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2009-05-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday, May 12, 2009 — 6:30 P.M. City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of April 14, 2009, Minutes 4. Recreation Programmers Report (Available Tuesday) 5. Select Possible Projects for 2010 City Budget 6. Par 3 Update - Verbal Update 7. Commission Comments 8. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed on the City website www.mendota-heilZhts.com Draft CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING April 14, 2009 The April 2009 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 14, 2009, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present, Chair Paul Portz, Commissioners: Maureen Brackey, Michael Toth, and Steve Commers. Commissioners Tom Kraus, Liz O'Brien and Ray Morris were excused. Staff present were: Jake Sedlacek, Assistant to the City Administrator, Guy Kullander, Parks Project Manager, Teresa Gangelhoff, Recreation Programmer, and Nancy Bauer, Recording Secretary. Commissioner Kraus was excused for the birth of a new baby, Commissioner Morris was excused for FEMA Training and Commissioner O'Brien is out of town. MINUTES: Chair Portz asked about the Rogers Lake Weeds discussion the minutes say that the City Council does not have a line item in the budget for treating the weeds. Then in a memo it is said that money was found in the storm sewer fund to treat the weeds and what is the storm sewer fund. Mr. Kullander responded that there was no money budgeted in the parks maintenance budget for treating the weeds at Rogers Lake. There is a storm utility quarterly fee collected from each property. The fund then addresses any storm sewer or runoff issues. Rogers Lake falls in this category because off the runoff into the lake from storin sewers and Council does have the discretion to use this fund for the weeds at Rogers Lake. Mr. Sedlacek said treating the weeds at Rogers Lake is a trial effort at this time and if it is going to be on- going then it would need to be budgeted. Commissioner Brackey made a motion to accept the March 10, 2009, minutes. Commissioner Toth seconded the motion. AYES 4 NAYS 0 RECREATION REPORT Ms. Gangelhoff passed out the final draft of the park events in the upcoming Heights Highlites that include all the times and dates of the park and recreation programs. Chair Portz asked if any information about the upcoming golf tournaments was included. Mr. Sedlacek responded it was not included because of the limited number of openings and it could fill right away with Mendota Heights residents. There are other communities that are interested in participating. It will be posted on-line and promoted to other communities. 4/14/09 P-1 Draft Ms. Gangelhoff said the flyer includes the Parks Celebration information. Chair Portz said he was looking forward to it and the Friday night telecast of the Twins game. Ms. Gangelhoff responded that TC Bear will be appearing during the Twin game. Commissioner Brackey said she really liked the Love the Parks piece. Mr. Sedlacek said Commissioner Kraus submitted the piece. Mr. Gangelhoff reported that the Park and Recreation Report lists the past and upcoming youth trips. Simple steps program started April 1St. Mendota Heights is trying to up the number of participants in the program. Commissioner Brackey asked how people can find out about the program. Ms. Gangelhoff responded information is in the Heights Highlites, will be promoted at the Parks Celebration, information is on the Dakota County website and school flyer. There will be an article in the local paper and the Pioneer Press. The 55+ program will be in Mendota Heights on August 17th. The Parks Celebration is June 5th and 6th. Friday starts out with the televised Twins game. On the 6th the Police Department has a 5K, and noon to 3:00 P.M. is the celebration at Mendakota Park and the school's 150th anniversary celebration at the High School after the Parks Celebration. days in The ice rinks were opened for 44 days 2008/2009 s. The most used rto ink k was Marie PaO08. rk rink. his year the season was bad because of rain and mp Revtrak online registration is going well and being used. It has taken some business away from the front desk. A tennis pro will be at the Tennis Block Party at the Park Celebration. He will be here again on June 9th and work with the tennis classes on that day. Summer playgrounds is a success with only a few remaining spots open. Ms. Gangelhoff reported that she is working with St. Thomas and planning to coordinate some student volunteers to help with the GPS/Geocashing activities throughout the summer. Safety camp is full for 2009. Chair Portz commented a lot is going on in the recreation programs with some new programs. EUGENIA AVENUE VACATION Mr. Sedlacek handed out some letters that were received about the Eugenia Avenue vacation. Mr. Burnette, 591 Hiawatha Avenue, requested that the alley behind him and along side his lot be vacated. Staff found out 4/14/09 P-2 Draft it was unused right -of --way. It is a half a road that is platted and the other half of the road was not platted. It was platted with the Cherokee Heights subdivision from 1924. When another subdivision was built the other half of the road was not platted. The Ivy Falls 2'd Addition carne in 1989 and it was decided not to do the second half of the street and did not turn back that portion of Eugenia Avenue. The current homeowner asked that it be turned back. It was decided that the City did not need to retain the land. There were some passionate arguments for both sides regarding the vacation. The request from Mr. Burnette is for safety factors - it is a spot where teenagers hang out. The other side of the argument is that it should be treated as open space. This is not usually discussed at a Parks and Recreation Commission meeting but a former commissioner thought it was discussed in the past and decided it was not a valuable parcel to the City. It has come up to the Commission and the Commission makes recommendations to the City Council about parks and land use. It is a City owned parcel intended as right-of-way. The question is "how does it relate to the parks system?" The Commission did not have a strong opinion one way or the other. Mr. Dunnigan would like the Council to consider this space as open space. This issue has been tabled to the April 2l5` City Council meeting. Another parks issue is residents being able to access the Bruce Vento Nature Center that runs parallel to Highway 13. Would it be appropriate to have access for pedestrians off of Hiawatha Avenue to Highway 13? Chair Portz asked if it would be unusual for the Parks Commission to take a position on the request. Mr. Sedlacek said it would be a little