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2008-03-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, March 11, 2008 - 6:30 P.M. City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of February 12, 2008, Minutes 4. Recreation Programmers Report (Available Tuesday) 5. Updates 1. Pilot Knob 2. "You Are Here" Signage 3. Tennis Courts 4. Roger's Lake Park Playground 5. New Lacrosse/Soccer/Football Field in Friendly Marsh Park 6. Trail Construction on Dodd Road and/or Highway 13 7. Annual Trail Maintenance and Repairs 8. Update Data in the 1985 Parks & Recreation Facility Needs Study 9. Eradication of Invasive Plants from City Parks 10. Dakota County Community Development Block Grant 11. Hagstrom-King Park 12. Wachtler/Par 3/Valley park Trail Connection 6. MHAA Update 7. Par 3 Update 8. Chair Term Limits 9. Commission Comments 10. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING February 12, 2008 The February 2008 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 12, 2008, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present: Vice Chair Paul Portz, Larry Craighead, Raymond Morris, Tom Kraus, Michael Toth, Maureen Sullivan-Brackey and Liz O'Brien. Staff present were Guy Kullander, Parks Operations and Project Coordinator, Jake Sedlacek, Assistant to the City Administrator, Teresa Gangelhoff, Recreation Programmer, and Nancy Bauer, Recording Secretary. INTRODUCTION OF NEW COMMISSIONERS Vice Chair Paul Portz welcomed the three new commissioners and asked them to introduce themselves. It was then suggested by Commissioner Morris that everyone introduce themselves. Commissioner Larry Craighead has been on the Parks and Recreation Commission for the last nine years. This will be his last year on the Commission. He is interested in the trail systems in Mendota Heights and has seen some new trails built while on the Commission. Commissioner Liz O'Brien grew up in Mendota Heights and has four sons. She wanted to be on the Commission because her sons are getting involved in the parks and parks and recreation programs. She hopes to bring new ideas to the parks and parks and recreation programs. Commissioner Ray Morris works for the U.S. Government. He has lived in Mendota Heights for 11 years and has been on the Parks and Recreation Commission for close to 9 years. He has 17 years with the National Park Services and has background with parks. Vice Chair Paul Portz has lived in Mendota Heights for 22 years. He was involved with the Mendota Heights Athletic Association coaching baseball, softball, hockey and soccer. He likes being on the Parks and Recreation Commission because it gives him to opportunity to be involved with the community. Commissioner Maureen Sullivan-Brackey has lived in Mendota Heights the last 5-1/2 years and has four boys. She is very involved with the Mendota Heights Athletic Association. She thought that being on the Parks and Recreation Commission would be a way to be involved with the community and know what's going on. Commissioner Michael Toth is a resident of Mendota Heights and has two sons that are 10 and 12. He has been involved with coaching over the last seven years. He is a proud citizen of Mendota Heights. He is very proud of the parks, park and recreation programs and trails. He Page - 1 2-12-08 Draft wanted to part of the community listening to the residents ensuring that the quality of parks continues. Commissioner Tom Kraus has been on the Parks and Recreation Commissioner for three years and lived in the city for 3.5 years. Marie Park is his home park. He wanted to be on the Parks and Recreation Commission to serve the community. Vice Chair Portz said that all commissioners have one thing in common is that they are interested in the community from a family standpoint. One of the biggest issues to face the Parks and Recreation Commission was whether or not to build a new skate park. The skate park was eventually built and get a lot of use. He welcomed aboard the new commissioners. Vice Chair Portz reported that Dick Spicer and Missie Hickey received recognition from the City Council with a nice plague for their contributions to the Parks and Recreation Commissioner. Commissioner Hickey always added a touch of class to the commission and Chair Spicer was instrumental to a lot of things that happened in the community. He respected Chair Spicer for his leadership and his sense of humor. Commissioner Morris commented that Dick Spicer had served for 20 years on the Parks and Recreation Commission. Vice Chair Portz said that Chair Spicer will be missed. Election of Chair and Vice -Chair Vice Chair Portz opened the discussion for nominations of a chair and vice chair. Commissioner Craighead nominated Commissioner Portz for the Chair position. Commissioner Kraus seconded the nomination. Vice Chair Portz nominated Commissioner Craighead for the Vice Chair. Commissioner Craighead turned down the Vice Chair nomination due to family commitments. Commissioner Kraus nominated Commissioner Morris as the Chair. Commissioner Craighead seconded the nomination. After some discussion Commissioner Kraus nominated Paul Portz as Chair and Commissioner Morris as Vice -Chair. AYES 7 NAYES 0 Page - 2 2-12-08 Draft MINUTES Commissioner Morris made a motion approving the minutes from November 13, 2007. Commissioner Kraus seconded the motion. AYES 7 NAYES 0 RECREATION PROGRAMERS REPORT Ms. Gangelhoff reported that safety camp registrations are being taken for this years safety camp held August 12, 13, and 14 at Kaposia Park in South St. Paul. Mendota Heights had the highest number of volunteers at the VFW fish fry, two Fridays ago, seven firefighters, Nancy Bauer, Barb Kasal, Cathy Iago, and Kim Henning helped set up and bus .tables. I was very appreciative of their help. The VFW is a sponsor of safety camp. Commissioner Kraus asked what the age group is for kids attending to safety camp. Ms. Gangelhoff reported that safety camp is for kids going into grades 3 or 4 this fall. Kids may attend twice if they would like to. Commissioner Morris asked if it was in conjunction with West St. Paul. Ms. Gangelhoff responded it was in conjunction with West St. Paul and South St. Paul. It was recognized for a national award a few years ago. Last year 60 kids were registered for safety camp. Tim Garvey will return to teach tennis lessons again this year and is starting a new program "Quick Start". The ice rinks have been really busy this year. The rinks have been only closed for 11 days this season. Chair Portz asked if the rinks were closed for the cold weather. Ms. Gangelhoff responded that they are closed if the temperature or wind chill is below zero. There were a couple of days they were closed because of warm weather and they were melting. Commissioner Craighead asked if any hockey teams were using the rinks. Ms. Gangelhoff responded that teams are using them every night if they could but has scheduled the usage so there are rinks for open skating. She continued that there were 39 kids in skating lessons this year. The kids and parents like Becca who does a great job teaching the kids to skate. Kids move through the classes for ice skating because the teacher is good. The program brochures should be in homes this week advertising the youth trips for spring break and summer programming. The spring break trips are Grand Slam and roller skating on March 18th and the Water Park of America on March 19th. Cheerleading was moved to South St. Paul as there were not enough Mendota Heights kids to hold the program. Gymnastic has been really popular and many kids are going through the different levels being offered. Donation and volunteer letters were sent out today for the Parks Celebration to be held June 7th. New this year is the Mendota Heights Fire Department holding a street dance the same night. It will be promoted with the Parks Celebration. Page - 3 2-12-08 Draft Commissioner Craighead asked where the dance was going to be held. Ms. Gangelhoff responded that it would be held at the Mendota Plaza. Commissioner O'Brien asked if it would be a family event or for adults only. Ms. Gangelhoff responded that it would be a family event. Chair Portz commented that last year's celebration was on of the best. There was a great turn out and nice weather. It was nice to see all the families come out and enjoy the parks. Ms. Gangelhoff continued with her report that the Cliff Timm Memorial Fishing Derby has been set for July 160i at Rogers Lake. Dick Spicer has agreed to volunteer again this year. Commissioner Craighead said that he would volunteer again this year. Ms. Gangelhoff said she lost the sponsor Hooked on Fishing International because the business folded. Commissioner Morris recommended that Ms. Gangelhoff contact Cabelas and see if they would be willing to be a sponsor. Ms. Gangelhoff responded that she would check into that. Summer Playhouse has been set for this year. She continued that more golf camps have been added for golf this year. Softball has one opening left for the Men's D league on Tuesday night. All other leagues have been filled. This year is the fastest that the leagues have filled up. Skateboard camp has been set for July 26 and August 1 that is put on by 3rd lair. A new program has been set up for Tea at the West St. Paul Senior Center. It will be held on the weekend of the fishing opener. Chair Portz asked a lady sitting in the audience if she wanted to speak to the Parks and Recreation Commission or just listen. She responded she was here for the Par 3 Golf Course discussion. Par 3 Golf Course Chair Portz reported that the previous owners never put money into the Par 3 as they wanted to develop the land. The City hopes to make a profit from the Par 3 Golf Course and reinvest that money into the course. Last year at this time the owners were trying to sell the land and leased it to the City while the referendum went through. There was not a lot of marketing done last year to promote the golf course. The City will market the golf course. Mr. Sedlacek reported that the 2008 budget for the Par 3 Golf Course has been approved by the City Council as part of the regular 2008 budget process. Anticipated revenue for 2008 is $190,000. That leaves an anticipated $38, 411 after revenue over expenditures. The season for 2007 when the City owned the golf course was from June 28 to November 12. $24,000 in revenue was carried over from the end of the season last year. There is $20,000 left from the bond referendum in the capital fund. Planned expenditures for 2008 include replacing the roof, siding, heat and air. The heating needed to be replaced because of a failure in December at a Page - 4 2-12-08 Draft cost of $5,000. There is also an outstanding water bill from St. Paul Regional Water Services for hooking up to city water. Cash wise we look pretty good going into the 2008 season. Commissioner Morris asked if city water would be used to irrigate the golf course. Mr. Sedlacek responded that fortunately there is a well on the property and it that will be used for irrigation. City water was added to the clubhouse. There is now water to the maintenance building for the fire sprinkler and some day maybe a bathroom could be added. Commissioner Kraus said the Par 3 had $70,000 for capital expenditures from the bond referendum and $50,000 was used for improvements in 2007 so $20,000 is remaining from the referendum for capital expenditures and there was a net profit of $24,000 from last year. So the actual cash is $44,000. Mr. Sedlacek responded that is correct. Commissioner Kraus asked if the $24,000 is being held in reserve. Mr. Sedlacek said yes for start up staffing in March when there will be no green fees. April is also a slow month for the golf industry. Commissioner Morris commented that the Mendota Heights Par 3 is tied for the lowest green fees in the metro area. How much money could be accrued if the green fees went up $1.00? Mr. Sedlacek reported that last year 15,000 rounds of golf were played at the golf course. Commissioner Morris asked if that was for the whole summer. Mr. Sedlacek responded that was for the