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2018-12-04 Council Packet CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA December 4, 2018 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of November 20, 2018 City Council Minutes b. Approval of November 28, 2018 Council Work Session Minutes c. Acknowledge the October 23, 2018 Planning Commission Meeting Minutes d. Approval of Resolution 2018-92 Designating Polling Sites for 2019 e. Approval of Tobacco License Renewals f. Approval of Probationary Firefighter Appointments g. Approve Professional Services Contract for the Ridge Place Sanitary Sewer Improvements and Streambank Stabilization Project h. Approve Resolution 2018-96 Reappointment of Commission members, and Authorize Staff to Advertise Commission Position Openings i. Approve Change of Council Meeting Date to January 2, 2019 j. Approve Cooperative Construction Agreement with the MnDOT for the Highway 149 (Dodd Road) Rehabilitation Project k. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Presentations a. Street Pavement Marking Rules 8. Public Hearing - none 9. New and Unfinished Business a. Resolution 2018-95 Approving Final 2018 Tax Levy Collectible in 2019 and Adopting the Proposed Budget for 2019 b. Resolution 2018-93 Approving a Lot Split Application for 1925 Victoria Road South (Planning Case No. 2018-25) c. Resolution 2018-94 Approving a Lot Split Application for Un-Addressed Parcel located between 555 & 561 Hiawatha Avenue (Planning Case No. 2018-26) d. Approval of the Facility/Field Use Fees for 2019 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, November 20, 2018 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, Miller, and Petschel were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items k.) Approval of Claims List. a. Approval of November 7, 2018 City Council Minutes b. Approval of November 7, 2018 City Council Workshop Minutes c. Approval of November 13, 2018 Canvassing Board Minutes d. Approval of November 13, 2018 Joint City Council and Parks and Recreation Commission Work Session Minutes e. Accept Wetland Delineation Report for Somerset Elementary School f. Approve Purchase Order for City Hall HVAC Modifications g. Approval of Resolution 2018-89 Certifying Delinquent Sewer Accounts h. Approval of Resolution 2018-90 Certifying Delinquent Water Accounts i. Approval of the Building Activity Report j. Approval of October 2018 Treasurer’s Report k. Approval of Claims List l. Approval of the Fire Synopsis Report page 3 Councilor Miller seconded the motion. Ayes: 5 Nays: 0 PULLED CONSENT AGENDA ITEM K) APPROVAL OF CLAIMS LIST Councilor Duggan asked for an explanation of a bill for the Marie Park basketball court for $13,000. Public Works Director Ryan Ruzek explained that this was for the expansion of the basketball court, which had been a half basketball court. The City Council approved an expansion of that to a full court with two new basketball hoops. This was funded through the Special Parks Fund. Councilor Duggan asked for information regarding the payment to the City of West St. Paul for Recycling Coordinator expenses. Mr. Ruzek replied that Mendota Heights hires a recycling coordinator (Ms. Cassandra Schuler) for approximately 12 hours a week. Ms. Schuler is a shared position between the cities of South St. Paul, West St. Paul, and Sunfish Lake. She is actually a West St. Paul employee and this was our city’s share of her services. This is a quarterly payment to West St. Paul. Councilor Duggan moved to approve the list of claims for November 20, 2018. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No comments were received. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) ORDINANCE NO. 536 TOBACCO SALES Assistant City Administrator Cheryl Jacobson explained that last May the City Council unanimously approved Ordinance 522 amending City Code to prohibit the sale of certain flavored tobacco in Mendota Heights. At a work session in early October, the Council discussed additional changes to the city code and provided staff with direction to prepare an ordinance that would prohibit the sale of all tobacco products and nicotine delivery devices to individuals under 21 years of age, and also to prohibit the sale of all flavored tobacco products, including menthol, mint, and wintergreen flavors. Staff worked with City Attorney Andrew Pratt to prepare Ordinance 536, which would support the points noted above, along with other minor corrections. Staff sent notifications to the licensed tobacco retailers and held a meeting on October 23, 2018 to discuss the proposed changes and answer questions from the licensees. She noted for the record that staff received no comments at that time and no one attended that meeting. page 4 City Attorney Pratt reviewed the proposed ordinance with the Council. Mayor Garlock noted that he believed this ordinance to be very thorough. Councilor Miller stated that he believed this to be the right decision and it would have a positive impact on the community now and going forward. Even the producers of these products are starting to comprehend the gravity of the situation. This speaks volumes about what they are coming to understand about the importance of taking this opportunity away from kids that previously have had it so easily accessible to them. Councilor Paper asked for confirmation of his understanding that if a retailer sells tobacco to someone who is 22 years of age; however, if the clerk did not ask to see an ID to confirm their age, then they would be in violation of the City Code. He asked if there was an age that someone had to appear to be, before a clerk is not required to ask for ID. City Attorney Pratt read from the ordinance the following, “Licensees must verify by means of government-issued photographic identification that the purchaser is at least 21 years of age. Verification is not required for a person over the age of 30. That the person appeared to be 30 years of age or older does not constitute a defense to a violation of this subsection.” The question is if the city really wants to impose liability on that. The other side of the coin is, does the fact that the purchaser is actually over the age of 21 negate the violation of the code requiring ID check. Chief of Police Kelly McCarthy replied that state law does not list that an ID has to be checked. If the code says the purchaser must be 21 years of age or older, the verification process and safeguards for the employees is on the retail owner. Councilor Duggan noted that it’s a question of not being onerous on the businesses but still protect the public. Councilor Petschel wished to address a couple of letters received prior to this meeting in opposition to the ordinance. One said for the Council to take care of the infrastructure of the city and leave tobacco sales to the retailers. This is a fair observation, however, she did not believe that the letter writers were aware of the dynamic in the schools right now. With legal tobacco sales at age 18, that allows possibly juniors and seniors in high school to obtain tobacco products and vaping products and to sell them to middle school children and underclassmen. There is no question that this is a rampant problem in all high schools. By changing the legal age to 21, the Council is trying to address this problem. She also believed that JUUL is changing their practices in anticipation of a crackdown by the federal government. The city is doing what they are doing tonight; however, there is a greater move afoot in the state and nationally to address this issue. Councilor Miller added that smoking or vaping is a far more discrete endeavor than it used to be. In 2008, it was easy to see that something was going on in the bathrooms because you could see and smell it. In 2018, it is a far different game. Now students can walk down the hallway holding something that looks like a pen and be vaping. The smell dissipates within seconds and does not necessarily smell like a cigarette; it can smell like bubble gum or candy. To the school staff, this is very hard thing to determine. page 5 Mayor Garlock noted that the city has received many emails, text messages, and letters over the last couple of weeks and only two negative ones. People have been reaching out stating that there is a great need for this ordinance and they support it. Councilor Petschel stated that she appreciated the passion, intelligence, and civility of the residents who have spoken, written letters, and sent messages to the Council. This has been a great civic lesson for the young people who have come forward to make a difference. Ms. Mary Grant, Park Place neighborhood, stated she is the program manager for the Minnesota Public Health Association. She wished to express her appreciation for all of the hard work that has gone into this ordinance. She expressed her thanks to the Council for being a leader in taking this important step in tobacco prevention. Local tobacco prevention policies protect youth from becoming addicted to these products and are needed in light of the 2018 national youth tobacco survey results released just last week. According to these findings, e-cigarette use among middle school and high school students increased an alarming amount between 2017 and 2018. All factors, including menthol and mint flavored e-cigarette use, significantly contributed to this increase. E-cigarette use in Minnesota has increased over 50% in the last three years. Mr. Xavier Forte, student at Henry Sibley High School and a member of Anglos Latinos Motivated to Succeed (ALMAS), expressed his appreciation to the Council for listening and for restricting some flavored tobacco in Mendota Heights last May. Unfortunately, the work does not end here. Menthol tobacco is one of the most dangerous flavors of all. The tobacco industry markets menthol products to youth and other targeted populations. The community must do all that they can to prevent young people from becoming addicted. Raising the age to 21 and restricting menthol flavored tobacco will make the community healthier. Ms. Azu Sparsa, student at Henry Sibley High School and president of ALMAS, stated she strongly supports raising the tobacco purchase age to 21 and restricting menthol flavored tobacco. Vape Pens, or e-cigs, are a big problem in her high school. These new products are perceived differently. The newest vaping devices come in many shapes, sizes, and colors. There are even sweat shirts designed with special compartments to hide e-cigs while vaping. The ordinance under consideration is important to keep our youth healthy and to keep them from becoming addicted to tobacco products. Ms. Brittany Meza, student at Henry Sibley High School and vice-president of ALMAS, asked the Council to raise the age to purchase tobacco to 21 and to restrict the sale of menthol flavored tobacco. As a high school student, she sees how easy it is to get tobacco products from those who can legally purchase. Once students are hooked on tobacco, it is likely they will be distracted in class and in other activities. Smoking and vaping end up taking an immediate toll on kid’s futures, long before serious health problems start to show up. Raising the tobacco legal age to 21 will help to prevent young people from getting hooked. She shared a list of 280 signatures ALMAS received from students at the high school who support this ordinance, to show how much this tobacco prevention matters to them. Mr. Damone Presley, youth program director at Aurora/St. Anthony Neighborhood Development Corporation, was one of the leaders on the tobacco ordinance that was passed in St. Paul and went into effect on November 1, 2018. He stated he supports the ordinance under consideration to increase the tobacco sales from 18 to 21 and to treat menthol tobacco the same. The tobacco industry uses menthol, page 6 candy, and fruit flavored tobacco products to attract the next generation of smokers; disproportionally targeting young people, African-Americans, LGBTQ communities that use tobacco at higher rates. This is unacceptable. He knows that menthol tobacco is enticing to young people. The tobacco industry has manipulated levels of menthol in cigarettes, making it easier to start and harder to quit. To them, each new smoker and each current smoker who cannot quit means more profit. For the community, the price is high. For young people who deserve to grow up with a fair shake at a healthy lifestyle, free from tobacco, addiction, and disease, he encouraged the Council to protect our community over the tobacco industry’s profits. Ms. Reese Bergeron, Ms. Claire Omit, and Ms. Grace Conroy, students at the Visitation School, expressed their appreciation to the Council for considering this ordinance. They are aware that tobacco is a big part of life of many young people. It is hard for young people to escape this. Social media is filled with teens posting selfies of themselves using vapes. Many kids get hooked on tobacco using these products. This ordinance change will make a dramatic difference in the lives of young people. Dr. Alex Feng, 2484 Bridgeview Court, stated he is all too familiar with the deadly impact of tobacco use. It causes lung cancer, emphysema, leads to heart attacks and strokes. Smoking makes chronic conditions like asthma and diabetes worse. By preventing youth from beginning to use tobacco products, this will save lives. E-cigs are not safe for young people given that they have huge amounts of nicotine. No amount of nicotine is safe for developing youth. Teens are more likely to begin smoking conventional cigarettes once they have started using e-cigarettes. Decreasing the accessibility is one of the most effective ways to address these products. He expressed his thanks for treating menthol the same as all other flavored tobacco products. Menthol flavor hides the harsh flavor of tobacco, making it easier for adolescents to get started. Because it is less irritating, it gives the false impression that it is healthier. It is not. Adolescent cognitive reasoning is not fully developed. This makes them more susceptible to starting and there is evidence that menthol cigarettes may be even more addictive than regular cigarettes; making them even harder to quit. These tobacco prevention policies compliment each other. Tobacco 21 reduces access, while restricting all flavors reduces the appeal. Together, this will have an enormous impact in helping to decrease the number of youth who start using tobacco. Counsel Pratt suggested adding language to Section 3-2-6: “A licensee or license holder is not liable, under this chapter, for failing to verify the age of an individual who is of valid age to purchase tobacco, tobacco products, etc. if the licensee has reasonably verified the age of the individual through another available process.” This leaves it to the retailer to have the responsibility to make that determination. Chief McCarthy suggested that since the original ordinance only stated that the sale of tobacco products to anyone under the age of 18 was prohibited and did not stipulate how that age was determined, that this ordinance only prohibit the sales of tobacco products to anyone under the of 21 and NOT include any language on how the retailer would determine that age. It is up to the retailer to follow the law no matter the age limit. Counsel Pratt suggested that paragraph 3-2-6: A. 1. a. i. Age Verification, which requires licensees to verify the age of a buyer, could be deleted. Councilor Petschel recommended the paragraph about verifying the age of a buyer be taken out. She also recommended not addressing a license revocation penalty at this time. The ordinance could be reviewed at a future date and amended as necessary. page 7 Councilor Miller and Paper concurred with Councilor Petschel. Councilor Duggan moved to adopt ORDINANCE NO. 536 AMENDING CITY CODE SECTION 3-2 TOBACCO SALES and to approve the summary publication, with the changes as suggested by Councilor Petschel, Chief McCarthy, and City Attorney Pratt. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2018-91 AUTHORIZING EXECUTION OF A CONTRACT FOR PRIVATE DEVELOPMENT BETWEEN CITY OF MENDOTA HEIGHTS AND THE HEIGHTS OF MENDOTA NORTH, LLC (MICHAEL DEVELOPMENT) Community Development Director Tim Benetti explained a resolution for a Contract for Private Development, commonly referred to as a Tax Increment Financing Development Agreement, for the Phase II of the Michael Development – Mendota Heights Apartments. This would be an agreement between The Heights of Mendota North, LLC, a subsidiary of Michael Development, and the City of Mendota Heights. In June 2017, City Council adopted Resolution 2017-48 establishing a Tax Increment Financing (TIF) District No. 2 and a separate contract for Development Agreement under Phase I. This was for a 70-unit market rate apartment building on the former Mendota Motel site for a $634,000 TIF Note for a maximum of a 9-year term. Under Phase II, Council was being asked to approve a $700,000 TIF Note with an 11-year term. This would be for a 62-unit senior market rate apartment facility. The number of units decreased from the original 68 units because the units themselves will be a little bit larger in size. The building footprint did not change. Ms. Stacie Kvilvang from Ehlers and Associates, shared highlights from the agreement. The Tax Increment Note is on a pay-as-you-go basis. The note amount is for $700,000 and paid at the lesser 5.25% for his actual financing that he has for the development of the project and is for an 11-year term. They have the ability to petition their taxes, or assessed valuation; however, if they choose to do that they must notify the city in writing. Once the city is notified in writing, the city would hold the TIF payments, without interest, until the tax petition is settled or dismissed. The developer is required to record a Minimum Assessment Agreement. The developer pays for all costs associated with drafting and negotiations of the sizing of the assistance and creation of the Tax Increment Agreement. Councilor Miller asked why the Phase II TIF note is at a higher amount than Phase I, when the number of units is lower, at 62 units. Ms. Kvilvang replied that the development costs, even for lesser units, is more. With lesser units, it takes longer to generate the same amount of money. Councilor Duggan noted that when the Phase I TIF was presented and approved, the Council received detailed maps and measurements of the proposed project. Mr. Benetti confirmed. Now Phase II has since changed. Referencing Article 2 REPRESENTATIONS AND WARRANTIES, 2.1 Representations and Warranties of the City, (3) that reads “The Project is in conformance with the development objectives set forth in the Development Program. Separately from this Agreement, any land use permits required as a part of the Project shall be governed by City land use ordinances, specific land use approvals and other page 8 agreements”; and (6) that reads “The City has received no notice or communication from any local, State or federal official that the activities of the Developer or the City in the Development District or the TIF District may be or will be in violation of any law or regulation. The City is aware of no facts the existence of which would cause it to be in violation of any local, State or federal law, regulation or review procedure”, Councilor Duggan recalled that there were variances required for this to work; that the project was more building than the site could accommodate in relation to front yard, rear yard, and side yard setbacks, impervious surface, etc. City Attorney Andrew Pratt replied that his initial thought, on number (6) that was read, whether or not it needs a variance – and that has not come before anyone – as far as this assigned today or tomorrow, or whatever, that would be a true statement of the city. There is no lawsuit or anything on this item; same as number (3). The fact that there was on Phase I is different than the agreement for Phase II; it would stand on its own. As of right now, he would be comfortable with that covenant being made on behalf of the city because Section 2.1 are the city covenants. Councilor Duggan referenced the proposed buildings, stating they are still greater than the setbacks. The cures did not bring it into the requirements of the city ordinances. He would be challenged with how the city, with lawsuits sitting out there, could approve this. He stated he feels the Council should wait for this to be resolved. Councilor Duggan referenced Article 2 REPRESENTATIONS AND WARRANTIES, 2.2 Representations and Warranties of the Developer, (6) that reads “So long as the Developer owns the Development Property, the Developer shall promptly advise the City in writing of all litigation or claims affecting any part of the Project, which may delay or require changes in construction of the Project, and all written complaints and charges made by any governmental authority materially affecting the Project or materially affecting the Developer or its business, which may delay or require changes in construction of the Project” and noted that some of those changes have been made from the original proposal. Even if these are two separate items, they still go under the same chapter, book, or code. He questioned if number (6) under 2.1 and number (6) under 2.2 were two separate things. Counselor Pratt replied that the term “Project” is defined as “the acquisition of the Development Property, and the construction of a market-rate apartment building thereon, totaling approximately 62 units, with surface and underground parking”; so the very definition of project in Article 1 is 62 units. That definition would be carried through to the covenants as well. As of right now, it is a clean slate. Councilor Miller asked if he was correct in assuming the two separate TIF Development Agreements were covering two different projects. This was confirmed. Councilor Duggan stated he felt the overall project was originally presented as one single project; then it was separated into two phases. He expressed his concern that the city is allowing, with lawsuits, a development that is subject to a lot more scrutiny than is being provided. He expressed his concern that the Council has not looked into what the ramifications would be if this is approved as presented. Mayor Garlock replied in regards to the lawsuit on Phase I of this project. Judge Baxter dismissed the lawsuit. When the city created this TIF district initially, the city has the right to change that plan. He page 9 believed that what was under consideration this evening was independent from the first TIF; and there is no pending litigation on this. He did not see any reason that this could not move forward. Councilor Petschel stated that, in regards to the first development, before the judge ruled the city received his findings of fact, of which there were nine. Every one of them was in favor of the city. And then he ruled in summary judgment against the people who were litigating against the city. They are appealing that ruling. This is a second project, it is a fresh TIF, and that is all that the Council is being asked to approve. This was discussed at a workshop with Ehlers and is a very modest TIF. Councilor Duggan stated that the challenge the city would face going forward is, does it meet the requirements of law. Councilor Duggan expressed his belief that they are still in violation of the city’s ordinances and the city was setting themselves up for more violations in the future. Councilor Petschel noted that there was no question that when this was presented originally, it was definitely going to be in two phases. In fact, there was initially going to be a longer waiting time on the second phase. Councilor Duggan, referencing Article 4 EVENTS OF DEFAULT; INDEMNIFICATION, 4.1 Events of Default Defined, (3) that reads “Failure of the Developer to observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement”, asked City Attorney Andre Pratt to explain the implications or ramifications. Counsel Pratt replied that one example of a default would be if the developer failed to adhere to the part of the covenant that reads “the developer shall promptly advise the city of all litigation or claims affecting a project”; if the developer failed to do that, then that failure would constitute a default. Section 4.1 is sort of a catch-all default provision that would allow the city to undertake the various default remedies as described under section 4.2 Remedies on Default. There is a large checklist that the developer needs to meet now, and continue to meet, during the course of the project. If they do not, then the city – if they decide to enforce this – would provide notice of an opportunity to cure and then go ahead and declare a default under this agreement and take the various enforcement actions. Councilor Duggan asked if it would be reasonable for the city to request designs, drawings, and maps for setbacks on side yards and front yards, building heights, etc. from the developer in relation to this before moving forward. Community Development Director Tim Benetti replied that the building plans have not changed under the PUD that was approved back in March 2018. The only thing that has changed is the number of units, which still fit in the footprint of the Phase II building; the parking, landscaping, surface water management, and everything else remains the same. This agreement under consideration is just on Phase II TIF assistance. Councilor Paper asked City Attorney Pratt if the city was meeting its obligations. Attorney Pratt replied that in his view the city is meeting its obligations. The only risk is that this would be drafted, approved, and then put away; he was sure that city staff would make sure that the various check boxes were met in this case as an ongoing concern. Councilor Paper then asked for confirmation that this is a stand alone project – Phase II stands by itself. Attorney Pratt confirmed. page 10 Councilor Paper moved to adopt RESOLUTION 2018-91 AUTHORIZING EXECUTION OF A CONTRACT FOR PRIVATE DEVELOPMENT (MENDOTA HEIGHTS APARTMENTS – MICHAEL DEVELOPMENT). Councilor Petschel seconded the motion. Ayes: 3 Nays: 2 (Duggan, Miller) C) APPROVAL OF AMENDED FIELD AND FACILITY USE POLICY AND SPECIAL EVENT POLICY Recreation Program Coordinator Meredith Lawrence explained that the City Council was being asked to approve the revised Field and Facility Use Policy and revised Special Event Policy. The city issues permits for city owned fields and facilities. A field use and allocation policy has been in place since the early 1990’s and over time, the policy has evolved. The policy was last amended in May 2018. Ms. Lawrence highlighted the proposed changes, which include providing for the issuance of permits two times per year. Permit requests for use January through July would be accepted beginning the first business day in January. Permit requests for August through December would be due the first business day in May. Priority user group categories were clarified in response to staff experience with the number of groups and individuals requesting use of city fields. Additionally, selection criteria was clarified for priority user groups 3-7 in the event of competing requests. Field and facility use fees are approved under the City’s Fee Schedule each year. The application and collection of fees over a number of past seasons and across users has been inconsistent. Language regarding the collection of use fees was added. Use fee rates will be presented for consideration at the first council meeting in December. The policy addresses the non-use of city permitted fields by a user. When permits are issued, a specific field is reserved for the user, to the exclusion of others. Recognizing this exclusivity, clarifying language regarding the reissuance of permits in non-use situations was added. Insurance coverage requirements were added. Athletic special event requirements were added to the policy including the user’s responsibility for facility capacity including parking, traffic and conduct of participants and spectators. The second part of the policy amendment under consideration was the city’s Special Event Policy, which covers events that rise to a higher usage level than what would be covered under the Field and Facility Use Policy. The proposed changes include language to address multiple day events, limiting the duration of the event to not more than 14 days in length. A user may submit a request for a second 14 day event, which may run consecutively to the original application. A minimum of ninety (90) days must elapse before any additional (third or more) similar event from the same applicant will be considered. Insurance coverage requirements were also added. page 11 Councilor Miller asked for clarification on the last sentence in paragraph F. Non-Use of Fields, Field Exchange, or Sublease, that reads “A pattern of continued non-use of a rented, permitted field may result in the revocation of the user permit” and asked what constitutes a pattern. Ms. Lawrence replied the goal would be the user would be in communication with the city when they are not going to use a facility. Past experiences could be drawn on as well. Councilor Miller noted that having a conversation with a group when they