2019-06-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, June 11 2019- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approval of Agenda
5.Approval of Minutes
a.May 14, 2019 Regular Meeting Minutes
b.May 23, 2019 Work Session Meeting Minutes
6.Citizen Comment Period (for items not on the agenda)
*See guidelines below
7.Acknowledgement of Reports
a.Par 3 Update
b.Recreation Update
8.Unfinished Business
a.Community Engagement Update
b.Work Session Date
c.Golf Tournament Discussion
9.New Business
a.Location of Portable Restroom at Hagstrom King Park
b.Schedule Second Parks Visit-September
c.Adjustable Hoops South of 62
d.Process for Additions to the Parks and Recreation Commission Agenda
e.Parks Celebration Survey Results
10.Staff Announcements
11.Student Representative Update
12.Commission Comments and Park Updates
13.Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items
which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need
to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes.
Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made,
but rather for hearing the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised.
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
May 14, 2019
The regular meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, May 14, 2019, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order
Chair Goldade called the meeting to order at 6:30 p.m.
2.Roll Call
The following Commissioners were present: Steve Goldade, Pat Hinderscheid, Bob Klepperich,
Stephanie Meyer, David Miller, Dan Sherer and Student Representative Matthew Boland.
Absent: Ira Kipp.
Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator
Cheryl Jacobson and Public Works Director Ryan Ruzek.
3.Pledge of Allegiance
4.Approval of Agenda
Chair Goldade asked to discuss the Parks Improvement Update. Commissioner Miller asked for
the addition of a Park Bench Update to the unfinished business agenda and Commissioner
Hinderscheid asked for the addition of a discussion on the Dog Park to the new business
agenda.
Motion Klepperich/second Meyer to approve the agenda as amended.
AYES: 6: NAYS 0: ABSENT 1
5.Approval of Minutes from April 9, 2019
Motion Klepperich/second Miller to approve the minutes of the April 9, 2019 Parks and
Recreation Commission meeting. AYES: 6: NAYS 0: ABSENT 1
6.Citizen Comment Period (for items not on the agenda)
There were no public comments
7.Acknowledgement of Reports
a.Par 3 Update
b.Recreation Update
Motion Klepperich/second Miller to acknowledge receipt of the Par 3 Update and the Recreation
Update. AYES: 6: NAYS 0: ABSENT 1
c.Parks Improvement Update
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Chair Goldade requested an update from staff and comments/questions from the
Commissioners regarding park updates. Public Works Director Ryan Ruzek briefly described
the list of park improvements provided in the Park Improvement Update included in the packet.
Chair Goldade noted that there is a difference between Valley View Heights Park and Valley
Park.
Commissioner Sherer asked when the bike rack and pad would be installed in Hagstrom King
Park. Mr. Ruzek replied that the installation is on hold until the discussion on moving the
playground container is finalized.
Commissioner Sherer asked if the city had lost their spot on the vendors schedule since the
installation of the playground equipment has been delayed. Mr. Ruzek replied that he has not
had a conversation with Flagship; however, Minnesota/Wisconsin Playground left a voice mail
indicating that if the city wanted to keep the early August schedule they would need to hear that
soon.
Chair Goldade noted that the sub-committee working on Rogers Lake Park had identified the
need for new picnic tables and he asked for a status update. Mr. Ruzek replied that he was
unsure if they had been moved to the park.
Chair Goldade asked how soon a decision needed to be made to ensure a new warming house
at Wentworth Park for the 2019/2020 winter season. Mr. Ruzek replied that if they go with the
plan to replace what is currently there, the contractor should be onboard by October. However,
staff will be working with the City Council on a number of different options and they will have to
see how the Council wants to proceed.
Commissioner Miller asked if there was a target figure for the budget for the warming house. Mr.
Ruzek replied that Council has set a maximum amount of $150,000.
Chair Goldade commented that the adjustable basketball hoops at Marie Park are well used and
a huge addition to the park. He suggested the Commissioners and staff think about adding a set
of adjustable basketball hoops south of Highway 62 as an upgrade to a park.
Commissioner Hinderscheid asked about the basketball courts at Mendakota. Mr. Ruzek replied
that Mendakota received improvements four or five years ago.
