2018-12-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, December 11, 2018- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
a. October 9, 2018 Regular Meeting Minutes
5. Citizen Comment Period (for items not on the agenda)
*See guidelines below
6. Unfinished and New Business
a. Review Adopt-A-Park Preliminary Research
b. Set Meeting Dates for 2019
c. Review Fee Schedule
d. Playground Improvement Subcommittee
e. Rogers Lake Park Lighting
7. Reports
a. Par 3 Update
b. Recreation Update
c. Commissioner Park Updates
8. Announcements and Commission Comments
9. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than
120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not,
however, be possible on short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for
the public to address the commission on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic;
presentations which are longer than five minutes will need to be scheduled with the Recreation Program
Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political
endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor
will any decisions be made at that presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for
problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If
appropriate, the Chair may assign staff for follow up to the issues raised.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
October 9, 2018
The October meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, October 9, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order – Recreation Program Coordinator Meredith Lawrence called the meeting to
order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Commissioners Steve Goldade, Ira
Kipp, Bob Klepperich, Stephanie Levine, and Student Representative Matthew Boland. The
following Commissioners were absent: Chair Pat Hinderscheid, David Miller, and Vice Chair
Nissa Tupper. Staff present: Recreation Program Coordinator Meredith Lawrence and Public
Works Director Ryan Ruzek.
2.a Election of Temporary Chair
Motion Klepperich/second Goldade to appoint Commissioner Levine as Temporary Chair.
AYES 4: NAYS 0: ABSENT: 3
3.Approval of Agenda
Motion Klepperich/second Goldade to approve the agenda as presented.
AYES 4: NAYS 0: ABSENT: 3
4.a Approval of Minutes from September 12, 2018 Regular Meeting
Motion Klepperich/second Goldade to approve the minutes of the September 12, 2018 Regular
Parks and Recreation Commission meeting and the minutes of the September 21, 2018 Special
Parks and Recreation Commission meeting. AYES 4: NAYS 0: ABSENT: 3
5.Citizen Comment Period
There were no comments
6.Unfinished and New Business
6.a Playground Improvements – Hagstrom King and Wentworth Parks
At the last Parks and Recreation Commission Meeting, staff was directed to solicit updated
layouts from Landscape Structures and Minnesota Wisconsin Playgrounds based on feedback
the Commission received from an Open House at the end of August 2018. Working from
materials provided to the Commission prior to the meeting, Public Works Director Ryan Ruzek
reviewed the updated layouts received from Landscape Structures. Minnesota Wisconsin
Playgrounds was unable to provide the requested updates due to the short notice. However,
they did say that the original layout provided to the City at the July or August meeting would be
acceptable to their current grant program (application deadline is October 31, 2018). They also
requested a set budget for the playgrounds. Mr. Ruzek stated that the setting of a budget would
most likely be done during a work session with the City Council.
Item 4a
The Landscape Structures update included the addition of a zip-line structure with an increase
in price from $102,000 to $158,000. This estimate does not include estimated site work. At
Hagstrom-King, staff is proposing to start over with a whole new container and new surfacing
material at an estimated additional cost of $25,000.
Minnesota Wisconsin Playground had their original layout at Hagstrom-King estimated to be just
under $127,000, which did include all of the site work. Using their grant program, that would
allow for a reduction of approximately $35,000; equating to an estimated total of $91,823 –
which also included a zip-line structure.
Commissioner Kipp asked what were the substantial differences in the actual physical facility
between the two proposals. Mr. Ruzek provided a general list of differences stating that they
were more in style and decoration.
Comments were shared on the price of playground equipment being more than what should be
spent and the reaction of the City Council.
In response to the question on what the next steps were, Mr. Ruzek replied that the
Commission could make a recommendation to either stick with the Minnesota Wisconsin
Playground layout and apply for the grant program; they could ask staff to present either of the
layouts to the City Council; or ask staff to make an effort to schedule a work session in the
future. The time crunch would be if the Commission wanted to take advantage of the Minnesota
Wisconsin Playground grant. If the Commission was to decide to not pursue the grant, a
workshop could be scheduled for sometime in November or December and still be on target to
have new structures installed in the spring.
Commissioner Goldade asked if they decided to apply for the grant would they be locked into
purchasing the Minnesota Wisconsin Playground option or could they return the grant monies
and go with Landscape Structures. Mr. Ruzek was unable to provide a definite answer;
however, Minnesota Wisconsin Playground does offer this grant annually.