unusual and the Commission should consider whether the land is a value to the community as an open space or park use. The Commission could choose to make a motion with a recommendation to the City Council. The letters that were passed out were in opposition to both vacations with the exception of one that just mentioned one portion of the vacation from Hiawatha Avenue to Highway 13. Mr. Brian Burnette, 591 Hiawatha Avenue, said he is the resident requesting the vacation. He has lived in his home for 15 years. There have been two break-ins at his home and suspicious activity — beer bottles and trash. He has maintained the property for 15I es darkars back there at night d has two young daughters. A fence woubiggest concern is ld be put up t cut safety. It is very accessible to Highway 13. down the suspicious activity. It would also keep out some of the foot traffic. Commissioner Toth asked if the land was vacated if the residents on the back side would gain 30 more feet of property. Mr. Sedlacek responded that the property would be turned back to where it was platted from. Commissioner Toth asked if it was 30 feet wide and the length of the property being discussed. Mr. Sedlacek responded that it is 168 feet long. Chair Portz asked if the thought was that putting up a fence would snake it safer. Mr. Burnette responded that yes it would stop suspicious activity. Commissioner Commers asked if the 168 feet was from Hiawatha Avenue to the back. And how much land is it from Highway 13 in? Mr. Kullander responded it is about 180 feet. 4/14/09 P-3 Draft Mr. Sedlacek said if the land is vacated it could create another subdividable lot on Highway 13. It would not create a subdividable for Mr. Burnette. Mr. Burnette said that most crimes occur at alleys, right-of-ways and in dark areas. Mr. Bill Dunnigan, 597 Sutcliff Circle, said staff has been very helpful and cooperative with this issue. He enjoys the green space in the neighborhood. To give up green space grades against his philosophy as he is a former Parks and Recreation Commissioner for St. Paul. He would like to see the land left as green space for the community to enjoy. He is sympathetic to Mr. Burnette's safety concerns. His lot is as big as any in the put up a fence on his existing property. He hasn't noticed any neighborhood and Mr. Burnette could vagrants accessing his yard or any cars parked on Highway 13. Giving away right-of-way space is not a solution to the problem. The City shouldn't take a position of removing property that will benefit one individual and be a disbenefit to other individuals and the community as a whole. The corridor may or may not be trail. Giving the property to the property owner to the north will benefit them financially and harm the property owner to the south as their lot will be less valuable. There is a buffer of trees behind his house that borders the green space. Commissioner Commers asked if the right-of-way was at one time 60 feet wide. Mr. Dunnigan responded that it was his understanding that it was 30 feet on the Cherokee Park Heights subdivision with the potential to add another 30 feet to the south when the other subdivision was built. Mr. Kullander responded that the south was a single parcel with six to eight acres with a single family home. When the developer bought the land he tools the home down and platted a cul-de-sac down the middle and did not need the existing Eugenia Avenue right-of-way. Mr. Dunnigan reported that Miriam Street used to dead end and might have been hooked into Eugenia Avenue but that never happened. When Council approved the plat in the 90's there was discussion about the right-of-way. The developer got his development and the homeowners to the north were assured that a road would never go through their property in the Eugenia Avenue right-of-way. It is working fine as green space except for the break in. Mr. Burnette added that is his objective is not to exclude kids or children from playing the area. It's always been kept open and maintained. A fence is wanted in the back for security and safety. Mr. Dunnigan did approach me and asked if the property were vacated would I be interested in selling half of it to him. It's not about property value it's about safety. Commissioner Toth asked why the City isn't maintaining the property. Mr. Kullander said that undeveloped right-of-way is not maintained by the City and it is left in its natural state. Commissioner Toth asked the cost to maintain the property. Mr. Kullander said it would take about five minutes to mow every two to three weeks and wouldn't cost much after getting rid of any brush that needs to be gotten rid of. Ms. Nicole Herrmann, 569 Miriam Street, was informed two weeks ago by Mr. Dunnigan about this issue. The backyard of her home will be drastically cut if the vacation goes through. She has three children that play in the backyard. She moved into the home because of the nice backyard. She does take care of the land 4/14/09 P-4 Draft as do the neighbors to the north. If the land is vacated she would like the land split between the two homeowners. Mr. Sedlacek responded that her home was included in the mailing notifying neighbors of the vacation. Commissioner Commers asked if it there were two requests for vacations. Mr. Sedlacek responded that there were two requests. The land reverts back to the landowner where it was platted from. Ms. Herrmann asked if the neighbors to the north petitioned for the land. Mr. Sedlacek said yes they asked for the land. The plat was done in 1924 and when your development carne in the developer decided to extend Miriam and didn't need that half of the street. Mr. Dunnigan showed the Cherokee Parks Heights plat and noted there were no houses to the south at the time of the plat in 1924. If the street was not platted the lots may have been 100 square feet bigger. The house on Hiawatha Avenue would have an additional 6,600 square feet if the street is vacated and make it more valuable. There is a mutual benefit to keep it as green space. A fairness issue comes into play because the houses to the south don't get any of the land. Chair Portz said he can see both sides of the issue. Commissioner Brackey asked Ms. Herrman if her garage was right on the property line that is being discussed. Ms. Hermann said it was and would loose her backyard if the land was vacated. She would have about 7 feet off of her deck for a backyard. Chair Portz said the Commission didn't need to do anything. It was good to hear the residents and people are probably watching. Commissioner Toth said the question is what does the City want to do with the land? Questions to ask are should there be a trail put there in the future. What is going to happen on the other side of Highway 13? What is the use for