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2007-09-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, September 11, 2007 — 6:30 P.M. City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of August 14, 2007, Minutes 4. August/September Parks and Recreation Report 5. Par 3 Financial Status (Available Tuesday) 6. Park Bench Donation 7. Parks Projects Updates: A. Pilot Knob Phase 1 Site B. Council Decisions Regarding 2008 Requested Parks Projects a. Tennis Courts b. Other Maintenance Items Requested c. Bituminous Trail from Mendota Elementary School to Walsh Lane d. Tennis Court and Fence Repairs 8. Pilot Knob Phase 2 — Development of Management Plan 9. Planned Park 2008 Capital Improvement Projects 10. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING August 14, 2007 The August 2007 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 14, 2007, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present: Chair Richard Spicer, Commissioners Missie Hickey, Raymond Morris, Paul Portz and Larry Craighead. Absent were Commissioners Tom Kraus, and Brian Hallman. City Staff present were; Teresa Gangelhoff, Recreation Programmer, Guy Kullander, Operations and Projects Coordinator, Jake Sedlacek, Assistant to the City Administrator, and Nancy Bauer, Recording Secretary. MINUTES: Commissioner Portz moved approval of the June minutes and seconded by Commissioner Craighead. AYES: 5 NAYES 0 PROJECT UPDATES — VALLEY PARK TENNIS COURTS Chair Spicer commented he had the opportunity to go by the Valley Park Tennis Courts and solicit opinions from players. The overall opinion is that the courts are really nice. The really good tennis players say it is too slow and 80% of the players that are beginners seem to really like it. They have said the ball does take fumzy bounces. One complaint is that when the fence was lifted the balls go underneath and players are spending a lot of time getting their tennis balls. Commissioner Craighead said he has observed tennis balls going underneath the fence. He commented that he has walked on the court and thought it was slippery. It's more slippery than an asphalt court. Chair Spicer commented he hasn't heard that many complaints except for the balls going underneath the fence. Mr. Kullander responded that he was aware of the tennis balls going under the fence and didn't plan on doing anything about it this year. The raised fence fabric will relax over the winter. The fence will be looked at again the spring and corrective action taken then, if necessary. Commissioner Portz commented he stopped at the tennis court one night and it rained that day. The players seemed to like it and the new tiles give you a clay court like experience. Mr. Kullander responded that there are three different tile surfaces available and each gives you a different playing experience. One is aggressive, another will be faster, and ours is in the middle. Page - 1 Draft Commissioner Portz thought a smoother surface would give you a faster surface and there would be even more sliding. Chair Spicer commented that there weren't a lot of complaints except the balls leaving the court and there are some funny bounces. These problems could be because the tiles haven't settled yet. Mr. Kullander responded it could be because of the heat. The tiles will heat and expanded and contract with temperature fluctuations. Commissioner Morris commented that the court looked really sharp. Chair Spicer commented that the overall impression is that people really like it, it looks nice, and it gets used a lot. Commissioner Morris commented that it's a vast improvement over what it was before. RECREATION REPORT Chair Spicer went over the recreation report. Teresa has been extremely busy. This week is safety camp that is full with 61 participants. The tennis program ended with 171 participants. Welcome Back Tennis is August 21St for people 50 and older. Plans are being made for the 2008 Parks Celebration on June 7, 2008. People can call City Hall with ideas for events. The softball leagues are over. Fall youth trips planned are Mall of America on October 18th and horseback riding at Bunker Hills Stables on October 19th. The fishing derby was full and a new record was set with 377 fish caught. The first year the majority of fish caught were bullheads and this year there were maybe 10 bullheads. The majority of the fish caught were sunnies. The bass winner weighed about an ounce. There are a lot of people to thank. Ace Hardware from Inver Grove Heights was terrific. They provided a lot of stuff and worked hard to weigh, measure and count fish. Ira Kipp and the Cliff Timm Memorial donated money. Sidney Stockton caught 52 fish in an hour. The largest fish was a sunny at 4-1/2 oz and the smallest fish was 1/2 oz. A grant is being applied for an ice fishing demonstration this winter. Summer Playhouses went on for six week. Performances in the Park — the first show will be Wednesday, August 29th 6:30 — 7:30 P.M. at Mendakota Park. Leroy's River Minstrels will perform. The second show at dusk will be the movie The Wizard of Oz with free root beer floats and popcorn. The skateboard camp was a big success with 19 kids. Each kid received a goodie bag. The event was featured in the Sun Current. A fall skateboard camp is planned for fall. There is a simple step program for walkers, sponsored by Dakota County. Over 1,200 people have already signed up. Gymnastics for six weeks starts September 29th. There is a cheerleading camp for ages four and up. Thinking ahead to winter, registrations are being taken for outdoor skating lessons. National Night out was August 7th at Mendakota Park. Games and prizes were provided. Page - 2 Draft Chair Spicer asked how many people attended. Ms. Gangelhoff responded that about 200 — 250 people attended. The Sun Current skateboard article was put up for viewers to look at. Commissioner Morris asked if there was any more vandalism at Rogers Lake Skate Park. Mr. Kullander responded that none has been reported. The fall recreation programs flyer was put on the overhead view for viewers to see. Ms. Gangelhoff said the most important events coming up were the Performance in the Park with the double feature and the Welcome Back to Tennis Program next Tuesday. More people are needed to sign up for the Welcome Back to Tennis Program by Friday to make it a go. PAR 3 — FINANCIAL STATUS Chair Spicer said it looked good for the first month. The financial records showed that July was a busy golf month. July is the number one month for the golf. Commissioner Portz said before the City bought the golf course he had a good feeling about it and still has a good feeling about it. It is a good amenity for the community. People do sit on the deck and you can practice putting on the putting green. When we get into the numbers we'll see financially good things are happening. Residents should go visit the golf course. Chair Spicer left at this point to attend another meeting. The meeting was turned over to Acting Chair Portz. Mr. Sedlacek reported that he had three key items that he wanted to report were: The bond breakdown, the financial procedures for handling cash and the July financial report. The bonds purchase was for $2,790,000.00 and $27,653.75 was for issuance costs and $11,151,24 for underwriting costs with net proceeds of $2,751,195.01. The total purchase and closing costs were $2,614,354.41 leaving $69,234.43 for capital improvements. Commissioner Morris asked if the amount remaining was an anticipated amount. Mr. Sedlacek responded that is was an anticipated amount. The City knew capital improvements were needed for a sprinkler system and hooking up to water to the clubhouse and the maintenance building. Acting Chair Portz said the bond and interest payments would be kept separate from the golf operations because the citizens accepted the responsibility of debt retirement. When an annual report comes out there will be a separate fund for the bond payments. Accounting principals realizes that the bond issues are a separate fund. Revenues from the golf course were never intended to pay for the bonds that was why there was a referendum. Commissioner Craighead asked how much it was a month for servicing the bonds. Acting Chair Portz responded that he did not know. Page - 3 Draft Commissioner Craighead said it would be interesting to see how much it is. He then asked if the $69,234.42 would be used to pay off the bonds. Acting Chair Portz said it has something to do with current interest and time of year the golf course was bought. He continued by saying he met with the employees at Par 3 and they have standard controls that seemed adequate. Finance Officer Schabacker has put together the information and did a good job. The format is good. Commissioner Morris asked if there was a security camera system in the club house and around the cash register. Mr. Sedlacek responded there was one in place. Commissioner Morris asked if the staff were contract employees. Mr. Sedlacek responded there were temporary/seasonal employees of the City. Commissioner Morris asked if they received benefits. Mr. Sedlacek responded they did not receive benefits. Acting Chair Portz responded the financial procedures were adequate. Mr. Sedlacek said the first full operating month showed revenues over expenditures were $34,236.24. There are a couple of caveats on this, the first being July is the busiest month, second there was only one full pay period, and the golf course had stocked shelves when the City took possession. Supplies will have to be bought in the future. The other caveat was the Xcel energy bill came after the report was done and that was for $1,000.00 in July mostly for irrigation. The numbers are good. The City anticipated $34,000,00 for the whole year. August should be another good month. September, October and November can be questionable. There are expenditures