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2009-10-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, October 13, 2009 — 6:30 P.M. City Council Chambers 1. Roll Call 2. Approval of September 8, 2009, Minutes 3. Recreation Programmers Report (Available Tuesday) 4. Petition for an Outdoor Skating Rink 5. Mendakota Park Playground 2010 Improvement Project 6. Park & Trail Updates • Historic Pilot Knob • Friendly Hills Park Tennis Courts Repairs • Trail Maintenance & Repairs • Valley Park 7. Par 3 Update (September 2009) 8. Commission Comments 9. Adjourn Auxiliary aids for person with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed on the City website www.mendota-heights.com. Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING September 8, 2009 The September 2009 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 8, 2009, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present, Chair Paul Portz, Commissioners: Tom Kraus, Maureen Brackey, Michael Toth, Liz O'Brien, Ray Morris and Steve Commers. Staff present were: Jake Sedlacek, Assistant to the City Administrator, Guy Kullander, Parks Project Manager, and Nancy Bauer, Recording Secretary. VALLEY PARK SITE TOUR Commissioners Toth, Kraus, and Commers, Chair Portz, Mr. Kullander, and Mr. Sedlacek went on a tour of Valley Park at 5:30 P.M. MINUTES Commissioner Morris made a motion to approve the August 11, 2009, minutes. Commissioner O'Brien seconded the motion. AYES 6 NAYS 0 PARKS AND RECREATION REPORT Chair Portz reported that simple steps was continuing into the fall. Ms. Gangelhoff reported on August 19th was the dog days of summer at Mendakota Park. Chair Portz asked if there are any numbers for people that went through the golf programs. Mr. Sedlacek reported he did not have the numbers. It was a very successful summer for golf programs. No programs were canceled and three more camps were added this year. Chair Portz reported that safety camp was a success as always. He also reported that the fall trips are coming up with horseback riding and a trip to Grand Slam. P-1 9/8/09 Draft Ms. Gangelhoff reported that Grand Slam has batting cages, mini golf, laser tag, arcade games and then roller skating for the kids. Chair Portz asked where the winter bowling trip was. Ms. Gangelhoff reported that bowling was at Drlculas in Inver Grove Heights and then a movie at the theater right up the road. Chair Portz reported that Nickelodeon was also a winter trip. Gymnastic would be available this fall. He also reported that park permits were popular for the soccer fields. Mr. Sedlacek reported that prices may be too good for park permits. At a City Council meeting a couple of field users complained about the process of getting park permits. A study will be done about field use comparing our policy to other cities, the school district's, user groups will be looked at and charges will be looked at also. Ms. Gangelhoff said she would like to look at the users that use the fields that are not Mendota Heights' residents. Mr. Blum, Parks Leadperson has a hard time keeping the fields in shape with all the use. Mr. Sedlacek said there are sufficient fields for Mendota Heights residents but with so many groups scheduling use of the fields then maintenance becomes an issue. It will be a useful study. Ms. Gangelhoff reported that she had to go through old files and come up with a report for the parks celebration and will have the report later. VALLEY PARK AND MENDAKOTA PARK SITE VISITS Chair Portz reported there was a field trip to Valley Park before the meeting. It was a well organized site visit organized by Mr. Kullander. Mr. Kullander said that thanks to Mr. Wiley Buck the tour was very informative. In 2002, the City commissioned a report from Barr Engineering to prepare a natural resources management plan of City park land. The report identified invasive species in Valley Park. The Parks and Recreation Commission recommended to City Council that a management and restoration plan be prepared for Valley Park. Because of budget constraints funding is not available to commission this work. Wiley Buck, Restoration Ecologist, with Great River Greening was asked to look at the park and locate the areas of invasive species. Mr. Buck's report was handed out tonight with his recommendations and the cost estimates for control of the invasive species. The work/tasks he has indentified as top or high priority is between $5,500 to $16,200. What is proposed to be done is take money left in this year's budget that would have been used for removing buckthorn and ask Council to authorize Great River Greening the funds to remove some of the invasive species in Valley Park. P_2 9/8/09 Draft Commissioner Morris said he would like to commend Mr. Kullander for doing this. Money is tight, but invasive species does not stop at property lines. It will help keep growth down if something is done now. Again I commend you for getting Great River Greening to come out and look at the park. Mr. Kullander responded that the City Council has been supportive in getting rid of buckthorn in the past when it was a hot issue. There are limitations on the budget though, and commends the City Council for taking on the issue. The south part of Valley Park was not looked at — it is a very low land area and is highly infested with canary reed grass. 