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2008-06-10 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, June 10, 2008 - 6:30 P.M. City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of May 13, 2008, Minutes 4. Recreation Programmers Report (Available Tuesday) 5. Parks Celebration Report (Verbal) 6. Dog Park 7. Highway 110 Landscaping 8. Parks & Trail Five Year Capital Improvement Plan (2008-2012) 9. Par 3 Update a. Construction (Verbal) b. April and May (Available Tuesday) 10. Mendota Plaza Update (Verbal) 11. Golf Outing (Verbal) 12. Mendota Heights Athletic Association Update 13. Commission Comments 14. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING May 13, 2008 The May 2008 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 13, 2008, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present: Paul Portz, Larry Craighead, Ray Morris, Tom Kraus, Michael Toth, Maureen Brackey and Liz O'Brien. Staff present were: Guy Kullander, Parks Operations and Project Coordinator, Jake Sedlacek, Assistant to the City Administrator, Teresa Gangelhoff, Recreation Programmer, and Nancy Bauer, Recording Secretary. MINUTES: The minutes were approved with corrections. Commissioner Morris made a motion to approve the minutes with corrections, seconded by Commissioner O'Brien. AYES 7 NAYES 0 RECREATION PROGRAMMER'S REPORT Ms. Gangelhoff said she is looking for volunteers for the June 7`h Parks Celebration. Events have been added to June 6`h. There will be the skateboard series at Rogers Lake Park which is a competition for skateboarders. At the Village there will be the movie Shrek on a big screen projector. Sage Market is sponsoring the band "The Swamp Kings". On the 7`h there is a 5k in the morning and the celebration is noon to 3:00 P.M. at Mendakota Park. The Fire Department is sponsoring a street dance and bbq in the evening. All information is in the Heights Highlites and on the City's website. Tennis programs are filling and a fourth class was added. The generation's tea went very well. There were 76 participants at the tea on Saturday, June 10'. Registrations are being taken for youth trips. Summer performances are listed on the website. The fishing derby is almost full. Chair Portz commented that last year was the best for turnout at the parks celebration. The year before was the 50`h celebration with the dance in the evening at the Mendota Plaza which was packed. Ms. Gangelhoff responded that most events are free except the 5k, summer series, Fire Relief Association BBQ and street dance. The area businesses have donated funds and really help out by sponsoring events. Page - 1 5/13/08 Draft Commissioner O'Brien asked how the chaperoning works for youth trips. Ms. Gangelhoff responded that she is a chaperone and it depends on how many kids go. For the water park trips it is 5 kids per chaperone. For land trips where they are walking around it is 7-8 kids per chaperone. The former rec programmer for West Saint Paul is a chaperone and if needed a high school student will help chaperone. Comprehensive Plan Update Mr. Sedlacek reported that last month the comprehensive plan was discussed at the meeting because it is being updated. Commissioner Morris and Commissioner Kraus were willing to come in and go through written comments. No written comments have been submitted yet. Mr. Kullander has gone through the plan and marked up his copy. The real basic changes have been done. Comments are still being accepted. The City Council has set up a joint workshop with the Planning Commission on May 20, 2008. The official public hearing is May 27' at the Planning Commission meeting to discuss changes to the comprehensive plan. Both meetings are at 7:30 P.M. The latest draft should come from the planner tomorrow. The goal is to have it updated by the end of the year. The questions to think about are what are the impact of parks and trails on the community. The language in the old plan talks about how important these are to the community and balance amenities with cost effectiveness. That goal might not change but we might want to change some of the verbiage. If anyone has any feedback get it to Mr. Kullander or myself or attend one of the meetings mentioned. Chair Portz asked if the plan represents the total amount of open space such as Pilot Knob, school property or parks. Mr. Sedlacek responded that there different ways greens space is tallied. One is tallying all open space that includes cemeteries, all school land, state park land, City parks and Pilot Knob. There is also a tally of just park land. Chair Portz responded that it would be a good idea to get a whole picture of the parks. Commissioner Kraus asked if there was a facility chart of the park land in the City. It was also discussed at the last meeting to get an electronic copy of the plan. Mr. Sedlacek responded that an electronic copy was not provided by the City Planner. Mr. Kullander passed out a Park Facility chart and trail map to the Commissioners which was last updated in July of 2007. Chair Portz said Commissioners can submit their comments to Mr. Sedlacek by next Tuesday. Par 3 Mr. Sedlacek reported that April was not a great month for golf. In 2005, there were 29 days for playing, in 2006, 22 days for playing, in 2007, 19 days for playing and in 2008, there were only 10 days suitable for play. There was actually a snow out day this year. While there was not a detailed report, Mr. Sedlacek reported that there was $4,500 in operating revenue (green fees, Page - 2 5/13/08 Draft concessions and rentals) for April. There was $2,270 in operating expenses which includes only one payroll. While these numbers look good, there will be three payrolls in May. Chair Portz reported that he stopped at the Par 3 one night and it was packed. The parking lot and street were full of cars. Mr. Sedlacek said that there are leagues playing Monday nights. Tuesday and Thursday nights are booked from right after school until dusk. The women's league will be starting in June on Wednesday nights. A new improvement at the Par 3 is a rain garden that was installed last week. It collects rainfall runoff to keep it out of the City's storm water system. There is no cost to the Par 3 for the rain garden because Dakota County provided a grant and engineering is installing the garden. Commissioner Morris said it is an ecological way to collect wastewater, pretty to look at and low maintenance. It does reduce the amount of water runoff. Mr. Sedlacek reported that the construction at the Par 3 is being held up due to control issues. Hopefully the work will be done by Father's day. The contractor is concerned about what will be found under the siding. If there are problems under the siding it could hold up the construction. Chair Portz asked if the attorneys and contractors were aware that the Commission didn't want the construction to interfere with the golf season. Mr. Sedlacek responded that they were. Mr. Sedlacek said he met with Mr. Murphy and discussed the trees at the Par 3. Thursday Mr. Murphy will submit a proposal for shade trees for the patio and screening for the 9' hole. All the lawnmowers are running which is good news. The greens committee met and discussed what their role will be and some of the priorities for the Par 3. The committee will get homework done for marketing, fee analysis, tournaments, beautification and promotions and make recommendations to the Parks and Recreation Commission. Another goal for the committee would be to maximize revenue while balancing the community asset. One of their first tasks will be making a recommendation for the color of the siding. Commissioner O'Brien asked who was on the greens committee. Mr. Sedlacek responded that it was Chair Portz, Commissioner Krause, former Chair Spicer and Annette Patient. Chair Portz said anybody that wants to join the committee is welcome. Commissioner Craighead said that the maintenance shed should have another coat of stain because it looks bad on the south side. Mr. Sedlacek said he would put it on the to do list. He then brought up the gathering at the Par 3 that was discussed at the last meeting. Would the Commission