whole summer. Commissioner Kraus asked if that included leagues. Mr. Sedlacek responded that it did. The majority of play at the golf course is open play. Commissioner Morris said he would like the fees raised but no more than $1.00, because there are some expenditures coming up such as one of the mowing machines needs to be replaced. It shouldn't be more than $1.00 which would be a reasonable increase. Since the staff wants to come back I would not vote to contract out the maintenance. An independent contractor looks good on paper at first but you lose the expertise of the former employees and it gets more expensive. Commissioner Kraus said the heating and air was replaced in December and asked if the $20,000 reflects the $5,000 payment for replacing the heating and air. Mr. Sedlacek responded that it did. There is $20,000 in capital remaining. Commissioner Kraus asked if $10,000 is still remaining for capital improvements. Mr. Sedlacek said the budgeted projects are the roof, siding and the outstanding water bill. Page - 5 2-I2-08 Draft Commissioner Kraus said if there is $14,000 budgeted for roof and siding replacement and $8,000 to $10,000 from St. Paul Regional water services we will have exceeded the $20,000 that has been budgeted for 2008. Commissioner Morris said water is not a capital improvement. Commissioner Craighead said that it was a cost. Commissioner Kraus asked if the water bill was being capitalized. Mr. Sedlacek said that anything more than $5,000 is considered a capital expense meaning that any operating revenue should pay for any capital improvements at the course. If we go over the capital budgeted amount we will go into revenue over capital expenditure. Commissioner Kraus said we have $20,000 budgeted for capital expenditures in 2008 but we have $22,000 to $24,000 in capital expenditures anticipated for 2008. Mr. Sedlacek responded that the expense of the roof will be put off or not done in 2008. Chair Portz said the bottom line is there is cash reserves for this year and that is a good position to be in. Mr. Sedlacek said that staff is a big question. He continued to report that staffing would be a big expense for 2008. The existing staff would like to come back and work in 2008. They know this particular golf course but not the golfing industry. A lot of opportunities are being missed for maintaining, marketing, programming and improving the golf course. Staff is considering a maintenance contract for a maintenance person at the golf course. He used to run the Somerset Golf Course and is extremely well connected to the Minnesota golfing industry. Staff made a recommendation to contract with this person. He will be a great resource and would keep costs within or below budget. He would bring a wealth of experience and connection to resources in the industry to maintain or make minor improvements to the course such as improving sand traps and turf conditions. A contract may not be the way we want to go but staff recommended this because of the great opportunities this person can bring to the golf course. Staff made the recommendation to the City Council that this was a good route to go and the City Council felt the same way. He does not want to be a clubhouse manager again. We need a clubhouse manager. We can appeal to golf course folks and the hospitality industry to get a rich candidate pool. This person can handle cash and day to day operations. Commissioner Craighead said he watched the last City Council meeting and got the impression that Council felt the golf course should be run by City staff instead of farming it out. Mr. Sedlacek responded the City Council approach was to use the contract approach and was not comfortable with hiring them as City staff. Commissioner Craighead asked if they would be independent contractors on the maintenance side. Mr. Sedlacek responded that he would be an independent contractor. Page - 6 2-12-08 Draft Commissioner Kraus commented that there may be no differentiating between the personnel impacted for the maintenance perspective to personnel impacted from running the actual clubhouse and other operations. How many people are in maintenance and run the clubhouse? Commissioner Morris responded he thought it was 10 people last year that were not City staff. Mr. Sedlacek said last year there was a golf course manager who oversaw maintenance and the clubhouse at $20.00 an hour and worked up to 30 hours a week. Commissioner Morris commented that they weren't City staff but temporary employees. Mr. Sedlacek said they were temporary seasonal City staff. There were two maintenance employees who averaged 10 hours a piece a week. The biggest staffing crunch came from the clubhouse. One of the two people who worked maintenance also worked the clubhouse. They worked 7:00 a.m. to 7:00 p.m. spring and fall, and 7:00 a.m. to 9:00 p.m. in the summer. Commissioner Kraus commented that this year if we used the independent contractor there would be less than '/z the overall staff of last year. Mr. Sedlacek responded it would be less than 1/3. Commissioner Craighead asked if there would be additional hours that we would be hiring for this season. Mr. Sedlacek said there would be a reduction of hours. Commissioner Craighead asked if the $85,000 in personnel would be less. Mr. Sedlacek said the independent contractor would charge by the hour and has seen the budget for maintenance. We have $15,000 budgeted in maintenance. Commissioner Morris asked if the independent contractor would use the equipment we own or their own equipment. Mr. Sedlacek responded the in contractor would use our equipment and all equipment is running but in rough shape. Commissioner Morris said he thought a mower was going to be replaced this year and is not reflected in the capital expenditures. Mr. Sedlacek said it was a mistake in the budgeting process not to include it. Right now all machines are running. Our grounds wages for 2008 is $15,000 the contractor is comfortable that is a high number. Clubhouse wages is almost $45,000. The biggest expense is keeping the clubhouse open. Commissioner Morris asked which staff member recommended that the work be contracted out. Page - 7 2-12-09 Draft Mr. Sedlacek responded it was his idea. The independent contractor served as a consultant to the golf course in 2007. He owns a local turf company and has a lot of knowledge of the golf industry. We feel fortunate that he is willing to do this. Commissioner Craighead asked if he would manage the cost of $15,000 and would it include his salary. Mr. Sedlacek responded that it includes his salary. Commissioner Craighead asked what was included in the $85,000. Mr. Sedlacek responded it was for 10% of his time spent working on the golf course, accounting time for the golf course, ground wages, clubhouse wages, FICA and worker's compensation insurance for all golf course employees. Commissioner Craighead asked if that included other staff time for working at the golf course. Last year a city employee ran around getting the mower fixed. Mr. Sedlacek responded that would be the responsibility of the contract employee. Chair Portz said the person being considered for the maintenance contract is Jerry Murphy and he was on the task force to get things transitioned. He ran Somerset Country Club for a long time. I got to know him.. He is capable of doing the work to upgrade the golf course and the $15,000 will be worth it. He would be instrumental in bringing the course up to a higher level. He has the background and expertise. He understands the expectations of the City. Commissioner Morris asked if the City was writing the contract. Mr. Sedlacek responded that a first draft is being worked on. Commissioner Morris said that it should address the equipment we have and language about any change orders there may be. Commissioner Craighead asked if Mr. Murphy would be working at other golf courses. Mr. Sedlacek responded that he would not. His company does work for a couple of town home associations. He did report that the two trees by the clubhouse are diseased and need to come down. He is saving the City $1,400 through his contracts by having the trees removed. Commissioner Morris asked if the contract was for a year and may have been hasty to think that an independent contractor was not a good idea. Mr. Sedlacek responded it would be through the 2008 golf season, not even a year. He also serves as a police officer for us part time. He is retired. Commissioner Morris made a motion to recommend to the City Council to raise the open tee times from $9.00 to $10.00 because money is needed to replace machines, plantings and to look to the future to make it a nice place to play. A capital improvement plan needs to be made for the machines. If trees are taken down they need to be replaced. Page - 8 2-12-08 Draft Mr. Sedlacek reported that he has talked to Dakota County and they said the Par 3 would be eligible for the Community Block Grant for accessibility. Staff talked with an architect in town. They recommend extending the building by six feet to add two new unisex bathrooms. This improvement would be eligible for the block grant money. The siding would not be included but is included in the 2008 capital improvement budget. That brings up the question about the roof - would it be tied into the existing roof line. We would not want to tie it in to the existing roof line. Staff is working on getting the necessary permits for it. A new accessible doorway would be eligible for the grant money. The clubhouse is also on a steep hill and that would be made accessible. The grant would cover the improvements except the siding. We are on the planning commission agenda for this month because it is a conditional use. Chair Portz said the improvement would make the clubhouse accessible to all and would be paid for with grant money. Mr. Sedlacek said the money needs to be spent by June 30th. Commissioner Morris said that the improvements sounded like a great idea. Mr. Sedlacek said Council wants to expand the programs from last year. The City of Eagan will advertise programs this year. Visitation called and asked about an after school program. City Council thought raising green fees the first year of operations is not a good public relations idea. Mr. Spicer had suggested that a greens committee be formed and he is interested in being on the committee. Commissioner O'Brien asked when the green fees were last raised. Mr. Sedlacek responded they were last raised in 2006. Commissioner O'Brien asked how much was the increase? Mr. Sedlacek responded it was raised by $1.00. Commissioner Morris made a motion to recommend to the City Council to raise the green fees from $9.00 to $10.00 for this season contingent on a greens fee committee convene for this year to look at any adjustments down the line. We are still the lowest fees in the metro area. There are issues with the equipment and a raise would give us a buffer. There was no second. Commissioner Craighead said he supported Commissioner Morris' ideas. He would support cutting costs first. There could be tiered price levels to give a discount to youth and senior citizens to encourage them to use the golf course during the day. Also, giving a break to league players might encourage more league play. Commissioner Kraus said it was a good idea to give price breaks. Do we know the distribution of play during the day, evenings and weekends? We need this information to make an informed decision without looking at the numbers. More information is needed, such as how many youth used the course, how many senior citizens, and how many leagues played to see how the course is used and adjust the rates according to that information. Page - 9 2-12-08 Draft Commissioner Craighead said the numbers should be put together. Commissioner Morris responded that the problem is that if the fees aren't changed in the next month it will be too late to adjust the rates for this year. Chair Portz said he agreed with Commissioner Morris and thought the fees should be raised a $1.00 but the City Council has the wisdom not to raise the rates this year after