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2007-06-12 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, June 12, 2007 — 6:30 P.M. City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of May 8 2007, Minutes 4. May Parks & Recreation Report (Available Tuesday) 5. Park Related Updates on Recent Council Action a. LeMay Shores b. Pilot Knob 1 grant opportunity C. Tennis court repairs d. Skate park — new components e. Trail repairs f. Valley Park tennis courts g. Trail retaining wall repair at Dodd Road & Wentworth Avenue 6. Updates of Park and Trail Issues and Projects a. NURT trail (Dodd to Delaware) b. Trail on Highway 13 C. Huber Drive trail d. Bleacher pads and accessible trails in 10 parks C. Civic Center batting cages f. Park "You Are Here" signs 7. 2008 City Budget Preparations 8. Adoption of Parks Five Year (2008-2013) Capital Improvement Plan 9. Par 3 Update (Available Tuesday) 10. Commission Comments 11. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING May 8, 2007 The May 2007 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,. May 8, 2007, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present: Chair Richard Spicer, Commissioners Tom Kraus, Missie Hickey, Raymond Morris and Larry Craighead. Absent were commissioners Brian Hallman and Paul Portz. City Staff present were; Teresa Gangelhoff, Recreation Programmer, Guy Kullander, Operations and Projects Coordinator, Jake Sedlacek, Assistant to the City Administrator, and Nancy Bauer, Recording Secretary. MINUTES: Commissioner Craighead moved approval of the April minutes and seconded by Commissioner Morris. AYES: 5 NAYES 0 RECREATION REPORT Chair Spicer talked about some of the upcoming recreation programs. Safety camp is full with a waiting list. Two little teimis classes on Thursdays are full. The Park celebration is June 2, 2007, going back to its former format from noon to 3:00 P.M. at Mendakota Park with lots of free events planned for the day. There will be no street dance or fire works this year, but a band concert is planned for Friday night in Market Square Park located in the village at Mendota Heights, Town Square development. Chair Spicer named some of the youth trips planned this summer such as Valley Fair, Twins game, Spring Lake Park Amusement Center, Wild Mountain, Bunker Beach and Crystal Caves. The fishing derby is June 11, 2007 at Rogers Lake Park with 50 spots and remarked that all this information will be in the City newsletter delivered to all residents in the next two weeks. Ms. Gangelhoff responded this year the fishing derby was increased to 60 from 50 spots with a donation from Ira Kipp, but is full with a waiting list in case someone drops out. Chair Spicer continued new this year is Take a Kid Fishing Program. There are performances in the parks planned again this summer. Softball starts April 24. There will be a skateboard camp in August. The Minnesota Thunder will be coming to Kensington Park. Another new event is the Trucks and Travel event where children can climb aboard a fire engine, semi -truck, cement mixer and army deuce'/2 along with entertainment and refreshments. Ms. Gangelhoff said that she is looking for volunteers from the community to help on June 2'd Page - 1 Draft Commissioner Craighead asked how residents were notified of the park activities besides in the Heights Highlites. Ms. Gangelhoff responded flyers go out to the schools that are distributed to the kids. PAR 3 Mr. Sedlacek said the referendum was on April 24th and voters approved the purchase of the Par 3 golf course. It is still privately owned and operated, but City Council has approved the sale of bonds. The City is hoping for a closing on the property at the end of June. There a lot of questions to work out. The City is hoping to keep on the current staff that is working there. A task force is being set up that includes, Jake Sedlacek, Jerry Murphy, former general manager of Somerset Country Club, Paul Portz of the Parks and Recreation Commission and Dave Bergen the current Par 3 manager. If anybody has ideas about the golf course people can email them to City Hall or Mr. Sedlacek. The first task force meeting is this Friday. The policy issues will be brought to the Parks and Recreation Commission first and then recommendation will be brought to the City Council. Commissioner Craighead asked if any other Par 3 will be talked to besides Burnsville. Mr. Sedlacek replied they are hoping to get a business plan from New Hope. There are several successful municipal par 3 or executive courses, such as Inver Wood and Edina that we will contact. Again, if people have ideas contact City Hall. Commissioner Morris said it was good all the citizens came out and weighed in on the issue. There was a 42% turnout of voters. PARKS PROJECTS AND COMMENTS FROM RESIDENTS Chair Spicer said the "You Are Here" signage is moving along. Mr. Kullander responded that a prototype may be ready for the June meeting. Chair Spicer said the civic center field improvements are done and Mr. Kullander has done a wonderful job of having the fences moved in and having the new backstops and batting cages installed. Commissioner Morris responded that the work was done fast. Mr. Kullander responded he was able to get the work done so quickly because the weather cooperated and contractors were available. Chair Spicer asked about the bicentennial trees that were a concern. Mr. Kullander responded that the "golden triangle" trees were still there and healthy. Page - 2 Draft Chair Spicer reported that Valley Park play components and surfacing have been installed. Ivy Hill Park reconstruction was basically completed this week. Then he asked about the sign sample in the packet. Mr. Kullander responded that they are signs that are put in the parks that tell about age appropriateness of the play components and the name of the park. Commissioner Craighead asked where the signs were in the parks. Mr. Kullander responded they are placed right inside the border timbers by the play equipment. Chair Spicer said that the skate park has had some graffiti issues on the skate park components. Mr. Kullander responded that Tim Meyers, a big promoter of the skate park, and a friend spray painted over the most offensive graffiti on the equipment. Commissioner Morris said the police check Rogers Lake Park by driving by quite frequently. Mr. Kullander responded that they do, and there aren't any police complaints about that park. But the components are far back from the road and the police would be unaware if someone was painting the components rather than skateboarding. Commissioner Hickey asked about the mural proposal for the skate park components. Mr. Kullander responded that he hasn't heard back from the person, but will let the Commission know when he hears something. Chair Spicer said a lot of work will be been done on the trails this year. Wachtler Trail, Ivy Hill Park, Valley View Heights Park and Huber Drive trails will all see repairs or reconstruction in 2007. Mr. Kullander responded that the Huber Drive trail will be done along with the street reconstruction this summer and funded with State Aid Funds. Chair Spicer asked when the Huber Drive trail will be worked on. Mr. Kullander said soon and it would be done in approximately six to eight weeks. VALLEY PARK TENNIS COURTS Mr. Kullander said that all city tennis courts were built in 1970 and 1972. The asphalt heaves and cracks and needs to be resurfaced on a regular basis. After a couple of years the heaves and cracks reappear. He has looked at prices to replace one of the courts. The fence has to be removed, the court torn up and the fence replaced. Valley Park was priced out last week and it would cost about $95,000 with asphalt and $125,000 to redo with concrete. Other cities are using different products to use on their tennis courts. One is "laying a carpet" on the course filled with compacted sand which gives you a hard surface. Another option is to fill it with fine sand and gravel then put a hard surface over it. The cracks are less likely to transfer through to the "carpet" on top. Page - 3 Draft Commissioner Morris asked how long the products have been around. Mr. Kullander responded about five to ten years. Commissioner Morris said there is no track record for these products. Mr. Kullander responded not for the northern climate. Every tennis court has different soil conditions. When our courts were put in they used the existing soils. Some of the sites weren't the most ideal and contain clay in the soil. Over the years the soil shifts. The way to get a good base is to "over excavate" by digging down one to two feet. If that is done, there still will be normal freeze/thaw creaks and heaving in the courts. Sportcourt type tiles came out in the 70s which are plastic tiles that have proven to be reliable. Some of the types are; Versacourt, Flexcourt, and Sportcourt. The sportcourt is a reliable tile, but can be slippery when there is dew in the morning. The sportcourt 2 has a tackier surface, but the ball is slower. The sportcourt 3 corrects the shortcomings of the other two tiles to make it a better surface. Chair Spicer asked if that was the reason for the three prices. Mr. Kullander responded that was correct. Eagan has used the flexcourt on one court and sportcourt products on four of their other courts. Mr. Kullander showed pictures of the courts in Eagan. One of the pictures showed the dirt and water that goes through the tiles. He also showed some examples of expansion by the tiles. Commissioner Morris asked if he knew about vandalism problems with the tiles. Mr. Kullander responded that Eagan has had a problem with one on Highview Court. That is because there is only a 20' foot fence around the ends of the tennis court exposing the sides. All of our courts are fenced and the tiles would be brought up close to the fence. The tiles have a life expectancy of 10 to 15 plus years and are guaranteed. One of the considerations to consider when picking a tile is the points of contact. The sportcourt has the most points touching the ground with 28 points within a 3 square inch area. The other tiles only have 8 points. Mr. Kullander's recommendation is the sportcourt because of the extra support. Commissioner Craighead asked if the sportcourt had to be painted. Mr. Kullander responded that the sportcourt comes with the tiles colored for the stripe and doesn't need to be painted. Chair Spicer asked if our current courts were resurfaced every six years and at what cost. Mr. Kullander responded Valley Park is our worst court and it was resurfaced three years ago at $8,000. Routine maintenance of the courts consisting of crack filling and surface repair every year costs about $1,000 to $4,000 plus every three to five years the court must be resurfaced for a cost of $,8000 to $15,000. To install the the it would be from $37,000 to $48,000 depending on the tiles selected. Commissioner Morris said it would be worth a try to use the tiles and asked if we would have to lock the courts in the winter. Page - 4 Draft Mr. Kullander responded that the courts are locked in the winter to prevent people from exercising their pets in them during the winter months. Putting in one of these courts would be the equivalent of 12 or 15 years worth of routine maintenance. Commissioner Morris said that was pretty good and would be worth the cost of trying. Mr. Kullander said that with the tiles there would be no need for routine yearly crack filling, etc. Commissioner Morris said with the closing of the Lilydale Tennis Club has put pressure on our tennis courts. The citizens shared their views on the tennis courts and want better courts. Mr. Kullander said he thought the Commission would favorably support the use of the tiles. The City Council budgeted $10,000 - $12,000 for maintenance of the Valley Park tennis courts this year. That price was based on prior experience. Two bids were received for resurfacing the courts and were over $15,000. His recommendation is to go to the City Council with a proposal to take half out of special park funds and the other half out of the parks maintenance funds already approved by City Council. Commissioner Morris said that would be a sound way to do it Mr. Kullander said the other four courts would be addressed in the new 5 year plan. Commissioner Craighead said he thinks the tiles are a very good idea but the drainage on the pathway on the west side of the courts needs to be fixed. Mr. Kullander said that would be fixed if the courts were ripped out. Right now we have 150' of length and the whole trail slopes the wrong way. A simple fix is not one of the options we have. We are going to raise or bend up the fence and add a larger gate for maintenance access. Commissioner Craighead says the water comes down the hill and comes across the little walkway and goes under the fence. It is a real problem that needs to be fixed. Mr. Kullander responded that the tiles allow water to go right through and under them. Commissioner Craighead asked if a trench could be installed on the hill to direct the water to the north. Mr. Kullander responded that an option was to put in a French drain and that would cost $8,000 to $10,000 and the funds aren't there right now. Commissioner Craighead said it needs to be thought through because eventually the trail will break up. Mr. Kullander said it was on the "to do" list in the future when the trail is widened. Commissioner Craighead asked if it could be put in the list to do next year because it does need some serious attention. Page - 5 Draft Mr. Kullander said it would put it on the list asked the Commission if they support the tiles and which one would they like to use. Mr. Kullander held up the tiles and quoted an estimate for each tile. Tile # 1 would be about $37,000, tile #2 about $44,000 and tile #3 about $48,500. The Valley tennis courts is our wettest and shadiest court. Mr. Craighead asked if Eagan had any additional comments about the tiles. Mr. Kullander responded that Eagan really likes them and are very happy with them. Commissioner Morris asked which tiles Eagan uses. Mr. Kullander responded that they have one with the flexcourt and four with the sportcourt. Commissioner Morris said if it is a wet area we should select tile #2. Mr. Kullander responded that the Minneapolis Aquatennial uses that type of sportscourt for their tennis tournaments. Commissioner Morris made a motion to go with the sportcourt , the #2, given the drainage situation and dampness, with the more aggressive surface and split the cost 50/50 between park maintenance funds and the special parks fund. Commissioner Craighead said he could support the motion, but would like the drainage problem on the trail fixed in the near future. Commissioner Kraus asked if any color could be picked. Mr. Kullander responded yes. Commissioner Craighead asked if the fences needed to be improved. Mr. Kullander responded the fence would be raised about 2" at the bottom. Commissioner Craighead asked if a tennis ball would go underneath the fence. Mr. Kullander said the rise would be about a little bit above the size of a tennis ball. Commissioner Craighead asked if Mr. Kullander had heard any negative comments on the tiles. Mr. Kullander said the only thing is they can be vandalized and heard of one private court destroyed by a bonfire. But a regular tennis court can be vandalized also. Commissioner Craighead asked if it would be done this summer. Mr. Kullander said yes. Installation time is about three to six days. Page - 6 Draft Commissioner Kraus seconded the motion made by Commissioner Morris. AYES 5 NAYES 0 Mr. Kullander asked the Commission which color they preferred. Commissioner Morris said that the color could be picked by staff. Commissioner Kraus said he preferred not a too flashy, bold color. Another color should be used for the out of bound lines. PROJECTS FOR THE NEW FIVE YEAR CAPITAL IMPROVEMENT PLAN The Commission has been working on a list of projects and trying to prioritize the projects. The list was prioritized using responses from the Commission and parks employees to create a project ranking of projects for a new Five Year Capital Improvement Plan. Any project with a seven or higher rating was put in the Five Year Capital Improvement Plan. Some projects that were rated as a six were also included in the plan because of various factors such as the tennis courts that should be addressed over the next five years. LeMay Lake trail came in as a six also and should be included in the plan. When the street project is put in this year the two neighborhoods should be connected with a trail. When doing the plan, they were listed by different categories such as playgrounds, trails, ect. Trails, playgrounds, the skate park, and athletic fields are big priorities. The Highway 13 and Dodd Road trails have already been approved by the City Council and funded by state aid funds. The playgrounds that remain to be upgraded are Rogers Lake Park, Friendly Hills Park, and Victoria -Highlands Park because of the arsenic treated timbers and components installed in 1990. The skate park could be upgraded with three new components for younger kids. Chair Spicer said it is a $5,200 expenditure to upgrade the skate park and should be talked about now. Commissioner Craighead made a motion to put in smaller components for the younger kids in the Rogers Lake Skate Park for up to $5,500 to be installed this year. Commissioner Morris seconded the motion. Commissioner Morris commented that it was a great idea. Mr. Kullander said he would get a couple more prices to make sure the price he has is a good one. AYES 5 NAYES 0 Mr. Kullander continued that another higher priority should be enhancing the ball fields particularly Hagstrom King Park and Friendly Hills. Hagstrom King upgrades would be putting in an outfield fence and backstop which would enhance the park greatly. By putting in a fence at Friendly Hills would mess up the field for soccer and hockey use. The City has requests for a Page - 7 Draft football field. Lacrosse has been gaining popularity and there has been more demand for fields. Wet fields in early spring and use of cleats by lacrosse players can damage existing soccer fields. Construction of a large field suitable for lacrosse, football and soccer could be done at Friendly Hills Marsh which currently is undeveloped. A parking lot would need to be put in. Chair Spicer asked about Ivy Park. Mr. Kullander responded that there are houses that abut the park, with deep ditches, and mature trees. Costs would be high for storm sewer and fill dirt. Chair Craighead asked if lacrosse was played mostly by high school aged kids. Mr. Kullander responded no, he has seen 8-10 years old playing lacrosse — it has become very popular. Mr. Kullander continued saying that tennis courts have been talked about in regard to the five year plan. He has put together a draft Five Year Capital Improvement Plan for 2008-2012. Commissioner Morris said that Mr. Kullander has steered the Commission pretty good for 2007 with the three projects selected for completion yet this year. Mr. Kullander responded that the special park fund has taken a pretty good hit this year. LeMay Lake trail should be done this year when streets and utilities are installed. Chair Spicer asked if the special park fund would get an influx of funds from the developer. Mr. Kullander responded that about $160,000 would be paid as they build the units. We can't think of just the special park funds to pay for some of the projects, the City Council needs to think of funding sources because there is a demand by residents and other safety issue considerations for construction of new facilities. Chair Spicer said that the projects planned for 2008 total $200,000. Mr. Kullander said Council will decide which projects should be dropped, if need be and levy the budget for some of the projects and decide if other funds should be used for parks such as the cell tower funds. Chair Spicer said we don't need to do anything tonight. 