2019-01-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, January 8, 2019- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes
a.December 11, 2018 Regular Meeting Minutes
5.Citizen Comment Period (for items not on the agenda)
*See guidelines below
6.Unfinished and New Business
a.North Kensington Horseshoes
b.Park and Trail Map
c.Playground Subcommittee Update
d.Fee Assistance Program Update
7.Reports
a.Par 3 Update
b.Recreation Update
c.Commissioner Park Updates
8.Announcements and Commission Comments
9. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than
120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not,
however, be possible on short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for
the public to address the commission on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic;
presentations which are longer than five minutes will need to be scheduled with the Recreation Program
Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political
endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor
will any decisions be made at that presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for
problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If
appropriate, the Chair may assign staff for follow up to the issues raised.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
December 11, 2018
The December meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, December 11, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid,
Commissioners Steve Goldade, Bob Klepperich, Stephanie Levine, David Miller, and Nissa
Tupper. Commissioner Ira Kipp was absent. Student Representative Matthew Boland was also
present. Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City
Administrator Cheryl Jacobson and Public Works Director Ryan Ruzek.
3. Approval of Agenda
Motion Goldade / second Levine to approve the agenda.AYES 6: NAYS 0: ABSENT 1
4. Approval of Minutes from October 9, 2018
Motion Goldade / second Levine to approve the minutes of the October 9, 2018 Parks and
Recreation Commission meeting. AYES 6: NAYS 0: ABSENT 1
5. Citizen Comment Period (for items not on the agenda)
Chair Hinderscheid shared an email received from a citizen with questions for the Commission,
some of which were shared at the meeting with City Council. One of the questions was in
regards to making donations for the parks. Assistant City Administrator Cheryl Jacobson replied
that she did not believe this to be an open item as this was discussed at the work session. The
discussion was that donations would be funneled through the Foundation and that a “Friends of
Mendota Heights Parks” would be established.
Another question raised in the email was if they were permitted to make donations could those
donations be targeted to a specific park. Ms. Jacobson replied that she believed it was
discussed at the work session that Council would prefer that the donations would go to the
“Friends of the Parks” – not targeting specific fund raising towards any one park; but to create a
fund for all parks.
The last item in the email were suggestions on features to put into the park, which would be
taken under advisement. Recreation Program Coordinator Meredith Lawrence stated that if the
resident wanted to address the Council on this issue at a meeting, there is a public comment
portion that would be a good place for their questions or suggestions to be addressed.
6. Unfinished and New Business
6.a Review Adopt-A-Park Preliminary Research
Working from materials provided to the Commission prior to the meeting, Recreation Program
Coordinator Meredith Lawrence stated that the Parks & Recreation Commission had asked staff
to do some preliminary research on setting up an Adopt-A-Park Program; however, before she
Item 4a
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continued research she asked the Commission to confirm that they still wanted to pursue such
an effort. The city does not have a formal volunteer program at this time and creating something
more formal would take staff time. Other communities do have an Adopt-A-Park Program of
some kind.
Chair Hinderscheid asked if there was someone in the city administration that is focused on
volunteering. Ms. Lawrence replied that there is no such person at this time. Each department
works on finding volunteers.
Ms. Lawrence shared the “Mendota Heights’ Adopt-A-Park Program” outline that she had put
together based on the research done with other communities; after which she requested
feedback from the Commission:
• Definition
• Mission Statement
• Who is Eligible
• Role of the Group
• Expectations
• Terms and Conditions
• Recognition
• Application Process
If the Commission were to decide that this is something they would want to pursue, it would
need Council approval; the groups that would be interested in adopting a park would need
Council approval as well. Also, additional information would need to be gathered regarding a
volunteer program, especially for the liability portion of it.
Chair Hinderscheid suggested that a pilot project be conducted to see if it would be well
received.
Commissioner Miller asked if this would be promoted through the Heights Highlights or any
other venue so groups could find out about it. Ms. Lawrence replied that this could be promoted
in various ways; Heights Highlights, Friday News, the city website, Facebook, etc.
Chair Hinderscheid noted that if individuals were interested but not necessarily part of group,
this program could be a way of getting individuals in a coordinated activity with other volunteers.
