Loading...
2006-08-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, August 8th, 2006 6:30 p.m. -- Council Chambers 1. Call to order 2. Roll Call 3. July 11th, 2006 Parks and Recreation Commission minutes 4. Discussion with MHAA regarding park facilities 5. Requests from Residents for park Facility and Program Improvements - Tennis court "bang -board" - Girl's summer softball program 6. Time or Date change for September Commission meeting 7. Discuss scope of Community Garden Policy 8. Updates: - Special Park Fund balance and Opus Park Contribution - Status of search for Patrick Hollister's replacement - Status of Par 3 issue - Summary of Income 8s Expenses related to 50th Anniversary 8v Park Celebration - Commission recommendation regarding Park Programmer(s) position in 2007 - Five Year Tennis Court maintenance plan and 2007 Budget recommendation 9. No Recreation Programmers report - Teresa in on vacation - Safety Camp runs August 15th thru August 17th 10. Other comments 11. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administrator at (651) 452-1850 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JULY 11th, 2006 The July 2006 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, July 111h, 2006 in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:35 p.m. The following Commissioners were present: Chair Richard Spicer and Commissioners Paul Portz, Missie Hickey, Raymond Morris, Tom Kraus, Dave Libra and Larry Craighead. City staff present were Operations and Projects Coordinator Guy Kullander, Recreation Programmer Teresa Gangelhoff. Mr. Kullander took minutes. Also in the audience were Councilmember Ultan Duggan and Ralph Dumond. MINUTES Commissioner Morris moved approval of the June 13th, 2006 Parks and Recreation Commission Minutes Commissioner Portz seconded the motion. AYES: 7 NAYS: 0 Chair Spicer noted that on the Recreation Programmer's Report that both the Safety Camp to be held on August 15, 16 and 17 were full as was the Clifford Timm Memorial Fishing Derby scheduled for Wednesday, July 12th, 2006. Chair Spicer listed other summer programs and activities detailed in the Recreation Programmer's Report. Commissioner Craighead and Chair Spicer described some of the fun times they have had at last years Fishing Derby when they helped judge and weigh fish caught by the kids. Ms Gangelhoff described a trail and park map currently being developed by Dakota County. The map highlights several parks in each city as well as County trails and facilities. Chair Spicer commented on past generosity of Clifford Timm who for a number of years provided financial support to the Fishing Derby and other gifts for various projects at Roger's Lake. Ms Gangelhoff reported that Mr. Timm left behind a trust that will donate $500 per year for the next ten years in support of the annual fishing derby. ANNUAL PARKS CELEBRATION Chair Spicer reported that the planning committee for last June's 50th Anniversary and Park Celebration event met earlier to do a final wrap up of committee members impressions of the June 2nd and June 3rd activities and to give advice or make recommendations to a future committee planning a similar event next year or perhaps in 2016 for 60th Anniversary celebration. Chair Spicer stated that he had received hundreds of comments from residents saying how much they had enjoy themselves this year and asking that some of the same activities be repeated at next year's Park Celebration. Chair Spicer proposed that next year in addition to the normal three hour youth events that Teresa organizes at Mendakota Park that a Friday night kick-off event in cooperation with the merchants at the Village of Mendota Heights be done again as well as the street dance on a stage at Mendota Plaza and perhaps a Fireworks display with cooperation with the Plaza merchants. He also said that the fireworks display at the June 3rd event was far better then the fourth of July fireworks display. Chair Spicer further proposed requesting the City Council allocate $10,000.00 in the 2007 City Budget for the Park Celebration and to carryover and include unspent monies for this year for next year so that a most of the money needed to cover expenses would be in place and the need to solicit donations would be less. Chair Spicer commented that he has watched, on cable access, many annual events staged by other cities and thought that our past Park Celebrations were pretty small in comparison to these events and saw no reason why Mendota Heights should not try to draw the community together on one night a year. Chair Spicer asked for additional comments from commission members and observed that all of the commission members were nodding in agreement for an expanded event. Chair Spicer listed six recommendations he would like the City Council to consider: 1. Appoint a new committee to plan a 2007 "expanded" Annual Park Celebration 2. That the event be held on Saturday June 2nd and also Friday night June 1st 3. In addition to youth events at Mendakota should be added on Saturday, the 5K race/walk, street dance on a stage, and fireworks and on Friday a "social type event" in cooperation with the merchants at the Village. 