,500 $1,500 0.00% TOTAL LICENSES AND PERMITS $515,103 $362,200 $374,700 $384,700 2.67% FINES AND FORFEITS COURT FINES $91,955 $60,000 $67,000 $80,000 19.40% FALSE ALARMS FINES $2,075 $3,000 $4,500 $3,000 -33.33% DOG IMPOUNDING $791 $1,000 $1,000 $1,000 0.00% TOTAL FINES AND FORFEITS $94,821 $64,000 $72,500 $84,000 15.86% CHARGES FOR SERVICES ACCIDENT REPORTS $0 $0 $0 $0 RECREATION PROGRAMS $41,876 $38,000 $38,000 $40,000 5.26% PARK USE FEES $3,823 $5,500 $5,500 $5,500 0.00% FIELD USE FEES $0 $0 $30,000 $10,000 100.00% SOFTBALL LEAGUES $9,895 $10,000 $10,000 $10,000 0.00% MAPS AND ORDINANCES $0 $0 $0 $0 SURCHARGES $0 $0 $0 $0 PLANNING FEES $14,328 $17,500 $20,000 $18,000 -10.00% FIRE CONTRACTS $110,791 $114,690 $172,015 $193,551 12.52% LILYDALE POLICING $269,534 $265,136 $261,321 $273,249 4.56% MENDOTA POLICING $77,088 $77,033 $60,386 $60,558 0.28% POLICE SECURITY (OFF DUTY OT)$10,489 $14,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $1,450 $1,000 $1,000 $1,000 0.00% ASSESSMENT SEARCHES/SPLITS $0 $0 $0 $0 0.00% ENGINEERING CHARGES $24,475 $57,000 $57,000 $30,000 -47.37% STREET CHARGES $0 $0 $0 $0 0.00% FILING FEES $40 $20 $0 $20 -100.00% LEASE MAINTENANCE CHARGES $4,801 $3,000 $3,000 $4,000 33.33% TOTAL CHARGES FOR SERVICES $568,589 $602,879 $668,222 $655,878 -1.85% page 75 GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $150,855 $140,000 $135,000 $150,000 11.11% POLICE STATE AID $137,752 $135,000 $130,000 $135,000 3.85% SCHOOL RESOURCES OFFICER $98,941 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $40,499 $20,000 $20,000 $20,000 0.00% DAKOTA COUNTY GRANT $0 $10,000 $10,000 $10,000 0.00% PERA AID $9,073 $9,070 $9,070 $9,070 0.00% PEACE OFFICER INSUR REIMBURSE $0 $0 $0 $10,000 100.00% ELECTION REIMBURSEMENT $0 $0 $0 $10,000 100.00% TOTAL INTERGOVERNMENTAL $437,119 $419,070 $409,070 $449,070 9.78% MISCELLANEOUS REVENUE SUNDRY REVENUE $19,107 $5,000 $5,000 $5,000 0.00% GRAVEL TAX $0 $0 $0 $0 0.00% DONATIONS $4,635 $0 $0 $0 0.00% CELL TOWER REVENUE $75,000 $75,000 $75,000 $75,000 0.00% INTEREST $74,098 $30,000 $35,000 $35,000 0.00% TOTAL MISCELLANEOUS $172,841 $110,000 $115,000 $115,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $30,263 $27,832 $30,000 $21,000 -30.00% TOTAL DAKOTA COUNTY $30,263 $27,832 $30,000 $21,000 -30.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $47,550 $47,550 0.00% TOTAL OTHER REVENUE $47,550 $55,750 $47,550 $47,550 0.00% TOTAL GENERAL FUND REVENUE $8,964,059 $8,687,168 $9,022,046 $9,602,537 6.43% page 76 CITY COUNCIL DEPARTMENT 9 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,506 $22,592 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $119 $119 $125 $150 20.00% 4135 FICA $1,721 $1,728 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,346 $24,439 $24,346 $24,371 0.10% 4220 PROFESSIONAL SERVICES $2,175 $780 $1,000 $1,000 0.00% 4400 TRAINING $680 $0 $1,500 $1,500 0.00% 4490 HALLOWEEN BONFIRE $1,359 $1,197 $1,500 $1,500 0.00% 4490 FIREWORKS $10,225 $10,000 $14,000 $14,000 0.00% 4490 MISCELLANEOUS $4,105 $2,382 $6,000 $6,000 0.00% TOTAL OTHER CHARGES $18,544 $14,359 $24,000 $24,000 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $42,890 $38,798 $48,346 $48,371 0.05% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 77 ADMINISTRATION DEPARTMENT 10 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $503,621 $528,782 $546,109 $608,489 11.42% 4115 SALARIES-OVERTIME $0 $58 $0 $0 0.00% 4131 INSURANCE $80,566 $79,041 $107,856 $140,818 30.56% 4133 WORKERS COMPENSATION $8,721 $9,248 $9,150 $10,980 20.00% 4134 PERA $35,075 $37,827 $40,171 $45,637 13.61% 4135 FICA $36,536 $38,506 $40,974 $46,549 13.61% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,612 $1,632 $1,700 $1,700 0.00% TOTAL HUMAN RESOURCES $666,131 $695,094 $745,960 $854,173 14.51% 4200 RENTALS AND LEASES $237 $146 $400 $400 0.00% 4209 CITY HALL RENT $64,900 $65,000 $65,000 $65,000 0.00% 4210 TELEPHONE $8,159 $6,842 $8,200 $8,000 -2.44% 4220 CITY ATTORNEY $10,570 $10,004 $12,000 $12,000 0.00% 4220 AUDITOR $24,074 $23,327 $23,000 $24,000 4.35% 4220 CODIFIER-LINK TO CITY CODE $1,986 $0 $1,000 $1,000 0.00% 4220 CODIFICATION SERVICES $0 $3,165 $4,800 $4,500 -6.25% 4220 PROF SERVICES - JOB EVALUATION $0 $2,688 $1,000 $1,000 0.00% 4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00% 4220 SAFETY TRAINING $800 $0 $2,400 $2,400 0.00% 4220 COUNCIL RECORDING SERVICES $4,550 $4,017 $4,000 $4,500 12.50% 4220 MISCELLANEOUS $10,229 $3,454 $10,000 $10,000 0.00% 4221 RETAINER-CITY ATTORNEY $4,400 $5,200 $5,400 $7,800 44.44% 4240 LEGAL PUBLICATIONS $1,687 $1,809 $1,800 $1,900 5.56% 4250 LIABILITY AND AUTO INSURANCE $92,050 $105,106 $90,000 $105,000 16.67% 4268 NEWSLETTER $8,484 $10,028 $12,000 $16,000 33.33% TOTAL CONTRACTUAL SERVICES $232,126 $240,787 $247,000 $269,500 9.11% 4300 OFFICE SUPPLIES $3,356 $6,794 $6,000 $7,000 16.67% 4306 RECRUITMENT COSTS $85 $140 $1,000 $500 -50.00% 4318 POSTAGE $1,879 $1,946 $1,500 $2,000 33.33% 4320 FUEL $573 $1,170 $800 $1,200 50.00% 4330 EQUIPMENT REPAIR $2,000 $8,633 $4,000 $4,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $616 $0 $2,000 $500 -75.00% TOTAL COMMODITIES $8,509 $18,683 $15,300 $15,200 -0.65% CAT OBJ DESCRIPTION page 78 ADMINISTRATION DEPARTMENT 10 4400 TRAINING $4,495 $5,626 $7,000 $7,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $3,100 3000.00% 4404 MEMBERSHIP DUES $16,434 $16,739 $18,000 $18,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $2,450 $2,573 $3,000 $500 -83.33% 4437 CREDIT CARD FEES $3,712 $2,782 $4,000 $4,000 0.00% 4480 CONTINGENCY $77,979 $25,855 $35,000 $30,000 -14.29% WSP ICE ARENA CONTRIBUTION $97,818 $65,212 $83,000 $0 -100.00% 4490 MISCELLANEOUS $4,548 $2,231 $8,000 $6,000 -25.00% 4490 ARC PER DIEM $1,325 $1,000 $1,400 $1,000 -28.57% TOTAL OTHER CHARGES $208,761 $122,018 $159,500 $69,600 -56.36% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,115,527 $1,076,582 $1,167,760 $1,208,473 3.49% CAPITAL OUTLAY ITEMS REQUESTED APPROVED page 79 ELECTIONS DEPARTMENT 12 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ELECTIONS 4110 SALARIES-REGULAR $24,351 $26,343 $27,228 $28,045 3.00% 4115 SALARIES-OVERTIME $0 $5,505 $0 $8,000 100.00% 4125 SALARIES-ELECTION JUDGES $0 $23,949 $0 $36,000 100.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $3,711 $3,998 $7,056 $7,762 10.01% 4134 PERA $1,822 $2,385 $2,042 $2,703 32.37% 4135 FICA $1,827 $2,865 $2,083 $2,758 32.41% TOTAL HUMAN RESOURCES $31,711 $65,045 $38,409 $85,268 122.00% 4220 CONSULTING FEES $0 $285 $0 $350 100.00% 4240 LEGAL PUBLICATIONS $0 $218 $0 $300 100.00% TOTAL CONTRACTUAL SERVICES $0 $503 $0 $650 100.00% 4300 OFFICE SUPPLIES $136 $2,974 $0 $4,500 100.00% 4318 POSTAGE $12 $1,844 $0 $3,000 100.00% 4330 DAKOTA COUNTY SHARED EQUIPMENT $8,731 $0 $0 $0 0.00% 4330 BALLOT COUNTER MAINTENANCE $3,083 $3,083 $3,083 $3,100 0.55% 4330 ELECTRONIC POLL BOOKS $0 $2,286 $2,300 $2,300 0.00% 4330 ELECTRONIC POLL BOOK MAINTENANCE $0 $0 $1,625 $1,400 -13.85% TOTAL COMMODITIES $11,962 $10,187 $7,008 $14,300 104.05% 4415 MILEAGE AND AUTO ALLOWANCE $134 $386 $0 $450 100.00% 4490 MISCELLANEOUS $0 $2,889 $0 $4,400 100.00% 4490 10 NEW VOTING BOOTHS $1,912 $1,687 $2,300 $2,300 0.00% TOTAL OTHER CHARGES $2,046 $4,962 $2,300 $7,150 210.87% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $45,719 $80,697 $47,717 $107,368 125.01% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 80 INFORMATION TECHNOLOGY DEPARTMENT 14 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4210 TELEPHONE $1,158 $490 $17,500 $24,000 37.14% 4220 WEBSITE COSTS $2,755 $0 $1,500 $1,500 0.00% LOGIS SUPPORT $44,853 $49,020 $37,260 $30,000 -19.48% WEB SERVICES $1,500 $1,300 $1,500 $1,500 0.00% OTHER $0 $0 $750 $0 -100.00% STATE OF MN LINE FEES (FIBER FEE)$0 $1,332 $12,600 $12,600 0.00% SERVER HOSTING $0 $0 $16,450 $28,000 70.21% DAKOTA BROADBAND (DBB)$0 $0 $15,000 $15,000 0.00% TOTAL CONTRACTUAL SERVICES $50,266 $52,142 $102,560 $112,600 9.79% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES & CALS $0 $0 $10,000 $21,150 111.50% COMPUTER REPLACEMENT $0 $13,420 $26,400 $23,200 -12.12% MMD SYSTEM $2,640 $0 $0 $7,000 100.00% MISC HARDWARE & SOFTWARE $6,912 $18,088 $34,275 $3,500 -89.79% LASERFICHE MAINTENANCE $9,764 $9,764 $10,300 $10,300 0.00% ADDITIONAL LASERFICHE LICENSES $0 $0 $2,500 $2,500 0.00% SOFTWARE MAINTENANCE/RENEWALS $0 $0 $0 $13,800 100.00% SERVER REPLACEMENT AND MAINTENANCE $0 $0 $0 $13,670 100.00% FIREWALL $0 $0 $0 $7,460 100.00% DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $2,000 $2,000 0.00% TOTAL COMMODITIES $19,316 $41,272 $85,475 $104,580 22.35% 4400 TRAINING $0 $0 $750 $750 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $750 $750 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $69,582 $93,415 $188,785 $217,930 15.44% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 81 POLICE DEPARTMENT DEPARTMENT 20 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,093,712 $1,165,930 $1,264,953 $1,361,231 7.61% 4110 SALARIES-REGULAR/ADMINISTRATION $539,567 $616,533 $770,103 $794,370 3.15% 4115 SALARIES-OVERTIME/PATROL $75,418 $34,142 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $13,381 $3,840 $10,400 $10,400 0.00% 4131 INSURANCE $332,865 $391,128 $574,560 $654,192 13.86% 4133 WORKERS COMPENSATION $107,819 $114,332 $113,135 $135,765 20.00% 4134 PERA/PATROL $181,723 $186,065 $224,567 $247,701 10.30% 4134 PERA/ADMINISTRATION $78,383 $90,860 $119,455 $128,183 7.31% 4135 FICA/PATROL $19,681 $19,495 $21,614 $21,062 -2.55% 4135 FICA/ADMINISTRATION $15,473 $15,635 $18,434 $22,363 21.31% TOTAL HUMAN RESOURCES $2,458,022 $2,637,960 $3,198,167 $3,456,213 8.07% 4200 RENTALS AND LEASES $61,642 $64,526 $73,992 $73,992 0.00% 4209 CITY HALL RENT $76,083 $76,803 $76,803 $76,803 0.00% 4210 TELEPHONE $17,831 $19,587 $20,000 $20,000 0.00% 4220 POST LICENSE RENEWALS $0 $810 $810 $810 0.00% 4220 ATTORNEY FEES $3,819 $6,247 $4,000 $4,000 0.00% 4220 OTHER PROFESSIONAL SERVICES $1,756 $3,387 $5,000 $5,000 0.00% 4220 IT SERVICES - LOGIS $10,976 $13,014 $41,400 $40,000 -3.38% 4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00% 4225 ANIMAL IMPOUNDING FEES $4,326 $3,489 $3,250 $3,250 0.00% 4223 OTHER CONTRACTUAL SERVICES DCC CAPITAL PURCHASES $0 $0 $5,000 $0 -100.00% BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00% RECORDS MANAGEMENT SYSTEM $22,801 $23,634 $23,000 $24,000 4.35% AIRCARD $2,970 $4,201 $3,000 $4,500 50.00% LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,000 -12.59% LOGIS-APPLICATION SUPPORT $32,676 $27,151 $32,676 $32,000 -2.07% LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00% LOGIS INET $0 $0 $11,000 $11,000 0.00% LOGIS ANY CONNECT/MAPS $1,391 $0 $1,650 $1,650 0.00% LEASE LINE MN OFFICE TECH GROUP $1,544 $1,488 $4,000 $3,000 -25.00% CJIIN $10,697 $10,697 $15,000 $13,000 -13.33% INT. ASSOCIATION OF POLICE CHIEFS $0 $825 $850 $850 0.00% AUTOMATED PAWN $204 $204 $205 $205 0.00% LEXISNEXIS $1,482 $1,299 $2,000 $2,000 0.00% LANGUAGE LINE - INTERPRETER SVCS $51 $591 $500 $600 20.00% TLO INVESTIGATIONS $85 $567 $4,000 $4,000 0.00% ELECTRONIC CRIMES TASK FORCE $15,000 $18,000 $18,000 $18,000 0.00% 4275 DCC ANNUAL RADIO FEE $9,705 $10,638 $13,095 $13,095 0.00% 4275 DCC ANNUAL FEE $200,669 $193,873 $215,000 $232,171 7.99% RADIO MAINTENANCE AGREEMENT $672 $706 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $551,500 $556,857 $654,859 $664,266 1.44% CAT OBJ DESCRIPTION page 82 POLICE DEPARTMENT DEPARTMENT 20 4300 OFFICE SUPPLIES $3,571 $4,178 $5,500 $5,500 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $4,569 $12,181 $26,000 $25,000 -3.85% 4305 OPERATING SUPPLIES $25,827 $33,812 $45,000 $40,000 -11.11% 4305 POLICE RESERVES $323 $0 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $20,319 $22,056 $15,000 $15,000 0.00% 4318 POSTAGE $168 $655 $1,000 $1,000 0.00% 4320 GAS AND OIL $33,337 $42,672 $45,000 $45,000 0.00% 4330 EQUIPMENT REPAIR/GENERAL $37,674 $21,667 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $24,021 $3,660 $45,000 $45,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $18,711 $9,080 $11,000 $11,000 0.00% TOTAL COMMODITIES $168,520 $149,961 $222,500 $216,500 -2.70% 4400 TRAINING $31,224 $41,810 $40,000 $40,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $503 $173 $500 $500 0.00% 4404 MEMBERSHIP DUES $9,155 $9,831 $12,000 $12,000 0.00% 4410 CLOTHING AND EQUIPMENT $14,726 $12,708 $25,000 $20,000 -20.00% 4430 CAR WASHES $4,000 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $1,570 $609 $5,500 $5,100 -7.27% 4490 SHREDDING $562 $656 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $61,740 $65,787 $85,000 $79,600 -6.35% 4610 CAPITAL OUTLAY $5,295 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $5,295 $0 $0 $0 0.00% TOTAL EXPENDITURES $3,245,077 $3,410,565 $4,160,526 $4,416,579 6.15% CAPITAL OUTLAY ITEMS REQUESTED APPROVED page 83 FIRE DEPARTMENT DEPARTMENT 30 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $43,077 $45,148 $73,029 $75,221 3.00% 4110 SALARIES-REGULAR/FIREFIGHTERS $158,074 $158,575 $170,029 $175,131 3.00% 4131 INSURANCE $4,376 $4,594 $5,040 $5,544 10.00% 4132 INSURANCE-LONG TERM DISABILITY $2,892 $2,848 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $37,261 $39,512 $39,100 $46,920 20.00% 4134 PERA/ADMIN $3,261 $3,389 $3,461 $3,565 3.00% 4135 FICA/ADMIN $3,290 $3,447 $5,587 $5,755 3.01% 4135 FICA/FIREFIGHTERS $3,309 $3,496 $2,465 $2,539 3.00% TOTAL HUMAN RESOURCES $255,540 $261,009 $301,711 $317,675 5.29% 4200 RENTALS AND LEASES $26 $16 $100 $100 0.00% 4210 TELEPHONE $4,923 $5,058 $5,000 $5,500 10.00% 4210 DAKOTA COUNTY FIBER LEASE $0 $3,000 $3,000 0.00% 4211 ELECTRICAL SERVICE $8,766 $8,331 $9,000 $18,000 100.00% 4212 GAS SERVICE $4,170 $4,991 $6,000 $10,000 66.67% 4213 SOLAR LEASE $0 $1,724 $0 $1,983 100.00% PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $1,064 $2,097 $3,000 $4,000 33.33% 4220 AUDIT $6,975 $7,125 $6,750 $7,000 3.70% 4220 LEGAL $825 $1,643 