come in for the permit – being proactive – would be helpful. Councilor Miller, referencing H. Maintenance; Infield dragging, asked if the language under that heading hinders a team’s ability to rake their own fields. Ms. Lawrence replied that staff felt comfortable with it. One thing staff was trying to get away from is allowing associations to drag and bring equipment onto the city’s facilities and modify them. The intent is to limit it so staff is the one doing maintenance on the fields. Councilor Miller then asked if this would apply to hand raking. Ms. Lawrence replied that this would apply only to motorized vehicles on the fields; hand raking would be allowed. Councilor Paper asked if the city is adding a full-time parks employee, would they be scheduled to work weekend hours. Ms. Lawrence replied that currently staff would be dragging and prepping Monday through Friday. They are looking at having another staff person work Tuesday through Saturday. Councilor Paper asked if applicants would need to sign the agreement indicating that they have read, understand, and agree to the terms. Ms. Lawrence replied in the affirmative. Councilor Paper, referencing Priority #3: Recognized Youth Athletic Associations, that reads “In addition to the characteristics of an association defined herein, recognized Youth Athletic Associations must submit the following to the City, annually: . . .”, asked if the word ‘annually’ could be changed to ‘upon request’. Councilor Petschel stated that she believed this change would be worthwhile. Ms. Lawrence replied that staff would make that change. Councilor Miller, referencing J. Concession Sales, asked why food trucks would be prohibited. Ms. Lawrence replied that it is a space and parking issue. It is believed that having food trucks may be a draw to both the people attending the tournament and others from the community. It was asked if they could limit the prohibition of food trucks to only Kensington; or have it be a permitted use only. Councilor Petschel asked if the city issues food truck permits for the Industrial Park; and if so, could it apply in this area as well. City Clerk Lorri Smith replied that the city does have a food truck permit that they issue. It is meant for the Industrial Park; however, the city does allow it for special events in other parts of the city. In the situation noted by Ms. Lawrence, that food truck at Kensington did have a permit. Councilor Miller stated he believed that if the city were to completely exclude food trucks, then the city may be limiting themselves to future opportunities (i.e. Parks Celebration). The Special Event Policy currently does prohibit food trucks; however, that could be amended if Council wished. Councilor Petschel suggested that food truck applications be considered on their own merit; depending on the park, the type of celebration, and space available. page 12 Councilor Duggan suggested there be a way of trying to estimate the number of participants and spectators coming to an event, and then let the Police Department know so they could be aware of the additional traffic. Ms. Lawrence replied that a tournament organizer would have to fill out a form that provides an estimated number and staff would then work with the Police Department. Councilor Petschel suggested that the parks be identified as only being able to accommodate a set number of participants. Councilor Paper moved to APPROVE THE REVISED FIELD AND FACILITY USE POLICY AND REVISED SPECIAL EVENT POLICY including the suggested change to Priority #3: Recognized Youth Athletic Associations from ‘annually’ to ‘as requested’ and to J. Concession Sales language regarding food trucks to be considered on a case-by-case basis. Mayor Garlock seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS Assistant City Administrator Cheryl Jacobson announced the upcoming recreation programs. She stated the Recreation Department is hiring warming housing rink attendants and an ice skating instructor. The first Super Hero Masquerade took place on November 11, 2018; there were 30 kids in attendance. COUNCIL COMMENTS Mayor Garlock congratulated the St. Thomas Academy football team; who are now moving on to the championship game. Councilor Petschel pointed out that many residents received the Mendota Heights Living, a new magazine being published with input from individuals who live in the city (i.e. Mayor Garlock and former councilmember Steve Norton). It was a fun magazine and she looks forward to receiving it in the future. She also congratulated Visitation School on winning the state championship in swimming. She observed that the road striping of Dodd Road was underway and she noticed that, when heading south on Dodd Road, one cannot turn left onto Pagel. There is a double yellow line in that area. She requested that staff look into this, as the city was not informed on this change in traffic flow. Councilor Duggan moved to direct staff to seek reversal of the traffic change made on Dodd Road at Pagel Road. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Councilor Petschel asked for clarification on what is taking place at the Bourne property. Public Works Director Ryan Ruzek explained that fill from a new housing development was moved to the site. The topsoil would be replaced to enable vegetation to grow again. page 13 Councilor Miller wished everyone a Happy Thanksgiving. He looks forward to another two years on the Council. Being able to agree to disagree in a respectful manner is important. Councilor Paper wished everyone a Happy Thanksgiving. He also congratulated St. Thomas Academy and wished them luck at the championship game. He expressed his appreciation to ALMAS for bringing forward the Tobacco 21. He was proud of the fact that the city was able to do this. Councilor Duggan noted that the new Tobacco Code changes provided the students an opportunity to participate in democracy. He congratulated to all who participated in the recent election. He congratulated all of the winners. He wished everyone a blessed, happy, and very safe Thanksgiving. ADJOURN Councilor Paper moved to adjourn. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 Mayor Garlock adjourned the meeting at 9:02 p.m. ____________________________________ Neil Garlock Mayor ATTEST: _______________________________ Lorri Smith City Clerk page 14 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held November 28, 2018 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 1:30 pm. Councilmembers Duggan, Miller, Paper and Petschel were also present. City staff present included Cheryl Jacobson, Assistant City Administrator; Meredith Lawrence, Recreation Program Coordinator; Ryan Ruzek, Public Works Director; and Lorri Smith, City Clerk. Others present included Youth Football Commissioner Kaan Cercioglu; MHAA Executive Director John Masica; Lucas Kanavati, MHAA Board member; Sibley Area Youth Hockey Association representative Ted Kronschnabel; SALVO representatives Lisa Wolf and Peter Rivard. DISCUSSION OF 2019 FIELD AND FACILITY USE FEES Cheryl Jacobson and Meredith Lawrence presented a revised fee schedule for the Councilmembers to provide direction on. It has been discussed that there is a need to offset the maintenance and administrative costs associated with field usage through the implementation of use fees for all users. Ms. Jacobson reviewed the handout showing the breakdown of the proposed fees. They included either a per participant per season fee or a per hour rate. The fees would be added to the City’s 2019 fee schedule for approval by the City Council. By having a usage fee, this could also free up some of the field time available for users by reducing blanket permits. City staff recommended a ‘per hour’ rate be charged since it would free up some of the fields that are permitted but go unused. It would also involve less field prep for fields that do not get used. John Masica, representing Mendota Heights Athletic Association (MHAA) stated the field usage is expected to be the same for 2019 as it was in 2018. He stated that the association does not anticipate the name of the association to be changed, but that they may absorb the West St. Paul Youth Athletic Association at some time in the future but not in 2019. He stated the amount charged should reflect the actual costs for field prepping. He recommended that a ‘per user’ fee be charged. Kaan Cercioglu, Mendota Heights Youth Football Commissioner, stated they expect to pay a fee for field usage, but encouraged the Council to keep it reasonable and fair. Cercioglu stated that any additional costs would be passed along to the users. He encouraged the Council to keep the fees at a minimum and suggested that a ‘per user’ fee be charged. page 15 Mayor Garlock encouraged MHAA to communicate to city staff when fields would not be used, so fields are not prepped when not being used. The Councilmembers were in agreement to set the Tier 3 usage fees at $7.00 per player per season. The Tier 4 usage fees would be set at $10 per player per season. Ice rink usage fees for the Hockey Association would be set at $3.00 per player per season. The Tier 5-6-7 usage fees would be set at the new per hour rates as proposed by city staff. Team rosters, to calculate the usage fee, would be collected by the City at the end of the sport’s season. It was agreed that these rates would be reviewed in one year. Councilor Petschel suggested the tennis court usage fees be reviewed at an upcoming meeting. ADJOURN The meeting was adjourned at 2:57 pm. ___________________________ Neil Garlock, Mayor ____________________________ Lorri Smith, City Clerk page 16 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES October 23, 2018 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, October 23, 2018 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Jr., Commissioners John Mazzitello, Patrick Corbett, Michael Noonan, Mary Magnuson, Michael Toth, and Brian Petschel. Those absent: None Approval of Agenda The agenda was approved as submitted. Approval of September 25, 2018 Minutes and acknowledgement of the written comments submitted at the September 25, 2018 Comprehensive Plan Open House and additional emails for the public record COMMISSIONER TOTH MOVED, SECONDED BY COMMISSIONER MAZZITELLO TO APPROVE THE MINUTES OF SEPTEMBER 25, 2018 AND TO ACKNOWLEDGE WRITTEN COMMENTS AND ADDITIONAL EMAILS FOR THE PUBLIC RECORD, AS PRESENTED. AYES: 7 NAYS: 0 Mendota Heights 2040 Comprehensive Plan Update Chair Field noted that at the September 25, 2018 Planning Commission meeting, in a public hearing capacity, they had completed discussion on several chapters of the draft 2040 Comprehensive Plan. The goal of the current meeting was to continue said discussion, starting with Chapter 7. He then requested Planning Consultant Phil Carlson from Stantec to highlight some of the items in those chapters and the maps that, in the current reiteration, are still a work in process. Planning Consultant Phil Carlson from Stantec explained that this was a continuation of a discussion of the draft 2040 Comprehensive Plan, a work in progress. This process has been going for a couple of years. There have been parts of the plan that were discussed in detail at previous meetings and chapters that have been developed with the help of citizens, city staff, and the consultants. Mr. Carlson believed the Natural Resources Plan, and the Resilience Plan to follow, to be an excellent example of grass roots work in the community; citizens taking ownership of issues they felt were important, to take the initiative, and to develop the information and bring their interest to page 17 this. However, again this is a work in process. The Planning Commission had the benefit of a year and a half of work to put together the previous chapters; whereas these were pulled together in a much shorter period of time. Understandably, the Commission will want to review them and refine as appropriate. Nevertheless, they represent an important part of the Comprehensive Plan process. Early on, the natural setting of Mendota Heights was one of the most important issues that came out in the discussion; something that folks value highly and want to make sure is passed on to future generations. In response to the reference to maps mentioned by Chair Field, Mr. Carlson noted that the Comprehensive Plan is a document with numerous goals, policies, maps, statistics, etc. Sometimes, just the land use map is the poster for the land use plan. This is unfair because there is a lot more to it; many more layers of information and city policy that goes into it. Nevertheless, it is a way of representing some of the important issues in the community. So there has been significant discussion of some of the changes that were discussed by the Planning Commission over the months to take two neighborhoods in the city that have significantly smaller lot sizes and create a new Comprehensive Plan designations for them – what has been called LR-5 and LR-9 in the northeast part of the city and in Friendly Hills. That has been the source of some strong discussion. A map has been prepared showing what the land use plan might look like without those designations; reverting to the previous plan that has been in effect for many years, that has one single-family, one low density designation. This is by no means the final draft of the plan; it is only a draft to show what it might look like without the two new designations. This tonight is a continuation of the public hearing that occurred last month and a joint Planning Commission/City Council workshop more recently. City staff has been working to put together a compilation of what potential changes and discussions came out of that and the drafts as they have evolved. This is a continuation of the work the Planning Commission has done to welcome discussion of the plan. Chair Field stated that the Planning Commission and the City Council had a joint meeting on October 15, 2018 and this draft of the proposed Future Land Use was the product of that discussion; while not a public meeting the public was welcome to attend. If residents have comments to make on the proposed plan, that would certainly be in order this evening. Community Development Director Tim Benetti noted that a few months ago, there was some interested residents and citizens who were very concerned about the Natural Resources Plan and wanted a very strong section or dedication to this natural resource. A citizen’s advisory committee was formed with people very interested in what the natural resources do for the community, in an effort to help protect and preserve those. The committee started with a great kick-off meeting and eventually they pared it down to be reviewed by their editorial board; which consisted of members from the original citizen’s advisory committee. This editorial board created this new Chapter 7: Natural Resources Plan. Chair Field announced the re-opening of the previously tabled public hearing on the 2040 Comprehensive Plan Update. page 18 Don Selg, 867 Bluebill Drive, lives in the Rogers Lake Development and has been there for 45 years. He expressed his urgency and concern he had regarding what is what is going on, not just in Mendota Heights but on a global level. The ozone layer has depleted approximately 5% between 1970 and 1998. The protocol, or global agreement, to discontinue use of CFC’s has resulted in the ozone declining another 0.5%. There is still a definite sense of urgency to address this. He continued by discussing the UV index. During the 1970’s and 1980’s it was fairly stable. That increased by 9% and has stabilized since the mid-1990’s; however, it is still a definite issue. There is still a hole in the ozone, which is what is causing the issue. Mr. Selg noted that this last season, in the Twin Cities area, there were record breaking heat temperature for the longest duration, with daily temperatures staying above 70 degrees. The average percent increase, since air conditioning was first implemented, was 5%. So the area has had a very significant summer with respect to the cooling degree days and the amount of heat that was experienced. Pollution is the greatest environmental risk to human health, estimated to be the cause of 4.3 million premature deaths every year from ambient outdoor pollution. The annual death rate has now decreased by 12% since 1990; so it has gotten better. The thought is that we have to consider that, from a human life standpoint. The UN Environmental Consulate has come out and said that the next 20 years is going to be significant on human life – but it is already happening. In regards to annual deforestation, the rain forest stores massive amounts of carbon, which serve as carbon sinks – absorbing carbon released into the atmosphere from fossil fuels. When forests are cut down, just the opposite happens. They release that carbon back into the atmosphere. That accounts for 20% of the global greenhouse gas emissions, coming from felling the world’s forests. This is significant, especially when considering the amount of oxygen that they supply. This loss of oxygen is needed for the air we breathe and to replenish the ozone layer. 18% of the world tree population is utilized or lost each year; including those lost to wild fires. The following recommendations were made by Mr. Selg to rectify these issues here in Mendota Heights:  If the Par 3 golf course, or the golf course in Eagan, were to shut down for any reason, they be converted into solar panel farms covering the fairways and the greens, surrounded by forests with park-like functions like walking and bicycle trails  Plant numerous trees in the area to replace the ones removed for development, destroyed by wild fires, or lost to disease; and then take care of those trees to ensure they flourish Given the topics being covered, the country also needs a new breakthrough technology to replace the internal combustion engine. The solar energy can provide electric power and the electric car could replace the internal combustion engine as well. Heat is not needed to charge the batteries of electric vehicles. There is a limit on how much solar power we can generate. The internal combustion engine has been in place for over 100 years. page 19 Mr. Selg has experience upgrading engine systems to meet EPA standards. The government is not necessarily going to drive this fast enough; they are spelling out requirements going out 10 – 20 years in the future, which is not fast enough – we have to make it happen faster. The degree of urgency and the need for action on these items is high. Rachel Quick, 554 Junction Lane, was one of the editors of the Natural Resource document, along with many others who contributed much more to the document than she did. It is meant to be encompassing and inspirational. If it looks difficult and challenging – it should be. With the exception of the Commissions’ good edits and title change, she would encourage them to accept the Resources Document as is. This is meant to be a vision for Mendota Heights as they focus on the value of the beauty of the city and the open spaces, it is critical that they aim very high. They borrowed from other very successful natural resources plans in other cities to create this document and, if this could be moved forward and take the next steps of getting that natural resources management plan, she believed that the city would be a leader in protecting the green spaces. Debra Ost, lives in Bridgeview Shores near the corner of Dodd Road and Mendota Heights Road and has been a resident of Mendota Heights for 32 years. She expressed her appreciation for all of the hard work on this; however, she agrees with Mr. Selg regarding a sense of urgency. What she sees lacking in the Comprehensive Plan is outcomes. There is a lot of “establish, investigate, study, encourage”, and that sort of language but this is for 2040, which is 23 years from now. She did not believe that there is enough time to study; there has to be a little bit of study but something needs to start happening. She would like to see this plan be more action oriented; have a plan that has a list of accomplishments to be reached by a certain date. Councilmember Noonan asked what sort of outcomes would Ms. Ost challenge the Commission to pay attention to, specific areas where she would like to see outcomes specified. Ms. Ost replied that in the time she has been living in Bridgeview Shores, she has seen the quality of Pagel Pond go downhill. Also, the smell on Huber Drive from the pond there is horrible. It didn’t used to be like that. She would like to see the city enforce and not allow residents to put their fertilizer into the ponds; she would like to see improvements in the water quality; she would to see something being done rather than just talking about it. Brian Aukema, 707 Evergreen Knolls, moved to Mendota Heights with his wife and two boys in 2010 when he accepted a faculty position at the University of Minnesota. He received a lot of well- meaning advice from colleagues on where to live close to the St. Paul Campus. He has a statistics degree and is typically driven by data; therefore, he put together as much data as he could and built a statistical model on the best place to live. With all of the data he input, he came to the conclusion that, out of 110 suburbs in the Twin Cities Metro Area, Mendota Heights is the best place to live. He and his family are very happy here. In his job at the Univ. of Minnesota, he has the privilege of advising municipalities, cities, states, and countries on science-based solutions for managing their natural resources; especially around invasive threats to forests. He often starts by asking a city if they have a plan. He has heard some concerns here that perhaps the document under review may be overly prescriptive or too ambitious; page 20 however, he did not share those concerns as this is a guiding document for the city for the next few decades. He expressed his support for the Comprehensive Plan. He also thanked Mr. Benetti and members of the Commission for providing this space for citizens with interest and expertise in city planning and natural resource management to provide some guidance for this document. He encouraged the adoption of these chapters to keep Mendota Heights the best place to live. Beth Pearlman, 1773 Diane Road, also expressed her appreciation for having this hearing and for listening to the citizens and letting them contribute to this document. She believes there is a dual track here:  A document with vision – the city needs to have a general vision, goals, mission statement of where they want to end up. Far reaching and visionary are important aspects of this document; setting goals that are too small will not solve this huge problem that affects everyone and their children  Implementation and urgency – one of the provisions in this is to make sure there is a way forward with a Commission that would actually take up the implementation and the urgency of what has to be done more tactically as well as strategically. This document has both paths, the strategic path and the path to tactics. She encouraged adoption of the plan as is it a broad, visionary, and far reaching document. Many have read this and smarter people than her have contributed to it. The adoption of this document, even though it is a long-range thing, does not preclude the city from taking immediate and important action. Ms. Pearlman expressed her appreciation to the residents who worked on this document. She then asked the Commission if they had any questions about things in the document that they felt were inappropriate, too much, too little, way out of line, or anything they had issues with. Commissioner Noonan replied that he had some issues with respect – the document is to guide the efforts of Mendota Heights. Certain of the priorities speak to compelling others to do action or take on responsibilities. In light in going through and hearing what’s said; the goals are fine, it is th e priorities where the rubber hits the road, which would ultimately provide some of the direction to go to that tactical plan. He believed there were things that do not necessarily need to be said because they cannot be controlled. For example, the very first speaker spoke about four big picture issues under Resiliency. He believed everyone was sensitive and are concerned about them; however, the question is, what can we do about it. In this small corner of the world, with approximately 11,000 people, what can be done about ozone depletion? These are global issues that need to be tackled. The Commission would like to hear what is said and then reflect on that in light of what is written on paper. Commissioner Toth stated that he realizes that the plan calls for the formation of a Natural Resources Sustainability Commission and then asked for a brief description of what the business would be before that commission. Ms. Quick returned and replied that they did submit a charter document for a Natural Resources and Sustainability Commission; the idea being that, similar to people coming to the Planning Commission with variance requests; people would come to this new commission for review of things that would impact natural resources. For instance, if they are cutting down trees the commission could advise them on replacements or other plantings; taking the expertise of the residents in helping to meet the goals of being a more sustainable city. page 21 Commissioner Toth asked for clarification that part of setting up that commission would be identifying which decisions need to go through . . . Ms. Quick replied that this would not necessarily be the case. The commission would likely start with the Natural Resources Management Plan, where there would be a whole assessment of what needs to be tackled with the city in priority order. Then there would be a more natural progress to look at what is being done now; for instance, there is an infill project so they would email Public Works Director Ryan Ruzek about maybe considering some different seed grass plantings instead of turf, doing some native plants, etc. where the members of this group would have more familiarity with areas of impact and can advise. Michael Farley, 2281 Ocala Court, has been a resident of Mendota Heights since 1999. He expressed his appreciation to the people who came up with this document; there is a lot of good stuff in it. He took objection and did not agree with the urgency of the problem at hand. He found some of the language inflammatory; for instance, where it reads that ‘climate trends suggest that over the next 50 years we will experience increased precipitation’ is not sourced. Instead of making this an ‘us versus them’ type of document, include descriptions of what ‘extreme weather’ means – does it mean blizzard or 125 degrees. He believed that type of language to be very nebulous and it scared him that this is going someplace that a lot of people in the city do not want it to go. A commission and advisory board would be fabulous – a source of information; however, if governance ability was given to that advisory board then the city would risk the independence of the community and risk having an alternate form of government. Talking about getting things done brings up the topic of funding. There is no place in the document that talks about funding sources, which is another source of concern for people that are more in the fiscal conservative side. This is a fabulous document that includes things the residents could aspire to, everyone wants to be good stewards of the community and the environment, but there needs to be a look at the fiscal side and at the unintended consequences side. Commissioner Magnuson asked staff if the Natural Resources and Sustainability Commission would be much like the Planning Commission, in that they would have no power and would be advisory in nature. They would be a group that would address these issues and study them and then make appropriate recommendations to either the City Council or some other body. City Administrator Mark McNeill replied this is something that would need to be determined; ultimately the City Council would make that decision. Mr. Carlson noted that State Statute gives all legal authority in the city to the City Council. Nothing is going to happen in terms of officially adopting plans or spending money without the City Council’s approval of that. The Planning Commission is mentioned in State Statute and one of their duties, as mention in the State Statute, is to recommend a plan for the community, which is exactly what is being done tonight. However, they do not have the authority to adopt it on their own. The City Council can delegate its authority to various commissions and staff, but ultimately everything rests with the City Council. He did not believe that Mendota Heights, or any other city, page 22 can create a commission that has some governmental power as the power rests with the City Council. Jill Smith, 625 Hampshire Drive, has been a resident for 30 years. She stated that the Resiliency section is a wonderful thing to put into the Comprehensive Plan and is something that everyone should be aware of. However, one of the things that concerns her is that this is really too lofty for what Mendota Heights can actually achieve. She believes that