4. Addition of a second permanent part-time Recreation Programmer to work with Teresa 5. Remaining funds from 2006 should "roll-over" to be available for the 2007 event 6. Council should include $10,000 for this event in the 2007 Budget Commissioner Kraus said he would like to see a funding model set up for future annual events, one that would have a secure financial balance large enough to cover most of the cost for the next year's event. 2 Chair Spicer responded that the City currently has something similar to what Commissioner Kraus described in that the Recreation Programmer has a special account for the Annual Parks Celebration and that private donations received each year are placed in this fund and expenses for the event are paid by this same account. This year was different in that the City Council allocated $10,000.00 in the City Budget to cover expenses in the event private donations were not sufficient to cover all expenses. For several years donations have exceeded expenses and this fund entered 2006 with a balance of $3,500.00, which. is about what it costs for Teresa to pay all the expenses for a normal 3 hour park celebration. Commissioner Libra said that he agreed with Councilmember Duggan's idea to partner with the merchants at Town Center and Mendota Plaza and have them contribute or pay for many of the expenses such as the rental items or band. Councilmember Duggan thanked the commission for inviting him to comment and proposed that a letter be written the merchants, both at the Village and the Plaza who have reported that our event was very beneficial for them, asking them to participate in the planning and funding, perhaps as much as three-quarters, of the costs for an event in 2007. Councilmember Duggan also said that the City Council has supported past Annual Park Celebrations with annual funding which may not have been need, but that what he is hearing from the Commission would still require support from the City, but in a slightly larger amount in coming years. Councilmember Duggan said that if the merchants pay for three-fourths of the expenses the City's final contribution would be only four or five thousand dollars, but he agreed that asking the Council for $10,000.00 made sense and hopefully all of this money would not be needed. He also complimented Teresa with her past fundraising efforts and hoped that she would be allowed to continue the same efforts next year with the exception of the merchants at the Village and Plaza who would be supporting the "add-on" activities next year. Chair Spicer thanked Councilmember Duggan for his comments and for all hard work and effort he put into making the June celebration as big as success as it was. Commissioner Morris agreed with Councilmember Duggan and supported his idea to approach the existing and future merchants at the Village and ask that they provide financial support for next years expenses. Commissioner Portz moved that the Commission recommend to the City Council to: 1. Allocate $10,000.00 in the 2007 Budget for the Annual Park Celebration 2. Appoint a committee to begin planning for next year's event 3. The event would be held on Saturday, June 2nd with a kick-off event at the Village on Friday, June 191 4. In addition to the youth events that the 2007 event include the 5K Run/walk, street dance with a stage, and fireworks. 5. Remaining unspent funds from the 2006 budget should "roll-over" to help pay for expenses in 2007 6. Council consider hiring a second permanent part-time Recreation Programmer to work with Teresa Gangelhoff on a year round basis 3 Commissioner Hickey seconded the motion AYES: 7 NAYS: 0 TENNIS COURTS Chair Spicer summarized a memo prepared by Mr. Kullander regarding condition of the City's existing tennis courts and various costs for maintenance, re -construction and new construction. He then asked Mr. Kullander what his recommendation. Mr. Kullander recommended a higher level of maintenance for the next few years on the City's five courts with the understanding of the Commission that the playing surface will never be perfect. He went on the explain that all courts were installed over thirty years ago and all have structural cracking that will "transfer" through new surface applications and must be filled at least once each year with a total court resurface every three to six years. Costs to remove and replace the asphalt would cost from $55,000 