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $3,550 $6,921 $1,000 $2,000 100.00% 4240 LEGAL PUBLICATIONS $504 $37 $0 $500 100.00% 4244 MEDICAL EXAMS $5,832 $6,766 $7,750 $8,000 3.23% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $2,775 $14,175 $6,500 $7,000 7.69% 4268 DEPARTMENT REPORT PRINTING $2,876 $3,063 $3,000 $3,250 8.33% 4268 SCBA MASK FIT TESTING $1,664 $0 $900 $900 0.00% 4268 AERIAL PUMP TESTING $1,345 $0 $4,000 $4,000 0.00% 4268 OTHER CONTRACT SERVICES $3,990 $2,877 $3,500 $3,750 7.14% 4275 DCC FEE $15,064 $17,339 $18,300 $18,300 0.00% 4280 RUBBISH COLLECTION $787 $1,337 $1,200 $1,300 8.33% TOTAL CONTRACTUAL SERVICES $65,136 $83,499 $80,500 $100,083 24.33% 4300 OFFICE SUPPLIES $967 $241 $1,500 $1,500 0.00% 4301 COMPUTER SOFTWARE $2,410 $2,974 $4,000 $6,900 72.50% 4301 COMPUTER HARDWARE $5,967 $10,849 $2,000 $4,000 100.00% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $17,464 $20,093 $17,000 $18,500 8.82% HOSE/NOZZELS/FITTINGS $2,734 $2,355 $5,000 $5,000 0.00% MISCELLANEOUS OPERATING SUPPLIES $7,989 $22,399 $16,000 $17,000 6.25% 4318 POSTAGE $199 $172 $500 $300 -40.00% 4320 GAS AND OIL $6,499 $5,825 $6,000 $6,500 8.33% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $827 $944 $1,000 $1,500 50.00% RADIO REPAIRS AND MAINTENANCE $392 $1,849 $1,000 $1,000 0.00% APPARATUS REPAIRS AND MAINTENANCE $33,630 $52,562 $24,500 $25,000 2.04% SCBA SERVICE $0 $0 $2,000 $2,500 25.00% OTHER REPAIRS AND MAINTENANCE $5,179 $0 $1,800 $2,000 11.11% 4331 EQUIPMENT $0 $1,500 $0 $0 0.00% 4335 BUILDING MAINTENANCE $8,891 $11,705 $15,000 $10,000 -33.33% TOTAL COMMODITIES $93,148 $133,468 $97,300 $101,700 4.52% CAT OBJ DESCRIPTION page 84 FIRE DEPARTMENT DEPARTMENT 30 4400 TRAINING $13,207 $19,478 $15,000 $15,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $1,460 $1,500 $1,500 0.00% 4403 TRAINING EXPENSES TRAINING $4,697 $3,083 $5,000 $5,000 0.00% FIRE PREVENTION $0 $2,690 $6,500 $7,000 7.69% 4404 MEMBERSHIP DUES $1,894 $0 $1,750 $1,750 0.00% 4410 UNIFORMS $4,466 $3,249 $5,000 $5,500 10.00% 4415 MILEAGE $0 $0 $250 $250 0.00% 4425 WATER SERVICE $2,084 $1,881 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $1,008 $1,138 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $27,356 $32,980 $38,500 $39,500 2.60% 4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $441,180 $510,955 $518,011 $558,958 7.90% CAPITAL OUTLAY ITEMS REQUESTED APPROVED page 85 CODE ENFORCEMENT DEPARTMENT 40 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $11,655 $12,000 $12,000 $12,000 0.00% 4210 TELEPHONE $5,043 $4,270 $5,500 $5,500 0.00% 4220 PROFESSIONAL SERVICES $650 $500 $500 0.00% CITY ATTORNEY $150 $1,369 $1,500 $1,500 0.00% CITY ENGINEER/GOPHER ONE $0 $504 $0 $0 0.00% 4231 CONTRACTED INSPECTIONS $86,242 $80,745 $94,500 $95,000 0.53% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $103,740 $98,888 $114,000 $114,500 0.44% 4300 OFFICE SUPPLIES $1,134 $1,249 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $1,356 $1,246 $350 $500 42.86% 4318 POSTAGE $1,229 $1,003 $900 $1,000 11.11% 4320 GAS AND OIL $0 $0 $0 $0 0.00% 4330 VEHICLE MAINTENANCE $1,465 $882 $0 $0 0.00% TOTAL COMMODITIES $5,184 $4,380 $2,500 $2,750 10.00% 4400 TRAINING $0 $0 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00% 4490 MISCELLANEOUS $7 $4 $1,000 $500 -50.00% TOTAL OTHER CHARGES $142 $139 $1,875 $1,375 -26.67% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $109,066 $103,407 $118,375 $118,625 0.21% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 86 STREETS DEPARTMENT 50 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - STREETS 4110 SALARIES-REGULAR $342,422 $357,206 $336,967 $353,875 5.02% 4115 SALARIES-OVERTIME $4,900 $9,887 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $0 $3,905 $5,000 $5,000 0.00% 4131 INSURANCE $95,530 $94,718 $107,654 $118,420 10.00% 4133 WORKERS COMPENSATION $43,604 $46,238 $45,755 $54,905 20.00% 4134 PERA $26,737 $26,183 $26,951 $28,219 4.70% 4135 FICA $27,689 $27,189 $27,872 $29,165 4.64% TOTAL HUMAN RESOURCES $540,882 $565,326 $572,574 $611,959 6.88% 4200 RENTALS AND LEASES $3,939 $3,882 $5,500 $5,500 0.00% 4210 TELEPHONE $3,007 $3,800 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $20,347 $21,524 $22,000 $22,500 2.27% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,606 $3,635 $4,000 $4,000 0.00% 4212 GAS SERVICE $3,172 $4,091 $5,000 $5,000 0.00% 4213 SOLAR LEASE $0 $1,714 $0 $1,983 100.00% 4220 PROFESSIONAL SERVICES $37,767 $17,888 $1,500 $15,000 900.00% 4220 CITY ATTORNEY $690 $405 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $603 $365 $300 $500 66.67% 4280 RUBBISH REMOVAL $1,623 $1,418 $3,000 $2,500 -16.67% TOTAL CONTRACTUAL SERVICES $78,518 $61,014 $50,300 $64,983 29.19% 4300 OFFICE SUPPLIES $1,131 $1,173 $750 $1,000 33.33% 4305 OPERATING SUPPLIES $19,834 $12,553 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $230 $0 $500 $500 0.00% 4318 POSTAGE $37 $28 $50 $50 0.00% 4320 GAS AND OIL $19,561 $29,548 $25,000 $30,000 20.00% 4330 EQUIPMENT REPAIR $59,026 $86,741 $45,000 $60,000 33.33% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $895 $1,000 $1,000 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $4,773 $6,421 $5,000 $6,000 20.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00% 4336 SNOW REMOVAL DAMAGE REPAIR $1,831 $3,383 $5,000 $5,000 0.00% 4340 STORM DAMAGE $285 $0 $0 $0 0.00% TOTAL COMMODITIES $107,835 $141,542 $102,050 $123,300 20.82% CAT OBJ DESCRIPTION page 87 STREETS DEPARTMENT 50 4400 TRAINING $2,730 $1,710 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $0 $150 $150 0.00% 4410 CLOTHING AND EQUIPMENT $2,411 $4,042 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $263 $248 $100 $250 150.00% 4420 STREET SIGNS AND POSTS $5,208 $7,243 $12,000 $12,000 0.00% 4421 SAND AND SALT $85,794 $116,013 $135,000 $125,000 -7.41% 4422 STREET MAINTENANCE MATERIAL $15,427 $20,766 $30,000 $30,000 0.00% 4423 CRACK SEALING/CHIP SEALING $78,650 $104,642 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $27,753 $53,606 $40,000 $50,000 25.00% 4425 WATER SERVICE-PUBLIC WORKS $277 $303 $300 $500 66.67% 4426 BONFIRE CLEAN UP $617 $0 $500 $500 0.00% 4490 MISCELLANEOUS $164 $269 $400 $400 0.00% 4500 TREE REMOVAL $19,059 $29,756 $30,000 $40,000 33.33% TOTAL OTHER CHARGES $238,353 $338,598 $355,950 $366,300 2.91% 4620 CAPITAL OUTLAY $2,437 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $2,437 $0 $0 $0 0.00% TOTAL EXPENDITURES $968,025 $1,106,480 $1,080,874 $1,166,542 7.93% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Salt Bin $50,000 Wood Chipper $24,750 Mack Plow $186,682 3/4 Ton Pickup $36,300 Asphalt Trailer $27,000 page 88 PARKS DEPARTMENT 70 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - PARKS 4110 SALARIES-REGULAR $273,842 $315,333 $332,127 $305,559 -8.00% 4115 SALARIES-OVERTIME $10,105 $22,403 $15,000 $10,000 -33.33% 4130 SALARIES-TEMPORARY $55,942 $46,513 $60,000 $60,000 0.00% 4131 INSURANCE $51,280 $77,229 $99,187 $114,650 15.59% 4133 WORKERS COMPENSATION $17,441 $18,495 $18,300 $21,960 20.00% 4134 PERA $20,440 $23,912 $26,035 $23,667 -9.10% 4135 FICA $27,626 $29,312 $31,145 $28,731 -7.75% TOTAL HUMAN RESOURCES $456,676 $533,197 $581,794 $564,567 -2.96% 4200 RENTALS AND LEASES $11,018 $11,704 $15,000 $15,000 0.00% 4210 TELEPHONE $3,341 $3,189 $3,500 $3,500 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $3,764 $2,292 $4,000 $3,000 -25.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,563 $6,491 $5,500 $6,000 9.09% 4212 GAS SERVICE $4,016 $4,787 $7,500 $7,500 0.00% 4213 SOLAR LEASE $0 $1,818 $0 $1,983 100.00% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $150 $285 $500 $500 0.00% HR TRAINING/TESTING $730 $1,549 $750 $1,000 33.33% 4240 LEGAL PUBLICATION $81 $214 $0 $0 0.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $22,370 $19,722 $22,500 $22,500 0.00% 4280 RUBBISH REMOVAL $1,623 $1,418 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $51,656 $53,469 $61,750 $63,483 2.81% 4300 OFFICE SUPPLIES $1,579 $1,777 $1,250 $1,750 40.00% 4305 OPERATING SUPPLIES $18,406 $14,402 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00% 4318 POSTAGE $72 $129 $150 $150 0.00% 4320 GAS AND OIL $13,977 $15,340 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $50,480 $43,784 $35,000 $45,000 28.57% PARKS MAINTENANCE SUPPLIES $36,590 $67,629 $44,000 $50,000 13.64% DOG WASTE DISPENSORS $0 $0 $0 $2,500 100.00% CHEMICALS AND FERTILIZER $2,121 $0 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $1,901 $3,353 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $10,000 $10,000 $30,000 $30,000 0.00% TOWN CENTRE LANDSCAPE MAINT.$3,314 $5,726 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $6,650 $10,700 $11,000 $11,000 0.00% 4331 MISC OFFICE/COMPUTER EQUIP $0 $895 $1,000 $1,000 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $5,042 $7,185 $5,000 $6,000 20.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,750 0.00% TOTAL COMMODITIES $151,259 $181,720 $208,650 $228,650 9.59% 4400 TRAINING $3,572 $1,952 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $602 $615 $750 $750 0.00% 4410 CLOTHING AND EQUIPMENT $1,433 $2,840 $2,500 $2,500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $125 $79 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $277 $303 $500 $500 0.00% CAT OBJ DESCRIPTION page 89 PARKS DEPARTMENT 70 PARKS $10,852 $12,888 $15,000 $15,000 0.00% 4490 MISCELLANEOUS $170 $501 $1,000 $1,000 0.00% 4490 COMMISSIONER PER DIEM $1,550 $1,925 $2,100 $2,100 0.00% 4500 TREE REMOVAL $4,868 $11,628 $25,000 $25,000 0.00% TOTAL OTHER CHARGES $23,449 $32,731 $54,100 $54,100 0.00% 4600 CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00% TOTAL CAPITAL OUTLAY $25,137 $19,330 $0 $0 0.00% TOTAL EXPENDITURES $708,177 $820,446 $906,294 $910,800 0.50% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Natural Resources Plan $75,000 Salt Bin $50,000 Wood Chipper $24,750 Utility Vehicle with Sprayer $62,000 Skate Park $10,000 Native Plantings $10,000 Friendly Hills Backstop $30,875 page 90 RECREATION DEPARTMENT 70 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECREATION RECREATION 4435 SOFTBALL LEAGUES $7,250 $7,017 $7,400 $7,750 4.73% 4435 TENNIS LESSONS $4,243 $1,341 $3,000 $3,000 0.00% 4435 SUMMER CONCERTS $1,810 $2,091 $3,000 $4,000 33.33% 4435 SAFETY CAMP $855 $1,616 $1,500 $1,700 13.33% 4435 PRINCESS BALL/SUPERHERO $409 $1,029 $1,500 $1,500 0.00% 4435 TOUR DE REC $0 $0 $0 $1,000 100.00% WORKOUTS IN THE PARK $0 $0 $0 $500 100.00% CONTRACTED PROGRAMS $0 $0 $0 $3,000 100.00% SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00% 4435 SUMMER PLAYHOUSE $1,785 $455 $2,000 $0 -100.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $0 $0 $1,600 $1,600 0.00% 4435 FIELD TRIPS $4,734 $2,130 $6,000 $6,000 0.00% 4435 SUMMER PLAYGROUND PROGRAM $1,996 $970 $2,500 $2,700 8.00% 4435 RECREATION OFFICE SUPPLIES $0 $191 $500 $550 10.00% 4435 KIDS FISHING DERBY $1,541 $1,470 $1,650 $1,750 6.06% 4435 YOUTH AND STAFF SHIRTS $0 $2,497 $3,500 $2,500 -28.57% 4435 SKATEBOARD CAMPS/CLINICS $2,956 $4,188 $3,500 $3,750 7.14% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00% PARK CELEBRATION $925 $910 $3,000 $4,000 33.33% MISCELLANEOUS $782 $500 $1,000 100.00% 4436 ONLINE REGISTRATION FEES $1,645 $1,801 $1,700 $1,900 11.76% 4400 CONFERENCES AND SCHOOLS $0 $842 $1,250 $2,450 96.00% 4400 TUITION REIMBURSEMEN $0 $0 $0 $3,000 100.00% TOTAL RECREATION CHARGES $30,931 $28,548 $46,100 $55,650 20.72% BUDGET IMPROVEMENT REQUEST CAT OBJ DESCRIPTION page 91 COMMUNITY DEVELOPMENT DEPARTMENT 80 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $79,314 $98,284 $104,160 $111,039 6.60% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $15,250 $19,200 $20,160 $22,176 10.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $5,949 $7,371 $7,812 $8,328 6.61% 4135 FICA $5,284 $6,455 $7,968 $8,494 6.60% TOTAL HUMAN RESOURCES $105,797 $131,310 $140,100 $150,037 7.09% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $30,520 $0 $5,000 $10,000 100.00% COMP PLAN UPDATE $46,976 $36,353 $5,000 $10,000 100.00% CITY ATTORNEY $7,703 $11,111 $8,000 $13,000 62.50% OPEN TO BUSINESS - DAKOTA COUNTY $0 $2,755 $2,600 $2,600 0.00% DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00% PLANNING COMMISSIONER-MINUTES $1,977 $2,369 $1,600 $2,000 25.00% RESOLUTION FILING WITH COUNTY $1,426 $1,046 $2,000 $1,500 -25.00% OTHER PROFESSIONAL SERVICES $2,634 $1,200 $500 $500 0.00% 4222 PROSECUTIONS $0 $0 $3,000 $2,000 -33.33% 4240 LEGAL PUBLICATIONS $1,558 $978 $2,500 $2,000 -20.00% TOTAL CONTRACTUAL SERVICES $92,794 $55,812 $31,200 $44,600 42.95% 4300 OFFICE SUPPLIES $1,229 $2,577 $2,500 $2,500 0.00% 4318 POSTAGE $517 $925 $1,000 $1,500 50.