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2019-02-19 Council Agenda PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA February 19, 2019 — 7:00 pm Tj .:, Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of February 5, 2019, City Council Minutes b. Approval of January 15, 2019, Council Work Session Minutes - Park and Rec c. Approval of February 5, 2019, Work Session - Planning d. Acknowledgement of January 8, 2019, Parks & Recreation Commission Meeting Minutes e. Approval of Community Service Officer Hire f. Approval of IT Server Storage and Backup Infrastructure Redesign g. Approval of Fire Department Training Assistant Appointment h. Acknowledgement of January 2019 Fire Synopsis i. Approval of Resolutions 2019-15 & 2019-16 Sponsoring an Outdoor Recreation Grant for Wentworth and Hagstrom-King Parks j. Approval of Professional Services Change Order of the Lexington Highlands and Mendakota Street Improvements k. Approve Ideal Energy Solar Panel Additions to Fire Station and Public Works Buildings I. Acknowledgement of January 2019 Building Activity Report m. Approval of December 2018 Treasurer's Report n. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Presentations a. Representative Ruth Richardson Comments b. Solar Garden Subscription Presentation 8. Public Hearing — None 9. New and Unfinished Business a. Authorize Contract with Tree Trust for Resident Tree Sale b. Review the Wentworth Warming House Preliminary Design c. Establish Council Work Session Meeting Date 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period. "The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised. " Page 1 5a CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 5, 2019 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Paper, Miller, and Petschel were also present. Councilor Duggan was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein. a. Approval of January 15, 2019 City Council Minutes b. Approval of January 29, 2019 Council Work Session Minutes c. Acknowledgement of the December 20, 2018 Planning Commission Meeting Minutes d. Acknowledgment of the December 11, 2018 Park and Recreation Meeting Minutes e. Approval of Resolution 2019-13 Approving Community Development Block Grant (CDBG) Funding Application through Dakota County — FY 2019 f. Approval of Amendment to the City Administrator Employment Agreement g. Approval of Resolution 2019-12 Accept Work and Authorize Final Payment for the Mendota Heights Road & Kensington Street Improvements h. Approval of Grading Permit for the Henry Sibley High School Athletic Fields i. Approval of Out of State Travel — Fire Department j. Approval of Public Works Dump Truck and Accessories k. Approval of Contract with Building Official, A to Z Home Inspections, LLC 1. Acknowledgement of December 2018 Fire Synopsis in. Approval of Claims List Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PUBLIC COMMENTS No one wished to be heard. Page 2 PRESENTATIONS A) RECOGNITION OF PLANNING COMMISSION MEMBER LITTON FIELD, JR. Mayor Garlock, on behalf of the City Council, presented Mr. Litton Field, Jr. a plaque recognizing him for his 11 years of outstanding service on the Planning Commission, many of them as the Chair. His dedication and leadership will be greatly missed. Councilor Petschel added that when someone is a member of a Commission they have a certain role. When they become the Chair of a Commission, their role changes, and they become more of a shepherd. She believed that Mr. Field has been an incredible shepherd under extremely difficult circumstances. The City is extremely indebted to him for preserving a good process on the Planning Commission. B) PRESENTATION OF POLICE BODY CAMERA USAGE Captain Wayne Wegener provided the Council with information regarding the acquisition, implementation, and policy regarding police body worn cameras. He explained that as many police departments continue to move towards the implementation of body worn cameras, the Mendota Heights Police Department has tested and evaluated different systems. They have relied on the patrol officers to discuss system needs and do the testing and functionality of those camera systems. After the testing and discussions were complete, and based on feedback from the officers, the Axon system was chosen. Earlier this year, the Police Department purchased the Axon Body -worn Camera System, which was very comparable to the other systems reviewed. At that time, the Axon mobile camera system for squad cars was purchased, to integrate with the body worn cameras, allowing officers to log into one system, furthering ease of use, and allowing for one storage location for all of the videos. From an administrative standpoint, this is a very robust system allowing for very large storage solutions, the tracking of cases, and allowing the city attorney to have access as needed. The system would be implemented in phases, allowing the officers to become comfortable with using the systems and to provide answers to any questions they may have. Page 3 A draft policy for the body -worn cameras has been posted on the city's website; no feedback from the community has been received at this time. Councilor Petschel asked where the cameras would be located. Captain Wegener replied that the cameras can be mounted in various locations. Many of the officers have chosen to wear them in the middle of their chests, in between their pockets. Councilor Petschel, noting that there has been discussion with the Sheriff's office in terms of working through a larger group and developing more space for storage, asked if progress was being made on that. Captain Wegener answered that the department is continuing to have those conversations to look at expanding to a regional group or storage, but nothing has been decided at this point. Councilor Miller expressed his appreciation for the work that has been done on this. Councilor Paper asked if an officer was wearing a tie, where would the camera go. Captain Wegener replied that the system would allow for the camera to be mounted over the tie; however, officers typically do not wear ties during the course of their duties. Councilor Paper asked if the officer was wearing a jacket where would the camera be located. Captain Wegener replied that the camera could be worn on top of the jacket or underneath with the jacket unzipped. The cameras are versatile. He noted that the camera is approximately 3.5 inches by 4.5 inches in size, and approximately 1.5 thick. They would be on during most interactions with the public by the push of a button. Once the cameras are integrated with the squad car system, when the squad lights are turned on, the body camera would automatically be turned on. Mayor Garlock opened the floor for public comments. Mr. Dennis Forsberg asked if a camera would be assigned to each officer. Captain Wegener replied that they have procured enough cameras so that each officer is assigned their own camera; however, the camera would remain in a docking station located in the Police Department when they are off duty. When they come onto their shift, they would remove the camera from the docking station, test to ensure that it is working, and then affix it to their uniform. Mayor Garlock asked how long the data would be kept. Captain Wegener replied that there is a retention schedule that must be followed and it would be determined by the classification of each piece of data. For example, anything that would generate a case file would be kept for seven years. Traffic stops with a citation would be kept for three years. The minimum of any file would be 90 days. Councilor Paper asked about the expected useful life of a camera. Captain Wegener replied that the agreement with Axon provides them with replacement cameras in 2.5 years. After that time, if they continued with Axon, they would be required to purchase new cameras. Page 4 PUBLIC HEARING A) ORDINANCE 537 ADOPTING FEE SCHEDULE City Clerk Lorri Smith explained that the Council has been asked to review an amendment to the city's fee schedule. Minnesota Statutes states that the adoption of a fee schedule, that includes planning and zoning fees, requires a public hearing to allow for public comment. The fees are reviewed annually by staff to ensure that the rate structure accurately reflects the costs of services provided. Any fee increase is proposed by the department charging the fee. Ms. Smith then reviewed some of the notable changes. Councilor Petschel moved to open the public hearing. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) There being no one wishing to make any comments, Councilor Petschel moved to close the public hearing. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) Councilor Petschel moved to adopt ORDINANCE NO. 537 AN ORDINANCE AMENDING FEES FOR SERVICES. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) NEW AND UNFINISHED BUSINESS A) ROGERS LAKE PARK STREET LIGHT REQUEST Public Works Director Ryan Ruzek explained that the Parks & Recreation Commission has recommended the installation of a street light at the entrance to Rogers Lake Park upper parking lot. Commissioner Kipp expressed safety concerns at the Wagon Wheel Trail crosswalk, next to the upper parking lot. The upper parking lot is mainly used for users of the skate park, which is only open during park hours. There is currently no lighting at the park. Page 5 Letters were mailed to approximately 12 property owners in the area asking for their feedback. Four property owners were opposed to this light. A petition was received from the Rogers Lake Property Owners Association which opposed the installation of this light. As for the cost of an LED light, the city typically leases these lights at approximately $10.36/month or $124/year. The light is proposed to be installed on an existing power pole. Councilor Petschel noted that there is no record of security issues in the park. She raised her concerns about what night time lighting would do to the habitat in the pond adjacent to the proposed light location. Councilor Miller echoed Councilor Petschel's sentiments. He added that one of the attractions to this community is the fact that anyone can go into these natural areas and find beauty as it is intended to be. Councilor Paper stated that most of the neighbors around there have been fairly clear about not wanting this light installed. Ms. Sue Light, 2270 Wagon Wheel Court, stated she believed that it should be a consideration that Mendota Heights is a pollinator -friendly city and that these suggestions need to be looked at through that lens. Councilor Petschel moved to deny the installation of a street light at Rogers Lake Park upper parking lot. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) B) PROFESSIONAL SERVICES CONTRACT FOR THE VILLAGE RETAINING WALLS IMPROVEMENT PROJECT Public Works Director Ryan Ruzek reminded the Council that an issue was brought to the City's attention last fall about the failing retaining walls in The Village Town Center area. There are a number of retaining walls, both tiered and single height walls ranging from one -foot tall to approximately nine feet tall. There is approximately 500 linear feet of retaining wall. It appeared on inspection that these walls were not constructed properly. Staff developed an RFP for consulting services. Two firms responded with proposals for engineering design and inspection work to develop a full feasibility study and help the city through completion of this project. The low bidder was Stonebrooke Engineering out of Burnsville, MN. Their total fee for this work is $64,436, a not -to -exceed fee. Page 6 The feasibility report is scheduled for presentation to Council on April 2, 2019. Staff would then take a look at the details developed as far as wall types, assessable properties, and more fine-tuned details of the project. Councilor Paper expressed his frustration at having to remedy this situation since it was not constructed correctly to begin with; however, he is glad that it is being taken care of for the residents' safety. Councilor Petschel asked if the people who could be possibly assessed for this project were aware of where the city was in addressing this situation. Mr. Ruzek replied that he has had several meetings with the residential association so they are aware that this is on the horizon. The commercial property and potentially Dakota County CDA could be another benefitting property as well. Mr. Ruzek noted that the city may have had some substantial involvement in the construction of these walls; however, the walls that are onsite do not match what was in the original design plans. There was obviously some field changes that were made during construction. Councilor Paper asked how the costs would get split. Mr. Ruzek replied that staff would work with the consultant through the feasibility process; taking a look at which properties would benefit. He plans on using the city's street rehabilitation and reconstruction policy, which says the city can assess up to 50% of the project costs. This is a Planned Unit Development (PUD) so the city could consider this a unit assessment. They could look at front footages or at the area of the lots. Mayor Garlock moved to authorize staff to execute a professional services contract with Stonebrooke for a not -to -exceed price of $64,436. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) C) RESOLUTION 2019-14 APPOINTMENT OF PLANNING COMMISSIONER City Administrator Mark McNeill noted that earlier this evening, the Council interviewed eight candidates for the Planning Commission. The recommendation is to appoint Mr. Andrew Katz to the vacancy on the Planning Commission. Councilor Petschel moved to adopt RESOLUTION 2019-14 APPOINTING ANDREW KATZ TO FILL A VACANCY ON THE PLANNING COMMISSION, for a term to expire on January 31, 2022. Mayor Garlock seconded the motion Ayes: 4 Nays: 0 Absent: 1 (Duggan) Page 7 COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced that February 9 is Family Movie Night in the Sibley High School Auditorium, beginning at 6:30 p.m. The movie to be shown is "Incredibles 2". February 10 is the Royal Ball at the Concord Exchange Building. He stated that summer recreation program registration will open in March. COUNCIL COMMENTS Councilor Paper expressed his appreciation to Mr. Litton Field, Jr. for his service on the Planning Commission. He also expressed his appreciation to the candidates who interviewed for the open position on the Planning Commission. It was a difficult decision and he welcomed Mr. Katz to the commission. Councilor Miller requested that residents remember to clear the snow from around the fire hydrants near their homes in the off -chance of an emergency. Mayor Garlock noted that with all of the snow we have received, he was quite sure there was a snow emergency in affect. He thanked all of the residents for making sure their cars are off the streets to ensure the snowplows can properly clear the snow. Councilor Petschel recognized Public Works, Police, and the Fire departments who had multiple calls during the extremely cold weather. ADJOURN Councilor Paper moved to adjourn. Councilor Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) Mayor Garlock adjourned the meeting at 7:38 p.m. Neil Garlock Mayor ATTEST: Lorri Smith City Clerk Page 8 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, January 15, 2019 Pursuant to due call and notice thereof, a workshop of the Mendota Heights City Council was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 4:30 p.m. Councilmembers Duggan, Miller, Paper, and Petschel were also present. Council member Duggan was available on video conferencing. Staff in attendance included City Administrator Mark McNeill, Assistant City Administrator Cheryl Jacobson, and Recreation Coordinator Meredith Lawrence. INTERVIEWS FOR PARKS AND RECREATION COMMISSION The City Council interviewed nine candidates for two open positions on the Parks and Recreation Commission. They were as follows: Jonathan Sewall, Adam Crepeau, Kate Huberty, Daniel Sherer, Patrick Cotter, Thomas Keyes, Chris Shepard, Nicholas Banovetz, and Stephanie Meyer. Following the interviews, the council discussed and agreed to appoint Daniel Sherer and Stephanie Meyer to the Parks and Recreation Commission. This recommendation will be made at the upcoming Council meeting. ADJOURN Mayor Garlock adjourned the meeting at 7:00 pm. Neil Garlock, Mayor ATTEST: Lorri Smith, City Clerk Page 9 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Council Workshop Held Tuesday, February 5, 2019 Pursuant to due call and notice thereof, a workshop of the Mendota Heights City Council was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 4:30 p.m. Councilmembers Duggan, Miller, Paper, and Petschel were also present. Council member Duggan was available on video conferencing. Staff in attendance included City Administrator Mark McNeill and Community Development Director Tim Benetti. INTERVIEWS FOR PLANNING COMMISSION The City Council interviewed eight candidates for an open position on the Planning Commission. They were as follows: Rachel Quick, Jason Stone, Chadwick Vandarious, David Miller, Nancy Hester, Chris Shepard, Andrew Katz, and Andrew Shoaf. Following the interviews, the council discussed and agreed to appoint Andrew Katz to the Planning Commission. This recommendation will be made at the upcoming Council meeting. ADJOURN Mayor Garlock adjourned the meeting at 6:45 pm. Neil Garlock, Mayor ATTEST: Lorri Smith, City Clerk Page 10 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING January 8, 2019 The January meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 8, 2019, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order — Chair Pat Hinderscheid called the meeting to order at 6:30 p.m. 2. Roll Call — The following Commissioners were present: Chair Pat Hinderscheid, Commissioners Steve Goldade, Ira Kipp, Bob Klepperich, Stephanie Levine, David Miller, and Nissa Tupper. Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator Cheryl Jacobson and Public Works Director Ryan Ruzek, and City Administrator Mark McNeill. 3. Approval of Agenda Chair Hinderscheid asked for two additions to the agenda: 1. Status update on filling the openings on the Parks & Rec Commission 2. Estimates on the Wentworth Warming House Motion Miller/ second Tupper to approve the agenda as amended AYES 7: NAYS 0 4. Approval of Minutes from December 11, 2018 Commissioner Klepperich provided clarification on the email reference under Item 5: Citizen Comment Period by saying that the Commission does not want to discourage people from writing or appearing before the Commission. It is part of City Policy for citizens to be identified by name and address, which was not done in this case. Citizens should feel free to comment but realize that they would need to provide a name and address as part of the record. Chair Hinderscheid also noted that if an email is sent to any of the Commissioners on a topic they wish to have discussed at a meeting, their name should be revealed. Motion Klepperich /second Miller to approve the minutes of the December 11, 2018 Parks and Recreation Commission meeting. AYES 7: NAYS 0 5. Citizen Comment Period (for items not on the agenda) There were no citizen comments 6. Unfinished and New Business 6.a North Kensington Horseshoes Public Works Director Ryan Ruzek explained that the Commission was being requested to consider adding horseshoes to North Kensington Park. In discussion with some of the members of the townhome association surrounding the park, it sounds like there is a group of people that play horseshoes weekly; however, the closest location they can find is in West St. Paul. They asked the city to consider adding a couple of horseshoe pits to North Kensington Park. Page 11 Mr. Ruzek shared a map of the North Kensington Park area; however, an assessment for the best fit or location has not been completed. Parking in the fall on the south side is a concern during soccer season and there are some native plantings put in by the city fifteen years ago that are actively managed. Chair Hinderscheid asked what the cost would be to put these pits in. Mr. Ruzek replied with the removal of the top soil, installation of treated lumber, backboard and sand he did not anticipate an outrageous expense. This is something that Public Works could probably do themselves. Commissioner Miller asked if there had been any other interest expressed besides from this one group. Mr. Ruzek replied in the negative. It was noted that one or two pits could be installed in a location that, if interest increased, could be expanded upon. Also, it's possible that residents could request to have pits installed in other parks throughout the city. Commissioner Goldade asked for clarification that North Kensington Park is not connected to Kensington Park. Mr. Ruzek replied that South Kensington Park is located across Concord Way — via a crosswalk — from North Kensington Park. Commissioner Goldade asked if there was a specific location that staff would suggest. Mr. Ruzek replied in the negative. Commissioner Goldade then asked if staff was aware of how North Kensington Park is currently being used by the residents. Mr. Ruzek answered that he was not aware of any activities that occur in the park at this current time. Chair Hinderscheid asked if they would be installing benches or other items as well as the horseshoe pits. Mr. Ruzek replied that all items are on the table at this time. Commissioner Levine stated that she loves the idea and is excited that some neighbors are interested. She herself is not a horseshoe player but she has seen them in other parks, usually near or in a picnic area. She asked if there would be an interest at looking at Mendakota Park and if there would be a spot there that could accommodate this activity. Mr. Ruzek assumed that there would be a suitable location in Mendakota. Commissioner Levine suggested that a location near picnic -type areas in other parks may be better conducive. Mr. Ruzek noted that the ease of access was the reason for the North Kensington Park suggestion. However, Mendakota is a still a lot closer than West St. Paul. The Commission directed staff to ask the interested group if they would accept a different location. Also, staff should provide more information on what other types of amenities would be requested along with the pits; seating, shade, space for tournaments, scoreboards, etc. 6.b Park and Trail Map Public Works Director Ryan Ruzek stated that staff did some updates and cleanups to the city's Park and Trail Map and shared an image. He requested feedback and comments from the Commission. Chair Hinderscheid noted that on the Trail Improvement and Maintenance Plan Map, it appeared that the tunnel was showing as being proposed; however, it has been completed. Mr. Ruzek replied that this particular map, dated May 1, 2017, was included in the Commission Page 12 Packet as a reference so they could see that there are more trails in town. When that map was printed that tunnel was not completed. Mr. Ruzek clarified that the Parks and Trails Map is what the Commission was being asked to comment on, not the Trail Improvement and Maintenance Plan Map. Commissioner Tupper said that the map was very readable and easy to decipher. However, she did not see a scale on the map so if someone were to try and determine how long it would take to walk somewhere they would have a hard time making that judgment. Commissioner Goldade asked how it was decided to designate dotted lines for the wide shoulder, for instance the piece of Lexington between Highway 62 and Mendota Heights Road. It would be nice to designate how folks could know to not bike on that and avoid it by going over to Wagon Wheel and then back over. Staff agreed to make that addition. It was noted that once updated and approved, the Parks and Trails Map would be provided in the park kiosks and would be available on-line. 6.c Playground Subcommittee Update Public Works Director Ryan Ruzek explained that the Parks & Rec Commission assembled a sub -committee. On January 2, 2019, this sub -committee met with Flagship Recreation, who specializes in Landscape Structures equipment and Minnesota/Wisconsin Playgrounds, who represents Game Time equipment. Both companies had been asked to use a $140,000 budget for improvements to Wentworth Park Playground equipment and a $160,000 budget for the Hagstrom-King Playground improvements. Mr. Ruzek noted that additional site work needs to be done and expansion of the container is needed to put in a recommended zip -line structures at Hagstrom-King location and to expand the container. The sub -committee looked at proposals from Landscape Structures, provided some feedback, looked at different equipment and offered suggestions. Minnesota/Wisconsin Playground did not have any revised layouts; however, they were not requested to bring that to this first meeting. Mr. Ruzek stated that he has not gotten an email out to the sub -committee since their initial meeting, but asked if they had anything they would like to share or recommend to the commission at this time. Chair Hinderscheid asked if Mr. Ruzek had heard anything from Flagship Recreation on the `reveal' they indicated would take place this past Monday. Mr. Ruzek replied in the negative. Chair Hinderscheid also noted that it was easier to work with Flagship Recreation as they had come in with a diagram laid out; whereas Minnesota/Wisconsin was only talking about pieces. However, Minnesota/Wisconsin will come back with a design layout. The sub -committee saw some features that they thought were interesting, and they mixed things up a little bit. They are anxious to see what the suppliers come back with. Chair Hinderscheid also noted that the budget dollars cited above included the site work, the new equipment, and removal / disposal of the existing equipment. He then asked if any determination had been made on how to dispose of the existing equipment; either by selling or having someone come in and take it. Mr. Ruzek replied that it might save the city a little bit on disposal costs as there are some companies that would send the equipment to another country. Page 13 The city would still be on the hook for removal of the concrete foundation, surfacing, and any container work. Commissioner Klepperich asked if anything was going to be kept at Wentworth. Mr. Ruzek replied that the plan is to keep the 2-5 age equipment as it is in almost like new condition. Commissioner Tupper stated that they had a good discussion; they went back and reviewed the comments from the open house and reminded themselves what people had preferred. Both designs are moving in an exciting direction and she is excited to see what they come back with. Commissioner Levine echoed Commissioner Tupper's comments and stated that one of the things that came up was the possibility of integrating teen and adult fitness in with the equipment. It probably would not require very much different equipment itself. One of the exciting things is they are looking at equipment that is parent/grandparent friendly. Chair Hinderscheid said this was a nice first step and he is very intrigued in what they will be able to come up with. He then asked what the plan was going forward. Mr. Ruzek replied that it would take the vendors some time, and once spring arrives their time will become even more limited. He also noted that two of the members of the sub -committee will no longer be members of the Commission effective January 30, 2019 and asked if they should be kept on as citizen representatives; should another commissioner be appointed to the sub- committee to prevent the breaking of any open meeting laws. Mr. Ruzek expressed his desire to have the sub -committee meet one more time and have recommendations ready for the February Parks and Recreation Commission meeting; however, that may be a bit aggressive. Commissioner Goldade liked the idea of Commissioners Levine and Tupper staying on the sub- committee in whatever role they could and see the project through. He also liked the idea of coming back to this topic at the February meeting so the two new commissioners have the opportunity to be a part of that discussion and possibly fill those spots. Commissioner Tupper stated that she would be happy to serve in whatever capacity to see the project through. Commissioner Levine agreed to the same sentiments. Commissioner Levine, in an effort to keep this project moving forward, suggested that staff be directed to contact the vendors for their updated drawings and timing information. She also encouraged the sub -committee to meet in January with the vendors. Scheduling that meeting is paramount. 