Loading...
2019-08-13 Parks and Rec Comm Agenda Packet CITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, August 13, 2019- 6:30 P.M. Mendota Heights City Hall—City Council Chambers AGENDA 1. Call to Order 2. Roll Call a. Introduction of New Commissioner 3. Pledge of Allegiance 4. Approval of Agenda 5. Approval of Minutes a. June 11, 2019 Regular Meeting Minutes 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Acknowledgement of Reports a. Par 3 Update b. Recreation Update c. Natural Resource Update d. Parks Improvement Update 8. Unfinished Business a. Park Visit Agenda b. Outreach Meeting Update 9. New Business a. Fee Schedule Discussion b. Tennis Court Replacement Discussion 10. Staff Announcements 11. Student Representative Update 12. Commission Comments and Park Updates 13. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised. DATE: August 13, 2019 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Introduction of New Commissioner Background On July 16th the City Council appointed Patrick Cotter to the Parks and Recreation Commission. Patrick provided a brief biography to help introduce himself to the other commissioners. Below is his biography. Patrick and his wife Sara moved to Mendota Heights in 2012. “We live on Warrior Drive with our five year old son Joseph. We fell in love with the community immediately. Patrick is a trial lawyer and partner at Sieben & Cotter, PLLC located in South St. Paul. Sara works a major gift officer at the University of St. Thomas. Our family is grateful to have the opportunity to live in Mendota Heights. Patrick looks forward to this opportunity to serve on the Park & Recreation Commission.” Page 1 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING June 11, 2019 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 11, 2019, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners Pat Hinderscheid, Ira Kipp, Stephanie Meyer, David Miller, and Dan Sherer. Commissioner Bob Klepperich was absent as was Student Representative Matthew Boland . Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator Cheryl Jacobson and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance 4. Approval of Agenda Item 8 Unfinished Business and all subheadings and Item 9 New Business and all subheadings were switched in the order of presentation. Motion Meyer/second Hinderscheid to approve the agenda as amended. AYES 6: NAYS 0: ABSENT 1 5. Approval of Minutes Motion Hinderscheid/second Miller to approve the minutes of the May 14, 2019 Parks and Recreation Commission meeting. AYES 6: NAYS 0: ABSENT 1 Motion Kipp/second Sherer to approve the minutes of the May 23, 2019 Parks and Recreation Commission Work Session meeting. AYES 6: NAYS 0: ABSENT 1 6. Citizen Comment Period (for items not on the agenda) Mr. Matt Steininger, 1733 Lansford Lane, inquired about the possibility of adding a “light summer trail” or small path on the Wachtler easement which is on the northwest side of the Par 3 Golf Course. He had sent a memo to the city and received replies from Chair Goldade and Public Works Director Ryan Ruzek. Commissioner Sherer noted that this seemed like a reasonable proposal and asked Mr. Ruzek to provide an explanation on the purpose of the easement. Mr. Ruzek replied that it appears that the neighboring residents have landscaped the area as part of their properties. His guess was that it was undeveloped road right-of-way; as the intent had been to extend Wachtler Avenue. It is a city easement that has not been vacated to the property owners and is identified on the Dakota County Property Records as public right-of-way. If the city decided to turn this into a trail, the biggest challenge would be getting the residents to remove their landscaping and the other challenge would be funding – grading, surveying, designing, and construction. If the city decided to put in a trail it would be an eight-foot wide bituminous trail. He was unsure of what a ‘light summer trail’ would be. He also noted that this is the second request he has received for this particular trail in the last few weeks. Page 2 Chair Goldade suggested that the Commission consider this for a future agenda item discussion. Commissioner Miller stated that this may raise a secondary point, that being when the Commission receives ad hoc requests like this, how would the Commission treat them in relation to their long-term capital plan. Specifically, how often is the capital plan reviewed and updated to ensure that it is current and viable. 