2006-09-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Thursday, September 14th, 2006
6:30 pm -- Council Chambers
Call to Order
2. Roll Call
3. August 8th, Parks and Recreation Commission Minutes
4. Recreation Programmer's Report
5. Council Action: 2007 Budget Recommendations from Park Commission
6. Special Park Fund - Projected (10 Year) Revenues 2007 thru 2016
(Attached: Parks Five Year 2005 thru 2009 Capital Improvement Plan)
7. MHAA Request for Facility Improvements 8s Program Changes
(discussion continued from last month's meeting)
a. Program change (eliminate Adult softball leagues at Mendakota Park)
b. Facility improvements:
1. Upgrade Friendly Hills field for Baseball
2. Upgrade Hagstrom-King field for Baseball
3. Replace backstop at Civic Center ballfield
4. Move outfield fence "in" 25 feet closer to home plate
5. Install dugouts (2) at Civic Center field
6. Install dugouts (8) at Mendakota fields
7. Provide storage buildings at: Mendakota, Civic Center, Friendly Hills,
Hagstrom-King, and Kensington Parks
8. Install batting cage & practice pitching area at Civic Center
c. Facility Use change (allow organized football at Kensington soccer fields)
8. Patrick Hollister's replacement is Jake A. Sedlacek (see attached)
- First day is Wednesday, September 27th
9. Par 3 Golf update (verbal)
10. Other comments
11. Adjourn
Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If
a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to
provide the aids. This may not, however, be possible on short notice. Please contact City Administrator
at (651) 452-1850.
CITY OFMENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
AUGUST 8th, 2006
The August 2006 meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, August 8th, 2006 in the Council Chambers at City Hall, 1101 Victoria Curve. The
meeting was called to order at 630 p.m.
The following Commissioners were present: Vice -chair Paul Portz, Missie Hickey, Raymond
Morris, Tom Kraus and Larry Craighead. Commissioner Richard Spicer and Dave Libra were
excused from the meeting. City staff present: Operation and Projects Coordinator Guy Kullander
and Recreation Programmer Teresa Gangelhoff. Mr. Kullander took minutes.
Also in the audience were (from MHAA) Doug Vanasek, Dave Vierling, Scott Applebaum, Jeff
Thames, Jack Conway, Pat Sienko, Brian Hallman and Joel Johns. Also attending the meeting
were Pat Smith and Grady Smith, Steve and Mary Strafelda, and Ellie Strafelda, Martha Hubbell,
and Rachel Broos.
MINUTES
Commissioner Morris moved approval of the July 1 1 th, 2006 Parks and Recreation Commission
Minutes.
Commissioner Hickey seconded the motion.
AYES: 5
NAYS: 0
Vice Chair Portz noted that addition of Pet Show, which was very much enjoyed at the June 3rd
2006 Parks Celebration, should also be included in the 2007 Parks Celebration if it is expanded
as was recommended by the Commission last month.
DISCUSSION WITH MHAA REGARDING PARK FACILITY IMPROVEMENTS
Vice Chair Portz explained that he and most other Commissioners have been involved in prior
years with the Mendota Heights Athletic Association as a parent, coach and several as a sport
Commissioner. He went to thank the MHAA representatives in the audience for attending this
meeting and explained that the Commission has on numerous occasions invited MHAA to attend
commission meetings.
Mr. Joel Johns, President of MHAA addressed the Commission and distributed a three page
handout to Commission members and City staff (attached). Mr. Johns thanked Chair Portz for
his comments and like him and other Commission members he and all of the volunteers that are
part of MHAA have the same goal, to support the youth of the community.
Mr. Johns proceeded to review and explain the items contained in his handout.
Mr. Johns, during his presentation, emphasized the desire to have exclusive use of the
Mendakota Park fields Monday thru Thursday for youth games. He envisioned several age groups
playing on different fields and that this would create a great social gathering place as well as a
huge financial opportunity for us with the concession stand, something we do not have when we
travel to use the fields at Visitation/ St. Thomas. He felt that this could be there "number one"
asset and acknowledged that this would displace the current adult softball programs, which are
a mix of resident and non-resident ballplayers, and suggested that there games could be played
on Friday, Saturday and Sunday.
Mr. Johns also elaborated on the need for covered dugouts, not only at Mendakota but other
fields and said that during their weekend tournaments during several of our very hottest days
MHAA expended considerable funds purchasing temporary shade covers to protect the players.
Mr. Johns expressed a desire to improve communications between MHAA and the Parks
Commission and for MHAA to have input into facility improvements (construction of a ballfield
vs. a walking path or tennis court).
Vice Chair Portz thanked Mr. Johns and stated that the Commission supports better
communications with MHAA. He further stated that these are very good ideas and that the
Commission has some history on many of them and the Commission would evaluate and
prioritize their suggestions and needs.
Commissioner Morris said that the Special Park Fund currently contains $270,000.00 and the
Commission goes through a very complex process when prioritizing park needs and that many of
our existing trails and tennis courts are nearing the end of their usefulness. He explained that
the Commission has to look at all park needs for all age groups because of the limited funds to
work with.
Commissioner Craighead commented that in 1989 a Parks Improvement Referendum for $2.7
million dollars was approved that resulted in many improvements throughout the City including
the ballfields at Sibley, development of Mendakota and Kensington Park, improvements in every
neighborhood park and extensive trail segments. He also said that when he came on the
Commission the Special Park Fund balance was $300,000.00 and that if this fund were to be
spent down to nothing there would be no need for this commission. He also said that the City
and the Commission try to maintain the fields in a safe playable condition and that without an
increase in property taxes doing more then this is not possible.
Mr. Johns suggested that if the City discontinued the adult softball leagues at Mendakota the
$8,000 to $10,000 the City receives in registration fees could be made up by MHAA from
concession sales if they were allowed exclusive use of the fields Monday thru Thursday. He also
suggested that funds be re -prioritized so that skating rinks could be maintained in better shape
and open more then twelve weeks each year so that Mendota Heights kids would not have to go
to West St. Paul to play hockey where they have better ice conditions.
Commissioner Morris explained that the Commission is an advisory body and the City Council
makes decisions on what programs are offered or where and how maintenance funds are
allocated. He went on to say that the City appreciates the vital role that MHAA plays in providing
sports opportunities to Mendota Heights youth but that many of the issues raised tonight
involve tax revenues and policies that can only be changed or modified by the City Council.
2
Vice Chair Portz asked Mr. Kullander if he wished to make a comment.
Mr. Kullander said that the City Budget does not include funds for new capital improvements in
the Parks or trail system, but does include funds for maintenance of existing facilities and
recreation programming. Funding for capital improvements or construction of new park facilities
is funded from the Special Park Fund which relies on Park Dedication Fees required when a new
building lot or housing unit is approved by the City Council and that this number is quite low
because the City is essentially fully developed with very few open areas that could be developed.
Mr. Kullander explained that to develop the sports complex proposed by MHAA, multiple lighted
baseball fields, dome for basketball, youth ball fields, parking, concessions, etc. would require in
excess of 15. acres of land with construction costs in excess of one or two million dollars, not
including the cost of the land, but that there are only a one or two vacant parcels of land left in
Mendota Heights which is almost totally developed. The request to upgrade one or more of the
neighborhood parks to a "higher" use level would mean pushing current usage/ activities to some
other park that has existing activities and where would these uses be move to or would result in
a reduction of the current programs or activities offered.
Commissioner Hickey asked Mr. Johns if MHAA could prioritize there short range requests.
Mr. Johns said that they would do that he would like to continue this discussion and be part of
the Commissions long range planning of issues.
Vice Chair Portz said that the materials presented was good information and that he or Chair
Spicer would get back to MHAA so that a dialogue could continue and this issue will be placed on
the September agenda for continued discussion.
Patrick Sienko (MHAA) approached the podium and asked the Commission to clarify what
funding was available for future facility improvements like those included in the MHAA short
range and long range plans.
Commissioner Morris suggested that MHAA may want to approach the City Council and said that
some sort of bonding by the Council would be necessary to fund these types of projects.
Vice Chair Portz explained that the Commission has funds and would prioritize their requests
and review other requests to arrive at a plan that they can present to the Council and see what
funding is available. He went on to say that projects the Commission prioritizes will be ones that
they can possibly fund from the Special Park Fund and larger projects would require bonding or
tax money from the City Council.
Commissioner Kraus remarked that the Commission deals with financial restraints and have
limited capabilities. He said that when he read the MHAA list he got "sticker shock" and wanted
some cost breakdowns to help the Commission figure with this balancing act of trying to find the
overall scope of the situation.
Mr. Sienko agreed that defining the overall scope of the problem was necessary but that he
comes realizing that everyone wants nice facilities but why do all the other communities have
them and we do not. He asked if it has reached the point where the 2000 MHAA members should
start e -mailing the Council.
3
Commissioner Morris said that the Special Park Fund has always had limited funds and with the
City almost fully developed and the number of new dedication fees in the future will continue to
decline.
Commission Craighead referred to the Parks Five Year plan for proposed capital improvements
and suggested they contact staff for a copy and that the Commission would revisit this plan next
month when the discussion continues and MHAA requests have been prioritized and reviewed.
Commissioner Klaus in response to Mr. Sienko's statement of MHAA members contacting the
Council, that at this point this action would not be productive and even if there were 2000
standing in this room saying we want these things would not get us any closer in determining
what are our capabilities today. Once the commission has explored the possibilities we can
develop a plan. He went on to thank MHAA for gathering this information and emphasized that
the Commission would be looking further into the issues raised and this discussion will
continue.
Vice Chair Portz pointed out that out of the 100 or so communities within the Metro area that
Mendota Heights has consistently been one or two places from the bottom of the list of least
taxed communities and this is something the City Council tries to maintain. The low taxes have
been a benefit to residents.
Mr. Kullander gave an overview of the types of improvements funded from the 1989 Parks
Referendum and what decisions were made and why concerning development of ball fields.
Mr. Sienko stated that his son has never had an opportunity to play on the full size baseball field
at Sibley because they will not allow anyone to use it.