the city should concentrate on those things that are achievable within the city and not go overboard. There are a number of other agencies that deal with these things; and if they want to be referenced, that would be fine. She did not want the burden of many of these things put on the city except to perhaps educate and support efforts within the community. There are some things that she did not understand; for instance, the food system efforts in Mendota Heights and the second bullet point that refers to farming operations. The Burrows Farm was the last known farm in the city; she asked if they planned on having more farms in the city with the remaining 1% of land available. If they are not going to have farms, why is this language even in there? She found other areas that she did not go into, that may not be completely up-to-date. She also echoed Commissioner Noonan’s comments on this and believes the Commission is on the right track for what can be done and what should be considered for this; keeping in mind that this is important for the future of everyone – not just Mendota Heights. The city and residents need to do their part, but not everything can be done. Tamara Will, 788 Hokah Avenue, expressed her support of both the Natural Resources and the Resiliency chapters. She believed these to be aspirational documents and hoped that there would be tactical plans to support these and a funding source identified. Without a funding source or a staff person in place, these aspirational documents will not go any further than this. They are important and there is urgency. One of the things that could be done to help realize the goals in these sections is the program called Green Steps Cities. They have roadmaps for how to do these things; there are things that lead cities all of the way through this. St. Louis Park, MN is on the forefront of this effort and have some wonderful things going on. There are steps and people to help the city accomplish these goals. As for examples, in 2007 Governor Pawlenty signed the Next Generation Energy Act calling for a 30% reduction in greenhouse gas emissions by 2025 and 80% by 2050. This is something that could be adopted in Mendota Heights. She encouraged the city to do that. As far as the question of what could be done since this is a small city, Ms. Will likened it to voting. It is pretty much accepted that each individual vote makes a difference as each vote is combined with other votes. The same thing applies here. The city is a small; however, it is important that each small city and each person does its part in order to combat climate change and preserve our natural resources. Sue Light, 2270 Wagon Wheel Court, stated that as a University of Minnesota Extension Master Gardener she has had the opportunity to work with the city’s Public Works department on several page 23 sustainable landscape projects. Our natural resources are so important to the quality of life within the city. Sometimes we take for granted that our air quality, water quality, trees, life sustaining plants, and insects would always be here for us. Unless everyone is proactive and has a plan, that might not be true. The Natural Resources chapter is the guide the city can use over the next 20 years. Among other things, the chapter talks about looking for ways to improve habitat for pollinators and other important insects. The city has already started doing this as they plan road reconstruction within the city. When Victoria Road was reconstructed several years ago, native flowers and grasses were seeded instead of rip-wrap or turf grass. In the current road reconstruction, many of the residents have signed on to have rain gardens installed on their properties. These changes not only benefit the pollinators, filter the water, and increase biodiversity; the city does not need to mow as often when these turf alternatives are installed on city property. The plan also talks about using native plant buffers around bodies of water to improve water quality. There are a lot of good sustainable ideas like this in this chapter. They all cannot be done at once; however, the city needs to have aspirational goals for its natural resources. Nature and natural areas are not just in counties, state, or national parks. They are right here in the city and there needs to be a plan to preserve them. Kate Christensen, 2280 Ocala Court, has been a resident for 44 years. She expressed concerns about the Resiliency section as she believed it goes beyond what Mendota Heights government can and should do. There are some good lofty passages; however, care needs to be taken to ensure they are not conflicting. One thing that she found to be silly was the Food System. The city does not need to dictate what goes into people’s mouths. The city can have a Farmer’s Market and residents can plant a garden; however, she did not believe it belonged in the Comprehensive Plan. She believed what could be done in the Comprehensive Plan was to focus that chapter on preparedness, planning, and perhaps disaster recovery. Some of those actions and concerns could also be included in that section for planning. David Hiner, 1295 Kendon Lane, has lived in the Furlong neighborhood since 1981. He stated that the city needs to have some kind of plan put together as he has had to fight for so many issues in his neighborhood – water and sewer for one. In the meantime, a lot of other things have happened that have been very discouraging. The Lemay Lake Shores property has been built, a road was put through the swamp that has caused all of the runoff and the fertilizer overflowing into Lemay Lake; the lake quality has gone way down every year. Augusta Shores has been built on the other end and a pipe has been installed leading into the swamp, leading into the lake, and has eroded a huge amount of silt into the lake. Requests have been put in to fix this and it has not been done. He questioned the need for a Comprehensive Plan when tax dollars are given more consideration than the environment. page 24 Amelia Vandarious, 1312 Wachtler Avenue, wished to address two points: 1. During the discussion of the Natural Resources and Sustainability Commission, it was definitely discussed as being in an advisory and educational capacity. The purpose of this Commission would be to work on the implementation plan for the Natural Resources and Resiliency chapters; and provide the specific steps that have been requested. 2. In respect to what a small city can do she noted that the city is small, but when other cities view Mendota Heights they can see that every decision made is an opportunity to support natural resources; hopefully leading the way for other cities to make the same type of decisions Alexis Ludwig Vogen, 1580 Boardwalk Court, moved to the city approximately 14 years ago. There were three things that led her and her husband to move to the city:  Location  Schools  The natural resources of the neighborhood They loved the mature trees as they were driving through neighborhoods, loved the proximity to other natural resources like the Mississippi River, and all of the trail systems going through Mendota Heights. They have loved seeing the expansion of that through the years. They look out onto woods from their yard and it is an incredibly part of their living experience in the city. Natural resources, as stated in the Comprehensive Plan, is an important part of Mendota Heights. It is what the city delivers that is unique and different from many other neighboring communities that has amazing proximity to St. Paul and Minneapolis, and yet this wonderful hamlet sensibility to it. She expressed her support for a focus on natural resources and having it included in the Comprehensive Plan. In her day job, she works for a large fortune 100 company and leads their environmental sustainability and compliance team. She participated to some extent in this documentation and wanted everyone to understand that she lives in her day job trying to explain wonky terms to people who are unfamiliar with them. She wanted people to not be afraid of some of the terms in the document; there was a pretty practical lens that she tried to apply. She has worked in business longer than in sustainability so there is always a fiscal and a practical lens to the work she does. In terms of urgency she recently learned a fun and interesting fact; the State of Minnesota, since 1970, has warmed in the winter months four degrees. Most people that have grown up here know that because they can feel it. There are impacts in the community, and there will continue to be impacts, of climate change. This is an important aspect to have in the Comprehensive Plan. The city needs to be prepared to think about it as a community and what can be done locally; things that can make a difference. Nissa Tupper, 1696 James Road, was in attendance on behalf of her family and many other community members to support both the Natural Resources and the Resiliency chapters. One of the reasons why she and her family moved here was the appeal of the natural environment that characterizes the community. It is critical to the city’s character, livability, and vitality. It is very page 25 important that the city proactively care of this. She was excited when she learned that the city was looking for community input on the Natural Resources and Resiliency sections of the plan as it helped her become an active community member. She was fortunate to be part of both chapters and was so impressed by the technical expertise that was at the table and learning what her neighbors do on a day-to-day basis and hear their perspective. The passion they have for the community was impressive. She specifically wanted to acknowledge the importance of approving the resilience chapter. It is something that is new for the city and other communities as well; and something that other communities have been doing for some time. It is not mandatory this planning cycle with the Metropolitan Council, but it was an option. This is something that can help the city stand apart as a community who articulates what they care about, what their goals are, and holds the city accountable. Resiliency is the city’s ability to adapt and bounce back when things d o not go as planned. With climate change a lot of things are not going as planned. This is only going to continue. The region is seeing more floods, more extreme heat days, more unhealthy air quality days, more harmful algae blooms, and more bacterial-borne diseases like lime disease. Those are all impacting our environment around us and our health. We need to build a resilience in order to reduce risk to those hazards and to protect the community. The Resiliency chapter may seem overwhelming to some; however, it outlines 20-year goals for climate action, food system, and energy; and are completely in-line with what many other jurisdictions in the Twin Cities Metro Area are already doing. They have been vetted in best practices not only in our region but elsewhere. Some of the items might be new; but they are not lofty and unattainable. They offer the city opportunities to innovate. Some of the items can be started next year. It is good that the Comprehensive Plan also stretches the city and is guiding the city for the next 20 years. Articulating the goals and planning for them, and being open to new ideas is a good idea. One idea may be to identify strategies for leveraging economic opportunities in a green economy; which would be perfect for a comprehensive plan document. It is a long range plan allowing the city time to unpack some of these things, try to understand what it means for the city, how attainable it is, and coordinate the work. The balance of immediate and long-term strategies is what makes the Resiliency chapter strong. She requested the Planning Commission help the city put the foundation in place so they can build a more resilient community and prioritize it. Cindy Johnson, 1755 Victoria Road, is one of the master gardeners who has collaborated with the city for the past three years and one of the editors of the Natural Resources chapter. She shared an email earlier about the work that they have accomplished in collaboration with the city. The mission of the U of M Master Gardeners is to use research-based horticultural knowledge and practices to deliver educational outreach and project-based efforts to the community. Specifically, their focus is on sustainable landscape practices that enhance and protect the environment. The page 26 2040 Comprehensive Plan summarizes the area’s abundant and diverse natural resources uniquely special to Mendota Heights very well. Looking beyond the summary, there are 11 goals to cover all of this diverse natural resources. The city is small, yet they have a great number and variety of natural resources which happen to be one of the attributes that can honestly be said that every single resident values. They can describe it differently; however, they range from river bluff to prairie to forested areas, lake, wetlands, rivers, streams, and creeks. Within each of these areas thrives an eco-system of plants, insects, animals that are specific to that area. Unlike other chapters of the Comprehensive Plan, there is more to address than these goals. For instance, in Transportation there are roads and maybe they vary a little in the type of road, but they are still a road. In Natural Resources, there are trees; however there are different kinds of trees, trees of different species that are beneficial and provide for humans, birds, and animals; and then there are invasive trees (i.e. buckthorn) that destroy the eco-system. Then there are trees that are different near streams than those trees that are in a prairie or a forested area. There are also shrubs, grasses, flowers, forbs, and soil and water throughout the area. There are many eco-systems within the larger context of Natural Resources so it makes sense that there would be more to guide the city in the Natural Resources section of the Comprehensive Plan. The city is so unique that Mendota Heights is one of the very few locations left in North America where bee scientists have found the Rusty Patch Bumblebee; a native bumblebee that was common across the U.S. and into Canada but is now on the endangered species list. Very few have been found; but they have been found in Mendota Heights. The Natural Resources section of the Comprehensive Plan has been written as a guide to provide a direction for the city. For example, the plan says in 7.2.7 “Develop and implement city strategies to increase tree canopy. These strategies should explore an expansion of funding and incentives to plant, retain, and promote tree species diversity.” That is a general recommendation to develop a plan for tree planting with an emphasis on diversity, while exploring how it might be funded. In contract, the Natural Resources Landscape Management Plan is a tool that supports the Comprehensive Plan by identifying the current state of each natural resource within the city with the prioritization of specific actions to be taken to prevent further loss or improvement of that resource in a specific area. She encouraged the Planning Commission to approve the Natural Resource section of the Comprehensive Plan with little to no edits. Chadwick Vandarious, 1312 Wachtler Avenue, stated that he has been very impressed by the people who spoke. Normally passion is much more emotional; however, the people who spoke were thoughtful, well researched, and either rehearsed or were the most impressive public speakers he has ever seen. He believed there was an abundance of this resource – people who care. To not put people like this on commission – to waste this resource – is just leaving money on the table. If a commission were created, people just like this would become a part of it and the city would not have to worry about finding something for them to do. These are people are thoughtful and motivated and they will find plenty to do to help make this community better. page 27 COMMISSIONER MAZZITELLO MOVED, SECONDED BY COMMISSIONER NOONAN, TO CONTINUE THE PUBLIC HEARING TO THE NOVEMBER 27, 2018 PLANNING COMMISSION MEETING IN CASE THERE ARE REVISIONS TO THE PLAN AYES; 7 NAYS: 0 Chair Field noted that there was mention at the workshop meeting about having another with staff and asked for thoughts from the Commission. Commissioner Noonan felt it would be appropriate given that this is really the first time they have heard input on the Natural Resources and the Resilience sections. Being given the opportunity to go through these sections line-by-line would be appropriate in a work session and give them time to reflect upon what was said and seeing what is put down in writing. There was some strong testimony given with respect to the Resilience section, specifically some pointed concerns about the food system; as well as concerns from the Commission on that same topic. He believed the Commission needed a thoughtful deliberative process which would take place at the work session to allow them to address these sections and take another look at chapters 1-6. Chair Field stated that they have had a workshop as a Planning Commission, a workshop with the City Council, and then he asked City Administrator Mark McNeill if he had any thoughts on having another workshop meeting with the City Council. Mr. McNeill replied that the Council could be available for that; however, they respect the work that the Planning Commission has done and if it is something that the Commission would like to do and then recommend it after the public hearing continuation in November, that would probably work well. Commissioner Noonan commented that the Commission had a good work session on October 15, 2018 where they talked about substantive issues. The challenge now is for the Commission to roll up its sleeves and work through the plan to prepare a product that can be presented to the community for one last set of comments; and ultimately for them to finish their job, which is to recommend something to the City Council. Commissioner Magnuson stated that the Commission has not looked at all at the Critical Area Plan or the Implementation Chapter. If a workshop is scheduled, they should plan on Natural Resources, Resilience, Implementation, and Critical Area. Chair Field suggested that, tomorrow, Mr. Benetti and the Commission look at some dates possibly two weeks before the next Planning Commission Meeting of November 27, 2018 for a workshop. He encouraged all of the residents in attendance, and anyone else who wished, to come to the workshop meeting. The date and time would be posted to the city’s website. All should know that this would not be a public hearing but all comments are welcome, minutes would not be recorded; it is a chance for discussion in a public setting their thoughts on things and try to get some work done so when they come to the public hearing in November meeting they are more thoughtful and have worked through some of the issues. page 28 Discuss Public Hearing Policy at Planning Commission Meetings Chair Field noted that he read the Public Hearing Guidelines at the beginning of the session this evening. The practice this evening demonstrates, at least to him, what the Commission is trying to do with item #2 “A reasonable attempt shall be made to limit comments to not longer than 3 minutes”. He would prefer to say “An attempt shall be made to keep comments to a reasonable period of time, at the discretion of the chair”. COMMISSIONER MAZZITELLO MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO EDIT ITEM #2 OF THE PLANNING COMMISSION PUBLIC HEARING GUIDELINES TO READ “AN ATTEMPT SHALL BE MADE TO KEEP COMMENTS TO A REASONABLE PERIOD OF TIME, AT THE DISCRETION OF THE CHAIR” AYES: 7 NAYS: 0 Staff Update on Approved or Pending Developments Community Development Director Tim Benetti informed the Commission that the variance request for ISD #197, Henry Sibley High School, were approved by the City Council. There are two lots split requests that will be heard at the November 27, 2018 Planning Commission Meeting. Adjournment COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER TOTH, TO ADJOURN THE MEETING AT 8:35 P.M. AYES: 7 NAYS: 0 page 29 DATE: December 4, 2018 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Resolution 2018-92 Designating Polling Locations for 2019 BACKGROUND MN State Statutes 204B.16, Subd. 1, states that by December 31st of each year, the governing body of each municipality and of each county with precincts must designate by resolution a polling location for each election precinct. DISCUSSION The City is not recommending any changes be made to the current polling locations. The current polling sites are as follows: Precinct 1 Somerset Elementary School 1355 Dodd Road Precinct 2 Henry Sibley High School 1897 Delaware Avenue Precinct 3 Mendota Elementary School 1979 Summit Lane Precinct 4 St. Thomas Academy 949 Mendota Heights Road Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road RECOMMENDATION Staff recommends the City Council designate the polling places as outlined in Resolution 2018-92. ACTION REQUIRED Approval of Resolution 2018-92 Designating Polling Locations for Elections to be Held in 2019. page 30 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018-92 RESOLUTION DESIGNATING POLLING LOCATIONS FOR 2019 WHEREAS, Minnesota State Statutes 204B.16, Subd. 1 requires the City Council, by ordinance or resolution, to designate polling locations for the upcoming year; and WHEREAS, changes to the polling locations may be made at least 90 days before the next election if one or more of the authorized polling locations become unavailable for use; and WHEREAS, changes to the polling locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and WHEREAS, the City of Mendota Heights does not currently have any elections scheduled for 2019. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the polling locations for voting precincts be designated as follows for 2019: Precinct 1 Somerset Elementary School 1355 Dodd Road Precinct 2 Henry Sibley High School 1897 Delaware Avenue Precinct 3 Mendota Elementary School 1979 Summit Lane Precinct 4 St. Thomas Academy 949 Mendota Heights Road Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate a replacement polling location meeting the requirements for any polling location designated in this Resolution that becomes unavailable for use by the City. AND BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this resolution and any subsequent polling place designations to the Dakota County Elections Office. Adopted by the City Council of the City of Mendota Heights this 4th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ ATTEST Neil Garlock, Mayor _________________________ Lorri Smith, City Clerk page 31 DATE: December 4, 2018 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Renewal of Tobacco Licenses BACKGROUND The following is a list of the current tobacco licensees who have applied for renewal of their licenses. The licenses would be effective January 1 – December 31, 2019. 1) Mendota Heights Amoco, 2030 Dodd Road 2) Mendakota Country Club, 2075 Mendakota Drive 3) Mendota Liquor, 766 Highway 110 4) Northern Tier Retail, LLC d/b/a Speedway #4516, 1200 Mendota Heights Road 5) Northern Tier Retail, LLC d/b/a Speedway #4521, 1080 Highway 110 6) Walgreens #11764, 790 Highway 110 The establishments listed above have each submitted a complete application packet and the $300 license fee. The Police Department has completed a background investigation on all of the applicants and found no issues or concerns. It should be noted that when the tobacco compliance checks occurred on November 5, 2018, we had one licensee fail – Mendota Heights Amoco. This was their first failure in the two year time frame we track. RECOMMENDATION Staff recommends that the City Council approve the tobacco license renewals for the establishments listed above for the period of January 1, 2019 through December 31, 2019. page 32 Request for City Council Action DATE: December 5, 2018 TO: Mayor, City Council, and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief Cheryl Jacobson, Assistant City Administrator SUBJECT: Probationary Firefighter Appointments INTRODUCTION The City Council is asked to approve the appointment of five candidates to the position of probationary firefighter with the Mendota Heights Fire Department. BACKGROUND Staff has completed the recruitment process to fill vacant firefighter positions within the Mendota Heights Fire Department. A conditional offer has been extended, contingent upon the successful completion of a pre-employment physical, background check and approval of the City Council to the following five candidates: Joseph Ahlstrom, Joseph King, Amy Patrick, Nicholas Reding, and Daniel Rice. The candidates anticipated start date with the Department is December 10, 2018. Each will begin firefighter training courses in January, 2019. BUDGET IMPACT Probationary firefighter pay is $9.65 (or state minimum wage) for fire calls and training and is included in the budget. ACTION RECOMMENDED Staff recommends that the City Council approves the appointment of Joseph Ahlstrom, Joseph King, Amy Patrick, Nicholas Reding, and Daniel Rice as probationary firefighters. ACTION REQUIRED If City Council concurs, it should by motion, approve the appointment Joseph Ahlstrom, Joseph King, Amy Patrick, Nicholas Reding, and Daniel Rice as probationary firefighters. page 33 REQUEST FOR COUNCIL ACTION DATE: December 4, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Authorize Professional Services Contract for the Ridge Place Sanitary Sewer Improvement and Streambank Stabilization Project COMMENT: INTRODUCTION The Council is asked to authorize a professional services contract for replacement of a section of the sanitary sewer interceptor and a streambank stabilization of the start of Interstate Valley Creek. BACKGROUND Mendota Heights constructed its sanitary sewer interceptor in 1966. The interceptor is a large diameter concrete pipe which makes up the backbone of the sewer system. A section of this system has sunk approximately 1.5 feet creating a sag. Floating sewage (mainly grease) is unable to pass through this sag area and builds up in the upstream manhole. City crews have had to regularly break up this blockage to prevent a backup. Adjacent to this interceptor is Interstate Valley Creek. Interstate Valley Creek is one of the major water ways which convey run-off to the Mississippi River. The creek starts at Friendly Marsh and flows under the Highway 62/Dodd Road intersection where it then meanders through Valley Park to the Mississippi River. The City excavated the channel from Friendly Marsh in 1963 to alleviate flooding in Friendly Hills. DISCUSSION In 2016, Mendota Heights contracted with Foth Engineering on assessing the Sanitary Sewer Interceptor. The assessment was to replace the pipes upstream and downstream from the sunken manhole, stabilizing the pipe trench, lightweight fill, installing helical piles to support the manhole and possibly using fiberglass pipe. The scope will be refined in the design process. In addition, this replacement will require a large bypass pump and dewatering of the utility trench. Interstate Valley Creek has a number of erosion concerns. Staff is initiating a study of this creek north of Marie Avenue with the Lower Mississippi Watershed Management Organization and will address the concerns in that area after the report is complete. This section of the creek is south of Marie Avenue just north of Highway 62. It is proposed that a stabilization project would begin at the culvert near Dodd Road and Highway 62 and extend downstream approximately 1000 feet. The proposal asked for a simple armoring but the final design will likely incorporate some meandering and pools and turf reinforcement mats. page 34 It is proposed that these two projects be tied together due to the difficult access of the site and restoration that will be needed. The project requires soil borings, surveying, bidding assistance, resident coordination, permitting, Staff sent a Request for Proposals to three firms. The recommended proposal is to Barr Engineering. Barr Engineering $37,490 Proposer 2 $65,000 Proposer 3 $85,830 Staff anticipates a change order for wetland delineation services and a possible increase in scope of work. This increase would be needed from the other proposers as well. Staff has worked with Barr Engineering on other projects and is happy to recommend them for this work. Due to wetland requirements, this project may be delayed until fall/winter of 2019 although a more aggressive schedule with February construction will be attempted. BUDGET IMPACT The Sanitary Sewer Utility Fund has identified this need for several years and has reserved $315,000 for the sewer portion of the project. The streambank stabilization of Interstate Valley Creek has been identified in the Storm Water Utility Fund and an estimated $120,000 has been reserved for the streambank portion of the project. RECOMMENDATION Staff recommends that City Council authorize the professional services contract to Barr Engineering for $37,490. ACTION REQUIRED If Council agrees with the staff recommendation, authorize Staff to execute a professional services contract with Barr Engineering for $37,490. This action requires a simple majority vote. page 35 ? ? ? ? ? ?