7. Acknowledgement of Reports 7.a Par 3 Update / 7.b Recreation Update Chair Goldade opened the floor for comments and questions from the Commissioners. Recreation Program Coordinator Meredith Lawrence noted that she provided the April 2019 Financial Report to each of the commissioners at their seats. Chair Goldade noted that between the annual budget basis, the revenue total and the expenditures total there was an approximate $15,000 or $16,000 difference. He then asked if there was a reserve fund or an expectation that would be made up from? Ms. Lawrence replied that they do have money in reserve, approximately $40,000. That is where that money would come from. When asked, Ms. Lawrence noted that the Bogey with the Red and Blue has been scheduled for Sunday, June 23, 2019. Motion Meyer/second Sherer to acknowledge receipt of the staff reports. AYES 6: NAYS 0: ABSENT 1 9. New Business 9.a Location of Portable Restroom at Hagstrom King Park Public Works Director Ryan Ruzek, explained that the city supplies a portable toilet facility at Hagstrom-King Park. In the past, there has been a single use restroom facility tucked away into a wooded area of the park. Any facility that the city provides needs to be ADA compliant. Therefore, this year the city changed their facilities to the larger ADA compliant portable toilets; this necessitated the locations to also be ADA compliant. For ADA compliance, the portable toilet facility at Hagstrom King Park was moved to the parking lot. Staff has received a call opposed to this location and requested the Commission provide an opinion on a suitable location, or remove the facility altogether. Letters were sent to the residents near the park for suggestions. Commissioner Hinderscheid asked if the facility needed to be on a hard surface. Mr. Ruzek replied in the affirmative. Also, it needs to be accessible by the companies for cleaning ideally staff would not want them driving on the trails. Commissioner Sherer noted that the previous location, in between the playground and the baseball field was ideal. A hard surface would need to be constructed so wheelchairs could have access. Page 3 Ms. Orapat Sivatanpisit, 600 Hampshire Drive, expressed her appreciation to Mr. Ruzek for inviting her to attend this meeting to provide comment. She has resided in her home for 27 years and the portable facility has always been in the park tucked away into the wooded area. The residents she has spoken to would prefer it to be returned to that area. The current location is immediately in front of her house and she can see it from her dining room window when sitting at the table. To put a fence around it would not improve the view. It would look like there was a dumpster there. Even the thought that it would only be for the summer is not appealing as she appreciates the view to the park and the greenery. She would like the portable toilet to be closer to the baseball field, near the trees. This would be wheelchair accessible, serviceable to the cleaning company, and convenient for the playground and the baseball field. Chair Goldade summarized the five possibilities he heard: • On the path between the parking lot and the playground • On the path to the basketball court • Between the playground and the baseball field, off of the road • Stay in the current parking lot but change the spot in the parking lot • Completely remove the facility Motion Meyer to locate the portable toilet facility north of the T where the playground path meets the path to the basketball court. This motion died for lack of a second. Commissioner Hinderscheid suggested some additional landscaping to camouflage the facility. Commissioner Sherer felt this location would get some resistance from the adjacent residents, it being so close. He suggested it be located down the path towards the playground so the odors are not strong to the playground users. Motion Sherer, second Meyer to locate the portable toilet facility midway on the north/south trail towards the playground. An amendment by Hinderscheid, approval Sherer to use landscaping to minimize the visual detraction. Commissioner Kipp commented that this location would be pretty far from the ballfield. He would prefer to see it located to the north, along the wooded area. It would be less obtrusive and easier