2006-07-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
-C-1 D1►)1-57\
PARKS AND RECREATION COMMISSION
Tuesday, July 11th, 2006
6:30 pm -- Council Chambers
1. Call to Order
2. Roll Call
3. June 13th, Parks and Recreation Commission Minutes
4. Recreation Programmer's Report
5. Discuss 2007 Annual Parks Celebration (June 2nd, 2007)
V. Disc LLss Tenllls Cour t Issues (MallltlP11 l - Colls tl uctlon)
7. Discuss development of Community Garden Policy
8. Updates: 1. New employee to replace Patrick Hollister
2. Trail request for segment on Dodd Road
3. NURT trail status
4. Trail construction on Wachtler @ Cherry Hill Road
5. Ivy Hills Pond landscape/ maintenance issue
9. Police Report of incidents in City parks
10. Other comments
11. Adjourn
Auxiliary aids for persons with disabilities are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make
every attempt to provide the aids. This may not, however, be possible on short notice. Please
contact City Administrator at (651) 452-1850.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
JUNE 13, 2006
The June 2006 meeting of the Mendota Heights Parks and Recreation Commission was
held on Tuesday, June 13, 2006 in the Council Chambers at City Hall, 1101 Victoria
Curve. The meeting was called to order at 6:30 p.m.
The following Commissioners were present: Chair Richard Spicer and Commissioners
Paul Portz, Missie Hickey, Raymond Morris and Larry Craighead. Commissioner Tom
Kraus was excused from the meeting. Commissioner Dave Libra arrived late. City Staff
present were Operations and Projects Coordinator Guy Kullander, Recreation
Programmer Teresa Gangelhoff, and Administrative Assistant Patrick C. Hollister. Mr.
Hollister took the minutes. Also in the audience were Councilmember Ultan Duggan,
Police Chief Mike Aschenbrener, Police Sergeant Neil Garlock, Ralph Dumond, and Pat
Finkel of MHAA.
MINUTES
Commissioner Morris moved approval of the May 9, 2006 Parks and Recreation
�o��ut�iss:oit r. mutes.
Commissioner Portz seconded the motion.
AYES: 5
NAYS: 0
CONGRATULATIONS AND GOOD LUCK TO PATRICK HOLLISTER
Chair Spicer noted that he had received an invitation to Mr. Hollister's going away party
on Friday, June 23.
Mr. Hollister explained that he has been offered and has accepted the position of Planner
with Chisago County. Mr. Hollister said that his appointment still needs to be approved
by the Chisago County Board on June 21, 2006. Mr. Hollister said that if the Board
approves his appointment, his last day at the City of Mendota Heights will be June 23,
2006. Mr. Hollister said that he has enjoyed working with the Parks and Recreation
Commission for over ten years and noted that Chair Spicer and Commissioner Libra are
the only two remaining members of the Commission that were on the Commission when
he started. Mr. Hollister also complimented Ms. Gangelhoff and Mr. Kullander on the
tremendous amount of work they do on a daily basis. Mr. Hollister also acknowledged
Councilmember Duggan, Chief Aschenbrener, Sergeant Garlock, and Mr. Dumond for
their great contributions to the 50th Anniversary Celebration. Mr. Hollister said that
notwithstanding the important leadership of Committee Co -Chair Spicer, Councilmember
Duggan was truly the engine that drove the Celebration. Mr. Hollister said that he should
yield the floor at this point in order allow the Committee Co -Chairs to thank our special
guests this evening.
CO-CHAIRS DUGGAN'S AND SPICER'S EXPRESSION OF GRATITUDE TO
RALPH DUMOND, MIKE ASCHENBRENER, NEIL GARLOCK AND THE FIRE
DEPARTMENT FOR THEIR INDISPENSABLE CONTRIBUTIONS TO THE
50TH ANNIVERSARY CELEBRATION
Chair Spicer agreed with Mr. Hollister that Councilmember Duggan was the engine that
drove the 50th Anniversary Celebration. Chair Spicer thanked Councilmember Duggan
for his ideas, hard work, energy, and enthusiasm for the event.
Councilmember Duggan thanked Chair Spicer for his kind words.
Chair Spicer next thanked Mr. Dumond for planning and conducting the parade. Chair
Spicer joked that his one complaint would be that the parade moved a little fast. Chair
Spicer said that Mr. Dumond did a fantastic job.
Chair Spicer complimented Sergeant Garlock on the Saturday morning run/walk. Chair
Spicer said that it was his understanding that about 150 people paid to participate, but that
some others may Have entered Without paying, which is tolerable.
Chair Spicer congratulated Chief Aschenbrener on how smoothly the traffic and parking
situation went and the total support by the Police Department during the Friday and
Saturday events. Chair Spicer commented that Chief Aschenbrener had the unenviable
task of blocking off parking spaces for activities while people are looking for somewhere
to park. Chair Spicer added that it is no easy task to close a state highway, and
complimented him on leading the parade.
[Commissioner Libra arrived at this point.]
Commissioner Libra noted that the classic car show had only fourteen cars entered as of
mid-May, but that many more cars entered in the final two weeks. Commissioner Libra
said that he wished to thank everyone that was involved in the car show. Commissioner
Libra said that there was a very good representation of cars from the 1950s.
Commissioner Libra recited the judges' picks for best cars:
Mayor Huber 1956 Buick
Chief Aschenbrener 1962 Lincoln
Chief Maczko 1948 Chevy Fleetside
People's Choice 1970 Chevelle
N
Commissioner Libra thanked Commissioners Portz and Craighead for their help with the
car show. Commissioner Libra said that 35 cars were sent to Mr. Dumond for the parade.
Commissioner Libra commented that coordinating the parade had to have been a huge
headache.
Commissioner Portz complimented Commissioner Libra on the car show. Commissioner
Portz said that the car show was Commissioner Libra's vision, and the he sponsored it.
Commissioner Portz said that Commissioner Libra recruited 74 cars for the show.
Commissioner Portz complimented Commissioner Libra on his planning, his vision, and
his persistence to make it all happen.
Commissioner Libra said that there were nice pieces on the event in the Pioneer Press and
the local papers. Commissioner Libra complimented the City on a beautiful special 50t"
Anniversary Edition of the Heights Hilites. Commissioner Libra said that everyone did a
great job.
Chair Spicer thanked Teresa Gangelhoff. Chair Spicer commented that even though Ms.
Gangelhoff is a half-time employee, she must have worked triple time leading up to the
celebration. Chair Spicer added that although Mary Hapka was not in the audience this
evening, he also wished to thank her for all her help leading up to and during the event.
Chair Spicer also thanked Mr. Kullander for handling all of the minutia such as arranging
for tents, tables and chairs, and a hundred other small but critical details. Chair Spicer
also thanked Mr. Kullander for keeping the event budget on track. Chair Spicer also said
that he thought the 50"' Anniversary flag looks great, and that he loved the fireworks.
Chair Spicer invited Councilmember Duggan to add his comments.
Councilmember Duggan displayed a board showing the list of financial contributors and
committee volunteers and asked the camera operator to show it on TV. Councilmember
Duggan said that he has received a lot of compliments on the event, and even requests to
"do it again next year". Councilmember Duggan said that while there can only be one
50th Anniversary, some elements of this year's celebration that could and should be
repeated next year are the 5k walk/run, the evening dance, fireworks, and the ice cream
social. Councilmember Duggan said that all of the merchants are very happy with Friday
evening's kick-off event. Councilmember Duggan said that he would like to thank
everyone at the City, and thank Commissioner Libra for the car show.