like to invite the other Commissioners to the gathering? Chair Portz said the purpose of the picnic is to socialize and take advantage of an amenity in the community. Other Commissioners, Council and City staff would be welcome. How would we find out if others would be interested in coming? Mr. Sedlacek said he could ask the Commissioners and Council. Page - 3 5/13/08 Draft Chair Portz said he thought Saturday mornings were slow at the Par 3. Maybe start at 9:00, eat at 11:30 and be done by 1:00. Chair Portz suggested starting tee times at 9:30 with an hours worth of tee times. If people don't want to golf they can still come and socialize. Mr. Sedlacek said some dates should be picked to see who can attend and pick the date for the biggest group of people. Commissioner Craighead suggested a potluck. Chair Portz said that was a good idea and would keep it simple. The dates suggested were June 21", July 12' and July 26`h. Commissioner Brackey asked if families were included. Commissioner Craighead suggested that it include families. Chair Portz asked Mr. Sedlacek to contact the other Commissioners and Councilmembers. Chair Portz said the potential Saturdays are picked, it will be family oriented and should be a good time. Open Space and Trail Opportunities for the Mendota Plaza Redevelopment Chair Portz reported that the Planning Commission and City Council has been putting a lot of work in the planning of the Mendota Plaza redevelopment. There are trail and park aspects to the plan that will be presented to the Commission. Mr. Sedlacek said the redevelopment being discussed is at Highway 110, Dodd Road, the Mendota Plaza building and the Village development. The Planning Commission and City Council has been working with the developer, Paster Enterprises, to redevelop the site. One of the issues that has been a concern for the Council is the ditch drainage way through the site. Paster Enterprises wants to remove an existing portion of the building and move the tenants. Walgreens is interested in the site. There will be retail shops along Highway 110 with some restaurants. Paster Enterprises wants to fill in the wetlands and the drainage ditch. The Council feels strong about keeping open space on the site. Paster Enterprises feels that to make the site work for the redevelopment the wetlands must be filled in. Commissioner Morris asked if the wetlands legally could be filled in. Mr. Sedlacek responded that Paster Enterprises could buy a wetland credit. They would fill in the site and build a wetland elsewhere in the County. The local government agency has to agree to it. Dakota County Physical Development Department said the wetland is an amenity and it would be a crime not to do something with it. Paster Enterprises has made an application for a land use decision to the City Council and the City Council sent it back to the Planning Commission to address a number of issues, including open space on the site. The City Council was wondering if the Parks and Recreation Commission, being an advisory committee, had any feedback on how important this property is to the parks and trail system as a natural resource or a trail connection. Page - 4 5/13/08 Draft Mr. Sedlacek continued that the County is looking at how to connect the greenway open spaces in the County. The parcel to the County is a critical link to a couple of open spaces. It is a greenway on the County map for 2030. It connects Valley Park, Dodge Nature Center, and Friendly Marsh Park. Commissioner Morris said that Dodge Nature Center does not have access to their site. Some of the parking at the shopping center could be used to access the nature center. Commissioner Kraus asked if Dodge Nature Center would want public access to their site. Commissioner Morris said this would be a good opportunity to open dialogue regarding this issue. They have been increasing visitor amenities to the area. Commissioner Kraus agreed that it would be good to check with Dodge Nature Center as to their future plans. Mr. Sedlacek responded that Olivia Dodge is removing herself from the Dodge Nature Center and Dakota County is working on a conservation easement over the site with funding coming from the foundation which will make it an open nature center as opposed to a closed nature center. The County will have more say over the site. Commissioner Morris said the nature center is a unique resource within the metro area and should have more access. Commissioner Craighead said the segment of trail by the shopping center just ends and doesn't see how a trail can go through the site. It would not serve a purpose unless it was going to the nature center or the Friendly Hills Marsh Park. Commissioner Kraus said if the wetland was preserved as open space he could see having a trail through there and not the parking space. Commissioner Craighead said the bike trail on Dodd Road needs to be made safer. Commissioner O'Brien asked if the Council is getting any feedback from the community regarding the redevelopment. Mr. Sedlacek said the feedback is people are excited about getting the shopping center cleaned up. Don't slow up the process and let's get it done. Dodge Nature Center hasn't given a strong commitment for or against it. They have talked to the developer. Commissioner Kraus asked if a study has been done regarding the water flow through the site. Mr. Sedlacek said that grading over the existing ditch and piping it would maintain the currant water flow through the site. There would be a storm water pond built on the site around the monument sign that would collect the runoff water from the development. Commissioner Kraus asked about the size of the pond. Page - 5 5/13/08 Draft Mr. Sedlacek said he didn't know, but the developer would work with engineering to figure out the storm water calculations. MnDOT would give feedback also because emergency overflows would flow into MnDOT's storm water ponds. Commissioner Morris said this is an opportunity to clean up the retail site that is not as attractive as across the street and gives an option to use Friendly Marsh Park. If it could be worked out with Dodge Nature Center, this would be the opportunity to give good access to their park and ours. Friendly Marsh Park is one of the top five largest parks in the Mendota Heights park system. Commissioner Kraus asked if there was any wildlife value to the wetland. Mr. Sedlacek said he didn't know if that has been studied. Dakota County says it's a valuable amenity to the green space. Commissioner Morris asked for the size of the creek. Mr. Kullander said it was about two or three acres. It would be a significant visual impact to fill it in. It was a man made wetland. Commissioner Morris said the wetlands is attractive and used by wildlife. It would be a perfect place to put a trailhead. Commissioner O'Brien asked if the grading over of the wetlands did not get done would the rest of the development go? Mr. Sedlacek responded not exactly. The City Council would like to see a cluster of buildings on the site with a greenway in the middle. The developer feels that each planned restaurant needs its own parking. Mr. Sedlacek summarized that what he is hearing from the Commission is that trails are important and may not be a need. The site is recognized as a natural greenway even if a trail doesn't fit on the site. There is some value to the greenway aspect. Commissioner Craighead said when the village area was done they made sure there were walking ways through the village area, so you are not on top of cars wherever you are walking. The shopping center should be made pedestrian friendly not just car friendly. Chair Portz said it was a good informational update with lots of good comments. Mr. Kullander reported that the developer has put up some lath with flags to show the building corners closest to 110 that Commissioners may want to look at. Commissioner Morris asked if there would be access off Highway 110. Mr. Sedlacek said there would be a right in - right out on Highway 110. Page - 6 5/13/08 Draft Verbal Updates Mr. Kullander showed a prototype sign that is being designed for the Pilot Knob site. Two interpretative