Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2018-12-18 Council Packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA December 18, 2018 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of December 4, 2018 City Council Minutes b. Authorize the Recruitment of a Fire Department Training Assistant c. Approve the Joint Water Resources Application for the Bourn Transfer Site d. Approve Resolution 2018-101 Community Roadside Landscape Partnership Application e. Approval of Par 3 Utility Cart f. Approval of the 2019 Seasonal Pay Matrix g. Approval of Resolution 2018-99 Adopting the 2019 Pay Classification Plan for Non-Union Employees h. Approval of Resolution 2018-97 Continued Participation in Dakota County Drug Task Force i. Approval of Resolution 2018-98 Participation in Dakota County South Metro SWAT Team Joint Powers Agreement (JPA); formerly Dakota County Multi-Agency Assistance Group (MAAG) j. Approval of Building Activity Report k. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Public Hearing - none 8. New and Unfinished Business a. Authorize Professional Services Contract for the Lemay Lake Water Quality Improvement Project b. Resolution 2018-100 Accepting Feasibility Report and Calling for a Public Hearing for the Marie Avenue and Wesley Lane Neighborhood Improvements c. Setting a Council Work Session Date—Goal Setting Discussion 9. Community Announcements 10. Council Comments 11. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 4, 2018 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, and Petschel were also present. Councilor Miller was absent. MOMENT OF SILENCE Mayor Garlock asked for a moment of silence to commemorate the death of former President George H.W. Bush. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented, pulling item j.) Approve Cooperative Construction Agreement with MnDOT for Highway 149 (Dodd Road) Rehabilitation Project. a. Approval of November 20, 2018 City Council Minutes b. Approval of November 28, 2018 Council Work Session Minutes c. Acknowledge the October 23, 2018 Planning Commission Meeting Minutes d. Approval of Resolution 2018-92 Designating Polling Sites for 2019 e. Approval of Tobacco License Renewals f. Approval of Probationary Firefighter Appointments page 3 g. Approve Professional Services Contract for the Ridge Place Sanitary Sewer Improvements and Streambank Stabilization Project h. Approve Resolution 2018-96 Reappointment of Commission members, and Authorize Staff to Advertise Commission Position Openings i. Approve Change of Council Meeting Date to January 2, 2019 j. Approve Cooperative Construction Agreement with the MnDOT for the Highway 149 (Dodd Road) Rehabilitation Project k. Approval of Claims List Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) PULLED CONSENT AGENDA ITEM J) APPROVE COOPERATIVE CONSTRUCTION AGREEMENT WITH MNDOT FOR THE HIGHWAY 149 (DODD ROAD) REHABILITATION PROJECT Councilor Duggan expressed his concern with the striping of Dodd Road that was completed this past week. He also expressed concern that the center island at Wagon Wheel Drive was causing trouble for residents from the Friendly Hills neighborhood. He believed the City should work with MnDOT in relation to this. Councilor Petschel commented that this pedestrian refuge was on the original plan; it is a trail connection and it was installed for that purpose. It was also completed to prevent a serious accident at that location. This issue has been heard at the Traffic Safety Committee meetings a number of times. At least this way, there is some traffic separation and that was an acknowledged serious safety risk. Councilor Duggan replied that there have not been any accidents at this location that he was aware of. Councilor Petschel replied that the item on the agenda was asking for approval of a construction agreement that involves water mains. Councilor Petschel moved to approve Cooperative Construction Agreement with MnDOT for the Highway 149 (Dodd Road) Rehabilitation Project. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) PUBLIC COMMENTS Mr. Bernard Friel, 750 Mohican Lane, expressed concerns regarding the intersection of Highway 149 (Dodd Road) at Decorah, Pagel, and Wagon Wheel. He stated he disagreed with the comments made by Councilor Petschel. His concern is the fact that MnDOT made these changes after it was presented to everyone. He said that it was presented as a resurfacing project and there were no design changes page 4 included. He agreed that the plan did contain information on a proposed change in the intersection because it showed up in the mobility study. Unfortunately, the focus at that time was on the flow of traffic and not on that particular intersection. He shared an image of the intersection as it existed before this improvement was made. This was a four- lane intersection with turn lane going south, a turn lane onto Wagon Wheel, and a merge lane from Wagon Wheel – providing four lanes with the principle lane going through that area going south. The same thing is there going north – a turn lane onto Decorah with a merge lane beyond Decorah. He said that what has been done to that intersection has eliminated the opportunity for traffic get around someone taking a left turn onto Pagel. During rush hour it is going to be stacked for as long as it takes the northbound traffic to provide an opening. Going to Keokuk does not improve that at all. He asked that the Council share what their position is and what they are going to do about this. Councilor Petschel stated that she understands that the Council is not supposed to reply to a public comment; however, as a matter of record she reminded everyone that this Council – at the last Council meeting – passed a motion to request that MnDOT appear before the Council to answer questions regarding the traffic changes. The Council was aware that the little island was going to be located there; however, they did not know about the striping – it was not on the plan. Staff was given direction to inform MnDOT that the city was not happy with the striping. Since that time the city received a letter from the South Area Manager for MnDOT, which she believes is completely unacceptable. The final sentence of the letter claims that keeping the striping will help drivers adjust to the new lane configurations and reduce confusion. Councilor Petschel stated that this was an unacceptable response from MnDOT and she requested they be present at a meeting to discuss this issue. Mr. Jim Losleben, 815 Hazel Court, stated he has been going through that intersection (Pagel Road and Highway 149) for years and the traffic has been much easier to get on and off. However, the other day he was going south on Pagel and waiting for a break on Dodd Road and he observed a near truck/pedestrian accident. He noticed that the striping has been moved over to the point where there was no room to walk on the side of the road. This is another issue that has to be resolved. Another item he commented on was that when someone is going north on Pagel there used to be a yield sign; now that has been extended so that Pagel Road is lower than the main road making it impossible to see. PRESENTATION A) STREET PAVEMENT MARKING RULES Public Works Director Ryan Ruzek provided a brief outline on the various pavement striping options, noting that this is not intended as a solution to the Pagel/Dodd intersection. These are only general striping guidelines as there was some confusion at the last meeting regarding the double yellow striping and whether a car can cross over it at Pagel. Staff anticipates continuing to work with MnDOT on the Pagel Road striping. page 5 Councilor Petschel asked for a motion to have MnDOT meet with Council, either in a regular meeting or a workshop meeting to hear the city’s concerns regarding this intersection. Mayor Garlock moved to direct Mr. Ruzek to contact MnDOT and set a meeting time with them to discuss this issue. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) Councilor Paper asked if the previous configuration Mr. Friel talked about – the merge lanes – were merge lanes or shoulders? Mr. Ruzek replied that they were officially referred to as by-pass lanes. Generally, the two through lanes run down the middle of the road. He said that if a car wants to take a left-hand turn from the through lane, there are by-pass lanes that the through traffic would be able to use. Councilor Paper asked if someone were to make a right-hand turn from Wagon Wheel onto southbound Highway 149, was that a merge lane or a by-pass. Mr. Ruzek replied that technically traffic should pull into the through lane. Councilor Duggan asked about the liability of the city if an accident were to occur in this area. City Attorney Andrew Pratt noted that city officials have a form of immunity when they work with other entities and that would apply here. He also stated that this is not a city jurisdictional project. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2018-95 APPROVING FINAL 2018 TAX LEVY COLLECTIBLE IN 2019 AND ADOPTING THE PROPOSED BUDGET FOR 2019 Finance Director Kristen Schabacker presented a resolution for the adoption of the final levy and budget for Fiscal Year 2019. In September, the Council adopted a preliminary budget and levy, which was certified to the county. The county then used those numbers to mail out notices to the residents in November 2018 regarding their proposed property taxes. Since those notices were mailed, she received ten responses from residents who were concerned with the increase in their property taxes. Ms. Schabacker explained the final budget and levy noting that it had not changed from what was presented to the Council in September 2018. 2019 Levy is proposed to be $9,435,150, an increase of 9.82% from 2018 2019 Budget for all funds is proposed to be $15,123,595 Taxable Market Value for the city is approximately $2.0 billion, an increase of 5.94% from 2018 Proposed City Tax Rate would be 39.275; the 2018 Tax Rate was 37.826 She continued to say that the average Mendota Heights residential home value experienced a 5.1% increase from 2018. She noted that some residents saw more than that, while others saw less. The Median Home Value was $380,230 page 6 In 2018, a home valued at the median home value of $361,780 paid $1,412 in city property taxes. In 2019, a property valued at the median home value of $380,230 will pay $1,537 in city property taxes. With the fire station remodel, she said that residents are seeing an approximate 8.84% increase in their property taxes. Had that remodel not been included in the budget, it would have been a 2.58% increase. Ms. Schabacker then shared other items included in the budget for 2019, as well as recommended capital items that staff was recommending be taken from the reserves. Councilor Duggan, referencing the 2019 recreation budget of $46,100, stated those funds would be used for over 1,000 kids who are involved in our programs throughout the year. He stated this figure may be a bit on the low side and suggested additional funding. Councilor Petschel reminded the Council that the budget and levy could not be increased at this point; it could only be decreased. City Administrator Mark McNeill noted that funds could be reallocated; but the total could not be increased. Councilor Petschel shared comments she received from residents who were unable to attend this meeting; most explaining their surprise at how Dakota County reassessed the value of their homes. As Ms. Schabacker noted, some increased only 2-3%; while others were significantly more. She reported speaking with someone whose property value increased by 16%. She said that this makes a big difference in terms of how the property taxes would be assessed. Councilor Petschel moved to adopt RESOLUTION 2018-95 APPROVING FINAL 2018 TAX LEVY COLLECTIBLE IN 2019 AND ADOPTING THE PROPOSED BUDGET FOR 2019. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) B) RESOLUTION 2018-93 APPROVING A LOT SPLIT APPLICATION FOR 1925 VICTORIA ROAD SOUTH (PLANNING CASE NO. 2018-25) Community Development Director Tim Benetti shared a request to approve a lot split of the property located at 1925 Victoria Road South. The property is located on the southwest corner of Victoria Road and Stratford Road and is approximately 1.07 acres in size. The split of this lot would create two conforming lots that would meet or exceed the R-1 District standards. The easterly parcel would retain the existing dwelling. The new parcel would be marketed for a new single-family home and would have a new address off Stratford Road. Councilor Duggan moved to adopt RESOLUTION 2018-93 APPROVING A LOT SPLIT (SUBDIVISION) FOR PROPERTY LOCATED AT 1925 VICTORIA ROAD SOUTH. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) page 7 C) RESOLUTION 2018-94 APPROVING A LOT SPLIT FOR UN-ADDRESSED PARCEL LOCATED BETWEEN 555 & 561 HIAWATHA AVENUE (PLANNING CASE NO. 2018-26) Community Development Director Tim Benetti presented a request to approve a Lot Split (Subdivision) for an un-addressed parcel located between 555 & 561 Hiawatha Avenue. The split would result in two identical sized parcels, each of which would be combined with the abutting properties located on each side, 555 and 561 Hiawatha Avenue. No individual development would be allowed or permitted on each newly created parcel. For the record, he said that it should be noted that one of the conditions of this approval was that “this lot split does not in any way provide a special or unique circumstance, or hardship for the applicant or future owners of these parcels in claiming a right to develop a new single- family dwelling development on the individual parcels”. A fifth condition of approval would be added stating that newly created Parcels A and B shall be combined with the adjoining properties identified within 120 days of this approval. If this combination is not completed within that 120-day time period, this lot split would become void. Councilor Duggan asked if the two adjoining property owners had accepted and agreed to the addition of Condition #5. Mr. Benetti replied that this condition was added today and they have not yet been notified. Councilor Paper, referencing the inability to develop on the newly created parcels, asked if this would preclude the owners from building detached garages or anything once the properties are combined? Mr. Benetti replied that it would not. Councilor Duggan moved to adopt RESOLUTION 2018-94 APPROVING A LOT SPLIT (SUBDIVISION) FOR PROPERTY LOCATED BETWEEN 555 AND 561 HIAWATHA AVENUE, with the addition of Condition #5 as noted. Mayor Garlock seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Miller) D) APPROVAL OF THE FACILITY/FIELD USE FEES FOR 2019 Recreation Program Coordinator Meredith Lawrence explained that each year the city coordinates and issues permits for the use of city-owned fields and facilities. The fees for this use are established in the city’s fee schedule. Throughout the last year, staff has researched and reviewed neighboring city’s fees. The user groups affected have been notified that the city will be considering fees to be charged for the uses in 2019. The Council reviewed this at a work session. Priority Levels 3 and 4 were decided to be charged on a ‘per player’ basis, while Priority Levels 5, 6, and 7 would be charged on a ‘per hour’ basis. All users would be charged a standard application fee for regular use and also for tournaments. Councilor Paper asked that the use fee for hockey rinks be changed to an hourly rate. He stated that ice time is generally charged on a ‘per hour’ basis and this would be easier for staff. He also asked that the city not start charging for this ice time in 2018 but wait until the start if the 2019 hockey season. This would allow the associations to adjust their budgets. Ms. Lawrence replied that she did speak with Mr. Ted Kronschnabel from Sibley Area Youth Hockey Association (SAYHA), he stated that a ‘per player’ page 8 fee would be too expensive. Councilor Paper asked for confirmation that this would only be for ice rinks, not for field space. Ms. Lawrence confirmed. Councilor Petschel acknowledge the huge amount of work completed by Ms. Lawrence, Assistant City Administrator Cheryl Jacobson, the athletic association, the Council, and the Parks & Recreation Commission. This has been an effort to re-implement the fees. She recommended that this be reviewed next year. Mayor Garlock moved to approve the Facility/Field Use Fees for 2019 with the change to a per hour fee for the youth hockey association. Councilor Paper seconded the motion. Ms. Lawrence requested clarification on what the “per hour” fee should be set at. It was determined that $4/hour would be fair. It was also determined that SAYHA would not be charged until December 2019; however, all other groups – including MHAA – would start being charged in January 2019. Ayes: 4 Nays: 0 Absent: 1 (Miller) COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced that the city had received a number of calls enquiring about the annual tree lighting that did not happen this year. He stated that, in the past, this was an event that had been sponsored by the Tenants Association at The Village. However, earlier this year they chose to go a different direction and chose to not fund the tree lighting event. He said that this week staff had received a call from someone who is seeking sponsorship for a modified tree lighting event event. Mr. McNeill encouraged the public to check the city’s website for recreational opportunities for the upcoming winter break. Councilor Paper asked if a skating instructor has been found? Ms. Lawrence replied that staff is still searching. COUNCIL COMMENTS Councilor Duggan shared “Thoughts on Mendota Heights for the Next Years”. Councilor Paper congratulated the St. Thomas Academy Football Team for a great season and expressed his appreciation for representing our city very well. He wished good luck to all of the winter sports participants. ADJOURN Mayor Garlock moved to adjourn. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 page 9 Absent: 1 (Miller) Mayor Garlock adjourned the meeting at 8:14 p.m. ____________________________________ Neil Garlock Mayor ATTEST: _______________________________ Lorri Smith City Clerk page 10 DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief Cheryl Jacobson, Assistant City Administrator SUBJECT: Fire Department Training Assistant Recruitment INTRODUCTION Staff is requesting Council authorization to conduct an internal recruitment process to fill the Training Assistant position within the Fire Department. BACKGROUND The Training Assistant is an identified position within the Fire Department, but has been vacant for some time. The Training Assistant works under the direction and supervision of the Training Captain. The position helps plan, create, organize, evaluate and coordinate fire and emergency medical training for the department. During an emergency incident, the Training Assistant assumes the duties of a regularly appointed firefighter. If authorized, the recruitment process will be conducted in January 2019, with an anticipated hire approval in early February. The position is open to current fire personnel with at least three years of firefighting experience with the Mendota Heights Fire Department. BUDGET IMPACT The position of Training Assistant within the Fire Department is a budgeted position. The position has an annual stipend amount of $1,590 in 2019. ACTION RECOMMENDED Staff recommends that the City Council authorize staff to conduct an internal recruitment process to fill the Training Assistant position within the Fire Department. ACTION REQUIRED If City Council concurs, it should by motion, authorize staff to conduct the internal recruitment process to fill the Training Assistant position within the Fire Department. page 11 REQUEST FOR COUNCIL ACTION DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Approve the Joint Water Resources Application for the Bourn Transfer Site COMMENT: INTRODUCTION The Council is asked to approve the Joint Water Resources Application for the Bourn Transfer Site’s wetland replacement plan. BACKGROUND City Council authorized the grading of the Bourn Lane property on August 21, 2018, as a means of meeting the goal of preparing the site for future development opportunities (Commercial, Residential, Park, etc.). The City of Mendota Heights, applicant, is proposing replacement via purchase of Standard Wetland Credit (SWC) to compensate for the after-the-fact impacts. The Council approved a purchase order for the SWC at their October 16, 2018 meeting. DISCUSSION Minnesota State Rule 8420.0520 of the Wetland Conservation Act, requires any impacts that cannot be avoided, minimized, rectified, or reduced, be replaced. This replacement may be in the form of withdrawal of wetland banking credits (acres) from an approved wetland bank site within the same bank service area, or project-specific replacement (wetland creation) within the same major watershed or county. The application proposes replacing impacts from the Bourn project site via wetland banking credits at the required 2:1 ratio, utilizing credits within the same wetland Bank Service Area (BSA 8). This is consistent with MN Rule 8420.0522 Replacement Standards. Wetland Bank #1612, meets these standards, and therefore .31 credits are proposed to be purchased from this bank. The application was noticed on November 8, 2018. No comments were received from the Technical Evaluation Panel or the public. BUDGET IMPACT None, this process is a judicial requirement of the city. If council approves the application, a Notice of Decision will be sent to Technical Evaluation Panel members and their respective agencies, as well as the applicant and any members of the public that requested notice (none). RECOMMENDATION Staff recommends that City Council approve the Joint Water Resources application for wetland replacement, and direct staff to issue the Notice of Decision. page 12 ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion approving the application and authorizing staff to issue a Notice of Decision. This action requires a simple majority vote. page 13 REQUEST FOR COUNCIL ACTION DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Technician SUBJECT: Resolution 2018-101 Community Roadside Landscape Partnership Application COMMENT: INTRODUCTION The Council is asked to approve resolution 2018-101authorizing Natural Resources Technician Krista Spreiter to apply for a Community Roadside Landscape Partnership for the beautification of the Mendota Heights Monument sign on Dodd Road and Mendota Heights Road. BACKGROUND Mendota Heights constructed the Entrance monument on Dodd Road at Mendota Heights Road in 1999. The vegetation surrounding the monument is need of maintenance and enhancement. DISCUSSION As part of the Highway 149 (Dodd Road) rehabilitation project, MnDOT is looking at making landscape improvements along the corridor. Staff has worked with MnDOT on reviewing restoration that will be done by the State as part of the Dodd Road project. MnDOT asked staff about making improvements to the entrance monument. Staff had already met with Public Works and local master gardeners in October on this site, and have been considering improvements. MnDOT provided two options for the city. The first option was that MnDOT would include this work as part of the Dodd Road project but this work would not occur until fall of 2019, and the City would have minimal input. The second option is the Roadside Landscape Partnership. The partnership program will be a City led project with material cost being reimbursed by MnDOT, the City will be responsible for the labor. MnDOT has allocated up to $10,000 for this beautification project and will also provide the design work. BUDGET IMPACT The City portion of this work is yet to be determined. Once plans are developed, the city will seek bids and identify the proposed funding source. RECOMMENDATION Staff recommends that City Council approve the attached resolution. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion adopting Resolution 2018- 101 RESOLUTION AUTHORIZING APPLICATION AND PRIMARY CONTACT FOR MNDOT COMMUNITY ROADSIDE LANDSCAPE PARTNERSHIP PROGRAM. This action requires a simple majority vote. page 14 CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 2018-101 RESOLUTION AUTHORIZING APPLICATION AND PRIMARY CONTACT FOR MNDOT COMMUNITY ROADSIDE LANDSCAPE PARTNERSHIP PROGRAM WHEREAS, the City of Mendota Heights will act as the sponsoring unit for the project identified as Mendota Heights Entrance Monument Beautification on state trunk highway 149 (Dodd Road) to be conducted during the period of January 1, 2019 through December 31, 2019; and WHEREAS, the Mendota Heights City Council hereby authorizes Krista Spreiter, Natural Resources Technician, to apply to the Minnesota Department of Transportation for funding of this project on behalf of the City of Mendota Heights. NOW THEREFORE, IT IS HEREBY RESOLVED, the City Council of the City of Mendota Heights authorizes application to MNDOT Community Roadside Landscape Partnership for the Mendota Heights Entrance Monument Beautification Project. Adopted by the City Council of the City of Mendota Heights this eighteenth day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ Neil Garlock Mayor ATTEST ________________________________ Lorri Smith City Clerk page 15 Request for City Council Action DATE: December 18, 2018 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator Cheryl Jacobson, Assistant City Administrator SUBJECT: Approval of Par 3 Utility Cart INTRODUCTION City Council is asked to approve the purchase of a new utility cart for the Mendota Heights Par 3. BACKGROUND To properly maintain the golf course, Par 3 maintenance staff uses a utility cart which provides the ability to haul equipment and supplies around the course. This piece of equipment is owned and maintained by the City. The current utility cart is a 1992 Club Car Carry-All. Due to its age, there are a number of repairs needed in order for the vehicle to run properly and safely. Needed repairs include a new motor and brakes. The City’s mechanic has estimated that the cost of repairs is $1,500, which exceeds the trade-in value. Staff has worked with MTI, a state cooperative purchasing contract holder, to recommend a suitable replacement utility cart given the characteristics of the Par 3, and the type of work being performed. MTI recommends a Toro Workman GTX Workman EFI Bench. This is a turf vehicle that offers increased power and improved steering and suspension. It features an improved power to weight ratio that offers more payload capacity and productivity. It also has class-exclusive hydraulic disc brakes which enables reliable and consistent stopping power. MTI offered $250 for a trade in value for the current utility cart. With the trade in factored in to the cost of the machine, the total cost of the Toro GTX Workman EFI Bench including tax is $8,850.15. BUDGET IMPACT The Par 3 budget does not include funding for the replacement of equipment or the purchase of new/additional equipment. It is recommended by the City Administrator that this be taken from page 16 the General Fund balance, which is to be the source of funding for several other one-time capital items in the FY 19 budget. RECOMMENDATION Staff recommends that Council approve the purchase of a Toro GTX Workman EFI Bench for $8,850.15 for the Par 3. If approved, delivery would come prior to the opening of the 2019 golfing season. However, purchasing it now provides for the purchase to be made at 2018 prices. ACTION REQUESTED If the Council agrees, it should, by motion authorize staff to purchase a Toro GTX Workman EFI Bench for the Par 3. page 17 MTI Distributing Equipment Proposal December 5, 2018 City of Mendota Heights Expiration Date:1/4/2019 Qty Model Number Description Price Price Extension 1 07060 GTX Workman EFI Bench $8,530.84 $8,530.84 1 xx-ue Less trade in Club Car ($250.00)($250.00) Equipment Total $8,280.84 Sales/Use Tax $569.31 Total $8,850.15 Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank, SCPS Mandi Prinsen Outside Sales Representative Inside Sales Representative 612-877-0837 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 MINNESOTA STATE CONTRACT PRICING - CONTRACT #138566 Tax is not included in pricing. A 2.5% service fee will apply for all credit card transactions. TOTALS page 18 Simply Superior. Call your Toro distributor at 800-803-8676 FEATURES Workman ® GTX Series UTILITY VEHICLES The Workman GTX is a grounds and turf crossover vehicle that boasts an unequalled combination of comfort, utility and control, making it simply superior to the competition. Its increased power, improved steering and exclusive suspension and braking systems make the Workman GTX the most versatile, practical and comfortable utility vehicle in its class. Available in gas or electric, the Workman GTX features hundreds of configuration options; including front and rear attachments, a flat bed and a four-seat option. So whether you are setting cups, checking on irrigation, working around campus, or moving people or materials, the Workman GTX has the power and versatility to get the job done right. ©2018 The Toro Company. All rights reserved. Rev. 1/18 toro.com/gtx • Power – Whether you choose the 429 cc gasoline, 429 cc EFI gasoline or 48-volt A/C electric Workman GTX, power and performance come standard. An improved power to weight ratio boosts payload capacity and productivity by allowing you to do more, every day! • Steering – An automotive-grade rack and pinion steering system provides more control and lowers steering effort, while operating loaded or empty. This allows operators to focus on the task at hand and nothing else. • Suspension – Coil-over shocks all around the vehicle deliver greater suspension travel and adjustability resulting in a smoother ride and minimized operator fatigue. • Versatility – The Workman GTX is adaptable for any task. Two or four-seat configurations come with bench or bucket seats. Front and rear attachment points for garbage cans, hose reels or walk spreaders free up the bed for more hauling capacity. 4 and 6-foot flat beds are also available. • Hydraulic Disk Brakes – Minimal maintenance , no cable adjustment and less pedal force than mechanical cable brakes affords the Workman GTX reliable and consistent stopping power. • Durability – Virtually unbreakable composite exterior components and a powder coated frame and underbody give the Workman GTX superior durability. Run it hard, day after day. page 19 2 2018 Toro Commercial Equipment Guide 18-003-T Rev. 1/18 Workman® GTX Series Specifications* The Workman GTX is manufactured in Windom, MN ISO 9002 Certified Plant. * Specifications and design subject to change without notice. Products depicted in this literature are for demonstration purposes only. Actual products offered for sale may vary in use, design, required attachments and safety features. See distributor for details on all warranties. WORKMAN GTX (GAS) MODEL 07042, 07152 WORKMAN GTX (GAS) EFI MODELS 07059, 07060, 07042EX WORKMAN GTX (ELECTRIC), MODEL 07043, 07153, 07043EXay POWER SYSTEM 429 cc, air-cooled, single-cylinder Kohler® gasoline engine. Meets current EPA & CARB exhaust and evaporative emissions regulations. 429 cc, air-cooled, single cylinder Kohler® EFI gasoline engine. Meets current EPA & CARB exhaust and evaporative emissions regulations.48V brushless AC induction drive. STEERING Manual rack and pinion steering system with ergonomically positioned column. Steering wheel has 2.75 turns lock-to-lock with 13.75” (35 cm) diameter. TURNING RADIUS Standard model: turning clearance circle: 20.7’ (6.3 m), inside turning radius: 60.25” (153 cm). Extended model: turning clearance circle: 31’ (9.45 m), inside turning radius: 100” (254 cm). BRAKES Front and rear wheel hydraulic disc brakes. SUSPENSION FRONT - Modified MacPherson Strut. REAR - Articulating Swing Arm. Adjustable Coil Over Shocks at all four wheels. SUSPENSION TRAVEL Front Suspension Travel: 3.5” Rear Suspension Travel: 4”. FUEL CAPACITY 5 gallons (18.9 liters)5 gallons (18.9 liters)N/A GROUND SPEED 16 mph (25.6 km/h) governed. Speed reduction kits available.16 mph (25.6 km/h), adjustable. TRANSAXLE 11.47:1 Forward, 14.35:1 Reverse 11.47:1 Forward, 14.35:1 Reverse 17:1 double-reduction high torque. GROUND CLEARANCE Front: 8.5” (21.6 cm), Rear: 6.1” (15.5 cm) TIRES 20 x 8-10, 4-ply. Or alternate 4-ply/6ply. BATTERIES One 12-volt starter battery Eight Trojan® T-125 Advanced Deep Cycle 6V batteries featuring a single port fill system and water level indicators. CONTROLLER N/A 540 amps max with regenerative motor braking, roll-away protection, thermal cutback, sealed/ waterproof, status light and three power modes. CHARGER N/A On-board high efficiency 1kW smart charger with 85-265VAC global input, temperature controlled, sealed & waterproof, remote indicator viewable at charge port. ELECTRIC MOTOR N/A Brushless high-torque AC Induction motor with 5.0kW continuous power. INSTRUMENTS/DASH Hour meter, fuel gage, USB power port, headlight switch, on/off ignition key switch, gear selector and parking brake lever. Two cup holders, radio holder and three in-dash storage compartments. Hour meter, battery level indicator, USB power port, headlight switch, on/off ignition key switch, gear selector and parking brake lever. Two cup holders, radio holder and three in-dash storage compartments. STARTING Pedal or key start capability standard.Pedal start. DIMENSIONS Vehicle Configuration Width Length Height: Wheel Base 2-Seat with Bed 47” (1.2 m) 119” (3 m) 50.2” (1.3 m) 77.8” (1.97 m) 4-Seat with Bed 47” (1.2 m) 144” (3.6 m) 50.2” (1.3 m) 114” (2.9 m) 2-Seat with 6’ Flat Bed 47” (1.2 m) 156” (3.9 m) 50.2” (1.3 m) 114” (2.9 m) CAB DIMENSIONS Height Width 79” (201 cm) 56” (142 cm) WEIGHT Vehicle Configuration Weight 2-Seat with Bed 875 lbs. (397 kg) 4-Seat with Bed 1150 lbs. (522 kg) 2-Seat with 6’ Flat Bed 1264 lbs. (573 kg) Vehicle Configuration Weight 2-Seat with Bed 1395 lbs. (633 kg) 4-Seat with Bed 1670 lbs. (757 kg) 2-Seat with 6’ Flat Bed 1784 lbs. (809 kg) CARGO BED Width Length Height Capacity: 38.5” (97.8 cm) 40” (101.6 cm) 11” (27.9 cm) 800 lbs (363 kg) VEHICLE CAPACITY 2-seat with bed 1,200 lbs. (544 kg) TOWING CAPACITY 1,500 lbs. (680 kg) Class 1 – 1.25” receiver standard. OPTIONAL ACCESSORIES Canopy, solid folding windshield, 4-seat configuration, flat bed, 6-foot flat bed, storage box, hose reel mounting bracket, walk spreader carrier, trash can mount, bed racking, electric bed lift, brush guard, 12V outlet, Brake/tail/signal lights, ROPS certified hard cab, horn kit, back up alarm kit, parking brake alarm kit, L-track attachment system, all-terrain tire kit, 2-post ROPS kit, beverage cart, range cage, glass windshield and medical-bed. WARRANTY Two-year or 1500 hour limited warranty. Three-year engine warranty. Refer to the Operator's manual for further details. page 20 Request for City Council Action DATE: December 18, 2018 TO: Mayor and City Council, City Administrator FROM: Cheryl Jacobson, Assistant City Administrator SUBJECT: Approval of 2019 Seasonal Pay Matrix INTRODUCTION The City Council is asked to approve the 2019 Seasonal Pay Matrix. BACKGROUND Each year the City hires a number of seasonal workers within Public Works, Recreation and at the Par 3. Hourly rates for seasonal workers are set annually and are separate from the City’s pay m atrix for regular, non-union employees. Staff has evaluated and adjusted seasonal wage rates to comply with the upcoming Minnesota minimum wage increase and to provide competitive wage rates to attract qualified applicants. Minnesota minimum wage rate will increase on January 1, 2019, from $9.65 to $9.86 an hour (for large employers). Attachment: 2019 Proposed Seasonal Staff Pay Matrix BUDGET IMPACT The increase in minimum wage and the need to make changes to seasonal wages were anticipated and included in the 2019 budget. RECOMMENDATION Staff recommends approving the 2019 Seasonal Pay Matrix, as attached. ACTION REQUIRED If the Council concurs, it should, by motion, approve the 2019 Seasonal Pay Matrix. page 21 CITY OF MENDOTA HEIGHTS 2019 SEASONAL STAFF PAY MATRIX (PROPOSED) Recreation Position Step 1 Step 2 Step 3 Step 4 Warming House/Rink Attendant $10.00 $10.25 $10.50 $10.75 Recreation Playground Assistant Golf Course Clubhouse Worker Golf Course Maintenance Worker $10.50 $10.75 $11.00 $11.25 Tennis Assistant Golf Assistant $12.00 $12.25 $12.50 $12.75 Recreation Playground Lead Golf Course Maintenance Worker Lead $13.00 $13.25 $13.50 $13.75 Golf Instructor Tennis Instructor Skating Instructor $15.50 $15.75 $16.00 $16.25 Public Works Position Step 1 Step 2 Step 3 Step 4 Rink Flooder $10.00 $10.25 $10.50 $10.75 Parks Maintenance Worker $10.50 $10.75 $11.00 $11.25 page 22 DATE: December 18, 2018 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: 2019 Employee Position Placement/Pay Classification Plan BACKGROUND Included with this memo is the 2019 Employee Position Placement/Pay Classification Plan for non-union employees for 2019. The 2019 plan reflects a 2.75% increase. In 2018, the pay rate for probationary firefighters was raised to minimum wage. In 2019, the minimum wage will be at $9.86 an hour. We are recommending that the probationary firefighters be paid at $10.00 an hour in 2019. All other pay rates for the fire department will be increased at 2.75%. BUDGET IMPACT This wage increase is budgeted for in the 2019 budget. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached resolution adopting the 2019 Employee Position Placement/Pay Classification Plan. This action requires a simple majority vote of the city council. page 23 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018 - 99 A RESOLUTION ADOPTING THE 2019 PAY CLASSIFICATION PLAN FOR NON-UNION EMPLOYEES WHEREAS, the City Council has adopted a grade and step pay system for non-union employees; and WHEREAS, based upon recommendations of the City Administrator, the City Council has determined the appropriate placement of each position in a grade and the incumbent employee in a step; and WHEREAS, it is also necessary to set salaries for part-time employees. NOW THEREFORE BE IT RESOLVED, that the following 2019 compensation items are approved as of January 1, 2019: 1. The 2019 Employee Position Placement/Pay Classification Plan for non-union employees. 2. The following salaries shall be implemented for part-time employees: Fire Chief $19,217* Assistant Fire Chief $11,263* Fire Marshall $32.31an hour *Annual compensation for administrative and other department responsibilities excluding fire calls. 