2007 projects have already been approved. Mr. Kullander said Council will begin the 2008 budget process in June or July and would like to see a plan of parks projects for next year. The five year plan is a working document. I put Mendakota Park in 2011 because the Commission may want to enhance it. 2011 is the 20th anniversary of the park and would showcase the park anew. Commissioner Craighead commented that next spring MHAA will be before the Commission asking for improvements of the fields and they are not on the list. Page - 8 Draft Mr. Kullander said that Hagstrom King Park is one of MHAA requests and on the list — it's second priority selection. Chair Spicer said they might want other improvements that we haven't though of. Mr. Kullander said that he added a shelter or sun shade at the Civic Center ball field that was also a MHAA request. Commissioner Kraus said it was a good plan and was pleased with it. Chair Spicer said it was a well thought out plan and Mr. Kullander did a good job. Mr. Kullander asked if the Commission wanted to further review the draft plan and it would be brought back next month for formalized acceptance. Chair Spicer said he would like to wait for Commissioner Portz and Hallman to be present when the plan is formalized. Put it on the agenda for next month for approval. He continued that there were not trails on the plan. Mr. Kullander said that no other trails rated higher than a six but that $45,000 a year is budgeted for trail maintenance in the City Budget for 2007. Chair Spicer asked if that was enough money. Mr. Kullander responded it was adequate. We are up to 22 miles of trails in the city now. Chair Spicer said maybe it should be added to 2008 as a maintenance item, so Council knows its coming. Mr. Kullander responded he could do that. Chair Spicer made a motion to adjourn, seconded by Commissioner Hickey. AYES: 5 NAPES: 0 The meeting was adjourned at 7:45 P.M. Page - 9 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: May 8, 2007 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: MAY/JUNE PARK AND RECREATION REPORT Program Brochure and School Flyers The summer brochure (shortened version of the March Brochure) was prepared and went home with school children mid May. All of my summer programming will also go to all homes in the Heights Highlites which also went out mid May. Safety Camp 'Ale were able to open up 10 more spots (of which 2 are left) for a total of 60 kids this year for camp. Plans are in place for the16t' annual Safety Camp to be held August 14, 15, and 16th at Kaposia Park in South St. Paul. Micki and Ken from MHFD and Mario and Brian from MHPD are planning to volunteer as camp leaders again. Ken has already been working on our camp song for this summer! Tennis Tennis started on Monday, June 11 at Visitation Courts. We currently have about 150 kids registered, I am continuing the same programming we offered this past summer, trying to increase the numbers in a few of the classes. We also were granted a USTA Tennis Block Party to be held with our park celebration (as we have had the past 3 years) Tim and I just finished registering our program under USTA and NRPA this year. Now that we joined with NRPA they have sent us new mini nets and will also be sending us more free equipment to help our program grow along with additional grant opportunities. We added an additional Little's Tennis Class on Thursday as our first two sessions had already filled in April. The 10:30 advanced beginners class is also full. We are offering (from lasts years grant money) 5 scholarships for youth interested in our tennis team or lessons. We are giving them to anyone that may have a hardship or financial need from our entire school district area so please contact Teresa if you would like more information. Also with our grant money we are going to award one youth in our program a certificate of $100.00 at the end of our season to continue with winter lessons at Fort Snelling Tennis Club. They will need to write an essay to be considered for this, they will get information on it when they start summer lesson. Park Celebration The Park Celebration was held June 2, 2007 from noon to 3 pm at Mendakota this year. We think this was the largest crowd ever for the Celebration, with approximately 1500 people attending all the events including the 5K which was held at 9 a.m. at the Village (Neil Garlock from MHPD ran the 5K and reported 143 runners this year.) Brian Convery ran the Bike Rodeo in conjunction with the afternoon park activities. The Teddy Bear Band and Splatter Sisters Band were another huge success. We had our skateboard camp Td Lair do a demo on the basketball courts and another popular new item we added were Donkey Cart Rides which were a huge hit with all ages. The vendor (Johmar Farms) commented that this was one of the best events he has ever worked at and was very pleased how well behaved MH kids are!!! Rain threatened the day and the clouds let loose near the end about 2:30 with a downpour but participants held on for the 3 pm drawing gathered under the pavilion and tents to listen for their winning ticket. Our grand prize winners were: Bike/Helmet-Eva and Karla Garcia (sisters that want to share the prize!) Bike/Helmet-Emily Hartley Skateboard and Helmet -Max Miller Golf for 4 -cart and lunch at Mendakota Country Club -Nancy Urban Sun Country Buy one get one free ticket -Angie Boehm have included a list of other prize donations and they are also listed on the donor board and on the Sponsor sheet enclosed and event sponsor sheet enclosed. We received $9,585.00 monetary donations for this year's celebration in addition to many prizes from local businesses that were donated. I do not have all the totals on expenses but it is less than what was taken in, we still are paying bills. I will have a total next meeting for June/July report. This event was truly another success thanks to all the businesses and residents that made a donation, and all our great volunteers and city staff. All volunteers were given a pink or blue Park and Rec Summer Tour T -Shirt and were invited to a Thank You Lunch of Pizza and Cold Stone Creamery Cake on Wednesday, June 20 here at City Hall. Thank you letters to all sponsors will be in the mail the week of June 11 ''. Plans for next year's celebration are already underway to be held, Saturday, June 7, 2008! Softball Our leagues are well underway. We have 20 teams registered for Tuesday and Thursday leagues. Men's D and Women's D on Tuesday and Men's over 30 league on Thursdays. Our playoffs will be held the last Saturday of July on the 28th at Mendakota. Golf We are providing golf leagues, lessons and camps again at the Par 3. All programs have started the week of June 11, this program is very popular and registrations have been steadily coming in each day and we will continue registrations all summer for lessons and camps. Youth Trips Our summer trips are starting to fill -register by the Monday prior to the trip. Here is what is planned: THURSDAY, JUNE 21 - VALLEYFAIR (IN SHAKOPEE). Cost: $29.00 Ages 10 & older. THURSDAY, JUNE 28 - MN TWINS - Cost $21.50 /person. Ages 6 and up THURSDAY, JULY 5 - NO trip this holiday week THURS., JULY 12 — SPRING LAKE PARK AMUSEMENT CENTER & CRYSTAL COVE AQUATIC CENTER Cost $20.00/person. Ages: 7 & up THURS. JULY 19 - WILD MOUNTAIN IN TAYLORS FALLS - WATER PARK, ALPINE SLIDES, GO CARTS Cost $27.00/person. Ages: 8 & over. THURSDAY, JULY 26 - BUNKER BEACH (WAVE POOL -COON RAPIDS) & BOX LUNCH Cost $18.50 Ages 10 and over THURSDAY, AUGUST 2ND CRYSTAL CAVES AND VISONQUEST SKATING AND FUN CENTER IN WISCONSIN Cost: $23.00 Ages: 6 and up Cliff Timm Memorial Fishinq Derbv Our derby is full at 60 kids. It will be held Wednesday, July 11 at Rogers Lake. Park Commissioners Dick and Larry offered to help again this year with weighing and measuring the fish, they are such pros at it and do a great job! I invite anyone else that would like to volunteer to let me know! We were again accepted by Hooked on Fishing International and chosen as an official derby site and will receive some free items and prizes for the kids that enter the derby. Ace hardware will provide the worms and help with the derby. I will also have a few fishing pros (to be named) on hand to help. Along with $500.00 from Cliff Timm's trust, Rogers Lake resident -Ira Kipp also gave us $75.00 to open up a few more spots (60) in the derby from our usual 50 kids. Each participant will receive a tackle box and a $5.00 gift card to Ace Hardware IGH all purchased from these two donations. New this vear we have partnered with NRPA and Take a Kid Fishing Program I will be completing a grant request this month (June) for additional money to possibly offer a winter Ice Fishing demonstration for families at Rogers Lake. Summer Playhouse FEATURING DR. SEUSS (Formerly The Imagination Station) is a traveling variety show which will be making appearances at both Marie and Friendly Hills Parks this summer. This group will provide creative, quality performances free of charge. The shows will include: choreographed performances, puppet shows, songs and dances. Performances last approximately thirty minutes and are designed to entertain families with young children. Mondays: June 18 - July 23 1:30 - 2:00 p.m. Marie Park (Marie Avenue between Victoria & Lexington) and from 3:00 - 3:30 p.m. Friendly Hills Park (Pueblo Lane & Apache) Performances in the Parks All performances are set and will reach a variety of age groups throughout the summer and many will co -inside with many of our summer events. The schedule is as follows: (Friday, June 1 performance with Sandy and the Hitmen was cancelled at Market Square because of rain) Weds., June 13, 7 p.m.- Performing on the Front Steps @ Henry Sibley High School. 'The Alphabits" This show is in conjunction with the Early Learning Advisory Council of ISD 197 'TRUCKS AND TRAVEL" Weds., June 27, 6:30 p "Summer Playhouse". (formerly The Imagination Station) will be making a special evening appearance at Mendakota Park featuring Dr. Seuss and more! Weds., July 11, 7:30 p.m. - Rogers Lake Pavilion. "Kevin Hall Magic" He will entertain all ages with magic & comedy. You don't have to be part of the Fishing Derby to come and enjoy the performance! Tues., August 7, 6:30 p.m.-Mendakota Park Pavilion. "Woody' is back again to perform and entertain at the National Night Out event. Come and enjoy the comedy, magic and fun for all ages. Weds. August 29, 6:30 — 7:30 p..-Mendakota Park Pavilion. "Leroy's River Minstrels" provided by MH Park & Rec and free root beer floats provided by Thompson Park Activity Center. Playing old time hits and Big Band Sound. *If it rains, the concert will be held at The Village Commons of Mendota Heights in the Community Room (720 Liden St. - Hwy 100 & Dodd Rd). Skateboard Camp in August I am planning to hold another Skateboard camp put on by 3rd Lair. They will come and run the camp for me. We had a good response last fall so we are going to try a summer camp that will run July 30, 31 and August 1 and 2 and 3rd at Rogers Lake Skate Park. They have also agreed to come to the Park Celebration and do a demo and talk to kids about skateboarding and will also do a cable show taping of "Community Parks Connection" with me at Rogers Lake in May. They will talk about our camp and do some demo's. Simple Steps Walking Program with Dakota County Simple Steps is a new program we are promoting to get people out and enjoy the benefits of regular walking. With our great trails in Mendota Heights this program is a perfect fit. Over 700 people in Dakota County area signed up. The information is on our city website on how to register or you can pick up a flyer at the front desk with information. We were able to run a computer at the Park Celebration to register people on the spot. Sue McDermott registered over 20 people and each person received a simple steps water bottle that day for joining. We have our own City Hall Team already walking and logging hours and winning prizes! Most of us have received a back pack and some won a pedometer. MINNESOTA THUNDER SOCCER Currently being held at Kensington Park the week of June 11. Trucks & Travel Event Wed. June 13, 6:15 — 7:45 pm Henry Sibley H.S. Parking Lot This event is co-sponsored with ECFE and the Early Learning Advisory Council of ISD 197 and Mendota Height Park and Rec. (we sponsor the entertainment portion) Children can climb aboard a large variety off vehicles. Free child photo id cards made, performance of the AlphaBits with Pizza and Pop for sale (money goes to ECFE) This is a free event no pre- registration required Thank,ributmon ._. F PLATINUM EVENT SPONSOR ($x.,000 & up) Gateway Bank Mendakota Animal Hospital The Summit of Mendota Ulm EVENT SPONSOR ($500 & up) City & County Credit Union Hoffman Homes, Inc. Saint Thomas Academy SILVER WENT SPONSOR & PRIZE DONATIONS ($250 up to $409) American Bank Lapp, Libra Lawn Firm Pat Kaplan - Coldwell Anytime Fitness Lexington Heights Apts. Banker Burnet McKay Sun Country Airlines Axel's Bonfire McDonald's — Jane Boehm's Cycling & Fitness Mendakota Pediatrics TAJ Technologies, Inc. Boltz Tae Kwon Do Mendota Heights Amoco Time Out Sportsbar Fischerville Coffee House Mendota Liquor United Properties LLC Jennifer Eisenhuth D.D.S. Moose Country/Bronco Valmont/Applied Coating BRONZE SPONSOR & PRIZE DONATIONS ($100 up To $249) Acacia Park Ehlers & Associates Pam's Artistic Hair Design Alltech Eng. Corporation Expressive Printing Paster Enterprises Bernard Friel GP Companies, Inc. Ridge South Condominium Hudson Co., Inc. Viking Plastic Packaging Children's Country Day Courtyard by Marriott LCS Company Visitation Monastery FRIENDS 01TVIE PARIGS SPONSORS & PRIZE DONATIONS Annex Cleaners Gerten's Caribou Coffee IMAX Theatre — MN Zoo Cherokee Sirloing Room Ira Kipp Esslinger & Company Mendota Heights Par 3 Golf Course Fantastic Sam's of MH Richard Spicer MH Farmers Insurance — Larry Dennison Subway of SPECIAL THANK S TD THE FOLLOWING COMMUNITY GROUPS LAND BUSINESSES WI -IO CELEBRATION! VOLUNTEERED T14EIR TIME AND TALENT AT TODAY'S Mendota Heights Athletic Association Pam Lund's Funtastic Party Rentals City Council Member, Ultan Duggan deleon Family Boltz's Tae Kwon Do Henry Sibley Football Team Mendota Heights Fire Department Saint Thomas Academy Students Mendota Heights Police Department 3`d Lair Demo Team Ralph Johnson-Boehm's Bike Shop MN Thunder Soccer Team MH McDonalds and Staff Sound and Fury Men's Soccer Team USTA Northern Section -Todd & Tim Dave from MH Par 3 Golf Course Sue McDermott -Nancy Bauer -Becky Pentel-Corey Niven -Dave Gangelhoff-Kathy Swanson A special thanks to the parks crew for always doing an exceptional job in keeping the City of Mendota Heights parks looking beautiful, and for assisting in the preparation of A Mendakota Park for this special day of celebration. A A_—A— —A—J— —A— -1-- —A— —A— -A— A, "MENDOTA HEIGHTS CELEBRATES PARKS" Friday, June 1 and Saturday June 2, 2007 4, *Friday Kick Off Event -Free Music by Sandy and the Hitmen :30-8:30 .m. at Market Square Park (co-sponsored by Sage Market y The City of Mendota Heights Parks and Recreation Department would like to invite you, your family, frien' s and neighbors to a day in the park to celebrate our parks and bring our community together along with some of our area merchants and residents who with their donations have made this day in the park a suc- cess. Please patronize and thank our sponsors (a complete list of sponsors will be available at the park) Tennis Tournament at Visitation Courts 9 -Noon Two flights of competition $10.00 per person 1. - Adult/Child-14 and under doubles. 