signs are being worked on; the signs need to be put in by June 30' because of the Great River Greening grant had an installation deadline. The sign has to be in English and Dakota with a maximum of 250 words per sign. Commissioner Morris asked if the sign would be glass embedded. Mr. Kullander responded that the signs are laminated on heavy duty aluminum panels and are three feet wide. They won't be installed in their final locations to avoid damage while work on the site continues. Commissioner Craighead said the signs on the River Trail haven't been vandalized since they have been put in. Mr. Kullander responded that those signs are cast bronze. Those signs are very expensive. The planned signs for Pilot Knob are going to evolve and made as sturdy as possible. The signs will be put on a maintenance schedule to be checked and replaced as needed. Commission Comments Commissioner Toth reported that he attended the Mendota Heights Athletic Association meeting in April and introduced himself and invited the Association to attend Parks and Recreation meetings. Commissioner Craighead asked if Mendota Heights Athletic Association have found a solution to their storage or rental issues. Commissioner Toth said they continue storing some of their stuff in the building by the water tower but still need more storage space. Chair Portz said that the sesquicentennial has started. The Sunday paper had a two page activity list. The wagon train went through Mendota Heights to the capital last weekend. Fort Snelling has a number of activities going on this summer. Commissioner Craighead commented that he saw the wagon train on Sunday it was fun to see. Mr. Sedlacek reported that this year's spring clean up went very well. It was held Saturday the 3ra There were 270 counted residents officially, the second largest ever; a lot of uncounted folks went to the electronics side only. Unofficially it was the largest spring clean up ever. $1,500 was collected to help defray the costs. One packer truck was absolutely full at 25,000 lbs. Four 20 yard dumpsters were filled with miscellaneous junk. Two 30 yard dumpsters were filled with scrap metal (10,000 lbs). There was a semi filled with electronics. Mr. Sedlacek has been approached by some Commissioners who would like the Commission to think about holding a workshop, maybe off camera, to discuss funding decisions and recreation programming. He also suggested Commissioners think about what other topics they would like discussed at the workshop. Page - 7 5/13/08 Draft Chair Portz said the workshop would be a good idea and asked if Ms. Gangelhoff would be in attendance. Mr. Sedlacek responded that she would be attending. Commissioner Kraus said it sounded like a good idea. Commissioner Toth remarked that he noticed the new ag-lime warning track at Hagstrom King Park ball field. Commissioner Morris made a motion to adjourn. Commissioner Kraus seconded the motion. Ayes: 7 Nays 0 The meeting adjourned at 8:03 P.M. Page - 8 5/13/08 CITY OF MENDOTA HEIGHTS 11 M1 UOTAO Date: JUNE 10, 2008 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: MAY/JUNE PARK AND RECREATION REPORT Safety Camp Plans are in place for thel71h annual Safety Camp to be held August 12, 13, and 14th at Kaposia Park in South St. Paul. We are securing all our presenters and working with WSP and SSP Park and Rec departments and with SSP VFW to finalize this years plans. Micki and Ken from MHFD and Mario and Brian from MHPD are planning to volunteer as camp leaders again. Tennis The tennis program started on Monday, June 9. We are at approximately 150 kids right now. Tim and his staff will be implementing a new teaching program from USTA call "Quick Start". We also were chosen as a host site for a LISTA Tennis Block Party with LISTA and that program was held with our park celebration (as we have had the past 4 years). Summer Playhouse (formerly called Imagination Station) We will again have the Summer Playhouse perform for us starting June le, Mondays 1:30 -2:00 at Marie and from 3:00 — 3:30 at Friendly Hills Park and will run for six weeks. This years show is called "Junie B and Kids Like Me" Program Brochure All summer recreation information is listed in the Heights Highlights which went to homes mid May. The information also went out in flyer to the schools beginning of June. Golf Youth Leagues are very popular again this y ear. We also have lessons and camps again at the Par 3. Camps were so popular last year we have added several more this summer including a few afternoon ones. Youth Trips Our summer trips are in place and are listed below. The information is also in the summer brochure and May edition of the Heights Highlites. You can also find them on the city website at www.mendota-heights.com THURSDAY, JUNE 12, VALLEYFAIR (IN SHAKOPEE). Start the summer off with a day at Valley Fair. Bring a group of friends! Don't forget your swimsuit and towel for the water park! Bring a bag lunch or $ to purchase lunch/snacks. Bus departs/returns 9:05 AM /6:10 PM. Cost: $29.00 Ages 10 & older. THURSDAY JUNE 19 MN TWINS VS WASHINGTON NATIONALS- Spend an exciting afternoon at the Metrodome for Parks & Recreation Day. The trip includes RESERVED SEATING in the "Home Run Porch" hot dog and pop, supervision & transportation. Bring extra money for concessions. Come enjoy a day at the Park! Bus departs at 10:05 AM & will return after the game — a rox. 3:30 PM. Cost $22.00/person. Ages 6 and up THURSDAY, JUNE 26th "STAR WARS', WITH SCIENCE MUSEUM AND OMNI THEATER Star Wars: Where Science Meets Imagination. Come see the models, props and costumes from all six films on display with real-world technologies in one hands-on, interactive exhibit, next we will view the current Omni Showing (TBD) and then were off to explore the museum after lunch. Bring your own lunch & beverage (you may bring extra money for concessions also) Bus departs/returns 9:05/4:00 Cost $20.00/person. Ages: 7 & up THURSDAY JULY 10 EDINA AQUATIC CENTER Choose from the twisting body or inner tube flume; glide over the water on a high -flying cable ride; plunge from a three meter diving board; splash and play in a zero -depth children's pool or slide from a magical tree house. Trip includes supervision, admission, and transportation. Bring a bag lunch (which we will eat at the park before we enter the pool), swimsuit, towel, sunscreen, change of clothes, and extra money for concessions. Bus departs/arrives 10:10/4:30 Cost: $15.00 Ages— 7 & up THURSDAY. JULY 17, CASCADE BAY Come join us for a day of water slides and lounge in the lazy river. Includes supervision, admission, transportation, lunch (hot dog, chips, & beverage.) Bring swimsuit, towel, sunscreen, change of clothes, and extra money for concessions Bus departs/arrive 10:25/3:55 Cost: $19.00 Ages 8 & up THURSDAY JULY 24 APPLE VALLEY AQUATIC PARK Cool off in this huge pool full of activities from thrilling waterslides to a sand and water play area. Bring a bag lunch, your swimsuit, towel and sunscreen! You may bring extra money for concessions if you like. Bus departs/arrive 10:2513:30 Cost: $15.00 Ages 7 & up THURSDAY JULY 31 MENDOTA HEIGHTS AND WEST ST PAUL PARK & REC DAY AT THE WSP POOL Have your parents drop you off at the WSP pool @ 92 West Orme at 10am and we start the day with fun with games, activities and prizes outside of the pool in the morning. We will provide a picnic lunch then were in the pool from noon to 3 pm. We will also provide an afternoon snack during one of the pool breaks. (We will provide chaperones up until 3pm so please pick up your child by this time) Remember your towel, change of clothes, sunscreen and extra money if you want to purchase concessions NO BUS Drop your child off at 10 am and pick up at 3 pm Cost: $8.00 Ages 6&up Park Celebration The Park Celebration was held June 7, 2008 from noon to 3 pm at Mendakota Park Again we think each year it grows bigger and bigger, with overl500 people attending all the events including the 5K which was held at 9 a.m. at the Village (Neil Garlock from MHPD ran the 5K and reported 219 runners this year.) Brian Convery ran the Bike Rodeo in conjunction with the afternoon park