2018-09-17 Council Agenda PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
*Monday, September 17, 2018 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approve August 21, 2018 City Council Minutes
b. Approve September 4, 2018 City Council Minutes
c. Acknowledge August 15, 2018 Parks and Recreation Commission Minutes
d. Approve Resolution 2018-71 Support of a MN Innovation Loan for Entrepreneurs (MILE) Application to
Poma 22, LLC from MN Dept. of Employment and Economic Development
e. Approve Community Service Officer Hire
f. Accept Resignation of Firefighter
g. Approve Ordinance 532 Amend Code Regarding Right-of-Way Management
h. Approve Ordinance 533 Amend Code Regarding Seasonal Weight Restrictions and Weight Limits
i. Approve Resolution 2018-73 Award Contract for 2018 Sanitary Sewer Rehabilitation
j. Approve a Purchase Order for the City Hall Lower Level Sidewalk Replacement
k. Approve Resolution 2018-74 Provide for the Sale of $1,125,000 General Obligation Bonds Series 2018A
l. Approve Animal Impound Agreement With South St. Paul Animal Hospital
m. Approve Building Activity Report
n. Approve Claims List
6. Citizen Comment Period (for items not on the agenda)
*See guidelines below
7. Presentations
a. Presentation by Henry Sibley High School ALMAS Group
b. Adopting Preliminary Budget and Levy
1. Resolution 2018-66 Proposed 2018 Levy Collectible 2019
2. Resolution 2018-67 Preliminary 2019 Budget
3. Resolution 2018-68 Final 2018 Tax Levy for Special Taxing District 1 Collectible 2019
8. Public Hearing
a. NPDES Phase II Storm Water Permit – Annual Public Hearing
9. New and Unfinished Business
a. Resolution 2018-72 Denying Lot Split and Land Combination of City-Owned Lands for
properties located at 754 and 760 Upper Colonial Drive and part of Wentworth Park
-AND-
Approving a License Agreement between the City and the Property Owners of 760 Upper
Colonial Drive
b. Take Public Input for Police Body-Worn Camera Policies
c. Establish Joint Meeting Date with the Planning Commission for Discussion of 2040
Comprehensive Plan Update
10. Community Announcements
11. Council Comments
12. Adjourn
Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides
an opportunity for the public to address the Council on items which are not on the agenda. All are
welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and
topic; presentations which are longer than five minutes will need to be scheduled with the City
Clerk to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make
political endorsements, or for political campaign purposes. Council members will not enter into a
dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as a
time for problem solving or reacting to the comments made, but rather for hearing the citizen for
information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.”
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, August 21, 2018
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, Miller, and Petschel
were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda with
the deletion of item 8c. Resolution 2018-65 Approving Final Plat and Developer’s Agreement for The
Orchard.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilor Petschel moved approval of the consent calendar as presented and authorization for execution
of any necessary documents contained therein.
a. Approval of August 7, 2018 City Council Minutes
b. Approval of August 13, 2018 Council Work Session Minutes
c. Approve Purchase Order for the Marie Park Basketball Improvements
d. Approve Grading permit for 1840 Hunter Lane
e. Approve the Building Activity Report
f. Approve July 2018 Treasurer’s Report
g. Approval of Claims List
h. Approve Resolution 2018-57 Accepting Donation of a Tree to Parks
i. Approve Resolution 2018-63 Accepting Donation of Golf Clubs to the Par 3
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
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PUBLIC COMMENTS
Mr. Jonathan Zagel, 2230 Copperfield Drive, expressed his appreciation to the city for continuing to
improve the website. Mr. Zagel suggested the creation of an on-line sign up for the weekly newsletter. He
suggested the City include notices for Council Work Sessions and Council meetings in the Council agenda
packets for the following two weeks. He noted that very little notice is given for some important events.
He was pleased to see the meeting dates for the 2040 Comprehensive Plan discussions in advance of the
meetings. This would be a great benefit to the city and its citizens.
PRESENTATIONS
No items scheduled.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) AUTHORIZE PURCHASE ORDER FOR A FENCE AT THE ROGERS LAKE CULVERT
Public Works Director Ryan Ruzek explained that the City Council was being asked to approve the
installation of a fence at the Rogers Lake culvert. The culvert connects north and south Rogers Lake and
is a popular area for fishing. Safety concerns have been raised about people running from one side of the
road to the other. This is right at the exit of an S curve for Wagon Wheel Trail. There is also a concern
about the trampling of the vegetation which is contributing to erosion.
Meetings have been held with the Rogers Lake Property Association, as well as the Department of
Natural Resources (DNR). A proposal was made to install a 4-foot tall chain-link fence approximately
six feet off of the south side of the road. The fence would be approximately 450 feet long, extending
long enough around the culvert to make fishing in that area prohibited. Staff suggested the addition of a
sign directing fishermen to the Rogers Lake Park fishing pier.
The DNR sent some comments; they do encourage fishing in the Minnesota lakes, however, they also
recognize the need for public safety. They have monitored the site during weekday day hours and did
not see heavy use during their observations. They did state that fishing in the area, if unable to be
accommodated in a safe manner, would be deferred to the city for looking at its own improvements.
Previously, a small garden-style fence was installed along with some native plantings. This effort was
unsuccessful due to it being trampled over; eventually the fence was removed.
Councilor Miller stated that over time he has seen a large number people fish there and is surprised that
he has not come upon an accident. He was in favor of people having a safer place to fish. However, his
concern is that the proposed 4-foot high fence would not accomplish a safer area nor work as a deterrent,
and that climbing over a 4-foot fence is going to create a more worn down fence after a few years. From
an adult standpoint, he felt that a 4-foot high fence is just tall enough to lean on and cast a line into the
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lake. He was also concerned about installing a fence on public property; however, weighing this against
his desire for public safety; he would lean more to safety.
This fence should also be pleasing to the eye and add to the aesthetics. Mr. Ruzek replied that the
proposal is to install a black vinyl coated fence so it would blend into the lake and the environment.
Also, this fence would not have a metal top rail, only a tension wire holding the fence and post together.
Leaning on it would not be an option and putting body weight on it to jump over would not be feasible
either. Mr. Ruzek stated he did not have pricing available for a 6-foot fence, but it could be considered.
Councilor Paper noted that a fence would be on the downslope. If a 6-foot fence were installed,
aesthetically from the road one would see a 3 to 4 foot fence. A 6-foot fence would be more difficult to
climb over. He asked about installing something around the culvert that was not as comfortable to sit on
as smooth ground, whether it was limestone or field stone.
Councilor Duggan suggested that since the city requires a 5-foot fence around swimming pools that it
may be reasonable to consider the same here. He would also like to hear comments from the neighbors
on the 450-foot length of this fence. He also suggested installing some type of screening on the fence.
Mr. Jack Koegel, 2301 Swan Drive, expressed his appreciation because he was the one who put up the
garden fence and it was literally thrown in the street. He likes the suggestion of the fence and agreed that
a higher six foot fence would be better. He also suggested signage to encourage the use of the fishing
pier. He noted that people are also using this area as a launch point for their boats.
Mr. Ira Kipp, 2272 Wagon Wheel Court, noted that whether there is a fence or not, there is room for
people to fish on the north side of the road. The largest issue is safety; he has seen drivers swerve to
avoid children and has seen little children running across without looking. He said that it would behoove
the city to put up a fence that would discourage people from crossing the road at that point. He also does
not have a problem with a 450-foot long fence if that is what it takes to keep the area safe. He
encouraged the installation of a 6-foot high fence.
Councilor Miller asked Chief of Police Kelly McCarthy to comment on if there were calming measures
or signage that could manage the traffic along that stretch of Wagon Wheel. Chief McCarthy replied that
there are always things that could be done. She said that they have had good luck with driver feedback
signs as well as advising of pedestrians crossing. Vehicles are not traveling in excess of the speed limit;
however, they do appear that they are because of the curve of the road. Because of the sight lines, even
traveling at the speed limit can appear dangerous. If there are people darting out from one side to
another – that is really the issue. It is certainly something that could be taken up by the Police
Department in addition to the fence. The Council could direct this issue be brought back to the Traffic
Safety Committee for review.
Councilor Miller asked about installing a pedestrian crossing in a safer portion of that stretch of road.
Chief McCarthy replied that they could install a crossing; however, people will take the easiest route
across.
Mayor Garlock agreed that the fence should be at least 6-feet in height.
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Councilor Petschel noted that she is in favor of a 6-foot high fence as well. She also raised concerns
about the erosion taking place around the culvert, and would be in favor of some installing something to
stop further erosion. She also did not have an issue with the length of the fence. She suggested putting
up signage stating that the preferred site for fishing is at the pier with directions. She finds the idea of
people putting boats into the lake at this point appalling.
In response to a question, Mr. Ruzek noted that the installation of a 6-foot fence could cost an additional
$2,000. The city administrator’s spending authority could make up for that difference.
Councilor Miller asked if it would be worth it to install a return fence on the east end, heading south
toward the lake. Mr. Ruzek replied that this is approximately where the existing lake culvert is; he is
looking to tie the fence post right into where the lake outlet is to make it so that one could not get around
the fence at that location. There is also a concrete box structure out in the water and he plans on tying
the pipe into that pole.
Councilor Duggan moved to approve a 450-foot long, 6-foot high fence with the additional expense not
to exceed the City Administrator’s spending authority.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
B) RESOLUTION 2018-64 ADOPT THE 2018 MENDOTA HEIGHTS SURFACE WATER
MANAGEMENT PLAN
Public Works Director Ryan Ruzek explained that Resolution 2018-64 is to adopt the 2018 Mendota
Heights Local Surface Water Management Plan (LSWMP), which was last updated in 2006. The plan is
an update to the 2006 plan. The purpose of the LSWMP is to provide a comprehensive description of
how Mendota Heights would protect and approve water resources over the next 10 years. Cities without
an approved plan are not eligible for grants or partnerships.
In 2015, the Minnesota Board of Water and Soil Resources (BWSR) adopted Minnesota Rule 8410
listing required information that a local plan must contain. The Surface Water Management Plan was
developed in accordance with multiple regulatory requirements. This 2018 Surface Water Management
Plan has already been reviewed and approved by the Metropolitan Council (Met Council), the Lower
Mississippi River Watershed Management Organization (LMRWMO), and the Minnesota River
Watershed District.
Councilor Miller, referencing Section 4, Page 8, noted that Lake Augusta was discussed very briefly,
and in general language. It does not get to any of the issues that the city currently has there. Mr. Ruzek
replied that Section 6 shows the Implementation Table shows two projects listed for Lake Augusta.
Projects need to be identified in this table in order to apply for funding. Lake Augusta Erosion is listed
as Item 12 and Lake Augusta Outlet is Item 20. Upon request, Mr. Ruzek provided more detail and
depth of these two projects by explaining that the state is in the process of changing how they manage
their clean water funds – One Watershed, One Plan. Rather having entities across the state competing for
these funds, each county will be receiving a certain piece of these funds. Then, within each county, the
watershed district within that county will get a certain amount. Currently, the LMWSM is looking at
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$160,000 in clean water funds. They have asked cities within the organization to apply for projects; Mr.
Ruzek submitted two projects for consideration and was successful on both. One is a feasibility study of
Interstate Valley Creek (creek erosion from Marie Avenue to the Mississippi River) and the second is
the study of Lake Augusta. A permanent fix to Lake Augusta would take approximately two years,
minimum. Temporary measures could be implemented.
Councilor Duggan made note of a lake project addressed a number of years ago that proved to be too
daunting. The project was abandoned. It seemed to him that this project is similar to the idea that
existed then, except that it has been improved dramatically. Mr. Ruzek replied that the 1991
management plan actually went out and collected the depth of all of the ponds. That has not been
updated since so a lot of the actual current depths are not known. Using those original depth numbers,
many of the city’s ponds were never constructed to 6-foot urban pond design standards; and many were
not graded so what their contour should have been is unknown. However, with this new water quality
model, staff will look at the ponds and start assessing the pond improvement program based on the
ponds that are having the worst removal efficiencies for suspended solids and phosphorus.