to get to from the ballfield, the playground, and the tennis courts. Chair Goldade summarized that Commissioner Kipp would prefer to see a new path north to the woods and place the facility there. Commissioner Kipp confirmed. Chair Goldade call for a vote on the motion on the floor AYES 5: NAYS 1: ABSENT 1 8. Unfinished Business 8.a Community Engagement Update Recreation Program Coordinator Meredith Lawrence, reminded the Commission of their discussion at the May meeting about the upcoming community engagement effort. Vice-chair Page 4 Klepperich, Chair Goldade, and she met to prepare for the meeting and determined that it would be best to have the commissioners go in pairs to these meetings. New group assignments were made as follows: • Community Education: Bob Klepperich, Stephanie Meyer • Mom’s Club: Daniel Sherer, David Miller • Rotary Club: Pat Hinderscheid, Steve Goldade • Mendota Heights Senior Living Facility: Ira Kipp, Steve Goldade • Local Students: Matthew Boland, Steve Goldade The model discussion template was included in the Commission packet and additional was information provided. Commissioner Meyer asked if the commission was interested in adding the Somerset and Mendota PTA groups back onto the list. Chair Goldade stated that it may be difficult to get onto their agendas due to the tight timeframe. Ms. Lawrence noted that the check-in sheet for the outreach would be considered public information. It could be considered a data request if someone were to request it. Therefore, the Commission would need to provide a Tennessen Warning or a privacy notice. She requested that the commission discuss and determine if the check-in sheet was necessary or if they wanted to make the check-in sheet voluntary. There would need to be some sort of acknowledgement that the participants were aware of the privacy notice. Commissioner Meyer suggested a check-box by the name indicating that they were aware of and agreed to the privacy notice. Commissioner Hinderscheid suggested adding to the list of question if the groups had ever considered making donations towards park improvements. Ms. Lawrence cautioned that if they were going to ask about donations then they would need to figure out how a donation process would work. 8.b Work Session Date Recreation Program Coordinator Meredith Lawrence, explained that one of the 2019-2020 draft City Goals and Objectives was to interact with the advisory commissions. Staff recommended a joint work session with the City Council to take place on Tuesday, July 9, 2019, at 6:30 p.m. in the City Council Chambers, which the City Council approved. Discussion topics include the 2020 Budget and needs for parks improvements, the future of the Off Leash Dog Park, how to obtain Community Feedback, and any necessary changes to the Commission’s Rules of Order. This is the normal Commission meeting date so most, if not all, were available; the exception being Chair Goldade. Commissioner Kipp was unsure of his availability. 8.c Golf Tournament Discussion Recreation Program Coordinator Meredith Lawrence, noted that when Chair Goldade, Vice- chair Klepperich, and she met to discuss plans for the golf tournament, they discussed possibly Page 5 waiting until September of 2020 in order to do some additional planning, determine what the purpose of the tournament is, and to find a good suitable day for the event. They are considering a non-school day in September 2020; they recommended it be categorized as an event and not as a tournament so it would be less competitive and get more interest from the community. Commissioner Meyer suggested the event take place earlier in the season to encourage participation throughout the season rather than at the end. The first Friday in May is a non- school day and would be a good date. 9. New Business (continued) 9.b Schedule Second Parks Visit - September Recreation Program Coordinator Meredith Lawrence reminded the Commission of the tour that was done May 23, 2019, which was very well received. Chair Goldade and Vice-chair Klepperich recommended a second tour be scheduled in late September 2019. The parks to be visited would include Marie Park, Friendly Hills Park, Ivy Hills Park, and Kensington Park. After checking with calendars, it was determined that the next park tour would take place on Wednesday, September 25, with a start time of 4:30 pm 9.c Adjustable Hoops South of 62 Chair