2. Singles Age 14 and under (boys or girls) Fee includes t -shirt, refreshments and awards. Register for tennis by May 31 please use Park and Rec registration form online at www.mendota-heigjits.com or call City Hall 651-452-1850 for more info. 2nd Annual Mendota Heights 5K Run/Walk Sponsored by Gateway Bank & Anytime Fitness 9 a.m. start time @ The Village of MH For information or a registration form please call City Hall at 651-452-1850 or go to: www.mendota-heights.com $15.00 pre -registration or $20.00 day of race. Free T -Shirt and Prizes awarded MENDAKOTA PARK NOON -3 P.M. FREE EVENTS! *Splatter Sisters performance sponsored by Moose Country and Lapp, Libra Law Firm *Teddy Bear Band performance sponsored by Pat Kaplan-Coldwell Banker Burnet *MHAA Ball Tournament 'Boltz's Tae Kwon Do Demo *Petting Zoo sponsored by City and County Credit Union *Fire Truck Rides- MHFD *Vulcan Truck Rides *Pony Rides sponsored by Axel's Bonfire and Mendota Heights Amoco *Soccer Shoot -Out -Sponsored by MN Thunder and Sound and Fury Men's Soccer Teams *Hockey Shoot -Out- Sponsored by Gateway Bank *Free Throw game sponsored by American Bank o 0 0 *Face Painting sponsored by Valmont Applied Coating Tech. *Clowns sponsored by Lexington Heights Apartments *Pre School Moon Walk sponsored by Mendakota Pediatrics *Elementary Age Moon Walk sponsored by Dr. Eisenhuth-Orthodontist r *USTA Tennis "Block Party" sponsored by United Properties r *Putting Contest sponsored by Mendota Heights Par 3 . *Caricatures sponsored by Hoffmann Homes 'Duggan's Dashes sponsored by Ultan Duggan *Joe the Balloon Guy sponsored by TAJ Technologies *Fish Pond sponsored by Fischerville Coffee House *Football Throw and Concessions sponsored by Henry Sibley Football Team *Baseball Throw sponsored by Saint Thomas Academy *Cookie Monster and Cotton Candy sponsored by Fun-Tastic Party Rentals of MH *Donkey Cart Rides sponsored by Mendakota Animal Hospital *Skateboard demo sponsored by 3.d Lair demo team *Bike and Prize drawings will be held @ 3 pm winners MUST be present to win! MENDOTA HEIGHTS POLICE DEPARTMENT BIKE RODEO Co-sponsored with MH McDonalds and Boebims Bike Shop of MH HEY KIDS- BRING YOUR BIKE --Each participant that brings a bike will get an extra drawing ticket for a chance to win one of two new bikes! Free Lemonade from McDonalds. GET A FREE SAFETY CHECK on your bike & RIDE THE OBSTACLE COURSE. ' (SIMPLE JOIN "SIMPLE STEPS" AT THE PARK CELEBRATION lita. _ If you haven't signed up yet for this free walking program you can sign up at the Celebration. Free water bottle for the first 50. If you have already signed up show us your card for your free bottle. Lots of prizes for partici- !I-) DaLoi _3 C. c.; .Ar?i., r pants will be given away throughout the summer. For more info on Simple Steps visit www.mendota-heights.com 1 !� 4 It ft OAQ QQ QQ QAQ dim QQ dim Gt. Gm Park Celebration Door Prizes 2007 ADULT PRIZES Golf for 4 with lunch and cart Mendakota Country Club Brunch for 2 Mendakota Country Club Buy one Get one free Airline Ticket Sun Country Airlines $25.00 Gift Certificate to Axel's Bonfire Axel's Bonfire Framed Ridder Print Bernard Friel 2 Gift Certificates Courtyard by Marriott Courtyard by Marriott good for Friday or Saturday night stay with Breakfast for 2 Adults & 2 Children Gift Certificate to Gerten's Gerten's Gift Certificate to Gerten's Gerten's 3 foot Party Subs Subway of Mendota Hts 3 foot Party Subs Subway of Mendota Hts Free Haircut at Fantastic Sam's of Fantastic Sam's Mendota Hts & Sports Bottle Free Haircut at Fantastic Sam's of Fantastic Sam's Mendota Hts & Sports Bottle $15.00 Gift Certificate to Cherokee Sirloin Cherokee Sirloin Rm. $15.00 Gift Certificate to Cherokee Sirloin Cherokee Sirloin Rm $10 Gift Certificates to Fischerville Purchased $10 Gift Certificates to Fischerville Purchased $10 Gift Certificates to Fischerville Purchased $10 Gift Certificates to Fischerville Purchased Adult Lounge Chair & T -Shirt Purchased Adult Lounge Chair & T -Shirt Purchased (over for Youth Prizes) Park Celebration Door Prizes 2007 YOUTH PRIZES Pass to MN Zoo IMAX Theatre Pass to MN Zoo IMAX Theatre (4) Free Haircut at Fantastic Sam's of MH & Tin of Candy and fun bag of sports toys 1 Bike 1 Bike 1 Helmet 1 Helmet Skateboard and helmet $10 Gift Certificate & FREE Round of Golf at Par 3 $10 Gift Certificate & FREE Round of Golf at Par 3 Sponge Bob Bat/Ball & Stuffed Animal Sponge Bob Bat/Ball & Stuffed Animal Set of 3 Collectors Glasses & $10 Gift Certificate Set of 3 Collectors Glasses & $10 Gift Certificate Set of 3 Collectors Glasses & $10 Gift Certificate 18101` . • MN Zoo Fantastic Sam's of Mendota Hts Purchased Purchased Boehm's Cycling & Fitness Boehm's Cycling & Fitness Boehm's Cycling & Fitness Purchased McDonald's ($25 Gift Certificate) & purchased $25 Gift Certificates McDonald's ($25 Gift Certificate) & purchased $25 Gift Certificates McDonald's McDonald's McDonald's Mendota Par 3 provided Free Rounds of Golf or Buy one get one round of golf for kids that played the putting game. (over for Adult Prizes) June 7, 2007 OrganizationName» «Address» «City», <<State» <<PostalCode» Dear Sir or Madam: S�Db�S Pr- June r -160k1/y�J C) On behalf of the Mendota Heights Parks & Recreation Department, the City Council and the City of Mendota Heights, I would like to express our deepest gratitude for your contribution to the 2007 Mendota Heights Parks Celebration, 5K Run/Walk and Bike Rodeo. Celebrate Mendota Heights Parks has become an annual tradition and summer time celebration in Mendota Heights. Your generous contribution was extremely appreciated and provided valuable assistance in making this event possible. With your help we are hoping to make next years celebration bigger and better than ever. Plans are already being made for next year's celebration on Saturday, June 7, 2008. We will be contacting you in the very near future in hopes that you will want to be included in next year's extravaganza. Sincerely, Teresa Gangelhoff Neil Garlock Brian Convery City of Mendota Heights June 7, 2007 Dear Volunteer, Thank youll For volunteering your time and effort in helping the City of Mendota Heights at our Annual Parks Celebration, 5K Run/Walk and Bike Rodeo held on June 2, 2007. All of the planning, scheduling and implementation of the many events could not and would not have been accomplished without the considerate efforts of you and the many other volunteers who answered our call for assistance. Plans are already in place for next year's Parks Celebration, 5K Run/Walk and Bike Rodeo on Saturday, June 7, 2008. We hope you will be able to volunteer again and be included in next year's festivities. To thank you for all your hard work we would like you to attend a lunch (pizza and Goldstone Creamery cake) in your honor on Wednesday, June 20, 2007. Please stop by City Hall anytime between noon and 1:00 p.m. Please RSVP by calling 651-452-1850. We look forward to seeing you on Wednesday, June 20, 2007. With sincere thanks, Teresa Gangelhoff, Neil Garlock, Brian Convery City of Mendota Heights MEMORANDUM June 7, 2007 Memo to: Parks and Recreation Commission and Assistant to City Administrator From: Guy Kullander, Operations & Projects JIk Subject: Park Related Updates of Recent Council Action At the June 5t", 2007 meeting the City Council approved several items regarding City parks and trails. 1. LeMay Lake Shores (60 Townhomes located east of Highway 55) Developer's Agreement includes an estimate (from the developer) for trail construction costs of $25,000.00 to link this development with the Augusta Shores townhomes to the north. This amount is below my estimate of $30,000 to $35,000. The $25,000 will be deducted from their Park Dedication fee ($162,000) that will be paid to the City following Council approval of their final plat (early July). Grading and installation of utilities, streets and the connecting trail will be constructed this summer. 2. Pilot Knob 1 Grant opportunity Great River Greening identified a Federal grant opportunity from the PreserveAmerica Community program from the US Department of Commerce and US Department of Interior. To be eligible the City Council adopted a formal Resolution in support of the grant and will later be asked to adopt a Historic Review Process and to approve formation of a Historic Preservation Commission for the City. The grant to be submitted will seek funds for interpretive signage at Pilot Knob site and community outreach and education funding / programs. 3. Tennis Court repairs Council awarded a contract for tennis court maintenance consisting of crack filling and surface repairs at four tennis courts (Friendly Hills, Marie, Wentworth and Ivy Hill Parks). Funding for this $9,000 effort is from the line item for Tennis Court maintenance in the Parks Maintenance 2007 Budget. These funds are derived from the General Tax Levy (property taxes). 4. Skate Park - new components City Council authorized staff to issue a Purchase Order for fabrication and installation of three components for the Roger's Lake Skate Park. This $6,000 expenditure, as requested by the Commission, will be funded from the Special Park Fund. The intended users of the new equipment will be younger or beginning skate boarders. Note. Installation was completed on Thursday June 20 -kids were observed using them on Thursday afternoon. 5. Trail repairs City Council awarded a contract to Bituminous Roadways to repair and overlay the trail segment along Wachtler Avenue (Wentworth northerly to Cherry Hill Road) and the trail segment through Ivy Hill Park at a cost of $21,280.00. Costs for this work are covered from a line item for Trail Maintenance in the 2007 Park Maintenance Budget (General Tax Levy / property taxes) 6. Valley Park Tennis Courts Council accepted the Commission's recommendation to install Sports tiles at this tennis court at a cost of $45,000 and to split the costs 50% ($22,500) from the Special Park Fund and the remaining balance from the Line Item for Tennis Court Maintenance ($5,000) and from the Cell Tower Fund ($17,500). Preliminary work (raising the fence fabric 2" off the ground and installation of a larger court access gate) at the courts was completed in mid-May. In early July the cracks will be filled, surfaced cleaned and leveled prior to installation of the "Sport Court Tiles" in mid-July. Installation of the tiles will take 2 to 3 days and the courts will be ready for use. Signs will be posted at other City courts urging residents to play at Valley Park and to contact City Hall with any comments. (Council Memo for this award is attached) 7. Trail Retaining Wall repair at Dodd Rd. and Wentworth Avenue Council authorized staff to issue a Purchase Order for replacement of a low retaining wall along a City trail segment at Dodd Rd. and Wentworth. This wall has been troublesome since constructed in 1990. The trail at this location is close to Wentworth Avenue (County Road #8) and is needed to "hold -back" the roadway shoulder. The $10,500 for this repair is from the Line Item for Trail Repair in the 2007 Parks Maintenance Budget. May 91h, 2007 Memo to: From: Subject: City of Mendota Heights MEMORANDUM c Mayor, City Council and City Administra Guy Kullander, Operations $ Projects Coordinator � 41 Valley Park Tennis Court - Maintenance vs Resurface BACKGROUND: Last summer the Council asked the Parks and Recreation Commission to consider "taking out of service" the tennis courts in Valley Park due to the deterioration of the court surfacing and high cost of routine maintenance. The Commission held an Open House that was well attended by residents in support of keeping the courts open and in safe playable conditions. The Parks and Recreation Commission agreed (7-0) with the sentiments of the residents and made a recommendation to the City Council urging they allocate sufficient funding to maintain and keep the courts open for play. The City Council directed staff to seek bids for resurfacing of the Valley Park courts and funding in the amount of $10,000.00 was allowed to remain in the Line Item for Tennis Court Maintenance in the 2007 City Budget. DISCUSSION: Firms specializing in tennis courts were requested to submit quotes to clean and remove the old court surfacing and apply a new court surfacing and court markings. Three firms declined to submit a proposal because the courts had last been resurfaced in 2003 and they felt is not cost effective to resurface the courts again using the same type of materials. One firm submitted a bid of $15,700.00 to resurface the courts in the traditional manner. If this were the selected option, due to the inflexible surfacing composition new cracks would begin to appear in the following first or second year that would require routine crack maintenance ($1,000 to $4,000 per year until the next resurfacing layer was applied). Several firms suggested that if the City did not want to totally reconstruct the courts at a cost of from $95,000 (asphalt) to $125,000 (concrete) the City could consider use of a Sports Tile surfacing option at an estimated cost range of $40,000. Sport tiles are a synthetic surfacing system of interlocking high -impact polypropylene tiles installed over any new or existing hard surface. Rain or moisture flows through and under the tiles and the sports tile surfacing is not affected by changes such as blistering, bubbling and cracking of the hard surface below. The City of Eagan has installed sports tiles over five tennis courts starting in 2004 and reports positive feedback from tennis players, their park maintenance staff and have experience�'only minor maintenance or vandalism issues. Tim Garvey, coordinator of the City's summer tennis programs is very familiar with and supports the use of this re -surfacing product on City courts. Products from three manufactures were presented to the Parks and Recreation Commission at their May 8th meeting followed by a comprehensive discussion of the merits of the five tile types presented (three from one manufacturer). RECOMMENDATION: FILE COPY The Parks and Recreation Commission at their May 8"' regular meeting voted 5-0 in support of installation of the "Sport Court" brand the system, Option #2-SDIV @ $44,672.00, to be installed at the Valley Park tennis courts in 2007. (Sport Court.• Option #> LP$37,736.00, Option #3 $48,560.00) In addition, the Parks and Recreation Commission, aware that the 2007 Budget amount allocated for maintenance of the Valley Park courts is $10,000.00 which amounts to 22% of the quoted price, the Commission recommends (voting 5-0) that half of this resurfacing option be paid for with funding from the Special Park Fund (50% of $44,672 = $22,336.00). ACTION REQUIRED: If the City Council does not desire to accept the recommendation from the Parks and Recreation Commission to resurface the tennis courts in Valley Park with a "sports tile surfacing" at a cost of $44,674.00, they may wish to consider one of the following options: 1. Resurface the courts in the traditional manner at the quoted prices of $15,700.00 2. Temporarily "take the courts out of service" in 2007 and budget in 2008 for a resurfacing or reconstruction option - to be selected at the 2008 Budget Workshop 3. Perform no maintenance in 2007 - Post courts as "Poor Playing Conditions" and take out of service when surface conditions are deemed unsafe - revisit future options for courts during 2008 Budget workshop Attachments.- Park Commission memo dated May 15; 2007 City of Mendota Heights MEMORANDUM June 7, 2007 Memo to: Parks and Recreation Commission and Assistant to City Administrator From: Guy Kullander, Operations & Projects JAI Subject: Updates of Park and Trail Issues and Projects 1. NURT trail along Highway 110 (Dodd to Delaware) Dakota County plans to award this contract in August - expected completion of the work will be in September / October of this year. Dakota County has received a Federal grant to fund this project. 2. Trail on Highway 13 (Lilydale Road easterly to Summit of MH townhomes) Preliminary plans have been completed and submitted to Minnesota Highway Department. MnDOT has some questions / concerns and our consultant will be meeting with them soon. There is a low probability that this project can be constructed in 2007 but high probability in 2008. If this is the case, the Dodd Road trail work will also "slide" forward one year into 2009 construction. Both of these projects have been approved by City Council and designated funding source will be Minnesota State Aid Funds (MSA). 3. Huber Drive trail Repair and overlay of this one mile trail segment (MH Rd. to Delaware) will be completed this summer along with the street rehabilitation project for the Copperfield neighborhood. Costs for the trail work will be funded from MSA funds as will a portion of the street rehab costs for Huber Drive. Residents have been assessed only for the street work in front of their property. 4. Bleacher pads and accessible trails in ten parks The planned improvements will be funded from two sources. Council has authorized the use of Special Park Funds in 2007 ($14,000) for installation of fourteen concrete bleacher pads and several bench areas in ten parks. The Dakota County Community Development Agency will fund installation of hard surface (bituminous) trails from an existing hard surface (trail, parking lot, or street) to a concrete - pad viewing area (next to the City's bleacher pads) at various playfields (soccer, softball, lacrosse, baseball) in ten City parks. 