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2018-12-18 Council MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 18, 2018 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, and Miller were also present. Councilor Petschel was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Duggan moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Mayor Garlock moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items b.) Authorize the Recruitment of a Fire Department Training Assistant, c.) Approve the Joint Water Resources Application for the Bourn Transfer Site, e.) Approval of Par 3 Utility Cart, and k.) Approval of Claims List. a. Approval of December 4, 2018 City Council Minutes b. Authorize the Recruitment of a Fire Department Training Assistant c. Approve the Joint Water Resources Application for the Bourn Transfer Site d. Approve Resolution 2018-101 Community Roadside Landscape Partnership Application e. Approval of Par 3 Utility Cart f. Approval of the 2019 Seasonal Pay Matrix g. Approval of Resolution 2018-99 Adopting the 2019 Pay Classification Plan for Non -Union Employees h. Approval of Resolution 2018-97 Continued Participation in Dakota County Drug Task Force i. Approval of Resolution 2018-98 Participation in Dakota County South Metro SWAT Team Joint Powers Agreement (JPA); formerly Dakota County Multi -Agency Assistance Group (MAAG) j. Approval of Building Activity Report k. Approval of Claims List Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) PULLED CONSENT AGENDA ITEM B) AUTHORIZE THE RECRUITMENT OF A FIRE DEPARTMENT TRAINING ASSISTANT Councilor Duggan asked who was previously in this position and for how long. City Administrator Mark McNeill replied that the training officer has been Mr. Dale Stein for a number of years; however, because of his full-time job, his availability is limited. There is an assistant training officer position in the budget. Councilor Miller added that, historically, the city has had two people holding training officer positions over the years. Councilor Duggan moved to authorize staff to conduct the internal recruitment process to fill the Training Assistant position within the Fire Department. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) C) APPROVE JOINT WATER RESOURCES APPLICATION FOR THE BOURN TRANSFER SITE Councilor Duggan noted that there appears to be three different names for this property — Bourn Lane Property, Bourn Transfer Site, and another. He voiced his concern that the costs the city has incurred in acquiring, maintaining, and developing this property, be repaid when the site is eventually sold. Mayor Garlock expressed his agreement. Councilor Duggan moved to approve the Joint Water Resources application for wetland replacement, and direct staff to issue the Notice of Decision with the recommendation that the city strive to recoup the costs incurred in acquiring, maintaining, and developing this property. Mayor Garlock seconded the motion Ayes: 4 Nays: 0 Absent: 1 (Petschel) December 18, 2018 Mendota Heights City Council Page 2 of 8 E) APPROVAL OF PAR 3 UTILITY CART Councilor Duggan stated that the city has had a few purchases over the last few years for the Par 3 golf course. He stated that it is appropriate that it have the equipment necessary to maintain the Par 3 in good condition. He suggested that the purchases be listed on the City's website so residents can see the newer equipment the city has acquired. Councilor Duggan moved to authorize staff to purchase a Toro GTX Workman EFI Bench for the Par 3. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) K) APPROVAL OF CLAIMS LIST Councilor Duggan pointed out two line items pertaining to the Bourne site: • Arnt Construction — Grading Bourne Lane in the amount of $86,526.80 • Wetland Credit Agency —Bourne Site Wetland Credits in the amount of $8,658.30 He also stated that he asked about the number of building permit home inspections that were completed last month. This number of homes inspected led to a figure just under $7,000. He was glad to see that the city is supporting Great River Greening. Councilor Duggan moved to approve the list of claims for December 18, 2018. Mayor Garlock seconded the motion Ayes: 4 Nays: 0 Absent: 1 (Petschel) PUBLIC COMMENTS No one wished to be heard. PUBLIC HEARING No items scheduled. December 18, 2018 Mendota Heights City Council Page 3 of 8 NEW AND UNFINISHED BUSINESS A) AUTHORIZE PROFESSIONAL SERVICES CONTRACT FOR THE LEMAY LAKE WATER QUALITY IMPROVEMENT PROJECT Public Works Director Ryan Ruzek explained a professional services contract for the construction of a secondary treatment basin to both protect and improve the water quality of Lemay Lake. The stormwater from the Augusta Shores Development, constructed in 2000, goes to one holding pond located at the entrance area of the development. This pond was constructed so that any overflow to the pond would be discharged into a wooded area. There is a wooded wetland located in the area and as the water concentrates between the wetland and the lake, it starts to erode a channel. The city has recently approved a development site at the former Mendota Motel and the vacant Larsen Greenhouse properties. During the review of the applications for both of these projects, a number of residents expressed concerns about water quality; mostly due to Augusta Lake