Councilmember Duggan said that he felt that the two main ingredients to the success of
the event were civic pride and community support. Councilmember Duggan thanked all
the volunteers, sponsors, and donors. Councilmember Duggan said that the Committee
was a bit disorganized and haphazard at the beginning, but by mid-March the Committee
had coalesced into a fine working machine. Councilmember Duggan said that in terms of
City Staff contributions, he particularly wanted to thank Ms. Swanson, Mr. Kullander,
Ms. Hapka, and Ms. Gangelhoff. Councilmember Duggan said that he felt that Ms
Gangelhoff had the hardest job because she has been running the annual parks celebration
for years and suddenly this year everyone is telling her to do things differently.
3
Councilmember Duggan thanked Ms. Gangelhoff for her patience and flexibility for this
5
year's event. Councilmember Duggan also thanked Mr. Kullander who was there from
day one helping with agendas, documents, minutes, and details such as stages and chairs.
Councilmember Duggan also thanked Chief Aschenbrener for directing traffic and
Sergeant Garlock for his help in the morning with the walk/run. Councilmember Duggan
also thanked Public Works, who did an outstanding job, and thanked Mr. Blum for
attending all the planning meetings.
Councilmember Duggan complimented Mr. Dumond on the parade and said that his
reports were "tight and flawless". Councilmember Duggan thanked Mr. Dumond for his
patience and said it was a fantastic parade. Councilmember Duggan also acknowledged
the contributions of Mr. Dumond's wife, son, daughter, and granddaughter.
Councilmember Duggan also said that he wished to thank Saint Thomas High School and
Sibley High School for their contributions. Councilmember Duggan also thanked the
citizens of Mendota Heights for their participation and support.
Commissioner Craighead said that he wished to thank the Fire Department, who worked
really hard. Commission Craighead complimented the Fire Department on covering the
fireworks and selling beer and water.
Commissioner Portz said that one the merchants in Mendota Heights recently told him
that business has been booming ever since the 50th Celebration.
Councilmember Duggan commented that the Town Center merchants sold a lot of
merchandise at Friday night's event. Councilmember Duggan said that sometimes the
merchants were so busy selling goods that they didn't have time to give samples away.
Mr. Kullander said that a lot of the firefighters also helped Public Works.
Mr. Hollister said that the City Council should also be thanked, not only for their
individual contributions but also for their collective official endorsement and financial
support of the event, without which the whole event could not happen.
RECREATION PROGRAMMER'S REPORT
Ms Gangelhoff said that both Safety Camp and the Fishing Derby are now full.
Chair Spicer noted that Ms. Gangelhoff s report listed upcoming recreational activities,
including the Summer Playhouse (formerly Imagination Station), Golf for 200 kids, Ride
the Light Rail, Bunker Beach Wave, Cascade Pool, and Leroy's River Minstrels. Chair
Spicer commended Ms. Gangelhoff on the number and variety of programs for this
summer, particularly for a half-time employee.
10
Ms. Gangelhoff showed the Commission the passport -like booklets called "do the parks"
that promote use of the local parks.
MHAA UPDATE WITH PAT FINKEL
Chair Spicer acknowledged Pat Finkel of the Mendota Heights Athletic Association in the
audience.
Mr. Finkel said that a new group has formed called the Mendota Heights Athletic
Association. Boosters, and that MHAA Boosters will be having an inaugural charity golf
tournament on July 10"' at Mendakota Park at a fee of $175 per golfer. Mr. Finkel said
that there are corporate and group opportunities available by calling Brian Hallman at
612-386-4404. Mr. Finkel said that there will also be a baseball tournament from July
14-16 and that he anticipated 550 kids playing baseball. Mr. Finkel said that registration
for fall sports is in July, including tackle football and flag football.
Mr. Finkel said that in terms of MHAA's needs, MHAA would like to boost the skills of
the coaches and the kids, and would like to improve the athletics facilities. Mr. Finkel
said that MHAA has some needs for some baseball improvements.
Chair Spicer said that MHAA in the past has come to talk about a storage facility for
pitching machines, and also about field conditions.
Mr. Finkel said that there are needs for upgrades, beca1Se there iS only one field with a
mound in Mendota Heights, there are no scoreboards, and there are no lighted fields. Mr.
Finkel said that he hoped the City could help out in these areas, and that MHAA should
send representatives to the Parks Commission meetings more often.
Commissioner Portz said that as a follow-up to the 50t" anniversary celebration there is a
call for memoirs from residents, and that he wrote about Super Saturdays as a memoir.
Mr. Finkel said that Scott Applebaum did a great job for the MHAA tournament.
Commissioner Libra said that he was a MHAA Soccer Commissioner for four years.
Commissioner Libra said that it would be good if MHAA on a quarterly basis showed
how many Mendota Heights kids are involved in these sports. Commissioner Libra said
that MHAA is providing a hidden service to kids in the community. Commissioner Libra
said that it might be helpful if MHAA sent in a quarterly report on the number of kids.
Commissioner Libra said that it is very impressive if in a community of slightly over
10,000 people MHAA has 500 kids in baseball alone. Commissioner Libra added that
flag football for girls has grown significantly. Commissioner Libra said that sometimes
we forget the numbers that are served.
Mr. Finkel said that they hoped for 500+ kids in the upcoming baseball tournament. and
asked the Commissioners to give a thought to helping to sponsor the tournament.
Commissioner Portz asked where one should send a check if one were interested in
contributing.
Mr. Finkel said that checks could be sent to MHAA Boosters, 161 E. Marie, West Saint
Paul, MN, 55118. Mr. Finkel added that the boosters have their own website,
www.mhaaonline.org.
Commissioner Craighead suggested that Mr. Finkel stop by during a Council meeting to
promote the charity golf tournament and the baseball tournament.
Mr. Finkel said that the baseball tournament is not full yet, and is in fact at less than 50%
right now.
Commissioner Portz also suggested that Mr. Finkel go to a Council meeting.
CONDITION OF IVY POND
Mr. Kullander reported that neighbors around Ivy Pond have complained about the
appearance of the pond.
Chair Spicer said that former Commissioner Stan Linnell was involved intheplanning
for the pond, and that Commissioner Linnell liked native vegetation. Chair Spicer said
that Commissioner Linnell thought that native vegetation would be less maintenance, and
very attractive. Chair Spicer said that apparently one neighbor does not agree.
Commissioner Portz said that he had recently drove by the pond and that he felt that the
foliage was doing what it was supposed to do.
Chair Spicer said that maybe the City did not use the right plants.
Mr. Kullander said that in hindsight the pond should have been handled the way the City
is currently handling Pilot Knob. Mr. Kullander said that many neighbors to the pond
preferred a more "manicured" look, but that the native grasses provide a variety of color
and texture to the landscape, and provide habitat for birds, insects, and small animals.
Commissioner Morris said that it is good that the non-native species are regularly
removed, but that part of the problem may be the inability to keep out lawn fertilizer
treatments.
Chair Spicer said the City should do more than remove invasive plants. Chair Spicer said
that more plants and flowers should be added.