Ms. Lawrence confirmed that this would be so.
Commissioner Goldade asked if the Public Works Dept. was the one who does the work in the
parks; and if Ms. Lawrence saw herself there assisting with these groups or how would that
happen. His second question was if she could think of any reason why the Commission would
not want an Adopt-A-Park Program. Ms. Lawrence replied that having Public Works or herself
coordinating the volunteers would be something that would need to be looked into. Equipment
would be one thing that staff would need to get more information on. Public Works is pretty busy
right now and is unsure how much time they could devote. As to the second question, she did
not see a lot of issues with the program and thought it would be good to have people that are
cleaning the parks. The cleaner they are the more inviting they are to the residents. The biggest
hoop to go through is the volunteer side of it; making sure that the city is covered and has a
formal program so the program would work for both sides – the volunteer and the city.
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Chair Hinderscheid asked if the volunteers would need to sign something. Ms. Lawrence replied
in the affirmative; all participants in city programs are required to sign a liability waiver in case
something happens.
Commissioner Levine commented that she believed this to be a really good idea and the
application looks fine to her; the program outline looks very good; and citizens really want to get
involved in the city and this would be a good way for them to do so. She would like to add
school groups to the list of potential volunteers; maybe as a fund raising opportunity. She liked
the idea of recognition or training as well. She did not believe that Public Works needed to be
out there monitoring; however, if a group were to Adopt-A-Park they would need to attend some
type of training to learn what the expectations are. She suggested an annual option to renew
their groups’ participation in the program. Ms. Lawrence agreed with the suggestion of an
annual renewal option.
Motion Goldade / second Hinderscheid to direct city staff to continue working on the details to
successfully implement the Mendota Heights Adopt-A-Park Program
AYES 6: NAYS 0: ABSENT 1
Chair Hinderscheid expressed his appreciation to Commissioner Levine for suggesting the
addition of school groups to the list of volunteers; mainly because students do not necessarily
receive the Heights Highlights and there are other means of communicating this to them.
Chair Hinderscheid asked if this would be specific to a park. Ms. Lawrence replied that on the
application there is an area asking for first choice, second choice, and third choice of a park.
6.b Set Meeting Dates for 2019
Recreation Program Coordinator Meredith Lawrence shared the list of proposed meeting dates
for the Parks and Recreation Commission in 2019. She did explain that these meetings are
subject to change.
Chair Hinderscheid asked if staff had taken Jewish Holidays into consideration. Ms. Lawrence
replied in the affirmative.
6.c Review Fee Schedule
Recreation Program Coordinator Meredith Lawrence explained that each year the City Council
approves a fee schedule that is adopted to assess fees for services. She had provided the
Commission with the fees charged in 2018 for Parks and Recreation related items and asked for
recommendations if there were any changes for 2019. She had also provided research on what
other cities are charging for picnic shelters, etc.
Chair Hinderscheid asked about a comparison on the $90 / 10 round golf fee ($9 / round). Ms.
Lawrence replied that most courses provide a full-year membership; however, most courses are
only $1 or $2 less than a regular round. She would recommend increasing this to $100 / 10
round golf fee ($10 / round).
Commissioner Klepperich asked if the pass could be used 7 day per week and at any time
(other than during leagues) and how many are sold. Ms. Lawrence replied that they sell
approximately 100 of these passes and they do expire at the end of the golf season. The
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passes are supposed to be used by only one person and are not transferrable; and a person
should not expect to be able to use the passes by bringing in a group and asking that each
person use one of the passes. It is expected to be used by one person for 10 separate rounds
of golf.
Chair Hinderscheid stated that he would defer to Ms. Lawrence’s recommendation on the
increase of the 10 round pass.
Commissioner Goldade asked if the role of the Commission was to make a recommendation
that would then to go City Council for final approval. Ms. Lawrence confirmed that this was
correct. He then asked, in December 2019, if all of the fees on the list shared by Ms. Lawrence
would be brought back to the Commission for recommendation, including the new fees that
were just approved. Ms. Lawrence replied that staff’s plan next year, since there are updated
fees and policies that staff obtain data and have a work session with the Parks and Recreation
Commission and the City Council to review the fees and the policy, and then make a
recommendation for 2020.