to $70,000 per double court and to replace with a longer lasting concrete surface could cost between $100,000 and $125,000 per park. Mr. Kullander commented that residents have many available courts to play on. The City has five double tennis courts located in five neighborhood parks and there are nine courts open to the public at Sibley High School and eight courts available at Visitation. Mr. Kullander recommended that the City not consider rebuilding or replacing City tennis courts in the near future but to increase funding level for maintenance. Commissioner Morris suggested that perhaps a higher level of maintenance should be done on our better courts and to take those in poor condition, near Sibley or Visitation, out of service. Commissioner Craighead recalled that several years ago the City removed the surfacing down to the original asphalt on several courts and a maintenance plan was put it place. Mr. Kullander agreed with Commissioner Craighead's recollection and said that at Marie and Wentworth the surfacing was water -blasted off down to the original asphalt and then resurfaced. The following year's structural cracks "transferred' through the new surfacing and has been addressed with crack fillers and surface touch-ups, but they are again this year in need of crack repair. At Ivy Park frost damage caused the asphalt to heave or settle at several of the structural cracks and the Commission considered to close this court. Local residents protested and repairs, involving cutting out the uneven areas to a width of two to four feet and then patching with new asphalt to level the surface were done followed by a resurfacing of the play surface. Old structural cracks have "transferred" through, but the surface remains smooth at this time. Commissioner Craighead recommended that staff establish budget for a higher level of maintenance and each year resurface the courts that need it the most and crack fill all of the others and plan to total removal down to the original asphalt for each court when necessary. Mr. Kullander said that preparation of the Parks Maintenance budget is ongoing and that he plans to recommend this line item increase to the $15,000 range. 11 Commissioner Morris would like to see long range planning for future construction / replacement of tennis courts using concrete as the foundation in stead of asphalt. He also suggested conducting surveys at the courts to determine usage so that if funding becomes unavailable and one or more courts would need to be taken out of service this information would be useful. He also feels that he would rather have some courts at a really good level rather than all courts at a mediocre level. Mr. Kullander also reported that the City's tennis instructors recommend that the City construct new courts in clusters of from 3 to 8 courts at one location. City parks that could accommodate more then a double court are Ivy (up to 6), Friendly (up to 4), and Hagstrom-King (3). Commissioner Libra wants the current courts maintained for now and to study options of building new courts in the future and to discuss this again when the next Capital Improvement Plan is developed by the Commission. Chair Spicer said the he believes the City will never have funding to build a "super court complex" with 4 or 6 courts at a cost of $400,000.00 and he believes that all though the courts have slowly deteriorated over the years the City has made efforts to maintain them available to residents and that if they want better courts they must go to Sibley or join a tennis club. Residents use the courts and my goal is to maintain them in safe playable condition and admit that they will never be competition level. Commissioner Morris said that he believes there is a point ,when continued maintenance no longer is enough to keep the courts safe and playable. Chair Spicer said that the Commission's plan should be ask the Council to budget sufficient funds to maintain the existing courts and when the Commission prepares a new Five Year Capital Improvement Plan to discuss constructing new tennis courts. Commissioner Craighead supports asking the Council to allocated between $15,000 and $20,000 in next years budget for tennis court repairs. COMMUNITY GARDENS Chair Spicer referred to policies from other cities and said the entire Commission supports going ahead with development of a policy for Mendota Heights. Mr. Kullander said that he would combine elements for the sample policies and have a draft for the Commission to review at the August meeting. UP DATES Chair Spicer questioned when a replacement for Mr. Hollister would be hired. Mr. Kullander said that applications close on July 21St and speculated that the new person would be available for the September meeting. Commissioner Craighead wondered who would contact the resident who sent a letter to Mayor Huber regarding a trail on Dodd Road from the Town Center development to Marie Avenue. 