8.Unfinished Business
8.a Parks Celebration
Recreation Program Coordinator Meredith Lawrence stated that she, Chair Goldade, and Vice-
chair Klepperich met to draft a survey for the Parks Celebration event on June 1, 2019. She
then listed the four questions.
Ms. Lawrence reviewed the commissioner’s volunteer schedule. Commissioner Meyer agreed to
be added to the middle shift. Commissioner Sherer noted that he may need to leave early from
his shift; Chair Goldade volunteered to cover whatever time he could not.
Commissioner Hinderscheid asked if the survey was going to contain any of the suggestions
made by the public in the past. Ms. Lawrence replied in the negative. Chair Goldade noted that
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it was decided to keep the survey open ended to give community members a chance to give
feedback.
8.b Community Engagement Ideas
Recreation Program Coordinator Meredith Lawrence stated that she, Chair Goldade, and Vice-
chair Klepperich met to discuss groups that the Commission could reach out to for community
engagement, which were listed in the Commission memo. She then asked the Commission to
determine how they would like to reach out to these groups and the purpose of the
communication. She also asked them to identify if there were other local groups they would like
to add to the list.
Chair Goldade noted that this came out of the Commission’s discussion about surveying and
trying to get feedback from the community. This would be a way for the Commission to connect
with a community group.
Commissioner Hinderscheid asked if the main goal was to connect with these groups and find
out if they have any input on the city’s parks. Chair Goldade replied in the affirmative.
Ms. Lawrence stated that another idea would be to include Student Representative Boland on
this as he could get input from high school students.
Commissioner Meyer expressed her strong favor of this suggestion. Commissioner
Hinderscheid agreed. Chair Goldade noted that this could be a volunteer opportunity; not
something that a Commissioner would have to do if they did not have time.
Commissioner Meyer suggested that it would be helpful if one of the Commissioner’s would take
a pass at creating a tool with four discussion points that they want to make sure they hit. Chair
Goldade suggested that this tool be reviewed and agreed upon at their June meeting.
Commissioners would not meet with any of the groups until after the June meeting but before
the October meeting. Reports from each Commissioner who met with a group would be given at
the October meeting. He then asked for volunteers and an indication of which group(s) they
would like to contact.
Commissioner Meyer – Mendota PTA; Night to Unite event(s)
Commissioner Sherer – Mom’s Club
Student Representative Boland – football team
Commissioner Hinderscheid – West St. Paul-Mendota Heights Rotary Club
Commissioner Miller – Night to Unite event(s)
Vice-Chair Klepperich – Community Education Staff
Chair Goldade – Somerset PTA
Chair Goldade said he would follow-up with Commissioner Kipp to see if he had any interest in
contacting a group.
Commissioner Meyer asked if anyone had any ideas on reaching out to retirees. Ms. Lawrence
replied that there was TPAC (Thompson Park Activity Center) in West St. Paul that works really
closely with the residents of Mendota Heights. Assistant City Administrator Cheryl Jacobson
also noted that the Dakota County CDA has two senior buildings within Mendota Heights (Park
View Plaza and Village Commons) and then there was also White Pines, an assisted living
facility.
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Commissioner Meyer volunteered to create the discussion points document.
Commissioner Hinderscheid asked what kind of signage would be available at the Parks
Celebration to let community members know that the Commissioner welcomes their
engagement. Ms. Lawrence replied there will be a sign, a parks map, surveys, Par 3 coupons,
putting green and games, and program information.
8.c Parks Tour Itinerary
Recreation Program Coordinator Meredith Lawrence provided an overview of the upcoming
parks tour to be held on Thursday, May 23, 2019 beginning at 5:00 pm.
Commissioner Hinderscheid asked if the Commission wanted to encourage residents to attend
and provide input. Ms. Lawrence replied that members of the community are welcome to attend.
It was noted that the tour will be starting at Valley View Heights Park.
8.d Park Benches
Commissioner Miller asked if there had been any discussion with City Council about increasing
the park bench donation amount or if there were any changes. Public Works Director Ryan
Ruzek replied that this has not made it to City Council yet.