having its issues and concerns — so they were concerned with protecting Lemay Lake. Staff proposed that if a secondary treatment basin was constructed in the wooded area, it would provide treatment for the Augusta Shores Development, which was designed to standards from the late 1990's (current standards are much more restrictive). The new development at the Mendota Motel / Larsen Greenhouse properties exceeds the current standard for stormwater design; however, it would be proposed that the stormwater that discharges from that site is angled to the treatment basin. Currently, staff was proposing to construct a berm around the wooded wetland, and use the existing wetland as a treatment device. The basin would be designed so that it would fill up with approximately two feet of water and then slowly discharge the water down to the lake — providing rate control and improved water quality. The city does have a sanitary sewer system that runs through an undeveloped right-of-way to the woods. If feasible, a maintenance trail would be constructed so that city maintenance crews could get to the sanitary sewer for ease of future maintenance. Mr. Ruzek explained that he reached out to the consultant that is completing the design work for the Mendota Apartments project (being constructed on the Mendota Motel / Larsen Greenhouse properties) — Civil Site Group. This firm already has most of the data collected, thereby saving the city money on surveys, etc. The Civil Site Group quoted a fee of $17,400, which includes a complete boundary survey of the area including the outlot, topography survey including trees of the area, and the design and inspection work of the project. Councilor Miller asked if this would be built with tomorrow in mind. He believed it to be important to consider development going on in phase 1 and in phase 2 of the project. Mr. Ruzek replied that the developer of the Mendota Apartments submitted the project as a whole, so the city actually reviewed Phase 1 and Phase 2 together; so the calculations do include both phases. December 18, 2018 Mendota Heights City Council Page 4 of 8 Councilor Duggan asked who would benefit from the extension of the storm sewer. Mr. Ruzek replied that Lemay Lake would benefit from that extension. It would provide secondary treatment from the stormwater that would be discharging from that. Councilor Duggan noted that there was discussion with the proposed Phase 2 and he wondered if the extended storm sewer was the developer's choice. Mr. Ruzek replied that this was why staff wanted to proceed with this project. Currently, no utilities have been installed for Phase 1. He would approach Swenson Development to see if they would be willing to at least construct at that location. Mayor Garlock moved to authorize staff to execute a professional services contract with Civil Site Group for $17,400. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) B) RESOLUTION 2018-100 ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR THE MARIE AVENUE AND WESLEY LANE NEIGHBORHOOD IMPROVEMENTS Mr. Larry Poppler, representing TKDA, presented the proposed Marie Avenue and Wesley Lane Neighborhood Improvements project. He explained the project would include improvements to Marie Avenue, from Lexington Avenue to Dodd Road. The improvements would include pavement rehabilitation, curb and gutter repair, sidewalk and pedestrian ramp improvements, lane reconfigurations, cast iron watermain replacement, pedestrian underpass replacement, trail rehabilitation, retention pond cleanout and ditch improvements, retaining wall reconstruction, guard rail replacement, and slab bridge assessment. The Wesley Lane Neighborhood project would include bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant work on Wesley Lane (between Dodd Road and South Lane), Wesley Court (to Wesley Lane), South Lane (between Linden Street to the cul-de-sac), Mager Court (to Dodd Road), and Spring Creek Circle (to Dodd Road). The estimated project costs are $3.7 million for the Marie Avenue Project and $1.1 million for the Wesley Lane Project. The funding sources would include levy, assessments, municipal state aid, storm water and water utility funds. Dakota County would fund the pedestrian tunnel. Because of the high costs involved, TKDA is working with city staff on phasing this project out over a two year period. Councilor Duggan asked, referencing the land bridge on Marie Avenue, if MnDOT would be inspecting this bridge to see if it meets their specifications. Mr. Poppler replied that TKDA had already done an inspection as part of their feasibility report; that inspection was submitted to the state for review. It would then be put on a program where it is inspected every other year. December 18, 2018 Mendota Heights City Council Page 5 of 8 Councilor Duggan asked why they would pull up approximately 5" of bituminous pavement for use as a replacement course. Mr. Poppler stated they plan to grind up the bituminous that is currently in place. To make room for the new bituminous, they need to pull that material out and then excavate beneath. Councilor Duggan, referencing the duct the replacement, asked if there was anything wrong with the existing duct tile. Mr. Poppler replied that the existing material is not duct tile and it does not meet current standards; it is cast iron water main which