Recreation Program Coordinator Meredith Lawrence stated that if the Commission did want to
go through with the grant it would need to be brought to Council next week for approval. Mr.
Ruzek confirmed.
Chair Levine tried to compare the two options side-by-side and there were some features that
were comparable, but there were quite a few that were not. She would not be comfortable
recommending one or the other because she did not know enough about the features to know
what would be the best deal for the city. The Minnesota Wisconsin Playground option does not
incorporate any of the features that came out in the open house (it was submitted prior);
however, Landscape Structures incorporates those items but is really expensive. She liked the
suggestion of applying for the Minnesota Wisconsin Playground grant if there weren’t
obligations on the part of the city; however, their option was not what the community wants. At
this time, she would not comfortable making a commitment.
She would be comfortable taking the next step – asking the Council for permission to apply for
the grant on the condition that the city would not be under any obligation; and then commit to
having a work session with the City Council that would go feature by feature with the price list
and determine what would be included in the park. She would rather be deliberate than
expedient.
Ms. Lawrence noted that a decision for the grant would need to be made before October 31,
2018. It could be brought to the Council; however, there may not be enough time to bring it back
to the Commission for a decision. Mr. Ruzek confirmed and stated that the city would need to
place the order and take possession by December 31, 2018. However, to go to the Council
saying this is what the Commission recommends and it’s not the park the community wants, he
did not see any reason to waste staff or Minnesota Wisconsin Playground’s time. He stated that
there would not be a second iteration from Minnesota Wisconsin Playground for this season’s
grant program.
Chair Levine, now knowing that there would not be a second iteration from Minnesota
Wisconsin Playground, stated that she did not want this park for the community. The community
was asked for input, which they provided, and the Commission needs to respect the people who
are using the park and their tax dollars. Landscape Structures is closer to what is desired;
however, it is too expensive. She suggested that the Commission work with Landscape
Structures on an iteration that incorporates the features the community wants but at a lower
price tag. After reviewing the features available from Landscape Structures she believed that
choices could be made that would provide the experience for the children that the community
wants but at a lower cost; for instance, a single zip-line rather than a double, or a two-person
see-saw rather than a four-person seesaw, etc.
Commissioner Klepperich noted that they were not going to be able to please everyone. The
Commission needed to look at what people want and balance it with a budgetary amount; which
seemed to him to be around the $125,000 figure. They needed a happy median between
satisfying community members, if they can, and staying within a budget.
Ms. Lawrence noted that the Commission needed to keep in mind that staff and the
Commission is looking to do a park each year and, if that is the case, they would probably want
to spend the same amount at each.
Mr. Ruzek said that the next item to be reviewed would show the difference between a
community park and a neighborhood park. Neighborhood parks are where the playgrounds are
and they are designed to serve a certain neighborhood. He questioned if they wanted to provide
the same things in a neighborhood park or if there were larger theme parks the Commission
would desire.
Chair Levine replied that the Commission talked about this and she felt that one of the fun
things about a city is that each playground has a theme and, in her opinion, should have its own
unique features. She would want to see each park having its own unique characteristic that
would make it attractive.
Commissioner Goldade stated that he believed the Council should set up a price range that
makes sense. Mr. Ruzek replied that he did provide a range to the vendors when he asked for
their first iteration; that range being $100,000 each playground with an extra $25,000 for
Hagstrom-King to get the zip-line structure added to it.
Commissioner Goldade also noted that at the last Commission meeting they decided to have a
workshop and the Commission should hold the workshop. In regards to vendors, he loved
Landscape Structures design elements; however, he understands that there is a great desire for
the grant. He would love to know about that; however, he does not want that to be a gimmick
that makes the Commission get a park they don’t want and have equipment they won’t be
happy with down the road. He also believed that they should shoot for an install date of April
2019 and get feedback from the vendor – whoever that may be – on their timeline.
Discussion and options for a sub-committee; to include members of the Commission, a
Councilmember, and people from the community was discussed.
Motion Klepperich/Second Goldade to direct staff to schedule a joint workshop with the City
Council to discuss the next steps in terms of what is to be done as far as the purchase of
playground equipment is concerned AYES 4: NAYS 0: ABSENT 3
Mr. Ruzek then noted that with this recommendation he did not address the Wentworth Park
improvements but he believed this motion made that a moot point. It was also noted that
Hagstrom-King and Wentworth Park would both move in parallel directions.