the City today? These questions need to be answered before I make a recommendation to the City Council. Why hasn't the City been taking care of this parcel of land? Commissioner Commers said he doesn't think a trail could go in there because of Highway 13 being so busy. The land is also quite aways down from the Bruce Vento Nature Area. Commission Brackey isn't ready to make a recommendation. Commissioner Commers said all three people had good points. Chair Portz said his opinion is that the City buys land for open space and shouldn't give away land. He is glad the residents came and talked to the Commission. Commissioner Commers said it's interesting that the residents have been taking care of the land. PAR 3 LANDSCAPING 4/14/09 P-5 Draft Chair Portz introduced Ms. Julie King a landscape designer from Sage Landscape Design. She volunteered to help landscape the Par 3 by the parking lot. Ms. King is co-owner of Sage Landscape Design. Sage Landscape Design does the design, installation and garden maintenance of gardens. Chair Portz said the area is from the parking lot up to the club house. Ms. King said the design plan is colorful and inviting to the patrons. The garden has native plants which are hardy and sustain our temperature conditions. The design is a mix of native and non-native plants. The non- native plants were chosen for their longer bloom time. There is a variety of color and texture. There are perennial plants that will bloom at different times of the year. Many of the shrubs and plants will provide habitat for birds and butterflies. There is access to the putting green and the first tee. There is a secondary path from the parking lot to the club house. There is also a rain garden incorporated into the plan. Rain gardens collect storm water and filters out pollutants. This will be good for the end of the slope. Some of the plants are shrubs with berries for the birds, rebbeccia which is a flower that blooms from summer to fall, red shrub roses and grasses. The two rain gardens would contain native plants and grasses. Chair Portz said the drawing looks like Inver Wood and Highland golf courses with a lot of color. Ms. King asked what staff has thought of the plan. Mr. Sedlacek said the City Council looked at the landscaping plan and has given it the preliminary thumbs up. A staff member in engineering has done rain gardens and looked at the plan. His one thought was if we wanted to save some money than smaller plants should be planted. Top soil has been ordered. The grounds supervisor at the golf course gave it the thumbs up. The Greens Committee suggested that the Grounds Supervisor have his maintenance crew install the plantings. Chair Portz said using native plants and having a nature habitat are good ideas. Commissioner Commers asked about plantings for the area that faces Dodd Road. Ms. King said she wasn't asked to look at that area but plantings could be easily added. VERBAL UPDATE — 2009 PARK & TRAIL IMPROVEMENT PROJECTS Mr. Kullander reported that the fencing contractor will start replacing the backstop and installing the outfield fence at Hagstrom-King Park on Monday. The existing player benches will be kept and the fence will be in front and behind thein. The fencing in front of the benches will be 10 feet high and behind them will be eight feet high with nine feet between them. This way teams can bring blue tarps and clip them overhead for shade or rain protection. At Friendly Hills Park the trail will be reconstructed at Decorah Lane to Huber Drive. A new segment will be installed from Decorah Lane over the drainage way to the tennis court. This work will be done this summer. While the fencing contractor is in the City they are going to install 250 feet of temporary fence at the Pilot Knob site so people can't drive in the area that is being restored. 4/14/09 P-6 Draft In Victoria Highlands Park the playground is being totally reconstructed with a concrete sidewalk and engineered wood fiber surfacing. That work should start in early May. Chair Portz said he is looking forward to the sun shelter. The playground at Friendly Hills Park about 2/3 of the play components will be replaced, new border timbers and ADA accessible wood fiber surfacing will be installed. This work should start in May. Great River Greening has on event on Earth Day, Wednesday, April 22❑d at the Pilot Knob site. A volunteer group will work on brush hauling and general site maintenance. On April 25th, volunteers will work in another area planting. On June 25th at 11:30 a dedication ceremony will be held. Phase 2 will be dedicated and the permanent interpretive signs will be installed. Chair Portz asked if Wiley Buck could come and give a presentation at a Commission meeting to update on the Pilot Knob site. Mr. Kullander said he would talk to Mr. Buck. An "open house" is being held at Town Center tomorrow night at 6:30 to discuss various options for pedestrian access from Mendota Plaza across to Town Center (bridge, at grade improvements or tunnel). Council will direct which option(s) should be considered for more detailed investigation at the April 21" City Council meeting. Commissioner Toth asked if it would taped. Mr. Sedlacek didn't think it would be. Mr. Kullander said Council wanted to get some input from residents about the proposed options or ideas for the intersection. Project funding is still being worked on. Commissioner Brackey said she couldn't imagine a tunnel under a major intersection. Mr. Kullander responded that it was possible. There is a tunnel under Highway 13 under the Mendota Bridge. Commissioner Commers asked if Mr. Kullander preferred a tunnel or bridge. Mr. Kullander responded be preferred a tunnel, but would need to see the plans. If a bridge were built Council wanted an attractive bridge. Plans are 95% done for the Dodd Road trail and Highway 13 trail. The City is in the process of acquiring easements. The City Council is supportive of these project. Both trails should be done in the next couple of years. Crack sealing and general repairs will be done this summer to trails in the City. Commissioner Toth asked the average age of the trails. Mr. Kullander responded when the referendum was passed in 1989 10 or 11 miles of trails were constructed in 1990. Before that the City only had about'/2 of a anile of trails. Since 1990 new construction has 4/14/09 P-7 Draft increased to a total of 21 miles of trails. As street reconstruction projects move forward opportunities present themselves and trails are added. Commissioner Toth asked if the trails that were built 1989 needed to be rebuilt. Mr. Kullander responded that it depends on the soil conditions where the trails are. If there is good drainage and maintenance of trails a mat can be put down to seal cracks and