Mr. Kullander said that he would include additional plantings in the 2007 budget request.
C
Chair Spicer said the City may have stopped too soon, but what we have now is
functional for what we need around a storm holding pond.
Commissioner Libra said that because things wash through the street someone in the
community could adopt the pond. Commissioner Libra said that Minneapolis went to
more natural area growth. Commissioner Libra said that Mr. Kullander could consult
with Minneapolis about what their standard is or how they are converting.
Chair Spicer noted that there was a handout on Pilot Knob on the dais entitled "Pilot
Knob Natural Area"
Commissioner Portz said that he handed it out. Commissioner Portz said that he attended
the ceremony for the dedication of Pilot Knob. Commissioner Portz said that there were
lots of good speeches at the ceremony. Commissioner Portz said that he will take guests
there to show them the views when they are in town. Commissioner Portz said that the
part of the ceremony that struck him the most was when the big "No Trespassing" sign
was taken down and replaced with a welcoming sign. Commissioner Portz suggested that
the Parks Commission go over and take a look at Pilot Knob at a future meeting.
Mr. Kullander said that the contractor will be doing another burn at Pilot Knob in the near
future. Mr. Kullander said that later the City will develop a trail system and parking. Mr.
Kullander said that if any Commissioner has not been at the site recently they should go
have a look. Mr.. Kullander said that the vegetation has been cut down, and the power
poles are gone. Mr. Kullander said that sometimes turkey Vultures are overhead as Yvell
as hawks and eagles. Mr. Kullander said that it is a nice site to visit.
PARKS POLICE REPORT
There were no comments on this item.
OTHER COMMENTS
Chair Spicer said that he has received comments that the Valley Park Tennis Courts needs
resurfacing.
Mr. Kullander said that this item will be on the Commission's agenda next month. Mr.
Kullander said that the City has just been doing "band-aid" resurfacing. Mr. Kullander
said that the condition of the tennis courts is at the point where they need major
reconstruction. Mr. Kullander said that reconstructing a double court would cost about
$100,000 to $120,000. Mr. Kullander said that he is starting an overall look at the tennis
courts. Mr. Kullander said that a tennis court could be reconstructed every two or three
years.
Commissioner Craighead complemented the crack patching on the City's trails that was
done last year.
7
Mr. Kullander said that next week he will focus more on trails after the planned reception
at City Hall to thank all of the sponsors, volunteers and staff who helped make the 50th
Anniversary Celebration a success.
ADJOURN
Commissioner Libra moved to adjourn.
Commissioner Portz seconded the motion.
AYES: 6
NAYS: 0
The meeting adjourned at 8:00 p.m.
CITY OF MENDOTA HEIGHTS MEMORANDUM
Date: JUNE 12, 2006
To: PARKS AND RECREATION COMMISSION
From: TERESA GANGELHOFF
RE: JUNE 2006 PARKS AND RECREATION REPORT
Safety Camp — Celebrating our 15th yearM
This years safety camp will be held August 15, 16, 17th. This activity is so popular we are already
full with 44 kids! We are taking a waiting list and may try and open up a few more spots if we have
the room. I have 4 leaders from MH helping this year: Ken and Mickey from the fire department
and Mario and Brian from the police department. This is Ken's 15th year volunteering for our 15th
Safety Camp! We appreciate all his help each year -he takes off work and uses his own vacation
time to come to work at our camp each year. THANKS KEN!
Cliff Timm _-Memorial _-Fishing _Derby
received a check for $500.00 from Cliff Timm's Trust Funs for the fishing derby. Plans are in
place to run the derby on July 12, 2006. NDC4 said they plan to start running the fishing show
again for this spring and summer to help highlight the event. The derby is full. I hope Larry and
Dick are going to be available again this year to weigh the fish!
Tennis Lessons and Teams
We have over 140 kids participating in our tennis program. Lessons and travel team started June
12 at Visitation Courts. Each participant received a MH Tennis t -shirt for participating.
Softball
We have 3 leagues playing up at Mendakota fields. Men's D, Women's D and Men's over 30. We
have 20 adult teams total participating. I am planning the playoffs for Saturday, July 29.
Summer Playhouse
This traveling variety show is performing through July at Marie and Friendly Hills parks on Monday
afternoons for 6 weeks starting the last week of June. This year Summer Playhouse will present
"The Peanuts Gang".
Golf
Golf leagues started up on June 12. Camps and lessons are still available to sign up for. This is a
very popular program with over 200 kids participating this summer.
CITY OF MENDOTA HEIGHTS MEMORANDUM
Summer Youth Trips
We have already gone on 3 youth trips so far this summer. We went to Valley Fair with 26 kids,
Light Rail Ride and Metrodome tour with 13 kids and then our last trip in June was to the Twins
Game with 27 kids attending. Special Thanks to our Twins Game volunteer chaperone Ken
Weisenburger (fire dept)
Here is a list of the rest of our upcoming trips through August. Space is still available on all trips.
Registrations are currently being taken by stopping in at City Hall or by mail.
THURSDAY, JULY 13 - WILD MOUNTAIN IN TAYLORS FALLS - WATER PARK, ALPINE
SLIDES, GO CARTS. * THURSDAY, JULY 20 - BUNKER BEACH (WAVE POOL) (COON
RAPIDS) * THURSDAY, JULY 27 - CASACADE BAY (EAGAN), * WEDNESDAY, AUGUST
9 — ARBORETUM NATURE PARK AND WSP POOL.
SUMMER PERFORMANCES IN THE PARKS
Wednesday, July 12 — 7:30 p.m. — Rogers Lake Pavilion
Woody's Magic
Wednesday, July 26, 6:30 p.m.-Mendakota Park Pavilion
Imagination Station
Tuesday, August 1, 6:30 p.m.-Mendakota Park Pavilion
"Woody" (at National Night Out)
Wednesday, September 6, 6:30 p.m.-Mendakota Park Pavilion
Leroy's River Minstrels- with root beer floats provided by Thompson Park Activity Center
Permits
We have had many residents and non residents taking out permits. Soccer fields are completely
full for the summer and ball fields have only a few weekends left that have openings. Mendakota
Pavilion is very popular but still has some space available and many of the other park pavilions are
open.
Do the Parks Map and Grid
A new map and grid will be coming out for Dakota County. I highlighted our most popular parks on
the map and grid showing all the park amenities. When they are finished I will get everyone a
copy.
Park Celebration
will be meeting with the 50th Committee to decide on where we are going with the celebration next
year.
City of Mendota Heights
MEMORANDUM
July 6'h, 2006
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator ,
Subject: 2007 Annual Parks Celebration
Background:
The success of this year's Annual Parks Celebration combined with additional events to
celebrate the City's 50th Anniversary has led to numerous suggestions to expand the traditional Park
Celebration activities held at Mendakota Park, lasting approximately three hours.
Attached are two memos given to Council and discussed at the June 20`h meeting. The first a
preliminary report on Income and Expenditures and the second a "suggested" event plan for the 2007
Annual Parks Celebration. The Council acknowledged the memo but declined to discuss the
recommendation at this time and said they would re -visit this issue when discussions regarding the
2007 City Budget are held.
DscuSs1—
City staff has begun preparing a draft of the 2007 City Budget for review and refinement by the
City Council, with final adoption and submittal to the County due in late fall.