Goldade explained that the adjustable basketball hoops at Marie Park have been well received by the community and requested the Commissioners discuss the potential of adding adjustable hoops at a park south of Highway 62. There are five parks south of Highway 62 that have basketball courts. Staff recommended the commission focus on Mendakota Park and Hagstrom King Park as the best options. Mendakota Park currently has two hoops that are not adjustable. After discussion and suggestions, the following motion was made: Motion Hinderscheid/second Miller that the adjustable basketball hoops be added to the Hagstrom King Park along with additional half-court AYES 6: NAYS 0: ABSENT 1 9.d Process for Additions to the Parks and Recreation Commission Agenda Recreation Program Coordinator Meredith Lawrence, stated that Chair Goldade, Vice-chair Klepperich and she met to discuss the proper process for additions to the agenda. Their recommendation was that if anyone would like to add an addition to the agenda they contact her and Chair Goldade and/or Vice-chair Klepperich before 3:00 pm the day prior to the meeting. She noted that not all requests for agenda items would be included for the following meeting. Determination would be made based on the nature of the item and the timing, the time needed for staff to research the request, and the number of items already on the agenda. Chair Goldade explained that the commissioners typically receive the agenda packets on the Friday before the scheduled meeting. This would allow the commissioners time to review the agenda and suggest any additions or edits by 3:00 pm that Monday before the scheduled meeting. Page 6 Commissioner Miller asked what the process was for setting the original agenda. Chair Goldade replied that he, Vice-chair Klepperich, and Ms. Lawrence have been meeting to set the agenda approximately two weeks prior. Commissioners could proactively be in communication with him or Vice-chair Klepperich or Ms. Lawrence in regards to getting items on the agenda. This process would only be for after the agenda had already been set. Ms. Lawrence noted that commissioners were also welcome to make any agenda topic suggestions during their Commissioner Comment period. 9.e Parks Celebration Survey Results Chair Goldade commented that the Parks Celebration was fantastic. Recreation Program Coordinator Meredith Lawrence, noted that the Commission hosted a booth that provided materials, information on Polco, and provided a survey. Everyone took a turn to volunteer at the booth. Staff was very happy with the turnout at the celebration and they estimated approximately 2,000 attendees. Unfortunately, they only received 20 surveys back and not all questions were answered on each survey. The results of the survey were included in the agenda packet. Commissioner Meyer asked for an explanation of what “introduction to games before committing to MHAA teams” meant. The thought was that maybe the city should hold a small introductory camp to a sport for kids who have never participated in it before – a sports sampler possibly. 10. Staff Announcements Recreation Program Coordinator Meredith Lawrence provided the following announcements: • The City received a grant from the USTA for remodeling the Marie Park tennis courts. A date needs to be set for a ribbon cutting. Staff is looking at June 25th, but the date has not been confirmed yet. • Summer programs started June 10 – camps are off to a good start, numbers are looking really good Public Works Director Ryan Ruzek provided the following announcement: • At the end of March, the city applied for two outdoor recreation grants through the Department of Natural Resources. The city was notified on June 10 that they were not selected for the Hagstrom King improvements; however, the city selected was selected to receive a $180,000 grant for the improvements to Wentworth Park. Mr. Ruzek plans on taking the original Hagstrom proposal to the City Council on June 18 in the hopes that they move ahead with that project. He also intends to have the Wentworth discussions as part of the Joint City Council/Parks and Recreation Commission workshop in July 2019. 