9.New Business
9.a 3rd Lair Proposal
Public Works Director Ryan Ruzek explained that he had reached out to 3rd Lair, due to the
number of events that happened last summer at the Rogers Lake Skate Park, with the objective
of getting improvements done at the park to make the users of it more satisfied.
3rd Lair held a focus group meeting at their offices on March 16, 2019 with 25 attendees and
put together a proposal to construct three additional features in the skate park – a round rail, a
grind box, and a wall ride ramp.
Mr. Ruzek noted that he had requested a proposal from 3rd Lair for approximately
$10,000/year. They said they could construct the three suggested features, as well as provide
maintenance on the existing structures, for that $10,000 fee. This is not a budgeted item for
2019 so if the decision is made to proceed the funds would most likely have to come from the
Special Parks Fund. Mr. Ruzek intends to present this to the Council during the budget time to
try to get a full long-term commitment put into the general levy.
Chair Hinderscheid asked if the $10,000/year would include some updates to features, etc. Mr.
Ruzek replied in the affirmative.
Commissioner Sherer asked if there was a maintenance agreement that defined what entails
their maintenance. Mr. Ruzek replied that this is the first feedback and it may be that one year
there would not be a new feature added because of maintenance needs. Commissioner Sherer
then asked if Action Sports of MN Inc. [listed as the contractor on the agreement] was the same
entity or would the city be required to obtain a second quote. Mr. Ruzek replied that Action
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Sports has the same owner as 3rd Lair; he has the contracting business and the 3rd Lair
business.
Chair Goldade asked if 3rd Lair had provided any indication of how many people they spoke
with were actually from Mendota Heights. Mr. Ruzek replied in the negative.
Chair Goldade asked if Mr. Ruzek was making a recommendation on this proposal. Mr. Ruzek
replied that he had no recommendation on this; he was presenting it to the Commission to see if
they were interested in making a recommendation to the City Council.
Chair Goldade asked if there was some sort of timeline for completing the work. Mr. Ruzek
replied that this was beyond the discussions that have currently been held.
Commissioner Hinderscheid asked if this was a year-to-year or a long-term contract. Mr. Ruzek
replied that what was in front of the Commission was just the three improvements and would not
commit the city to any long-term improvements.
Commissioner Sherer asked if ongoing maintenance of the park could be done in house. Mr.
Ruzek replied that he could not commit the time and effort of Public Works in maintaining the
skate park.
Commissioner Sherer asked that the proposal be updated to include a detailed listing of
maintenance to occur in 2019.
Motion Hinderscheid/second Miller to recommend City Council approve the proposed single-
year contract with 3rd Lair to add three additional features to the skate park and maintenance to
the skate park at a not-to-exceed cost of $10,000; funding to come from the Special Parks Fund
Commissioner Meyer stated that it seemed to her that there were project suggestions coming to
the Commission that they have debated the cost as being unjustifiable because of the
uncertainty of usage. It seemed to her that without knowing who these 25 people were that 3rd
Lair had spoken – she would be uncomfortable moving ahead with this. Chair Goldade, to
provide clarity and context, explained that discussion on this first started last summer when the
skateboarders added their own features. This is part of a bigger discussion that started 12-14
months ago.
Mr. Ruzek also reminded the Commission that the city does hold a skateboard camp at the
skate park every year. Student Representative Boland also stated that, per his conversations
with the skateboarders, most of them are from Mendota Heights.
As requested, Recreation Program Coordinator Meredith Lawrence provided a brief explanation
of the programs held at the skate park.
Chair Goldade called for the vote: AYES: 6: NAYS 0: ABSENT 1
9.b Discuss PRC Golf Event
Chair Goldade noted that when he, Vice-chair Klepperich, and Recreation Program Coordinator
Meredith Lawrence were meeting the topic was how to help increase the number of rounds of
golf at the Mendota Heights Par 3. They brainstormed that possibly in early fall the Parks and
Recreation Commission could host a golf event and achieve two objectives:
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•Increase the number of rounds of golf being played
•Increase the Commission’s visibility in the community
Ms. Lawrence added that if this is something the Commission would like to do she would need
to start planning the event very soon. She asked for feedback from the Commission on the level
of interest and, if they want to pursue, discuss the details.