activities. The Teddy Bear Band and Splatter Sisters Band were another huge success. I do not have a total on the donations and expenses at this report but we do have a sponsor board available to show all the sponsors for the event. New this year was 3`d Lair Summer Series held at Rogers Lake on Fri. June 6 promoted as a kick off event of the park celebration and open to everyone. It will have a fee of 10.00 payable that day. It will be divided into several category's and abilities. Winners received a golden ticket to move on to the final competition Aug 8,9, 10 at 3`d Lair. This program will be traveling throughout the Twin Cities all summer and will start here in Mh. I do not have a list of winners at this time. Also on Friday June 6, The Village at Mendota businesses had taste of Mendota Heights with live music at 7 pm by "Swamp Kings" (Cajun and blues) at Market Square. I was going to add an outdoor movie "Shrek" that was to follow the band at dusk but it was to windy to set up so we had to cancel with the threatening storm. The Swamp Kings ended up playing inside Sage Market. I will be rescheduling Shrek later this summer. Performances in the Parks All performances are set and will reach a variety of age groups throughout the summer and many will co -inside with many of our summer events. The events planned so far are listed below and in our summer brochure and May Heights Highlites: FREE FAMILY "SUMMER PERFORMANCES IN THE PARK" The Mendota Heights Parks and Recreation Department is sponsoring a series of "FREE" Performances In The Park! Bring a blanket or lawn chair. Children must be accompanied by an adult throughout the entire performance Fri., June 6, 7-9 pm at Market Square Park @ The Village "Swamp Kings" enjoy Cajun/Blues music stay for the movie in the park to follow! Fri., June 6 9pm at Market Square Park @ The Village Movie in the Park "Shrek" shown on an outdoor movie screen by Schaeffer Financial Services Sat., June 7, 12:15-1 p.m. Mendakota Park. "Splatter Sisters -Kids can dance and sing along to their favorite songs, a Twin Cities favorite! Sat., June 7, 1:45-2:45 p.m. Mendakota Park."Teddy Bear Band" inspires movement, imagination, fun (BYOTB- Bring Your Own Teddy Bear!) Weds., June 11 , 7 p.m. Performing on the Front Steps @ Henry Sibley High School. "The Alpahabits" This show is in conjunction with the Early Learning Advisory Council of ISD 197 "TRUCKS AND TRAVEL SHOW" Thurs., June 19 6:30 – 8:45 Music @ Market Square @ Village at MH Free outdoor concert Enjoy Blues, Rock, Salsa, Blue Grass music. Weds, June 25, 6:30 pm "Summer Playhouse" will be making a special evening appearance @ Mendakota Park Weds., July 16, 7:30 p.m. - Rogers Lake Pavilion. "Woody" - Music, Magic and Fire! Follows the Fishing Derby -you do not have to be in the derby to come watch the free performance! Thurs., July 17, 6:30 – 8:45 Music @ Market Square @ Village at MH Free outdoor concert Enjoy Blues, Rock, Salsa, Blue Grass music. Fri., July 18, 7-9pm Market Square Park @ The Village enjoy the 70. 80, and 90's sounds of 6 Below with a movie to follow! Fri., July 18 9pm Market Square Park @ The Village Movie in the Park "Shrek 2" Shown on an outdoor movie screen by Schaeffer Financial Services Tues., Aug. 5, 6:30 pm –"Woody" One of MH favorite performers comes back again to perform and entertain at the National Night Out event. Come and enjoy the comedy, magic and sing along—fun for all ages! Thurs., Aug. 21, 6:30 – 8:45 Music @ Market Square @ Village at MH Free outdoor concert Enjoy Blues, Rock, Salsa, Blue Grass music. Weds. August 27, 6:30 – 7:30 p.m-Mendakota Park Pavilion. "Leroy's River Minstrels" provided by MH Park & Rec and free root beer float provided by Thompson Park Activity Center. Playing old time hits and Big Band Sound. *If it rains, this concert will be moved across the street in the Mendota Heights Fire Hall. Cliff Timm Memorial Fishing Derby Plans for the derby are in place and will be held Wednesday, July 16 at Rogers Lake. Registrations are filling up and we should soon be at our max of 60 kids. Hooked on Fishing International program has ceased this year so I was able to secure Gander Mountain as a new sponsor and I have also sent a letter to Cliff Timm's trust and hopefully they will continue to sponsor the Derby too. Ace Hardware of IGH has committed to help also and will provide the kids with the bait. Local resident Ira Kipp has also committed to a donation of $75.00. Dick Spicer (past commissioner) has committed to returning to help and if any other commissioners would like to help please let me know. Softball Games at Mendakota started at the end of April with Men's D and Women's D on Tuesday and Men's over 30 league on Thursdays. All leagues are filled with 20 teams total. Skateboard Cama in Auaust I am planning to hold another Skateboard camp put on by 3`d Lair. They will come and run the camp for me. We had a good response last year so we are going to hold another summer camp that will run July 26 and August 1. Simple Steps This popular walking program is back! You can sign up online now up until June 16th and log on your walking minutes The site is www.dakotacounty.us and search for Simple Steps. You will receive info on walking in Dakota County and motivational emails along with a free water bottle for joining. A M6A A A it CITY OF MENDOTA HEIGHTS JA MEMO DATE: June 5, 2008 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administrat „6 SUBJECT: / Dog Park Request Discussion At the June 3, 2008 City Council meeting, a group of residents asked the Council to consider installing at temporary gate at the Marie Park ice rink so they could utilize the space as a dog park. Attached you will find a letter from the interested parties (and their owners) formally making the request. Council expressed an interest in looking further into the issue, including allowing the use at Marie Park as a test site. Also attached is Mendota Heights City Code pertaining to Dogs. Staff will have a couple of options for the temporary gate to discuss Tuesday night. Action Required The Parks and Recreation Commission should discuss the Dog Park concept, and if included, make a recommendation to City Coucil. Page 1 of 1 June 3, 2008 To: The members of the Mendota Heights City Council Subject: Installing a temporary gate at the opening of the ice rink -Marie Park Every day for more than three years we have had a very happy "family" of dogs running and playing in the hockey rink at Marie park. Except when the rink is flooded we meet between 8:00 AM and 9:00 AM every morning. We know that others use the rink as a ball throwing exercise facility for their dogs as well, but we do not know who they are so we are making this appeal for the unknowns as well as for the 8-9AM group. We recognize the merit of leash laws to protect people and properties from bad situations. Our group specifically sought the most enclosed area we could locate in our neighborhood: the ice rink. This allows our dogs to be socialized with each other as well as run off excess energy-- off leash. Clearly there is a need for a spacious but confined area to do this. No such safe environment exists in Mendota Heights. We were recently informed that we are no longer able to use the rink in this fashion due to the enforcement of the leash law. In order to continue using the ice rink as an exercise area we respectfully request that the city install a temporary gate at the opening of the rink during the non -hockey season. If the price of a temporary gate is an issue, the 8-9 a.m. group will cover the cost. Of course the leash law would prevail for us in the rest of the park and we certainly respect the need for the ordinance. Please consider the benefits of having an additional use for this under utilized acreage. It might just be a model for other areas of our community and, most importantly would provide Mendota Heights with a sorely needed enclosed exercise area for the dogs. Thank you for your thoughtful consideration, Rosie, Tucker, Carrie, Chaz, Finney, Casper, Berkeley, Savannah, Chip, Kelly, Marco, Parker, Ace, Lucy, Guthrie, and their owners 5-3-3: REQUIREMENTS AND RESTRICTIONS