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $500 0.00% TOTAL COMMODITIES $1,746 $3,502 $4,000 $4,500 12.50% 4400 TRAINING $576 $815 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $104 $414 $450 $500 11.11% 4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $300 $300 0.00% 4490 PLANNING COMMISSION PER DIEM $1,750 $2,475 $2,100 $2,500 19.05% 4490 MISCELLANEOUS $746 $897 $400 $500 25.00% TOTAL OTHER CHARGES $3,176 $4,601 $5,850 $6,400 9.40% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $203,513 $195,225 $181,150 $205,537 13.46% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 92 RECYCLING DEPARTMENT 85 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CLEAN UP DAY/RECYCLING SUPPLIES $7,045 $11,939 $14,000 $12,800 -8.57% 4220 SHARED RECYCLING POSITION $4,226 $21,617 $18,200 $18,200 0.00% 4268 CITY NEWSLETTER $724 $260 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $11,995 $33,816 $32,200 $31,000 -3.73% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% 4318 POSTAGE $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00% 4490 MISCELLANEOUS $0 $0 $500 $500 0.00% TOTAL OTHER CHARGES $0 $0 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $11,995 $33,816 $32,800 $31,600 -3.66% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 93 ENGINEERING FUND 5 DEPARTMENT 15 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ENGINEERING 4110 SALARIES-REGULAR $215,615 $253,963 $296,840 $315,497 6.29% 4115 SALARIES-OVERTIME $4,912 $3,070 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00% 4131 INSURANCE $43,105 $52,456 $72,778 $80,055 10.00% 4133 WORKERS COMPENSATION $4,678 $4,961 $4,910 $5,895 20.06% 4134 PERA $16,471 $18,415 $23,013 $24,412 6.08% 4135 FICA $17,008 $19,072 $24,238 $25,666 5.89% TOTAL HUMAN RESOURCES $301,789 $351,937 $441,779 $471,525 6.73% 4200 RENTALS AND LEASES $780 $846 $800 $900 12.50% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00% 4210 TELEPHONE $2,647 $3,928 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $0 $3,325 $3,050 $3,500 14.75% OTHER PROFESSIONAL SERVICES $764 $51 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $0 $1,530 $10,000 $10,000 0.00% TOTAL CONTRACTUAL SERVICES $53,520 $59,009 $69,179 $69,729 0.80% 4300 OFFICE SUPPLIES $646 $1,406 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $14,966 $0 $0 $0 0.00% 4305 OPERATING SUPPLIES $1,088 $2,196 $1,200 $1,200 0.00% 4318 POSTAGE $21 $33 $300 $300 0.00% 4320 GAS AND OIL $1,325 $1,575 $1,500 $2,000 33.33% 4330 EQUIPMENT REPAIR $1,282 $2,895 $1,500 $1,500 0.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $3,000 0.00% TOTAL COMMODITIES $19,328 $8,105 $9,500 $10,000 5.26% 4400 TRAINING $520 $650 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $0 $123 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $0 $0 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $253 $228 $250 $250 0.00% TOTAL OTHER CHARGES $773 $1,001 $4,850 $4,850 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $375,410 $420,052 $525,308 $556,104 5.86% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 94 UTILITY FUND REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE SEWER RENTAL $1,744,239 $2,006,458 $1,938,526 $2,292,000 $2,292,000 0.00% SEWER PERMITS $2,850 $3,150 $1,500 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT.$2,654 $2,500 $3,000 $3,000 $3,000 0.00% MISCELLANEOUS INCOME $13,275 $13,798 $10,000 $10,000 $10,000 0.00% INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $1,761,868 $2,024,755 $1,951,876 $2,305,350 $2,305,350 0.00% page 95 UTILITY FUND 15 DEPARTMENT 60 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $126,602 $138,071 $137,062 $137,990 0.68% 4115 SALARIES-OVERTIME $0 $1,615 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $3,875 $3,077 $5,500 $5,500 0.00% 4131 INSURANCE $23,423 $24,328 $38,102 $41,913 10.00% 4133 WORKERS COMPENSATION $10,143 $10,837 $10,725 $12,870 20.00% 4134 PERA $10,946 $12,661 $10,655 $10,724 0.65% 4135 FICA $10,948 $11,615 $11,289 $11,359 0.62% 4139 OPEB $1,277 $1,991 $0 $0 0.00% TOTAL HUMAN RESOURCES $187,214 $204,196 $218,333 $225,356 3.22% 4200 RENTALS AND LEASES $1,886 $2,237 $7,000 $7,000 0.00% 4209 CITY HALL RENT $6,904 $6,907 $6,904 $6,904 0.00% 4210 TELEPHONE $7,355 $7,559 $7,500 $8,000 6.67% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $3,764 $2,292 $4,000 $3,000 -25.00% LIFT STATIONS $11,067 $10,794 $12,000 $12,000 0.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $3,172 $4,091 $5,000 $5,000 0.00% LIFT STATIONS $1,121 $1,244 $1,200 $1,250 4.17% 4213 SOLAR LEASE $0 $1,610 $0 $1,983 100.00% 4220 PROFESSIONAL SERVICES $0 $15,000 $15,000 0.00% CITY ENGINEER $11,649 $7,710 $0 $0 0.00% CITY AUDIT $2,647 $2,834 $2,750 $3,000 9.09% SUMP PUMP INSPECTIONS $128,980 $6,991 $0 $0 0.00% TRAINING $0 $0 $500 $500 0.00% OTHER PROFESSIONAL SERVICES $0 $1,710 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $291 $101 $0 $250 100.00% 4250 LIABILITY AND AUTO INSURANCE $6,855 $8,387 $8,000 $9,000 12.50% 4280 RUBBISH REMOVAL $1,633 $6,346 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $187,324 $70,812 $72,354 $75,387 4.19% 4300 OFFICE SUPPLIES $1,470 $1,317 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $10,947 $9,059 $15,000 $15,000 0.00% 4318 POSTAGE $4,681 $4,752 $5,000 $5,000 0.00% 4320 GAS AND OIL $5,830 $4,289 $5,000 $5,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $71,741 $69,585 $62,000 $62,000 0.00% SEWER LINING $0 $0 $250,000 $250,000 0.00% ROOT CHEMICALS $2,744 $5,412 $4,000 $5,000 25.00% HYDRANT MARKERS $0 $0 $750 $750 0.00% SOFTWARE SUPPORT $795 $0 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $37,382 $0 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $14,439 $39,258 $30,000 $30,000 0.00% 4331 FURNITURE/EQUIPMENT $0 $895 $1,200 $1,200 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $4,603 $6,314 $5,000 $5,000 0.00% CUSTODIAL SERVICES $1,127 $800 $1,750 $1,500 -14.29% TOTAL COMMODITIES $155,759 $141,682 $398,700 $399,450 0.19% CAT OBJ DESCRIPTION page 96 UTILITY FUND 15 DEPARTMENT 60 4400 TRAINING $225 $1,386 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $911 $100 $500 400.00% 4410 CLOTHING AND EQUIPMENT $613 $0 $750 $750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $16 $16 $250 $250 0.00% 4425 WATER SERVICE $276 $303 $300 $300 0.00% 4437 CREDIT CARD FEES $755 $787 $750 $900 20.00% 4449 MWCC CHARGES $1,222,377 $1,343,712 $1,363,415 $1,387,527 1.77% 4490 MISCELLANEOUS $1,321 $7,591 $4,000 $4,000 0.00% 4491 DEPRECIATION $168,934 $177,821 $145,500 $178,000 22.34% TOTAL OTHER CHARGES $1,394,517 $1,532,529 $1,517,565 $1,574,727 3.77% 4600 CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95% TOTAL CAPITAL OUTLAY $0 $0 $318,500 $605,000 89.95% TOTAL EXPENDITURES $1,924,814 $1,949,219 $2,525,452 $2,879,920 14.04% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Ridge Place $315,000 Jetter Truck $235,000 Salt Bin $50,000 HVAC $5,000 page 97 STORM WATER UTILITY FUND 29 DEPARTMENT X STORM WATER UTILITY FUND 29 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE STORM WATER UTILITY FEES $456,503 $501,173 $446,000 $476,000 $476,000 0.00% MISCELLANSOUS INCOME $352 $5,800 $0 $0 $0 0.00% INTEREST INCOME $2,135 $3,056 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $449,340 $500,378 $437,850 $467,850 $467,850 0.00% page 98 STORM WATER UTILITY FUND 29 DEPARTMENT 29 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $20,475 $21,249 $21,527 $22,572 4.85% 4131 INSURANCE $3,058 $3,312 $6,250 $6,875 10.00% 4134 PERA $2,960 $349 $1,615 $1,693 4.83% 4135 FICA $1,537 $1,589 $1,647 $1,726 4.80% 4139 OPEB -$310 $255 $0 $0 0.00% TOTAL HUMAN RESOURCES $27,720 $26,754 $31,039 $32,866 5.89% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $992 $1,063 $1,000 $1,100 10.00% WMO MEETINGS $0 $0 $6,000 $6,000 0.00% NPDES ENGINEERING FEES $14,076 $6,134 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $0 $593 $35,000 $35,000 0.00% SURFACE WATER TREATMENT $6,120 $8,692 $5,000 $7,500 50.00% OTHER PROFESSIONAL SERVICES $21,851 $19,677 $2,500 $2,500 0.00% 4240 LEGAL PUBLICATIONS $213 $201 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $50,156 $43,263 $91,854 $94,454 2.83% 4300 OFFICE SUPPLIES $0 $22 $250 $250 0.00% 4318 POSTAGE $9 $0 $25 $25 0.00% 4330 EQUIPMENT REPAIR $102 $254 $3,000 $3,000 0.00% 4337 STORM SEWER MAINTENANCE $80,841 $30,780 $75,000 $75,000 0.00% 4339 POND MAINTENANCE $35,000 $110,720 $0 $0 0.00% TOTAL COMMODITIES $115,952 $141,776 $78,275 $78,275 0.00% 4404 MEMBERSHIP DUES $18,337 $19,490 $17,500 $20,000 14.29% 4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $313 $1,048 $500 $500 0.00% 4491 DEPRECIATION $42,864 $52,726 $40,000 $53,000 32.50% TOTAL OTHER CHARGES $61,514 $73,264 $58,000 $73,500 26.72% 4600 CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $440,000 $0 -100.00% TOTAL EXPENDITURES $255,342 $285,056 $699,168 $279,095 -60.08% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 99 PAR THREE REVENUE SUMMARY PAR 3 REVENUES REVENUE SOURCE 2017 ACTUAL 2018 ACTUAL 2018 BUDGET 2019 BUDGET 2020 BUDGET % CHANGE GREEN FEES $87,947 $84,049 $110,000 $100,000 $100,000 0.00% RECREATION PROGRAMS $41,263 $29,970 $38,000 $38,000 $40,000 5.26% CONCESSIONS $17,977 $18,047 $20,000 $18,000 $19,000 5.56% SUNDRY REVENUE $600 $454 $0 $0 $0 0.00% INTEREST $447 $425 $250 $250 $450 80.00% TOTAL PAR THREE FUND REVENUE $148,234 $132,944 $168,250 $156,250 $159,450 2.05% page 100 PAR THREE FUND 45 DEPARTMENT 45 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PAR 3 4110 SALARIES-ADMIN $18,652 $17,775 $22,608 $23,601 4.39% 4115 SALARIES-OVERTIME(HOLIDAY)$197 $1,557 $300 $300 0.00% 4110 SALARIES-CLUBHOUSE $30,664 $26,963 $34,000 $34,000 0.00% 4110 SALARIES - MAINTENANCE $18,779 $16,160 $22,000 $22,000 0.00% 4131 INSURANCE $4,285 $6,336 $6,653 $7,318 10.00% 4133 WORKERS COMPENSATION $1,983 $2,103 $2,080 $2,500 20.19% 4134 PERA $4,482 -$16,164 $4,246 $4,320 1.74% 4135 FICA $5,198 $4,688 $6,036 $6,113 1.28% 4139 OPEB -$247 $297 $0 $0 0.00% TOTAL HUMAN RESOURCES $83,993 $59,716 $97,923 $100,152 2.28% 4200 RENTALS AND LEASES $3,151 $2,819 $4,500 $4,750 5.56% 4210 TELEPHONE $3,084 $3,652 $3,300 $3,750 13.64% 4211 ELECTRIC SERVICE CLUBHOUSE $652 $751 $750 $800 6.67% MAINTENANCE $4,774 $3,409 $5,500 $5,500 0.00% 4212 GAS SERVICE $582 $786 $630 $800 26.98% 4213 SOLAR LEASE $0 $1,578 $0 $1,700 100.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,545 $2,725 $2,650 $2,850 7.55% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $0 $3,455 $0 $1,000 100.00% DEPT OF AG LICENSE $305 $0 $0 $100 100.00% 4250 LIABILITY AND AUTO INSURANCE $3,703 $3,834 $4,200 $4,200 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $0 $3,000 100.00% GROUNDS MAINTENANCE MGMT $4,000 $0 $5,000 $0 -100.00% CITY NEWSLETTER $413 $284 $400 $400 0.00% 4280 RUBBISH REMOVAL $587 $658 $700 $700 0.00% TOTAL CONTRACTUAL SERVICES $23,796 $23,952 $27,630 $29,550 6.95% 4300 OFFICE SUPPLIES $371 $467 $500 $600 20.00% 4305 GOLF SUPPLIES $1,223 $2,876 $750 $1,500 100.00% 4310 CONCESSIONS FOOD $3,050 $1,460 $3,300 $3,300 0.00% POP $816 $2,126 $1,800 $2,250 25.00% BEER $848 $0 $0 $0 0.00% 4320 GAS AND OIL $1,249 $1,614 $1,350 $1,750 29.63% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $3,963 $9,928 $5,000 $10,000 100.00% 4334 COURSE MAINTENANCE $3,384 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $1,552 $7,155 $9,000 $11,000 22.22% IRRIGATION SYSTEM REPAIR $1,415 $1,151 $2,750 $2,750 0.00% COURSE BEAUTIFICATION $563 $1,555 $1,500 $1,500 0.00% SOIL/SAND $490 $510 $500 $600 20.00% 4335 BUILDING MAINTENANCE $9,388 $3,922 $6,000 $6,000 0.00% TOTAL COMMODITIES $28,312 $32,764 $35,950 $44,750 24.48% CAT OBJ DESCRIPTION page 101 PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $290 $290 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $1,154 $0 $1,600 $1,750 9.38% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00% 4425 WATER SERVICE $461 $340 $480 $480 0.00% 4427 SEWER SERVICE $1,187 $1,366 $1,300 $1,400 7.69% 4436 ONLINE REGISTRATION FEE $1,356 $1,192 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,456 $2,639 $2,700 $2,800 3.70% 4490 MISCELLANEOUS $11,423 $2,712 $2,000 $2,000 0.00% 4480 CONTINGENCY $0 $0 $0 $0 0.00% 4491 DEPRECIATION $7,243 $12,358 $8,000 $8,000 0.00% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00% TOTAL OTHER CHARGES $25,570 $20,897 $19,455 $19,805 1.80% 4620 CAPITAL OUTLAY $0 $0 $9,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $9,000 $0 -100.00% TOTAL EXPENDITURES $161,671 $137,328 $189,958 $194,257 2.26% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Greens Mower $47,000 Maintenance Building Generator $10,000 page 102 CITY HALL FUND 8 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY HALL 4110 SALARIES-REGULAR $63,541 $62,918 $64,792 $66,747 3.02% 4115 SALARIES-OVERTIME $1,090 $2,642 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $9,869 $10,622 $20,160 $22,176 10.00% 4133 WORKERS COMPENSATION $5,233 $5,549 $5,490 $6,590 20.04% 4134 PERA $8,658 $349 $4,859 $5,005 3.00% 4135 FICA $5,357 $5,506 $4,956 $5,106 3.03% 4139 OPEB $253 $826 $0 $0 0.00% TOTAL HUMAN RESOURCES $94,001 $88,411 $100,257 $105,624 5.35% 4211 ELECTRIC SERVICE $29,017 $30,332 $30,000 $30,000 0.00% 4212 GAS SERVICE $5,570 $6,823 $7,500 $7,500 0.00% 4213 SOLAR LEASE $0 $652 $0 $3,911 100.00% 4220 PROFESSIONAL SERVICES MISC PROFESSIONAL SERVICES $8,970 $709 $0 $1,000 100.00% 4240 LEGAL PUBLICATION $119 $0 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $5,876 $5,991 $5,500 $6,000 9.09% 4280 RUBBISH SERVICE $2,948 $2,169 $3,250 $2,500 -23.08% TOTAL CONTRACTUAL SERVICES $52,500 $46,675 $46,250 $50,911 10.08% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00% 4335 BUILDING MAINTENANCE $44,339 $53,733 $46,300 $46,500 0.43% TOTAL COMMODITIES $44,339 $53,733 $48,100 $48,300 0.42% 4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 0.00% 4425 WATER SERVICE $3,517 $3,271 $4,000 $4,000 0.00% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $60 $0 $250 $250 0.00% 4491 DEPRECIATION $64,778 $79,714 $65,000 $80,000 23.08% TOTAL OTHER CHARGES $68,355 $82,985 $79,400 $94,400 18.89% 4600 CAPITAL OUTLAY $0 $0 $75,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $75,000 $0 -100.00% TOTAL EXPENDITURES $259,195 $271,804 $349,007 $299,235 -14.26% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Pumps Boilers LED Conversion Parking Lot CAT OBJ DESCRIPTION page 103 EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00% 4305 OPERATING SUPPLIES $10,692 $1,179 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $356 $0 $4,000 $5,000 25.00% N95 MASK TESTING $0 $0 $700 $700 0.00% PHSYICALS $0 $0 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $5,291 $5,434 $3,000 $3,000 0.00% EOC SUPPLIES $525 $0 $2,000 $1,000 -50.00% TOTAL COMMODITIES $16,864 $6,613 $14,200 $14,200 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00% 4400 TRAINING $0 $0 $5,000 $5,000 0.00% 4400 CONTINGENCY $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,382 $3,353 $4,000 $4,000 0.00% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $348 $577 $0 $0 0.00% TOTAL OTHER CHARGES $3,730 $3,930 $10,200 $10,200 0.00% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL EXPENDITURES $20,594 $10,543 $43,600 $43,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,200 CAT OBJ DESCRIPTION page 104 FIRE RELIEF ASSOCIATION FUND 6 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4490 FIRE AID $97,626 $100,975 $97,000 $100,000 3.09% 4490 CITY CONTRIBUTION $102,990 $128,680 $144,000 $180,000 25.