Mr. Kullander briefly described the field use priorities contained in the Joint Use Policy between
the City and School District and informed him that they should be able to use this field anytime
the School does not have it scheduled and that he could provide a copy of the agreement if
needed. (GK - Note: Use of this field has been questioned before. Priority use: Sch Dist extra
curriculum and athletic teams 7 am to 6 pm, M -F plus 4 hrs on Saturday. Next priority
is organized MH youth programs)
Mr. Sienko stated that the School District says no to almost all requests from MHAA for field use.
Vice Chair Portz thanked the MHAA members for their effort and said the Commission would
research these issues and put a plan together and get back to them and possibly set up a future
meeting. Excellent communications.
REQUEST FOR PROGRAM IMPROVEMENT
Vice Chair Portz invited Ellie Strafelda (age 10) to approach the podium and address the
Commission regarding her concerns (complaints) regarding her experience this summer while on
a MHAA Girls ball team
Ms Strafelda reading from a prepare document stated the she represented her friends and
opponents and stated that the MHAA is not being fair. She reports that the boys program, the
same age as her, have umpires while the girls do not. The boys also have better more complete
uniforms. She made her complaint to her coach who said the girls would have umpires for the
final tournament -they did not. The boys also have scheduled practice sessions and the girls only
I
meet the coach once and never have practices. She talked to the former Commissioner and he
said when he was in charge the boys and girls got equal treatment.
Vice Chair Portz thanked her for a very well prepared presentation. He went on that he agreed
that it should be fair across the board for both girls and boys. He directed a question to the
MHAA members present if this falls within in their area and not the City's.
Scott Applebaum (MHAA) came to the podium and said he talked to Ellie, her friends and mother
in the Lobby before tonight's meeting and agreed that her description does make it appear that
the programs are unequal. He went on to say that Ellie has been invited to address the MHAA
Board next Monday and that their monthly meeting and that the changes she requested would be
discussed with the Baseball Commissioner. He also said MHAA was trying to acquire additional
pitching machines so more teams would have these available to use. He apologized for any
miscommunications and said that any differences in the programs was not intentional and
promised that things would change, that they are aware of the problem, and will work to find
solutions.
Commissioner Morris said that it was great that they brought this forward and complimented
Ellie, her friends, and mother and remarked that she should be proud of her daughter.
REQUEST FOR PRACTICE "BANG -BOARD" AT A TENNIS COURT
Vice Chair Portz invited Grady Smith to the podium and complimented him on the letter he had
written to the commission requesting installation of tennis practice "bang -boards" at one or
more of the City's tennis courts (Marie or Valley).
Mr. Grady Smith reported that he participates In the Men%A Heights suirurier tennis program
and that sometimes he does not have a partner and a practice "bang -board" would allow him to
improve his tennis skills.
Commissioner Morris discussed some of the concerns Mr. Kullander included in the staff memo,
especially maintenance issues and it was suggested that a notice be placed at several courts
asking other tennis players to contact City Hall with their concerns or support. Mr. Morris went
on to say that he supported seeking input from of her tcililiS players of various ages.
Commissioner Craighead commented on how successful past efforts to get input from residents
or neighbors has worked, especially the skate park issue that started at Friendly Hills Park but
due to concerns was ultimately located at Roger's Lake where very little opposition was heard. He
also pointed out the positive outcome at Ivy Hills Park when the Commission was considering if
usage warranted investing additional money into repairs or consider closing the courts.
Overwhelming support from residents was to repair and keep the courts open.
RECREATION PROGRMMERS REPORT (Attached)
Recreation Programmer Gangelhoff reported that the Safety Camp was overflowing with 54 MH
kids and that two MH Police and two MH Fire personal volunteered to help during the three day
event. The last youth trip is tomorrow, a party was held on July 28th to celebrate the end of the
summer tennis program. Teresa wanted to thank Bob Lawler and John Conway who volunteered
all summer to help Tim Garvey with the tennis lessons. She went on the say that everyone had a
good time and the fishing derby and 354 fish were turned in to be weighed and measured. She
5
also wanted to thank Ira Kipp, a resident that is a supporter of the derby, provided a generator
when it discovered that the power was off at the pavilion in Roger's Lake Park.
CHANGE DATE/TIME OF SEPTEMBER COMMISSION MEETING
Vice Chair Portz asked the Commission if Thursday, September 14th, at 6:30 pm would be
acceptable. Hearing confirmation from all members present, staff was directed to place this item
on the next City Council agenda.
COMMUNITY GARDEN POLICY
Vice Chair Portz acknowledged a memo from Operations 8v Projects Coordinator Guy Kullander
requesting direction from the Commission on what type of policy and how much City staff
involvement they desired.
Commissioner Morris said that he heard from several serious gardeners that a community
garden policy could create a serious hassle for city staff and suggested that perhaps a policy is
not needed since existing sites are available from the Dodge Nature Center and perhaps some
may also be open on the Visitation property south of Mendota Heights Road.
Vice Chair Portz suggested that perhaps the City should only deal with this on a case by case
basis and that developing a "progra�-ri" where some of the preparation would be done by City
employees would be too much.
Commissioner Craighead did not want a policy that only allowed residents }h-Ving adjacent to a
park to apply for a permit because this would be unfair to other residents.
Commissioner Klaus explained that community gardens are an issue he very much supports but
he suggests that perhaps citizens should form a private group and approach the City with a
request to use a specific area of a park for gardens. The City would then review each application
to see if it addressed an established list of City concerns or criteria.
Staff were directed to develop a draft policy on use of park land for community garden space that
requires an organized group of residents to formulate a use plan that would be submitted to the
City for review and that this plan must address specific areas.
SPECIAL PARK FUND BALANCE
Vice Chair Portz asked Mr. Kullander to summarize the memo included in the agenda
Mr. Kullander explained that the current balance in the Special Park Fund is $273,144.05. Mr.
Kullander went on to say that the amount going into the fund this year from dedication fees from
the Opus development may not be significant, but that Opus has said that the entire project
would be completed in 2007. By the end of 2007 the entire amount, $230,400.00, will have been
paid into the fund.
Commissioner Craighead asked when the current Parks Five Year Capital Improvement Plan
expires.
A
Mr. Kullander said the current plan runs through 2009 but the Commission developed the five
year plans as a tool to help guide planning efforts for various projects and the plan has, in past
years, been re -visited and revised by the Commission on several occasions. The plan, when
developed, contained projects prioritized by the Commission that could be funded from the
Special Park Fund and still allow to maintain or reserve a level of funds the Commission
historically sought to protect ($250,000 to $300,000 range).
Vice Chair Portz asked for a review of the current projects in the Five Year Plan and to provide a
cost breakdown of the projects MHAA has requested and submit this information for the
Commission to discuss in September.
FINAL ACCOUNTING OF 2006 PARKS CELEBRATION FUND
Vice Chair Portz recapped various income and expenditures from the celebration and prepared
his own summary prepared in a standard format for looking at a business operation that can
help better manage and understand the financial status that reflected an ending balance for the
celebration of $7,242.00. He further went on to express his hope that the Council again budget
$10,000.00 in 2007 for an expanded Annual Celebrate Mendota Heights Parks event.
TENNIS COURT FIVE YEAR MAINTENANCE PLAN
Vice Chair Portz asked Mr. Kullander to summarize the five year maintenance plan for the City's
five tennis courts that was included in the agenda packet which also has been included for
consideration during preparation of the 2007 City Budget.
Mr. Kullander explained that the plan recommends $18,000.00 for tennis court maintenance in
20007 but the exact amount Council budgets will not be known for several weeks.
ADJOURN
Commissioner Morris moved that the meeting be adjourned
Commissioner Klaus seconded the motion
AYES 5
NAYS 0
Meeting was adjourned at 9:10 p.m.
7
CITY OF MENDOTA HEIGHTS
MEMORANDUM
Date: September 12, 2006
To: PARKS AND RECREATION COMMISSION
From: TERESA GANGELHOFF
RE: AUGUST 2006 PARKS AND RECREATION REPORT
Fishing Derby National Award for NDC4
Here is a copy of an email I received from Carmen with NDC4-Congratulations to all who
helped make it a success!
Hi Teresa,
I just got back from the NA TOA Conference and Awards in Florida, and the Mendota
Heights Fishing Derby received 3rd place in the Documentary- Event Coverage
category, so CONGRATULATIONS to you and everyone who helped to make the show
a success!! The city of Mendota Heights really has something to be proud of with the
fishing derby. Please let Michelle, Anna, Ben, all of the volunteers, and the rest of
your city staff know about the award... it truly is an honorkl
Carmen
Safety Camp
Another successful camp was held on August 15. 16. 16. Mendota Heights had 54 children
attend which was a new record for MH! Thanks to our helpers, Mario Reyes and Brian
Convery from MHPD and Micki Henne and Ken Weisenburger from MHFD (Ken takes his
own vacation days off work to help at safety camp! he does this every year!) It was our 15"'
anniversary and we presented framed, autographed photos to all our 15 year veterans
including KEN WEISENBURGER. The VFW from SSP did another great job of helping us
put on this great camp. Of course MH had the best camp song again this year and were
champs at the Safety Olympics.
Tennis
I will be meeting with Tim Garvey this fall to go over plans for next years tennis program.
Our Last Performances in the Park
Wednesday, September 4, 6:30 p.m.-Mendakota Park Pavilion
"Leroy's River Minstrels"
Music provided by MH Park & Rec and free root beer floats provided by Thompson Park
Activity Center.
Golf
238 kids attended golf, camps, lessons and leagues at Mendota Par 3 this past summer.
Ice Rinks
I will be accepting applications for rink attendants and flooders through September.
Flyers
I am presently working on a Fall Program to be distributed to all the schools promoting our
upcoming activities listed below.
Fall Programs:
Youth Trips
Fall MEA Schools out trips are in place. Oct. 19 Horseback riding and Friday Oct. 20 to
The Park at MOA (formerly Camp Snoopy) Both of these trips are very popular and fill
quickly so sign up early!
Cheerleading
We will be offering Cheerleading lessons at Moreland School this fall for 12 weeks for
$66.00 starting the end of September. Cheer America will provide the instructors and run
the program.
Skateboard Camp
New this year I have invited 3`d Liar to put on a one day camp at our Skateboard Park at
Rogers Lake. Cost will be $44.00 for the day.
