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2006-10-10 Parks and Rec Comm Agenda Packet
\ \.-• G/l/YK/ CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, October 10th, 2006 - 6.30 pm City Council Chambers 1. Call to Order 2. Roll Call 3. Approve Minutes of September 14th, Parks and Recreation Commission 4. Recreation Programmer's Report - not available 5. Park Bench Donation 6. Summary of continuing conversation with MHAA 7. Commission Vice -Chair in 2006 is Larry Craighead 8. Open House to discuss Tennis Courts at November meeting 9. Request for City to plant trees at Friendly Hills Tot Lot 10. Rehabilitation of Playgrounds at Valley Park and Valley View Heights Park 11. Replacement of backstops at Wentworth, Valley and Marie ball fields 12. MHAA information regarding programs, costs, and participation 13. Review Projects in Parks Five Year (2005 thru 2009) Capital Improvement Plan 14. Construction "Opportunities" of projects requested by MHAA 15. Updates: a. City Council lifts Moratorium on development of new lots/lot splits b. Par 3 Golf - Comp Plan Change to "Golf Course" designation c. LeMay Lake Shores - Comp Plan Change to "Cemetery" designation d. Pilot Knob - Group seeks State/County/Private Funding to purchase additional 15 acres east of Pilot Knob Road e. Council "Goal Setting" Workshop in January - tentative Park related agenda items: MHAA issues & Special Park Fund 16. Commission comments 17. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administrator at (651) 452-1850. {-ST. PAUL PIONEER PRESS INWW.TWINCITIES.COM WATER QUALITY, PARKS, WOODLANDS, HABITAT Ballot measure womil .`� o "space in Washington 1 Washington County is blessed with forested hills, rolling prairies and two spectacular rivers that make our county a special place. In the county's 2006 annual survey, residents said the thing they treas- ure most about Washing- ton County is its rural character and open spaces } — especially our parks and trails. Whether it's swimming or skiing, biking or bird -watching, we value our natural environment and our abun- dant opportunities for outdoor recre- ation. But many county residents fear that our natural assets are threat= ened by the rapid pace of develop- ment. In the annual survey, 37 per- cent cited "growth and development" as the most serious challenge facing the county. On Nov 7, Washington County "voters will have the opportunity to help protect the quality of life we all i cherish. We will have a chance to take an important step: to authorize _ $20 million in bonds to help protect our water quality and preserve our natural areas for future generations. It would cost taxpayers approximate- ly $12 a year for each $100,000 in prop- erty value. STEVEN DORNFELD These bonds could be used to: ® Acquire land to protect the water quality of the St. Croix and Mississippi rivers, and of streams like Browns Creek and Valley Creek, and lakes like Big Marine. a Preserve woodlands and wildlife habitat. a Expand our county parks and trails to keep pace with the recreation- al needs of our growing population. The county would acquire land or enter into land preservation agree- ments to permanently protect strate- gic lands, and would provide grants to local governments to protect lands that are important to local communi- ties. Priority would be given to lands located within already established county parks, lands along water bod- ies and property adjacent to already – protected lands. Washington County is a prosper- ous and growing area. By 2030, our population is projected to increase from the current 225,000 to 365,000, or more than 60 percent. With land prices rising and the amount of natural lands dwindling, we need to act now to protect the last remaining open spaces for our children and grand- children. Few of us are eager to raise our own taxes. However, the case for this ballot proposal is compelling, and the price tag is affordable. It would cost only $25.88 per year for the average homeowner. That's just $2.16: a month, about the price of a medium cup of coffee. Four years ago, the voters of Dakota County approved $20 million in bonding to preserve farmlands and natural areas, and it already is paying big dividends. Thus far, Dako- ta County has committed $11.4 mil- lion to protect 4,550 acres of open space valued at more than $44 mil- lion. Those voter -approved funds have helped leverage significant additional dollars from federal, state, city and private sources. ` Dakota County is not alone. Since 1997, voters in some 1,000 communi- ties in 44 states have passed ballot measures providing $25 billion to protect natural areas as parks and open space, according to the Trust for Public Land. The Twin Cities metro area is blessed to have many wonderful parks and open spaces because of visionaries like Horace Cleveland and Charles Loring, who helped plan the St. Paul and Minneapolis park systems a century ago, as well as those who helped create our regional park system in the early 1970s. On Election Day, the voters. of Washington County must demon- strate that same kind of vision and provide the resources needed to help preserve the last, best natural areas in our county before they are lost for- ever to development. Steven Dornfeld, of Woodbury, is a mem- ber of the Washington County Parks and Open Space Commission. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING September 14, 2006 The September 2006 meeting of the Mendota Heights Parks and Recreation Commission was held on Thursday, September 14, 2006, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present: Chair Richard Spicer and Commissioners Paul Portz, Dave Libra, Tom Krause, Larry Craighead, Raymond Morris, and Missie Hickey. City Staff present were Guy Kullander, Operations Manager and Projects Coordinator and Teresa Gangelhoff, Recreation Programmer. Minutes were prepared by Nancy Bauer, Secretary. MINUTES: Commissioner Morris moved approval of the August 8, 2006, Parks and Recreation Commission Minutes. Commissioner Portz seconded the motion. AYES: 7 NAYS: 0 RECREATION PROGRAMMER'S REPORT Chair Spicer commented that Teresa prepared a very concise programmer's report. He gave a quick overview of the report (attached). He commented that NDC4 wants to congratulate all who helped make the documentary coverage of the 2005 fishing derby a success. Safety camp was a success, plans are being made for next year's tennis program, Performance in the Park was finished for this year, 238 kids were in the golf league, youth trips are planned for MEA, and cheerleading lessons and skateboard camp are new this year. Teresa passed out an informational flyer now being distributed to the schools, with information about upcoming programs (attached). Chair Spicer asked Operations and Projects Coordinator Guy Kullander how the skate board park is. Mr. Kullander responded that it is getting used on a consistent basis — usually you see four or five kids using it and Tim Meyers, the early proponent who originally brought the skate park issue to the Planning Commission, still is overseeing it and makes the kids clean it up. Tim saw one board cracking and called me and the manufacturer. The manufacturer replaced the cracked board a couple of weeks later when they were in the neighborhood. Page - 1 September 14, 2006 MENDOTA HEIGHTS CELEBRATE PARKS Chair Spicer said that Teresa asked if we were going to have an expanded celebrate Mendota Heights event in 2007 or is the City returning to the original 3 hour event which she normally plans. Chair Spicer understands the City Council does not want to be the lead organizer of an expanded event. Mr. Kullander responded the Council did not want the City to be the sponsor of an expanded event. The City Attorney reported that most festivals are run by non-profit groups that raise their own money. If an expanded event takes place, the Council has provided $8,000 in the budget to hire another person to help with planning and coordination with Teresa. The Council expects Teresa to plan her normal activities as in prior years and provided funding of $1,000 in the 2007 budget. Commissioner Morris asked if a non-profit organization could be a business association. Mr. Kullander responded it could be a business association or private individuals. Chair Spicer said that Teresa was to keep planning what she usually plans. If some other independent committee comes forward the Commission would support such an effort. 2007 BUDGET RECOMMENDATIONS Chair Spicer reviewed the five recommendations made to the City Council and remarked that almost all were shot down or reduced. Creating a second permanent half-time Recreation Programmer position was not approved, but Council did provide $8,000 for an additional staff person in the event a private group were to organize a summer event such as a street dance, fireworks and 5K competitions in conjunction with our celebrate Mendota Heights Parks on the first Saturday in June. The Commission's five year tennis court maintenance plan required $18,000 in 2007, but only $10,000 was provided by Council in the 2007 City Budget. The Council budgeted $8,000 for four parks and $2,000 for the removal of fencing and asphalt at the Valley Park Courts. Mr. Kullander reported that it was suggested by Council that the courts in Valley Park could be taken out of service, removed and used for sand volleyball or horseshoes. Council consensus was there were too many older tennis courts in the City requiring high levels of maintenance. He also stated the budget is not final, it could go down, but could not go up in terms of dollar amounts. If the Parks Commission wants to keep the tennis courts in Valley Park they could, recommend to Council they move money from another part of the Parks Maintenance Budget. Commissioner Krause asked if the Valley Park tennis courts were in the worst shape. Mr. Kullander responded that they need to be water blasted before a new topcoat playing surface is applied. The courts need to be taken down to the original surface and then patched and resurfaced. It would cost approximately $10K to $12K for this work. Page - 2 September 14, 2006 Commissioner Hickey asked how much the courts get used. Mr. Kullander responded that when he has been out driving in the City every one or two days, he does see people using the courts every other time. When Lilydale Tennis Club closed down Terry Blum reported Marie and Friendly Hills Parks saw an increase in use. Chair Spicer recommended that the Parks Commission get community input before closing the tennis courts. Mr. Kullander responded that six years ago signs were posted at Ivy Park when closing the tennis courts was considered. Sixty to eighty people signed a petition to keep the courts in place. The support of the neighborhood to keep the courts went to City Council and Council approved $12,000 to repair the courts. Those courts were in worse shape than the Valley Park tennis courts. Chair Spicer recommended that the neighborhood be notified before removing the courts. Commissioner Morris suggested that signs be posted by the courts. Commissioner Krause suggested that the signs offer some suggestion as to what might be done if the courts are removed. Commissioner Morris asked how much it would cost for horse shoe pits to replace the courts. Mr. Kullander responded that it cost $1,000 per pit to put in a horse shoe pit in Roger's Lake Park and a sand volleyball court costs $8,000. He also suggested that residents be invited to an open house at the November meeting to offer suggestions and comments about the closing of the courts. A notice could also be put in the Heights Highlites newsletter. Chair Spicer wanted the wording right such as "City Council considering the removal of the tennis courts and the Parks Commission is looking for alternate recreation ideas". Commissioner Morris asked