Commissioner Goldade noted that there are two things going on at Wentworth; it would be nice
if they somehow came together.
Commissioner Levine noted that there has been talk of a citizen’s committee to raise money for
Hagstrom-King. She asked Ms. Lawrence if she had any comments or follow-up on that. Ms.
Lawrence replied that this is an item that the City Council would have to give approval for as the
funds would be coming through the city. This item is planned to be discussed at an upcoming
workshop with Council; a date has not been set but it could be a discussion along side the
Parks & Rec improvement plan as well.
5.b City Park System Overview
Public Works Director Ryan Ruzek noted that staff was asked to provide some data on the city
park system, looking at a potential need for a park in the southwest quadrant of the city.
Working from materials provided in the meeting packet, he then provided an explanation of the
three types of parks that typically comprise a local park system; Neighborhood Park, Community
Park, and Natural Resource Area.
Neighborhood Parks in Mendota Heights include Friendly Hills, Hagstrom-King, Ivy Hills, Marie,
Valley View Heights, Victoria Highland, and Wentworth. Community Parks include Kensington,
Valley, Roger’s Lake, Mendakota, and Sibley Athletic Complex. Natural Resource Areas include
Friendly Marsh, Copperfield Ponds, Valley Park, Pilot Knob Preservation, and Dodge Nature
Center.
Maps showing the location of the various parks within Mendota Heights were shared and it was
noted that, based on the city’s draft 2040 Comprehensive Plan, the city currently provides more
than enough park acreage for the number of residents.
Discussions ensued and questions were asked about the size and location of the various parks,
if there were enough children in the area to support a park, and if the city actually had too many
parks and maybe some could be taken offline and the land used for other things. Any serious
discussions on future park development would need to occur jointly with the City Council.
6. Reports
6.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence shared the Financial Report for the Par 3
Golf Course, noting that the year-to-date revenue total is up from last year’s total by $12,787;
after expenditures they are currently showing a profit of $11,616 for the 2018 season so far.
The golf course was closed on Monday, September 17, 2018 for aeration of the greens and fall
maintenance. Due to a thatch problem on the greens staff will try to start aerating twice a year in
the future. The irrigation system is scheduled to be blown out on October 19, 2018.
Fall rate and fall hours are now in affect; currently 9:00-5:30 and after October 15, 2018 the
hours will be 9:00-5:00. Rates are $9.00 per round per person for golf and $6.00 per round per
person for footgolf. It is hoped that the course will remain open through October 2018 but is
dependent on the weather.
Discussions followed on the condition of the golf course equipment, costs of repairing or
replacing said equipment, and other options for funds to pay for those repairs or replacements.
6.b Recreation Update
Recreation Program Coordinator Meredith Lawrence explained that Fall Registration opened on
September 1, 2018 and include gymnastics, fall field trip, family fall party, and the superhero
masquerade. She then shared the various upcoming activity schedules.
The Movie in the Park held at Mendakota on September 22, 2018 was well attended. The movie
shown was Moana.
The city is currently hiring warming house/rink attendants, rink flooders, and a skating instructor
– apply on the city’s website.
The Halloween Bonfire is scheduled to take place on October 31, 2018 from 7:00-9:00 pm in the
vacant lot behind Mendota Plaza. This year the city will be supplying oak pallets for the bonfire –
residents will not be allowed to bring brush to the site.
Information on the possibility of creating an Adopt-A-Park Program will be provided at the
Commission meeting in November.
Staff submitted a proposal to the University of Minnesota Student Community Partnership
program to complete a community survey. Updates will be provided.
6.c Commissioner Park Updates
Commissioner Goldade had no updates.
Commissioner Kipp expressed his appreciation to staff for cleaning out some of the brush at
Rogers Lake Park as it made it a much friendlier place for the younger kids. They did a
wonderful job.
Commissioner Klepperich noted that baseball season is over but he noticed some usage over at
the Civic Center Baseball Field. He stated that this field might be a candidate for some sort of
refurbishing in the spring – maybe redo the pitcher’s mound, the play area, and get rid of the lips
around the infield, etc. He also noticed that the batting cages need some work.
He was very impressed at Mendakota as he knows there is soccer there and the turf is holding
up very well.