Self Defense Class
This program is offered for teen age girls and women to be held at WSP Ice Arena on
Wednesday's starting in Nov.
Gymnastics
This class will be held Saturday mornings for boys and girls 3 yrs. And up. We will have a
fall and a winter session starting the end of September.
City of Mendota Heights
MEMORANDUM
September 1, 2006
Memo to: Parks and Recreation Commission.
From: Guy Kullander, Operations & Projects Coordinator
Subject: Council Action taken on Commission Recommendations for 2007 Budget
Background:
The City Council held a 2007 Budget Workshop on August 22nd to review the draft budget
prepared by staff and to consider "Add -Items" (new one time expenses or new ongoing
programs/expenses) proposed by Council members, City Department Heads or City Commissions.
Discussion:
Recommendations made by the Parks and Recreation Commission are prepared in memo
form with supporting documents and given to City staff (City Administrator, Clerk, and Finance
Director) who prepare the document for City Council review. Final 2007 Budget will be adopted by the
City Council at their first meeting in December and then certified to Dakota County.
Commission Recommended Items:
1. Create second permanent half-time
Recreation Programmer position
(estimated yearly cost = $30,000+)
2. Five Year Maintenance Plan @
$18,000 first year - 2007
($4, 000 allocated in 2006 Budget)
3. Expand Annual Celebrate MH Parks @
$10,000 (5K, Fireworks, & Street Dance)
4. Add native plants at Ivy Park pond
5. Recommend "alternate funding source"
for Special Park Fund
Council Action:
1. Declined recommendation.
- Provided $8,000 (one-time) for
"Recreation Support Contingency"
2. Declined recommendation.
- Provided $9,000 in 2007 budget
- Ordered Valley Park courts "Out of Service"
(con vert to horseshoe or sand volleyball)
3. Declined recommendation.
- Provided $1,000 for "seed money"
(return to original event activities)
4. Pond maintenance increased $1,000 over
2006 level (amount requested)
5. No action on this recommendation
City Council maintained funding level for Trail Maintenance at $45,000, Eradication of invasive plants
(buckthorn) at $12,000, and MHAA contingency at $10,000 (see attached "Draft" 2007 City Budget for
Parks & Recreation budgets and line items).
Action Required:
Provide staff with direction.
FORM O -4C
BACK-UP DETAIL FOR CONTRACTUAL SERVICES
COMMODITIES _
OTHER CHARGES _X_
(CHECK ONE)
EVEL
FUNCTION I DEPT. I
Public Works
Parks 70 Maintenance Maintenance
FIVE YEAR
CAPITAL REQUEST FORM
FUNCTION
DEPT
DEPT#
ACTIVITY
SERVICE LEVEL
Public Safety
Parks
20
Public Works
ITEM REQUESTED
Ex Mark Zero Turn Mower
ITEM REPLACED
JUSTIFICATION
YEAR REQUESTED 2007
fliii il/lA Ai AIM 1.4 _A1 n _
rv�ul ! lr%N A L R L"" J & L —OSTS TO BE iNC- Rr-E P -D (PERSt1—'N lCi a irsnl IES ETC.)
ti .wv��l`tL,L. J'url-LICJ Cllr )
Explanation
Personal Services
Contractual Services
Commodities
Other Charges
$0.00
$0.00
$0.00
"'� nn
PURCHASE OF THIS ITEM WOULD ( check all applicable
❑ Replace worn or obsolete equipment
❑ Maintain existing service level
Expand level of existing service
❑ Provide a new service
$13,000.00 Gross ❑ Operating Budget (General Fund)
$0.00 Less Trade ❑ Equipment Certificates
$13,000.00 Net Cost ❑ Other• Funds
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BACK-UP DETAIL FOR CONTRACTUAL SERVICE _X_
COMMODITIES
OTHER CHARGES
(CHECK ONE)
FUNCTION DEPT. DEPT. NO ACTIVITY SERVICE LEVEL
Public Works Parks 70 Maintenance Maintenance
q1TEM
LINE ITEM DETAIL
COST
7,500
Rentals & Leases
3,000
4210
Telephone
9,000
4211
Electric Service
3,500
Public Works Garage
Warming houses 3,000
Comfort Stations 1,500
Rogers Lake Aerator 1,000
12,500
4212
Gas Service
Public Works Garage 141.000
Warming houses 1;500
14,000
4220
Professional Fees
Engineering (including $5,000 in-house park planning) 12,000
Drug & alcohol testing 400
OSHA Training 1,600
3,600
221,
�FGG I
Engineering ii �g Retainer
500
4224
Labor Negotiations
4268
Other Contractual Services
21,500
Sibley Park Maintenance Agreement 16,500
Newsletter 5,000
4280
Rubbish Removal
1,800
Motor
V
0 L
73,400
TOTAL
FORM 0-4B
BACK-UP DETAIL FOR CONTRACTUAL SERVICE _
COMMODITIES _X_
OTHER CHARGES —
(CHECK ONE)
FUNCTION DEPT. DEPT. NO ACTIVITY SERVICE LEVEL
Public Works Parks 70 Maintenance Maintenance
LINE
COST
ITEM
LINE ITEM DETAIL
1,200
4300
Office Supplies
13,000
4305
Operating Supplies
11,000
4320
Gasoline & Oil
197,500
4330
Repairs & Maintenance
4330-490
Equipment Repairs & Maintenance 17,500
4330-215
Park Maintenance 1,000
Rec. rock
10,000
Parking lot crack repair
`0'000
Chemicals & fertilizer - -
2,500
Warming house & hockey rink maintenance
Vandalism 4,000
Enhance tree and landscape plantings (Mendakota) 1,500
Wildflower maintenance (Kensington/Ivy/Rogers Lake Parks) 5,000
Top dress ball fields 2,500
Repair/replacement of park play equipment 61000
Purchase new and replacement picnic tables 1,500
1,500
Trail sweeping
Maintain, patch and overlay trails (2 miles) 45,000
maintenance, ;vim �, 1,200
Professional pone � � �a�� . , Park
1,800
Striping paint
2,500
Sprinkler repair
Spray neighborhood parks for weeds (contractor) 1,000
d
Tennis court maintenance
1,500
Nursery trees
12,000
Eradicate invasive plant species
Town Center landscaping maintenance 8,000
Replace globes on Mendakota Park pathways 1,000
Pilot Knob Restoration 32,500
4335
Public Works Garage Maintenance
7,500
Building Maintenance ,000
1,500
1
Custodial Service
1,000
4318
Postage
0
231,200
TOTAL
City of Mendota Heights
MEMORANDUM
August 23, 2006
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: Special Park Fund - Projected (10 year) Revenues 2007 thru 2016
Background:
The Parks and Recreation Commission, in preparation of a possible re -prioritizing, addition to
or modifications of projects in the current Parks Five Year (2005 thru 2009) Capital Improvement Plan,
directed that I prepare a revenue forecast of future park dedication fees.
1. Existing balance in fund as of August 1, 2006
$273,144.05
2. Dedication Fees from Approved projects:
a. Town Center - all fees from this project "pass thru" the Special Park Fund and are -0-
dedicated for Park and landscape improvements in this development (completed 2007)
b. Opus "Summit of Mendota Heights" development - approved 113 units @ $2,700 =
$305,100 less $66,600 for trails. Fees tied to construction of units: Payments expected
late 2006 thur early 2008 $238,500.00
3. The Commission strives to maintain a balance in the Special Park Fund of approximately
$250,000 to $300,000. Invested funds earn $7,000 to $11,000. Est. (annual) $ 9,000.00
4. Possible dedication fees generated from development of new lots or housing units:
The City Council has in place a moratorium on development of single family lots that will
expire in November. A number of parcels have been identified that at some time within the
next ten (10) years may be split or sub -divided creating new single family lots.
a. 13 acre parcel off Orchard Place - 15 lots x $2,700 = $40,500.00
b. 20+ acre parcel off Hwy 55- 65 units x $2,700 = $175,500
c. 8 acre parcel off Wentworth - 8 units x $2,700 = $21,600
d. Multiple parcels off Wagon Wheel -10 x $2,700=$27,000
e.13 acre parcel off Hwy 55 owned by City of Mendota Heights - If sold for:
-Housing: 70 units x $2,700 = $189,000, -Commercial: 10% land value = $300,000
f. 8 acre parcel off Acacia Blvd. Zoned "Industrial' owned by City - If sold for this use
-10% land value = $160,000
g. 4+ acre parcels off Dodd Rd - 6 x $2,700 = $16,200
h. Various lot splits throughout City - 30 x $2,700 = $81,000
i. Par 3 Golf (future unknown), if SF develops: 20x $2,700= $52,000
j. 15 acre Acacia site east of Pilot Knob (future unknown)
5. Possible funds available for Capital Improvements:
- /fall of the developments noted in item #4 occur, are added to #2 and #3 above
the result is approximately one million dollars over a ten year period, or $100,000.00
per year for capital park improvement expenditures, in addition to maintaining the desired
(reserve) fund balance of $300,000.00.
Action Required:
No action is required; this memo is for information only
City of Mendota Heights
I►yil:Ignus]
7e\►�1711►�I
August 3, 2004
Memo to: Parks & Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: Proposed "Parks Five Year (2005 thru 2009) Capital Improvement Plan"
Background:
The Commission adopted my recommendation to discontinue implementation of
uncompleted programmed improvement projects in the Parks Five Year (2001 thru
2005) Capital Improvement Plan and to merge remaining viable projects into a new
five-year plan. Commission members have ranked and prioritized a list of various park
projects, distributed at last month's meeting, to be considered for inclusion in a new
"Parks Five Year (2005 thru 2009) Capital Improvement Plan", detailed below.
Discussion:
have developed a "Hypothetical Revenue Forecast" of Park Dedication Fees the
City may receive during the next five years (2005 thru 2009) that illustrates that the
Special Park Fund will only be able to fund, each year of the plan, project costs of
approximately $114,000.00 per year (see attached "Appendix - A "). If the Commission
adopts the "Playground Rehabilitation and Replacement Plan" I presented at the July
meeting, at a projected cost of $385,000.00, this would leave only $185,000.00 for
some of the other non -playground projects identified by the Commission that could be
included in the final Five Year Plan.