Commissioner Goldade asked how many picnic shelter fees are received in a year. Ms.
Lawrence replied that last year they had 45 shelter reservations.
Commissioner Levine asked for a breakdown of the 45 shelter reservations. Ms. Lawrence
replied that 85% were residents (birthday parties, family reunions, graduation parties, etc.)
Commissioner Levine then asked if the cost of cleanup was included in the fee. Ms. Lawrence
confirmed that it was included in the fee.
Chair Hinderscheid asked what the difference was between residents and businesses. Ms.
Lawrence replied that the difference was if a local business wanted to use the park for a
business event at a picnic shelter they are charged the business rate; a business in the city
would be considered a resident business and a business outside of the site could be considered
a non-resident business. The research done did not show a different rate between residential or
business renters.
Commissioner Levine stated that she liked the structure of the fees as it is – with the separate
residential and business rates because business events are typically larger than a resident
event. She also suggested that the residential rate remain at $50; no higher than $60 to prevent
creating a burden on the resident. She also suggested that the 10 round pass be increased to
$100.
Motion Levine / second Hinderscheid to continue the picnic shelter rates from 2018 in the four
categories and the Par 3 10-round pass be increased from the 2018 rate of $90 to $100 rate in
2019
Amendment Goldade / second Levine have the Par 3 10-round pass remain at the 2018 rate of
$90.
AYES 2: NAYS 4: ABSENT 1
Commissioner Miller expressed his agreement with Chair Hinderscheid in that he would defer to
Ms. Lawrence’s opinion on the increase in the fee as other communities are charging similar
rates.
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Chair Hinderscheid called for a vote on the original motion to continue the fee rates from 2018,
except the Par 3 10-round pass, which would be increased from the 2018 rate of $90 to $100
rate in 2019. AYES 5: NAYS 1: ABSENT 1
6.d Playground Improvement Subcommittee
Public Works Director Ryan Ruzek explained that this item was to look at the playground
improvements planned for Wentworth Park and Hagstrom King Park. At the joint Parks and
Recreation Commission / City Council workshop on November 13, 2018 the City Council
provided direction on rough budgets for these two parks; they then asked staff to put together
some playground layouts to be approved by the Parks and Recreation Commission – and
eventually approved by the City Council.
Mr. Ruzek noted that he would be more comfortable working with a subcommittee of the Parks
and Recreation Commission to assist with picking the playground structures that could be
brought back to the entire commission.
Chair Hinderscheid asked if the subcommittee meetings would be open to the public so they
could participate. Mr. Ruzek replied in the negative.
Commissioner Levine asked when the meetings would take place. Mr. Ruzek replied that he
would anticipate that the meetings taking place at least through the first week of January 2019.
Commissioner Levine then volunteered for the subcommittee.
Chair Hinderscheid also volunteered; as did Commissioner Tupper.
6.e Rogers Lake Park Lighting
Public Works Director Ryan Ruzek noted that Commissioner Kip, who lives near Rogers Lake
Park, had indicated that he felt the lighting on the upper parking lot was inadequate. This
parking lot is adjacent to the skate park.
When looking at the aerial photographs, Mr. Ruzek was able to see an existing light by the
pavilion, adjacent to the lake, and he believed there to be one near the pedestrian entrance
near the parking lot; however, he was unable to see it in the photographs.
If lighting were to be added to the park, the cheapest and easiest way would be to lease a light
from Xcel Energy, which they would hang on an existing power pole. There are three poles
available; one near the sand volleyball court, one along the trail, and two poles adjacent to
Wagon Wheel Trail. The recommended location for a light would be on the pole located right
between the parking lot and the skate park – next to Wagon Wheel Trail.
Rates and wattages were included in the Commission packet.
The Police Department is supportive of adding lights in the city no matter the location; however,
they have no current concerns with security and safety in the park itself. There are also negative
natural resources issues to be taken into consideration.
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Commissioner Tupper asked if there were safety concerns at the park. Mr. Ruzek replied that
Commissioner Kipp had believed there were safety concerns. The Police Department has taken
a look, reviewed, and walked the park and there are no ‘documented’ safety issues.