11. Student Representative Update N/A Page 7 12. Commission Comments and Park Updates Commissioner Ira Kipp: • Was very happy to see the public come to this meeting. He encouraged others to do the same. Commissioner Dan Sherer: • Weather has been fantastic and he loved seeing all of the activities in the parks, on the trails, and in the ballfields. • It’s amazing how much activity Hagstrom King Park gets; every summer it gets busier. This is an indication of how the young families are attracted to the neighborhood. • Friendly Hills – he noticed the pad and bike racks are in, they look great. The park is in good condition. The location of the portable toilet in this park is probably not ideal either. It may be ADA accessible but it is not convenient for the playground or the ballfield. Commissioner Stephanie Meyer • Marie Park in really good shape • Kensington Park is great • She has had a couple of people randomly ask at Marie Park why there are not drinking fountains at the parks. She made the assumption that it is very expensive but was unsure if that was true. Mr. Ruzek replied that it is expensive. Generally one would see drinking fountains in parks where there are plumbed restrooms. There are not water mains running through the parks. Also, winterizing and maintenance needs would be cost prohibitive. Commissioner Pat Hinderscheid • He saw in the parks survey that the improvement that received the most votes was for a splash pad. Last year a splash pad also received the most votes. He requested that this be put on as an agenda item at their next meeting. • Ivy Hills – it is very wet there so they have not been able to get in with the equipment. He also saw someone there last week with their dog off-leash back behind the playground. This dog ran towards a woman who was walking there and the owner was yelling. He just wanted to make a friendly reminder that dogs are supposed to be leashed in the parks. • At the Dog Park someone has tried to generate some shade and hung some kind of sheet or something attached to the picnic table. It is very unsightly and hopefully someone can take a look at that and make a correction. He also asked if anyone had planted trees at the Dog Park or if that was the owners doing that. Mr. Ruzek replied that he was unaware of any tree planting occurring at the Dog Park. • He expressed his appreciation for all of the work done on the Park Celebration. It was a great event. • Congratulations on obtaining the grant. • The bicycle rack at Ivy Hills is very nice to have and it is being used. Commissioner David Miller • Was very pleased to hear about the grant • He asked if grants of that nature cover things like splash pads and requested that this topic be added as an agenda item • The Parks Celebration had a real good turnout and was very well run. He was pleased to see all of the answers to the survey. Page 8 • Victoria Highlands is in good shape and is getting a lot of use from the Little League. The portable toilet is in a very prominent and usable space. Chair Steve Goldade • Good to hear the news on Wentworth and the warming house • He saw that the tennis court at Wentworth needs a little work and maybe there is an opportunity there to move the tennis court at Wentworth to a pickle ball court • Valley Park is a great park in the middle of the city – 90 acres – it is a great place to go for a walk • He had a chance to visit Pilot Knob Hill and encouraged people to visit. It is close to the Dog Park and has trails with probably one of the most fantastic views of downtown Minneapolis / St. Paul that he has ever seen. There is signage throughout about the wonderful history and encouraged all to go if they are looking for a no-cost outing for the family. • He received an email from a citizen thanking the Commission for the picnic tables at Market Square Park • He received an email about the bike racks and is excited about the amount of positive feedback he has received. • He enjoyed his time at the 5K Race; congratulations to the Mayor and his team for putting on a well organized event – including city staff and the Police Department. • Reminder: June 19th activity – the Teddy Bear Band at Mendakota Park: Bring Your Own Bear. • He noticed flowers by the benches on Lexington Avenue and they look nice • Great things happening in Marie Park – stop and see the new tennis courts. 