150 years ago Valley Park and the surrounding area was oak savanna. Mr. Kullander also reported that the replacement of 2-5 year old play equipment was included in the 2010 preliminary budget along with the back stop at Friendly Hills Park. It is intended to get more imaginative equipment at the park. A play structure, sand tables, a shade canopy and play panels will be put in to replace the existing equipment. Commissioner O'Brien asked if the existing jungle gym type equipment would be moved. Mr. Kullander responded that old equipment is coming out. Chair Portz said it will be a nice addition to the park. Mr. Kullander said he would get extra catalogues to send to Commissioners for their input of what type of equipment to put in the park. Commissioner Brackey said she would love to give some input. INFORMATION AND UPDATES Mr. Kullander reported that he included a newspaper article that listed tree species that could be used to replace lost ash trees. It was included for information only. Commissioner Morris said it was good list that included a different number of trees that could be planted to replace ash trees and planting different trees could save ourselves from the next blight. Commissioner Kraus asked if it was known how many ash trees are in the parks. Mr. Kullander said he does not know since the City does not have a forester. Commissioner Kraus said it would be good to invest in the future now by planting trees. Mr. Kullander said there is $5,000 to $7,000 in the parks maintenance budget now to replace trees in parks. The City Council may want to increase that amount in the budget down the road. Commissioner Kraus said it would be a good idea to plant trees now since we know the emerald ash is coming. So when they start dying off there are mature trees instead of an area that is wiped out. P_3 9/8/09 Draft Mr. Kullander said there are a lot of a variety of trees in the parks. Chair Portz asked about the tennis court repairs. Mr. Kullander reported that all tennis courts were built in 1972 with asphalt. With the frost there is cracking and heaving. To replace an asphalt tennis court is about $75,000 to $80,000. Over the years the courts are patched to repair the cracks and heaves and resurfacing is done every four to seven years. This year Council approved a new method to repair the tennis courts. This is done by cleaning off the old surface down to the cracks and putting down a tape application and then putting the surface back and color coating. I saw some courts that had this done 10 years ago and the cracks haven't shown through. This method is a little more expensive. It will cost about $13,000 and is going to be done at the Friendly Hills Park tennis courts and hopefully extend the life of the tennis courts. The color coat and surface will have to be redone every 4-5 years. Commissioner Morris asked if other cities in the twin cities have used this new technique. Mr. Kullander responded yes other cities like it and it has been successful. Commissioner Morris said the brochure says it's good down to zero degrees and we get colder than that. Mr. Kullander said he has seen it and the cities that used it on their tennis courts still look good. The only courts in the city that have experienced a lot of heaving is the Ivy Court tennis court and that was repaired in 2003. Chair Portz says it is worth a try. Mr. Kullander said that it costs about $2,500 to $3,500 to fill and fix cracks at each park and the cracks again appear the next year. Mr. Kullander said that Great River Greening is organizing an oak tree planting event at the Pilot Knob site on September 12th from 8:30 to 12:30. They are looking for volunteers to help plant the trees. Other restoration efforts will be also done. The Pilot Knob Preservation Association and the Mendota Medwakton Community will be holding a "pipe ceremony" on Sunday, October 4th at noon. Dakota spiritual leaders will be attending this event. The ceremony will last about an hour. It is open