Chair Levine stated that work is well underway at Marie Park on the tennis courts and it looks
like the both layers are down. She was surprised at the quick process.
Public Works Director Ryan Ruzek provided an update on the Wentworth Park Warming House.
7.a Announcements
Recreation Program Coordinator Meredith Lawrence asked if the Rogers Lake Subcommittee
had met and, if so, she requested an update. Commissioner Goldade replied that the
subcommittee met last Sunday at Rogers Park, they started at the skateboard park and spoke
with 3-4 skateboarders and received feedback from them on the improvements that had been
made. They did notice a light out in both the upper and lower parking lots.
As they continued they encountered a family having senior pictures taken and they looked at the
beautiful playground and noted that it was in great shape. They did notice signage of a
community member’s property and wondered if others were walking through that property. They
noticed that some of the picnic tables at the pavilion needed some help. They were surprised at
the amount of garbage; however, it did not deter from the beauty of the park. He made the
suggestion to the listeners to pick up after themselves.
Student Representative Matthew Boland provided a brief update on the student activities of the
water quality studies they do each year. He noted that the lake has gotten cleaner over the last
three years and he attributed that to the buffer zones between the residential yards and the
lake.
Commissioner Goldade concluded by stating that the Chief of Police provided an overview of
the Police Calls to the park. There are a wide variety of things the Police Department is called to
the park for. It did not seem to him that there was a trend or pattern; however the subcommittee
did not do an in-depth review.
Chair Levine gave a shout-out to local sports teams if they were interested in doing a fund
raiser, they could easily have their friends and neighbors sponsor them to clean up one of the
city parks.
7.b Commission Comments
Student Representative Matthew Boland commented that it was very beneficial to him to go to
Rogers Lake and see and understand the skate park and meet some of the skaters and the
condition of the park in general.
Commissioner Goldade noted that the skaters they met at the skate park had a group
messaging system and they were willing to send out a message; they also shared their
appreciation of the work that had been done earlier in the summer; and it was very nice meeting
with them.
He thanked Ms. Lawrence for the Moana movie showing, it was a wonderful event. He made the
recommendation that the city continue to look for partnerships and continue to build on the
momentum of the Movie in the Park. He also suggested that maybe having the Movie in the
Park immediately after an event could take advantage of the built-in crowd.
He also expressed his appreciation to Assistant City Administrator Cheryl Jacobson for applying
for the University of Minnesota opportunity to have someone work on the survey project.
Commissioner Kipp stated that he had an opportunity last Thursday to attend the Planning
Commission meeting, which was about the planned work at Henry Sibley High School for new
athletic facilities. There were citizen comments from people who were really not in favor of
certain aspects of the project. Everything that was said was done in a civil, kind, and
understanding way. They were well organized and he gave them credit for that. In addition,
there was a huge turnout of representatives from Henry Sibley High School, particularly
students. They did a great job of showing their side of the story. He was very impressed with the
proceedings of the evening. The Planning Commission voted 7-0 to move forward with that
project and will go to the City Council this coming Tuesday.
Chair Levine thanked staff and the crews for everything they do to ensure that she can take her
walks and not have barriers. Regarding the playground, she was proud of the Commission and
of the city. She knows that when something is done and community input is received – it is not
the easiest way of doing things. However, the Commission and the city will end up with a
product they can be happy with. She appreciated staffs patience and their willingness to work
with the Commissioners – who are not professionals.
8. Adjourn
Motion Klepperich/Second Goldade to adjourn the meeting at 7:50 PM
AYES 4: NAYS 0: ABSENT 3
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Review Adopt-A-Park Preliminary Research
Background
Earlier this year the commission requested that staff research an Adopt-A-Park program for the
City of Mendota Heights. Many cities already have Adopt-A-Park programs in place.
Attached is staff’s idea on how a program could be tailored to the City of Mendota Heights
based off other city’s programs. The commission needs to decide whether this is something
staff should keep researching and pursuing.
If the commission feels that this program would be a good fit in Mendota Heights, an organized
volunteer policy would need to be assessed, and the City Council would need to approve the
program.
Requested Action
The commission should give feedback on the proposed program and decide whether or not this
is a program the commission would like staff to keep working on.
Item 6a
Mendota Heights’ Adopt-A-Park Program
We love our Mendota Heights’ Parks! Will you help us to keep them clean? We currently have
openings for volunteers to adopt-a-park.