Chair Hinderscheid noted that the Commission did receive a list of police calls to the skate park,
so there are some minor issues. Mr. Ruzek stated that the intent is not to light up the skate park
because it does close at dusk or 10:00 p.m. in the summer. The light would likely be on
throughout the dark hours by using a photo-cell.
Commissioner Goldade questioned the dollar amounts listed in the staff report. Mr. Ruzek
reviewed and corrected the error; the average cost is $10.36 per month for a 100W light
installed on an existing pole, or $124.32 per year.
Commissioner Tupper stated that she would not be opposed to having a light installed on the
pole next to the entry drive as it would be close to the street and help with visibility of
pedestrians.
Chair Hinderscheid asked if the light could point both directions and be effective, or would it be
too far. Mr. Ruzek replied it could be mounted anywhere on the 360 degrees of the pole; he
could work with Xcel on what would provide the most adequate lighting with the least
disturbances to neighboring properties.
Motion Levine / second Goldade to direct staff to work with Xcel to put in the light at Rogers
Lake Park AYES 6: NAYS 0: ABSENT 1
7. Reports
7.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence shared the monthly financial report for the
Par 3 Golf Course; which had 680 rounds of golf played in September 2018. The total monthly
revenue was $10,890, bringing the course to a year-to-date total of $129,666 for the five months
they were open. This is down from the year-to-date total for this time last year.
September expenditures were $11,234; year-to-date of $118,460. The course is still showing a
profit of $11,206 for the 2018 season. Financial information for October was not yet available;
however, it was a tough month due to the weather. It is hoped that the course would break even
for the year.
Staff is working to come up with more creative ways to market the course next year and plan
more special events.
At the last meeting, the Commission asked for an update on the state of the equipment used at
the Par 3 Golf Course, which Ms. Lawrence provided in the meeting packet.
Upon being questioned, Ms. Lawrence stated that staff has been working with the city finance
department on how to fund the replacement of the course equipment.
7.b Recreation Update
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Recreation Program Coordinator Meredith Lawrence provided an update on the city’s recreation
programs; highlighting the skating program that would start in January, field trips planned for
winter break, football camp, Royal Ball, and a new event called “Blade with the Blue” where
members of the Police Department would come together with children to enjoy the sport of
hockey.
Winter Registration is open on the city’s website.
Ms. Lawrence also provided a copy of a flyer which will be distributed to the local schools, the
fall program recap, and indicated that staff is busy looking into ideas for the 2019 summer
programs. Thoughts and suggestions from the Commission are welcome.
7.c Commissioner Park Updates
Commissioner Klepperich noted that baseball is over for the year. He looked at Wentworth Park
as he was interested in the installation of the lights for the rink, which are finished. He asked Mr.
Ruzek to provide an update on the warming house study. Mr. Ruzek replied that he has not
received an updated schematics on the warming house design. The city did offer a contract to
CNH Architects in September 2018. This is the same architect that is working on the fire hall.
Staff is meeting with the architect on Tuesday, December 18, 2018 at a workshop with City
Council.
Commissioner Miller had no updates on Victoria Highland; no winter activity there.
Commissioner Levine asked if the rental of a warming house for parties is really $4/hr. for the
rink. Ms. Lawrence replied that this rental figures was correct. An application permit needs to be
obtained at a cost of $25. The use of the warming house is available during regular business
hours.
Commissioner Levine also noted that there was a number of layers of ice on the Marie Park
rink. It looks really nice.
Commissioner Tupper did not have any updates on her parks.
Chair Hinderscheid stated that there is nothing particular going on at Ivy Hills. In the past he
noted open water; however, he did not see any open water this evening. Mr. Ruzek replied that
the dredging of the pond may have something to do with that; however, the Dodd Road
Reconstruction Project may also have something to do with that.
8. Announcements and Commission Comments
Recreation Program Coordinator Meredith Lawrence made the following announcements:
• There are two vacancies for the Parks and Recreation Commission; applications are due
December 28, 2018 to City Administrator Mark McNeill
• City staff is busy flooding the rinks; in hopes that the warming houses would be open on
December 17, 2018
Commissioner Tupper expressed her appreciation for the programming, the new partnerships,
and the new programs being added. The communication pieces are really great too.