Councilor Petschel stated that she noticed a potential substantial cost in the drainage area that involves
Mendota Heights, MnDOT, the fen, and Gun Club Lake. Mr. Ruzek replied that currently there are a
few fens located within the marshy areas and Fort Snelling State Park. They are highly protected
resources. Storm water from the industrial park discharges near I-494 and Highway 55. It flows
underneath the river and is supposed to go to a MnDOT pond, which does not appear to be functioning
properly. Right now, the stormwater is flowing to a Gun Club Lake fen, which is not protected.
However, that status could change in the future. The change may require the city to partner with
MnDOT on improving that pond.
Councilor Duggan asked if the Public Works department had enough staff as they look towards this
plan. Mr. Ruzek replied that the department will be adding a new staff member, the Natural Resources
Technician, who will be starting in a couple of weeks. She is experienced in stormwater, plant, and
wildlife management; holds wetland delineation certifications; and will help with the activities.
Referencing section 6, page 5, Councilor Duggan asked if the city had stopped inspecting the discharge
of sump pumps. Mr. Ruzek replied that was correct, but that involved the sanitary sewer system.
Councilor Petschel moved to adopt RESOLUTION 2018-64 APPROVING THE SURFACE WATER
MANAGEMENT PLAN, allowing for the fact that it has been reviewed and approved by the Met
Council and the LMRWSM.
Councilor Duggan seconded the motion.
Mr. David Hiner, 1295 Kendon Lane, noted that there was no money allocated for Lake Lemay. Mr.
Ruzek replied that this was correct; however, he is currently working on a study that will be brought to
the September 5th Council meeting. Staff is looking at possibly adding some pre-treatment to the west
side of Lemay Lake. This would take care of some of the run off coming from the Augusta Shores
Development and some of the water coming from Michaels Development. Both sites met their
stormwater requirements at the time; however, more can be done to protect the high value resources. Mr.
Hiner asked that staff look into diverting the water from the wetlands, directing it back across Highway
55, circumventing Lake Augusta completely.
page 7
Mayor Garlock called for the vote.
Ayes: 5
Nays: 0
C) RESOLUTION 2018-65 APPROVING THE FINAL PLAT OF THE ORCHARD AND
APPROVE THE DEVELOPERS AGREEMENT FOR THE ORCHARD SUBDIVISION
DEVELOPMENT
This item was pulled from the agenda.
D) APPROVE PROPOSAL OF ARNT CONSTRUCTION TO PREPARE SITE, AND TO
IMPORT AND FILL MATERIAL ON THE BOURN PROPERTY
Councilor Duggan stated that since this topic was somewhat dependent on the Item 8c that was removed
from the agenda, he suggested that this topic be postponed. City Administrator Mark McNeill replied
that grading is taking place now under a grading permit; so the material is available from the Orchard
Subdivision site.
Public Works Director Ryan Ruzek explained this request was to approve the importation and grading of
dirt to the Bourn Lane site, taking advantage of available fill material. The city owns the Bourne Lane
site, which is located just north of Highway 55 along Lemay Lake Road – north of Mendota Heights
Road. The city uses a portion of this site for storage of chips, rocks, stumps, and gravel. Once a large
enough pile has been accumulated, staff then landfilled some of that material. There is a low area on the
Bourn property that could use about five or six feet of fill over an approximate two acre area; this was
estimated to be approximately 14,000 cubic yards of material. The Orchard site has that material
available that they would give to the city for free. However, the city would need to prep, grade, and
compact the material as it is deposited.
Staff received a quote to clear the vegetation/trees, strip the topsoil, and place and compact the imported
material. Estimated costs to do the clearing and grubbing of the two acres would be approximately
$11,000; striping the top soil is estimated to be approximately $5,806; and importing the material would
be approximately $69,720. Silt fencing and seeding estimates were not included; however, seeding costs
are estimated to be approximately $1,600 and the silt fence would be approximately $900. The
contractor is refining his quote in the hopes of getting a cheaper bid on some of the clearing and
grubbing costs.
Councilor Petschel suggested seeding the site with something similar to what MnDOT uses along its
highways (freeway grass) as it has very deep roots and would prevent the topsoil from eroding into the
waterways. Mr. Ruzek replied that since this is greater than two acres he will need to apply for a
Pollution Control Agency Construction Stormwater Permit, which would tie the city to its requirements
of the permit – once work is stopped on the site for 14 days they would be required to seed it and erosion
control would need to remain in place until 70% of the ground cover is established.
page 8
Councilor Miller asked if they are going to seed, then why not take the extra step to make it something
that is aesthetically pleasing? It could be a win/win by taking care of the erosion issues and making it
look nice; possibly something that is pollinator-friendly. He asked what, if any, were the opportunity
costs associated with a project like this in terms of dumping fill. Mr. Ruzek replied that the costs being
paid per cubic yard of material of approximately $5.00/cubic yard – if the city were to import that
material on their own the cost would be approximately $15-$16/cubic yard; a 66% savings.
Councilor Miller then asked if there was a downside to doing this. Mr. Ruzek replied that the downside
is that no one wants to see two acres of a wooded area removed. He has not assessed all of the trees in
the area; however, if there are any opportunities to salvage any quality trees he would certainly make
that attempt.
Councilor Paper asked how much more work and cost it would take to make this at final grade rather
than a rough grade. Mr. Ruzek replied that he has not tried to develop a complete grading plan for this
project so he is dealing with a lot of estimated quantities. As the grading takes place they could look to
see if there are opportunities to create a field that could be used for recreational purposes. Different seed
mixes can be identified based on how they can make the field look.
Councilor Duggan asked who was responsible for the condition of the fill being donated. Mr. Ruzek
replied that the fill that is being proposed is coming from a depth that has not been disturbed. These are
some native soils, is a granular material. They have American Engineering Testing onsite that has been
doing analysis and testing of this material and they have provided that data to the city. From the data
provided, it would meet MnDOT select granular specifications.
Councilor Miller asked if this material would be conducive to taking seed. Mr. Ruzek replied that they
would be striping off approximately one foot of top soil and stockpiling it, then the material would be
filled in, and the top soil replaced.
Councilor Duggan moved to accept the proposal of Arnt Construction to prepare the Bourn site, and to
import approximately 14,000 yards of fill material, at the price of $86,526.80.
Councilor Petschel offered a friendly amendment to accept the proposal of Arnt Construction to prepare
the Bourn site, and to import approximately 14,000 yards of fill material, address erosion control and
seeding issues, to be included in the final costs. Councilor Duggan accepted this amendment.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill explained that city staff would meet with the developer of the Orchard
Property, and there may be a need to ask for a workshop meeting to discuss options for that project with
the Council. He requested that the Council consider a date and time for next week. After discussion, the
Council decided to hold this workshop on Tuesday, August 28 from 1:30 – 3:00 pm.
page 9
Mr. McNeill stated that on August 22, 2018, the Planning Commission is holding a work session to discuss
the city’s 2040 Comprehensive Plan at 3:00 pm in the Council chambers. This meeting is open to the
public.
He encouraged residents to bring a blanket or a lawn chair to Mendakota Park on August 22, 2018 at 6:30
pm for the “Kids Dance” program. He also said that residents can vote on the Parks and Recreation
Facebook page by August 24 to choose which one of three possible movies to be shown on September 22.
COUNCIL COMMENTS
Mayor Garlock noted a couple of huge losses over the last couple of weeks involving retired members of
the Mendota Heights Fire Department:
• August 7, Marcus T. Conley passed away. He was on the fire department for 35 years and did a
lot of volunteer work
• August 14, Paul Maczko passed away. He had 20 years of service on the fire department
Councilor Petschel commented that she visited Mainstream Boutique at The Village in their new location.
Their prior location will now be the new home of Three Kittens Knitting, which is expanding. She
encouraged patronizing local merchants.
Councilor Miller echoed the kind sentiments from Mayor Garlock on the loss of the two retired members
of the fire department. He also stated that residents interested in aircraft noise as it relates to the
Minneapolis/St. Paul International Airport are invited to a special listening session hosted by the MAC
(Metropolitan Airport Commission) staff and MSP for noise oversight committee members. This meeting
will be held at the Eagan Community Center on August 27, 2018 from 6:30 – 8:00 pm.
Councilor Paper reminded everyone that school is about to start and little children will be standing on the
corners as they wait for the school bus. He wished good luck to all of the schools in the community.
Councilor Duggan stated that the upcoming music event, Kids Dance, is part of a program that the city
has supported over the years. However, attendance has waned this past summer. He encouraged all to
attend.
Councilor Duggan publically apologized to Community Development Director Tim Benetti over
comments made at the last meeting regarding spelling in a report.
ADJOURN
Councilor Paper moved to adjourn.
Councilor Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Garlock adjourned the meeting at 8:16 p.m.
page 10
____________________________________
Neil Garlock
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 11
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 4, 2018
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan, Paper, Miller, and Petschel
were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda with
the exception of item 5m. Contract with South St. Paul Animal Hospital for animal control services, which
has been removed from the agenda.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilor Petschel moved approval of the consent calendar as presented and authorization for execution
of the documents, pulling items a) Approval of August 15, 2018 Council Work Session Minutes, d)
Acceptance of Firefighter Retirement, and k) Accept Wetland Delineation Report for the Lemay Lake
Protection Project.
a. Approval of August 15, 2018 Council Work Session Minutes
b. Approval of August 28, 2018 Council Work Session Minutes
c. Acknowledge July 10, 2018 Parks and Recreation Commission Meeting Minutes
i. Councilmember Duggan asked that information regarding the end of the summer series concerts
be elaborated upon
d. Acceptance of Firefighter Retirement
e. Acknowledgement of July 2018 Fire Synopsis
page 12
f. Approval of Resolution 2018-69 Providing for First Supplemental Indenture of Trust Related to
Multifamily Housing Revenue Refunding Bonds (Lexington Heights Apartments Project), Series 2013
and Authorizing the Execution of Documents Related Thereto.
g. Approval of Resolution 2018-70 Approving an Administrative Critical Area Permit-1908 Glenhill Rd
h. Approval of Appointment of Student Representative to the Parks and Recreation Commission
i. Approval of Purchases from BSN Sports
j. Approve Ordinance 531 All Way Stop Intersection – South Lane and Mendota Road
k. Accept Wetland Delineation Report for the Lemay Lake Protection Project
l. Approval of a Professional Services Contract for Wentworth Park Warming House
m. This item was removed from the agenda
n. Approval of a Temporary Liquor License for Convent of the Visitation School for September 21, 2018
o. Acknowledgement of Par 3 July Financial Report
p. Approval of Claims List
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
A) APPROVAL OF AUGUST 15, 2018 COUNCIL WORK SESSION MINUTES
Referencing the comments under Public Works, Councilor Duggan asked what was meant by the phrase
‘the city is trying to reduce the fund balance’, most specifically the word ‘reduce’. City Administrator
Mark McNeill replied that the City will use the fund balance for one-time expenditures to bring down
the fund balance to an amount which would still be above what is recommended for the city’s AAA
rating. This would also keep property tax increases reduced.
Councilor Petschel moved to approve the August 15, 2018 Council Work Session Minutes.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
D) ACCEPTANCE OF FIREFIGHTER RETIREMENT
Councilor Miller expressed his appreciation to Firefighter Vince Belmares for his service. He was a
member of the fire department for almost 13 years. The city wished him the best going forward.
Councilor Petschel shared a story of her experience with Firefighter Vince Belmares when she was new
to the City Council. She echoed Councilor Miller’s observation that he would be sorely missed.
Council Petschel moved to accept, with regrets, the retirement of Firefighter Vince Belmares effective
September 1, 2018.
Councilor Duggan seconded the motion.