Vice-Chair Klepperich suggested that this be advertised as an ‘event’ rather than a ‘tournament’,
they could include reduced greens fees, try to make it family-friendly, and have as many
commissioners there as possible.
Commissioner Meyer suggested that they include something that is sort of like a contest;
although not a tournament – like ‘closest to the pin’; something fun.
Commissioner Hinderscheid asked if they were talking about including prizes or giveaways. Ms.
Lawrence replied that they need to keep in mind that if they do offer a reduced rate, which she
believed was a good idea, they need to look at what they are bringing in, the time to plan it, and
how much money would left to spend on prizes.
Chair Goldade summarized the thoughts as follows:
•Event rather than Tournament
•It should break event
•It could include contests
•Reduced greens fees
•Family-friendly
Vice-chair Klepperich suggested that Ms. Lawrence return to the June meeting with date/time
suggestions. Both Chair Goldade and Vice-chair Klepperich recommended a weekend in the
month of September.
When asked for a quick count on interest, the response was 2 maybe and 5 yes.
Commissioner Hinderscheid asked if it would be possible to provide hot dogs or something. Ms.
Lawrence replied that she would have to check because the golf course does not have a license
to sell hot dogs; they only have a license that enables them to sell pre-packaged food.
9.c Work Session with City Council
Recreation Program Coordinator Meredith Lawrence noted that staff recommended that the
Parks and Recreation Commission meet with the City Council for a work session to discuss park
improvements and the budget. Staff recommended June 17 or June 20. After discussion the
Commission recommended June 11 or July 9, starting at 6:30pm. If agreed upon, this would
then take place instead of the Commission’s regular monthly meeting.
9.d Dog Park
Commissioner Hinderscheid passed along an inquiry from a Planning Commissioner suggesting
that the city plant pollinator-friendly flowers around the outside of the dog park. Ruzek replied
that the dog park is an interim use park until December 31, 2020; improvements should not be
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made until the permanency of the dog park is determined. Commissioner Hinderscheid
suggested that the topic of permanence of the dog park be added to the work session agenda.
10.Staff Announcements
Recreation Program Coordinator Meredith Lawrence made the following announcements:
•Park Celebration
o The movie “Mary Poppins Returns” will be shown on Friday, May 31
o 5K the AM of Saturday, June 1 (registration is open) at Market Square Park
o Park Celebration in the afternoon of Saturday, June 1
•All recreation programs are starting up the week of June 10
11.Student Representative Update
Student Representative Matthew Boland noted that he, along with four other students, recently
started an Environmental Club. The purpose of the club is to go from park to park – some in
West St. Paul, some in Mendota Heights, and some in Eagan – to clean up trash around the
area. They had their first clean up at Rogers Lake on April 20, 2019. They started at 9:00am
and had approximately 28 student to help clean up trash and they were there for approximately
four hours.
12.Commission Comments and Park Updates
Commissioner Dan Sherer
•Hagstrom Kings and Friendly Hills – beautiful weather has created a lot of activity in the
parks
•Hagstrom Kings – a lot of users have complained about the location of the portable toilet
as not being as accessible as the location in the past had been and the odor is
noticeable from the playground. Public Works Director Ryan Ruzek noted that he would
work with staff on that.
Commissioner Bob Klepperich
•Had the opportunity to participate in a park cleanup at Mendakota with Commissioner
Meyer. It was also an opportunity for him to observe the adult softball league in
progress. He was very impressed and believes it to be a wonderful resource.
•Lots of activity at the Civic Center Park almost every night.
Commissioner Stephanie Meyer
•The activity at Mendakota with Vice-chair Klepperich was great.
•Marie Park looks fantastic; everyone loves the basketball hoops
•The cement slab with accessible picnic table is at Marie Park now
•Kensington Park is beautiful and the green space looks great; it is in wonderful condition
•Her son found a hole in the fence at Kensington Park
Commissioner Pat Hinderscheid
•Ivy Hills
o It was great to see that the tennis court is getting a lot of use
o He spoke with a mother and daughter and was very impressed that the daughter
knew how to change the net from volleyball to tennis. They did suggest that
some instructions be included.