The Commission has requested City Council to provide an alternate revenue
source(s) that would contribute an additional $70,000.00 per year to the Special Park
Fund. Council at their 2005 Budget Workshop to be held later in August will discuss
this request. If additional funding in the amount requested ($70,000.00 per year) is
approved the average yearly budget available for Park Capital Improvements would
increase to $189,000.00.
Recommendation:
The "Parks Five Year (2005 thru 2009) Capital Improvement Plan" (attached)
has been developed from written responses by Commissioners to the list of
improvement projects (from last months agenda package) and from comments and
opinions expressed by Commission members during past commission meetings.
Action Required:
If the Commission supports the five-year plan as presented they should make a
recommendation to City Council for acknowledgement of the plan and support of the
Commission's previous request to provide an additional source(s) of revenue to the
Special Park Fund.
CITY OF MENDOTA HEIGHTS C(apy
DRAFT - Parks Five Year (2005 thru 2009) Capital
Improvement Plan
Yearly Budget
of:
2005
$115 K
$185 K
1.
Wentworth Park -Playground Rehabilitation
$55 K
$55K
2.
Marie Park -Playground Replacement
$45 K
$45 K
3.
Park & Trail Signage - City Wide
$ 6 K
$ 6 K
4.
Roger's Lake Park -Additional skate park components
$10 K
$10 K Qz
5.
Trail east side of Dodd Rd. (.25 miles -Marie to Town Center)
$60 K
Total
$116 K
$176 K
2006
1.
Victoria Highlands -Playground Rehabilitation
$35 K
$35 K
2.
Ivy Hills -Playground Rehabilitation
$35 K
$35 K
3.
Friendly Hills -asphalt path to tennis courts in lieu of bridge
$ 4K
$ 4 K
4.
Replace youth softball backstops @ 3 parks @ $7 K each
$21 K
$21 K
5.
Friendly Hills -Replace hockey rink lights
$20 K
$20 K
6.
Trails (.65 miles) - (Housing development of Par 3 Golf)
$75 K
(Wachtler: Wentworth to Bachelor & Bachelor: Dodd to Valley Park Trail)
Total
$115 K
$190 K
2007
1.
Friendly Hills -Playground Rehabilitation
$45 K
$45 K
2.
Valley View Heights (Curley's Tot Lot) -Replace playground
$35 K
$35 K
3.
Trails (.52 miles) on Wachtler & Hwy. 13 (Econ -Lab site)
$50 K
$50 K
4.
Wentworth Park -Replace hockey rink lights
$20 K
5.
Wentworth tennis court -Bang Boards
$ 3 K
6.
Ivy Hills tennis court -Bang Boards
$ 3 K
7.
Marie tennis court - Bang Boards
$ 3 K
8.
Friendly Hills tennis court- Bang Boards
$ 3K
9.
Marie Park -Picnic Shelter
$25 K
Total
$130 K
$187 K
2008
1.
Roger's Lake -Playground Rehabilitation
$45 K
$45 K
2.
Valley Park -Playground Rehabilitation
$40 K
$40 K
3.
Victoria Highlands -Picnic Shelter
$25 K
$25 K
4.
Valley Park -Landscape enhancements at entrance
$15 K
5.
Trail (.28 miles) Mendota Heights Rd: Pilot Knot to Hwy 13
$47 K
Total
$110 K
$172 K
2009
1.
Kensington Park -Playground Rehabilitation
$22 K
$22 K
2.
Mendakota Park -Playground Rehabilitation
$28 K
$28 K
3.
Mendakota Park -Sand volleyball court
$ 6 K
$ 6 K
4.
Hagstrom-King Park -Picnic shelter
$25 K
$25 K
5.
Ivy Hills -Picnic Shelter
$25 K
$25 K
6.
Wentworth Park -Replace warming house
$60 K
7.
Matching funds for safety fences @ 4 youth softball fields
$16 K
$16 K
@ Mendota & Somerset schools -School District 197
Total
$122 K
$182 K
Five Year Plan Totals =
$593 K
$907 K
(Average yearly expenditures)
$118,600
$181,400
Other proiects:
The Commission has identified other projects that are not included in the above Five -
Year Plan that they may wish to add or substitute with one or more of the above projects.
1. Marie Park
2. Wentworth Park
3.
4.
5.
6.
Kensington Park
Ivy Hills Park
-Pave Hockey Rink @ $45 K
-Pave Hockey Rink @ $45 K
-Pond fountain @ $5 K
-Pond fountain @ $5 K
-Pond fountain @ $5 K
Roger's Lake Park -Install boat launch @ $6 K
-Install permanent "stairway" for lake aerator @ $20 K
Hagstrom-King Park -Install double tennis court @ $60 K
7. Copperfield Ponds -Restoration of native plants and enhancement of park area to
provide additional gravel trails to access other areas within the park
@$35K
8. Trails -The Commission has identified numerous desirable trail linkages or
projects throughout the City, many of which, to substantially
reduce City funding participation, require collaboration with Dakota
County, Minnesota Highway Department, or neighboring
municipalities. City staff is often invited to participate with
preliminary plans for roadway improvements by other agencies and
when trail opportunities become apparent the Parks Commission
will be informed.
City of Mendota Heights
MEMORANDUM
September 8, 2006
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator 'JIV
Subject: MHAA Request for Facility Improvements, Program Changes and Change of Facility
Use Designation (discussion continued from August Commission meeting)
Background:
Joel Johns, MHAA President, presented an overview of MHAA along with requests for various
long term and short term facility improvements or construction, requested changes to several City
sponsored activities (adult softball at Mendakota) and requested a change in use designation at
Kensington soccer fields to allow football.
Discussion:
At last months meeting the Commission indicated that they would continue a dialogue with
MHAA and would review the current Parks Five Year (2005 thru 2009) Capital Improvement Plan and
possibly consider incorporating projects recommended by MHAA into the plan or develop a new five
year plan (copy of current five yearp/an included in memo regarding Special Park Fund).
Activities and information developed after last months meeting (attachments):
1. August 21St memo "answering" MHAA project requests (6 pages)
2. Copy of MHAA "Overview & Improvement requests" received August 1St(3 pages)
3. Summary of meeting held August 24th (MHAA, staff, & Paul Portz) (5 pages)
4. September 7th memo "answering" questions raised at City Council meeting (4 pages)
5. Copy of "MH Priorities for Field and Rink Reservations"
The following is a list of MHAA requested "short-term" improvements which, if recommended
by the Commission, could be implemented within the near future after City Council review and
approval. Several of these improvements could be "controversial' and the Commission may wish to
seek "concept approval' for the Council before directing staff to do additional research or prepare
plans, specifications, and bid documents, or they may wish to contact other groups that use this facility
before making a recommendation to Council.
1. Friendly Hills Park (Neighborhood Park): Upgrade softball field for baseball - new backstop,
pitching mound, outfield/sideline fencing, storage building, and dugout. Issues: parking,
conflict/eliminate other park uses (softball, skating, fall soccer), higher use of park (neighbors ??).
2. Hagstrom-King Park (Neighborhood Parks Upgrade softball field for baseball - new backstop,
pitching mound, outfield/sideline fencing, and dugout. Issues: parking and higher use of park
(neighbors??).
3. Civic Center Backstop: Foul ball issue: a) Raise backstop, b) Replace with hooded backstop, c)
move playing field "out" 25 feet in lieu of moving outfield fence "in" 25 feet, d) do nothing.
4. Civic Center: move outfield fence in 25 feet: Issues: may affect other users of this field.
5. Civic Center: Install dugouts or shade protection over player's benches: Need style, type or design
from MHAA.
6. Mendakota Park: Install dugouts or shade protection over player's benches: Need style, type or
design from MHAA.
7. Storage buildings ( steel lock -box may be adequate) at all 5 baseball facilities: Isolated small utility
buildings would be "targets" for vandalism. Storage building at Mendakota would also serve Public
Works.
8. Batting cage and practice pitching mound at Civic Center: No space unless outfield fence is moved
"in" towards home plate.
The elimination of adult softball at Mendakota Park on Tuesday and Thursday nights and the
designated use "soccer only" at Kensington fields were Council directed.
Staff will address other MHAA recommendations (long term, etc) at next months Commission
meeting.
Recommendation:
Review the materials and provide direction to staff.
City of Mendota Heights
MEMORANDUM
August 21, 2006 C(07,y
Memo to: Parks and Recreation Commission
From: Guy Kullander, Operations & Projects Coordinator
Subject: City Support of Recreation Opportunities
Background:
Mr. Joel Johns, President of the Mendota Heights Athletic Association (MHAA) presented, to the
Parks and Recreation Commission on Tuesday, August 8th, 2006, an overview of the sports activities they
offer to Mendota Heights residents, identified activities they have been unable to fully serve or offer and
provided a list of short term and long term requests that if constructed would provide additional sport
venues for the youth of Mendota Heights (see attached #1).
Mr. Johns requested that MHAA would like to collaborate with the City and participate in any future
discussions with both the Parks and Recreation Commission and City Council that involve field
maintenance issues, modifications or upgrades to existing facilities and new construction projects within
the parks.
Discussion:
The Commission directed me to review the MHAA document, presented by Mr. Johns, and to offer
an approximate cost and/or brief "issue background" on each of the MHAA requests. In addition, I was
directed to review and update the existing Parks Five Year (2005 thru 2009) Capital Improvement Plan and
to report the status of the Special Park Fund and estimate possible future dedications fees from
development of new housing units.
General Information:
1. Special Park Fund is for capital expenditures only. Each new lot or housing unit developed in the City
requires a Park Dedication Fee of $2,700.00 which is deposited into this fund.
2. The Parks and Recreation Commission is a seven member advisory body, appointed by the City
Council for three year terms, that reviews park and trail facility needs, prepares short and long
range capital improvement plans, makes project recommendations to Council funded from the
Special Park Fund and responds to issues or requests from residents. The staff person who is the
communications link between the City Council and Commission is the Assistant to the City
Administrator (this position is currently vacant - interview process is on-going - new hire should be
in place in September).
3. Only the City Council can approve funding from the Special Park Fund for capital expenditures for park
or trail improvements.