extend the life of the trail. The City Council puts $45,000 in the maintenance budget for trail repair each year. City Council directed staff to use chemicals to treat the weeds in Rogers Lake up to 15% which is what the Minnesota DNR will allow. Two appointments have been set up with applicators. The cost is estimated to be about $6,00 to $8,000. The money will come out of the storm utility fund this year. The health of the lake will be monitored and if treatment is unharmful to the lake it may be kept up every year with homeowners sharing the cost. Commissioner Toth said he would like to commend the City Council and thank them for moving forward with this issue so quickly. Mr. Sedlacek said if treatment of the weeds is successful a line item will be added to the budget in the future to keep treating the weeds. Commissioner Toth said there was a lot of information in the community such as St. Thomas studying the lake. Mr. Kullander asked the Commission to start thinking about the budget for 2010. What should be planned for. The recommendations need to go to Council in August. Usually the Commission asks for 5 or 6 projects and usually 3 or 4 are approved. One thing is the Mendakota Park playground. It is 19 years old and would be a benefit if additional 2-5 year old components were added. There are a lot of kids using the park during the day. Chair Portz believes that 2-5 year old components would be appropriate at Mendakota Park. Families watch their kids play at the fields. Valley Park would be another idea to think about such as removing invasive plants, restore open meadows, dredge the pond and aim for oak savannah restoration. In 2002, a Natural Resource Management Plan was done for the whole City. Valley Park has a lot of native plants that are being choked out with a lot of involuntary growth. The park is 95 acres. It could be brought back to a natural state in about 10 years. Mr. Kullander will prepare a memo for next months meeting for suggested projects and the Commission can call him with any ideas they may have. Chair Portz suggested taking a field trip out to Valley Park. PAR 3 UDPATE Mr. Sedlacek reported that the Par 3 is open as of March 31" and business has been good. The course came out of winter very nicely speaking of the turf, well and irrigation system. All systems are working. A new mechanic was hired and he gets an A++. He has gone through all the equipment and fixing things which have been broken for years and finding things that are about ready to break. The machines run smoother than they ever have. 4/14/09 P-8 Draft The start up costs for the 2009 season is approximately $3,500. Considering the amount of time the mechanic has put in this is great. There has been some nice brisk business. It was a great weekend. Rates did change for 2009. Youth rates are still the same. Seniors is $9.00 weekdays and $11.00 on weekends. For everyone else it is $10.00 on weekdays and $12.00 on weekends. It is still the lowest rate for a Par 3 or executive golf course in the Twin Cities. Leagues are filling up. Tom Perkins has come up with some special events for this year. There will be moonlight golf. Glow sticks will be put around golfers necks, glow in the dark golf ball will be given out and glow in the dark tubing will be put on the flags and in the holes. Also birthdays will available for the youth. Hot dogs, chips, pop and access to the greens will be provided. Cakes can be brought in. Commissioner Brackey asked if a specific age was specifically being catered to. Mr. Sedlacek responded no. They will be scheduled around slow times. Commissioner Brackey asked if it would be charged per child. Mr. Sedlacek responded that it would be charged per child. The rate is posted at the club house. The Junior PGA tournament will be June 25th. Our own youth invitational will be held on June 13th. There will be two flights going out. The Mendota Heights invitational will be held on May 30th. It will be for the City Council, Commissioners, staff members, spouses and families. It will be a shot gun start. There will be hot dogs, beans and chips provided with dishes brought to share. If you don't golf come for the food and socializing at the end. COMMISSION COMMENTS Commissioner Commers asked if fixing trails would be an on-going process throughout the summer. Mr. Kullander responded a contract is put out with contractors bidding on it. It is up to the contractor if they do it all at once or in increments. Chair Portz said he watched the Parks and Recreation sitcom TV show last Thursday night and thought it was bizarre. It was fun to watch though. Mr. Sedlacek reported that May 2nd is the annual spring clean up behind the Mendota Plaza. It's a good time for folks to clean up their basements, attics and garages. Most everything will be taken but household hazardous waste. Electronics will be collected and there will be a 25¢ per lb charge. Commissioner Commers made a motion to adjourn the meeting. Commissioner Brackey seconded the motion. AYES 4 NAYS 0 The meeting adjourned at 8:50 P.M. P-9 4/14/09 CITY OF MENDOTA HEIGHTS MEMORANDUM Date: MAY 12, 2009 To: PARKS AND RECREATION COMMISSION From: TERESA GANGELHOFF RE: APR[UMAY PARK AND RECREATION REPORT Youth Trips Summer Thursday Youth Trips: Trips are co-sponsored with WSP and SSP All trips include chaperones, bus (except WSP Pool day) & activity fee. THURSDAY, JUNE 18th - MN TWINS vs. PITTSBURGH PIRATES (Ages 6 and up) Cost $19.00/person. Pickup/return: 10:0513:30 THURSDAY, JUNE 25th - Edina Aquatic Center (Ages 7 and up) Cost $15.00/person Pickup/return: 10:05/4:25 THURSDAY, JULY 9th - MN Zoo, Imax 3D and Monorail Ride (Ages 6 and up) Cost $23.00/person Pickup/return: 8:55/3:55 THURSDAY, JULY 16th -Apple Valley Family Aquatic Center (Ages 7 and up) Cost: $15.00person Pickup/return: 10:20/3:25 THURSDAY, JULY 23-VALLEYFAIR (IN SHAKOPEE) (Ages 10 and up) Cost $29.00 /person. Pickup/return 9:00/6:10 THURSDAY, JULY 30th -Cascade Bay (Ages 8 - and up) Cost $16.00/person Pickup/return: 10:20/4:15 THURSDAY, AUGUST 6th -Mendota Heights & W St Paul Park & Rec Day at the WSP Pool (Ages 6 and up) Cost: $8.00/person NO BUS 10 am -3 pm Simple Steps Simple Steps program started on April 1. Again participants can register on line and track their activity and win prizes. We are working with Dakota County to develop a better Do the Parks/Simple Steps website that will have all our city information on with activities residents can do outside to get active and enjoy recreation opportunities in our community. We will have registration available at the Park Celebration and I will I have 50 t -shirts to give a way that day for the first 50 that sign up. Several MH staff have started up their own walking team the MH High Steppers. Anyone can start their own walking group and start earning prizes! 