3. The following stipends are implemented for: Captains $1,810.25/annually Training Officer $3,977.00/annually Assistant Training Officer $1,590.00/annually 4. The following hourly rates of pay for volunteer firefighters for fire calls and training: 0-1 Years $10.00 FF I, First Responder, Hazmat Operational $13.27 FF II, First Responder, Hazmat Operational $15.24 page 24 Lieutenant $15.90 Captain $17.23 Assistant Training Officer $17.23 Training Officer $19.88 Assistant Fire Chief $23.86** Fire Chief $23.86** Special Operations Team Member Call Out Same as Mendota Hts Police Officer on SOT **Hourly compensation for fire calls and training. Adopted by the City Council of the City of Mendota Heights this 18th day of December 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ Neil Garlock, Mayor ATTEST ___________________________ Lorri Smith, City Clerk page 25 CITY OF MENDOTA HEIGHTS PROPOSED SALARY MATRIX (2019) Grade Position $1 $2 $3 $4 $5 $6 $7 1 $38,089 $39,422 $40,802 $42,230 $43,708 $45,238 $46,821 2 Community Service Officer $40,375 $41,788 $43,250 $44,764 $46,331 $47,952 $49,631 3 Receptionist $42,797 $44,295 $45,845 $47,450 $49,111 $50,830 $52,609 4 Utility Billing Clerk $45,365 $46,953 $48,596 $50,297 $52,057 $53,879 $55,765 5 Accounting Clerk Police Support Specialist $48,087 $49,770 $51,512 $53,315 $55,181 $57,112 $59,111 6 Secretary/Deputy City Clerk $50,972 $52,756 $54,603 $56,514 $58,492 $60,539 $62,658 7 Natural Resources Technician $54,030 $55,921 $57,879 $59,904 $62,001 $64,171 $66,417 8 Recreation Program Coordinator Communications Coordinator $57,272 $59,277 $61,351 $63,499 $65,721 $68,021 $70,402 9 Senior Engineering Technician $60,709 $62,833 $65,032 $67,309 $69,664 $72,103 $74,626 10 $64,351 $66,603 $68,934 $71,347 $73,844 $76,429 $79,104 11 City Clerk $68,212 $70,599 $73,070 $75,628 $78,275 $81,015 $83,850 12 $72,305 $74,835 $77,455 $80,166 $82,971 $85,875 $88,881 13 $76,643 $79,326 $82,102 $84,976 $87,950 $91,028 $94,214 14 Public Works Superintendent $81,242 $84,085 $87,028 $90,074 $93,227 $96,490 $99,867 15 $86,116 $89,130 $92,250 $95,479 $98,820 $102,279 $105,859 16 Police Captain Community Development Director Assistant City Administrator $91,283 $94,478 $97,785 $101,207 $104,750 $108,416 $112,210 17 Finance Director $96,760 $100,147 $103,652 $107,280 $111,034 $114,921 $118,943 18 Public Works Director Police Chief $102,566 $106,156 $109,871 $113,716 $117,697 $121,816 $126,079 19 $108,720 $112,525 $116,463 $120,539 $124,758 $129,125 $133,644 20 City Administrator $115,243 $119,276 $123,451 $127,772 $132,244 $136,872 $141,663 21 $122,157 $126,433 $130,858 $135,438 $140,178 $145,085 $150,163 22 $129,487 $134,019 $138,710 $143,564 $148,589 $153,790 $159,172 Step 4 = Midpoint Step page 26 DATE: November 7, 2018 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Chief of Police & Emergency Manager SUBJECT: Resolution No. 2018-97 Continued Participation in Dakota County Drug Task Force INTRODUCTION The Council is asked to authorize the City’s continued participation in the Dakota County Drug Task Force. BACKGROUND The Dakota County Drug Task Force investigates illegal drug activity and assists in the prosecution of all levels of offenders. The current joint powers agreement (JPA) the Mendota Heights Police Department has with the task force is up for renewal at the end of 2018. Currently, the Mendota Heights Police Department does not have an officer assigned to the task force due to staffing levels. The task force is primarily funded through grant funds. The resources we have access to through this JPA are instrumental to the investigations and prosecutions of drug offenders. The new JPA is valid until December 31, 2023. ATTACHED • Joint Power Agreement (with all signature pages removed except Mendota Heights) BUDGET IMPACT Expenses pertaining to the Dakota County Drug Task Force are included in the 2019 Police Budget. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor to sign Resolution No. 2018-97: AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) FOR THE “DAKOTA COUNTY DRUG TASK FORCE.” page 27 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2018-97 AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) FOR THE “DAKOTA COUNTY DRUG TASK FORCE.” WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 471.59 “Joint Exercise of Powers”; and WHEREAS, this action requires the governing bodies of the agency enter into an agreement; and WHEREAS, the agreement must address certain items including, but not limited to, liability, purpose of the agreement, disbursement of funds, termination of the agreement, services performed by others, board membership; and WHEREAS, the City wishes to provide the highest level of service to its citizens; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to have access to all of the skills, expertise and resources available to them and our neighbors related to illegal drug investigations. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota Heights, Minnesota, hereby authorizes continued participation in the Dakota County Drug Task Force. Adopted by the City Council of the City of Mendota Heights this 18th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS By_________________________________ Neil Garlock, Mayor ATTEST: By______________________________ Lorri Smith, City Clerk page 28 page 29 page 30 page 31 page 32 page 33 page 34 page 35 page 36 DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Chief of Police & Emergency Manager SUBJECT: Resolution No. 2018-98 Participation in Dakota County South Metro SWAT Team Joint Powers Agreement (JPA); formerly Dakota County Multi-Agency Assistance Group (MAAG) INTRODUCTION The Council is asked to approve continued participation by the City in the Dakota County South Metro SWAT tEAM. BACKGROUND Since 2003, the City of Mendota Heights has participated in the Dakota County Multi-Agency Assistance Group (MAAG). In April of 2015, the City entered into a 10 year JPA with MAAG. In 2018, the MAAG Board voted to make changes to the JPA. These changes included changing wording to allow for more flexibility with non-parties and expenses, setting more routine review of the JPA, adding additional organizations to the group, and changing the name of the group to South Metro SWAT. The purpose of the group is to provide a joint response to critical incidents or high-risk entries where there is a risk of criminal violence. Currently, the Mendota Heights Police Department does not have an officer assigned to the group. The expertise we have access to through this JPA for critical incidents is instrumental to the safety and security of the citizens of Mendota Heights. This JPA will supersede the 2015 JPA and will be valid until December 31, 2023. ATTACHED • Joint Power Agreement (with all signature pages removed except Mendota Heights) BUDGET IMPACT The City of Mendota Heights will pay $8,300 in 2019 to participate in South Metro SWAT. These expenses are included in the 2019 Police Budget. page 37 RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the Mayor to sign Resolution No. 2018-98: A RESOLUTION AUTHORIZING CONTINUED PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) FOR THE “DAKOTA COUNTY SOUTH METRO SWAT TEAM.” page 38 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2018-98 RESOLUTION 2018-98 FORMALLY AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) FOR THE “DAKOTA COUNTY SOUTH METRO SWAT TEAM” WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 471.59 “Joint Exercise of Powers”; and WHEREAS, this requires the governing bodies of the agency enter into an agreement; and WHEREAS, the agreement must address certain items including, but not limited to, liability, purpose of the agreement, disbursement of funds, termination of the agreement, services performed by others, board membership; and WHEREAS, the City wishes to provide the highest level of service to its citizens; and WHEREAS, the City believes having access to all of the skills, expertise and specialty equipment possessed by the joint powers entity will enhance the safety and security of the citizens of the City of Mendota Heights; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to have access to the skills, expertise and specialty equipment available to them and our neighbors for response to critical incidents. NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights authorizes the City’s continued participation in the Joint Powers Agreement which provides for the Dakota County South Metro SWAT Team Adopted by the City Council of the City of Mendota Heights this 18th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS By_________________________________ Neil Garlock, Mayor ATTEST: By______________________________ Lorri Smith, City Clerk page 39 page 40 page 41 page 42 page 43 page 44 page 45 page 46 page 47 page 48 page 49 page 50 page 51 12/5/2018 Mendota Heights Building Activity Report Mike Andrejka, Building Official November 1, 2018 thru November 30, 2018 January 1, 2018 thru November 30, 2018 January 1, 2017 thru November 30, 2017 January 1, 2016 thru November 30, 2016 Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected SFD 0 -$ $0.00 SFD 9 4,717,052.00$ $53,035.56 SFD 7 3,994,201.34$ $42,821.23 SFD 10 4,801,562.00$ 54,162.40$ Apartment 0 -$ $0.00 Apartment 1 9,466,820.00$ $65,710.84 Apartment 2 23,022,000.00$ $158,402.65 Apartment 0 -$ -$ Townhouse 0 -$ $0.00 Townhouse 18 3,938,993.89$ $43,000.88 Townhouse 12 2,665,000.00$ $26,838.62 Townhouse 16 3,705,000.00$ 38,676.69$ Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$ Misc 52 693,343.00$ 10,183.84$ Misc 571 8,332,631.57$ 113,724.45$ Misc 619 9,491,721.42$ 126,801.36$ Misc 607 7,641,208.56$ 108,581.86$ Commercial 0 -$ $0.00 Commercial 16 7,443,309.00$ $63,172.89 Commercial 33 9,637,380.00$ $96,379.71 Commercial 29 8,384,604.00$ 72,781.76$ Sub Total 52 693,343.00$ 10,183.84$ Sub Total 615 33,898,806.46$ 338,644.62$ Sub Total 673 48,810,302.76$ 451,243.57$ Sub Total 662 24,532,374.56$ 274,202.71$ Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Plumbing 17 $1,356.87 Plumbing 205 $31,814.59 Plumbing 186 $31,364.61 Plumbing 179 16,200.05$ Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 3 30.00$ Sewer 1 $75.00 Sewer 37 $2,775.00 Sewer 37 $2,788.00 Sewer 30 2,250.00$ Mechanical 37 $4,061.37 Mechanical 449 397.00$ $57,025.89 Mechanical 363 $58,074.72 Mechanical 342 44,093.59$ Sub Total 55 5,493.24$ Sub Total 691 91,615.48$ Sub Total 586 $92,227.33 Sub Total 554 62,573.64$ License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Contractor 0 $0.00 Contractor 282 $14,100.00 Contractor 322 $16,100.00 Contractor 310 15,500.00$ Total 107 693,343.00$ 15,677.08$ Total 1588 33,898,806.46$ 444,360.10$ Total 1581 48,810,302.76$ 559,570.90$ Total 1526 24,532,374.56$ 352,276.35$ NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals page 52 page 53 page 54 page 55 page 56 page 57 page 58 page 59 page 60 page 61 page 62 page 63 page 64 page 65 page 66 REQUEST FOR COUNCIL ACTION DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Authorize Professional Services Contract for the Lemay Lake Water Quality Improvement Project COMMENT: INTRODUCTION The Council is asked to authorize a professional services contract for the construction of a secondary treatment basin to improve water quality of Lemay Lake. BACKGROUND Lemay Lake receives storm water discharges from surrounding developments which have the potential to impair the water quality of the lake which may result in algae growth and other negative effects including sediment from erosion and nutrients from decaying vegetation and fertilizers. DISCUSSION The secondary treatment basin is proposed to provide additional treatment for storm water discharges from Augusta Shores and the Apartment project being constructed on the Larson Greenhouse and Mendota Motel site. Augusta Shores was developed approximately 20 years ago and has discharges to Lemay Lake. This development does have storm water pond that will receive water if the pond is not at capacity. When this pond is full, storm water will bypass the pond and discharge directly to Lemay Lake. The channel from the storm water outlet to Lemay Lake is eroding and is a potential source of pollution. The storm water design of the new apartments meets current city standards. The proposed storm water treatment of the apartments includes two underground infiltration chambers and two surface treatment basins. The proposed system provides the 50 percent phosphorous reduction, no increase in discharge volume, and an infiltration volume which is 10 times greater than the requirement. Neighborhood comments during the approval process for this development included concerns of water quality. Staff is proposing that a secondary treatment basin be constructed within the Outlot of the Augusta Shores development. A maintenance trail is also proposed to be included. To reduce costs, staff contacted the civil engineering