(G!. G!. G!. G!.666 66666 66666666666666" "" " " ! ** ! ! !* * * *! 6 6 6 6 6666666666666666666!!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 804 810 816 790 822 828 1919 782 1920 1940 781 800 799 825 1909 789 1910 770 851 1900 RI D G E P L WACHTLER AVERIDGE PL 407 3 9 5 347300.5 1 9 6298179158156109102 299 1 9 0Dakota County GIS City Base Map 2018Utilities Date: 11/14/2018 City ofMendotaHeights0150 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Sanitary Sewer Improvements Streambank Stabilization Access Route page 36 DATE: December 4, 2018 TO: Mayor and City Council, City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Resolution 2018- 96 Reappointments to Advisory Commissions BACKGROUND The City Council is asked to reappoint the following members to their respective Commissions. The following commissioners are at the end of their current term and are eligible for reappointment. Planning Commission (3 year term, starting February 2019 - expiring January 2022): Brian Petschel Michael Toth Parks and Recreation Commission (3 year term, starting February 2019 - expiring January 2022): Steve Goldade Airport Relations Commission (3 year term, starting February 2019 - expiring January 2022): Sally Lorberbaum NDC4 Cable Commission (2 year term, starting February 2019 - expiring January 2021): Mickey Kieffer Each of these members has expressed an interest in serving an additional term with their respective commissions. Per City Code Sections 2-1-2 and 2-2-2, members of the Planning Commission and the Parks and Recreation Commission are limited to 3 consecutive full terms. Planning Commission member Litton Field and Parks and Recreation Commissioner Stephanie Levine have each served three full terms and cannot be reappointed. Parks and Rec Commissioner Nissa Tupper has requested not to be reappointed. Staff is requesting permission to advertise these three openings. RECOMMENDATION Staff recommends the City Council approve Resolution 2018-96 Reappointing Advisory Commission Members, and to direct staff to advertise one opening on the Planning Commission and two openings on the Parks and Recreation Commission. page 37 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018 - 96 A RESOLUTION REAPPOINTING ADVISORY COMMISSION MEMBERS WHEREAS, the City Council of the City of Mendota Heights benefits from the active participation of citizens in our advisory commissions; and WHEREAS, the City Council recognizes the excellent service provided by the following commission members/representatives whose terms will expire January 31, 2019. NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the following commissioners are reappointed: Planning Commission (3 year term, starting February 2019 - expiring January 2022): Brian Petschel Michael Toth Parks and Recreation Commission (3 year term, starting February 2019 - expiring January 2022): Steve Goldade Airport Relations Commission (3 year term, starting February 2019 - expiring January 2022): Sally Lorberbaum NDC4 Cable Commission (2 year term, starting February 2019 - expiring January 2021): Mickey Kieffer Adopted by the City Council of the City of Mendota Heights this 4th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ Neil Garlock, Mayor ATTEST: _____________________________ Lorri Smith, City Clerk page 38 Request for City Council Action DATE: December 4, 2018 TO: Mayor and City Council, City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Change City Council January 1, 2019 regular meeting date COMMENT: INTRODUCTION The Council is asked to consider changing the meeting date of the first regular City Council meeting of next month due to it being a holiday. RECOMMENDATION It is recommended that the January 1, 2019 regular meeting date be changed to January 2, 2019. ACTION REQUIRED Staff recommends that the City Council make a motion to change the January 1, 2019 meeting date to January 2, 2019. page 39 REQUEST FOR COUNCIL ACTION DATE: December 4, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Cooperative Construction Agreement with the Minnesota Department of Transportation for the Highway 149 (Dodd Road) Rehabilitation Project COMMENT: INTRODUCTION The purpose of this item is to provide an update to a Cooperative Construction Agreement with MNDOT, and to report on prices for work to be performed. BACKGROUND The Minnesota State Department of Transportation (MnDOT) has been working on State Trunk Highway 149 (Dodd Road), which had impacts to city owned infrastructure in the State right-of- way. The City of Mendota Heights owns a sanitary sewer collection system located in State right-of-way, and is responsible for adjustments to a water main also located in the same right- of-way. The Highway 149 (Dodd Road) rehabilitation project required adjustments to 24 sanitary sewer manholes and 60 water valves. City Council previously approved a Cooperative Construction Agreement with MnDOT for adjustments to those sanitary sewer and water main structures along Dodd Road (TH 149) in conjunction with the State rehabilitation project. DISCUSSION During construction, a conflict with storm sewer replacements and the watermain was identified. MnDOT worked with Saint Paul Regional Water (SPRWS) on finding the most cost effective solution. The new storm sewer that was installed included larger diameter manholes which would be over the watermain. There was concern that these manholes could cause a failure to the watermain and make repairs difficult. Two sections of watermain near Emerson Avenue were removed and replaced, offsetting the alignment away from the storm sewer. This work was not billed to Mendota Heights as SPRWS considered this a main replacement. Two other sections near Coleshire Lane were placed in a casing pipe to protect from the additional weight. This casing pipe did not include replacement of the main and this work is being billed to Mendota Heights per the agreement with SPRWS. The State sent the attached Summary Force Account showing a total of $22,038.74 for this work. page 40 BUDGET IMPACT The costs are proposed to be allocated to the respective Water Utility Fund. This fund has an adequate balance for this work. RECOMMENDATION Staff recommends that the Council approve the Force Account authorizing payment to MnDOT for this work to case the watermain on Dodd Road. ACTION REQUIRED If the Council agrees with the staff recommendation, pass a motion authorizing payment of the Force Account for watermain Casing on Dodd Road. This action requires a simple majority vote. page 41 page 42 page 43 page 44 page 45 page 46 page 47 page 48 page 49 page 50 page 51 page 52 Request for City Council Action DATE: December 4, 2018 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Street Pavement Marking Rules COMMENT: INTRODUCTION The following information is intended as a refresher of State rules regarding lane markings. The recently striped Dodd Road has a number of residents confused regarding crossing a double yellow centerline. Generally, a double yellow stripe is broken through an intersection although it is not required to be. The new striping on Dodd Road has two intersections where the centerline was not broken (Pagel Road and Creek Ave). The city is awaiting confirmation from MnDOT regarding if this striping was intentional or just an oversight as these two intersections are not consistent with the striping on the remainder of the project. Vehicles are permitted to turn left over a double yellow line but passing is prohibited. DISCUSSION Pavement Markings and What Colors Mean Pavement markings are typically white or yellow. Other colors exist, but white and yellow are the most common colors. When you see white and yellow lines separate travel lanes or mark the center of the road, they tell you if traffic is traveling in one or two directions. Yellow lines separate traffic in opposite directions and white lines separate traffic lanes moving in the same direction. Yellow Lines On a road with yellow lines in the center of the road, traffic travels in opposite directions. You are on a two-way roadway and must drive to the right of these lines. A normal broken yellow line marks a two-direction passing zone. Traffic traveling in either direction may pass other vehicles with care and when the way ahead is clear. Where there is one solid yellow line and one broken yellow line, traffic traveling adjacent to the broken line may pass other vehicles with care, but traffic traveling adjacent to the solid line is prohibited from passing. Two normal solid yellow lines mean that traffic from either direction is prohibited from passing. Don’t drive to the left of the center, unless you must cross the lines to turn left. Remember, the solid yellow line is there for a reason. In many situations, it may be dangerous to pass. page 53 Crossing Solid Yellow Lines to Turn Left You can cross yellow lines in a no-passing zone to turn left into a driveway, side road or to make a U-turn. Two-way Center Turn Lane A center lane with a normal broken yellow line and a normal solid yellow line on each side indicate a two-way left-turn lane. This lane is used by traffic in either direction as part of a left-turn maneuver. You cannot use this lane as a normal travel lane or use it to pass other vehicles. You should only enter this lane when preparing for a left turn. White Lines White lines separate travel lanes moving in one direction. A normal broken white line separates lanes where you are permitted to change lanes. Cross the lane line markings with care. When normal or wide solid white lines are painted between travel lanes, you should stay in your lane. The solid line means that crossing the line marking is discouraged. You should only change lane when it is necessary to avoid an incident. The solid white lane line marking is often used to separate a through lane from an added mandatory turn lane at intersections. Once you have entered your lane, don’t change your mind in the last second. Respect the pavement markings. If a double white line separate travel lanes, you are prohibited from crossing the line. You must not change lanes for any reason. ACTION REQUIRED For Information Only page 54 : -, M DEPARTMENT OF TRANSPORTATION MnDOT Metro District 1500 West County Road 132 Roseville, MN 55113 December 3, 2018 Mr. Ryan Ruzek Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, Mn 55118 Dear Mr. Ruzek, Thank you for reaching out with the City's questions about striping on Hwy 149/Dodd Rd. I understand there are residents who are concerned about making a left turn across a double yellow stripe. In talking with Chief McCarthy, she assured us that turning across a double yellow is legal, although passing across a double yellow is not. Motorists can still make a left turn both to and from Pagel Road at Hwy 149. MnDOT believes there is benefit to leaving the striping in place at this location. Leaving the striping in place will help delineate the northbound left turn lane to Wagon Wheel which has a new configuration. Keeping the striping will help drivers adjust to the new lane configurations and reduce confusion. It may also influence drivers to use Keokuk Ln. Keokuk is much more desirable from an access point perspective being it intersects Hwy 149 with much less skew. Amber Blanchard South Area Manager CC: Equal Opportunity Employer DATE: December 4, 2018 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director Mark McNeill, City Administrator SUBJECT: Adopt Budget and Levy for FY 2019 INTRODUCTION The City Council is asked to adopt a resolution for the final levy and budget for FY 2019. BACKGROUND In August, the City Council held budget workshops to discuss the proposed 2019 budget. The preliminary budget was adopted on September 18th. The resulting FY 19 budget has included the following items which represent changes from the 2018 operating budget, as funded by property taxes: Personnel/Staffing: • Adds six months of salary to fully fund the Police Officer position which began July 1, 2018. The added cost of this is $57,000. • Adds three months of salary to fully fund what was hired as a Natural Resources position in the City’s Engineering Department. • Adds a Public Works Maintenance Worker to assist in the maintenance of the City’s parks, and help to improve services to active use areas. This full-time position is budgeted to begin April 1, 2019. This is contingent upon the receipt of revenues expected from athletic field users, the fees for which are being brought for Council approval tonight. • Increases the City’s contribution to the Mendota Heights Fire Relief Association for firefighter pensions by $500 per firefighter, for a total increase of $18,000 for FY 2019. • Increases salaries for employees by 2.75%. • Provides for an increase in contribution to the employee’s insurance premiums by 5%. Activities/Quality of Life • Provides $14,000 for July 4th Fireworks Display. This is a total increase to the levy, as there was nothing provided in the FY 2018 budget. • Continues funding of $3,000 for a summer concert series. Partnerships for other funding will be sought. • Reduces by $3,250 the budgeted amount needed for Animal Control, which is expected after entering into a contract with a different provider. page 55 • Provides $83,000 as the City’s payment to the City of West St. Paul, which is the fifth and final year of a partnership to renovate the ice arena in that city. The above items will be provided through levied property taxes. In most other years, the City has also levied for larger capital items. However, due to the current size of the balance in the City’s General Fund, the proposed budget includes one-time expenditures from the Fund balance. At this time, the fund balance is at 89.58%. In order to keep the City’s AAA bond rating, that percentage should not drop below 75%. Therefore, the City Council could choose to allocate approximately $1.03 million, which could be spent on one time expenditures. However, in FY 2019, staff recommends that expenditures of $303,500 to be taken from the reserves, which would reduce the percentage surplus to 83.5%. The recommended capital items proposed for acquisition in the next fiscal year are: • Streets Pick Up Replacement $ 70,000 • Public Works Gate Replacement 10,500 • Fire Chief 2 Truck Replacement 41,000 • Parks Mower 100,000 • Parks Mower (X-Mark) 17,000 • Parks Registration Software 10,000 • Police Rifle Replacement 15,000 • Police Body Cameras and Squad Camera Replacement 40,000 • City Hall Generator Replacement 62,950*# • City Hall Lighting Replacements 15,000* Total $ 381,450 *These purchases will be made from the City Hall Fund. # Purchase authorized October 18, 2018 Items of Note for FY 2019: Fire Station Bonds—This proposed budget assumes that General Obligation Bonds will be issued for the fire station’s construction project, after bids are opened in early 2019. The FY 2019 budget includes the first of fifteen years of estimated payments for the bonds which would be sold to finance the project. The billings to the three partner communities for whom Mendota Heights provides fire services— Mendota, Lilydale, and Sunfish Lake—will reflect a thirty year repayment schedule. Based on 2018 valuations in the three cities, Mendota will contribute $20,151; Lilydale $78,733 and Sunfish Lake $73,131 in 2019 for the fire protection and those cities’ respective shares of fire operations. Natural Resources Plan – One item which had been discussed in the City Council’s budget workshops was a possible updating of the City’s sixteen year old Natural Resources Plan. Staff reports that outside contractors will likely charge in the range of $75,000 to $125,000 to do this work. Instead of levying for this work to be done in FY 2019, it is recommended that the City’s newly hired Natural Resources Coordinator be allowed time to review the current plan, and then recommend updates where possible on her own. Then, staff will return to the Council with further recommendations as to which portions of the current plan would need to be contracted out for updating, probably in FY 2020. page 56 Then, for the FY 2020 budget, the Council could choose to allocate money to have the Natural Resources Plan updated by a consultant. Athletic Fields Maintenance: In November, the City Council, and Parks and Recreation Commission discussed the need to charge organizations for the use of the City’s athletic fields. These fees are on the agenda tonight for approval. The purposes of the fees are twofold: • Focus the demand for reservations made for the fields from multiple competing user groups; and • Partially offset the City’s costs of field layout and set-up, mowing, striping, and other maintenance costs which are currently being funded by the community at large. The anticipated fees will still only cover about one-half of the total cost of the aforementioned new Public Works maintenance position (on a 12 month-basis), which is budgeted to begin April 1, 2019. Budget Increase: The total General Fund budget for 2019 is $9,022,046, which is 3.82% greater than the 2018 budget. This will be funded through property taxes. The total city budget for all funds in 2019 is $15,123,595, which also includes such things as special revenue funds, enterprise funds, and debt service funds. Levy Impact: The levy for 2019 will increase by $844,005 from the 2018 levy; however, $519,932 of that is the amount which will fund the first year of the Fire Station Bonds. In total, this represents a 9.82% increase over last year. The overall increase is comprised of the following: • 3.77% Increase for the FY 19 Operating Budget • 6.05% increase for Fire Bond retirement Tax Impact on Residential Properties: Overall, the values for residential properties in Mendota Heights increased by 5.1% between 2018 and 2019. The proposed 9.82% levy increase will increase the city portion of property taxes from $1,412.14 in 2018, to $1,536.93 in 2019 for a home that is valued at $380,230 in 2019. This represents an 8.84% increase in the city portion of property taxes Without the fire station bonds, taxes for residential properties would have gone up 2.58%. Following is a comparison of the proposed levy for 2019, versus the final levy for 2018: 2018 2019 Final Preliminary General Fund $7,045,437 $7,305,004 Emergency Prep. 25,000 25,000 Fire Relief 144,000 162,000 Infrastructure/Facility Reserve 20,000 20,000 Equipment Reserve 33.000 33,000 Legal & Contingency 40,000 40,000 Fire Station Remodeling Bonds 0 519,932 Net General Levy $7,307,437 $8,104,936 Improvement Bonds $ 913,604 $1,004,844 Equipment Certificates $ 74,450 $ 28,770 Mrkt Value Rfrndm(Par 3 Bonds) $ 242,655 $ 243,600 Special Street Light District $ 53,000 $ 53,000 page 57 Net Certified Levy $ 8,591,146 $9,435,150 Dakota County sent out parcel specific tax statements to the property owners in November. These showed the proposed changes in property taxes for next year, based on the preliminary levy adopted. There were eight calls/emails sent to the City from residents that were concerned with the high increase in their property taxes. They were given the highlights of the 2019 proposed budget and were advised of the opportunity to voice their concerns at this meeting. This proposed final budget and levy should be discussed and considered for approval at the Council meeting on Tuesday, December 4, 2018. The final levy must be certified to the County no later than December 28, 2018. RECOMMENDATION The Council should take public comments. Then, it is recommended that Council adopt the attached resolution for the final levy and budget for 2019. ACTION REQUIRED: If the Council concurs with the recommended final levy and budget for the upcoming fiscal year, it should approve the following resolution: Resolution 2018-95 “Resolution Approving Final 2018 Tax Levy Collectible in 2019 and Adopting the Proposed Budget for 2019” Passage requires a simple majority. page 58 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 2018-95 RESOLUTION APPROVING FINAL 2018 TAX LEVY COLLECTIBLE IN 2019 AND ADOPTING PROPOSED BUDGET FOR 2019 WHEREAS, the city has previously adopted a preliminary tax levy in resolution 2018-66; and WHEREAS, the city will accept public comments on December 4, 2018 on the proposed budget and tax levy. NOW THEREFORE BE IT RESOLVED that the city council adopts the following levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2019. 2019 Final General Fund $ 7,305,004 Emergency Preparedness $ 25,000 Fire Relief $ 162,000 Infrastructure/Facility Reserve $ 20,000 Equipment Reserve $ 33,000 Legal & Contingency $ 40,000 Fire Station Remodel $ 519,932 General Levy $ 8,104,936 Special Debt Levies Improvement Bonds $ 1,004,844 Equipment Certificates $ 28,770 Total Special Levy $ 1,033,614 Market Value Referendum Levy $ 243,600 Street Light District Levy $ 53,000 Net Certified Levy $ 9,435,150 page 59 BE IT FURTHER RESOLVED that the budget as proposed is deemed to be practical and reasonable to maintain the city operations and is hereby approved. The 2019 budget reflects $15,123,595 of expenses for all funds. The 5-year capital improvement plan is presented as part of the 2019 final budget document. The clerk is hereby instructed to transmit a certified copy of this resolution to the Dakota County Treasurer-Auditor. Adopted by the City Council of the City of Mendota Heights this 4th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ Neil Garlock, Mayor ATTEST: ____________________________ Lorri Smith, City Clerk page 60 CITY OF MENDOTA HEIGHTS 2019 BUDGET BUDGET AND REVENUE SUMMARY 2017 2018 2019 BUDGET ACTUAL BUDGET BUDGET % CHANGE GENERAL FUND $7,325,372 $8,689,718 $9,022,046 3.82% GENERAL FUND CONTINGENCY $62,182 $40,000 $40,000 0.00% UTILITY FUND $1,930,921 $2,229,757 $2,525,452 13.26% STORM WATER UTILITY FUND $372,312 $424,489 $699,168 64.71% PAR THREE FUND $161,672 $151,624 $189,958 25.28% CITY HALL FUND $259,737 $264,894 $364,007 37.42% EMERGENCY PREPAREDNESS FUND $20,592 $44,800 $43,600 -2.68% FACILITY/INFRASTUCTURERESERVE FUND $10,641 $0 $0 FIRE RELIEF FUND $210,406 $243,000 $244,000 0.41% SPECIAL PARK FUND $111,779 $126,125 $361,650 186.74% DEBT FUND $1,184,907 $1,230,709 $1,277,214 3.78% EQUIPMENT RESERVE FUND $221,008 $224,700 $303,500 35.07% STREETLIGHT MAINTENANCE FUND $29,872 $53,000 $53,000 0.00% TOTAL BUDGET $11,901,401 $13,722,816 $15,123,595 10.21% REVENUE GENERAL FUND $8,521,157 $8,689,718 $9,022,046 3.82% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00% UTILITY FUND $1,914,624 $1,976,876 $2,305,350 16.62% STORM WATER UTILITY FUND $458,990 $437,850 $467,850 6.85% PAR THREE FUND $148,234 $168,250 $156,250 -7.13% CITY HALL FUND $347,865 $216,075 $216,075 0.00% EMERGENCY PREPAREDNESS FUND $25,804 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $354,211 $20,000 $20,000 0.00% FIRE RELIEF FUND $224,559 $243,000 $244,000 0.41% SPECIAL PARK FUND $519,806 $2,500 $5,000 100.00% DEBT FUND $1,184,907 $1,230,709 $1,277,214 3.78% EQUIPMENT RESERVE FUND/RESERVES $410,622 $237,700 $303,500 27.68% STREETLIGHT MAINTENANCE FUND $18,706 $53,000 $53,000 0.00% TOTAL REVENUE $14,169,486 $13,340,678 $14,135,285 5.96% page 61 CITY OF MENDOTA HEIGHTS 2019 BUDGET TAX LEVY SUMMARY 2018 2019 % CHANGE GENERAL FUND $7,045,437 $7,305,004 3.68% EMERGENCY PREPAREDNESS $25,000 $25,000 0.00% FIRE RELIEF $144,000 $162,000 12.50% INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00% EQUIPMENT RESERVE $33,000 $33,000 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 0.00% GENERAL FUND LEVY $7,307,437 $7,585,004 3.80% IMPROVEMENT BONDS $913,604 $1,004,844 9.99% EQUIPMENT CERTIFICATES $50,741 $0 -100.00% EQUIPMENT CERTIFICATES - DUMP TRUCK $23,709 $28,770 21.35% TOTAL SPECIAL LEVY $988,053 $1,033,614 4.61% MARKET VALUE REFERENDUM LEVY $242,655 $243,600 0.39% STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00% TOTAL TAX LEVY $8,591,145 $8,915,218 3.77% FIRE STATION LEVY $0 $519,932 100.00% TOTAL LEVY WITH FIRE STATION $8,591,145 $9,435,150 9.82% page 62 GENERAL FUND FUND 01 DEPARTMENT 2016 ACTUAL 2017 ACTUAL 2018 BUDGET 2019 BUDGET % CHANGE CITY COUNCIL $36,432 $42,946 $33,335 $48,346 45.03% ADMINISTRATION $923,420 $1,115,527 $1,165,349 $1,167,760 0.21% ELECTIONS $73,571 $45,719 $74,880 $47,717 -36.28% IT $97,011 $69,582 $182,007 $188,785 3.72% POLICE $3,300,478 $3,240,751 $3,947,653 $4,156,276 5.28% FIRE $402,429 $441,180 $515,759 $518,011 0.44% CODE ENFORCEMENT $146,815 $109,066 $113,850 $118,375 3.97% PUBLIC WORKS-STREETS $1,005,514 $968,025 $1,060,509 $1,080,874 1.92% PUBLIC WORKS-PARKS $716,718 $710,761 $789,285 $906,294 14.82% RECREATION $51,850 $33,721 $42,200 $46,100 9.24% COMMUNITY DEVELOPMENT $148,975 $203,513 $236,097 $181,150 -23.27% RECYCLING $24,681 $11,995 $28,800 $32,800 13.89% ANIMAL CONTROL $5,754 $4,397 $8,000 $4,250 -46.88% ENGINEERING $472,664 $375,410 $491,994 $525,308 6.77% TOTAL GENERAL FUND $7,406,312 $7,372,593 $8,689,718 $9,022,046 3.82% GENERAL FUND CONTINGENCY $32,483 $102,652 $40,000 $40,000 0.00% page 63 GENERAL FUND FUND 01 REVENUE SOURCE 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE TAXES CURRENT TAX LEVY $6,527,360 $6,481,624 $7,045,437 $7,305,004 3.68% LICENSES AND PERMITS CIGARETTE LICENSES $1,875 $600 $1,800 $1,800 0.00% RUBBISH LICENSES $1,380 $1,400 $1,400 $1,400 0.00% DOG LICENSES $2,250 $1,000 $1,500 $2,000 33.33% CONTRACTOR LICENSES $15,650 $17,000 $15,000 $15,000 0.00% LIQUOR LICENSES $30,050 $30,000 $30,000 $30,000 0.00% BUILDING PERMITS $472,230 $240,000 $250,000 $260,000 4.00% HEATING PERMITS $62,669 $32,000 $32,000 $35,000 9.38% PLUMBING PERMITS $33,991 $16,000 $16,000 $18,000 12.50% WATER PERMITS $0 $50 $50 $0 -100.00% RIGHT OF WAY PERMITS $10,283 $12,000 $13,000 $10,000 -23.08% MASSAGE PERMITS $1,350 $2,000 $1,500 $1,500 0.00% RENTAL LICENSES $2,118 $2,000 $2,500 $0 -100.00% TOTAL LICENSES AND PERMITS $633,846 $354,050 $364,750 $374,700 2.73% FINES AND FORFEITS COURT FINES $77,215 $60,000 $60,000 $67,000 11.67% FALSE ALARMS FINES $5,380 $3,000 $3,000 $4,500 50.00% DOG IMPOUNDING $134 $1,000 $1,000 $1,000 0.00% TOTAL FINES AND FORFEITS $82,729 $64,000 $64,000 $72,500 13.28% CHARGES FOR SERVICES ACCIDENT REPORTS $0 $0 $0 $0 RECREATION PROGRAMS $39,131 $38,000 $38,000 $38,000 0.00% PARK USE FEES $5,652 $5,000 $5,500 $5,500 0.00% FIELD USE FEES $0 $0 $0 $30,000 100.00% SOFTBALL LEAGUES $9,657 $11,000 $10,000 $10,000 0.00% MAPS AND ORDINANCES $23 $0 $0 $0 SURCHARGES $0 $0 $0 $0 PLANNING FEES $30,200 $15,000 $17,500 $20,000 14.29% FIRE CONTRACTS $106,610 $107,000 $114,690 $172,015 49.98% LILYDALE POLICING $250,955 $248,436 $265,136 $261,321 -1.44% MENDOTA POLICING $62,293 $68,500 $77,033 $60,386 -21.61% POLICE SECURITY (OFF DUTY OT)$8,999 $18,000 $14,000 $10,000 -28.57% STREET MAINT. CHARGES $950 $1,000 $1,000 $1,000 0.00% ASSESSMENT SEARCHES/SPLITS $15 $0 $0 $0 0.00% ENGINEERING CHARGES $53,591 $57,000 $57,000 $57,000 0.00% STREET CHARGES $500 $0 $0 $0 0.00% FILING FEES $0 $0 $20 $0 -100.00% LEASE MAINTENANCE CHARGES $3,480 $3,000 $3,000 $3,000 0.00% TOTAL CHARGES FOR SERVICES $572,056 $571,936 $602,879 $668,222 10.84% page 64 INTERGOVERNMENTAL MSA MAINTENANCE $136,612 $145,000 $140,000 $135,000 -3.57% POLICE STATE AID $132,257 $120,000 $135,000 $130,000 -3.70% SCHOOL RESOURCES OFFICER $102,292 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $31,545 $6,000 $20,000 $20,000 0.00% DAKOTA COUNTY GRANT $633 $10,000 $10,000 $10,000 0.00% PERA AID $9,070 $9,070 $9,070 $9,070 0.00% TOTAL INTERGOVERNMENTAL $412,409 $395,070 $419,070 $409,070 -2.39% MISCELLANEOUS REVENUE SUNDRY REVENUE $34,763 $5,000 $5,000 $5,000 0.00% GRAVEL TAX $37 $100 $0 $0 0.00% DONATIONS $38,560 $0 $0 $0 0.00% CELL TOWER REVENUE $109,161 $109,161 $75,000 $75,000 0.00% INTEREST $46,683 $32,000 $30,000 $35,000 16.67% TOTAL MISCELLANEOUS $229,204 $146,261 $110,000 $115,000 4.55% DAKOTA COUNTY WASTE MANAGEMENT $16,000 $15,000 $27,832 $30,000 7.79% TOTAL DAKOTA COUNTY $16,000 $15,000 $27,832 $30,000 7.79% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $55,750 $47,550 -14.71% TOTAL OTHER REVENUE $47,550 $55,750 $55,750 $47,550 -14.71% TOTAL GENERAL FUND REVENUE $8,521,154 $8,083,691 $8,689,718 $9,022,046 3.82% page 65 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,592 $22,506 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $88 $119 $114 $125 9.65% 4135 FICA $1,728 $1,721 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,408 $24,346 $24,335 $24,346 0.05% 4220 PROFESSIONAL SERVICES $0 $2,175 $0 $1,000 100.00% 4400 TRAINING $400 $680 $1,500 $1,500 0.00% 4490 HALLOWEEN BONFIRE $2,077 $1,359 $1,500 $1,500 0.00% 4490 FIREWORKS $4,250 $10,225 $0 $14,000 100.00% 4490 MISCELLANEOUS $5,058 $4,105 $6,000 $6,000 0.00% 4490 CELL PHONE $239 $56 $0 $0 0.00% TOTAL OTHER CHARGES $12,024 $18,600 $9,000 $24,000 166.67% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $36,432 $42,946 $33,335 $48,346 45.03% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 66 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET CITY COUNCIL EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL NEIL GARLOCK 1/1 $5,700 $5,700 $0 $0 $5,700 $0 $353 $83 $0 $6,136 ULTAN DUGAN 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 JAY MILLER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 LIZ PETSCHEL 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 JOEL PAPER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521 