4. The Parks Bond Issue ($2.7 million) approved by voters in 1989 for a variety of improvements
throughout the City's park and trail system is the last example when the general tax levy provided
funds for capital improvements.
5. Park maintenance is preformed by the Public Works Department. All funding for this City function
(salaries, supplies, equipment, vehicles, etc) is from the general tax levy established each year by
the City Council in the annual City Budget (prepared during July -August -September).
6. Organized youth sports programs are offered by MHAA (Mendota Heights Athletic Association) a
community volunteer organization that annually receives approximately $12,000.00 (6% of their
annual budget) from the City's Recreation Program Budget to partially fund MHAA administrative
and programming costs.
7. The City's Recreation Programmer is a permanent half-time staff position, that reports to the City
Engineer. This person coordinates various youth and adult activities, adult sports programs and
other youth sports activities (that do not duplicate those offered by MHAA) as directed by the City
Council.
Response to MHAA handout: (Note: Summary of costs or needs for speciricitems requested -follows..)
I. Overview - A.1. Lack of adequate facilities for all sports
- Public facilities are made available for youth sports by the City and School District 197. Other
local facilities are made available by St. Thomas & Visitation.
-It is my understanding that the Hockey program was merged with W. St. Paut program due to
insufficient MH participation to create a competitive league.
-Basketball and volleyball has historically utilized local school gym facilities
-Football has adequately been served at the Sibley fields
-Soccer currently has available three full size fields, one dedicated youth field, and three youth
"overlay"fields (Friendly, Victoria -Highlands, & Wentworth)
I.B. No response required
I.C. No response required
I.D. 1. Comparison to similar communities
a. - IGH, WSP, & Rosemount are cities at least three times the population of MH
b, - MH goal has been to construct facilities not currently available & not to duplicate existing
facilities of the School District or available private facilities (St. Thomas & Visitation)
I.E. 1. Other cities have full-time director plus staff
-Quality and strength of MHAA is the participation of the many volunteers that pro vide the coaches,
select the programs and schedules. This would be greatly diminished if City provided youth
sports, especially with program times which would be more afternoon oriented. City
program would also involve training and background checks of coaches, equipment and
tra vel budgets would be decided each year by Council, MHAA would loss autonomy.
II. Short term requests - A. Field Improvements
II.A.1. Civic Center
a. Taller backstop
-Taller backstop installed in 2003. Hood not effective unless home plate moved closer to
backstop, which eliminates "stealing home" No definitive request & funding support
from MHAA to install alternate type of backstop.
b. Shorten fences (25 to 30 feet)
-Possible negative impact to other users of field. Would create a "single -user" facility
c. Add batting cages
-No room at present - if fence moved in, cage could go behind outfield fence
d. Scoreboard
-Neither Council nor Commission has supported prior requests. MHAA needs to submit
design and funding support before this request can go to Council for concept
appro val prior to plan/cost/feasibility presented to Park Commission
e. Dugouts
-Issue has been raised before - Staff has asked MHAA for a preferred design/type and
funding contribution before presenting to Council for concept approval prior to
plan/cost/feasibility brought to Park Commission
2
II.A.2. Mendakota - Youth only Monday thru Thursday
-Would displace or end adult softball programs on Tuesday & Thursday (3 leagues with a
total of20 teams - men & women). Many employees of MH businesses as well as
residents play at Mendakota -percentage of non-residents is allowed
-MHAA (Mr. Johns offered to share income from concession sales, up to $10, 000.00
per year, to offset City loss of revenue from adult league registration fees)
II.A.3.a. Upgrade Hagstrom-King &, Friendly Hills to baseball fields (pitching mounds, etc)
1. Outfield fences
At Hagstrom-King Park fence would not affect other park activities/usage
At Friendly Hills Park the fence may negatively impact fall "o ver -lay" soccer field and in
winter may impact free skating ice rink
2. Taller backstops
-See Civic Center'a"above
3. Permanent bases
, -This is a maintenance/safety issue - should be discussed with Terry CO PW
4. Dugouts
-Need design/type desired and funding contribution from MHAA - see Civic Center "e"
5. Scoreboards
-See Civic Center "d"above
6. Upgrading either of these neighborhood parks to a `higher level of use"may require other
modifications, such as increased parking areas, property line fencing to define park land
and private property, or property line landscape buffers
II.A.4 Kensington Park - a. Use field for fall football
-Planning committees for 1989 Parks Bond Referendum determined that the football fields
at Sibley were adequate to serve the MHAA football program -participation in this
sport has not sufficiently increase to warrant dual use fields at Kensington Park
-Fall football is very destructive to fields because turf does not ha ve time to re-establish
before winter
-MHAA soccer participation is 15% of total youth participation (2, 000) and 2% of total City
population (11, 750)
-Substantial number of MHAA football participation is 'Flag-footbalrplayed at Mendakota
II.A.S Storage sheds to support sports program
-City pro vides storage facility at Public Works by water tower (1/2 cell equipment building)
-Remote storage buildings often become targets for vandalism
5.a. Mendakota
-Parks Commission has proposed a storage building in this park to the City Council on two
occasions - Council chose not to consider either requests
-Presently, in addition to a steel outside lockbox, Public Works has allowed MHAA to store
some supplies and small equipment in the concession buildings small mechanical
room - a practice PW would like to eliminate (security - conflicts - unorganized)
5.b. Kensington
An existing built-in storage area is part of this concession building. This area may be
considered too far from the playing fields and the MHAA request may be for a small
storage building closer to the fields or may be needed for football equipment if this
use were to be allowed- this request needs to be clarified
5.c. Hagstrom-King
5.d. Friendly Hills
-Permanent pitching -rubber and home plate ha ve been installed at both parks at the
request of MHAA - fields are now used for both baseball & softball. Request for
3
storage building may be to store generator and pitching machines and other
baseball equipment. Large steel lock -box maybe a more secure option then a small
storage building
II.A.6. MHAA full time director and Office space
-See I.E.1 above
-MHAA for the past few years has requested City support of their administrative
functions be raised from $10,000 to $20, 000 per year They have also requested the
City to provide office space and more storage space for their operations.
-Increase financial support of MHAA may legally expose the City to a higher risk. City
attorney and insurance carrier should be asked for comment before Council
considers increasing City's financial participation in MHAA operations.
- "The equivalent in funding" to a full time director/recreation programmer La $60 to $80 K -
including benefits and office/meeting/storage space (a $25 to $40Kper, year,
including utilities
II.B. Field Maintenance - Communication/ Expectation Gap
-Field maintenance is preformed by the Public Works Department. Regular hours are Monday thru
Friday, 7.-00 am to 3.30 pm. Three employees are tasked with park maintenance. During the
summer three temporary employees (18 yrs. or older) are hired to assist. Individuals or
groups that reserve park facilities can request additional field maintenance on weekends or
after regular working hours, at the established fee or rate - Permanent employees are
compensated at an overtime rate - Established practice is that temporary workers must be
supervised by a full time permanent employee of the Public Works Department.
II.B.1. Home Plate
- / believe this request has to do with Friendly Hi/Is & Hagstrom-King Parks. MHAA has begun
using these fields for baseball (original field design was for youth softball). This summer, at
the request of MHAA, permanent home plate anchors were installed as well as pitching
rubbers. Home plate base/plugs will be removed in fall and rep/aced in spring (target for
vandalism). / believe this maintenance issue has been addressed.
II.B.2. Field preparations - drag baseball fields
-Fields are usually dragged in the mornings, stripping follows later in the day, usually the afternoon
by other workers. Cha/king machine and supplies are located at Mendakota and Civic
Center for use by coaches or players to "touch up"the lines, if necessary.
-If stripping and dragging are issues at Hagstrom-King and Friendly Hi//s MHAA should talk to
Public Works to arrange
II.13.3. Hockey rinks "fall below WSP in quality of ice".
-MHAA has not scheduled or reserved ice rinks in MH for a number of years - ever since they
terminated the program here and joined the WSPau) system.
-Our City Recreation Programmer reports that last winter the MH skating rinks were open and in
operation for four weeks after WSPau/ ceased to maintain their rinks.
II.BA Batting cages at Mendakota - "safety hazard - go unused due to maintenance issues"
-MHAA requested inside area of cages should be paved - PW maintenance and I did not agree this
was a cost effective solution. City maintenance crew routinely maintains depressions
created by batters. Safety issue from flying rocks?Any loose rocks can be raked or picked
up and removed. MHAA last advised to submit a solution that would solve their safety
concerns, a cost estimate, and portion of costs MHAA wou/d provide.
III. Long Term Plan / Requests
III.A. Softball &, Baseball Complex for all youth
4 believe what is suggested is a six or seven field comp/ex with appropriate amenities that would
require a minimum of sixteen acres of land (16 x $200K per acre = $3.2 mil/ion) plus $1.5
million for construction (total investment = $4.7 million -plus)...
0
...But -Mendota Heights is almost fully developed. There are no tracks of lands suitable for this type of
development with the exception of one of the three golf courses in the City or property off Mendota Heights
Road owned by Visitation Convent. The only other "open" land areas with a shape conducive for sports
field development are two sites (an 8 acre & a 12 acre) owned by the City located in the Industrial Park
area off Highway 55.
III.B. Lights at Mendakota and Civic Center
-Commission and Council have heard proposals for sports lights at both locations Neighbor
opposition is strongly against lighting ba0fields -Council has informed staff that they are not
interested in revisiting this issue
III.C. MH Bubble with basketball courts
-Recommendation in City's Parks Facilities Needs Study, Commission and City Council is that the
existing School District 197 facilities can meet the demand for indoor courts
-Bubble (similar to one at St. Thomas) would require minimum of three acres ($600, 000) and costs
to construct a 'permanent bubble "in the $400, 000.00 range
III.D. MH hockey rinks
-See ll.B.3. above
-In recent years the issue of removing one of the three existing ice rinks has been a discussion
topic by the Commission and some City Council members
-In 1998 the rink at Friendly Hills park was paved with asphalt at a cost of $45, 000.00 - reports are
that this rink freezes sooner and ice lasts longer then turf rinks
IV. Summary - Bedroom Community / Support youth
-City is residential in character with a population of approximately 11, 750 with an estimated
maximum population between 13, 000 & 14, 000
-City supports recreation as evidenced by 1989 Parks Bond Referendum that addressed specific
recreation needs of the community and resulted in construction of Kensington soccer fields,
Mendakota Park, four ball fields at Sibley Park/Sibley High School, added over twelve miles
to the City's trail system, constructed two new neighborhood parks (Victoria -Highlands &
Hagstrom-King) and made significant improvements in seven other neighborhood parks.