firm for the apartment project, Civil Site Group. This engineering firm has already collected a large amount of the needed topography and data on the site which reduces the cost of the service contract. The Civil Site Group provided the attached quote of $17,400 to provide the requested services to the city. The quote is in line with expected fees for these services and staff recommends award of the contract. page 67 BUDGET IMPACT The Storm Water Utility Fund is proposed as a funding source for this improvement. The fund has an adequate balance for this improvement. The funding will be revised in the design process and brought back to Council prior to a request to approve the plans and authorize bidding for this project. RECOMMENDATION Staff recommends that City Council authorize the professional services contract to the Civil Site Group for $17,400. ACTION REQUIRED If Council agrees with the staff recommendation, authorize Staff to execute a professional services contract with Civil Site Group for $17,400. This action requires a simple majority vote. page 68 page 69 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com December 4, 2018 Ryan Ruzek City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Professional Services for Surveying and Civil Engineering Design Services Lemay Lake Pond / Trail – P18235 Dear Ryan, Thank you for giving us the opportunity to be considered for the survey and design work for the Lemay Lake Pond & Trail project in Mendota Heights. Civil Site Group is pleased to submit this proposal to provide Surveying, Civil Engineering and Construction Administration services for the above referenced project. We have successfully completed many projects of a similar nature in the recent past and stand ready to provide the qualified staff necessary to exceed your expectations. We understand the project to be a proposed pond/infiltration /filtration basin and access road/trail on a +/- 1.0- acre site area. We anticipate working together to design the site to meet all storm water management and erosion control requirements and City trail access requirements and specifications. Our proposal assumes that we will assist your team in preparing for a construction plan review submittal with the City. Our staff will work with the City staff project team to design the amenities and facilities including the trail, storm sewer utilities, grading, drainage and ponding / infiltration basin improvements. These elements will be contemplated with the overall site design and context of the surrounding existing development and natural features in mind, to create a seamless project. SCOPE OF SERVICES: 1. Boundary Survey Phase – From the legal description and title insurance commitment provided to us by you, we will prepare the following survey documentation. a. Boundary Survey i. The description of the surveyed property. ii. The location and description of corner monumentation. iii. Lines and measurements identified in the description of the surveyed property. iv. Abutting right-of-way lines. v. Encroachments across the boundaries. b. Topographic Survey - We will perform a topographic survey of the development area as outlined on the attachment to your email and 50 feet surrounding, including: i. One-foot contours of the site. ii. Visible surface features, such as buildings, drives and fences. iii. Spot elevations on significant structures and features. iv. Abutting roadway or drive lanes v. Portrayal of underground utilities on the site based upon a Gopher State One Call request, and mapping provided by utility operators. vi. Rim and Invert elevations on sanitary sewer and storm sewer utilities in the project area. vii. Tree Survey 2. Design Development / City Submittal Phase - Civil Site Group will prepare final site design documents for submission to governing agencies. The documents provided will include: a. Existing Conditions Plan (utilize site survey) b. Demolition and Protection Plan (proposed areas to be demolished/cleared grubbed, areas of the site to be prepared for construction, site areas to be protected from construction activities) c. Site, Grading & Drainage Plan (existing and proposed contours at appropriate intervals, spot elevations, methods of collecting and draining storm water) page 70 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com d. Utility Plan (storm sewer design with sufficient detail to meet the requirements of the City) e. Landscape Plan (existing and proposed plant & seed material) f. Storm Water Pollution Prevention Plan (SWPPP) (sediment & erosion control measures to meet NPDES permit requirements) g. Drainage Calculations, Report (drainage, storm sewer pipe sizing calculations and storm water calculations for Municipal and/or Watershed review, use storm water best management practices (BMP’s)) h. Storm water detention/retention system design, including infiltration basin design. i. Construction Notes, Details. Technical site work specifications will be included on plans. j. Submission to City and/or any other regulating agencies as required k. Revisions based on city comments l. Development team meetings/coordination as needed (assume 4 hours) 3. Construction Documents - Following governing agencies’ review of the final design documents, Civil Site Group will revise as directed to prepare construction documents. The documents provided will include: a. Final Construction Plans (Existing Conditions, Demolitions, Site, Grading, Utility, Landscape, SWPPP and Details) b. Bidding administration (Answering questions, Providing clarification) c. Civil Site Construction Specifications on plans 4. Construction Administration – During construction, Civil Site Group will provide the following activities: a. Shop Drawing Review b. General Construction Administration (Answering questions, Providing clarification) c. Site Visits / Meetings as needed (2 included) COMPENSATION: Fees for the Basic Services described above shall be billed on a percentage of complete basis plus reimbursable expenses. Reimbursable external expenses including travel, duplication, plotting, messenger service and postage are not included and will be billed to the client at the actual rate. Our proposed fees are shown below. 1. Survey a. Boundary Survey $2,000 b. Topographic Survey (including trees) $3,500 2. Design Development Phase Documents $9,000 3. Construction Documents / Administration $2,900 Total Proposed Fee $17,400 Fees for Additional Services (if required and approved in advance by the Owner) are in addition to Basic Services. Time will be billed at standard hourly rate as shown in table below. Hourly Rate Table: · Principal Engineer (PE) $ 155 / hr · Principal Landscape Architect (PLA) $ 155 / hr · Senior Land Surveyor (RLS) $ 155 / hr · Project Engineer (EIT) $ 130 / hr · Project Landscape Designer $ 130 / hr · Project Surveyor $ 130 / hr · Drafting Technician $ 100-115 / hr · Administrative/Technical $ 85-100 / hr page 71 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com CLIENT RESPONSIBILITIES & EXCEPTIONS: The above fee and this agreement is based on acceptance of the attached General Conditions and the following terms and conditions: 1. The number of site visits for each design and construction phase included in this fee is listed under the scope of services. Attendance at requested visits in excess of the number listed will be billed at an hourly rate as listed above in accordance with this contract. 2. The number of meetings for each design and construction phase included in this fee is listed under the scope of services. Attendance at more meetings in excess of the number listed will be billed at an hourly rate as listed above in accordance with this contract. 3. Wetlands do exist on the site but will not be impacted as part of this project. All environmental work, including but not limited to wetland delineation and mitigation, floodplain alteration and mitigation, and EAW assessments is by others. Civil Site Group will need to review these reports and be entitled to rely on the accuracy and completeness of them when incorporating the information into the project documents. 4. A survey prepared by a surveyor licensed in the State of Minnesota will be required by the city and other regulatory agencies. A current topographic, utility and boundary survey will be required to do any kind of detailed design work. This is included in Civil Site Group scope of work. 5. Soil borings and infiltration rates of the underlying soils will be required. Certified geotechnical report prepared by a properly licensed and registered engineer will be provided by others and shall include a recommended pavement section and identification of and recommendations on any geotechnical factors that may impact Civil Site Group’s work. Civil Site Group shall be entitled to rely on the accuracy and completeness of the geotechnical report provided by others. 6. Utilities not listed in the scope of work will not be designed by Civil Site Group. Testing of any utilities are not included in Civil Site Group’s scope of services and must be provided by others. Utilities such as gas and electrical may be shown on civil plans as directed by client or owner for service connections from utility companies but any utility other than sanitary, water, and storm sewer will be by others and will need to be designed by a properly licensed professional. 7. This proposal is based on the understanding that on site is not situated next to a protected fish or animal stream or land and the understanding that soils are not contaminated and are capable of supporting structures and utilities on shallow spread-type footings. Civil Site Group would be entitled to compensation for additional services to redesign the items to address wildlife protection and/or contaminated soils conditions. 8. Stormwater management system will be designed for rate control, water quality and volume control to meet the City or other regulatory authority and Minnesota Pollution Control Agency requirements. Stormwater management will not be designed for temperature control. 9. Application for and procurement of all permits is the responsibility of others and is not part of this proposal. Nothing in this Proposal or otherwise shall be considered a guarantee that necessary approvals, permits, or variances will be issued from any governmental unit. Payment to Civil Site Group for services rendered and expenses incurred is not contingent upon receipt of such approvals, permits or variances. 10. Design of exterior or site structural systems such as retaining walls, stairs, stoops, monument signs, light pole bases and equipment pads will be prepared and certified by others, but may be shown for convenience on Civil Site Group’s plans. 11. If there are changes made after approval by client or issuance of a permit, requests for major redesign effort, or construction value engineering (VE) changes which require a change in the deliverables provided by Civil Site Group, additional services may be requested to redesign those affected areas. These additional services should be considered in the VE costs or other change order costs. 12. This proposal is based on timely receipt of all pertinent existing data, including boundary and topographic survey provided on CAD, Architectural site plan provided on CAD, geotechnical soil report, EIS, EAW, traffic studies, design objectives and constraints, performance requirements, budgetary limitations, or any other project report information and full information as to your requirements including any special or extraordinary considerations for the Project or special services needed. 13. Client shall be responsible for coordinating the services of all the design consultants. page 72 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com If this proposal meets with your approval, please sign and return one copy to serve as our letter of agreement. The Client may accept this Proposal by signature, verbal, or by written authorization to proceed - any of which is an acknowledgement of receipt and acceptance of this Agreement, including the attached Civil Site Group General Conditions. If you instruct us to begin, or allow us to continue performing services prior to returning a signed Agreement it will be understood that all terms of this Proposal and the attached Civil Site Group General Conditions are acceptable and all parties will be bound by the same. Civil Site Group is committed to the development of superior exterior built environments. We look forward to the opportunity to employ our competence and experience in making this a successful project. Please contact me if you have any questions. Sincerely submitted by, 12/4/2018 12/4/2018 Patrick Sarver, RLA Matt Pavek, PE Landscape Architect / Partner Civil Engineer / Partner 952-250-2003 (direct) 763-213-3944 (direct) CONTRACT ACCEPTANCE Accepted by, __________________________________ __________________________________ Firm Name Authorized Signature Date __________________________________ Printed Name Title page 73 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com Civil Site Group, PC General Conditions Civil Site Group, PC. (CSG) Agreement with Client is comprised of these General Conditions and the accompanying letter agreement, written proposal or authorization for services. SECTION 1: CSG RESPONSIBILITIES 1.1 CSG agrees to provide the professional services described in the letter agreement, proposal or authorization for services. In performing services, CSG will use that degree of care and skill ordinarily exercised under similar circumstances by members of its profession practicing in the same locality and at the same time. 1.2 CSG will perform the services as an independent contractor, and shall not be deemed, by virtue of this Agreement to have entered into any partnership, joint venture or other relationship with the Client. 