TOTALS $22,500 $0 $1,395 $326 $0 $24,221 CITY COUNCIL SAL-REG $22,500 PERA $0 FICA $1,395 MEDICARE $326 INSURANCE $0 TOTAL $24,221 page 67 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $414,746 $503,621 $514,083 $546,109 6.23% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $74,037 $80,566 $102,720 $107,856 5.00% 4133 WORKERS COMPENSATION $6,302 $8,721 $8,319 $9,150 9.99% 4134 PERA $30,337 $35,075 $37,769 $40,171 6.36% 4135 FICA $31,493 $36,536 $38,524 $40,974 6.36% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,652 $1,612 $1,700 $1,700 0.00% TOTAL HUMAN RESOURCES $558,567 $666,131 $703,115 $745,960 6.09% 4200 RENTALS AND LEASES $237 $237 $400 $400 0.00% 4209 CITY HALL RENT $64,900 $64,900 $65,000 $65,000 0.00% 4210 TELEPHONE $5,967 $8,159 $6,200 $8,200 32.26% 4220 CITY ATTORNEY $7,350 $10,570 $11,000 $12,000 9.09% 4220 AUDITOR $20,600 $24,074 $21,400 $23,000 7.48% 4220 CODIFIER-LINK TO CITY CODE $500 $1,986 $600 $1,000 66.67% 4220 CODIFICATION SERVICES $4,789 $0 $4,800 $4,800 0.00% 4220 PROF SERVICES - JOB EVALUATION $260 $0 $2,000 $1,000 -50.00% 4220 MNET ACCESS $1,446 $0 $0 $0 0.00% 4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00% 4220 SAFETY TRAINING $350 $800 $2,400 $2,400 0.00% 4220 COUNCIL RECORDING SERVICES $3,351 $4,550 $3,750 $4,000 6.67% 4220 AIR NOISE CONSULTANT MEMBERSHIP $332 $0 $800 $0 -100.00% 4220 MISCELLANEOUS $14,772 $10,229 $8,400 $10,000 19.05% 4221 RETAINER-CITY ATTORNEY $4,850 $4,400 $5,000 $5,400 8.00% 4221 RETAINER-CITY ENGINEER $13,500 $0 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $1,624 $1,687 $1,800 $1,800 0.00% 4250 LIABILITY AND AUTO INSURANCE $56,962 $92,050 $80,000 $90,000 12.50% 4268 NEWSLETTER $10,562 $8,484 $11,750 $12,000 2.13% TOTAL CONTRACTUAL SERVICES $212,352 $232,126 $231,300 $247,000 6.79% 4300 OFFICE SUPPLIES $5,082 $3,356 $6,500 $6,000 -7.69% 4306 RECRUITMENT COSTS $6,360 $85 $2,000 $1,000 -50.00% 4318 POSTAGE $2,568 $1,879 $2,600 $1,500 -42.31% 4320 FUEL $452 $573 $500 $800 60.00% 4330 EQUIPMENT REPAIR $6,419 $2,000 $7,000 $4,000 -42.86% 4330 SOFTWARE MAINTENANCE $1,980 $0 $0 $0 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $0 $616 $500 $2,000 300.00% TOTAL COMMODITIES $22,861 $8,509 $19,100 $15,300 -19.90% CAT OBJ DESCRIPTION page 68 4400 TRAINING $5,702 $4,495 $7,000 $7,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $16,661 $16,434 $19,000 $18,000 -5.26% 4415 MILEAGE AND AUTO ALLOWANCE $2,531 $2,450 $3,000 $3,000 0.00% 4437 CREDIT CARD FEES $2,294 $3,712 $3,000 $4,000 33.33% 4480 CONTINGENCY $84,503 $77,979 $104,422 $35,000 -66.48% WSP ICE ARENA CONTRIBUTION $0 $97,818 $65,212 $83,000 27.28% 4490 MISCELLANEOUS $5,104 $4,548 $8,000 $8,000 0.00% 4490 ARC PER DIEM $1,175 $1,325 $2,100 $1,400 -33.33% TOTAL OTHER CHARGES $117,970 $208,761 $211,834 $159,500 -24.71% 4600 CAPITAL OUTLAY $15,824 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $15,824 $0 $0 $0 0.00% TOTAL EXPENDITURES $927,574 $1,115,527 $1,165,349 $1,167,760 0.21% CAPITAL OUTLAY ITEMS REQUESTED APPROVED page 69 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET ADMINISTRATION EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL MARK MCNEILL $128,690 $22,812 $118,052 $0 $140,864 $10,565 $8,734 $2,043 $20,160 $182,365 LORRI SMITH 0.75 6/11/2012 $56,906 $83,850 $0 $0 $62,888 $4,717 $3,899 $912 $15,120 $87,535 JOCELYN STEERE 0.8 $26,346 $22,845 $11,822 $0 $27,734 $2,080 $1,720 $402 $9,677 $41,612 CHERYL JACOBSON $112,640 $116,029 $0 $0 $116,029 $8,702 $7,194 $1,682 $20,160 $153,767 KRISTEN SCHABACKER 0.77 8/31/1998 $86,733 $118,943 $0 $0 $91,586 $6,869 $5,678 $1,328 $15,523 $120,985 PAM DEEB 0.5 3/20/2006 $27,339 $28,153 $0 $0 $28,153 $2,111 $1,745 $408 $10,080 $42,498 KRISTIN WITTROCK 0.5 4/23/2018 $24,890 $7,908 $16,370 $0 $24,278 $1,821 $1,505 $352 $10,080 $38,037 SHARON HINZE 0.25 4/24/2006 $14,143 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812 COMMUNICATION COORDINATOR $19,968 $13,214 $10,032 $0 $23,246 $1,743 $1,441 $337 $0 $26,768 VOLUNTEER COORDINATOR $10,500 $10,500 $10,500 NANCY BAUER 0.1 4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231 WORKERS COMP NA NA NA $8,319 $8,319 $0 $0 $9,150 $0 $0 $0 $0 $9,150 TOTALS $546,109 $40,171 $33,208 $7,766 $107,856 $744,260 ADMINISTRATION SAL-REG $546,109 INS CONT $1,680 PERA $40,171 FICA $33,208 MEDICARE $7,766 INSURANCE $107,856 WORK COMP $9,150 TOTAL $744,260 page 70 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ELECTIONS 4110 SALARIES-REGULAR $26,264 $24,351 $24,897 $27,228 9.36% 4115 SALARIES-OVERTIME $3,432 $0 $4,000 $0 -100.00% 4125 SALARIES-ELECTION JUDGES $17,865 $0 $19,000 $0 -100.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $4,474 $3,711 $6,720 $7,056 5.00% 4134 PERA $1,973 $1,822 $2,167 $2,042 -5.77% 4135 FICA $1,980 $1,827 $2,211 $2,083 -5.79% TOTAL HUMAN RESOURCES $55,988 $31,711 $58,995 $38,409 -34.89% 4220 CONSULTING FEES $75 $0 $100 $0 -100.00% 4240 LEGAL PUBLICATIONS $626 $0 $700 $0 -100.00% TOTAL CONTRACTUAL SERVICES $701 $0 $800 $0 -100.00% 4300 OFFICE SUPPLIES $2,373 $136 $2,500 $0 -100.00% 4318 POSTAGE $700 $12 $700 $0 -100.00% 4330 DAKOTA COUNTY SHARED EQUIPMENT $8,789 $8,731 $0 $0 0.00% 4330 BALLOT COUNTER MAINTENANCE $0 $3,083 $3,085 $3,083 -0.06% 4330 ELECTRONIC POLL BOOKS $0 $0 $3,500 $2,300 -34.29% 4330 ELECTRONIC POLL BOOK MAINTENANC $0 $0 $0 $1,625 100.00% TOTAL COMMODITIES $11,862 $11,962 $9,785 $7,008 -28.38% 4415 MILEAGE AND AUTO ALLOWANCE $297 $134 $300 $0 -100.00% 4490 MISCELLANEOUS $2,710 $0 $2,800 $0 -100.00% 4490 10 NEW VOTING BOOTHS $2,014 $1,912 $2,200 $2,300 4.55% TOTAL OTHER CHARGES $5,021 $2,046 $5,300 $2,300 -56.60% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $73,572 $45,719 $74,880 $47,717 -36.28% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 71 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET ELECTIONS EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL LORRI SMITH (.25)6/11/2012 $18,969 $83,850 $0 $0 $20,963 $1,572 $1,300 $304 $5,040 $29,178 NANCY BAUER (0.10)4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231 ELECTION JUDGES NA NA NA $19,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 STAFF OVERTIME NA NA NA $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTALS $27,228 $2,042 $1,688 $395 $7,056 $38,409 ELECTIONS SAL-REG $27,228 INS CONT $1,680 SAL-OT $0 SAL-TEMP $0 PERA $2,042 FICA $1,688 MEDICARE $395 INSURANCE $7,056 TOTAL $38,409 page 72 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE IT 4110 SALARIES-REGULAR $23,984 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 0.00% 4131 INSURANCE $2,912 $0 $0 $0 0.00% 4134 PERA $3,963 $0 $0 $0 0.00% 4135 FICA $4,056 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $34,915 $0 $0 $0 #DIV/0! 4210 TELEPHONE $1,803 $1,158 $2,000 $17,500 775.00% 4220 WEBSITE COSTS $1,200 $2,755 $1,325 $1,500 13.21% LOGIS SUPPORT $13,623 $44,853 $37,260 $37,260 0.00% WEB SERVICES $0 $1,500 $1,500 $1,500 0.00% OTHER $2,840 $0 $750 $750 0.00% STATE OF MN LINE FEES (FIBER FEE)$0 $0 $12,600 $12,600 100.00% SERVER HOSTING $0 $0 $16,450 $16,450 100.00% DAKOTA BROADBAND (DBB)$0 $0 $0 $15,000 100.00% TOTAL CONTRACTUAL SERVICES $19,466 $50,266 $71,885 $102,560 42.67% 4301 COMPUTER SOFTWARE AND HARDWARE LICENSES $2,500 $0 $1,500 $0 -100.00% OFFICE SUBSCRIPTION/OFFICE 365 $0 $0 $0 $10,000 100.00% COMPUTER REPLACEMENT $3,104 $0 $33,500 $26,400 -21.19% SECURITY CAMERAS $0 $0 $0 $0 0.00% SERVER BACKUPS $3,224 $0 $15,750 $15,750 0.00% AIRWATCH $2,640 $2,640 $2,040 $0 -100.00% MISC HARDWARE & SOFTWARE $4,285 $6,912 $3,000 $3,000 0.00% LASERFICHE $9,916 $9,764 $10,300 $10,300 0.00% ADDITIONAL LASERFICHE LICENSES $1,563 $0 $0 $2,500 0.00% LASERFICHE FORMS MODULE (ADD ON)$0 $0 $8,000 $0 100.00% COMPUTER SOFTWARE MAINTENANCE $0 $0 $11,350 $12,200 7.49% ADOBE ACROBAT/PHOTOSHOP $0 $0 $2,305 $325 -85.90% PRINTERS $1,800 $0 $0 $0 0.00% WINDOWS SERVER 2012/WINDOWS CAL $0 $0 $4,225 $0 -100.00% EXCHANGE CALS $923 $0 $0 $0 0.00% BATTERY BACKUPS $116 $0 $1,000 $1,000 0.00% OTHER $0 $0 $2,000 $2,000 0.00% EQUIP/ NEW POSITIONS $0 $0 $3,500 $0 -100.00% NETWORK SWITCHES $0 $0 $5,537 $0 100.00% FIREWALL $0 $0 $5,365 $0 100.00% DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $0 $2,000 100.00% TOTAL COMMODITIES $30,071 $19,316 $109,372 $85,475 -21.85% 4400 TRAINING $373 $0 $750 $750 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $0 $0 0.00% 4404 MEMBERSHIP DUES $0 $0 $0 $0 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $228 $0 $0 $0 0.00% TOTAL OTHER CHARGES $601 $0 $750 $750 0.00% 4600 CAPITAL OUTLAY $9,498 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $9,498 $0 $0 $0 #DIV/0! TOTAL EXPENDITURES $94,551 $69,582 $182,007 $188,785 3.72% CAPITAL OUTLAY ITEMS REQUESTED APPROVED VIRTUAL SERVER (CITY HALL ONSITE)$11,100 FUNDING REQUESTED FROM CABLE FUND NETWORK SWITCH REPLACEMENT $15,550 FUNDING REQUESTED FROM CABLE FUND CAT OBJ DESCRIPTION page 73 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,076,568 $1,093,712 $1,243,946 $1,264,953 1.69% 4110 SALARIES-REGULAR/ADMINISTRATION $572,970 $539,567 $707,880 $770,103 8.79% 4115 SALARIES-OVERTIME/PATROL $78,868 $75,418 $86,500 $80,946 -6.42% 4130 SALARIES-TEMPORARY $12,699 $13,381 $10,400 $10,400 0.00% 4131 INSURANCE $325,897 $332,865 $480,000 $574,560 19.70% 4133 WORKERS COMPENSATION $79,941 $107,819 $102,850 $113,135 10.00% 4134 PERA/PATROL $177,577 $181,723 $212,261 $224,567 5.80% 4134 PERA/ADMINISTRATION $78,198 $78,383 $104,945 $119,455 13.83% 4135 FICA/PATROL $17,622 $19,681 $21,339 $21,614 1.29% 4135 FICA/ADMINISTRATION $15,132 $15,473 $17,199 $18,434 7.18% TOTAL HUMAN RESOURCES $2,435,472 $2,458,022 $2,987,320 $3,198,167 7.06% 4200 RENTALS AND LEASES $52,157 $61,642 $65,040 $73,992 13.76% 4209 CITY HALL RENT $76,083 $76,083 $76,803 $76,803 0.00% 4210 TELEPHONE $15,149 $17,831 $21,920 $20,000 -8.76% 4220 POST LICENSE RENEWALS $450 $0 $810 $810 0.00% 4220 ATTORNEY FEES $4,652 $3,819 $4,000 $4,000 0.00% 4220 OTHER PROFESSIONAL SERVICES $7,948 $1,756 $5,000 $5,000 0.00% 4220 IT SERVICES - LOGIS $0 $10,976 $41,400 $41,400 0.00% 4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00% 4223 OTHER CONTRACTUAL SERVICES DCC CAPITAL PURCHASES $0 $0 $5,000 $5,000 0.00% BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00% RECORDS MANAGEMENT SYSTEM $21,874 $22,801 $23,000 $23,000 0.00% AIRCARD $2,696 $2,970 $3,000 $3,000 0.00% LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,288 0.00% LOGIS-APPLICATION SUPPORT $31,056 $32,676 $32,676 $32,676 0.00% LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00% LOGIS INET $0 $0 $11,000 $11,000 0.00% LOGIS ANY CONNECT/MAPS $0 $1,391 $1,650 $1,650 0.00% LEASE LINE MN OFFICE TECH GROUP $1,608 $1,544 $4,000 $4,000 0.00% CJIIN $10,268 $10,697 $15,000 $15,000 0.00% INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00% AUTOMATED PAWN $204 $204 $205 $205 0.00% LEXISNEXIS $1,150 $1,482 $2,000 $2,000 0.00% LANGUAGE LINE - INTERPRETER SVCS $0 $51 $500 $500 0.00% TLO INVESTIGATIONS $0 $85 $4,000 $4,000 0.00% ELECTRONIC CRIMES TASK FORCE $15,000 $15,000 $18,000 $18,000 0.00% 4275 DCC ANNUAL RADIO FEE $9,495 $9,705 $11,292 $13,095 15.97% 4275 DCC ANNUAL FEE $210,620 $200,669 $215,000 $215,000 0.00% RADIO MAINTENANCE AGREEMENT $1,559 $672 $1,559 $2,000 28.29% TOTAL CONTRACTUAL SERVICES $537,089 $547,174 $642,333 $651,609 1.44% CAT OBJ DESCRIPTION page 74 4300 OFFICE SUPPLIES $3,301 $3,571 $5,000 $5,000 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $28,861 $4,569 $26,000 $26,000 0.00% 4305 OPERATING SUPPLIES $59,714 $25,827 $45,000 $45,000 0.00% 4305 POLICE RESERVES $1,721 $323 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $14,439 $20,319 $15,000 $15,000 0.00% 4318 POSTAGE $920 $168 $1,000 $1,000 0.00% 4320 GAS AND OIL $30,724 $33,337 $50,000 $45,000 -10.00% 4330 EQUIPMENT REPAIR/GENERAL $34,083 $37,674 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $26,823 $24,021 $43,000 $45,000 4.65% 4331 MISCELLANEOUS FURNITURE/EQUIP $19,779 $18,711 $11,000 $11,000 0.00% TOTAL COMMODITIES $220,365 $168,520 $225,000 $222,000 -1.33% 4400 TRAINING $28,622 $31,224 $48,500 $40,000 -17.53% 4402 BOOKS AND SUBSCRIPTIONS $557 $503 $500 $500 0.00% 4404 MEMBERSHIP DUES $9,920 $9,155 $12,000 $12,000 0.00% 4410 CLOTHING AND EQUIPMENT $21,173 $14,726 $25,000 $25,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $1,500 $0 $0 $0 0.00% 4430 CAR WASHES $4,129 $4,000 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $2,343 $1,570 $5,000 $5,000 0.00% 4490 SHREDDING $518 $562 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $68,762 $61,740 $93,000 $84,500 -9.14% 4610 CAPITAL OUTLAY $38,794 $5,295 $0 $0 0.00% TOTAL CAPITAL OUTLAY $38,794 $5,295 $0 $0 #DIV/0! TOTAL EXPENDITURES $3,300,482 $3,240,751 $3,947,653 $4,156,276 5.28% CAPITAL OUTLAY ITEMS REQUESTED APPROVED BODY CAMERAS $40,000 Patrol Rifle Replacement $15,000 page 75 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET POLICE DEPARTMENT EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL KELLY MCCARTHY x $121,299 $126,079 $0 $0 $126,079 $21,370 $0 $1,828 $20,160 $169,438 CAPTAIN $48,248 $112,210 $0 $0 $112,210 $19,020 $0 $1,627 $20,160 $153,017 PEYTON FLEMING (SGT)x 7/1/2007 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445 E-12 TANNER SPICER (SGT)x $100,781 $95,232 $8,571 $0 $103,803 $17,595 $0 $1,505 $20,160 $143,063 E-9 (SGT)x $21,325 $0 $0 $0 $0 $0 $0 $0 $0 $0 E-9 ERIC PETERSON (SGT)x 1/18/2000 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445 E-12 INVESTIGATOR x INV 36 $4,020 $0 $0 $4,020 $4,020 $681 $0 $58 $0 $4,760 L-12 NICK GORGOS x 1/19/2000 INV 36 $93,235 $82,044 $7,384 $4,020 $93,448 $15,839 $0 $1,355 $20,160 $130,802 E-9 KIM HENNING x 12/19/2005 $56,570 $59,111 $0 $0 $59,111 $4,433 $3,665 $857 $20,160 $88,226 SHAYNA HOECSHT (0.5 FT x 3/7/2014 $27,006 $57,113 $0 $0 $28,557 $2,142 $1,771 $414 $10,080 $42,963 TRISTA MILLER (0.5 FTE)x 1/16/2013 $28,285 $59,111 $0 $0 $29,556 $2,217 $1,832 $429 $10,080 $44,113 CHAD WILLSON x POL 36 $86,825 $82,044 $9,845 $0 $91,889 $15,575 $0 $1,332 $20,160 $128,957 E-12 NEW OFFICER x POL 36 $68,839 $0 $0 $0 $0 $0 $0 $0 $0 $0 E-9 JEFF VON FELDT x 1/23/2001 POL 36 $86,825 $82,044 $7,384 $0 $89,428 $15,158 $0 $1,297 $20,160 $126,043 E-9 ANTHONY PATTON x POL 36 $86,825 $41,797 $32,010 $6,643 $80,450 $13,636 $0 $1,167 $20,160 $115,412 E-9 page 76 PHILLIP MCCARTY x POL 36 $76,986 $82,044 $0 $4,102 $86,146 $14,602 $0 $1,249 $20,160 $122,157 E-5 TODD ROSSE x 1/20/2000 POL 36 $85,232 $82,044 $5,743 $0 $87,787 $14,880 $0 $1,273 $20,160 $124,100 L-7 STEVE HILYAR x POL 36 $81,143 $82,044 $1,935 $4,102 $88,081 $14,930 $0 $1,277 $20,160 $124,448 SRO E-5 WESTON RABERGE x POL $77,888 $48,015 $30,767 $7,090 $85,872 $14,555 $0 $1,245 $20,160 $121,832 E-9 RYAN YAUCH x 7/23/2005 POL 36 $86,825 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631 E-9 THOMAS ALBINDIA x 9/21/2006 POL 36 $83,639 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631 E-9 JOHN LARRIVE x 7/8/1996 POL 36 $88,591 $83,700 $7,533 $0 $91,233 $15,464 $0 $1,323 $20,160 $128,180 CARA HOGAN $70,091 $32,841 $41,613 $6,701 $81,154 $13,756 $0 $1,177 $20,160 $116,247 E-9 PETER RENTERIA $70,091 $32,841 $41,613 $6,701 $81,155 $13,756 $0 $1,177 $20,160 $116,247 NEW OFFICER (FULL YEAR)$62,580 $43,578 $23,884 $2,150 $69,612 $11,799 $0 $1,009 $20,160 $102,580 ERIC HAGELEE $30,408 $38,358 $29,855 $2,687 $70,900 $12,018 $0 $1,028 $20,160 $104,106 E-9 CSO $20,193 $3,365 $10,447 $7,209 $21,020 $0 $1,303 $305 $10,080 $32,708 INSURANCE $0 $0 $0 $0 $0 $120,960 $120,960 L-9 TEMPORARY SUPPORT NA NA NA $10,400 $10,400 $0 $0 $10,400 $0 $645 $151 $0 $11,196 OVERTIME NA NA NA $42,500 $42,500 $0 $0 $42,500 $7,204 $0 $616 $0 $50,320 DTF OVERTIME NA NA NA $18,500 $18,500 $0 $0 $18,500 $3,136 $0 $268 $0 $21,904 MAAG OVERTIME NA NA NA $7,500 $7,500 $0 $0 $7,500 $1,271 $0 $109 $0 $8,880 SOT OVERTIME NA NA NA $4,000 $4,000 $0 $0 $4,000 $678 $0 $58 $0 $4,736 OFF DUTY OVERTIME NA NA NA $14,000 $8,446 $0 $0 $8,446 $1,432 $0 $122 $0 $10,000 WORKERS COMPENSATION NA NA NA $102,850 $102,850 $0 $0 $113,135 $0 $0 $0 $0 $113,135 DC TRAFFIC SAFETY NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920 HOLIDAY PAY X NA NA NA $68,965 $74,025 $0 $0 $74,025 $12,547 $0 $1,073 $0 $87,646 COMP TIME PAYOUTS X NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920 TOTALS $2,239,537 $344,022 $9,216 $30,833 $574,560 $3,198,167 page 77 ALL DEPARTMENT $55,424 SAL-REG $2,035,056 INS CONT $1,680 SAL-OTHER $10,400 PERA $344,022 FICA $9,216 $3,198,167 MEDICARE $30,833 OT $80,946 INSURANCE $574,560 WORK COMP $113,135 TOTAL $3,198,167 VERIFY $3,198,167 ADMINISTRATION SAL-REG $770,103 SAL-OTHER PERA $119,455 FICA $7,268 MEDICARE $11,166 OT INSURANCE $161,280 WORK COMP $113,135 TOTAL $1,182,407 PATROL SAL-REG $1,264,953 SAL-OTHER $10,400 PERA $224,567 FICA $1,948 MEDICARE $19,666 OT $80,946 INSURANCE $413,280 WORK COMP TOTAL $2,015,760 page 78 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $45,438 $43,077 $70,515 $73,029 3.57% 4110 SALARIES-REGULAR/FIREFIGHTERS $145,324 $158,074 $165,338 $170,029 2.84% 4131 INSURANCE $4,680 $4,376 $4,800 $5,040 5.00% 4132 INSURANCE-LONG TERM DISABILITY $2,945 $2,892 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $27,627 $37,261 $35,544 $39,100 10.00% 4134 PERA/ADMIN $3,237 $3,261 $3,331 $3,461 3.90% 4135 FICA/ADMIN $3,255 $3,290 $5,394 $5,587 3.58% 4135 FICA/FIREFIGHTERS $3,656 $3,309 $2,397 $2,465 2.84% TOTAL HUMAN RESOURCES $236,162 $255,540 $290,319 $301,711 3.92% 4200 RENTALS AND LEASES $26 $26 $300 $100 -66.67% 4210 TELEPHONE $4,387 $4,923 $4,800 $5,000 4.17% 4210 DAKOTA COUNTY FIBER LEASE $0 $0 $3,600 $3,000 -16.67% 4211 ELECTRICAL SERVICE $9,060 $8,766 $9,000 $9,000 0.00% 4212 GAS SERVICE $3,957 $4,170 $6,000 $6,000 0.00% PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $0 $1,064 $4,140 $3,000 -27.54% 4220 AUDIT $6,750 $6,975 $6,750 $6,750 0.00% 4220 LEGAL $300 $825 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $0 $3,550 $11,000 $1,000 -90.91% 4240 LEGAL PUBLICATIONS $0 $504 $0 $0 0.00% 4244 MEDICAL EXAMS $3,900 $5,832 $7,750 $7,750 0.00% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $4,230 $2,775 $6,500 $6,500 0.00% 4268 DEPARTMENT REPORT PRINTING $2,693 $2,876 $3,000 $3,000 0.00% 4268 SCBA MASK FIT TESTING $759 $1,664 $900 $900 0.00% 4268 AERIAL PUMP TESTING $530 $1,345 $4,000 $4,000 0.00% 4268 OTHER CONTRACT SERVICES $0 $3,990 $3,500 $3,500 0.00% 4275 DCC ANNUAL FEE $8,632 $6,595 $8,500 $8,500 0.00% 4275 DCC RADIO FEE $8,142 $8,469 $9,800 $9,800 0.00% 4280 RUBBISH COLLECTION $651 $787 $800 $1,200 50.00% TOTAL CONTRACTUAL SERVICES $54,017 $65,136 $91,840 $80,500 -12.35% 4300 OFFICE SUPPLIES $662 $967 $1,700 $1,500 -11.76% 4301 COMPUTER SOFTWARE $3,652 $2,410 $0 $4,000 100.00% 4301 COMPUTER HARDWARE $0 $5,967 $1,500 $2,000 33.33% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $15,697 $17,464 $17,000 $17,000 0.00% HOSE/NOZZELS/FITTINGS $2,022 $2,734 $6,000 $5,000 -16.67% MISCELLANEOUS OPERATING SUPPLIES $13,935 $7,989 $16,000 $16,000 0.00% 4318 POSTAGE $386 $199 $600 $500 -16.67% 4320 GAS AND OIL $4,344 $6,499 $6,000 $6,000 0.00% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $1,348 $827 $1,000 $1,000 0.00% RADIO REPAIRS AND MAINTENANCE $747 $392 $1,000 $1,000 0.00% APPARATUS REPAIRS AND MAINTENANCE $34,637 $33,630 $24,500 $24,500 0.00% SCBA SERVICE $625 $0 $2,000 $2,000 0.00% OTHER REPAIRS AND MAINTENANCE $0 $5,179 $1,800 $1,800 0.00% 4331 EQUIPMENT $0 $0 $0 $0 0.00% 4335 BUILDING MAINTENANCE $9,279 $8,891 $17,000 $15,000 -11.76% TOTAL COMMODITIES $87,334 $93,148 $96,100 $97,300 1.25% CAT OBJ DESCRIPTION page 79 4400 TRAINING $11,951 $13,207 $15,000 $15,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $1,314 $0 $1,500 $1,500 0.00% 4403 TRAINING EXPENSES TRAINING $4,918 $4,697 $5,000 $5,000 0.00% FIRE PREVENTION $2,890 $0 $6,500 $6,500 0.00% 4404 MEMBERSHIP DUES $1,034 $1,894 $1,250 $1,750 40.00% 4410 UNIFORMS $0 $4,466 $4,500 $5,000 11.11% 4415 MILEAGE $48 $0 $250 $250 0.00% 4425 WATER SERVICE $2,123 $2,084 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $641 $1,008 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $24,919 $27,356 $37,500 $38,500 2.67% 4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $402,432 $441,180 $515,759 $518,011 0.44% CAPITAL OUTLAY ITEMS REQUESTED APPROVED FIRE UTILITY VEHICLE $41,000 page 80 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET FIRE EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL DAVE DREELAN NA $18,657 $19,217 $0 $0 $19,217 $1,441 $1,191 $279 $0 $22,129 SCOTT GOLDENSTEIN NA $10,936 $11,263 $0 $0 $11,263 $845 $698 $163 $0 $12,970 NANCY BAUER 0.25 4/27/1987 $14,822 $62,658 $0 $0 $15,665 $1,175 $971 $227 $5,040 $23,078 SUE DONOVAN 0.05 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 JIM LEE $26,101 $26,884 $0 $0 $26,884 $0 $1,667 $390 $0 $28,940 CAPTAINS (4) NA $7,029 $7,241 $0 $0 $7,241 $0 $0 $105 $0 $7,346 LIETENANTS (2) NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613 TRAINING OFFICER NA $3,861 $3,977 $0 $0 $3,977 $0 $0 $58 $0 $4,035 TRAINING ASSISTANT NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613 FIRE CALLS NA $64,009 $65,930 $0 $0 $65,930 $0 $0 $956 $0 $66,886 TRAINING/SPECIALS NA $59,934 $61,463 $0 $0 $61,463 $0 $0 $891 $0 $62,354 CLEAN UP NA $10,330 $10,640 $0 $0 $10,640 $0 $0 $154 $0 $10,794 MEETINGS NA $7,719 $7,951 $0 $0 $7,951 $0 $0 $115 $0 $8,066 FIRE PREVENTION NA $9,367 $9,648 $0 $0 $9,648 $0 $0 $140 $0 $9,788 WORKERS COMP NA $35,544 $39,100 $0 $0 $39,100 $0 $0 $0 $0 $39,100 DISABILITY/LIFE NA $3,000 $3,000 $0 $0 $3,000 $0 $0 $0 $0 $3,000 TOTALS $285,158 $3,461 $4,528 $3,524 $5,040 $301,711 page 81 FIRE DEPARTMENT SAL-REG $243,058 INS CONT $1,680 PERA $3,461 FICA $4,528 MEDICARE $3,524 VERIFY $301,711 INSURANCE $5,040 DIS/LIFE $3,000 WORK COMP $39,100 TOTAL $301,711 ADMIN SAL-REG $73,029 PERA $3,461 FICA $4,528 MEDICARE $1,059 INSURANCE $5,040 DIS/LIFE $3,000 WORK COMP $39,100 $129,216 STAFF SAL-REG $170,029 PERA $0 FICA $0 MEDICARE $2,465 INSURANCE $0 DIS/LIFE $0 WORK COMP $0 $172,494 $301,711 page 82 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $11,655 $11,655 $12,000 $12,000 0.00% 4210 TELEPHONE $4,530 $5,043 $5,500 $5,500 0.00% 4220 PROFESSIONAL SERVICES $448 $650 $500 $500 0.00% CITY ATTORNEY $1,050 $150 $1,500 $1,500 0.00% CITY ENGINEER/GOPHER ONE $36,696 $0 $0 $0 0.00% 4221 RETAINER-CITY ENGINEER $7,500 $0 $0 $0 0.00% 4231 CONTRACTED INSPECTIONS $81,376 $86,242 $90,000 $94,500 5.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $143,255 $103,740 $109,500 $114,000 4.11% 4300 OFFICE SUPPLIES $476 $1,134 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $299 $1,356 $350 $350 0.00% 4318 POSTAGE $985 $1,229 $875 $900 2.86% 4320 GAS AND OIL $0 $0 $0 $0 0.00% 4330 VEHICLE MAINTENANCE $794 $1,465 $0 $0 0.00% TOTAL COMMODITIES $2,554 $5,184 $2,475 $2,500 1.01% 4400 TRAINING $15 $0 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $105 $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00% 4490 MISCELLANEOUS $750 $7 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $1,005 $142 $1,875 $1,875 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $146,814 $109,066 $113,850 $118,375 3.97% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 83 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - STREETS 4110 SALARIES-REGULAR $350,248 $342,422 $343,326 $336,967 -1.85% 4115 SALARIES-OVERTIME $10,369 $4,900 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $0 $0 $5,000 $5,000 0.00% 4131 INSURANCE $90,475 $95,530 $102,528 $107,654 5.00% 4133 WORKERS COMPENSATION $32,329 $43,604 $41,594 $45,755 10.00% 4134 PERA $26,364 $26,737 $27,428 $26,951 -1.74% 4135 FICA $27,019 $27,689 $28,358 $27,872 -1.71% TOTAL HUMAN RESOURCES $536,804 $540,882 $570,609 $572,574 0.34% 4200 RENTALS AND LEASES $2,558 $3,939 $5,500 $5,500 0.00% 4210 TELEPHONE $4,042 $3,007 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $21,615 $20,347 $22,000 $22,000 0.00% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,356 $3,606 $3,500 $4,000 14.29% 4212 GAS SERVICE $2,634 $3,172 $5,000 $5,000 0.00% 4220 PROFESSIONAL SERVICES $7,062 $37,767 $1,500 $1,500 0.00% 4220 ENGINEERING FEES $21,534 $0 $0 $0 0.00% 4220 CITY ATTORNEY $2,025 $690 $600 $1,000 66.67% 4221 RETAINER-CITY ENGINEER $5,000 $0 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $243 $603 $300 $300 0.00% 4280 RUBBISH REMOVAL $1,384 $1,623 $3,000 $3,000 0.00% TOTAL CONTRACTUAL SERVICES $75,123 $78,518 $49,400 $50,300 1.82% 4300 OFFICE SUPPLIES $735 $1,131 $750 $750 0.00% 4305 OPERATING SUPPLIES $13,949 $19,834 $15,000 $18,000 20.00% 4306 RECRUITMENT COSTS $0 $230 $500 $500 0.00% 4318 POSTAGE $3 $37 $50 $50 0.00% 4320 GAS AND OIL $17,650 $19,561 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR $43,736 $59,026 $40,000 $45,000 12.50% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $0 $1,000 $1,000 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $6,475 $4,773 $4,000 $5,000 25.00% CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00% 4336 SNOW REMOVAL DAMAGE REPAIR $864 $1,831 $5,000 $5,000 0.00% 4340 STORM DAMAGE $0 $285 $0 $0 0.00% TOTAL COMMODITIES $84,212 $107,835 $93,050 $102,050 9.67% CAT OBJ DESCRIPTION page 84 4400 TRAINING $2,072 $2,730 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $97 $0 $150 $150 0.00% 4410 CLOTHING AND EQUIPMENT $3,668 $2,411 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $92 $263 $100 $100 0.00% 4420 STREET SIGNS AND POSTS $7,575 $5,208 $12,000 $12,000 0.00% 4421 SAND AND SALT $126,542 $85,794 $135,000 $135,000 0.00% 4422 STREET MAINTENANCE MATERIAL $27,585 $15,427 $30,000 $30,000 0.00% 4423 CRACK SEALING/CHIP SEALING $100,731 $78,650 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $28,592 $27,753 $32,000 $40,000 25.00% 4425 WATER SERVICE-PUBLIC WORKS $272 $277 $300 $300 0.00% 4426 BONFIRE CLEAN UP $2,502 $617 $0 $500 #DIV/0! 4490 MISCELLANEOUS $453 $164 $400 $400 0.00% 4500 TREE REMOVAL $9,194 $19,059 $30,000 $30,000 0.00% TOTAL OTHER CHARGES $309,375 $238,353 $347,450 $355,950 2.45% 4620 CAPITAL OUTLAY $0 $2,437 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $2,437 $0 $0 0.00% TOTAL EXPENDITURES $1,005,514 $968,025 $1,060,509 $1,080,874 1.92% CAPITAL OUTLAY ITEMS REQUESTED APPROVED FENCE $3,500 1 TON PICKUP WITH DUMP BOX $70,000 page 85 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET STREETS EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL TERRY BLUM 0.34 6/16/1976 34 E $33,003 $99,986 $0 $0 $33,995 $2,550 $2,108 $493 $6,854 $46,000 JOHN AMBROSE 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432 NICK COURTEAU 6/18/2008 MECH $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432 RYAN CROULEY 8/6/2008 MAIN II $50,149 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247 JASON EVAZICH 12/8/1997 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781 TOM ROUSE 11/8/1995 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781 VARIABLE RATE $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 OVERTIME $22,375 $22,375 $0 $0 $22,375 $1,678 $1,387 $324 $0 $25,765 SEASONAL STAFF $5,000 $5,000 $0 $0 $5,000 $0 $310 $73 $0 $5,383 WORKERS COMP NA NA NA $41,594 $45,755 $0 $0 $45,755 $0 $0 $0 $0 $45,755 TOTALS $364,342 $26,951 $22,589 $5,283 $107,654 $572,574 ADMINISTRATION SAL-REG $336,967 INS CONT $1,680 SAL-TEMP $5,000 OVERTIME $22,375 PERA $26,951 FICA $22,589 MEDICARE $5,283 INSURANCE $107,654 WORK COM $45,755 TOTAL $572,574 page 86 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PW - PARKS 4110 SALARIES-REGULAR $280,696 $273,842 $272,662 $332,127 21.81% 4115 SALARIES-OVERTIME $15,995 $10,105 $15,000 $15,000 0.00% 4130 SALARIES-TEMPORARY $58,771 $55,942 $60,000 $60,000 0.00% 4131 INSURANCE $56,635 $51,280 $80,064 $99,187 23.88% 4133 WORKERS COMPENSATION $12,932 $17,441 $16,638 $18,300 9.99% 4134 PERA $21,500 $20,440 $21,575 $26,035 20.67% 4135 FICA $29,016 $27,626 $26,596 $31,145 17.10% TOTAL HUMAN RESOURCES $475,545 $456,676 $492,535 $581,794 18.12% 4200 RENTALS AND LEASES $10,972 $11,018 $10,000 $15,000 50.00% 4210 TELEPHONE $2,659 $3,341 $3,500 $3,500 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $3,670 $3,764 $4,000 $4,000 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,169 $4,563 $5,500 $5,500 0.00% 4212 GAS SERVICE $3,521 $4,016 $7,500 $7,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $0 $0 0.00% ENGINEERING $3,743 $0 $0 $0 0.00% CITY ATTORNEY $525 $150 $500 $500 0.00% HR TRAINING/TESTING $678 $730 $500 $750 50.00% 4221 RETAINER-CITY ENGINEER $4,000 $0 $0 $0 0.00% 4240 LEGAL PUBLICATION $0 $81 $0 $0 0.00% 4268 OTHER CONTRACT SERVICES $14 $0 $0 $0 0.00% PARK MAINTENANCE $19,219 $22,370 $22,000 $22,500 2.27% CITY NEWSLETTER $2,420 $2,584 $0 $0 0.00% 4280 RUBBISH REMOVAL $1,384 $1,623 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $56,974 $54,240 $56,000 $61,750 10.27% 4300 OFFICE SUPPLIES $818 $1,579 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $16,823 $18,406 $16,000 $18,000 12.50% 4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00% 4318 POSTAGE $71 $72 $150 $150 0.00% 4320 GAS AND OIL $12,013 $13,977 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $35,333 $50,480 $35,000 $35,000 0.00% PARKS MAINTENANCE SUPPLIES $39,654 $36,590 $44,000 $44,000 0.00% CHEMICALS AND FERTILIZER $942 $2,121 $14,000 $14,000 0.00% TRAIL SWEEPING $0 $0 $2,000 $2,000 0.00% TRAIL MAINTENANCE $0 $0 $10,000 $10,000 0.00% STRIPING PAINT/CHALK $1,663 $1,901 $3,500 $3,500 0.00% ERADICATE INVASIVE PLANTS $10,000 $10,000 $15,000 $30,000 100.00% TOWN CENTRE LANDSCAPE MAINT.$0 $3,314 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $10,050 $6,650 $7,000 $11,000 57.14% ROGERS LAKE AERATION/MAINT.