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Commissioner Levine expressed her appreciation for staff’s hard work and the great job they
do. She has noticed a number of people out on the trails, in the parks, and the dog park is being
used tremendously and is in really good shape.
Commissioner Miller noted that a lot has happened this year; this group has seen some very
good things happen both from performance of the staff and from the issues brought before the
commission; it was a good year.
Commissioner Klepperich took a minute to commend Commissioner Tupper for her outstanding
work on the 2040 Comprehensive Plan for the city. She made a very nice presentation to the
City Council recently and has written a whole section of the Comp Plan on Natural Resources.
Chair Hinderscheid echoed the appreciations made to staff; the commission feels they have
much stronger support from staff and that is very helpful. He thanked Student Representative
Matthew Boland for being present. He also noted that there will be two open positions on the
Parks and Recreation Commission and encouraged people to apply. He is excited to be a part
of the subcommittee to work on the design of the Wentworth Park and Hagstrom King Park
playground.
9. Adjourn
Motion Goldade / Second Levine to adjourn the meeting at 7:49 PM
AYES 6: NAYS 0: ABSENT 1
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
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DATE: January 8, 2019
TO: Parks & Recreation Commissioners
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: North Kensington Horseshoes
INTRODUCTION
City staff received a request for horseshoe pits at North Kensington Park. The park currently is
mostly open space. The resident making the request said there is a group that currently travels
to West St. Paul to play horseshoes.
If the Commission is interested in pursuing this addition, staff will look into a suitable location
and estimated costs. The Commission should also provide any concerns for staff to relay back
to the resident.
ACTION REQUIRED
The Park & Recreation Commission is asked to provide feedback on the adding horseshoes to
North Kensington Park.
Item 6a
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Dakota County GIS
North Kensington ParkHorseshoes
Date: 1/3/2019
City ofMendotaHeights0100
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
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DATE: January 8, 2019
TO: Parks & Recreation Commissioners
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Park and Trail Map
INTRODUCTION
City staff has recently updated the city Park and Trails Map. The Parks & Recreation
Commission may provide input on formatting, missing/incorrect information, or any priority
“gaps”.
The current draft 2019 Park and Trails Map is included for your review. Also included is a map
of the existing trails from the City Capital Improvement Plan (CIP) titled Trail Improvement and
Maintenance Plan 2018-2023 Existing Trail System which shows additional trail information.
ACTION REQUIRED
The Park & Recreation Commission is asked to provide feedback on the city Parks and Trail
Map.
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Item 6b
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Le m a y La keGun Club LakeMinnesotaRiverMississippiRiverBIGRIVERSREGIONALTRAILSt Peter'sChurchTH 62TH 62TH 62MendotaElement.SomersetElement.SomersetGolf Course(Private)NSPTankFarmFortSnellingStatePark^Scenic Overlook(Dakota County)^City Hall& Police^Fire HallPickerel LakeRamseyCountyPark^Public WorksGarageCem.This map cannot be fully understood without reference to theMendota Heights Zoning Ordinance and Comprehensive Guide Plan.In addition, Zoning and Comprehensive Plan designations are subjectto revision. You are advised to consult with the City Planner in theinterpretation of this Information.Last Revised: December, 2018.City of Mendota Heights,Dakota County Surveying &Land Information DepartmentSources:Parks and Trails MapCity of Mendota HeightsMendota Heights City Hall1101 Victoria CurveMendota Heights, MN 55118Ph: (651) 452-1850www.mendota-heights.comPARK & TRAIL NOTES:1) Public Schools shown in "Blue" text havePublic Playgrounds.2) Neighborhood concrete sidewalks are not shown on plan.3) Copperfield Pond trail is a gravel trail.Parks1) Friendly Hills Park2) Friendly Marsh Park3) Hagstrom King Park 4) Ivy Hills Park5) Kensington Park6) Marie Park7) Mendakota Park8) Rogers Lake Park9) Valley Park10) Victoria Highland Park11) Wentworth Park12) Valley View Heights Park13) Copperfield Ponds14) Sibley Park15) Civic Center Ball Park16) Historic Pilot Knob17) Acacia Off-Leash Dog Park18) Market Square ParkLegendOff Street Bituminous Trail (6'-8' wide)Wide Shoulders/On StreetLilydale Pedestrian Trail (6' wide)Proposed Future Trail ConnectionCity Park (See list below)CemetaryGolf CourseNature PreserveState PropertyWaterNeighboring CityPage 13
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Off Street Bituminous Trail (6' to 8' wide)
On Street Trail Connections (Wide Shoulders)
Gravel Trail / Natural Grass Trail
Proposed City Trail (2017-2018)
Proposed Regional Trail By Others
Concrete Sidewalk (Private)
Identified Trail Gap
Parks/Open Space
Page 14
DATE: January 8, 2019
TO: Parks & Recreation Commissioners
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Playground Improvements – Wentworth Park & Hagstrom King Park
INTRODUCTION
The Parks & Recreation Commission playground subcommittee met with Flagship Recreation
(Landscape Structures) and Mn-Wi Playground (Gametime) on Wednesday January 2, 2018.