to the public. LILYDALE REGIONAL PARK Mr. Kullander reported that information has been included regarding the Lilydale Regional Park. An article was published in the paper that a funding source has been identified for development of the park. Mr. Sedlacek said that www.stpaul.gov, if you search for Lilydale Regional Park, has the adopted plan on its website that gives you a sense of what is being done, including a dog park. P-4 9/8/09 Draft Chair Portz said that funds are from the Metropolitan Park System and from federal funds or state legacy funding. Has the City applied for any of the grant money? Mr. Kullander said the money comes from the Metropolitan Greenways Program — The City has also received some money for Pilot Knob in the past. Great River Greening is aware of the money. St. Paul acquired property years ago from Mendota Heights and Lilydale to develop the park. Mr. Buck looked at grant money for Valley Park. Valley Park effort would be best be identified under trail and recreation improvements and the Lessard funds at present are for acquiring property so Valley Park does not qualify for that type of grant money. Commissioner Commers asked if part of the park was in Ramsey and Dakota Counties. Mr. Kullander responded that it was in both counties. Commissioner Commers asked if the counties were agreeing on the plan. Mr. Kullander responded they both have been participating in the planning for this regional park. PAR 3 UPDATE Mr. Sedlacek reported that up to August 31, there was 10,939 rounds of golf played compared to 2008 with 10,482 rounds last year. There is a clear delineation of the women's league rounds. 10,108 rounds played without leagues and the tournament. There were eight rainouts and 2 cold outs in August. In August 2,641 rounds of golf played. The projected numbers are italicized. Commissioner Kraus suggested shading the projected numbers. Mr. Sedlacek said $1,600 was taken in yesterday (September 7th — Labor Day). There are yearly numbers where we are anticipated to be at. Staff is confident in this report. The benchmark has been set to carry over $40,000 over to the next year. The projected number for December 31St, is $41,737 in net profit. Chair Portz said there is money from last year that will be added to the $41,000. Mr. Sedlacek said there is a reserve from last year. The irrigation system was installed in 1981 with no major repairs to it and the well is in the maintenance building. If the well needed to be worked on the roof would need to be opened to make any repairs so that could be expensive. Commissioner Kraus asked if the capital expenses were in the report. Mr. Sedlacek said they are included in the report. If the numbers play out the net profit should be $41,000. P-5 9/8/09 Draft The administrative secretary's time was discussed and how it was reported on the report. Supplies (offices and operating) is a catch all category. Commissioner Morris said it's a much nicer report. Mr. Sedlacek said it was a fabulous year so far and should be a fabulous fall. There was a problem with dollar spot on the greens and it is now being treated. The landscaping should be planted this fall and two quotes have been received and he is waiting for the third quote. Commissioner O'Brien asked if it would be planted this fall. Mr. Sedlacek said it would be planted this fall it's a great time to plant. The prices of the plants are lower now than in the spring $1,600 versus $2,400. YOUTH TOURNAMEMT Chair Portz tools pictures of the youth tournament and Mr. Sedlacek showed some of them. Chair Portz said the Greens Committee came up with the idea of a youth tournament and once it got going it was a success. It was a great family event. A seven year old won two trophies for the lowest score and closest to the pin. There was food — hot dogs, ice cream and pop. Trophies were awarded and prizes were handed out. Mr. Sedlacek said in the 6-9 year old group, Austin W. won closest to pin (5 feet 3 inches), Jack R. won for longest putt (9 feet 4 inches) and Austin W. lowest score at 35. In the 10-12 year old group, Myra S. won closest to pin (2 feet), Josh E. won for longest putt (9 feet 10 inches) and Myra S. lowest score at 37. It was a great event and thanks to Clubhouse Manager Tom Perkins for taking the bulls by the horns, Chair Portz for making up the flyer and being there the day event and Mary Perkins, Tom Perkins' wife for making the food. PARKS CELEBRATION Mr. Sedlacek said the report for the parks celebration was not ready for this meeting. Information needs to be gathered to figure what needs to be done to pull off a celebration. The report will be done for the October meeting to