IV.A.1. Facts:
IV.A.1.a. Reliant on neighboring communities
-Mendota Heights, School District 197 and local private schools cooperate to utilize all local
recreation facilities to there fullest extent. MHAA and City sponsored recreation
programs cooperate with neighboring communities to offer additional opportunities
not available in MH due to lack of facilities or inadequate number of participants to
form a viable program
IV.A.1.b. Accommodate all requests for teams
- Many teams /activities request "con venient" times for their sport. Building redundant
facilities to serve such requests is not fiscally prudent.
-MHAA should present evidence to the Commission and Council of any un -met sports
program/activity as a result of lack of facilities.
IV.A.l.c. Lose of current fields
-If this situation is eminent, MHAA should present the specifics of this issue to the Parks
and Recreation Commission
W.A. l.d. Facilities lacking in quality and quantity
-MHAA should present specific instances of the conditions that impact negatively on the
sports program(s) they offer
-Safety concerns should be reported immediately to Public Works (651454-4059)
W.A. Le. Youth athletics changed dramatically
-Present specifics. Programs? Facilities? Play times?
IV.B. What does MHAA want?
5
IV.B.a. Plan to support MH youth
-MHAA is an independent organization selects and operates sports programs they select.
-City of Mendota Heights attempts to provide over sports or recreational activities not
offered by MHAA to City residents
IV.B.b. MHAA involved with planned expenditures
-MHAA is invited to attend and participate in all discussions at the monthly Parks and
Recreation Commission meetings - See General Information #2
IV.B.c. On-going communication with City of Mendota Heights
-MHAA can become more involved with the Parks Commission
-MHAA can directly communicate with City Council - Council routinely refers park and
recreation related issues to the Parks Commission for discussion and
recommendations)
Estimate costs for items requested by MHAA:
1. Hooded backstop (Civic Center, Friendly, Hagstrom-King)
2. Shorten fence at Civic Center
3. Batting cage (single) at Civic Center
4. Dugouts (Mendakota, Civic Center, Friendly, Hagstrom)
5. Outfield fence at Hagstrom-King & Friendly Hills
6. Storage building: -Mendakota
-Friendly or Hagstrom-King
7. Steel lock box: Friendly or Hagstrom-King
8. Salary for full-time recreation programmer
9. Office/storage space
10. Modify batting cage at Mendakota
11. Baseball/softball complex
12. Sports lighting at -Mendakota
13. -Civic Center (single field)
14. Bubble for basketball courts
15. Pave additional hockey rink
16. Hockey and free skating rink lighting
$ 12,000.00 each
$ 8,000.00
$ 8,000.00
$3,000 to $6,000 each
$ 10,000.00 each
$ 25,000.00
$ 4,000.00
$ 1,500.00 each
$60K to $80K per year
$25K to $40K per year
$6K to $20K
$4.7 million (plus)
$350,000.00
$125,000.00
$ 1.0 million
$55,000.00
$25,000.00
Attachments:
1. MHAA presentation ofAugust e, 2006 to Parks and Recreation Commission
2. Memo ofApn16, 2006 to Commission with copy of MHAA 'Action Plan"
3. Memo of January 4, 2006 to Commission re: meeting with MHAA
4. L etter of No vember 10, 2005 to MHAA re: MHAA `Action Plan "
5. August 3, 2004 memo re: Parks Five Year (2005 thru 2009) Capital Improvement Plan
6. July 6, 2005 memo re: modifications to Five Year Plan
7. Estimated Special Park Fund dedications 2007 thru 2011 (not completed, at this time)
W
Introductions S --/ -C)�_
1. I. MHAA Overview
A). Participation - 2,000 MH kids participating.
1). Lack adequate facilities for all sports.
B). Overview by Sport
1). Baseball/Softball - 678 Participants
2). Basketball - 390
3). Soccer - 301
4). Hockey - 300
5). Football - 250
6). Volleyball - 85
7). With 2,000 participants, our mailing list is approx. 1,000 families.
C). Financial Overview
1). Operate on a Revenue Budget of $182,000
a).
Membership Fees
b).
Registration Fees
c).
City Payment
d).
T -Ball ($15/Kid)
$20,000
$150,000
$10,000 (City Funded)
$2,000 (City Funded)
** Manage expenses to keep registration fees at a moderate level.
** Have no funds available for facility improvements.
D). Comparison to Similar Communities
1). Quantity & Quality of Facilities
a). At the Bottom compared to IGH, WSP and Rosemount.
b). Forced to rely on non -MH groups to meet our needs.
1). Football - Play games in WSP, practice at Sibley.
2). Girls SB - No older leagues, play in WSP.
3). Basketball - 5th/6th played in SSP due to gym space.
4). Hockey - No program, play in WSP.
5). Baseball -
a). 10/11 Year Old -Visitation SB Diamonds
1). No guarantee of Future Use.
2). Limits the number of teams.
b). 12/13 Year Old - Civic Center
1). The only true BB Field in MH (needs updates).
c). 14/15 Year Old - Sibley JV Field.
E). Funding by Similar Communities
1). Typically fund one full-time director plus office space, we receive $10,000.
6-1-0 ,
II. Short Term Plan/Requests
A), Field Improvements
1). Civic Center (12/13 Year Olds)
a). Taller Backstop (Safety Issue)
b). Shorten Fences to meet BB Distances
c). Add Batting Cages
d). Add Scoreboard
2). Mendakota Transition
a). Monday - Thursday (YOUTH ONLY)
1). Concession Stand - Fund Raising Opportunity.
2). Community Asset/Gathering Spot.
3). Fantastic Venue when used Correctly.
3). Update Existing Fields in MH to Ball Fields
a). Hagstrom and Friendly Hills Park
1). Outfield Fences
2). Taller Backstops (Safety Issue)
3). Permanent Bases
4). Improved Dugouts
5). Scoreboards
4). Kensington
a). Dual Purpose - Soccer & Football Facility
b). Top Maintained Field in MH
1). 2% Usage by MH Kids.
5). Storage Sheds to Support Sports
a). Mendakota
b). Kensington
c). Hagstrom King
d). Friendly Hills Park
6). Need FT Director & Office Space.
a). Other Option: The equivalent in Funding.
B). Field Maintenance - Communication/Expectation Gap
1). Examples: Home Plate & Drag Field Request
2). Baseball Fields Dragged/Lined at 3:00 PM vs. early AM
a). Often used during the day and not in good shape by evening.
3). Hockey Rinks (Marie/FH/Wentworth)
a). Fall below WSP in quality of Ice.
4). Batting Cages at Mendakota
a). Safety Hazard and they go unused due to Mtce Issues.
(5-1-6 (,�
III. Long Term Plan/Requests
A). Softball/Baseball Complex for all youth in MH.
B). Lights at Mendakota & Civic Center.
C). MH Bubble w/Basketball Courts
D). MH Hockey Rink
IV. Summary
A). KEY QUESTION: Sleepy Bedroom Community or a Community that supports our Youth?
1). Facts:
a). Very Reliant on Neighboring Communities.
b). Not able to accomodate all requests for teams.
c). Run the risk of losing current fields.
d). Facilities lacking in quality and quantity.
e). Youth Athletics have changed dramatically - we haven't (we need to keep up).
B). What do we want?
a). A plan to support our youth in MH.
b). Involvement with planned expenditures for MH Park & Rec.
c). On -Going Communication between MHAA & the City of MH.
SUMMARY OF MEETING HELD THURSDAY, AUGUST 24th, 2006
TO DISCUSS MHAA PARK FACILITY NEEDS REQUEST
Meeting held in Large Conference room at City Hall
1101 Victoria Curve, Mendota Heights, Minnesota
Starting at 5:30 pm and ending at 7:30 pm
Meeting attended by:
Paul Portz, Vice -Chair of Park & Recreation Commissioner
Terry Blum, Public Works Department Parks Leadsperson
Guy Kullander, Operations & Projects Coordinator
MHAA
Joel Johns, President
Dave Vierling
Scott Applebaum
Jeff Thames
Paul Portz, Vice Chair of the Parks and Recreation Commission: Acknowledged that the MHAA
statement of "Needs" presented to the full Commission on August 8 1 (attached) covered a
number of sports and facility issues and that Guy Kullander, Operations & Projects Coordinator
had prepare cost estimates and historical background (attached) for most of MHAA issues and
suggested that tonight's meeting would not be able to address all of the issues and should
focus on baseball/softball fields/facilities tonight and a future meeting(s) should focus on other
areas (hockey, soccer, basketball, volleyball & football).
Joel Johns, MHAA President: Explained their drive to improve recreation offerings to MHAA
members and requests for facility improvements is primarily driven by a small passionate
group involved with the baseball and softball programs. In addition to ball fields MHAA also
has concerns about the quality of City hockey rinks, desire for a football field, indoor courts for
basketball and volleyball, and fundraising opportunities (pull -tab revenues have been declining
for several years, rental fees for ice time and indoor courts has increased due to inflation &
additional program offerings). Revenue opportunities exist for MHAA if the City would allow
advertising banners on ball field fences, allow sign display required to apply for yearly Twins
Grant (up to $5,000.00), allow free use of fields on weekends for invitational tournaments, and
increased concession sales if MHAA given exclusive use of Mendakota fields Monday,
Tuesday, Wednesday and Thursday nights for youth games (currently Tuesday and Thursday
are nights for men's and women's adult softball (20 teams -each field has 2/3 games per
evening). Mr. Johns went on to say that many fields and facilities were under -built and need
up -dating. If City would redirect field/facility uses (City, School District 197, St. Thomas and
Visitation facilities) there would be adequate fields and facilities for MHAA programs at the
times they desire to play. MHAA also questioned why, when they ask for an improvement at a
ball field (dugouts, batting cage, etc), does the City ask for them to participate in the costs.