Definition: Mendota Heights’ Adopt-A-Park program is a fun, service-based program that offers volunteers the ability to
ensure the parks remain beautiful for residents’ use.
Mission statement: The goal of the Adopt-A-Park program is to provide an opportunity for interested parties to take
part in maintaining our parks system. This program encourages and promotes community involvement, while improving
our parks and maintaining their beauty.
Who is eligible: This program is open to community groups, civic organizations, businesses, churches and other
individuals who have a genuine interest in Mendota Heights’ parks.
Role of the group: There are a number of services that can be included in the program including: picking up litter, piling
up branches, raking leaves, cleaning playground equipment, maintaining existing flower beds, etc. If you have other
ideas or special projects you would like to initiate, please contact the Mendota Heights Parks and Recreation
Department.
Expectations: Volunteer groups are expected to keep an eye on their parks and report unsafe conditions that are
observed or vandalism. The group will be expected to organize three park clean up days per year in their designated
park.
Terms and Conditions: The group must agree to the following terms and conditions of the Adopt-A-Park Program.
The City of Mendota Heights reserves the right to refuse, cancel, or revise this agreement at any time for any
reason.
By submitting an application, your group acknowledges the nature of the work and agrees to comply with the
terms and conditions for the satisfaction of the City of Mendota Heights.
You and your group assume all liability and save the City of Mendota Heights from any claims for damage,
actions, or causes of action arising from this work or service.
Volunteering or performing any work or services under this agreement does not make you or your group an
employee of the City of Mendota Heights Parks and Recreation and it does not give you or your group rights
under the Workers’ Compensation Act of Minnesota.
Recognition: After a four month probationary period the Mendota Heights Parks and Recreation department will display
a recognition sign for the volunteer or volunteer group to be displayed at the park they have adopted.
Application Process: Interested groups should fill out the attached application. An application does not guarantee
participation in the program.
The Mendota Heights Parks and Recreation Commission will make a recommendation to the Mendota Heights City
Council for final approval.
If the City Council approves the Parks and Recreation Commission’s recommendation the two parties will sign a simple
agreement.
City of Mendota Heights Adopt-A-Park Application
Circle One:
Are you a: Business Non-Profit Group Neighborhood Individual/Family Organization
Applicant Information:
Name: ___________________________________________________________________________________
Address: __________________________________________________________________________________
City: __________________________ State: _________ Zip:_____________ Phone: ______________________
Email: ____________________________________________________________________________________
We would like to adopt:
1st Choice of Park: ___________________________________________________________
2nd Choice of Park: ___________________________________________________________
3rd Choice of Park: ___________________________________________________________
Specific tasks you would like to perform if any:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Why are you interested in this park? (i.e. based on location or park feature?)
_____________________________________________________________________________
_____________________________________________________________________________
How did you hear about the Adopt-A-Program in Mendota Heights?
_____________________________________________________________________________
Please send form to:
Meredith Lawrence
1101 Victoria Curve
Mendota Heights, MN 55118
Or email: meredithl@mendota-heights.com
The City of Mendota Heights appreciates your interest in our city parks . City staff will be in contact with you.
Please contact us with any questions!
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Set Meeting Dates for 2019
Background
It has been recommended that we set our 2019 meeting dates.
Below are the proposed meeting dates for the Parks and Recreation Commission in 2019:
Tuesday, January 8th 2019
Tuesday, February 12th 2019
Tuesday, March 12th 2019
Tuesday, April 9th 2019
Tuesday, May 14th 2019
Tuesday, June 11th 2019
Tuesday, July 9th 2019
Tuesday, August 13th 2019
Tuesday, September 10th 2019
Thursday, October 10th 2019
Tuesday, November 12th 2019
Tuesday, December 10th 2019
Requested Action
Approval of 2019 Parks and Recreation Meeting Dates.
Item 6b
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Fee Schedule Discussion
Background
Each year the City Council approves the fee schedule that will be used to assess fees for
services. Staff would like the Parks and Recreation Commission to review the City’s current
Parks and Recreation based fees in order to give staff direction on a recommendation to the
City Council.
Included in the packet is a list of the fees that were approved for the City’s the 2017 and 2018
fee schedule. The Council approved the 2019 fees for field and facility use on December 4 th.
Staff would like the commission to discuss the highlighted fees, as those have not been updated
in the last few years.