13. Adjourn Motion Meyer/Second Sherer to adjourn the meeting at 8:11 PM AYES 6: NAYS 0: ABSENT 1 Minutes Taken By: C. Darlene Oehlke Independent Contractor Page 9 DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Par 3 Update Bogey with the Red and Blue The City of Mendota Heights recreation staff is partnering with the Mendota Heights fire department and police department to host the Bogey with the Red and Blue event. The event is a community engagement effort. The event cost is $15 per person and includes a round of golf, refreshments and a commemorative t-shirt. Registration is available on the City’s website or in person at City Hall. The event will be held August 18th at 2:00 pm. Financial Report A June financial report will be available at the meeting on August 13. Recreation Programs Complete Tiger Tots, Junior Golf League, Junior Golf Program, and Adult Golf Leagues will be complete the week of August 12th. Numbers have been decent and staff is happy with the program. Staff is looking to add more recreational golf programs next year. Page 10 DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recreation Update Summer Program Recap Summer programs are starting to come to a close. An extensive report will be presented to the commission in the Parks and Recreation Annual Report. Thus far, there have been 566 participants in Recreation programs and 340 participants in Par 3 programs this summer. The programs that have been offered include: • Youth Field Trips • Adult Tennis Lessons • Sports Unlimited Camps • Skateboard Camp • Tiger Tots • Junior Golf League • Adult Golf League • Junior Golf Program • Youth Tennis Camp • Little’s Tennis Camp • In-House Tennis League • USTA Tennis League • Officer Scott Patrick Memorial 5K • Safety Camp • Abrakadoodle Art Camp • Cliff Timm Memorial Fishing Derby • Summer Playground Program Staff is happy with the turnout of the programs. Fall Programming Staff is busy preparing for the Fall Recreation Season. Programs offered include: Light Up the Night-Glow Dash, Fall Field Trips, Superhero Masquerade and Outdoor Movie Night. Page 11 DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Krista Spreiter, Natural Resources Technician SUBJECT: Natural Resources Update BACKGROUND Curb-cut Raingardens Eleven curb-cut raingardens were installed last June in the Lexington Highlands neighborhood in conjunction with the street reconstruction project. The project was completed with the help of two local Master Water Stewards, the Dakota County Master Gardeners, and local volunteers. The project was a success, and the raingardens look beautiful. The curb-cut raingarden program is intended to continue with future road reconstruction projects. Valley Park Pollinator Corridor The City has partnered with Great River Greening and Xcel Energy to restore and create nine acres of pollinator habitat in the Valley Park utility corridor (map attached). Site preparation has begun, which includes cutting of invasive plant species and herbicide treatments. Signs are in the process of being created and will be posted within the park to better inform the public. This project is part of the larger Metro Big Rivers Phase 8 plan, which focuses on protecting and improving wildlife habitats. EAB Management The City has entered into a 3-year contract with Rainbow Tree Care to aid in the management of Emerald Ash Borer. The contract includes discounted treatment rates for residents, as well as public trees the City chooses to treat. The City also applied and was accepted to host a MN Conservation Corps (MCC) project crew to inspect and inventory ash trees for EAB. The MCC crew worked for two weeks within the Mississippi River Corridor Critical Area last July. City staff continues to inventory and assess the City’s ash trees within Parks, street Right-of-Way, and public property. Education and outreach to residents on Emerald Ash Borer will continue to be implemented, including notices sent to residents that have infected ash trees. Partnership with Great River Greening The City has again partnered with Great River Greening to aid in the management of invasive species in 2019. Great River Greening will continue management of the Oȟéyawahe/Pilot Knob Historic Site, Valley Park, Rogers Lake Park, and will begin management of Copperfield Ponds Park this year. ACTION REQUIRED None – for informational purposes only although comments are welcomed. Page 12 Page 13 DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Park Improvements Update COMMENT: INTRODUCTION Marie Park Improvements City Council approved a contract to install acrylic surfacing to the Marie Park Hockey Rink at their meeting on