Ayes: 5
Nays: 0
page 13
K) ACCEPT WETLAND DELINEATION REPORT FOR THE LEMAY LAKE PROTECTION
PROJECT
Councilor Duggan asked if this report would eventually be posted on the city’s website. He also asked
for an explanation of what wetlands protections are. Public Works Director Ryan Ruzek replied that
there are concerns about a new property development and the water quality of Lemay Lake. Mr. Ruzek
was looking for a way to obtain some secondary treatment prior to existing discharges coming from
Augusta Shores and some proposed discharges that would be coming from the Mendota Apartments site.
In his initial discussions with the consulting engineer, it was determined that the first step in this process
should be to assess the area for any wetlands; two were showing up on the National Wetland Inventory
(NWI). An agreement was entered into with a consultant who sampled the area and determined that
there are two wetlands in this area. Now that staff knows the limits of these wetlands, they can design
around them and look to get a secondary treatment process.
The wetlands are protected federally through the Wetland Conservation Act; the Minnesota Board of
Water and Soil Resources has delegated authority to the City of Mendota Heights to be the local
government unit who can make determinations on the wetlands.
Staff requested that Council accept the report noting that there are two wetlands on this parcel and staff
is not intending on impacting either wetland if the city moves ahead with a secondary treatment device
installed in this area.
Councilor Duggan asked if the proposed development by Swenson would impact this significantly. Mr.
Ruzek replied that the Swenson Development’s stormwater design exceeds the requirements laid upon
them by the city.
Council Duggan moved to accept the Wetland Delineation Report for the Lemay Lake Protection Project
and authorize staff to issue a Notice of Decision.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARING
No items were scheduled.
page 14
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2018-65 APPROVING FINAL PLAT OF “THE ORCHARD” AND APPROVE
THE DEVELOPERS AGREEMENT FOR THE ORCHARD SUBDIVISION DEVELOPMENT
Community Development Director Tim Benetti explained that Council was being asked to adopt the
final version of the Development Agreement between Orchard Heights, LLC for The Orchard
Development. This agreement includes the requirements for this development. Also included is was the
Final Plat for “The Orchard”; a renaming from the original “Orchard Heights” due to a similar name in
Eagan.
Councilor Paper, referencing page 4 of the Developer’s Agreement, asked what was meant by ‘a looped
access road’ and how was it would be accomplished. Mr. Benetti replied that this paragraph was
referring to allowing for access to the site at all times. The requirement is upon the developer that they
have to provide some type of access, whether it be a loop road (a roundabout type road) or some other
type of access. Basically, this paragraph states that they have to allow some type of access at all times.
Public Works Director Ryan Ruzek also noted that, at this time, there is no intentions of actually having
a looped road, whether temporary or permanent on the site.
Councilor Duggan, referencing SECTION 1, Item 2b that read “All Infrastructure Improvements
constructed by the Developer will be constructed, operated and maintained . . .” should probably read
“All Infrastructure Improvements proposed by the Developer. . .” Mr. Benetti replied that the
Developer’s attorney has suggested “All Infrastructure Improvements to be installed by the Developer. .
.”
Councilor Duggan, again referencing SECTION 1, Item 2b that read “(including, but not limited to,
environmental, zoning, building code, energy conservation, and public health laws and regulations)”
should be “(. . .building codes,. . .” Mr. Benetti agreed.
Councilor Duggan, referencing SECTION 1, Item 2c that read “The Developer has received no notice or
communication from any local, state or federal official that the activities of the Developer in the
Property may be or will be in violation of any known state or federal environmental laws”, noted that no
one could know in advance something that may be in violation. He suggested that an easier way to say
this be found. City Attorney Andrew Pratt suggested that the words “will be” be removed.
Councilor Duggan, referencing SECTION 1, Item 2e, asked what this paragraph was saying. City
Attorney Andrew Pratt replied that this was saying that this is an obligation with the developer which
says that, if they sign this developer’s agreement, they would not be in violation of any other
agreement– typically a loan document from a third party. The developer is saying that they can sign this
agreement and not jeopardize any other covenant made with anyone else.
Councilor Duggan noted that throughout the document there was changes of the name from Orchard,
Orchard Heights Lane and he was unsure of the intended name. Mr. Benetti replied that the plat name
has changed to “The Orchard”; however, they decided to keep Orchard Heights Lane as is.
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Councilor Duggan, referencing SECTION 2, Item 2f, noted that the term ‘right-of-ways’ should be
‘rights-of-way’. Councilmember Petschel disagreed. City Attorney Andrew Pratt replied that it could be
either way.
Councilor Duggan, referencing SECTION 2, Item 2l, suggested that the last sentence should read
“Permission from the Mendota Heights City Council is required for such work on Sundays or Holidays”
[adding the word ‘such’]. Mr. Benetti replied that the hours of operations as described in this section are
typical for what the city holds to developer standards for typical work they are doing right now.
Councilor Duggan, referencing SECTION 2, Item 2q that read “Upon completion of the Infrastructure
Improvements except the final paving lift to the Public Road, the Developer shall cause to be provided
to the Public Works Director an electronic copy of the Final Plans and the as-built survey, both in a form
acceptable to the Public Works Director”, asked what ‘as-built survey’ meant. Mr. Benetti replied that
after a project is completed, there is certification done by the developer’s engineers and approved by the
city’s Public Works Director that the development is built as per plans or as per specs or design. This is
typically referred to as an ‘as-built survey’.
Council Duggan noted that the public would like to have a statement included that says that in the event
of road closure or any other unanticipated impacts, that they let the city know so the city can inform the
community. Mr. Benetti replied that the developer has already posted a road closure sign for sewer and
water connection work. These signs have been up for a few days. Councilmember Duggan suggested
that something be put in the agreement that in the event of an emergency or unforeseen circumstance
that the city should be informed of any road closures or other impacts. Mr. Ruzek agreed that something
like this could be added requiring 48 hour notice.
Councilor Petschel noted that Council did have a work session on this contract and that session was
attended by many of the neighbors. She stated she is hoping that the developer will install a barrier to
prevent the headlights, from cars coming out of the development, from shining into the neighboring
property’s homes. Mr. Benetti replied that the developer has agreed to install trees.
Councilor Petschel moved to adopt RESOLUTION 2018-65 APPROVING FINAL PLAT FOR “THE
ORCHARD” and to ACCEPT AND APPROVE THE DEVELOPERS AGREEMENT FOR THE
ORCHARD SUBDIVISION DEVELOPMENT, located at 1136 – 1140 Orchard Place, with the
suggested changes.
Councilor Duggan seconded the motion.
Ayes: 5
Nays: 0
B) APPROVE INCREASE IN PROJECT QUANTITY AND BUDGET FOR LEXINGTON
HIGHLANDS AND MENDAKOTA NEIGHBORHOOD IMPROVEMENT PROJECT
Public Works Director Ryan Ruzek explained that the Lexington Highlands and Mendakota
Neighborhood Improvement Project, or more specifically the Lexington portion of the project, started
approximately three weeks ago. The storm sewer extensions have been completed and the next step was
to remove the curb and gutter that needs to be replaced to achieve the desired results of project. The on-
site consultant noticed that the quantities were low in the plans versus what was being marked in the
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field. After doing research, it was determined that the quantities in the plan are not sufficient to complete
the project in the way desired. The feasibility report had a lot more curb and gutter listed in it and it is
believed that the consultant did not provide adequate footage. Mr. Ruzek stated that the original bid of
$1,068,235 would now have a final contract amount of $1,208,235, which would be an approximate
$130,000 increase. Staff is looking to implement some savings on the longer sections of curb.
Councilor Duggan asked if there were any impacts due to all of the rain received. Mr. Ruzek replied that
they had installed 5,000 feet of curb before the rain, and now there are holes that are full of water. The
cost of pumping this water out and drying out the sections is incidental to the contract.
Councilor Paper asked for an explanation of how a section of curb or gutter is deemed deficient; they
missed by 2/3 of a mile. Mr. Ruzek replied that he believes the fault was in their calculations. To
determine if there are deficiencies in a curb, staff looks at if the curb has sunk down and is holding
water, curb panels not lining up right, cracks or deterioration, or substandard replacements by home
construction crews.
Councilor Duggan moved to increase the quantity of curb and gutter by 3500 lineal feet, and increasing
the amount of the contract with Midwest Asphalt Services by approximately $110,000, for the
Lexington Highlands and Mendakota Neighborhood Improvements.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill announced that the next meeting of the City Council will be on a
Monday, September 17 due to Yom Kippur. Registrations are open for gymnastics, fall field trips, and
the Super Hero Masquerade. The golf course will be closed September 17 and the morning of September
18 for fall aeration. The end of the Summer Concert Series will be held as The Movie in the Park at
Mendakota Park on September 22. The movie chosen through on-line voting was “Moana”
COUNCIL COMMENTS
Councilor Petschel asked Chief of Police Kelly McCarthy to speak about the issues with break-ins of cars
in driveways. Chief McCarthy stated that the city has experienced a rash of theft from motor vehicles and
what separates this series of events from others is that this group is relatively sophisticated and they are
not just stopping with people’s unlocked vehicles; they are actually taking the garage door openers and
entering the homes. Many people do not lock the door from their attached garage into their home. These
thieves are going through these unlocked doors while people are sleeping and have stolen purses and other
items of value. Those things that make the city wonderful – like the lack of street lights and the trail system
– make it very attractive to criminals. Leaving exterior lights on or, at the very least, a motion sensor light
will help the police tremendously.
Councilor Paper asked if the break-ins were actually break-ins or if all of the cars were left unlocked.
Chief McCarthy replied that the majority were left unlocked; however, there was one over the weekend
where the car window was smashed.
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Councilor Duggan expressed his appreciation to Chief McCarthy for her communication which reminded
residents about the kids being back in school.
Councilor Miller stated that while he has been out and about, he has seen people zipping past him way too
fast on Dodd Road. He requested that parents with kids of driving age have a conversation with them.
Find ways to prevent the preventable; pay attention, be patient, and be safe.
Councilor Paper noted that Warrior Rally for School District 197 is on September 7 at 5:00 p.m. at
Heritage Middle School.
Mayor Garlock stated that he received a lot of comments about the great job that city staff does and he
expressed his appreciation for all of their hard work.
ADJOURN
Councilor Petschel moved to adjourn.
Councilor Duggan seconded the motion.
Ayes: 5
Nays: 0
Mayor Garlock adjourned the meeting at 7:46 p.m.
____________________________________
Neil Garlock
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 18
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
August 15, 2018
The August meeting of the Mendota Heights Parks and Recreation Commission was held on
Wednesday, August 15, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid,
Commissioners Steve Goldade, Ira Kipp, Bob Klepperich, Stephanie Levine, and Nissa Tupper.
Commissioner David Miller was absent. Staff present: Recreation Program Coordinator
Meredith Lawrence, Assistant City Administrator Cheryl Jacobson and Public Works Director
Ryan Ruzek.
3. Approval of Agenda
The agenda was approved as presented.
4. Approval of Minutes from July 10, 2018
Motion Klepperich/second Tupper to approve the minutes of the July 10, 2018 Parks and
Recreation Commission meeting. AYES 6: NAYS 0: ABSENT 1 (Miller)
5. Unfinished and New Business
5.a Special Parks Funding
Recreation Program Coordinator Meredith Lawrence reminded the Commission that this topic
was discussed briefly at the July 10, 2018 meeting. She turned this topic over to Chair
Hinderscheid as he had asked for additional discussion.
Chair Hinderscheid stated that, after reading the minutes from the last meeting and looking at
different projects that are going on, it seemed to him that there should be money coming into the
Special Parks Funds for a total projection of approximately $1.2M. The discussion the
Commission had was towards ongoing sustainable funding for the Special Park Funds. There
had been discussion about the hockey rink levy that was being contributed to. He asked if that
contribution had ended. Assistant City Administrator Cheryl Jacobson replied that the city has
one more year on that agreement; the last payment being in 2019 for approximately $80,000.
Chair Hinderscheid stated that this was one item that they had discussed being put into the
Special Parks Fund.