1.3 Construction cost estimates and quantities are by others and are not included in the CSG scope of work. Any opinions of probable project or component cost, construction cost, financial evaluations, economic analyses of alternate solutions and operations and maintenance costs provided or discussed by CSG are made on the basis of CSG’s experience with other projects. As CSG does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractors’ methods of determining their prices, the parties acknowledge and agree that proposals, bids or actual costs may substantially vary from opinions, evaluations or studies provided or discussed by CSG. 1.4 If included in the scope of the services, CSG may assist Client in applying for and obtaining permits and approvals from governmental units with jurisdiction over the Project. However, CSG cannot be responsible for any failure to issue, delay, or conditions imposed by such governmental units. 1.5 If CSG’s performance is delayed or interrupted during the design or construction phase due to factors beyond its reasonable control, or if Project conditions or the scope of work change, CSG will give timely notice of the change and shall receive an equitable adjustment of compensation and schedule for completion. 1.6 CSG shall not be required to sign any documents, no matter by whom requested, that would result in CSG having to state, certify, guarantee or warrant the existence of conditions whose existence CSG cannot ascertain or that require the provision of services beyond the scope outlined in the letter agreement or proposal. SECTION 2: CLIENT’S RESPONSIBILITIES 2.1 Client shall designate a person to act as the Client’s representative with respect to the services. The Client’s designee shall have complete authority to transmit instructions, receive information, interpret and define the Client’s policies and decisions with respect to the services. 2.2 CSG shall be entitled to rely on the accuracy and completeness of information provided by Client or others and CSG shall not be responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by Client. CSG shall not have any responsibility for verifying soil infiltration rates, analyzing potential for groundwater mounding, liquefaction of soils, assessing slope stability, thermal resistivity or Rho of soils, investigating conductivity of soils or otherwise confirming existence of geotechnical factors that could impact CSG’s services – rather a certified geotechnical report will be required to identify and make recommendations for such items. 2.3 Client shall provide as required for the Project, or to meet Client’s needs, any accounting, independent cost estimating, insurance or bond counseling services, and legal services. 2.4 Client will examine all studies, reports, sketches, drafts or other documents prepared by CSG for Client’s review in a timely manner and shall give prompt written notice to CSG if Client becomes aware of any defect in the services or inconsistency in any documents provided by CSG in order to provide CSG with a reasonable opportunity to cure the same. 2.5 Client agrees to provide CSG with access to the Project site, if necessary to complete its services. 2.6 The Client acknowledges that the requirements of the building code, or other governmental rules, ordinances, requirements or regulations may be subject to various and possibility contradictory interpretations. CSG therefore will use reasonable professional efforts to interpret applicable codes, rules, ordinances, requirements or regulations as they apply to the Project. Client shall cooperate with CSG to resolve any contradictions or interpretations of the same so that the Project complies with requirements and interpretations by the applicable governing authorities. SECTION 3: DOCUMENTS AND REPORTS 3.1 All documents produced by CSG or its subconsultants under this Agreement (the “Work Products”) are instruments of service and shall remain the property of CSG or its consultants, respectively. CSG and its subconsultants shall retain all common law, statutory and other rights, including copyright. Upon payment in full all sums due pursuant to the Agreement, CSG shall make copies of deliverables available to Client and Client shall have a nonexclusive license use such Work Products in connection with Client’s use or maintenance of the Project. The Work Products are for use solely with respect to the Project for which they are prepared, and are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or any other project. 3.2 If the Work Products have not been finished (including, but not limited to, completion of final quality control), then CSG shall have no liability for any claims, expenses or damages that may arise out of items that could have been corrected during completion/quality control. Any modification or reuse without written verification or adaptation by CSG for the specific purpose intended will be at Client’s or user’s sole risk and without liability or legal exposure to CSG. CLIENT shall indemnify, defend and hold harmless CSG from any and all suits, claims or damages arising out of use of unfinished documents, or modification or reuse of finished documents, which is not specifically verified, adapted, or authorized in writing by CSG. This indemnity shall survive the completion or termination of this Agreement. SECTION 4: COMPENSATION page 74 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com 4.1 Client agrees to pay CSG for all services performed and all costs incurred. An estimate or statement of probable cost is not a firm figure unless stated as such. If CSG is verbally authorized to proceed with additional service work, the same shall be billed at CSG’s regular hourly rates. 4.2 CSG will submit invoices to Client monthly. Client shall pay the balance stated in the invoice within ten (10) days after receipt of payment from your client but not later than thirty (30) days. In the event of a disputed invoice, Client shall identify in writing the specific cause of the dispute within ten (10) days of receipt of the invoice and shall pay when due any undisputed portion. 4.3 Payment for CSG’s professional services is not contingent upon Project financing, land closing, payment from others, governing ordinance approvals and/or other contingency not incorporated into this Agreement. No deduction shall be made from any invoice because of penalty set-off or liquidated damages. Any invoiced amounts outstanding after sixty (60) days will bear interest at the rate of 1.5% per month (18% per annum), or the maximum permissible by applicable law, whichever is less, from the sixtieth day following the date of the invoice, until paid. 4.4 CSG shall be entitled to recover all attorneys’ fees; dispute resolution fees, court costs and other expenses incurred in the collection of any amounts due under this Agreement. 4.5 In the event Client fails to make timely payment or otherwise is in material breach of this Agreement, then CSG may without any liability for delay or other damages, and after giving seven (7) days written notice to Client, suspend services and/or withhold deliverables until CSG has been paid in full or the other breach by Client has been cured. Upon such payment in full or cure and CSG’s resumption of services, the schedule shall be equitably adjusted. 4.6 Client has the right to terminate this Agreement upon seven (7) days written notice. In the event of termination, Client shall pay CSG for all fees and Reimbursable expenses incurred up to the effective date of the termination. SECTION 5: CONSTRUCTION PHASE SERVICES: 5.1 If included as part of the scope of services, CSG will review and take other appropriate action upon contractors’ submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for general conformance with contract documents. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the contractor. Any such review of a specific item shall not indicate review of an assembly of which the item is a component. 5.2 If included as part of the services, CSG may review contractors’ pay applications or change orders. Such review or recommendation for approval shall not be a representation that CSG has (1) made exhaustive or continuous on-site observations to check the quality or quantity of work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from subcontractors and material suppliers and other data requested by the Client to substantiate the contractors’ right to payment or (4) ascertained how or for what purpose the contractor has used money previously paid. 5.3 If included in the scope of services, CSG will provide, with reasonable promptness, written responses to requests from any contractor for clarification, interpretation or information on the requirements of the Contract Documents authored by CSG. Contractors shall be responsible for results or damages arising out of proceeding with work when contractor has questions regarding the requirements and fails to submit such a request for information. 5.4 If included in the scope of services, CSG will make site visits as specified in the scope of services in order to observe the progress of the work completed. Site visits during construction are to observe if the work is proceeding in general conformance to the intent of the Contract Documents and are not meant to fulfill the requirements for Special Inspections as set forth in IBC Chapter 17. Such site visits and observations are not intended to be an exhaustive check or detailed inspection. CSG shall keep Client informed about the progress of the work and shall advise the Client about observed deficiencies in the work. CSG shall not supervise, direct or have control over any contractor’s work, nor have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the contractor, nor for the contractor’s safety precautions or programs in connection with the work. These rights and responsibilities are solely those of the contractor. CSG shall not be responsible for any acts or omissions of any contractor and shall not be responsible for any contractor’s failure to perform the work in accordance with the Contract Documents or any applicable laws, codes, rules, regulations or industry standards. If construction observation services are not included in the scope of services, Client assumes all responsibility for interpretation of the Contract Documents and for construction observation and the Client waives any claims against CSG that are connected with the performance of such services. 5.5 Construction jobsite and worker safety and safety meetings or procedures are the sole responsibility of the contractor. The contractor shall follow all city, state and federal safety requirements and procedures. Construction schedule is the sole responsibility of the Contractor. CSG is not responsible for contractor delays in construction. CSG is not responsible for construction materials testing or any work identifying or abating hazardous materials. CSG does not have the authority nor will take on the authority to stop work. SECTION 6: HAZARDOUS MATERIALS 6.1 Client shall disclose to CSG the existence of all asbestos, petroleum, or other hazardous or toxic materials, including those regulated by the Comprehensive Environmental Response and Liability Act (CERCLA) at or near the Project site (Hazardous Materials). Both parties acknowledge and agree that CSG is not a user, handler, generator, operator, treater, storer, transporter, or disposer of such Hazardous Materials. CSG’s scope of services does not include any services related to identification, abatement or removal of Hazardous Materials. 