61 Mr. Kullander said that he would contact this resident and explain the status of the City's planning for this segment. Mr. Kullander informed the Commission that Dakota County is obtaining permits and authorization from MnDOT for the NURT trail along Hwy 110 and will biding the project in August with construction to begin in late August or September. PARK POLICE REPORT No report was available because of a changeover of computer programs in the department. OTHER COMMENTS Commissioner Craighead discussed an article in last Sunday's paper about the City of Woodbury removing geese from the parks and providing them to local food shelves. Commissioner Portz commented on the 50th Anniversary flag displayed on the wall that Ross Feffercorn had designed for the celebration. ADJOURN Commissioner Libra moved to adjourn. Commissioner Morris seconded the motion. The meeting adjourned at 8:10 p.m. 0 City of Mendota Heights u u•CA►17�1►�i1 August 2, 2006 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator j� Subject: Request from Joel Johns, President of MHAA to be on Commission Agenda Background: At the August 1St, City Council meeting, Mayor Huber remarked that he had a conversation with Dave Vierling of MHAA who wished to begin a dialogue with the City to discuss various facility improvements (see attached e-mail). No one from MHAA spoke at the Council meeting. The City Administrator directed me to place this item on tonight's agenda. Discussion: have e-mailed a copy of this memo to the following gentlemen. Joel Johns @ joeI Johns regiscorp.com Dave Vierling @ vierlinc(a netscape.com Patrick Sienko @ Patrick. k.sienkoPasmithbarne y Recommendation: Allow representative(s) from MHAA to present their concerns. John Huber Crom: joel.johns@regiscorp.com ent: Tuesday, August 01, 2006 10:41 AM To: Dave Vierling Cc: John Huber; Sienko Subject: Re: Mendota heights council meeting John - Thanks for taking the time to kick off the discussion on MHAA, a topic very dear to many in Mendota Heights. I would love a chance to chat today prior to the meeting, if possible, give me a call at 651-592-2439. - Joel Johns Joel M. Johns Vice -President of Operations Regis Corporation 7201 Metro Blvd. Minneapolis, MN 55439 (952) 947-7981 joel.johns@regiscorp.com "Dave Vierling" <vierling@netscap e.com> 07/31/2006 08:18 PM Dear Mr. Mayor, To <John Huber@cpr.ca> cc "Sienko" <patrick.k.sienko@smithbarney.com>, <joel.johns@regiscorp.com> Subject Mendota heights council meeting I would like to thank you again for getting back to me so promptly and taking the time to discuss the Mendota Heights Athletic Association. I spoke today with Joel Johns and Pat Sienko about our conversation. They both indicated to me that we (MHAA) are very eager to start a dialogue with the city to work on the improvement of fields and facilities. I believe the situation is at a critical point and investment in our facilities is truly a good investment in our community and more importantly, our children. Joel and Pat each serve on the board of the Mendota Heights Athletic Association with Joel being the current President. I am sure that both of these fellows will be able to provide more than adequate insight into the current state of affairs. I believe one or both will be present at the council meeting to start the ball rolling. Feel free to contact them in advance. Thank you again for help! Dave Vierling Joel Johns 651-592-2439 (cell phone) Pat Sienko 612-308-5180 (cell phone) Page 1 of 1 Guy Kullander From: Guy Kullander Sent: Wednesday, August 02, 2006 12:21 PM To: 'joel.johns@regiscorp.com'; 'vierling@netscape.com';'patrick.k.sienko@smithbarney.com' Cc: Jim Danielson Subject: Aug 8 Parks Commission meeting Attachments: Request to be on Aug 2006 agenda.doc The Parks and Recreation Commission meet at 6:30 p.m. in the City Council chambers. If you have any plans or proposals please provide me a copy so that I can make them available to the Commission members. 