just buying the course. We'll have new leagues, Visitation coming, more camps and the revenue will go up. We're laying the ground work for raising the fees next year. Commissioner Morris disagreed with what Chair Portz said and he agreed with Commissioner Craighead comments. There should be some adjustment. The first year the rates weren't touched. If there is more play it will put an impact on stuff that is already breaking. There should be discounts to the senior citizens and youth to encourage play during the day. If we recommend a rate change it should be done at this meeting or the next meeting. Mr. Sedlacek responded that most golf courses change their rates after Memorial Day. Commissioner Toth asked about concessions being sold. Mr. Sedlacek said that the concessions stand sales do well. A lot of kids from the Evergreen Knolls development walk over to buy ice cream in the summer. Beer, pop, ice cream, and candy sell well. There is a lot of storage in the clubhouse for these items. A study could be done about the concession sales. Commissioner Toth said that concession costs could be looked at for increasing revenue. Mr. Sedlacek said that should be looked at. There is some data to look at. Chair Portz said there was time to look at green fee prices. Commissioner Craighead responded staff needs to look at the users of the golf course and break down the information. There should be a breakdown of youth and senior citizens. That way data can be looked at to have some type of tiered costs. You'll be able to see if it's a good idea or not when you run the numbers. Chair Portz said he would like to look at the current fee schedule. Mr. Sedlacek reported that a green committee is being formed and will look at fees, policies, programming, concessions and improvement to the clubhouse. Mr. Spicer has agreed to be on the green committee. Annette Patient, an audience member said that she worked hard last year to save the Par 3 Golf Course and has lived in Mendota Heights for 30 years. She lives a block from the Par 3. She would like to see improvements at the golf course to show that citizens that they made the right decision to save the golf course. After listening to the discussion she said it is in good hands. She would be willing to volunteer on the green committee. Page - 10 2-12-08 Draft FIELD USE REQUESTS Mr. Sedlacek reported that field use requests in the City have increased in recent years. In the past we have not had conflicts with field use. We are setting a policy tonight to have the Parks and Recreation Commission make a recommendation for field use. In 2007, overuse of the fields resulted in turf damages, particularly the Kensington Soccer fields. Mendota Heights Athletic Association is the highest user of athletic fields and they offer programs to the youths of Mendota Heights. Mendota Heights Athletic Association has added Lacrosse to their programs. The City fields can meet the needs of the Mendota Heights Athletic Association. We would like to meet their needs as they offer softball, baseball, soccer, and Lacrosse to the youth of Mendota Heights. Sibley Sting also requests use of the fields for their soccer program at Kensington Park. The conflict is Mendota Heights Athletic Association is requesting one Kensington Park soccer field for Lacrosse on Tuesday nights and Sibley Sting is requesting both fields on Monday, Thursday, one field on Friday evenings and both fields on Saturdays and Sundays. City policy dictates that Mendota Heights Athletic Association get priority field use. The other potential conflict is in regards to Kensington soccer fields. Parks Crews feels the fields need at least one day of "rest". We can accommodate current requests, by taking one night away from Sibley Sting. There has been another group that uses the field on a regular basis and they sent in their request today. We recommend that the Commission approve these requests and look at future requests on a case by case basis. Commissioner Kraus made a motion to accept Staff's recommendation of granting current field use requests with the exception to Sibley Sting for 2008. Commissioner O'Brien seconded the motion. Commissioner Craighead asked if Lacrosse would be played on the fields and would it tear up the fields. Mr. Sedlacek responded that the fields would be used for Lacrosse by the Mendota Heights Athletic Association and would create some wear and tear on the fields. The fields have been used heavily for seven days a week. There is an outside community group that uses the fields and staff is looking at letting Mendota Heights Athletic Association use the fields first and as we get request from outside groups we would say no to them. We're not sure if it Lacrosse tearing up the fields or this outside group. Commissioner Craighead asked if staff would monitor the field usage and wear tear. Mr. Sedlacek said they would. Commissioner Craighead asked that in making the motion staff would manage the issue. Mr. Sedlacek responded yes. The big thing this year is letting LaCrosse be played at the field this year as opposed to the outside group that has been using it the last couple of years. AYES 7 NAYES 0 Page - 11 2-12-08 Draft OPEN HOUSE — HAGSTROM KING PARK BALLFIELD FENCING Mr. Kullander reported that the City acquired this park in the mid 1980's. The City invested money in grading the park and putting in the playground and trails. The ball field constructed was for youth softball and a standard backstop was put in. Home plate to the outfield is 210 feet. Mendota Heights Athletic Association has asked that this field be upgraded so it can be used by other users. Mendota Heights Athletic Association is now requesting a higher back stop with safety netting (to prevent balls from going out on the roadway), the installation of an 8 foot high outfield fence, and a 15 foot wide ag-lime safety warning track. The estimated cost of the improvements is $34,000 with a funding recommendation to the City Council of 50% from the Special Park Fund and 50% from the Cell Tower Revenue Fund. This project was advertised to adjoining homeowners. Notices were sent to about 100 homeowners about tonight's open house. If the Parks and Recreation Commission wanted to go ahead with the project, they should pass a motion tonight making a recommendation to the City Council to bid the project out for construction this spring. When the field was graded pine trees were planted screening the field from neighboring houses along the first base line. The trees are growing, still healthy and about 10 -12 years old. Commissioner Craighead asked if a backstop would be put in to keep the ball from going out on the roadway. Mr. Kullander responded that the old backstop would be taken down that has a 3 inch pipe and would be putting up 4 inch pipe with overhead netting. It would similar to the ball field at the Civic Center. Commissioner Craighead asked if this was included in the plans. Mr. Kullander responded that it was. Chair Portz explained that this was a request from the Mendota Heights Athletic Association. They developed a prioritized list of upgrades to the parks and this was at the top of their list. We are trying to help out Mendota Heights Athletic Association. Larry Morse, 2492 Pond Circle East, said he came to the open house to support the park improvements. He sent out emails today asking residents to come in and support the improvements. One issue not raised last year was home plate. They were inexpensive and steel discs were used to hold it down. After less than one season the rubber had sunk in and the steel discs were sticking out. This has created a dangerous situation. Chair Portz said that he was glad Mr. Morse came to the open house. Commissioner Kraus asked Mr. Morse if he had talked to his neighbors and have a sense of their thoughts on the improvements. Mr. Morse reported that 2497 Pond Circle West has a pool and are screened from the fence. The family at 2453 Winthrop Court has kids that participate in the Mendota Heights Athletic Association programs and are at the park all the time. Page - 12 2-12-08 Draft Commissioner Craighead asked if there would be any parking issues if the improvements were made. Mr. Morse replied that the parking lot doesn't get used. Mendota Heights Road is four lanes and can handle parking on both side of the street. Mr. Kullander said that a traffic lane is typically 12 feet and Mendota Heights Road is a 44 foot wide street, so there is 8 to 10 feet for parking on both side. Commissioner Craighead said parking may be an issue if the upgrades occur at the park. Mr. Kullander responded he didn't think the usage would change just the user groups. There is room to expand the parking lot in the future if it needed to be expanded. Commissioner Toth asked what the speed limit was on Mendota Heights Road. Mr. Kullander responded that is was 35 miles per hour. Commissioner Toth recommended decreasing the speed limit on Mendota Heights Road. Mr. Kullander responded that Mendota Heights Road is a state aid road and the speed limit is determined by MnDOT. Mt. Morse said another issue is that the outhouse is right by home plate on a nice hill. By June 1St it is hard to be 20 feet of the outhouse and that is a nice spot to watch games. Mr. Kullander responded that he would take care of the outhouse issue. Commissioner Morris asked if anything could be done about home plate. Mr. Kullander responded that he would talk to Terry Blum, Parks Leadsperson, about the home plate. Commissioner Craighead suggested that the parking lot be looked at. Mr. Kullander said he would. Commissioner Kraus made a motion to move the improvements ahead to the City Council with the proposed modifications and with the proposed funding suggested. Seconded by Commissioner Sullivan-Brackey. AYES 7 NAYS 0 Page:- 13 2-12-08 Draft UPDATES Mr. Kullander reported that he would go over the updates quickly and if any Commissioners had any questions they could call him during the week. Items that may need to be discussed could be discussed at next months meeting. Pilot Knob Site The Pilot Knob site has been purchased and the City is the recipients of a DNR grant. The grant would fund clearing of 4-5 acres of heavily treed areas on the site. They would pay the City to clear the land. District Energy would come in with a big chipper to chip up the trees. Some preliminary clearing has been done. In the spring extermination of the knapweed should begin. A groundbreaking ceremony is being planned for June or July. You Are Here Signs The Public Works Crews are assembling the you are here signs that will contain a park and trail map. They are making 10 to 12 signs to be installed this spring. If feedback is positive the Commission will expand it and ask for 10 more next year. If we put them in key trails and parks there would be about 24 to 30 signs needed throughout the trail and park system. Chair Portz asked if anyone would mind if the updates were moved to the next meeting since there are new members and suggested that it be put early on the agenda. DAKOTA COUNTY PARK SYSTEM PLAN Mr. Kullander reported this was an update item for the Commission. Dakota County has been updating their park system. Staff has been reviewing their map. Some of the greenways they identified would be difficult to support. You can go to the County website to look at the plan. There is an open house on February 26"' at the Northern Service Center at 7:00 p.m. to 9:00 p.m. The City has no county parks in the City. Commissioner Craighead asked Mr. Kullander if he would keep the Commission updated on the plan. Mr. Kullander responded that he would. COMMISSION COMMENTS Commissioner Morris welcomed the new commissioners and said he would be looking forward to their new ideas. Commissioner Craighead made a motion to adjourn. Commissioner Morris seconded the motion. The meeting was adjourned at 8:25 P.M. Page - 14 2-12-08 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: MARCH 11, 2008 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: FEBRUARY/MARCH PARK AND RECREATION REPORT Safety Camp Plans are in place