give the Commission the financials and time needed for planning the parks celebration. Chair Portz said the celebration is a great event to get involved in. COMMISSION COMMENTS Mr. Sedlacek reported that the City Council held a budget workshop and could not go over a tax level increase of .83%. The City Council passed a budget with an approximate increase of $20,000 (it shoulc. P-6 9/8/09 Draft be noted that the increase is actually $38,200) over the 2009 amount and the City will still be able to offer the same level of services. The property taxes for homeowners should also go down. Chair Portz said that is quite an accomplishment. Commissioner Morris asked if there was a reduction of staff. Mr. Sedlacek said there is no reduction in staff. Commissioner Kraus said there is not an overwhelming response to the one article in the Heights Hilites asking for email addresses for people that have an interest in the parks. Could an option be provided during the Revtrak registration process for providing an email address. Mr. Sadlacek said it was a good idea and would look into it. Commissioner Brackey made a motion to adjourn the meeting. Commissioner Kraus seconded the motion. AYES 7 NAYS 0 The meeting adjourned at 7:55 P.M. P_7 9/8/09 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: OCTOBER 7, 2009 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: SEPTEMBER/OCTOBER PARK AND RECREATION REPORT Park Celebration See attached information. Simple Steps Our fall Simple Steps programs started up on August 17'h. We did increase our registrations getting more seniors to sign up with this new promotion. I still have t -shirts to give away to anyone that joins the program so please sign up and claim your shirt at city hall (until they are gone!) The web site for simple steps is www.DakotaCounty.us and search for Simple Steps. Many of our walkers have won great prizes from Dakota County just for logging their minutes walked (or workout minutes) We are looking to increase participants in Mendota Heights for this fall promotion. 55+Programs MH Park and Rec promotes the Northern Dakota County-TPAC programming for our area seniors and I continue to help Barb Eschle with some of the programming representing the City of Mendota Heights. I met with the senior center in September and explained the Simple Steps program to them and registered 10 more seniors into the program. School Flyer The school flyer for fall and winter programming went out to local schools the first week of October. Height Highl!tes also was delivered into homes late September listing all upcoming programs. Revtrak Online Registration Registration online with a credit or debit card will be available again for fall and winter activities. We will still take walk up registrations at City Hall with check or cash only if people are not able to register online but hope people will now register at www.mendota-heights.com for all recreation programming. Youth Trips FALL TRIPS CANCELLED! Unfortunately we cancelled both trips. We had enough kids signed up from Mendota Heights but WSP and SSP both had low numbers so we did not have enough kids combined to pay for the bus. Hopefully people will sign up early for our winter trips so we can be sure to have enough kids to make them a go! WINTER TRIPS Monday, December 28 — Bowling, lunch and a movie Tuesday, December 29 - Nickelodeon Universe at MOA (OVER) Gymnastics Sibley Gymnastics team will again offer gymnastics for Mendota Heights youth this fall on Saturdays at Henry Sibley High School. Starts first Sat. of November for 6 weeks. Learn to Skate Outdoor skating lessons will be held at Friendly Hills in January for 5 weeks. Fee is $34.00 and children register for classes according to ability. Our instructor Rebecca will be back for her 9th season. Ice Rink Season is iust around the Corner! Letters went out to last years rink attendants and applications are presently being taken for openings for this years crew. Applicants must be 16 years old to apply. We have set a tentative opening date weather permitting December 19th. The only change this year will be the time we are open for New Years Day. It was until 6 pm but we will now be open until 8:30 pm (request from a resident) MEND OTA HEIGHTS PARK AND RECREATION FALL & WINTER ACTIVITIES 7IN US ON FUN, CHAPERONED SCHOOL'S OUT YOUTH TRIPS DURING FALL & WINTER HOLIDAY BREAKS. BRING YOUR FRIENDS, SIBLINGS & CLASSMATES, DEPARTS FROM MH CITY -� HALL. PRE -REGISTER ONLINE @ WWW. MENDOTA-HEIGHTS.COM OR STOP IN C CITY HALL -1101 VICTORIA CURVE, MH, MN 55118 ; PLEASE REGISTER EARLY AS TRIPS FILL QUICKLY! ....................:...........'