5. Civic Center batting cages This project was completed in early May. Final costs, not including City staff time, should be approximately $39,000. My original budget estimate was $35,000 plus 20% contingency. The Commission recommended to Council that $21,000 of project costs come from the Special Park Fund. The City Council designated use of revenue from the Water Tower Fund for the balance of the costs. Project costs, listed above, also benefited two additional park needs. Turf and topsoil six inches deep by 20 feet wide were removed from the old outfield and hauled (12 loads) up to the Pilot Knob site where it was used to fill an old basement and to level out areas disturbed when the land was farmed. A third batting cage net was ordered and installed, to replacement of an older donated net, at the double batting cage in Mendakota Park. 6. Park "You are Here" signs Park crews have been very busy this spring, especially with the extra time they4evoted to the Civic Center batting cage project (fence removals, coordinating with contractors, irrigation repairs / modifications, turf restoration, and fine grading of ag-lime warning track) and John Boland reports that the prototype sign will not be ready for the June meeting. Funding for this project, from the Special Park Fund ($6,000) in 2007 has been approved by the City Council. City of Mendota Heights MEMORANDUM June 7, 2007 Memo to: Parks and Recreation Commission & Assistant to City Administrator From: Guy Kullander, Operations & Projects Coordinator 4e Subject: 2008 City Budget Preparations Background: City staffers have begun working on the Draft 2008 City Budget. The City Council relies on input each budget cycle from the Parks and Recreation Commission and values their first hand knowledge of the many issues, opportunities and needs of the City's park and trail systems. In past years the Council may not have acted favorably upon all of the Commission' recommendations but they appreciate their ability to evaluate and openly discuss park and recreation issues with residents and groups representing organized youth sports programs. New capital improvements or replacement of a facility at the end of its "useful life -cycle" in City parks have, in the past, been primarily funded from the Special Park Fund. Maintenance and repairs of existing facilities (trails, shelters, etc.) are addressed in the City Budget and funded from a Property Tax Levy and on several occasions during the past ten years the Council has designated funding from another City fund (such as the Cell Tower Fund) for special projects or circumstances. See attached copy of2007 Budget pages for Park Maintenance and Special Park Fund Discussion: The Parks Maintenance Budget is prepared by Tom Olund, Public Works Superintendent and Sue McDermott, City Engineer / Director of Public Works. During the past several years the City Council has responded to several requests from the Commission to add or raise funding levels for several Line Items; Wildflower/native plantings in Roger's, Ivy and Kensington Parks; Trail maintenance ($8,000 in 2001 to $45,000 in 2007); Tennis courts (from $6,000 in 2002 to $18,000 in 2007); and Eradicate Invasive Buckthorn ($0 in 2001 to $12,000 in 2007). Routinely every two years all traditional Line Item maintenance budgets are increased to reflect inflation (increased 5%) and when a special or "one-time" need arises (such as replacing hockey boards at an ice rink at a cost of $12,000) this is added to the budget for that budget year only. I recommend that the above line item budgets remain the same in 2008 except for Tennis Court Maintenance. Tennis court "needs" in 2008 are: 1. Install 8' x 8' court maintenance gate at four courts @ $500 per = $ 2,000 2. Crack seal/surface repairs @ $2,500 per court: 3 courts = $ 7,500 @ 4 courts = $10,000 3. Install "sports tiles" at one court @ $50,000 (Howfunded ?) a. 100% Maintenance funds ? = $50,000 b. 50% Maintenance funds ? = $25,000 balance from Special Park c. 0 % Maintenance funds = Fully funded by Special Park and/or Other If the Council wishes to proceed with the project in 2008 the funding question may not be resolved until the Council budget workshop is held in July/August. Special Park Fund Balance as it relates to the Five Year Plan Projects scheduled in 2008 If the projects selected by the Commission for construction in 2008, which amount to $206,000.00, were all approved by Council and funded from the Special Park Fund (except for the trail on Hwy 13 - MSA funded) the remaining balance in the Fund at the end of 2008 would be from $125,000 to $175,000 (variable/unknown is Opus park dedication fees). Issues raised by the Mendota Heights Athletic Association MHAA presented the City with a significant list of projects, improvements, and maintenance issues they wished implemented. Many of these requests have been addressed, most notably the new batting cages at the Civic Center field. Several other requested improvements were included in the new Parks Five Year (2008 to 2012) Capital Improvement Plan (Hagstrom-King and Friendly Hills Parks). In addition to projects, MHAA also questioned the need for a new or updated park planning document. The type of plan I believe they were referring to would be similar to the 1985 Park and Recreation Facility Needs Study prepared by a consultant prior to the Park Bond Referendum in 1987 (failed) and 1989 (successful). Funding for a new study to identity future park and trail needs would be funded from the General Tax Levy if the City Council so desired. Costs for this type of study / report would range from $25,000 to $50,000 depending on the nature or detail requested. Action Required: 1. Review 2007 Recreation Budget - if desired, make recommendation(s) / changes for 2008 2. Review 2007 Park Maintenance items / issues Commission has tracked in prior years - a. Native Plantings at three ponds - 2007 budget @ $5,000 b. Trail maintenance - 2007 budget @ $45,000 c. Buckthorn removal - 2007 budget @ $12,000 d. Tennis courts (see above) - 2007 budget @ $18,000 e. Other or new line items - make recommendation(s) to City Council 3. 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Q_ a) C o Q U O 0 (D _ U _ (a t.:C C U) Cl) a5 0- i - } Q U a) ca ca co O LLLL U � OU)iq = � IL !2m7 CL BACK-UP DETAIL FOR CONTRACTUAL SERVICE _X_ COMMODITIES — OTHER CHARGES — (CHECK ONE) 2dd 76 FUNCTION TDEPT. DEPT. NO ACTIVITY SERVICE LEVEL Public Works Parks 70 Maintenance Maintenance LINE ITEM LINE ITEM DETAIL COST 4200 Rentals & Leases 7,500 4210 Telephone 3,000 4211 Electric Service 9,000 Public Works Garage 3,500 Warming houses 3,000 Comfort Stations 1,500 Rogers Lake Aerator 1,000 4212 Gas Service 12,500 Public Works Garage 11,000 Warming houses 1,500 4220 Professional Fees 14,000 Engineering (including $5,000 in-house park planning) 12,000 Drug & alcohol testing 400 OSHA Training 1,600 4221 Engineering Retainer 3,600 4224 Labor Negotiations 500 4268 Other Contractual Services 21,500 Sibley Park Maintenance Agreement 16,500 Newsletter 5,000 4280 Rubbish Removal 1,800 TOTAL 73,400 FORM O -4C BACK-UP DETAIL FOR CONTRACTUAL SERVICES — COMMODITIES OTHER CHARGES X (CHECK ONE) FUNCTION DEPT. DEPT�NO ACTIVITY SERVICE LEVEL Public Works Parks Maintenance Maintenance LINE ITEM LINE ITEM DETAIL COST 4400 Conferences & Schools 1,400 4404 Membership Dues 350 4410 Clothing Allowance 980 4415 Mileage 550 4422 Street Maintenance Material 1,500 4425 Water Readings 16,150 Public Works Garage 150 Hydrant Water Readings 2,000 Park Irrigation 14,000 4435 Recreation Programs Cheer America 200 62,650 Park Celebration Contingency 1,000 T -ball (MHAA) 4,000 Softball Leagues (Summer & Fall Leagues) 11,500 Golf Leagues 12,000 Summer Concerts 2,500 Ice Skating Lessons 1,000 Safety Camp 1,000 Tennis lessons 9,000 National Night Out 200 Tennis team 650 Seniors' Programming 500 Summer Playhouse 2,500 Program supplies/equipment 600 Field Trips 4,000 Skiing Trips 500 Recreation office supplies 600 Kids Fishing Derby 600 MHAA contingency 10,000 Youthand staff tee shirts 300 4490 Sundry 1,000 4490 Commission per diem 2,100 4500 Tree Removal 2,500 TOTAL 89,180 FORM 0-4B BACK-UP DETAIL FOR CONTRACTUAL SERVICE - COMMODITIES _X_ OTHER CHARGES - (CHECK ONE) FUNCTIONI DEPT. Public Works Parks 2ao 7 � c� DEPT. NOACTIVITY I SERVICE LEN 70 Maintenance Maintenance LINE ITEM LINE ITEM DETAIL COST 4300 Office Supplies 1,200 4305 Operating Supplies 13,000 4320 Gasoline & Oil 11,000 4330 Repairs & Maintenance 197,500 4330-490 Equipment Repairs & Maintenance 17,500 4330-215 Park Maintenance Rec. rock 1,000 Parking lot crack repair 10,000 Chemicals & fertilizer 20,000 Warming house & hockey rink maintenance 2,500 Vandalism 4,000 Enhance tree and landscape plantings (Mendakota) 1,500 Wildflower maintenance (Kensington/lvy/Rogers Lake Parks) 5,000 Top dress ball fields 2,500 Repair/replacement of park play equipment 6,000 Purchase new and replacement picnic tables 1,500 Trail sweeping 1,500 Maintain, patch and overlay trails (2 miles) 45,000 Professional pond maintenance, Ivy Park 1,200 Striping paint 1,800 Sprinkler repair 2,500 Spray neighborhood parks for weeds (contractor) 1,000 Tennis court maintenance 18,000 Nursery trees 1,500 Eradicate invasive plant species 12,000 Town Center landscaping maintenance 8,000 Replace globes on Mendakota Park pathways 1,000 Pilot Knob Restoration 32,500 4335 Public Works Garage Maintenance 7,500 Building Maintenance 6,000 Custodial Service 1,500 4318 Postage 1,000 FTAL 231,200 City of Mendota Heights MEMORANDUM June 8, 2007 Memo to: Parks and Recreation Commission and Assistant to City Administrator From: Guy Kullander, Operations & Projects Coordinator A Subject: Adoption of Parks Five Year (2008 - 2013) Capital Improvement Plan Background: In February the Commission determined that the current park capital improvement plan (do to expire in 2008) was no longer serviceable as a planning tool and should be terminated and a new five year plan (2008-2013) developed. Requests from residents, organized youth sports groups, and extensive file information provided by City staff was evaluated by Commissioners. The Commission reduced a large list of improvements, upgrades and requests down to thirty-four projects or "needs", which they considered essential to provide the facilities and safe level of service expected by residents. Discussion: Funding of capital improvements solely through the Special Park Fund, which derives its funds from Park Dedication fees imposed on new housing or commercial developments is no longer viable. The City is almost totally "built out' with few remaining undeveloped parcels that could provide opportunities for significant dedication fees or land dedications into the foreseeable future. The Park and Recreation Commission realize that in order for the park and trail improvement "needs" they have identified in this plan to be accomplished the City Council must adopt a new approach to funding of projects. Either a new revenue source to supplement the Special Park Fund must be identified or future projects must ALL be funded from a combination of funding sources (Special Park, Tax Levy, another City Fund, etc) and, when available, Federal, State, County funding or grants. Five Year Plan Projects - Groupings by similar types of project: 1. Tennis Courts - resurface with "sports tiles" 4 @ $50,000 each = $200,000 2. Playground replacement of 1990 components, etc 3 parks remain $150,000 3. Playground enhancements & replacements (1990) 5 projects $138,000 4. Ball field backstop & fencings upgrades 2 parks $ 42,000 5. Skating rink (pave) (lights) 2 parks $ 90,000 6. New lacrosse/soccer/football field 1 park $ 80,000 7. Field / Park amenities 3 parks $ 31,000 8. Restore native plantings 1 park $ 35,000 9. Mendakota re -roof buildings 1 park $ 18,000 10. Storage building @ Mendakota 1 park $ 40,000 11. Trail upgrades/replacement/new segments 8 projects $830,000 Action Required: Review and adopt the attached Parks Five Year Plan and make a recommendation to City Council to acknowledge this plan as a planning tool and guide. City of Mendota Heights Dakota County, Minnesota Five Year (2008 - 2013) Park & Trail Capital Improvement Plan Approved by Parks & Recreation Commission -June 12'', 2007 2008 Project: Working Budget Funding Source (s) 1. Hwy 13 trail (if not built in 2007) $90,000+ MSA Funds 2. Roger's Lake Park - playground Replacement $45,000 Spec Park / Other City funds 3. Ivy Hill tennis courts -resurface with sport tiles $50,000 Spec Park / Other City Maint. funds 4. Hagstrom-King Park - outfield fence $20,000 Spec Park / Other City funds 5. Hagstrom-King Park - replace backstop $11,000 Spec Park / Other City funds 6. Friendly Marsh Park - re -grade as lacrosse field $45,000 Spec Park / Other City funds 7. Friendly Marsh Park - parking and other amenities $35,000 Spec Park / Other City funds 2009 Project: 1. Dodd Road trail - north of Hwy 110 (if not 2008 project) $200,000+ MSA Funds 2. Civic Center fields - sun shelters $ 14,000 Spec Park / City funds 3. Friendly Hills Park playground rehab $60,000 Spec Park / City funds 4. Friendly Hills Park replace backstop $11,000 Spec Park / City funds 5. Friendly Hills tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. funds 6. Mendakota Park storage building for PW & MHAA $40,000 Spec Park / City funds 2010 Project: 1. Wachtler / Valley Park trail west of Par 3 $75,000 Spec Park / City funds 2. Friendly Hills replace hockey lights $30,000 Spec Park / City funds 3. Ivy Hill pond fountain $7,000 Storm Utility / Spec Park 4. Victoria Highlands replace playground $45,000 Spec Park / City funds 5. Wentworth tennis courts resurface with sport tiles $50,000 Spec Park / City Maint. funds 2011 Project: 8. Marie Park pave hockey rink $60,000 1. Valley Park trail - Hwy 110 to Marie $75,000+ Dak Co / Fed / City funds 2. Valley Park trail - Marie to Hwy 13 $160,000+ Dak Co / Fed / City funds 3. Valley Park replace trail bridge - north of Marie $45,000 Dak Co / Fed / City funds 4. Marie Park tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. funds 5. Mendakota Park playground surface $8,000 Spec Park / City funds 6. Mendakota Park replace playground units $35,000 Spec Park / City funds 7. Mendakota Park expand playground area $50,000 Spec Park / City funds 8. Mendakota Park sun shelter by playground $10,000 Spec Park / City funds 2012 Project: 1. Dodd Road trail south from Mendakota $ 60,000 Spec Park / City funds 2. Wagon Wheel Trail - Dodd to Lexington $125,000 Spec Park / MSA / Other 3. Copperfield Ponds - plantings to replace Buckthorn $5,000 Spec Park / DNR / Other 4. Copperrield Ponds - interpretative signage, etc $10,000 Spec Park / DNR / Other 5. Roger's Lake fishing enhancements - along Wagon Wheel $20,000 Spec Park / City funds 6. Kensington Park playground upgrades $45,000 Spec Park / City funds 7. Mendakota Park re -roof buildings $18,000 Park Maintenance 8. Marie Park pave hockey rink $60,000 Spec Park / City funds FUNDING SOURCES DESIGNATED FOR PAST PROJECTS: a. Special Park Funds b. City Funds - identified by City Council (Cell Tower, etc) c. General Fund (Tax Levy) d. Federal Grant Funds e. MN DNR Grants f. Dakota County Grants/Funds g. MN MSA Road Funds h. Donation / Gift j. Property Assessment k. Corporate grant I. Dak Co CDA grant / funds ca _ E 0 L E 0 .Q ca U M L ca CL cu 4- 0 _ r� O O O O O O C 0 I— M <i} Ef} ©©©©©© ©© 1 O~Oa.N� �O C C14 'a U dC o oUUaoOL > N O 2O O O> OO O C 0 O ON O N OIn t" .J (B U n _a)c m _U LQ C N o Q)0 N d .` i > o O C — o U a vsm i c Z3 yc cu 0- � 0- O p . 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I— LL DRAFT 6/12/2007 Mendota Heights Par 3 Capitol Improvement Plan - Summary 2007 2008 2009 2010 2011 Clubhouse $ 14,370 $ 20,500 $ 2,500 $ 2,200 $ - Course $ 3,000 $ 4,500 $ 1,000 $ 9,000 $ 1,000 Maintenance Bldg $ 32,400 $ - $ - $ - $ 20,000 Equipment $ 28,000 $ 19,000 $ 19,000 $ 10,000 $ - Total Expenses $ 77,770 $ 44,000 $ 22,500 $ 21,200 $ 21,000 Funding - Carry Forward $ 70,000 $ 22,230 $ 28,230 $ 61,730 $ 96,530 Funding - Oper Revenue $ 30,000 $ 50,000 $ 56,000 $ 56,000 $ 56,000 Projected Balancel $ 22,230 $ 28,230 $ 61,730 $ 96,530 $ 131,530 DRAFT PAR3 5yr CIP New Hope Village Golf Course Business Plan New Hope Village Golf Course Business Plan Committee May 2007 NHVGC Business Plan Committee Joe Boston Business Community NHVGC Corporate League Golfer TwinWest Chamber of Commerce Jim Brinkman Business Community City Planning Commissioner NHVGC League Golfer TwinWest Chamber of Commerce Mark Carlson Business Community Golfer TwinWest Chamber of Commerce Barb Hygrell ISD 281 Golf Coach NHVGC League Golfer Bob Schon Community Member NHVGC League Golfer Donna Tilsner Parks and Recreation Professional, city of Edina NHVGC League Golfer Dick Toilette Golf Professional, Bunker Hills Golf Course, City of Coon Rapids Jerry Beck City of New Hope Communications Coordinator Guy Johnson NHVGC League Golfer City of New Hope Public Works Director Kirk McDonald City of New Hope Community Development Director Daryl Sulander NHVGC League Golfer Former city of New Hope Finance Director Mark Severson Golfer Golf Professional, city of New Hope Village Golf Course Superintendent Jim Corbett Golfer City of New Hope Recreation Facilities Manager Shari French NHVGC League Golfer City of New Hope Parks and Recreation Director New Hope Village Golf Course Business Plan 2 New Hope Village Golf Course Business Profile Business Concept The Golf Course division of the city of New Hope's Parks and Recreation Department is responsible for the operation of the city's par three golf course. The New Hope Village Golf Course (NHVGC) is currently self- supporting. Revenues generated by the course as well as retained earnings pay for all expenses including depreciation, equipment replacement, and the clubhouse revenue bond payments. The NHVGC operates a year- round facility with a par three golf course to serve the local community and surrounding area. Although it is primarily a golf -related facility, operational flexibility allows for other recreational and entertainment opportunities to optimize revenue streams. The clubhouse is available for rental during the off-season and has been used for parties, business meetings, boutiques, and the like. A covered picnic shelter with gas grills is