INVOLVING DOGS: Page I of 1 5-3-3: REQUIREMENTS AND RESTRICTIONS INVOLVING DOGS: A. Running at Large Prohibited; Restraint Required: No owner of a dog shall permit his/her dog to be at large in the city but shall keep such dog under restraint at all times. (Ord. 331, 5- 18-1999) B. Confinement Of Certain Dogs: 1. Dangerous, Vicious Dogs: The owner of a dog shall confine within a building or secure enclosure every fierce, dangerous or vicious dog, except when securely muzzled and in the control of an adult person in accordance with this chapter. (Ord. 331, 5-18-1999; amd. 2003 Code) 2. Female Dogs In Heat: Every female dog in heat shall be confined in a building, secure enclosure, veterinary hospital or boarding kennel. C. Biting Dogs: No owner shall permit his/her dog to attack or bite a person outside the owner's premises. D. Dog Waste: 1. Receptacle For Waste Removal Required: It is unlawful for any person to cause or permit a dog to be on any property, whether public or private, not owned or possessed by such person, unless such person has in his/her immediate possession a device for the removal of excrement and the transmission of excrement to a proper receptacle located upon property owned or possessed by such person. 2. Waste Removal Required: It is unlawful for any person in control of, causing or permitting any dog to be on any property, public or private, not owned or possessed by such person, to fail to remove excrement left by such dog to a proper receptacle. 3. Exemptions: The provisions of this subsection shall not apply to the ownership or use of seeing eye dogs by blind persons, dogs used in police activities by the city, or tracking dogs when used by or with the permission of the city. (Ord. 331, 5-18-1999) http://66.113.195.234/MN/Mendota%2OHeights/06003000000003000.htm 6/4/2008 City of Mendota Heights MEMORANDUM April 4, 2008 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Minnesota Department of Transportation - Community Roadside Landscaping Partnership Program BACKGROUND: Sue McDermott, Public Works Director/City Engineer has made preliminary contact with the Minnesota Department of Transportation seeking information regarding City participation in a "Community Roadside Landscaping Partnership Program". Under this program MnDOT provides design assistance and cost participation in landscape projects constructed on MnDOT Highway right - or -way. DISCUSSION: Mr. Todd Carroll, from MnDOT's Landscape Unit, has indicated he will attend the April or May Park Commission meeting to explain this program and discuss a possible project(s) along Highway 110 in Mendota Heights. RECOMMENDATION: After Mr. Carroll's presentation, if the Commission desires to support this type of effort, discuss possible areas along Highway 110 where the Commission determines landscape improvements would be beneficial to our residents. ACTION REQUIRED: If the Commission desires a landscape improvement project(s) along Highway 110, recommend to the City Council to authorize City staff to work with MnDOT to prepare a preliminary concept plan and cost estimate(s) for this project. Upon completion the proposed plan will be presented to the Parks and Recreation Commission for further consideration. Mn/DOT COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM (August 2007) The Minnesota Department of Transportation (Mn/DOT) is actively involved in roadside landscaping partnerships with communities and their volunteers. The Community Roadside Landscape Partnership Program offers communities technical and financial assistance to install and maintain landscape plantings on eligible state highway rights of way. The program goal is Roadside, Community and Environmental Enhancement. Through partnerships, Mn/DOT had fostered over 330 projects and $7 million dollars worth of roadside landscaping improvements in communities while spending less than one third of that amount in State Highway Funds. Additionally, Mn/DOT benefits from an annual cost savings/avoidance of nearly $1.75 million dollars for ongoing work necessary to maintain the landscape plantings. In the past few years, Mn/DOT's landscape partnership program and projects have received over 60 national and state awards. Below is a listing of the Partners who have contributed to this success. Available District funds are awarded annually to approved partnership projects on a first come — first serve basis. Desirable or approved projects may be downsized ori, deferred for a year if available funding becomes insufficient. To be considered for approval, all projects must be submitted with a formal application. An Application Manual includes guidelines, criteria, a project application, sample documents, and resources. The Application Manual can be obtained from the State Landscape Partnership Programs Coordinator (address on page 4). Mn/DOT District trunk highway funds are provided on approved projects to cover the cost of planting materials procured by the community partner. Trees, shrubs, vines, perennial groundcovers, wildflowers, grasses, soil amendments, herbicides, edging, planters, tree grates, weed fabric, wood fiber blanket, mulch, rodent protection, staking and guying, and seedling shelters are considered planting materials eligible for Mn/DOT funding. The community partner must install the landscape materials on Mn/DOT right of way using volunteers, employees, service organizations, contractors, or a combination thereof and must agree to maintain the improvements. For purposes of this program, "communities" are defined as counties, home rule charters, statutory cities and towns. Applicants not defined as a s_ he Cif O = community must be sponsored by a � Y f community, or other unit of government, —. capable of executing a binding agreement k On The rum Ricer with Mn/DOT. Funds awarded under this program must be used for roadside landscaping located on state trunk highway '- - rights of way with fee or easement title. Many areas of interstate freeways and high volume divided highways, with controlled access, are excluded from this program due to liability, safety and access problems. County State Aid highways are typically excluded since different funding mechanisms and procedural requirements apply to these projects. To initiate a landscape partnership project, communities must submit a written request to the appropriate Mn/DOT District Engineer. The state Landscape Programs Coordinator will assign a project manager for the proposed partnership project upon request from the Mn/DOT District Engineer. (see page 4 for a listing of District Engineers). The project manager will provide design and/or technical assistance in developing projects and applications as their work schedules permits. In many cases, the plans are prepared by community representative with oversight by the project manager. Completed applications must include a Mn/DOT approved Landscape Plan and they may be submitted for consideration at any time of the year. Submission of projects before ]uly 31St will be considered for planting that fall. Project submitted before December 31St, will be considered for the spring planting season. Fall preparation improves planting and maintenance success. In Minnesota, public requests for highway landscaping have continually increased. When residents are actively involved in their roadside planting projects, they are more satisfied with Resident involvement often provides the momentum, "community spirit" and resources needed for additional community support. Landscape partnerships expand the network of responsibility, pride and ownership of highway landscaping while stretching Mn/DOT's available funding to cover more projects. Local community care and maintenance increase the protection of the landscape investments and the likelihood that the .plantings will prosper. 