is more prone to failure. Councilor Duggan then asked about modular block versus boulders explaining that he would support boulders if it was not more expensive than modular block. Councilor Miller expressed his agreement, however, whatever is done should be done with good stewardship of city dollars. Councilor Paper pointed out that a workshop meeting was held before this current meeting for the Council to discuss this information. He clarified that St. Paul Water would be reimbursing the city for the cost of the water main. Mayor Garlock noted that he believed it to be a good idea, due to the cost of the project, to do it in two phases to alleviate some of the costs. Mr. Poppler explained that there was a request to amend the feasibility report, revising it to take out some of the costs related to the ancillary items and having it focus on Minnesota Statute 429 aspects of the project. City Attorney Andrew Pratt clarified the city's intention to issue special assessment bonds for this project. State Statute allows the city to do that without having to go through the referendum process if at least 20% of the costs of the entire improvement is scheduled to be assessed. With many of these projects, there are multiple funding sources (MSA funds, stormwater, water, and assessment); however, the way it was set up, in his review, it did not meet that 20%. When holding the 429 public hearing and narrowing down what is going to be assessed, if the city notices that the 20% test would be met, it can proceed concurrently on the same schedule. The MSA funds, storm sewer and water utilities are outside of the 429 process. Councilor Duggan moved to adopt RESOLUTION 2018-100 ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE MARIE AVENUE AND WESLEY LANE NEIGHBORHOOD IMPROVEMENT PROJECT (PROJECT #201803). Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) C) SETTING A COUNCIL WORK SESSION DATE—GOAL SETTING DISCUSSION City Administrator Mark McNeill stated that it has been the Council's practice to establish goals and objectives for the city over the next two years. Mr. McNeill spoke to the unpaid facilitator used last time December 18, 2018 Mendota Heights City Council Page 6 of 8 and he has indicated that he would make himself available whenever it is convenient for the Council. Mr. McNeill suggested January 7, 2019 from 1:00 — 3:00 pm. After a brief discussion on times, it was determined to hold the Council Work Session — Goal Setting Discussion on January 7, 2019 from 12:00 — 2:00 pm. Councilor Duggan requested that the Council receive a copy of the previous goal -setting materials and a synopsis of what has been accomplished. Staff agreed to provide this information. COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced recreational activities ranging from bowling to movies to in -door play areas to swimming that will take place over winter break. He said that anyone interested can find information on the city's website. There will be a Naturalist Snowshoe Hike at Dodge Nature Center on January 12. On February 2nd, the Police Department is holding a `Blade with the Blue' event for kids at Friendly Hills skating rink. Additional information is available on the city's website. Residents should check the city's website for the condition of the skating rinks. Mr. McNeill stated that City Hall will be closed December 24 & 25, 2018, for the holidays. City Hall would be open on December 31, 2018. COUNCIL COMMENTS Councilor Duggan recognized Police Chief Kelly McCarthy for completing two years with the department. He said that there is good morale and great plans for moving forward with additional activities. He noted that there was mention in the local paper of Mendota Heights youth residents Jamie Urban and Mark Gooddale, who are doing good things. There has been some interest regarding the vacant property at The Village and two other properties on Dodd Road. It is great to know that people are interested in developing and improving things. Councilor Duggan also noted that there is a young man in the community who was one of the lead dancers in River Dance in 1994. He has started an Irish School of Dance. There is an old fashioned Irish Ceilidh (Celtic Holiday Ceilidh) at Chanhassen and at Celtic Junction where a lot of the youth that he has trained in Irish Dance are performing. He also mentioned Irish native Katie McMahon who will be playing her harp at St. Catherine's. Councilor Duggan wished everyone the best of the holidays. Councilor Paper expressed his appreciation to staff for all of their work, effort, and time they put in. He also thanked Litton Field for nine years of service on the Planning Commission, Stephanie Levine for her December 18, 2018 Mendota Heights City Council Page 7 of 8 nine years of service on the Parks & Recreation Commission, and Nissa Tupper for her time on the Parks & Recreation Commission. He wished everyone a safe & happy holiday Councilor Miller echoed Councilor Paper's sentiments regarding staff's help in keeping the ship afloat. He wished everyone safe travels this holiday season. ADJOURN Mayor Garlock moved to adjourn. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Petschel) Mayor Garlock adjourned the meeting at 7:46 p.m. Neil Garlock Mayor ATTEST• ��L 4er�'s Lorri Smith City Clerk December 18, 2018 Mendota Heights City Council Page 8 of 8