Requested Action
The commission should give feedback on the fee schedule and decide whether or not a
recommendation of increasing or decreasing fees is necessary to the City Council.
Item 6c
2018 2017 Notes:Council has already determined 2019 Rates
Par 3 Footgolf Fees $8/round $8/round
Par 3 Greens Fees-Juniors/Seniors Weekday $11/round $10/round
Par 3 Greens Fees-Juniors/Seniors Weekend $13/round $12/round
Par 3 Greens Fees-Weekday $12/round $11/round
Par 3 Greens Fees-Weekend or Holiday $14/round $13/round
Par 3 10 Round Pass $90 $90
Par 3 Pull Cart Rental $3/round $3/round
Par 3 Gas Cart Rental $10/round $10/round
Picnic Shelter Resident-Private $50/day $50/day Includes application fee
Picnic Shelter Non-Resident-Private $75/day $75/day Includes application fee
Picnic Shelter-Resident-Business $75/day $75/day Includes application fee
Picnic Shelter-Non-Resident-Business $125/day $125/day Includes application fee
Picnic Table Additional $15/each table per day $15/each table per day
Canoe Rack Rental $75 for the summer $75 for the summer
Park Bench Donation $1,000 per bench $1,000 per bech
Concessions Building Reservation $25/event $25/event Must provide proof of food/beverage license if selling
Application Fee $25/per permit $25/per permit X
Tournament Fee (All sports/locations)$50 per field/per day $200 per day X
Tournament Field Prep Fee $35 per field/per day $35 weekdays, $50 weekends X
Ice Rinks User Group Priority Level 3 $4 hour/per rink $35/two hours X
Ice Rinks User Group Priority Level 4 $6 hour/per rink $35/two hours X
Ice Rinks User Group Priority Level 5 $4 hour/per rink $35/two hours X
Ice Rinks User Groups Priority Level 6 and 7 $8 hour/per rink $35/two hours X
Fields User Group Level 3 $7 per player/season $35/two hours X
Fields User Group Level 4 $10 per player/season $35/two hours X
Fields User Group Level 5 $10 per hour/field $35/two hours X
Fields User Group Level 6 and 7 $15 per hour/field $35/two hours X
DATE: December 11, 2018
TO: Parks & Recreation Commissioners
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Playground Improvements – Wentworth Park & Hagstrom King Park
Background
The Parks & Recreation Commission held a joint workshop with the City Council on November
13, 2018. At this workshop, the City Council provided direction on budgeting and process for
playground improvements. Staff proposes that a subcommittee of two Park & Recreation
Commissioners and the Public Works Director be formed and meet to finalize the
improvements. The final layouts will then be presented to the Commission for a
recommendation to the City Council.
Action Required
Park & Recreation Commissioners should establish the two Commissioners to be part of this
subcommittee.
Item 6d
DATE: December 11, 2018
TO: Parks & Recreation Commissioners
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Rogers Lake Lighting
Background
Staff was asked to look into lighting of the upper parking lot at Rogers Lake Park. The attached
map shows that there is one existing light at Rogers Lake Park near the picnic shelter. There are
two power poles along Wagon Wheel Trail and two power poles along the trail to wards the
lake.
Mendota Heights typically leases street lights from Xcel and an average cost is $10.36 for a
100W light installed on an existing pole. This would be $124.32 per month.
Mendota Heights is also a “dark” community. City Code does not prevent street lighting but the
city does not require street lights in new developments or during rehabilitation of older
developments. Streets lights have been installed in neighborhoods by petition and Council
approval. The Mendota Heights Police Department is supportive of additional lighting in the
city.
As part of Mendota Heights efforts in Natural Resources, lighting standards are likely to
change in the future to meet certain Backlight, Uplight, Glare (BUG) standards. Plants and
animals depend on Ear th’s daily cycle of light and dark rhythm to govern life -sustaining
behaviors such as reproduction, nourishment, sleep and protection from predators. Glare
from artificial lights can also impact wetland habitats that are home to amphibians such as
frogs and toads, whose nighttime croaking is part of the breeding ritual. Artificial lights
disrupt this nocturnal activity, interfering with reproduction and reducing populations.