Action Required:
Make a recommendation to Council regarding the makeup and type of events the Commission
supports for the 2007 Annual Parks Celebration to be held on the first Saturday of June, 2007.
Note: Commissioner Craighead is on vacation. He expressed tome support for a continuation of the
5 Kraces but that any other activities at the Village of Mendota Heights or Mendota Plaza should be
totally the responsibility of the local merchants.
June 15, 2006
Memo to:
From:
Subject:
Mayor, ty
Guy Kullander, Operations & Projects Coordinator 0
City of Mendota Heights
MEMORANDUM
Ci Council and City Administr.
Annual Park Celebration in 2007 - Possible Event Schedule & Budget
Background:
The recent completed celebration of the combined 50th Anniversary and Annual Parks Celebration
on June 2nd and 3� was a resounding success and a great number of people have expressed the desire to
add or continue with many of the same activities at next years 16th Annual Park Celebration that has, for
many years, been held on the first Saturday of June.
Discussion:
With an established list of activities, budget and dedicated funding a 2007Park Celebration Planning
Committee could "lock in" firm competitive prices for rental items (tents, staging, dance band, etc) and more
easily refine and promote the activities well in advance of the event day(s).
The following is -a suggested list of activities for a 2007 Annual Park Celebration.
FRIDAY EVENING: If a "Taste of ..." type event is held at The Villaae at Mendota Heiahts in Town Center the
City's financial commitment would be similar to this year's cost of approximately $1,000.00 (stage, portable toilets,
share of promotion, etc).
SATURDAY AM: 5-K Race / Walk north of Hwy 110 starting at Village at Mendota Heights - The cost for this
event in 2006 was approximately $2,100.00. The event received a $1,000 donation from Gateway Bank and entry fees
(149) of $1,575.00 ($475 more then expenditures).
2007 Race: Based on a projected 300 entries expenditures would be $3,000 and fees would generate an
income of $3,200.00 ($200 profit). If this event was again sponsored, the amount donated would offset exE)enses
generating revenue that would offset other non -income producing event expenses.
SATURDAY ACTIVITIES AT MENDOTA PLAZA: The Plaza would be the focus of most events not formerly part
of the Annual Park Celebration. Rental items, set up at the Plaza would include stage(showmobile) $1250, two 40 foot
by 60 foot tents -$2,000, toilets -$350, 200 chairs & 50 tables -$800, electric/PA/etc-$650, Half of event promotion
expenses and misc. expenses -$1,750 = Total costs of $6,800.00.
EVENTS: 9:30 to 11:00 Pet Show, Dog demo, Bike Rodeo, & Kids I.D. (Est. costs = $500)
1:00 to 5:00 Talent show / Poetry / Lt. Sr. sports -games -etc. (Est. costs = $500)
7:00 to 11:00 Street dance (Est. cost = $2,750)
9:30 to 10:00 Fireworks (Est. cost = $3,750)
Total cost to stage above activities = $7500.00
SATURDAY ACTIVITIES AT MENDAKOTA PARK: MHAA Tournament would run from 8:00 am to 8:00 pm.
EVENTS: 1:00 TO 4:00 Park Celebration (Games/entertainment) (Est. costs = $4,200)
1:30 to 3:30 Races & youth/adult lite -sports races, etc. (Est. costs = $300)
Total cost for above activities = $4,300.00
EVENT PROMOTION /ADVERTISING / and MISCELANOUS EXPENSES: The amount estimated for these
activities is approximately $2,500 and has been included (25%, 50%, 25%) in the above estimated budgets for each
activity area.
SUMMARY OF BUDGET OR FUNDING COMMITMENT REQUIRED FOR ABOVE DESCRIBED 2007 ACTIVITIES:
1.
Friday pm "Taste of ..." at Village
$1,000.00
2.
5-K Race/Walk at Town Center
$3,000.00
3.
Plaza set up expenses
$6,800.00
4.
Plaza events (band, fireworks, etc)
$7,500.00
5.
Celebration at Mendakota Park
$4,300.00
6.
Contingency -10%
$2,000.00
Required budget
$24,600.00
REVENUE SOURCES:
1. City Budget 2007 (2006 Council committed $10,000) $10,000.00
2. Entry fees for 5-K Run / Walk (300 entries) $ 3,200.00
3. Carry over from 2006 event (approx) 5,700.00
Total $18,900.00
(Balance of funding from private donations and vendor fees)
DONATIONS FROM LOCAL BUSINESS & OTHER SPONSORS:
The Gateway Bank ($1,000-5 K) and American Bank ($1,500 -Music) both have indicated interest in sponsoring
future Mendota Heights celebrations (future funding level may vary). In addition other sponsors have for many years
sponsored the Park Celebration and may also wish to support future celebrations and/or new events.
A lot of interest and inquires for "booth or vendor" space was received, all of which was declined. In 2007 this
could provide an additional funding source.
Recommendation:
I recommend that the City Council establish a 2007 Parks Celebration Committeeto begin planning
next year's event activities. i further recommend that Council allocate 10,000.00 in the 2007 City Bud get for
this event with direction to the committee establishing guidelines for "fund raising efforts" and alternate
activities (if decireril then those irientifieri ahove.
Action Required:
I will be available at tonight's meeting to answer any questions the City Council may have about this
proposal for the 2007 Annual Parks Celebration.
City of Mendota Heights
MEMORANDUM
June 14, 2006
Memo to: Mayor, City Council and City Administ
From: Guy Kullander, Operations & Projects Coordinator
Subject: Preliminary Report on Income and Expenditures for 50th Anniversary Celebration
Income: 50th Anniversary / Park Celebration
City contribution
$10,000.00
Carryover from 2005
$ 3,500.00
Recreation budget -music in parks
$ 840.00
Merchants @ Village (Friday night)
$ 1,806.00
5 K- Run / Walk entry fees (149)
$ 1,575.00
Tennis tournament entry fees
$ 90.00
Sale of wrist bands @ City Hall
$ 52.00
Private donations
$16,600._00
Fire Dept - profit from water sales
$ 0
Entry fee for "Golf Break the Glass"
$ 0
Tvial incratne
-1d, �„ 601
Expenditures: (Approximate - minor bills still expected - final total available in Jul
Banners, signs, printing, etc
$
1,744.00
Shirts, sashes, emblems, etc
$
2,954.00
Car show (74)
$
800.00
Bands 4 1 rtai t (Al
LJgnUs U( musical entertainment Ldlnmel lI 't"
d•
.n
,i Pis rn
.h 1 .. , U
Rentals: tents, tables, stages, etc
$
6,098.00
Shuttle Bus (16 hours)
$
800.00
Fireworks & site mowing
$
3,720.00
Prizes, awards, trophies, etc
$
1,525.00
Portal toilet rentals
$
1,180.00
Supplies, and mise. items
$
2,493.00
Park celebration items/entertainment
$
2,320.00
(Approximate) Total Expenditures
$27,54900
Note., The 2006 City Budget allowed for four issues of the Heights Highlites -as only three issues are to be
published this year the existing budget is adequate to co ver the additional cost of the Historical & Celebration
content included in the May issue and supplemental funding is not required from the 5e Anniversary/Park
Celebration account.
Action Required:
None, this memo is for information only.