for theta' annual Safety Camp to be held August 12, 13, and 14th at Kaposia Park in South St. Paul. I will be meeting again with WSP and SSP Park and Rec departments and with SSP VFW to finalize this years plan. Micki and Ken from MHFD and Mario and Brian from MHPD are planning to volunteer as camp leaders again. Tennis Our instructor Tim Garvey and I have gone over plans for this year's tennis program, we hope to continue the same classes implementing a new teaching program from USTA call "Quick Stare". We hope to try to increase the numbers in a few of the classes this year. We have also applied to the USTA for a Tennis Block Party to be held with our park celebration (as we have had the past 4 years). We hope to continue to "GROW TENNIS" in our community again this summer. Ice Rinks The last day of skating was Saturday, March 1, 2008! The rinks opened December 15. We were open a total of 78 days. Terry and I figured this is most likely the longest the rinks were open as far as we know and have records for. We had closed 5 days in Dec. (one being Christmas day) 6 day in January and 2 days in February. Friendly Hills Hockey= 1860 Pleasure rink= 305 Marie Hockey= 2226 Pleasure rink= 695 Wentworth Hockey=1879 Pleasure rink= 585 Ice Skating Lessons Our skating lessons were held on Saturdays through February 9"' at the Friendly Hills Rink. The cost this year was $32.00 and we ran 5 classes totaling 39 children from 3 to 12 years old. Summer Playhouse (formerly called Imagination Station) We will again have the Summer Playhouse perform for us on Mondays at Marie and Friendly Hills Park for six weeks. Start date TBD (June) Proqram Brochure The summer recreation events flyer is attached (blue) The information will go out again in May to the schools and delivered to homes in the May edition of Heights Highlites. It was delivered March 10 to over 2000 school children in the area. This flyer also includes our spring break activities. Registrations for all summer programs are open. Youth Trips Spring break trips are in place and we are taking registrations for them. We plan to go to Grand Slam/Rollerskating on March 18 and to the Water Park of America on Wed. March 19. This trip was a sold out success last spring break so I recommend everyone sign up very early for this trip! I have met with WSP and SSP and we have our summer trips are in place and will be listed in the upcoming Heights Highlites and school flyer brochure. Cheerleading Cheerleading was moved to SSP Kaposia School Gym this February. We did not have enough kids this session to hold our own program. Next fall I hope to put our own program together instead of using at outside company. I hope to work out a program with the cheerleaders and dance teams at Henry Sibley High School and run a clinic. Gymnastics This class just finished up in Feb. was held Saturday mornings for boys and girls 3 yrs. and up. This program has become very popular and many children are following all the levels through the program. We will continue it again next fall. Park Celebration The Park Celebration is planned for June 7. 1 am currently securing all the activities for the day. I am going to have it run from noon to 3 pm at Mendakota. Letters were mailed out to all Mendota Heights Businesses and past sponsors on Feb. 12. MHFD may be adding a street dance in the evening still TBD? New this year will be 3`d Lair on Fri. June 6. As a kick off event of the park celebration we will start at Rogers Lake Skate Park with a new competition series open to everyone. It will have a fee of 10.00 payable that day. It will be divided into several category's and abilities. Winners will receive a golden ticket to move on to the final competition Aug 8,9, 10 at 3rd Lair. This program will be traveling throughout the Twin Cities all summer and will start here in Mh. Performances in the Parks All performances are set and will reach a variety of age groups throughout the summer and many will co -inside with many of our summer events. The events planned so far are listed on the blue flyer and a complete list will be in the next edition of the HH and the May school flyer. Cliff Timm Memorial Fishina Derb Plans for the derby are in place and will be held Wednesday, July 16 at Rogers Lake. Registrations will start as soon as the Heights Highlites is delivered to MH homes in February. Dick and Larry will help again this year with weighing and measuring the fish since they are such pros at it and do a great job! Hooked on Fishing International program has ceased this year so I am trying to secure some other sponsors along with sending a letter to Cliff Timm's trust to help out again. Ace Hardware of IGH has committed to help also and will provide the kids with the bait. Golf Registrations are open and filling fast! We have many golf leagues, lessons and camps again at the Par 3. Camps were so popular last year we have added several more this summer. Softball I am planning. for the same Tuesday and Thursday leagues. Men's D and Women's D on Tuesday and Men's over 30 league on Thursdays. All leagues are filled with 20 teams total. Skateboard Camp in August I am planning to hold another Skateboard camp put on by 3`d Lair. They will come and run the camp for me. We had a good response last year so we are going to hold another summer camp that will run July 26 and August 1. Also we will hold the summer series with 3`d Lair on June 6 as described with the Park Celebration info. (Kick off to Park Celebration!) Generations Tea We will hold our first annual Tea inviting all Mothers, grandmothers, nieces, sisters, daughters and aunts to a tea at TPAC in WSP Senior Center. We will have entertainment, tea and finger sandwiches! Only $6.00. BYOTC=Bring your own tea cup! Simple Steps This popular walking program is back! You will be able to sign up online log on your walking minutes April 1. The site is www.dakotacounty.us and search for Simple Steps. You will receive info on walking in Dakota County and motivational emails along with a free water bottle for joining. \li l MEN DOTA HEIGHTS PARKS & RECREATION 2008 SPRING/SUMMER BROCHURE SPRING BREAK TRIPS MARCH 18=19 TUESDAY, MARCH 18 GRAND SLAM & ROLLERSKATING (only 10 spots !eft!!!) ♦ Start the fun at Grand Slam. With your package you get a bumper car ride, batting cage, laser tag, mini golf round, ®�� 4 arcade tokens, pizza/pop. Next we head to Skateville, regular skate rental is included (bring extra $3.00 to rent ®®®® rollerblades) or bring your own rollerblades. Bring extra money for concessions and arcade. BUS DEPARTS/RETURNS MH City Hall 9:20/3:15 AGES: 6 and up COST: $21.00 WEDNESDAY, MARCH 19 -WATER PARK OF AMERICA (only a six spots left!) The fun starts when you hit the waterslides at the largest indoor water park in America located in Bloomington. We will spend the day exploring the Bear Island activity area, zero entry wave pool surfing adventure, 10 story waterslides or just relax in the lazy river. Includes pizza/pop/chips for lunch. Bring extra money for snacks. .dater Park afMIca BUS DEPARTS/RETURNS 9:20/3:25 AGES: 10 & UP COST: $34.00 W_g,V100D11,\1AP LIFE VI 1 "} Mark your calendars for Friday & Saturday June 6-7, 2008 as we Celebrate Mendota Heights Parks! All Events are FREE -Except 3rd Lair Summer Series Competition and 5K Run/Walk - SAFETY CAMP This experience will last your child a lifetime - Don't miss it! For children entering the 3rd and 4th grades in the fall of 2008. Children t/ w,. will learn how to reduce the risk of accidents and increase safety in their everyday lives. Instructors for camp are volunteers from local olice and fire de artments, utili corn anies, aramedics as well as other rofessionals whose obs deal with ersonal and ublic safe t^ P P h' P P P J P P �'• 1,1f F -.amper will receive a camp t -shirt. Topics such as stranger safety, weather safety, drug awareness, animal safety, home safety and fi. A are just some of the areas that will be addressed. At the conclusion of the camp on Thursday, campers can return that evening with their families for a family picnic with hot-dogs, chips and beverages. The camp is co-sponsored by the VFW Gallagher Hanson Post 295 of So. St. Paul. & MH, WSP and SSP Parks and Rec. Ages: children entering the 3rd & 4th grades in the fall of 2008 Dates: August 12, 13, 14th Fee: $20.00 (all lunches & snacks provided!) Location: Kaposia Park (Located at Wilde and Butler Ave. in So. St. Paul. Enrollment is limited and fills quickly so please register early! *MENDOTA HEIGHTS PARK AND REC 651-452-1850* MORE FUN INSIDE!! ! **FRIDAY NIGHT JUNE 6-3 RD LAIR SKATEBOARD SUMMER SERIES COMPETITION KICKS OFF THE PARK CELEBRATION Rogers Lake SkatePark in Mendota Heights is one of the sites chosen for the 3rd Lair Summer Series. Come down and -� -)ut your skills to the test, all ages, all abilities. Points will be given to each competitor based on their final standing at each 1 individual contest of the 'Summer Series'. Winners of each division at each contest will receive a 'Golden Ticket' which puts you directly into the finals at the Midwest Melee - held at the 3rd Lair SkatePark on the weekend of August 8TH - 10TH. For more info visit: www.3rdlair.com or call call 763-797-5283 (not MH City Hall) Event is run by 3rd Lair staff. = COST: $10.00 (pay day of event) Registrations will start approx. 4 pm. An event not to miss! SATURDAY, JUNE 7 City of MH and Gateway Bank 3rd Annual 5K RunMalk (start at Gateway Bank lot) 9 A.M. Pre -Register MH City Hall MENDAKOTA PARK NOON -3 P.M. Noon*Splatter Sisters Band *2 pm *Teddy Bear Band *Mendota Heights Fire Dept. and Vulcan Fire Truck Rides *Soccer * *Duck *Fish *MHAA *Free Shootout *Hockey Shootout *Pony rides Face Painting Pond Pond In -House Baseball Throw Contest *Caricatures *Par 3 Putting Contest *Boltz's Tae Kwon Do *USTA Tennis Block Party *Baby Races * Duggan's Dashes *Moon Walk *Petting Zoo *Baseball Throw *Football Toss *MH Police Department BIKE RODEO (please bring your biker)' ' 2:45 pm Kids Prize drawing- -' Grand Prize—Bike Donated by Boehms Cycle and Sports of MH (and many more prizes from area merchants) (Kids may earn up to 3 entries -1. For bringing your bike & participating in the MHPD Bike Rodeo -` 2. Attending the park activities at Mendakota from noon -3 pm 3. Participating at the Tennis Block Party) Adults Prize drawing 3 pm *WATCH FOR MORE ACTIVITIES TO BE ADDED -ALL SPONSORS WILL BE LISTED IN THE MAY EDITION OF THE HEIGHTS HIGHLITES IF YOU WOULD LIKE TO SPONSOR AN ACTIVITIY, MAKE A DONATION, OR VOLUNTEER PLEASE CALL CITY HALL (a) 651-452-1850 - SAFETY CAMP This experience will last your child a lifetime - Don't miss it! For children entering the 3rd and 4th grades in the fall of 2008. Children t/ w,. will learn how to reduce the risk of accidents and increase safety in their everyday lives. Instructors for camp are volunteers from local olice and fire de artments, utili corn anies, aramedics as well as other rofessionals whose obs deal with ersonal and ublic safe t^ P P h' P P P J P P �'• 1,1f F -.amper will receive a camp t -shirt. Topics such as stranger safety, weather safety, drug awareness, animal safety, home safety and fi. A are just some of the areas that will be addressed. At the conclusion of the camp on Thursday, campers can return that evening with their families for a family picnic with hot-dogs, chips and beverages. The camp is co-sponsored by the VFW Gallagher Hanson Post 295 of So. St. Paul. & MH, WSP and SSP Parks and Rec. Ages: children entering the 3rd & 4th grades in the fall of 2008 Dates: August 12, 13, 14th Fee: $20.00 (all lunches & snacks provided!) Location: Kaposia Park (Located at Wilde and Butler Ave. in So. St. Paul. Enrollment is limited and fills quickly so please register early! *MENDOTA HEIGHTS PARK AND REC 651-452-1850* MORE FUN INSIDE!! ! MENDOTA HEIGHTS SUMMER TENNIS PROGRAM @ VISITATION H.S. Join your FREINDS, join the FUN, get and stay FIT. `Play AND learn' via a proven national program, `Quick Start' K. ��•.