Action Required
Park & Recreation Commissioners should make a motion on recommending or denying the
installation of a new light fixture near the upper parking lot of Rogers Lake Park.
item 6e
04/04/2017Existing LightExisting PoleExisting PoleExisting PoleExisting Pole
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Financial Report
Attached is the September Par 3 Financial Report. During the month of September, the course
had a total of 680 rounds of golf played. The total monthly revenue for September was $10,890
which includes greens fees, recreation programs and concessions. The year-to-date revenue total
was $129,666 (months of May, June, July, August, and September). The year’s year-to-date
revenue total was down from last year, which totaled $140,638.
September expenditures totaled $11,234. The year-to-date expenditure total was $118,460. The
course currently has a profit of $11,206 for the 2018 season. Based on staff’s data in the month
of October the course experienced less golfers than usual due to the weather. Staff predicts the
course will break even this season financially.
End of the Season
The Par 3 closed on October 31st for the 2018 season. The course had a total of 7,915 rounds of
golf played throughout the year.
Staff is working to come up with more creative ways to market the course next year, as well as
plan special events to bring players to the course.
Current State of Equipment
As requested by the commission, below is the current state of the Par 3’s equipment. Staff will
discuss the pieces in more detail at the meeting.
Brand new rough mower (Groundsmaster 4000-D) purchased in July of 2018 for
$65,989.70.
o Approximately 60 hours or 3,600 miles
Fairway Mower-2000 Toro Reelmaster 5400D
o Approximately 2,000 hours or 125,000 miles
Greens Mower-2008 Toro GR3150
o Approximately 2,000 hours or 125,000 miles
Item 7a
Utility Vehicle
o Asking City Council to purchase a new one on December 11th
Tees Mower- No value
Requested Action
Informational Only.
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Winter Registration is Open
Skating is in partnership with the City of West Saint Paul for boys and girls at Friendly Hills
Park. The program will run from January to February on Saturday mornings.
On December 27th staff will take children bowling and to the movie Mary Poppins Returns
and on December 28th staff will take children swimming and to Big Thrill Factory.
The City of Mendota Heights is hosting a Flag Football Camp with the City of West Saint
Paul at the West Saint Paul Dome on December 26th and 27th for children ages 6-12.
The Royal Ball will be held February 10th at the Concord Exchange Building in South Saint
Paul.
The City of Mendota Heights Parks and Recreation Department is teaming up with the
Mendota Heights Police Department to host “Blade with the Blue” a new community
event to bring children and police officers together to enjoy the sport of hockey. The
event is free but pre-registration is required, as space is limited.
The City of Mendota Heights is partnering with TriDistrict Community Education to host a
Family Movie Night on February 9th at Henry Sibley High School. A poll was posted on the
Mendota Heights Parks and Recreation Facebook page to vote for which movie will be
played.
A flyer which was distributed to the local schools is attached.
Fall Programs Recap
The City of Mendota Heights hosted a number of fall programs that were well attended including:
A field trip to Bunker Park Stable for Horseback riding over MEA break.
The Superhero Masquerade at Thompson Park County Park-Dakota Lodge on Sunday,
November 11th.
Gymnastics began on Saturday December 1st at Henry Sibley Highschool, with over 75
children registered from the Cities of Mendota Heights and West Saint Paul.
Summer Programs
Staff is busy looking into new programming ideas for the Summer of 2019.
Item 7b
YOUTH | FAMILY
Recreation & Events
register today!
Saturday | February 9
Picture Perfect Movie Night
The City of Mendota Heights and TriDistrict Community Education proudly
present Picture Perfect - Family Movie Night! Bring some snacks and a
blanket and get ready to enjoy a family-friendly movie on the big screen.
Don't forget to check out MH Parks & Recreation’s Facebook page to vote
for the movie we'll be viewing. All children under the age of 15 years old
must be accompanied by an adult. This is a FREE event. Preregistration is
not required, but greatly appreciated.
Time: 6:30-8:30 pm Location: Henry Sibley High School Auditorium
Re gister Online: www.tridistrict.ce.eleyo.com
Thursday | December 27
Drukula’s Bowling & Movie
Start your winter break off with fun, interac-
tive bowling at Drkula's Bowl in Inver Grove
Heights. In the afternoon we will enjoy the
movie Mary Poppins Returns at the AMC
Theater. Please bring a bag lunch and a
beverage. Concessions will be available at
the theater.
Ages: 6-13 years old
Cost: $25 per child
Register Online:
mendotaheights.revtrak.net
or in person at City Hall
The bus will depart Mendota Heights City Hall at
9:30 am and return at 4:00 pm.