City of Mendota Heights
MEMORANDUM
July 5, 2006
Memo to: Parks & Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: City Tennis Courts
Background:
The City constructed six double -tennis courts (twelve total) in six parks (Ivy, Friendly Hills,
Marie, Valley, Wentworth and Roger's Lake Parks) during the early 1970's at a cost of approximately
$14,000.00 per park. Current construction costs for a similar asphalt double -tennis court would range
from $55, 000 to $70,000 depending on soil and drainage conditions.
Asphalt tennis courts are susceptible to structural cracks from heaving due to water under the
asphalt surface that freezes during winter. Storm runoff or standing water on the court surface also
damages the textured court surfacing material, a one-quarter inch thick liquid emulsion applied over
the asphalt surface, which provides the playing surface and court markings.
Once structural cracks appear in the asphalt there are no maintenance methods that can
prevent the cracks from reappearing. Crack sealing repairs are necessar;, every year and resurfacing
of the top coat playing surface must be redone every two to five years. In addition, once the court has
three or more surfacing coats they must be "water -blasted" (removed) down to the original asphalt
before a new surfacing coat can be applied.
Tvoical maintenance costs:
1.
Yearly crack sealing
$500 to $2,000 per court
(x 5 courts = $$2,500 to $5,000)
2.
Re -apply court surface
$6,000 per court
(x 5 = $30,000)
3.
Water -blast old surface
$4,000 per court
(needed every 6 to 15 years -per court)
4.
Replace fence fabric
$5,000 per court
(assumes poles are plumb & sound)
5.
Remove & replace asphalt
$40,000 to $50,000
(total fence removal necessary)
6.
Replace fence
$12,000
(poles, gates and fence fabric)
7.
New double court & fence
$55,000 to $70,000
(four inch thick asphalt)
8.
Double concrete courts
$110,000 to $125,000
(includes fencing)
Discussion:
The 2006 Budget for crack sealing of Tennis Courts is $4,000.00. Estimated cost to crack seal
all five of the City's courts is $10,000.00. If all courts were to be addressed this year, in 2007 crack
sealing will be approximately $4,000 to $5,000. Evaluation by two contractors is that all of our courts
be re -surfaced within the next two years. A third contractor has declined to provide an estimate and
recommends the City begin total replacement of all courts and that crack sealing and resurfacing is
"throwing money away" and only a "band-aid" that will never permanently improve court conditions.
The City has received a number of complaints and requests for court repairs, most often
mentioned is Valley Park (last resurfaced in 2000, and crack sealed in 2004). Requests have also
been made to reconstruct courts and that new courts should be clustered in groups of three, four or six
courts at two sites rather then the current five locations. This would mean existing courts would
eventually be removed from two or three neighborhood parks.
Tennis court "needs" for a community our size is one court per 2000 population. Mendota
Heights population is approximately 12,000 (6 courts). Total courts available to residents (not
including private courts) are City -10 courts, Sibley High School - 8 courts, and Visitation - 6 courts.
Recommendation:
Staff seeks guidance from the Commission on the various issues related to future funding
requests to Council regarding tennis court maintenance, reconstruction, new construction, closing of
courts, and if new courts are to be built clustering (existing parks/court locations that can
accommodate more then one double court are Friendly Hills -4 courts, Ivy Hills -6 courts, and
Hagstrom-King Park which currently has no courts but has been suggested as a future site for tennis
courts, could accommodate 3 courts).
Action Required:
Make request to City Council for level of maintenance funding in 2007 and/or a request for
construction/re-construction funding for tennis courts.
ANNAPOLIS
1. Civic Center Ballfield
1101 Victoria Curve-55118 a
2. Friendly Hills Park W
716 Navajo Lane-55120
3. Hagstrom-King Park "
4
575 Mendota Heights Rd-55120 . Ivy Hills
Park
4. Ivy Hills Park 13. Wentworth Park
635 Butler-55118 739 Wentworth Ave-55118 BUTLER
5. Kensington Park 14. Friendly Marsh Park
2627 Concord Way-55120 2150 Apache Lane-55120
6. Marie Park 15. Copperrield Ponds Q
1780 Lilac Lane-55118 650 Huber Dr-55120 e
7. Mendakota Park Qa` Somerset-
Elemen
2171 Dodd Rd-55120 5yy\ Schooltary 1Z EMERSON
8. Roger's Lake Park
1000 Wagon Wheel Tr1-55120
9. Sibley Park a
1819 Delaware-55118 3 • 13. Wentworth
a
10. Valley Park Park
825 Marie-55118
11. Valley View Hgts. Park
1056 Cullen-55120 Gtit9 0� �o
WENTWORTH Co Road 8
12. Victoria-Highlands Park
1710 Diane Rd-55118
10. Valley Park �
Q
tAQ -
6. Marie Par"Im DOUGLAS
�Qy3� MARIE AVENUE 9. Sibley Athletic
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d ® 14. Friendly a
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City of Mendota Heights
u u•._►11711►�i1
July 6, 2006
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: Use of City Park Land for Community Garden(s)
Background:
Two residents requested permission to use an un -improved portion of Ivy Hills Park for garden
spaces. The Commission supported the concept of community gardens with the provision that a
policy, application process, selection criteria, rules and City over -site responsibilities be established.
The Commission recommended to Council that the two applicants be allowed to use an area of Ivy Hill
Park during the 2006 growing season and that a policy be developed and in place for 2007 applicants.
The City Council did not accept the recommendation from the Parks Commission to allow use
of park land in 2006 and stated they would not grant approvals until a Community Garden Policy had
been drafted and presented at a Public Hearing conducted by the Park and Recreation Commission.
Discussion:
The research section of the League of Minnesota Municipalities reports that they do not have
any record of a City within the metro area that has a Community Garden policy. On-line research
found several examples which are attached.
As the draft policy is developed consideration must be given to which City department will be
responsible for the application, background review, approval and oversight responsibilities for this
policy as well as an estimate of yearly budget allotment for staff time and expenses.
Action Required:
If the Commission desires staff to continue with preparation of a draft Community Garden
Policy they should select a future meeting date on which to hold a Public Hearing.
City of Victoria
COMMUNITY GARDENS POLICY
THE CITY OF
Policy Definition VICTORIA
The City of Victoria recognizes community gardening as a valuable community recreational activity
that contributes to health and well-being, positive social interaction, community development,
environmental education, connection to nature, protection and use of open space and economical,
nutritious food production and food security. The City of Victoria encourages community gardening
by collaborating with existing non-profit groups in the development of community gardens. This
policy primarily applies to public lands and has provisions for private land.
For the purposes of this policy, a "community garden" is defined as: a plot of land where community
volunteers from a non-profit society produce food, flowers, native and ornamental plants, edible
berries and food perennials on public or private lands. A community garden program may have the
following features:
• Promotes urban agriculture, food security and food production. *
• Utilizes a parcel of land in order for the society to: produce organic vegetables, fruit and
flowers for the use of its members through allotments or shared plots, and can be an
ornamental, native plant and perennial food producing garden for community enjoyment.
• Provides demonstration gardening and other environmental education programs to
encourage the involvement of schools, youth groups and citizens (who do not have assigned
plots) in gardening activities.
• Provides to society members plots and services such as water, tilling and shared tools
usually in exchange for a fee or volunteer labour exchange.
• Compost bins, tool storage sheds and other elements necessary for the nperatinn of A
community garden.