>' tennis. Our tennis programs are `Games Based'. In '08! We will institute `Quick Start' which was rolled out in Nov. '07 by the major, national tennis organizations, USTA, USPTA and PTR. For the sixth consecutive year, our Director,] ^< Tim Garvey, a local area, USPTA Certified Tennis Teaching Professional will run our program. He is itn active, certified A , member, instructor/coach, speaker & author on teaching, playing, leaming & enjoying the game of tennis. Program Schedule: (6) Weeks June 9- July 24, (No class June 30 - July 4, Holiday Break) T -Shirt included in all programs t Cancellations/Bad Weather: Call the Tennis Hotline (651) 255-1174 One half hour before your session. \. Rainouts: None *For 8yr & up -we added a fun & games/picnic day- Thurs., July 24 from 11 am -1 pm to cover any rainouts. 1 "Little Tennis" for youth ages 4-7 years old -T-Shirt Included! (40 minute lessons once a week) -Introduce your young child to tennis! Mini nets & other teaching aids will be used to gear this program to your child's age level. (A parent/chaperone must stay with child during lesson -you may coordinate with another parent in your class to help with your child if you are unable to stay.) Dates: Thursdays, June 12 - July 24 (no class July 3 -no rainout/makeup's) Times: Littles I-8:30 — 9:10 Littles H- 9:15-9:55 Littles III -10:00-10:40 Cost: $45 Beginner Tennis Lessons for Youth Ages 8-10 years old - With the new Quick Start program beginners will have fun and learn how to play tennis. They will learn sportsmanship, general etiquette and develop strokes through this program. Participants will need tennis shoes and a tennis racquet. Times: Session I- 8:30-9:25 Session H- 9:30— 10:25 Cost: $75 Dates: M, T, W, from June 9 to July 24 Intermediate Lessons for Youth ages 10 —14 years old — Tennis T -Shirt Included! This program is for youth that have had some tennis experience. Tim and his assistants will take them to the next level of training. You will work with the instructors at your level of play not age. Times: Session HI -9:30 — 10:25 Session IV -10:30 — 11:25 Cost: $75 Dates: M, T, W, from June 9 to July 24 Intermediate/Advanced Lessons for Youth ages 12 —14 years old. — Tennis T -Shirt Included! This program is for youth with previous tennis experience or participated in our tennis program last year. These lessons will take them to the next level of training. You will work with the instructors at your level of play not age. Times: Session V-11:30-12:25 Cost: $75 Dates: M, T, W, from June 9 to July 24 IN HOUSE LEAGUE PLAY FOR AGES 12 -14 -T-Shirt Included! You will need to qualify for this program and will be evaluated your first day. If Tim feels you are not ready for this program your money will be refunded or you can be moved into Session V @ 11:30 COST: $75. Time: 11:45-12:45 Dates: M, T, W, June 9 to July 24 Traveling Tennis Team —A competitive program for ages 11-14 years. *By coaches invite only -please contact Tire @ 651-453-0470 or email him at garveytrA)corocast.net for more info on this program. Time: 1 pm — approx. 3:15 to 3:30 pm Dates: M, T, W. Cost: $110 *Note: Parent car pooling to the matches required-Instructor/Coach is not allowed to drive players (will be in close proximity to MH) Fee will include Team T -Shirt, USTA team fee, Most weeks you will practice or play on M, T, W afternoons with an opportunity to quality for USTA Sectional Championships. MENDOTA PAR 3 GOLF LEAGUES, LESSONS, CAMPS EGISTRATIONS FOR ALL GOLF PROGRAMS HELD AT MENDOTA PAR 3 ARE ACCEPTED ONLY AT THE CITY OF MENDOTA EIGHTS OFICES (1101 VICTORIA CARVE) 651-452-1850. Registration closes for all leagues, lessons & camps 1 week prior to start date. unior Golf League boys and girls ages 6-15 yrs. Junior golfers are expected to acknowledge golf course rules. ee: $100.00 (must pre pay for all 11 weeks- no play June 30, July 2) Add $5.00 for non-resident fee. 'Ionday morning league: Boys &/or Girls June 09 - Aug. 22. Tee times start 8:30 am Vednesday morning league: Boys &/or Girls June 11 - Aug. 24. Tee times start at 8:30 am V_omen's Wednesday Evening League Get your neighbors, friends and co-workers to play! First tee time at 4:08 pm Vednesday's June 4 to Aug. 20 - (no golf on July 2nd) Fee: $100.00 (Must pre pay for 11 weeks.) golf Lessons -Tuesday evening classes Three 1 -hour lessons covering golf course etiquette, golf club grip, stance, swing and correct putting ;chniques. There will be one teaching professional to every 6 golfers, giving personalized instruction. You receive 2 free rounds of golf. Rain- uts will be rescheduled. Fee: Juniors: $53 (Ages 6 and up) Parent/Child (one fee for both): $96 Adult Lessons: $53 unior Lessons at 5 pm; Parent/Child Lessons at 6:10 pm; & Adult Lessons at 7:20pm ession I: May 6d', 13`h 20th Session H: June 3`d, 10b, 17d' Session III: June 24d', July 1", 8`h Session IV: Tuesdays, July 15`h, 22"d, 29`h Louth Golf Camps Golf camp participants will learn putting, chipping, full swing techniques, and receive on -course instruction during four fun- illed days. Each golfer will need a golf bag, putter, and at least three size appropriate clubs. Each golfer will receive a pass for one free round of ;olf. Camps run from 8 a.m. - 11 a.m for morning session. or from Noon — 3 pm. for afternoon session (limit 9 students per camp) ,ges: 6 - 13. All Skill Levels (you will be put with your level) Fee: $107.00 Week of June 9-12 Session I — morning Session H - afternoon Week of June 16 — 19 Session HI- morning Session IV — afternoon Week of June 23 - 26 Session V - morning Week of July 7 - 10 Session VI - morning Week of July 14 - 17 Session VII - morning Week of July 21— July 24 Session VIII - morning Week of July 28 — 31 Session IX — morning Week of Aug. 4 — 7 Session X - morning Week of Aug. 11 — 14 Session XI - morning MH Par 3' Opens Mid April! Business and/or social groups interested in organizing your own golf leagues and/or tournaments please call 651-454-9822 SUMMER®THURSDAY YOUTH TRIPS The trips listed below offer the perfect opportunities for kids with their friends, class- mates and siblings to participate in FUN well chaperoned activities. The trips are co- sponsored with WSP and SSP Park and Rec. Bus departs from MH City Hall parking immmod t time listed. Please register by mail or in person at City Hall -1101 Victoria Curve, MH, 55118. Space for trips are limited and will fill up fast. Mark your calendars now and plan ahead. Registration will close the Monday prior to trips. Phone 651-452-1850 THURSDAY, JUNE 12, VALLEYFAIR (IN SHAKOPEE). Start the summer off with a day at Valley Fair. Bring a group of friends! Don't forget your swimsuit and towel for the water park! Bring a bag lunch or $ to purchase lunch/snacks. Bus departs/returns 9:05 AM /6:10 PM. Cost: $29.00 Ages 10 & older. THURSDAY, JUNE 19, MN TWINS VS WASHINGTON NATIONALS- Spend an exciting afternoon at the Metrodome for Parks & Recreation Day. The trip includes RESERVED SEATING in the "Home Run Porch" hot dog and pop, super- vision & transportation. Bring extra money for concessions. Come enjoy a day at the Park! Bus departs at 10:05 AM & will return after the game — approx. 3:30 PM. Cost $22.00/person. A14es 6 and up THURSDAY, JUNE 26tt' "STAR WARS', WITH SCIENCE MUSEUM AND OMNI THEATER Star Wars: Where Science Meets Imagination. Come see the models, props and costumes from all six films on display with real-world technologies in one hands-on, interactive exhibit, next we will view the current Omni Showing (TBD) and then were off to explore the museum after lunch. Bring your own lunch & beverage (you may bring extra money for concessions also) Bus departs/returns 9:05/4:00 Cost $20.00/person. Ates: 7 & up THURSDAY, JULY 10, EDINA AQUATIC CENTER Choose from the twisting body or inner tube flume; glide over the water on a high -flying cable ride; plunge from a three meter diving board; splash and play in a zero -depth children's pool or slide from a magical tree house. Trip includes supervision, admission, and transportation. Bring a bag lunch (which we will eat at the park before we enter the pool), swimsuit, towel, sunscreen, change of clothes, and extra money for conces- sions. Bus departs/arrives 10:10/4:30 Cost: $15.00 Ages— 7 & up THURSDAY, JULY 17, CASCADE BAY Come join us for a day of water slides and lounge in the lazy river. Includes supervision, admission, transportation, lunch (hot dog, chips, & beverage.) Bring swimsuit, towel, sunscreen, change of clothes, and extra money for concessions Bus departs/arrive 10:25/3:55 Cost: $19.00 Atyes 8 & up THURSDAY, JULY 24, APPLE VALLEY AQUATIC PARK Cool off in this huge pool full of activities from thrilling waterslides to a sand and water play area. Bring a bag lunch, your swimsuit, towel and sunscreen! You may bring extra money for concessions if you like. Bus departs/arrive 10:25/3:30 Cost: $15.00 AIyes 7 & up THURSDAY, JULY 31, MENDOTA HEIGHTS AND WEST ST PAUL PARK & REC DAY AT THE WSP POOL Have your parents drop you off at the WSP pool @ 92 West Orme at loam and we start the day with fun with' games, ac- tivities and prizes outside of the pool in the morning. We will provide a picnic lunch then were in the pool from noon to 3 pm. We will also provide an afternoon snack during one of the pool breaks. (We will provide chaperones up until 3pm so please pick up your child by this time) Remember your towel, change of clothes, sunscreen and extra money if you want to purchase concessions NO BUS Drop your child off at 10 am and pick up at 3 pm Cost: $8.00 Ages 6 & up 3'D LAIR SKATEBOARD CAMP JULY 28th TO AUGUST 1st Q For the expert to beginner and everyone in between. The basics are taught: balance, pushing, dropping in, skatepark safety and etiquette. 3' Lair instructors are very experienced in the sport and have years of teaching knowledge. Equipment needed for camp: skateboard and helmet (knee pads, elbow pads and wrist guards are recommended.) If raining please meet under the pavilion. Time: 9 am -Noon Cost: $166 Date: One week camp -Monday, July 28th to Friday, August 1st Ades: All ages (grouped by ability) Noll 31' =NFW PR0GRAM:"Spring Tea for Generations -Saturday, -May. 10 - 11:30 a.m. : V( wite-Grandmothers, Daughters, Mothers, Aunts, Sisters and Nieces A wonderful tribute to "Mother's Day" - Bring your favorite Tea Cup and join Mendota Heights Park and Rec along with Thompson Park Activity Center in WSP for the first annual "Tea for Generations". Invite all of your "generations" and enjoy tea, finger sandwiches, sweets and some great entertainment. Bring out : grandma's hats, gloves and your Sunday finery. YOU MUST pre -register at MH City Hall and pick up your tickets to attend the tea. • Fee: $6.00 per person Where: TPAC @ 1200 Stassen Lane in W.S.P. (off Butler Ave. and Highway 52) BYOTC (BRING YOUR OWN TEACUP!) : .... _... ................................................................................................. FREE FAMILY "SUMMER PERFORMANCES IN THE PARK" The Mendota Heights Parks and Recreation Department is sponsoring a series of "FREE" Performances In The Park! Bring a blanket or lawn chair. Children must be accompanied by an adult throughout the entire performance. Check May Heights Highlites for additional performances. Sat., June 7, 12:15-1 p.m. Mendakota Park. "Splatter Sisters -Kids can dance and sing along to their favorite songs, a Twin Cities favorite! Sat., June 7, 1:45-2:45 p.m. Mendakota Park."Teddy Bear Band" inspires movement, imagination, fun (BYOTB- Bring Your Own Teddy Bear!) Sat., June 7, TIME TBD -WATCH THE NEXT SCHOOL FLYER AND HEIGHTS HIGHLITES FOR MORE INFO ON MHFD STREET DANCE Weds., June 11 , 7 p.m. Performing on the Front Steps @ Henry Sibley High School. "The AlpahaNts" This show is in conjunction with Early Learning Advisory Council of ISD 197 "TRUCKS AND TRAVEL SHOW" N Weds, June 25, 6:30 pm "Summer Playhouse" will be making a special evening appearance @ Mendakota Park Weds., July 16, 7:30 p.m. - Rogers Lake Pavilion. "Woody" - Music, Magic and Fire! Follows the Fishing Derby -you do not have to be in the derby to come watch the free performance! Tues., Aug. 5, 6:30 pm —"Woody" One of MH favorite performers comes back again to perform and entertain at the National Night Out event. Come and