if there were any sand volleyball courts in the City. Mr. Kullander responded there is one at Rogers Lake. Commissioner Portz asked how popular it was. Mr. Kullander said he would talk to Public Works to find out what use they have observed. Teresa responded that permits reserving sand volleyball courts were used only by people reserving them for a company or family picnic. Tennis permits were issued a lot this year after the closing of the Lilydale Tennis Club. Page - 3 September 14, 2006 Commissioner Hickey asked what Council's comments were regarding an alternate source of funding for the Special Park Fund. Mr. Kullander responded that he does not attend the City Council budget workshop. Chair Spicer said with the Opus project the Special Parks Fund should be ok for a couple of years. Commissioner Craighead asked if we give MHAA $10,000 every year. Mr. Kullander responded yes for the past several years and that MHAA must request the funds each year — it is not an automatic payment. Chair Spicer said he understood from Mr. Kullander's memo that large fees from Opus and projected projects would give the Special Park Fund some money. He then asked if there were any questions for Mr. Kullander regarding the Special Park Fund. Commissioner Libra asked if $66,000 was included for the trail from the Summit (Opus) to the Valley Park trail at Lilydale Road. Mr. Kullander responded that no it was for the trail along Wachlter and Highway 13 adjacent to Opus. City Council has directed the Engineering staff to prepare a feasibility report for the trail from the Opus property to Lilydale Road. The trail would be mostly in MnDOT right-of-way. Commissioner Craighead asked if everything in 2006 was done. Mr. Kullander responded that minor projects had been done. The park celebration took a lot of his time. Rehabilitation of two playgrounds Ivy, Valley or Valley View Heights playground could be done yet this year and that he was meeting with the playground installers on Wednesday to select two of these three parks for work this fall. Commissioner Craighead asked if all 2005 projects were done. Mr. Kullander responded yes, all except for posting the park and trail signage city wide. Mr. Kullander asked the Commission, if he got a positive response from the playground people should he proceed with rehabilitating the two playgrounds this year. The Commissioners all responded in the affirmative. Page - 4 September 14, 2006 Jake Sedlacek Chair Spicer said Jake Sedlacek has been hired to fill the position formerly held by Patrick Hollister and he sounds like he will be an asset to the Parks and Recreation Commission as he has experience in other cities working in this area. Par 3 Update Mr. Kullander gave a verbal update of the Park 3 golf course. City Council will send to the Planning Commission proposed language for a change to the Comprehensive Plan description for land use in the GC (Golf Course) zoning designation adding a housing option. The Planning Commission will hold a public hearing. The City is seeking an appraisal (due in October) of the site for a possible purchase. The Council will look for a citizens group to sponsor a referendum. If the referendum passes, the City will buy the land. If the referendum fails, the developers could, sell or develop the property. Chair Spicer thanked Commissioner Portz for donating his time and energy he spent meeting with MHAA. Chair Spicer thinks MHAA is a great organization and wants to see it get better. Commissioner Portz reported that the meeting was good and a lot of history was behind the requests. Some of the requests are difficult to do given the history and neighborhood of the parks and the Parks Commission should find what they can do. Chair Spicer asked if shared costs came up in any of the meetings. Commissioner Portz responded that it had and that MHAA's revenue is down. Their revenue from their gambling funds is way down and MHAA is considering cutting down on some of their programs and Commissioner Portz would be willing to spend the "Reserve Money" in the Special Park Fund to accommodate MHAA requests. Commissioner Craighead responded there are other needs in the parks than the MHAA requested proj ects. Chair Spicer said there is $270,000 in the reserve Special Parks Projects Fund and is reluctant to spend that money. Money is not coming in until 2007 for the Opus project. There is not much of a reserve and recouping that money is not expected until 2007. Commissioner Morris said MHAA is a great organization but we get requests from other groups for money such as the school district. The trails are getting old and some may have to be ripped up and redone. Money may be needed to acquire the Par 3. Maybe we could build in a capital improvement plan to help MHAA which would be a win-win situation for the parks, the users and recreational groups. I don't know what we can cut from the 5 year plan to help MHAA. A lot of their items are expensive. Page - 5 September 14, 2006 Commissioner Craighead said money wasn't available to repair the Valley Park tennis courts. MHAA's cheapest item is $1,500 for a steel lockbox after that it goes up to $10,000 to $20,000. Chair Spicer said he tried to get scoreboards in the 80's and 90's but the City Council said no. We can do things with backstops, fences, lockboxes and maybe better fields. MHAA is a good group and I would like to help them. I don't think Council will give the Parks Commission more money. Commissioner Libra said he didn't think there is a good relationship with MHAA. There needs to be more work with West St. Paul to help combine programs. Maybe a task force to help suggest what should be done with various sports and age groups. He asked Commissioner Portz what we could do to narrow it down by identifying what is necessary and what can be supported. Commissioner Portz said he liked Commissioner Spicer's comments on how the money flows in this situation, and Commissioner Libra's comments on the history of these programs. People want to continue the good programs. Commissioner Portz has talked to Mr. Kullander about what could be immediately done to meet some of the MHAA requests and it was dugouts. I went to Fort Snelling and liked their dugouts, they were open and airy. Similar ones could be built to respond to the MHAA request. Mr. Kullander replied that was one of the things that could be done to support MHAA. He thinks Council would be receptive if the price was right and it would not detract from the appearance of the park. For the fields and fences, we need to hear from the other users and neighbors. If we are going to upgrade to baseball level, we need to check into parking and notify the neighbors to hear their concerns. Commissioner Morris asked what we would need to do to take this to the next step on the dugout. Mr. Kullander replied that he and Terry are going to look at the dugouts tomorrow and measure them. He's also waiting to hear from MHAA to hear what design they are going to suggest. Commissioner Craighead said MHAA didn't prioritize their list. We don't know if dugouts are their first priority. MHAA didn't know they could use ISD #197 fields and are aware now that they can use the fields at Sibley. Commissioner Morris said Commissioner Craighead is right on his thoughts that the Commission is looking at a laundry list and the Commission knows its limits. We need to know what they want most. MHAA needs to be part of this process. Chair Spicer suggested another meeting be set up with all MHAA Commissioners, especially soccer, softball, and baseball commissioners all together to find out their usage and priorities. I think we can work with them. We can't decide anything tonight and we can't do anything until spring. Page - 6 September 14, 2006 Mr. Kullander replied that he believes their highest priority is using Mendakota Park Monday through Thursday for their youth games which would push out the adult softball leagues. Such a program change must be authorized by the City Council. Commissioner Craighead says we need to look at the five year plan and see what can be taken off or other things that need to be added. Mr. Kullander said another meeting with MHAA could be set up by Commissioner Portz. If a meeting is scheduled he will inform the other Commissioners. Commissioner Libra said with coordination and cooperation there should be plenty of fields to use for the kids. Mr. Kullander responded that the City has no involvement with MHAA in scheduling use of School District fields or the programs/activities they offer. Commissioner Portz said Sibley fields are being used by MHAA and they want the varsity fields for their programs. When he was involved with MHAA sports the kids "earned the chance to use the varsity field, sort of a reward for their efforts. Chair Spicer said coordination of users is a problem. He reminded Mr. Kullander to have the five year plan on the agenda and notices at the tennis courts. Mr. Kullander responded he would place the open house on the November agenda regarding the tennis courts. The meeting adjourned at 7:50. Page - 7 September 14, 2006 KE.A OCTOBER 19- M. E.A. OCTOBER 20- HORSEBACKRIDING & HAYRIDE THE PARK AT MALL OF AMERICA (formerly CAMP SNOOPY) - We are off for a fun filled day at the Join us at beautiful Bunker Hills Regional Park as we ride through Mall of America. We will have 5 hours of unlimited rides &your guided trails on ,your very own horse, Next you will ride with your choice of hamburger, hot dog or chicken strips for lunch with french group on a hay ride then after you finish your lunch (bring bag lunch fries & a drink. Bring extra spending money for snacks, game tokens and your own beverage) by the campfire the chaperones will assist in if you want. Cost $24.00 per person. roasting marshmallows Please register in person at MH City Hall Departs/returns 8:8:45 AM/3:15 PM. Ages: YOU MUST BE for this trip as each participant will need a special form signed by 8 YEARS OF AGE OR OLDER TO ATTEND THIS TRIP. i �` hs� ry 1111-�g a iaa+�Q 50 hn.4 +} l _.f •.. �. 7 SY.r'r tccIL( l parent for Bunker Stables. -No mail t registrations for this trip please.' vS; L "}�y Cost: $32.00 Depart/return 9:50 am/3:10pm o t t nom, Ages: 8 & up You MUST be 8 yrs old j 52 inches tall to ride r M gLtL O F NI E S C P. CHRISTMAS BREAK, WEDNESDAY, DEC. 27 CHRISTMAS BREAK THURSDAY, DEC. 28 BOWLING, LUNCH, SWIMMINGIMOVIE GRAND SLAM & ROLLERSKATING First we will start the day with 1 1/2 hours of Start the fun at Grand Slam. With your -,—,tark s bowling (includes shoes & bumper lanes if nF` -1 ed) at Wells Lanes in SSP. After Bowling . package you get a bumper car ride batting ' cage round, mini golf round, 4 arcade tokens, pizza/pop. Next v. gad to Central Square in SSP for pizza, pop, u we head to Skateville, rental is included or bring your own rol- floats and flicks (swimming while showing a �-.; ( g g movie!) You may bring extra money for snacks :A, lerblades. Bring extra money for concessions/arcade if you like. BUS DEPARTS/RETURNS 9:20/3:20 BUS DEPARTSIRETURNS 9:35/3:20 AGE: 6 and up COST: $16.00 '" AGES: 6 and up COST: $20.00 -------------------MENDOTA HEIGHTS PARKS & REC REGISTRATION FORM ---------------------- You may register in person or by mail for all activites at: Mendota Heights City Hall, Parks and Rec, 1101 Victoria Curve, Mendota Heights, MN 55118.