• Ensures that the public have access to the community garden areas
• Donates surplus produce to local food banks
• Encourages partnerships with other community organizations
• Provides compost bins, tool storage sheds and other elements necessary for the operation
of a community garden
Goals of a Policy for Community Gardens
• To recognize the need for community gardens.
• To establish community gardens throughout the City on public or private lands, where
feasible.
• To recognize the value of community gardens, as a public amenity, in land use
redevelopment.
• To encourage backyard, roof top and workplace gardening to complement community
gardens, as ways to promote more greening of the City.
• To maintain existing community gardens and protect local food production.
City Support for Community Gardens
The City of Victoria supports community gardens by working with community associations and
gardening organizations. Subject to available resources the City will:
• Promote and raise awareness of community gardening (e.g. through the City of Victoria
website).
• Provide contact information to the public of existing community garden organizations.
• Provide information to the public about who to contact to start and operate community
gardens.
• Where appropriate, offer Victoria -owned land as new community garden sites, such as
undeveloped parcels, closed road rights of way, marginal park land * and along Greenways
as part of a Green Streets *program.
• Identify the City's community garden contacts including roles and responsibilities of Parks
staff.
• Assess site suitability for food consumption and production, perennials and flowers through
a Phase 1 Environmental Analysis.*
• Through Neighbourhood Development Matching and Greenways Grants, provide
Community and Neighbourhood Associations with funds to start up and develop community
gardens.
• Provide in-kind support where feasible (i.e. excess materials like compost).
Guidelines for Selecting New Sites on Public Property
Victoria supports the creation of community gardens and will assist the organization in locating new
garden sites where available land exists, where neighbours have been consulted and are
supportive, and where a gardening group demonstrates an interest and commitment. In identifying
new sites for community gardens, the following guidelines should be considered:
• Interest and commitment of a gardening group (non-profit), in partnership with a community
association
• Informed and supportive neighbours
• Availability of the site
• Volunteers willing to operate and manage the site
• Year-round accessibility of the site
• Soil quality and drainage
• Sun exposure
• Accessibility by public transit
• Access to municipal water as per standard regulations and permits
• Availability of [minimal] parking
• Provide a public education component
• Priority for new sites should be for neighbourhood areas that are underserved
Retention of Existing Sites
Establishing new community garden sites are a challenge due to the lack of undeveloped parcels of
land. Therefore, the protection of existing sites is an essential component of this policy. The City of
Victoria endeavours to do the following to retain existing community garden sites as a valuable use
of public open space:
n
• Support community organizations/gardening organizations in securing licenses.
• Assist in longer-term lease opportunities in developing a project or ownership of sites by the
municipality.
• Support the retention and expansion of community gardening sites through policy and
promotion of the value of community gardening.
Conditions of Use on City -owned Property
The following conditions apply to community gardens sites on City of Victoria -owned land, and
should act as a guideline for other sites in Victoria:
• The garden is developed at no cost to the City of Victoria, other than the Matching grant or
Greenways program.
• A community consultation and planning process undertaken by the community association
and the garden organization which indicates neighbourhood support.
• The consultation process will determine how new gardens and the surrounding
neighbourhood can benefit and support each other.
• Expressions of art and creativityare welcomed and encouraged.
• Environmental innovation, demonstration and education sessions including: composting,
organic gardening practices and drought tolerant gardening are encouraged.
Conditions for Use on Park Land
The City will approve the use of park land for community gardens on a case-by-case basis
following consultation with the affected community and subject to Council approval.
A. User Agreement -between the Non -Profit Society and Community Garden members
The non-profit [community garden] organization and/or a neighbourhood association agrees to
develop, manage and operate the community garden according to a user agreement with their
members which specifies the terms of use, management responsibilities, user fees, and access
procedures which include the following:
• User agreement will not exceed three years; with an option to renew.
• Residents of the City of Victoria will be given priority for membership and the
opportunity to garden.
• A list of regulations is developed for use of the site, and members are required to
sign a contract indicating their compliance with regular maintenance and
standards.
• Membership and use of the site can be revoked for non-compliance with the
organization's bylaws and regulations.
• Allotment garden must be maintained to a minimum standard of aesthetics and
orderliness. Year round production is encouraged.
• Participation must be made from a waiting list on a first-come, first-served basis.
• No pesticides are to be used; produce is to be organically grown.
• Produce grown on the site is not for private profit; excess produce can be
donated.
• Access to the site for the enjoyment of the general public is permitted and
facilitated.
• Groups are required to have liability insurance.
• Contact information is posted for neighbours to support positive relationships.
B. License for Use
A license for use agreement must be signed between the property owner and the community
association for the purpose of developing and maintaining a community garden. This License will
be for a maximum of 3 years with an option to renew. (Samples of City License for Use agreements
- Appendix B).
Community Gardens on Private Lands
• Community gardens and rooftop gardens*on non -City lands that adhere to the goals of the
policy will be encouraged during re -zonings if there is a policy supporting their provision at
the site. In these instances a restrictive covenant would be required to be registered on the
title to secure access, hours of operation, maintenance, liabilityand other relevant matters.
• Community Gardens on private lands not requiring re -zoning, are encouraged in this policy
and would require a minimum of three years lease agreement with the property owner and
the non-profit gardening organization, in order to qualify for City Matching and Greenway
funds.
• "Greening" of worksites is encouraged through gardening on rooftops, decks and balconies
to assist in the beautification and greening of buildings.
• Backyard gardening and sharing of backyard gardens are encouraged as additional ways of
promoting food security and food production in the City.
Definitions
*Urban Agriculture: is the growing, processing and distribution of food and other products
through intensive plant cultivation in and around cities.
*food Security: all persons In a community have access to culturally acceptable, nut r Itionally
adequate food through local, non -emergency sources at all times.
*Green Streets Program: a program where individuals or organizations can adopt Greenway
features such as traffic circles, boulevards and traffic bulges and maintain the plantings in them.
* Park Land: spaces identified within a Park where the community garden groups could place
garden plots, fences, compost bins, tools storage sheds and other elements necessary for the
operation of a community garden that would not be considered offensive to the community.
*Undeveloped parcels: those city lands that have minimal development potential.
* Phase 1 Environmental assessment: a historical search of the property to determine if there are
any past uses that could be suspect (e.g. former gas station)
* Rooftop gardens: gardens built on the rooftops, decks, etc. of buildings to increase access to
outdoor green space within the urban environment.