$0 $0 $1,000 $1,000 0.00% ROGERS LAKE WEED CONTROL $1,518 $0 $2,500 $2,500 0.00% 4331 MISC OFFICE/COMPUTER EQUIP $0 $0 $1,000 $1,000 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $6,507 $5,042 $4,000 $5,000 25.00% CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00% TOTAL COMMODITIES $136,192 $151,259 $186,650 $208,650 11.79% 4400 TRAINING $4,495 $3,572 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $659 $602 $750 $750 0.00% CAT OBJ DESCRIPTION page 87 4410 CLOTHING AND EQUIPMENT $1,481 $1,433 $2,500 $2,500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $125 $250 $250 0.00% 4422 STREET MAINTENANCE MATERIAL $0 $0 $0 $0 #DIV/0! 4425 WATER SERVICE PUBLIC WORKS $436 $277 $500 $500 0.00% PARKS $12,428 $10,852 $15,000 $15,000 0.00% 4490 MISCELLANEOUS $1,071 $170 $1,000 $1,000 0.00% 4490 COMMISSIONER PER DIEM $1,425 $1,550 $2,100 $2,100 0.00% 4500 TREE REMOVAL $441 $4,868 $25,000 $25,000 0.00% TOTAL OTHER CHARGES $22,436 $23,449 $54,100 $54,100 0.00% 4600 CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00% TOTAL CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00% TOTAL EXPENDITURES $716,719 $710,761 $789,285 $906,294 14.82% CAPITAL OUTLAY ITEMS REQUESTED APPROVED TORO FIELD MOWER $100,000 XMARK MOWER $17,000 FENCE $3,500 page 88 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET PARKS EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647 JOHN BOLAND 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432 TIM OSTER 9/12/1983 MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247 CLIFF KIRCHNER MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247 NEW PUBLIC WORKS $0 $48,906 $0 $0 $48,906 $3,668 $3,032 $709 $15,120 $71,435 MEREDITH LAWRENCE 0.84 $49,143 $51,126 $10,583 $0 $51,835 $3,888 $3,214 $752 $16,934 $76,623 OVERTIME $15,000 $15,000 $0 $0 $15,000 $1,125 $930 $218 $0 $17,273 SEASONAL STAFF (MNT) $25,000 $25,000 $0 $0 $25,000 $0 $1,550 $363 $0 $26,913 SEASONAL STAFF (PRK)$35,000 $35,000 $0 $0 $35,000 $0 $2,170 $508 $0 $37,678 WORKERS COMP NA NA NA $16,638 $18,300 $0 $0 $18,300 $0 $0 $0 $0 $18,300 TOTALS $407,127 $26,035 $25,242 $5,903 $99,187 $581,794 ADMINISTRATION SAL-REG $332,127 INS CONT $1,680 SAL-SEAS $60,000 SAL-OT $15,000 PERA $26,035 FICA $25,242 MEDICARE $5,903 INSURANCE $99,187 WORK COM $18,300 TOTAL $581,794 page 89 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECREATION RECREATION 4435 MHAA T-BALL $0 $2,790 $1,200 $0 -100.00% 4435 SOFTBALL LEAGUES $6,966 $7,250 $7,000 $7,400 5.71% 4435 TENNIS LESSONS $2,428 $4,243 $3,000 $3,000 0.00% 4435 SUMMER CONCERTS $1,660 $1,810 $3,000 $3,000 0.00% 4435 SAFETY CAMP $1,287 $855 $2,000 $1,500 -25.00% 4435 PRINCESS BALL/SUPERHERO $0 $409 $0 $1,500 100.00% 4435 SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00% 4435 SUMMER PLAYHOUSE $1,400 $1,785 $2,000 $2,000 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $3,071 $0 $2,500 $1,600 -36.00% 4435 FIELD TRIPS $8,872 $4,734 $6,000 $6,000 0.00% 4435 SUMMER PLAYGROUND PROGRAM $0 $1,996 $3,000 $2,500 -16.67% 4435 RECREATION OFFICE SUPPLIES $0 $0 $500 $500 0.00% 4435 KIDS FISHING DERBY $1,247 $1,541 $1,500 $1,650 10.00% 4435 YOUTH AND STAFF SHIRTS $2,128 $0 $1,000 $3,500 250.00% 4435 SKATEBOARD CAMPS/CLINICS $3,821 $2,956 $4,000 $3,500 -12.50% 4435 SCHOLARSHIP PROGRAM $0 $0 $0 $1,000 100.00% PARK CELEBRATION $1,975 $925 $3,000 $3,000 0.00% MISCELLANEOUS $1,033 $782 $0 $500 0.00% 4436 ONLINE REGISTRATION FEES $1,494 $1,645 $1,500 $1,700 13.33% 4400 CONFERENCES AND SCHOOLS $0 $0 $0 $1,250 100.00% TOTAL RECREATION CHARGES $37,382 $33,721 $42,200 $46,100 9.24% BUDGET IMPROVEMENT REQUEST RECREATION REGISTRATION SOFTWARE $10,000 CAT OBJ DESCRIPTION page 90 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $43,892 $79,314 $97,827 $104,160 6.47% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $5,227 $15,250 $19,200 $20,160 5.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $2,897 $5,949 $7,337 $7,812 6.47% 4135 FICA $3,280 $5,284 $7,483 $7,968 6.48% TOTAL HUMAN RESOURCES $55,296 $105,797 $131,847 $140,100 6.26% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $40,937 $30,520 $5,000 $5,000 0.00% COMP PLAN UPDATE $7,315 $46,976 $70,000 $5,000 -92.86% CITY ENGINEERING $11,089 $0 $0 $0 0.00% CITY ATTORNEY $6,488 $7,703 $8,000 $8,000 0.00% OPEN TO BUSINESS - DAKOTA COUNTY $0 $0 $2,600 $2,600 0.00% DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00% PLANNING COMMISSIONER-MINUTES $1,261 $1,977 $1,600 $1,600 0.00% RESOLUTION FILING WITH COUNTY $1,256 $1,426 $1,800 $2,000 11.11% OTHER PROFESSIONAL SERVICES $413 $2,634 $500 $500 0.00% 4221 RETAINER CITY ENGINEER $16,000 $0 $0 $0 0.00% 4222 PROSECUTIONS $0 $0 $3,000 $3,000 0.00% 4240 LEGAL PUBLICATIONS $1,908 $1,558 $2,300 $2,500 8.70% TOTAL CONTRACTUAL SERVICES $86,667 $92,794 $95,800 $31,200 -67.43% 4300 OFFICE SUPPLIES $1,933 $1,229 $2,500 $2,500 0.00% 4318 POSTAGE $640 $517 $1,000 $1,000 0.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $136 $0 $500 $500 0.00% TOTAL COMMODITIES $2,709 $1,746 $4,000 $4,000 0.00% 4400 TRAINING $624 $576 $1,100 $2,500 127.27% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $395 $104 $450 $450 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $116 $0 $300 $300 0.00% 4490 PLANNING COMMISSION PER DIEM $1,600 $1,750 $2,100 $2,100 0.00% 4490 MISCELLANEOUS $62 $746 $400 $400 0.00% TOTAL OTHER CHARGES $2,797 $3,176 $4,450 $5,850 31.46% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $147,469 $203,513 $236,097 $181,150 -23.27% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 91 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET PLANNING EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL TIM BENETTI $97,827 $16,868 $87,292 $0 $104,160 $7,812 $6,458 $1,510 $20,160 $140,100 TOTALS $104,160 $7,812 $6,458 $1,510 $20,160 $140,100 CITY COUNCIL SAL-REG $104,160 INS CONT $1,680 PERA $7,812 FICA $6,458 MEDICARE $1,510 INSURANCE $20,160 TOTAL $140,100 page 92 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE RECYCLING 4110 SALARIES-REGULAR $10,973 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $1,307 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $724 $0 $0 $0 0.00% 4135 FICA $820 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $13,824 $0 $0 $0 0.00% 4220 CLEAN UP DAY/RECYCLING SUPPLIES $9,452 $7,045 $10,000 $14,000 40.00% 4220 SHARED RECYCLING POSITION $0 $4,226 $18,200 $18,200 0.00% 4268 CITY NEWSLETTER $678 $724 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $10,130 $11,995 $28,200 $32,200 14.18% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% 4318 POSTAGE $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00% 4490 MISCELLANEOUS $728 $0 $500 $500 0.00% TOTAL OTHER CHARGES $728 $0 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $24,682 $11,995 $28,800 $32,800 13.89% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 93 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ANIMAL CONTROL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4225 IMPOUNDING FEE $5,074 $4,326 $6,500 $3,250 -50.00% TOTAL CONTRACTUAL SERVICES $5,074 $4,326 $6,500 $3,250 -50.00% 4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00% TOTAL COMMODITIES $0 $0 $500 $500 0.00% 4490 MISCELLANEOUS $680 $71 $1,000 $500 -50.00% TOTAL OTHER CHARGES $680 $71 $1,000 $500 -50.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $5,754 $4,397 $8,000 $4,250 -46.88% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 94 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE ENGINEERING 4110 SALARIES-REGULAR $280,542 $215,615 $277,429 $296,840 7.00% 4115 SALARIES-OVERTIME $10,471 $4,912 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $4,968 $0 $10,000 $10,000 0.00% 4131 INSURANCE $50,097 $43,105 $64,512 $72,778 12.81% 4133 WORKERS COMPENSATION $3,468 $4,678 $4,463 $4,910 10.02% 4134 PERA -$8,810 $16,471 $21,557 $23,013 6.75% 4135 FICA $24,667 $17,008 $22,754 $24,238 6.52% 4139 OPEB -$3,175 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $362,228 $301,789 $410,715 $441,779 7.56% 4200 RENTALS AND LEASES $780 $780 $500 $800 60.00% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00% 4210 TELEPHONE $3,866 $2,647 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $3,050 $0 $3,050 $3,050 0.00% OTHER PROFESSIONAL SERVICES $5,283 $764 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $7,368 $0 $9,000 $10,000 11.11% TOTAL CONTRACTUAL SERVICES $69,676 $53,520 $67,879 $69,179 1.92% 4300 OFFICE SUPPLIES $1,078 $646 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $17,152 $14,966 $0 $0 0.00% 4305 OPERATING SUPPLIES $1,777 $1,088 $1,000 $1,200 20.00% 4318 POSTAGE $27 $21 $300 $300 0.00% 4320 GAS AND OIL $1,541 $1,325 $1,500 $1,500 0.00% 4330 EQUIPMENT REPAIR $2,126 $1,282 $1,000 $1,500 50.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $3,411 $0 $3,000 $3,000 0.00% TOTAL COMMODITIES $27,112 $19,328 $8,800 $9,500 7.95% 4400 TRAINING $3,092 $520 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $564 $0 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $153 $0 $250 $500 100.00% 4415 MILEAGE AND AUTO ALLOWANCE $1,078 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $387 $253 $250 $250 0.00% 4491 DEPRECIATION $8,174 $0 $0 $0 0.00% TOTAL OTHER CHARGES $13,448 $773 $4,600 $4,850 5.43% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $472,464 $375,410 $491,994 $525,308 6.77% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CAT OBJ DESCRIPTION page 95 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET ENGINEERING EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL RYAN RUZEK 8/9/2004 35 E $108,616 $85,288 $29,424 $0 $114,712 $8,603 $7,112 $1,663 $20,160 $152,251 BOBBY CRANE 8/3/2009 25 E $77,770 $80,101 $0 $0 $80,101 $6,008 $4,966 $1,161 $20,160 $112,396 NATURAL RESOURCE $51,678 $39,936 $20,667 $60,603 $4,545 $3,757 $879 $20,160 $89,944 NANCY BAUER 0.55 4/24/1987 14 E $32,607 $62,658 $0 $0 $34,462 $2,585 $2,137 $500 $11,088 $50,771 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226 OVERTIME $10,000 $10,000 $0 $0 $10,000 $750 $620 $145 $0 $11,515 INTERN $10,000 $0 $0 $0 $10,000 $0 $620 $145 $0 $10,765 WORKERS COMP NA NA NA $4,463 $4,910 $0 $0 $4,910 $0 $0 $0 $0 $4,910 TOTALS $316,840 $23,013 $19,644 $4,594 $72,778 $441,778 ADMINISTRATION SAL-REG $296,840 INS CONT $1,680 SAL-SEAS $10,000 SAL-OT $10,000 PERA $23,013 FICA $19,644 MEDICARE $4,594 INSURANCE $72,778 WORK COM $4,910 TOTAL $441,778 page 96 UTILITY FUND FUND 15 REVENUES REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE SEWER RENTAL $1,686,622 $1,744,239 $1,898,859 $1,938,526 $2,292,000 18.23% WATER SURCHARGE TRANSFER $25,000 $0 $25,000 $25,000 $0 -100.00% SEWER PERMITS $2,250 $2,850 $200 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT.$3,774 $2,654 $3,000 $3,000 $3,000 0.00% MISCELLANEOUS INCOME $10,535 $13,275 $10,000 $10,000 $10,000 0.00% INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $1,727,031 $1,761,868 $1,935,909 $1,976,876 $2,305,350 16.62% page 97 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $123,012 $126,602 $132,763 $137,062 3.24% 4115 SALARIES-OVERTIME $1,405 $0 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $0 $3,875 $5,500 $5,500 0.00% 4131 INSURANCE $21,020 $23,423 $36,288 $38,102 5.00% 4133 WORKERS COMPENSATION $7,406 $10,143 $9,749 $10,725 10.01% 4134 PERA $25,223 $10,946 $10,332 $10,655 3.13% 4135 FICA $10,290 $10,948 $10,959 $11,289 3.01% 4139 OPEB $515 $1,277 $0 $0 TOTAL HUMAN RESOURCES $188,871 $187,214 $210,591 $218,333 3.68% 4200 RENTALS AND LEASES $1,117 $1,886 $7,000 $7,000 0.00% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4210 TELEPHONE $7,666 $7,355 $7,500 $7,500 0.00% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00% LIFT STATIONS $9,983 $11,067 $10,500 $12,000 14.29% 4212 GAS SERVICE PUBLIC WORKS GARAGE $2,634 $3,172 $5,000 $5,000 0.00% LIFT STATIONS $1,034 $1,121 $1,000 $1,200 20.00% 4214 SOFTWARE MAINTENANCE $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $5,735 $0 $15,000 $15,000 0.00% CITY ENGINEER $8,129 $11,649 $0 $0 0.00% CITY AUDIT $2,600 $2,647 $2,750 $2,750 0.00% SUMP PUMP INSPECTIONS $0 $128,980 $0 $0 0.00% TRAINING $350 $0 $500 $500 0.00% 4221 RETAINER-CITY ENGINEER $2,500 $0 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $0 $291 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,621 $6,855 $7,000 $8,000 14.29% 4268 CITY NEWSLETTER $532 $568 $0 $0 0.00% 4280 RUBBISH REMOVAL $1,389 $1,633 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $58,864 $187,892 $69,654 $72,354 3.88% 4300 OFFICE SUPPLIES $818 $1,470 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $15,384 $10,947 $15,000 $15,000 0.00% 4318 POSTAGE $4,934 $4,681 $5,000 $5,000 0.00% 4320 GAS AND OIL $3,937 $5,830 $5,000 $5,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $5,229 $71,741 $62,000 $62,000 0.00% SEWER LINING $0 $0 $250,000 $250,000 0.00% ROOT CHEMICALS $131 $2,744 $4,000 $4,000 0.00% HYDRANT MARKERS $0 $0 $750 $750 0.00% SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $14,473 $37,382 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $33,947 $14,439 $30,000 $30,000 0.00% 4331 FURNITURE/EQUIPMENT $0 $0 $1,200 $1,200 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $6,370 $4,603 $4,000 $5,000 25.00% CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00% TOTAL COMMODITIES $86,818 $155,759 $397,700 $398,700 0.25% CAT OBJ DESCRIPTION page 98 4400 TRAINING $3,289 $225 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $97 $0 $100 $100 0.00% 4410 CLOTHING AND EQUIPMENT $699 $613 $750 $750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $193 $16 $250 $250 0.00% 4425 WATER SERVICE $272 $276 $250 $300 20.00% 4437 CREDIT CARD FEES $594 $755 $750 $750 0.00% 4449 MWCC CHARGES $1,164,404 $1,222,377 $1,343,712 $1,363,415 1.47% 4490 MISCELLANEOUS $5,981 $1,321 $4,000 $4,000 0.00% 4491 DEPRECIATION $167,442 $168,934 $145,500 $145,500 0.00% TOTAL OTHER CHARGES $1,342,971 $1,394,517 $1,497,812 $1,517,565 1.32% 4600 CAPITAL OUTLAY $0 $0 $54,000 $318,500 489.81% TOTAL CAPITAL OUTLAY $0 $0 $54,000 $318,500 489.81% TOTAL EXPENDITURES $1,677,524 $1,925,382 $2,229,757 $2,525,452 13.26% CAPITAL OUTLAY ITEMS REQUESTED APPROVED TRUNK MAIN SEWER RECONSTRUCTION $315,000 FENCE $3,500 page 99 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET UTILITY EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647 RICHARD BURROWS 11/13/1995 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432 SHARON HINZE 0.5 4/24/2006 12 E $28,285 $58,261 $0 $0 $29,131 $2,185 $1,806 $422 $10,080 $43,624 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226 OVERTIME NA NA NA $5,000 $5,000 $0 $0 $5,000 $375 $310 $73 $0 $5,758 SEASONAL NA NA NA $5,500 $5,500 $0 $0 $5,500 $0 $341 $80 $0 $5,921 WORKERS COMP NA NA NA $9,749 $10,725 $0 $0 $10,725 $0 $0 $0 $0 $10,725 TOTALS $147,562 $10,655 $9,149 $2,140 $38,102 $218,332 ADMINISTRATION SAL-REG $137,062 INS CONT $1,680 SAL-SEAS $5,500 SAL-OT $5,000 PERA $10,655 FICA $9,149 MEDICARE $2,140 INSURANCE $38,102 WORK COMP $10,725 TOTAL $218,332 page 100 STORM WATER UTILITY FUND 29 REVENUES REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE STORM WATER UTILITY FEES $406,144 $456,503 $398,631 $446,000 $476,000 6.73% MISCELLANSOUS INCOME $350 $352 $0 $0 $0 0.00% INTEREST INCOME $1,480 $2,135 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $398,324 $449,340 $390,481 $437,850 $467,850 6.85% page 101 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $20,046 $20,475 $20,901 $21,527 3.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $3,747 $3,058 $5,952 $6,250 5.01% 4134 PERA $4,687 $2,960 $1,568 $1,615 3.00% 4135 FICA $1,475 $1,537 $1,599 $1,647 3.00% 4139 OPEB $493 -$310 $0 $0 0.00% TOTAL HUMAN RESOURCES $30,448 $27,720 $30,020 $31,039 3.39% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $975 $992 $1,000 $1,000 0.00% WMO MEETINGS $0 $0 $6,000 $6,000 0.00% NPDES ENGINEERING FEES $22,560 $14,076 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $0 $0 $3,500 $35,000 900.00% SURFACE WATER TREATMENT $48,063 $6,120 $5,000 $5,000 0.00% OTHER PROFESSIONAL SERVICES $4,633 $21,851 $2,500 $2,500 0.00% 4221 RETAINER-CITY ENGINEER $1,000 $0 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $308 $213 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $84,443 $50,156 $60,354 $91,854 52.19% 4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00% 4318 POSTAGE $0 $9 $25 $25 0.00% 4330 EQUIPMENT REPAIR $0 $102 $3,000 $3,000 0.00% 4337 STORM SEWER MAINTENANCE $100,852 $80,841 $50,000 $75,000 50.00% 4339 POND MAINTENANCE $0 $35,000 $80,000 $0 -100.00% TOTAL COMMODITIES $100,852 $115,952 $133,275 $78,275 -41.27% 4404 MEMBERSHIP DUES $16,949 $18,337 $17,500 $17,500 0.00% 4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $174 $313 $500 $500 0.00% 4491 DEPRECIATION $40,573 $42,864 $40,000 $40,000 0.00% TOTAL OTHER CHARGES $57,696 $61,514 $58,000 $58,000 0.00% 4600 CAPITAL OUTLAY $0 $0 $142,840 $440,000 208.04% TOTAL CAPITAL OUTLAY $0 $0 $142,840 $440,000 208.04% TOTAL EXPENDITURES $273,439 $255,342 $424,489 $699,168 64.71% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CHEROKEE HEIGHTS RAVINE STABLE $75,000 541 MARIE AVE REPAIR $20,000 MARIE AVE REHAB (PONDS)$150,000 WESLEY LANE REHAB $25,000 DODD ROAD TRAIL $50,000 2019 STREAM BANK STABILIZATION $120,000 CAT OBJ DESCRIPTION page 102 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET STORM UTILITY EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL SHARON HINZE 0.25 4/24/2006 12 E $13,798 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812 KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,594 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226 TOTALS $21,527 $1,615 $1,335 $312 $6,250 $31,038 ADMINISTRATION SAL-REG $21,527 INS CONT $1,680 SAL-SEAS $0 SAL-OT $0 PERA $1,615 FICA $1,335 MEDICARE $312 INSURANCE $6,250 WORK COMP $0 TOTAL $31,038 page 103 PAR 3 REVENUES REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE GREEN FEES $92,080 $87,947 $110,000 $110,000 $100,000 -9.09% RECREATION PROGRAMS $34,877 $41,263 $38,000 $38,000 $38,000 0.00% CONCESSIONS $18,288 $17,977 $23,000 $20,000 $18,000 -10.00% SUNDRY REVENUE $553 $600 $0 $0 $0 0.00% INTEREST $339 $447 $250 $250 $250 0.00% TOTAL PAR THREE FUND REVENUE $146,137 $148,234 $171,250 $168,250 $156,250 -7.13% page 104 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE PAR 3 4110 SALARIES-ADMIN $20,383 $18,652 $21,579 $22,608 4.77% 4115 SALARIES-OVERTIME(HOLIDAY)$81 $197 $0 $300 100.00% 4110 SALARIES-CLUBHOUSE $25,766 $30,664 $30,000 $34,000 13.33% 4110 SALARIES - MAINTENANCE $17,079 $18,779 $19,000 $22,000 15.79% 4131 INSURANCE $4,854 $4,285 $6,336 $6,653 5.00% 4133 WORKERS COMPENSATION $1,470 $1,983 $1,892 $2,080 9.94% 4134 PERA $10,088 $4,482 $3,868 $4,246 9.77% 4135 FICA $4,723 $5,198 $5,399 $6,036 11.80% 4139 OPEB -$217 -$247 $0 $0 0.00% TOTAL HUMAN RESOURCES $84,227 $83,993 $88,074 $97,923 11.18% 4200 RENTALS AND LEASES $2,878 $3,151 $2,500 $4,500 80.00% 4210 TELEPHONE $3,388 $3,084 $3,300 $3,300 0.00% 4211 ELECTRIC SERVICE CLUBHOUSE $697 $652 $700 $750 7.14% MAINTENANCE $5,123 $4,774 $5,500 $5,500 0.00% 4212 GAS SERVICE $545 $582 $600 $630 5.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,500 $2,545 $2,500 $2,650 6.00% CITY ATTORNEY $0 $0 $0 $0 0.00% CONSULTANT FEE $0 $0 $0 $0 0.00% LIQUOR LICENSE FEES/COMPLIANCE $580 $305 $350 $0 -100.00% 4250 LIABILITY AND AUTO INSURANCE $3,155 $3,703 $3,200 $4,200 31.25% 4268 CONTRACT SERVICES GROUNDS MAINTENANCE MGMT $4,000 $4,000 $4,000 $5,000 25.00% CITY NEWSLETTER $387 $413 $400 $400 0.00% 4280 RUBBISH REMOVAL $643 $587 $700 $700 0.00% TOTAL CONTRACTUAL SERVICES $23,896 $23,796 $23,750 $27,630 16.34% 4300 OFFICE SUPPLIES $419 $371 $500 $500 0.00% 4305 GOLF SUPPLIES $1,541 $1,223 $500 $750 50.00% 4310 CONCESSIONS FOOD $3,271 $3,050 $3,000 $3,300 10.00% POP $884 $816 $1,000 $1,800 80.00% BEER $1,051 $848 $1,000 $0 -100.00% 4320 GAS AND OIL $1,246 $1,249 $1,300 $1,350 3.85% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $4,497 $3,963 $5,000 $5,000 0.00% 4334 COURSE MAINTENANCE $1,088 $3,384 $1,000 $3,500 250.00% CHEMICALS AND FERTILIZER $1,728 $1,552 $3,000 $9,000 200.00% IRRIGATION SYSTEM REPAIR $946 $1,415 $1,000 $2,750 175.00% COURSE BEAUTIFICATION $1,500 $563 $2,000 $1,500 -25.00% SOIL/SAND $0 $490 $500 $500 0.00% 4335 BUILDING MAINTENANCE $3,835 $9,388 $2,000 $6,000 200.00% TOTAL COMMODITIES $22,006 $28,312 $21,800 $35,950 64.91% CAT OBJ DESCRIPTION page 105 4400 TRAINING $81 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $190 $290 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $80 $1,154 $200 $1,600 700.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $200 $0 -100.00% 4425 WATER SERVICE $366 $461 $400 $480 20.00% 4427 SEWER SERVICE $1,165 $1,187 $1,200 $1,300 8.33% 4436 ONLINE REGISTRATION FEE $1,111 $1,356 $1,000 $1,475 47.50% 4437 CREDIT CARD FEES $2,613 $2,456 $2,600 $2,700 3.85% 4490 MISCELLANEOUS $9,148 $11,423 $2,000 $2,000 0.00% 4480 CONTINGENCY $0 $0 $0 $0 0.00% 4491 DEPRECIATION $7,881 $7,243 $8,000 $8,000 0.00% 4500 TREE REMOVAL $2,138 $0 $2,000 $1,500 100.00% TOTAL OTHER CHARGES $24,773 $25,570 $18,000 $19,455 8.08% 4620 CAPITAL OUTLAY $0 $0 $0 $9,000 100.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $9,000 100.00% TOTAL EXPENDITURES $154,902 $161,671 $151,624 $189,958 25.28% CAPITAL OUTLAY ITEMS REQUESTED APPROVED 2WD UTILITY VEHICLE $9,000 page 106 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET PAR 3 EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL MEREDITH LAWRENCE 0.16 $9,360 $51,126 $10,583 $0 $9,873 $741 $612 $143 $3,226 $14,595 JOCELYN STEERE 0.20 $6,587 $22,845 $11,822 $0 $6,933 $520 $430 $101 $2,419 $10,403 KRISTEN SCHABACKER 0.05 8/31/1998 $5,632 $116,029 $0 $0 $5,801 $435 $360 $84 $1,008 $7,688 CLUBHOUSE NA NA NA $30,000 $34,000 $0 $0 $34,000 $2,550 $2,108 $493 $0 $39,151 OVERTIME $0 $300 $0 $0 $300 $0 $19 $4 $0 $323 MAINTENANCE $19,000 $22,000 $0 $0 $22,000 $0 $1,364 $319 $0 $23,683 WORKERS COMP NA NA NA $1,892 $2,080 $0 $0 $2,080 $0 $0 $0 $0 $2,080 TOTALS $56,608 $4,246 $4,892 $1,144 $6,653 $97,923 ADMINISTRATION SAL-REG $22,608 INS CONT $1,680 SAL-SEAS $34,000 SAL - MAINT $22,000 SAL-OT $300 PERA $4,246 FICA $4,892 MEDICARE $1,144 INSURANCE $6,653 WORK COMP $2,080 TOTAL $97,923 page 107 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE CITY HALL 4110 SALARIES-REGULAR $58,278 $63,541 $62,920 $64,792 2.98% 4115 SALARIES-OVERTIME $1,209 $1,090 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $9,456 $9,869 $19,200 $20,160 5.00% 4133 WORKERS COMPENSATION $3,879 $5,233 $4,992 $5,490 9.98% 4134 PERA $14,738 $8,658 $4,719 $4,859 2.97% 4135 FICA $5,256 $5,357 $4,813 $4,956 2.97% 4139 OPEB $477 $253 $0 $0 0.00% TOTAL HUMAN RESOURCES $93,293 $94,001 $96,644 $100,257 3.74% 4211 ELECTRIC SERVICE $30,058 $29,017 $30,000 $30,000 0.00% 4212 GAS SERVICE $5,059 $5,570 $7,500 $7,500 0.00% 4220 PROFESSIONAL SERVICES MISC PROFESSIONAL SERVICES $0 $8,970 $0 $0 0.00% CITY ENGINEER $7,722 $544 $0 $0 0.00% 4240 LEGAL PUBLICATION $0 $119 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $3,961 $5,876 $5,000 $5,500 10.00% 4280 RUBBISH SERVICE $3,166 $2,948 $3,250 $3,250 0.00% TOTAL CONTRACTUAL SERVICES $49,966 $53,044 $45,750 $46,250 1.09% 4305 COMPUTER $0 $0 $0 $0 0.00% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00% 4335 BUILDING MAINTENANCE $48,437 $44,339 $46,300 $46,300 0.00% TOTAL COMMODITIES $48,437 $44,339 $48,100 $48,100 0.00% 4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 0.00% 4425 WATER SERVICE $3,582 $3,517 $4,000 $4,000 0.00% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $206 $60 $250 $250 0.00% 4491 DEPRECIATION $64,776 $64,778 $60,000 $65,000 8.33% TOTAL OTHER CHARGES $68,564 $68,355 $74,400 $79,400 6.72% 4600 CAPITAL OUTLAY $0 $0 $0 $75,000 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $75,000 0.00% TOTAL EXPENDITURES $260,260 $259,739 $264,894 $349,007 31.75% CAPITAL OUTLAY ITEMS REQUESTED APPROVED GENERATOR REPLACEMENT $60,000 LIGHTING UPGRADES $15,000 CAT OBJ DESCRIPTION page 108 MENDOTA HEIGHTS HR CALCULATIONS 2019 BUDGET CITY HALL EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL TERRY SULLIVAN 6/20/2011 16 E $62,920 $64,792 $0 $0 $64,792 $4,859 $4,017 $939 $20,160 $94,768 WORKERS COMP NA NA NA $4,992 $5,490 O O $5,490 $0 $0 $0 $0 $5,490 TOTALS $70,282 $4,859 $4,017 $939 $20,160 $100,258 ADMINISTRATION SAL-REG $64,792 INS CONT $1,680 SAL-SEAS $0 SAL-OT $0 PERA $4,859 FICA $4,017 MEDICARE $939 INSURANCE $20,160 WORK COMP $5,490 TOTAL $100,258 page 109 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $1,218 $0 $7,000 $7,000 0.00% TOTAL CONTRACTUAL SERVICES $1,218 $0 $7,000 $7,000 0.00% 4305 OPERATING SUPPLIES $5,634 $10,692 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $2,488 $356 $4,000 $4,000 0.00% N95 MASK TESTING $0 $0 $700 $700 0.00% PHSYICALS $0 $0 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $0 $5,291 $3,000 $3,000 0.00% EOC SUPPLIES $1,600 $525 $2,000 $2,000 0.00% TOTAL COMMODITIES $9,722 $16,864 $14,200 $14,200 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00% 4400 TRAINING $0 $0 $6,000 $5,000 -16.67% 4400 CONTINGENCY $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$8,624 $3,382 $4,000 $4,000 0.00% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $2,751 $348 $200 $0 -100.00% TOTAL OTHER CHARGES $11,375 $3,730 $11,400 $10,200 -10.53% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL EXPENDITURES $22,315 $20,594 $44,800 $43,600 -2.68% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,200 CAT OBJ DESCRIPTION page 110 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4490 FIRE AID $97,626 $97,626 $96,000 $97,000 1.04% 4490 CITY CONTRIBUTION $102,990 $102,990 $144,000 $144,000 0.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $3,000 0.00% TOTAL OTHER CHARGES $200,616 $200,616 $243,000 $244,000 0.41% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0! TOTAL EXPENDITURES $200,616 $200,616 $243,000 $244,000 0.41% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 111 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,125 $1,145 $1,125 $1,150 2.22% 4220 CITY ENGINEER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,125 $1,145 $1,125 $1,150 2.22% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $28,810 $2,636 $0 $5,000 0.00% 4490 MISCELLANEOUS $1,196 $1,153 $0 $500 0.00% TOTAL OTHER CHARGES $30,006 $3,789 $0 $5,500 0.00% 4620 CAPITAL OUTLAY $58,824 $106,844 $125,000 $355,000 184.00% TOTAL CAPITAL OUTLAY $58,824 $106,844 $125,000 $355,000 184.00% TOTAL EXPENDITURES $89,955 $111,778 $126,125 $361,650 186.74% CAPITAL OUTLAY ITEMS REQUESTED APPROVED HAGSTROM KING PICKLEBALL $20,000 HAGSTROM KING PLAYGROUND $100,000 WENTWORTH PARKING LOT/TRAIL $80,000 WENTWORTH WARMING HOUSE $55,000 WENTWORTH PLAYGROUND $100,000 CAT OBJ DESCRIPTION page 112 CITY OF MENDOTA HEIGHTS 2019 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2017 LEVY 2018 LEVY 2019 LEVY END DATE 2009 $26,533 $26,067 $25,491 2/1/2020 2010 $42,457 $42,908 $43,043 2/1/2030 2011 $210,919 $215,224 $218,832 2/1/2031 2012 $86,820 $87,427 $88,034 2/1/2032 2013 $119,933 $117,413 $125,393 2/1/2034 2014 Refunding $83,031 $70,178 $64,518 2/1/2027 2014 $79,720 $69,574 $69,703 2/1/2035 2015 Refunding $164,469 $160,899 $157,329 2/1/2028 2015 $47,912 $48,235 $48,558 2/1/2036 2016 $0 $75,679 $75,624 2/1/1937 2017 $0 $0 $88,318 2/1/1930 TOTAL $861,794 $913,604 $1,004,844 EQUIPMENT CERTIFICATES 2017 LEVY 2018 LEVY 2018 LEVY END DATE FIRE TRUCK $52,253 $50,741 $0 2/1/2020 DUMP TRUCK $23,898 $23,709 $28,770 2/1/2025 PAR THREE BONDS 2017 LEVY 2018 LEVY 2018 LEVY END DATE PAR THREE $246,960 $242,655 $243,600 2/1/2023 GRAND TOTAL $1,184,905 $1,230,709 $1,277,214 page 113 2016 2017 2018 2019 % ACTUAL ACTUAL BUDGET BUDGET CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $14,120 $12,681 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $14,120 $12,681 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $34,451 $17,191 $35,000 $35,000 0.00% TOTAL COMMODITIES $34,451 $17,191 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $48,571 $29,872 $53,000 $53,000 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE CAT OBJ DESCRIPTION page 114 2019 2020 2021 2022 2023 Streets Marie Avenue Rehabilitiation 2 1,450,000$ Wesley Neighborhood Rehabilitation 517,000$ Dodd Trail/Maple Street 525,000$ CenterPoint/Commerce Rehabiltation 1,732,000$ Sylvandale/Emerson Neighborhood Rehabilitation 1,081,000$ Brompton/London Rehabilitation (SPRWS Water Main)710,000$ Victoria Curve Reconstruction 1,250,000$ Maire/Dodd Mini Roundabout 325,000$ Wentworth/Dodd Mini Roundabout 325,000$ Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)2,190,000$ Decorah/Wagon Wheel Realignment 575,000$ 2,492,000$ 1,732,000$ 1,791,000$ 1,900,000$ 2,765,000$ Sanitary Sewer Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/110 315,000$ Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$ Annual Lining 200,000$ 250,000$ 250,000$ 250,000$ 250,000$ 577,000$ 312,000.00$ 312,000.00$ 312,000.00$ 312,000.00$ Storm Sewer Cherokee Heights Ravine 75,000$ Dodd Road Trail/Maple Street 50,000$ IVC Streambank Stabilization 120,000$ 50,000$ 100,000$ 100,000$ 50,000$ Marie Avenue 2 Rehabilitation 150,000$ Wesley Neighborhood Rehabilitation 25,000$ CenterPoint/Commerce Rehabiltation 50,000$ Lake Augusta Erosion 150,000$ Sylvandale Neighborhood Rehabilitation 50,000$ Victoria Curve Reconstruction 50,000$ Friendly Hills Neighborhood Rehabilitation 100,000$ Pond Maintenance 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 520,000$ 350,000$ 250,000$ 250,000$ 250,000$ page 115 Parks/Trails Warming House Replacement - Wentworth Park 150,000$ Playground Replacement - Wentworth/Hagstrom King 305,000$ Wentworth Parking Lot 80,000$ Pickleball Court 20,000$ Skate Park Improvements 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Marie Avenue 2 Trail Rehabilitation 70,000$ Wentworth Park Tennis Court Resurfacing 60,000$ Friendly Hills Tennis Court Resurfacing 60,000$ Mendakota Parking Lot Resurfacing 75,000$ 635,000$ 70,000$ 70,000$ 10,000$ 85,000$ City Hall/Facilities Electrical/Lighting Upgrade (cityhall/police)15,000$ Sidewalk/Concrete/Parking Lot Replacement (city hall)165,000$ Parking Lot Upgrade/Expansion (city hall/police dept)75,000$ Replace Boiler & Pumps (city hall)70,000$ Fence (public works)27,000$ HVAC System - Vehicle Bay (public works)15,000$ Video - Building & Squads (IT)12,000$ Salt Storage Facility (public works)120,000$ Parking Lot (Public Works)150,000$ Material Storage Bins 210,000$ 15,000$ 634,000$ -$ 210,000$ -$ page 116 Equipment Xmark Mower (parks)17,000$ Toro - Large field mower (parks)100,000$ Full-Ton Pickup Truck with Dump Box and Plow (streets)70,000$ Hot Box Asphalt Trailer 27,000$ 3/4 Ton Pickup (streets)40,000$ Water Jetter (sewer)260,000$ Full-Ton Pickup Truck with Dump Box and Plow (parks)60,000$ Plow Truck - Mack (streets)200,000$ Utility Vehicle - John Deere 508 25,000$ Kubota 25,000$ Trailer 10,000$ Brush Chipper 40,000$ Skid Steer 60,000$ Trailer 10,000$ Kubota 25,000$ 510 John Deere 25,000$ F350 Streets 60,000$ Engineering Vehicle 30,000$ John Deere Zero Turn 20,000$ Body Camera Package (police)40,000$ Rifle Replacement (police)15,000$ Squad Replacements (police)35,000$ 35,000$ 35,000$ Replace Chief 1 Tahoe (fire)41,000$ Jaws of Life (fire) Replace Rescue 10 (fire) Replacement Boat & Motor (fire)25,000$ Replace Ladder 10 (fire)800,000$ 283,000$ 662,000$ 990,000$ 175,000$ 20,000$ Totals 4,522,000$ 3,760,000$ 3,413,000$ 2,857,000$ 3,432,000$ page 117 2019 Final Budget & Levy 2019 levy is $9,435,150 -9.82% increase from FY18 2019 budget for all funds -$15,123,595 The taxable market value for 2019 is $2 billion -increase of 5.94% from 2018 2019 proposed city tax rate -39.275 2018 tax rate -37.826 Average residential home value increase 5.10% from 2018 $380,230 -median home value in Mendota Heights in 2019 Average City TaxesHome Value Paid2018$361,780 $1,4122019$380,230 $1,537 Property Tax Increase 8.84% with the Fire Station Remodel 2.58% without the Fire Station Remodel New in 2019 2019 Levy includes $519,932 for the 2019 fire station remodel Parks Maintenance Worker to start 4/2019 Police Officer budgeted for entire year Natural Resources position budgeted for the entire year Firefighter pension contribution -$18,000 increase Cost of Living Adjustment (2.75%) for employees 5% increase in the city insurance contribution Capital Items for 2019 Police Rifle Replacement $ 15,000 Police Body Cameras/Squad Cameras $ 40,000 Fire Chief Vehicle $ 41,000 Public Works Gate $ 10,500 Streets Truck $ 70,000 Parks Mowers $117,000 Park & Rec Registration Software $ 10,000 2018/2019 Expense Comparison GENERAL FUND –EXPENSES Department 2018 Final 2019 Proposed Percent Police $3,947,653 $4,156,276 5.28% Admin/Elections $1,240,229 $1,215,477 -2.00% Engineering $491,994 $525,308 6.77% Parks/Recreation $831,485 $952,394 14.5% Streets $1,060,509 $1,080,874 1.92% Fire $515,759 $518,011 0.44% Code Enforcement $113,850 $118,375 3.97% IT $182,007 $188,785 3.72% Plan/Recyc/Council $306,232 $266,546 -12.96% TOTALS:$8,689,718 $9,022,046 3.82% 2018/2019 Revenue Comparison GENERAL FUND –REVENUES 2018 Final 2019 Proposed Percent Tax Levy $7,045,437 $7,305,004 3.68% License & Permits $364,750 $374,700 2.73% Fines $64,000 $72,500 13.28% Charges for Srvcs.