......:.....................................:................................................ M M SCHOOLS OUT YOUTH TRIPS THURSDAY, OCTOBER 15 Fall Horseback Riding & Hay.I-ide Join us at beautiful Bunker Hills Regional Pa s we ride throughg ided trails on your very own h e. Next you will ride with y r group on a hay ride. Bri your bag lunch and yourown be age (no concessio available). Then enjoy a campfire, as marshmallo ' and games. Please note: this trip has a spe Cider r ase form available online at www.mendota-hei hts. or at City Hall. Each participant will n d ' form signed by parent, (Riders ust wear iijq hel- mets which are i luded, or you m ing your own.) ° Cost: $3 0 Bus d its/returns: 9:5013:00 Ages: 8 and up You MUST be 8 yrs old & 52 in. tall to ride. Ti FR/DAY, OCTOBER '6 Grand Slam USA, Lunch & Roller Skating We start he fun at new Grand Slam USA in Burnsv With your kage, you will receive 3 hours of u ited mini golf, bath cages, Krazy Kars, and your oice of unlimited Lazer or Play Zone. Along w' all this you will receive 4 arcade ens, & a hot do op. We then head off to Skateville fo afternoon skating! (Regular skate rental is included or b ' $3. for rental of roller - blades or you may bring your kates). You may bring extra money for concessions/ - Cost: $21.00 (INCLU S LUNCH) Bus departs/return 9:1013:15 Ages: 6 and u Winter Ho Tri.,c MONDAY, DECEMBER 28 - Bowling @ Drakula's—Lunch & Movie @ Showplace 16 First we start the day with two games of bowling (includes shoes and bumper lanes if needed) at Drakula's located in Inver Grove Heights with a pizza/pop lunch included. Next we are off to Showplace 16 IGH for a G or PG rated movie - you will have 2-3 movies to choose from. Bring extra money for snacks if you would like, COST: $26.00 Bus departs/returns: 9:0013:40 _ (approx. with movie end time - you will �- be given the exact return time when you drop off your child on day of trip. AGES: 6 and up wu� ■ ■ ■V TUESDAY, DECEMBER 29 - Nickelodeon Universe @ MOA & Lunch (formerly CAMP SNOOPY) We are off for a fun filled day at the new amusement park at the Mall of America. We will have 5 hours of unlimited rides & your choice of hamburger, hot dog or chicken strips for lunch with french fries & a drink. Bring extra spending money for snacks & game tokens if you want. 5, Cost: $30.00 (Includes lunch) Bus de artstreturns: 8:5013:20 6 p F � Ages: 8 and up Please see reverse side for Ice Skating Lessons, Rink Info & Gymnastics And Registration Information LEARN TO SKATE OUTDOOR ICE SKATING LESSONS This is a great opportunity to improve your skating skills. Lessons are taught by Rebecca, who is beginning her 10th season of profes- sional instruction with the City of Mendota Heights. Classes are lim- ited to 5 -7 participants, so register early as classes fill quickly. If your class is full, please call City Hall at 651-452-1850 to be added to a waiting list as we will add more classes if needed. Please indicate the level & class name, if using the regis- tration form or you may register online at www.mendota-heights.com. Lessons are held at Friendly Hills Rink (2360 Pueblo Lane.) Please call the skating lesson hotline before each lesson na. 255-1173 for rink conditions/weather cancellations/make up. FEE: $34.00 for 5 weeks Saturday's Jan. 2 -30TH y *Feb. 6 will be used for makeup's if needed. Smalls and Tall's - Ages 3-5 years old Time: 9:30 -10:00 Parents participate w/1st time skater. Learn tips to teach your child. ;. . Beginners - Ages 6 and older Time: 10:05 to 10:35 a.m. For skaters with no previous experience, Learn basic skills. Advanced Beginners -Ages 6 & up Time: 10:40 -11:10 a.m. Skaters who can skate forward or completed the Beginners class. Intermediate and Fun style/Freestyle- ges 6 and older Time:11:15-11:45 a.m. For skaters that have completed Advanced Beginners Class. REGISTRATION INFORMATION: Please register online at www.mendota-heights:com or.register in person using form below at MH City Hall, 1101 Victoria.Curve, Mendota Heights, MN, 55118 Most classes have limited enrollment, and fill quickly. Please register as soon as possible. No registrations taken over phone. You will not getany further confirmation after registration. It is your responsibility to be present when your program begins. Ifclasses are full call 651-452-1850 to be put on a; wait list. Non MH residents or non District 197 students must include a $5.00 non-residetdtfee. A $5.00 service fee will be charged for cancellations. Re- funds will only be given if cancelled 2 business days prior to activity. Pro- grams cancelled by the City of MH will be fully refunded. Youth Gymnastics Saturday Mornings Classes include: Balance Beam, Uneven