City of Toronto: Parks and Recreation - Community Gardening In The City Page I of I
'i 10 111,1101Y L-7 1101 0
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• its size
• present use, history
® access to water, sun and delivery trucks
. Submit two site plans ( a site in its current state and the
envisioned project)
o Describe the impact on the neighbourhood and list of the
organizations which have been or will be contacted to participate
• Submit a maintenance schedule
• Submit site preparation needs, hardscape needs, plant needs
. Submit list of their tools and a tool storage plan
Once the application has been approved the group will be eligible to
receive technical assistance from the City Community Gardening
program. They may also receive plant material, building material, and
the use of tools and equipment if available.
back to top
ic,ro`,(o i:,;""i; .z l GeL [tivolvz.-x,d I iorc)n'(o link -S
http://www.toronto.ca/parks/programs/gardening__application.htm
7/6/2006
Community Garden Application PMcess:
Visit
• Division
Require q -tents for Support
• About tis
In order to receive help to create a garden, community groups must
Home
• Special Events
complete an application process.
ar_._ening._. on"
• Parks and Gardens
• Reccrea`ion, and
The application requires:
introduction
Facilities
Community Gai
• Photro Gallery
Listings by Citv
• Toron;:i3 islands
. a description of the group
® Toronto and Region
. its members,
a f Gtr €
Conset-Vation
. its experience doing projects together,
FAQ
Authorit• `i'tor�ty
rnto .. Zoo.
its purpose,
1mp_lementation
• Contact Parks
. the group's organization and decision making structure
> Community C-
e
. the time commitment of each member
Application Pro
. the tasks each person has committed to
Gardening Res
The group is required to locate a vacant lot and obtain permission to use
See also
it. Also the group must:
Children's Garc
Exploring
Describe the lot:
• its size
• present use, history
® access to water, sun and delivery trucks
. Submit two site plans ( a site in its current state and the
envisioned project)
o Describe the impact on the neighbourhood and list of the
organizations which have been or will be contacted to participate
• Submit a maintenance schedule
• Submit site preparation needs, hardscape needs, plant needs
. Submit list of their tools and a tool storage plan
Once the application has been approved the group will be eligible to
receive technical assistance from the City Community Gardening
program. They may also receive plant material, building material, and
the use of tools and equipment if available.
back to top
ic,ro`,(o i:,;""i; .z l GeL [tivolvz.-x,d I iorc)n'(o link -S
http://www.toronto.ca/parks/programs/gardening__application.htm
7/6/2006
City of Toronto: Parks and Recreation - Community Gardening In The City
�g 4 i
MR 14
.. E�€i3 eF<L� -? i -., ..^} B ,� .. d.: 0 �. ids
1. Community group contacts Community Gardens Coordinator (i.e.
letter or phone call)
2. Group Identifies potential sites with the help of Coordinator.
Coordinator is given formal request for the site
3. Coordinator investigates title history of the site to determine
ownership, other conditions for use
4. Coordinator, Design and Planning Department and Area
Supervisor review the site for approval ensuring stakeouts for
electrical, gas or telephone lines have been carried out
5. Director of Parks and Recreation reviews report on site, confirms
approval
6. Area councillors are informed, community consultations occur
under councillors and Coordinator's guidance
7. Design section staff receive group's proposed design, consult
with group on design
8. Financial requirements and sources of funding are confirmed,
approved by the Coordinator and Director of Parks and
Recreation
9. Completed Community Garden Permit and regulation form
received and signed by Director of Parks and Recreation
10. List of materials required and timeline received by Coordinator
from group
11. Date to begin site work and gardening confirmed by group and
Coordinator
12. Public Works notified of date to explain water access etc
13. Coordinator provides initial orientation to community group about
community gardening in the City
14. Coodinator provides on-going advice and technical support
backtc_top
Iw oEtc rM*', I _"t iFIz=rON' d 110ron,40 links
Page 1 of 2
Visit
t`leme.
Gard enin_g_ha_n-
Intr€ duction
Community Gai
Listings by City
Start a Goramt
FAQ
> Irnplernentatic
Communitv Gai
Process
Gardening Res
See also
Children's Garc
Exploring
http://www.toronto.ca/parks/programs/gardening_ inpleinentation.htm 7/6/2006
Division :ion
The Toronto City Council has endorsed the request of the
About Us
Environmental Task Force allowing Parks & Recreation to advance the
Special l I'.:.vents
establishment of Community Gardens in City Parks and other City
arks and Garde s=
owned lands.
€€
' RCh�rea%Aion and
I -"dines
The following information outlines the Community Garden
Photo Gallery
implementation procedure for establishing Community Gardens in the
M Islands
City of Toronto.
E o o to and Region
Toronto
Conservation
A ethod'V
Toronto Parks and Recreation - Community Garden Implementation
roron o dor}
Process - Amendments (August 25, 1999)
Gontact Parrs
1. Community group contacts Community Gardens Coordinator (i.e.
letter or phone call)
2. Group Identifies potential sites with the help of Coordinator.
Coordinator is given formal request for the site
3. Coordinator investigates title history of the site to determine
ownership, other conditions for use
4. Coordinator, Design and Planning Department and Area
Supervisor review the site for approval ensuring stakeouts for
electrical, gas or telephone lines have been carried out
5. Director of Parks and Recreation reviews report on site, confirms
approval
6. Area councillors are informed, community consultations occur
under councillors and Coordinator's guidance
7. Design section staff receive group's proposed design, consult
with group on design
8. Financial requirements and sources of funding are confirmed,
approved by the Coordinator and Director of Parks and
Recreation
9. Completed Community Garden Permit and regulation form
received and signed by Director of Parks and Recreation
10. List of materials required and timeline received by Coordinator
from group
11. Date to begin site work and gardening confirmed by group and
Coordinator
12. Public Works notified of date to explain water access etc
13. Coordinator provides initial orientation to community group about
community gardening in the City
14. Coodinator provides on-going advice and technical support
backtc_top
Iw oEtc rM*', I _"t iFIz=rON' d 110ron,40 links
Page 1 of 2
Visit
t`leme.
Gard enin_g_ha_n-
Intr€ duction
Community Gai
Listings by City
Start a Goramt
FAQ
> Irnplernentatic
Communitv Gai
Process
Gardening Res
See also
Children's Garc
Exploring
http://www.toronto.ca/parks/programs/gardening_ inpleinentation.htm 7/6/2006
Neighborhood Gardens Association - Getting Started Page 1 of 3
m
gra
Below are the garden By-laws from the Southwark -Queen Village Garden in
Philadelphia.
So ya rk/Que n Village oona nuni
BY-LAWS
Helen Walczak & Libby
Revised 1996
• First priority will be given to residents of Queen Village:
Delaware River to 6th Street; south side of Lombard to north side of
Washington Ave.
® Applications will be processed on a first come first served basis.
. Applicants for garden plots will be accepted according to plot
availability. A waiting list will be maintained for applicants for whom
plot was available.
• Each gardener must sign a copy of the Neighborhood Gardening
Association/A Philadelphia Land Trust gardening agreement annually
This will normally be done at the March meeting.
no
® Gardeners from the previous season will have first preference and may
choose either the same plot or a vacant plot if one exists.
® There is a $5.00 registration fee, payable in person at the March
meeting.
® Plots for which registration fees have not been received by the April
meeting will be assigned to applicants on the waiting list.
• Plots held by gardeners who have not signed the NGA gardening
agreement by the April meeting will be assigned to applicants on the
waiting list.
• Unless approved by the membership, no household may have more
than 1 plot
2. Meetings:
. Second Monday of every month but January and February 7pm
• October thru March at a local church; warm months at the garden
• Meeting length: 1 hour
. One vote/plot
• Each gardener must attend at least 5 meetings per season to retain
membership in the garden.
. The Secretary or Ass't Secretary will maintain attendance records for
each meeting.
3. Election of Officers:
http://www.ngalandtrust.org/bylaws.html 7/6/2006
Neighborhood Gardens Association - Getting Started
Page 2 of 3
• Elections will be held at the March meeting;
. Officers will be elected to a two-year term;
• No officer may be serve for more than two terms consecutively;
. The officers are: Chair, Vice. Chair, Treasurer, Secretary, Ass't.