August 7th. The quote for this work is $11,850 paid out of the Special Park Fund. Selected colors are a light blue base with white pickle ball court striping. Hagstrom King Park Improvements Playground improvements are scheduled for the middle of September. Crews are behind with the amount of rain days early in the spring. City Council authorized the basketball expansion at their meeting on August 7, 2019. Total cost including adjustable hoops and striping is $16,050. Wentworth Park Playground improvements are tentatively scheduled for approval on October 1st (grant should be finalized on September 23rd). Flagship recreation proposes to install the new playground the week of October 21st if they are able to receive the approval on October 1st. Staff has been working on options for replacement of the warming house. Currently staff is looking into kit buildings, stick frame, and a reduced footprint to the building. Attached is a reduced footprint building from consultant TKDA, which may meet the needs of this park. The current cost estimate for this type of building still exceeds $300,000 which Council responded was too costly. Finishing options become more critical with a stick building and are likely to add to the cost but may increase longevity and reduce maintenance. Page 14 Ivy Hills Park Trail Connection Staff mailed a letter to residents on Sylvandale Road about a possible trail connection to Ivy Hills Park. Adjacent property owners oppose this trail. Staff will look into options on presenting this to Council in the future. ACTION REQUIRED None – for informational purposes only although comments are welcomed. Page 15 WENTWORTH WARMING HOUSE07. 25. 2019FIRST FLOOR PLAN1/8” = 1-0”SCHEMATIC PLAN - OPTION 2%&  $:DUPLQJ5HVWURRP 5HVWURRP8WLOLW\ ')WARMINGRESTROOM 1RESTROOM 2UTILITYTOTAL NETTOTAL GROSSSQUARE FOOTAGE330 SF65 SF65 SF70 SF 530 NSF600 GSFVIEW LOOKING SOUTHWESTVIEW LOOKING NORTHPage 16 Ivy Hills Park/Sylvandale RoadTrail connection Date: 7/24/2019 City of Mendota Heights0100 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Proposed Trail Page 17 DATE: August 13, 2019 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Parks Tour Agenda Background At the June meeting the commission set Wednesday, September 25th for the next Parks Tour. The parks visited will include the following: Marie Park, Friendly Hills Park, Ivy Hills Park, and Kensington Park. The tour will begin at 4:30 pm and the order will be the following: • Marie Park • Ivy Hills Park • Friendly Hills Park • Kensington Park The Parks Tour will be posted on the posting board as a possible notice of a quorum. Members of the community are welcome to attend. Requested Action The commission should confirm the agenda for the Parks Tour on Wednesday, September 25th. DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Outreach Meeting Update INTRODUCTION At the June 2019 meeting, the Parks and Recreation commission discussed an upcoming community engagement effort, in which commissioners will meet with local stakeholders to gain insight on community parks and recreation needs. The groups are listed below: • Community Education: Bob Klepperich, Stephanie Meyer • Mom’s Club: Daniel Sherer, David Miller • Rotary Club: Pat Hinderscheid, Steve Goldade • Mendota Heights Senior Living Facility: Patrick Cotter, Steve Goldade • Local Students: Matthew Boland, Steve Goldade Staff will help coordinate meetings and provide any necessary information to the commission for these meetings. ACTION REQUIRED The commissioners should provide an update on each groups’ progress and let staff know if they need further information to complete their meetings. DATE: August 13, 2019 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Fee Schedule Discussion Background Each year the City Council approves the fee schedule that will be used to assess fees for services. Staff is requesting the Parks and Recreation Commission to review the City’s current Parks and Recreation based fees, in order to give staff direction on a recommendation to the City Council. The City Council will begin reviewing the fee schedule at their budget meetings in August. Included in the packet is a list of the fees that were approved for the City’s the 2018 and 2019 fee schedule. Also included is a survey of other local golf course’s 2019 rates. Staff will discuss this in more detail with the commission at the meeting. Staff