8/2/2006 Guy Kullander From: joel.johns@regiscorp.com Sent: Wednesday, August 02, 2006 12:54 PM To: Guy Kullander Cc: Jim Danielson; patrick.k.sienko@smithbarney.com; vierling@netscape.com; scottapplebaum2121 @yahoo.com; Michael.J.Kuenster@WelIsFargo.COM Subject: Re: Aug 8 Parks Commission meeting Attachments: Request to be on Aug 2006 agenda.doc Request to be on Aug 2006 agen... Guy - I am the current President of MHAA and welcome the chance to speak concerning all of the activities in MHAA. Youth sports continue to evolve in the state of Minnesota and we would welcome the opportunity to present a state of the state for the Mendota Heights Athletic Association. We can then devise a plan for the future when in comes to youth athletics in Mendota Heights. Here are the three topics that we would like to discuss when it comes to supporting the youth in Mendota Heights. I. MHAA Overview a). Participation b). Overview by Sport c). Financial Review d). Comparisons to other Communities e). Funding by like Communities II. Short Term Plan (12 months) a). Field Improvements b). Field Maintenance III. Long Term Plan (1 5 years) a). Field Improvements b). Field Maintenance We look forward to working with the city on meeting the needs of our youth. See you on Tuesday. Joel Johns MHAA President h: 651-688-3110 c: 651-592-2439 Joel M. Johns Vice -President of Operations 1 Regis Corporation 7201 Metro Blvd. Minneapolis, MN 55439 (952) 947-7981 joel.johns@regiscorp.com "Guy Kullander" <GuyK@Mendota-Hei ghts.com> To <joel.johns@regiscorp.com>, 08/02/2006 01:21 <vierling@netscape.com>, PM <patrick.k.sienko@smithbarney.com> cc "Jim Danielson" <JimD@Mendota-Heights.com> Subject Aug 8 Parks Commission meeting The Parks and Recreation Commission meet at 6:30 p.m. in the City Council chambers. If you have any plans or proposals please provide me a copy so that I can make them available to the Commission members. This email has been scanned for viruses by the MessageLabs SkyScan service.(See attached file: Request to be on Aug 2006 agenda.doc) This E-mail and any of its attachments may contain Regis Corporation proprietary information, which is privileged, confidential, or subject to copyright belonging to the Regis Corporation. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. If you have received this E-mail in error, please notify the sender immediately and permanently delete the original and any copy of this E-mail and any printout. 2 City of Mendota Heights MEMORANDUM August 1, 2006 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Requests for Facility and Program Improvements Request for tennis "bang -board" at Marie Park: The City received the attached letter from Grady Smith requesting installation of a practice "bang -board" at one or more of the City's tennis courts. This issue was last discussed by the Commission in June 1996 (original staff memo is attached, but I was unable to locate the minutes, with the Commission's discussion/comments at that meeting). I believe the decision was not to install/construct a practice "bang -board". If constructed today, I would estimate the costs to be under $5,000.00 and would suggest that the following also be considered in the discussion: 1. Existing fence posts may not be strong enough to support this additional "wind" load; 2. Supports or bracing outside fence must not hinder turf maintenance operations; 3. Board must be above the court surface so the that future crack sealing and resurfacing operations are not hindered; 4. Residents living near the tennis courts should have an opportunity to discuss their concerns (if any) with the Commission; and 5. Notice of intent to install "bang -board" should be posted at selected tennis court(s) for a period of time to allow users of the courts to express their support or concerns. I have mailed a copy of this memo to Mr. Smith and invited him to attend tonight's meeting. Summer Girls Youth Softball program: received a phone call from Mary Trafelda (? spelling) who called on behalf of her ten year old daughter, Ellie, who wished to talk with the Commission about certain inequities (boys get better uniforms and regular umpires) in the operation of the summer's girls youth softball program. I explained to her that the program was operated by MHAA (Mendota Heights Athletic Association) and that her daughter should explain her concerns to their Board. I further explained that the Commission has minimal, if any, influence on program offerings from MHAA, but that if her daughter wished to discuss her concerns with the Commission she should attend tonight's meeting. 75/06 Dear Park Commissioners, My name is Grady Smith. I am twelve years old and I live across from Marie Park. I have been in the Mendota Heights Tennis program for the last two years and am learning to play tennis but don't always have someone to play with. I thought it would be a good idea to put a practice backboard in the Marie Park tennis courts and maybe one in the Valley Park tennis courts also. Right now I hit tennis balls against the warming house and a practice backboard would be an excellent addition to the Mendota Heights Parks. Please consider this at the next Parks Commission meeting. Thank you. Sincerely, Grad Smith Y 1783 Lilac Lane, Mendota Hts. June 6, 1995 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Tennis "Bang Board" at Friendly Hills Park The commission asked for an analysis of the feasibility of constructing a bang board on one of the tennis courts in Friendly Hills Park. Construction Details: Bang board would be constructed using pressure treated 3/4 inch plywood, 2"x4" support members and 2"x6" treated cap and end trim. Unit would be 42 feet long and 6 feet high with "net" painted on interior side (36 feet by 36 inches high). Unit would be raised off the existing court surface to allow drainage and supported by exterior (outside fence) supports and fastened to existing fence posts that are spaced ten feet on center. Approximate cost would be $1500 to $2,000. Before making a final decision the commission should also consider the following items: 1. All our tennis courts are double courts. Use of the bang board may distract a match on the adajcent court. 