6.d Fee Assistance Program Update Recreation Program Coordinator Meredith Lawrence reminded the Commission that at their January 2018 meeting, they discussed the implementation of a Scholarship Donation Program or Fee Assistance Program for city recreation programs. On March 6, 2018, the Council adopted a Recreation Fee Assistance program. She then reminded the Commission that this program would allow for a reduction of fees by 50% for qualifying applicants, with a maximum of $150 per year; the overall cap for the scholarship program for the City was $3,000 per calendar year of 2018; City Council did budget $1,000 for 2019 for the Scholarship Program. Additional information on the program, including qualifications, the process if accepted, and the programs that are eligible were included in the Commission Packet. Page 14 In 2018, there was one applicant that applied and received scholarship money. A fair amount of other inquiries were received; however, the applicants did not meet the qualifications — mainly because they were residents of another city. When these types of inquiries are received, staff works with them to let them know that other cities do offer a scholarship program and then put them in contact with the right person. These other communities also know that the City of Mendota Heights offers scholarship opportunities if they receive inquires which pertain to the city. Staff will work to promote this program in the future in the marketing materials provided to residents and in the flyers dropped off monthly at the schools. Commissioner Goldade requested that this information be included in the Friday News, at least quarterly. He also suggested an adjustment that if there is a citizen sponsor for a friend who is not a citizen, they be included in the program. He also asked about having the write-up about the program in multiple languages. Ms. Lawrence agreed that the Friday News is a great way to promote this program, as well as in the Heights Highlights. As for the write-up in multiple languages, there is not anyone on staff that could do that; however, it is something staff could look into providing. In regards to the sponsorship or refer -a -friend type program, she knows that the city tries to not subsidize other cities residents; however, it could be discussed and brought up to the Council if the Commission sees fit. Commissioner Levine stated that she would like to see this program moved off of the city's responsibility and added to the Mendota Heights Foundation as it would be a good place for those kinds of scholarships. Meanwhile, she felt that the criteria made sense. There is just a gap between the accessibility of the information and the applications. It is new and it will take a while for it to get up and running. She really appreciated the fact that if a citizen who is not a resident can be referred to their own city; and likewise the Mendota Heights residents going to a different city are referred back to Mendota Heights. Commissioner Goldade asked for Commissioner Levine's thoughts on qualification #4, would it be easy to do: • Provide ONE of the following as documentation with the application: o Copy of the eligibility notification letter from the ISD 197 Child Nutrition Office, if your child participates in the "Free and Reduced Lunch Program." o Documentation of parent on Active Duty in the military Commissioner Levine replied that the information noted exists so why not. Commissioner Goldade continued by explaining that a lot of the programing is in the summer and if they don't have that letter from the school district, it would be tough to find and difficult to get access to the staff in the school district. Commissioner Levine replied that it was a great question and suggested this question be taken off-line and contact the district office to find out if that was something they could do in the summer. Commissioner Levine also said that a phone number could be provided in the Heights Highlights where people could call and get additional information or ask questions. Commissioner Tupper agreed that this is a good program to offer; however, she questioned the eligible programs. She asked if the original discussions included a reason why things like the Cinderella Ball or some of the other events were not included. Parks are the catalyst for Page 15 community building, as well as recreation. Ms. Lawrence replied that the eligible programs were picked because those are programs that the city is in charge of running and pays for the staffing and knows the costs associated with them. The Royal Ball is done in partnership with three other cities and there are a lot of costs associated with the building that is rented, the food provided, and the other consultants and vendors. However, if that is something the Commission would like to see added — it might make more people interested in applying and she could work with the finance department to make sure that those funds then get transferred into that Royal Ball budget. Chair Hinderscheid asked if this assistance program was part of the golf programs that the city puts on. Ms. Lawrence replied in the affirmative. He then asked if that could be promoted at the club house. Ms. Lawrence replied that it is not promoted at the club house at this time. However, this could be another way of marketing the program. Commissioner Goldade complimented Ms. Lawrence on offering `no cost' events; such as the movie coming up in February and the movie that was offered in September. Those events are accessible to all and he complimented her on offering that type of program as well. 7. Reports Recreation Program Coordinator Meredith Lawrence, in response to the request for an update on the new commissioners, noted that the city had received nine applications for the Parks & Recreation Commission. Those interviews will take place on Tuesday, January 15, 2019 before the City Council meeting. The Council is the entity that interviews all applicants and would nominate two who, if they accept, will be on the Commission. Hopefully, they can be introduced at the February Parks & Recreation Commission meeting. The February meeting will also the commission's reorganization meeting. They will review the Rules of Order and have the election for chair and vice -chair. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence noted that she did not have the October 2018 financial report as she had not received it yet. She hopes to have this information to share with the Commission at the February meeting. However, she was excited to report that the Council did approve the purchase of a new Toro Workman utility cart — an $8,850 cost to come out of the General Fund and would not impact the Par 3 budget. It is her plan to bring to Council on January 15, 2019 a proposal for a new fairway mower. That machine has a lot of work that needs to be done on it; staff received a pretty good quote on a new one. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence provided the following updates: • Winter Skating started last Saturday (January 5, 2019) with approximately 25 participants; a lot more than years past. They actually hired another instructor because they had so many kids interested. This is done with West St. Paul. Page 16 • The Dodge Nature Center is providing a naturalist -led snowshoeing hike on Saturday, January 12; which most likely will just be a hike because of the lack of snow. The event starts at 1:00 p.m. and registration is available on the website until Friday, January 11 at 4:00 p.m. • The Royal Ball will be held on February 10, 2019 in South St. Paul. Registration is available on the website. Already there seems to be a lot of interest and lots of registrations have been received. • Blade with the Blue — teaming up with the Police Department to host a free hockey event; registration is available online. This event will be held at Friendly Hills. • Movie Night — hosted by the Tri -District Community Education; this free event will be held indoors at Henry Sibley High School on February 9, 2019. There is a poll on the city's Facebook page to vote on which movie would be shown. • Winter Break Field Trips — she had the privilege of taking children on these two field trips • Flag Football Camp — held at the West St. Paul dome with over 25 participants • Warming Houses — opened on December 26, 2018 and a report on ice rink usage was included in the Commission packet. It has been tough with the weather. Hours are posted on the city's website as well as a hotline to call to confirm if warming houses are open. • 2019 Summer Programs — hard work is underway. Ideas and suggestions are welcome. Commissioner Tupper expressed her appreciation for staff's and her hard work in offering such a diverse array of programming. These opportunities provided for such a small city is amazing. Commissioner Goldade asked how she has found partnering with these other entities and what are the wins for the city. Ms. Lawrence replied that they are working a lot with the City of West St. Paul, the school district, and the Dodge Nature Center. Partnering with the school district and West St. Paul enables the city to keep the price down as they are able to promote the events to more people. It also helps to have additional people working on the projects and saves her a little bit of time. The city's new Natural Resource Technician had a contact at Dodge Nature Center and she has been working with them to try and get more programming with them. They have a great facility and good staff; this is a good way for the city to keep prices down and have an option that is close to home for people to do unique things. 7.c Commissioner Park Updates Wentworth Park — Commissioner Goldade drove by today and the new hockey rink lights look great. He loves the protective wrap around one light post and the basketball post. He was impressed with the overall beauty of Wentworth Park and all that park has to offer. Hagstrom-King — Commissioner Goldade asked if the bike racks had been installed. Public Works Director Ryan Ruzek replied that he had not received an update; however, he received a bill for the basketball expansion but not for the bike rack. He was unaware that the basketball court was so far away from everything and he thought there had been some discussions about adding pickleball courts in between the basketball court and the remainder of the rest. He also suggested Hagstrom-King as a possible location for the horseshoe pits discussed earlier. Ivy Hills — Chair Hinderscheid talked with people walking through and they commented on what a gem it is for the neighborhood. Page 17 Victoria Highlands — Commissioner Miller had nothing new to report for Victoria Highlands in the winter. Marie Park — Commissioner Levine drove by and saw a lot of pee wee skaters with parents standing on the sidelines and it brought such a smile to her face. She wanted to stress that other cities do not have ice right now and it says a lot about the Mendota Heights Public Works Dept. that the city has ice on their rinks. Dog Park — Commissioner Levine suggested that people DO NOT go the dog park right now because the ice is so prevalent it could be ice skated on. The condition is not safe for walkers or dogs right now and residents should exercise caution and good judgment. Please do not complain to Public Works as there is nothing they can do about it. Chair Hinderscheid asked that a discussion about the pickleball courts at Hagstrom-King be added to an upcoming agenda. Mr. Ruzek agreed. In response to an earlier request for an update on the Wentworth Park Warming House, Public Works Director Ryan Ruzek explained that he did not have an update. The architect did provide an update during the workshop meeting; however, Mr. Ruzek had some conflicting meetings and was unable to touch base with the architect in person and has not reached out by email. He does have a pre -construction meeting scheduled with the contractor on Friday, January 11, 2019. They are likely to begin a sediment removal project at Wentworth park next week. This is probably that last season the current warming house, in its current condition, would be used. There will be a different structure there for the next season. Chair Hinderscheid asked if it would be helpful for the fee assistance program to be communicated at the high school. Student Representative Matthew Boland replied that it would be a good idea. He also asked if Henry Sibley and other local high schools have flyers around the school advertising for it. Recreation Program Coordinator Meredith Lawrence replied that they provide flyers for the programs but not for the fee assistance program. However, it would be a good idea to promote it at the high school level. Chair Hinderscheid asked if the Wentworth Warming House was a Special Park Fund expense or was it just maintenance. Mr. Ruzek replied that the scope of the project has not yet been determined. Council could choose to use Special Park Funds or they could look at some other fund or general fund expenditures, infrastructure funds, etc. The funding has not yet been determined. If this were a one-to-one replacement it would be the Special Park Fund as used for the Marie and Friendly Hills replacements. However, this is more of an expanded structure and Council may be willing to entertain some other funding opportunities. 