(Make checks payable to City of Mendota Heights) By signing below you agree that the City of Mendota Heights shall not be liable for any claims, demands, injuries, damages, actions or causes of action whatsoever to you or your property due to the passive or active negligence of the City of Mendota Heights, it's agents or employees. I have read and understand this agreement by signing below. We reserve the right to cancel any program due to insufficient enrollment with a complete refund. No refunds after start of activity. A $2.00 service fee will be charged for cancellations made prior to the start of a program or it's registration deadline. City of Mendota Heights Parks & Recreation 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 Activity Name Activity Date Fee 1. �l—l— $ 2. /_/_ $ 3. /_/— $ Please fill in this section for Youth Programs Only: Male Female School Grade — Child's Age _ Birth date _/ / Participants Name Home Phone (Youth Only) Parents cell or work phone Address City Zip Participant signature (or Parent signature if participant is under 18) Date 5EE REV'ERSETSIDE FOROYMI�AS?ICSH SKAT�MGL'ESSONS,�'SKATEBOAR® CAtI�IPGHEERL��I®ISG Mendota Heights,. 3rd Lair Skateboard Camp ... @ Rogers ,Lake SKATEBOAR A Thursday, October 19 (MEA -Schools Out) Camp Instruction: 9:00 am - 12:00 Cost: $44.00 For the expert to beginner and everyone in be- tween. The basics are taught -balance, pushing, dropping in, skatepark safety and etiquette. Our instructors are very experienced in the sport and have years of teaching knowledge. Equipment needed for camp: skateboard & hel- met. (Knee pads, elbow pads, and wrist guards are recommended.) CAMPERS WILL RECEIVE THE FOLLOWING: Free 3 -month subscription to: the skateboard MAG Most Improved Rider will receive Special Prize Certificates of Completion for Every Rider Promotional Products from Our Sponsors LEARN TO SKATE OUTDOOR ICE _ SKATING LESSONS This is a great opportunity to improve your skating skills. Lessons taught by Rebecca a local professional skater. s t' Classes are limited to 5-7 participants, so register early a as they fill quickly. (If your class is full please register on 1 four waiting list as we will add more classes if needed.) Please indicate the level, name and session number. Lessons held at Friendly Hills Rink (716 Navajo Lane) FEE: $32.00 for 5 weeks Saturday's Jan. 6—Feb. 3 Please note: *Feb. 10 will be used for make -ups due to weather cancella- tions. The instructor will set times for that day. Please call the skating lesson hotline before each lesson at 255.1173 for rink conditionstweather cancellations/make up Smalls and Talls - Ages 3-5 years old Time: 9:30 –10:05 Parents participate w/1 st time skater. Learn tips to teach your child. Beginners -Ages 6 and older Time: 10:10 to 10:40 a.m. For skaters with no previous experience, Learn basic skills. Advanced Beginners -Ages 6 & up Time: 10:45 -11:15 a.m. Skaters who can skate forward or completed the Beginners class. Intermediate – Ages 6 and older Time:11:20 –11:50 For skaters that have completed Advanced Beginners Class. Funstyle/Freestyle- Ages: 6 & up Time:11:55 am –12:25 pm For advanced skaters who can do forward/backward crossovers pPlea & turns or who have already took the Intermediate Class. quickly Adults - Ages 17 and older - Time: 12:30 –1:00 pm All prq This class is perfect for adults who want to begin skating for the vice feE first time or improve skating skills. It's never to late to learnl!I grams;. CHEERLEADING CLASSES Cheer America - This program teaches youth a wide range of cheerleading, dance & performance skills. It also promotes personal esteem, respect for authority, & physical fitness. A group recital is performed the last day of class and each student re- ceives participation medals and awards. Class size is limited so 41 please register early. Cost $66.00 I ". � #N per student WHEN: Monday evenings, Septem- ber 25 through December 11, WHERE: Moreland Elementary ¢.z School Gym 217 West Moreland` TIME: 4-7 year olds, 6:30-7:15 PM ., 8 & older 7:30-8:15 PM Gymnastics Saturday Mornings For boys & girls ages 3 and older. Classes include: Balance Beam, Uneven Bars, Floor Exercise, Tumbling & more. All classes held at Sibley High School Gymnastics Gym (use Delaware Entrance) Girls must wear leotards, boys may wear shorts & t -shirts. FALL SESSION I - SATURDAYS SEPTEMBER 30 - NOVEMBER 11 (NO CLASS OCTOBER 21) Tumbling Tykes, Ages 3 & 4 9:00-9:35 am Tumbling Tykes, Ages 3 & 4 11:05 - 11:40 Tumbling Tots, Ages 4 & 5 9:40-10:20 am Kinder Tumbling, Ages 5 & 6 10:20 -11:00 AM (No Beginner and Adv. Beg. Fall session) WINTER SESSION II - SATURDAYS JANUARY 13 - FEBRUARY 17, 2007 Classes same as above for Session II EXCEPT Tum- bling Tykes one class only at 9 am and add: Beginner (Age 7 and up) 11 - Noon Advanced Beginner (Age 7 and up) 11 - Noon Cost Per child: (per session) Tykes, Tots and Kinder: Resident $50 Non-Res.$55 Beg. /Adv. Beg. Resident $75 Non -Resident $80 City of Mendota Heights October 4, 2006 Memo to: Parks and Recreation Commission & Assistant to the City Administrator From: Guy Kullander, Operations & Projects Manager 7� Subject: Donation of Park Bench Background: Council member Mary Jean Schneeman introduced me to Diane Mast who wished to donate a park bench to the City in honor of her 75th birthday. She explained that she lives in St. Paul but often walks with a friend who does reside in Mendota Heights and has long admired our trail system and parks. Mary Jean and Ms Mast went on an hour long "mini -tour" to select a location for her bench, at the northeast corner of Lilac and Marie, by the Marie Park hockey rink (up at the Marie street level). Discussion: A bench has been ordered; Diane has dropped off a check at City Hall and would like the following inscription (enlarged) on the 2" x 10" plaque that is applied to the bench. If the weather stays nice, Terry is confident the concrete slab would be poured and the bench installed this month. Donated by Diane Margery, johnson Mast &Joseph Mast to honor Diane's 75th Birthday 4-24-07 Recommendation: If the Commission approves of the above wording, they should make a recommendation to the City Council to accept a donation of $750.00 for installation of a park bench at the location selected by Diane Mast. CITY OF MENDOTA HEIGHTS 1205- 7 October 6, 2006 TO: Parks and Recreation Commission & Operations and Projects Manager FROM: Jake Sedlacek, Assistant to the City Administr6' �_S SUBJECT: Summary of Continuing Conversation with MHAA Discussion On Thursday, October 5, MHAA Commissioners Joel Johns, Pat Slenko and Dave Vierling met with Parks and Recreation Commissioner Paul Portz as well as Guy Kullander and Jake Sedlacek from the City. The purpose of the meeting was to further the discussion between MHAA and the Parks and Recreation Commission regarding park facilities maintenance and improvements. Commissioner Portz started the conversation with a brief background on the role of the Parks and Recreation Commission, how decisions get made and how projects get funded. The Parks and Recreation Commission makes recommendations to the City Council, who has the final say in funding decisions. Typically projects for user groups are funded %2 by the city, and %2 by the affected group. Regardless of the project, public input is gathered to determine how a proposed project affects the neighborhood and community, as well as the requesting group. Johns, Slenko and Vierling, who are associated with MHAA Baseball, expressed their dissatisfaction with field maintenance, citing West St Paul, Inver Grove Heights and the fields at Fort Snelling as examples of well-maintained fields. They feel that a significant population of Mendota Heights residents shares these concerns. There was conversation around specific parks, backstops, dugouts, netting and batting cages — to discuss concerns and start thinking about possible solutions. Kullander explained that the City has three parks maintenance staff, responsible for maintenance over the whole park system, including fields. Portz commented that he felt there was some progress, and that areas have been identified to help move forward with addressing MHAA concerns. Some actionable items: • Kullander mentioned that the City will look into the drooping nets in the batting cage, especially MHAA's idea to run an additional cable to keep the net from sagging. • The City can look into the field maintenance program, to see if there are ways to make sure that details aren't slipping through the cracks. Sedlacek mentioned that we can look to other cities for examples of field maintenance programs. • MHAA has talked to the Athletic Director at Sibley about field use, and can continue that conversation. MHAA is a priority user according to the joint powers agreement; the city can back MHAA up if the school district balks at the request for field usage. • MHAA should look further into their priorities, as any capital expenditure requests need to be broken up over multiple years. Kullander has some cost estimates which will be useful for MHAA. City of Mendota Heights MEMORANDUM September 29, 2006 Memo to: Parks & Recreation Commissioners and Jake Sedlacek, Asst. to City Administrator From: Guy Kullander, Operations & Projects Coordinator Subject: Election of Larry Craighead to serve as Vice -Chair of the Commission in 2006 Background: ,Do to an error in the minutes from the May Commission meeting I incorrectly identified Paul Portz as the Vice -Chair of the Parks and Recreation Commission in summary minutes from an informal meeting with MHAA held last month. Discussion: The approved minutes from the May meeting indicate: "the motion was made that Paul Portz serve as the Vice -Chair in 2006 and that the motion was then seconded by Paul Portz" Patrick's hand written notes from the meeting were gone, and Patrick's memory of the meeting was "fuzzy" (as was mine) so I asked Chair Spicer to help me clarify exactly what the Commission's intentions were that evening. Chair Spicer's recollection was that Larry was to serve as Vice -Chair during 2006 and Paul would serve in 2007 (subject to his re -appointment by the City Council to a third term on the Parks and Recreation Commission. Term limits - Council established term limits for all Commission members. Each term is three years in length and no member can serve longer then three terms (9 years) plus any remaining time left in the term of a commission member who resigns or is terminated during his/her term that the sitting member was appointed to complete/fill out. Commissioner Libra will complete his third term on 1/31/07 and will not be eligible for re -appointment to the Parks Commission until 1/31/08 (off one year), but is eligible to seek an immediate position, in 2007, on either the Planning or ARC Commission, if he so desires. Commissioner Portz will complete his second term on 1/31/07 and must submit a request to the City Council by December 29th, 2006 requesting re -appointment to a third term (begins 1/31/07) Chair Spicer will complete his third term on 1/31/08 Commissioner Hickey will complete her second term on 1/31/08 Commissioner Morris will complete his second term on 1/31/09 Commissioner Craighead will complete his third term on 1/31/09 Commissioner Kraus will complete his first term on 1/31/09 Note: An article in the next City newsletter will announce that there is an openings) on the Parks and Planning Commissions and interested residents should apply by Friday, December 29, 2006. Recommendation: Let tonight's minutes reflect that Commissioner Larry Craighead is the acting Vice Chair of the Parks and Recreation Commission for the remainder of 2006 and also the month of January 2007 in the event Chair Spicer is absent from a Commission meeting. City of Mendota Heights MEMORANDUM October 3, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator 90�_ Subject: Open House at November meeting to discuss Tennis Court Background: The Commission at last months meeting scheduled an Open House, to discuss various tennis court issues with interested residents, at the November regular Commission meeting. Attached is the notice I placed at each of the City's five tennis courts (Ivy Hill, Wentworth, Marie, Valley and Friendly Hills Parks). In addition a notice has also been placed in the City's newsletter, the Heights Highlites, which