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $1,000 -66.67% TOTAL OTHER CHARGES $200,616 $229,655 $244,000 $281,000 15.16% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $200,616 $229,655 $244,000 $281,000 15.16% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 105 SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,145 $1,226 $1,150 $1,250 8.70% 4220 CITY ENGINEER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,145 $1,226 $1,150 $1,250 8.70% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $2,636 $10,549 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $1,153 $0 $500 $500 0.00% TOTAL OTHER CHARGES $3,789 $10,549 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38% TOTAL CAPITAL OUTLAY $106,844 $140,981 $355,000 $580,000 63.38% TOTAL EXPENDITURES $111,778 $152,756 $361,650 $586,750 62.24% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Wentworth Tennis Courts $80,000 Ivy Hills Park Full Basketball Court $20,000 Wentworth Warming House $250,000 Wentworth Parking Lot/Trails $90,000 Wentworth Playground $140,000 CAT OBJ DESCRIPTION page 106 DEBT SERVICE CITY OF MENDOTA HEIGHTS 2020 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2018 LEVY 2019 LEVY 2020 LEVY END DATE 2009 $26,067 $25,491 $0 2/1/2020 2010 $42,908 $43,043 $43,179 2/1/2030 2011 $215,224 $218,832 $221,719 2/1/2031 2012 $87,427 $88,034 $88,641 2/1/2032 2013 $117,413 $125,393 $127,913 2/1/2034 2014 Refunding $70,178 $64,518 $64,186 2/1/2027 2014 $69,574 $69,703 $69,831 2/1/2035 2015 Refunding $160,899 $157,329 $148,509 2/1/2028 2015 $48,235 $48,558 $48,697 2/1/2036 2016 $75,679 $75,624 $80,819 2/1/2037 2017 $0 $88,318 $86,911 2/1/2030 2018 $0 $0 $101,617 2/1/2030 FIRE STATION $0 $0 $623,543 2/1/2035 TOTAL $913,604 $1,004,843 $1,705,565 EQUIPMENT CERTIFICATES 2018 LEVY 2019 LEVY 2018 LEVY END DATE FIRE TRUCK $50,741 $0 $0 2/1/2020 DUMP TRUCK $23,709 $28,770 $28,442 2/1/2025 PAR THREE BONDS 2018 LEVY 2019 LEVY 2018 LEVY END DATE PAR THREE $242,655 $243,600 $244,440 2/1/2023 GRAND TOTAL $1,230,709 $1,277,213 $1,978,447 page 107 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 2017 2018 2019 2020 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $12,681 $12,456 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $12,681 $12,456 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $17,191 $7,471 $35,000 $35,000 0.00% TOTAL COMMODITIES $17,191 $7,471 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $29,872 $19,928 $53,000 $53,000 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 108 DATE: September 17, 2019 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: 2019 Bond Issue INTRODUCTION The Council is asked to authorize the sale of $3,195,000 General Obligation Improvement Bonds to finance the 2019 Wesley Street Improvement Project, the Village Wall Improvements and the refunding of the 2010 and 2011 Bond Issues. The refunding issues account for $1,865,000 of the bonds to be issued. The City will realize approximately $81,800 of savings by refunding the 2010 and 2011 issues. BACKGROUND The City has ordered the Wesley Neighborhood Street improvement project and the Village Wall Improvements to be completed this construction season. Tonight we will begin the process to issue bonds to finance these projects. I have contacted Ehlers & Associates to assist us with the issuance of these bonds. The schedule is as follows: Pre-Sale Review by Council September 17, 2019 Distribute Official Statement Week of September 30th, 2019 Conference with Rating Agency Week of September 30th, 2019 Award Sale of Bonds October 16, 2019 Estimated Closing Date November 5, 2019 Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing $3,195,000 General Obligation Improvement Bonds for the street project with a term of 10 years. The assessment interest rate will be at 2% over the true interest costs of the bonds issued. BUDGET IMPACT The bonds will be paid with a combination of special assessments and an amount levied each year for the annual bond payments. The refunding of the 2010 and 2011 bond issues will result in an approximate savings of $81,800 over the remaining term of the bonds. RECOMMENDATION I recommend that council pass a motion to adopt Resolution 2019-69 “RESOLUTION PROVIDING FOR THE SALE OF $3,195,000 GENERAL OBLIGATION BONDS, SERIES 2019B.” page 109 Resolution No. 2019-69 Councilmember _________________ introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,195,000 General Obligation Bonds, Series 2019B A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $3,195,000 General Obligation Bonds, Series 2019B (the "Bonds"), to finance the 2019 retaining wall improvements, road and storm water improvements in the Wesley neighborhood; and a current refunding of General Obligation Improvement Bonds, Series 2010A and 2011A in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on October 16, 2019, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 17th day of September, 2019. _____________________________________________ City Clerk page 110 September 17, 2019 Pre-Sale Report for City of Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B                 Prepared by: Stacie Kvilvang, CIPMA Senior Municipal Advisor Jason Aarsvold, CIPMA Senior Municipal Advisor Keith Dahl, Financial Specialist page 111   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 1 Executive Summary of Proposed Debt Proposed Issue: $3,195,000 General Obligation Bonds, Series 2019B Purposes: The proposed issue includes financing for the following purposes: To finance the 2019 retaining wall improvements, road and storm water improvements in the Wesley neighborhood and a current refunding of the 2010A and 2011A bonds  Current Refunding of the General Obligation Improvement Bonds, Series 2010A which financed the 2010 road reconstruction projects in the City. Debt service will be paid from existing special assessments and taxes. Interest rates on the obligations proposed to be refunded are 2.375% to 3.750%. The refunding is expected to reduce debt service expense by approximately $47,130 over the next 11 years. The Net Present Value Benefit of the refunding is estimated to be $37,275, equal to 5.870% of the refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre-payable) now, or will be within 90 days of the date of issue of the new Bonds.  Current Refunding of the General Obligation Improvement and Refunding Bonds, Series 2011A – (Knollwood & Wagon Wheel) This portion was used to finance local improvements to Knollwood Lane. and Wagon Wheel Trail. Debt service will be paid from special assessments and taxes. Interest rates on the obligations proposed to be refunded are 2.50% to 3.40%. The refunding is expected to reduce debt service expense by approximately $35,823 over the next 12 years. The Net Present Value Benefit of the refunding is estimated to be $32,140, equal to 3.804% of the refunded principal. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre-payable) now, or will be within 90 days of the date of issue of the new Bonds.  Current Refunding of the General Obligation Improvement and Refunding Bonds, Series 2011A – (Series 2003, 2004 & 2005 Improvement Projects) This portion was used to finance a refund in advance of maturity for General Obligation Improvement Bonds, Series 2003, 2004A, and 2005A. Debt service will be paid from special assessments and taxes. Interest rates on the obligations proposed to be refunded are 2.50% to 2.90%. Savings are shown as a negative, but only because this portion of the issue was broken out for administrative purposes. page 112   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 2 The overall refinancing of the 2011A bonds produces positive savings over the term. This refunding is considered to be a Current Refunding as the obligations being refunded are either callable (pre-payable) now, or will be within 90 days of the date of issue of the new Bonds.  Retaining Wall Improvements ($355,000) – This portion of the proposed issue is to finance the construction of retaining walls in the City. Debt service will be paid from special assessments and taxes.  Wesley Improvement ($975,000) – This portion of the proposed issue is to finance road and storm water improvements in the Wesley Neighborhood. Debt service will be paid from special assessments and taxes. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters:  429 – Street Improvements  475 – General Bonding Authority Because the City is assessing at least 20% of the project costs, the Bonds can be a general obligation without a referendum and will not count against the City’s debt limit. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a term of 12 years. Principal on the Bonds will be due on February 1 in the years 2021 through 2031. Interest is payable every six months beginning August 1, 2020. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2027 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City’s most recent bond issues were rated by Standard & Poor’s. The current ratings on those bonds are “AAA”. The City will request a new rating for the Bonds. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal page 113   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 3 financing options, we are recommending the issuance of tax-exempt general obligation bonds as a suitable financing option for the following reasons: - The issuance is a viable option available to finance these types of projects under Atate law and federal regulations. - This option is the most overall cost-effective debt option that still maintains future flexibility for the repayment of debt. Method of Sale/Placement: We will solicit competitive bids for the purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (or “discount”) but will pay the remainder of the premium to the City. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the net premium to reduce the size of the issue for the project. The resulting adjustments may slightly change the true interest cost of the issue, either up or down. The amount of premium can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended impacts with respect to debt service payment. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City’s objectives for this financing. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. page 114   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 4 Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. You have retained Ehlers to assist you with compliance with these rules. Investment of and Accounting for Proceeds: The City has determined they will handle the investment of the bond proceeds. Risk Factors: Special Assessments: We have assumed $173,862 of pre-paid special assessments and the remaining $300,625 of assessments will be levied as projected. If the City receives a significant amount of pre-paid assessments or does not levy the assessments, it may need to increase the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate. Current Refunding: The Bonds are being issued to finance a current refunding of prior City debt obligations. Those prior debt obligations are “callable” now and can therefore be paid off within 90 days or less. The new Bonds will not be pre-payable until February 1, 2027. This refunding is being undertaken based in part on an assumption that the City does not expect to pre-pay off this debt prior to the new call date and that market conditions warrant the refunding at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining page 115   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 5 to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Briggs and Morgan, Professional Association Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) Summary: The decisions to be made by the City Council are as follows:  Accept or modify the finance assumptions described in this report  Adopt the resolution attached to this report. This presale report summarizes our understanding of the City’s objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives. page 116   Presale Report City of Mendota Heights, Minnesota September 17, 2019 Page 6 Proposed Debt Issuance Schedule Pre-Sale Review by City Council: September 17, 2019 Due Diligence Call to review Official Statement: Week of September 23, 2019 Distribute Official Statement: Week of September 30, 2019 Conference with Rating Agency: Week of September 30, 2019 City Council Meeting to Award Sale of the Bonds: October 16, 2019 Estimated Closing Date: November 5, 2019 Redemption Date for Bonds Being Refunded: November 20, 2019 Redemption Date for Bonds Being Refunded: February 1, 2020 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Estimated Debt Service Comparison Resolution Authorizing Ehlers to Proceed with Bonds Sale Ehlers Contacts Municipal Advisors: Stacie Kvilvang (651) 697-8506 Jason Aarsvold (651) 697-8512 Keith Dahl (651) 697-8595 Disclosure Coordinator:Jen Chapman (651) 697-8566 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be sent to the City Council at their home or email address for review prior to the sale date. page 117 Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B Issue Summary - New Money & Cur Ref 2010A, 2011A Assumes Current Market BQ AAA Rates plus 15bps Total Issue Sources And Uses Dated 11/05/2019 | Delivered 11/05/2019 Retaining Wall (Imp) Wesley Improvement Cur Ref 2010A Cur Ref 2011A (Knollwood & Wagon Wheel) Cur Ref 2011A (03,04 & 05 Imp Projects) Issue Summary Sources Of Funds