2 local community the outcomes. Mn/DOT Community Landscape Partners' Albert Lea America's treeways Annandale Anoka Apple Valley Appleton Audubon Austin Avon Badger Bagley Balaton Barnesville Battle Lake Baudette Bemidji Benton County Bigelow Big Falls Biwabik Blackduck Blaine Blue Earth Co. SWCD Bluffton Brownsville Caledonia Callaway Cass Lake Chaska Chisago City Clearwater Cloquet Coleraine Cottage Grove Crookston Cottonwood County Crow Wing Co. Dassel Deer River Detroit Lakes Dilworth Duluth Eagan Eden Prairie Eden Valley Edina Elk River Eveleth Fairfax Fairmont Falcon heights Faribault Farmington Floodwood Florence Township Fountain Freeport Frontenac Gilbert Glenwood Glyndon Goodhue Golden Valley Granite Falls Greater Lake Sylvia Association Greenbush Greenwood Hamline University Hancock Harmony Hastings Henderson Hendricks Hennepin County Heron Lake Hinckley Hokah Houston Hutchinson International Falls Isanti Jordan Kabetogema Lake Association Keewatin Kelliher Kimball La Crescent Lake City Lake Elmo Lake Park Lake St. Croix Beach Le Sueur Lewiston Lino Lakes Litchfield Little Canada Little Falls Long Prairie Luverne Lynd Mabel Maple Grove Maple Lake Mapleton Marshall Medford Minneapolis — Bryn Mar Minneapolis - Camden Minneapolis — Columbia Heights Minneapolis — Lind- Bohanon Minneapolis — Marcy Holmes Minneapolis — Mural Wall Minneapolis — N.E. Buchanon Minneapolis — N.E. Park Minneapolis — Steven's Square Minneapolis — U of M Minnesota DNR Minnesota Green Minnetonka Morris Mountain Iron Mountain Lake Nashwauk New Brighton New London New Prague New York Mills Newport North St. Paul Oakdale Orr Osakis Park Rapids Paynesville Pequot Lakes Pine City Plymouth Princeton Proctor Ramsey Raymond Red Lake Falls Redwood Co. SWCD Renville Co. SWCD Rice Richfield Rollingstone Roseau Roseville Royalton Rush City Saint Paul St. Paul — Greening the Great River St. Louis Park Sandstone Sauk Rapids Savage Soil Conservation Services Spring Valley Starbuck Sunfish Lake Swift Co. Taylors Falls Thief River Falls Twin Cities Tree Trust University of Minnesota Virginia Wadena Wahkon Walker Walnut Grove Warroad Wayzata Wells Wheaton White Bear Township Windom Winona Wolverton Wright County FOR MORE INFORMATION, or guidance in developing landscape partnership projects, please contact: Todd Carroll, LLA, ASLA District Contacts: State Landscape Partnership Program Coordinator District 1 Mr. Michael Robinson, D.E. Mn/DOT Office of Technical Support, M.S. 686 1123 Mesaba Avenue 395 John Ireland Blvd. Duluth, MN 55811 St. Paul, MN 55155-1899 (218) 725-2704 Mike. Robinson0dot.state. mn. us Phone: (651) 366-4617, Fax: (651) 366-4699 E-mail: Todd. Carrollgdot.state.mn.us District 2 Mr. Lynn Eaton, D.E. 3920 Highway 2 West Bemidji, MN 56601 (218) 755-6549 MINNESOTA Lynn. Eatonadot.state.mn.us DEPARTMENT OF TRANSPORTATION District 3 Mr. Bob Busch, D.E. DISTRICTS 1991 Industrial Park ' Baxter, MN 56425 (218) 828-5703 Robert. Buschandot.state.mn.us - - District 4 Mr. Lee Berget, D.E. r� 1000 Highway 10 West " Detroit Lakes, MN 56501 (z) �-EDLee. (218) 846-3603 Berget@dot.state. mn. us District 6 Nelrae Succio, D.E. 61 2900, 48"' St. N.W. ( - Rochester, MN 55903 6- (507) 285-7374 Nel rae.Succio(chdot. state. mn. us District 7 Mr. James Swanson, D.E. =_ 4 _ _. 6 501 South Victory Drive Mankato, MN 56001-5032 23' (507) 389-6869 James.Swanson(a�dot.state.mn.us District 8 Mr. Tom Behm Asst. D.E. 1800 E. College Dr. ' METRO Marshall, MN 56258 i 11 .. (507) 537-3617 Tom. Behm(cbdot.state.mn.us 561, 71 6 Metro Mr. Khani Sahebjam, D.E. 1500 West County Rd. B2 a5 _. _ Roseville, MN 55113-3105 (651) 234-7700 Khani.SahebLam(abdot.state.mn.us S Mn/DOT COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM (August 2007) The Minnesota Department of Transportation (Mn/DOT) is actively involved in roadside landscaping partnerships with communities and their volunteers. The Community Roadside Landscape Partnership Program offers communities technical and financial assistance to install and maintain landscape plantings on eligible state highway rights of way. The program goal is Roadside, Community and Environmental Enhancement. Through partnerships, Mn/DOT had fostered over 330 projects and $7 million dollars worth of roadside landscaping improvements in communities while spending less than one third of that amount in State Highway Funds. Additionally, Mn/DOT benefits from an annual cost savings/avoidance of nearly $1.75 million dollars for ongoing work necessary to maintain the landscape plantings. In the past few years, Mn/DOT's landscape partnership program and projects have received over 60 national and state awards. Below is a listing of the Partners who have contributed to this success. Available District funds are awarded annually to approved partnership projects on a first come first serve basis. Desirable or approved projects may be downsized or deferred for a year if available funding becomes insufficient. To be considered for approval, all projects must be submitted with a formal application. An Application Manual includes guidelines, criteria, a project application, sample documents, and resources. The Application Manual can be obtained from the State Landscape Partnership Programs Coordinator (address on page 4). Mn/DOT District trunk highway funds are provided on approved projects to cover the cost of planting materials procured by the community partner. Trees, shrubs, vines, perennial groundcovers, wildflowers, grasses, soil amendments, herbicides, edging, planters, tree grates, weed fabric, wood fiber blanket, mulch, rodent protection, staking and guying, and seedling shelters are considered planting materials eligible for Mn/DOT funding. The community partner must install the landscape materials on Mn/DOT right of way using volunteers, employees, service organizations, contractors, or a combination thereof and must agree to maintain the improvements. For purposes of this program, "communities" are defined as counties, --- home rule charters, statutory cities and towns. Applicants not defined as a community must be sponsored by a CAINEWI GE community, or other unit of government, _ capable of executing a binding agreement with Mn/DOT. Funds awarded under this w - program must be used for roadside r landscaping located on state trunk highway ► : __ rights of way with fee or easement title. -pert Y � � ; �ti T � ,;, � Many areas of interstate freeways and i 7 �y high volume divided highways, with ;�i controlled access, are excluded from `:'` ti,y this program due to liability, safety and access problems. County State Aid highways are typically excluded since different funding mechanisms and procedural requirements a�poply to t ese projects. � l To initiate a landscape partnership project, communities must submit a written request to the appropriate Mn/DOT District Engineer./ The state Landscape Programs Coordinator will assign a project manager for the proposed partnership project upon request from the Mn/DOT District Engineer. (see page 4 for a listing of District Engineers). The project manager will provide design and/or technical assistance in developing projects and applications as their work schedules permits. In many cases, the plans are prepared by community representative with oversight by the project manager. Completed applications must include a Mn/DOT approved Landscape Plan and they may be submitted for consideration at any time of the year. Submission of projects before July 31St will be considered for planting that fall. Project submitted before December 31St, will be considered for the spring planting season. Fall preparation improves planting and maintenance success. In Minnesota, public requests for highway landscaping have continually residents are actively involved in their roadside planting projects, they are Resident involvement often provides the momentum, "community spirit" and resources needed for additional community support. Landscape partnerships expand the network of responsibility, pride and ownership of highway landscaping while stretching Mn/DOT's available funding to cover more projects. Local community care and maintenance increase the protection of the landscape investments and the likelihood that the plantings will prosper. 