The second source that had been discussed was once the bonds for the golf course land were
paid off in 2023; approximately $225,000/year. Ms. Jacobson noted that this figure sounded
close.
Chair Hinderscheid then asked for the Commissioners thoughts on one of these being
recommended as a sustainable funding source.
Commissioner Levine noted that the $1.2M figure was a significant increase over what was last
heard. Ms. Jacobson replied that the $1.2M figure is the projected fund balance after the
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projects that are being developed in 2018 have submitted their park dedication fees; Mendota
Heights Apartments, Orchard Heights Development, and Condon Court Development. This
would be without any expenditures. There are no other projected developments at this time;
however, there are lots in The Village that could potentially be developed down the road. The
Commission asked if there were any development plans for the Bourne site. The reply was not
at this time; however, fill may be brought in to make the site more level and usable.
Commissioner Levine suggested, given there is some projected income and given that the
bonds are not yet paid off, that this discussion be postponed for one year.
5.b Marie Park – Basketball Improvement
Chair Hinderscheid noted that he saw a young man at Ivy Hills Park playing basketball and
asked him if he would like for a second basketball hoop to be installed on the other end of the
court; which he replied, “That would be great.”
Public Works Director Ryan Ruzek explained that this topic was originally presented at the July
10, 2018 meeting; however, it was tabled due to having a commissioner with more basketball
interest being absent at that time. Staff received a quote to expand the current half-basketball
court at Marie Park to a full basketball court; adding 1,200 square feet of concrete surface. The
city then provided basketball hoops that would be installed by the same contractor. This same
contractor would then stripe the facility. The quote for this work was $11,700 for the expansion
of the basketball court, installation of the hoops, and the striping.
The standard hoops that the city has been installing are approximately $3,000 each. Adjustable
hoops could be made available at a cost of approximately $5,000 each. If the Commission was
to decide to move forward, the total estimated cost would be approximately $17,700 using the
city’s standard hoops. Using the adjustable hoops would bring that estimated cost to
approximately $21,700.
Mr. Ruzek shared photos of adjustable hoops submitted by Commissioner Goldade. Discussion
included the ease of adjusting the hoops, the difference between adding two baskets versus a
full court, and the accessibility of basketball to a variety of residents. Commissioner Goldade
expressed his appreciation for bringing this topic back when he was present and able to provide
commentary. However, when reading the minutes it seemed to him that there was not very
much interest in putting in a full basketball court at Marie Park. He brought it up as something to
be considered in the future, possibly at a different location, and quite possibly not even a full
court – just adding basketball hoops to a variety of parks within the city.
Chair Hinderscheid noted that in the survey responses received, the basketball hoop addition
was the one that received the second most votes. So there are other communication sources
supporting this; not just the commissioners. He also noted that Mendakota Park has two
baskets; and he suggested adding baskets to parks that already have space for a half -court,
such as Marie and Ivy Hills.
Recreation Program Coordinator Meredith Lawrence noted that Marie Park is a good location
for a two-basket court as the one basket that is there is used quite frequently.
Motion Levine/second Klepperich to proceed with the improvement of the Marie Park Basketball
Court with the adjustable basketball hoops.
page 20
Commissioner Kipp commented that, in his experience, adjustable basketball hoops tend to rust
after a year or two and then are unusable in terms of adjusting the height. He suggested staff
look into an extended warranty. Mr. Ruzek replied that staff would purchase these adjustable
hoops from a local vendor rather than through the normal recreation catalog and hopefully
would be able to obtain better service.
Commissioner Levine expressed her appreciation to Commissioner Goldade for bringing this
topic to the Commission as this would make the area easier to flood for hockey in the winter and
there are a lot of people that play there in the summer months. She encouraged staff to keep
the size of the expanded court within the visual appeal of the park – keeping it in the context of
Marie Park.
Commissioner Levine also brought up the fact that the Pickleball Courts have not looked very
good all summer and the Commission may get some feedback or questions on why they are
adding a new feature to a park rather than spending the time and money on fixing or
maintaining what they already have. She encouraged the Commission and the city to fix the
Pickleball Courts on the interior of the ice rink; at least painting and cleaning. She feels very
strongly about taking care of the things that have already been built.
Chair Hinderscheid calledl for the vote AYES 6: NAYS 0: ABSENT 1 (Miller)
5.c Wentworth Park – Warming House
Public Works Director Ryan Ruzek explained that staff sought quotes to replace the existing
warming house at Wentworth Park with the city’s current standard warming house dimensions
(14’ x 22’). This proposed warming house would enlarge the existing footprint while also
providing ADA compliance. It would have a couple of closets for storage. This item was brought
to the City Council on August 7, 2018 where a suggestion was made to have a building with
plumbing north of Highway 110. Currently, the city has Mendakota and Kensington, which have
restrooms with plumbing.
Chair Hinderscheid asked, for clarity, if the $150,000-$200,000 figures were for the 30’ x 40’
structure. Mr. Ruzek replied that was correct; however, this would be a structure with block walls
and possibly a couple of storage areas and tables. The quotes submitted would be for the 14’ x
20’ structure constructed to city standards.
When questioned, Recreation Program Coordinator Meredith Lawrence stated that the warming
house at Wentworth is very widely used and is showing wear and tear. There could be a use for
a storage room; a larger facility would be great for that. Running water would be nice; however,
she did not know if there was a use for a larger room. Bathrooms would definitely be beneficial
as there is a baseball field, the warming house, a pleasure rink, a basketball hoop, and tennis
court. It is also pretty well used by people on the trails. Matching the size of the city’s current
warming houses would be adequate; however, it would be nice to add a bathroom.
Discussions were had regarding additional maintenance costs for a larger facility, the need for
locks, cleaning, the cost of adding a bathroom/utilities, if comments had been received from
residents, the existence of portable bathrooms at Wentworth, if there would be any advantages
to having a bathroom facility in Wentworth (only if additional programming were added in the
park), a wiser place to install a bathroom, the possibility of adding bathrooms at a different time,
the need for lighting at Wentworth (as approved by the City Council), having bathroom facilities
making the park more welcoming and user-friendly, timeline, temporary but necessary
page 21
maintenance and improvements to get the existing warming house ready for winter, and
estimated costs for different options.
Motion Goldade/second Tupper to direct staff to initiate a process for an expanded use building
at Wentworth Park.
Mr. Ruzek explained that his follow-up to this motion would be to take this back to Council next
Tuesday (August 21, 2018) and then present the recommendation from the Commission and
look for some direction on how they would proceed. He also noted that looking at an expanded
building, staff would not be able to use the standard city specifications and blueprints; they will
also have architect fees incurred.
The recommendation to look for more of an expanded use facility that would include bathrooms.
Commissioner Levine raised her concerns about spending this amount of money on non-
playground equipment; however, she agreed with Commissioner Tupper. This Commission
needs to be careful because they do not have a lot of funds and they will be swallowed up by
bathrooms rather than splash pads or other park features.
Pat Hinderscheid called for the vote. AYES 5: NAYS 1 (Kipp): ABSENT 1 (Miller)
5.d Wentworth Park – Playground Equipment
Public Works Director Ryan Ruzek explained that he met with the three vendors that currently
supply playground equipment in city-owned parks:
Flagship Recreation
o Specializes in Landscape Structures equipment
o Currently installed at Wentworth Park, Ivy Hill, Valley, Victoria Highlands, Marie,
Mendakota, Valley View Heights, and Rogers Lake Park
o Proposal for the improvements - $87,547 not including site work (estimated to be
around $20,000)
Minnesota-Wisconsin Playground
o Specializes in GameTime equipment
o Currently installed at Hagstrom-King
o Proposal for the improvements is $89,951 including site work and removal of
existing equipment
Northland Recreation
o Specializes in Little Tykes equipment
o Currently installed at Marie, Friendly Hills, and Kensington Park
o Proposal for the improvements is $102,954 including site work and removal of
existing equipment
Mr. Ruzek shared renderings of each of the vendors equipment. He also noted that funding for
this project would come from the Special Parks Fund and the desire is to complete this in 2018.
Motion Goldade/second Kipp to direct staff to use Flagship Recreation / Landscape Structures
to make proposed changes to Wentworth Park, to be completed in 2018. If the 2018 timeline is
not doable, then this project should be brought back to the Commission for further review of
design options.
page 22
Commissioner Tupper stated that any of the three options would be great and all of the vendors
are reputable and would offer good options. However, she feels strongly that if they are going to
take out a structure from a park that they need to ask the residents what they are looking for.
People who use these parks probably have in mind ‘wouldn’t it be great if . . .’ For instance,
where she used to live, every time they do an upgrade to their parks the residents can opt in to
get project update emails. They would also have two or three open houses where they would
show these three designs and provide opportunity for conversation and feedback. She would
also like to see from the vendors some options that explore more creative uses of the space or
creative play.
Commissioner Levine echoed Commissioner Tupper’s comments. She also stated that one of
the reasons she joined the Parks & Rec Commission was that her park was re-done without any
knowledge or input from her; the park was zoned for a much younger use than what she would
have looked for. When Kensington was redone they actually did focus groups, they went to
Friendly Hills and to the park nearby and actually had kids voting on different features that they
wanted. It came out very different than what the vendor said was popular. She also believes that
taxpayer dollars that are spent on the parks should be communicated.
Commissioner Levine also stated that she had the opportunity to go down to Wentworth and
Hagstrom-King Park and talked to residents. She believed that the Commission was missing
opportunities with the structure of the park. She would like for the parks to be learning
experiences for kids as much as play experiences.
Chair Hinderscheid said that this is probably one of the biggest projects the Commission has
done in many years and he would like to feel confident that the right choices were being made.
Chair Hinderscheid called for a vote for the motion on the floor:
AYES 3 (Goldade/ Kipp/Klepperich): NAYS 3 (Levine / Tupper/ Hinderscheid): ABSENT 1
(Miller)
Discussion continued on how best to communicate this project to the public with Assistant City
Administrator Cheryl Jacobson stating that she could not commit to any time being available
from the Communications Coordinator to establish a focus group for this purpose right now.
Commissioner Levine shared how the focus group was created for the Kensington project she
mentioned previously. She suggested a sub-committee from the Commission be formed that
would be willing to do the legwork for these focus groups.
Commissioner Levine volunteered to head the sub-committee, Commissioners Goldade and
Tupper and Chair Hinderscheid agreed to be on the sub-committee.
Motion Goldade/second Tupper to create a Commissioner-led input group to help form work
around Wentworth and Hagstrom-King Park remodel, chaired by Commissioner Levine, to work
with the city’s preferred vendor of Flagship Recreation with some sort of summary report
presented at the Parks & Rec Commission’s regularly scheduled meeting in October 2018 or
November 2018. Commissioner Levine would be assisted by any commissioner that is willing.
AYES 6: NAYS 0: ABSENT 1 (Miller)
5.e Hagstrom-King Playground Equipment
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Public Works Director Ryan Ruzek briefly reviewed additional information available for the
Hagstrom-King Playground equipment, which included a dedicated pickleball court and a
resurfaced basketball court.
Motion Hinderscheid that staff move forward with obtaining quotes for a four-court pickleball
court at Hagstrom-King Park.
Motion died for lack of a second
Extensive discussion included whether or not the city should have dedicated pickleball courts
and if so, where would be the best place for them. It was determined that dedicated pickleball
courts at Hagstrom-King did not have enough support; however, the option of expanding the
pickleball courts at the hockey rinks did.