2. The bang board may alter the wind currents at the end of court where it is installed. 3. This would be a visual distraction to an oppneint::at!the other side of the -net 4. This is a "target" for vandalism (artists). 5. It should not be a safety concern because it would only portrude into the court area 6" from the fence. 6. Maintenance on unit would be every two or three years depending on how well the paint weathers. ACTION REQUIRED If the commission desires to recommend the construction of a band board at Friendly Hills Park the should include this improvement in the Five Year Improvement Plan. City of Mendota Heights July 31St, 2006 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: September Commission meeting Background: The primary election falls on this Tuesday and the start time of any public meeting cannot begin until the poles have closed at 8:00 p.m. Discussion: The commission must decide to delay the start time of the September 12th, 2006 meeting from 6:30 to 8:00 p.m. or select an alternate date for this meeting. Action Required: Select an alternate start time for September 12th or select another date in September. City of Mendota Heights MEMORANDUM August 2, 2006 Memo to: Parks and Recreation Commission From: Guy Kullander, Operation and Projects Coordinator J//4e" Subject: Community Garden Policy Background: The Commission directed staff to develop a draft policy for use of City Park land, by residents, for Community Garden spaces. Discussion: Staff has acquired several policies and guidelines developed by cities and wish clarification from the Commission on what activities should be addressed in the draft policy. 1. Should the policy only address requests from residents for a garden site/area in a specific park? 2. Does the Commission desire a community garden space(s) be developed on park land that can server multiple garden sites at a designated area? 3. Would City staff be involved in the preparation of the garden sites/area? - Tiling in spring & fall - Fertilizing? - Provide trash pick-up? - Provide water line? Or periodically refill barrels? - Provide tools and light gardening implements? 4. What fee amount or range should be considered? 5. Would you expect City staff to periodically inspect each site for compliance? 6. Does the Commission expect generated fees to off -set cost of staff time & expenses? 7. What yearly budget amount does the Commission wish to recommend to Council? Recommendation: Provide information and direction so that staff can prepare a draft policy for review at a future Commission meeting. City of Mendota Heights MEMORANDUM July 31, 2006 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Updates 1. Special Park Fund: Current balance of the Special Park Fund is $273,144.05 Recently the City Council has approved the final plat for the Opus development on the former Econ Lab site, known as The Summit of Mendota Heights. The development agreement for this project requires Opus to pay the Park Dedication Fee for individual buildings/units as the Condominium Plat(s) is filed with Dakota County and they request a Certificate of Occupancy from the City's Code Enforcement Department. At the present, they have filed their first condominium plat for eight (8) units. Opus has entered into an agreement to construct a trail along Wachtler Avenue from Cherry Hill Rd to Hwy 13 and along Hwy 13 from Wachtler Avenue westerly to the end of the development for $66,600.00 which will be deducted from the Park Dedication Fee ($2,700 x 110 = $297,000 - $66,600 = $230,400). The trail costs are equal to the dedication fees of 24.66 units (total units = 62 townhouse + 48 condos = 110). Park Dedication Fees received in 2006 from the developer will not be significant, but the bulk of the dedication fee will be received in 2007 (the Developer originally projected that all construction would be completed in 2007). 