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o Regarding the placement of the picnic tables; there is one in the back behind the
basketball net and he questioned if anyone would use it there. He suggested it
be moved to beside the baseball field. Recreation Program Coordinator Meredith
Lawrence replied that when she spoke to the Parks Maintenance Lead and he
said he put the picnic tables where the Commission had asked them to be; this
may have been a recommendation from a few years back.
o There is a tree that has come down on the west side of the pond
Commissioner David Miller
•Victoria Highlands Park is in great shape. The fence is very unobtrusive and does not
take away from the open feeling of the park.
•He appreciated the very positive attempts to get outreach and contact points to the
community. Unless there is an issue that affects someone right in their neighborhood,
there is not a lot of the public here. There are other events and other meetings where it
is very important to be open and transparent as a Commission and ask people for their
input.
Chair Steve Goldade
•Valley Park
o The park looks great
•Wentworth Park
o Everyone is sitting on pins and needles to figure out about the warming house
•He was really impressed with all of the excellent summer events and expressed his
appreciation to Ms. Lawrence and staff.
•He encouraged community members to keep paying attention to dates and getting them
on their calendars as there are a lot of free / no-charge events being offered by the city.
•A link in Friday News was provided to a story about Mayor Garlock and all of his
wonderful work on the June 1, 2019 5K race coming up. This event supports Special
Olympics and is also in memory of Officer Scott Patrick.
13. Adjourn
Motion Klepperich/Second Meyer to adjourn the meeting at 7:54 PM
AYES: 6: NAYS 0: ABSENT 1
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Parks and Recreation Commission Work Session
Held May 23, 2019
Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission,
City of Mendota Heights, Minnesota began at Valley View Heights Park, 1056 Cullen Avenue,
Mendota Heights, MN 55120.
CALL TO ORDER
Chair Steve Goldade called the meeting to order at 5:10 pm. Commissioners Sherer, Miller,
Klepperich and Meyer were also present.
City staff present included Meredith Lawrence, Recreation Program Coordinator; Cheryl
Jacobson, Assistant City Administrator; and Ryan Ruzek, Public Works Director.
TOUR OF VALLEY VIEW HEIGTS PARK
Staff and commissioners toured the park and discussed options for future improvements. Staff
noticed there was not a recycling bin at this park. Public Works staff is currently working on a
park identification sign which will be installed soon. Staff determined that more mulch is needed
in the playground, and Public Works staff will be addressing this. The commissioners
determined the playground is in good condition. An ADA picnic table is needed at this park and
will be delivered.
TOUR OF HAGSTROM KING PARK
Staff discussed with the commission complaints that have been received regarding the location
of the current portable restroom. This will be discussed at the commission’s regular June
meeting. Staff discussed the option of adding a full size basketball court to this facility with two
baskets. The location of staff’s recommendation of pickleball courts was discussed and the
commission discussed adding more pickleball courts to Friendly Hills Park hockey rink instead
of dedicated pickleball courts. The commission inspected the plastic playground edging and
determined it was not preferable for future playground improvements. Staff is currently
addressing drainage issues at this park’s baseball field.
TOUR OF MENDAKOTA PARK
Staff toured the softball complex and marveled at the number of adult softball players at the
facility. Staff provided an overview of the program. The commission discussed with staff the
pour in place rubber at the playground. Staff explained the pros and cons of the surface and cost.
The commission determined the basketball court is in great condition, but felt this could be a
good location for adjustable hoops.
TOUR OF WENTWORTH PARK
The commissioners toured the existing warming house at Wentworth Park. Staff believes the
facility was constructed in 1972. The commissioners determined the warming house is in dire
need of replacement and will discuss the issue with the City Council at their upcoming joint
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work session. Staff determined the current location would fit a standard size warming house, but
conversations are still ongoing regarding the facility including restrooms. The commission
looked at the current tennis courts and determined there are a lot of deep cracks in the surface
and it needs to be replaced soon. This is the next tennis court facility on schedule to be repaired.
ADJOURN
The commission adjourned the meeting at 7:05 PM
Minutes Taken By:
Meredith Lawrence
Recreation Program Coordinator
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DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
May Review
The Par 3 was open for 26 days in May. The course had a total of 1,521 rounds. An additional 132
rounds were played by local high school players. The Par 3 received 6.68 inches of rain, which is
considerably higher than the monthly average of 3.36 inches.