Bars, Floor Exercise, Tumbling & more. All classes held at Sibley High School Gymnastics Gym (use Dela Entrance) Girls must wear leotards, boys may wear shorts & t -shirts. For boy girls ages 3 & older. Please indicate session number when registering if using form below otherwise go online and register at www.mendota-heights.com Session I: SATURDAYS Nov. 7 to Dec. 12 (6 weeks) Tumbling Tykes, Ages 3 & 4 - 8:30 - 9:00 am Tumbling Tots, Ages 4 & 5 - 9:05-9:35 am Kinder Tumbling, Ages 5 & up - 9:40-10:20 am Beginner, Ages 6 and up - 10:25-11:25 am Cost Per child: Tumbling Resident: $50.00 Non -Resident $55.00 Beginner Resident: $75.00 Non -Resident $80.00 MENDOTA HEIGHTS WARMING HOUSE/RINK HOURS The City of Mendota Heights has 3 outdoor hockey and pleasure rinks that are opened weather permitting Mid December through Early March. A rink atten- dant will be on duty during the regular warming house hours listed below. The outdoor rinks and warming houses will be CLOSED and outdoor programs will be canceled when the air temperature is below zero. Please keep children home on these days. For information concerning ice rinks call the ice rink/ warming house hotline at 255-1174 or for skating lesson info call 255-1173 Locations Friendly Hills Park - 2360 Pueblo Lane - East of Pueblo & South of Decorah Marie Park -1780 Lilac Lane - North of Marie Ave. 1/4 mile west of Victoria Wentworth Park - 739 Wentworth Ave. - No. of Wentworth !42 Mile W. of Dodd Warming House Hours Weekdays 4 - 8:30 pm School Vacation Days 12 - 8:30 pr, Saturdays 9 am - 8:30 pm Christmas/New Year's Eve 12 - 4 pm Sundays * 12-6 pm Christmas Closed New Years Day 12 - 8:30 pm MENDOTA HEIGHTS PARKS AND REC REGISTRATION FORM -PLEASE PRINT By signing below you agree that the City of Mendota Heights shall not be liable for any claims, demands, injuries, damages, actions or causes of action whatsoever to you or your property due to the passive or active negligence of the City of Mendota Heights, its agents or employees. PHOTO/MEDIA LIABILITY RELEASE - by signing below you grant the City of Mendota Heights unconditional right to use name, voice and photo likeness of child in connection with City's use in video, articles or press releases. **If you do not want your child's likeness used please inform recreation department at 651-452-1850 and note it on registration below. Please note any special needs or medical conditions we should know about for participant here: ACTIVITY NAME (PLEASE FILL OUT FORM COMPLELEY) ACTIVITY DATE FEE City of Mendota 1 Heights— T)1 — Parks and Recreation 2. 1101 Victoria Curve, — — — Mendota Heights, MN 55118 3 / 651-452-1850 — — FOR OFFICE USE ONLY: DATE REC' D Participants Name (PLEASE PRINT) Home Phone cell phone work phone CHECK # Address ZIP RECEIPT # School Grade_Age_Birthdate_/_/_Gender AMOUNT$ X BY Participant Signature (or Parents sign if participant is under 18) Print name Date EMAIL ADDRESS: PLEASE SEEREVERSE SIDE FOR YOUTH TRIPS - CITY OF MENDOTA HEIGHTS I►T_� DATE: October 13, 2009 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administra o�S SUBJECT: Petition for an Outdoor Skating Rink Discussion Angie Ohmes, 1922 Brompton Place, has informed staff that she will be presenting a petition to the Parks and Recreation Commission, asking that the City consider re-establishing outdoor skating as a winter activity at Ivy Falls Park. Several years back, there had been a skating area at Ivy Falls Park, but that use was discontinued due to the low number of skaters. Guy Kullander has discussed this issue with Terry Blum from our Parks crew, and will be prepared to answer questions which the Parks and Recreation Commission may have regarding what it would take to create a new skating area. Action Required Receive the petition, discuss the matter, and provide staff with a recommendation. TO IVY FALLS PARK SEPTEMBER 2009 THE OHES FAMILY 1022 BROMPTON PL MENDOTA HEIGHTS c4,sk City of Mendota Heights MEMORANDUM October 6, 2009 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Mendakota Park Playground 2010 Improvement Project BACKGROUND: Commission members received a Landscape Structures product catalog in the mail to review various play components options. DISCUSSION: Discuss merits and appeal of the various components suitable for this improvement and convey the Commission's selection(s) to the supplier / installer so that they can prepare a concept plan, drawings, and illustrations for Commission review at the November meeting. ACTION REQUIRED: Select play components and equipment. September 15, 2009 To: Parks and Recreation Commissioners Call From: Guy Kullander, Operations & Projects Coordinator Regarding: Mendakota Park -Playground Improvements 1. Attached is a concept drawing and illustration of proposed two to five year-old "Weevos- Playshaper" equipment. (see catalog pages 10 thru 13 for available configurations of this line. 2. Resilient safety surfacing proposed is rubber based attached to a concrete foundation. In lieu of the rubber surfacing (many colors and designs are available as are illustrated in the catalog) use of artificial turf grass is also an approved top surfacing option. 