Playground Equipment – see discussion and motion under Item 5.d
6. Reports
6.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence provided the Par 3 Update:
Is still up and running and doing well; had a couple of good months
Staff received approval from the City Council on July 17, 2018 to purchase a new rough
mower and debris-blower
o Good feedback from residents on the appearance of the course
o Staff time has decreased
June financial report was shared with the Commission; July report is not yet available
o June was favorable
o Number of rounds was good
o Still at a loss of approximately $2,000
Lot of one-time expenses this year
The course hosted the Minnesota PGA Junior Golf ‘Sota Series Minny Tour’ on August
2, 2018
o 55 youth participants were involved
6.b Recreation Updates
Recreation Program Coordinator Meredith Lawrence provided the Recreation Update:
Recreation programs are starting to slow down
Really great numbers this year (exact numbers to come in the future)
Summer Concert Series is still going; two remaining events
o Wednesday, August 22 – Kids Dance, 6:30 p.m.
o Saturday, September 22 – Movie in the Park, 7:00 p.m. (Movie TBD)
Movie choices are “Sing”, “Moana”, and “Coco”
Mendota Heights 18U USTA tennis team won the local Area’s tournament and qualified
for the sectional tournament at the UofM; the team placed in the top 16
Gymnastics will be provided again; program to open in September 2018
There will be two fall field trips
o October 18, 2018 – Bunker Hills Stables to ride horses, tour the barn, and attend
a hayride
o October 19, 2018 – Flyover America and Gameworks at the MOA
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Staff is partnering with TriDistrict Community Education to offer an afternoon of magic,
music, and fun. Registration available on the TriDistrict Community Education’s website
Another new event is the Superhero Masquerade on Sunday, November 11, 2018 from
3:00 – 5:00 pm at Thompson Country Park-Dakota Lodge
The Fishing Derby took place on July 22, 2018 at Rogers Lake with approximately 45
kids participating
6.c Commissioner Park Updates
Commissioner Tupper had no park updates
Commissioner Levine expressed her appreciation to staff for the wood chips they installed
making the park look very fresh.
Chair Hinderscheid noted that the dog park appears to have been mowed recently and is
looking very nice; they even did the perimeter on the outside of the fence making it more
attractive. Some residents have brought in chairs. It was nice that the sump pump draining
across the trail at Ivy Hill has been repaired. The new mulch also makes it look much more
attractive.
Chair Hinderscheid asked for an update on the Level 1 issues with the inspections. Public
Works Director Ryan Ruzek replied that they have not necessarily been itemized and checked
off; however, staff is working through the process. None of the parks are in any kind of condition
where they need to be boarded up.
Commissioner Klepperich expressed his appreciation to the Mendota Heights Athletic
Association for the wonderful job they did with the baseball program. Two of the Mendota
Heights teams were state champions.
Commissioner Kipp commented that the park is looking very nice. It is very heavily used and
sometimes there is no place to park. However, he had a concern; as the city builds up on the
southwestern side, along Highway 55, with hundreds of more residents going into the new
apartments, he asked that staff provide an idea of whether or not there are enough parks on
that side of the city to provide for those new residents.
Commissioner Goldade had no park updates.
6.d Park Improvements and Natural Resources Update
Public Works Director Ryan Ruzek provided the following updates:
Natural Resources Technician
Ms. Krista Spreiter was recommended and has accepted the position and is looking to start on
September 4, 2018.
Playground Safety Improvements
Playground wood fiber surfacing was blown in at all the playgrounds correcting a number of
safety concerns from the inspection report. The entrapment and protruding hazards still exist at
Wentworth Park, which would be eliminated with replacement of the equipment.
page 25
Wentworth Hockey Rink Lighting
City Council approved the replacement of the rink lights at Wentworth Park. The project was
awarded to Mid Northern Services for $51,300. Funding to come from the Special Parks Fund.
Marie Park Tennis Court
Bids for this project were opened on August 1, 2018. Council awarded the project to Bituminous
Roadways for $81,669.45. Staff anticipates receiving a grant of $20,000 from the USTA.
Funding for this project to come from the Special Parks Fund.
Parking Lot Striping
Hagstrom-King, Ivy Hill, Marie, Victoria Highlands, Par 3, and Kensington parking lots to be
striped this fall. Funding to come from the city reserve funds. The Valley Park parking lot is
undergoing repaving and striping to be included in the Marie Avenue project.
Traffic Safety Committee directed that the crosswalk on Mendota Heights Road at Hagstrom-
King be relocated to the west to line up with the parking lot. The pedestrian crossing signs are
proposed to be back-to-back on both sides of the road.
Rogers Lake and Mendakota to be done in the near future.
Marie Avenue Rehabilitation
Feasibility report was authorized at the City Council meeting of August 7, 2018. Consultant to
gather information and present a report to the Council in October. Alignment of the trail north of
Marie Avenue (Valley Park) has not been determined.
Bike Racks, Dog Park Picnic Table with Shade, and Market Square Tables
City Council approved these purchases; shipping estimated to exceed 6 weeks with anticipated
delivery in late August. Staff will coordinate installation.
7. Announcements and Commission Comments
There were no further announcements from staff.
Commissioner Goldade expressed his appreciation to staff for all of their work; the parks are
looking great. He reiterated the announcement made earlier about Kidsdance, they performed
at the elementary school and he noted that the children will enjoy this event.
Commissioner Goldade apologized for not looking at the space at Wentworth Park before
discussion of selling the park land. He did have a chance in the last two weeks to see it and it
would have impacted his approach to that issue a little differently.
He is back on Facebook and looks forward to everyone’s posting. He also reminded everyone
that a fifth Frisbee Golf basket at Mendota Elementary School has been installed. He is also
excited to hear about the Natural Resource Technician.
Commissioner Kipp expressed his appreciation to staff for all of their excellent work and
research they do.
Commissioner Klepperich echoed the same comments about the support the commission
receives from staff on a very consistent basis. Special kudos to Mr. Ruzek as he did a lot of
heavy lifting at this meeting.
page 26
Commissioner Levine encouraged everyone to check the city’s website for upcoming meetings
where they can have input on the playground equipment for Wentworth and Hagstrom-King.
Commissioner Tupper echoed a lot of the comments; she appreciated all of the research that
goes into prepping these meetings; she is excited on the different ways to engage residents and
get more ownership of the parks; she loves the idea of the Superhero Masquerade, the fall
gatherings, and the family parties. She is also very excited for the Natural Resource Technician.
Chair Hinderscheid expressed his appreciation to everyone in attendance from the city and all of
the hard work they do; the Public Works Department that keeps the parks looking very nice. He
also expressed appreciation to all of the volunteers that helped at the Par 3 event. He is very
excited about some of the different projects that the commission is working on right now.
8. Adjourn
Motion Goldade/Second Klepperich to adjourn the meeting at 8:51 PM
AYES 6: NAYS 0: ABSENT 1
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
page 27
Request for City Council Action
MEETING DATE: September 17, 2018
TO: Mayor Garlock and City Council, City Administrator McNeill
FROM: Tim Benetti, Community Development Director
SUBJECT: Approving a Resolution of Support of a Minnesota Innovation Loan for Entrepreneurs
Application for Poma 22, LLC
Introduction
The City Council is asked to consider approving a Resolution of Support of a Minnesota Innovation Loan for
Entrepreneurs Application for a local business called Poma 22, LLC.
Background
The Minnesota Innovation Loans for Entrepreneurs (MILE) program provides interest-free loans to early stage
businesses developing or producing high-tech products or services in Minnesota. This program is an initiative
of the Minnesota Investment Fund.
MILE loans are targeted for high-tech startups that are at a business stage where they are generally unable to
attract sufficient outside investment or traditional bank financing. Highlights about MILE loans:
• Amounts range from $20,000 to $50,000
• 4-year term / Interest-free
• No repayments in the first year and graduated payments in subsequent years
• Require a 1:1 match from another funder
Poma 22, LLC is a local start-up company operated by Michelle Culligan. The company is marketing and
developing a new “Z-Flow Pro” Safe-Face/Air Armor device used by professional spray operators that
integrates a filtered air duct system into a hard hat, creating an ear-to-ear air curtain (or air armor), that deflects
overspray, dust, debris and other airborne contaminants from a user’s face, safety eyewear or respirator.
On September 4th, the City was notified by DEED that Ms. Culligan was awarded a loan of $50,000, contingent
upon the following: 1) obtaining matching funding of $50,000 from a different source (not the city); 2)
obtaining a resolution of support from the City of Mendota Heights; and 3) completing loan documents. For
more information, please refer to attached award letter from DEED.
There are no matching funds or any financial obligations to the city; only this resolution of support for this
program and local business.
Recommendation
ADOPT RESOLUTION NO. 2018-71 APPROVING A RESOLUTION OF SUPPORT OF A MINNESOTA
INNOVATION LOAN FOR ENTREPRENEURS APPLICATION FOR POMA 22, LLC.
Action Required
This matter requires a simple majority vote on the resolution.
page 28
page 29
page 30
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-71
RESOLUTION REGARDING THE SUPPORT OF A MINNESOTA INNOVATION
LOANS FOR ENTREPRENEURS APPLICATION
IN CONNECTION WITH POMA 22, LLC
WHEREAS, the City of Mendota Heights, Minnesota (the “City”), desires to support
Poma 22, LLC, a local entrepreneurial business, which is proposing to further research and develop
proprietary technology related to personal safety protection equipment at its business’s
headquarters located in the City; and
WHEREAS, the City understands that Poma 22, LLC, with the support of the City,
submitted an application to the Minnesota Department of Employment and Economic
Development Minnesota Innovation Loans for Entrepreneurs Program for project financing; and,
WHEREAS, the City of Mendota Heights, Minnesota held a City Council meeting on
September 17, 2018, to consider this matter.
NOW, THEREFORE, BE IT RESOLVED that, after due consideration, the Mayor and
City Council of the City of Mendota Heights, Minnesota, hereby express their support of the
application proposed by Poma 22, LLC for an award from the Minnesota Department of
Employment and Economic Development through its Minnesota Innovation Loans for
Entrepreneurs Program to assist with this project.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Neil Garlock, Mayor
page 31
ATTEST:
________________________________
Lorri Smith, City Clerk
Drafted by: City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
page 32
DATE: September 17, 2018
TO: Mayor and City Council, and City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
Wayne Wegener, Police Captain
SUBJECT: Approval of Community Service Officer Hire
INTRODUCTION
The City Council is asked to approve the hiring of Katie Saint for the position of Community
Service Officer.
BACKGROUND
Staff has completed the recruitment process to fill the part-time Community Service Officer
position and recommends the hiring of Katie Saint for the position.
Ms. Saint is working towards her degree in Law Enforcement at Century College. Katie is
currently a Security Patrol Officer for the Mall of America and is a member of the Army National
Guard, serving in the 24th MP Company. Her prior experience includes work with the Roseville
Police Department as an Explorer and Community Outreach Officer.
A conditional offer has been extended, contingent upon the successful completion of a pre-
employment physical, psychological evaluation and approval of the City Council. At this time a
start date has yet to be determined.
BUDGET IMPACT
The part-time Community Service Officer position is a budgeted position. The starting hourly
rate is $18.89, which is step 1 of pay grade 2 of the City’s Compensation Plan. The position is
eligible for benefits, on a prorated basis.
RECOMMENDATION
Staff recommends the City Council approve the hiring of Katie Saint as a part-time Community
Service Officer, with an hourly rate of $18.89.
ACTION REQUIRED
If City Council concurs, it should be motion, approve the hiring of Katie Saint as Community
Service Officer, with a starting hourly rate of $18.89.
page 33
Request for City Council Action
MEETING DATE: September 17, 2018 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief SUBJECT: Resignation of Firefighter
Background
Firefighter George O’Gara has submitted his resignation from the Mendota Heights Fire
Department effective September 9, 2018. George became a firefighter with the Fire Department
on September 18, 2013.
During his short time of service to the department and citizens, George made many contributions
to the department.
Budget Impact
N/A
Recommendation
I recommend that the Mendota Heights City Council accept the resignation of George O’Gara
from the Mendota Heights Fire Department effective September 9, 2018.
Action Required
If Council concurs with the staff recommendation, they should accept George O’Gara’s
resignation from the Mendota Heights Fire Department effective September 9, 2018, and
formally thank George and his family for his service to our community as a Mendota Heights
Firefighter.
page 34
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Ordinance 532: Amend Title 8, Right-of-Way Management
COMMENT:
INTRODUCTION
The Council is asked to approve Ordinance 532 amending City Code; Title 8, Chapter 7, in
relation to Right-of-Way Management.