Both companies were asked to provide playground options using a budget of $140,000 for
Wentworth Park and $160,000 for Hagstrom–King.
Flagship Recreation provided updated layouts based on the budget figure. The subcommittee
provided additional feedback. Hagstrom-King suggestions included replacing a “We-saw” and
spinner with a tire swing/companion swing combination, requested two Zipline pieces with one
being ADA compliant, a standalone spinner, and adding a sand pit with diggers. The committee
suggested improvements to Wentworth to include additional overhead connections, possible
adult fitness pieces, and an expanded sand area with natural boulders.
Mn-Wi Playground was requested to provide the above equipment in a revised layout. The
subcommittee is to review provided brochures to the main structure layouts.
ACTION REQUIRED
Park & Recreation Playground subcommittee may provide additional input on the first meeting.
A decision could be made to continue to work with two vendors, select a preferred vendor, or
solicit additional options from a third another vendor.
Page 15
Item 6c
DATE: January 9, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Fee Assistance Program Update
BACKGROUND
At the January Parks and Recreation Commission meeting the commission discussed the
implementation of a Scholarship Donation Program for recreation programs.
On March 6th the City Council adopted a Recreation Fee Assistance program. The program allows
a reduction of fees by 50% for qualifying applicants, with a maximum of $150 per year. The overall
cap for the scholarship program for the City is $3,000 per calendar year.
Below is more information regarding the program:
Qualifications:
•Must be a resident of Mendota Heights
•Recipient must be under the age of 18
•Student must be on the Free and Reduced Lunch program in District 197 or have a
parent on active duty in the military
•Provide ONE of the following as documentation with the application:
o Copy of the eligibility notification letter from the ISD 197 Child Nutrition Office, if
your child participates in the “Free and Reduced Lunch Program.”
o Documentation of parent on Active Duty in the military
If Accepted:
•Funding will be awarded for up to $150 per child, per calendar year
•Recipients will receive an 50% reduction in cost for each Mendota Heights recreation
program they register for
•The City of Mendota Heights is capping the program total at $3,000 for the 2018
calendar year
Page 16
Item 6d
Eligible Programs:
• Skating, gymnastics, summer playgrounds, tennis camp and golf camp
The commission asked that after the 2018 calendar year an update be provided to the
commission about the program.
In 2018 one participant applied for the program and received 50% off the class the child
attended. Staff received inquiries from others interested in applying but they did not meet the
qualifications.
Staff will be working to promote this program more in marketing materials in the future.
REQUESTED ACTION
This is an update that is provided to the commission about a program they had previously worked
on. If the commission has feedback or would like the council to reconsider the program, the
commission can discuss this during the meeting.
Page 17
DATE: January 8, 2019
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Equipment Update
On December 18th, City Council approved the purchase of a new Toro Workman EFI Bench for
the Par 3. This piece of equipment costs $8,850.15, and is being funded by the General Fund
balance. The Par 3 will be taking possession of this new piece of equipment the week of January
7th. The Toro Workman EFI Bench will replace the 1992 Club Car Carry-All that staff uses to haul
equipment and supplies around the course.