3. "Ground level" play panels (ones that do not require a resilient safety surfacing) are shown on pages 14, 15, 109 thru 114, 132, 144, 145, and 146. 4. In the existing sandbox new components will go in (see pages 166 and 167) as well as a sun shade (see 118, 186 and 187). Please let me know what elements you would like to see installed (651.255-1155, guyk(@mendota-heights.com ). Additional discussion and "narrowing -of -the -field" will take place at the October 13th meeting of the Commission. City of Mendota Heights MEMORANDUM October 8, 2009 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Park and Trial Updates VERBAL UPDATES: Status of projects and ongoing efforts will be presented to the Commission for review and comment. 1. Historic Pilot Knob - October 4th "Sacred Pipe Ceremony" - Un -going restoration efforts (fall 2009) - Proposed 2010 restoration efforts - Proposed 2010 maintenance issues 2. Friendly Hills Park tennis court repairs 3. Trail maintenance and repairs - Victoria Highlands Park - playground - Friendly Hills Park - playground - Kensington Park -trail - Friendly Hills Park - trail along Decorah Lane / tennis courts 4. Valley Park - Removal of invasive plants and installation of native plants CITY OF MENDOTA HEIGHTS MEMO DATE: September 15, 2009 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administrae�k5 SUBJECT: Par 3 Update, September 2009 Discussion September 2009 was a good revenue month for the Mendota Heights Par 3 Golf Course. There were 1,350 walk-up rounds of golf for the month, compared to 1,131 in 2008. Attached you will find the rounds analysis for 2009. Par 3 Pro Forma Course revenues for 2009 fell short of expenditures, totaling a net loss of $7,018. While September 2009 revenues of 16,288.37 were up from 2008 (11,823.00), maintenance costs were significantly increased over last year. The only significant single expense for the month is the landscaping project near the clubhouse. Staff has not had a chance to touch base with the grounds supervisor to explain the higher maintenance costs — staff recognizes that there is a significant amount of deferred maintenance both on the grounds and in the maintenance shop, but will seek further information to present with the draft annual report at the November Parks and Recreation meeting. Numbers on the attached pro -forma are up to date through September 30. Staff has attempted to clarify the format, while maintaining the information on a single sheet of paper. With current reporting and projections, the course is anticipating net revenues to be $36,075, including 15% cost for administrative overhead. Operations Update Maintenance — the "dollar spot" reported last month responded well to treatment, the course is in terrific playing condition. Fall aeration was completed the week of October 5, with little to no disruption to play. The landscaping plan for the area between the clubhouse and parking lot was completed in late September, at a significantly lower cost than had been anticipated. The plant selection will provide a nice variety of plan sizes, shapes and colors. The walking paths have both seen considerable use, golf course staff report plenty of positive feedback on the project. The Mendota Heights Par 3 Invitational was held Saturday, September 26, 2009. Unfortunately, only eight individuals were able to attend for golf, close to thirty were able to make it for lunch. It was a beautiful day on the course, Council member Ultan Duggan won the Closest to the Pin award, Pamela Erlich (wife of Airport Relations Commissioner Robin Erlich) won the Longest Putt award. 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O N Q.­ UJ �iU W.