Friday | December 28
Big Thrill Factory
& Swimming
Kids will spend the morning at the ultimate
entertainment venue Big Thrill Factory in
Oakdale. Please bring a bag lunch and
spending money if you want to play extra
games at Big Thrill Factory. We will spend
the afternoon at Central Square Community
Center's indoor pool swimming while listening
to music.
Ages: 6-13 year olds
Cost: $30 per child
Register Online:
mendotaheights.revtrak.net
or in person at City Hall
The bus will depart Mendota Heights City Hall at 9:30
am and return at 3:15 pm.
Wed & Thurs | December 26/27
Flag Football Camp
Conducted by Sports Unlimited, learn the rules of flag
football while working on team play and sportsman-
ship through skill development and games. The
following skills will be taught: passing, catching,
kicking, and strategies. SU programs are designed for
boys and girls of all ages regardless of skill or ability.
The camps are based on the philosophy of providing
all children with the opportunity to develop sport skills
in a safe, fun and non-competitive setting.
Ages: 6-12 year olds
Location: West St. Paul Dome
Time: 10:00 am-1:00 pm Cost: $45 per child
Register Online:
mendotaheights.revtrak.net
or in person at City Hall
Sunday | February 10
Royal Ball
Your little princess and prince have been invited to our 4th Annual
Royal Ball. We will have crafts, games, meet-and-greet with real
princesses and princes, DJ, refreshments and lots of dancing. Come
in your favorite royal costume. Register now as space fills quickly!
Ages: 10 years (4th grade) and younger
Cost: $20 per child Time: 3:00-5:00 pm
Location: Concord Exchange Building, South St. Paul
Re gister Online: mendotaheights.revtrak.net
or in person at City Hall
See other side for Skating ClassesFREE Family Event
City of Mendota Heights | City Hall | 1101 Victoria Curve | Mendota Heights | MN 55118 | www.mendota-heights.com
Sunday | February 10
Royal Ball
Your little princess and prince have been invited to our 4th Annual
Royal Ball. We will have crafts, games, meet-and-greet with real
princesses and princes, DJ, refreshments and lots of dancing. Come
in your favorite royal costume. Register now as space fills quickly!
Ages: 10 years (4th grade) and younger
Cost: $20 per child Time: 3:00-5:00 pm
Location: Concord Exchange Building, South St. Paul
Register Online: mendotaheights.revtrak.net
or in person at City Hall
How to Register
ONLINE
mendotaheights.revtrak.net or
tridistrict.ce.eleyo.com
(see activity info for specific website)
IN PERSON
Mendota Heights City Hall
Parks & Recreation
1101 Victoria Curve
Mendota Heights, MN 55118
Hours: M-F | 8:00 am-4:30 pm
QUESTIONS
MH City Hall | 651.452.1850
Meredith Lawrence | 651.255.1354
meredithl@mendota-heights.com
STAY CONNECTED
Mendota Heights Parks and Recreation
?
City of Mendota Heights | City Hall | 1101 Victoria Curve | Mendota Heights | MN 55118 | www.mendota-heights.com
YOUTH | FAMILY
Recreation & Eve nts
register today!
Outdoor Skating Lessons
S aturday Mornings | Jan. 5, 12, 19, 26, Feb. 2
A joint program with Mendota Heights and West Saint Paul Parks and Recreation Departments.
Join us for our 5-week program at Friendly Hills Rink in Mendota Heights to improve your skating
skills while having fun.
Class Ages Time Cost per child
Parent & Tot | Parents must participate with child
3-5 years 10:00-10:30 am $35
Beginners | For skaters with no previous experience. Learn basic skills.
5+ years Class 1: 10:40-11:10 am $35
Class 2: 11:20-11:50 am $35
Intermediate and Funstyle/Freestyle | Our highest level with extra freestyle moves.
6+ years 11:20-11:50 am $35
Register Online:
mendotaheights.revtrak.net or in person at City Hall
See other side for more activities
DATE: December 11, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Commission Park Updates
BACKGROUND
At this time commissioners can provide a brief update on the parks for which they are in charge
of monthly monitoring.
Commissioners are asked to immediately communicate with Meredith Lawrence if there are any
maintenance or safety issues at their designated parks.
REQUESTED ACTION
Informational Only.
Item 7c