enjoy the comedy, magic and sing along—fun for all ages! Weds. August 27, 6:30 — 7:30 p.m-Mendakota Park Pavilion. "Leroy's River Minstrels" provided by MH Park & Rec and free root beer floats provided by Thompson Park Activity Center. Playing old time hits and Big Band Sound. *If it rains, this concert will be moved across the street in the Mendota Heights Fire Hall. '`MORE PERFERMANCES TO BE ADDED CHECK www.mendota-heights.com for updates! SUMMER PLAYHOUSE (formerly The Imagination Station) is a traveling variety show which will be making appearances at both Marie and Friendly Hills Parks this summer. This group will provide creative, quality perform- ances free of charge. The shows will include: choreographed performances, puppet shows, songs and dances. Performances last approximately thirty minutes and are designed to entertain families with young children. Performances will not be held if.it is raining. Feel free to bring lawn chairs and/or blankets to sit on. Mondays starting June 16 1:30 - 2:00 p.m. Marie Park (Marie Ave. between Victoria & Lexington) 3:00 - 3:30 p.m. Friendly Hills Park (Pueblo Lane & Apache) Bring your fishin' pole and come on down to the Rogers Lake Fishing Pier to try to catch the "BIG ONE"! Prizes will be awarded in different categories! This event is in memory of Cliff Timm who passed away in Dec. 05. Mr. Timm started , our fishing derby. He provided funds to help build our pier and aerate the lake. We hope his love and passion for fishing continues in M.H. and we proudly renamed our fishing derby after him. Prizes and goodie bags will be pro- vided thanks to CliffTimm's Trust, Ace Hardware of IGH, local resident Ira Kip and Gander Mountain. Entertainment by "Woody" at 7:30 p.m. as part of "Performances in the Park" (you do not have to be registered in the fishing derby to enjoy ` the free entertainment_) Worms and our official weights and measurements will be also be provided by Ace Hardware of < IGH. Local Fishing pros will also be on held to help. If you would like to volunteer or be a sponsor please contact City Hall. When: Wednesday, July 16 Where: Roger's Lake Fishing Dock & lake area (Wagon Wheel Trail) Casting Contest: A fun program that helps kids lean v Ages: Youth 14 & under (Parent/guardian must accompany participants) to cast, & rewards the best in two age groups: Under . Fee: $8.00 per child/$13.00 for a non-resident fee 11-16. Rods & Reels awarded. MUST PRE REGISTER AT CITY HALL -NO EXCEPTIONS! Fish Contest: Prizes for Biggest, littlest, most fish awarded. Time: 5:30 - 6 p.m.: Derby Registration - Rogers Lake Park Shelter Meet a fishing pro & get expert advice. 6 - 7:30 p.m.: Fishing pier/land (divided into three groups) PLEASE PRE -REGISTER EARLY AT CITY HALL FOR 6 - 7:30 p.m.: Largest, smallest, most Fish & Casting Contests THIS EVENT IT FILLS QUICKLY! 7:30 pm.: Fish -Weigh-in Ends 7:30 pm: "Woody" family entertainment -—Participants must bring their own pole and tackle. 8:00 p.m.: Awards and prize drawing (following entertainment) ---------------------------------------------------------------------------------------- MENDOTA HEIGHTS PARKS & REC REGISTRATION FORM You may register in person or by mail (Unless Noted) for all activities at: Mendota Heights City Hall, Parks and Rec, 1101 Victoria Curve, Mendota Heights, MN 55118.(Make checks payable to City of Mendota Heights) By signing below you agree that the City of Mendota Heights shall not be liable for any claims, demands, injuries, damages, actions or causes of action whatsoever to you or your property due to the passive or active negligence of the City of Mendota Heights, it's agents or employees. I have read and understand this agreement by signing below. We reserve the right to cancel any program due to insufficient enrollment with a complete refund. No refunds after start of activity. A$5 service fee will be charged for cancellations made prior to the start of a program. $5 non-residential fee for all programs EXCEPT where noted. PHOTO/MEDIA LIABILITY RELEASE - by signing below you grant the City of Mendota Heights unconditional right to use name voice and photo likeness of child in connection with city's use in video, articles or press releases ""If you do not want your child's likeness used please inform recreation department at 651452-1850 and note it on registration below. City of Mendota Heights Activity Name Activity Date Fee Parks & Recreation 1. $ 1101 Victoria Curve 2. / / $ Please fill in this section for Youth Programs Only: Male Female School Grade _ Child's Age Birth date Mendota Heights, MN 55118 651-452-1850 fall# Participants Name (Print) Home Phone Parents cell or work phone FOR OFFICE LISE ONLY'_::: ;,. • , DATERECT) ` CHECK`#•':_. RECEIPT# Address city zip AMOUNT `.: Parent Name (Please Print) Parent Signature Date BY City of Mendota Heights MEMORANDUM March 6, 2008 (Original memo prepared for February 120 meeting) Memo to: Parks and Recreation Commission and Jake Sedlacek From: Guy Kullander, Operations & Projects Coordinator kl Subject: Updates Note: Due to the addition of three new members on the Commission/ have provided more background information and details than my previous "Update " agenda items. #1. Pilot Knob - Restore 25 acres to "oak savannah": a. City purchased 15 acres of land from Acacia Cemetery in January 2008 which when added to the 8.5 acres acquired in 2005, several small City owned lots and a vacated portion of the Pilot Knob Road right-of-way results in a total area of approximately 26 acres that the City has committed to restore to an oak savannah conditions European settlers would have encounter in the 1850's when they arrived in this area. b. The 8.5 acre Phase 1 site, after two years of site clean-up and preparation, was seeded last fall. Removal of brush, exotic, trash and other non-native trees from the Phase 2 site began in January 2008. Great River Greening crews initially cut trees and woody materials that was hauled to the roadway by work crews from the Dakota County Sheriffs Department one day and on a second day by a community service crew from the Dakota County Sentenced -To - Serve program. Most of this smaller material was chipped by our Public Works Department. c. Great River Greening and the City were successful in obtaining a MN DNR Bio -Energy from Restoration Grant which funds removal of a three acre area of volunteer unwanted trees on the Phase 2 site. Trees will be cut and chipped with the woody material hauled to the District Energy Plant for use as a fuel source. This grant will save the City approximately $25,000 which the City would have had to expend over the next four years to accomplish what will be completed in March of this year. d. Preliminary planning for an on -sight dedication ceremony, similar to the one held in June 2006 for the Phase 1 site, has begun for an event date sometime in June / July, 2008. e. The City's portion of funding necessary to purchase the Pilot Knob Phase 1 and Phase 2 sites ($400,000 in 2005 and $400,000 in 2008) came from the City's "Reserve Fund". Funding for Great River Greening as well as all restoration costs have come from either the "Reserve Fund" or have been provided for in annual City budgets (no funds from the Special Park Fund have been allocated for land purchase or restoration efforts). f. On March 4'h the City Council approved a 2008 Contract with Great River Greening for administrative efforts (funding grants), restoration efforts and project oversight at Pilot Knob. Restoration efforts in the 20 year management and restoration plan approved by Council call for expenditures in 2008 in excess of $60,000 - funding will be from the City's "Reserve Fund" #2. "Your Are Here" signage: a. Public Works (Terry Blum, John Boland, and Mike Maczko) have acquired materials and are currently working on fabrication of eleven more signs with installation planned in early summer. City Council approved the Commission's request for release of $6,000 from the Special Park Fund for purchase of materials for this project - to date supplies and materials have cost around $4,000, the balance will be needed for concrete pads and footings. b. If these signs are well received by park users the Commission may wish to duplicate this effort again next winter with a similar size budget request to City Council. #3. Tennis Courts: a. The City Council did not approve the Commission's request to install "sports -tiles" (similar to the product installed at Valley Park) at an estimated cost of $45,000 on a second of the City's five double -tennis courts in 2008. This project was identified in the Parks Five Year (2008 to 2012) Capital Improvement Plan as a requested 2008 project. b. Three double courts will receive annual crack filling and surface repairs ($2,500 per park) and one double court will be resurfaced ($9,000 to $12,000). Funding for this maintenance work was approved in the 2008 City Budget under Park Maintenance. #4. Roger's Lake Park Playground - Remove and Replace: a. City Council has approved the Commission's request for this $55,000 project. Final plans have been approved, equipment purchased, and installation is expected in May / June. Half of this project's costs will be covered by the Special Park Fund and the other half from the Cell Tower Fund. This project was identified as a 2008 project in the Parks Five Year (2008 to 2012) Capital Improvement Plan. b. Public Works will do removal of the old components, unsafe wood border timbers, and some minor excavation for the new equipment as well as final turf restoration. #5. New Lacrosse/Soccer/Football field in Friendly Marsh Park: a. This project was identified in the Parks Five Year Capital Improvement Plan for development in 2008 with a working budget of $80,000. At the City Council 2008 Budget Workshop Council decided not to proceed with this project in 2008 and recommended that the future working budget for this proposed project should include funding for an alternate access route, paved parking area(s), and other field amenities. A working budget in the $150,000 to $1800,000 range would be an appropriate funding level. b. Staff is currently developing "rough" concept drawings for this field project with possible "tie- ins" with a possible Dakota County Housing effort and / or addition of additional retail, commercial, and a housing elements on the Mendota Plaza property. #6. Trail construction on Dodd Road and / or Highway 13 in 2008 or 2009: a. The City Council has approved preparation of plans and specifications and purchase of necessary land or easements for construction of new trails along these two roadways. Council has also approved use of Minnesota State Aid funding for design and construction costs for both projects (Special Park Funds, if needed would be minimal). One project will be constructed in 2008 and the other in 2009. Acquisition of easements or right-of-way will determine which project goes first. 