Junior Programs
Junior camps and leagues start the week of June 10th. There is still room in these programs for
those interested in registering a young golfer.
Bogey with the Red and Blue
The City of Mendota Heights recreation staff is partnering with the Mendota Heights fire
department and police department to host the Bogey with the Red and Blue event. The event is
a community engagement effort. The event cost is $15 per person and includes a round of golf,
refreshments and a commemorative t-shirt. Registration is available on the City’s website or in
person at City Hall.
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DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Parks Celebration/Movie Night Review/Officer Scott Patrick Memorial 5K
Staff was very happy with the number of attendees at the 2019 Parks Celebration, which took
place on June 1st at Mendakota Park. Staff estimates there were 2,000 participants. The movie
night had 150 attendees, which was a good turnout based on the weather. The Officer Scott
Patrick Memorial 5K, which is run by Mayor Neil Garlock had 388 participants and raised more
than $15,000 for Special Olympics. This was a record year for this race.
Summer Recreation Programs
Many of the summer recreation programs will begin on Monday, June 10th. Staff has been busy
planning the following programs: Field trips, Art Camps, Sports Unlimited Sports Camp,
Skateboard Camps, Summer Playground Program, Safety Camp, Cliff Timm Memorial Fishing
Derby, Tennis Camp, Golf Leagues and Golf Camp.
Family Kickball Tournament
The City of Mendota Heights partnered with Tri-District Community Education to put on the 3rd
Annual Family Kickball Tournament on June 9th at Mendakota Park. There were 4 teams signed
up, which equates to 80 total participants.
Tour De Rec Program
The City of Mendota Heights is partnering with the City of West Saint Paul to provide the Tour
De Rec Program. This is a free program that brings recreation to neighborhood parks. Staff will
plan activities for local youth. The first night of the program is Thursday, June 13 at 5:00pm at
Wentworth. Drop in is welcome, no registration is necessary.
Summer Concert Series
The City of Mendota Heights is hosting a Summer Concert Series at Mendakota Park. The
following is the schedule:
•June 19-Teddy Bear Band (6:45pm)
•July 10-Shaw Brothers Band (7:00pm)
•July 24-Kids Dance (6:30pm)
•August 8-Goombas (7:00pm)
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•September 7-Movie Night
Summer Workout Series
The City of Mendota Heights has partnered with Anytime Fitness to put on Free Summer
Workout Series at Mendakota Park. The program features circuit based workouts that are open
to all ages and abilities. Classes last 45 minutes to one hour. The first workout took place on
May 15th and was well received by those who attended. The program will continue this summer
with the following dates:
•June 12
•July 17
•August 14
•September 11
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DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Community Engagement Update
INTRODUCTION
At the May meeting the Parks and Recreation commission discussed an upcoming community
engagement effort in which commissioners will meet with local stakeholders to gain insight on
community parks and recreation needs.
Staff and Chair Goldade and Vice Chair Klepperich believe that having commissioners meet with
the groups in pairs may be more successful. New group assignments have been made and are
as follows:
•Community Education: Bob Klepperich, Stephanie Meyer
•Mom’s Club: Daniel Sherer, David Miller
•Rotary Club: Pat Hinderscheid, Steve Goldade
•Mendota Heights Senior Living Facility: Ira Kipp, Steve Goldade
•Local Students: Matthew Boland, Steve Goldade
Included in the packet is the model discussion template that Commissioner Meyer has
prepared. She will present the template to the commission at the meeting. Commissioners are
expected to meet with their assigned group by November and provide a verbal report at the
November monthly meeting.
ACTION REQUIRED
The commission should review the model discussion template and make necessary changes.
Commissioners should also confirm they are comfortable with the assigned group assignments.
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Discussion Tool for Parks and Recreation Commission Community Outreach:
How long have you lived in Mendota Heights? What is your top reason for living in this community?
Do you/your family use the playground equipment at the parks in Mendota Heights?
•If yes, what do you like and/or what would you like to change?
•If no, what do you primarily use (trails, ball fields, other features)? And is there anything you’d
like to see change?