also available. Scope of Products and Services The NHVGC offers a high quality nine hole public golf course. The six year old clubhouse has a seating capacity of 75+ for meals or meetings. The facility offers a gas fireplace and food preparation space for catering to enhance the facility's draw and functionality. During the golfing season concessions and vending machines are available. The pro shop area is well stocked. Primary users include local school golf teams, youth and teen leagues, and adult and corporate league play during most weekday mornings, later afternoons, and evenings. Other area school golf teams, leagues, golf lesson programs from community education and other cities, and residents from surrounding communities also use the facility. Competitive Advantage The NHVGC's competitive advantage is rooted in its community-based focus, strong customer service and central location. Being a community-based par three course, priority is granted to local schools, area corporate leagues, and open leagues. Focusing core hours and prime tee times to benefit these local users creates loyalty to this course. The NHVGC, as noted in major Twin Cities' public golf course publications, has a stellar reputation and is known for challenging amenities and well -manicured greens and fairways. This centrally located facility is easy to find and a short commute for many users. The fact that this course has been around for many years has created a strong tradition and history for a number of players who began their golfing at the NHVGC and have very favorable memories of those "early" days. The added value features of the clubhouse and picnic shelter offer affordable rates more difficult to find elsewhere. The fact that the New Hope Village Golf Course is a stand alone par three course is a notable advantage. Large golf facilities which offer an eighteen hole course as well as a par three course tend to give most of their attention to the long course. The par three course is sometimes not as well maintained. Facilities with a stand alone par three course, such as NHVGC, have the luxury of giving all the attention to the course and the results show well to the patrons. Geographic Markets Communities within five miles of New Hope are the NHVGC's primary geographic market. Secondary markets include other communities within the metro area, but primarily within a 20 -mile radius. All public play golf courses located within the 494/694 metropolitan loop are government owned facilities. User and Customer Groups Tee times are scheduled for league players first and they are the "life blood" of the operation. These programs serve youth and adults up to age 85+. These leagues have priority scheduling at the start of the season. Local groups including school sports teams schedule weekend tournaments throughout the season. New Hope Village Golf course Business Plan 3 Distribution Channels The Golf Course Superintendent is the primary staff person responsible for developing leads to generate business, making customer contacts, developing relationships, and marketing the facility. Key Competitors There are competing golf courses in the NHVGC primary market area. These facilities have either par three or executive nine courses. Significant competition comes from Plymouth (Eagle Lake Youth Golf Center and Begin Oaks), Brooklyn Center (Centerbrook), Brooklyn Park (Brookland), and Golden Valley (Brookview). The greatest competition for golfers comes during midday hours, weekend hours and the slower early spring and fall seasons. Organizational Structure The NHVGC is a publicly owned facility supported by its own revenue stream. It has not been necessary to use New Hope general tax dollars to support the facility since it began operating as a city facility in 1971. Operations are administered through the New Hope Parks and Recreation Department. The New Hope City Council sets policies to direct the operation and use of the golf course that are implemented by the management team. New Hope Village GoI f Course Business Plan 4 Executive Summary The New Hope Village Golf Course (NHVGC) is a well-known focal point for the community. It provides a sense of pride, recognition and attraction for a wide variety of patrons. The facility's amenities add value to and impact the community's economics, visibility and social fabric. The Golf Course Business Plan Committee was formed at the direction of the city manager in 2006. The purpose of the committee was to create a business plan for the NHVGC. The committee was comprised of a number of volunteers who met over the course of nine months to create this plan. Membership included three business representatives from the TwinWest Chamber of Commerce, one person representing ISD 281 and youth golfers, a parks and recreation professional who has had 30 years experience in the field, a golf professional with over 30 years in the golf course management field, people who have golfed in leagues at the New Hope Village Golf Course for 30+ years in some cases, and seven city staff. As a part of the process, the conditions and policies of the NHVGC were reviewed. The business plan committee made recommendations for policy changes as well as general recommendations and these are contained in the body of the business plan. As a result of the efforts of this group, the Following plan was completed and presented to the City Council in 2007. Service Delivery Offerings a) Golf green fees: over the past six years, green fees have generated an average 71 percent of the golf course's total annual revenue. From 2001 to 2006, the average annual revenue has been approximately $262,000. • Tee times are available from approximately April 1 through about November 30 but prime season is considered to be May through September. • Priority users are the major customers from April through September. Corporate and open league play is given priority from the middle of April through early October on weekdays. • Revenue sources: i. League play: approximately 75 percent of greens fees ii. Open play: 20 percent iii. Tournaments and group outings: five percent • Inclement weather greatly affects revenues. b) League fees and lesson fees: From 2001 to 2006, these fees produced an average seven percent of golf course revenue per year; an average of $22,000 per year over that time period. • League offerings include open and corporate. Golf staff organizes and manages open leagues offered to youth through adults 60+. • Golf lessons are offered to those ages five through adult. c) Concessions: From 2001 to 2006, concessions generated an average of seven percent per year of revenue; an average of $21,954 in gross revenues per year. d) Rentals: From 2001 to 2006, rentals generated an average of four percent per year of revenue; an average of $11,755 in gross revenue per year. Rentals include hand carts, clubs, and power carts as well as the rental of the building. e) Merchandise sales: From 2001 to 2006, this area of the operation generated an average of eight percent of the annual gross income; an average of $24,435 per year. f) Other income: From 2001 to 2006, this area generated an average of three percent of the annual gross revenue of the facility; an average of $7,914 per year. New Hope Village Golf Course Business Plan 5 g) Non -revenue services: These services are offered to the community at no cost. Even though no revenue is generated for the use of certain facilities at the NHVGC, these uses provide added value for patrons and residents and an enhancement to the quality of life in the community. Organizational Systems There are two main system infrastructures that operate the NHVGC, the Coordinating Systems and the Operating Systems. a) Coordinating systems connect all the various users of the facility. • Accounting • Internal organization • Scheduling b) Operating systems keep the operation running with existing staff. • Course maintenance Clubhouse operations Management Marketing and Sales Marketing of the NHVGC as both a golf facility and a community asset and gathering place is essential. The facility's amenities add value to and impact the community's economics, visibility, and social fabric. a) Business Climate • The golf business in Minnesota is seasonal and weather dependent. • The NHVGC, occupying a prominent public green space in New Hope, is first and foremost a community facility and asset. • The NHVGC draws from a large community base and from New Hope businesses. b) Customer Base Golf course staff places a tremendous emphasis on customer service and go to great lengths to create a sense of membership and camaraderie. League players tend to remain loyal to the NHVGC, consider it their "home" course, and return year after year. A survey conducted by the National Golf Foundation showed that the number one barrier to people playing golf is the time it takes and not the money it costs. c) Regional Expansion • In the past 20 years a number of new courses have been built in the metropolitan area with each new course impacting business more and more. • Growth in the number of local courses from 1990 to 2003 outpaced population growth for the Metro area. No new public courses have been built recently due to the difficulty in making a profit in this present business climate. d) Contracts/Agreements • An agreement with Three Rivers Park District was finalized in 2000 which calls for Three Rivers to purchase up to 1,500 golf passes annually from NHVGC per a defined formula. ($18,000 in 2006) to help offset business losses caused by the opening of its Eagle Lake facility. • The city has a five-year contract with a beverage company that provides an annual payment in exchange for the exclusive sale of the company's products. (Current contract expires 10/31/09) Ads are sold in the scorecards to local companies to cover the cost of the cards plus a small profit. New Nope Village Golf Course Business Plan 6 e) Target Customers • Continue to target. i. League players of all ages ii. Youth, young adults, beginners, adults 60+, men, women, families, couples iii. Lesson programs • Continue and expand marketing efforts to target: i. New and current residents ii. Businesses iii. Nonresidents iv. Group tournaments and outings v. Clubhouse renters vi. Non -profits f) Product Pricing • Balancing the goal of operating the golf course as a business with the need to make golf fees competitive is essential. • Green fees during the 2006 season at the New Hope Village Golf Course were $12 for adults, $11 for adults 60+, and $9.50 for juniors. • Tee times, clubhouse rental, and concessions/merchandise need to be priced competitively with comparable operations. • Tee times are a perishable commodity. The city has ongoing expenses related to maintaining the facility whether tee times are sold or not. g) Long Term Staff • The city has the advantage of having a very well respected staff with years of accumulated knowledge and experience in the operation of the facility. • The value of the staff's ability to make people welcome cannot be over estimated. • The staff's understanding of the operational intricacies of the golf course provides efficiencies in both maintenance operations and administrative functions. Market Growth The primary geographic market area for the NHVGC is the city of New Hope and the surrounding northwest communities. It is important to understand the changing demographics in the city and surrounding area when establishing a market growth plan. Market growth is influenced by the service delivery area's demographics, City Council policy, surrounding competition and day-to-day operations. a) Population: City population and ISD 281 enrollment is decreasing. The median age of residents is increasing as is the diversity of the population. b) Redevelopment: Several housing redevelopment projects are completed and several others are under consideration in the city. These redevelopments can have a positive impact on city demographics and create a potential new customer base. c) Community Asset: The golf course is a "well kept secret" which offers many amenities to the community. d) Pricing: The pricing strategy will be to remain competitive rather than to lead or lag behind the market. Risks There are several factors affecting the ultimate performance of the operation of the NHVGC including demographics, affordability, seasonality, time factor, weather, supply/demand, competition, utility costs, and public perception/user relationship. a) City population and ISD 281 enrollment is decreasing. The median age of residents is increasing as is the diversity of the population. New Hope Village Golf Course Business Plan 7 b) Disposable income for recreational pursuits has limits. Golf course fees need to remain affordable, especially for juniors and adults 60+. c) The facility's primary season extends from April through October. The course experiences its highest level of use from May through August. Developing diversified user groups and program interests will be important during spring and fall seasons. d) The golf business in Minnesota is a seasonal business and therefore is extremely weather dependent. If the weather is good, the chance for more rounds to be played is greater. e) The number of golf courses available in the metro area has increased dramatically in the past 16 years and has outpaced the increase in population. f) New and nearby golf courses expand opportunities available to players. These competing facilities will have the greatest impact during midday hours and weekend hours throughout the season, as well as during the slower early spring and fall seasons. g) Natural gas, electric, water and sewer utility services account for roughly five percent of total costs. The utility costs fluctuate with the time of year and weather conditions. Competition There are competing golf courses surrounding the NHVGC market area. Primary competition comes from Eagle Lake Youth Golf Center and Begin Oaks in Plymouth (with Eagle Lake being the nearest course to New Hope). The greatest competition comes during spring and fall seasons, weekends and midday hours throughout the year. Financial Proforma The NHVGC is a community facility providing recreational value and opportunities for the residents of New Hope. Financial projections show that the opportunity to cover all operating expenses plus a good portion of debt and depreciation can be more fully met with a fee increase. New Hope Viilage Golf Course Business Plan 8 Service Delivery/ offerings Green Fees Golf green fees have generated an average 71 percent of the NHVGC's total annual revenue over the past six years. The six-year average revenue for greens fees is approximately $262,000 per year. Tee times are available from approximately April 1 through about November 30 but prime season is considered May through September. Corporate and open league play is given priority from the middle of April through early October on weekdays. Youth programs are offered weekday afternoons during the summer. Once priority users have signed up for the league time they want, the remainder of the tee times are made available to the community at large. Priority users are the major customers from April through September. League play produces approximately 75 percent of golf fees. Open play makes up another 20 percent with tournaments and group outings making up the remaining five percent of golf fees produced. A rainy season can greatly affect revenues. The following table illustrates gross revenues and rounds played over the past six seasons. Eagle Lake Youth Golf Center opens forplay/uly2002 "Staff determines the amount of any given day as playable based on precipitation and temperature. —Unaudited Leagues and Lessons League entry fees and lesson fees produced an average of seven percent of the golf course's revenue, or $22,000 per year over the past six years. Six percent of average annual revenue comes from league fees and one percent comes from lessons. a. Golf lessons are offered to the public by the city in the spring for those ages five through adult. The six year average gross revenue for lessons is $4,867. The increase in overall lesson participation (shown in the table on page 11) is due to more adults taking lessons. The junior lesson program has declined in numbers since Eagle Lake Youth Golf Center opened in Plymouth in 2002. b. Leagues offered include open and corporate. Golf staff organizes and manages open leagues offered to youth through adults 60+. League play produces about 75 percent of all golf fees. The six year average gross revenue for league fees is $17,200. Greens fees are paid by league participants each time they play rather than in advance. League fees pay for costs related to running the leagues, including prizes. The table on the top of the next page illustrates gross revenues for leagues and lessons as well as number of participants over the past six seasons. New Hope Village Golf Course Business Plan 9 2001 2002* 2003 2004 2005 2006*** Gross Revenue $305,786 $258,358 $276,085 $253,924 $230,054 $247,200 Rounds 32,000 27,003 27,891 26,566 23,737 25,046 Playable Days** 179.5 173.5 181 178.6 163.8 172.5 Revenue per playable day $11704 $1,489 $1,525 $1,422 $1,404 $1,433 Revenue per round $9.56 $9.57 $9.90 $9.56 $9.69 $9.87 Eagle Lake Youth Golf Center opens forplay/uly2002 "Staff determines the amount of any given day as playable based on precipitation and temperature. —Unaudited Leagues and Lessons League entry fees and lesson fees produced an average of seven percent of the golf course's revenue, or $22,000 per year over the past six years. Six percent of average annual revenue comes from league fees and one percent comes from lessons. a. Golf lessons are offered to the public by the city in the spring for those ages five through adult. The six year average gross revenue for lessons is $4,867. The increase in overall lesson participation (shown in the table on page 11) is due to more adults taking lessons. The junior lesson program has declined in numbers since Eagle Lake Youth Golf Center opened in Plymouth in 2002. b. Leagues offered include open and corporate. Golf staff organizes and manages open leagues offered to youth through adults 60+. League play produces about 75 percent of all golf fees. The six year average gross revenue for league fees is $17,200. Greens fees are paid by league participants each time they play rather than in advance. League fees pay for costs related to running the leagues, including prizes. The table on the top of the next page illustrates gross revenues for leagues and lessons as well as number of participants over the past six seasons. New Hope Village Golf Course Business Plan 9 *fagle Lake Youth Golf Center opens for play/uly 2002 `*Unaudited Concessions Concessions provide an additional source of revenue to the golf course. Food items sold include hot dogs, sandwiches, donuts, candy, ice cream, etc. Beverage sales include coffee, pop, beer, water, etc. The NHVGC is annually issued a beer and wine license. This concessions area generated an average of seven percent of revenue per year over the past six years. The six-year average for gross revenues is $21,954. Note: concessions revenue has increased each year due to the new clubhouse facility and the ability to provide greater choices than in the past. The following table illustrates an increase in gross and net revenues for concessions over the past six seasons. 