planned for September such as aeration of the greens and work on sand traps. There will be personnel costs for this work. Commissioner Morris asked who would be doing the maintenance of the golf course. Mr. Sedlacek responded that existing personnel at the golf course would be doing the maintenance work. Commissioner Craighead asked if any more people would be hired. Mr. Sedlacek responded that no additional personnel would be hired at this time. Commissioner Craighead asked if Mr. Sedlacek's time, Mr. Kullander's time and the Financial Officer's time was being charged as professional services time against the Parks and Recreation budget. Mr. Sedlacek responded his time wasn't being charged as he is a salaried employee. Mr. Kullander's time has been tracked and billed. Right know he is working on the water Page - 4 Draft connection. Administration time is hard to keep track of. We are trying to think of what is the appropriate time to put in the fees for professional services. Commissioner Craighead the last six months there has been a lot of staff time put into this and there will be a lot of staff time in the future. Mr. Sedlacek said it will be added into the costs eventually. Acting Chair Portz said allocating time can sometimes be arbitrary, which is not unusual. There could be a separate line added to the report such as indirect costs or administration allocation so we can see what allocations are made. Commissioner Morris asked if there were any historical records of financial operations from the previous owners. Mr. Sedlacek said he has records in a couple of different formats. He has the previous 10 years annualized and last year broken down by month. The City is $10,000 ahead compared to last year. Acting Chair Portz said that the financial report shows $34,000 in profit and the money will be used to improve the golf course. There will be repairs and equipment replacement. A reserve needs to be built and the amount will be determined on how much we envision the future such as just maintaining the status quo and keeping it quaint. The reserve can be small unless we see a big change or need and we can build a reserve to fund the changes. That is what we are going to do with the profits in the future. Commissioner Hickey asked if improvements would be done in the summer time, something was said about aeration in September. Mr. Sedlacek said the aeration was being done in September that way the new turf is likely to take off better. Clubhouse improvements could be done in the winter. Acting Chair Portz said that the late fall or early spring would be a good time to have the clubhouse changed around and golfers would not be disturbed. The money spent so far has been for safety and health reasons such as water is being brought up to the club house, fire sprinklers will be added and cleaning up the kitchen area. These are priority items and the $69, 234.43 will be used for these items. Mr. Sedlacek said the last item on the report is figuring out the schedule for reporting back to the Parks and Recreation Commission. The tentative plan is to have a similar financial report brought back every month and start framing discussions for the big annual report — like what are the fees going to be for next year and what improvements are going to be done for next year. The annual report should be drafted for November. November could be bad or good for golf. We can polish the numbers and get feedback from the Parks and Recreation Commission for the annual report in December. In January, leagues are already inquiring about the upcoming season. Commissioner Morris said it would be nice to have a monthly financial report, previous year, and previous year to date to compare numbers. Another thing that would be really useful would Page - 5 Draft be a three year capital improvement plan. We could put some thought into a list of repair or replacement for the equipment and some of things that we want to do in the future. Mr. Sedlacek said there was a five year plan that was presented in June. Commissioner Morris said that could be updated each year. Acting Chair Portz said he agreed with Commissioner Morris comments as far as the monthly statements. It is standard to have year to date comparisons. With only one person in the finance department that could be hard to do. Mr. Sedlacek said with the format down we could plug in the numbers. Commissioner Morris said getting the comparisons would be great to get a handle on the finances since it's new to the City. Mr. Sedlacek reiterated the Parks and Recreation Commission's recommendations on the report, that the monthly costs of the bonds was a point of interest, making sure that the administrative, engineering and financial costs are reflected in the financial report, year to date comparison and previous year's monthly comparison. Commissioner Craighead said he would like to see staff time as a cost reflected on the financial report to see the true operations costs of running the golf course. Commissioner Morris said that staff working on golf course issues takes time away from other projects and should be kept track of. Mr. Sedlacek said the financial report would be given to the City Council at their next meeting. Commissioner Morris said staff made the transition smooth and should be commended for it. Staff did a great job. Mr. Sedlacek said the Par 3 staff should also be commended. They have a good reputation and it's a course people enjoy. Commissioner Morris said it was fortunate that we are able to hire the employees at the Par 3. PROJECT UPDATES Mr. Kullander said his memo updates some activities and progress of various projects that he has worked on since the last Commission meeting. Mr. Kullander said that he has gotten some feed back also on the Valley Park Tennis Courts and appreciated Commissioner's comments. He will report back to the City Council on the comments at budget time because there is a request for funding for another tennis court in the same manner next year. Commissioner Morris said he was encouraged that all the Parks Commission's priorities were accepted and asked if that was a first. Page - 6 Draft Mr. Kullander responded the City Council accepted the plan, but once it gets in the Council workshop that is when things get reprioritized. Next month he said he will be able to report what happened at the workshop. Mr. Kullander reported that the County accepted bids and awarded the contract for the NURT Trail. The City has not heard from the County regarding a preconstruction meeting. No work is being done yet. Letters will be sent to homeowners by the County describing the work and what they should expect. Something must be hanging up the project, but anticipates the project will start in August. Mr. Kullander reported that he has received bids for water service to the clubhouse and an eight inch water service for fire and domestic water be brought into the maintenance building for fire sprinklers as required by City Code. St. Paul Regional Water Services installed both water stubs yesterday. The contractor will now hook up the stubs to the buildings this week. There will be some disruptions. The water service goes through the parking lot. The water connection to the clubhouse is a day or a day and a half project. The water stub to the maintenance building will be going through a tee box because of the depth. That tee area will be disrupted for a couple of days but will still be usable. Acting Chair Portz asked if connecting to water was considered being done during down time. Mr. Kullander responded that it worked into St. Paul Regional Water's schedule, also you don't want to dig up and tap into the water mains late in the year. City Staff also wanted this done the first year with the extra bond money to bring it up to code. It should all be done by this Friday. Acting Chair Portz offered his suggestion that improvements be done in the off season. Mr. Kullander said that the maintenance building does not have any plumbing and a sanitary sewer line is also being run up to the maintenance building at the same time. This way the area will not have to be dug up again. The sanitary sewer line is for future sinks, toilets and emergency shower/eyewash. Commissioner Morris commented that it was a great idea and you don't want to be digging during frost times. Commissioner Hickey asked if any well water would be maintained for the golf course sprinkler system. Mr. Kullander responded that the one inch well at the clubhouse would be closed. It was suggested to keep it open for irrigation, but according to Federal guidelines it would have to be tested weekly or monthly. So a larger than normal water service (1-1/2") was brought in for possible future irrigation on the north end of the course. The maintenance building well will still be used for irrigation. Commissioner Morris said it was a good idea to use St. Paul Regional Water for water. Mr. Kullander reported that crack filling and surface repair was done on the City's double tennis courts and the basketball court in Mendakota Court. He continued to report that trail reconstruction was done in Ivy Hills Park and along Wachtler Avenue. Additional trail work will be completed in August and September. Page - 7 Draft Commissioner Craighead asked about the trail on Rolling Green into Mendota School between two houses. Mr. Kullander responded that this is not a City owned trail. Commissioner Craighead asked who owned the trail. Mr. Kullander thought that maybe the school district owned the trail. Commissioner Craighead said the trail needs a lot attention because it is in sad shape. Mr. Kullander said he would look into the ownership and maintenance issues. Mr. Kullander continued about native plantings at Rogers Lake and the ponds in Ivy Hill Park and South Kensington Park. Prairie Restorations looks at the plants and maintains them. They also