2 b. Dodd Road Trail: West side - Hwy 110 to Ridge Place. This trail segment will provide a safe off street trail separated from traffic flow and allow residents living in the Bunker Hills subdivision to access trails in Valley Park or easterly towards Town Center and Sibley High School. C. Dodd Road Trail: East side - Maple Street northerly to Marie Avenue provides safer access to Town Center, NURT trail and Valley Park as well as south towards Mendota Plaza. d. Highway 13 Trail: South side - beginning at trail adjacent to Summit housing development westerly to the bridge over Lilydale Road. Trail users can then continue along the striped shoulder on this bridge and access Valley Park Trail, or down to the Big Rivers Trail or across the I- 35E Bridge trail that connects with Ft. Snelling State Park and City of St. Paul trails. #7. Annual trail maintenance and repairs: a. City Budget contains a line item of $45,000.00. b. Staff and Public Works consider the following trail segments for repairs in 2008: 1. Trail adjacent to and west of Valley Park tennis courts 2. Marie Avenue: Delaware to Dodd - because of Calahan Street reconstruction project 3. Wentworth Park - because of Avenues street reconstruction project 4. Victoria Road: Lexington to Marie - because of Kay / Walsh street reconstruction project 5. Lexington Avenue: north of Marie to Douglas - older segment - may need overlay 6. Trails in the vicinity of a City street crack sealing project are inspected and if the trail conditions can be improved with this type of treatment the work is "piggy -backed" onto the larger budget street project resulting in lower funding needs from this budget item. #8. Update data in the 1985 Parks Recreation & Facility Needs Stud a. This 1985 study was prepared to inventory existing park and recreational facilities (City, School District, private) and evaluate future park needs and identify various improvements that would be funded from a Park Bond Referendum (second attempted referendum was successful in 1989) b. Staff effort is to document facilities currently available that have been constructed following publication of this study. At present this effort is a low priority for staff. City Council, a number of times, has not favorably responded to Commission requests to provide funding in the City Budget ($20 K to $30 K) to hire a consultant to prepare a current analysis of existing park facilities and identify future City recreation or facility "Needs". #9. Eradication of invasive plants from City parks (Buckthorn, etc: a. Almost all City Parks, except Valley, have been cleared of buckthorn in prior years. Annual overspray of "cleaned" areas is required to remove new growth for years 2 thru 7 following initial removal efforts. This work is done in the spring/summer. b. Removal of mature plants is done in late fall or winter - this year's efforts will be again concentrated in Valley park as last year. This 90 acre park may require several more years of effort at current budget levels ( $15,000 total in 2008) to gain an upper hand on this problem. #10. Dakota County Community Development Block Grant (ADA elimination of handicap barriers): a. Project in eleven City parks to construct paved trails from existing paved hard surfaced areas (parking lot, existing trail, etc) to a ball field's backstop or sideline viewing area was to be "matched" with Special Park Funds. In addition, a separate "companion project" by the City to construct concrete bleacher pads and handicap viewing area was bid in 2007. Bids came in substantially higher (double, almost triple) then the funds available from the County and those approved by the City Council. Staff recommended to Council to reject all bids. 3 b. Dakota County still supports the proposed work and has matching grant funding available. Staff has begun to consider breaking this large project into smaller units and "piggy -back" them with other street or trail construction projects over the next few years. Smaller projects, once defined, will be presented to the Parks Commission for review. #11. Hagstrom-King Park -Outfield fence and backstop with safety netting: a. City Council accepted the recommendation made by the Commission at last month's meeting to replace the backstop and construct an outfield fence with safety warning track at this park. Council also accepted splitting the costs of this project 50% from the Special Park Fund and the remainder from the Cell Tower Fund. Work will be in spring. This also was a 2008 project identified in the Park Five Year (2008 to 2012) Capita/ Improvement Plan. #12. Wachtler / Par 3 / Valley Park Trail Connection: a. This future trail segment would link neighborhoods north and northeast of the Wachtler / Wentworth intersection to Valley Park and the many trail connection opportunities available along Marie Avenue. Trail would skirt along the westerly end of the Par 3 Golf course (either at the edge of the currently mowed areas or a short distance into the wooded areas. This project is included in the Parks Five Year (2008-2012) Capital Improvement Plan for construction in 2010. b. Staff has begun researching alignment possibilities now because of the street mill and overlay project to be done this summer on Bachelor Avenue and other local streets. Constructing this trail segment in conjunction with the street project would reduce overall costs of the trail project. c. If the Commission desires to more actively advance this project for possible construction this year they must make a recommendation to the City Council to approve preparation of concept drawings, cost estimates, and a plan to involve residents near the trail alignment. Attachments: 1. Park & Trail Five Year (2008 to 20 12) Capital lmpro vement Plan 2. City parks and description of significant features, facilities or play fields 3. Roger's Lake Playground project 4. Hagstrom-King Park 5. Location Map of Mendota Heights parks 6. Pilot Knob Phase 1 & 2 site location maps 7. Pilot Knob Phase 1 dedication photo 0 City of Mendota Heights Dakota County, Minnesota Park& Trail Five Year (2003-2013) Capital Improvement Plan Approved by Parks & Recreation Commission - June 12'', 2007 2008 Project: Working Budget Funding Source (s) 1. Hwy 13 trail (if not built in 2007) $90,000+ MSA Funds 2. Roger's Lake Park - playground ReplacementX45,000 , Spec Park / Other City funds 3. Ivy Hill tennis courts -resurface with sport tiles b>~ t� 0,000 Spec Park / Other City Maint. funds 4. Hagstrom-King Park - outfield fence $20,000 Spec Park / Other City funds 5. Hagstrom-King Park - replace backstop 11,000 Spec Park / Other City funds 6. Friendly Marsh Park - re -grade as lacrosse field i- L -D $45,000 Spec Park / Other City funds 7. Friendly Marsh Park - parking and other amenities for #6 $35,000 Spec Park / Other City funds 2009 Proiect: 1. Dodd Road trail - north of Hwy 110 (if not 2008 project) $200,000+ MSA Funds 2. Civic Center fields - sun shelters $ 14,000 Spec Park / City funds 3. Friendly Hills Park playground rehabilitation $60,000 Spec Park / City funds 4. Friendly Hills Park replace backstop $11,000 Spec Park / City funds 5. Friendly Hills tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. funds 6. Mendakota Park storage building for PW & MHAA $40,000 Spec Park / City funds 2010 Project: 1. Wachtler / Valley Park trail west of Par 3 $75,000 Spec Park / City funds 2. Friendly Hills replace hockey lights $30,000 Spec Park / City funds 3. Ivy Hill pond fountain $7,000 Storm Utility / Spec Park 4. Victoria Highlands replace playground $45,000 Spec Park / City funds 5. Wentworth tennis courts resurface with sport tiles $50,000 Spec Park / City Maint. funds 2011 Project: $60,000 Spec Park / City funds 1. Valley Park trail - Hwy 110 to Marie $75,000+ Dak Co / Fed / City funds 2. Valley Park trail - Marie to Hwy 13 $160,000+ Dak Co / Fed / City funds 3_ Valley Park replace trail bridge - north of Marie $45,000 Dak Co / Fed / City funds 4. Marie Park tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. funds 5. Mendakota Park playground surface $8,000 Spec Park / City funds • ' 6. Mendakota Park replace playground units $35,000 Spec Park / City funds 7. Mendakota Park expand playground area $60,000 Spec Park / City funds 8. Mendakota Park sun shelter by playground $10,000 Spec Park / City funds 2012 Project: 1. Dodd Road trail south from Mendakota Park $ 60,000 Spec Park / City funds 2. Wagon Wheel Trail - Dodd to Lexington $125,000 Spec Park / MSA / Other 3. Copperfield Ponds - plantings to replace Buckthorn $5,000 Spec Park / DNR / Other 4. Copperfield Ponds - interpretative signage, etc $10,000 Spec Park / DNR / Other 5. Roger's Lake fishing enhancements - along Wagon Wheel $20,000 Spec Park / City funds 6. Kensington Park playground upgrades $45,000 Spec Park / City funds 7. Mendakota Park re -roof buildings (3) $18,000 Park Maintenance 8. Marie Park pave (asphalt) hockey rink $60,000 Spec Park / City funds FUNDING SOURCES -ALONE OR IN COMBINATION: a. Special Park Fund b. City Fund(s) - identified by City Council (Cell Tower, etc) c. General Fund (Tax Levy) d. Federal Grant e. MN DNR Grants f. Dakota County Grants/Funds g. MN MSA Road Funds h. Donation / Gift j. Property Assessment k. Corporate grant 1. Dak Co CDA grant /funds City of Mendota Heiqhts Park Facilities City Offices @ 1101 Victoria Curve 55118 — (651) 452-1850 Public Works (Park maintenance) -- (651) 454-4059 1. Civic Center Ball field (1101 Victoria Curve 55118 -NE corner of Hwy 110& Lexington Ave., West of City Offices) - One Youth baseball field (irrigated) with mound & turf infield - outfield fence @ 250' - Two batting cages w/electric 2. Copperfield Ponds (650 Huber Drive 55120, East of Huber Dr. at Decorah Lane) (24.9 acres) - Gravel walking trail between ponds - natural area 3. Friendly HIVs Park (2360 Pueblo Lane 55120, East of Pueblo Lane and south of Decorah Lane) (15.5 acres) - One youth softball field - outfield depth approx. 220/250/225' (no outfield fence) - Youth "overlay" soccer field in fall - Hockey rink (192'x 80') with asphalt surfacing - free skating rink - lights - warming house - Two picnic shelters (no electric) - Double (2) tennis courts - fenced - Playground area - Concrete basketball half -court - Pond - natural area - walking trails 4. Friendly Marsh Pari( (2191 Apache Street 55120, North of Apache Street & north of Cheyenne Lane) (33 acres) - Walking trail - natural area 5. Hagstrom-King Park (555 Mendota Heights Rd. 55120 — N. side of Mendota Heights Rd., W. of Delaware Ave) (9.6 ac) - One youth softball field - outfield depth approximately 240' (no outfield fence) - Playground area - Concrete basketball half -court - Pond - natural area - walking trails S. Ivy Hill Park (645 Butler Avenue 55118, West of Ivy Hill Drive off Dodd Road) (9.3 acres) - One youth softball field - outfield @ 180/240/180' (no outfield fence) - Youth "overlay" soccer/lacrosse field - Double (2) tennis courts - fenced - Playground area - Concrete basketball half -court - Pond - natural area - walking trail %. Kensington South Park (2627 Concord Way 55120 — Stockbridge at Concord Way— south of Mendota Heights Rd) - One adult soccer field - 330' x 230' - One adult soccer field — 360' x 234' - Concession building with restrooms - Two picnic shelters (no electric) - Playground area - Walking trail — natural area 8. Kensington North Park (640 Mendota Heights Road 55120 @ Huber Drive. North + South parks combined = 14.6 ac) - Walking trail - pond - natural area 9. Marie Park (1780 Lilac Lane 55120, North side of Marie Ave. '% mile west of Victoria Rd.) (6.2 acres) - One youth softball field — outfield at 180/210/200' (no outfield fence) - Hockey rink (200'x 84') and free skating rink — lighted — warming house - Double (2) tennis courts — fenced - Playground area - Concrete basketball half -court - Pond -- natural area — walking trail June 2007 - gk 10. Men dakota Park (2171 Dodd Road 55120, West of Dodd Rd., South of Mendakota Dr.) (19.7 acres) - Four adult size softball fields - outfield fences @ 290' and 300' (no sports field lighting) - Fields also used for youth baseball (portable/temporary mounds) all fields irrigated - One youth soccer field - 240'x 120' (area fencing on west and south sides) - Concession area, restrooms, second level viewing, in center -HUB area - Outfields used in fall for Flag football (no stripping -no goal posts) - Double batting cage - 30'x 80' with electric - Full size asphalt basketball court - Large playground area - walking paths - Picnic shelter (40'x40') with electricservice 11. Market Square Park (located within "Village at Mendota Heights" development on Market Street) (0.24 acres) - Neighborhood commons - open / passive area - fountain - lights - Walking paths - connection to North Urban Regional Trail and other City trails 12. Roger's Lake Park (1000 Wagon Wheel Trail 55120, South side of Wagon Wheel &'/ mile west of Dodd Rd.) (9.2 acres) - Sand volleyball court - border timbers - Skate Park - Tier 1 (max 3' height) - fenced -120' x 120'- no on-site supervision - Picnic shelter (electric service) - Fishing pier (not a swimming beach - NO Motorized Craft allowed on any City lakes) - Playground area - Walking paths - natural area (Lake Aerator in winter to avoid winter fish -kill) - Concrete basketball