0) increased. When local community more satisfied with the outcomes. Mn/DOT Community Landscape Partners' Albert Lea America's treeways Annandale Anoka Apple Valley Appleton Audubon Austin Avon Badger Bagley Balaton Barnesville Battle Lake Baudette Bemidji Benton County Bigelow Big Falls Biwabik Blackduck Blaine Blue Earth Co. SWCD Bluffton Brownsville Caledonia Callaway Cass Lake Chaska Chisago City Clearwater Cloquet Coleraine Cottage Grove Crookston Cottonwood County Crow Wing Co. Dassel Deer River Detroit Lakes Dilworth Duluth Eagan Eden Prairie Eden Valley Edina Elk River Eveleth Fairfax Fairmont Falcon heights Faribault Farmington Floodwood Florence Township Fountain Freeport Frontenac Gilbert Glenwood Glyndon Goodhue Golden Valley Granite Falls Greater Lake Sylvia Association Greenbush Greenwood Hamline University Hancock Harmony Hastings Henderson Hendricks Hennepin County Heron Lake Hinckley Hokah Houston Hutchinson International Falls Isanti Jordan Kabetogema Lake Association Keewatin Kelliher Kimball La Crescent Lake City Lake Elmo Lake Park Lake St. Croix Beach Le Sueur Lewiston Lino Lakes Litchfield Little Canada Little Falls Long Prairie Luverne Lynd Mabel Maple Grove Maple Lake Mapleton Marshall Medford Minneapolis — Bryn Mar Minneapolis - Camden Minneapolis — Columbia Heights Minneapolis — Lind- Bohanon Minneapolis — Marcy Holmes Minneapolis — Mural Wall Minneapolis — N.E. Buchanon Minneapolis — N.E. Park Minneapolis — Steven's Square Minneapolis — U of M Minnesota DNR Minnesota Green Minnetonka Morris Mountain Iron Mountain Lake Nashwauk New Brighton New London New Prague New York Mills Newport North St. Paul Oakdale Orr Osakis Park Rapids Paynesville Pequot Lakes Pine City Plymouth Princeton Proctor Ramsey Raymond Red Lake Falls Redwood Co. SWCD Renville Co. SWCD Rice Richfield Rollingstone Roseau Roseville Royalton Rush City Saint Paul St. Paul — Greening the Great River St. Louis Park Sandstone Sauk Rapids Savage Soil Conservation Services Spring Valley Starbuck Sunfish Lake Swift Co. Taylors Falls Thief River Falls Twin Cities Tree Trust University of Minnesota Virginia Wadena Wahkon Walker Walnut Grove Warroad Wayzata Wells Wheaton White Bear Township Windom Winona Wolverton Wright County FOR MORE INFORMATION, or guidance in developing landscape partnership projects, please contact: Todd Carroll, LLA, ASLA State Landscape Partnership Program Coordinator Mn/DOT Office of Technical Support, M.S. 686 395 John Ireland Blvd. St. Paul, MN 55155-1899 Phone: (651) 366-4617, Fax: (651) 366-4699 E-mail: Todd.Carroll a,dot.state.mn.us District Contacts: District 1 Mr. Michael Robinson, D.E. 1123 Mesaba Avenue Duluth, MN 55811 (218) 725-2704 Mike. Robinson@dot.state.mn. us District 2 MINNESOTA DEPARTMENT OF TRANSPORTATION District 3 M Mr. Lynn Eaton, D.E. 3920 Highway 2 West Bemidji, MN 56601 (218) 755-6549 Lynn. Eaton@dot.state.mn.us Mr. Bob Busch, D.E. 1991 Industrial Park Baxter, MN 56425 (218) 828-5703 Robert. BuschOdot.state. mn. us 4 Mr. Lee Berget, D.E. 1000 Highway 10 West Detroit Lakes, MN 56501 (218) 846-3603 Lee. Berget(a)dot. state. m n. us 6 Nelrae Succio, D.E. 2900, 48th St. N.W. Rochester, MN 55903 (507) 285-7374 Nelrae.Succio(&dot.state. mn.us 7 Mr. James Swanson, D.E. 501 South Victory Drive Mankato, MN 56001-5032 (507) 389-6869 James.Swanson@dot.state.mn.us 8 Mr. Tom Behm, Asst. D.E. 1800 E. College Dr. Marshall, MN 56258 (507) 537-3617 Tom.Behm@dot.state.mn.us Mr. Khani Sahebjam, D.E. 1500 West County Rd. B2 Roseville, MN 55113-3105 (651) 234-7700 Khani.Sahebjam(&dot.state.mn.us June 5, 2008 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Proposed Changes to: Park & Trail Five Year (2008-2012) Capital Improvement Plan BACKGROUND: The Parks Commission approved a capital improvement plan on June 12th, 2007 which was acknowledged by the City Council on June 19th, 2007. The Commission directed staff to present for inclusion in the 2008 City Budget seven projects from the Five Year Plan for construction in 2008. City Council accepted and authorized expenditures for four of the projects (Hwy 13 trail, Roger's playground, and the fence and backstop projects in Hagstrom-King Park. Council informed staff that they would not authorize sports tiles at Ivy Hill tennis courts in 2008 and did not wish to proceed with the two recommended improvements at Friendly Marsh Park until planning and design issues related to an application for new development at Mendota Plaza Mall were closer to final acceptance by the City. DISCUSSION: The 2008 approved projects are progressing as follows: 1) Preliminary plans for the (MSA funded) Hwy 13 trail are complete and acquisition of easements is proceeding, but progress on this project may be delayed due to staffing issues. City Engineer & Public Works Directors Sue McDermott will be moving to Arizona in late June and a new hire for this position may not be in place until sometime in August or September; 2) Playground improvements at Roger's Lake Park are in progress and installation will be completed by mid-June. City park crew will restore disturbed turf areas; 3 & 4) ag-lime has been placed for outfield fence and drainage problem corrected. New backstop and outfield fence will be completed soon. Special Park Fund status has not changed significantly from conditions described in my April 7th 2008 memo (see attached). RECOMMENDATION: Below are my suggestions for the remaining and un -completed projects in the current Five Year Plan. The Commission must identify projects they wish completed next year in the Draft 2009 City Budget at tonight's or next month's meeting. If the Commission wishes to complete the projects identified for 2009 total funding (assuming City Council agrees to fund 50% of project costs from the Water Tower Fund) that would come from the Special Park Fund would be approximately $70,000.00 (haffofthe projected December 31, 2008 ending fund balance). ACTION REQUIRED: If the Parks and Recreation Commission desire to modify or revise the existing Five Year Capital Improvement Plan direct staff to make such changes and present the revised plan to City Council for acknowledgement. Park and Trail Five Year (2008-2012) Capital Improvement Plan 2008 Promect: Working Buda Funding Source (s) 1. Hwy 13 trail (if not built in 2007) $90,000+ MSA Funds 2. Roger's Lake Park - playground Replacement $45,000 Spec Park / Other City funds 3. Ivy Hill tennis courts -resurface with sport tiles $50,000 Spec Park/ Other City Maint. funds 4. Hagstrom-King Park - outfield fence $20,000 Spec Park I Other City funds 5. Hagstrom-King Park - replace backstop $11,000 Spec Park I Other City funds 6. Friendly Marsh Park - re grade as lacrosse field $45,000 Spec Park / Other City funds 7. Friendly Marsh Park - parking and other amenities for#6 $35,000 Spec Park /Other City funds June 5, 2008 Proposed Changes to Five Year Plan / recommend the fol%wing:• 1. Continue planning for a future lacrosse/football/soccer field at Friendly Marsh Park. Council desires a paved parking lot and other amenities that will increase overall project costs (estimate $150K). Request City Council to include Park Commission in future Council/Planning Commission workshop(s) regarding Mendota Plaza and/or surrounding area development. 2. Council did not wish to resurface a tennis court with sports tiles in 2008 - the Commission may wish to again make this recommendation in 2009 or seek direction from Council regarding future maintenance, repair or replacement of existing tennis courts. 3. My recommendations for the remaining projects in the Five Year Plan are: 2009 Proiect: 1. Dodd Road trail - north of Hwy 110 (if not 2008 project) $200,000+ MSA Funds 2. Civic Center fie/ds - sun shelters $14,000 Spec Park/City funds Delete 3. Friendly Hills Park playground rehabilitation $60,000 Spec Park / City funds 4. Friendly Hills Park replace backstop $11,000 Spec Park / City funds 5. Friendly Hills tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. 