$602,879 $668,222 10.84% Intergovernmental $446,902 $439,070 -1.75% Misc. & Other $165,750 $162,550 -1.93% TOTALS:$8,689,718 $9,022,046 3.82% 2018/2019 Tax Levy Comparison TAX LEVY 2018 Final 2019 Proposed Percent General Fund $7,045,437 $7,305,004 3.68% Legal & Cont.$40,000 $40,000 0.00% Emergency Prep $25,000 $25,000 0.00% Fire Relief $144,000 $162,000 12.50% Infrastructure $20,000 $20,000 0.00% Equip Reserve $33,000 $33,000 0.00% Fire Station $0 $519,932 100.00% Special Levies $988,054 $1,003,614 1.57% Referendum $242,655 $243,600 0.39% Street Light Dist $53,000 $53,000 0.00% Total Levy $8,591,146 $9,405,150 9.82% Once preliminary levy is adopted, it can not be increased. It can be decreased before the final levy and budget are adopted in December. In November, Dakota County sends out the proposed property tax amounts December 4, 2018 –Public meeting on proposed budget December 28, 2018 –City Council must certify final budget and levy Request for City Council Action MEETING DATE: December 4, 2018 TO: Mayor Garlock and City Council, City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Resolution Approving a Lot Split (Subdivision) for 1925 Victoria Road South Steve Norton (Applicant) & Steven Povolny (Owner) [Planning Case #2018-25] INTRODUCTION City Council is asked to consider adopting a resolution approving a Lot Split application from Steve Norton, acting on behalf of the owner Steven Povolny, for the property located at 1925 Victoria Road South. BACKGROUND Mr. Norton is requesting approval to subdivide Mr. Povolny’s property, generally located at the southwest corner of Victoria Road and Stratford Road, into two separate parcels. The easterly parcel will retain the existing dwelling and is intended to be sold-off separately, while the new parcel will be marketed for a new single-family development. The new development lot will have a new address off Stratford Road. Pursuant to Title 11-3-2 of the City Code (Subdivision Regulations), individuals may request the simple subdivision of parcels provided the resulting lots are compliant with the underlying zoning district. The easterly parcel created by this split meets the R-1 zone standards. Both lots meet or exceed these R-1 District standards for new or created lots. At the November 27, 2018 Planning Commission meeting, a planning report was presented on this item; and a public hearing was conducted. A copy of the 11/27/18 planning report is appended to this memo. Please be aware that staff deleted condition #3 (as noted in the staff report) from the offered resolution, due to the Applicant confirmed the retaining wall has been removed from the proposed new lot. DISCUSSION The City can use its legislative and quasi-judicial authority when considering action on subdivision requests and has limited discretion. A determination regarding whether or not the request meets the applicable code standards is required. RECOMMENDATION The Planning Commission recommended unanimous approval of the Lot Split request, with certain conditions and findings of fact. If the City Council wishes to affirm this recommendation, make a motion to adopt RESOLUTION NO. 2018-93 APPROVING A LOT SPLIT FOR PROPERTY LOCATED AT 1925 VICTORIA ROAD SOUTH. ACTION REQUIRED This matter requires a simple majority vote. page 118 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018-93 RESOLUTION APPROVING A LOT SPLIT (SUBDIVISION) FOR PROPERTY LOCATED AT 1925 VICTORIA ROAD SOUTH (PLANNING CASE NO. 2018-25) WHEREAS, Steve Norton (the “Applicant”), acting on behalf of the Steven T. Povolny (the “Owner”) have applied for a Lot Split (Subdivision) as proposed under Planning Case No. 2018-25, for the property located at 1925 Victoria Road South, and legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is guided LR-Low Density Residential in the current 2030 Comprehensive Plan and is located in the R-1 One Family Residential District; and WHEREAS, Title 11-3-2 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district; and WHEREAS, the Applicant seeks to subdivide the Subject Property into two parcels, as legally described in attached Exhibit B and illustrated in attached Exhibit B-1; and WHEREAS, on November 27, 2018, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting, and whereupon closing the hearing and follow-up discussion on this item, the Planning Commission recommended unanimous approval of the Lot Split request, with certain findings of fact and conditions of approval as noted herein. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the Lot Split request for 1925 Victoria Road South, and as proposed under Planning Case No. 2018- 25 can be approved based on the following findings of fact: A. The proposed lot split request meet the overall spirit, purpose and intent of the City Code and is consistent with the goals and objectives of the Comprehensive Plan. B. The proposed subdivision and any new (future) residential dwelling will not create any negative impacts to the surrounding uses or neighborhood; and the increased front yard setbacks will ensure the new homes are in alignment with other residential uses along Stratford Road. page 119 C. The two lots resulting from the lot split meet City Code minimum standards and are comparable in size and frontage to other lots on Stratford Road. BE IT FURTHER RESOLVED by the Mendota Heights City Council that the Lot Split request for 1925 Victoria Road South, and as proposed under Planning Case No. 2018-25 is hereby approved with the following conditions: 1) As part of any new building permit application on Parcel B, the Applicant/Contractor shall submit full grading and utility plans subject to review and approval by the City; all work and land disturbance activities must comply with the City’s Land Disturbance Guidance document; and all erosion control measures shall be installed prior to any construction, and maintained throughout the duration of any construction activities on each parcel site until each have been properly restored. 2) Front-yard setback for any new dwelling structure from Stratford Road shall be a min. of 45-feet. 3) The applicant shall dedicate all new drainage and utility easements as denoted on the certificate of survey prepared by Lake & Land Surveying, Inc. dated 08/13/2018; or by recordable document approved by the city and filed with Dakota County. 4) Park dedication fee of $4,000 (in lieu of land - per current City policy) will be paid before the subdivision is recorded with Dakota County. Adopted by the City Council of the City of Mendota Heights this 4th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Neil Garlock, Mayor ATTEST: ________________________________ Lorri Smith, City Clerk page 120 EXHIBIT A Original Property Legal Description PID# 27-02600-27-031 and 27-72700-00-010 The South 150 feet of the North 459 feet of the East 383 feet of Government Lot 4, in the Southeast Quarter of the Northwest Quarter of Section 26, Township 28, Range 23, Dakota County, Minnesota, together with Outlot A of Stratford Woods, excepting therefrom any part(s) of Lot(s 8 and) 9, Block 2 of Stratford Woods. page 121 EXHIBIT B NEW LOT (PARCEL) LEGAL DESCRIPTIONS Legal Description Parcel A: That part of the South 150 feet of the North 459 feet of the East 383 feet of Government Lot 4, In the Southeast Quarter of the Northwest Quarter of Section 26, Township 28, Range 23, Dakota County, Minnesota, together with Outlet A, STRATFORD WOODS, according to the record plat thereof, Dakota County, EXCEPT any parts of Lots 8 and 9, Block 2, STRATFORD WOODS, according to the record plot thereof, Dakota County, lying West of a line described as follows: Commencing at the southwest corner of said Outlet A; thence South 89 degrees, 53 minutes, 45 seconds East a distance of 111.83 feet to the point of beginning of the line to be described; thence North 00 degrees, 06 minutes, 15 seconds East a distance of 176.99 feet to the north line of the South 150 feet of the North 459 feet of said Government Lot 4 and said line there terminating. Subject to a permanent easement for drainage and utility purposes over, under and across the North 10 feet, the East 5 feet, the South 10 feet and the West 5 feet thereof. Legal Description Parcel B: That port of the South 150 feet of the North 459 feet of the East 383 feet of Government Lot 4, in the Southeast Quarter of the Northwest Quarter of Section 26, Township 28, Range 23, Dakota County, Minnesota, together with Outlet A, STRATFORD WOODS, according to the record plat thereof, Dakota County, EXCEPT any parts of Lots 8 and 9, Block 2, STRATFORD WOODS, according to the record plat thereof, Dakota County, lying East of a line described as follows: Commencing at the southwest corner of said Outlet A; thence South 89 degrees, 53 minutes, 45 seconds East a distance of 111.83 feet to the point of beginning of the line to be described; thence North 00 degrees, 06 minutes, 15 seconds East a distance of 176.99 feet to the north line of the South 150 feet of the North 459 feet of said Government Lot 4 and said line there terminating. Subject to a roadway easement over, under and across the East 3.3 feet thereof, EXCEPT on said OUTLOT A. Subject to a permanent easement for drainage and utility purposes over, under and across the North 10 feet, the South 10 feet, the West 5 feet, and the East 10 feet lying west of the said roadway easement, and the East 10 feet lying west of the east line of said Outlet A and its northerly extension of 10 feet, thereof. page 122 EXHIBIT B-1 page 123 Planning Report DATE: November 27, 2018 TO: Planning Commission FROM: Tim Benetti, Community Development Director SUBJECT: Planning Case 2018-25 Lot Split –Subdivision Request APPLICANT: Steve Norton (on behalf of Steven Povolny-Owner) PROPERTY ADDRESS: 1925 Victoria Road South ZONING/GUIDED: R-1 One Family Residential/LR Low Density Residential ACTION DEADLINE: December 18, 2018 DESCRIPTION OF THE REQUEST Mr. Steve Norton, acting on behalf of the property owner Steve Povolny, is requesting approval to subdivide a parcel located at 1925 Victoria Road South. This request requires City Council approval before any plat or survey can be accepted and recorded by Dakota County. This item is being presented under a duly noticed public hearing process. A notice of hearing on this item was published in the Pioneer Press newspaper; and notice letters of this hearing were mailed to all owners within 350-feet of the affected parcels. BACKGROUND The original site contains an existing one-story, single family (basement walk-out) dwelling of 1,540-sq. ft., built in 1954. The subject property is a corner lot, 1.07 acres in total size, with 177-ft. of frontage along Victoria Drive and 229-ft. of frontage along Stratford Road (see image below). The existing home was remodeled recently by the owners and will be sold-off separately from the new vacant lot to be created. page 124 The site is bordered to the north, west and south with similar and existing single-family homes in the R-1 One Family Residential district; and to the east and across the roadway are the Victoria Townhomes and Eagle Ridge apartments, which are located in an R-3 Multiple Family Residential district. The property consists of a portion of Government Lot 4; Section 26-28-23, along with a small strip of Outlot A to the south, which was originally platted as part of the Stratford Woods subdivision. There are a number of mature deciduous and evergreen trees scattered throughout property, and some of these will likely be removed to make space for any future single family dwelling on the new lot. The survey also shows a “shed” located in the back yard area of the home (new vacant lot area), which has since been removed; and the row of bushes along Stratford Road have also been removed, with a number of mature trees were saved or kept on the site. The survey map also shows an existing 3-tier wooden timber retaining wall/landscaping system coming off the back edge (corner) of the existing home, which extends approximately 60-feet out from the house; and this wall system is meant to remain in place (for now). If any new dwelling is constructed on the new lot, provisions will need to be made to remove or reduce these wall features, or the Applicant must provide for some type of private encroachment or joint maintenance agreement between both properties. ANALYSIS  Project Description The applicant proposes to keep the existing single family home and subdivide the lot into two single-family lots, as illustrated on the survey drawing dated 08/13/2018 from Lake & Land Surveying, Inc.  Parcel A: the western area of the existing parcel will be subdivided off to create a new 100-ft. by 177-ft. sized lot, consisting of 18,746 sq. ft. or 0.43 acres.  Parcel B: the east side of the existing property will be subdivided to create a new 177-ft. by 129- ft. sized lot, consisting of 27,695 sq. ft. or 0.64 acres. (Note: the survey depicts: “Area = 27,695 SQ. FT. or 1.07 ACRES”. This is not correct). This parcel also contains a 33-ft. wide “roadway easement” in its depiction and legal description, which is located along the easterly boundary with Victoria Road (also known as County Road No. 45). This easement is for the benefit of Dakota County and other public entities and utilities. Eliminating this easement area from proposed Parcel B reduces the usable portion of Parcel B from 27,695 sf. to 22,745 sf. or 0.52 acres.  All new lots to be created under this subdivision will have new perimeter drainage and utility easements dedicated along the front, sides and rear lot lines of each parcel.  Comprehensive Plan The subject parcel is guided LR-Low Density Residential in the 2030 Comprehensive Plan. The applicant’s request to subdivide the subject parcel into two parcels, consisting of approximately 0.43 acres and 0.52 acres respectively, makes each new lot consistent with and well below the LR maximum density of 2.9 units per acre. According to the Comprehensive Plan, “Infill sites” are meant to be any property in Mendota Heights that has the opportunity to develop, or redevelop, beyond its current level. The City’s policies for consideration of development in these areas are noted as follows: o Require that any new development or redevelopment meets all zoning and subdivision regulations. page 125 o Avoid access and traffic which unduly burdens just a few properties. o Ensure that development of infill sites will not result in any negative impact on existing environmental conditions, such as soils, wetlands, drainage, or similar factors. o Require that all development of infill sites provide access to a public street, new or existing. o Ensure that land uses are compatible with the surrounding neighborhood, and do not reflect a “spot-zoning” pattern. o Avoid infill development that relies on private street or “flag-lot” design.  Zoning Requirements Title 11-3-2 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district. As shown in the table below based on the attached survey, the proposed parcels are compliant with the R-1 District’s lot area and width standards: Standard Subject Parcel New Parcel A New Parcel B Lot Area 15,000 SF 46,610 sq. ft. (1.07 acres) 18,746 sq. ft. or 0.43 acres 27,695 sq. ft. or 0.64 acres Lot Width 100 ft. 229-ft. / 177-ft. 100-ft. 177-ft. & 129-ft. Title 12-1D-4-D-2 of the Code requires the following: Whenever buildings have been built on one side of the street between two (2) intersections, no building shall hereafter be erected to extend closer toward the street than the average of the required district setback and average setback of the adjoining principal structures. The existing house will remain on Parcel B. New Parcel A does not depict a new/future house pad location (as some surveys will illustrate). A front yard setback of 30-ft. is normally required in R-1 lots; however, due to this zoning rule in Sect. 12-1D-4-D-2 described above, where a new home is developed between existing homes along an established street, the average of the setbacks between adjoining structures is applied. In this case, a new dwelling structure will need to be setback approx. 45-ft. from the front lot line (ROW line) along Stratford Road (see image below). page 126 REQUESTED ACTION Following the public hearing and discussion, the Planning Commission may consider the following actions: 1. Recommend approval of the lot split based on the attached findings of fact and conditions of approval as noted herein; OR 2. Recommend denial of the lot split based on revised or determined findings of fact; OR 3. Table the request, pending additional information from staff or the Applicant. RECOMMENDATION The Planning Commission is asked to determine the effect of the proposed lot split on the character and development of the neighborhood in forming its recommendation to the City Council. Staff recommends the Planning Commission recommend to the City Council approval of the lot split as submitted, with the following conditions: 1) As part of any new building permit application on Parcel B, the Applicant/Contractor shall submit full grading and utility plans subject to review and approval by the City; all work and land disturbance activities must comply with the City’s Land Disturbance Guidance document; and all erosion control measures shall be installed prior to any construction, and maintained throughout the duration of any construction activities on each parcel site until each have been properly restored. 2) Front-yard setback for any new dwelling structure from Stratford Road shall be a min. of 45-feet. 3) The Applicant shall make provisions to either remove or reduce the tiered retaining wall system that encroaches across Parcel B into Parcel A; or provide a private encroachment and joint maintenance agreement between both properties, which must be on a recordable document approved by the city and filed with Dakota County. 4) The applicant shall dedicate all new drainage and utility easements as denoted on the certificate of survey prepared by Lake & Land Surveying, Inc. dated 08/13/2018; or by recordable document approved by the city and filed with Dakota County. 5) Park dedication fee of $4,000 (in lieu of land - per current City policy) will be paid before the subdivision is recorded with Dakota County. page 127 FINDINGS OF FACT FOR APPROVAL Lot Split – Subdivision Request for 1925 Victoria Road South The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed lot split request meet the overall spirit, purpose and intent of the City Code and is consistent with the goals and objectives of the Comprehensive Plan. 2. The proposed subdivision and any new (future) residential dwelling will not create any negative impacts to the surrounding uses or neighborhood; and the increased front yard setbacks will ensure the new homes are in alignment with other residential uses along Stratford Road. 3. The two lots resulting from the lot split meet City Code minimum standards and are comparable in size and frontage to other lots on Stratford Road. page 128 1925 Victoria Road S. - Looking westerly from Victoria Road Rear of Dwelling – Tiered Wall System page 129 Side Yard – along Stratford Road (looking westerly) Rear Yard Area – looking southwesterly page 130 Looking southeasterly into rear yard area – from Stratford Road Rear Yard / New Lot Area (looking easterly towards rear of home) page 131 6666666666666 6 66666666 66 66 66 6 6 6 6 6 6 66666666666 6 6 6 6 6 !³ ! """ ³ * * "* ³! * " "³ "" * * "³ ³ ³ ³ ³ " " ! ³ ** ³ ³ * ³³ ³* *""**" * * "³ * *"666 66666666666 6666666666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 961975 1893 952 1925 964 958 965 1945 959 964 970 976988 978 989 1930 1924 984 1918 1917 1951 983 987 1923 1929 917 1870 18701870 915 1900 1900 1900 1900 1900 1900 1900 1900 19001900 1900 1900 1900 1900 1900 1870986 I-35EVICTORIA RDVICTORIA RD SKAY AVE STRATFORD RD I-35E RAMPMENDOTA RD RAMPCOVENTRY CTI-35E328'305'239'228'283.3'192'18 9 ' 159 '155'14 7 ' 112' 88' 100'64'126.3' 59' 355.6'101' 56'51'189'Do w n 0 ' Up 0 'Down 104'Up 83'Do w n 1 4 5 ' Up 1 8 2 ' Down 99'Up 205'Down 17'Up 341'Down 0'Up 0'Down 0'Up 0'Down 0'Up 0'Dakota County GIS 1925 Victoria Rd. S.(S. Povolny / S. Norton) LOT SPLIT City ofMendotaHeights0140 SCALE IN FEETDate: 11/19/2018 GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 132 page 133 Hearings A) PLANNING CASE #2018-25 STEVE NORTON AND STEVEN POVOLNY, 1925 VICTORIA ROAD SOUTH LOT SPLIT Working from materials provided to the Commission prior to the meeting, Community Development Director Tim Benetti explained that Mr. Steve Norton, acting on behalf of the property owner Mr. Steve Povolny, had requested a minor subdivision of the property located at 1925 Victoria Road South. This item was presented as a public hearing matter and notices were posted and published in the local Pioneer Press. The notices were mailed to property owners within 350 feet of the subject property. The subject property is currently 1.07 acres in total size, with 177-foot of frontage along Victoria Drive and 229-feet of frontage along Stratford Road. This property contains a 1,540 square foot one-story single-family walkout dwelling built in 1954. The home was recently remodeled by Mr. Norton and his team and this house on the lot created if the split is approved would be sold off separately from the vacant lot to be created. Mr. Benetti shared images of the subject parcel and indicated the differences in grade elevation. Parcel A, the proposed vacant lot, would be 100 feet wide by approximately 177 feet deep, consisting of 18,746 square feet or 0.43 acres. Parcel B would be 177 foot by 129 foot size lot, consisting of 27,695 square feet or 0.64 acres. There is also a 33-foot wide roadway easement identified on the survey and is consistent with an easement along county road systems, of which Victoria Road is a part. The city will also have new perimeter drainage and utility easements dedicated along the front, sides, and rear lot lines of each parcel. As shown in one the photographs, there is a 3-tiered landscaping wall system in the rear yard. Part of this wall system encroaches over the lot line but is there to retain some of the back yard slope. Staff has asked that either the wall be removed or reduced as part of a new lot or the owners needed to provide some kind of encroachment agreement or joint maintenance agreement. There is also a ‘string line rule’ in place that says that any structure built on Parcel A has to match in with what the existing houses on either side of the lot. Currently, this measures out to approximately 45 feet; so any dwelling on the newly formed lot would have to have at least a 45- foot setback off of Stratford Road. Staff recommended approval of this request with conditions. Commissioner Mazzitello noted that on the survey a shed had been identified; however, it did not appear in any of the photographs. Mr. Benetti replied that the shed has been removed. Commissioner Mazzitello then asked if Victoria Road had not been turned back to the city and is no longer a county road. Public Works Director Ryan Ruzek replied that at the time of the Furrow page 134 Development, just north of Stratford Road, the city negotiated with the county on taking that road back. So, yes, he believed it to be a city street rather than a county road at this time. However, the county right-of-way remains. Commissioner Toth pointed out that on the map provided, one shows the measurement at 176.99 feet; however, the other lot line identifies it as 150 feet. Mr. Benetti replied that the 150-foot line represents the government lot 4; however, the entire lot would be the 176.99 feet. Mr. Steve Norton was available to answer questions from the Commission. He noted that the portion of the retaining wall that would straddle the lot line has been removed. Commissioner Magnuson asked if the removal of the retaining wall would affect the terrain of the new lot such that there is going to have to be something else done there to shore it up. Mr. Norton replied that to the best of his knowledge, the retaining was installed for gardening beds. However, some grading would be done on that area with the development of the new dwelling. Chair Field opened the public hearing. Ms. Katherine Kaszynski, 959 Stratford Road, is the owner of the home next to the subject property. She would like to see the lot split changed a little bit as she did not believe that it maps into the existing neighborhood very well. For example, the gray house that is currently on the market (the existing home on the lot) is 1,500 square feet. This split will give two-thirds of the lot to that 1,500 square foot house. However, the house proposed to be built on the remaining one- third of the lot is anticipated to be 3,500 square feet. It does not seem like a good split to her; she would recommend half and half or two-thirds of the lot for the newly formed property. Most of the homes in the neighborhood are half-acre lots, and the ones located across the street are two- thirds of an acre. The last working farm in Mendota Heights was on Victoria Curve – a nine-acre lot split into seven home sites, which worked quite well. In response to the comments brought by Ms. Kaszynski, Mr. Steve Norton stated that when they looked at the lot split the orientation of the house on Victoria limits the split. The rear yard setback of that home has to be 30 feet; so the proposed lot line is within just a few feet of that 30 foot line. The lot line was proposed at its current location to give the existing home at least some backyard and also to create the new lot having a 100-foot road frontage, which is the city minimum and easier for survey purposes, etc. COMMISSIONER MAZZITELLO MOVED, SECONDED BY COMMISSIONER NOONAN, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAZZITELLO, TO RECOMMEND APPROVAL OF PLANNING CASE 2018-25, LOT SPLIT REQUEST BASED ON THE FOLLOWING FINDINGS OF FACT: page 135 1. The proposed lot split request meet the overall spirit, purpose and intent of the City Code and is consistent with the goals and objectives of the Comprehensive Plan. 2. The proposed subdivision and any new (future) residential dwelling will not create any negative impacts to the surrounding uses or neighborhood; and the increased front yard setbacks will ensure the new homes are in alignment with other residential uses along Stratford Road. 3. The two lots resulting from the lot split meet City Code minimum standards and are comparable in size and frontage to other lots on Stratford Road. AND WITH THE FOLLOWING CONDITIONS: 1. As part of any new building permit application on Parcel B, the Applicant/Contractor shall submit full grading and utility plans subject to review and approval by the City; all work and land disturbance activities must comply with the City’s Land Disturbance Guidance document; and all erosion control measures shall be installed prior to any construction, and maintained throughout the duration of any construction activities on each parcel site until each have been properly restored. 