55+Programs MH Park and Rec promotes the Northern Dakota County-TPAC programming for our area seniors and I continue to help Barb Eschle with some of the programming representing the City of Mendota Heights. Together with the cities of MH, IGH, SSP and WSP and TPAC we are planning a week long summer activity for 55 + in August called "Dog Days of Summer" and each city will hold an event each night the week of August 17 to 21s`. Our event will be on Wednesday, August 19 which will include a senior softball game followed by lemonade and a band playing music from the 1940, 50's and 60's. Skateboard Camp Td Lair staff will be back again this summer Monday through Friday from 9 am to noon, July27 to July 31. All ages/abilities welcome. (OVER) Park Celebration This year's celebration will kick off Friday night June 5 at Market Square Park with Music by local band 6 Below and then we welcome TC Bear to join us as we show the 9:10 pm MN Twins game to be broadcast on a huge outdoor screen. We invite the community to come for the free music then stay and cheer our MN Twins on to a win against Seattle. $8585.00 Our Celebration starts Sat. June 6 at 9 am at Market Square Park with the 5K run/walk put on by MHPD sponsored by Gateway Bank. Then we move to Mendakota Park with all our activities from noon to 3 pm. If you have any ideas you would like to see or want to volunteer please let Teresa know. So far we have $8585.00 donated to fund the celebration along with numerous prizes to be given away at the 3 pm drawing. Volunteers from District.197 150th Anniversary Celebration are joining the festivities this year. They are going to promote the birthday with free cake and music provided by Century Brass (playing at noon) along with historical displays that will be set up at our park celebration. They are also planning to continue the birthday celebration with more activities into the evening at Henry Sibley High School. The following is a list of the events that will be held from noon to 3 and the sponsors we have secured so far: The City of Mendota Heights Parks and Recreation Department would like to invite you, your family, friends and neighbors to a day in the park to celebrate our parks and bring our community together along with some of our area merchants and residents who through their donations, have made this day in the park possible. The day will feature a youth baseball tournament, musical performances and youth & family activities. This year's celebration includes the following FREE events: • Teddy Bear Band music performance sponsored by City & County Credit Union • MH Police Dept. Bike Rodeo sponsored by MHPD, Boehm's Bike Shop & McDonald's • Petting Zoo sponsored by Mendakota Animal Hospital • Pony Rides sponsored by Gabriel Financial Group & Children's Country Day School • Fire Truck Rides- Mendota Heights Fire Department • Mendota Heights Athletic Association - Ball Tournament • Soccer Shoot -Out -Sponsored by Sound and Fury Men's Soccer Team • Hockey Shoot -Out Sponsored by Gateway Bank • Face Painting sponsored by Alegra Print & Imaging • Pre -School & Elementary Moon Walks sponsored by Funtastic Party Rentals, St. Paul's United Methodist Church, and Mendakota Pediatrics • "Free Throw" contest sponsored by American Bank • Football Toss sponsored by Anytime Fitness • USTA Tennis "Block Party" sponsored by Lapp, Libra Law Finn • Putting Contest sponsored by Paster Enterprises & Mendota Heights Par 3 • Caricatures sponsored by Hoffmann Development Inc. • Joe the Balloon Guy sponsored by TAJ Technologies • Duggan's Dashes sponsored by Ultan Duggan • Martial Arts Academy Demonstration • Baseball Throw sponsored by Lexington Heights Apartments • Rain Gutter Regatta sponsored by MH Cub Scout Pack #39 • Lacrosse Toss sponsored by MHAA Lacrosse • Underwater World MOA Adventures - Sponsored by United Properties • Wheel of Fortune Sponsored by Liberty Mutual Insurance/Jim Sirek • Mendota Heights Mom's Club Bean Bag Toss • Casting Contest sponsored by Patterson Companies • District 197 "150`h Anniversary" Displays, entertainment and free cake Tennis 2009 Tony Olson who was a past tennis coach at Highland High School and is currently a teacher at Harding HS in St. Paul is excited to get back to coaching and very enthusiastic about becoming our program and Jr. Tennis team instructor/coach. He will implement the same programming we have done in the past for 2009 and then decide after the summer season if he feels we should make any adjustments. We are planning a tennis team program with neighboring cities and Terry will coach our youth and travel between the cities for games in the afternoon after our lessons. USTA will be sending us a tennis pro to help run this years Tennis Block Party at our Park Celebration (along with our summer staff) and will also be sending a pro to help with our lessons on June 10th to help start out our 2009 summer season and help Terry ease into the new job. All 4 High School Students are coming back to work the tennis program again this summer. All of our 5 instructors will attend a Coaches Workshop at the end of May. Our Little's tennis program on Thursdays filled so we have added a fourth session. All other tennis lessons still have openings from Beginner to Intermediate plus In-house and travel leagues offered. This program will run for 6 weeks starting June 8. Summer Playgrounds a HIT! Our new weekly summer playgrounds program is almost full with just four remaining spots left the week of June 29. Our instructors are already busy planning activities geared to a certain themed week. We offer a morning session for 4 — 7 year olds and an afternoon session for 7 —11 year olds. I am still looking for some help each week with the GPS/Geocashing activities. We need someone to place some "Treasures" (cache) for our kids to find each week along with giving us the coordinates to find the treasures. (we can purchase items for the treasure we just need someone to place them in the park for us.) At this time we have 50 kids on a waitlist for all of these playground classes. We would like to consider adding possibly one more instructor so we can these kids on this waitlist into a class. Soccer Camp in July. MN Thunder Soccer will be in Mendota Heights with a soccer camp held at Kensington Fields July 6- 10 from 9 to 3:30. Registration for this program online at www.mnthunder.com Golf Programs Youth Leagues are very popular again this y ear. We also have lessons and camps again at the Par 3. Camps are so popular we continue to offer morning and afternoon sessions. Along with the regular golf available the Par 3 also offers Night golfing (glow in the dark!) where you can set up a group and golf at night and also offer Golf Birthday Party