would like the commission to discuss the highlighted fees, as those have not been updated in the last few years. The Field and Facility Fees will be discussed by the City Council at a later date when the Priority Policy is reviewed. Requested Action The commission should give feedback on the fee schedule and decide whether or not a recommendation of increasing or decreasing fees is necessary to the City Council. Page 20 PARKS AND RECREATION FEE SCHEDULE 2019 2018 Application Fee Charged per permit request due at the time the application is submitted. Non-refundable. $ 25 Concessions Building Reservation Must provide proof of Food/Beverage License $ 25 per event per day $25 per event per day Field Reservation Baseball/Softball/Soccer/F ootball/Lacrosse Priority Level 3 $ 7 per player per season $35 for two hours + $25 application fee (once per application) Priority Level 4 $ 10 per player per season Priority Level 5 $ 10 per hour per field Priority Level 6 & 7 $ 15 per hour per field Field Reservation for Tournaments Baseball/Softball/Soccer/F ootball/Lacrosse Priority Level 3, 4, 5, 6, 7 $50 per day per field Field Preparation Non-Tournament Use $ 35 per field per day Actual Cost Incurred Field Preparation Tournament Use - Required for Priority Levels 3 and 4 $ 35 per field per day $35 Tournament Use - Optional for Priority Levels 5, 6, and 7 $ 35 per field per day Field Drying Agent No Charge, included in Field Prep Fees $15 per bag Ice Rink Reservation Priority Level 3 $ 4 per hour per rink $35 per hour for 2 hours + $25 application fee (once per application) Priority Level 4 $ 6 per hour per rink Priority Level 5 $ 4 per hour per rink Priority Level 6 and 7 $ 8 per hour per rink Par 3 Footgolf Fees $ 8 per round $8 per round Par 3 Greens Fees Juniors/Seniors-Weekday $ 11 per round $11 per round Juniors/Seniors-Weekend $ 13 per round $13 per round Weekday $ 12 per round $12 per round Weekend or Holiday $ 14 per round $14 per round Par 3 10-Round Pass $ 100 90 Par 3 Pull Cart Rental $ 3 per round $3 per round Par 3 Power Cart Rental $ 10 per round $10 per round Tennis Court Reservations $ 25 application fee $ 25 application fee Picnic Area/Shelter Resident - Private $ 25 $50 Picnic Area/Shelter Non-Resident - Private $ 50 $75 Picnic Area/Shelter Resident - Business $ 50 $75 Picnic Area/Shelter Non-Resident - Business $ 100 $125 Picnic Table Additional On-site $15 per table per day Canoe Rack Rental Canoe Storage @Rogers Lake Park during summer months $ 50 per summer $50 / summer + $25 application fee Park Bench Donation $ 1,000 per bench $1,000 per bench Page 21 Course Name Yards/Par 9 Hole Round Weekday 9 Hole Round Weekday Junior/Senior 9 Hole Round Weekend 9 Hole Round Weekend Junior/Senior Gas Cart Rental Pull Cart Rental Adult Season Pass Junior Season Pass Mendota Heights Par 3 1173/27 $12 $11 $14 $13 $10 Total $3 None None Inverwood 1857/30 $15.50 $15.50 $18.50 $18.50 $7.50 Per Rider $1,200 $500 Birnamwood 1258/27 $13.75 $12.50 $14.50 $12.50 $12 Total $2 $375 $350 Brooklyn Golf Park 1795/27 $14 $13 senior, $12 juior $14 $13 senior, $12 juior $10 Per Rider $4.50 None None Brookview 1146/27 $13 $10 $13 $13 $9 Per Rider None None None Cleary Lake 1675/28 $15 $13 $15 $15 $14 Total $4.50 $375 $250 Fort Snelling 2682/35 $17 $14 senior, $11 junior $17 $17 $10 Per Rider $5 None None Highland 2655/35 $23 $17 senior, $11 junior $23 $23 $12 Per Rider $5 $1,500 $495 only weekdays Lost Spur 2401/34 $19 $16 senior, $11 junior $19 $16 senior, $11 junior $10 Per Rider $3 $744.52 $267.81 New Hope Village Golf Course 1089/27 $15 $13 senior, $9.50 junior $15 $13 senior, $9.50 junior $14 Total $2 $345 $160 Arbor Pointe 2079/31 $16 $13 $18 $15 $7 Per Rider $3 $595 $495 Page 22 DATE: August 13, 2019 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director Meredith Lawrence, Recreation Program Coordinator SUBJECT: 2020 Tennis Court Rehabilitation COMMENT: INTRODUCTION Staff is requesting a tennis court reconstruction be included in the 2020 Special Park fund budget. Staff is also proposing to submit a grant to USTA for this improvement if included in the 2020 budget. The Commission is asked to provide a recommendation of reconstructing the Friendly Hills tennis court or the Wentworth Park tennis court as a priority in 2020. ACTION REQUIRED The Commission should discuss the priority options for a 2020 Tennis court reconstruction project. Page 23