BACKGROUND
The Council adopted Ordnance 519 on January 16, 2018 that lays out the requirements for users
of the city right-of-way. This addition was initiated in response to State Statutes allowing Small
Cell Wireless facilities to be located in public right-of-way.
DISCUSSION
The city codifiers noted two discrepancies in this adopted Ordinance. The first discrepancy was
a reference to State Statute 300.06. (Ryan—in general, what do these relate to?)This State
Statute 300.06 was repealed and replaced by State Statute 303.08. It is proposed to reference the
City Code to the new Statute. (This relates to whether a person is a corporation, and if so,
whether that status has been properly filed with the Secretary of State.)
The second discrepancy identified was a reference to a non-existent code. Under Section 8-7-24
there is a requirement regarding Undergrounding (of facilities) which states that this be
compliant with a non-existent code. It is proposed that this Undergrounding section be removed
from the Right-of-Way management ordinance and have the Undergrounding requirements
addressed separately in franchise agreements with utility companies. The removal of this section
requires the following sections to be renumbered.
BUDGET IMPACT
The proposed Ordinance 532 cleans up the existing code and is not expected to have a financial
impact on the city.
RECOMMENDATION
Staff recommends that the Right-of-Way Management Ordinance revisions be adopted.
ACTION REQUIRED
page 35
Staff recommends that the city council pass a motion adopting Ordinance 532, “AN
ORDINANCE AMENDING TITLE 8, CHAPTER 7, OF THE CITY CODE”. This action
requires a simple majority vote.
page 36
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 532
AN ORDINANCE AMENDING TITLE 8, CHAPTER 7 OF THE CITY CODE OF THE
CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY
8-7-6 SUBDIVISION 1: RIGHT OF WAY; REGISTRATION INFORMATION:
(iii) A certificate of insurance or self-insurance:
(g) If the person is a corporation, a copy of the certificate is required to be filed under
Minn. Stat. § 300.06 303.08 as recorded and certified to by the secretary of state.
8-7-24 SUBDIVISION 2: RIGHT OF WAY; LOCATION AND RELOCATION OF
FACILITIES:
Subd. 2. Undergrounding. Unless otherwise agreed in a franchise or other agreement between
the applicable right-of-way user and the City, Facilities in the right of way must be located or relocated
and maintained underground in accordance with Section of the City Code.
Subd. 32. Corridors. The city may assign a specific area within the right of way, or any
particular segment thereof as may be necessary, for each type of facility that is or, pursuant to
current technology, the city expects will someday be located within the right of way. All
excavation, obstruction, or other permits issued by the city involving the installation or
replacement of facilities shall designate the proper corridor for the facilities at issue.
Any registrant who has facilities in the right of way in a position at variance with the corridors
established by the city shall, no later than at the time of the next reconstruction or excavation of
the area where the facilities are located, move the facilities to the assigned position within the
right of way, unless this requirement is waived by the city for good cause shown, upon
consideration of such factors as the remaining economic life of the facilities, public safety,
customer service needs, and hardship to the registrant.
Subd. 43. Nuisance. One year after the passage of this chapter, any facilities found in a
right of way that have not been registered shall be deemed to be a nuisance. The city may
exercise any remedies or rights it has at law or in equity, including, but not limited to, abating the
nuisance or taking possession of the facilities and restoring the right of way to a useable
condition.
Subd. 54. Limitation of Space. To protect the health, safety, and welfare of the public,
or when necessary to protect the right of way and its current use, the city shall have the power to
prohibit or limit the placement of new or additional facilities within the right of way. In making
such decisions, the city shall strive to the extent possible to accommodate all existing and
potential users of the right of way, but shall be guided primarily by considerations of the public
interest, the public’s needs for the particular utility service, the condition of the right of way, the
time of year with respect to essential utilities, the protection of existing facilities in the right of
page 37
way, and future city plans for public improvements and development projects which have been
determined to be in the public interest.
This Ordinance shall be in effect from and after the date of its passage and publication.
Adopted and ordained into an Ordinance this eighteenth day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST
___________________________
Lorri Smith, City Clerk
page 38
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Ordinance 533: Seasonal Restrictions and Weight Limits
COMMENT:
INTRODUCTION
The Council is asked to approve Ordinance 533 amending City Code; Title 6, Chapter 4, Section
3 revising seasonal restrictions and weight limits.
BACKGROUND
The Council adopted Ordnance 525 on June 5, 2018 that modified the seasonal weight
restrictions and weight limits in the city. Changes adopted in Ordinance 525 included:
• Change start date from March 1 to March 15
• Change end date from May 25 to May 1
• Change weight limit from 4 ton (8,000 lb.) Gross Vehicle Weight (GVW) to per axle.
• Add section giving city staff authority to further place restrictions on a failing street
DISCUSSION
Ordinance 525 also added a subsection B granting the Public Works Director authority to impose
additional restrictions and to provide exemptions from this Ordinance. This subsection B was
identified as repeat of existing code and is not necessary to be added. It is proposed that
subsection B adopted on June 5, 2018, be eliminated from the Ordinance.
BUDGET IMPACT
The proposed Ordinance 533 cleans up the existing code and is not expected to have a financial
impact on the city.
RECOMMENDATION
Staff recommends that the proposed seasonal restrictions and weight limit revisions be adopted.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting Ordinance 533, “AN
ORDINANCE AMENDING TITLE 6, CHAPTER 4, SECTION 3 OF THE CITY CODE”.
This action requires a simple majority vote.
page 39
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 533
AN ORDINANCE AMENDING TITLE 6, CHAPTER 4, SECTION 3 OF THE CITY
CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY,
CONCERNING SEASONAL RESTRICTIONS AND WEIGHT LIMITS
The City Council of the City of Mendota Heights, Minnesota, does hereby ordain:
Title 6-4-3 is hereby amended as follows:
6-4-3: SEASONAL RESTRICTIONS AND WEIGHT LIMITS ESTABLISHED:
A. Except where other restrictions are imposed as provided in section 6-4-2 of this chapter, no
person, firm or corporation shall operate any vehicle or combination of vehicles upon any street,
road or highway under the jurisdiction of the city during the period between March 1 15 and May 25
1 of each year, where the gross weight of said vehicle together with the load thereon exceeds eight
thousand (8,000) pounds per axle. (1981 Code 1105 § 1)
B. The engineer may prohibit the operation of vehicles on streets or impose further restrictions as to
the weight of vehicles to be operated on streets, when streets by reason of deterioration, rain, snow
or other climatic condition will be seriously damaged or destroyed unless the use of vehicles thereon
is prohibited or the permissible weights therein are reduced.
This Ordinance shall be in effect from and after the date of its passage and publication.
Adopted and ordained into an Ordinance this eighteenth day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST
___________________________
Lorri Smith, City Clerk
page 40
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2018-73 Accept Bids and Award Contract for the 2018 Sanitary Sewer
Rehabilitation Project
COMMENT:
INTRODUCTION
The Council is asked to approve Resolution 2018-73 accepting bids and awarding a contract for
the 2018 Sanitary Sewer Rehabilitation Project.
BACKGROUND
The City’s sanitary sewer system is aging. Many of our pipes are 60 years old and will soon be in
need of repair. Cleaning our sewer system on a regular cycle will help extend the life of the
pipes. Televising of the system will show where immediate repairs are needed. Lining pipes in
need of repair with cured-in-place-pipe will extend the life of our system.
DISCUSSION
The 2018 Sanitary Sewer Rehabilitation Project consists of lining approximately 11,000 feet of
sanitary sewer pipe and reinstating 132 lateral connections. This project is mostly located in the
Avenues neighborhood.
Six bids (see attached resolution) were received and opened on Wednesday, September 12, 2018
for the 2018 Sanitary Sewer Rehabilitation Project. Hydro-Klean submitted the low bid of
$246,886.43. Their bid was lower than the Engineer’s Estimate of $406,500.
The completion date for the project is May 1, 2019. Staff expects that Hydro-Klean is capable of
meeting the completion dates and implementing the project in accordance with the plans and
specifications given. This project is required to be completed and accepted prior to October
2019 to be eligible for a current Met Council grant.
BUDGET IMPACT
The project costs will be funded through the Sanitary Sewer Utility Fund. The 2018 city budget
includes $200,000.00 for sanitary sewer maintenance; this project will be combined with the
2019 sewer maintenance budget, which includes an additional $200,000. Therefore, more than
sufficient funds exist to do this project.
page 41
RECOMMENDATION
Staff recommends that the council accept the bids and award the contract to Hydro-Klean for
their bid in the amount of $246,886.43.
ACTION REQUIRED
If city council wishes to implement the staff recommendation, pass a motion adopting A
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2018
SANITARY SEWER REHABILITATION (PROJECT #201805). This action requires a
simple majority vote.
page 42
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-73
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2018
SANITARY SEWER REHABILITATION PROJECT (PROJECT #201805)
WHEREAS, pursuant to a request for bids for the proposed lining of sanitary sewers to serve the
area referred to as 2018 Sanitary Sewer Rehabilitation Project (City Project No. 201805), bids were
received, opened and tabulated according to law and the following bids were received complying with
said advertisement:
NAME OF BIDDER AMOUNT OF BID
Hydro-Klean $246,886.43
Visu-Sewer, Inc. $282,649.05
SAK Construction, LLC $308,983.50
Lametti & Sons, Inc. $327,291.00
Veit & Company, Inc. $340,698.00
Michels Corporation $375,836.50
and
WHEREAS, the Public Works Director recommended that the low bid submitted by Hydro-
Klean of Rogers, MN, be accepted.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as follows:
1. That the bids for the above project are hereby received and accepted.
2. That the bid of Hydro-Klean of Rogers, MN, submitted for the 2018 Sanitary Sewer
Rehabilitation of the above described project be and the same is hereby accepted.
3. That the contract be awarded to Hydro-Klean of Rogers, MN, and that the Mayor and Clerk are
hereby authorized and directed to execute and deliver any and all contracts and documents
necessary to consummate the awarding of said bids.
Adopted by the City Council of the City of Mendota Heights this seventeenth day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
_________________________ Neil Garlock, Mayor
Lorri Smith, City Clerk
page 43
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Authorize Purchase Order for the City Hall Lower Level Sidewalk Replacement
COMMENT:
INTRODUCTION
The Council is asked to authorize a purchase order to replace the sidewalk around the lower level
of city hall.
BACKGROUND
The existing sidewalk at city hall has a number of uneven surfaces that create a tripping hazard.
These uneven section are more exaggerated in the winter, and staff desires to have this repaired
as soon as possible..
DISCUSSION
Staff received three quotes to replace the sidewalk around the lower level. The quotes are as
follows:
Plan Concrete & Asphalt $13,200
Kirchner Contracting, Inc. $21,600
JWS Construction $22,750
BUDGET IMPACT
The costs of this replacement is proposed to be paid for out of the City Hall Fund.
RECOMMENDATION
I recommend that the Council authorize the purchase order for the City Hall Lower Level
Sidewalk Replacement to Plan Concrete & Asphalt, LLC.
ACTION REQUIRED
If Council agrees with the staff recommendation, authorize staff to execute a purchase order to
Plan Concrete & Asphalt, LLC for $13,200. This action requires a simple majority vote.
page 44
DATE: September 17, 2018
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2018 Bond Issue
INTRODUCTION
The Council is asked to authorize the sale of $1,125,000 General Obligation Improvement Bonds to
finance the 2018 Street Improvement Project.