2. Front-yard setback for any new dwelling structure from Stratford Road shall be a min. of 45-feet. 3. The Applicant shall make provisions to either remove or reduce the tiered retaining wall system that encroaches across Parcel B into Parcel A; or provide a private encroachment and joint maintenance agreement between both properties, which must be on a recordable document approved by the city and filed with Dakota County. 4. The applicant shall dedicate all new drainage and utility easements as denoted on the certificate of survey prepared by Lake & Land Surveying, Inc. dated 08/13/2018; or by recordable document approved by the city and filed with Dakota County. 5. Park dedication fee of $4,000 (in lieu of land - per current City policy) will be paid before the subdivision is recorded with Dakota County. AYES: 7 NAYS: 0 Chair Field advised the City Council would consider this application at its December 4, 2018 meeting. page 136 Request for City Council Action DATE: December 4, 2018 TO: Mayor Garlock and City Council, City Administrator McNeill FROM: Tim Benetti, Community Development Director SUBJECT: Resolution Approving a Lot Split (Subdivision) for Un-Addressed Parcel Located between 555 & 561 Hiawatha Avenue (PID No. 27-17100-03-041) Derek & Julie Cooper (Owner) [Planning Case #2018-26] INTRODUCTION City Council is asked to consider adopting a resolution approving a Lot Split application from Derek and Julie Cooper for their [un-addressed] property, located between 555 and 561 Hiawatha Avenue. BACKGROUND The Coopers are requesting approval to subdivide their vacant lot located between 555 and 561 Hiawatha Avenue. The split will create two almost identical sized and shaped parcels, each of which will be conveyed to and combined with the abutting properties of 555 and 561 Hiawatha, respectively. The new parcels will provide additional side-yard area for the two neighboring properties only. Pursuant to Title 11-3-2 of the City Code (Subdivision Regulations), individuals may request the simple subdivision of parcels provided the resulting lots are compliant with the underlying zoning district. In this particular case, each parcel does not meet the R-1 District standards; however, the owners of the properties have agreed to a condition that each new parcel must be combined with the adjoining properties, and no individual development will be allowed or permitted on each created parcel. At the November 27, 2018 Planning Commission meeting, a planning report was presented on this item; and a public hearing was conducted. A copy of the 11/27/18 planning report is appended to this memo. DISCUSSION The City can use its legislative and quasi-judicial authority when considering action on subdivision requests and has limited discretion. A determination regarding whether or not the request meets the applicable code standards is required. RECOMMENDATION The Planning Commission recommended unanimous approval of the Lot Split request, with certain conditions and findings of fact. If the City Council wishes to affirm this recommendation, make a motion to adopt RESOLUTION NO. 2018-94 APPROVING A LOT SPLIT FOR PROPERTY LOCATED BETWEEN 555 AND 561 HIAWATHA AVENUE (PID No. 27-17100-03-041). ACTION REQUIRED This matter requires a simple majority vote. page 137 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2018-94 RESOLUTION APPROVING A LOT SPLIT (SUBDIVISION) FOR PROPERTY LOCATED BETWEEN 555 AND 561 HIAWATHA AVENUE (PLANNING CASE NO. 2018-26) WHEREAS, Derek & Julie Cooper (as the “Applicant”) have applied for a Lot Split (Subdivision) as proposed under Planning Case No. 2018-26, for the property located between 555 and 561 Hiawatha Avenue (PID No. 27-17100-03-041), and legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is guided LR-Low Density Residential in the current 2030 Comprehensive Plan and is located in the R-1 One Family Residential District; and WHEREAS, the Applicant seeks to subdivide the Subject Property into two parcels, as legally described in attached Exhibit B and illustrated in attached Exhibit B-1; whereby each new parcel will be conveyed to and combined with the adjoining neighboring residential properties of 555 Hiawatha Avenue and 561 Hiawatha Avenue, respectively; and WHEREAS, on November 27, 2018, the Mendota Heights Planning Commission held a public hearing on this matter at their regular meeting, and whereupon closing the hearing and follow-up discussion on this item, the Planning Commission recommended unanimous approval of the Lot Split request, with certain findings of fact and conditions of approval as noted herein. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the Lot Split request for the property located between 555 and 561 Hiawatha Avenue, (PID No. 27- 17100-03-041), as proposed under Planning Case No. 2018-26 can be approved based on the following findings of fact: A. The proposed lot split meets the spirit, purpose and intent of the City Code and is consistent with the Comprehensive Plan. B. The proposed subdivision and lot combination will not create any negative impacts to the surrounding uses or neighborhood. C. The two lots resulting from the lot split will be combined with the adjoining /neighboring properties, thereby eliminating the need for a variance for the reduced lot sizes and lot width standards for R-1 District properties. page 138 BE IT FURTHER RESOLVED by the Mendota Heights City Council that the Lot Split request for 1925 Victoria Road South, as proposed under Planning Case No. 2018-25 is hereby approved with the following conditions: 1) The newly created parcel identified and described as “Parcel A” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018), shall be combined with the property identified as 561 Hiawatha Avenue (PID No. 27- 17100-03-040. 2) The newly created parcel identified and described as “Parcel B” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018), shall be combined with the property identified as 555 Hiawatha Avenue (PID No. 27- 57500-02-200). 3) The applicant shall dedicate a 10-foot wide drainage and utility easements along the front and rear lot line boundaries of Parcel A and B; and 10-foot wide (5-feet on each side) easement along the shared line between Parcel A and B, all on an updated certificate of survey or by recordable document approved by the city and filed with Dakota County. 4) Since this application for the expressed purpose of subdividing the lot and allowing each adjoining owner to combine the newly created parcels to their own personal properties, any approval of this lot split does not in any way provide a special or unique circumstance, or hardship for the Applicant or future owners of these parcels in claiming a right to develop a new single-family dwelling development on the individual parcels. Adopted by the City Council of the City of Mendota Heights this 4th day of December, 2018. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Neil Garlock, Mayor ATTEST: ________________________________ Lorri Smith, City Clerk page 139 EXHIBIT A Existing Property Legal Description PID No. 27-17100-03-041 Lot 4, Block 3, CHEROKEE PARK HEIGHTS, according to the recorded plat thereof, Dakota County, Minnesota, except that part lying westerly of the following described line: Beginning at the northwest corner of said Lot 4; thence southerly to a point on the south line of said Lot 4 distant 6.0 feet northeasterly of the southwest corner thereof and there said line terminates. page 140 EXHIBIT B NEW LOT (PARCEL) LEGAL DESCRIPTIONS Legal Description Parcel A: That part of Lot 4, Block 3, CHEROKEE PARK HEIGHTS, according to the recorded plat thereof, Dakota County, Minnesota, which lies westerly of the East 45.86 feet thereof and easterly of the following described line: Beginning at the northwest corner of said Lot 4; thence southerly to a point on the south line of said Lot 4 distant 6.0 feet northeasterly of the southwest corner thereof and there said line terminates. Subject to a permanent easement for drainage and utility purposes over, under and across the North 10 feet, the East 5 feet, and the Southerly 10 feet of the above-described parcel. Legal Description Parcel B: The East 45.86 feet of Lot 4, Block 3, CHEROKEE PARK HEIGHTS, according to the recorded plat thereof, Dakota County, Minnesota. Subject to a permanent easement for drainage and utility purposes over, under and across the North 10 feet, the West 5 feet, and the Southerly 10 feet of the above- described parcel. page 141 EXHIBIT B-1 page 142 Planning Report DATE: November 27, 2018 TO: Planning Commission FROM: Tim Benetti, Community Development Director SUBJECT: Planning Case 2018-26 Lot Split (Subdivision) & Lot Combination Request APPLICANT: Derek & Julie Cooper PROPERTY ADDRESS: Unaddressed Parcel – located between 555 and 561 Hiawatha Avenue (PID No. 27-17100-03-041) ZONING/GUIDED: R-1 One Family Residential/LR Low Density Residential ACTION DEADLINE: December 18, 2018 DESCRIPTION OF THE REQUEST Derek and Julie Cooper are requesting approval to subdivide a vacant parcel located between 555 and 561 Hiawatha Avenue. Upon the approval of the split, each adjacent landowner intends to take one-half of the divided lot and combine the parcel with their own property. This request requires City Council approval before any plat or survey can be accepted and recorded by Dakota County. This item is being presented under a duly noticed public hearing process. A notice of hearing on this item was published in the Pioneer Press newspaper; and notice letters of this hearing were mailed to all owners within 350-feet of the affected parcels. BACKGROUND The subject property is an 8,384 sq. ft. (0.19 ac.) vacant lot, located between two existing and developed single-family residential properties. The subject property has a curved front lot line, with approx. 88-feet of street frontage (see Dakota Co. GIS image – below). page 143 The site is bordered to the north, south, east and west with similar and existing single family homes, and is located in the R-1 One Family Residential district. The vacant lot has an unusual grade and terrain. The lot maintains a somewhat even or level surface along the westerly edge next to 561 Hiawatha; and then drops off considerably into a severe depression or swale along the easterly edge next to 555 Hiawatha (see Google Street image – below). The 555 Hiawatha residence also has a “winged” shaped retaining wall system on the west side of the home, which leads to a lower, walk out feature and double service door underneath the attached garage. There also appears to be a garden feature in the back of the vacant lot, which staff assumes is being used or cared for by the neighboring homeowners (see photos – end of report). ANALYSIS  Project Description The applicant proposes to keep the existing single family home and subdivide the lot into two single-family lots, as illustrated on the survey drawing dated 08/13/2018 from Lake & Land Surveying, Inc.  Parcel A: the western area of the subject property will be subdivided off to create a new 43.6-ft. wide by 109.64-ft. deep parcel, containing 4,192 sq. ft. of area.  Parcel B: the east side of the subject property will be subdivided to create a new 45.9-ft. wide by 90-ft. deep parcel, containing 4,192 sq. ft. of area.  Zoning Information Title 11-3-2 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district. Below is a table that reflects the R-1 District standards and those proposed on each parcel: Standard Subject Parcel New Parcel A New Parcel B Lot Area 15,000-SQ. FT. 8,384-SQ. FT. (0.19 AC.) 4,192-SQ. FT. 4,192-SQ. FT. Lot Width 100-FT. 89.52-FT. 43.66-FT. 45.86-FT. page 144 As shown in the table above, the proposed parcels would not be compliant with the R-1 District’s lot area and width standards. However, the primary reason and stated objective by the Applicant for splitting this vacant lot, is to provide an opportunity to divide this this lot into two equal parts, and sell or transfer each parcel to the adjoining neighbors. For this reason, city staff determined there was no need to process a variance with this subdivision application. Approval of this lot split however, will include a condition that each new parcel created under this split must be added or combined with the immediate neighboring residential properties. Furthermore, any approvals granted under this subdivision request does not create any special or unique circumstances, nor any hardship argument for allowing these parcels to be individually developed with new (separate) single- family dwellings on each lot once the resolution (authorizing the lot split) has been accepted and recorded by Dakota County.  Easements The subject property was originally platted as Lot 4, Block 3, Cherokee Park Heights Addition (1924). The plat does not depict or include any perimeter drainage and utility easements within the lots. Once the new parcels are adjoined or combined with the neighboring properties, there should be no easements that preclude the neighboring properties from building across the old lot lines or encroaching over any public or dedicated easement area. Normally the city requests Applicants to dedicate missing easements when necessary; and the only place the city can request these easements are along the front, rear and shared (dividing) line between both parcels. The city will request 10-foot wide easements along the front, rear and shared parcel lines. REQUESTED ACTION Following the public hearing and discussion, the Planning Commission may consider the following actions: 1. Recommend approval of the lot split application based on the attached findings of fact and conditions of approval as noted herein; OR 2. Recommend denial of the lot split application based on revised or determined findings of fact; OR 3. Table the lot split application, pending additional information from staff or the Applicant. RECOMMENDATION The Planning Commission is asked to determine the effect of the proposed lot split on the character and development of the neighborhood in forming its recommendation to the City Council. Staff recommends the Planning Commission recommend to the City Council approval of the lot split as submitted, with the following conditions: 1) The newly created parcel identified and described as “Parcel A” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018) shall be combined with the property identified as 561 Hiawatha Avenue (PID No. 27-17100-03-040. 2) The newly created parcel identified and described as “Parcel B” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018) shall be combined with the property identified as 555 Hiawatha Avenue (PID No. 27-57500-02-200). 3) The applicant shall dedicate a 10-foot wide drainage and utility easements along the front and rear lot line boundaries of Parcel A and B; and 10-foot wide (5-feet on each side) easement along the page 145 shared line between Parcel A and B, all on an updated certificate of survey or by recordable document approved by the city and filed with Dakota County. 4) Since this application for the expressed purpose of subdividing the lot and allowing each adjoining owner to combine the newly created parcels to their own personal properties, any approval of this lot split does not in any way provide a special or unique circumstance, or hardship for the Applicant or future owners of these parcels in claiming a right to develop a new single-family dwelling development on the individual parcels. FINDINGS OF FACT FOR APPROVAL Lot Split – Subdivision Request for Un-Addressed (Vacant) Parcel located between 555 & 561 HIAWATHA AVENUE The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed lot split meets the spirit, purpose and intent of the City Code and are consistent with the Comprehensive Plan. 2. The proposed subdivision and lot combination will not create any negative impacts to the surrounding uses or neighborhood. 3. The two lots resulting from the lot split will be combined with the adjoining /neighboring properties, thereby eliminating the need for a variance for the reduced lot sizes and lot width standards for R-1 District properties. page 146 LOOKING NW’LY – TOWARDS 561 HIAWATHA (NOTE LEVEL YARD AREA) LOOKING NE’LY – TOWARDS 555 HIAWATHA (NOTE LOWER GRADE/STEEP TERRAIN) page 147 LOOKING TOWARD LOWER WALKOUT ACCESS – 555 HIAWATHA (NOTE THE RETAINING WALLS) LOOKING NORTHWARD – TOWARDS BACK OF PARCELS page 148 66666666666666666666666666666666666666666666666 6 6 6 66666666" ³³ ³ * ! ³ " ³ " ³ ³ "" " ³ " * ! ! * * * " ! * * 6 6 6 66666 6 6666666666 6 6 666666 !!2 !!2 !!2!!2!!2!!2 !!2 !!2 !!2 !!2 !!2 193 181 16250150 1499956014093 95 136 90 200 130 15 5 12912812712684 12512412381 80 120270 1106075 74 71 701006561 5655 48 45 4442 40 38 363332 302725242017168 15 7 14 6 11105 4340 50140 55 12012033 4812030 80 70 130 6050 48120 4032 506130 1504 90 30 8 6012015025155130 7120 1201 9 3 161205050 50 80 5060120 12030130 130 80 12060 12032 130 12360 1201204015038 566 546 564 568 547 567 537 563 576 549 555 539 573 536 605 562 549 562 556 552 580 543 561 560 551572 542546550554558 536 542 552 544 540 540 556 538 586 531538 530 531 574 HIAWATHA AVE FREMONT AVE GA R D E N L NSIBLEY MEMORIAL HWY326. 8 ' 278.5'249.4'248.2' 188.8'200.85'125.8'117.6'253.4'351.2' 344.7'107'Dow n 2 1 ' Up 1 7 9 ' Do w n 1 8 6 ' Up 1 4 ' Do w n 1 5 2 ' Up 4 8 'Down 172'Up 105'Down 127'Up 121'Down 269'Up 8'Down 150'Up 37'Down 109'Up 8'Dakota County GIS LOT SPLIT (Vacant Lot between 555 & 561 Hiawatha Ave.) City ofMendotaHeights090 SCALE IN FEETDate: 11/19/2018 GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 149 561page 150 666666666666666666666666666666666666³ " ³ " " " * 6 6 6 6 6666666666666!!2 !!2 !!2 !!2162 95 90150 81 1201101251241236160 70 7555 4844 5038 1303332 30 2745 20177 14 6 1190 655 60150 5032 1501203030 546 555 605 561 562 562 556 552 549 568 554558 550 576 563 564 HIAWATHA AVE GA R D E N L N 125.8'117.6' 326. 8 ' 248.2'200.85'D o w n 8 3 ' U p 4 2 'Down 107'Up 10'Down 235'Up 12'Down 237'Up 88'Down 109'Up 8'Down 70'Up 47'Dakota County GIS Derek Cooper Lot Split555-561 Hiawatha Ave.City ofMendotaHeights050 SCALE IN FEETDate: 11/20/2018 GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. page 151 561 HIAWATHA555 HIAWATHApage 152 B) PLANNING CASE #2018-26 DEREK & JULIE COOPER, UNADDRESSED PARCEL LOCATED BETWEEN 555 & 561 HIAWATHA AVENUE LOT SPLIT & LOT COMBINATION Working from materials provided to the Commission prior to the meeting, Community Development Director Tim Benetti explained that Derek and Julie Cooper requested to split an unaddressed parcel between 555 & 561 Hiawatha Avenue. At one time, this lot did belong to 555 Hiawatha as a separate parcel of record. However, when 555 Hiawatha was sold off by Mr. and Ms. Cooper and 561 Hiawatha was owned by another property owner. The subject parcel is currently a 8,384 square foot, 0.19 acres, in size and located between the two existing homes. It has a curved lot line on the front approximately 88 feet in width. Mr. Benetti shared images of the subject property. Mr. and Ms. Cooper are asking to split the lot but are not asking to develop it. Parcel A would be combined with the 561 property and Parcel B would be combined with the 555 property, which has been made a part of the conditions of approval. Another condition of approval would be that neither owner would be able to come back and claim any special or unique circumstances, or hardship of these parcels in claiming a right to develop a new single-family dwelling development on the individual parcels. Staff recommended approval of this request with conditions. Commissioner Mazzitello, as a clarification for the public and for the record, asked for confirmation that not needing a variance for lot size or lot width was covered by conditions one and two. That since the lot split creates two substandard lots, they must be combined with the adjoining lots. Mr. Benetti confirmed. Commissioner Toth asked if, the last time something like this was before the Commission, the y put in some sort of contingency or requirement with respect with reporting to the County on a lot transition like this. Mr. Benetti replied in the affirmative and stated that condition three was very similar to this. Mr. and Ms. Cooper were not available to answer questions from the Commission. Chair Field opened the public hearing. Seeing no one coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER TOTH, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 page 153 COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAZZITELLO, TO RECOMMEND APPROVAL OF PLANNING CASE 2018-26 LOT SPLIT & LOT COMBINATION REQUEST BASED ON THE FOLLOWING FINDINGS OF FACT: 1. The proposed lot split meets the spirit, purpose and intent of the City Code and is consistent with the Comprehensive Plan. 2. The proposed subdivision and lot combination will not create any negative impacts to the surrounding uses or neighborhood. 3. The two lots resulting from the lot split will be combined with the adjoining /neighboring properties, thereby eliminating the need for a variance for the reduced lot sizes and lot width standards for R-1 District properties. AND WITH THE FOLLOWING CONDITIONS: 1. The newly created parcel identified and described as “Parcel A” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018), shall be combined with the property identified as 561 Hiawatha Avenue (PID No. 27-17100-03-040. 2. The newly created parcel identified and described as “Parcel B” on the attached survey map prepared by Rehder & Associates (dated July 31, 2018), shall be combined with the property identified as 555 Hiawatha Avenue (PID No. 27-57500-02-200). 3. The applicant shall dedicate a 10-foot wide drainage and utility easements along the front and rear lot line boundaries of Parcel A and B; and 10-foot wide (5-feet on each side) easement along the shared line between Parcel A and B, all on an updated certificate of survey or by recordable document approved by the city and filed with Dakota County. 4. Since this application for the expressed purpose of subdividing the lot and allowing each adjoining owner to combine the newly created parcels to their own personal properties, any approval of this lot split does not in any way provide a special or unique circumstance, or hardship for the Applicant or future owners of these parcels in claiming a right to develop a new single-family dwelling development on the individual parcels. AYES: 7 NAYS: 0 Chair Field advised the City Council would consider this application at its December 4, 2018 meeting. New & Unfinished Business A) PRELIMINARY INFORMATION AND DISCUSSION TO ALLOW “SELF- STORAGE” OR SIMILAR USES IN THE COMMERCIAL AND INDUSTRIAL DISTRICTS Community Development Director Tim Benetti explained that staff had been approached by a national self-storage facility group requesting the ability to put in a new generation of self-storage facilities in the community. As the staff report indicated, the city currently has no allowances for self-storage facilities in either the commercial or industrial zones. The industrial zone specifically calls it out as a specifically prohibited use for personal self-storage. page 154 Request for City Council Action DATE: December 4, 2018 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator Cheryl Jacobson, Assistant City Administrator SUBJECT: Approval of the Facility/Field Use Fees for 2019 COMMENT: INTRODUCTION The City Council is asked to approve the facility/field use fees for 2019. BACKGROUND The City coordinates and issues permits for the use of city fields and facilities. City fields and facilities are requested by a variety of sports providers and users each year. Fees for use are charged to residents and non-residents, but not to associations, clubs or leagues. City field and facility use fees are approved under the City’s Fee Schedule each year. 2018 fees are as follows: Application Fee: $25.00 Use Fee: Soccer Field/Ball Field: $35.00 for two hour block of time Ice Rink: $35.00 for two hour block of time Tournament Fee: $200.00/day Field Prep Fee: Weekend: Actual Cost Incurred Weekday: $35.00 per field Throughout the last year staff researched best practices in allocating fields to athletic associations, clubs/leagues, residents, and non-residents. Staff has also contacted local cities to review their field and facility reservation process and fees assessed. Additionally, area athletic associations, clubs and leagues were notified early in the year that the collection of use fees for 2019 was being considered. The council and staff reviewed the need to assess use fees to users of city fields and facilities during 2019 budget drafting sessions. At that time staff discussed with the City Council the need to offset field and facility maintenance and administrative costs through the implementation of use fees across all user types. The intent for charging use fees is not to “make money” for the City; but rather to recover public costs to operate, maintain, improve, and administer the use of city fields and facilities. During a November 28 council work session, the city council recommended that use fees for associations, clubs and leagues be based on a per player per season rate and resident, non-resident, and commercial group use fees be based on a per hour rate. All user types would be charged an application fee per request. The proposed 2019 rates are as follows: page 155 • Application Fee: $25.00 per permit request • Field Fees (Soccer, Baseball, Softball, Football, Lacrosse): User Group Soccer, Baseball, Softball, Football, Lacrosse Priority Level 3 $7 per player/season Priority Level 4 $10 per player/season Priority Level 5 $10 per hour/per field Priority Level 6 $15 per hour/per field Priority Level 7 $15 per hour/per field • Rink Fees: User Group Rinks Priority Level 3 $3 per player/season Priority Level 4 $5 per player/season Priority Level 5 $4/hour/per rink Priority Level 6 and 7 $8/hour/per rink • Tournament Fees: All Sports/All Locations User Group Use Fee Field Prep Fee Priority Level 3 and 4 $50 per day/per field $35 per field/per day (required) Priority Level 5, 6 and 7 $50 per day/per field $35 per field/per day (optional) Attachment: Proposed 2019 Field and Facility Use Fee BUDGET IMPACT Use fees will be used to offset field and facility maintenance and administrative costs, including the proposed addition of one Public Works Maintenance Worker in 2019. The 2019 preliminary budget includes $71,832 for the additional position. The anticipated fees will cover about one-half of the total cost of the additional Public Works maintenance position (on a 12-month basis). The position is budgeted to begin April 1, 2019. ACTION REQUIRED If the City Council concurs, it should, by motion, approve the facility/field use fees for 2019. page 156 City of Mendota Heights Field and Facility Use Fees Proposed – 2019 Priority Level 3: Youth Athletic Associations Priority Level 4: Youth Sports Clubs and Leagues Priority Level 5: Mendota Heights Residents (Personal Use) Priority Level 6: Mendota Heights Businesses/Commercial Organizations Priority Level 7: Non-Mendota Heights Residents, Organizations, Businesses APPLICATION FEE $25.00 per Permit Request due at the time the request is submitted-non-refundable FIELDS User Group Soccer, Baseball, Softball, Football, Lacrosse Priority Level 3 $7 per player/season Priority Level 4 $10 per player/season Priority Level 5 $10 per hour/per field Priority Level 6 $15 per hour/per field Priority Level 7 $15 per hour/per field TOURNAMENTS All Sports/All Locations User Group Use Fee Field Prep Fee Priority Level 3 and 4 $50 per day/per field $35 per field/per day (required) Priority Level 5, 6 and 7 $50 per day/per field $35 per field/per day (optional) ICE RINKS User Group Rinks Priority Level 3 $3 per player/season Priority Level 4 $5 per player/season Priority Level 5 $4/hour/per rink Priority Level 6 and 7 $8/hour/per rink page 157