� U`..J H+; U U�-� C7 m 2009 Golf Numbers Enrolled Fees Non - Resident Fee Adult Golf Lessons 18 $ 954.00 $ 20.00 Junior Golf Camps 121 $ 12,947.00 $ 165.00 Junior Golf Lessons 16 $ 683.00 $ 170.00 Parent/Child Golf Lessons 5 $ 488.00 $ - Women's Golf Leagues 27 $ 2,700.00 $ 75.00 Monday Morning Jr. Golf League 64.5 $ 6,454.55 $ 75.00 Wednesday Morning Jr. Golf League 93 $ 9,300.00 $ 65.00 Friday Morning Jr. Golf League 22 $ 2,200.00 $ 2,230.00 Totals: 366.5 $ 35,726.55 $ 2,800.00 City of Mendota Heights MEMORANDUM October 12th, 2009 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Ivy Park Free Skating Rink -Additional Information Ivy Park Ice Rinks: • Warming House constructed in 1970 • Hockey boards and rink removed in 1995 • Free skating rink last year of operation 1997 • Poles and lighting removed in 1999 • Site regarded to improve drainage - landscape trees installed in 2000 • Warming house removed in 2001 Effort / Costs to Re-establish Free Skating Rink: • 75 to 100 cubic yards fill (10 yards per truck) to level rink area and build berms = $ 1,400.00 • Seed and fertilizer in spring to establish turf on rink and soil berms = $ 275.00 • Transplant (minimum) two trees with tree space = $ 500.00 • Estimated maintenance costs per season (water, snow removal, flooding) _ $ 2,500.00 Total: $ 4,675.00 Additional considerations: • Sub -soil corrections (remove/replace 12" to 24" soil) to prevent heaves/soft spots • Storm drainage piping/system to prevent "ponding" in spring • Benches / shelter for skaters to put on/remove skates • Rink lighting • Short paved trail segment to connect existing trail to skating area City of Mendota Heights 'COP Memo February 15, 2001 Memo to: Mayor, City Council and City Administrator From: Guy Kullander, Parks Project Manager ,& Subject: Demolition of Ivy Park Warming House Recommendation: The Park and Recreation Commission voted unanimously, 5 to 0, to recommend that the City Council authorize the demolition of the warming house located in Ivy Park. The Commission included $2,000.00 in the Parks Five Year (2001-2005) Capital Improvement Plan for this purpose. See attached Park and Recreation Commission memo, dated February 2"d, for background information on this issue. Action Required: If the City Council wishes to implement the Park and Recreation Commission's recommendation they should authorize the Public Works Department to demolish the warming house in Ivy Park and to restore all disturbed areas in early spring. Mendota Heights Parrs A- Recreation Commission Memo February 2, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Demolition of Ivy Park Warming House History: The warming house was constructed in this park around 1970. It is fourteen feet by 26 feet, wood construction resting on three six by six inch timbers (no foundation), two metal doors and heated by a gas space heater. The hockey rink was removed from this park in 1995 and the pleasure rink was last flooded in 1997. In 1997 the daily average number of skaters, reported by the rink attendant, was zero to two. Usage in prior years was also very low. The soil conditions in this area can best be described as very poor, consisting mostly of wet heavy clay fill deposits with high ground water conditions. Maintaining safe skate able ice conditions at this park was always difficult. The old hockey rink area was re -graded to improve drainage in 2000 and the telephone poles used for lighting were removed in 1999. The only response from a resident (to my knowledge) regarding the loss of skating in this park was a letter received in 2000 criticizing the wild flower and natural plantings around the pond and lamenting the loss of the original pond (enlarged in 1994) and the loss of the skating rink. To correct the soils in an area large enough for both a free skating and a hockey rink would require removal and replacement of approximately 3000 cubic yards of material. Installation of a drainage system, new hockey boards, lighting, and site work would bring the rink development cost beyond $40 or $50,000.00. Discussion: During the past several years the idea of moving this warming house to another park was considered. The structure is the same age as those in Marie and Friendly Hills Parks, which are still in use, although average yearly maintenance costs for these two structures requires significant expenditures of both time and money. In discussions with contractors that "move" buildings it was recommended that the costs outweighed the risks. There are no guarantees on the soundness of the structure after relocation due to its age and the deterioration of the wood sub structure of the building that has been in contact with the soil for many years. Recommendation The Commission included $2,000.00 in the Parks Capital Five Year (2001 to 2005) Improvement Plan for removal of this structure and restoration of the site. All work will be done by the Public Works Department during winter when the ground is frozen. The only expenditures anticipated would be for dumping fees and utility disconnects. If the Commission desires to remove this structure they should make a recommendation to the City Council.