Are there parks or features of parks/trails in other nearby communities that you appreciate or think
could be incorporated into the parks in Mendota Heights? What features would you add or what parks
have you visited that illustrate these ideas?
What do you see as your role in making changes happen in Mendota Heights parks? Is there a specific
way in which you’d like to participate in the future (volunteering, helping to organize community events,
offering suggestions for programming/activities, etc)?
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DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Work Session Date
INTRODUCTION
One of the 2019-2020 draft City Goals and Objectives established by the City Council is to
Update Process for City Council interaction with Advisory Commissions. Due to this staff is
recommending a joint meeting with the City Council and the Parks and Recreation Commission.
This meeting is to take place Tuesday, July 9th at 6:30pm in the City Council Chambers.
Possible topics for the discussion include: 2020 Budget and needs for parks improvements, the
future of the Off Leash Dog Park, Community Feedback, and any necessary changes to the
Commission’s Rules of Order.
ACTION REQUIRED
Informational Only.
Page 17
DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Golf Tournament Update
INTRODUCTION
Chair Goldade and Vice Chair Klepperich discussed with staff plans for a Golf Tournament for
community engagement efforts. A golf tournament for September of 2020 is being considered
for a non-school day.
Staff is recommending making this be categorized as an event, instead of a tournament so it is
more accommodating to youth and those less competitive while playing golf.
ACTION REQUIRED
The commission should discuss this plan and determine the goal and purpose of the event.
Page 18
DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Hagstrom-King Portable Toilet Location
INTRODUCTION
The City of Mendota Heights supplies a portable toilet facility at Hagstrom-King Park. In
previous years, the city has provided a standard unit and this was able to be tucked away near a
wooded portion of the park. The city is required to provide American with Disabilities Act
(ADA) compliant facilities, if facilities are being provided. This year, the city changed to the
larger ADA compliant portable toilets in all of its parks. This change required the location of
this structure to also be ADA compliant. The portable toilet is currently located in the parking
lot.
Staff has received a call opposed to this location and is asking for your opinion on a suitable
location (remain in parking lot, locate closer to ball field, remove altogether, etc.).
ACTION REQUIRED
The Commission is asked to provide a recommendation on the location of the portable toilet
facility at Hagstrom-King Park.
Page 19
MENDOTA HEIGHTS RDHAMPSHIRE
DRWINTHROP CTPOND CIR WMORSON CIRWHITF
IELD
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City Base Map 2018Utilities
Date: 6/5/2019
City of
Mendota
Heights0150
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Page 20
DATE: June 11, 2019
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Schedule Additional Parks Tour for September
Background
The Parks and Recreation Commission held a Parks Tour on Thursday, May 23rd. Commissioners
and staff toured the following parks: Valley View Heights Park, Hagstrom King Park, Mendakota
Park and Wentworth Park.
The May Parks Tour was well received by the commissioners in attendance and provided the
opportunity to tour local facilities and discuss future improvements at the parks. Chair Goldade
and Vice Chair Klepperich are recommending an additional parks tour be scheduled for late
September. The parks visited would include the following: Marie Park, Friendly Hills Park, Ivy Hills
Park, and Kensington Park.
The Parks Tour would be posted on the posting board as a possible notice of a quorum. Members
of the community are welcome to attend.
Requested Action
Staff is recommending Wednesday, September 18th or Wednesday, September 25th as possible
dates for the Parks Tour. The commission should determine a date for the Parks Tour and
establish a start time.
Page 21
DATE: June 11, 2019
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Discuss the Addition of Adjustable Basketball Hoops
Background
Based on the Parks Tour on May 23rd the commissioners present discussed the need for
adjustable basketball hoops at a park South of Highway 62. Currently, Marie Park has adjustable
basketball hoops, and they have been well received by the community.
In order to spread out amenities across the City, Chair Goldade and Vice Chair Klepperich would
like to discuss a possible location for the purchase and installation of adjustable hoops.
The following parks are considered south of Hwy. 62 and have a basketball court:
• Valley View Heights Park
• Roger’s Lake Park
• Mendakota Park
• Friendly Hills Park
• Hagstrom King Park
Staff is recommending the commission focus on Mendakota Park and Hagstrom King Park as the
best options at this time.