will be distributed to all households in mid-October. Discussion: I will have general information and materials available at the meeting regarding new construction and maintenance costs and I will plan on presenting a brief overview of the maintenance issues. Recommendation: Please let me know tonight if you have specific issues or questions I should research prior to next month's Open House. NOTICE ! The Parks & Recreation Commission will hold an OPEN HOUSE at City Offices, 1101 Victoria Curve, on Tuesday, November 14tH, at 6:30 pm to discuss " closing and taking out of service" the tennis courts at Valley Park. The Commission urges interested residents to attend the Open House or contact City Offices (651) 452-1850 and share your concerns or to suggest an alternate use for the site if the tennis court is removed. CITY TENNIS COURTS The last new tennis court built in a City park was constructed in 1972. Currently there are ten courts located in five parks (Friendly Hills, Valley, Marie, Ivy Hill and Wentworth Parks). Annual freeze -thaw cycles cause structural cracking of the courts asphalt base. Because of this, cracks need to be filled and surfacing re -touched on a regular basis, but these are at best cosmetic and only extend play on the courts for another few years. Then another topcoat needs to be applied and the two to four year cycle begins again. When structural cracking or poor subsoil conditions results in an uneven playing surface, crack filling or a new topcoat alone will not return the courts to a safe playable condition and funds expended on maintenance are no longer cost effective. The surfacing on the courts in Valley Park has deteriorated to such a degree that by next spring they will be unsafe to play on. City Council has asked the Parks and Recreation Commission to review this issue at an Open House to be held on Tuesday, November 14th, in the Council Chambers at 6:30 pm. Funding for maintenance of the Valley Park tennis courts was not included in the 2007 City Budget and the Parks Commission has been asked to consider a recommendation to "take these courts out of service" and determine if another facility, activity or other use should be considered for the tennis court site following removal of the fencing and asphalt. Residents interested in this issue are urged to attend the Open House on November 14th or contact city staff at (651) 452-1850 or e-mail comments to: guyk(bmendota-heights.com. In addition to City tennis courts the nine courts located at Sibley High School are available for play by residents living in School District 197, when not in use for a school activity. City of Mendota Heights MEMORANDUM September 28, 2006 Memo to: Parks and Recreation Commission and Jake Sedlacek From: Guy Kullander, Operations & Projects Coordinator Subject: Request to plant trees in Friendly Hills Tot -Lot Background: The City received the attached letter from Janet Schrankler requesting the City to plant and maintains trees on the Friendly Hills Tot -Lot site. This City owned parcel is one acre in size (four non -conforming lots) located two houses west of Pueblo Lane / Friendly Hills Park. Old play equipment was removed in 1990 and by direction of the City Council no expenditures for improvements at this parcel have been authorized other than turf maintenance. Discussion: The Parks and Recreation Commission, on a number of occasions, has recommended to City Council to sell and dispose of this parcel but opposition from surrounding neighbors has convinced the City Council to retain ownership. Several neighbors have in the past have requested improvements at this park to make it a "neighborhood gathering point or destination". The Special Park Fund can only be used for capital improvements in City parks. I am not sure adding several trees to site with no other improvements would be considered a capital expenditure. Addition of trees would add an additional maintenance effort or cost to the Public Works Department Park Maintenance Budget on a yearly basis. Recommendation: Review Ms Schrankler's request. Sept. 25, 2006 Dear Ms. McDermott, Our family has lived at 2350 Apache St. in Mendota Hts. for 29 years next to the 4 empty lots between Keokuk and Apache St. We get to see the activities in that park easily from our dining room window and enjoy seeing the activities but those lots look so bare. They would look so much better if a few trees could be planted and, of course, spaced so that the city mower could get around them. Since there is underground water there you shouldn't have to water them after they have been planted. A few trees would not interfere with the activities that go on there. They would certainly make the area even more attractive to current and future residents. Thank you! Sincerely, 1 Let E. Schrankler 2350 Apache St. Mendota Hts., MN 55120 651-452-4263 e-mail jeschran@ties2.net MH Council takes action to yank tot lot by Joe Holmberg. The council. members said city. staff have decided that it would be The Mendota Heights City best abandon the play area alto - Council have labeled'a gether. That land, which the city .members playground in the southeast sec- tion of Mendota Heights as unsafe owns, would then be, sold for resi- dential building purposes. The and hazardous for children. playground covers the equivalent' At their Nov. 7 meeting, the council members instructed. city of fourresidential lots. 1. The Friendly Hills Park, a fully-: personnel to immediately remove developed facility approximately: the dilapidated play equipment at 400 feet from the tot lot, prompted - the Friendly Hills tot lot near the the council to do away with the. corner of Apache Street and Keokuk Lane. The city has. made ,j0t10t no plans to replace it. Continued ori page_14 Tot lot - - Continued from page 1 play.area Proceeds from thef sale of the -land would then be used to up_ grade existing park facilities at Friendly Hills. r. -Planning Commission staff stated that the tot lot doesn't fit into the scheme of the city's parks . Apubhc hearing on the future_ of the tot lot will be Jan. 16 for,neigh-, boring residents. 'IN _OTHER.ACTION, the council came closer to reaching an agree - inent with the Duffy Development Company for a commercial center at the southeast corner of Highway 110 and Lexington Avenue. The center, will tentatively be anchored by a gas station and a furniture store,. The 28,000 square foot strip center will also include some smaller store fronts. There are :several key contingencies in the agreement, including;: having the city as the "loss-payee'':on the center s insurance .policy: This ; would allow:theciiy to. be reimbursed for its expenses in' the event of fire or natural' disaster at„the complex. The city ,is :letting Duffy to use, tax `increment financing to fund the project. Duffy must also purchase a letter of credit to be renewed for the first five.;ye.ars of the center's existence.. The city, under this. agreement, would be paid if the center defaults on its loans. County assessors have been instructed to put a minimum. cap. on the center's assessed value. This will allow the city to be paid if the centers ;. value falls below what is expected: The council also decided to, authokimr-the city e'm.rport noise consul= tants, David Braslau and Robert+ Collette, to irimplement the first 10 steps of their proposal. The consultants will request froni rthe sound abatement council (MASAC) a 180 -day test of the Mendota Heights/Ea, gan `flight corridor used by airplanes.flying in. and out of the Twin Cities. International Airport. }Q�f (fit LAO sOUTH-WEST REVIEW Monday 'Jan. -22 1990 Page 3 r: Botts block MH es de struction y of •tot:} lot by Joe Holmberg liability. City officials had argued that pproxiinately 30,. -people the sale would put"-the.four resi=> owed up at a Mendota Heights:. dential lots on -the tax;role, in ad= �CityCounc i meeting last week,to, ;;.,dition to drawing an immediate make it clear about one;. thing $75 bd to .$,$%000 in sale rev;- thel`.are 'against the citys, �nten enure; �iha .imtniediate :revenue: :t>?tiorito f a;.tot play areay world used to.upgrade tot fa=' •• t� and `.turn, it into aa,,kir-bquse de- cilitiies m :the Friendly Hil]e velopment. �. Neighh6"N' od Park; `a, fully-devel- After.an hour of hearing,testi- oped- ark less than 400 feet from monials from -..*, dozen . the tot lot � � * "" nearby residents who wished to :..' But nearbyresidents argued preserve the Friendly Hills Tot.;, that the open space•:at. the'tot lot Lot; Mayor Charles Mertensotto': was s:primary reason many had asked if anyone in the :audience, moved to; the area. Others said favored the sale .of the paik land: they. epipy.Aakipg their, tots there No one did. as oppose to ahe larger park, Passionate pleas from the res-: `: where -they must contend with idents at the Jan. 16 meeting. re- "bigger;kids" and the dangers of versed the council's thinking In ' the>pond in the park - a stead of moving to-sell`the la# d ;In the; end, the council con - and build four sing l.e-farriily sented toifie home owners' wish- . homes in the vacant..space,:the=;=esrr:Officialssaid'its .unlikefy. council sent the matter to the that new play'. -equipment can be Parks and Recreation Committee; .:-"purchased; since money generat- for .reconsideration. The coi imit='. °;•:ed•in:last,.year's park bond refer- ties =originally recommended the endum "specified only the larger sale.of the tot lot to the council. ' park as a.recipient of the money...: . "The issue o£ selling it is prob- Huber said the. Parks and Recre= ably. dead," stated Parks and ation Department .doesn't have, Recreation Committee.chair John the money either. Huber after the meeting. Residents- said they will raise In November, the council di- the money privately if need be to rected city staff to yank the tot get play equipment. "You can do a. lot's dilapidated play equipment lot with the love and labor of the. as a safety concern. The Friendly community," said one resident.: Hills Tot Lot is located .between Their only wish from the city is to - Apache Street and Keokuk Lane maintain the land by cutting west of Pueblo Drive.' grass and spraying for weeds. Because .no funds have been ; , . The lot was dedicated as. park set" aside to replace the equip- land more than 25 years ago. At merit, and because of a trend least, 65 percent of the more than - among cities to do away with 100 home owners in the area " public tot play areas, the recom-. . would;1ave to consent to the mendation from the parks com- city's wishes before the land:- mittee was made .to .'turn the' could be :turned into residential empty space in -to residential de- development. The council may-. velopment. Officials claim tot lots have seen the writing on the: only serve a small fraction of the wall. population,: :and are also a strong '' JOT! Dimensions rounded to nearest foot Idy c 2006, Dakota County - -his drawing is neither a legally recorded map nor a survey and is not intended to be used as one. his drawing is a compilation of records, information and data located in various city, county, and ;tate offices and other sources, affecting the area shown, and is to be used for reference purposes )nly. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are ound, please contact Dakota County Survey and Land Information Department. Aap Date: September 28, 2006 Parcels Updated: 4/20/2006 Aerial Photography: 1992 1996 PLAT NAME: FRIENDLY HILLS REARRANGEMENT TAX DESCRIPTION: LOTS 1 & 2 BLK 7 LOT 1 BLK 8 LOTS 3 & 4 & 10 & 11 BLK 18 LOTS 23 THRU 26 BLK 22 LOTS 10 THRU 17 BLK 23 LOTS 5 THRU 12 BLK 24 LOTS 3 THRU 17 BLK 25 LOTS 1 THRU 11 BLK 26 LOTS 1 THRU 6 BLK 28 LOTS 10 THRU 14 BLK 28 LOT 1 BLK 29 1 29 SITE MAP PROPERTY ID NUMBER: 27-27800-011-29 2006 ESTIMATED MARKET VALUES (PAYABLE 2007) 2006 BUILDING INFORMATION (PAYABLE 2007): FEE OWNER: CITY OF MENDOTA HEIGHTS LAND: 1,371,300 LOT SIZE NO DATA AVAILABLE 1101 VICTORIA CUR BUILDING: 4,700 SAINT PAUL MN 55118-4167 TOTAL: 1,376,000 1,735,568 TOTAL SQ FT 39.84 TOTAL ACRES PA 12006 TAXES SCHOOL DISTRICT: 197 52,502 WATER SQ FT 2,916 ROAD R/W SQ FT VET TAX: 0.00 SPECIAL ASSESSMENTS: 0.00 LOCATION: NEI/4 NW 1/4 SECTION 36-028-23 TOTAL TAX & SA: 0.00 PAYABLE 2007 HOMESTEAD STATUS: NON HOMESTEAD PAYABLE 2007 ASMNT USAGE:EXEMPT WATERSHED DISTRICT: LOWER MISSISSIPPI LAST QUALIFIED SALE: DATF, AMOUNT* JOT! Dimensions rounded to nearest foot Idy c 2006, Dakota County - -his drawing is neither a legally recorded map nor a survey and is not intended to be used as one. his drawing is a compilation of records, information and data located in various city, county, and ;tate offices and other sources, affecting the area shown, and is to be used for reference purposes )nly. Dakota County is not responsible for any inaccuracies herein contained. If discrepancies are ound, please contact Dakota County Survey and Land Information Department. Aap Date: September 28, 2006 Parcels Updated: 4/20/2006 Aerial Photography: 1992 1996 PLAT NAME: FRIENDLY HILLS REARRANGEMENT TAX DESCRIPTION: LOTS 1 & 2 BLK 7 LOT 1 BLK 8 LOTS 3 & 4 & 10 & 11 BLK 18 LOTS 23 THRU 26 BLK 22 LOTS 10 THRU 17 BLK 23 LOTS 5 THRU 12 BLK 24 LOTS 3 THRU 17 BLK 25 LOTS 1 THRU 11 BLK 26 LOTS 1 THRU 6 BLK 28 LOTS 10 THRU 14 BLK 28 LOT 1 BLK 29 1 29 City of Mendota Heights MEMORANDUM October 4, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator .i Subject: 2006 Playground Rehabilitation - Valley Park & Valley View Heights Park Background: City Council approved the request from the Parks and Recreation Commission to rehabilitate the playgrounds at Valley Park and Valley View Heights Parks (see attached Council memo of September 18, 2006). Discussion: Valley View Heights Park: Work at this playground includes total removal of the existing wood timber play components, border timers, and pea rock surfacing. The new plan (see attached) provides for an expanded play area footprint, saddle swing, four traditional swings, and an accessible play structure that includes slides. Border "timbers" will be the XP compressed recycled plastic product, and surfacing will be wood fiber. The entire play area will be handicap accessible. Final cost will be $30,013.46. This does not include site restoration and some asphalt trail modifications that will be done by Public Works. Many of the components to be installed were salvaged from Marie Park in 2005 and reconditioned. To these were added new additional components that meet safety and accessibility guidelines. Valley Park: This playground is a more challenging site due to the very tight site conditions (creeks on two sides, parking lot on another, and significant mature trees). This play area has two separate structures, one of which, installed in 1990 will be removed. New swings will be added, as well as an overhead ladder, track ride, ring bridge. Additional components will be connected to the remaining structure and the footprint of the playground will be slightly enlarged to the east and north (see attached playground site plan) to meet required safety zones. Final cost for all improvements, including demo is $37,474.88 (see attached). Public Works will assist with removal of excess pea -rock, excavated soils, border timbers, do all turf restoration and minor asphalt repairs. /vy Hi// Park play area: This playground was originally scheduled for 2006, but due to its location in the middle of the park (500 feet from nearest asphalt area to store spoils and demo materials), the need to replace almost 75% of the existing components, and rehabilitation costs approaching $50,000 (or more) I determined it was best to rescheduled this playground rehabilitation to 2007. Moving dumpsters and trucks from the parking lot thru the park will severely damage the asphalt walking trail as well as the turf areas outside the playground footprint. Council member Jack Vitelli questioned this change of schedule and I assured him that the Ivy Hill Park playground rehabilitation plan would be completed this winter, reviewed by the Commission and sent to Council in February for approval and award for a spring 2007 install date. The trail in this park will be replaced next summer using Park Maintenance Funds following completion of the playground work. Public Works will again help with the playground work by removing spoils, excess pea rock, border timbers and restoration of damaged turf areas. Action Required: No action is required; this memo was for information only. y �' <P CQ o - LLI X90 � n n n zom aim All ti u4aw Ja $ Waa g y �' <P LLI X90 � n n n zom aim All ti u4aw Ja $ Waa NEON � MW - WW W W C K K O z Z > � O > 7 a000 W aR W W W W ■ RA W0 W UJ I I��W mm 0 Wo Z pW M g I- g F ¢ Un i aag 3 y U U=Z Zyp + o b W y >&ggg 1- tY SW w s 8 8 0 3 GT+ 117 O 9 %. ._I a u m W m WOO 1/I li }'^ Jm [J W y<< 6 M J ` F W W O V6 W & �w tn WZya F O wlnm yy 1 1 ?3 I � CN I I N� i Id li •_rte•\♦ �_— • t / �� I i s r X Ld W V: � a" t SRI r x uS x IS c w w W E ct VI : a b Earl F. Andersen QUOTE TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS, MN 55118 PROPOSAL Page: 1 ENTERED BY: KIM QUOTE NUMBER: 0081721 QUOTE DATE: 9/22/2006 SHIP TO: VALLEY VIEW PARK MENDOTA HEIGHTS, MN 55118 ATTN: PHONE: FAX: (651) 452-1850 (651) 452-8940 QTY ITEM NO. DESCRIPTION PRICE EACH EXT. PRICE 1.00 DEMOEQUIPMENT DEMOLISH EXISTING PLAY EQUIPMENT 2,974.00 2,974.00 REMOVE EXSITING BORDER -CITY TO PROVIDE DUMPSTER GRADE AREA, PILE EXSITING PEA GRAVEL ONSITE 1.00 PLAYGROUND CUSTOM PLAYVENTURE STRUCTURE 13,537.00 13,537.00 1.00 INSTALLEQUIP INSTALLATION OF PLAY EQUIPMENT 4,911.00 4,911.00 6.00 R20C4872 DYNACUSHION WEAR PAD 215.33 1,292.00 MATERIALS AND INSTALLATION AS SHOWN ON PLAN 1.00 XP0668 XPOTENTIAL BORDER, 2 -TIER 230 LNFT 3,784.00 MATERIALS AND INSTALLATION 1.00 EFAWOOD EFA WOOD FIBER SAFETY SURFACING SYSTEM 3,295.00 INCLUDES GEOTEXTILE FABRIC MATERIALS AND INSTALLATION -USE EXISTING PEA GRAVEL FOR DRAINAGE, 3" DEPTH 3,784.00 3,295.00 NOTE: This quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based on SUBTOTAL: 29,793.00 prevailing wages. SHIPPING & HANDLING: 207.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted SALES TAX: 13.46 This quotation is based on the area being free of all debris such a4 but not limited to the following *Concrete footings or blocks of any type *Bedrock or rocky conditions of any type *Tree stumps, trees, cans, bottles, metal or any other debris *Utilities requiring any holes to be dug by hand *If area is not accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug *Or any other unknown conditions not listed or visible F.O.B: FACTORY TOTAL: 30,013.46 TERMS. NET 30 DAYS Shipment approx. 3-4 weeks upon yeceipt of order and subject to credit approval you require a 24-hournotice? � Yes No Approved by: 101310 �,v Signed by: // CONTRACTOR TO C04IRM ALL QUANTITIES ate BILLAGH 9701 Penn Ave S, #100 • Bloomington, MN 55431 e Phone: 952-884-7300 • 1-800-862-6926 • Fax: 9' www.efa-mn.com • e-mail: parkandrecinfo@efa-inn.com OR trafficinfo@efa-n-ni.com EOE/AA �wtDm- 0 QIQN, a WNm it w fi= %FN r }0 w0a r QW Ww N ;r U I' }K f aN Fn 0 l X m w V) a N w LU w ~ J(n L) a '-o CL v w 0 z wm S R R z `` Of ¢ a - UJ O uiLnON� cr w N m vv D I I I I U in CN N � Ut I lzJ X x CL ftJ V� Q X w II X LJ C, C) ttt tC7 p 5} ii Lr) y� CL if W X Lei ©■ hi _ X� DipI.aJ � t � ftJ V� Q X w II X LJ C, C) ttt tC7 p 5} ii Lr) y� CL if W X Lei ©■ PROPOSAL Earl F. Andersen QUOTE TO: CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE MENDOTA HEIGHTS, MN 55118 Page: ENTERED BY: KIM QUOTE NUMBER: 0082026 QUOTE DATE: 10/5/2006 SHIP TO: VALLEY PARK MENDOTA HEIGHTS, MN 55118 ATTN: GUY PHONE: (651) 452-1850 FAX: (651) 452-8940 QTY ITEM NO. DESCRIPTION PRICE EACH EXT. PRICE 1.00 PLAYGROUND CUSTOM PLAYBOOSTER DESIGN #C279 1136 18,897.00 18,897.00 INCLUDES: SUPER SCOOP, AND SINGLE POST SWING WITH ONE BELT SEAT& ONE MOLDED BUCKET SEAT 1.00 INSTALLEQUIP INSTALLATION OF PLAY EQUIPMENT 4,674.00 4,674.00 INCLUDES CONCRETE FOR FOOTINGS _00 XP0668 XPOTENTIAL BORDER 2 -TIER 5,541.00 5,541.00 MATERIALS AND INSTALLATION 280 LNFT 1.00 EFAWOOD EFA WOOD FIBER SAFETY SURFACING SYSTEM 3,572.00 3,572.00 INCLUDES: WOOD FIBER, FABRIC AND DRAIN AGGREGATE(USE EXISTING) MATERIALS & INSTALLATION 1.00 SITEWORK DEMO EXISTING PLAY EQUIPMENT 4,498.00 4,498.00 DEMO EXISTING BORDER EXCAVATE FOR EXPANSION PILE ON SITE EXISTING PEA GRAVEL (CITY TO SUPPLY DUMPSTER) NOTE: This quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based on SUBTOTAL: 37,182.00 prevailing wages. SHIPPING & HANDLING: 275.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted SALES TAX: 17.88 This quotation is based on the area being free of all debris such a4 but not limited to the following *Concrete footings or TOTAL: 37,474.88 blocks of any type. *Bedrock or rocky conditions of any type *Tree stumps, trees, cans, bottles, metal or any other debris *Utilities requiring any holes to be dug by hand *If area is not accessible to a bobcat and other equipment necessary for installation. *If water exists in site area or footings after they are dug *Or any other unknown conditions not listed or visible F.O.B: FACTORY TERMS. NET 30 DAYS )ment approx. 3-4 weeks upon receipt of order and subject to credit approval Do you require a 24-hour delivery notice? F—] Yes F_� No - Approved by:- Signed by: -` CONTRACTOR TO CONFIRM ALL QUANTITIES Date BILL-B-AECIT—� 9701 Penn Ave S, #100 e Bloomington, MN 55431 • Phone: 952-884-7300 e 1-800-862-6026 • Fax: 952-884-5619 www.cfa-mn.com • e-mail: parkandrecinfo@efa-tnn.com OR trafficinfo@efa-iml.com City of Mendota Heights MEMORANDUM may September 18, 2006 FILE Wry Memo to: Mayor, City Council and City Admini From: Guy Kullander, Operations & Projects oordinator /�r Subject: Rehabilitation of Valley Park & Valley View Heights Park Playgrounds Background: The current Parks Five Year (2005 thru 2009) Capita/ improvement Plan scheduled rehabilitation of all city playgrounds, most of which were constructed in 1990 following passage of the 1989 Parks Referendum. In 2005 the playgrounds at Wentworth Park ($50,000) and Marie Park ($45,000) were rehabilitated utilizing funding from the Special Park Fund. The balance in the Special Park Fund as of August 1St, was $273,144.05. This balance does not include $238,500.00 in dedication fees the City will begin receiving this fall and next year from Opus for "The Summit at Mendota Heights" development on the former EconLab parcel at Wachtler and Hwy 13 (see attached August 28th memo to Park Commission). Rehabilitation of City playgrounds consists of re -using portions of sound existing components, adding new components that comply with safety and accessibility requirements, removal of the CCA treated wood border timbers replaced with a non-toxic product made from recycled plastics and replacement of the pea rock surfacing with a wood -fiber product, laid over a drainage system, that meets all requirements as a handicap compliant accessible surfacing material. Discussion: The 2006 City Budget provided $70,000.00 to rehabilitate two additional City playgrounds, one south and one north of Highway 110. Valley View Heights Park (Cullen @ Timmy) will re -use some serviceable components/units removed last year from Marie Park. These parts have been reconditioned and additional new components have been added. The current timber equipment in this park was installed using Special Park Funds in 1988. Estimated final costs for this park is $30,000 to $35,000. Valley Park, located off Marie Avenue, will also be rehabilitated this year instead of the playground in Ivy Hills Park which was originally scheduled. The playground in Ivy Hills Park is larger then most and does not have a convenient area for staging of new and removed materials. Rehabilitation