BACKGROUND
The City has ordered the Lexington Highlands and Mendakota Neighborhood Street improvement project
to be completed this construction season. Tonight we will begin the process to issue bonds to finance
these projects. I have contacted Ehlers & Associates to assist us with the issuance of these bonds. The
schedule is as follows:
Pre-Sale Review by Council September 17, 2018
Distribute Official Statement Week of October 1st, 2018
Conference with Rating Agency Week of October 8th, 2018
Award Sale of Bonds October 16, 2018
Estimated Closing Date November 1, 2018
Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing $1,125,000
General Obligation Improvement Bonds for the street project with a term of 10 years. The assessment
interest rate will be at 2% over the true interest costs of the bonds issued.
BUDGET IMPACT
The bonds will be paid with a combination of special assessments and an amount levied each year for the
annual bond payments.
RECOMMENDATION
I recommend that council pass a motion to adopt Resolution 2018-74 “RESOLUTION PROVIDING
FOR THE SALE OF $1,125,000 G.O. IMPROVEMENT BONDS, SERIES 2018A.”
page 45
September 17, 2018
Pre-Sale Report for
City of Mendota Heights, Minnesota
$1,125,000 General Obligation Bonds Series 2018A
Prepared by:
Stacie Kvilvang, CIPMA
Senior Municipal Advisor
And
Jason Aarsvold, CIPMA
Senior Municipal Advisor
page 46
Presale Report
City of Mendota Heights, Minnesota
September 17, 2018
Page 1
Executive Summary of Proposed Debt
Proposed Issue: $1,125,000 General Obligation Bonds Series 2018A
Purposes: The proposed issue includes financing for the following 2018 road rehabilitation projects
• Lexington Highlands
• Mendakota Drive
• South Plaza Drive
Debt service will be paid from special assessments against benefiting property owners
and a tax levy.
It is the intent of the City to levy the special assessments in the amount of approximately
$461,840 to benefiting property owners in 2018 for collection in years 2019 through
2028 (10 years) at a rate of 2% over the TIC on the Bonds. The City anticipates receiving
approximately $192,437 (42%) in prepayments on the special assessments from the
project this fall.
The issue size has been reduced by the aforementioned prepayment amounts. In addition,
the City anticipates utilizing approximately $133,152 from its utility funds for the
improvements.
Remaining debt service will be paid from a tax levy, which will not be required until
2020.
Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter(s):
• 429
• 475
Because the City is assessing at least 20% of the project costs, the Bonds can be a general
obligation without a referendum and will not count against the City’s debt limit.
The Bonds will be general obligations of the City for which its full faith, credit and taxing
powers are pledged.
Term/Call Feature: The Bonds are being issued for a 12-year term. Principal on the Bonds will be due on
February 1 in the years 2021 through 2030. Interest is payable every six months
beginning August 1, 2019.
The Bonds will be subject to prepayment at the discretion of the City (TBD).
Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt
during the calendar year, the City will be able to designate the Bonds as “bank qualified”
obligations. Bank qualified status broadens the market for the Bonds, which can result
in lower interest rates.
page 47
Presale Report
City of Mendota Heights, Minnesota
September 17, 2018
Page 2
Rating: The City’s most recent bond issues were rated “AAA” by Standard & Poor’s. The City
will request a new rating for the Bonds.
Basis for
Recommendation:
Based on our knowledge of your situation, your objectives communicated to us, our
advisory relationship as well as characteristics of various municipal financing options,
we are recommending the issuance of tax-exempt general obligation bonds as a suitable
financing option for the following reasons:
- The issuance is a viable option available to finance these types of projects under state
law and federal regulations.
- The issuance is in accordance with the City’s past practices to finance these types of
projects with this type of debt issue.
- This option is the most overall cost-effective debt option that still maintains future
flexibility for the repayment of debt.
Method of
Sale/Placement:
In order to obtain the lowest interest cost to the City, we will competitively bid the
purchase of the Bonds from local and national underwriters/banks.
We have included an allowance for discount bidding equal to 125.00% of the principal
amount of the issue. The discount is treated as an interest item and provides the
underwriter with all or a portion of their compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount (maximum
discount), the unused allowance may be used to lower your borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal bonds
prefer “premium” pricing structures. A premium is achieved when the coupon for any
maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting
in a price paid that is greater than the face value of the bonds. The sum of the amounts
paid in excess of face value is considered “reoffering premium.”
The amount of the premium varies, but it is not uncommon to see premiums for new
issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that
an issuer with a $2,000,000 offering may receive bids that result in proceeds of
$2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the premium to reduce the size of
the issue. The adjustments may slightly change the true interest cost of the original bid,
either up or down.
You have the choice to limit the amount of premium in the bid specifications. This may
result in fewer bids, but it may also eliminate large adjustments on the day of sale and
other uncertainties.
Review of Existing
Debt:
We have reviewed all outstanding indebtedness for the City and find that there are no
refunding opportunities at this time.We will continue to monitor the market and the call
dates for the City’s outstanding debt and will alert you to any future refunding
opportunities.
page 48
Presale Report
City of Mendota Heights, Minnesota
September 17, 2018
Page 3
Continuing
Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this issue)
and this issue is over $1,000,000, the City will be agreeing to provide certain updated
Annual Financial Information and its Audited Financial Statement annually as well as
providing notices of the occurrence of certain reportable events to the Municipal
Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and
Exchange Commission (SEC). The City is already obligated to provide such reports for
its existing bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage
Monitoring: Because the Bonds are tax-exempt obligations/tax credit obligations, the City must
ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life
of the issue. These rules apply to all gross proceeds of the issue, including initial bond
proceeds and investment earnings in construction, escrow, debt service, and any reserve
funds. How issuers spend bond proceeds and how they track interest earnings on funds
(arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your
specific responsibilities will be detailed in the Nonarbitrage Certificate prepared by your
Bond Attorney and provided at closing. You have retained Ehlers to assist you with
compliance with these rules.
Risk Factors: Special Assessments: We have assumed 42% pre-paid special assessments. The
remaining assessments will be levied as projected by the City. If the City receives a
significant increase in the amount of pre-paid assessments or does not levy the
assessments, it may need to increase the levy portion of the debt service to make up for
lower interest earnings than the expected assessment interest rate.
Other Service
Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can coordinate
their engagement on your behalf. Where you have previously used a particular firm to
provide a service, we have assumed that you will continue that relationship. For services
you have not previously required, we have identified a service provider. Fees charged
by these service providers will be paid from proceeds of the obligation, unless you notify
us that you wish to pay them from other sources. Our pre-sale bond sizing includes a
good faith estimate of these fees, so their final fees may vary. If you have any questions
pertaining to the identified service providers or their role, or if you would like to use a
different service provider for any of the listed services please contact us.
Bond Attorney: Briggs and Morgan, Professional Association
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's Global Ratings (S&P)
This presale report summarizes our understanding of the City’s objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need to
modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.
page 49
Presale Report
City of Mendota Heights, Minnesota
September 17, 2018
Page 4
Proposed Debt Issuance Schedule
Pre-Sale Review by City Council: September 17, 2018
Distribute Official Statement: Week of October 1, 2018
Conference with Rating Agency: Week of October 8, 2018
City Council Meeting to Award Sale of the Bonds: October 16, 2018
Estimated Closing Date: November 1, 2018
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors: Stacie Kvilvang (651) 697-8506
Jason Aarsvold (651) 697-8512
Disclosure Coordinator: Emily Wilkie (651) 697-8588
Financial Analyst: Alicia Gage (651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for
review prior to the sale date.
page 50
Mendota Heights, Minnesota
$1,125,000 General Obligation Bonds, Series 2018
Issue Summary
10 Years - Current Market BQ AAA Rates plus 25bps
Total Issue Sources And Uses
Dated 11/01/2018 | Delivered 11/01/2018
Lexington
Highlands
South Plaza
Drive
Mendakota
Drive
Utility
Funds
Issue
Summary
Sources Of Funds
Par Amount $695,000.00 $230,000.00 $200,000.00 -$1,125,000.00
Planned Issuer Equity contribution ---133,152.00 133,152.00
Prepaid Special Assessments 129,222.86 29,768.15 33,446.28 -192,437.29
Total Sources $824,222.86 $259,768.15 $233,446.28 $133,152.00 $1,450,589.29
Uses Of Funds
Total Underwriter's Discount (1.250%)8,687.50 2,875.00 2,500.00 -14,062.50
Costs of Issuance 16,500.00 10,500.00 9,000.00 -36,000.00
Deposit to Project Construction Fund 799,035.36 246,393.15 221,946.28 133,152.00 1,400,526.79
Total Uses $824,222.86 $259,768.15 $233,446.28 $133,152.00 $1,450,589.29
Series 2018 10 Yr 0913201 | Issue Summary | 9/13/2018 | 1:23 PM
page 51
Mendota Heights, Minnesota
$1,125,000 General Obligation Bonds, Series 2018
Issue Summary
10 Years - Current Market BQ AAA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/01/2018 -----
08/01/2019 --21,127.50 21,127.50 -
02/01/2020 --14,085.00 14,085.00 35,212.50
08/01/2020 --14,085.00 14,085.00 -
02/01/2021 110,000.00 2.000%14,085.00 124,085.00 138,170.00
08/01/2021 --12,985.00 12,985.00 -
02/01/2022 110,000.00 2.100%12,985.00 122,985.00 135,970.00
08/01/2022 --11,830.00 11,830.00 -
02/01/2023 110,000.00 2.200%11,830.00 121,830.00 133,660.00
08/01/2023 --10,620.00 10,620.00 -
02/01/2024 115,000.00 2.300%10,620.00 125,620.00 136,240.00
08/01/2024 --9,297.50 9,297.50 -
02/01/2025 115,000.00 2.450%9,297.50 124,297.50 133,595.00
08/01/2025 --7,888.75 7,888.75 -
02/01/2026 115,000.00 2.550%7,888.75 122,888.75 130,777.50
08/01/2026 --6,422.50 6,422.50 -
02/01/2027 115,000.00 2.650%6,422.50 121,422.50 127,845.00
08/01/2027 --4,898.75 4,898.75 -
02/01/2028 120,000.00 2.800%4,898.75 124,898.75 129,797.50
08/01/2028 --3,218.75 3,218.75 -
02/01/2029 120,000.00 2.950%3,218.75 123,218.75 126,437.50
08/01/2029 --1,448.75 1,448.75 -
02/01/2030 95,000.00 3.050%1,448.75 96,448.75 97,897.50
Total $1,125,000.00 -$200,602.50 $1,325,602.50 -
Yield Statistics
Bond Year Dollars $7,586.25
Average Life 6.743 Years
Average Coupon 2.6442907%
Net Interest Cost (NIC)2.8296589%
True Interest Cost (TIC)2.8405663%
Bond Yield for Arbitrage Purposes 2.6332567%
All Inclusive Cost (AIC)3.3873211%
IRS Form 8038
Net Interest Cost 2.6442907%
Weighted Average Maturity 6.743 Years
Series 2018 10 Yr 0913201 | Issue Summary | 9/13/2018 | 1:23 PM
page 52
Mendota Heights, Minnesota
$1,125,000 General Obligation Bonds, Series 2018
Issue Summary
10 Years - Current Market BQ AAA Rates plus 25bps
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I Net New D/S
Fiscal
Total
11/01/2018 ------
08/01/2019 --21,127.50 21,127.50 21,127.50 -
02/01/2020 --14,085.00 14,085.00 14,085.00 35,212.50
08/01/2020 --14,085.00 14,085.00 14,085.00 -
02/01/2021 110,000.00 2.000%14,085.00 124,085.00 124,085.00 138,170.00