Requested Action
The commission should discuss whether or not they want to purchase two adjustable hoops and
which park would be the best fit.
Page 22
DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Process for Additions to the Agenda
INTRODUCTION
Chair Goldade and Vice Chair Klepperich met with staff and discussed the proper process for
additions to the meeting agenda. Their recommendation is that if a commissioner would like an
addition to the agenda that they contact the Recreation Program Coordinator and Chair
Goldade and Vice Chair Klepperich by 3:00pm the day prior to the meeting.
Not all requested agenda items will included on the agenda. Whether the item will be included
will be based on the nature and timing of the item, the information and time needed for staff to
research, and the number of items currently on the agenda.
ACTION REQUIRED
The commission should decide if they are comfortable with this process moving forward.
Page 23
DATE: June 11, 2019
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Parks Celebration Survey Results
INTRODUCTION
At the Parks Celebration on June, the Parks and Recreation Commission hosted a booth which
provided program materials, information on Polco, and included a survey.
Staff estimates there were 2,000 attendees at the Parks Celebration. The commission received
20 surveys back, but not all questions were answered on each survey.
The results from the survey were compiled by staff and are included in the packet.
ACTION REQUIRED
The commission should review the survey results.
Page 24
Mendota Heights Parks Celebration Survey Results (20 Total Respondents)
Question 1: Please list two strengths of Mendota Heights Parks.
• Well maintained/clean parks (9 Votes)
• Amount of parks (5 Votes)
• The Parks have a variety of options and areas (4 Votes)
• Playgrounds are current (3 Votes)
• Lots of open space
• Multiple activities are offered and there are multiple ways to participate
• Consistent parking is available
• Mendota Heights parks are loved by many
• Fun activities are planned at the parks
• Great summer programs are offered for kids
• Most baseball fields have a park nearby
• Lots of mature trees
• Good trail connections are available to residents
• Nice facilities for the community
• Variety of nature opportunities are offered
• Good updates to the parks are being made
Question 2: Please list two improvements that could be made to Mendota Heights Parks.
• Splash pad (5 Votes)
• More activities for kids (2 Votes)
• Basketball court at Valley Park
• Park pavilions for warming houses in the winter with inside bathrooms
• Better outdoor ice
• More events like farmers markets, movies and concerts
• More parking at the parks
• More sports offered for kids
• Canoe and bike rentals
• More pollinator/bee friendly areas (natural plantings)
• Less chemicals used on the grass and lawns
• Bigger parks would be nice
• Add water access (drinking fountain) to more parks
• Better trails between parks
• Better playground equipment and more equipment at the parks
• More paths near Ivy Hills Park
• Community center
• More regular access to public restrooms
• Increase and improve trail system
• Control the ice rinks so little kids can skate
• More shaded areas to Hagstrom King Park
Page 25
Question 3: List two programming ideas for Mendota Heights (Youth or Adult Programs)
• Youth day camps during the summer (2 Votes)
• Preschool summer camps
• Introduction to games before committing to MHAA teams
• Movies at dusk
• More sports options for little kids
• Public flag football and soccer games
• Scavenger hunts
• Would like to see an earth day cleanup event and more resident volunteer programs
• Live music would be nice
• Introduction to lacrosse would be a fun kids program
• Priority should be given to MHAA for fields
• Art for adults
• Tree planting events-more coverage along sidewalks, parks and trails
• Camps for kids like golf and lacrosse
Question 4: Please list any other comments you have about Parks and Recreation in Mendota Heights
• The music and movies in the park are great
• More lights in the park would be nice
• We weren’t fans of the newer sign up website because we could not see the dates until it was
open
• Need more parks with pavilions that have more necessities year round
• Would love a bike trail map
• Would like rubbery flooring installed at playgrounds
• Tot Lot or Toddler Park would be nice
• More ramps on the playground instead of steps and stairs
• Lower swings would enable more toddlers the ability to play
• Mendota Heights has amazing Parks and Rec staff
• Would like to see more non-school day programming options
• A park closer to the village neighborhood would be nice (like near the High School near the
vacant lot)
Page 26