take out invasive plants. Last year Kensington Pond was added and Prairie Restoration will now begin annual maintenance. This year they mowed down weeds at Kensington Pond to allow the native plants to thrive. Commissioner Craighead said that the outlots at Lexington Avenue and Marie Avenue are overgrown with Buckthorn. It's all over the City on City owned property. Mr. Kullander said that Buckthorn on City property and extends onto adjacent private property and nothing is done until neighbors request that the City cut it down. He continued by saying the maintenance budget for next year in the Public Works budget by the Parks and Recreation Commission will probably all go through. The big item was the tennis court. The Civic Center ballfields are a big success, a lot of people are using them, the batting cages are being used often. There have been a lot of compliments on the batting cages. The City has received grant money for the Pilot Knob site to purchase phase II from Acacia cemetery. Total amount to purchase the extra 15 acres is approximately $1.94 million. The City is $50,000 - $60,000 short this amount. A couple of emails went back and fourth with The Trust for Public Land and they don't think the shortfall will be a problem. The Trust for Public Land thinks they can come up with the shortfall. If all goes well, the site will be acquired before the end of the year. Commissioner Morris said The Trust for Public Land is a great group, a lot of people don't know about the great work they do, and they have a lot of resources. Commissioner Morris asked if the new parcel was going to have the same stipulations that Phase I does regarding development. Mr. Kullander responded yes it will. Commissioner Craighead asked if the fences and houses on the property will be demolished. Mr. Kullander responded that the fences and buildings will be removed. Commissioner Craighead asked if there was an additional cost for the demolition and cleanup. Mr. Kullander responded there will be an additional cost, especially if there any environmental clean up. Some of the costs are included in the $50,000 from The Land for Public Trust. The cemetery is thinking of moving the brick structure onto their cemetery site. Next month the Page - 8 Draft Commission will hear more about the budget decisions made by City Council. The big item for next year Friendly Marsh Park and regrading the site for use as a Lacrosse field and back up field for soccer or football. This would be a major improvement for the City and would take pressure off other soccer fields in the City. Public Works has been doing a great job with field maintenance this summer. COMMISSION COMMENTS Mr. Sedlacek said the Town Center had a ground breaking ceremony today on the last retail building on the site. Commissioner Morris asked what was going in the building. Mr. Sedlacek responded it will be similar to the other building with retail on the first level and office on the second level. They are nearly all leased up. The big aesthetic feature of the new building will be a four sided clock. Commissioner Morris said there was hope to get a large occupant at one of the buildings. Mr. Sedlacek said the developer is looking for a restaurant but it is challenging to attract a restaurant to the area. Mr. Kullander reported that some tenants in the existing building are moving to the new building because they require more space and want to stay in the area. Acting Chair Portz said that Teresa Gangelhoff celebrated the 29th anniversary of her 21St birthday by hosting an outing at the Par 3 golf course. She did it as a private citizen. Anybody can use the golf course for an event if they are so inclined. Ms. Gangelhoff said she had 29 people attend her birthday golf tournament at the Par 3, it was a great turnout. Dave helped out at the Par 3 and did a great job. Acting Chair Portz asked whom should be contacted if they would like to use the Par 3 for an event. Ms. Gangelhoff said they should contact Dave, Manager of the Park 3, or herself. Commissioner Morris made a motion to adjourn. Commissioner Craighead seconded the motion. AYES 5 NAYES 0 The meeting was adjourned at 7:45 P.M. Page - 9 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: SEPTEMBER 11, 2007 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: AUGUST/SEPTEMBER PARK AND RECREATION REPORT Program Brochure Fall programming went out in the Heights Highlites which were sent to MH homes early August. I am currently working on the Fall School Brochure that will be going home with all school children in the area sometime in September. Welcome Back to Tennis Event (c7 the newly resurfaced Valley Tennis Courts for 50+ We only had 6 registered and we needed 10 so we had to cancel this program. Golf Our last summer lessons and camps along with the leagues will finish at the end of August. Youth Trips All of our youth trips were very well attended this summer. We already have the fall MEA trips in place and are taking registrations at city hall for: Oct. 18 The Park at the Mall of America Oct. 19 Horseback riding and Hayride at Bunker Hills Stables New this near we have partnered with NRPA and Take a Kid Fishing Program I will be completing a grant request for additional money to possibly offer a winter Ice Fishing demonstration for families at Rogers Lake. Fall Skateboard Camp at Rogers Lake Park Planned Thursday, Oct. 18 9 — noon one day camp with 3rd Lair $44.00 please register at City Hall. National Niaht Out Parks and Rec participated in National Night Out Aug. 7 with the MHPD. We provided games and prizes and handed out rec info along with taking sign ups for our Simple Steps walking program. We also provided the entertainment for the evening "Woody" who sings, juggles, has a few magic tricks, and loves to joke with the crowd, he is always a MH favorite! It was a great night to come out and meet your neighbors! Performances in the Parks Our final performance in the park was a DOUBLE FEATURE! On Weds. August 29, 6:30 — 7:30 p..at the Mendakota Park Pavilion. "Leroy's River Minstrels" performed and free root beer floats were provided by Thompson Park Activity Center. We had about 75 seniors and even a few young families attend for the band Outdoor Movie in the Park: The Wizard of OZ starting Judy Garland. This movie was shown out on the soccer field at Dusk after the band performance. Mike Schaffer set up a huge outdoor screen on the soccer field at Mendakota and he also provided popcorn. Everything was free thanks to Mike and Schaffer Financial. Approximately 70 people enjoyed the movie. Market Square Free Concerts at the Village of MH Thurs. Sept. 20 -Tres Mundos- Salsa Music. Simple Steps Walking Program with Dakota County Simple Steps is a new program we are promoting to get people out and enjoy the benefits of regular walking. With our great trails in Mendota Heights this program is a perfect fit. Over 1200 people in Dakota County area signed up and have been logging their walking minutes and winning great prizes. We have our own City Hall Team too. Most of us have received a back pack, water bottle and some won a pedometer. I will be meeting with the "Do the Parks" group on September 11 to finalize the walking program for the year and we will see if we are going to be able to offer it again next year. Gymnastics The Gymnastics program will run six weeks starting in November on Saturdays at Henry Sibley H.S. For boys and girls ages 3 — 6 with different class levels. Please register at city hall. Cheerleadinq Cheer America is back with a program which will be held Monday's for 12 weeks Starting Sept 24 at Mendota School for ages 4 and up. Groups are divided into two age groups. Registrations will be taken at city hall. Learn to Skate Registrations have already opened for our outdoor skating lessons held at Friendly Hills in January and Feb. for 5 weeks. Fee is 32.00 and children register for classes according to ability. Park Celebration Plans are in place for next year's celebration to be held Saturday, June 7, 2008. If you have any ideas you would like to see or want to volunteer please let Teresa know. Community Parks Connection Jake, Dave and I taped the fall edition of the NDC4 cable show which is airing now. We highlighted our upcoming fall activities and Jake and Dave talked about the Par 3. CITY OF MENDOTA HEIGHTS MEMO DATE: September 11, 2007 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administrd&_� SUBJECT: Par 3 Financial Status, August 2007 Discussion The City of Mendota Heights purchased the property at 1695 Dodd Road on June 28, 2007 with the intent of operating a golf course. We now have two full months of operations in the books. Having taken feedback from the Parks and Recreation Commission and from City Council members, the report format has been updated from the first report last month. Par 3 August 2007 Financial Summary The August numbers (attached) show a smaller net operating profit than we experience in July, which is normal in the golf industry. The month of August has concluded with net revenue of $15,810. August revenues were negatively impacted by rainy weather, storm damage, and an increased payroll. Payroll was impacted by overtime for Parks and Streets personnel, and the inclusion of a third pay period in August. Administrative Costs are not included on the Monthly report, as City Council has not yet determined the level to which costs will be allocated for administrative and finance functions for 2007. All engineering costs are billed directly to the Par 3 (only partial billings have been received so far). These issues will be a part of the Annual Report for the course. For 2008, the Preliminary Budget for the City of Mendota Heights includes 10% of the Assistant to the City Administrator's time, and a $5,600 retainer for the Finance Director. Engineering will continue to bill hours spent working on the