2001 2002* 2003 2004 2005 2006** League entry fees $17,359 $18,076 $17,490 $15,861 $17,412 $16,970 No. of league participants 1,707 1,582 1,448 1,364 1,312 1,251 Lesson fees $4,470 $3,910 $3,240 $4,220 $5,961 $7,400 No. of lesson participants 129 103 100 103 167 194 *fagle Lake Youth Golf Center opens for play/uly 2002 `*Unaudited Concessions Concessions provide an additional source of revenue to the golf course. Food items sold include hot dogs, sandwiches, donuts, candy, ice cream, etc. Beverage sales include coffee, pop, beer, water, etc. The NHVGC is annually issued a beer and wine license. This concessions area generated an average of seven percent of revenue per year over the past six years. The six-year average for gross revenues is $21,954. Note: concessions revenue has increased each year due to the new clubhouse facility and the ability to provide greater choices than in the past. The following table illustrates an increase in gross and net revenues for concessions over the past six seasons. First year of new clubhouse; opened in later May. Unaudited Rentals Income from rentals includes hand carts, clubs, and power carts as well as rental of the building. This area generated an average of four percent per year of total facility revenues over the past six years. The six-year average gross revenue for rentals is $11,755. With the exception of 2004 when a phone book company rented the clubhouse in early spring, revenues from rentals has increased each year due to greater opportunities provided by the new clubhouse. The following table illustrates gross revenues for rentals over the past six seasons. 2001 2002 2003 2004 2005 2006** Gross revenue $18,964 $19,489 $22,186 $22,784 $22,924 $25,374 Net revenue $5,725* $7,718 $10,274 $10,489 $10,573 $11,472 First year of new clubhouse; opened in later May. Unaudited Rentals Income from rentals includes hand carts, clubs, and power carts as well as rental of the building. This area generated an average of four percent per year of total facility revenues over the past six years. The six-year average gross revenue for rentals is $11,755. With the exception of 2004 when a phone book company rented the clubhouse in early spring, revenues from rentals has increased each year due to greater opportunities provided by the new clubhouse. The following table illustrates gross revenues for rentals over the past six seasons. Phone book company rented the clubhouse early spring but moved to the ice arena in 2005 R 2006 *`Unaudited Merchandise Sales This area of the operation generates an average of eight percent of the annual gross income. The six-year average for gross merchandise sales is $24,435. Again, annual increases are due to greater opportunities provided by the new clubhouse facility. a. Taxable merchandise includes shoes, clubs, bags, gloves balls and other merchandise. b. Non-taxable merchandise includes hats and clothing. New Hope I illuge Golf Course ausiness flan 10 2001 2002 2003 2004 2005 2006** Misc. rental $9,530 $10,197 $10,335 $11,900 $13,268 $15,300 Clubhouse rental $425 $675 $815 $4,625* $1,139 $2,781 Phone book company rented the clubhouse early spring but moved to the ice arena in 2005 R 2006 *`Unaudited Merchandise Sales This area of the operation generates an average of eight percent of the annual gross income. The six-year average for gross merchandise sales is $24,435. Again, annual increases are due to greater opportunities provided by the new clubhouse facility. a. Taxable merchandise includes shoes, clubs, bags, gloves balls and other merchandise. b. Non-taxable merchandise includes hats and clothing. New Hope I illuge Golf Course ausiness flan 10 The following chart illustrates gross revenues for merchandise sales over the past six seasons. *Unaudited Advertising The business community purchases ads on the scorecards. This revenue covers the cost of the scorecards plus $500. Other Income Other income includes banquet and picnic fees, and purchased gift certificates that can be used for merchandise or greens fee. This additional source of revenue generates an average of three percent of the annual gross revenue of the facility. The six-year average revenue for other income is $7,914. The following chart illustrates gross revenues for other income over the past six seasons. 2001 2002 2003 2004 2005 2006* Gross sales $24,885 $23,633 $23,009 $24,109 $25,674 $25,300 Net sales $9,680 $8,580 $9,120 $8,555 $8,435 $7,775 *Unaudited Advertising The business community purchases ads on the scorecards. This revenue covers the cost of the scorecards plus $500. Other Income Other income includes banquet and picnic fees, and purchased gift certificates that can be used for merchandise or greens fee. This additional source of revenue generates an average of three percent of the annual gross revenue of the facility. The six-year average revenue for other income is $7,914. The following chart illustrates gross revenues for other income over the past six seasons. Unaudited Non -Revenue Services Even though no revenue is generated for the use of certain facilities at the NHVGC, these uses provide added value for patrons. Although the course is subsidizing these value-added services, the city has chosen not to charge for them as a gesture of good will. a. Cross country skiing and snow shoeing opportunities are provided free of charge. The greens are protected each winter from potential damage from such activities. b. The clubhouse is currently available free of charge for city functions and programs. New Hope I liege Golf Course Business Plan 11 2001 2002 2003 2004 2005 2006* Other income $8,084 $9,582 $8,938 $8,108 $6,978 $5,791 Unaudited Non -Revenue Services Even though no revenue is generated for the use of certain facilities at the NHVGC, these uses provide added value for patrons. Although the course is subsidizing these value-added services, the city has chosen not to charge for them as a gesture of good will. a. Cross country skiing and snow shoeing opportunities are provided free of charge. The greens are protected each winter from potential damage from such activities. b. The clubhouse is currently available free of charge for city functions and programs. New Hope I liege Golf Course Business Plan 11 Recommendations a. Charge patrons a "beverage fee" to bring their own beverages/food onto the course and the picnic pavilion. Signage is needed to indicate "no outside beverages may be brought onto the course." b. Charge all users of picnic pavilion. Assess a higher charge and give lower priority status for usage by non - golfers. (A fund is needed for periodic replacement of the gas grills and to purchase the gas required) Charge a higher fee to nonresidents. Charge school district groups the resident fee. c. Recognize the benefit and good will generated through the provision of free facilities to priority users as at least as valuable as the additional revenue that could be generated by charging for the use of those facilities. Acknowledge the worth of this subsidy in the golf course's "bottom line" as a true cost. Charge the general fund for the use of the clubhouse for city staff meetings and programs. d. Maintain the picnic pavilion and clubhouse in top condition to keep it desirable for patrons. e. Buy commercial time on Cable 12 and feature NHVGC on Northwest Cities and Community Journal shows. f. Purchase ads in local newspapers to market the course. g. Market in many local publications and golf directed promotions. h. Sell ads on power carts, tee markers, and course benches. i. Sell ads on bathroom doors in the clubhouse (as some restaurants do). Contract with a vendor to sell ads on a bulletin board in the clubhouse to bring in added revenue to the NHVGC. k. Provide beverage cart as often as numbers make it feasible. I. Implement email/postcard promotions. m. Seek local businesses to sponsor email promotions (i.e. free ice cream with a round of golf). n. Sell more ads in the NHVGC scorecards. o. Promote golf through new nearby housing facilities. New Hope Village Golf Course Business Plan 12 Organizationat Systems Coordinating Systems a. The city's Finance Department manages the golf course's accounts receivable and accounts payable programs. b. The internal organization of the golf course operation is shown on Exhibit A. NHVGC policy is set by the City Council. The city manager is the liaison to the Council regarding golf course matters. The department director advises the city manager regarding the on-site programs. The recreation facilities manager oversees three recreation facilities including the ice arena, golf course, and pool. The golf course superintendent manages the day to day operations of the golf course. c. Scheduling, including tee times, leagues, lessons, group outings, is all done by NHVGC staff. Operating Systems There is a total of 2.12 full time equivalent (FTE) staff people budgeted for the golf course for 2006. In addition, there are a total of 4,580 hours budgeted for seasonal workers. This includes 330 hours budgeted for teachers and ball shaggers for the lessons program. a. 1.25 FTE's are budgeted for course maintenance. Seasonal staff in this category worked a total of 1,230 hours in 2005, or 24 percent of total seasonal hours worked. Course maintenance tasks include: i. Daily course set-up including changing hole locations, moving tee markers, trash pick up, filling water coolers; ii. Grooming of turf including mowing and trimming of the greens, tees, fairways, roughs; iii. Irrigation and landscape maintenance including design and planting as well as caring for flower beds, shrubs, trees; iv. Equipment care and maintenance including maintaining and repairing all equipment used for course maintenance as well as golf car fleet (seven cars). b. 0.87 FTE's are budgeted for clubhouse operations. Seasonal clubhouse staffing totaled 3,816 hours in 2005; or 76 percent of total seasonal hours worked. Clubhouse operations include cashiers, rangers/starters, golf instructors, as well as clubhouse maintenance responsibilities. The clubhouse is open 15 hours per day during the peak season (6 a.m. to 9 p.m.). c. Management staff time includes: v. 100 hours of the park and recreation director's time. vi. 636 hours of the recreation facilities manager's time. The recreation facilities manager oversees the ice arena, golf course, and pool. vii. 2,080 hours of the golf course superintendent's time. The superintendent performs all duties at the golf course as required including planning, managing and scheduling leagues; facilitating and resolving concerns and questions from facility users and the general public; marketing; registering league and lesson participants; coordinating rental of the clubhouse during the off season; planning for and performing course maintenance; assisting with building maintenance if required, supervising all other staff, etc. viii. 1,600 hours for the assistant golf course superintendent whose time is split between the golf course and 480 hours at the ice arena for winter support. The assistant superintendent supervises course maintenance and provides support for the golf course superintendent. New Hope Village Golf Course Qusiness Plan 13 Recommendations: a. Reallocate depreciation and debt costs to the General Fund. Since 1971, the NHVGC has operated without cost to the city's taxpayers. Under current market conditions, the golf course continues to cover operating costs but may not be able to fully fund depreciation and debt service costs. Until a market correction occurs, the city should reallocate depreciation and debt service costs to the General Fund. Add a marketing and sales position. The purpose is to market and sell the whole city and all of its services. This position should be charged to the General Fund and not be tied to a specific facility or program's revenue stream. New Hope Village Golf Course Business Plan 14 Marketing and Sales Business Climate a. The golf business in Minnesota is a seasonal business and therefore is extremely weather dependent. b. The New Hope Village Golf Course, occupying a prominent public green space in New Hope, is first and foremost a community facility and asset. There is a longstanding policy to grant priority status to the facility's primary target market. That primary target market consists of league players. League participants come primarily from within the northwest suburban area of New Hope, Plymouth, Maple Grove, Crystal, Brooklyn Park, Brooklyn Center, Robbinsdale, and Golden Valley. c. NHVGC draws from a large community base and from New Hope businesses especially for afternoon and evening open league and corporate league play. Customer Base a. Golf course staff places a tremendous emphasis on customer service and goes to great lengths to meet the needs of golfers and create a sense of membership and camaraderie. b. League players tend to remain loyal to the NHVGC, consider it their "home" course, and return year after year. Open golfers tend to play where they feel they obtain the best value. The NHVGC's primary product — tee times — is a perishable commodity. The city has ongoing expenses related to maintaining the facility whether the tee times are sold or not. Regional Expansion a. A survey conducted by the National Golf Foundation showed that the number one barrier to people playing golf is the time it takes (usually 90 minutes at NHVGC) and not the money it costs. In the past 20 years a number of new courses have been built in the metropolitan area. Exhibit B shows the impact on business when a new course opens. (For more information refer to the section on Competitors.) c. Growth in the number of local courses from 1990 to 2003 outpaced population growth for the Metro area (see Risks section). No new public golf courses have been built since 2003 due to the difficultly in making a profit in the current business climate. Contracts/Agreements A compensation agreement with Three Rivers Park District was approved in 2000 and revised in 2003 (exhibit C). The agreement was an attempt by the park district to appease the New Hope City Council after it built a public golf course at its Eagle Lake Regional Park in Plymouth (less than two miles from the NHVGC) in spite of strong city opposition. The compensation agreement calls for Three Rivers to purchase up to 1,500 golf passes annually from NHVGC until golfers play at least 40,500 rounds in a season at the NHVGC (the number of rounds played in 1998). Once the 40,500 round threshold has been reached, the agreement becomes null and void. b. The city has a five-year contract with a beverage company that provides an annual payment in exchange for the exclusive sale of the company's products. (Current contract expires 10/31/09) c. Ads are sold in the scorecards to local companies to cover the cost of the cards plus a small profit. New Hope Village Golf Course Business Plan lg Target Customers The marketing and sales efforts will focus on: a. Continue to target. i. League players of all ages ii. Youth, young adults, beginners, adults 60+, men, women, families, couples iii. Lesson programs b. Continue and expand marketing efforts to target. i. New and current residents ii. Businesses iii. Nonresidents iv. Group tournaments and outings v. Clubhouse renters vi. Non -profits Product Pricing a. The city needs to balance the goal of operating the golf course as a business with the need to make golf fees competitive. b. The prices for green fees during the 2006 season at the New Hope Village Golf Course were $12 for adult green fees, $11 for adults 60+, and $9.50 for juniors. See Exhibit D for a comparison of green fees at area courses. See Exhibit E for a recent history of NHVCG fees. Tee times, clubhouse rental, and concessions/merchandise need to be priced competitively with comparable operations. Long Term Staff The city has the advantage of having a very well respected staff with years of accumulated knowledge and experience in the operation of the facility. The value of the staff's ability to make people welcome cannot be over estimated. Customer service has always been the number one goal of the operation. The staff's understanding of the operational intricacies of the golf course provides efficiencies in both maintenance operations and administrative functions. Recommendations