Par Amount of Bonds $355,000.00 $975,000.00 $530,000.00 $870,000.00 $465,000.00 $3,195,000.00 Transfers from Prior Issue Debt Service Funds --70,009.38 --70,009.38 Prepaid Assessments 71,837.40 102,025.00 58,000.00 --231,862.40 MSA Funds -400,000.00 ---400,000.00 Storm Sewer Funds -225,000.00 ---225,000.00 Total Sources $426,837.40 $1,702,025.00 $658,009.38 $870,000.00 $465,000.00 $4,121,871.78 Uses Of Funds Total Underwriter's Discount (1.200%)4,260.00 11,700.00 6,360.00 10,440.00 5,580.00 38,340.00 Costs of Issuance 7,444.44 20,446.00 11,114.24 18,244.14 9,751.18 67,000.00 Deposit to Capitalized Interest (CIF) Fund 7,067.86 19,521.79 ---26,589.65 Deposit to Project Construction Fund 406,104.00 1,647,900.00 ---2,054,004.00 Deposit to Current Refunding Fund --641,061.23 845,000.00 445,000.00 1,931,061.23 Rounding Amount 1,961.10 2,457.21 (526.09)(3,684.14)4,668.82 4,876.90 Total Uses $426,837.40 $1,702,025.00 $658,009.38 $870,000.00 $465,000.00 $4,121,871.78 Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM page 118 Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B Issue Summary - New Money & Cur Ref 2010A, 2011A Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 ----- 08/01/2020 --35,898.92 35,898.92 - 02/01/2021 310,000.00 1.200%24,292.50 334,292.50 370,191.42 08/01/2021 --22,432.50 22,432.50 - 02/01/2022 390,000.00 1.200%22,432.50 412,432.50 434,865.00 08/01/2022 --20,092.50 20,092.50 - 02/01/2023 350,000.00 1.250%20,092.50 370,092.50 390,185.00 08/01/2023 --17,905.00 17,905.00 - 02/01/2024 315,000.00 1.300%17,905.00 332,905.00 350,810.00 08/01/2024 --15,857.50 15,857.50 - 02/01/2025 310,000.00 1.350%15,857.50 325,857.50 341,715.00 08/01/2025 --13,765.00 13,765.00 - 02/01/2026 255,000.00 1.450%13,765.00 268,765.00 282,530.00 08/01/2026 --11,916.25 11,916.25 - 02/01/2027 260,000.00 1.500%11,916.25 271,916.25 283,832.50 08/01/2027 --9,966.25 9,966.25 - 02/01/2028 260,000.00 1.850%9,966.25 269,966.25 279,932.50 08/01/2028 --7,561.25 7,561.25 - 02/01/2029 260,000.00 1.950%7,561.25 267,561.25 275,122.50 08/01/2029 --5,026.25 5,026.25 - 02/01/2030 265,000.00 2.050%5,026.25 270,026.25 275,052.50 08/01/2030 --2,310.00 2,310.00 - 02/01/2031 220,000.00 2.100%2,310.00 222,310.00 224,620.00 Total $3,195,000.00 -$313,856.42 $3,508,856.42 - Yield Statistics Bond Year Dollars $18,553.25 Average Life 5.807 Years Average Coupon 1.6916520% Net Interest Cost (NIC)1.8983004% True Interest Cost (TIC)1.9053707% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.3019619% IRS Form 8038 Net Interest Cost 1.6916520% Weighted Average Maturity 5.807 Years Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM page 119 Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B Issue Summary - New Money & Cur Ref 2010A, 2011A Assumes Current Market BQ AAA Rates plus 15bps Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 11/05/2019 -----226,985.50 - 02/01/2020 ------226,985.50 08/01/2020 --35,898.92 35,898.92 (15,858.40)20,040.52 - 02/01/2021 310,000.00 1.200%24,292.50 334,292.50 (10,731.25)323,561.25 343,601.77 08/01/2021 --22,432.50 22,432.50 -22,432.50 - 02/01/2022 390,000.00 1.200%22,432.50 412,432.50 -412,432.50 434,865.00 08/01/2022 --20,092.50 20,092.50 -20,092.50 - 02/01/2023 350,000.00 1.250%20,092.50 370,092.50 -370,092.50 390,185.00 08/01/2023 --17,905.00 17,905.00 -17,905.00 - 02/01/2024 315,000.00 1.300%17,905.00 332,905.00 -332,905.00 350,810.00 08/01/2024 --15,857.50 15,857.50 -15,857.50 - 02/01/2025 310,000.00 1.350%15,857.50 325,857.50 -325,857.50 341,715.00 08/01/2025 --13,765.00 13,765.00 -13,765.00 - 02/01/2026 255,000.00 1.450%13,765.00 268,765.00 -268,765.00 282,530.00 08/01/2026 --11,916.25 11,916.25 -11,916.25 - 02/01/2027 260,000.00 1.500%11,916.25 271,916.25 -271,916.25 283,832.50 08/01/2027 --9,966.25 9,966.25 -9,966.25 - 02/01/2028 260,000.00 1.850%9,966.25 269,966.25 -269,966.25 279,932.50 08/01/2028 --7,561.25 7,561.25 -7,561.25 - 02/01/2029 260,000.00 1.950%7,561.25 267,561.25 -267,561.25 275,122.50 08/01/2029 --5,026.25 5,026.25 -5,026.25 - 02/01/2030 265,000.00 2.050%5,026.25 270,026.25 -270,026.25 275,052.50 08/01/2030 --2,310.00 2,310.00 -2,310.00 - 02/01/2031 220,000.00 2.100%2,310.00 222,310.00 -222,310.00 224,620.00 Total $3,195,000.00 -$313,856.42 $3,508,856.42 (26,589.65)$3,709,252.27 - Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM page 120 Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B Issue Summary - New Money & Cur Ref 2010A, 2011A Assumes Current Market BQ AAA Rates plus 15bps Detail Costs Of Issuance Dated 11/05/2019 | Delivered 11/05/2019 COSTS OF ISSUANCE DETAIL Municipal Advisor $42,000.00 Bond Counsel $12,000.00 Rating Agency Fee $12,000.00 Miscellaneous $1,000.00 TOTAL $67,000.00 Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM page 121 Mendota Heights, Minnesota $3,195,000 General Obligation Bonds, Series 2019B Issue Summary - New Money & Cur Ref 2010A, 2011A Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus) 02/01/2020 -----226,985.50 238,334.78 -238,334.78 02/01/2021 310,000.00 1.200%60,191.42 370,191.42 (26,589.65)343,601.77 360,781.86 -360,781.86 02/01/2022 390,000.00 1.200%44,865.00 434,865.00 -434,865.00 456,608.25 41,786.89 414,821.36 02/01/2023 350,000.00 1.250%40,185.00 390,185.00 -390,185.00 409,694.25 40,614.45 369,079.80 02/01/2024 315,000.00 1.300%35,810.00 350,810.00 -350,810.00 368,350.50 39,442.01 328,908.49 02/01/2025 310,000.00 1.350%31,715.00 341,715.00 -341,715.00 358,800.75 38,269.57 320,531.18 02/01/2026 255,000.00 1.450%27,530.00 282,530.00 -282,530.00 296,656.50 37,097.15 259,559.35 02/01/2027 260,000.00 1.500%23,832.50 283,832.50 -283,832.50 298,024.13 35,924.68 262,099.45 02/01/2028 260,000.00 1.850%19,932.50 279,932.50 -279,932.50 293,929.13 34,752.26 259,176.87 02/01/2029 260,000.00 1.950%15,122.50 275,122.50 -275,122.50 288,878.63 33,579.82 255,298.81 02/01/2030 265,000.00 2.050%10,052.50 275,052.50 -275,052.50 288,805.13 32,407.38 256,397.75 02/01/2031 220,000.00 2.100%4,620.00 224,620.00 -224,620.00 235,851.00 31,234.94 204,616.06 Total $3,195,000.00 -$313,856.42 $3,508,856.42 (26,589.65)$3,709,252.27 $3,894,714.88 $365,109.15 $3,529,605.73 Significant Dates Dated 11/05/2019 First Coupon Date 8/01/2020 Yield Statistics Bond Year Dollars $18,553.25 Average Life 5.807 Years Average Coupon 1.6916520% Net Interest Cost (NIC)1.8983004% True Interest Cost (TIC)1.9053707% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.3019619% Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:09 PM page 122 Mendota Heights, Minnesota $355,000 General Obligation Bonds, Series 2019B Retaining Wall (Imp) Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 ----- 08/01/2020 --4,215.36 4,215.36 - 02/01/2021 --2,852.50 2,852.50 7,067.86 08/01/2021 --2,852.50 2,852.50 - 02/01/2022 35,000.00 1.200%2,852.50 37,852.50 40,705.00 08/01/2022 --2,642.50 2,642.50 - 02/01/2023 35,000.00 1.250%2,642.50 37,642.50 40,285.00 08/01/2023 --2,423.75 2,423.75 - 02/01/2024 35,000.00 1.300%2,423.75 37,423.75 39,847.50 08/01/2024 --2,196.25 2,196.25 - 02/01/2025 35,000.00 1.350%2,196.25 37,196.25 39,392.50 08/01/2025 --1,960.00 1,960.00 - 02/01/2026 35,000.00 1.450%1,960.00 36,960.00 38,920.00 08/01/2026 --1,706.25 1,706.25 - 02/01/2027 35,000.00 1.500%1,706.25 36,706.25 38,412.50 08/01/2027 --1,443.75 1,443.75 - 02/01/2028 35,000.00 1.850%1,443.75 36,443.75 37,887.50 08/01/2028 --1,120.00 1,120.00 - 02/01/2029 35,000.00 1.950%1,120.00 36,120.00 37,240.00 08/01/2029 --778.75 778.75 - 02/01/2030 35,000.00 2.050%778.75 35,778.75 36,557.50 08/01/2030 --420.00 420.00 - 02/01/2031 40,000.00 2.100%420.00 40,420.00 40,840.00 Total $355,000.00 -$42,155.36 $397,155.36 - Yield Statistics Bond Year Dollars $2,414.81 Average Life 6.802 Years Average Coupon 1.7457041% Net Interest Cost (NIC)1.9221158% True Interest Cost (TIC)1.9287918% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.2688614% IRS Form 8038 Net Interest Cost 1.7457041% Weighted Average Maturity 6.802 Years Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM page 123 Mendota Heights, Minnesota $355,000 General Obligation Bonds, Series 2019B Retaining Wall (Imp) Assumes Current Market BQ AAA Rates plus 15bps Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 11/05/2019 ------- 08/01/2020 --4,215.36 4,215.36 (4,215.36)-- 02/01/2021 --2,852.50 2,852.50 (2,852.50)-- 08/01/2021 --2,852.50 2,852.50 -2,852.50 - 02/01/2022 35,000.00 1.200%2,852.50 37,852.50 -37,852.50 40,705.00 08/01/2022 --2,642.50 2,642.50 -2,642.50 - 02/01/2023 35,000.00 1.250%2,642.50 37,642.50 -37,642.50 40,285.00 08/01/2023 --2,423.75 2,423.75 -2,423.75 - 02/01/2024 35,000.00 1.300%2,423.75 37,423.75 -37,423.75 39,847.50 08/01/2024 --2,196.25 2,196.25 -2,196.25 - 02/01/2025 35,000.00 1.350%2,196.25 37,196.25 -37,196.25 39,392.50 08/01/2025 --1,960.00 1,960.00 -1,960.00 - 02/01/2026 35,000.00 1.450%1,960.00 36,960.00 -36,960.00 38,920.00 08/01/2026 --1,706.25 1,706.25 -1,706.25 - 02/01/2027 35,000.00 1.500%1,706.25 36,706.25 -36,706.25 38,412.50 08/01/2027 --1,443.75 1,443.75 -1,443.75 - 02/01/2028 35,000.00 1.850%1,443.75 36,443.75 -36,443.75 37,887.50 08/01/2028 --1,120.00 1,120.00 -1,120.00 - 02/01/2029 35,000.00 1.950%1,120.00 36,120.00 -36,120.00 37,240.00 08/01/2029 --778.75 778.75 -778.75 - 02/01/2030 35,000.00 2.050%778.75 35,778.75 -35,778.75 36,557.50 08/01/2030 --420.00 420.00 -420.00 - 02/01/2031 40,000.00 2.100%420.00 40,420.00 -40,420.00 40,840.00 Total $355,000.00 -$42,155.36 $397,155.36 (7,067.86)$390,087.50 - Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM page 124 Mendota Heights, Minnesota $355,000 General Obligation Bonds, Series 2019B Retaining Wall (Imp) Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus) 02/01/2020 --------- 02/01/2021 --7,067.86 7,067.86 (7,067.86)---- 02/01/2022 35,000.00 1.200%5,705.00 40,705.00 -40,705.00 42,740.25 15,449.86 27,290.39 02/01/2023 35,000.00 1.250%5,285.00 40,285.00 -40,285.00 42,299.25 15,016.37 27,282.88 02/01/2024 35,000.00 1.300%4,847.50 39,847.50 -39,847.50 41,839.88 14,582.89 27,256.99 02/01/2025 35,000.00 1.350%4,392.50 39,392.50 -39,392.50 41,362.13 14,149.41 27,212.72 02/01/2026 35,000.00 1.450%3,920.00 38,920.00 -38,920.00 40,866.00 13,715.93 27,150.07 02/01/2027 35,000.00 1.500%3,412.50 38,412.50 -38,412.50 40,333.13 13,282.42 27,050.71 02/01/2028 35,000.00 1.850%2,887.50 37,887.50 -37,887.50 39,781.88 12,848.94 26,932.94 02/01/2029 35,000.00 1.950%2,240.00 37,240.00 -37,240.00 39,102.00 12,415.46 26,686.54 02/01/2030 35,000.00 2.050%1,557.50 36,557.50 -36,557.50 38,385.38 11,981.98 26,403.40 02/01/2031 40,000.00 2.100%840.00 40,840.00 -40,840.00 42,882.00 11,548.48 31,333.52 Total $355,000.00 -$42,155.36 $397,155.36 (7,067.86)$390,087.50 $409,591.88 $134,991.74 $274,600.14 Significant Dates Dated 11/05/2019 First Coupon Date 8/01/2020 Yield Statistics Bond Year Dollars $2,414.81 Average Life 6.802 Years Average Coupon 1.7457041% Net Interest Cost (NIC)1.9221158% True Interest Cost (TIC)1.9287918% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.2688614% Series 2019B GO Bonds + C | Retaining Wall (Imp) | 9/11/2019 | 3:09 PM page 125 Mendota Heights, Minnesota $975,000 General Obligation Bonds, Series 2019B Wesley Improvement Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/05/2019 ----- 08/01/2020 --11,643.04 11,643.04 - 02/01/2021 --7,878.75 7,878.75 19,521.79 08/01/2021 --7,878.75 7,878.75 - 02/01/2022 90,000.00 1.200%7,878.75 97,878.75 105,757.50 08/01/2022 --7,338.75 7,338.75 - 02/01/2023 90,000.00 1.250%7,338.75 97,338.75 104,677.50 08/01/2023 --6,776.25 6,776.25 - 02/01/2024 95,000.00 1.300%6,776.25 101,776.25 108,552.50 08/01/2024 --6,158.75 6,158.75 - 02/01/2025 95,000.00 1.350%6,158.75 101,158.75 107,317.50 08/01/2025 --5,517.50 5,517.50 - 02/01/2026 95,000.00 1.450%5,517.50 100,517.50 106,035.00 08/01/2026 --4,828.75 4,828.75 - 02/01/2027 100,000.00 1.500%4,828.75 104,828.75 109,657.50 08/01/2027 --4,078.75 4,078.75 - 02/01/2028 100,000.00 1.850%4,078.75 104,078.75 108,157.50 08/01/2028 --3,153.75 3,153.75 - 02/01/2029 100,000.00 1.950%3,153.75 103,153.75 106,307.50 08/01/2029 --2,178.75 2,178.75 - 02/01/2030 105,000.00 2.050%2,178.75 107,178.75 109,357.50 08/01/2030 --1,102.50 1,102.50 - 02/01/2031 105,000.00 2.100%1,102.50 106,102.50 107,205.00 Total $975,000.00 -$117,546.79 $1,092,546.79 - Yield Statistics Bond Year Dollars $6,712.92 Average Life 6.885 Years Average Coupon 1.7510539% Net Interest Cost (NIC)1.9253448% True Interest Cost (TIC)1.9321593% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.2683112% IRS Form 8038 Net Interest Cost 1.7510539% Weighted Average Maturity 6.885 Years Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM page 126 Mendota Heights, Minnesota $975,000 General Obligation Bonds, Series 2019B Wesley Improvement Assumes Current Market BQ AAA Rates plus 15bps Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 11/05/2019 ------- 08/01/2020 --11,643.04 11,643.04 (11,643.04)-- 02/01/2021 --7,878.75 7,878.75 (7,878.75)-- 08/01/2021 --7,878.75 7,878.75 -7,878.75 - 02/01/2022 90,000.00 1.200%7,878.75 97,878.75 -97,878.75 105,757.50 08/01/2022 --7,338.75 7,338.75 -7,338.75 - 02/01/2023 90,000.00 1.250%7,338.75 97,338.75 -97,338.75 104,677.50 08/01/2023 --6,776.25 6,776.25 -6,776.25 - 02/01/2024 95,000.00 1.300%6,776.25 101,776.25 -101,776.25 108,552.50 08/01/2024 --6,158.75 6,158.75 -6,158.75 - 02/01/2025 95,000.00 1.350%6,158.75 101,158.75 -101,158.75 107,317.50 08/01/2025 --5,517.50 5,517.50 -5,517.50 - 02/01/2026 95,000.00 1.450%5,517.50 100,517.50 -100,517.50 106,035.00 08/01/2026 --4,828.75 4,828.75 -4,828.75 - 02/01/2027 100,000.00 1.500%4,828.75 104,828.75 -104,828.75 109,657.50 08/01/2027 --4,078.75 4,078.75 -4,078.75 - 02/01/2028 100,000.00 1.850%4,078.75 104,078.75 -104,078.75 108,157.50 08/01/2028 --3,153.75 3,153.75 -3,153.75 - 02/01/2029 100,000.00 1.950%3,153.75 103,153.75 -103,153.75 