Golf Course. With a year to date Net Revenue of $42,343, the course remains slightly ahead of forecast revenues, with the fall months yet to come. Capital Expenditures Improvements to the Par 3 are ongoing, but may go mostly un -noticed to users. City water has been brought to the clubhouse and maintenance building (fire sprinklers will be installed at maintenance yet this year). The greens have been aerated, utilizing equipment purchased from previous owners, and a course -wide spraying has been scheduled for this fall. While these improvements are not glitzy, they address significant needs for a course that has minimal maintenance over the past three years. Capital expenditures will make up a significant portion of the annual report. Page 1 of 1 Expenditures: Rentals August YTD July/August 2006 Revenues: $970.50 $1,594.50 $3,077.74 Green Fees $17,633.79 $46,354.05 $40,231.39 Rentals/Supplies $823.76 $2,326.11 $2,082.43 Concessions $2,635.12 $6,134.26 $8,151.46 Beer $578.73 $1,399.53 Recreation Programs $11,427.00 $24,737.00 $49,997.42" Revenues for August $33,098.40 $80,950.95 $100,462.70 Expenditures: Rentals $575.52 $179.52 Professional Services $970.50 $1,594.50 $3,077.74 Utilities $1,180.24 $1,180.24 $2,862.18 Payroll Costs $11,162.81 $19,592.93 $26,131.71 Rubbish Service $119.54 $124.07 Insurance $625.00 $625.00 Concessions $1,587.88 $2,489.87 $5,087.63 Concessions - Beer $246.30 $715.40 Office Supplies $92.92 $159.13 Operating Expenses $45.97 $3,559.54 $2,049.63 Maintenance Repair $1,254.06 $1,484.32 $348.38 Misc $121.95 $121.95 $492.41 Capital Expenditures $6,390.00 Expenditures for August $17,287.63 $38,607.94 $40,353.27 Revenues Over Expenditures $15,810.77 $42,343.01 $60,109.43 July beer sales number was adjusted. Pop and Beer codes switched. ** July recreation numbers adjusted. All recreation programs were recorded in July and August. Contains June revenues in this number. July beer sales number was adjusted. Pop and Beer codes switched. " July recreation numbers adjusted. *°K All recreation programs were recorded in July and August.. Contains June 'revenues in this number. 6 Q©cf:) August YTD July/August 2006 til 2l �Relues: Green Fees $17,633.79 •$46,354.05 $40,231.39 Rentals/Supplies $823.76 $2,326.11 $2,082.43 Concessions $2,635.12 $6,134.26 $8,151.46 Beer $578.73 $1,399.53 Recreation Programs $11,427.00 $24,737.00 *" $49,997.42 Revenues for August $33,098.40 $80,950.95 $100,462.70 P�Li525 p;,::i�Exp�itures� Rentals $575.52 $179.52 Professional Services $970.50 $1,594.50 $3;077.74 Utilities $1,180.24 $1,180.24 $2,862.18 Payroll Costs $11,162.81 $19,592.93 $26,131.71 Rubbish Service $119.54 $124.07 Insurance $625.00 $625.00 Concessions $1,587.88 $2,489.87 $5,087.63 Concessions - Beer $246.30 $715.40 Office Supplies $92.92 $159.13 Operating Expenses $45.97 $3,559.54 $2,049.63 Maintenance Repair $1,254.06 $1,484.32 $348.38 Misc $121.95 $121.95 $492.41 Capital Expenditures Expenditures for August $17,287.63 $3&;f894—, $40,353.27 32 , 21 7, R y Revenues Over Expenditures $15,810.77 �� $60,109.43 3 E� July beer sales number was adjusted. Pop and Beer codes switched. " July recreation numbers adjusted. *°K All recreation programs were recorded in July and August.. Contains June 'revenues in this number. 6 Q©cf:) Chapter 12 Responsibility Accounting and Total Quality Management 493 The problem described in the preceding illustration developed because two dif- ferent managers were considering the costs and benefits of the rush -order decision. The production manager was looking only at the costs, while the sales manager was looking only at the benefits. The modified responsibility -accounting system ;made the sales manager look at both the costs wid the benefits associated with each rush order. Zen the sales manager could make the necessary trade-off between costs and benefits considering each rush order. Some rush orders were rejected, because the sales manager decided the costs exceeded the benefits. Other rush orders were accepted, when the importance of the customer and potential future sales justified it. This example illustrates how a well-designed responsibility -accounting system can make an organization run more smoothly and achieve higher performance. Subunits of an organization are often called segr7er,ts. Seg,nefitet� : erorti��g - f t.0 13 Prepare a segmented income refers to the preparation of accounting reports by segment and for the organ- i statement ization as a whole. Many organizations prepare segmented income state- ments, which show the income for major segments and for the entire enterprise. In preparing segmented income statements, the managerial accountant must decide how to treat costs that are incurred to benefit more than one segment. Such costs are called common costs. The salary of the president of Aloha Hotels and Resorts is a common cost. The president manages the entire company. Some of her time is spent on matters related specifically to the Maui Division or the Oahu Division, but much of it is spent on tasks that are not traced easily to either division. The president works with the company's board of directors, develops strategic plans for the company, and helps set policy and goals for the entire enterprise. Thus, the president's compensation is a common cost, which is not related easily to any segment's activities. Many managerial accountants believe that it is misleading to allocate common costs to an organization's segments. Since these costs are not traceable to the activities of segments, they can be allocated to segments only on the basis of some highly arbi- -ary allocation base. Consider the salary of Aloha Hotels and Resorts' president. What .location base would you choose to reflect the contribution of the president's mana- gerial efforts to the company's two divisions? The possible allocation bases include budgeted divisional sales revenue, the number of hotels or employees in each division, Segmented income statements show the income for an organization and its major segments (subunits), Common costs are incurred to benefit more than one organizational segment. 494 Part III Planning and Control Systems Sales revenue ° ......: .. $2,500,000 ,00 $1,60006, $900,000 $450,000 $150;000 $300,000 - Variable operating expenses: Personnel ........:... $ 820,900 $ 510,400 $310,500 ' $155,500 $ 50,000 $105,000 - Food, beverages, and supplies , ... , .: , .. 738,000 458,600 279,400 139,700 46,400 93,300 - other .. , . '...... , . ... 83,000 58,000 25,000 12,560 4,000 8,500 - Total.......... . : :. . . $1,641,900 $1,027,000,$614,900 $307,700 $100,400 $206,800 - Segment contribution margin'.. . i ... ... . .... $ 858,100 $ 573,000 $28 5,100 $142,300 $ 49,600 $ 93,200 - Less: Fixed expenses controllableby segment manager , ... , . 30,000 21,000 9,000 4,000 1,000 3,000 $ .1 ,000 Profit margin controllable by segment manager. i ... $ 828,100 $ 552;000 $276,100 ' $138,300 $ 48,600 $ 90,200 Less: Fixed expenses, '. traceable to segment, but controliable `bothers ... , 756,000 : 500,000 250,000 26,000 8,000 16,000 200,000 Profit margin traceable to segment .......... , $ 78,100 $ 52,000 $ 26,100 $112,300 $ 40600 $74200., , $ 201,000 Less: Common fixed expenses ..... . ..... . . 10,000 Income before taxes .-.... , . $ '68,100 Less: Income tax expense , . ,. 37,440 Net income ............. $ 30,660 044W Segmented Income or some measure of divisional size, such as total assets. However, all of these allocation Statements: Aloha Hotels and bases would yield arbitrary cost allocations and possibly misleading segment profit Resorts (in thousands) information. For this reason, many organizations choose not to allocate common costs on segmented income statements. ^ Exhibit 12-7 shows February's segmented income statement for Aloha Hotels and y, 1��1 Resorts. Each segment's income statement is presented in the contribartion. format dis- HOTELS a RESORTS;' ` :, cussed in Chapter 8. Notice that Exhibit 12-7 shows income statements for the fol- lowing segments. _ 1/1rsOT4 �9E'P"SriAut i .s\�.dkkfi C 9 Jt .:f 6 4ti Aloha 11(�lDdC'_ki a>i d 'ike„_r orts (Ok?h1Il ah #i'ti.Sy A➢:q � ��la�afp dttr€� i," ,�� Ji_.>> sa.,: Three numbers in Exhibit 12-7 require special emphasis. First, the $10,000,000 of common fixed expenses in the left-hand column is not allocated to the company's two divisions. Included in this figure are such costs as the company president's salary. These costs cannot be allocated to the divisions, except in some arbitrary manner. Second, $1,000,000 of controllable fixed expense in the right-hand column consti- tutes part of the Oahu Division's $9,000,000 of controllable fixed expense. All $9,000,000 of expense is controllable by the vice president of the Oahu Division. However, $1,000,000 of these expenses cannot be traced to the division's three hotels. except on an arbitrary basis. For example, this $1,000,000 of expense includes the salary of the Oahu Division's vice president. Therefore, the $1,000,000 of expense is not allocated among the division's three hotels. This procedure illustrates an important point. Costs that are traceable to segments at one level in an organization may become. City of Mendota Heights MEMORANDUM September 4, 2007 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator zAe Subject: PARK BENCH DONATION BACKGROUND: City Council established a "Park Bench Donation Program" in 2001 (see attached program description). DISCUSSION: City staff has received the attached application (and check in the amount of $750.00) from Joseph and Betty Schuster who wish to donate a bench to be located along the trail in Valley Park. The inscription they wish placed on the bench plaque is `Donated by Joseph O. Schuster& Betty L. Schuster': Parks Leadsperson Terry Blum and I will select the best location for the bench, in the area suggested by the Schuster's, so the location will not hinder routine turf maintenance and provides an appropriate "viewing sightline" of this area trail / park area. ACTION REQUIRED: If the Parks and Recreation Commission approve this request from Joseph and Betty Schuster, they should make a recommendation to the City Council to accept by resolution this donation. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Mendota Heights, Minnesota 55118 FILE G�PV PARK BENCH DONATION PROGRAM From time to time, citizens may wish to memorialize friends or relatives through the donation of a Park Bench to the City's Parks and Trail System The process for memorialization will be as follows: 1) Minimum donation required, per bench, shall be $750.00 (Subject to yearly review) 2) Bench may be placed throughout the Mendota Heights Parks and Trail System with the recommendation of the Parks and Recreation Commission 3) Recognition or memorial plaque will be attached to back of approved standard bench design 4) Text of memorial plaque shall be approved by the City 5) Cost of the recognition or memorial plaque will be included within the donated amount 6) Minnesota Statue requires all donations to be officially accepted by the City Council Adopted by the City Council of the City of Mendota Heights this 18th day of December 2001 Attest: City Council City of Mendota Heights By: , By: Kathleen Swanson, City Clerk John J. Huber, Mayor !n'"jA 7 per.� -�L- evghts _-"Mendota PARK BENCH DONATION FORM DATE: bo NAME: 7O ADDRESS: /9aa 1Y&Y V ZX'2t PHONE: 41a�% 5 2 3 0 3 I would like to make a contribution of $750.00 to the City of Mendota Heights (include donation with this application) for installation of a Park Bench at the following location: 16 'zj 1) I would like the following message placed on the recognition / memorial plaque attached to the back of the bench: (Plaque area is 2" by 10") "i 5 t e l�- '4'- /&'. . t / ..SZ-// t / 5 I understand that the desired bench location and text of the recognition / memorial plaque must be reviewed and approved by the Park and Recreation Commission. SIGNA 1101 Victoria Curve m Mendota Heights, MI's 55118 (651) 4s2-1850 a FAX (651) 452-8940 City of Mendota Heights MEMORANDUM September 4, 2007 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Updates: 1. Pilot Knob Phase 1 site - Saturday, September 15, 8:30 to Noon (8 Supervisors from GRG and 100 volunteers) Volunteers are needed to sow seeds of native forbs and grasses and to plant prairie plugs along the bluff slopes. Please bring a leaf rake; gloves and additional tools will be provided. Event partners include the Mendota Mdewakanton Dakota Community and Starbucks. Funding for this event has been provided in part by the City of Mendota Heights, the Lower Mississippi River Watershed District, and an Environmental Partnership Grant, which is funded by the Minnesota Environment and Natural Resources Trust Fund as recommended by the Legislative -Citizen Commission on Minnesota Resources (LCCMR) 2. Council Decisions Regarding 2008 Requested Park Projects A. Tennis Courts: The City Council does not wish to resurface any tennis court utilizing "Sports Tiles" in 2008. The Commission requested $50,000 in the 2008 Budget for this project in the Parks Five Year Capital Improvement Plan. A different funding source, the Park Maintenance Budget, includes $13,000 for tennis court maintenance (crack & surface repair of four courts/parks), fencing, or traditional emulsion leveling and topcoat resurfacing of a court @ $7,500). B. Other Maintenance Items Requested: The City Council accepted the Commission's recommendations for Trail Maintenance @ $45,000, Wildflower and native plantings maintenance at North Kensington, Roger's Lake, and Ivy Hill Parks @ $6,000, Eradication of invasive plant species from Parks and City properties @ $17,000, spring Spraying of weeds in cracks and along edges of trails @ $2,000, but did reduce funding for from $32,500 to $22,500 for improvements at the Pilot Knob Phase 1 site (grading for trails, parking area, overlook, etc). Some work items planned will be "merged" into the restoration efforts for the Phase 2 site. C. Bituminous trail from Mendota Elementary School to Walsh Lane. A review of old files revealed that the City installed this trail during construction of the Rolling Greens development in 1977. This trail segment will be repaired / overlaid using Park Maintenance Funds in 2008. D. Tennis Court and other fence repairs: Funds remaining in the 2007 Tennis Court Maintenance line item was utilized to install eight foot by seven foot access gates to the tennis courts at Wentworth, Friendly Hills, Marie, and ivy Park. The gates allow better access for maintenance and cleaning of the courts. Gates will be secured with a padlock as are the player access gates in winter. In addition minor fence repairs were ordered for fifteen locations at Mendakota Park. City of Mendota Heights September 4, 2007 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator K Subject: Pilot Knob Phase 2 - Development of Management Plan BACKGROUND: The Trust for Public Lands has been assisting the City Council in preparation of several funding grant applications from three MN DNR grant programs, Dakota County, and private sources to assemble funds to purchase the fifteen acre site, located east of Pilot Knob Road, from Acacia Cemetery. At present the City has received commitments of approximately 80% ($1.581 million) of the $1.938 million required to purchase the site (this amount includes $400,000 from the City's General Fund). The Trust for Public Lands has assured the City that the remaining 20% is forth coming and a purchase of the site prior to December 31st of this year is expected. DISCUSSION: Two of the funding grants the City has applied for require that the City Council adopt a Management and Restoration Plan for the site that includes a City Council commitment of funds for both restoration of the site (to begin within a year or two) and once the site is restored, budgeted funds for yearly maintenance out to twenty years from the date of the funding grant(s) to purchase the land and in perpetuity thereafter. City Council has engaged the firm of Great River Greening (at an approved cost of $18,500.00 from the City's General Fund) to prepare a management and restoration plan for the Phase 2 site. This plan will be guided to blend and interrogate current restoration efforts at the Pilot Knob Phase 1 site, acquired by the City in December 2005. To keep the Parks Commission, as well as the Planning Commission and City Council aware of the overall vision and restoration approach GRG will be developing for the site, and to allow residents and other groups or individuals the opportunity to comment on or contribute to the work in progress, staff proposes to place this issue, for discussion, on the following agendas: September 11th Parks & Recreation Commission Overview & Concept September 25th Planning Commission Overview & Concept October 91h Parks & Recreation Commission Review Draft Plan October 22nd Planning Commission Review Draft Plan Final (Draft) Plan will be received / presented to City staff on November 91h for comment. Public Hearing November 91h Parks & Recreation Commission Present Final Plan Present Final Plan November 20th City Council Adopt Final Plan ACTION REQUIRED: None, this memo is for information only. Location Map ITEM 13 Pilot Knob Phase ll- Mendota Heights, Dakota County 4,000 2,000 0 4,000 Feet w�E Prepared by. Dakota County Office of Planning, 3/2005. Updated by. City of Mendota Heights Engineering, 3/2007. August 7, 2007 (Revision ofdu/y 10, 2007memo) Memo to: Jim Danielson From: Guy Kullander Regarding: Pilot Knob site #2 - Status of Grants / Funding Dollar amount in Grant Applications & other funding REQUESTED CppY CONFIRMED 1. DNR - Natural and Scenic Area $500,000 $354,047 2. DNR - Remediation Fund Grant $500,000 $327,000 3. DNR - Metro Greenways $200,000 pending 4. City of Mendota Heights $400,000 $400,000 5. Dakota County Farmland & Natural $400,000 $400,000 6. TPL - Metro Conservation Corridors $100,000 $100,000 7. TPL - Private Fundraising $100,000 pending $ 2,200,000 $ 1,581,047 Funding needed to acquire site Appraised cost: $ 1,888,000.00 Transaction costs: $ 50,000.00 $ 1,938,000.00 Assumptions 1. if the City receives the `full amount" of the pending grants, $300, 000. 00, there will be a remaining shortfall, of the expected purchase price, of $56,953. 00 2. Additional costs not included in above acquisition amount ($1,938, 000).- a. 00):a. Demolition of buildings (3/4), close wells, septic, etc. 0) $35 K b. Preparation of 10 year Restoration and Management Plan La $30 K c. >0 year restoration effort (grants may offset 50% of cost) ga $125K d. Consultant fees: management, grant efforts, etc. (a $125 K G R E A T R I V E R G R E E N I N G qr"'� %KLLver 9reet� Pilot Knob Phase II Management Plan Proposal to the City of Mendota Heights Great River Greening 35 W. Water St. St. Paul, MN 55107 www. greatriver reg ening. org Contact: Daniel Tix, Ph. D. 651-665-9500 x. 19 dtix@greatrivergreening.org August 16, 2007 www.greatrivergreening.org Table of Contents The Pilot Knob Phase II Project:.. ......................... ................2 Figure1 Pilot Knob II: ............................ ............. .................. ......................3 Project Team (resumes attached) :......................... .... ........................................4 Schedule for the Management Plan: .................. ...................................................... 4 Assumptions for this proposal and management plan: ................................ .................. 6 Budget and Cost Estimates:.* ....................................................... ......................6 Summary: ........................................................................................................ 