a. Add a marketing and sales position. The purpose is to market and sell the whole city and all of its services. This position should be charged to the general fund and not be tied to a specific facility or program's revenue stream. b. Adopt committee recommended fee increases for 2008 which include raising adult green fees by $1 and junior and adult 60+ green fees by 50 cents. c. Market the time it takes to play a round of golf at the NHVGC (an average of 90 minutes during open play). d. Focus marketing on new residential development locations. e. Market in city's "In Touch" newsletter, on cable TV, the city website and promotional circulars. f. Add a special rate for Saturday and Sunday afternoons. g. Emphasize youth to establish the younger players' interest in the game and the NHVGC. h. Add an electronic sign board at golf course to promote all city activities including golf. i. Pursue opportunities to "brand" the golf course as an important community asset. Both golfers and non - golfers are likely to hold the facility in high regard if they recognize the role it plays in providing 26 acres of park -like green space that provides a home for a variety of birds and other wildlife and significantly contributes to the environmental quality of New Hope. j. Give league players 50 percent off their league entry fee of $12 if they bring in a new league player. New Hope Village Golf Course Business Plan 16 Market Growth Overview The primary geographic market area for the NHVGC is the city of New Hope and the surrounding northwest communities listed below. It is important to understand the changing and shifting demographics in the city and surrounding area when establishing a market growth plan. Demographics The trends indicated by the 2000 census information can be summarized as follows: New Hope's population has declined. New Hope's median age has increased. New Hope's population has become more diverse. According to 2000 United States Census Bureau statistics, New Hope's population has decreased approximately 10 percent since 1970, primarily because of shrinking family sizes and the increase in "empty nesters." Within just the last 10 years, New Hope's population declined 4.5 percent, decreasing from a population of 21,853 in 1990 to 20,873 in 2000. New Hope's population as a whole is becoming older, with the median age climbing rapidly in the last 30 years, and it is now one of the oldest among neighboring cities. The median age has increased from 34.5 years in 1990 to 38.3 years in 2000. The age distribution has changed substantially in the last 30 years and the city has shifted from a youth -based city to a city with a primary population over 24 years old. New Hope is also becoming a more diverse community than it was 10 years ago and the racial makeup is changing. Overall, the white population has declined from 93.8 percent in 1990 to 85 percent in 2000. The minority populations have increased in New Hope along with the rest of the Minneapolis - St. Paul area, including black or African-American, Hispanic, Asian, and other ethnicities. Another factor to consider is per capita income. Not all can afford to play golf and the per capita income in New Hope may have an impact on the amount of golf played at NHVGC. Excerpts from the 2000 federal Census Bureau data for the cities that have the most residents that utilize the New Hope Village Golf Course are as follows: Community Population Per Capita Income Median Age Over 55 School Enrollment Unemployment Rate New Hope 20,873 $23,562 38.3 5,802 4,151 2.1 Brooklyn Center 29,172 $19,695 35.3 6,881 6,856 3.5 Brooklyn Park 67,388 $23,199 31.9 8,431 18,350 2.6 Crystal 22,698 $23,163 37.0 5,193 4,775 2.4 Golden Valley 20,281 $34,094 42.7 6,170 3,976 1.5 Maple Grove 50,365 $30,544 34.4 5,412 14,152 1.6 Plymouth 65,894 $36,309 36.1 10,822 16,468 1.8 Robbinsdale 14,123 $23,912 37.6 3,393 3,013 3.2 According to the data from the Metropolitan Council, the New Hope 2005 estimated population is 20,747. School District 281 has provided current and projected enrollment data for grades K to 5, 6 to 8, and 9 to 12 for years 2006/07 to 2008/09. The data shows a projected decline in all age groups through 2009. Grades 2006-2007 2007-2008 2008-2009 K-5 5,778 5,700 5,617 6-8 3,072 3,076 3,072 9-12 4,193 4,155 4,090 Total 13,043 12,931 12,779 New Hope Village Golf Course Business Plan 17 Redevelopment Another key factor that needs to be taken into account is the housing redevelopment projects that have been completed in the city, are under construction, or soon to be constructed. The average household size is 2.29 persons. The table below indicates the number of units per project and estimated population: Project Number of Units Estimated Population Winnetka Green 175 401 Woodbridge Senior Coop. 78 179 Winnetka Townhomes 44 101 Linden Place Apts. 35 80 Hillside Terrace 7 16 Nevada Townhomes 6 14 Linden Park Condos 41 94 Total 386 885 Many of these life -cycle housing units are geared toward young professionals, single parent households, or empty -nesters seeking a maintenance free lifestyle. Redevelopment will encourage many empty nesters in larger single family homes to move, which will make a lot of existing single family homes available to younger families with school children, and it will also encourage aging, empty -nesters to stay in the city. Bass Lake Road Apartment Redevelopment Area Located on the west side of the city's golf course, the Bass Lake Road Apartments site remains a priority redevelopment area for the city of New Hope. The condition of the apartments and the great location adjacent to the golf course make this site prime for major improvements. Over the past several years, the city has worked with several developers on concept redevelopment plans for the site. Proposals to date suggest replacing the apartments with approximately 150 units of upscale condominiums. The city will continue to pursue the redevelopment of this property. The city anticipates that an upscale, owner -occupied housing redevelopment would have a very positive impact on the golf course. Recommendations a. Add a marketing and sales position. The purpose is to market and sell the whole city and all of its services. This position should be charged to the general fund and not be tied to a specific facility or program's revenue stream. b. Keep golf course prices competitive to be commensurate with the median income of the city's population. New Hope's per capita income is in the middle. c. Target marketing efforts toward owners of maintenance -free lifestyle housing. They are likely to have time available for recreation pursuits, including golf. d. Aggressively market NHVGC opportunities to newly -developed nearby housing units. e. Work with the developer of the Bass Lake Road Apartment site regarding a possible NHVGC amenity for its new residents. f. Recognize and celebrate the city's large percentage of 60+ year old residents by creating more special programs to target that age group. g. Emphasize golf programs for youth to establish the younger players' interest in the game and the NHVGC including adding a First Tee program. h. Provide golf programming for other nearby communities. i. Market NHVGC as a facility that offers family activities for all age levels. j. Target local and regional businesses for leagues, outings, rentals, and individual players. They present an attractive market for company sponsored events. New Hope Village Golf Course Business Plan 18 Risks There are several factors that may affect the ultimate performance of the operation of the New Hope Village Golf Course including demographics, affordability, seasonality, time factor, weather, supply/demand, competition, utility costs, and public perception/user relationship. Demographics The facility attracts youth and adults ages 5-85+. Marketing efforts must focus on attracting a new and expanding customer base and increase frequency of use. Programming efforts must focus on retaining younger age groups and others who are not seen as likely users. A number of people are long time players in NHVGC leagues. The city needs to attract new players to maintain or increase the number of rounds played as these long-term players age and leave the game. Affordability Disposable income for recreational pursuits has limits. The NHVGC needs to keep the fees affordable, especially for juniors and adults 60+. Seasonality The facility's primary season extends from April through October. The course experiences its highest level of use from May through August. Developing diversified user groups and program interests will be important during spring and fall seasons. Weather The golf business in Minnesota is a seasonal business and therefore is extremely weather dependent. If the weather is good, business is more likely to be good. If days are lost due to inclement weather, that business cannot be recovered. Because it is a par three course, the NHVGC caters to recreational golfers who tend to be "fair weather" players. They don't often play when the temperatures are below 50 degrees or above 90 degrees. They also tend not to play in the rain or even if inclement weather is forecast. Supply/Demand The number of holes of golf available in the metro area has increased dramatically in the past 16 years and has outpaced the increase in population. In 1990 the population in the metro area was about 2.5 million. By 2004, the population had increased to 3.1 million (550,000 more, an increase of 22 percent). The number of golf holes in this area in 1990 totaled 2,304. By 2004, the number of holes had increased by 41 percent to 3,258 holes. In 1980, there were 334 golf courses in Minnesota and 132 within fifty miles of the Twin Cities. By 2005, there were 482 courses in the state with almost 200 within 50 miles of the Twin Cities; a 42 percent increase in courses statewide and an increase of more than 50 percent in metro area courses. Competition New and nearby golf courses provide local players with lots of golfing options. These competing facilities will have the greatest impact during midday and weekend hours throughout the season, as well as during the slower early spring and fall seasons. Golfers have more options than ever when considering where to play. Competition will also come from interest in other activities that appeal to the same user groups. Increasing Utility Costs Natural gas, electric, water, and sewer utility services account for roughly five percent of total costs. The utility costs fluctuate with the time of year and weather conditions. Hot, dry summers require higher electric use for the course irrigation system and the clubhouse air conditioning system. Conversely, harsh winter weather drives up natural gas heating costs for the off-season uses in the clubhouse. Exhibit F illustrates the New Hope Village Golf Course Business Plan 19 seasonal fluctuations and general increase in utility costs the golf course has experienced over the last three years. Note: An on-site deep well was installed at the golf course in 1976 to irrigate the playable portions of the golf course. Before this well was installed staff watered the course by hand overnight with city water. The cost savings of using well water (not including staff time) is estimated at $10,000+ per year. The cost for the 5.1 million gallons of water used for irrigation in 2006 would have been over $17,000 if the course was using city water for its irrigation. Public Perception/User Relationship Each individual's perception of the NHVGC will largely depend on their interests and where they live. Non- users may not be aware of the facility, or (at worst) may see it as a non-essential city venue for a small select user groups. The city should pursue opportunities, through a variety of avenues, to "brand" the golf course as an important community asset. Marketing the facility and grounds as attractive and well -kept and positively positioning the NHVGC in the marketplace will improve residents' and businesses' perception of the facility's value to the community. It is likely that user groups will hold the facility in high regard. Consistency in public policy development and implementation by the City Council and staff is critical to future success. It will be important to articulate the mission and purpose of the facility to all within the city. It is also important to communicate the role that the golf course plays in providing 26 acres of park -like green space. The course's mature trees and flowering gardens provide homes for a number of species of birds and other wildlife and significantly contribute to the environmental quality of the area. The NHVGC plays an important role, too, in the city's storm water system. Its ponds and waterways enhance water quality and expand the water storage capacity of the Shingle Creek watershed area. New Hope Viilage Golf Course ausiaess Pian 20 Competitors Neighboring Golf Courses Competing golf courses surround the NHVGC market area. (See Exhibit G) Significant competition comes from Eagle Lake Youth Golf Center and Begin Oaks in Plymouth (with Eagle Lake being the nearest course to New Hope). Secondary competition comes from Centerbrook in Brooklyn Center as well as other courses. The greatest competition comes during the spring and fall seasons and on weekends and midday hours throughout the year. New Golf Courses The interest in golf during the 1980s and 1990s led to the addition of a number of new courses in the metro area. Centerbrook, a par three course, was built by the city of Brooklyn Center in 1988. It is 4.7 miles to the east of NHVGC. Brookland, a municipally owned par three course in Brooklyn Park, is 7.4 miles north and east of NHVGC and opened in 1969. These courses are in addition to a par three course at Brookview, a municipally owned facility 8.4 miles to the south of NHVGC in Golden Valley, which is a small part of their golf operation that features a regulation eighteen hole course at the same location. Within the past five years, the opening of two more new courses within a very short distance of the NHVGC has had a significant impact. Begin Oaks, a privately owned executive nine hole course, opened to the public in 2001. Begin Oaks is 3.7 miles west in Plymouth. In 2002, the Three Rivers Park District opened Eagle Lake Youth Golf Center, an executive nine -hole course with a driving range and a chip and putt course. This new course is located 1.8 mile west, also in Plymouth. Increased Options Available New as well as older nearby golf courses do and will continue to impact the NHVGC by increasing the options available to users. New Hope Village Golf Course Business Plan 21 Budget pro forma Financial Projections New Hope Village Golf Course financial projections use the 2007 requested budget data submitted by the park and recreation/golf staff as the baseline, as this represents the current operations at the facility. The current budget philosophy estimates revenue and expenses at a level of 100 percent. Revenues have run between 67 percent (2005) and 77 percent (unaudited 2006) of projection over the past two years. Expenditures have run between 90 percent (2005) and 86 percent (unaudited 2006) of projection for the two years. The recommended marketing staff position would concentrate on selling available tee times and marketing leagues and lessons. This position would be funded from the general fund parks and recreation budget. Two scenarios are compared to the 2007 baseline, pro forma 1 and pro forma 2. Both scenarios assume 30,000 rounds played. a. Pro forma 1 assumes a greens fee increase of $1 for adults, fifty cents for juniors and adults 60+, and league fee increases for all but the men's league (which recently had an increase). This option provides for $26,000 more revenue than pro forma 2 with no fee increase. b. Pro forma 2 assumes all fees remain at current levels. New Hope Village Golf Coarse Business Plan 22 Golf Course Revenue and Sources New Hope Village Golf Course Business Plan 23 2005 2006 2007 Description Budget Actual % Budget prd(unaudited) % Budget Proforma Fe Fee Proforma No fee increase increase 4499 Local Government -Other Government 1,482 5255 Golf -Green Fees 400,000 248,156 62% 330,000 257,112 78% 335,000 335,000 310,000 5260 Golf -Equipment Rental Fee 20,000 14,407 72% 20,000 17,081 85% 20,000 20,000 20,000 5265 Golf -Merchandise Sales 35,000 24,494 70% 35,000 24,266 69% 35,000 35,000 35,000 5275 Golf -Discount -Merchandise (440) (188) 5280 Golf -League Fees 30,000 24,234 81% 30,000 21,642 72% 30,000 30,000 29,000 5290 Golf -Concession Sales 25,000 21,496 86% 25,000 24,301 97% 30,000 30,000 30,000 5298 Golf -Gift Certificate Sale 7,000 (5,346) -76% 7,000 (4,899) -70% 7,000 7,000 7,000 5344 Misc Concession Revenue 1,250 1,250 100% 1,250 1,250 100% 1,250 1,250 1,250 5345 Vending Revenue 178 230 5410 Interest Income 9,000 4,446 49% 9,000 5,494 61% 5,400 5,400 5,400 5460 Rental Fee/General 4,000 0% 4,000 0% 4,000 4,000 4,000 5480 Donations/General 13,361 15,000 15,000 15,000 5490 Other Misc Revenue 9,478 5,974 4001 Revenues 531,250 1 355,714 1 67% 1 461,250 1 353,745 1 77% 1 482,650 I 482,650 456,650 New Hope Village Golf Course Business Plan 23 Golf Course Expenditures New Hope Village Goff Course Qusiness Plan 24 2005 2006 2007 Description Proforma Proforma Budget Actual % Budget Prelirriary � % Budget #1* #2**unaud' No fee Fee increase increase 5520 Resale/Retail Goods 20,000 18,728 94% 20,000 18,237 91% 20,000 20,000 20,000 5540 Resale/Food 8,500 5,758 68% 7,500 5,671 76% 7,000 7,000 7,000 5560 Resale/Soda Pop 4,000 3,776 94% 4,000 3,956 99% 4,000 4,000 4,000 5580 Resale/Beer 3,500 3,193 91% 4,500 4,275 95% 5,000 5,000 5,000 Cost of Goods Sold 36,000 31,455 87% 36,000 32,139 89% 36,000 36,000 36,000 6005 Personal Services 214,766 216,672 101% 225,689 199,573 88% 230,683 230,683 230,683 6205 Supplies/Materials 