half -court 13. Sibley Park —Sibley High School — Independent School District 197 - 1819 Delaware Avenue 55118 Fields constructed by City of Mendota Heights - One Soccer field -195' x 330' - One Softball field (also used for youth baseball) outfield fence at 280' - One Softball field (also used for youth baseball) outfield fence at 300' - One full size baseball field - turf infield - 3301/380/330' - outfield fences - Double batting cage 30'x 80 - Concession building - restrooms - storage - Walking paths Other School District 197 on-site facilities: Football, soccer, baseball, running track & 12 tennis courts) 14. Valley Park (821 Marie Avenue 55118 - Off Marie Avenue 1/7 mile west of Dodd Road) (84.1 acres) - One youth softball field - outfield averages 175' (no outfield fence) - Double (2) tennis courts - fenced - Picnic shelter (no electric) - Asphalt basketball half -court - Playground area - Natural areas - walking paths 15. Valle/ View Heights Park (1056 Cullen Avenue 55120, South of intersection of Cullen & Timmy Street) (0.7 acres) - Asphalt basketball half -court - Playground area - Walking path connects to Wagon Wheel Trail & Roger's Lake Park 16. Victoria -Highlands Park (1700 Diane Road 55118, East of Victoria Rd. off Douglas Road) (6.7 acres) - One youth softball field - outfield at 270/285/270' (no outfield fence) - Youth "overlay" soccer field in fall - Concrete basketball half -court - Playground area - Pond - natural area - walking path 17. Wentworth Park (739 Wentworth Avenue 55118 - North side of Wentworth Ave. and % mile west of Dodd Rd.) (10.5 acres) - One youth softball field - outfield at 220/235/210' (no outfield fence) - Youth "overlay" soccer field in fall - Concrete basketball half -court - Two picnic shelters (no electric) - Hockey rink (200'x 84') and free skating rink - lights - warming house - Double (2) tennis court - fenced - Playground area - Pond - natural areas - walking paths June 2007 gk N FRIENDLY W ,r E 1,',I IA s FOOT L -SOCCER -LACK S 10-12-07 City of CONCEPT PLAN 9k Mendota Heights GT)A• ttouslNc /X 4! 9, 1 " = 150' v En 0M n� �0t)0 WN[`.[7 _. Q I OD N II J<�;�� N0a a 0 0 W W J a Q 02 0 ul a 0 W K 'aaa m O V1 MEL y 3 mSQO��ppQ--mm � En zaa�,.�a? a all is .n •n �w J \ i is \ a 0 W K 'aaa m O V1 MEL y 3 mSQO��ppQ--mm � En zaa�,.�a? a 2�,2��:- » .. . - y2� ..� � N HAGSTR®M-KING PARK W+E m 575 Mendota Heights Road - 55120 IA i A A AA S — 30flD 30 Feet City of July 2007 OEM Mendota Heights 5 N 179 169 O 240 A 5 ro 35 2 2 112460 90 90 �co 24co to 1 ,3 i 2467 2467 T2 72 I 1. Civic Center Ballfield 1101 Victoria Curve -55118 2. Friendly Hills Park 716 Navajo Lane -55120 School l? EMERSON School 3. Hagstrom-King Park CS 575 Mendota Heights Rd -55120 4. Ivy Hills Park 13. Wentworth Park 635 Butler -55118 739 Wentworth Ave -5,' 5. Kensington Park 14. Friendly Marsh Park 2627 Concord Way -55120 2150 Apache Lane -55: 6. Marie Park 15. Copperfield Ponds 1780 Lilac Lane -55118 650 Huber Dr -55120 7. Mendakota Park 2171 Dodd Rd -55120 8. Roger's Lake Park 1000 Wagon Wheel Trl-55120 9. Sibley Park 1819 Delaware -55118 CID 10. Valley Park 825 Marie -55118 11. Valley View Hgts. Park L 1056 Cullen -55120 0� 12. Victoria -Highlands Park 1710 Diane Rd -55118 G1t9 6. Marie 1�e� JC;P6 Mendota y \�o `e\Elementary o y�0 N. F School rnOffices & = ,:,City S cgRVE►A artmen/ P CllRVE police Do p 4. Ivy Hills i Park BUTLER ANNAPOLIS MARIE AVENUE 9. Sibley Athletic Complex QO Qp Henry Sibley p Senior High ooh School HIGHWAY I10 �o�dok°ta Goff C°�t5o Dodge Nature Center Fire Hall 14. Friendly a A Marsh Park Fto9e Pati` 7. MendI akota $" Lade Park a WAGON WHEEL �9S wp, TRAIL 4A (6 ` �c Qa W 2{ 9 LAKE DRNE < �•�5 .� ,¢off a � ti• � St. Thoma 0 Academy 0 MENDOTA HEIGHTS ROAD City of Eagan DRIVE \o Elementary W School l? EMERSON School GoQQc a� 4��`` CS M1 3 U 13. Wentworth °Jc`Cf Park t WENTWORTH Co Road e CID 10. Valley Park MARIE AVENUE 9. Sibley Athletic Complex QO Qp Henry Sibley p Senior High ooh School HIGHWAY I10 �o�dok°ta Goff C°�t5o Dodge Nature Center Fire Hall 14. Friendly a A Marsh Park Fto9e Pati` 7. MendI akota $" Lade Park a WAGON WHEEL �9S wp, TRAIL 4A (6 ` �c Qa W 2{ 9 LAKE DRNE < �•�5 .� ,¢off a � ti• � St. Thoma 0 Academy 0 MENDOTA HEIGHTS ROAD City of Eagan DRIVE \o a GoQQc a� 4��`` o M1 Qa U 5. Kensington Park C�y�oyo WAY 494 Mendota Heights Park System N PILOT KNOB SITE 1 & 2 W+E T1 s AA I k AA City of 1 =300 feet 9/17/07 Mendota Heights I CITY OF MENDOTA HEIGHTS MEMO DATE: March 6, 2008 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administrat0f)-ov5 SUBJECT: MHAA Update Discussion Mendota Heights Athletic Association provides you athletic programs to families living in Mendota Heights and/or attending school in ISD 197. The City provides facilities for those programs, subsidizes the t -ball program, and also contributes $10,000 a year to MHAA to help offset administrative and overhead costs. MHAA is a non-profit, with their funding derived from program income, charitable gambling, fundraising events and City contributions. Having this type of grass-roots group conducting youth athletics is common across the Twin Cities region. However, the strengths and weaknesses of youth athletics associations across the region vary widely. While youth associations are recognized as the most effective form of offering community youth athletic programs, challenges to finding volunteers and funding have made the task more difficult in recent years. At various points in the past few years, the Parks and Recreation Commission has talked about improving the relationship between MHAA and the City of Mendota Heights. At the time this agenda item is being prepared, Commissioner Brackey and I are planning on attending the MHAA Annual General Meeting on Monday, March 10. The intent of including this topic as a discussion item is to start building the relationship and better understand the challenges MHAA faces in offering programs to Mendota Heights Families. Recommendation This is not a time to fine tune, or to make recommendations to MHAA. Staff does, however recommend spending time to better understand MHAA's situation. This could be accomplished through designating a liaison, establishing a sub -committee, or other method. Action Required The Parks and Recreation Commission should discuss our relationship with MHAA. Page 1 of 1 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administrate SUBJECT: Par 3 Update 2008 Staffing Jerry Murphy has verbally committed to conducting Par 3 maintenance operations for 2008; contract details are being worked out. All Clubhouse and Instructing staff from 2007 have expressed interest in returning, and a couple of other qualified applications have been received. A Clubhouse Manager may be named by Tuesday evening. Staff will receive workplace safety training as well as alcohol server training on April 9. Improvements Jerry Murphy connected us with a tree contractor who removed the trees by the clubhouse as well as cleaned up the hillside by the maintenance building at a great cost savings. The Conditional Use Permit for the bathroom addition and siding was approved. Staff are working with an architect to finalize drawings and collect bids. Course conditions, and specifically the health of the greens, is the maintenance priority for 2008. Programming/Greens Fees Staff have been contacting last year's leagues, registrations for youth programs are doing well. Dick Spicer has agreed to head up a Greens Committee which will convene in late March. Fee analysis — establish a subcommittee, or ask Greens Committee to develop a plan? Page 1 of 1 CITY OF MENDOTA HEIGHTS MEMO February 26, 2008 TO: Mayor and City Council FROM: James E. Danielson, City Administ SUBJECT: Planning & Park and Recreation Chair Term Limits DISCUSSION: At their February 19th, 2008 meeting the City Council discussed elimination of the ARC Commission term limits. During the discussion, the City Council determined that term limits for the chair positions for the Planning and Park & Recreation Commissions should be extended, and asked me to prepare the appropriate ordinance amendment. The City Council felt that, because the more senior members are usually selected as chairs toward the end of their term 'limits that it would be advisable to grant them one more three year term as chair. ACTION REQUIRED: If the City Council desires to implement the addition of one more term to the chairs of the Planning Commission and Park and Recreations Commissions, pass a motion adopting " Ordinance No. : "AN ORDINANCE AMENDING TITLE 2 OF THE CITY CODE. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 416 AN ORDINANCE AMENDING TITLE 2 OF THE CITY CODE The City Council of the City of Mendota Heights, Minnesota ordains as follows: SECTION 1 City Code Title 2, Boards and Commissions, is hereby amended in the following respects: Chapter 1, Section 2-1-2 is hereby amended in its entirety so that as amended it shall read as follows: 2-1-2: COMPOSITION; APPOINTMENT; TERMS OF OFFICE: The planning commission shall consist of seven (7) residents of the city, appointed by the mayor with the consent of the majority of the members of the city council. The members shall serve terms of three (3) years. The terms shall be staggered so that terms of two (2) members shall expire each year No member shall be appointed to more than three consecutive full terms except a member serving as chair shall be allowed to serve four full terms or until the member loses the position of chair. A member appointed to fill an unexpired term on the commission may be appointed to serve three consecutive terms after completing the unexpired term, but in no case shall the individual serve more than eleven consecutive years. The term limits imposed in this section apply to service on the planning commission and shall not be deemed to restrict an individual from being appointed to a different city commission after completing three or fewer consecutive terms on the planning commission. Council may, in its discretion, appoint an individual who has already completed three terms on the commission, but in no case shall the appointment be effective until twelve months after that individual has completed his/her third term. Chapter 2, Section 2-2-2 is hereby amended in its entirety so that as amended it shall read as follows: 2-2-2: COMPOSITION; APPOINTMENT; TERMS OF OFFICE: The parks and recreation commission shall consist of seven (7) residents of the city, appointed by the mayor with the consent of the majority of the members of the city council. The members shall serve terms of three (3) years except a member serving as chair shall be allowed to serve four full terms or until the member loses the position of chair. The terms shall be staggered so that terms of at least two (2) members shall expire each year. Terms of members shall commence on February 1 and shall terminate on January 31 of the year of termination. A member whose term of office has expired shall serve until a successor has been appointed. No member shall be appointed to more than three consecutive full terms. A member appointed to fill an unexpired term on the commission may be appointed to serve three consecutive terms after completing the unexpired term, but in no case shall the individual serve more than eleven consecutive years. The term limits imposed in this section apply to service on the parks and recreation commission and shall not be deemed to restrict an individual from being appointed to a different city commission after completing three or fewer consecutive terms on the parks and recreation commission. Council may, in its discretion, appoint an individual who has already completed three terms on the commission, but in no case shall the appointment be effective until twelve months after that individual has completed his/her third term. SECTION 2 This Ordinance shall be in full force and effect from and after its publication according to law. Adopted and ordained into an Ordinance this Fourth day of March, 2008 CITY COUNCIL CITY OF MENDOTA HEIGHTS Attest: 0 Kathleen M. Swanson, City Clerk John J. Huber, Mayor