Secretary and Sergeant -at -Arms;
. The officers and the row captains will constitute the Garden Council.
4. Row Captains:
. One volunteer per row will be appointed row captain (Ass't row captains
may also be appointed.);
• Will make sure that all gardens on his/her row are kept free of weeds
and debris;
• Will also make sure that the paths on both sides of the row are kept
clear and weed free;
• Will notify gardeners on the row of clean-up days and other special
events.
5. By -Laws Committee:
. The Vice -Chair of the garden will chair the committee;
. A quorum of 5 committee members is required to pass any by-law
recommendation;
• By -Laws suggestions may be presented by any gardener at any
membership meeting for consideration by the committee at its next
meeting;
• Meets on the 1st Monday of the month (when required).
6. Inspection Committee:
. Consists of the Chair, the immediate past Chair, the Urban Gardening
Advisor, the treasurer and two row captains;
® Checks all garden plots and aisles to make sure that they are, clean,
weed and hazard free;
® Conducts the annual August inspection;
® Warns gardeners whose plots do not meet the criteria and follows up
with their row captains.
7. Garden Criteria:
. Gardens must be planted no later than May 1, or they will be given to
the next person on the waiting list and the plot fee returned to the
original applicant;
• Each gardener is responsible for weeding and clearing his/her plot AND
the paths around it;
• Each gardener is expected to spend at least 5 hours/week working on
his/her plot and the surrounding area;
• Gardening activity and plant growth must be restricted to the
gardener's plot;
• Each gardener is responsible for trash removal. Trash must be bagged
and left at the LARGE gate for Friday morning trash pick-up. NOTE:
Aluminum cans and glass bottles should be bagged separately and put
out before gam on alternate Thursdays for recycling.
• Each gardener will mulch all soil in the plot and in the paths around the
plot in compliance with the NGA gardening agreement.
http://www.ngalandtrust.org/bylaws.html 7/6/2006
Neighborhood Gardens Association - Getting Started
Page 3 of 3
Non-compliance with these rules will lead to 2 warnings and then to
expulsion. You will lose your plot, and your plot fee will be returned.
Gardens in weedy & uncared for condition by August 5 will be cleared or
rototilled. They will be given to existing gardeners for fall planting only.
They will be open for new gardeners in the following season.
Growing or using illegal substances in the garden will lead to immediate
expulsion with no return of the plot fee.
Pesticide use by gardeners is regulated by the NGA gardening
agreement. Violators of NGA regulations will lose their plots, and their
plot fees will be returned.
8. General Rules:
. ALL gardeners will participate in garden activities and events like:
o clean up days
o preparation for garden judging and special events
o Spring Fest
o Harvest Show
. Grievances are to be brought to the Garden Council for resolution.
• No digging for worms anywhere in the garden.
. Stay out of other people's plots unless specifically invited.
• Pets brought into the garden must be restrained on a leash, and the
person responsible must clean up any droppings, food, etc.
. If, for any reason (health, vacation, work pressure), you will be
temporarily unable to maintain your plot, inform your row captain. If
you have a substitute gardener, inform your row captain. if you need a
substitute, inform your row captain or the chair. Substitute gardeners
must follow the NGA garden agreement rules about mulch and pesticide
use.
You MUST sign this form and return it to the assistant secretary before you
can work your plot!
name
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http://www.ngalandtrust.orgibylaws.html 7/6/2006
City of Mendota Heights
MEMORANDUM
July 6, 2006
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations and Projects Coordinator
Subject: Updates
1. New Employee to replace Patrick Hollister
Applications for Patrick's position will be received until July 21St, 2007. It is probable that the
new Assistant to the Administrator will be on board for the September 12th meeting of the Parks
Commission.
2. Trail request on Dodd Road
Mayor Huber received the attached letter supporting construction of a trail segment along the
east side of Dodd Road from the Town Center development northerly to Marie Avenue.
This trail is in the "concept stage" and scheduled for construction, if approved by MnDOT, in
2007 which is also when the final landscape and trail construction will be completed in the Town
Center / Village at Mendota Heights development. Council has directed Engineering to prepare a
feasibility study for trail segments along Dodd Rd. and Hwy 13 west of Opus development.
3. NURT trail
Final design of the NURT trail, to be constructed from Dodd Road to Delaware Avenue along
the north side of Hwy 110, are complete and out for bid. Dakota County expects construction to begin
in July with completion by fall. County staff has contacted and worked will all of the residents living
along this segment and have accommodated, as best they could under Federal guidelines, the various
issues or concerns of the residents.
4. Summit of Mendota Heights (Opus development of the EconLab site)
Opus and the City have agreed that their contractor will construct a segment of trail from the
end of their property south to Cherry Hill Road (approximately 200 feet) for the sum of $6,000 to be
deducted from their Park Dedication Fees. This is in addition to the previous $70,000 deduction for
grading and construction of the trail along Wachtler and Hwy 13, approximately 2,600 feet. City staff
has worked closely with the homeowner at the corner of Cherry Hill and Wachtler to remove specific
trees, save / move several trees, and construction of an earthen berm to lessen the impacts of this trail
segment along his side lot line.
5. Ivy Hills Pond - Review of maintenance operations / techniques
Staff is finalizing a response to the inquiry made by Council member Vitelli regarding
maintenance costs and options/costs for installation of other types of vegetation around this storm
pond. Minutes from last month's Commission meeting were provided to Council in their June 20th
packet. Original restoration costs were funded from the Storm Water Utility Fund.
1746 Trail Road.
Mendota Heights, MN 55118
June 19, 2006
Mayor John Huber
Mendota Heights City Hall
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Mayor Huber:
As a resident of Mendota Heights I am writing to ask that the City construct a pedestrian
sidewalk along the stretch of Dodd Road between the new Village at Mendota Heights and Marie
Avenue.
Like many residents in this part of the City, I am delighted with the recent opening of the Village
at Mendota Heights and the new retail including the coffee shop and the ice cream parlor. This
development puts us within walking distance of these stores and has improved the quality of life
for residents within walking distance.
As you are no doubt aware, there are pedestrian sidewalks along Marie Avenue which enable
residents from many, neighboring streets to walk safely at least as far as the intersection with
Dodd Road. However, the route between the intersection of Dodd and Marie and the Village is
very hazardous for pedestrians in large part because there is no elevated sidewalk. That stretch of
Dodd Road includes a blind curve and traffic tends to move very fast along that part of Dodd
Road (much of it corning from Hwy 110). With the new retail outlets there are now more
pedestrians who have reason to walk along Dodd Road for example, to get a cup of coffee or
take their families for an ice cream on a summer evening. Youngsters can also be seen cycling
along that stretch of Dodd.
I believe that pedestrian traffic would be much safer if a sidewalk were built. The distance
between the entrance to the Village at Mendota Heights on Maple St. and the Dodd/Marie
intersection is probably under'/4 mile. There is a recently finished sidewalk that extends from
Maple St. toward 110, but the greater population density is clearly in the opposite direction (i.e.,
toward Marie and its neighborhoods). I respectfully ask that the City construct a sidewalk along
that stretch of Dodd Road which would link up with the sidewalks along Marie Avenue.
Sincerely,
thong A. Killeen, MD