Guy Kullander, Operations & Projects Coordinator: was asked to respond to the issues raised.
1. Communications between the City and MHAA are made difficult because MHAA is a
volunteer organization and every few year's new individuals accept leadership roles in the
various recreation programs offered and "history" (the Why's, Where's, Who's, etc) are not
passed on. (Park Commission has invited MHAA, numerous times, to attend commission
meetings & encouraged MHAA members to apply for a seat on the commission)
2. MHAA must arrange for, schedule and coordinate use of facilities not operated by the City
(School District 197, Visitation, St. Thomas, etc.) and timing or lack of attention to details can
result in lost facilities. MHAA has asked for City staff assistance in this or equivalent financial
support so that MHAA can hire additional administrative staff. (Citystaff continues to work
under a somewhat dysfunctional system of scheduling City fields. MHAA requests "Field A"for
use every Monday thru Thursday for the next twelve weeks from 5 to 9 pm without submitting a
schedule of the days the field will actually be needed for a game or practice. Then the City has
to "turn away" future requests to use this field by someone other then MHAA because it has
been scheduled, but in reality the field may go unused because of a bye game, schedule
change, ora traveling team is playing an away game. l think this happens because MHAA
administrative staff maybe overwhelmed with paperwork/ registrations or the coaches are
slow to turn in rosters and schedules of game and practice times/dates)
3. Fundraising opportunities. Past City Councils have not been supportive of advertising
signage mounted to fencing at City parks. MHAA is given almost exclusive use of the
concession stand at Mendakota Park and could operate it, if they chose, on nights other then
when MHAA in-house teams play on Monday and Wednesday evenings.
4. Exclusive use of Mendakota Parkfor MHAA youth teams Monday thru Thursday would
displace the current men's and women's adult softball teams this park was intended for. MHAA
desires to use this facility because the central Hub design provides an ideal opportunity for
social interaction for parents as well as the kids. I explained that in my opinion I did not believe
the Parks Commission nor the City Council would displace the adult teams from Tuesday and
Thursday unless they had an alternate facility, with like amenities, for the teams to relocate to
(none such exist in MH - rental of fields at Fort Snelling could be an option (for either MHAA or
the adult leagues), but an expensive one, if fields were available).
5. Twins Grant. The MHAA members at the meeting were unaware that in 2002 the City
Council passed a resolution of support and authorized use of Special Park Funds in a
cooperative effort with MHAA to obtain a $2,800.00 Twins Grant. MHAA and the City were to
each share 25% of the cost of "wind screen" and "yellow poly fence cap" for the baseball fields
at Sibley. The Twins grant was to cover 50% of the costs and Sibley High School offered
"...commit to provide installation, maintenance, repair, removal and storage of the wind screens
in perpetuity". A small sign, mounted on the fence, recognizing the Twins Grant was not an
item submitted to Council and one I assured them the Council would probably approve.
6. Facilities under-built/need updating. After passage of the 1989 Parks Bond Referendum
the City, on the advice of the Citizens Park Facilities Planning Committee (50 + members -
many of which belonged to MHAA) the following fields were constructed by the City: at Sibley
Park / Sibley High School; 1 -full size baseball field, 2 -adult softball/youth baseball fields, and
1 -soccer field. The City acquired land for development of two community parks: Kensington
Park where 2 -full size soccer fields were built, Mendakota Park where 4 -full size adult softball
fields and 1 -youth soccer field were constructed. In addition fields and other amenities were
built in two new neighborhood parks, Hagstrom-King and Victoria -Highlands. All of the fields
constructed or upgraded in the early 1990's have met the requirements of MHAA (the principal
group offering organized sports programs) and at Mendakota, the needs of the City's adult
softball program. In 1990 the need for additional fields, built to meet the needs of the existing
programs, was the important issue for MHAA baseball, the adult leagues, and the expanding
soccer interests - the desire for field design to provide convenient socializing opportunities for
the parents has become a strongly desired element/interest since the mid to late 1990's
KA
7. Whydoes CityaskMHAA to help fund upgrades? Request for funding support from MHAA
for added ball field amenities began after various suggested projects were denied by the City
Council. One rational for the denial was that the City provided the basic athletic facility along
with maintenance and upkeep of the facility and MHAA and other organized community groups
chose and ran recreation programs that they wished to offer to area youth. Expanding the
programs offered (such as the traveling teams) and the need to provide field upgrades or
amenities to serve their expanded programs was not considered a "necessity" by the City
Council and funding for many requested upgrades was turned down. MHAA Baseball
commissioner(s) in the late 1990's approached the Parks Commission with an offer. If MHAA
would partially fund an improvement would the Commission again support the improvement
and present it the City Council for reconsideration and funding approval. This was done and
the City Council approved the project. This developed the "pattern" for other cooperative field
improvements and is why MHAA has been asked to provide partial funding.
Joel Johns: Reported that last season 26 kids tried out for the 10 year old traveling baseball team,
enough to add a second traveling team. But because of a lack of available fields for games and
practice they had to settle for only on traveling team and send the extra kids into the MHAA in-
house league teams.
Paul Portz: Said that he was on the Citizens Ice Arena committee and that there is not time to
discuss this issue tonight.
Dave Vierling: Said his son has played twenty games with the W. St. Paul Hockey league over the
past three seasons and never once played on a MH rink. He said the City should re -direct its
maintenance funding and invest in better ice conditions. He also stated that 70% of the hockey
players in the W. St. Paul program were MH residents.
Guy Kullander: Reported that MH rinks were open three to four weeks longer then those in W.
St. Paul last year and that our recreation programmer reported that W. St. Paul league has
called her a number of times asking to use our rinks because there ice conditions are poor.
MHAA has not scheduled / reserved use of MH rinks for games or practice for several years.
To my knowledge, the MH le vel of funding for rink maintenance or impro vements has ne ver
diminished and increases each budget match inflation.
Dave Vierling: Explained problems the football program has with lack of field space. Would like
Kensington to be a dual use field so that football program would have a "home field".
Guy Kullander: Kensington was designed and intended for soccer use only. Suggested football
could use Ivy Hills Park which is no longer needed in the fall for an overlay youth soccer field
(now use Victoria -Highlands).
Terry Blum: Field is available and PW could stripe it for them, but field size may only be around 100
feet by 200 feet (regulation size field is 165 ft by 300 ft plus end zones). If MHAA wants to use
this field they should contact Terry to arrange a site visit and to work out their needs.
Joel Johns: Asked what improvements, on the MHAA Needs List, could or would the Park and
Recreation Commission support.
Guy Kullander: Several of the listed "needs" are ones the Park Commission has previously
discussed and expressed support for.
Minimal or no impact to other recreation activities.
3
1. Dugouts / player shelters at Mendakota Park and Civic Center ball fields, well designed (not
concrete pillboxes), permanent or seasonal canvas type, costing in the $2 to $5,000 dollar
range are something I believe the Commission and Council might approve. MHAA must submit
plan or photos of the type shelter they would like. Est. cost: 10 x $21K = $20K to $50K
2. Installation of an outfield fence in Hagstrom-King Park would not have an impact on any
other recreation activity. Est. cost: $1 OK
3. Hooded backstop (Civic Center, Hagstrom-King & Friendly Hills) - Hoods ors/anted fence
extensions do not provide significant stoppage offoul-tipballs unless home plate is moved
under the overhang of the fence. Vertical extensions of existing backstops can reduce some
foul -tips, but not significantly. Vertical extensions are limited to structural ability of existing
support poles. At Mendakota. 20 ft high vertical backstops installed -baseball was allowed -
accidents happened -backstops extended to 30 ft high -accidents continued -Hub netting
installed. At Civic Center began with 12 vertical -added 5'slanted hood -sagged & replaced in
2003 with 20 ft vertical backstop. Option here is to extend the backstop to 30 ft high (this may
stop 15% to 25% of the tipped balls). Est. cost $3K to $5K. At HaQstrom-King & FriendlyHills.'
Replacing the existing backstop would create similar conditions as found at Civic Center -may
not be as 'big "an impro vement as desired/expected. Higher le vel of usage of these fields may
create a parking issue -need to review options.
4. Sibley Fields.- MHAA has not fully utilized these fields in their baseball programs. Joint
Powers agreement and field priority use guidelines provided to Mr. Johns & Applebaum.
May adversely impact other recreation users - needs study & discussion;
5. Outfield fence in Friendly Hills Park - if installed may impact fall soccer & winter skating rink
6. Civic Center- bring outfield fence 25 ft closer to infield - impact other user groups of field
7. Civic Center -Add batting cage & practice pitching mounds -can only happen if #6 approved
Requires City Council 'concept approvaP'before proceeding
8. Exclusive use of Mendakota Park for youth ball programs Monday thru Thursday. This would
require the Tuesday and Thursday adult programs to relocated or disband.
Paul Portz: Summarize what will be our next steps.
Guy Kullander: I will prepare feasibility studies and gather additional information to present to
the Parks Commission for discussion for:
#1. Dugouts/Shelters at Mendakota Park and Civic Center - MHAA will provide a preferred
plan or photos for me to work from
#2. Hagstron-King outfield fence. Also to consider backstop, storage, dugouts, and parking
#3. Civic Center backstop extensions - need concept approval from Council - if given go-ahead
I will prepare feasibility report for Commission
#4. Joint Powers agreement with School District 197 - mailed to Johns & Applebaum
#5. Friendly Hills outfield fence - must get "needs" from MHAA, then I can determine impacts
#6. Civic Center outfield fence - MHAA needs to talk with other users - if no opposition to this
Request, I can work up feasibility report and costs.
#7. Civic Center - if #6 is a go, then I can work up costs for other requests.
#8. Need City Council direction before committing more staff time.