6.2 In the event any party encounters any such Hazardous Materials at or adjacent to the Project site, then Client or others shall retain an appropriate specialist to identify, abate, or remove any and all such Hazardous Materials and to ensure that the Project site is in compliance with CERCLA, or other applicable environmental rules, laws and regulations regarding the same. page 75 Proposal for Professional Services for Lemay Lake Pond / Trail – Mendota Heights Civil Site Group PC 4931 West 35th Street, Suite 200, St. Louis Park, MN 55416 Ph: 612-615-0060 www.CivilSiteGroup.com 6.3. Client shall, to the fullest extent permitted by law, defend, indemnify and hold harmless CSG and its subconsultants, of and from any and all claims, suits, demands, liabilities, losses or costs resulting or arising out of the detection, presence, handling, removal, abatement, or disposal of such Hazardous Materials. SECTION 7: RISK, DISPUTES AND DAMAGES 7.1 The parties agree that all disputes between them or other parties involved in the Project will be submitted to a mutually agreeable neutral mediator, as a condition precedent to litigation or other remedies provided by law. The fee and costs of the mediator shall be apportioned equally between the parties. This provision shall be included in all agreements with subconsultants or others so that mediation is the primary method for dispute resolution. 7.2 Neither party will be liable to the other for special, incidental, consequential or punitive losses or damages, including but not limited to damages resulting from delay, loss of use, loss of profits or revenue, or cost of capital. 7.3 If, due to CSG’s act or omission, a required item or component of the Project is omitted from the construction documents, CSG shall not be responsible for paying the cost required to add such item or component to the extent that such item or component would have been required and included in the original construction documents. In no event, will CSG be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. 7.4 In recognition of the relative risks and benefits of the project to both CSG and Client, and that the fee charged by CSG is specifically based upon the services to be performed and a reasonable allowance for our risk and are not sufficient to warrant CSG’s assumption of any risk beyond what is set forth herein. EXCEPT FOR LOSSES AND DAMAGES DUE TO GROSS NEGLIGENCE OR INTENTIONAL TORTS, THE TOTAL AMOUNT OF LIABILITY OF CSG, ITS EMPLOYEES AND SUBCONSULTANTS, SHALL BE LIMITED TO TWO HUNDRED AND FIFTY THOUSAND DOLLARS ($250,000) OR THE AMOUNT OF THE FEE PAID BY THE CLIENT FOR THE PROJECT – WHICHEVER IS GREATER. This limit of liability shall apply to the fullest extent permitted by law to all causes of action and demands. The Client further agrees, to the fullest extent permitted by law, to indemnify and hold harmless CSG against all claims, demands, causes of action, damages, liabilities or costs including attorneys’ fees, defense and expert costs, to the extent caused by the fault of the Client or anyone whose acts Client is liable. 7.5 To the fullest extent permitted by law, CSG shall indemnify and hold harmless the Client from any claims, damages or expenses to the extent caused by the negligent error or omission by CSG or anyone for whom CSG has legal liability. To the fullest extent permitted by law, Client shall indemnify and hold harmless CSG from any claims, damages or expenses to the extent caused by the negligent error or omission by Client or anyone for whom Client has legal liability. 7.6 CSG shall maintain during the duration of the provision of services per this Agreement, commercial general liability, statutory worker’s compensation, and professional liability coverage as set forth in the certificate of insurance available to Client upon request. When requested to us in writing by Client, CSG will agree to name our Client as additional insured on our general liability policy. This additional insured status will apply according to our general liability policy language and can be evidenced on our certificate of insurance. All insurance coverages shall be subject to all the terms, exclusions and conditions of the policies. SECTION 8: MISCELLANEOUS PROVISIONS 8.1 These General Conditions and the accompanying letter agreement or proposal constitute the entire agreement between the parties and supersedes any prior agreements and any purchase order conditions. This Agreement may only be amended by a subsequent written agreement. 8.2 Neither party may assign this Agreement without the written consent of the other party, but CSG may enter into subcontracts for portions of the work upon notice to Client. 8.3 There are no third-party beneficiaries and nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of any third party. 8.4 CSG’s individual employees, officers or directors shall not be subject to any personal legal exposure for the risks associated with this Project. Therefore, Client agrees that as the Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against CSG, a professional corporation, and not against any of CSG’s individual employees, officers or directors. 8.5 This Agreement shall be interpreted according to the laws of the state where the Project is located. 8.6 Each provision of this Agreement is intended to be severable. If any provision of this Agreement is declared illegal or invalid for any reason, such illegality or invalidity shall not affect the remainder of this Agreement. Rather, the illegal or invalid provision shall be reformed to comply with applicable law, and permit enforcement to the fullest extent permitted by law. 8.7 Termination of this Agreement shall not affect any indemnification or limitation of liability provisions contained herein. 8.8 No action or failure to enforce any provision of this Agreement shall constitute a waiver of a right, nor constitute approval or acquiescence in any breach, except as may be specifically agreed in writing signed by both Client and CSG. 8.9 In lieu of or in addition to signing the letter agreement or proposal, the Client may accept this by permitting CSG to commence work on the Project. In the event of a conflict between the terms and conditions of this Agreement and those contained in the Client’s authorization to proceed, the terms and conditions of this Agreement shall govern. page 76 REQUEST FOR COUNCIL ACTION DATE: December 18, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2018-100 Accepting Feasibility Report and Calling for a Public Hearing for the Marie Avenue and Wesley Lane Neighborhood Improvements COMMENT: INTRODUCTION The Council is asked to approve the feasibility report, and schedule a public hearing for the Marie Avenue and Wesley Lane Neighborhood Improvements. BACKGROUND The preparation of a feasibility report for Marie Avenue and Wesley Lane Neighborhood Improvements was authorized by the Mendota Heights City Council by adopting Resolution 2018-58 and 2018-59 at the City Council meeting held on August 7, 2018. The proposed streets to be rehabilitated are Mager Court, Marie Avenue (Lexington Avenue to Dodd Road), South Lane (Linden Street to the cul-de-sac), Spring Creek Circle, Wesley Court, and Wesley Lane. Based on our observations, as well as our pavement management system, a majority of these streets have deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation is necessary. Staff has received several inquiries as to when resurfacing will take place on Marie Avenue. DISCUSSION The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources to be utilized. The total estimated cost of the project is $4,886,554 including indirect costs. Due to the large dollar amount of this project, it is proposed that the project be phased to minimize the annual financial impacts to the city. Some additional reductions in costs that are feasible include: • Reducing the indirect costs from 20% to 15% ($188,000), • Removing the contingency to show as a range ($375,000), and • Deferring the Lexington Trail to be included on the County CIP ($295,911). page 77 In addition to these reductions, a portion of this project is proposed to be funded through other agencies--Pedestrian Underpass (Dakota County, $345,585), and Water main Replacement (Saint Paul Water, $59,813). Staff is proposing that the project phasing be as such: Year 1--Marie Avenue (35E to Dodd Road), watermain replacement, pedestrian tunnel, Marie Trail (35E to Dodd Road), Bridge Repairs, Retaining walls/fences (35E to Dodd), East Marie Pond improvements, Wesley Neighborhood, Trail on Dodd (Maple St to Marie Ave). Year 2--Marie Avenue (35E to Lexington Ave), Marie Trail (35E to Lexington Avenue), Retaining walls/fences (35E to Lexington Ave), West Marie Pond improvements, Trail on Lexington Avenue. The largest contributor to the increased costs is due to the excessive soil work needed to provide structural support for these streets. Marie Avenue was constructed without an aggregate base and is all bituminous. Wesley Lane has a substandard gravel section that does not meet the city requirements. Responses from the mailed questionnaire to residents resulted in a majority of the properties along Marie Avenue recommending no changes to the existing typical section (striping layout). Staff is proposing to hold an informational meeting on January 10, 2019. BUDGET IMPACT Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. Year 1 Construction Contingency Indirect Costs Total Marie Avenue (35E to Dodd Rd) $ 634,970 $ 63,497 $ 95,246 $793,713 Watermain (Sutton to Dodd Road) $ 47,850 $ 4,785 $ 7,178 $ 59,813 Pedestrian Tunnel $ 276,468 $ 27,647 $ 41,470 $345,585 Trail on Marie Avenue (35E to Dodd) $ 46,299 $ 4,630 $ 6,945 $ 57,874 Bridge Repair $ 410,875 $ 41,088 $ 61,631 $513,594 Retaining Walls and Fences $ 56,403 $ 5,640 $ 8,460 $ 70,504 Pond Sediment Removal $ 50,049 $ 5,005 $ 7,507 $ 62,561 Wesley Neighborhood Street Imps $ 573,717 $ 57,372 $ 86,058 $717,146 Trail on Dodd Rd (Wesley to Maple) $ 177,307 $17,731 $ 26,596 $ 221,634 Trail on Dodd Rd (Marie to Wesley) $ 139,061 $ 13,906 $ 20,859 $ 173,826 $ 3,016,249 Year 2 Construction Contingency Indirect Costs Total Marie Avenue (Lexington to 35E) $908,695 $90,870 $136,304 $1,135,869 Trail on Marie Avenue (Lexington to 35E) $46,299 $4,630 $6,945 $57,874 Trail on Lexington (Marie to Avanti) $236,729 $23,673 $35,509 $295,911 Retaining Walls and Fences $ 57,517 $ 5,752 $8,628 $71,896 Pond Sediment Removal $ 96,649 $9,665 $ 14,497 $120,811 page 78 $ 1,682,361 The Per Parcel Policy assessment amount is calculated at $6,830.72. This cost exceeds that of recent projects of a similar nature. Staff proposes to cap the unit assessment amount at $5,500. YEAR 1 Tax Levy $ 1,202,015 Assessments $ 324,500 Municipal State Aid $ 1,000,000 Utility Fund - Water $ 59,813 Utility Fund - Storm Sewer $ 84,336 Dakota County $ 345,585 YEAR 2 Tax Levy $ 1,031,050 Assessments $ 280,500 Municipal State Aid $ 250,000 Utility Fund - Water $ - Utility Fund - Storm Sewer $ 120,811 As to maintain the schedule in the existing Capital Improvement Plan, staff may add the London, Brompton, and Winston streets in the year 2 project while removing the Lexington Trail to be done cooperatively with Dakota County. RECOMMENDATION Staff recommends that Council accept the feasibility report and schedule the public hearing for January 15, 2019. A neighborhood informational meeting would be scheduled to be held on January 10, 2019. ACTION REQUIRED If City Council wishes to implement the staff recommendation, it should pass a motion adopting the following resolution: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE MARIE AVENUE AND WESLEY LANE NEIGHBORHOOD IMPROVEMENTS PROJECT #201803. This action requires a simple majority vote. page 79 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018-100 A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE MARIE AVENUE AND WESLEY LANE NEIGHBORHOOD IMPROVEMENT PROJECT (PROJECT #201803) WHEREAS, pursuant to Resolution 2018-58 and 2018-59, the City Council, on August 7, 2018, ordered a feasibility report to be prepared by the Public Works Director with reference to the improvement of Mager Court, Marie Avenue, South Lane, Spring Creek Circle, Wesley Court, and Wesley Lane; and WHEREAS, the Public Works Director has submitted a report to the City Council with respect to Mager Court, Marie Avenue, South Lane, Spring Creek Circle, Wesley Court, and Wesley Lane improvements which include: removing the existing bituminous surface, aggregate base, concrete curb and gutter repair, placing a new bituminous surface, existing catch basin repair, trail construction, watermain replacement, bridge repair, pedestrian tunnel replacement, and appurtenant work; and WHEREAS, in said report the Public Works Director reported that the proposed improvements and construction thereof are desirable and necessary, technically and economically feasible, cost effective, and further reported on the estimated cost of the proposed improvements; and NOW THEREFORE IT IS HEREBY RESOLVED, by the Mendota Heights City Council as follows: 1. The City Council hereby accepts the Feasibility Report as submitted. 2. The Council will consider the improvement of such streets and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $4,886,554. 