8 Resumes:........................................................................................................9 The Pilot. Knob Phase H Project: The potential acquisition and restoration of 15 additional acres on Pilot Knob (see Figure 1) isan exciting and historic opportunity for the City of Mendota Heights. It is especially heartening that the city shows such dedication to the protection of this site and the commitment to properly manage it. Great River Greening staff has felt privileged to work with city staff on this project and we hope to continue this relationship by preparing a management plan for. the second phase of the Pilot Knob site. The current 8.5 acres of the Pilot Knob Natural Area is being restored to native prairie and oak savanna; the native seed and additional plant material will be added this fall. It will soon be returning to the state of this site in the 1850's when Seth Eastman made his famous drawing of the hill and settlement of the state began. The restoration of the additional 15 acres will likely follow similar restoration methods. At first glance, the site appears to be dominated by non- native plant species or weedy native trees, shrubs, and -vines. Perhaps most challenging will be the large populations of spotted knapweed on the site, this invasive species is very challenging to control in prairie communities. The restoration and management of Pilot Knob will be of considerable public interest because of its visibility and popularity. It is essential that there be clear communication of all the partner's and stakeholder's visions for the site at the beginning of the planning process, as well as thorough input and review of the plan's drafts. The restoration plans should identify ways to use volunteers, as volunteer participation will. be important for involving a diverse multi -cultural community and increasing their ownership of the site. Extensive preliminary preparation of the site for restoration will be critical, as past land uses have leftu legacy of dense weeds and exotic plants. Native plant communities and species targeted for restoration will be based on the composition of nearby remnants. The, site has many opportunities for interpretive information to be incorporated into the planning of the trails and overlook, including cultural history, geology, ecology of savannas and prairie, and'plant species identification. Great River Greening is willing to work with the city and interested partners in coordinating and facilitating this. process. We recommend that the city work with an accomplished artist, with experience in public art and landscape design, in addition to our landscape designers to prepare the site design. Having this additional artist working closely with the project from the beginning will allow the design to be incorporated into the facilities immediately. Working with this artist is proposed as an additional cost under Scenario #3 in the Budget and Cost Estimate. Figure 1: Pilot Knob II 10 foot contours Property boundaries 200 0 200 400 Feet project Team (resumes attached). Daniel Tix, Conservation Director. Dan will continue to be the Project Manager, primary contact, and primary plan writer. He will be responsible for overall coordination of Greening's work, site inventory, plan writing and revisions, and meetings with city staff and project partners. Tony Randazzo, Landscape Ecologist. Tony will oversee design aspects of the project, including design and materials recommendations for trails, an overlook, vista points, and locations of interpretive information. Tony will work with project partners to coordinate interpretive materials construction and placement at the site and work with artists to create the interpretive signs and site design. Todd Rexine, Design Assistant. Todd will work closely with all designs on the site. He is a capable artist and landscape designer. He is very familiar with materials and construction for trails, paved surfaces, and sculpture. Wiley Buck, Restoration Ecologist. Wiley will write restoration plans and map the project site, prepare management timelines, cost estimates, and maintenance schedules, as well as review all aspects of the plan. Tara Krebs, Project Assistant. Tara will assist the project by creating base maps, assisting with the inventory and management plan portions, and assisting the overall design of the report. Work Program and Schedule A number of things that we have learned from the management plan and subsequent work on Pilot Knob Phase I will be invaluable for this second phase. We do recommend that many interested community members be included in this process from the beginning. Key community groups include.the Mendota Mdewakaiton Dakota Community (NDADC) and Pilot Knob Preservation Association (PKPA), though others should be able to comment as well. The process was very successful during Phase I, and we will continue with positive advancement on Phase II. A management plan created for this site will include the following information: Schedule for the Management Plan: 1. Kick off meeting (9/7/2007): At this meeting we will meet with city staff and representatives from community groups such as the Pilot Knob Preservation Association (PKPA) and Mendota Mdewakanton Dakota Community (MMDC) to discuss the vision for the site. Others can be invited if the city deems appropriate. The purpose of this meeting will be to educate others on the work that will be occurring on the project site and allow their input on the process as well as the final result. We would like to receive maps and GIS data from the City by this date. 2. Site inventory and photos (9/14/2007): We will conduct a detailed field inventory and assessment of existing flora, soil characteristics, plant communities, disturbed areas, potential trail and overlook sites, and areas of concern for restoration and management such as erosion. All project staff will participate in a site visit to discuss the site and its restoration. Note: 11 much of this inventory win occur in September while vegetation is identifiable. An additional survey could occur in May, 2008, to add to the species list. _ 3. Map and describe existing land cover (9/14/2007): Create a detailed map and write descriptions of existing plant communities, disturbed communities, bedrock exposures, wetlands, planted trees, and other features of concern for restoration and management. 4. - Gather data and make base maps (9/15/2007): The Project Assistant will assemble info and create maps of site location, soils, geology, pre -settlement vegetation, and MLCCS. Many of these maps are already available from previous plan. 5. Map and describe plant communities recommended for restoration (9/21/2007): Native plant communities will be based on a DNR inventory of nearby sites in the region and will likely include oak savanna, dry prairie, mesic prairie, and wet prairie. Detailed lists of native species that would have occurred on the site will be included. These will be planned to expand on the ongoing restoration of the Phase I site. 6. Step-by-step restoration plans (9/21/2007): We will devise a management plan similar to that created for Phase I to describe restoration and management of the site for a minimum of 10 years. This plan will consist of site preparation, installation of native plants, and maintenance. Several additional projects that can replace or supplement parts of these plans will also be outlined and_explamed, including projects for volunteer groups. These will incorporate planting seed or plugs of native forbs (wildflowers) to enhance the diversity of the native plant communities, collecting and planting acorns from local oaks for savanna. trees, and maintenance activities such as monitoring and pulling buckthorn and spotted knapweed. Discussion of relevant restoration techniques, timelines, and cost estimates for each of these steps will also be provided. Three, five, and ten-year maintenance schedules with cost estimates will be incorporated and explained. 7. Trails and Signage (9/21/2007): We will develop concept design for the site that will include ideas for signage and material to be covered in those signs. We are assuming the city willwant a simple plan that incorporates enough trails to provide reasonable site access. We will provide a framework for the information that will be conveyed with signage that will . follow the guidelines established by city staff: Level I: Monuments or other significant markers will be recommended for selected locations on the site. These markers will not necessarily be designed for this plan unless there is interest from the city. There will be an additional cost for this. Possible monument designs that have already been created will be presented in the final plan as conceptual ideas, not as final recommendations. Level II: There will be several signs describing the site history, both in terms of the Native Americans in the area and in the history of the State of Minnesota. The actual text for these signs will not be created, but a framework for the content will be developed and locations of the signs on the site will.be recommended. Again, possible designs will be presented, but a final design will not be created unless the city so desires. We do recommend that the final design for the signs be consistent with those on the rest of the site, as well as the monuments and other features. Level III: These signs will provide additional detail into site history as well as a description of the natural features of the site: plants, wildlife, geology, etc. Possible designs for this interpretive material will be presented. Level IV: This signage will provide a map of the site, directions, rules, and directions to other historic sites including maps of local roads and bike trails. 