0
Paul Portz: Summary of meeting will be sent to MHAA - discussion will continue at the September
Commission meeting - MHAA will work with Guy to get him the information he needs,
especially regarding the dugout/shelters, and we will schedule another meeting (and select
topic) after the September Parks Commission meeting on September 14`n
61
City of Mendota Heights
FOR /NFORMA TION ONL Y
September 7, 2006
Memo to: Mayor, City Council, and City Administrator
From: Guy Kullander, Operations & Projects Coordinator
Subject: Response to Councilmember Krebsbach's questions regarding MHAA during
September 5`h, 2006 City Council meeting
City Programs / Facilities:
1. Age & gender of program participants?
City sponsored programs are open to all residents. Some programs are age specific. Only
gender specific programs are the Woman's and Men's Adult Softball leagues (Men/Woman joint
league also offered). See attached page from 2007 City Budget for list of City offered programs that
are coordinated by Teresa Gangelhoff, Recreation Programmer. (City does not duplicate sport
activities provided by MHAA)
MHAA has been asked to provide information on their budgets, number of program
participants, and gender breakdowns (see attached e-mail to Joel Johns, MHAA President)
2. Specialized Neighborhood Parks?
MHAA has requested improvements in Friendly Hills and Hagstrom-King Park to upgrade the
youth softball field in each park to serve their baseball program - this deviates somewhat from the park
classification system defined in City's Park and Recreation Facility Needs Study prepared in 1985
tsee attached page +> 1 from of fl tt lis report'). Basically all of our neighborhood parks have similar ICI IIIIIGJ
and were developed to serve the immediate neighborhood around the park.
The MHAA request to convert the softball fields for baseball use will be presented to the Parks
and Recreation Commission for discussion.
3. Update on gym space for MHAA programs?
The only involvement the City has had on this issue was to support MHAA as the official
provider for youth basketball and volleyball so that MHAA qualified for a lower use fee for gym space
in School District 197 facilities.
4. Communications with School District 1979
None of the programs or activities offered by the City's recreation programmer requires use of
School District 197 facilities. City staff is not involved with MHAA scheduling of School District 197
facilities.
5. Civic Center Backstop?
Original backstop (1990) was 10 feet high -complaints regarding foul balls resulted in 4 ft
extension plus 5 ft sloped "hood" -more complaints regarding foul balls -20 ft high backstop installed in
2003 -still complaints. Addition of sloped 4 ft "hood" will only stop a small percentage of foul tipped
balls. Experience at Mendakota was we started with 20 ft high backstop -had foul tip ball injuries -added
10 ft extension -still had foul tip ball injuries -netted entire Hub area. To stop most of the foul tipped
balls would require either a total hood type backstop (visualize half of a cereal bowl) @ $15K or install
50 ft to 60 ft poles draped with netting (similar to St. Thomas field off Mendota Heights Rd) @ $15K.
This issue will be discussed at the next Parks Commission meeting.
6. Kensington soccer field usage?
This facility was planned and constructed exclusively for soccer. The 2% usage figures came
from MHAA and are only accurate in that the number of soccer players in the MHAA program (301) is
2% of the total City's population of 12,000. This park is also used by Sibley Sting soccer program, St.
Thomas, Visitation, and School District 197 teams. Friendly Hills Middle School often uses the fields
during the day. Many MH residents play on adult teams that play at this field.
This is the first instance MHAA has stated they have a "need" for a football facility. MHAA
states that they have 250 participants in football but do not break this number down by age groups.
Many of these players are in the "flag football" program that plays on the Mendakota fields in the fall.
In past seasons, adequate field space has been available at Sibley High School.
MHAA was informed that an undersized field could be stripped for them at Ivy Park. Up until
three years ago this field was used as a youth soccer over -lay field in the fall. Several years ago PW
began stripping Victoria -Highlands for this use and the Ivy Park field was no longer needed.
If MHAA can demonstrate a need for a football field(s) this issue will be presented to the Parks
Commission for discussion.
As of this date, MHAA has not requested that Public Works stripe Ivy Park for football this
season.
Copy to Pal-kS and Recreation Commission -/-agenda fof- September 74"', 2006
Page 1 of 1
Guy Kullander
From: Guy Kullander
Sent: Thursday, September 07, 2006 9:08 AM
To: 'joel.johns@regiscorp.com'
Subject: MHAA information
At last Tuesday's City Council meeting, Councilmember Krebsbach requested the following information:
1. MHAA's annual budget $ what percentage is spent on Girls: $ Boys:
2. Total baseball players Number of girls Number of boys
3. Total softball players Number of girls Number of boys
4. List of gym spaces MHAA uses, who owns the facility, number of hours MHAA uses each facility per
season, type of use for gym space (basketball, volleyball, other ?), number and sex of youth participating,
and amount of fees, if any, required to use the facilities.
5. Copies of any written communications between MHAA and School District regarding use or scheduling of
facilities
Please send the information to me and I will forward onto City Council and Parks & Recreation Commission
9/7/2006
CHAPTER 11
EXISTING FACILITIES
The City of Mendota Heights boasts a variety of recreation facilities. Few cities
can claim access to riverside and lakeside parks, scenic bluffs and a wildlife
preserve among their recreation facilities. These represent unique features in a
park system that help to shape the character of Mendota Heights beyond the
ordinary. They offer a visual identity to the city in addition to making a
contribution to the quality of life for those who live here.
Mendota Heights' nine developed parks total more than 187 acres, equivalent to
approximately 25 acres per 1,000 population. Each of these parks is examined as
an individual unit in addition to an analysis as part of the total park system.
Table 3 summarizes the park acreage by category, according to the existing park
classification system. This system identifies four types of parks:
Neighborhood Park/ - serving the immediate neighborhood, generally those
Playground within easy walking distance.
Community Playfield/ - community facility specifically for organized games
Athletic Park and athletic events
C
oi i imui lily Park - Use iifi"iiLcd to a single purpose, CiSuaiiy serving
citywide functions, such as an archery range, etc.
(open space - serve citvw-ide functions, but development is limited
and recreational potential is limited to passive
activites such as nature study, hiking, etc.
Parks often serve more than one function and can fit into more than one
classification. To some degree almost all parks serve open space functions. They
provide visual relief to the developed landscape for the passerby, in addition to
meeting direct recreational needs of the neighborhood. A park may also serve
more than one function because of the variety of facilities located there. For
instance, the location of a battery of tennis courts or ballfields may attract
residents from throughout the city, yet the park may meet neighborhood needs at
the same time with children's palyground equipment. The purpose of the
classification system is to identify the park's primary function, which influences
design characteristics. For instance, only minimal parking, if any, may be needed
at neighborhood parks since the primary visitors are those living nearby. The
classification system is a tool for recognizing the overall character of a park, and
it can be used to assist in the inventory, analysis and design of a park area. In
Table 3, parks were listed according to their functional classification. It should be
noted that the figures do not include school play areas and surrounding property,
which often serve as significant neighborhood recreation areas.
This table is intended to give the reader an overall viewpoint of the diverse size
and character of the Mendota Heights Park System. A comparison between the
existing funcitonal classification and applicable standards for park acreage by
category will be made in the chapter of Needs and Demands Analysis.
11
CITY OF MENDOTA HEIGHTS C(DF)y
"EXHIBIT C"
1. First priority for use of athletic fields and park facilities is given to programs
sponsored by the Mendota Heights Parks and Recreation Department.
2. Second Priority for using athletic fields will be given to athletic associations
serving the youth of Mendota Heights residents, including, but not limited to,
Mendota Heights Athletic Association, Sibley Area Girls Fast -pitch, and Sibley
Sting Soccer.
Organized youth programs are those programs with the following characteristics:
a. The program is offered on a community wide basis for open participation
by the general youth public
b. The program is offered on an on-going, annual basis
C. The program is targeted to similar age brackets on an annual basis
d. The intent of the program is to serve a broad range of youths in the
community and not be exclusive in nature
e. Community is defined as pertaining to Mendota Heights residents
f. Fields will be allocated to these groups in proportion to the amount of
Mendota Heights residents they serve on a program by program (team by
team) basis. The larger the number of Mendota Heights residents in the
organized youth program, the higher the priority for field reservations. The
Parks and Recreation Department reserves the right to request team
rosters with submittal of field request permits. Rosters must be complete
with participant's names, phone numbers and addresses. Game schedules
must also be submitted with permit request to verify the type and amount
of use a particular field receives.
3. Third Priority for use of athletic fields is given to requests by youth programs
serving the Mendota Heights area that are not considered, or not yet considered,
organized youth programs (Priority 2). When a request is received, our first
response will be to encourage the group to work together with the established
youth athletic associations that offer similar programs to avoid duplication of
services.
Group must meet the following basic criteria to be considered for field usage.
a. The group serves Mendota Heights area residents (25% of the participants
live in Mendota Heights and 51 % live within School District 197)
b. The group is registered non-profit with the State of Minnesota
C. The group primarily consists of students that attend public or private
schools located in Mendota Heights.
4. Fourth Priority will be given to organized Adult programs in Mendota Heights.
The larger the number of Mendota Heights residents in the program, the higher
the priority for field reservations. A minimum of 50% Mendota Heights residents
and/or persons employed in Mendota Heights is required on a team -by -team
basis to be considered an organized Adult program.
5. Fifth Priority will be given to Resident/Private Groups. A minimum of 25%
Mendota Heights residents and/or persons employed in Mendota Heights is
required.
6. Sixth Priority will be given to non-resident youth or adult programs (less than
25% Mendota Heights residents and/or persons employed in Mendota Heights).
Note: Rosters and game schedule from previous year may be submitted with permit
application, but a current roster and game schedule must be submitted as soon as
possible, prior to start of season play.
JAKE A_ SEDLACEK
6817 Logan Avenue South
Richfield, MN 55423
July 21, 2006
Human Resources
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
To Whom It May Concern=
612 869 6309 (H)
952 895 4638 (W)
Please accept the attached resume in consideration of your Assistant to the City
Administrator position. I found out about the opening through the League of MN Cities
website.
Throughvarious=roles rnTublic admini-stration=a-haverdevelop.ed.the-.ability_to..a e a. -- .--
community's vision and the organization's resources to make special projects, initiatives
and everyday tasks work efficiently and effectively.
I have been called upon to take on a variety of tasks, mostly with high levels of community
involvement: -1-ravesucceeded it serving'as a liaison between citizens;`decision makes,
city staff and other stakeholders.
I appreciate your consideration of my application and look forward to the opportunity to
,t:c,:t}p�iIin an ..eiefiPui�•�5Tlc.N yi� for vGGr time..
- .-n—.— !11
Kind Regards,
Jake Sedlacek