106,307.50 08/01/2029 --2,178.75 2,178.75 -2,178.75 - 02/01/2030 105,000.00 2.050%2,178.75 107,178.75 -107,178.75 109,357.50 08/01/2030 --1,102.50 1,102.50 -1,102.50 - 02/01/2031 105,000.00 2.100%1,102.50 106,102.50 -106,102.50 107,205.00 Total $975,000.00 -$117,546.79 $1,092,546.79 (19,521.79)$1,073,025.00 - Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM page 127 Mendota Heights, Minnesota $975,000 General Obligation Bonds, Series 2019B Wesley Improvement Assumes Current Market BQ AAA Rates plus 15bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus) 02/01/2020 --------- 02/01/2021 --19,521.79 19,521.79 (19,521.79)---- 02/01/2022 90,000.00 1.200%15,757.50 105,757.50 -105,757.50 111,045.38 26,337.03 84,708.35 02/01/2023 90,000.00 1.250%14,677.50 104,677.50 -104,677.50 109,911.38 25,598.08 84,313.30 02/01/2024 95,000.00 1.300%13,552.50 108,552.50 -108,552.50 113,980.13 24,859.12 89,121.01 02/01/2025 95,000.00 1.350%12,317.50 107,317.50 -107,317.50 112,683.38 24,120.16 88,563.22 02/01/2026 95,000.00 1.450%11,035.00 106,035.00 -106,035.00 111,336.75 23,381.22 87,955.53 02/01/2027 100,000.00 1.500%9,657.50 109,657.50 -109,657.50 115,140.38 22,642.26 92,498.12 02/01/2028 100,000.00 1.850%8,157.50 108,157.50 -108,157.50 113,565.38 21,903.32 91,662.06 02/01/2029 100,000.00 1.950%6,307.50 106,307.50 -106,307.50 111,622.88 21,164.36 90,458.52 02/01/2030 105,000.00 2.050%4,357.50 109,357.50 -109,357.50 114,825.38 20,425.40 94,399.98 02/01/2031 105,000.00 2.100%2,205.00 107,205.00 -107,205.00 112,565.25 19,686.46 92,878.79 Total $975,000.00 -$117,546.79 $1,092,546.79 (19,521.79)$1,073,025.00 $1,126,676.25 $230,117.41 $896,558.84 Significant Dates Dated 11/05/2019 First Coupon Date 8/01/2020 Yield Statistics Bond Year Dollars $6,712.92 Average Life 6.885 Years Average Coupon 1.7510539% Net Interest Cost (NIC)1.9253448% True Interest Cost (TIC)1.9321593% Bond Yield for Arbitrage Purposes 1.6837398% All Inclusive Cost (AIC)2.2683112% Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:09 PM page 128 Mendota Heights, Minnesota $530,000 General Obligation Bonds, Series 2019B Cur Ref 2010A Assumes Current Market BQ AAA Rates plus 15bps Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2020 -58,526.09 -(58,526.09) 02/01/2021 69,861.56 69,861.56 78,593.76 8,732.20 02/01/2022 62,240.00 62,240.00 72,018.76 9,778.76 02/01/2023 61,580.00 61,580.00 70,575.00 8,995.00 02/01/2024 55,892.50 55,892.50 68,925.00 13,032.50 02/01/2025 55,242.50 55,242.50 67,275.00 12,032.50 02/01/2026 54,567.50 54,567.50 65,487.50 10,920.00 02/01/2027 58,842.50 58,842.50 68,700.00 9,857.50 02/01/2028 58,017.50 58,017.50 66,600.00 8,582.50 02/01/2029 52,000.00 52,000.00 64,500.00 12,500.00 02/01/2030 51,025.00 51,025.00 62,250.00 11,225.00 Total $579,269.06 $637,795.15 $684,925.02 $47,129.87 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................165,810.44 Net PV Cashflow Savings @ 1.684%(Bond Yield).....165,810.44 Total Cash contribution...........................(58,000.00) Transfers from Prior Issue Debt Service Fund......(70,009.38) Contingency or Rounding Amount....................(526.09) Net Present Value Benefit $37,274.97 Net PV Benefit / $694,673.80 PV Refunded Debt Service 5.366% Net PV Benefit / $635,000 Refunded Principal...5.870% Net PV Benefit / $530,000 Refunding Principal..7.033% Refunding Bond Information Refunding Dated Date 11/05/2019 Refunding Delivery Date 11/05/2019 Series 2019B GO Bonds + C | Cur Ref 2010A | 9/11/2019 | 3:09 PM page 129 Mendota Heights, Minnesota $870,000 General Obligation Bonds, Series 2019B Cur Ref 2011A (Knollwood & Wagon Wheel) Assumes Current Market BQ AAA Rates plus 15bps Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2020 -3,684.14 -(3,684.14) 02/01/2021 126,573.24 126,573.24 129,995.00 3,421.76 02/01/2022 122,057.50 122,057.50 127,370.00 5,312.50 02/01/2023 80,737.50 80,737.50 84,640.00 3,902.50 02/01/2024 79,862.50 79,862.50 82,885.00 3,022.50 02/01/2025 78,952.50 78,952.50 81,065.00 2,112.50 02/01/2026 83,007.50 83,007.50 84,180.00 1,172.50 02/01/2027 76,920.00 76,920.00 82,045.00 5,125.00 02/01/2028 75,870.00 75,870.00 79,910.00 4,040.00 02/01/2029 79,575.00 79,575.00 82,670.00 3,095.00 02/01/2030 78,112.50 78,112.50 80,270.00 2,157.50 02/01/2031 76,575.00 76,575.00 82,720.00 6,145.00 Total $958,243.24 $961,927.38 $997,750.00 $35,822.62 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................35,823.86 Net PV Cashflow Savings @ 1.684%(Bond Yield).....35,823.86 Contingency or Rounding Amount....................(3,684.14) Net Present Value Benefit $32,139.72 Net PV Benefit / $907,220.53 PV Refunded Debt Service 3.543% Net PV Benefit / $845,000 Refunded Principal...3.804% Net PV Benefit / $870,000 Refunding Principal..3.694% Refunding Bond Information Refunding Dated Date 11/05/2019 Refunding Delivery Date 11/05/2019 Series 2019B GO Bonds + C | Cur Ref 2011A (Knollwood | 9/11/2019 | 3:09 PM page 130 Mendota Heights, Minnesota $465,000 General Obligation Bonds, Series 2019B Cur Ref 2011A (03,04 & 05 Imp Projects) Assumes Current Market BQ AAA Rates plus 15bps Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2020 -(4,668.82)-4,668.82 02/01/2021 147,166.97 147,166.97 146,830.00 (336.97) 02/01/2022 104,105.00 104,105.00 103,455.00 (650.00) 02/01/2023 102,905.00 102,905.00 100,985.00 (1,920.00) 02/01/2024 66,655.00 66,655.00 63,420.00 (3,235.00) 02/01/2025 60,810.00 60,810.00 61,740.00 930.00 Total $481,641.97 $476,973.15 $476,430.00 (543.15) PV Analysis Summary (Net to Net) Gross PV Debt Service Savings (4,881.92) Net PV Cashflow Savings @ 1.684%(Bond Yield)(4,881.92) Contingency or Rounding Amount 4,668.82 Net Present Value Loss $(213.10) Net PV Loss / $454,846.11 PV Refunded Debt Service (0.047%) Net PV Loss / $445,000 Refunded Principal (0.048%) Net PV Loss / $465,000 Refunding Principal (0.046%) Refunding Bond Information Refunding Dated Date 11/05/2019 Refunding Delivery Date 11/05/2019 Series 2019B GO Bonds + C | Cur Ref 2011A (03,04 & 05 | 9/11/2019 | 3:09 PM page 131 Mendota Heights, Minnesota $300,625 General Obligation Bonds, Series 2019B Issue Summary - Assessments 2.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2021 30,062.51 3.900%11,724.38 41,786.89 12/31/2022 30,062.51 3.900%10,551.94 40,614.45 12/31/2023 30,062.51 3.900%9,379.50 39,442.01 12/31/2024 30,062.51 3.900%8,207.06 38,269.57 12/31/2025 30,062.51 3.900%7,034.64 37,097.15 12/31/2026 30,062.50 3.900%5,862.18 35,924.68 12/31/2027 30,062.50 3.900%4,689.76 34,752.26 12/31/2028 30,062.50 3.900%3,517.32 33,579.82 12/31/2029 30,062.50 3.900%2,344.88 32,407.38 12/31/2030 30,062.50 3.900%1,172.44 31,234.94 Total $300,625.05 -$64,484.10 $365,109.15 Significant Dates Filing Date 1/01/2021 First Payment Date 12/31/2021 Series 2019B GO Bonds + C | Issue Summary | 9/11/2019 | 3:07 PM page 132 Mendota Heights, Minnesota $111,150 General Obligation Bonds, Series 2019B Retaining Wall - Assessments 2.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2021 11,115.01 3.900%4,334.85 15,449.86 12/31/2022 11,115.01 3.900%3,901.36 15,016.37 12/31/2023 11,115.01 3.900%3,467.88 14,582.89 12/31/2024 11,115.01 3.900%3,034.40 14,149.41 12/31/2025 11,115.01 3.900%2,600.92 13,715.93 12/31/2026 11,115.00 3.900%2,167.42 13,282.42 12/31/2027 11,115.00 3.900%1,733.94 12,848.94 12/31/2028 11,115.00 3.900%1,300.46 12,415.46 12/31/2029 11,115.00 3.900%866.98 11,981.98 12/31/2030 11,115.00 3.900%433.48 11,548.48 Total $111,150.05 -$23,841.69 $134,991.74 Significant Dates Filing Date 1/01/2021 First Payment Date 12/31/2021 Series 2019B GO Bonds + C | Retaining Wall | 9/11/2019 | 3:07 PM page 133 Mendota Heights, Minnesota $189,475 General Obligation Bonds, Series 2019B Wesley Improvement - Assessments 2.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2021 18,947.50 3.900%7,389.53 26,337.03 12/31/2022 18,947.50 3.900%6,650.58 25,598.08 12/31/2023 18,947.50 3.900%5,911.62 24,859.12 12/31/2024 18,947.50 3.900%5,172.66 24,120.16 12/31/2025 18,947.50 3.900%4,433.72 23,381.22 12/31/2026 18,947.50 3.900%3,694.76 22,642.26 12/31/2027 18,947.50 3.900%2,955.82 21,903.32 12/31/2028 18,947.50 3.900%2,216.86 21,164.36 12/31/2029 18,947.50 3.900%1,477.90 20,425.40 12/31/2030 18,947.50 3.900%738.96 19,686.46 Total $189,475.00 -$40,642.41 $230,117.41 Significant Dates Filing Date 1/01/2021 First Payment Date 12/31/2021 Series 2019B GO Bonds + C | Wesley Improvement | 9/11/2019 | 3:07 PM page 134 Request for City Council Action MEETING DATE: September 17, 2019 TO: Mayor Garlock and City Council, City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Resolution No. 2019-64 Approving the Final Plat of Sweeney Addition 770 Wentworth Drive (Planning Case No. 2019-17) Introduction Mr. Edward Sweeney is seeking final plat approval of “Sweeney Addition”, a new three lot subdivision generally located at the northeast corner of Wentworth Ave. and Wachtler Ave. (777 Wentworth Avenue). City Council is asked to consider adopting a resolution approving the final plat of a new subdivision to be titled “Sweeney Addition”. The applicant and property owner is Mr. Edward M. Sweeney. Background The subject property is generally located at the northeast corner of Wentworth Avenue and Wachtler Avenue (a/k/a Dakota County Road No. 8), and addressed as 777 Wentworth Avenue. The proposed final plat creates three new lots from the larger subject parcel. Lots 1 and 3 will be platted to create two new single-family lots for future development; while Lot 2 will be remain as Mr. Sweeney’s residential property for now. In the future, Lot 2 may be sold off and split into two separate lots in the future, if requested (separately) by Mr. Sweeney or others. The preliminary plat was presented before the Planning Commission at the June 25, 2019 regular meeting, whereby the plat was given unanimous recommendation of approval; and the plat application was presented to the City Council at the July 2, 2019 regular meeting, whereby Resolution No. 2019-47 was adopted approving said preliminary plat. Due to the location of this plat along Dakota Co. Road No. 8, the plat also needed to be reviewed by the Dakota County Plat Commission. The county plat commission met July 8th, August 5th and September 4th to discuss this plat. City staff attended and participated in discussions on this plat at the July 8th and August 5th meetings. Dakota County recommended the following conditions of approval: i. Developer will provide 40-ft. right-of-way dedication along Wentworth and Wachtler Avenues; ii. Lots 1 and 3 will each be approved with a 30-foot wide, shared (dual) driveway access opening onto Wentworth Avenue only, while the existing driveway serving 770 Wentworth Drive (Lot 2) will be considered a temporary access until such time said Lot 2 is split or subdivided in the future. page 135 iii. The two new lots created by any split of Lot 2 must tie into the shared driveway accesses provided for Lots 1 and 3. iv. Developer shall restrict access along all of CR 8, except for the two 30-foot access openings along the new right of way line. A temporary access permit with the County would be required to allow the existing driveway, which would expire only if Lot 2 is split again into two lots. A quit claim deed to Dakota County for restricted access is required with the recording of the plat mylars. v. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder’s Office. These conditions, as well as the original conditions memorialized in the original preliminary plat approval Resolution No. 2019-47, are all hereby incorporated into this final plat resolution of approval. Action Required Adopt RESOLUTION NO. 2019-64 APPROVING THE FINAL PLAT OF SWEENEY ADDITION LOCATED AT 777 WENTWORTH AVENUE. This matter requires a simple majority vote. Attachments:  Resolution No. 2019-64  Dakota Co. Plat Commission – Letter of Findings (09/04/2019)  Final Plat Map of Sweeney Addition  Site Plan Layout of New Lots/Driveway page 136 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-64 RESOLUTION APPROVING THE FINAL PLAT (SUBDIVISION) OF “SWEENEY ADDITION” LOCATED AT 777 WENTWORTH AVENUE (PLANNING CASE NO. 2019-17) WHEREAS, Edward M. Sweeney (the “Owner/Applicant”) applied under Planning Case No. 2019-17 for a new subdivision plat of lands to be titled “Sweeney Addition”, for the property located at 777 Wentworth Avenue (the “Subject Property”), legally described in attached Exhibit A: and WHEREAS, the Subject Property is guided LR-Low Density Residential in the current 2030 Comprehensive Plan and is located in the R-1 One Family Residential District; and WHEREAS, Title 11-1-1 of the City Code (Subdivision Regulations) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district; and WHEREAS, the Applicant seeks to subdivide the Subject Property into three (3) new parcel legally described and illustrated on the proposed preliminary plat titled “Sweeney Addition” and which is attached as Exhibit B; and WHEREAS, on June 25, 2019, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting, and whereupon closing the hearing and follow-up discussion on this item, the Planning Commission recommended unanimous approval (by 7-0 vote) of the subdivision request, with certain findings of fact and conditions of approval as noted herein; and WHEREAS, on July 2, 2019, the Mendota Heights City Council adopted separate Resolution No. 2019-47, which approved the preliminary plat of Sweeney Addition with certain findings of facts and conditions; and page 137 Res 2019-64 Page 2 WHEREAS, on July 8, August 5 and September 4, 2019, the Dakota County Plat Commission met to consider the final plat of Sweeney Addition, and provided a number of conditions of approval, which are noted herein. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the final plat subdivision of Sweeney Addition as proposed under Planning Case No. 2019-17, and for the property located at 777 Wentworth Avenue, can be approved based on the following findings of fact: A. The proposed plat meets the purpose and intent of the Subdivision Code. B. The proposed plat request meets the purpose and intent of the City Code and is consistent with the Comprehensive Plan. C. The proposed lots will meet the minimum standards required under the R-1 One Family Residential District. D. A wetlands permit for future construction on Lot 3 will require compliance with applicable land disturbance and drainage standards to ensure there are no negative impacts to the surrounding water body and natural environment. BE IT FURTHER RESOLVED by the Mendota Heights City Council that the final plat subdivision of Sweeney Addition as proposed under Planning Case No. 2019-17, and for the property located at 777 Wentworth Avenue, is hereby approved with the following conditions: 1. Park dedication fee in the amount of $8,000.00 (for two new lots) and in lieu of land dedication, is collected after City Council approval and before the final plat is recorded by Dakota County or issuance of any additional permits by the City. 2. The concept plans presented under this plat request do not represent or provide approval of building layouts or setbacks. Final layouts and setbacks must meet R- 1 Zone standards and shall be approved under separate building permits for each lot. 3. No development, grading or construction activity on Lot 3 will occur on slopes over 33% as shown in the hatched area of the preliminary plat. 4. All new construction and grading activities on Lots 1 and 3 will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. 5. The existing (and non-conforming) 16’ x 30’ accessory shed/structure on the back corner of Lot 1 must be removed within 6-months after final plat approval and prior to the city allowing any new single-family dwelling building permit to occur on said lot. page 138 Res 2019-64 Page 3 6. A wetlands permit must be obtained prior to any proposed development activities or new home permit activities on Lot 3. 7. Developer will provide 40-ft. right-of-way dedication along Wentworth Avenue and Wachtler Avenue (Dakota County Road No. 8); 8. Lots 1 and 3 will each be approved with a 30-foot wide, shared (dual) driveway access opening onto Wentworth Avenue only, while the existing driveway serving 770 Wentworth Drive (Lot 2) will be considered a temporary access until such time said Lot 2 is split or subdivided in the future. 9. The two new lots created by any split of Lot 2 must tie into the shared driveway accesses provided for Lots 1 and 3. 10. Developer shall restrict access along all of CR 8, except for the two 30-foot access openings along the new right of way line. A temporary access permit with the County would be required to allow the existing driveway, which would expire only if Lot 2 is split again into two lots. A quit claim deed to Dakota County for restricted access is required with the recording of the plat mylars. 11. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder’s Office. Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2019 CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Neil Garlock, Mayor ATTEST: ________________________________ Lorri Smith, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 page 139 Res 2019-64 Page 4 EXHIBIT A Property Legal Description PID# 27-03800-35-010 All that part of the Northwest Quarter (NW 1 /4) of Section Twenty-four (24), Township Twenty- eight (28), Range Twenty-three (23), described as follows: Beginning at the Southwest corner of said quarter section, thence running East along the South line of said quarter section four hundred seventy-nine ( 479) feet; thence North parallel with the West line of said quarter section two hundred ninety-two and thirty-six hundredths (292.36) feet; thence West on a line parallel with the South line of said quarter section four hundred seventy-nine ( 479) feet, more or less, to the West line of said quarter section, thence South on said West line two hundred ninety-two and thirty-six hundredths (292.36) feet, more or less, to the place of beginning, according to the Government Survey thereof, known as Lot Thirty-five (35), of Auditor's Subdivision No. 3, Mendota, Dakota County, Minnesota. Abstract Property page 140 Res 2019-64 Page 5 EXHIBIT B page 141 Dakota County Surveyor’s Office Western Service Center  14955 Galaxie Avenue  Apple Valley, MN 55124 952.891-7087  Fax 952.891-7127  www.co.dakota.mn.us September 4, 2019 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: SWEENEY ADDITION The Dakota County Plat Commission met on September 4, 2019, to consider the final plat of the above referenced plat. The plat is adjacent to County Road (CR) 8 (Wentworth and Wachtler Ave), and is therefore subject to the Dakota County Contiguous Plat Ordinance. The proposed plat includes 3 residential lots (one existing lot and two vacant lots). If allowed by the City, the existing lot may be split into two lots in the future. The future right-of-way needs for a two-lane urban roadway are 50 feet of half right of way. However, due to the existing houses in the area and the recent County construction project to the east, the Plat Commission will allow a modification to the right-of-way needs and require 40 feet of half right of way. As discussed, with a future roadway project along CR 8, temporary easements located outside the 40-foot right of way will most likely be needed. The Dakota County Access Spacing Guidelines along CR 8 for a two-lane roadway are 1/8 mile (660 feet) spacing. The plat includes two new access openings as shared driveways and one temporary access for the existing site. As discussed, the proposed shared driveways should be narrowed or tapered at the new right of way line towards CR 8, which would limit one vehicle to access CR 8. The driveway design will be reviewed through the permitting process. The temporary access for the existing driveway will expire when Lot 2 is split/platted/redeveloped into two lots in the future, with the new access locations sharing access with Lots 1 & 3. Restricted access should be shown along all of CR 8 except for two 30-foot access openings along the new right of way line. A temporary access permit with the County would be required to allow the existing driveway, which would expire only if Lot 2 is split again into two lots. A quit claim deed to Dakota County for restricted access is required with the recording of the plat mylars. The Plat Commission has approved the final plat provided that the described conditions are met and will recommend approval to the County Board of Commissioners. Traffic volumes on CR 8 are 2,700 ADT and are anticipated to be 3,700 ADT by the year 2030. These traffic volumes indicate that current Minnesota noise standards for residential units could be exceeded for the proposed plat. Residential developments along County highways commonly result in noise complaints. In order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this development. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder’s Office. The Plat Commission does not review or approve the actual engineering design of proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to page 142 restrict or limit Dakota County’s rights with regards to Dakota County rights of way or property. The Plat Commission highly recommends early contact with the Transportation Department to discuss the permitting process which reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Please contact Butch McConnell regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat Commission or Plat Ordinance questions at (952) 891-7070. Sincerely, Todd B. Tollefson Secretary, Plat Commission c: Ed Sweeney (Owner) John Sonnek (Charles Cudd Co.) page 143 page 144 479.00 S89°43'15"W292.56N00°41'46"E479.00 N89°43'15"E 292.56S00°41'46"WSITE PLAN - SWEENEY ADDITIONProposed House Pads / Driveway-Access Points / ROW Dedication page 145 REQUEST FOR COUNCIL ACTION DATE: September 17, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2019-70 Accept Bids and Award Contract for the 2019 Storm Sewer Improvements Project COMMENT: INTRODUCTION The Council is asked to approve Resolution 2019-70 accepting bids and awarding a contract for the 2019 Storm Sewer Improvement Project. BACKGROUND Council authorized staff to bid the 2019 Storm Sewer Improvement Project at their August 20, 2019 meeting. The proposed plan will add catch basins in areas where the boulevard are lower than the street resulting in land locked areas as well as excessive water from sump pump discharges that have been creating problems and nuisances for both the public and city maintenance crews. A summary of the improvements are: • Add a manhole over an existing storm sewer pipe in William Court and extend a beehive catch basin to the rear yard. There is a land locked area that caused flooding in three yards. The city installed a 4” drain tile in 2007 that is no longer functional. • Install a lateral catch basin on Mohican Court at Pueblo Lane for collection of sump pump drainage. • Install a storm sewer extension on Cheyenne Lane for collection of sump pump drainage. This site has had major icing and roadway deterioration. • Add a manhole over an existing storm sewer pipe in Field Stone Drive and extend a beehive catch basin to the side yard of 2242/2246 Field Stone Drive. There is a land locked area that caused flooding to the two properties. • Install a storm sewer extension on Clement Street at the city trail that connects Knollwood Lane. The city currently issues a sump pump discharge waiver to 1441 Clement Street. This property has an active sump pump that causes icing as well as clear water discharges to the sanitary sewer. • Install a beehive manhole in the front yard of 554/558 Junction Lane. There is a land locked area behind the street. The properties adjacent to this installation both had flooding issues this spring and into early summer. • Remove and replace 75 feet of trail along Victoria Curve. Storm water currently runs down the trail and washes through private property. The trail grade will be raised to keep storm water in the street. page 146 • Extend Trail section at Friendly Hills tennis court. DISCUSSION Seven bids (see below) were received and opened on Wednesday, September 11, 2019, at 10:00 a.m. for the 2019 Storm Sewer Improvement Project. NAME OF BIDDER AMOUNT OF BID Alcon Construction Corp. $226,717.90 Peterson Companies, Inc. $239,683.00 Ryan Contracting Co. $249,698.00 All Phase Contracting, Inc. $259,568.00 G. F. Jedlicki, Inc. $267,184.00 Northdale Construction Co, Inc. $309,333.29 Meyer Contracting, Inc. $343,693.55 Alcon Construction Corp. submitted the lowest responsible bid of $226,717.90. Their bid was more than the Engineer's Estimate of $201,158.50. All bids exceeded the estimate due to multiple mobilizations costs of the general and subcontractors, high costs for curb and gutter, and trucking, as well as bituminous patching. Alcon Construction Corp. is a contractor with many years of experience with an office in Rochester, Minnesota. BUDGET IMPACT The 2019 Storm Sewer Improvements are proposed to be financed by the storm water utility fund. The total cost for the 2019 Storm Sewer Improvements is $226,171.90. The Storm Sewer will have an adequate balance for these improvements as well as the improvements of the Wesley neighborhood project. Staff is estimating a rate increase for 2020 as a means of providing a more sustainable utility fund. RECOMMENDATION Staff recommends that the Council accept the bids and award the construction contract to Alcon Construction Corp. for their bid in the amount of $226,717.90. ACTION REQUIRED If City Council wishes to implement the staff recommendation, pass a motion adopting Resolution No. 2019-70, “ RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2019 STORM SEWER IMPROVEMENT PROJECT”. This action requires a simple majority vote. page 147 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2019-70 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2019 STORM SEWER IMPROVEMENT PROJECT (201905) WHEREAS, pursuant to an advertisement for bids for the proposed construction of storm sewer, street paving and related appurtenant work for the 2017 Storm Sewer Improvement Project, bids were received, opened, and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Alcon Construction Corp. $226,717.90 Peterson Companies, Inc. $239,683.00 Ryan Contracting Co. $249,698.00 All Phase Contracting, Inc. $259,568.00 G. F. Jedlicki, Inc. $267,184.00 Northdale Construction Co, Inc. $309,333.29 Meyer Contracting, Inc. $343,693.55 and WHEREAS, the Public Works Director recommended that the lowest responsible bid submitted by Alcon Construction Corp. of Rochester, Minnesota, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the 2019 Storm Sewer Improvement Project are hereby received and accepted. 2. That the bid of Alcon Construction Corp. of Rochester, Minnesota, submitted for the construction of the above described improvements be and the same is hereby accepted. 3. That the contract be awarded to Alcon Construction Corp. of Rochester, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this seventeenth day of September, 2019. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST ___________________________ _____________________________ Lorri Smith, City Clerk Neil Garlock, Mayor page 148 CITY OF MENDOTA HEIGHTSPROJECT:2019 STORM SEWER IMPROVEMENTSPROJECT #:201905DATE: 9/11/2019CONTRACTOR:TBDCONTRACT FOR:Storm Sewer, Street Restoration, Trail Paving, Boulevard Restoration, and Appurtenant WorkI certify that I have personally opened and read all bids, verified this abstract and find it correct.By:__________________________________________________________________ITEM NO. SPEC. NO. ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNTSCHEDULE 'A' - STORM SEWER1 2021.501 MOBILIZATIONL.S. 1.00$5,000.00$5,000.00 $12,000.00 $12,000.00 $56,000.00 $56,000.00 $20,000.00 $20,000.00 $29,000.00 $29,000.00 $9,750.00 $9,750.00 $33,300.00 $33,300.00 $16,000.00 $16,000.002 2104.501 REMOVE CURB AND GUTTERL.F. 280$25.00$7,000.00$10.00$2,800.00$20.00$5,600.00$10.00$2,800.00$62.00 $17,360.00 $14.00$3,920.00$10.50$2,940.00$22.50$6,300.003 2104.501 REMOVE SEWER PIPE (STORM)L.F. 20$10.00$200.00$21.00$420.00$50.00$1,000.00$40.00$800.00$30.00$600.00$23.00$460.00$18.50$370.00$57.25$1,145.004 2104.505 REMOVE CONCRETE PEDESTRIAN RAMPS.Y. 6$20.00$120.00$35.00$210.00$35.00$210.00$100.00$600.00$100.00$600.00$14.00$84.00$25.00$150.00$23.50$141.005 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENTS.Y. 26$20.00$520.00$8.40$218.40$35.00$910.00$90.00$2,340.00$39.00$1,014.00$14.00$364.00$18.50$481.00$14.00$364.006 2104.505 REMOVE BITUMINOUS TRAIL PAVEMENTS.Y. 205$20.00$4,100.00$8.40$1,722.00$10.00$2,050.00$20.00$4,100.00$39.00$7,995.00$14.00$2,870.00$15.00$3,075.00$12.00$2,460.007 2104.505 REMOVE BITUMINOUS ROADWAY PAVEMENTS.Y. 309$20.00$6,180.00$8.40$2,595.60$15.00$4,635.00$20.00$6,180.00$39.00 $12,051.00 $14.00$4,326.00$20.00$6,180.00$10.75$3,321.758 2104.513 SAWING BITUMINOUS DRIVEWAYL.F. 25$3.50$87.50$2.15$53.75$5.00$125.00$20.00$500.00$6.00$150.00$8.00$200.00$23.50$587.50$1.90$47.509 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)L.F. 512$3.00$1,536.00$2.80$1,433.60$5.00$2,560.00$10.00$5,120.00$6.00$3,072.00$8.00$4,096.00$6.75$3,456.00$1.90$972.8010 2104.523 SALVAGE CATCH BASIN CASTINGEach 2$350.00$700.00$105.00$210.00$200.00$400.00$100.00$200.00$400.00$800.00$200.00$400.00$242.50$485.00$472.00$944.0011 2105.507 COMMON EXCAVATION - HAUL OFF SITEC.Y. 96$350.00$33,600.00$49.00$4,704.00$55.00$5,280.00$50.00$4,800.00$32.00$3,072.00$65.00$6,240.00$69.75$6,696.00$90.25$8,664.0012 2211.501 AGGREGATE BASE CLASS 5 (VIRGIN, 100% CRUSHED), IN PLACETON 266$30.00$7,980.00$45.30 $12,049.80 $30.00$7,980.00$30.00$7,980.00$52.00 $13,832.00 $35.00$9,310.00 $109.04 $29,004.64 $235.00 $62,510.0013 2357.502 BITUMINOUS MATERIAL FOR TACK COATGAL 20$3.25$65.00$0.01$0.20$7.00$140.00$20.00$400.00$30.00$600.00$22.00$440.00$11.50$230.00$21.25$425.0014 2360.501 TYPE SPWEA340C WEARING COURSE, IN-PLACE (STREET)TON 80$75.00$6,000.00$378.40 $30,272.00 $250.00 $20,000.00 $200.00 $16,000.00 $220.00 $17,600.00 $220.00 $17,600.00 $304.75 $24,380.00 $212.50 $17,000.0015 2360.501 TYPE SPWEA240B WEARING COURSE, IN-PLACE (TRAIL)TON 44$95.00$4,180.00$136.55 $6,008.20 $200.00 $8,800.00 $200.00 $8,800.00 $220.00 $9,680.00 $220.00 $9,680.00 $304.75 $13,409.00 $212.50 $9,350.0016 2360.501 3" TYPE SPWEA240B WEARING COURSE, IN-PLACE (DRIVEWAY)S.Y. 26$40.00$1,040.00$99.75$2,593.50 $100.00 $2,600.00$50.00$1,300.00$70.00$1,820.00$55.00$1,430.00 $172.50 $4,485.00$53.00$1,378.0017 2501.502 INSTALL 12" HDPE PIPE APRON - 3129AEach 2$350.00$700.00$669.00 $1,338.00 $400.00$800.00$650.00 $1,300.00 $200.00$400.00 $2,660.00 $5,320.00 $447.52$895.04$508.00 $1,016.0018 2503.511 4" PVC PIPE SEWER PIPE STUB CONNECTIONL.F. 10$50.00$500.00$132.70 $1,327.00$60.00$600.00$80.00$800.00$10.00$100.00$54.00$540.00$48.27$482.70$221.50 $2,215.0019 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS VL.F. 397$65.00$25,805.00$95.00 $37,715.00 $79.00 $31,363.00 $80.00 $31,760.00 $94.00 $37,318.00 $73.00 $28,981.00 $149.27 $59,260.19 $137.50 $54,587.5020 2503.541 12" HDPE PIPE SEWER DESIGN CORRUGATEDL.F. 156$45.00$7,020.00$64.30 $10,030.80 $65.00 $10,140.00 $70.00 $10,920.00 $64.00$9,984.00$69.00 $10,764.00 $131.69 $20,543.64 $123.50 $19,266.0021 2506.502 CONSTRUCT CATCH BASIN DESIGN 2' X 3', IN-PLACE, DETAIL 1Each 2$4,000.00$8,000.00 $2,258.00 $4,516.00 $2,200.00 $4,400.00 $4,500.00 $9,000.00 $2,000.00 $4,000.00 $5,875.00 $11,750.00 $3,210.53 $6,421.06 $5,515.00 $11,030.0022 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-DETAIL 2Each 4$5,000.00$20,000.00 $4,009.00 $16,036.00 $2,600.00 $10,400.00 $5,000.00 $20,000.00 $3,100.00 $12,400.00 $6,440.00 $25,760.00 $4,495.29 $17,981.16 $6,113.00 $24,452.0023 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4005MEach 2$5,000.00$10,000.00 $4,346.00 $8,692.00 $2,700.00 $5,400.00 $6,000.00 $12,000.00 $3,200.00 $6,400.00 $6,440.00 $12,880.00 $4,636.28 $9,272.56 $5,899.00 $11,798.0024 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN H-4006LEach 4$3,500.00$14,000.00 $3,437.00 $13,748.00 $1,800.00 $7,200.00 $4,200.00 $16,800.00 $3,300.00 $13,200.00 $6,235.00 $24,940.00 $2,506.00 $10,024.00 $4,925.00 $19,700.0025 2506.516 CASTING ASSEMBLY, IN-PLACE (SEE STRUCTURE SCHEDULE)Each 12$800.00$9,600.00$975.00 $11,700.00 $800.00 $9,600.00 $1,000.00 $12,000.00 $920.00 $11,040.00 $990.00 $11,880.00 $681.42 $8,177.04 $1,081.00 $12,972.0026 2506.521 REINSTALL CATCH BASIN CASTING, REPLACE RINGSEach2$550.00$1,100.00$600.00 $1,200.00 $600.00 $1,200.00 $300.00$600.00$780.00 $1,560.00 $585.00 $1,170.00 $475.00$950.00$842.50 $1,685.0027 2506.602 CONNECT TO EXISTING DRAINAGE STRUCTUREEach2$1,000.00$2,000.00$980.00 $1,960.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $830.00 $1,660.00 $1,500.00 $3,000.00 $2,351.74 $4,703.48 $2,522.00 $5,044.0028 2506.602 CONNECT TO EXISTING DRAINAGE PIPEEach3$1,000.00$3,000.00$500.00 $1,500.00 $1,000.00 $3,000.00 $3,000.00 $9,000.00 $835.00 $2,505.00 $1,355.00 $4,065.00 $1,750.38 $5,251.14 $1,590.00 $4,770.0029 2531.501 CONCRETE CURB & GUTTER DESIGN B618L.F. 280$25.00$7,000.00$85.20 $23,856.00 $75.00 $21,000.00 $40.00 $11,200.00 $84.00 $23,520.00 $85.00 $23,800.00 $69.58 $19,482.40 $86.00 $24,080.0030 2531.507 6" CONCRETE PEDESTRIAN RAMPS.Y. 12$65.00$780.00$127.80 $1,533.60 $112.50 $1,350.00 $120.00 $1,440.00 $190.00 $2,280.00 $130.00 $1,560.00 $120.75 $1,449.00 $135.00 $1,620.0031 2531.618 TRUNCATED DOME PANELS.F. 16$65.00$1,040.00$56.80$908.80$50.00$800.00$100.00 $1,600.00$55.00$880.00$55.00$880.00$97.75$1,564.00$50.00$800.0032 2563.601 TRAFFIC CONTROLL.S. 1.00$2,500.00$2,500.00 $5,680.00 $5,680.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $6,000.00 $6,000.00 $19,450.00 $19,450.00 $6,612.50 $6,612.50 $7,250.00 $7,250.0033 2574.525 SELECT TOPSOIL BORROW (LV)C.Y. 55$25.00$1,375.00$70.00$3,850.00$35.00$1,925.00$60.00$3,300.00$52.00$2,860.00$46.00$2,530.00$48.50$2,667.50 $150.50 $8,277.5034 2575.604 SEEDING MIXTURE 25-151 WITH FIBER BLANKETS.Y. 843$10.00$8,430.00$4.55$3,835.65$5.00$4,215.00$6.00$5,058.00$5.00$4,215.00$8.00$6,744.00$5.18$4,366.74$2.50$2,107.50TOTAL$201,158.50 $226,717.90 $239,683.00 $249,698.00 $259,568.00 $267,184.00$309,333.29$343,693.55ENGINEER'S ESTIMATED QUANTITYBID ABSTRACTAll Phase Contracting, Inc. G. F. Jedlicki Northdale Const. Co., Inc Meyer Contracting, Inc.Alcon Excavating, Inc. Peterson Companies, Inc. Ryan Contracting Co.Page 1 of 1page 149 DATE: September 17, 2019 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: City Hall Hours Comment: INTRODUCTION The Council is asked to consider making what have been summer hours of operation for City Hall to become a year around schedule. BACKGROUND In April, the City Council approved a recommendation by staff to implement “summer hours”, wherein City Hall would operate from 7 AM to 4:30 PM, Monday-Thursday, and from 7:00 AM to 11:30 on Friday. City Hall would then be closed on Friday afternoons. See attached memo of March 19, 2019 for rationale. DISCUSSION The summer hours began the week of April 29th, and are set to revert to the traditional 8:00 AM to 4:30 M-F hours on September 30th. The experiment of these different hours has proven to be generally successful. Staff has tracked the number of calls and walk-ins which have been received during the extended early morning hour—there are not a lot; usually one or two. Conversely, while we are unable to track the unsuccessful telephone calls or visits on Friday afternoons, there have not been calls received of complaints. Anecdotally, some of the people which whom I have spoken who have come to City Hall on Friday afternoons and who were unaware of the changed hours were specifically looking for the Police Department. They were directed to the lower level Police entrance which kept the 4:30 PM closing hours. From a staff standpoint, the changed hours have been well-received. If the change to a continued 11:30 AM closing is approved by the City Council, employees will need to be aware of events or meetings which might affect their work schedules, and adjust accordingly. For example, if a business meeting is scheduled on a Friday afternoon by an page 150 outside agency, the Mendota Heights employee will need to attend if necessary, and adjust his or her schedule accordingly. The Police Department “front desk” hours will not be affected, nor will Public Works. Those hours would remain unchanged. If approved, the modified hours could be extended over the winter, and then re-visited in a year’s time. If necessary, the City Council could cause them revert back to “regular hours” quickly. BUDGET IMPACT The impact on the budget has been negligible. RECOMMENDATION I recommend that the City Council authorize an extension of the current summer hours to be a year-round operation. This would be revisited with the City Council before the end of the 2020 summer hours to determine if the City should revert to the traditional schedule. ACTION REQUIRED If the Council concurs, it should, by motion, authorize the City Hall hours of operation of from 7:00 AM to 4:30 PM Monday through Thursday, and 7:00 to 11:30 AM on Friday, through the end of September, 2020. Mark McNeill City Administrator page 151 To: Mayor and City Council From: Mark McNeill, City Administrator Subject: City Hall Business Hour Change Proposal Date: March 19, 2019 Comment: Introduction: The Council is asked to approve a change in business hours at City Hall. These would be from April 29th through September 27th. –in effect, May through September. Background: City Hall is currently open from 8:00 AM until 4:30 PM, Monday through Friday. Contractors have been observed waiting in the City Hall parking lot for the building to open at 8:00 AM. This is most common during the summer months. It is felt that if business hours were offered beyond the current hours, we could better accommodate those users, and it would be perceived positively by other customers of the City. This concept has been discussed with City staff. We have determined that the front desk of City Hall could open as early as 7:00 AM, and stay open until 4:30 PM, at least on Mondays through Thursdays. In exchange, the building would close Fridays at 11:30 AM. Discussion: In order to gauge the potential impact on City Hall’s customers of a mid-day closure on Fridays, last year the receptionist was asked to keep a log of how many telephone calls were taken, and how many front desk walk-ins were helped on Friday afternoons. This was for a seven week period from mid-May through the end of June. It was found that an average of 11.28 telephone calls were handled each Friday afternoon, as well as an average of 10 walk-ins. An average of 2-3 of the telephone calls each week were related to building permits. Many of the walk- ins were found to be related to employment issues—job applications or W2 information being dropped off, or seasonal employees picking up checks. Those types of contacts could easily be accommodated during other working hours. It appears that the majority of City Hall employees would participate if the change is implemented, which would mean that most full-time employees would work four 9.5 hour days (including lunch and break periods) and one four hour day each week. Employees would be able to select a starting time between page 152 7:00 and 8:00 AM. Depending on the starting time, employees would generally end their work day 9.5 hours later. Employees who do not want to participate could continue to work the standard 8:00 AM to 4:30 PM work hours Monday through Friday, and we know that they would have sufficient work with which to keep busy even with few or no other co-workers around on Friday afternoons. The City Hall reception desk would be staffed beginning at 7:00 AM Monday through Friday. This change in hours would be for the period from the week before the first full weekend in May (meaning the changed hours would start April 29th), and end the last full weekend of September (September 27th). This modification would be for “upstairs” in City Hall, although the ability to do “flex time” would also be offered to the sole full time non-sworn Police employee. The lower level doors to the Police area would remain open on Friday afternoons for walk-in traffic for Police. Public Works currently has had summer operating hours, which would not change. Budget Impact: Providing for flexible work hours and extended City Hall reception desk hours would not create an additional wage expense. Employees will continue to work the number of weekly hours (full or part time) that they were hired to work. However, flexible scheduling may allow for extra tasks to be done which are not possible now. Funding for those extra tasks exists in the 2019 budget. Recommendation: I feel that the changed hours will present an overall benefit to the external users of City Hall, and will also be seen as a positive by many City Hall employees. I therefore recommend approval for 2019. If approved by the City Council, the public will be notified by social media, in the City website, and notification signs posted on the doors at City Hall. Action Required If the Council concurs, it should, by motion, approve the change in business hours for City Hall, to operate from 7:00 AM to 4:30 PM, Monday through Thursdays, and 7:00 AM to 11:30 AM on Fridays, to be effective April 29th through September 27th. _______________________ Mark McNeill City Administrator page 153