Requested Action
Informational Only.
Page 18
Item 7a
DATE: January 8, 2019
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Winter Registration is Open
•Youth skating lessons started on Saturday at Friendly Hills Park ice rink. This is a program
that is done in collaboration with the City of West Saint Paul.
•The City of Mendota Heights is partnering with the Dodge Nature Center to provide a
Naturalist led Snowshoe/Hike at Dodge Nature Center on January 12th at 1:00pm.
Registration is available on the City’s website.
•The Royal Ball will be held February 10th at the Concord Exchange Building in South Saint
Paul. Registration is available on the City’s website.
•The City of Mendota Heights Parks and Recreation Department is teaming up with the
Mendota Heights Police Department to host “Blade with the Blue,” a new community
event to bring children and police officers together to enjoy the sport of hockey. The
event is free but pre-registration is required, as space is limited.
•The City of Mendota Heights is partnering with TriDistrict Community Education to host a
Family Movie Night on February 9th at Henry Sibley High School. A poll was posted on the
Mendota Heights Parks and Recreation Facebook page to vote for which movie will be
played. This event is free to the public
Past Program Recap
•The City of Mendota Heights hosted two field trips and an indoor flag football camp over
Winter break. These programs were well attended and staff is looking into more options
for programming during future school breaks.
Warming House Update
Warming houses officially opened for the season on December 26th. A report of ice rink usage is
attached for the season thus far and last year’s data for comparison.
Summer Programs
Staff is busy looking into new programming ideas for the Summer of 2019.
Page 19
Item 7b
Wentworth # of Skaters Avg Temp Friendly Hills # of Skaters Avg Temp Marie # of Skaters Avg Temp
12/22/2017 60 23.5 12/22/2017 99 22.6 12/22/2017 41 21.3
12/23/2017 57 17.9 12/23/2017 66 18.5 12/23/2017 52 19.1
12/24/2017 34 20.5 12/24/2017 13 19.75 12/24/2017 21 20
12/27/2017 38 2.5 12/27/2017 26 2.8 12/27/2017 22 3.2
12/28/2017 35 8.7 12/28/2017 16 9.4 12/28/2017 59 9.9
12/29/2017 7 1.83 12/29/2017 13 0.8 12/29/2017 22 2.3
1/1/2018 23 0.3 1/1/2018 5 0.5 1/1/2018 34 0.16
1/2/2018 14 11 1/2/2018 6 8.2 1/2/2018 33 12
1/3/2018 8 1.2 1/3/2018 16 1.8 1/3/2018 0 2.4
1/4/2018 13 1 1/4/2018 5 0.2 1/4/2018 21 1.2
1st Meeting 289 8.843 1st Meeting 265 8.455 1st Meeting 305 9.156
1/6/2018 18 5.1 1/6/2018 41 6.8 1/6/2018 43 8.63
1/7/2018 52 27 1/7/2018 43 27.1 1/7/2018 54 28
1/8/2018 24 28 1/8/2018 15 31 1/8/2018 14 28.2
1/11/2018 7 19.6 1/11/2018 0 7.8 1/11/2018 7 8.8
1/12/2018 1/12/2018 0 1.4 1/12/2018 6 0.8