8. Final Plan assembly (10/5/2007): Put together the report, including Visitor Use Facilities Design Recommendations, to create a product similar to the Phase I management plan that is consistent with the format and structure of that plan. This plan will have more comprehensive planning for visitor use facilities, including signage recommendations for the whole site, artistic designs, meeting spaces, benches, and overlooks. The draft of the final plan will be provided to the city staff and other partners for review. 9. Plan Review Meeting (10/19/2007): A meeting will be held with project partners to discuss and comment on the draft document. 10. Final Plan Presentation (11/9/2007): A public meeting will be held to formally present the final document. Assumptions for this proposal and management plan: We will begin this management plan with a few assumptions about the Pilot Knob Phase H site: 1. The city will own the property outright and have the ultimate decision regarding the use of the site, facilities, restoration plan, etc. 2. The site is approximately 17 acres, which includes northern portion of Pilot Knob Road. All buildings and other facilities on the site will be removed by the city and appropriate environmental assessments will be performed by the city separate from this plan. The plan will incorporate those findings, but we are not proposing plans for site clean-up or demolition. Existing roads or trails that remain may be incorporated into the plan or be recommended for removal. Budget and Cost Estimate Scenario #1— Complete Management Plan with proposed site designs (See Budget Table on next page for details) This is the proposed cost for the Overall Management Plan without collaboratively involving the volunteer citizens committee in preparing the designs for the visitor use facilities on the site. Instead, the Greening Landscape Ecologist will create a conceptual design for the site, which will be based on discussions with city staff and other partners. This design will include conceptual drawings for site layout, signage, monuments, and overlooks. This will be similar to our Phase I Management Plan in that partners will be involved, but the final details of the site design, signage, and facilities will not be finalized. It will differ from the original plan, in that there may be a few different concept designs included for various site markers and interpretive signs. Total Cost: $18,497 on rL r~ U i t 9 d o ¢ s C) •64 o 69 a C q VIN �-+ M -� In O O oo ,n rt op Q� l� d� V) O 00 V1 d� M 00 N O �O O M 1.0 to rl Ge 01 00 64 d• GO yg I y i 69 GS 64 6R 64 69 Co 69 69 r••� 64 Cr ai � 71 j gg N { 1 g[ e q I Y •O y N O O O O N Oo CC In. O ¢ N O R x �. En cd O ^C N N O kn Cd q d Ct c� s~ -U O N .� in m M O IC:) 0 cYd W +�+ p p 0',Vl N O N V-1 N kn N rn d l� [� M N O� O kn �--i 00 O M cd O 40. U ! ty"o O Ul O z. Y O cn w I I A U [ q Cdfq q q v A r o i i o 3 g q J y 5 o N' Cd a x i 00 C; A d A Scenario #2 — Complete Management Plan and Site Design approved by city council This proposed cost for the Overall Management Plan includes a committee to assist in preparing the designs for the visitor use facilities on the site. The committee will work with a Greening Landscape Ecologist and may incorporate other designs gathered by the citizens group into the site. Members of the committee will include interested citizens, city staff, or other officials. This committee will require additional time to create the finalized site designs.. Therefore, a final management plan with a design for the site layout will still be created by November 9, 2007, but it will not include concepts for sign or monument designs. However, by April 1, 2008, there will be a final concept design for all signs, monuments, and other features that would be approved by the city council and will have been reviewed by professional historians. Total Cost: $26,500 Scenario #3 —.Complete Management Plan and Site Design by professional artist This proposed cost for the Overall Management Plan includes a fee for a professional artist to work with the committee describe in Scenario #2. The committee will hire the artist, provide information for the signage that will go on the site and where it will be located, and review the artist work. There is an artist fee of $10,000 as part of this cost to attract professional artists with experience working on similar public projects. The committee will submit landscape, sign, and monument designs to the Park and Recreation Commission and work with them to determine the best design. This design will be the most complete, with drawings for individual signs and a basic premise'of the text that will go on the signs. The structure of designs and monuments will also be created along with other facilities on the site. Total Cost: $34,500 Summary As requested by the City of Mendota Heights, this proposal should address all of the likely needs for the management of the Pilot Knob Phase II site. We have provided several options to allow you to decide the level of detail and public input you desire for this*project. If you choose one of the options with the citizens committee, these committee members would likely meet at least 3 times separate from the other partners in this project, in order. to make decisions on site design and facilities. Additional meetings would be with other partners and the final public meeting to determine the design of the facilities. As part of the plan we will make recommendations on steps to finalize the signage and text for each sign. However, since the text will require detailed historical information, additional review, and translations to the Dakota language, we have not included that as part of this plan. If it were to be included it would require additional time and cost. Daniel Tix, Ph. D. Dan oversees the conservation staff at Great River Greening and has worked closely with the City of Mendota Heights to manage Pilot Knob Phase I since taking over the project in 2006. His research specialty is in prairie restoration and management, and he has additional expertise in plant and soil ecology. His role on this project will be oversight and coordination, site inventory, and management recommendations. EDUCATION University of Minnesota -St. Paul, Ph.D. June 2004. Plant Biological Sciences "Plant community and soil responses to treatments designed to mimic prescribed burning" Grinnell College, Grinnell, Iowa. B.A. 1996. General Science Major -Biology Emphasis. Environmental Studies Interdisciplinary Concentration School for Field Studies, Center for Wildlife Management Studies, Kenya. Fall, 1995 Wetland Delineation and Management Training, June 2005 NATURAL.RESOURCES EXPERIENCE Conservation Ecologist, Great River Greening. Since May 2006 Write management plans, oversee restoration activities, and prepare conservation materials Wetland Ecologist, Svoboda Ecological Resources. April 2005 -May 2006 Describe wetlands, examine past hydrologic changes, and manage newly created wetlands Researcher, University of Minnesota - St. Paul. November 2004 -March 2005 Prepared publications for ecological restoration management Adjunct Faculty, January 2004 -May 2005. Metropolitan State University Developed and taught courses in plant physiology and general biology Biological Technician, U.S. Geological Survey, South Dakota. June -September 1998 Assessed impacts of thistle biocontrols on wildlife refuges Biological Technician, Bureau of Land Management, California. March -May 1998 Evaluated vegetation and endangered species at Carrizo Plain Natural Area Herbarium Assistant, Grinnell College Herbarium, Iowa. June -August 1996 PUBLICATIONS Tix D, Hebberger JA and Charvat I. Influence of aboveground biomass removal on nitrogen mineralization in a restored tallgrass prairie. Restoration Ecology. In press, expected Dec. 2006 Tix D and Charvat I. 2005. Aboveground biomass removal by burning or mowing to benefit diversity in a reconstructed prairie. Restoration Ecology 13(1): 20-28 SIGNIFICANT PRESENTATIONS New Standards in Wetland Regulations Seminar. April 2006 New Regulatory Standards and Recommendations for Wetland Mitigation Design St. Croix Watershed Research Station Research Rendezvous. October 2004 Nitrogen mineralization in a restored tallgrass prairie Plant Biology Department Seminar, Thesis Defense. May 2004 Plant community and soil responses to treatments designed to mimic prescribed burning NATURAL RESOURCES SKILLS • ArcView/ArcMap GIS, GPS, and aerial photo interpretation • Plant identification and community description ■ Soil profile description, nutrient sampling, and classification • Endangered plant and animal surveys ANTHONY RANDAZZO, M.S. Tony specializes in inventory, design, event planning and construction documentation. He works on a wide variety of projects including stream restoration, natural area management planning for wetland'restoration, prairie restoration design event planning for public events. He is primarily in charge of site design for this project though he will consult with ecologists on restoration planning as well. EDUCATION Bachelor of Arts (History): Macalester College 1986 Master of Landscape Architecture: University of Minnesota 2000 WORKHISTORY Current: Landscape Ecologist/Designer, Project Manager: Great River Greening 2004-2006: Restoration Ecologist, Project Manager: Kestrel Design Group, Inc. Specialize in inventory, design and construction oversight of natural areas. Varied responsibilities include the following: Construction oversight, budgeting, wetland restoration and mitigation, streambank and shoreline restoration, proposal writing, grading and planting plans, public meeting, construction specifications, site surveys (topographic and vegetation), Minnesota Land Cover Classification System mapping, Threatened and Endangered Species surveys, AutoCAD, GIS and graphic mapping and NFS biological evaluations and documentation. 2001-2004: Restoration Ecologist, Project Manager: Peterson Environmental Consulting. 