8. Announcements and Commission Comments Recreation Program Coordinator Meredith Lawrence provided the following announcements: • Automatic lights (via a timer) will be installed at Friendly Hills and Marie Park, like at Wentworth Park. This should occur this month or next month. • She expressed staff's appreciation to Commissioners Levine and Tupper for their time on the Commission and it had been great working with them. They will be missed. Page 18 Commissioner Tupper expressed her appreciation to the Commission for their support. This has been the first commission she has been involved with and shared that it has been really great to get involved at this level in the city. This has been a very welcoming group. Staff has been really well prepared to inform on issues; the commission has had some healthy discussions and has done a lot of really great things. It has been exciting for her to see the momentum engaging with the community, the creation of new partnerships for programming, pushing more communications, and would expect to see that continue. She will continue to be involved as an active citizen and hopes the commission continues to see the parks as a great catalyst for building community and for environmental stewardship. Commissioner Levine echoed Ms. Tupper's sentiments. She added that she has been on the commission for nine years and when she first got involved there was no dog park; and now there is one. The commission has accomplished so much — the city was the second pollinator - friendly city in Minnesota, expanded the parks and trails, increased engagement with the community, expanded the number and types of programming provided and partnerships with other cities. She has seen the Council investing in these programs as well. Where monies are put shows where the priorities are — this city has shown that the priorities are green space, stewardship, and parks & recreation for the kids. It is a great city to live in and to be a part of. Serving on this commission has made her really appreciative of the people who do the work everyday, the commission, and the people who are unseen. Commissioner Miller expressed his appreciation for the work done by Commissioners Levine and Tupper and for their help. He believed this was a good meeting and felt that the items they have been working on are moving along and the reports / follow-up received have been very good. Commissioner Klepperich also expressed his appreciation of Commissioners Levine and Tupper for their contributions to the commission and to the city. He welcomed the citizens to use the parks and trails during the wintertime as it is a great time to get out. He did caution everyone to watch their steps as some places are slippery. Commissioner Goldade encouraged residents to see the decorated tree at Valley Park between Marie and Highway 13. He was also impressed with the number of benches available along that path and complemented the Bench Program. He also expressed appreciation to Commissioners Levine and Tupper for their service. Commissioner Tupper brought great energy to the Natural Resources projects and he admired her wanting to have community engagement. Commissioner Levine's participation for nine years is quite impressive, her passion for the parks was easy to see at every meeting, and she is truly an ambassador for the park -rich city. He also thanked the nine residents who applied for the open commission seats; it is a strong testament to how valuable the city's parks are and a part of the community. He encouraged residents to get outside and enjoy the parks and trails in the winter. He suggested to Ms. Lawrence the addition of Cardboard Camp for the summer. Kids like building with cardboard. Page 19 Chair Hinderscheid also expressed his appreciation to Commissioners Levine and Tupper for their contribution. He was excited to see a strong field of candidates for the open positions. He was also excited to see the updates to the two playgrounds. He thanked Public Works for the great job they have done on the ice. 9. Adjourn Motion Goldade / Second Levine to adjourn the meeting at 7:49 PM AYES 7: NAYS 0 Minutes Taken By: C. Darlene Oehlke Independent Contractor Page 20 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rrendota-heights.com T mR CITY OF MENDOTA HEIGHTS DATE: February 12, 2019 TO: Mayor and City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator Kelly McCarthy, Police Chief SUBJECT: Approval of Community Service Officer Hire INTRODUCTION The City Council is asked to approve the hiring of Josh Rosenberry for the position of Community Service Officer. BACKGROUND Staff has completed the recruitment process to fill the part-time Community Service Officer position and recommends the hiring of Josh Rosenberry for that position. Mr. Rosenberry graduated from Bellevue University in Nebraska with a Bachelor of Science Degree in Criminal Justice. He is working towards a career in law enforcement and will be attending the law enforcement skills program at Rasmussen College this spring. Mr. Rosenberry is currently a Public Safety Officer at the University of Nebraska -Omaha. Mr. Rosenberry has successfully completed a comprehensive background investigation, a pre- employment physical, and a psychological evaluation. Pending approval of the City Council, Mr. Rosenberry's start date would be in March, 2019. BUDGET IMPACT The part-time Community Service Officer position is a budgeted position. The starting hourly rate is $19.41, which is step 1 of pay grade 2 of the City's Compensation Plan. The position is eligible for benefits, on a prorated basis. RECOMMENDATION Staff recommends the City Council approve the hiring of Josh Rosenberry as a part-time Community Service Officer, with an hourly rate of $19.41. ACTION REOUIRED If City Council concurs, it should be motion, approve the hiring of Josh Rosenberry as Community Service Officer, with a starting hourly rate of $19.41. Page 21 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rrendota-heights.com T mR CITY OF MENDOTA HEIGHTS DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator SUBJECT: Server Storage and Backup Redesign INTRODUCTION The City Council is asked to approve the redesign of the City's IT server storage and backup infrastructure. BACKGROUND Over the past several months the City, along with the Dakota Broadband Board and LOGIS, have worked to install and connect City buildings (City Hall, Public Works, and the Fire Station) to the Dakota County fiber ring or Institutional Network (I -Net). The cut -over to the new fiber path was completed on February 14 and city buildings are now connected and operating on the I -Net. To realize the benefits of the new fiber connection, staff has worked with LOGIS, the City's IT consultant, to redesign the City's server and back up environment. Currently, the City's environment consists of six physical servers and 15 virtual servers. The proposed redesign will run six mission critical virtual servers in the LOGIS hosted environment (offsite). A single server will remain at City Hall and have the capability of running four virtual servers. Together, there will be ten virtual servers between the two locations. The City's current backup and recovery structure would be replaced with a new enterprise solution providing for daily backups of all ten virtual servers in the new environment. The new design would include daily backups with 30 days of retention and 12 months of monthly retention. The City's current structure is only backing up a fraction of current servers and is only able to keep 3-5 days of retention due to limited storage. The redesign is an important step in shoring the City's information technology operations. The design is a more purposeful design focused on high performance, high availability and decreased ongoing maintenance. The solution provides for enhanced and sustainable load processing, storage speed and capacity and network bandwidth. The LOGIS hosted environment is stable and offers redundancy, automatic site resiliency and is staffed 24/7. LOGIS estimates that the redesign/build and migration of city servers will take approximately 232 labor hours. LOGIS' hourly rate is $125 per hour for a total of $29,000 Page 22 BUDGET IMPACT The cost of the server storage and back up upgrades and migration is $29,000. If approved, funds would be available from the Cable Fund to cover costs. ACTION RECOMMENDED Staff recommends that the City Council approve the proposed server storage and backup upgrades and migration totaling $29,000. ACTION REQUIRED If City Council concurs, it should by motion, approve the proposed server storage and backup upgrades and migration totaling $29,000. Page 23 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rrendota-heights.com T mR CITY OF MENDOTA HEIGHTS DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief Dale Stein, Fire Department Training Captain SUBJECT: Fire Department Training Assistant Appointment INTRODUCTION The City Council is asked to approve the appointment of Dan Johnson to the position of Training Assistant for the Mendota Heights Fire Department. BACKGROUND The Mendota Heights Fire Department Training Assistant works under the direction and supervision of the Training Captain. The position helps to plan, create, organize, evaluate and coordinate fire and emergency medical training for the Department. During an emergency the Training Assistant assumes the duties of a regularly appointed firefighter. The Department has completed the internal recruitment process to fill the position and recommends the appointment of Dan Johnson to the position. Dan is a fourth year member of the department and brings a wealth of administrative experience to the position. BUDGET IMPACT The position of Training Assistant within the Fire Department is a budgeted position. The position has an annual stipend amount of $1,590 (2019 rate). ACTION RECOMMENDED Staff recommends that the City Council approve the appointment of Dan Johnson to the position of Training Assistant for the Fire Department. ACTION REOUIRED If City Council concurs, it should by motion, approve the appointment of Dan Johnson to the position of Training Assistant for the Fire Department. Page 24 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com CITY OF M j MENI]OTA HEIGHTS Request for City Council Action MEETING DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: January 2019 Fire Synopsis Fire Calls For the month of January 2019, the Mendota Heights Fire Department was paged out to 27 incidents. Of those, 21 were located in Mendota Heights, five in Lilydale, and one call was a mutual aid to Inver Grove Heights. One call was to a structure fire that began as an individual grilling outdoors in close proximity to the house and the flame from a grease fire extended and started the siding of the home on fire. This call initiated automatic mutual aid assistance from Inver Grove Heights. Upon arrival, Chief 1 found the residents removing the siding with a shovel and the fire was kept from further extension into the home. The Fire Department was also called to a small electrical fire that occurred in a commercial property where the heating thermostat had malfunctioned and caught on fire. The occupying tenants put the fire out with a fire extinguisher. We were also paged to two cooking fires that were contained to the appliance and neither call caused significant damage or needed ventilation. Two of our calls were medicals, and one was assisting with the removal of a victim/extrication from a car accident. One call was for a carbon monoxide alarm, and two calls involved residents with smoke detector problems. Six calls were dispatched and cancelled before our arrival, one was a good intent call and one call was a smoke scare at Friendly Hills Middle School that occurred on one of the extremely cold days. Xcel Energy had requested the school to switch to an alternate heating fuel (due to heavy natural gas demand) and one of the boilers was not burning fuel properly causing black smoke to appear to be coming from the roof. Upon arrival, mutual aid had been requested from both Inver Grove Heights and Eagan due to the extreme temperature and potential large scale of the call. Once crews were able to make entry and determine the cause, all fuel sources to the boilers were shut off and the black smoke issue ceased. Eight calls were malfunctions, unintentional trips or other types of false alarms. Lastly, we provided mutual aid station coverage to Inver Grove Heights while they were on a structure fire call. Department Training Opportunities for the month of January Bloodbourne Pathogens/Right-to-Know - This training is an OSHA required mandatory training to go over our department and City policies in regards to both bloodbourne pathogens (and how the department offers means to protect the firefighters as well as Right -to -Know in terms of potentially hazardous products that firefighters may be exposed to and what to do about it. This training also covers lock-out/tag-out procedures, again for the protection of firefighters and others. Ice Rescue - This training goes over procedures used in the case of an ice rescue as well. There was a live element where we cut open ice on Rogers Lake and have a firefighter in the water where we can go over hands-on live rescue scenarios. EMS "A" & "B" - This drill is part of a four part medical refresher series for firefighters to get the continuing education needed to maintain their EMR (Emergency Medical Responder) training. Number of Calls 27 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Cooking Fire - confined Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract Other Fire OVERPRESSURE RUPTURE MEDICAL Emergency Medical/Assist Vehicle accident w/injuries Extrication Medical, other HAZARDOUS SITUATION Spills/Leaks Carbon Monoxide Incident Power line down Arcing, shorting Hazardous, Other SERVICE CALL Smoke or odor removal Assist Police or other agency Service Call, other GOOD INTENT Good Intent Dispatched & Cancelled Smoke Scare HazMat release investigation Good Intent, Other FALSE ALARMS False Alarm Malfunction Unintentional False Alarm, other MENDOTA HEIGHTS FIRE DEPARTMENT JANUARY 2019 MONTHLY REPORT Page 25 NUMBER I STRUCTURE CONTENTS MISC. TOTALS TO DA 1 1 $200 $200 1 1 $1,000 $1,000 2 TOTAL MONTHLY FIRE LOSSES $1,200 $0 $0 FIRE LOSS TOTALS 2 1 ALL FIRES, ALL AREAS (MONTH) $1,200 MEND. HTS. ONLY STRUCT/CONTENTS $1,200 1 MEND. HTS. ONLY MISCELLANEOUS $0 MEND. HTS. TOTAL LOSS TO DATE $1,200 2 1 MUTUAL AID LOCATION OF FIRE ALARMS 1 6 Total Calls Current To Date Last Year 1 Mendota Heights 21 21 13 458 Lilydale 5 5 1 1 Mendota 0 0 0 294 Sunfish Lake 0 0 1 FIRE MARSHAL Other 1 1 1 1 MUTUAL AID 1 Total Calls 27 WORK PERFORMED Hours To Date Last Year FIRE CALLS 458 458 209.5 MEETINGS 117 117 90 TRAINING 319.5 319.5 294 SPECIAL ACTIVITY 14.5 14.5 2 FIRE MARSHAL 49.5 TOTALS 909 909 645 27 27 16 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION PLAN REVIEW/TRAINING TOTAL: 0 RFAAARK.q• SEE OTHER SIDE FOR SYNOPSIS Page 26 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.irendota-helghts.com s CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2019-15 & 2019-16 Sponsoring an Outdoor Recreation Grant for Wentworth and Hagstrom-King Parks COMMENT: INTRODUCTION The Council is asked to approve Resolution 2019-15 & 2019-16 authorizing staff to submit an Outdoor Recreation Grant Application to the Minnesota Department of Natural Resources (DNR) for improvements to Wentworth and Hagstrom-King Park. BACKGROUND The Minnesota DNR has a grant program to increase and enhance outdoor recreation facilities in local and community parks which was established under State Statute 85.019. The