1/13/2018 18 1.81 1/13/2018 17 1.9 1/13/2018 13 3
1/14/2018 20 13.5 1/14/2018 15 10.7 1/14/2018 49 12.8
1/15/2018 16 5.6 1/15/2018 16 5 1/15/2018 26 5.1
1/16/2018 7 3.2 1/16/2018 8 3.75 1/16/2018
1/17/2018 11 28.5 1/17/2018 13 25.4 1/17/2018 10 27
1/18/2018 27 34.2 1/18/2018 3 34.8 1/18/2018 29 33
1/19/2018 0 41 1/19/2018 2 40 1/19/2018 32 37.6
1/20/2018 4 36.5 1/20/2018 22 38.2 1/20/2018 16 36.7
1/21/2018 9 37 1/21/2018 2 37 1/21/2018 12 21.4
1/23/2018 64 25 1/23/2018 76 23.4 1/23/2018 35 22.8
1/25/2018 27 25.4 1/25/2018 20 27 1/25/2018 66 25.8
1/27/2018 55 32.1 1/27/2018 20 27 1/27/2018 17 28.1
1/28/2018 18 19.8 1/28/2018 60 17 1/28/2018 78 19.2
1/29/2018 10 11.2 1/29/2018 7 12.8 1/29/2018 13 11.4
1/30/2018 1/30/2018 34 25.6 1/30/2018 6 24
1/31/2018 32 27.2 1/31/2018 11 23.8 1/31/2018 17 27.6
2/1/2018 4 4 2/1/2018 2 5.6 2/1/2018 3 3.4
2/2/2018 12 8.6 2/2/2018 18 11.2 2/2/2018 2 10.2
2/3/2018 3 16.45 2/3/2018 44 17.1 2/3/2018 56 16.8
2/4/2018 11 1.8 2/4/2018 12 2.6 2/4/2018 8 2.2
2/5/2018 12 9.4 2/5/2018 7 8.6 2/5/2018 8 13
2/6/2018 8 7.2 2/6/2018 16 7 2/6/2018 0 6.2
2/7/2018 14 10.4 2/7/2018 2/7/2018 11 10
2nd Meeting 483 18.444615 2nd Meeting 524 17.761111 2nd Meeting 631 17.471481
2/8/2018 10 14 2/8/2018 2 12.2 2/8/2018
2/9/2018 9 5.6 2/9/2018 2/9/2018 3 8.6
2/10/2018 27 10 2/10/2018 60 8.5 2/10/2018 40 12.1
2/11/2018 2/11/2018 27 13.5 2/11/2018 48 16.1
2/12/2018 4 9.6 2/12/2018 10 11.4 2/12/2018 6 9.8
2/13/2018 2/13/2018 14 26.2 2/13/2018 3 27
2/14/2018 1 2/14/2018 3 38.6 2/14/2018 8 39.4
2/15/2018 6 28 2/15/2018 48 33 2/15/2018 57 32.4
2/16/2018 2/16/2018 20 15.4 2/16/2018 16 14.8
2/17/2018 2/17/2018 2/17/2018 34 31.8
2/18/2018 13 37.6 2/18/2018 1 39.6 2/18/2018 13 40.2
2/19/2018 2/19/2018 18 23.2 2/19/2018 1 23.2
2/20/2018 38 18.4 2/20/2018 2 18.4 2/20/2018 15 17.2
2/21/2018 11 17.2 2/21/2018 4 16.8 2/21/2018 9 17
2/22/2018 2/22/2018 5 28.8 2/22/2018 30 12.2
2/23/2018 2/23/2018 9 28.2 2/23/2018
2/24/2018 28 25.16 2/24/2018 10 24.83 2/24/2018 16 24.3
2/25/2018 27 29.83 2/25/2018 2/25/2018 33 27.3
2/26/2018 7 36.2 2/26/2018 2 37.8 2/26/2018 13 40.4
3rd Meeting 181 21.053636 3rd Meeting 235 23.526875 3rd Meeting 345 23.164706
SEASON TOTAL 953 SEASON TOTAL 1024 SEASON TOTAL 1281
3 Rinks Combined: 3258
Page 20
Wentworth # of Skaters Avg Temp Friendly Hills # of Skaters Avg Temp Marie # of Skaters Avg Temp
12/26/2018 50 32.3 12/26/2018 29 31.6 12/26/2018 67 31.5
12/29/2018 56 12.8 12/29/2018 44 12.8 12/29/2018 52 14.3
12/30/2018 40 30.6 12/30/2018 23 28.6 12/30/2018 32 30.5
12/31/2018 30 28.25 12/31/2018 16 29 12/31/2018 44 26.7
December Total: 176 25.9875 December Total: 112 25.5 December Total: 195 25.75
1/1/2019 8 8 1/1/2019 8 8 1/1/2019 32 7.5
1/2/2019 56 20.2 1/2/2019 67 19.6 1/2/2019 52 20.2
Page 21