packages. They also encourage people to contact them if they would like to set up a tournament this summer. over Performances in the Parks The following is the list of FREE Performances in the parks this summer: Friday, June 5, 7:00 — 8:45 — Market Square Park - Enjoy our local Band "6 Below" playing your favorites from the 60's, 70's, 80's Friday, June 5, 9:10 p.m. — Market Square Park - MN Twins vs Seattle broadcast on our Jumbo Outdoor Screen. Gather your family and friends and take in the Twins Game here in MH! Food vendors will be available and don't miss TC BEAR appearance starting at 8:45 p.m.! Saturday, June 6, Noon — 2:00 - Mendakota Park - Dist. 197 —150th Anniversary Celebration showcasing student and alumni music performances including the band "Century Brass". Saturday, June 6, 2:00 — 2:45 — Mendakota Park - "Teddy Bear Band" Wednesday, June 10, 6:45-7:15 - Henry Sibley High School parking lot - "The Alphabits Band". (in conjunction with ECFE Trucks and Travel) Thursday, June 18, 6:30 — 8:30 — Market Square Park. "The Mayflies Wednesday, July 8, 7:00 p.m. Rogers Lake Park - "Halls of Magic" This will coincide with the Fishing Derby that evening. You do not have to be a part of the fishing derby to come and enjoy Kevin Hall's magic show! Thursday, July 16, 6:30 — 8:30 — Market Square Park - Clearwater Hot Club with Connie Evingson Wednesday, August 19, 6:30 — 7:30 - Mendakota Park - "Leroy's River Ministrels.". Your favorite old time and Dixieland Music and Free Root Beer! (follows the Senior Softball Game on Mendakota Field #1 at 5:30 p.m.) Thursday, August 20, 6:30 — 8:30 — Market Square Park — Andra Suchy Band SUMMER PLAYHOUSE PRESENTS "ELOISE" Free weekly entertainment for kids in MH! This surruner enjoy the adventures of the storybook character "ELOISE" as she searches for one adventure after another along with her Nanny, her dog Weenie and her pet turtle Skiperdee. Summer Playhouse is a raveling variety show which will be making appearances at both Marie and Mendakota Parks this summer. This group will provide creative, quality performances free of charge. The shows will include: choreographed perfonnances, puppet shows, songs and dances. Performances last approximately thirty minutes. Perfonnances will not be held if it is raining. Feel free to bring lawn chairs and/or blankets to sit on. Mondays starting June 15. 1:30 - 2:00 p.m. Marie Park (Marie Ave. between Victoria & Lexington) 3:00 - 3:30 p.m. Mendakota Park (Mendakota Drive and Dodd Road). Safetv Camp August 11, 12, 13 (this program is already filled for 2009! -we are taking a waitlist) Plans are in place for thel8th annual Safety Camp to be held August 11, 12, 13th at Kaposia Park in South St. Paul. We have secured our presenters and working with WSP and SSP Park and Rec departments and with SSP VFW to finalize this years plans. This program is for youth going into 3`d and 4th grade. All aspects of safety are covered in the three days. I would like to invite all our commissioners/staff to opening ceremonies at Kaposia Park in SSP (off Butler and Highway 52) They last about '/z hour and would love to have you in our pictures with all our kids in front of the helicopter and of course with McGruff, Sparky, and the crash dummies. Let me know if you would like to attend! Micki and Ken from MBFD and Mario and Brian from MBPD are planning to volunteer as camp leaders again. Cliff Timm Memorial Fishing Derb Plans for the derby are in place and will be held Wednesday, July 8 at Rogers Lake. Registrations are filling up and we should soon be at our max of 60 kids. I am working to secure Gander Mountain as a sponsor again and I have also sent a letter to Cliff Timm's trust and hopefully they will continue to sponsor the Derby too. Ace Hardware of IGH has changed ownership so I have a call into them in hopes that they will still provide the kids with bait. Local resident Ira Kipp has also committed to a donation of $75.00. Dick Spicer, Larry Craighead (past commissioners) and Mike Toth and Maureen Brackey and her family have committed to helping this year and if any other commissioners or residents would like to help please let me know. MinnAqua "Pay it Forward" Grant (letter included from Minnaqua program) Mendota Heights Park and Rec are the proud recipients of the following Educator Fishing Kits: Up to 24 closed -face rod & reel combos and storage bags, a tackle box with bobbers, lead-free sinkers, circle hooks, and practice casting plugs to equip your new fishing poles, two adult fishing vests with forceps, fingernail clippers, a pocket -sized tackle box to hold extra sinkers and hooks, and a whistle, and a safety bag with a first-aid kit, one teaching life vest, and a throwable PFD with a rope. I had applied for a grant submitting how MH will "pay it forward" if we received this equipment. With the city already working with residents on Rogers Lake to control weeds we hope to have the kids in our summer programs pay it forward by cleaning around the shoreline and around Rogers Lake park during our Fishing week. We also are cormnitted to providing fishing opportunities by holding our yearly derby and by providing our new fishing program during summer playgrounds. I am so excited to receive this equipment and teaching materials as it will greatly help our instructors with the playgrounds fishing week and will help keep the expenses down for supplies for this new program. I think Cliff Tunm would be proud of all the fishing going on in Mendota Heights! He was truly someone who "paid it forward" in our community and we can continue to do the same with this grant. School Fiver The Summer Flyer will go home next week to school students for all our summer programming. Revtrak Online Registration Registration online is going well, taking some of the pressure off the front desk and walk ins.. We will still take walk up registrations at City Hall with check or cash only if people are not able to register online but hope people will now register at www.mendota-heights.com for all recreation programming. MINNAQUA t t s vi 5/7/2009 X. PROGRAM kdrirae r ia Dear MinnAqua "Pay it Forward" grant applicant: We were delighted with the large number of qualified applications, of which yours was one, submitted for our recent MinnAqua "Pay it Forward" initiative. Although you were not among the 20 educators selected in the original round, we are pleased to inform you that an additional selection round was held, and you have been chosen to receive a complete fishing education kit. Congratulations! A new order for.the purchase of this equipment has been placed, and you will be notified in the near future when it is available for you to pick up. The "Pay it Forward" initiative is the Minnesota DNR MinnAqua program's most recent effort to