45,600 45,049 99% 44,600 36,712 82% 46,600 46,600 46,600 7005 Contracted Services 67,053 64,047 96x/0 66,513 67,868 102% 67,711 67,711 67,711 7720 Depreciation Expenses 55,000 48,028 87% 55,000 54,996 100% 55,000 55,000 55,000 7810 Bond Principal Payment 20,000 0% 20,000 0% 25,000 25,000 25,000 7820 Bond Interest Expense 31,835 31,316 98% 31,835 30,593 96% 29,197 29,197 29,197 7830 Bond Discount Expense 450 450 100% 450 450 100% 1,000 1,000 1,000 Total Debt Service 52,285 31,766 61% 52,285 31,042 59% 55,197 55,197 55,197 7905 Capital/Const. Outlay 7930 Improvements Other Bldg 13,676 7980 Other Equipment 36,700 4,912 13% 21,700 9,147 42% 25,000 25,000 25,000 Total Capital/ConstructionOutlay 36,700 18,588 51% 21,700 9,147 42% 25,000 25,000 25,000 Total Expenditures 507.404 455,604 90% 501,787 431.478 86% 516.191 516.191 516,191 Net Revenue (Expenditures) 23,846 (99,890) (40,537) (77,733) (33,541) (33,541) (59,541) Includinq debt, depreciation, capital Net Operating Revenue (Expenditures) 131,131 (20,096) 66,748 8,305 76,656 76,656 50,656 Excluding debt and depreciation New Hope Village Goff Course Qusiness Plan 24 Recommendations Marketing Add a marketing and sales position to market and sell the city and its services including the golf course, ice arena, pool, recreation programs, properties and programs for community development as well as other city programs. This position should be charged to the general fund and not be tied to a specific facility or program's revenue stream. Fees Adopt committee recommended fee increases for 2008. Advertising a. Buy commercial time on Cable 12. b. Buy display ads in local papers. c. Sell ads on power carts, tee markers, and course benches. d. Sell ads on bathroom doors in the clubhouse (as some restaurants do). e. Contract with a vendor to sell ads on a bulletin board in the clubhouse to bring in added revenue to the NHVGC. Allocating Funds a. Set expectations for NHVGC revenues to cover operating costs. Recognize that, in the near term at least, depreciation and debt costs may not be met by revenues. b. Recognize that the benefit and goodwill generated by providing free facilities to priority users is at least as valuable as the additional revenue that could be generated by charging for the use of those facilities. Acknowledge the worth of this subsidy in the golf course's "bottom line" as a true cost. Charge the general fund for the use of the clubhouse for city staff meetings and programs. Target Marketing a. Recognize and celebrate the city's large percentage of 60+ year old residents by creating more programs to target that age group. b. Emphasize golf programs for youth to develop interest among younger players in the game of golf and the NHVGC. Add a First Tee program and provide youth golf programming for residents of other nearby communities. c. Target local and regional businesses for league and individual play, company -sponsored golf outings and clubhouse rental. d. Initiate and expand program offerings to encourage area golfers to play at the NHVGC with their families. New Hope Village Golf Course Business Plan 25 Additional Considerations Marketing/Advertising a. Market the fact that an average golfer can complete a round of golf at the NHVGC in about 90 minutes during open play. b. Market the NHVGC in many local publications and golf -directed promotions. c. Market the course in the "In Touch" newsletter, on cable TV, the city website, and promotional circulars. d. Pursue opportunities to "brand" the golf course as an important community asset. Both golfers and non - golfers are likely to hold the facility in high regard if they recognize the role it plays in providing 26 acres of park -like green space that provides a home for a variety of birds and other wildlife and significantly contributes to the environmental quality of New Hope. e. Implement email/postcard promotions. f. Seek local businesses to sponsor email promotions (free ice cream with a round of golf). g. Sell more ads in the NHVGC scorecards. h. Add an electronic sign board at the golf course to promote all city activities including golf. Customers and Services a. Keep golf course prices competitive to be commensurate with the median income of the city's population. b. Charge groups a "beverage fee" to bring their own beverages/food onto the course and the picnic pavilion. Signage is needed to indicate "no outside beverages may be brought onto the course." c. Provide a beverage cart as often as numbers make it feasible. d. Charge all users of the picnic pavilion. Assess a higher charge and give lower priority status for usage by non -golfers (A fund is needed for periodic replacement of the gas grills and to purchase the gas required). Charge a higher fee to nonresidents. Charge school district groups the resident rate. e. Maintain the picnic pavilion and clubhouse in top condition to keep it desirable for patrons. f. Give league players 50 percent off their league entry fee of $12 for bringing in a new league player. Target Marketing a. Add a special rate for Saturday and Sunday afternoons to stimulate more business during these slower times. b. Target marketing efforts toward those who have chosen maintenance -free lifestyle housing options. As more of these housing styles are built, more residents will have time available for recreational pursuits, including golf. c. Market aggressively NHVGC opportunities to newly -developed nearby housing units. d. Work with the developer of the Bass Lake Road Apartment site regarding a possible NHVGC amenity for its new residents. e. Solicit new patrons beyond the city's borders as the city ages, school enrollment declines, and income levels change. New Hope Village Golf Course Business Plan 26 Exhibits A. Organizational Chart B. Rounds Played Report C. Three Rivers Park District Agreement with city of New Hope D. Greens Fees Survey E. Rates History F. Utility Costs Chart G. Competitor Locations New Hope Village Golf Course Business Pian 27 Exhibit A Parks and Recreation Department Organizational Chart Residents eR Parks &Recreation May 2006 C,hy of Nem— -Toot City Council City Manager Administrative P/r Office Support Support Specialisti Specialist Seasonal Office Support Staff Director of ----------------Director Parks & Recreation of Public Works Recreation Fadli6es Manager Recreation Athletic Supervisor Supervisor Im Arena Golf Course Seasonal Seasonal Activity Community Gyms Staff Ice Arena Golf Leaders Maint. Operators Superintendent i Seasonal Program i � i Leaders i Seasonal Program Seasonal Staff ------ Assistant Supervisors Superintendent Seasonal Officals Seasonal Figure Skating School Seasonal Program Director Leaders/Coaches Seasonal Staff Seasonal Program Supervisors Seasonal Figure Skating School Staff Seasonal Program Umpires Pool Seasonal Manager Seasonal Assistant Manager Seasonal Life Guards Seasonal Attendants Seasonal Water Safety Instructors New Hope Village Golf Course Business Plan 28 New Hope Village Golf Course Rounds Played Year Golf Rounds Played 5 -Year Significant Event That Year Average 2006 25,046 2005 23,737 2004 26,570 2003 27,892 2002 27,003 2001 32,115 2000 37,618 1999 37,371 1998 40,488 1997 36,351 1996 29,839 1995 33,910 1994 37,735 1993 35,562 1992 37,865 1991 38,690 1990 40,474 1000 4n 041 1988 44,813 1987 46,413 1986 41,763 1985 40,550 1984 41,284 1983 39,837 1982 44,120 1981 44,531 1980 40,389 1979 36,905 1978 36,641 1977 40,657 1976 39,978 1975 33,595 1974 31,458 1973 28,637 1972 23,017 1971 23,269 26,050 27,463 30,240 32,400 34,919 36,789 36,333 35,592 35,665 34,679 34,982 36,752 38,065 38,706 40,557 42,266 42,881 4',096 42,965 41,969 41,511 42,064 42,032 41,156 40, 517 39,825 38,914 37,555 36,466 34,865 31,337 27,995 i0M, 3 Rivers opened Eagle Lake - partial season NHGC Clubhouse replaced; Begin Oaks opened (privately owned/public) Yr of storm sewer construction - #9 Fairway rebuilt R opened in August City of Brooklyn Center opened Centerbrook City of New Hope bought the golf course New Hope Village Golf Course Business Plan 29 0� Department Parks and Recreation Shari French REQUEST FOR ACTION Approved for May 12, 2003 Exhibit C Agenda Section Consent Iters No. 5.4 RESOLUTION ACCEPTING AMENDED MEMORANDUM OF AGREEMENT WITH THREE RIVERS PARK DISTRICT REGARDING GOLF COURSE REQUESTED ACTION Sta. � is recommending that Council accept the amended memorandum of agreement with the Three Rivers Park District regarding the golf course and direct the Mayor and City Manager to sign. BACKGROUND In 1998 city staff was notified that the Suburban Hennepin Regional Park District (now called Three Rivers Park District) was intending to develop a new executive nine -hole golf course at Eagle Lake Regional Park, located at Zachary Lane and Bass Lake Road in the City of Plymouth, less than two miles from the City's golf course, City staff, the Mayor and the Citizen Advisory Commission Chair expressed concerns to Suburban Hennepin Regional Park District staff and the Board of Directors regarding the loss of business New Hope expected to experience due to this development of a new public course in such close proximity. After a number of meetings at the staff level between both organizations, the original Memorandum of Agreement was developed. The memorandum called for a number of things including mitigation by Suburban Hennepin Regional Park District of the financial impact on New Hope's course. A five year average of rounds played at the New Hope Village Golf Course (35,865) was to be used as a. base for the formula re: purchase of golf rounds from New Hope by Suburban Hennepin Regional Park District, If a loss of at least 3% of rounds was experienced. Rounds would be purchased at the conclusion of a golf season at the adult greens fee rate for that season for use by Suburban Hennepin Regional Park District in the subsequent season. This agreement became effective beginning the first full season in which the Eagle Lake facility opened which was the 2002 season. This agreement is to terminate automatically when the number of rounds played at the New Hope course in any year after the second year of the agreement is equal to or greater than the number of rounds played at the New Hope Golf Course in 1998 (40,488 rounds). There was a stipulation in the agreement regarding percent of playability at the New Hope course. In the event that the New Hope Golf Course was not available for play for 90% or less of its normal season, defined as the average number of operating days for the five most recent years re ardless of cause, the Park District would not MOTION BY Alll/ �,"A - SECOND 3Y TO: j ri`ix r°a r fr` ,a A 2 _17 0 1:1€2i=A1PZRiGci{ Ccurssl,R-3 rivers Aq. eement Amended 2003.doc New Hope Village Golf Coarse ausiness Plan 30 CITY OF NEW HOPE RESOLUTION NO, 2003- 78 RESOLUTION ACCEPTING AMENDED MEMORANDUM OF AGREEIVIENT WITH THREE RIVERS PARK DISTRICT REGARDING GOLF COURSE WHEREAS, the Three Rivers Park District has developed a golf facility at its Eagle Lake site located at 11000 Bass Lake Road; and WHEREAS, the City of New Hope currently operates a par 3 golf course called New Hope Village Golf Course Is at 8130 Bass Lake Road; and WHEREAS, both the City oflNew Hope and the Three Rivers Park District are desirous of providing improved golf opportunities through joint and cooperative programming efforts; and WHEREAS, Three Rivers Park [District offered as a part of the original memorandum of agreement and is agreeing to continue to offset at least a part of the financial impact that may be realized by the city of New Hope vvith the two golf courses being less than two miles apart. NOW, THEREFORE, BE IT RESOLVED, by the Cit Council of the City of New Hope, [Annesota, the Mayor and City Manager are hereby authorized and directed to enter into the attached Amended Memorandum of Agreement- with Three Rivers Park District, Adopted by the City Council,of the City of New Hope, Hennepin County, Minnesota, :his 12f" day of May 2003. A) Mayor At'test: 4'g , f fc�' "; 2" - 1-4 ft L� tfty Clerk -- IARFXP&RlGoif C, -=OM Rlvy,,-. Agnssment Arnvnded 2003,do�� New Hope Village Goff Course Business Plan 31 '= A.y'4ZE1\-DED zn MMMORANDI M OF AGREEMENT ENT JOF U MARKETING PROGRAIM WHEREAS; the Suburban Hennepin Regional Park District (the District) intends to develop a golf facility at its Eagle Lake site; and �VIM-REAS, the City of New Hope (City) currently operates a par 3 no- If course called the Neer Hope Golf Course; and W»REA.S, the Park District is desirous ofprotriding improved 901f opportunities through joint and cooperative programming efforts: BE IT RESOLVED that the Park District and the City agree to do the following: L A joint m.aricet ng plan vaill be prepared, adopted and implemented annually by both the City Of New Hope and the Suburban Hennepin Regional Park District by February 1 of each. year except for 2003 which has a completion date of April 15. 2. :Participate in joint purchasing programs for supplies and equipment as well as equips?; nt sharing if feasible. 3. Coordinate league schedules to avoid overlap and duplication with the current City schedule having priority. 4. Develop joint registration and program ring for junior leagues and lessons. 5. The Park District agrees to not offer senior leagues or senior discount rates. 4. Mitigation for the financial impact of the Eagle Lake facility on the New Hope facility will be administered by the Park District's SuPexintendent, based upon: In the event that the New Hope Golf Course experiences a reduction in rounds fiom the five most recent years' averagv. for the months of may -September in any y.w commcncing with the r .rst year of operation. of the Eagle Lake facility, purchase golf rounds from the New Hope Golf Course according to the following ,:ormula; Reductions from five-year av; rare Rounds purchased 3% to 4.9% 750 5% to 6.9% 1.,000 7% to 9.9% 1,250 10% or more 1,500 New Hope Village Goff Course Business Plan 33 § 0 L iz C) 0 New Hope Village Goff Course Business Plan 33 § Q� 2 a VJ IF ad E < -M 112� On -M fi to =01 < C) LU New Hope Village Goff Course Business Plan 33 Exhibit D Survey of 2007 Golf Course Green Fees Greens Sr Course Par Fee Wkend/Holiday 2nd Nine Rate Jr Rate blue = 2007 rates 60+ Rate Hyland - Bloomington 31 $15.50 $15.50 $15.50 $15.50 $10.00 outside nine - 2007 27 $14.00 $10.00 510,00 $10.00 $10.00 outside nine 2006 $10,44 $10.00 $10.00 $10.00 510.00 inside nine - 2047 27 $8.00 $8.00 $8.00 $8.00 $8.00 nSide nine _. 2006 $8.40 58,00 $8.00 $8.00 $13,0 City Owned Cedarholm Roseville - 2007 27 $11.00 $11.54 $6.00 $950 $9.50 2006 $ [0.75 $11.25 56M $9,25 $9.21:; City owned New Hope Village Goll: - 2007 27 $12.00 $12.00 $4.50 $11.00 $9.50 i?C `: $12,00 $12.00 $s1 O $ 11.00 $9.50 City owned Theodore Wirth - Mpls - 2007 - not yet firm 27 $12.00 $11.00 $9.00 $9.50 $9.50 $12.00 511 59.00 $9.50 $9.50 City owned (par 3 only) Birnarnwood - Burnsville- 2007 27 $12.00 $13.00 $9.00 $11.00 $11.00 $12.00 M3.00 $9.00 $11.00 $moo City owned Brool view - Golden Valley -'07 27 $8-11.50 $8-11.50 $8-11.50 $8.00* $8.00 200 $8-11.40 $8-11.00 $8-11.i r; $8.00: $8.00 City owned (par 3 only) *M -F before 10am Eagle Lake - Three Rivers - '07 31 $15.50 $15.50 $15.50 $15.50 $10.00 Tour Card Price Reduction $13.50 $13.50 $13.50 $13.50 $10.00 200£ $15.50 $15.% $'15:50 $15,£ 0 $10,00 'I our Card, kce Reduction $1150 $13.50 $13.50 $13.50 $10,00 Park District owned Brookland - Brooklyn Park - '07 27 $12.00 $12.00 $8.00 $11.00 $10.00 $6.00/SR 2006 $11.00 $12.00 5` `. r $11.00 $10,00, City owned Centerbrook- Brooklyn Center -'07 27 $12.50 $12.50 59.50 $11.50 $10.50 ;0s $12.£i0 512.00 af.; $11.00 00 City owned New Hope Village Golf Course Business Plan 34 Exhibit E New Hope Village Golf Course Rate History Golf Course Fees 2003 Fees 2004 Fees 2005 Fees 2006 Fees 2007 Fees Adult Greens Fees $11.00 $12.00 $12.00 $12.00 $12.00 Junior and Senior Greens Fees $10.00 $11.00 $11.00 $11.00 $11.00 Second Round $8.50 $9.50 $9.50 $9.50 $9.50 Adult Pass Book $210.00 $230.00 $230.00 $9.50 $9.50 Junior and Senior Pass Book $190.00 $210.00 $210.00 $230.00 $230.00 1/2 Junior Pass Book $95.00 $105.00 $105.00 $210.00 $210.00 Senior League Punch Card (full season) $150.00 $170.00 $170.00 $90.00 $90.00 Senior League Punch Card (1/2 season) $75.00 $85.00 $85.00 $170.00 $170.00 Adult League Punch Card (Full season) $167.00 $189.00 $189.00 $85.00 $85.00 Adult League Punch Card (1/2 season) $83.50 $94.50 $94.50 $189.00 $189.00 Couples League $25.00 $25.00 $30.00 $94.50 $94.50 Junior League $10.00 $10.00 $110.00 $30.00 $30.00 Men's League $15.00 $15.00 $20.00 $10.00 $10.00 Senior League $12.00 $12.00 $15.00 $20.00 $20.00 Women's League $12.00 $12.00 $15.00 $15.00 $15.00 Senior Golf Instruction $45.00 $50.00 $50.00 $15.00 $15.00 Women's Golf Instruction $45.00 $50.00 $40.00 $60 For 4 $50 for 3 lessons lessons Youth Golf Instruction $35.00 $40.00 $140.00 $45.00 $45.00 Golf Cart Rental - Adult $9.00 $10.00 $11.00 $11.50 $11.50 Golf Cart Rental - Senior $6.00 $7.00 $8.00 $8.50 $8.50 Pull Cart Rental $2.00 $2.00 $2.00 $2.00 $2.00 Club Rental $3.00 $3.00 $3.00 $3.00 $3.00 Clubhouse rental $100-$125 $100-$125 $100-$125 $100-$125 $100-$125 for 3 hours For 3 hours For 3 hours For 3 hours for 3 hours New Hope Village Golf Course Business Plan 35 Golf Course Utility Costs 2003-2006 1,400.00 1,200.00 1,000.00 — 3 800.00 evp 600.00 400.00 200.00 — CO CO M CO CO CO ,T V V' V' ' T V LO Ln LO LO Ln Ln (O (O (0 O O O O O O O O OO O O O O O O i >+ Q > C T Q O O O T Q > C �. >, � N O m (6 3 O N (6 (6 7 O (0 (6 U)Z -,(n Z --52 CO Z New Hope Village Golf Course Business Plan Exhibit F Electric Natural Gas Water/Sewer 36 Exhibit G Village Green Golf Course Competitor Locations C 0.5 9 2 Miles New Hope Village Golf Course Business Plan Datc-: Ally 27, 2006 Data. Source: Hennepin County and ILI-t COUI7 it 2006 Prepared by: Kirn Benj Oren, City of New H.�la � 37