2000-2003: Landscape Designer/Builder: Self -Employed. 2001: Adjunct Professor, Environmental Analysis and Design: University of Minnesota, Department of Landscape Architecture. 2001: Adjunct Professor, Design for Dwelling: University of Minnesota, Department of Landscape Architecture. 1 1999-2000: Teaching Assistant: University of Minnesota, Department of Landscape Architecture: Landscape Ecology, History of Landscape Architecture, Field Techniques. 1999-2000: Research Assistant: University of Minnesota, Department of Landscape Architecture and Center for Rural Design. Community Dairy Partnerships. 1998-1999: Research Assistant: University of Minnesota, Department of. Landscape Architecture: Preventing Storm Water Runoff through Community Design. 1998: Research Assistant: University of Minnesota, Department of Landscape Architecture. Factors Affecting Biological Recovery of Wetland Restorations. 1992-1996: Freelance Photographer, Self Employed. Wiley Buck; M.S. Wiley is the Restoration Ecologist. for Great River Greening. He is involved in coordination and administration, project development, and project management. Wiley has also worked for several years as an ecologist for various sectors, including state government, local government, private sector, and other non-profit organizations. He will be primarily responsible for the site restoration plan at Pilot Knob, as he was for Phase I of the project. WORK EXPERIENCE: 4/98-3/04 Scientific and Natural Areas Program, Minnesota DNR Resource Management Supervisor / Resource Specialist. Developed and implemented management policy, and headed long range planning, -including development of project database and electronic newsletter. Supervised permanent and seasonal staff, including hiring 16 staff. Helped build proposals including budgets, project descriptions and funding priorities. Met challenges associated with short staffing and budget cuts. Executed small contracts, agricultural leases and cooperative agreements. Developed major multi -agency Earth Day volunteer event. Ultimately responsible for the proper management of over 140 sites statewide, representing Minnesota's natural communities and listed species, with over 700 identified and prioritized prescribed treatments. Led prescribed burn effort, including bossing most of the burns. Crew Leader / Burn Crew Member Carried out prescribed management activity including burning, while providing daily guidance to other crew members. 1/94-4/98 Restoration Ecologist, Natural Resources Restoration, Inc. Restoration of prairie and savanna. Wildlife Technician, U of M Extension Service. Dispensed homeowner advice. Mammal Survey Technician, County Biological Survey, MDNR. Targeted listed species of small mammals, and bat concentrations. Restoration Technician, McHenry County Conservation District. Restoration of prairie, savanna, and wetland communities. Teaching Assistant, U of M. Wildlife Management, Conservation Ethics, Western Wildlife. Volunteer, TNC, Chicago Wilderness. 1994 Volunteer of the Year. EDUCATION: 1999 MS Wildlife Conservation, with emphasis in Conservation Biology, U of M St. Paul. Thesis: "Citizen research of Chicago coyotes: Diet, population indexing, and the effects of research participation on knowledge and attitudes." 1985 B.A. Physics, cum laude with honors, Ripon College, Ripon WI. OTHER: 6/00-pres. Minnesota DNR Prescribed Fire Burn Boss (Mn RXB2) and Ignition Specialist (RXI2). Participated in over 100 prescribed fires. Bossed nearly 50 burns; zero escapes. TARA KREBS. Tara has been trained in ecological restoration and has experience with project implementation of invasive species control, streambank stabilization, and implementation of landscape designs. She will be responsible for assisting ecologists throughout the project and will handle much of the GIS and mapping responsibilities and will assemble the management plan and design. Professional Experience Institute of Ecosystem Studies (Millbrook, NY) 2002 to 2005 BALTIMORE ECOSYSTEM STUDIES STAFF • Collecting Water Samples from the Gwynns Falls Watershed. • Lab Analysis on water samples including filtering, turbidity, and Nutrient composition. • Teaching school groups about watersheds and their importance. Irvine Nature Center (Stevenson, MD) NATURAL CONNECTIONS STAFF 2002 Teaching ecology to public high schools. • Facilitated high school students instructing elementary school students. • Promoting Project Clean Stream, a.regional watershed clean up effort. Colorado State University (Fort Collins, CO — Natural Resources College) 1998 to 2001 STUDENT TECHNICIAN • Data entry using programs such as Excel, Microsoft Word, and the Internet.. • Lab equipment use such as LiCore, Pressure Bomb, scales, and others. • Vegetation Monitoring and Sampling USDA Forest Service (Kettle Falls, WA — Colville National Forest) 1999 to 2000 RANGELAND MANAGEMENT SPECIALIST • Writing Annual Operating Plans, being on Specialist teams for watershed projects. • Implementing Riparian monitoring systems, monitoring health of grazed lands. • Geographical Positioning Systems and Geographical Informational Systems experience. • Working with permitees, National Riparian Team, and other inter -agency groups. Education Colorado State University, 2001 Essex Community College, 1998 B.S. - RANGELAND ECOLOGY, A.A. - LIBERAL ARTS RESTORATION CONC. - HONORS Todd Rexine Todd assists the senior landscape architects with project design support. He has significant installation, computer and budget experience from his years in the private design -build field. He also has a B.F.A. in Studio Art and has worked as an assistant for American Bronze Castings, in addition to continuing in his. own sculpture. Education: University of Minnesota, Minneapolis, MN Master of Landscape Architecture University of Wisconsin -Stout, Menomonie, wi Bachelor of Fine Art in Studio Art; Concentration: Sculpture Bachelor of Science in Art Education Publications: Progetti Per 1 Gasometri. Published by Venice Lagoon Foundation, 2002 Honors and Awards: Sigma Lambda Alpha, Honor Society, April 2002 Eagle Scout, Fall 1991 Computer Experience: AutoCad, ArcMap, Sketch Up, Photoshop, PageMaker Work Experience: Villa Landscapes, Oakdale, MN, February 2006 to February 2007 Graduate Landscape Architect Assisted staff Landscape Architect with all aspects of designs for residential clients. Recorded site measurements >_t elevations Calculated product quantities for finished designs Partook in -final presentations Painted out job, sites Et got crews started Patio Town, Brooklyn Park, MN, October 2003 to January 2006 Burnsville, MN, May 1999 to September 2003 Retail Operations Manager Managed employees Sold and estimated retail projects Fielded customer concerns Stocked. and ordered product Oversaw demonstrations and seminars University of Minnesota, Fall 2001 It 2002 Teaching Assistant Aided students in class section with landscape design ideas. Graded student work and was available for outside class assistance. Organizations: American Society of Landscape Architects(ASLA), 2002-2005 International Sculpture Center(ISC), 1997-2000, 2006-2007 City of Mendota Heights MEMORANDUM September 4, 2007 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Planned Park 2008 Capital Improvement Projects 1. Install trail along Hwy 13 from Wachtler Ave. westerly to Lilydale Road 2. Install trail along Hwy 149 (Dodd Road) from Marie Avenue southerly to Highway 110 Both of the above projects have been designated MSA (Minnesota State Alb)fundedprojects by the City Council, Design plans have been substantially prepared by a WSB & Associates, Inc. (an engineering consultant) for the City. Progress on this project is the responsibility of the Mendota Heights Engineering Department. Engineering staff have requested preparation of thirteen easement drawings and legal descriptions. Once these documents are prepared City staff will contact the owners of record and negotiate a purchase price for these easements. Construction on one trail segment is planned for 2008 and the second segment in 2009. 3. Roger's Lake Park - Replace playground equipment - Budget: $ 45,000.00 There are two playground areas in this park; the easterly one was updated in 2001 and the westerly one was installed in 1990 and is the one under consideration for removal and replacement. 4. Hagstrom-King Park- a. Replace Backstop @ $ 11,000 b. Install outfield fence @ $ 20,000 Upgrades at this field will provide field and safety conditions and allow new user groups to utilize this field (youth baseball, woman's fast pitch, etc) 5. Friendly Marsh Park - a. Re -grade site for large field area @ $ 45,000 b. Gravel parking lot and other amenities @ $ 35,000 Improvements in this park would provide the City with a large turf playing field suitable in size for football, lacrosse or soccer. Addition of this field would allow "resting" of existing fields which are heavily in demand and have few opportunities to allow damaged fields to be taken out of service to allow for repairs and turf re-establishment. At present the City does not have a field large enough or suitable for football. Staff will prepare "Concept Drawings', cost estimates, and additional site analysis /options for presentation at the Parks and Recreation Commission October meeting regarding items #3, #4 and #5 above.. After review and approval of by the Commission the Project Concept Proposals and funding recommendations will be presented to the City Council. if Council wishes to proceed with one or all of the projects, a Public Hearings) will be scheduled at an upcoming Park Commission meeting in order to allow residents to view and comment upon the project(s). Following the Public Hearing, if there are no major changes to the original Concept Plan(s) staff would prepare construction drawings, specifications and bid packets for construction of the project(s) in summer of2008.