encourage fishing and aquatic education in Minnesota by giving passionate educators like yourself the tools you need to connect learners with our environment. Your application was selected because the committee was impressed with the quality work that you are doing to introduce young people to fishing, using the MinnAqua "Fishing: Get in the Habitat!" Leader's Guide lessons and activities. We recognize you as a valued partner in carrying out the important work of fishing education, and we hope that you recognize the special significance of the "Pay it Forward" initiative. As a recipient of this equipment, you represent the first link in the chain of developing future anglers and environmental stewards. We need your efforts to have a multiplier effect. As such, we are asking you to do more than simply use this equipment with your current group of learners. We are asking you to go one step further and leverage your access to this equipment to "pay it forward" in some way. Involve others, start a neighborhood fishing club, develop a mentor program, raise funds for a new fishing pier, do a service -learning project, or partner with local groups to restore shoreland habitat. There are countless ways to "pay it forward." By accepting this equipment, you are agreeing to take on an important level of responsibility. Don't think of it as an expectation but, rather, an opportunity. It's an opportunity for you to become a leader in aquatic education in your community; to touch many lives, connecting children and families to the outdoors and to each other; an opportunity to be the catalyst in a chain reaction of outdoor education that will expand and grow, leading to a healthier environment and healthier citizens. Your kit consists of rods and reels, rod bags, a complete tackle box, a complete safety bag, as well as a pair of leader's fishing vests. Again, a new order for this equipment has been placed, and you will be notified in the coming days when it is available for you to pick up. When you do begin to make use of your new equipment, please let us know about it with stories and photos so that we can help you share your successes with others and attract positive attention to the work that you are doing. We thank you for the valuable work you have done, and will continue to do, in starting young people down the path to environmental stewardship. Congratulations, keep up the good work, and please call or email if you have any questions or concerns. Thank you, Sincerely, Jenifer Matthees, MinnAqua Coordinator Michelle Kelly, Nadine Meyer, Scott Moeller, Roland Sigurdson, MinnAqua Education Specialists Page 1 of 2 Teresa Gangelhoff From: Cassandra Flesland [Cassandra.Flesland@dnr.state. mn.us] Sent: Monday, April 06, 2009 10:10 AM Subject: Start the Wave Rolling — Pay it Forward MinnAqua Fishing Package Program Do you need fishing rods & reels for your educational programming? Are you and your youth participants willing to Pay it Forward if you receive our free kit? The "pay it forward" concept was popularized with the book Pay It Forward by Catherine Ryan Hyde in January of 2000, which was later made into a movie with the same title, starring Helen Hunt, Haley Joel Osment, and Kevin Spacey. The Pay It_Forward Concept You can help others by "paying it forward." What would happen if you did an act of kindness for three or more people and you inspired those people to do an act of kindness for others? With one ripple, you would set in motion a tidal wave of human kindness. This DNR MinnAqua program Pay if Forward Fishing Package Gift Away is ONLY available to educators who have attended a MinnAqua Fishing: Get in the Habitat! Workshop or received the Fishing: Get in the Habitat! Leader's Guide on a CD. These Educator Fishing Kits include: ➢ up to 24 closed -face rod & reel combos and storage bags ➢ a tackle box with bobbers, lead-free sinkers, circle hooks, and practice casting plugs to equip your new fishing poles ➢ two adult fishing vests with forceps, fingernail clippers, a pocket -sized tackle box to hold extra sinkers and hooks, and a whistle ➢ and a safety bag with a first-aid kit, one teaching life vest, and a throwable PFD with a rope Quantities are limited and will be given to the first 20 qualified applicants. To qualify and apply for a kit go to http:/Zwww.mndnr.gov/­­minnagua/pay it forward.html and fill out the application form. ➢ Applications MUST include a clear plan for how your group will Pay it Forward (see website for more information and examples). ➢ Applications MUST be received by April 17, 2009 ➢ You MUST be able to pick up your Gift.Away Educator Fishing Kit at one of these 4 locations by June 5, 2009: o MN DNR Region 4 HQ— New Ulm http://www.dnr.state.mn.us re ion4/index.html o MN DNR Region 3 HQ—St. Paul http://www.dnr.state.mn.us/region3/­index.html o Great Lakes Aquarium — Duluth http://www.glaquarium.org/about/directions.php o Detroit Lakes Area Fisheries Office http•//www dnr state mn us/areas/fisheries/detroitlaI<es/index.htmI 5/12/2009 City of Mendota Heights MEMORANDUM May 6, 2009 Memo to: Parks and Recreation Commission From: Guy Kullander, Operations & Projects Coordinator Subject: Select Possible Projects for 2010 City Budget BACKGROUND: During June, July and August a `Preliminary Draft 2010 City Budget' will be put together by staff. The City Council usually schedules a Budget Workshop in late August or early September with the final 2010 budget adopted in December. Capital Improvement Park or Trail Projects that the Parks and Recreation Commission desire to be built in 2010 must be selected no later then at the August 2009 commission meeting. During the budget workshop City Council will review each project description and feasibility report of those projects recommended and decide which project(s) to include in the 2010 City Budget. DISCUSSION: Following is a brief list, mostly of projects identified in the current "Parks & Trails Five Year (20082013) Capital Improvement P/an"adopted by the Commission on June 12`h, 2007) that the Commission may wish to consider recommending to Council for inclusion in the 2010 City Budget. 1. Mendakota Park Playground: Originally built in 1991 a.) Remove components from easterly portion of playground and install new equipment suitable for the 2 to 5 year old age group. (Remaining components are rated for 5 to 12 year olds) b.) Remove pea rock and install drainage system and engineered wood fiber surfacing that meets ADA requirements. Repair and/or replace any damaged older components. Est. $50,000. 2. Friendly Hills Backstop: Installed in 1991 (storm sewer, enlarged field area) also youth soccer overlay a.) MHAA requested that backstop be modified or replaced to allow youth baseball in addition to softball play. New backstop would include overhead foul ball safety netting. Est. $14,000. 