grant provides matching funds for up to 50% of the cost for redevelopment of parks. All projects must meet the requirements for perpetual outdoor use. Eligible projects include: • Boat/Canoe Access Sites • Campgrounds • Fishing Piers/Shore Fishing Areas • Skating Rinks/Parks • Nature Study/Observation Areas • Picnic Shelters • Playgrounds • Sports Fields and Courts • Swimming Beaches and Outdoor Pools • Splash Parks • Trails (non -motorized internal park trails) • Change Houses, Restrooms, Shower Buildings and Warming Houses • Fencing, Lighting and Signs • Landscaping and Natural Area Restoration • Park Roads and Parking Areas (may not exceed 40% of the total project cost) • Fixed park furnishings such as Seats, Drinking Fountains, Grills, Picnic Tables, Trash Receptacles and Fire Pits • Walkways Non -eligible projects are: • Costs incurred before the grant contract start date • Administrative Expenses, Contingency Allowance, Legal Fees • Design and Engineering in excess of 10% of the Total Construction Cost. • Concession -only Buildings • Decorative Fountains, Statues and Plaques • Dredging, Water Impoundments and Dams - Facilities not available for general public use • Golf Courses, Shooting Ranges • Indoor Recreational Facilities (i.e.: ice arenas, enclosed swimming pools, etc.) • Acquisition of land already in public ownership • Motorized Trails • Non -Permanent Skate Park Ramps, Press Boxes • Sewer to Campsites DISCUSSION The City of Mendota Heights Parks are aging and in need of improvements. There are improvements proposed to Wentworth and Hagstrom-King Park. Eligible projects for Wentworth Park would include the playground replacement (estimated $140,000), Trail/Parking Paving (estimated $80,000), Page 27 and a proposed warming house expansion ($150,000). Hagstrom-King is proposing a playground replacement project that would also be eligible (estimated $160,000). The city would be required to provide language relating to inclusion and non-discrimination if selected. BUDGET IMPACT The City of Mendota Heights has been proposing to use the Special Parks Fund for funding of these improvements with or without grant assistance. If selected, the grant would offset local costs which can be used for other park improvements. If successful, the city could look to utilize this grant for other capital improvements to the park system in future years. RECOMMENDATION Staff recommends that the City Council approve Resolution 2019-15 & 2019-16 Sponsoring Outdoor Recreation grant submittal to the DNR for Wentworth and Hagstrom-King Park. ACTION REQUIRED If Council agrees with the staff recommendation, they should pass a motion adopting RESOLUTION 2019-15 SPONSORING AN OUTDOOR RECREATION GRANT FOR WENTWORTH PARK AND RESOLUTION 2019-16 SPONSORING AN OUTDOOR RECREATION GRANT FOR HAGSTROM-KING PARK. This action requires a simple majority vote. Page 28 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2019-15 RESOLUTION SPONSORING AN OUTDOOR RECREATION GRANT FOR WENTWORTH PARK BE IT RESOLVED that the City of Mendota Heights act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on March 29, 2019 and that the Public Works Director, Ryan Ruzek, is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Mendota Heights. BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Outdoor Recreation Grant Program Manual and certifies it will report any actual, potential, perceived or organizational conflicts of interest upon discovery to the state related to the application or a grant award. BE IT FURTHER RESOLVED that the City of Mendota Heights has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Mendota Heights -has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Mendota Heights has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, the City of Mendota Heights may enter into an agreement with the State of Minnesota for the above -referenced project, and that the City of Mendota Heights -certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that Public Works Director, Ryan Ruzek,_is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of the City of Mendota Heights this 19th day of February 2019. ATTEST CITY COUNCIL CITY OF MENDOTA HEIGHTS Lorri Smith, City Clerk Neil Garlock, Mayor Page 29 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2019-16 RESOLUTION SPONSORING AN OUTDOOR RECREATION GRANT FOR HAGSTROM-KING PARK BE IT RESOLVED that the City of Mendota Heights act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on March 29, 2019 and that the Public Works Director, Ryan Ruzek, is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Mendota Heights. BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Outdoor Recreation Grant Program Manual and certifies it will report any actual, potential, perceived or organizational conflicts of interest upon discovery to the state related to the application or a grant award. BE IT FURTHER RESOLVED that the City of Mendota Heights has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Mendota Heights -has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Mendota Heights has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, the City of Mendota Heights may enter into an agreement with the State of Minnesota for the above -referenced project, and that the City of Mendota Heights -certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that Public Works Director, Ryan Ruzek,_is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of the City of Mendota Heights this 19th day of February 2019. ATTEST CITY COUNCIL CITY OF MENDOTA HEIGHTS Lorri Smith, City Clerk Neil Garlock, Mayor Page 30 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.irendota-helghts.com s CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Lexington Highlands and Mendakota Street Improvements — Change Order #1 COMMENT: INTRODUCTION The Council is asked to approve Change Order #1 for the Lexington Highlands and Mendakota Street Improvements consulting contract with WSB & Associates. BACKGROUND Mendota Heights awarded a contract to WSB & Associates for the design, surveying and inspection of the Lexington Highlands and Mendakota Street Improvement Project, and awarded a construction contract to Midwest Asphalt for the installation of these improvements. WSB & Associates has advised the City that, due to unforeseen conditions and the inclusion of additional tasks, the existing contract to the consultant will need to be modified. DISCUSSION Change Order #1 is a request from WSB & Associates for an increase in the contract amount to perform the necessary design, surveying, and inspection work. The request for extra compensation is due to: • Additional curb and gutter replacement and its needed material testing • Private utility conflicts (Xcel Gas & Electric) • Coordination with the Dodd Road reconstruction with MnDOT • Poor weather conditions in September and October The Contractor previously submitted a schedule of approximately 11 weeks to complete the project. However, now due to the added curb work and weather delays, the project is scheduled to be 14 weeks. WSB & Associates submitted the attached funding breakdown. Their costs for the additional time are $39,179; they are requesting to be reimbursed for only $31,492 of this amount, and will absorb the rest. Page 31 BUDGET IMPACT The contract with WSB & Associates for the consulting on the project was $98,458. The additional request would result in a total contact amount of $129,950. This amount equates to 10.7 percent of the contract amount (1,208,235). Indirect costs were estimated at 20 percent of the contract. Additional indirect costs include staff time, legal and bonding costs. Funding for the change order is not expected to have a major impact to the overall project costs. RECOMMENDATION Staff recommends that City Council approve Change Order #1. ACTION REQUIRED Staff recommends that the City Council pass a motion authorizing Change Order #I for the Lexington Highlands and Mendakota Street Improvement project. This action requires a simple majority vote. Page 32 ws b January 25, 2019 Mr. Ryan Ruzek Public Works Director City of Mendota Heights, Minnesota 1101 Victoria Curve Mendota Heights, MN 55118 Re: Lexington Highlands, South Plaza Drive & Mendakota Neighborhood Improvements City Project No. MH2O1706 WSB Project No. R-010779-000 Dear Ryan: WSB is requesting additional fee for construction services requested by the City to complete the work for the Lexington Highlands, South Plaza Drive & Mendakota Neighborhood Improvements through the 2018 construction season. As you know, the Contractor spent more time than was anticipated in completing the work mostly due to the following circumstances: • Additional curb and gutter replacement in the Lexington Neighborhood; • Private utility conflicts; • Coordination with MnDOT's work on Dodd Road and; • Poor weather conditions in September and October. The Contractor provided a schedule at the preconstruction meeting and estimated the work to take 11 weeks to complete. The circumstances mentioned above caused the project to be extended through the month of November for a total of 14 weeks to complete the 2018 work. The Contractor's extended schedule required additional construction observation services. The City's staff was unavailable to work any additional hours on this project so the City authorized WSB to continue working on the project through the end of the 2018 construction season. WSB has incurred fees to date in the amount of $39,179 for this project but is only requesting additional fee in the amount of $31,492 for the construction observation work required due to the Contractor's extended schedule. We appreciated working with the City and look forward to working on other projects in the future. If you have any comments, questions or concerns please do not hesitate to call me at 612-214-7053. K:\010779-000Wdmin\Contract\010779-000_Letter_Ryan Ruzek_ Additioanl Fees draft 1 25 19.docx Budget Amount Job to Date Incurred Fees Feasibility -------- $ 6,038.00 $ 5,766.25 ----------------------- $ Design $ 23,986.00 $ 26,622.00 $ (2,636.00) Bid Solicitation $ 2,080.00 $ 2,915.50 $ (835.50) Construction $ 42,512.00 $ 74,004.00 $ (31,492.00) Post Construction $ 2,152.00 $ _ $ Design Stage Geotechnical Services $ 4,500.00 $ 4,558.00 $ (58.00) Construction Stage Quality Control Testing $ 17,190.00 $ 21,347.25 $ (4,157.25) Total $ 98,458.00 $ 135,213.00 $ (39,178.75) K:\010779-000Wdmin\Contract\010779-000_Letter_Ryan Ruzek_ Additioanl Fees draft 1 25 19.docx CITY OF MENDOTA HEIGHTS Page 33 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Solar Array Contracts Date: February 19, 2019 Comment. Introduction: The Council is asked to approve agreements with iDeal Energies which would provide for additional solar arrays on the Public Works, and Fire Station Buildings Background: The City currently has 140 Kw of solar generating capacity on the roofs of the Fire Station, Public Works, and Par 3 Maintenance buildings, and also a ground mounted array west of City Hall. Those solar panels were a result from the Xcel Energy Company's Solar Rewards program, and a state program entitled Made in Minnesota. iDeal Energies was the developer for the initial installations of the panels. It recently notified the City that extra capacity has become available from the Solar Rewards program from Xcel. It has proposed to place two additional 20 Kw units, one on the Public Works building, and the other on the new section of the expanded Fire Station (once the construction timeline allows for that.) Budget Impact: Under this program, the City makes lease payments to a third party which is reimbursed for the upfront costs of the arrays. In exchange, the City is able to purchase electricity for less than the market rates, which causes participation to be a money saver for the City. The savings for the expected 40 year life cycle of each 20 Kw unit are projected to be $203,000, meaning a savings of $406,000 for the two. In addition to the financial savings, the generation of solar also contributes to the City's resiliency efforts. Recommendation: This is an expansion of the current solar facilities. I recommend approval. Page 34 Action Required If the Council concurs, it should, by motion authorize the Mayor and City Administrator to approve agreements with iDeal Energies for the installation of 20 Kw roof mounted solar arrays for the Public Works, and Fire Station buildings. 