cost at Ivy Hill Park will exceed $50,000 and will be rescheduled as a 2007 or 2008 project. The estimated cost for work proposed for Valley Park will cost from $35,000 to $40,000. All work will be done by the same firm that provided and installed the original components in 1990 and who periodically has maintained or replaced damaged units. Public Works crews may be used to assist in removals of existing components, pea rock surfacing, border timbers or excavated turf which would result in a decrease of the final costs. Recommendation: The Park and Recreation Commission, at their September 14th, 2006 meeting confirmed their recommendation to rehabilitate two playgrounds in 2006 at an approximate cost of $70,000.00 in funding from the Special Park Fund. Action Required: If the City Council wishes to accept the recommendation from the Parks and Recommendation they should authorize staff to issue Purchase Orders, in total not to exceed $70,000.00, to the firm of Earl F. Anderson for rehabilitation of the playgrounds in Valley View Heights Park and Valley Park. Funding for the proposed work will come from the Special Park Fund. City of Mendota Heights MEMORANDUM October 5, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator "& Subject: Replace Softball Backstops in Three Parks Background: Replacement of youth softball backstops in three parks (Marie, Wentworth and Valley Parks) was scheduled in the current Parks Five Year (2005 thru 2009) Capital Improvement Planfor completion in 2006. Estimated budget for this work was $21,000.00 from the Special Park Fund. Work consists of removing the existing twenty -plus year old ten foot high backstop (10' wing, 20' back, and 10' wing) with a sixteen foot high backstop with the same width panels. Thirty feet of eight foot high additional fence was connected / installed to the old backstops, on each side, for player protection when permanent players benches were installed in the mid -1990's. This fencing will remain and be re -attached to the new backstop. Additional horizontal pipe will be added to the lower sections to prevent distortion of the fence fabric. Discussion: have received an estimate of $6,500.00 per backstop to do this work, for a maximum project cost of $19,500.00. Recommendation: If the Commission desires to complete this project this year they should so indicate to me tonight and I will process the appropriate Purchase Orders to issue to the lowest qualified bidder. City of Mendota Heights MEMORANDUM October 5, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator 41A Subject: MHAA- Information on Programs, Participation, and Budget Background: At the September 5'h, 2006 City Council meeting Council member Kresbach requested staff to obtain information from MHAA on various items (see attached "to / from" e-mails). At the meeting with MHAA last Thursday evening, Commission member Paul Portz requested that I include a copy of the Joint Powers Field Use agreement between School District 197 and the City of Mendota Heights in tonight's agenda packet (attached). Discussion: The information MHAA has provided in and of itself cannot answer the many questions posed by the Commission or City Council members. I have additional information from prior years that MHAA has provided and/or research done by city staffers for various requests. Recommendation: Provide direction to staff on additional research required from staff and what format you wished the information presented, compared, or arranged. Guy Kullander At last Tuesday's City Council meeting, Councilmember Krebsbach requested the following information: 1. MHAA's annual budget $ what percentage is spent on Girls: $ , Boys: $ 2. Total baseball players Number of girls Number of boys 3. Total softball players Number of girls Number of boys 4. List of gym spaces MHAA uses, who owns the facility, number of hours MHAA uses each facility per season, type of use for gym space (basketball, volleyball, other ?), number and sex of youth participating, and amount of fees, if any, required to use the facilities. 5. Copies of any written communications between MHAA and School District regarding use or scheduling of facilities Please send the information to me and I will forward onto City Council and Parks & Recreation Commission From: Amelia 1957@aol.com [mailto:Amelia1957@aol.com] Sent: Tuesday, September 12, 2006 11:40 AM To: Guy Kullander Subject: Information on Mendota Heights Guy, Here is the information you requested! Please confirm you got this. Thanks for all your efforts. 2006 Baseball Players 527 Players from T -Ball through 14 year old traveling 35 players were girls! Girls Softball 157 Girls We spend the same amount on boys as girls. For in-house each gets a hat, shirt and trophy at end of season. -----Original Message ----- From: GuyK@Mendota-Heights.com To: Amelia 1957@aol.com Sent: Tue, 12 Sep 2006 1:31 PM Subject: RE: Information on Mendota Heights What is the breakdown for T -ball — Girls/Boys? What is the breakdown for the boys baseball programs — age groups, traveling teams? How can you spend the same amount on the boys programs as the girls programs when the total percentage of girls participation is 28% of the total number of boys/girls combined? In Joel's "overview" of MHAA he stated that MHAA operates on a "Revenue Budget of $182,000 can you provide me with a complete copy of last year's budget — revenues & expenses? In his overview he did not note revenue from, Pull -Tabs, concession sales, invitational tournament fees, etc. I assume these numbers would be in a complete budget document. Also, what additional fees, if any, are required when MH residents participate in the WStP hockey programs? Or any other, "out of City" fees imposed on MH residents for a sports program in a neighboring city? Guy Kullander From: amelia1957@aol.com Sent: Tuesday, September 12, 2006 1:32 PM To: Guy Kullander Subject: Re: Information on Mendota Heights I will get you the info! What I meant about boys and girls is that they all get the same thing. The softball girls get hat, shirts and trohpy and so do the boys. Amelia Guy Kullander From: Amelia1957@aol.com Sent: Tuesday, September 12, 2006 11:40 AM To: Guy Kullander Subject: Information on Mendota Heights Guy, Here is the information you requested! Please confirm you got this. Thanks for all your efforts. 2006 Baseball Players 527 Players from T -Ball through 14 year old traveling 35 players were girls! Girls Softball 157 Girls We spend the same amount on boys as girls. For in-house each gets a hat, shirt and trophy at end of season. Gym Time The majority of our gym rental is through ISD 197. We do host a State Tournament in March where we rent Visitation. For one weekend, we pay $3000.00 to rent Visitations facility. ISD 197 Monday - Friday Gym time costs $14.00 an hour for the middle school gyms Weekends We pay $14.00 an hour plus an additional $35.00 an hour for custodian fees, plus we pay for a hall monitor at $10.00 an hour. It totals $59.00 an hour to rent space on the weekends at Heritage and FRMS. We try and not rent a lot on weekends but that is when we have to hold in house basketball. Gym Time The majority of our gym rental is through ISD 197. We do host a State Tournament in March where we rent Visitation. For one weekend, we pay $3000.00 to rent Visitations facility. ISD 197 Monday - Friday Gym time costs $14.00 an hour for the middle school gyms Weekends We pay $14.00 an hour plus an additional $35.00 an hour for custodian fees, plus we pay for a hall monitor at $10.00 an hour. It totals $59.00 an hour to rent space on the weekends at Heritage and FHMS. We try and not rent a lot on weekends but that is when we have to hold in house basketball. Guy Kullander From: Amelia1957@aol.com Sent: Thursday, September 14, 2006 10:41 AM To: Guy Kullander Subject: Re: Information on Mendota Heights Attachments: GUY MH.xls Hello, I have enclosed out YTD spreadsheet for 2005. T -Ball breakdown was 40 girls and 85 boys. This number might have increased over the first report because I did not have the late sign ups added in. We always get late sign ups because people hear about the program from friends. Sports we offer for girls: T -Ball In -House Softball Grades 1-6 In -House Basketball Grades K-6 Traveling Basketball Grades 5-8 Volleyball Grades 3-6 Soccer Grades K-6 NFL Flag Football CO-ED (K-2) NFL Flag Football Grades 3-6 Sports we offer for boys: T -Bal I In -House Baseball Grades 1-6 Traveling Baseball Grades 5-9 In -House Basketball Grade K-6 Traveling Basketball Grades 5-8 Soccer Grades K-6 Tackle Football Grades 3-6 (open to girls also) NFL Flag Football (K-2) We are working on the girls softball program and hope to add traveling fastpitch next summer. WSP now offers it and the girls play there. MHAA in the past offered slow pitch and WSP offered fast pitch. There has been a lot of interest in moving softball in the direction of fastpitch instead of slowpitch. All schools play fastpitch. WSPYAA does not charge MH players any surcharge. They do have to pay the WSPYAA family membership fee though. MHAA has an agreement that we pay them a certain amount of our Charitable Gambling proceeds. Let me know what else you need!! Amelia PS - Thanks for looking in to this! O F- U) co U)0 (13 -0 4f 0 U) 0 0 LL tu 0 (U cn ca C :3 LL E LL O°O OHO O;LO Lo M< (0 L,) �D Lo - D. r C14 ... LL (2D' -"O MO :� CD CO CD m c\, 1 00 00, LO �0. - co o E;";"' U) U) Q;i �, (D ��(D W C) X "XD. - LL CV cg:� �r- 0 E21 (1) c-) d) 0 D N �:,t :(0,tiFCli (D ccno ;" c C: 0 CT3 -0 c. (D e,". u Q.. 0 C-4 C.0 r— (o '�*7 co , cn� c\j dj�-, cq I-- co LL. LL CL M C') cl) C) C\J C4 C) (D OLo r-- C) Ln 00 LO 0) 1, CO CO N., Lo f J, co cl) An: (7) Lo LO Li (0 Lr) U.)(D CO C\j i Cl) 1 I Q, m Lr) COO g, Q Cl 100� 04 OV C14 771, 0) p O LO 0-) O;LO C14 L.0 to to N o C14 ... LL CD O N C: co C\l Lo CY) C\, N (14 Lo C,4 C.0 00 zzri co Lo Lo Lo co AD- co co ��OA co N, co M 0 t - co bW (D N: CO zt Q! r co cq C14 N O CD C:) CN M LO N CN OCT In O 00 N Ln C� I- LO 1ii n to o Li to Yi U) NtW E LL CL x O N C: ami; w (n W a) U) (D.; ;� �!:��,� o E;";"' U) U) Q;i �, (D ��(D W C) X "XD. - LL CV cg:� �r- 0 E21 (1) c-) d) 0 D N �:,t n (n cu U) LL 0 (3) E a) (D (n a) LL (1) m LL C. a) u) ccno ;" c C: 0 CT3 -0 c. (D e,". u Q.. 0 n c) c: A-- co Kcw, U) Af O 0 U) 0 �,w, cc U- LL. LL CL M U) cu C) C) Fc fb-10-99 1O:44A C(OPYA'N o s 199 This agreement made , 1990, between Independent School District No. 197, County of Dakota, State of Minnesota, and City of Mendota Heights, County of Dakota, State of Minnesota. 1. The District desires additional improved athletic facilities for its educational curriculum and extracurricular programs at Henry Sibley High School, and the City desires additional improved athletic facilities for its community recreation program and for the health, welfare and safety of its citizenry. 2. Minnesota Statutes 471.15 through 471.19 and 471.59 authorize the District and the City to enter into this agreement for the purpose of Jointly establishing a new athletic facility to be known as Sibley Park, including acquisition, equipping, operation and maintenance of land, buildings, or other recreational facilities, and to expend the funds for the operation of such programs which may be located at Sibley Paris. 3. Each party desires to enter into a Joint Agreement establishing the responsibilities of each of the parties regarding Sibley Park. Each party is willing to provide property for Sibley Park. The City is willing to contribute funds for the development of facilities at Sibley Park. Each party is willing to contribute funds for the maintenance and operation of the facilities. 