3. Friendly Marsh Park: Build multi -use soccer/lacrosse/football field. a.) Requires paved parking lot and storm water piping. b.) Alternate access (road or driveway) to park may be required as well as lighting elements in parking lot. Est. $150,000 plus access road/driveway costs. 4 Resurface Tennis Courts using "Sports Tiles": Four parks have asphalt surfaced tennis courts originally build in 1970 and 1972. Commission recommended an additional court(s) be resurface using "Sports Tiles" in 2006, 2007 and again in 2008. City Council chose not to include these projects in the City Budget. Presently courts receive crack sealing and surface touch-ups each year funded from a Line Item in the Parks Maintenance Budget. Est. $45,000 per court/park. 5. Install "You Are Here" signs: Twelve signs were constructed and nine installed in 2008 at a cost of $6,000.00 a.) Original concept was to install up to 25 signs. Est. for 7 additional signs $5,000. The following improvements were identified, after adoption of the current "Parks & Trails Five Year (2008 to 2013) Capital Impro vement Plan "in June 2007, as projects that would also benefit or enhance the Mendota Heights Parks and Trail System. 6. Hagstrom-King Park: West and southerly of the playground area - provide relief from sun/heat in open area. a.) Option 1: Construct shelter 20'x 20' shelter. Prefabricated - $15,000. Match other parks - $30,000. b.) Option 2: Develop grove of trees. Mix of large transplanted trees & BB trees - $15,000 7. Valley Park: Size: 90 acres. Major drainage way, wetland ponds, 1.8 miles trails (Hwy 13 to Hwy 110/Dodd). Volunteer and invasive vegetation pushing out native species. a.) Restore native species, enhance wildlife habitat. Improve trail section and non -ADA compliant segments. Enhance park entrance, natural elements and add walking gravel trailways. b.) This would be a "planning project" funded from the General Fund - Special Park Fund can only be used for Capital Improvements. Est. for preparation of a "Restoration and Management Plan" (10 year effort) would cost $20,000. c.) Valley Park is unique and would have strong likelihood of qualifying for various funding grants. Along Mississippi River Corridor, connections to Dakota County Great River Trail and North Urban Regional Trail, State DNR funding grants available for wildlife habitat and prairie restoration from Lessard grants program. 8. Civic Center Ball Field: It has come to my attention that the Mendota Heights Athletic Association may soon approach the City with a request for improvements to this ball field. a.) Enlarge 'skinned' infield area by removing turf beyond a 75 foot baseline (existing field built for 65 foot baselines. Est. cost $2,000. b.) Replace or major upgrade of existing irrigation system in ball field is desired. In-place irrigation system was an "add-on" to the existing City Hall landscape system which was not designed for the addition zones or water flow demanded by the ball field. Est. cost $6,000 to$10,000. c.) Top dress fields to improve turf quality. Est. cost $4,000. c.) Shared funding by the teams that consider this their "Home Field" would seem to be appropriate. (MHAA: late -after noon, St. Joe's: mid -after noon, and St. Thomas: mid -after noon) RECOMMENDATION: Review and discuss the projects listed above. If the Commission desires information on additional projects I may be able to provide 'details or background' at tonight's meeting. ACTION REQUIRED: Select projects that the Commission would like me to further research and direct that a feasibility report(s) be prepared for consideration at the June, July or August meetings. CITY OF MENDOTA HEIGHTS A MEMO DATE: May 11, 2010 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administr or A<Z; SUBJECT: Par 3 Update, April 2010 Discussion The Mendota Heights Par 3 Golf Course has been off to a strong start to the 2010 season. Golfers have been excited to play in our early spring weather conditions. Typically the month of March is a money-losing month, as the course absorbs staff time in clubhouse, grounds and equipment maintenance. This year, our staff had to work around paying customers, as the course grossed $3,000 in the month. April revenues were up 44% over last year, at $15,000. The 2010 Pro -forma will be in a similar format to last year, staff will provide copies for the Tuesday meeting, as April expenses have not been posted by finance staff in time for packet assembly. Golf course staff has been through O.S.H.A. and liquor service training, and are anxious for the league and lesson season to start up. Staff also attended credit card training on Friday, May 7, as the course prepares to accept credit cards for the first time in it's history. The grounds update is also positive, as the course came through the winter well, and the early growing season has been advantageous to re-establishing the greens after aggressive aerification last fall. The maintenance crew is test-driving a used greens mower, and is working with the vendor to try and agree to a price on the machine. CITY OF MENDOTA HEIGHTS MEMO DATE: May 11, 2010 TO: Parks and Recreation Commission FROM: Jake Sedlacek, Assistant to the City Administratoe�N5 SUBJECT: Five Year Capital Improvements Planning Worksheet Discussion The Parks and Recreation Commission has been discussing a five year capital improvement plan for the parks and trails system for some time now. Attached you will find a list of potential parks and trails projects which have been previously identified. Two versions of the list have been provided — the first is sorted by the prioritization previously given to that project. The second is sorted alphabetically which groups projects by park. This worksheet will be briefly reviewed at the May 11 Parks and Recreation Commission meeting, where the cominission will have the opportunity to ask questions about specific projects. The worksheet is being distributed to Parks and Recreation Commission members, Parks Maintenance Staff, Guy Kullander and Jake Sedlacek. The worksheets are due back to Jake by Wednesday, May 26 — either form may be used; only one needs to be turned in. Please make any notes you have in the margin of the page, as comments will be worked into a rough draft of the prioritized list for the June Parks and Recreation meeting. At the June meeting, commissioners will have an opportunity to "fine tune" the list, which will be utilized in the 2011 budgeting process. Staff will have a map available for the May 11 meeting, showing park and trail investments for the past three years. 0 a`_ n o) D m U C O U .a 0 W 0 X LL N � C O O (nO O N O > Q U) t� m - m (n O O O. 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