2/14/2019 Mendota Heights Building Activity Report Mike Androj@,g9ilding Official January 1, 2019 thru January 31, 2019 January 1, 2019 thru January 31, 2019 January 1, 2018 thru January 31, 2018 January 1, 2017 thru January 31, 2017 Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected Fee Collected Building Permit No. Valuation Fee Collected SFD 0 $ $0.00 SFD 0 $ $0.00 SFD 2 $ 1,250,000.00 $13,469.78 SFD 0 $ $ Apartment 0 $ $0.00 Apartment 0 $ $0.00 Apartment 0 $ - $0.00 Apartment 0 $ $ Townhouse 0 1 $ $0.00 Townhouse 0 1 $ - $0.00 Townhouse 4 1 $ 696,000.00 $8,921.25 Townhouse 0 1 $ $ Condo 0 $ - $0.00 Condo 0 $ - $0.00 Condo 0 $ - $0.00 Condo 0 $ $ - Misc 26 $ 581,308.00 $ 6,759.32 Misc 26 $ 581,308.00 $ 6,759.32 Misc 28 $ 399,863.05 $ 6,986.47 Misc 26 $ 247,032.98 $ 4,722.16 Commercial 0 $ - $0.00 Commercial 0 $ - $0.00 Commercial 1 $ 50,960.00 $739.25 Commercial 3 $ 233,285.00 $ 3,403.59 Sub Total 26 1 $ 581,308.00 1 $ 6,759.32 Sub Total 26 1 $ 581,308.00 $ 6,759.32 Sub Total 35 1 $ 2,396,823.05 1 $ 30,116.75 1 Sub Total 1 29 1 $ 480,317.98 1 $ 8,125.75 Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Plumbing 17 $1,275.00 Plumbing 17 $1,275.00 Plumbing 27 $2,755.22 Plumbing 7 $ 540.00 Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 $ - Sewer 0 $0.00 Sewer 0 $0.00 Sewer 7 $525.00 Sewer 5 $ 388.00 Mechanical 16 $1,517.55 1 Mechanical 16 $ 397.00 1 $1,517.55 1 Mechanical 1 49 1 $4,997.13 1 Mechanical 35 $ 4,793.91 Sub Total 33 1 1 $ 2,792.55 Sub Total 33 1 $ 2,792.55 Sub Total 1 83 1 1 $8,277.35 11 Sub Total 1 47 1 1 $ 5,721.91 License I No. Valuation Fee Collected Licenses I No. Valuation Fee Collected Licenses I No. Valuation Fee Collected Licenses No. Valuation Fee Collected Contractor 146 $7,300.00 Contractor 146 $7,300.00 Contractor 149 $7,450.00 Contractor 176 $ 8,800.00 Total 205 1 $ 581,308.00 1 $ 16,851.87 Total 1 205 1 $ 581,308.00 $ 16,851.87 Total 267 1 $ 2,396,823.05 1 $ 45,844.10 1 Total 1 252 1 $ 480,317.98 1 $ 21,647.66 NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit plan review fee and valuation totals Page 36 CITY OF MENDOTA HEIGHTS p TREASURER'S REPORT DECEMBER 2018 V BALANCE COLLATERAL American Bank Checking Account .02% $62,201.07 Savings Account .02% $641.57 $62,842.64 Collateral - Bonds $1,200,000.00 Gov't. Guar. $250,000.00 Investments Cost PV Saving Cert 1/26/15 @0.15% Cherokee $13,952.59 $13,952.59 FNMA 1.5% 7/27/21 $500,000.00 $494,830.00 FHLMC 2.00% 10/28/21 $500,000.00 $497,125.00 S&T Bank 2.30% 6/20/19 $104,000.00 $103,863.76 Comenity Bank 2.00% 07/15/19 $200,000.00 $199,058.00 Capital One Bank USA 2.00% 08/12/19 $245,000.00 $244,242.95 Capital One Bank 2.00% 08/12/19 $245,000.00 $244,242.95 World's Foremost Bank 2.00% 08/13/19 $200,000.00 $198,926.00 Cathay Bank 2.00% 08/16/19 $245,000.00 $244,105.75 Investors Bank 2.40% 8/19/19 $214,000.00 $213,747.48 Morgan Stanley Private Bank 2.20% 09/09/19 $245,000.00 $244,328.70 First Financial Bank 2.25% 10/10/19 $245,000.00 $244,284.60 Goldman Sachs Bank 2.20% 12/17/19 $100,000.00 $99,516.00 Morgan Stanley Bank 2.10% 12/23/19 $245,000.00 $243,542.25 Ally Bank 2.20% 01/21/20 $245,000.00 $243,613.30 Barclays Bank 2.70% 4/10/20 $245,000.00 $244,632.50 Discover Bank 2.050% 06/10/20 $200,000.00 $197,678.00 Orrstown Bank 2.00% 08/28/20 $245,000.00 $241,246.60 Lake City Bank 1.90% 9/8/20 $125,000.00 $122,828.75 UBS Bank3.10% 11/23/20 $245,000.00 $245,335.65 Premier Bank 3.00% 12/14/20 $245,000.00 $244,791.75 JP Morgan Chase Bank 1.25% 7/29/21 $245,000.00 $237,632.85 Northern Bank & Trust 2.00% 8/24/21 $245,000.00 $237,809.25 HSBC Bank 1.25% 11/09/21 $245,000.00 $240,315.60 Texas Exchange Bank 2.10% 1/24/22 $245,000.00 $236,966.45 International Bank Chicago 2.10% 4/20/22 $210,000.00 $202,242.60 Thomaston Savings Bank 2.35% 12/13/22 $245,000.00 $235,234.30 Wells Fargo Bank 2.00% 6/21/24 $245,000.00 $235,339.65 Fidelity Institutional Government Portfolio (Piper) $7,890,158.06 $7,890,158.06 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 MMkt Fd (WF) $76,472.11 TOTAL FUNDS AVAILABLE 12/31/2018 $14,994,612.40 Funds Available 1/1/2018 $13,798,472.43 Rates Money Market Nov Bank 0.02% 5 Yr. Tr. 2.51% 10 Yr. Tr. 2.69% Page 37 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com , Y CITY OF m MENDOTA HEIGHTS Request for City Council Action MEETING DATE: February 19, 2019 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Claims List Summary BACKGROUND SiErnificant Claims A to Z Home Inspections — Dec. 2018 Inspections $ 6,855.00 Cargill Inc. — Road Salt $ 28,645.12 CNH Architects Inc — Fire Station Project/Wentworth Warming House $ 31,920.60 Eckberg Lammers — January 2019 Legal Service $ 5,045.75 LOGIS — IT Services $ 11,779.53 Mansfield Oil Company — Fuel $ 8,525.94 Stonebrooke Equipment — Parks Equipment Repair $ 4,007.00 TKDA — Marie Ave/Wesley Ave Street Improvement Work $ 8,952.27 Twin City Autobody — Police Equipment Repair $ 4,676.23 Manual Checks Total System Checks Total $ 9,354.33 $ 172,997.76 Total for the list of claims for the February 19, 2019 city council meeting $ 182,352.09 RECOMMENDATION: Staff recommends that the Mendota Heighs City Council approve the list of claims for February 19, 2019. $9,354.33 Page 38 CITY OF MENDOTA HEIGHTS 02/14/19 1:34 PM Page 1 Claims List MANUAL CHECKS 02/14/19 MAN Account Comments DEPT Descr Amount Search Name FURTHER (SELECT ACCOUNT) E 08-4131-000-00 FEB 2019 HSA CONTRIBUTION Spec Fds $195.82 E 01-4131-105-15 FEB 2019 HSA CONTRIBUTION Engineering Enterprise $691.68 E 01-4131-070-70 FEB 2019 HSA CONTRIBUTION Parks & Recreation $225.00 E 01-4131-050-50 FEB 2019 HSA CONTRIBUTION Road & Bridges $291.68 E 01-4131-020-20 FEB 2019 HSA CONTRIBUTION Police $1,166.72 G 01-2071 FEB 2019 HSA CONTRIBUTION $3,368.48 Search Name FURTHER (SELECT ACCOUNT) $5,939.38 Search Name I C M A RETIREMENT 457 G 01-2073 2/8/19 PAYROLL $150.00 G 01-2072 2/8/19 PAYROLL $2,964.95 Search Name I C M A RETIREMENT 457 $3,114.95 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 2/8/19 PAYROLL $50.00 Search Name NATIONWIDE RETIREMENT SOLUTION $50.00 Search Name PERFORMANCE OFFICE PAPERS G 01-2010 VOID CHECK # 94499 -$30.00 G 01-2010 VOID CHECK # 94499 -$30.00 G 01-2010 VOID CHECK # 94499 -$30.00 G 01-2010 VOID CHECK # 94499 -$30.00 Search Name PERFORMANCE OFFICE PAPERS -$120.00 Search Name PERFORMANCE PLUS G 01-2010 EXAMS - FIRE (REPLACES CK# $30.00 G 01-2010 EXAMS - FIRE (REPLACES CK# $30.00 G 01-2010 EXAMS - FIRE (REPLACES CK# $30.00 G 01-2010 EXAMS - FIRE (REPLACES CK# $30.00 Search Name PERFORMANCE PLUS $120.00 Search Name TOTAL ENTERTAINMENT/ KIDSDANCE E 01-4435-200-70 2019 ROYAL BALL EVENT Parks & Recreation $250.00 Search Name TOTAL ENTERTAINMENT/ KIDSDANCE $250.00 $9,354.33 Page 39 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 1 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount Search Name A TO Z HOME INSPECTION, LLC G 01-2010 DEC 2018 INSPECTIONS $6,855.00 Search Name A TO Z HOME INSPECTION, LLC $6,855.00 Search Name AAA CREDIT SCREENING SERVICE E 01-4306-020-20 PRE-EMPLOYMENT SCREENING Police $30.00 Search Name AAA CREDIT SCREENING SERVICE $30.00 Search Name ABRAMS & SCHMIDT LLC E 01-4220-120-20 LEGAL SERVICES - PD Police $3,007.50 Search Name ABRAMS & SCHMIDT LLC $3,007.50 Search Name ALERUS RETIREMENT AND BENEFITS E 01-4490-110-10 ANNUAL COBRA FEE Administration $330.00 E 01-4490-110-10 JANUARY 2019 COBRA Administration $48.00 Search Name ALERUS RETIREMENT AND BENEFITS $378.00 Search Name ALL CITY ELEVATOR, INC. E 08-4335-000-00 FEBRUARY 2019 MAINTENANC Spec Fds $165.00 Search Name ALL CITY ELEVATOR, INC. $165.00 Search Name ALTERNATORS STARTERS AND PARTS E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $110.00 Search Name ALTERNATORS STARTERS AND PARTS $110.00 Search Name AMERICOM, INC E 01-4335-315-30 FOB SYSTEM - FIRE HALL Fire $2,083.00 Search Name AMERICOM, INC $2,083.00 Search Name AMERIPRIDE SERVICES E 01-4410-050-50 UNIFORM Road & Bridges $8.16 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $27.69 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $27.69 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $27.68 E 01-4410-050-50 UNIFORM Road & Bridges $8.16 E 08-4335-000-00 MAT SERVICE - CITY HALL Spec Fds $238.49 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $27.69 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $27.68 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $34.81 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $34.81 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $34.81 E 01-4410-020-20 UNIFORM Police $8.16 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $27.69 Search Name AMERIPRIDE SERVICES $533.52 Search Name APACHE GROUP E 08-4335-000-00 BLDG SUPPLIES - CITY HALL Spec Fds $258.01 Search Name APACHE GROUP $258.01 Search Name ASPEN WASTE SYSTEMS INC. E 01-4280-310-70 FEBRUARY 2019 RUBBISH & RE Parks & Recreation $74.94 E 01-4280-315-30 FEBRUARY 2019 RUBBISH & RE Fire $132.74 E 15-4280-310-60 FEBRUARY 2019 RUBBISH & RE Utility Enterprise $74.94 E 08-4280-000-00 FEBRUARY 2019 RUBBISH & RE Spec Fds $199.28 Search Name BLUM, TERRY E 01-4490-050-50 REIMBURSEMENT FOOD - SNO Road & Bridges $70.00 Search Name BLUM, TERRY $70.00 Search Name C&J ENTERTAINMENT LLC E 01-4435-200-70 DEPOSIT 5/31/19 & 9/7/19 OU Parks & Recreation $800.00 Search Name C&J ENTERTAINMENT LLC $800.00 Search Name C. DARLENE OEHLKE, CAP Page 40 Administration CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Parks & Recreation $145.50 Search Name C. DARLENE OEHLKE, CAP Page 2 $215.50 Claims List E 01-4421-050-50 ROAD SALT SYSTEM CHECKS E 01-4421-050-50 ROAD SALT Road & Bridges 02/19/19 PAY E 01-4421-050-50 ROAD SALT Account Comments DEPT Descr Amount E 01-4280-310-50 FEBRUARY 2019 RUBBISH & RE Road & Bridges $74.94 Search Name ASPEN WASTE SYSTEMS INC. $556.84 Search Name AUTOZONE E 31-4220-000-00 MENDOTA HEIGHTS FIRE STAT E 01-4330-490-50 EQUIP REPAIR CREDIT - STREE Road & Bridges -$19.96 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $35.96 E 01-4330-490-50 EQUIP REPAIR CREDIT - STREE Road & Bridges -$20.99 E 01-4330-440-20 EQUIP REPAIR CREDIT - PD Police -$28.99 E 01-4330-440-20 EQUIP REPAIR CREDIT - PD Police -$19.99 E 01-4320-070-70 GAS/OIL - PARKS Parks & Recreation $31.50 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $15.16 E 01-4330-490-30 EQUIP REPAIR - FIRE Fire $83.98 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $49.99 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $19.77 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $39.16 E 01-4320-050-50 GAS/OIL - STREET Road & Bridges $31.49 Search Name AUTOZONE $217.08 Search Name BGMN, INC. G 01-1210 FUEL ADDITIVE $889.50 Search Name BGMN, INC. $889.50 Search Name BLUE TARP FINANCIAL E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $267.93 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $54.99 Search Name BLUE TARP FINANCIAL $322.92 Search Name BLUM, TERRY E 01-4490-050-50 REIMBURSEMENT FOOD - SNO Road & Bridges $70.00 Search Name BLUM, TERRY $70.00 Search Name C&J ENTERTAINMENT LLC E 01-4435-200-70 DEPOSIT 5/31/19 & 9/7/19 OU Parks & Recreation $800.00 Search Name C&J ENTERTAINMENT LLC $800.00 Search Name C. DARLENE OEHLKE, CAP E 01-4220-110-10 2/5/19 CITY COUNCIL MINUTE Administration $70.00 E 01-4220-070-70 2/12/19 PARK & REC MINUTES Parks & Recreation $145.50 Search Name C. DARLENE OEHLKE, CAP $215.50 Search Name CARGILL INCORPORATED E 01-4421-050-50 ROAD SALT Road & Bridges $10,728.92 E 01-4421-050-50 ROAD SALT Road & Bridges $5,001.55 E 01-4421-050-50 ROAD SALT Road & Bridges $5,050.54 E 01-4421-050-50 ROAD SALT Road & Bridges $4,113.70 E 01-4421-050-50 ROAD SALT Road & Bridges $3,750.41 Search Name CARGILL INCORPORATED $28,645.12 Search Name CNH ARCHITECTS, INC E 31-4220-000-00 MENDOTA HEIGHTS FIRE STAT Spec Fds $29,865.10 E 10-4460-000-00 WENTWORTH WARMING HOUS Spec Fds $2,055.50 Search Name CNH ARCHITECTS, INC $31,920.60 Search Name COMCAST BUSINESS E 45-4210-045-45 FEBRUARY 2019 SERVICE - PA Golf Course $241.31 Page 41 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 3 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount Search Name COMCAST BUSINESS $241.31 Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-020-20 MARCH 2019 DISPATCH SERVI Police $17,141.56 E 01-4275-030-30 MARCH 2019 DISPATCH SERVI Fire $781.44 Search Name DAKOTA COMMUNICATIONS CENTER $17,923.00 Search Name EARL F. ANDERSEN, INC E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $195.90 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $195.90 Search Name EARL F. ANDERSEN, INC $391.80 Search Name ECKBERG LAMMERS E 31-4220-000-00 JANUARY 2019 LEGAL SERVICE Spec Fds $201.50 E 01-4220-120-80 JANUARY 2019 LEGAL SERVICE Planning $46.50 E 01-4220-120-70 JANUARY 2019 LEGAL SERVICE Parks & Recreation $170.50 E 27-4220-798-00 JANUARY 2019 LEGAL SERVICE Spec Fds $139.50 E 23-4220-120-00 JANUARY 2019 LEGAL SERVICE Spec Fds $542.50 E 13-4220-120-00 JANUARY 2019 LEGAL SERVICE Spec Fds $1,920.75 E 01-4220-120-40 JANUARY 2019 LEGAL SERVICE Code Enforcement/Inspe $116.25 E 01-4220-120-10 JANUARY 2019 LEGAL SERVICE Administration $883.50 E 01-4221-120-10 JANUARY 2019 LEGAL SERVICE Administration $800.00 E 01-4220-120-20 JANUARY 2019 LEGAL SERVICE Police $224.75 Search Name ECKBERG LAMMERS $5,045.75 Search Name EMERGENCY RESPONSE SOLUTIONS E 01-4305-030-30 OPERATING SUPPLIES - FIRE Fire $3,933.02 Search Name EMERGENCY RESPONSE SOLUTIONS $3,933.02 Search Name ESS BROTHERS & SONS INC E 15-4330-490-60 EQUIP REPAIR - UTILITY Utility Enterprise $399.00 Search Name ESS BROTHERS & SONS INC $399.00 Search Name EYE MED G 01-2071 JANUARY 2019 SERVICE $30.49 E 15-4131-060-60 FEBRUARY 2019 SERVICE Utility Enterprise $15.09 E 01-4131-105-15 FEBRUARY 2019 SERVICE Engineering Enterprise $5.13 E 01-4131-070-70 FEBRUARY 2019 SERVICE Parks & Recreation $15.09 E 01-4131-050-50 FEBRUARY 2019 SERVICE Road & Bridges $20.22 G 01-2071 FEBRUARY 2019 SERVICE $30.49 E 01-4131-110-10 FEBRUARY 2019 SERVICE Administration $10.26 E 01-4131-105-15 JANUARY 2019 SERVICE Engineering Enterprise $5.13 E 01-4131-070-70 JANUARY 2019 SERVICE Parks & Recreation $15.09 E 01-4131-050-50 JANUARY 2019 SERVICE Road & Bridges $20.22 E 01-4131-020-20 JANUARY 2019 SERVICE Police $5.13 E 01-4131-110-10 JANUARY 2019 SERVICE Administration $10.26 E 01-4131-020-20 FEBRUARY 2019 SERVICE Police $5.13 E 15-4131-060-60 JANUARY 2019 SERVICE Utility Enterprise $15.09 Search Name EYE MED $202.82 Search Name FASTENAL INDUSTRIAL & CONSTR E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $93.95 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $35.20 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $35.19 Page 42 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 4 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $35.19 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $93.96 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $93.95 Search Name FASTENAL INDUSTRIAL & CONSTR $387.44 Search Name FIRE EQUIPMENT SPECIALTIES E 01-4305-155-30 FIREFIGHTER BOOTS Fire $567.15 Search Name FIRE EQUIPMENT SPECIALTIES $567.15 Search Name FLEEi"PRIDE E 01-4330-440-20 EQUIP REPAIR - PD Police $14.52 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $216.67 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $216.66 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $216.66 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $475.76 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $126.70 Search Name FLEETPRIDE $1,266.97 Search Name FRONTIER AG & TURF E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $354.80 Search Name FRONTIER AG & TURF $354.80 Search Name GALLS, LLC E 01-4410-020-20 UNIFORM - T. ALBINDIA Police $160.00 Search Name GALLS, LLC $160.00 Search Name GERTENS GREENHOUSE E 01-4400-070-70 2019 SPRING EDUCATION EXP Parks & Recreation $105.00 E 01-4421-050-50 SNOW CONTROL - STREET Road & Bridges $229.50 Search Name GERTENS GREENHOUSE $334.50 Search Name GOLDCOM E 01-4305-030-30 OPERATING SUPPLIES - FIRE Fire $96.05 Search Name GOLDCOM $96.05 Search Name GOPHER STATE ONE CALL E 01-4210-040-40 JANUARY 2019 SERVICE Code Enforcement/Inspe $136.35 Search Name GOPHER STATE ONE CALL $136.35 Search Name GRANNIS & HAUGE, P.A. E 01-4222-120-20 JANUARY 2019 LEGAL SERVICE Police $5,891.00 Search Name GRANNIS & HAUGE, P.A. $5,891.00 Search Name HANCO CORPORATION E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $186.68 Search Name HANCO CORPORATION $186.68 Search Name HEALTHEAST TRANSPORTATION G 01-2010 BLOOD ALCOHOL DRAW - PD $85.00 Search Name HEALTHEAST TRANSPORTATION $85.00 Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $189.19 E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $99.41 E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $30.07 Page 43 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 5 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount E 01-4300-020-20 OFFICE SUPPLIES - PD Police $87.80 E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration $75.33 Search Name INNOVATIVE OFFICE SOLUTIONS Administration $481.80 Search Name INTERSTATE BATTERY SYSTEM 2019 SAFETY WORKSHOP - LA Parks & Recreation E 01-4330-490-15 EQUIP REPAIR - ENGINEERING Engineering Enterprise $186.95 E 01-4330-490-30 EQUIP REPAIR - FIRE Fire $169.95 Search Name INTERSTATE BATTERY SYSTEM $356.90 Search Name IRON MOUNTAIN RECORDS MGMT E 01-4490-110-10 JANUARY 2019 SHREDDING Administration $28.91 E 01-4490-020-20 JANUARY 2019 SHREDDING Police $55.11 Search Name IRON MOUNTAIN RECORDS MGMT $84.02 Search Name J.J. KELLER & ASSOCIATES, INC. E 01-4300-110-10 SAFETY PUBLICATIONS Administration $286.00 E 01-4300-110-10 SAFETY PUBLICATIONS Administration $295.00 Search Name J.J. KELLER & ASSOCIATES, INC. $581.00 Search Name JANI-KING OF MINNESOTA, INC. E 15-4335-310-60 FEBRUARY 2019 SERVICE - PW Utility Enterprise $66.66 E 01-4335-310-50 FEBRUARY 2019 SERVICE - PW Road & Bridges $66.67 E 01-4335-310-70 FEBRUARY 2019 SERVICE - PW Parks & Recreation $66.67 E 01-4335-315-30 FEBRUARY 2019 SERVICE - FIR Fire $200.00 Search Name JANI-KING OF MINNESOTA, INC. $400.00 Search Name JEA ARCHITECTS G 24-2010 CITY HALL REPAIR /REMODEL $198.70 Search Name JEA ARCHITECTS $198.70 Search Name KIRCHNER CONTRACTING E 01-4268-500-30 JANUARY 2019 SNOWPLOWIN Fire $845.00 E 01-4335-315-30 JANUARY 2019 SNOWPLOWIN Fire $170.00 Search Name KIRCHNER CONTRACTING $1,015.00 Search Name LARSON, TIM E 01-4340-050-50 MAILBOX REPAIR REIMBURSE Road & Bridges $17.80 Search Name LARSON, TIM $17.80 Search Name LAWSON PRODUCTS, INC E 01-4305-070-70 OPERATING SUPPLIES - STREE Parks & Recreation $156.55 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $156.55 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $156.55 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $150.54 Search Name LAWSON PRODUCTS, INC $620.19 Search Name LEAGUE MN CITIES G 01-2010 2018 SAFETY GROUP TRAININ $1,200.00 E 01-4400-110-10 2019 SAFETY WORKSHOP - MC Administration $20.00 E 01-4400-110-10 2019 SAFETY WORKSHOP - JAC Administration $20.00 E 01-4400-070-70 2019 SAFETY WORKSHOP - LA Parks & Recreation $20.00 E 01-4400-110-10 2019 SAFETY WORKSHOP - DE Administration _ $20.00 Search Name LEAGUE MN CITIES $1,280.00 Search Name LOGIS Page 44 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 6 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount E 01-4223-020-20 PROFESSIONAL IT SERVICES - Police $1,594.00 E 01-4220-114-14 PROFESSIONAL IT SERVICE Info Tech $1,274.28 E 01-4220-114-14 PROFESSIONAL IT SERVICE Info Tech $895.00 E 01-4223-020-20 APPLICATION SUPPORT - PD Police $3,121.00 E 01-4220-114-14 PROFESSIONAL IT SERVICES Info Tech $895.00 E 01-4301-030-30 APPLICATION SUPPORT - FIRE Fire $69.00 E 01-4223-020-20 APPLICATION SUPPORT - PD Police $3,121.00 E 01-4220-114-14 PROFESSIONAL IT SERVICE Info Tech $741.25 E 01-4301-030-30 APPLICATION SUPPORT - FIRE Fire $69.00 Search Name LOGIS $11,779.53 Search Name MANSFIELD OIL COMPANY G 01-1210 FUEL $4,079.00 G 01-1210 FUEL $4,446.94 Search Name MANSFIELD OIL COMPANY $8,525.94 Search Name MEDICS TRAINING INC E 01-4400-030-30 EMR REFRESHER COURSE - FIR Fire $3,450.00 Search Name MEDICS TRAINING INC $3,450.00 Search Name MENARDS E 01-4335-310-50 BLDG MAINT - PW Road & Bridges $50.10 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $13.96 E 01-4421-050-50 SALT - STREET Road & Bridges $11.76 E 01-4335-310-70 BLDG MAINT - PW Parks & Recreation $50.10 E 15-4335-310-60 BLDG MAINT - PW Utility Enterprise $50.11 E 29-4330-000-00 STORM UTILITY Spec Fds $17.41 E 29-4330-000-00 STORM UTILITY Spec Fds $41.34 E 29-4330-000-00 STORM UTILITY Spec Fds $48.73 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds -$6.39 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $6.39 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $13.95 Search Name MENARDS $297.46 Search Name METRO SALES E 01-4330-490-70 JANUARY 2019 COPIER/PRINT Parks & Recreation $8.90 E 01-4300-080-80 JANUARY 2019 COPIER/PRINT Planning $171.35 E 01-4330-490-50 JANUARY 2019 COPIER/PRINT Road & Bridges $8.73 E 01-4330-445-40 JANUARY 2019 COPIER/PRINT Code Enforcement/Inspe $44.17 E 01-4200-610-20 JANUARY 2019 COPIER/PRINT Police $220.19 E 01-4330-490-15 JANUARY 2019 COPIER/PRINT Engineering Enterprise $12.49 E 01-4300-640-12 JANUARY 2019 COPIER/PRINT Elections $2.65 E 01-4330-490-10 JANUARY 2019 COPIER/PRINT Administration $1,071.71 E 01-4330-030-30 JANUARY 2019 COPIER/PRINT Fire $87.08 E 15-4330-490-60 JANUARY 2019 COPIER/PRINT Utility Enterprise $21.29 Search Name METRO SALES _ $1,648.56 Search Name MITCHELL1 E 01-4300-020-20 FEBRUARY 2019 SERVICE Police $169.00 Search Name MITCHELL1 $169.00 Search Name MN DEPT OF LABOR & INDUSTRY E 08-4335-000-00 ELEVATOR license - city hall Spec Fds $100.00 Search Name MN DEPT OF LABOR & INDUSTRY $100.00 Page 45 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 7 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount Search Name MN TEAMSTERS LOCAL 320 G 01-2075 FEBRUARY 2019 UNION DUES $682.00 Search Name MN TEAMSTERS LOCAL 320 $682.00 Search Name MPSTMA E 01-4404-070-70 2019 MPSTMA MEMBERSHIP - Parks & Recreation $165.00 Search Name MPSTMA $165.00 Search Name NUSS TRUCK & EQUIPMENT E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $40.16 Search Name NUSS TRUCK & EQUIPMENT $40.16 Search Name OREILLY AUTO/FIRST CALL E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $47.76 Search Name OREILLY AUTO/FIRST CALL $47.76 Search Name OXYGEN SERVICE CO E 15-4200-610-60 CYLINDER RENTAL - PW Utility Enterprise $43.20 E 01-4200-610-50 CYLINDER RENTAL - PW Road & Bridges $43.19 E 01-4200-610-70 CYLINDER RENTAL - PW Parks & Recreation $43.19 Search Name OXYGEN SERVICE CO $129.58 Search Name RICHARD ALAN PRODUCTIONS E 01-4435-200-70 SUMMER CONCERT 6/19/19 - P Parks & Recreation $350.00 Search Name RICHARD ALAN PRODUCTIONS $350.00 Search Name RICHARD COWELL TACTICAL LLC E 01-4410-020-20 VEST - PD Police $451.00 Search Name RICHARD COWELL TACTICAL LLC $451.00 Search Name ROSEVILLE MIDWAY FORD E 01-4330-440-20 EQUIP REPAIR - PD Police $70.62 E 01-4330-440-20 EQUIP REPAIR - PD Police $57.24 Search Name ROSEVILLE MIDWAY FORD $127.86 Search Name RUFFRIDGE JOHNSON EQ CO E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $232.75 E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $232.75 Search Name RUFFRIDGE JOHNSON EQ CO $465.50 Search Name SHAW ENTERTAINMENT E 01-4435-200-70 SUMMER CONCERT 7/10/19 - R Parks & Recreation $500.00_ Search Name SHAW ENTERTAINMENT $500.00 Search Name SHEL S AUTO ELECTRIC E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $115.00 Search Name SHEL S AUTO ELECTRIC $115.00 Search Name SOUTH ST PAUL, CITY OF G 01-2010 2018 SUMMER PLAYHOUSE - R $454.88 Search Name SOUTH ST PAUL, CITY OF $454.88 Search Name SPRWS E 08-4425-000-00 JANUARY 2019 SERVICE - 1101 Spec Fds $100.17 E 01-4425-315-30 JANUARY 2019 SERVICE - 2121 Fire $85.21 Search Name STANTEC CONSULTING SERVICES E 86-4220-790-00 PLANNING ASSISTANCE - KENS Spec Fds Search Name STANTEC CONSULTING SERVICES Search Name STONEBROOKE EQUIPMENT INC G 01-2010 EQUIP REPAIR - PARKS Search Name STONEBROOKE EQUIPMENT INC Search Name TKDA E 27-4220-798-00 MARIE AVE/WESLEY IMPROVE Spec Fds Search Name TKDA Search Name TOTAL ENTERTAINMENT/ KIDSDANCE E 01-4435-200-70 SUMMER DANCE 7/24/19 DEPO Parks & Recreation Search Name TOTAL ENTERTAINMENT/ KIDSDANCE Search Name TWIN CITY AUTOBODY G 01-2010 EQUIP REPAIR - PD Search Name TWIN CITY AUTOBODY Search Name US HEALTHWORKS MEDICAL GRP MN E 01-4220-020-20 PRE-EMPLOYMENT SCREENING Police Search Name US HEALTHWORKS MEDICAL GRP MN Search Name VERIZON WIRELESS E 01-4210-050-50 E 01-4210-030-30 E 01-4490-080-80 E 01-4210-020-20 E 01-4210-105-15 E 01-4210-070-70 E 01-4223-020-20 E 01-4210-114-14 E 01-4210-110-10 E 15-4210-060-60 Search Name VERIZON WIRELESS FEBRUARY 2019 CELL SERVICE Road & Bridges FEBRUARY 2019 CELL SERVICE Fire FEBRUARY 2019 CELL SERVICE Planning FEBRUARY 2019 CELL SERVICE Police FEBRUARY 2019 CELL SERVICE Engineering Enterprise FEBRUARY 2019 CELL SERVICE Parks & Recreation FEBRUARY 2019 CELL SERVICE Police FEBRUARY 2019 CELL SERVICE Info Tech FEBRUARY 2019 CELL SERVICE Administration FEBRUARY 2019 CELL SERVICE Utility Enterprise $2,274.64 $2,274.64 $4,007.00 $4,007.00 $8,958.27 $8,958.27 $100.00 $100.00 $4,676.23 $4,676.23 $235.00 $235.00 $270.93 $271.87 $51.67 $953.40 $51.67 $1,119.25 $350.10 $35.01 $155.01 tS1 F7 43,31U'Do Page 46 CITY OF MENDOTA HEIGHTS 02/15/19 9:32 AM Page 8 Claims List SYSTEM CHECKS 02/19/19 PAY Account Comments DEPT Descr Amount E 15-4425-310-60 JANUARY 2019 SERVICE - 2431 Utility Enterprise $18.59 E 01-4425-310-50 JANUARY 2019 SERVICE - 2431 Road & Bridges $18.60 E 01-4425-310-70 JANUARY 2019 SERVICE - 2431 Parks & Recreation $18.60 Search Name SPRWS $241.17 Search Name STANTEC CONSULTING SERVICES E 86-4220-790-00 PLANNING ASSISTANCE - KENS Spec Fds Search Name STANTEC CONSULTING SERVICES Search Name STONEBROOKE EQUIPMENT INC G 01-2010 EQUIP REPAIR - PARKS Search Name STONEBROOKE EQUIPMENT INC Search Name TKDA E 27-4220-798-00 MARIE AVE/WESLEY IMPROVE Spec Fds Search Name TKDA Search Name TOTAL ENTERTAINMENT/ KIDSDANCE E 01-4435-200-70 SUMMER DANCE 7/24/19 DEPO Parks & Recreation Search Name TOTAL ENTERTAINMENT/ KIDSDANCE Search Name TWIN CITY AUTOBODY G 01-2010 EQUIP REPAIR - PD Search Name TWIN CITY AUTOBODY Search Name US HEALTHWORKS MEDICAL GRP MN E 01-4220-020-20 PRE-EMPLOYMENT SCREENING Police Search Name US HEALTHWORKS MEDICAL GRP MN Search Name VERIZON WIRELESS E 01-4210-050-50 E 01-4210-030-30 E 01-4490-080-80 E 01-4210-020-20 E 01-4210-105-15 E 01-4210-070-70 E 01-4223-020-20 E 01-4210-114-14 E 01-4210-110-10 E 15-4210-060-60 Search Name VERIZON WIRELESS FEBRUARY 2019 CELL SERVICE Road & Bridges FEBRUARY 2019 CELL SERVICE Fire FEBRUARY 2019 CELL SERVICE Planning FEBRUARY 2019 CELL SERVICE Police FEBRUARY 2019 CELL SERVICE Engineering Enterprise FEBRUARY 2019 CELL SERVICE Parks & Recreation FEBRUARY 2019 CELL SERVICE Police FEBRUARY 2019 CELL SERVICE Info Tech FEBRUARY 2019 CELL SERVICE Administration FEBRUARY 2019 CELL SERVICE Utility Enterprise $2,274.64 $2,274.64 $4,007.00 $4,007.00 $8,958.27 $8,958.27 $100.00 $100.00 $4,676.23 $4,676.23 $235.00 $235.00 $270.93 $271.87 $51.67 $953.40 $51.67 $1,119.25 $350.10 $35.01 $155.01 tS1 F7 43,31U'Do Page 47 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Appearance by Rep. Ruth Richardson Date: February 19, 2019 Comment: Introduction: At the City Council meeting of February 19th, there will be a visit from newly elected Representative Ruth Richardson. The purpose will be to introduce herself, and provide an update on her first few weeks as a member of the Minnesota House of Representatives. Background: Ruth Richardson was elected in November to serve as representative for House District 52B, the seat which was previously held by Regina Barr. Rep. Richardson is a Mendota Heights resident. Her committee assignments are Commerce, Education Finance Division, and Transportation Finance and Policy Division. She has already been instrumental in drafting legislation which, if approved, would provide for a refunding of sales taxes which are to be paid on goods and materials to be used in the construction of the Fire Station project. That could potentially mean a savings to the City in excess of $100,000. Action Required Meet with Representative Richardson and discuss issues. Mark McNeill City Administrator CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Presentation --Solar Garden Participation Date: February 19, 2019 Comment: Introduction: Page 48 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com At its meeting of February 19, the City Council will hear a presentation regarding having the City subscribe to the solar energy which is produced in a community solar garden. It will be asked to provide direction as to entering into an agreement to participate. Background: ReneSola is company which produces solar energy on a world-wide basis. The company is nearing completion of a multiple acre solar garden in Rice County, and has approached the City of Mendota Heights about being a customer (subscriber) for the electricity which will be generated from that project. Subscribers must be in the host county, or in an adjacent county. Cities, school districts, and other governmental agencies are attractive as participants, as they do not generally move, or go out of business during the 25 year time that the solar garden is in prime operation. ReneSola and its partners provide the upfront cost of buying the solar panels, and building and maintaining the solar garden over 25 years. The subscribers receive bill credits from Xcel Energy, and pay the solar garden operators for their proportionate subscription size of the solar garden. Xcel pays the subscriber in bill credits for their portion of the solar garden's energy that is produced on a monthly basis. Budget Impact: The business model provides that the subscribers to commit to leasing the solar panels for a set amount of time, and, in exchange, have the opportunity to purchase electricity at a discounted rate. The amount of the savings from the electricity purchases will exceed the cost of the solar panel leases and operation management costs. ReneSola has estimated the savings to the City over a 25 year agreement to be either $1,014,747 for what is called the "flat rate" option, or $953,515 for the option that assumes a conservative increase in future electrical market rates. See the attached estimates. In general, flat rate options can provide more potential savings over the lifetime of the subscription, where the escalator option enables greater savings opportunities early on in the agreement. For example, the first year savings under the flat rate is projected to be $3,006, while the escalator option savings are $12,387 in the first year. In general, ReneSola advises that the escalator option provides less risk and can tolerate near-term ups and downs of the Xcel rebate rates, whereas the flat rate has some risk of being Page 49 slightly more than the Xcel credits. Factoring in the time -value of money, there is also some attractiveness in maximizing the higher up -front savings from the escalator option, even if it generates less in the long -run. A further breakdown of the program mechanics, using Year 1 as an example (with the escalator rate) is as follows: • City - Receives monthly credits on Xcel Bill estimated to total $106,869 (12 Months) • City - Pays solar garden operator estimated to total $94,482 (12 Months) • City - Captures savings through the credit amount 106,869 - $94,482 solar payments = $12,387 Savings • Solar payments will escalate at I%, Xcel Bill credit estimated to escalate at 2.6% • Total Estimated Savings over 25 years: $953,515 Note that both of those estimates have factored in the "on site" production of the solar arrays currently in place at the various City locations, including the electricity which is anticipated from the two 20 kw expansions which are also on the February 19t1i agenda. The City Attorney has advised that this is not a contract for which competitive proposals must be sought. Recommendation: Information about the solar garden concept, and what the savings are estimated to be under both scenarios, will be presented at the City Council meeting by a representative of ReneSola. Following the presentation, if the Council is comfortable with moving ahead with a subscription, direction from Council as to which rate --the flat or escalator alternative --is asked. That preference would be incorporated into a 25 year agreement which would be brought back to the March 5t1i City Council meeting for formal approval. Action Required: Review the presentation materials, and provide direction. Attachment 2. Required Information on Credits, Costs and Savings Date: 2/13/2019 Estimated Savings CONFIDENTIAL r $1,014,747.90 Model Inputs Subscription Rate ARR ($/kWh) 3r-1 Subscription Rate ARR ($/kWh): $0.12400 Subscription Fee Annual Escalator: 0.00% 2018 Small Gen Bill Credit ($/kWh): $0.14509 2018 Xcel Bill Credit ($/kWh): $0.12405 Bill Credit Annual Escalator: 2.60% Inflation Rate: 3.00% Estimated Annual Consumption (kWh): Solar Garden Subscription Size (kW): Amount subscribed (%): General Service Meter Total (kWh): Small General Serivice Total (kWh): Term (Years:) Degradation Factor: Location of Solar Garden: Year Subscription Size ARR (kWh) Xcel ARR Bill Subscription Credit Size Small ($/kWh) Gen (kWh) Xcel Small Gen Bill Credit ($/kWh) Total Xcel Credits ($/kWh) Subscription Rate ARR ($/kWh) Total Solar Garden Payments ($/kWh) Annual Savings ($) Cumulative Savings ($) Year 1 696,736 $0.12405 140,875 $0.14509 $106,869.65 $0.12400 $103,863.76 $3,006 $3,006 Year 2 693,252 $0.12728 140,171 $0.14886 $109,100.02 $0.12400 $103,344.45 $5,756 $8,761 Year 3 689,786 $0.13058 139,470 $0.15273 $111,376.94 $0.12400 $102,827.72 $8,549 $17,311 Year 686,337 $0.13398 138,772 $0.15670 $113,701.38 $0.12400 $102,313.58 $11,388 $28,698 Year 5 682,905 $0.13746 138,079 $0.16078 $116,074.33 $0.12400 $101,802.02 $14,272 $42,971 Year 6 679,491 $0.14104 137,388 $0.16496 $118,496.80 $0.12400 $101,293.01 $17,204 $60,175 Year 7 676,093 $0.14470 136,701 $0.16925 $120,969.83 $0.12400 $100,786.54 $20,183 $80,358 Year 8 672,713 $0.14847 136,018 $0.17365 $123,494.47 $0.12400 $100,282.61 $23,212 $103,570 Year 9 669,349 $0.15233 135,338 $0.17816 $126,071.80 $0.12400 $99,781.20 $26,291 $129,860 Year 10 666,003 $0.15629 134,661 $0.18279 $128,702.91 $0.12400 $99,282.29 $29,421 $159,281 Year it 662,673 $0.16035 133,988 $0.18755 $131,388.94 $0.12400 $98,785.88 $32,603 $191,884 Year 12 659,359 $0.16452 133,318 $0.19242 $134,131.03 $0.12400 $98,291.95 $35,839 $227,723 Year 13 656,063 $0.16880 132,651 $0.19743 $136,930.35 $0.12400 $97,800.49 $39,130 $266,853 Year 14 652,782 $0.17319 131,988 $0.20256 $139,788.08 $0.12400 $97,311.49 $42,477 $309,330 Year 15 649,518 $0.17769 131,328 $0.20783 $142,705.46 $0.12400 $96,824.93 $45,881 $355,210 Year 16 646,271 $0.18231 130,671 $0.21323 $145,683.72 $0.12400 $96,340.80 $49,343 $404,553 Year 17 643,039 $0.18705 130,018 $0.21877 $148,724.14 $0.12400 $95,859.10 $52,865 $457,418 Year 18 639,824 $0.19191 129,368 $0.22446 $151,828.01 $0.12400 $95,379.80 $56,448 $513,866 Year 19 636,625 $0.19690 128,721 $0.23030 $154,996.66 $0.12400 $94,902.91 $60,094 $573,960 Year 20 633,442 $0.20202 128,077 $0.23629 $158,231.45 $0.12400 $94,428.39 $63,803 $637,763 Year 21 630,275 $0.20727 127,437 $0.24243 $161,533.74 $0.12400 $93,956.25 $67,577 $705,341 Year 22 627,123 $0.21266 126,800 $0.24873 $164,904.94 $0.12400 $93,486.47 $71,418 $776,759 Year 23 623,988 $0.21819 126,166 $0.25520 $168,346.51 $0.12400 $93,019.04 $75,327 $852,086 Year 24 620,868 $0.22386 125,535 $0.26183 $171,859.90 $0.12400 $92,553.94 $79,306 $931,392 Year 25 617,763 $0.22969 124,907 $0.26864 $175,446.62 $0.12400 $92,091.17 $83,355 $1,014,748 Totals: $1,014,747.90 *Note: Xcel's Applicable Retail Rate (the "ARR" Credit Rate) will change yearly to reflect Xcel Energy's overall revenue and sales. For purposes of this Cash Fl ReneSola has assumed that the credit rate escalates at 2.6% per year. ReneSola cannot guarantee this escalation rate and makes no representation that actual cash fl estimated cash flow. Attachment 2. Required Information on Credits, Costs and Savings Data: 2/13/2019 Estimated Savings CONFIDENTIAL $953,515.46 Model Inputs Total Xcel Credits ($/kWh) r-1 Subscription Rate ARR ($/kwh): $0.11280 Subscription Fee Annual Escalator: 1.00% 2019 Small Gen BIII Credit ($/kWh): $0.14509 2019 Xcel Bill Credit($/kWh); $0.12405 BIII Credit Annual Escalator: 2.60% Inflation Rate: 3.00% E SG P L�TOa t0� Estimated Annual Consumption (kWh) Solar Garden Subscription size (kW): Amount subscribed (%): General Service Meter Total (kWh): Small General Serivice Total (kWh): Term (Years:) Degradation Factor: Location of Solar Garden: Year Subscription Size ARR (kWh) Xcel ARR Bill Credit ($/kWh) Subscription Size Small Gen (kWh) Xcel Small Gen Bill Credit ($/kWh) Total Xcel Credits ($/kWh) Subscription Rate ARR ($/kWh) Total Solar Garden Payments ($/kWh) Annual Savings ($) Cumulative Savings ($) Net Present Value ($) Year 1 696,736 $0.12405 140,875 $0.14509 $106,869.65 $0.11280 $94,482.52 $12,387 $12,387 $12,387 Year 693,252 $0.12728 140,171 $0.14886 $109,100.02 $0.11393 $94,950.21 $14,150 $26,537 $25,364 Year 3 689,786 $0.13058 139,470 $0.15273 $111,376;94 $0.11507 $95,420.21 $15,957 $42,494 $39,967 Year 686,337 $0.13398 138,772 $0.15670 $113,701.38 $0.11622 $95,892.54 $17,809 $60,303 $55,789 Year 5 682,905 $0.13746 138,079 $0.16078 $116,074.33 $0.11738 $96,367.21 $19,707 $80,010 $72,789 Year 6 679,491 $0.14104 137,388 $0.16496 $118,496.80 $0.11855 $96,844.23 $21,653 $101,662 $90,923 Year7 676,093 $0.14470 136,701 $0.16925 $120,969.83 $0.11974 $97,323.61 $23,646 $125,308 $110,149 Year 672,713 $0.14847 136,018 $0.17365 $123,494,47 $0.12094 $97,805.36 $25,689 $150,998 $130,428 Year 669,349 $0.15233 135,338 $0.17816 $126,071.80 $0.12215 $98,289.50 $27,782 $178,780 $151,721 Year 10 666,003 $0.15629 134,661 $0.18279 $128,702.91 $0.12337 $98,776.03 $29,927 $208,707 $173,990 Year 11 662,673 $0.16035 133,988 $0.18755 $131,388.94 $0.12460 $99,264.97 $32,124 $240,831 $197,197 Year 12 659,359 $0.16452 133,318 $0.19242 $134,131.03 $0.12585 $99,756.33 $34,375 $275,205 $221,306 Year 13 656,063 $0.16880 132,651 $0.19743 $136,930.35 $0.12711 $100,250.13 $36,680 $311,886 $246,284 Year 14 652,782 $0.17319 131,988 $0.20256 $139,788.08 $0.12838 $100,746.36 $39,042 $350,927 $272,095 Year 15 649,518 $0.17769 131,328 $0.20783 $142,705.46 $0.12966 $101,245.06 $41,460 $392,388 $298,707 Year 16 646,271 $0.18231 130,671 $0.21323 $145,683.72 $0.13096 $101,746.22 $43,938 $436,325 $326,087 Year 17 643,039 $0.18705 130,018 $0.21877 $148,724.14 $0.13227 $102,249.87 $46,474 $482,799 $354,205 Year 18 639,824 $0.19191 129,368 $0.22446 $151,828.01 $0.13359 $102,756.00 $49,072 $531,872 $383,030 Year 19 636,625 $0.19690 128,721 $0.23030 $154,996.66 $0.13493 $103,264.64 $51,732 $583,604 $412,532 Year 20 633,442 $0.20202 128,077 $0.23629 $158,231.45 $0.13627 $103,775.80 $54,456 $638,059 $442,682 Year 21 630,275 $0.20727 1 127,437 $0.24243 $161,533.74 $0.13764 $104,289.49 $57,244 $695,303 $473,454 Year 22 627,123 $0.21266 126,800 $0.24873 $164,904.94 $0.13901 $104,805.73 $60,099 $755,403 $504,819 Year23 623,988 $0.21819 126,166 $0.25520 $168,346.51 $0.14040 $105,324.52 $63,022 $818,425 $536,752 Year 24 620,868 $0.22386 125,535 $0.26183 $171,859.90 $0.14181 $105,845.87 $66,014 $884,439 $569,227 Year 25 617,763 $0.22969 124,907 $0.26864 $175,446.62 $0.14323 $106,369.81 $69,077 $953,515 $602,218 Totals: $3,461,357.6825 $2,507,842.22 $953,515.46 -Note: Xcel's Applicable Retail Rate (the "ARX' Credit. Rate) will change yearly to reflect Xcel Energy's overall revenue and sales. For purposes of this Cash Flow analysis, ReneSola has assumed that the t escalates at 2.60/o per year. ReneSola cannot guarantee this escalation rate and makes no representation that actual cash flow will match estimated cash flow. Page 52 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.irendota-helghts.com s CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Authorize Staff to enter into a Contract with Tree Trust for a Resident Tree Sale COMMENT: INTRODUCTION The Council is asked to authorize Staff to enter into a contract with Tree Trust for the purpose of providing a resident tree sale. BACKGROUND Mendota Heights residents have expressed interest in a tree sale to be offered by the City. City Staff has researched several options and retailers that could provide nursery stock trees for this purpose. It was determined that Tree Trust offered the most favorable product in regard to cost and value. DISCUSSION Tree Trust is a non-profit organization that offers integrated job training programs to youth and adults through community forestry and environmental education programs, in order to enhance and improve the urban tree canopy throughout the Twin Cities area. The proposed contract would entail the provision of 5 0- 10 gallon container trees of varying native shade tree species that could be purchased by residents at a rate of half the retail price. By entering into this contract, the City would be providing a means for residents to purchase quality shade trees at a reduced cost, thus improving diversity of the City's community forest, and replacing canopy loss due to Emerald Ash Borer. The date for this tree sale will be established at a later time, but will likely be in April or May. BUDGET IMPACT The cost to residents would be approximately $45.00. The remaining cost would be subsidized by both the City and Tree Trust. The total cost to the City under this contract would be $4,929.16, and includes all supplies, promotional and educational materials, postage, transportation and delivery, and an online shopping platform. The costs of the proposed tree sale would be provided from the Parks Department Invasive Species management budget. RECOMMENDATION Page 53 Staff recommends that City Council authorize Staff to enter into a contract with Tree Trust to provide for a community tree sale. ACTION REQUIRED If Council agrees with the staff recommendation, authorize Staff to enter into a contract with Tree Trust for the amount of $4,929.16. This action requires a simple majority vote. Page 54 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.irendota-helghts.com s CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: February 19, 2019 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Review of the Wentworth Warming House Layout COMMENT: INTRODUCTION The Council is asked to comment on the preliminary layout of the Wentworth Warming House Improvements. BACKGROUND City Council awarded a feasibility project to CNH Architects to look at an expanded warming house at Wentworth Park to include restrooms and storage. DISCUSSION Attached is a schematic layout of a potential warming house option. The 3-D views shows two different exterior finishes and the floor plan shows the building layout. The Parks and Recreation Commission review the layout on Tuesday February 12th. Comments that the Commission made include moving the restrooms to the parking lot side, and clarification as to what type of programming could be provided in the summer months in the space. It would then be able to more adequately comment on the size of the space. BUDGET IMPACT The architect has not included a cost estimate at the time of this memo. The project is proposed to be funded through the Special Parks Fund and was estimated to cost around $150,000. ACTION REQUIRED Comments regarding the proposed layouts should be discussed and relayed to staff to be incorporated into the final feasibility study. Page 55 4 Southwest Corner Option 1 :;�I SC03 3 B SC03 A 2 38'- 0" 103 4 SC03 First Floor Plan 1/8" = 1'-0" Warming House 2 Schematic Site Plan 11S—Co 1 1" = 300'-0" CNH NO.: 18079 DATE: 1/18/19 REVISIONS: 0 .E Z +r � 00 }, � ca O Floor Plan Sco 1 East Elevation Option 1 1/8" = 1'-0" West Elevation Option 1 1/8" = 1'-0" North Elevation Option 1 1/8" = 1'-0" South Elevation Option 1 1/8" = 1'-0" CNH NO.: 18079 DATE: 1/18/19 REVISIONS: fn O 2 .E z � o N � Exterior Elevations Option 1 SCO2 East Elevation Option 2 1/8" = 1'-0" West Elevation Option 2 1/8" = 1'-0" North Elevation Option 2 1/8" = 1'-0" South Elevation Option 2 1/8" = 1'-0" CNH NO.: 18079 DATE: 1/18/19 REVISIONS: fn O 2 .E z � o N � Exterior Elevations Option 2 SC03 Page 60 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Set City Council Work Session Date Date: February 19, 2019 Comment: Introduction: At its February 19`h meeting, the City Council will be asked to establish a date for a City Council work session. Background: The Council held a work session meeting on January 29t1i. It needs to continue discussion on a Village lots RFP, and the 2019-2020 City Goals and Objectives. Attached are calendar pages for February and March. Action Required: The Council is asked to establish a date for a work session meeting in which to continue discussions. �U, I Do V 1, 1 Af, V City Council Work Session 14:30pm City Council Mtg 7pm 3 Super Bowl 4 5 6 l Parks Comm Mtg 6:301301 10 11 112 13 City Hail and Public Works Closed City Council Mtg 7pm Airport Comm Mtg 7pm 17 18 Presidents` Day 19 20 Plan Comm Mtg I 7pm 24 25 26 27 1 7 8 14 Valentines Day 15 21 22 Page 61 2019 2 Groundhog Day 9 16 23 City of Mendota Helghfs 1101 `feiera Curve, htnd.�to H= ohls. MM 55115 651.452.1850 1 City Ho11. M F 1 a-4::0 pm vva.mendeia-t,eiphis.com 28