3. A Public Hearing shall be held on such proposed improvements on the 15th day of January, 2019 at City Hall, 1101 Victoria Curve, City of Mendota Heights, Minnesota at 7:00 p.m. Statutory notice and publication requirements shall be followed. Adopted by the City Council of the City of Mendota Heights this eighteenth day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS Neil Garlock, Mayor ATTEST _________________________ Lorri Smith, City Clerk page 80 7.'$3URMHFW1R 3DJH Feasibility Report Marie Avenue and Wesley Lane Neighborhood Improvements 3UHSDUHGIRU&LW\RI0HQGRWD+HLJKWV0LQQHVRWD Introduction 2Q$XJXVWWKH0HQGRWD+HLJKWV&RXQFLODGRSWHG5HVROXWLRQVDQG ZKLFKRUGHUHGWKHSUHSDUDWLRQRID)HDVLELOLW\5HSRUWIRULPSURYHPHQWVWRWKHSURMHFW DUHDVOLVWHGEHORZ 0DULH$YHQXH ,PSURYHPHQWVIURP/H[LQJWRQ$YHQXHWR'RGG5RDGLQFOXGLQJ •3DYHPHQWUHKDELOLWDWLRQFRQFUHWHFXUEDQGJXWWHUUHSDLUVLGHZDONDQGSHGHVWULDQ UDPSLPSURYHPHQWVDQGDSSXUWHQDQWZRUN •/DQHUHFRQILJXUDWLRQVSRVVLEO\LQFOXGLQJELNHODQHV •&DVWLURQZDWHUPDLQUHSODFHPHQW •3HGHVWULDQXQGHUSDVVUHSODFHPHQW •7UDLOUHKDELOLWDWLRQ •5HWHQWLRQSRQGFOHDQRXWDQGGLWFKLPSURYHPHQWV •5HWDLQLQJZDOOUHFRQVWUXFWLRQ •*XDUGUDLOUHSODFHPHQW • 6ODEEULGJHDVVHVVPHQW /RFDWHGZLWKLQ6HFWLRQ7RZQVKLS5DQJHDVGHVFULEHGRQSODWV (DJOH5LGJH 3ODW(DJOH5LGJH3ODW9DOOH\&XUYH(VWDWHV&DURO)6PDOOVW$GGLWLRQ6SULQJ&UHHN $FUHV6RPHUVHW3DUN6RPHUVHW1R6RPHUVHW1R%XULODQG+ROPHV9LFWRULD +LJKODQGVQGUGWKWKWKWKWK WKWKWKWK$GGLWLRQV5LGJHZRRG3DUN /H[LQJWRQ+LJKODQG(DVWDQG/H[LQJWRQ+LJKODQG:HVWLQ'DNRWD&RXQW\0LQQHVRWD :HVOH\/DQH1HLJKERUKRRG %LWXPLQRXVSDYLQJVWRUPZDWHULPSURYHPHQWVFRQFUHWHFXUEDQGJXWWHUUHSDLUDQG DSSXUWHQDQWZRUNRQWKHIROORZLQJDUHDV •:HVOH\/DQH EHWZHHQ'RGG5RDGDQG6RXWK/DQH •:HVOH\&RXUW WR:HVOH\/DQH •6RXWK/DQH EHWZHHQ/LQGHQ6WUHHWWRWKH&XOGHVDF •0DJHU&RXUW WR'RGG5RDG • 6SULQJ&UHHN&LUFOH WR'RGG5RDG • &RQVWUXFWLRQRIDSHGHVWULDQWUDLORQ'RGG5RDG page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ackground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arie Avenue Existing Conditions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•7LPHDQGZHDWKHU •8QGHUO\LQJVRLOFRQGLWLRQV •7UDIILFYROXPHV •5RDGZD\SDYHPHQWVHFWLRQ •+HDY\YHKLFOHORDGLQJ • 6WRUPZDWHUGUDLQDJH page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¶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page 83 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV JHRWHFKQLFDOUHSRUWWKHWUDLO¶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page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page 85 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV Wesley Lane Neighborhood Existing Conditions 6WUHHWV 7KHPDMRULW\RISURSHUWLHVORFDWHG ZLWKLQWKH:HVOH\/DQHSURMHFWDUHDZHUH SODWWHGEHWZHHQ DQG 6WUHHWVZHUH EXLOWGXULQJWKDWVDPHWLPHIUDPHDUHRIVLPLODU IRRWZLGWKIURPHGJHRISDYHPHQWWRHGJHRI SDYHPHQW7KHGHWHULRUDWLRQRIWKHURDGZD\ FRPHVIURPPDQ\IDFWRUVLQFOXGLQJ •7LPHDQGZHDWKHU •6RLOFRQGLWLRQVEHQHDWKWKHURDGZD\ VXUIDFH •7UDIILFYROXPHV •5RDGZD\SDYHPHQWVHFWLRQ •+HDY\YHKLFOHORDGLQJ •6WRUPZDWHUGUDLQDJH •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page 86 )HDVLELOLW\5HSRUW7.'$3URMHFW1R &LW\RI0HQGRWD+HLJKWV3DJH &XUEDQG*XWWHU ,QDGGLWLRQWRWKHVWUHHW VHYHUDOVHFWLRQVRIFXUELQWKH:HVOH\/DQH 1HLJKERUKRRGKDYHH[SHULHQFHGVHWWOLQJ FUDFNLQJDQGFUHHS$VDUHVXOWWKHFXUE¶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¶VDOLJQPHQW Marie Avenue Proposed Improvements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page 87 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV SDYHPHQWRILQFKHVZLOOEHSODFHGRYHUWKHURDGZD\EDVHDFURVVWKHZLGWKWRSURYLGHD VPRRWKQHZVXUIDFHDQGSURYLGHLPSURYHGURDGZD\GUDLQDJH$W\SLFDOVHFWLRQLVVKRZQLQ ([KLELW :LWKDWZRODQHVWUHHWDVZLGHDVIHHWPDQ\ GLIIHUHQWODQHFRQILJXUDWLRQVDUHSRVVLEOH,QWKH TXHVWLRQQDLUHILYHGLIIHUHQWRSWLRQVRIVWUHHW FRQILJXUDWLRQVZHUHRIIHUHGWRVROLFLWIHHGEDFN LQFOXGLQJ •3DUNLQJRQERWKVLGHVRIWKHVWUHHW ([LVWLQJ VWUHHWFRQILJXUDWLRQ •3DUNLQJRQRQHVLGHZLWKDELNHODQHRQWKH RWKHU •3DUNLQJRQRQHVLGHZLWKVOLJKWO\ZLGH GULYLQJODQHVDQGQRELNHODQHV •1RSDUNLQJVOLJKWO\ZLGHUGULYLQJODQHVDQG DELNHODQH •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page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¶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page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esley Lane Neighborhood Proposed Improvements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page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esident Input 2Q$XJXVWDQLQIRUPDWLRQDOOHWWHUDQGTXHVWLRQQDLUHZHUHVHQWWRWKHSURSHUW\ RZQHUVLQWKH0DULH$YHQXHSURMHFWDUHDDQGSURSHUW\RZQHUVLQWKH:HVOH\/DQH 1HLJKERUKRRGWRLQIRUPWKHPRIWKHSURMHFW7KHTXHVWLRQQDLUHVDVNHGVHYHUDOTXHVWLRQV LQFOXGLQJGUDLQDJHLVVXHVUDLQJDUGHQVWUHHUHPRYDOUHTXHVWVSDUNLQJLVVXHVWUDIILF FRPSODLQWVDQGSUHIHUUHGVWUHHWFRQILJXUDWLRQV RIWKH0DULH$YHQXHTXHVWLRQQDLUHVZHUHUHWXUQHGIRUDUHWXUQUDWH RIWKH:HVOH\/DQH1HLJKERUKRRGTXHVWLRQQDLUHVZHUHUHWXUQHGIRUDUHWXUQUDWH page 91 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV 7KHWZRNH\LVVXHVQRWHGIURPWKHTXHVWLRQQDLUHZHUHGUDLQDJHDQGWUDIILFSHGHVWULDQ UHODWHGLVVXHVLQFOXGLQJVDIHW\FRQFHUQVIRUSHGHVWULDQV7KHOHWWHUVTXHVWLRQQDLUHVDQG UHVSRQVHVDUHVKRZQLQ([KLELW Project Funding Estimated Costs 7KHIROORZLQJFRVWVZHUHSUHSDUHGEDVHGXSRQDQ(QJLQHHU¶V(VWLPDWH ([KLELW DQGDUH VXEMHFWWRFKDQJHGHSHQGLQJRQWKHILQDOGHVLJQRIWKHSURMHFWUHTXLUHGHDVHPHQWVDQGRU ULJKWRIZD\VRLOFRQGLWLRQVELGVUHFHLYHGDQGDFWXDOZRUNSHUIRUPHG Table 1 Marie Avenue Project Costs Item Schedule Estimated Costs 0DULH$YHQXH6WUHHW,PSURYHPHQWV 9LFWRULD5RDGWR'RGG5RDG $ 0DULH$YHQXH6WUHHW,PSURYHPHQWV 9LFWRULD5RDGWR/H[LQJWRQ$YHQXH % 'RGG5RDGWR6XWWRQ/DQH:DWHUPDLQ & 2WKHUV 3HGHVWULDQ7XQQHO' 2WKHUV 7UDLO5HKDELOLWDWLRQ( /H[LQJWRQ7UDLO) 5HWDLQLQJ:DOOVDQG)HQFHV* 3RQG6HGLPHQW5HPRYDO+ %ULGJH5HSDLU, 6XEWRWDO &RQWLQJHQF\ ,QGLUHFW&RVWVIRU&LW\ 727$/352-(&7&267 7DEOH1RWHV &LW\¶V,QGLUHFW&RVWVLQFOXGHVWKHIROORZLQJ (QJLQHHULQJ $GPLQLVWUDWLRQ )LQDQFLQJDQG%RQGLQJ page 92 )HDVLELOLW\5HSRUW7.'$3URMHFW1R &LW\RI0HQGRWD+HLJKWV3DJH Table 2 Wesley Lane Neighborhood Project Costs Item Schedule Estimated Costs :HVOH\/DQH1HLJKERUKRRG6WUHHW ,PSURYHPHQWV$ 'RGG5RDG7UDLO :HVOH\WR0DSOH6W % 'RGG5RDG7UDLO 0DULH$YHWR:HVOH\ & 6XEWRWDO &RQWLQJHQF\ ,QGLUHFW&RVWVIRU&LW\ 727$/352-(&7&267 7DEOH1RWHV &LW\¶V,QGLUHFW&RVWVLQFOXGHVWKHIROORZLQJ (QJLQHHULQJ $GPLQLVWUDWLRQ )LQDQFLQJDQG%RQGLQJ Assessment Policy 3HUWKH&LW\¶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page 93 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV Assessment Amount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±&RVWSHU8QLW 9DOOH\+LJKODQGV7RZQKRXVH8QLWV 8QLWV 9DOOH\+LJKODQGV7RZQKRXVH$VVHVVPHQW±&RVWSHU8QLW &LW\RI0HQGRWD+HLJKWV8QLWV 8QLWV &LW\RI0HQGRWD+HLJKWV$VVHVVPHQW [ $PRXQWPRYHGWR6WUHHW&DSLWDO,PSURYHPHQW)XQG 7KHXQLWVDUHVKRZQLQWKH:HVOH\/DQH1HLJKERUKRRGSUHOLPLQDU\DVVHVVPHQWUROODQG LQFOXGHDWRWDOQXPEHURIXQLWV 7RWDOSURMHFWFRVW $VVHVVDEOH$PRXQW $VVHVVPHQW RI$VVHVVDEOHDPRXQW 6LQJOH)DPLO\'ZHOOLQJ8QLWV 8QLWV 6LQJOH)DPLO\'ZHOOLQJ$VVHVVPHQWSHU8QLW 6W3DXO8QLWHG0HWKRGLVW&KXUFK8QLWV 8QLWV 6W3DXO8QLWHG0HWKRGLVW&KXUFK$VVHVVPHQW [ Funding Sources )XQGLQJVRXUFHVIRUWKLVSURMHFWDUHSURSRVHGWRFRPHIURPPXQLFLSDOOHY\DVVHVVPHQWV XWLOLW\IXQGVPXQLFLSDOVWDWHDLGDQG'DNRWD&RXQW\7DEOHVKRZVWKHEUHDNGRZQRI IXQGLQJVRXUFHVIRUWKLVSURMHFW page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able 5 Wesley Lane Neighborhood Funding Funding Source Amount 0XQLFLSDO/HY\ $VVHVVPHQW 0XQLFLSDO6WDWH$LG 'RGG7UDLO 8WLOLW\)XQG±6WRUP6HZHU 727$/ Table 3 Marie Avenue Funding Funding Source Amount 0XQLFLSDO/HY\ $VVHVVPHQW 0XQLFLSDO6WDWH$LG 8WLOLW\)XQG±:DWHU 8WLOLW\)XQG±6WRUP6HZHU 'DNRWD&RXQW\ 3HGHVWULDQ 7XQQHO 727$/ Table 4 Marie Avenue Mill and Overlay Funding (Alternative) Funding Source Amount 0XQLFLSDO/HY\ $VVHVVPHQW 0XQLFLSDO6WDWH$LG 8WLOLW\)XQG±:DWHU 8WLOLW\)XQG±6WRUP6HZHU 'DNRWD&RXQW\ 3HGHVWULDQ 7XQQHO 727$/ page 95 7.'$3URMHFW1R )HDVLELOLW\5HSRUW 3DJH&LW\RI0HQGRWD+HLJKWV 7KHWRWDOFRVWVDQGIXQGLQJVRXUFHVIRUWKHSURMHFWVDUHVXPPDUL]HGLQWKHIROORZLQJWDEOH :LWKDWRWDOHVWLPDWHGERQGLVVXHRI WKHDVVHVVHGDPRXQWRI ZRXOG EHHTXLYDOHQWWRRIWKHWRWDOERQGLVVXH0LQQHVRWD6WDWXWHV&KDSWHU 6SHFLDO $VVHVVPHQW%RQG,VVXHUHTXLUHVWKDWDPLQLPXPRIRIWKHWRWDOERQGLVVXHDPRXQWEH UHFRYHUHGWKURXJKVSHFLDODVVHVVPHQWV Preliminary Project Schedule 7KHIROORZLQJSURMHFWVFKHGXOHRXWOLQHVDQDSSURDFKWRFRPSOHWHWKHDVVHVVDEOHSURMHFWLQ Table 7 Project Schedule $FWLYLW\'DWH &LW\$ZDUGHG&RQWUDFW-XQH $XWKRUL]H3UHSDUDWLRQRI)HDVLELOLW\5HSRUW$XJXVW 5HFHLYH)HDVLELOLW\5HSRUW$XWKRUL]H3UHSDUDWLRQRI3ODQVDQG 6SHFV'HFHPEHU 1HLJKERUKRRG0HHWLQJ'HFHPEHU 3UHOLPLQDU\+HDULQJ-DQXDU\ 3ODQVDQG6SHFLILFDWLRQV&RPSOHWHGDQG%LG6ROLFLWDWLRQ,VVXHG 0DUFK %LG2SHQLQJ$SULO $ZDUG&RQWUDFW$SULO &RPPHQFHPHQWRI&RQVWUXFWLRQ0D\ 6XEVWDQWLDO&RPSOHWLRQRI&RQVWUXFWLRQ6HSWHPEHU $VVHVVPHQW+HDULQJ$GRSW$VVHVVPHQW5ROO2FWREHU )LQDO&RPSOHWLRQRI&RQVWUXFWLRQ-XQH Conclusion and Recommendation 7KHSURSRVHGLPSURYHPHQWLVQHFHVVDU\FRVWHIIHFWLYHDQGIHDVLEOHIURPDQHQJLQHHULQJ VWDQGSRLQWDQGVKRXOGEHPDGHDVSURSRVHG 7KHWRWDOHVWLPDWHGFRVWRIWKHUHFRPPHQGHGLPSURYHPHQWVLV$SRUWLRQRIWKLV SURMHFWLVSURSRVHGWREHDVVHVVHGWRWKHEHQHILWLQJSURSHUW\RZQHUVDQGWKHUHPDLQGHU WKURXJKRWKHUIXQGLQJVRXUFHV Table 6 Funding Source Summary Item Cost Estimate AssessmentMunicipal Levy MSADakota County Utility Funds - Storm Utility Funds - Water 6WUHHW5HKDELOLWDWLRQ 0DULH$YHQXH 6WUHHW5HKDELOLWDWLRQ :HVOH\1HLJKERUKRRG 7RWDOV page 96 Dakota County, MNProperty InformationSources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC, © OpenStreetMap contributors, and the GISUser CommunityAugust 13, 20180310620155ft09018045m1:2,400Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Marie AvenueEXHIBIT 6Marie AvenueMarie AvenueVictoria Road South35 ESummit LaneLilac LaneEagle Ridge RoadCity of Mendota HeightsVictoria Highlandspage 97 Dakota County, MNProperty InformationSources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC, © OpenStreetMap contributors, and the GISUser CommunityAugust 13, 20180310620155ft09018045m1:2,400Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Marie AvenueEXHIBIT 6Marie Avenue35 EDodd RoadTrail RoadCity of Mendota HeightsCity of Mendota HeightsCity of MendotaHeightsCity ofMendotaHeightspage 98 Dakota County, MNProperty InformationSources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC, © OpenStreetMap contributors, and the GISUser CommunityAugust 13, 20180310620155ft09018045m1:2,400Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Marie AvenueEXHIBIT 6Marie AvenueLexington Ave SVictoria RoadCity of MendotaHeightsCity of Mendota HeightsCity of Mendota Heightspage 99 Dakota County, MNTransportationProperty InformationSources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), NGCC, © OpenStreetMap contributors, and the GISAugust 13, 20180310620155ft09018045m1:2,400Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Wesley Lane NeighborhoodEXHIBIT 6WESLEY LANEWESLEY COURTMAGER COURTSOUTH LANE SPRING CREEK CIRCLETpage 100 To: Mayor and City Council From: Mark McNeill, City Administrator Subject: Workshop Date—Goal Setting Discussion Date: December 18, 2018 Comment: Introduction: The Council is asked to establish a time and date at which to hold the bi-annual goal setting workshop. Background: Following each City Council election, the new Council has had a practice of meeting to establish goals and objectives that the City should pursue over the ensuing two year term—while that body of elected officials holds office. These goals help to prioritize the City’s resources and efforts for a period longer than the priorities established in the annual budget. The last time this meeting was held in 2017, an unpaid facilitator was used; he has offered his services again. Assuming a 1:00 PM to 3:00 PM time frame, he indicates that he will make himself available for nearly any date that works for the Council. Department Heads and other key staff will also attend. There is no requirement as to when to hold this meeting; two years ago, the goal setting meeting was held on May 22nd. However, the earlier in the two year term that the goals discussion can be, the more time that the City will have to pursue the priorities. Attached is a calendar of upcoming months. Recommendation: The Council should establish a date, and time in which to meet. Action Required The Council should by consensus establish a time and date in which to conduct the bi-annual goal setting meeting. Mark McNeill City Administrator page 101 Plan Comm Mtg | 7pm City Council Mtg | 7pm City Council Mtg | 7pm Parks Comm Mtg | 6:30pm Airport Comm Mtg | 7pm New Year’s Day King, Jr. Day City Hall Closed (Public Works Open) ** DRAFT ** City CouncilWorkshop | 6pm City Hall and PublicWorks Closed page 102 Airport Comm Mtg | 7pm Plan Comm Mtg | 7pm Parks Comm Mtg | 6:30pm City Council Mtg | 7pm City Council Mtg | 7pm City Hall and Public Works Closed Presidents’ Day ** DRAFT **page 103 Airport Comm Mtg | 7pm Plan Comm Mtg | 7pm Parks Comm Mtg | 6:30pm City Council Mtg | 7pm City Council Mtg | 7pm ** DRAFT ** Time Begins Purim page 104 Airport Comm Mtg | 7pm Plan Comm Mtg | 7pm Parks Comm Mtg | 6:30pm City Council Mtg | 7pm City Council Mtg | 7pm ** DRAFT ** Good Friday P Easter page 105