4. Along with the stated objectives, each parry shall be responsible for good faith performance of this agreement and fair dealing with the other party. For the reasons recited above, and in consideration of the mutual covenants contained herein, the parties agree as follows: Section 1 Definition 1.1 District - Independent School District No. 197 1.2 City - The City of Mendota Heights 1.3 District Property - Certain parcels of real property as legally described on Exhibit A. 1.4 City Property - Certain parcels of real property as legally described on Exhibit B. 1.5 Sibley Park - The new athletic facility to be constructed as described on Exhibit C and illustrated on Exhibit D. Final design and specification subject to revision as mutually agreeable. Post -It'- brand tax transmittal memo 7E71110 r pages r .. IFrom r, n Co. Dept. phone Fax n Fa"P. P_01 Feb -10-99 10:44A Section 2 Scope of D scdWkM_ 2.1 By this agreement, the parties create a joint power and use program for public education and recreation purposes within the boundaries of each political subdivision. Section 3 Conduct of Agreement _ 3.1 This agreement will become effective when executed by both parties. 3.2 in the event that controversies regarding this agreement arise, the City and the District agree to submit their controversy to binding arbitration before the American Arbitration Association or other dispute resolution process mutually acceptable to the City and the School District. Provided, however, that controversies respecting the property interests of either party or the payment of funds above the agreed upon amount set forth in Section 6.3 by either party shall not be subject to arbitration. Section 4 Qontrlb_ tt 4.1 The District agrees to make available the District properly upon which a portion of Sibley Park will be located (Exhibit A), and the City agrees to make available the City property upon which a portion of Sibley Park will be located (Exhibit B). 4.2 During the duration of their agreement; ownership of the property is and shall remain in the names of the present owners of the property. 4.3 The City consents to provide the payment for the construction of: (1) a softball field immediately north of the high school parking lot, (2) a soccer field east of the softball field, (3) a baseball field north of the soccer field, (4) a second softball field north of the first softball field, and (5) a comfort station. The City agrees to pay up to $354,000.00 for the construction of such facilities and is responsible for the design, planning and construction of the facility subject to review by the District. In the event the amount committed is insufficient to complete all the proposed facilities, the facilities will be completed in the numbered sequence above set forth. The District is not obliged to contribute funds for facilities construction. Section 5 -Use and Availability 5.1. The City and the District agree that the District shall employ a scheduler. The District and the City shall schedule their events by April 151h for the following 12 months. The scheduler may then schedule non -District or non -City group or team activity if neither the District nor the City has expressed a desire to use the Complex. The Complex scheduler may deny access privileges to a group or individual for norcompiiance with regulations goveming the use of the Complex. Feb -10-59 10:45A 5.2 The City and the District agree that the District's educational curriculum, extra curricular activities and athletic teams shall have priority usage of Sibley Park for classes, after-school supervised practices and regularly scheduled matches between the hours of 7:00 a.m. and 6:00 p.m. and for a maximum of four hours on Saturdays from August 15 through June 1 and the scheduler will schedule accordingly. 5.3 The City and the District agree that during other perlods not referenced In 5.2, the priority will be established as follows: 1: Organized Youth Programs of Mendota Heights; 2. Organized Adult Programs of Mendota Heights; 3: Organized Programs of the District; 4. Organized Youth Programs of District residents; 5. Organized Adult Programs of District residents; 6. Youth or Adult programs of non-residents. Priority will not be given to any program that charges a non-resident fee to residents of the District. 5.4 The City agrees that the scheduler may decline to schedule an event when the -parking requirements for the proposed event could be expected to conflict with parking required for a major District -sponsored event. 5.5 The parties agree that Sibley Park shall be treated as 'school ground' as contemplated by the alcohol control provision on Minn. Stat. sec. 624.701; that the District's alcohol and tobacco policies and regulations, and any additions or amendments thereto, shall apply to Sibley Paris; that the area should be appropriately posted; and that the scheduler may withhold access from groups for alcohol or tobacco violations. The City agrees to enforce applicable statutes and ordinances in and around Sibley Park In the same way that they enforce these ordinances on other school property. Section 6 OQeration of Fa ilio_ ties 6.1 During the term of this agreement Sibley Park shall be routinely maintained by the District, unless other arrangements are mutually agreed upon. Schedules for routine maintenance shall be agreed upon by the City and the District so as not to conflict with scheduled use of the facility. 6.2 The City and the District agree that the cost of minor repairs, utilities and maintenance of Sibley Park shall be shared equally. Minor repairs shall Include turf and field repair, trash collection and routine maintenance, and minor comfort station and irrigation system repairs. 6.3 In June of each year the City and the District shall mutually develop a budget for the operation and maintenance of the athletic facility for the following calendar year. It is the intent of this budget to assist in planning for the expenditures and priorities related to reasonable maintenance, operations, repairs, overhead and administrative matters related P_03 Feb -10-99 10=45A to the athletic facility. For such repairs and maintenance, each party agrees to contribute in each fiscal year a minimum of $15,000.00. adjusted annually in accordance with changes in Consumer Price Index -Urban (C.P.I.U.) as of May 1st or as mutually agreeable_ Once each party has approved the proposed budget, the District shall invoice the City,for its agreed upon share in two separate installments due and payable one half in January of the following year and one half due and payable the next following July. 6.4 The School District and the City hereby each grant to the other party and its constituents easements across all parcels owned by each and comprising a part of the athletic facilities for purposes of constructing, maintaining and using the facilities, including parking areas serving the facilities. 7.1 Liability: Liability Insurance. Independent School District No. 197 shall obtain a comprehensive liability insurance policy covering any loss, damage or injury to any person or property arising out of the use of the athletic facilities. The limits of the policy shall not be less than Three Hundred Thousand ($300,000) Dollars per person and Six Hundred Thousand ($600,000) Dollars per occurrence, or such other limits as may from time to time be required under the provisions of Minnesota Statutes 466.04 and amendments thereto. The City of Mendota Heights shall be named as an additional insured insofar as this joint agreement Is concemed. The parties shall share equally the cost of such policy. This cost is In addition to that covered by paragraph 6.2 herein. tRR .l -11 8.1 The term of the agreement shall extend from the date hereof to June 30, 2030, and shall be automatically renewed thereafter on an annual basis unless either party elects to terminate the agreement subject to the provisions of paragraph 8.2 8.2 Six months prior to June 30, 2030, and thereafter six months prior to each annual renewal date, either party may terminate this agreement by written notice to the other party. 8.3 Upon termination of this agreement, the underlying property shall be conveyed as follows: If the City desires to continue to use an approximately 360' x 360' parcel, or a parcel modified in size as mutually agreeable, In the northeast corner of the Park for pant or recreational purposes, the District shall convey to the City for $1.00 District property adjoining the City's property sufficient to comprise such a parcel. if however, the City does not desire to continue to use such a parcel for par; or recreational purposes, the City shall convey to the District for $1.00 the City's property in the northeast corner of the Park. as Feb -10-99 10=45A Identified in Exhibit B. Moreover, if, subsequent to a conveyance by the District to the City as described in this paragraph, the City discontinues its use of the approximately 360' x 360' parcel, or a parcel modified in size as mutually agreeable, for park or recreational purposes, the City shall convey to the District for $1.00 such parcel. SectJon 9. Remedies 9.1 In the event that either party falls to perform any obligation under this Agreement, and such failure continues for 90 days after written notice from the other party, such other party may seek specific performance of this Agreement in addition to any other right or remedy available at law or In equity. This agreement executed the day and year first written above, INDEPENDENT SCHOOL DISTRICT NO.197 By:�—�— Chairperson' I k CITY COUNCIL, CITY OF MENDOTA HEIGHTS ey: . -�: Mayor lty Cleric P -Os City of Mendota Heights X•;.►F1AT October 5, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator A - Subject: Parks Five Year (2005 thru 2009) Capital Improvement Plan Background: Following discussions related to construction of new facilities requested by MHAA the Commission directed me to prepare a summary and status of the projects selected by the Commission to include in the current Parks Five Year(2005thru2009) Capital Improvement Plan. Attachments: 1. Status of allprojects in current Five Year Plan -Updated 10-05-06 2. Ten year projection ofpotential Park Dedication Fees - Re vised 10-04-06 Discussion: The MH Athletic Association has requested a number of capital improvements that the Commission may wish to consider including in the current five year plan. Following is a list of MHAA requested projects and other projects previously considered by the Commission. MHAA Requested Projects Other Projects Hooded backstop at Civic Center Ball field $5,000 Dodd Rd. Trail: Town Center to Marie $60,000 Hooded backstop at Hagstrom-King $12,000 Trails if Par 3 develops $55,000 Hooded backstop at Friendly Hills $12,000 Tennis band -boards @ $6,000 per park $30,000 Move outfield fence at Civic Center $8,000 Picnic Shelter at Marie Park $30,000 Batting cage at Civic Center $8,000 Wentworth Park hockey lights $25,000 Covered players benches at Civic Center (2) $12,000 Wentworth Park -pave hockey rink $45,000 Covered players benches at Mendakota (8) $48,000 Landscape enhancements at Valley Park $15,000 Outfield fences at Hagstrom-King Park $10,000 Wentworth Park Warming House $60,000 -Enlarge parking lot $12,000 Marie Park -pave hockey rink $45,000 Outfield fences at Friendly Hills Park $10,000 Ivy Hill Park picnic shelter $30,000 Storage building at Mendakota Park $25,000 Pond fountain at Wentworth $7,000 Storage lock -box at Hagstrom-King $2,000 Pond fountain at Ivy Hill Park $7,000 Storage lock -box at Friendly Hills Park $2,000 Double tennis courts at Hagstrom-King Park $100,000 Ball field complex 4-6 fields + amenities $4.7 million Boat launch at Roger's Lake Park $6,000 Sports lighting at Mendakota Park (4 fields) $350,000 Lake aerator stairway at Roger's Lake Park $20,000 Sports lighting at Civic Center $125,000 Enhance native plants, etc @ Copperfield Ponds $25,000 Inflatable dome with basketball courts $1 million Sand volleyball court at Mendakota Park $8,000 Full size football field + amenities $35 to $60,000 Picnic shelter in Hagstrom-King park $30,000 Construct trail segments: Approximate total = $6,386,000.00 - Hwy 13 (Opus to Lilydale Rd) $75,000 Victoria Rd. (Celia to Celia) $45,000 - Dodd (Mendakota park to Wagon Wheel) $25,000 - Wagon Wheel (Dodd to Lexington) $100,000 Approximate total = $843, 000.00 Action Required: Review the information and provide direction to staff. City of Mendota Heights Parks Five Year (2005 thru 2006) Capital Improvement Plan Adopted by Parks & Recreation Commission in August 2004 The Commission desired total cost of projects from Special Park Fund to average $115K per year. Total Projects $126 K est. Estimate: 2005 thru 2009 expenditures for Capital Improvement Projects = $633,000.00 (Avg. = $126.6K) Note: Does not include overhead and other yearly expensed deducted from Special Park Fund Above Summary & update prepared by Guy Kullander - October 5, 2006/4/1 BUDGET FINAL COST 2005 1. Wentworth Park -Playground Rehabilitation $55 K $50,000 2. Marie Park -Playground Replacement $45 K $38,000 3. Park & Trail Signage - City Wide ($ 6 K) Reschedule 2007 4. Roger's Lake Park -Additional skate park components $10 K $27,000 Total Projects $110K $115,000 2006 1. Victoria Highlands -Playground Rehabilitation $35 K Reschedule 2008 2. Ivy Hills -Playground Rehabilitation $35 K Reschedule 2007 @ $55K 3. Friendly Hills -asphalt path to tennis courts in lieu of bridge $ 4 K Reschedule 2007 -CDBG 4. Replace youth softball backstops @ 3 parks @ $7 K each $21 K $20,000 5. Friendly Hills -Replace hockey rink lights $20 K Reschedule 2009 6. Valley View Heights Park (from 2007 project list)) - - - $30,000 7. Valley Park (from 2008 project list) - - - $35,000 8. Trial on Wachtler (needed segment) - - - $10,000 9. Backstop netting at Civic Center - - - $ 5,000 10. Wachtler/Hwy 13 (Opus) trails - - - $67,000 11. Bleacher pads in 9 parks (CDBG hdcp-trail proj) ($14 K) Reschedule 2007 Total Projects $115 K $167,000 2007 1. Friendly Hills -Playground Rehabilitation $45 K 2. Valley View Heights (Curley's Tot Lot) -Replace playground ($35 K) Completed in 2006 3. Trails (.52 miles) on Wachtler & Hwy. 13 (Econ -Lab site) ($50 K) Completed in 2006 4. /vy Hill Playground Rehabilitation (rescheduled from 2006) $55 K 5. Park & Trail Signage (rescheduled from 2005) $ 6K 6. Bleacher pads in 9 parks (rescheduled from 2006) $14 K Total Projects $120 K est. 2008 1. Roger's Lake -Playground Rehabilitation $45 K 2. Valley Park -Playground Rehabilitation ($40 K) Completed in 2006 3. Victoria Highlands -Picnic Shelter $25 K 4. Victoria -Highlands Playground (rescheduled from 2006) $35 K Total Proiects $105 K est. 2009 1. Kensington Park -Playground Rehabilitation $22 K 2. Mendakota Park -Playground Rehabilitation $28 K 3. Mendakota Park -Sand volleyball court $ 6 K 4. Hagstrom-King Park -Picnic shelter $25 K 5. Ivy Hills -Picnic Shelter $25 K 6. Matching funds for safety fences @ 4 youth softball fields ($16 K)Reconsider or Delete @ Mendota & Somerset schools -School District 197 7. Friendly Hil/s- hockey lights frescheduled from 2006) $20 K Total Projects $126 K est. Estimate: 2005 thru 2009 expenditures for Capital Improvement Projects = $633,000.00 (Avg. = $126.6K) Note: Does not include overhead and other yearly expensed deducted from Special Park Fund Above Summary & update prepared by Guy Kullander - October 5, 2006/4/1 City of Mendota Heights MEMORANDUM Revised October e, 2006 (August 23, 2006 -original memo) Memo to: Parks and Recreation Commission & Assistant to the City Administrator From: Guy Kullander, Operations &Projects Coordinator Subject: Special Park Fund - Projected (10 year) Revenues 2007 thru 2016 Background: The Parks and Recreation Commission, in preparation of a possible re -prioritizing, addition to or modifications of projects in the current Parks Five Year (2005 thru 2009) Capital lmprovementPlan, directed that I prepare a revenue forecast of future park dedication fees. 1. Existing balance in fund as of August 1, 2006 $273,144.05 2. Estimated 2006 Expenditures (2 playgrounds & 3 backstops) - ($ 80,000.00) 3. Dedication Fees from Approved projects: a. Town Center - all fees from this project "pass thru" the Special Park Fund and are -0- dedicated for Park and landscape improvements in this development (completed 2007) b. Opus "Summit of Mendota Heights" development - approved 113 units @ $2,700 = $305,100 less $66,600 for trails. Fees tied to construction of units: Payments expected late 2006 thur early 2008 (as of 10-01-06 Cityreceived $16,734.00) Final total= $238,500.00 4. The Commission has maintained a balance in the Special Park Fund of approximately $250,000 to $300,000. Invested funds earn $7,000 to $11,000. Est, annual @ $9,000= $ 90,000.00 5. Possible dedication fees generated from development of new lots or housing units: A number of parcels have been identified that at some time within the next ten (10) years may be split or sub -divided creating new single family lots or units. a. 13 acre parcel off Orchard Place - est. 15 lots x $2,700 = $40,500.00 b. 60 acre parcel off Hwy 55 - 62 units x $2,700 = $167,400 c. 8 acre parcel off Wentworth - est. 8 units x $2,700 = $21,600 d. Multiple parcels off Wagon Wheel - est. 10 x $2,700=$27,000 e.13 acre parcel off Hwy 55 owned by City of Mendota Heights - If sold for: -Housing: 36 units x $2,700 = $97,200, -Commercial: 10% land value = $300,000 f. 8 acre parcel off Acacia Blvd. Zoned "Industrial' owned by City - If sold for this use -10% land value = $160,000 g. 4+ acre parcels off Dodd Rd - est. 6 lots x $2,700 = $16,200 h. Various lot splits throughout City - est. 30 lots x $2,700 = $81,000 i. Par 3 Golf (future unknown), if SF develops: 19 lots x $2,700= $51,300 j. 15 acres east of Pilot Knob Rd. owned by Acacia Cemetery - possible 2"d Pilot Knob site 6. Possible funds available for Capital Improvements: - /fall of the developments noted in item #5 occur, are added to #1, #3 and #4 above less 2006 expenditures in #2, the result is approximately 1.2 million dollars over ten yearperiod. If the Commission limits expenditures to an average $100,000.00 per year for Capital Park Improvements the remaining ',eserve"fund would be approximately $200, 000. 00. Action Required: No action is required; this memo is for information only City of Mendota Heights hy,121LTA I7 ZOTTAI►1Dili u1 October 6, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator. Subject: MHAA Request for New Recreation Facilities -Construction "Opportunities" Background: At the September Commission meeting I was directed to determine which of the MHAA requests were doable in the immediate future. Discussion: The following are several requests that MHAA has indicated as "priority" issues that the City could respond to yet this fall or early next spring if the Commission so desires. 2006- 1. Civic Center Backstop: Attach netting to steel cables installed at the top of existing fencing 2006- 2. Batting Cages (2) in Mendakota Park: Install additional top supports (pipe) to remove sagging nets 2006- 3. Batting Cages in Mendakota Park: Replace net on one-half of the batting cage 2006/ 4. Civic Center "Dugouts" (2): 2007 Obtain suggestions from fencing contractors for pipe support options to support steel panel roof over players benches -design $3 to $5,000 $2 to $3,000 $500 to $1,000 1� +- t1 g.000 (two) 2007- 5. Hagstrom-King Park - Outfield Fence, etc: a. Seek neighborhood input regarding "higher level of use" (baseball) b. Consider need for construction of parking lot @ $ 1 OK to $20K c. Install outfield fence, netting over backstop, and dugouts $16 to $22,000 2007/ 6. Mendakota Park roof over players benches (8) 2008 Due to limited space in the HUB area the only type of shelter that could be installed that did not restrict vehicle access to the HUB area would be steel design in the shape of a "T" with the vertical support posts at the back of the existing players bench. Rough estimate: $5 to $7,000 per shelter x 8 = $40 to $56,000 Summary: Work that could be done yet this year involves adding additional work items to the contracts with the fence supplier/installer of the new backstops in Valley, Marie, and Wentworth Parks. a. Items #1, #2, and #3 above would cost in the $6,000 to $9,000 range. b. Item #4, if a "simple" design option is found could also be installed by the same fence contractor in 2006 or could be done in early 2007 estimated @ $6,000 to $10,000 C. Items #5 and #6 require additional steps before a determination to proceed is made. City of Mendota Heights MEMORANDUM October 4, 2006 Memo to: Parks and Recreation Commission and Assistant to the City Administrator From: Guy Kullander, Operations & Projects Coordinator Subject: Updates a. Moratorium of Development of new Single Family Lots The City Council removed the moratorium on development of new single family lots or lot splits in established neighborhoods. Existing R-1 zoning requirements (no changes) are 100 feet of frontage on a street and minimum 15,000 square feet in size. b. Par 3 Golf Course City Council has directed the Planning Commission to hold a Public Hearing on a Proposed Comprehensive Plan change to the "Golf Course" land use description. The proposed new language would add Single Family R -1A lots (40,000 sf minimum) as an allowable land use (19 new lots could be developed on this 17.5 acre parcel). C. LeMav Lake Shores The developer of Augusta Shores, Hoffman Homes, has applied for a change to the Comprehensive Plan to allow R-1 Single Family home development within the "Cemetery" land use category. The Planning Commission will hold a Public Hearing on this change. Hoffman Homes plans to seek approval for 62 housing units (33 side-by-side) on a 68 acre parcel of land (including water areas) currently owned by Resurrection Cemetery. d. Acacia Cemetery owned land (15 acres) east of Pilot Knob Road A private group is seeking State, County, and private funding to purchase a 15 acre parcel located east of Pilot Knob Rd. and north of Acacia Boulevard. If adequate funds can be raised this group would work with the City to combine this parcel with the historic Pilot Knob site where the City has begun a ten year project to restore the 8.5 acre site to a native Oak savannah eco -system. e. 2007 Council Goal Setting Work Sho Each January the City Council holds a Work Shop to set goals for the upcoming year. City staff are currently working on an agenda for this meeting and plan to include two topics Council indicated they wished to discuss: #1. Address issues/requests requested by MHAA regarding construction of new athletic facilities and programmed use of current facilities; and #2. Special Park Fund revenue opportunities. Council member Ultan Duggan wanted the attached articles from today's newspaper distributed to the Parks & Recreation Commission at tonight's meeting The Big Fun Show-Variety�r$r zx, THURSDAY, OCTOBER 12 7 P.M. It's a one-man circus! Comedy magic, deft juggling, and bursts.af imp>Fyisation will delight families and kids. �' Paul Hinz SUNDAY OCTOBER 15 2 P.M. l r n Jazz guitarist Paul Hinz will celebratahe felease of his„ trst,:,CD, "Tributary" with solo performances of songs by Duke Ellington, Richard Rogers and other great composersA. Underwater Adventures Riy r *`The Sea THURSDAY, OCTOBER Discover the diversity of life from the Misisstppi River to the Gulf of Mexico. Presented by Underwater Adventures,fivar'rum from the Mall of America. Oro-AEe 22 2 P.M. Singer, songwriter and acoustic g��ta wrist Joe Meyer has been compared to JamesTaylo .&.., Eog Iberg Eric Clapton and Gordon Lightfoot. c k 3 Jim (puska "& ,,Jayne Aleckson Y W$SDAY OGTosit; 26 7 P.M. Stngr and svngvr<r�%rs .jim arta Jayn'e'perform a variety of music, including E b ,kus,tr&b,3swing, jazz and folk. Dllege Jazz Band TOBER 29 2 P.M. talented members of the Century College Ensemble.