6. Mendakota Park storage building for PW & MHAA $40,000 Spec Park/City funds Future 2010 Project: 1. Wachtler / Valley Park trail west of Par 3 $75,000 Spec Park / City funds 2. Friendly Hills replace hockey lights $30,000 Spec Park / City funds 3. Ivy H111pond fountain $7,000 Storm Utility /Spec Park Delete 4. Victoria Highlands replace playground $45,000 Spec Park / City funds 5. Wentworth tennis courts resurface with sport tiles $50,000 Spec Park / City Maint. funds 2011 Proiect: 1. Valley Park trail - Hwy 110 to Marie $75,000+ Dak Co / Fed / City funds 2. Valley Park trail - Marie to Hwy 13 $160,000+ Dak Co / Fed / City funds 3. Valley Park replace trail bridge - north of Marie $45,000 Dak Co / Fed / City funds 4. Marie Park tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. funds 5. Mendakota Park playground surface $8,000 Spec Park / City funds 6. Mendakota Park replace playground units $35,000 Spec Park / City funds 7. Mendakota Park expand playground area $60,000 Spec Park/City funds Re -visit 8 Mendakota Park sun shelter by playground $10,000 Spec Park/City funds Delete 2012 Project: 1. Dodd Road trail south from Mendakota Park $ 60,000 Spec Park / City funds 2. Wagon Wheel Trail - Dodd to Lexington $125,000 Spec Park / MSA / Other 3. Coppenreld Ponds -plantings to replace Buckthorn $5,000 Spec Park/DNR /Other Re -visit 4. Coppenreld Ponds - interpretative signage, etc $10,000 Spec Park/DNR/Other Re -visit 5. Roger's Lake fishing enhancements - along Wagon Wheel $20,000 Spec Park / City funds 6. Kensington Park playground upgrades $45,000 Spec Park / City funds 7. Mendakota Park re -roof buildings (3) $18,000 Park Maintenance Re -visit 8. Marie Park pave (asphalt) hockey rink $60,000 Spec Park/City funds Re -visit FUNDING SOURCES -ALONE OR IN COMBINATION: a. Special Park Fund b. City Fund(s) - identified by City Council (Cell Tower, etc) c. General Fund (Tax Levy) d. Federal Grant e. MN DNR Grants f. Dakota County Grants/Funds g. MN MSA Road Funds h. Donation / Gift j. Property Assessment k. Corporate grant I. Dak Co CDA grant / funds 2 City of Mendota Heights MEMORANDUM April 71h, 2008 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Special Park Fund Status BACKGROUND: Last month the Commission requested an update at their April meeting of the current balance in the Special Park Fund. DISCUSSION: As of March 31, 2008 the current balance in the Special Park Fund is: $ 83,534.13 On March 27, 2008 Opus (The Summits) was invoiced for $117,516.85 in Park Dedication Fees. The remaining (unbilled) fees due from Opus in 2008 is $8,155.75. The fund recently received a donation of $402.47 and a recent lot split approved by Council will add $2,700.00. 1. Current balance $ 83,534.13 2. Opus (billed) $117,516.85 3. Donation $ 402.47 4. Dedication fee $ 2,700.00 Tota/. $204,153.45 Projects approved for completion in 2008 and other fund expenses: 1. Roger's Lake playground - 50 % of $58,000 = $ 29,000.00 2. Hagstrom-King fencing - 50% of $32,000 = $ 16,000.00 3. "You are Here Signs" ($3Kin2007) $ 3,000.00 4. Overhead & other expenses $ 10,000.00 Estimate of2008 S. P. F, costs $ 58,000.00 Projects proposed in 2009 in current "Park & Trail Five Year (2008 - 2012) Capital Improvement Plan" 1. Sun shelters @ Civic Center field $ 14,000.00 2. Friendly Hills Park playground replacement $ 30,000.00 (+$30,000from cell Tower fund) 3. Friendly Hills Park replace backstop $ 11,000.00 4. Resurface tennis court - (50% of $46,000) $ 23,000.00 (50% from cell Tower fund) 5. Storage Bldg. for PW & MHAA $ 40,000.00 (Split: SPF+ city +MHAA + ?) 6. Overhead & other expenses $ 15,000.00 Estimate of2009 S.P.F. costs $113,000.00 RECOMMENDATION Re -visit priority and scheduling of projects in Five Year Plan at May or June meeting prior to making a recommendation to Council regarding construction projects to be included in the 2009 City Budget (2009 Budget process June thruAugust/September). ACTION REQUIRED: Provide direction to staff. June 10, 2008 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations Projects Coordinator Subject: Proposed Projects for Final Four Years of: "Parks & Trails Five Year (2008-2012) Capital Improvement Plan" 2009 Project: working Buda et Funding Source (s) 1. Dodd Road trail - north of Hwy 110 (if not 2008 proj) $200,000+ $60,000 MSA Funds Spec Park / City funds 2. 3. Friendly Hills Park playground rehabilitation Friendly Hills Park replace backstop $11,000 Spec Park / City funds 4. Friendly Hills tennis courts - resurface with sport tiles $50,000 Spec Park / City Maint. 5. Friendly Marsh Park mu/ti-use fie/d, paved parking, etc. $150,000 (From 2008 schedule) 6. Hwy 13 trail (if not completed in 2008) $ 90,000 (From 2008 schedule) 7. Restore Historic Pilot Knob $ 50,000 Spec Park/City funds Re -visit 2010 Project: 1. Wachtler / Valley Park trail west of Par 3 $75,000 Spec Park / City funds 2. Friendly Hills replace hockey lights $30,000 Spec Park / City funds 3. Victoria Highlands replace playground $45,000 Spec Park / City funds 4. Wentworth tennis courts resurface with sport tiles $50,000 Spec Park / City Maint. Funds 5. Restore Historic Pilot Knob $40,000 2011 Project: 1. Valley Park trail - Hwy 110 to Marie $ 75,000+ Dak Co / Fed / City funds 2. Valley Park trail - Marie to Hwy 13 $160,000+ Dak Co / Fed / City funds 3. 4. Valley Park replace trail bridge - north of Marie Marie Park tennis courts - resurface with sport tiles $45,000 $50,000 Dak Co / Fed / City funds Spec Park / City Maint. funds 5. Mendakota Park playground surface $8,000 Spec Park / City funds 6. Mendakota Park replace playground units $35,000 Spec Park / City funds 7.Wagon Wheel Trail - Dodd to Lexington $125,000+ $ 60,000 on City Five Year Street Plan Spec Park/City funds Re -visit 8. Mendakota Park expand playground area Spec Park/City funds Re -visit 8. 9. Restore Historic Pilot Knob $ 30,000 9. 2012 Project: 1. Dodd Road trail south from Mendakota Park $ 60,000 Spec Park / City funds 2. Copperfreld Ponds - plantings to replace Buckthom $ 5,000 Spec Park/DNR /Other Re -visit 3. Coppeniield Ponds -interpretative signage, etc $ 10,000 Spec Park/DNR/Other Re -visit 4. Roger's Lake fishing enhancements - along Wagon Wheel $20,000 Spec Park / City funds 5. Kensington Park playground upgrades $45,000 Spec Park / City funds 6 Mendakota Park re -roof buildings (3) $18,000 Park Maintenance Re -visit 7. Marie Park pave (asphalt) hockey rink $60,000 Spec Park/City funds Re -visit 8. Restore Historic Pilot Knob $ 10,000 9. Resurface fourth of five tennis courts $ 60,000 TO: Parks and Recreation Commissioners FROM: Jake Sedlacek, Assistant to the City Administrate SUBJECT: Par 3 Cash Flow Worksheet, April and May 2008 Discussion The Mendota Heights Par 3 Golf Course opened the 2008 season on April 16, 2008. Attached you will find the October Cash Flow Worksheet. The intent of this report is to provide a snapshot of revenues and expenditures for the month and for the year to date. More detailed reporting will be conducted on an annual basis, as are all other city funds. Par 3 April and May Cash Flow Worksheet Course revenues for 2008 have outpaced expenditures by a total of $4,649.90, not including recreation program revenues. City Financial staff has yet to invoice Mendota Heights and Eagan Recreation programs for May recreation programs at the course. Professional Services in the year-to-date include Attorney fees for contract review, the Par 3 portion of the City Audit and Alcohol Server Training. Operations Update 325 rounds of golf were played at the Par 3 in April 2008 (982 in April 2007). 2,187 rounds were played in the May 2008 (2047 in May 2007). The Greens Committee held a first meeting to discuss landscaping, events, promotions and data collection. A second meeting date has not yet been set, but there is follow-up work to do on each of these areas. Construction on the new bathrooms, entryways and walkways has beg -Lin. Work is expected to be substantially complete by the end of June. New contracts have been worked out for Rubbish and Portable Toilet services — each contract saves $50 per month over last year's rates. Maintenance - several positive comments have been received about turf conditions at the Par 3, greens aeration is set to begin in the next couple of weeks, along with installing sod on the #4 tee, and seeding the hillside by the maintenance building which has been cleared of debris. Bunker rehabilitation is another upcoming project in June. Page 1 of 1 (O m h t0 O t0 O tO co O 't O N O (D M O M tO t0 O d' O. O�. 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