2. Patrick Hollister's replacement - Assistant to the QyAdministrator- Applications for this position were closed on July 21St. Ninety-eight (98) applications were received. The list has been cut to thirty-nine (36) who will be asked for a written response to several questions. The City Administrator will willow the number of applicants to five or six who will be interviewed by the City Council. I believe the new employee should be in place by the October 10th, Park and Recreation Commission meeting. 3. Par 3 Golf Course: On July 18th the City Council met in Closed Session to determine a course of action to address the Courts' order and direction to the City to bring our Comprehensive Plan designation and Zoning Classifications in conformance on the Par 3 site. At that meeting the City Planner was directed to draft language to accomplish that goal. The next step after the language is finalized is to refer the proposed change(s) to the Planning Commission for a public hearing. Another closed session is planned for August 15th to accomplish this. 4. Final Summary of Income & Expenses for 501h Anniversary & Parks Celebration Attached is a summary of the final income and expenditures for the June 2 d and June 3`d event which was acknowledged by the City Council on August 1St, 2006. 5. Commission recommendation to City Council regarding Recreation Programmer position: Attached is a copy of the memo I drafted to City staff working on the 2007 City Budget. 6. Five Year Plan for Tennis Court maintenance - 2007 Budget Recommendation Following the comprehensive discussion at the July Commission meeting I developed the attached maintenance plan for the City's double tennis courts located in five City parks. Construction of new or replacement tennis courts will be discussed when the Commission addresses adoption of the next Five Year Capital Improvement Plan 2010 thru 2014. As with prior Five Year Capital Improvement Plans the Commission has chosen to re -visit the plan and add or delete certain projects in the latter years of the plan. If the Commission desires to revisit the current Five Year (2005 thru 2009) Capital Improvement Plan they should direct staff to place this item on a future Commission agenda. City of Mendota Heights 1►yi121►yiIs] cul g17l1►yi1 July 27, 2006 Memo to: Mayor, City Council and City Administrator From: Guy Kullander and Kristen Schabacker Subject: Final Summary of Income and Expenses for 501h Anniversary & 2006 Parks Celebration Background: Additional activities were added to the City's 15th Annual Park Celebration, held on June 3rd, to commemorate Mendota Heights 50th Anniversary. The City Council budgeted $10,000.00 to augment financial support received from local businesses and individuals. Funds received in support of this event were deposited into the Celebrate Mendota Heights Parks account which is monitored by the City's Finance Director, Kristen Schabacker. Summary Of Income: (Does not include $10,000.00 allocatedin 2006 City Budget) (Note: The following amounts were deposited into the Celebrate Mendota Heights account) - Cash donations $16,856.55 - Sale of wrist bands 52.00 - 5-K registration fees 1,575.00 - Village merchants 1,806.00 - Tennis registration fees 90.00 - Sale of extra t -shirts 50.00 Sub -total = $20,429.55 - Beginning Balance (1-1-06) $ 3,497.37 - Remaining Balance 7-27-06 in Celebrate Mendota Heights Parks account = $4,781.25 Summary of Expenses: - Total of all expenses related to the June 2nd & June 3`d events = $26,684.24 ($19,145.67 from Celebrate Mendota Heights Parks, $7,538 57 from City Funds) City Funds ($10,000.00) allocated in 2006 City Budget: - Balance of unspent funds in this account (7-27-06) _ $2,461.43 Action Required: No action is required. This memo is for information only. Item # 5 City of Mendota Heights MEMORANDUM July 19, 2006 C(OPY Memo to: Sue McDermott, City Engineer From: Guy Kullander, Operations & Projects Coordinator Subject: Hiring of a second permanent part-time Recreation Programmer Background: The Parks and Recreation Commission at their July 11tH, 2006 regular meeting discussed the time and effort required of Teresa Gangelhoff, the current permanent part-time Recreation Programmer. The Commission was outspoken in their praise of contributions made by Mary Hapka, who was hired on an hourly basis to assist Teresa with planning efforts, coordination of volunteers, logistical support and hands on assistance during the 501H Anniversary and Annual Park Celebration held on June 3rd Recommendation: The Parks and Recreation Commission recommend that the City Council budget sufficient funds in the 2007 Parks Recreation Program budget to hire a second permanent part-time Recreation Programmer to work in conjunction with Teresa Gangelhoff to continue to provide high quality recreation programs and opportunities to the residents of Mendota Heights. Copy to: Jim Danielson, City Administrator Kathy Swanson, City Clerk Kristen Schabacker, Finance Officer