08/01/2021 --12,985.00 12,985.00 12,985.00 -
02/01/2022 110,000.00 2.100%12,985.00 122,985.00 122,985.00 135,970.00
08/01/2022 --11,830.00 11,830.00 11,830.00 -
02/01/2023 110,000.00 2.200%11,830.00 121,830.00 121,830.00 133,660.00
08/01/2023 --10,620.00 10,620.00 10,620.00 -
02/01/2024 115,000.00 2.300%10,620.00 125,620.00 125,620.00 136,240.00
08/01/2024 --9,297.50 9,297.50 9,297.50 -
02/01/2025 115,000.00 2.450%9,297.50 124,297.50 124,297.50 133,595.00
08/01/2025 --7,888.75 7,888.75 7,888.75 -
02/01/2026 115,000.00 2.550%7,888.75 122,888.75 122,888.75 130,777.50
08/01/2026 --6,422.50 6,422.50 6,422.50 -
02/01/2027 115,000.00 2.650%6,422.50 121,422.50 121,422.50 127,845.00
08/01/2027 --4,898.75 4,898.75 4,898.75 -
02/01/2028 120,000.00 2.800%4,898.75 124,898.75 124,898.75 129,797.50
08/01/2028 --3,218.75 3,218.75 3,218.75 -
02/01/2029 120,000.00 2.950%3,218.75 123,218.75 123,218.75 126,437.50
08/01/2029 --1,448.75 1,448.75 1,448.75 -
02/01/2030 95,000.00 3.050%1,448.75 96,448.75 96,448.75 97,897.50
Total $1,125,000.00 -$200,602.50 $1,325,602.50 $1,325,602.50 -
Series 2018 10 Yr 0913201 | Issue Summary | 9/13/2018 | 1:23 PM
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Mendota Heights, Minnesota
$1,125,000 General Obligation Bonds, Series 2018
Issue Summary
10 Years - Current Market BQ AAA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Net New D/S 105% of Total Assessments Levy/(Surplus)
02/01/2019 --------
02/01/2020 --35,212.50 35,212.50 35,212.50 36,973.13 40,006.28 (3,033.16)
02/01/2021 110,000.00 2.000%28,170.00 138,170.00 138,170.00 145,078.50 38,699.68 106,378.82
02/01/2022 110,000.00 2.100%25,970.00 135,970.00 135,970.00 142,768.50 37,393.08 105,375.42
02/01/2023 110,000.00 2.200%23,660.00 133,660.00 133,660.00 140,343.00 36,086.46 104,256.54
02/01/2024 115,000.00 2.300%21,240.00 136,240.00 136,240.00 143,052.00 34,779.87 108,272.13
02/01/2025 115,000.00 2.450%18,595.00 133,595.00 133,595.00 140,274.75 33,473.26 106,801.49
02/01/2026 115,000.00 2.550%15,777.50 130,777.50 130,777.50 137,316.38 32,166.66 105,149.72
02/01/2027 115,000.00 2.650%12,845.00 127,845.00 127,845.00 134,237.25 30,860.05 103,377.20
02/01/2028 120,000.00 2.800%9,797.50 129,797.50 129,797.50 136,287.38 29,553.44 106,733.94
02/01/2029 120,000.00 2.950%6,437.50 126,437.50 126,437.50 132,759.38 28,246.84 104,512.54
02/01/2030 95,000.00 3.050%2,897.50 97,897.50 97,897.50 102,792.38 -102,792.38
Total $1,125,000.00 -$200,602.50 $1,325,602.50 $1,325,602.50 $1,391,882.63 $341,265.62 $1,050,617.01
Significant Dates
Dated 11/01/2018
First Coupon Date 8/01/2019
Yield Statistics
Bond Year Dollars $7,586.25
Average Life 6.743 Years
Average Coupon 2.6442907%
Net Interest Cost (NIC)2.8296589%
True Interest Cost (TIC)2.8405663%
Bond Yield for Arbitrage Purposes 2.6332567%
All Inclusive Cost (AIC)3.3873211%
Series 2018 10 Yr 0913201 | Issue Summary | 9/13/2018 | 1:23 PM
page 54
DATE: September 17, 2018
TO: Mayor, City Council and City Administrator
FROM: Kelly McCarthy, Chief of Police
SUBJECT: Animal Impound Agreement
BACKGROUND
Title five, chapter three of Mendota Heights Code permits the City Council to designate a suitable animal
kennel for impounded animals. Currently, the Mendota Heights Police Department works with 4 Paws
Animal Control in Shakopee. Residents have contacted the Police Department and suggested we use a
service closer to our community. In 2017, the city prepared a request for proposal for animal impounding.
We did not receive any proposals. In 2018, Capt. Wegener reached out to local animal hospitals and worked
with Dr. David Abramowicz of South St. Paul Animal Hospital and prepared the attached municipal animal
pound agreement.
BUDGET IMPACT
There is a monthly fee of $300.00 for us to use 4 Paws Animal Control. In addition to the monthly fee, 4
Paws charges per animal they impound, $45.00 to pick up the animal and a boarding fee of $10.00 per
day. South St. Paul Animal Hospital will not charge a monthly fee, saving the city $3,600.00 per year.
The fees associated with an animal impounded at South St. Paul animal hospital will not exceed $281.00
per animal.
RECOMMENDATION
The City Council approves the attached agreement authorizing the Mendota Heights Police Department to
use South St. Paul Animal Hospital for animal impounds.
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MUNICIPAL ANIMAL POUND AGREEMENT
This MUNICIPAL ANIMAL POUND AGREEMENT, dated as of October 1, 2018, by and
between the City of Mendota Heights, a Minnesota municipal corporation and political
subdivision, and Dr. David Abramowicz. (Each being sometimes referred to as “Party”, or
collectively as “Parties”).
WHEREAS, Title Five, Chapter Three of the Code, specifically Section 5-3-7A, provides for a
private kennel located inside or outside of the City to be the Municipal Animal Pound for the
impounding of Animals found in violation of Title Five, Chapter Three of the Code or the laws
of the State of Minnesota; and
WHEREAS, Dr. David Abramowicz, a licensed veterinarian, owns and operates an animal
hospital and a kennel known as South St. Paul Animal Hospital PA at 501 North Concord Street,
South St. Paul, Minnesota; and
WHEREAS, the Parties desire to operate the Municipal Animal Pound upon the terms,
conditions and provisions of this Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements
set forth herein, the Parties agree as follows:
ARTICLE ONE
Definitions
Section 1.01. Definitions. When used in this Agreement, the following words or phrases have the
following meanings and the following definitions shall be equally applicable to both the singular
and plural forms of any of the terms herein defined:
“Agreement” means this Municipal Animal Pound Agreement, as it may be amended,
supplemented or restated from time to time.
“Animal” means a dog.
“City” means the City of Mendota Heights.
“Municipal Animal Pound” or “Pound” means the South St. Paul Animal Hospital PA,
501 North Concord Street, South St. Paul, Minnesota.
“Code” means the Mendota Heights City Code.
“Abramowicz” means Dr. David Abramowicz.
Certain other terms capitalized but not defined herein shall have the meaning assigned to such
terms in Title Five, Chapter Three of the Code.
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ARTICLE TWO
The Agreement
Section 2.01. Purpose. The purpose of this Agreement is to define the rights and obligations of
the City and Abramowicz with respect to the operation of the Pound throughout the term of this
Agreement.
Section 2.02. Cooperation. The City and Abramowicz will cooperate and use their best efforts to
ensure the most expeditious implementation of the various provisions of this Agreement. The
Parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely
manner and in accordance with the provisions of this Agreement. Unforeseen problems and
situations involving this Agreement on any additional concerns not covered herein, can be
resolved by having an open discussion with Abramowicz and a representative of the City.
Section 2.03. Term. This Agreement shall remain in effect for one (1) year commencing
September 1, 2018, unless either party gives written notice for termination as articulated in
Section 6.05 of this Agreement.
Section 2.04. Recitals. The above recitals are true and correct as of the date of this Agreement
and constitute a part of this Agreement.
ARTICLE THREE
Designation of Pound
Section 3.01. Pound Designation. The City hereby designates the South St. Paul Animal
Hospital, PA as the Municipal Animal Pound and suitable kennel for the City, pursuant to Title
Five, Chapter Three, and more specifically Section 5-3-7A of the Code.
ARTICLE FOUR
Abramowicz’s Obligations
Section 4.01. Impoundment. Abramowicz shall confine Animals in the Pound delivered there by
police officers or the community service officers of the City, for the time periods required by this
Agreement, and dispose of unclaimed Animals as provided herein, and with the understanding
that not more than eight (8) Animals delivered by the City may be confined at any time. If
Animals are delivered to the Pound that will result in the maximum number of Animals confined
being exceeded, Abramowicz will use his best efforts to find appropriate boarding facilities for
them. The City shall not be held responsible or liable for any damages accruing from a failure of
Abramowicz to procure appropriate back-up boarding facilities.
Section 4.02. Pound Condition. The Pound shall be maintained in a clean and sanitary condition
at all times.
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Section 4.03. Animal Care. Animals impounded in the Pound shall receive kind treatment,
sufficient food and water for the Animal’s comfort, and proper care and shelter.
Section 4.04. Pound Hours. (a) The Pound shall be open to the public from 8:00 a.m. to 6:00
p.m., Monday through Friday and from 8:00 a.m. to noon on Saturday. The Pound will not be
open to the public on Sunday or on legal holidays. (b) Police officers and the community service
officers of the City shall have access to the Pound 24 hours per day, 7 days a week.
Section 4.05. Holding Periods. (a) Except as otherwise provided in this section, impounded
Animals shall be confined for six (6) calendar days, unless sooner claimed by the owner. (b) If
an Animal is known to be or suspected of being rabid, regardless of whether it has bitten a
person, it must be confined in the Pound for not less than ten (10) days.
Section 4.06. Kennel License. At all times during the term of this Agreement, Abramowicz shall
maintain a kennel license issued by the State of Minnesota for the Pound. An updated license
shall promptly be provided to the City.
Section 4.07. Claimed Animals; Fees. Prior to the release of a claimed Animal to its owner,
Abramowicz shall collect in cash, or immediately available funds, the impound fee, boarding fee,
and medical fee, if any. An Animal shall not be released unless it has a valid license issued by
the City, or municipality in which the Owner lives, as the case may be.
Section 4.08. Unclaimed Animals; Disposal. Unclaimed Animals are to be disposed of after the
six (6) day period.
The purpose of the definition of “Disposal” is to prevent a misunderstanding in regards to the
term, and thereby avoid any unforeseen legal liability as a result of action taken by South St.
Paul Animal Hospital PA.
It is agreed that when an impounded Animal comes to the end of its six (6) days stay, it is to be
disposed of. Typically, this term means euthanasia. However, it is understood that in the
humanitarian interest of the City, Animals may be disposed of in other ways that South St. Paul
Animal Hospital PA sees fit. This can include, but not limited to, keeping the Animal longer than
the six (6) day period in order that the Animal may be spared and placed in a home or shelter.
Keeping Animals beyond the typical six (6) day holding period is discretionary on the part of
South St. Paul Animal Hospital PA, and no liability shall attach under this Agreement for such a
decision. No additional charges will be payable by the City beyond the Disposal fee. All
additional costs beyond the six (6) days shall be the responsibility of South St. Paul Animal
Hospital PA.
The Animals are not to be sold for research or any other purpose that the Minnesota Board of
Animal Health would consider unethical.
Section 4.09. Insurance. Abramowicz, at his cost, shall at times during the term of this
Agreement, have and keep in force insurance in an amount not less than $300,000 for property
damage arising from one occurrence, $300,000 for personal injuries or death, and $600,000 for
personal injuries or death arising out of a single occurrence. The City shall be named as an
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additional insured under the policy. Any policy maintained under this section shall provide that it
shall not be canceled, materially changed, or not renewed without sixty (60) days prior written
notice by the insurer to the City. Abramowicz shall furnish a certificate or certificates showing
such insurance in effect.
ARTICLE FIVE
Fees; Payment
Section 5.01. Fees. The following fees shall be charged:
(a) Impound fee: $25.00;
(b) Boarding fee:
(i) $21.00 per day or fraction thereof for an Animal.
(c) Disposal Fee:
(i) $60.00 for an Animal under 50 pounds,
(ii) $80.00 for an Animal 50 pounds or more.
(d) Medical fee to stabilize an Animal for the confinement period: $50.00 maximum.
(e) After the first year of this Agreement and each year thereafter until the Agreement
terminates, Abramowicz may increase the disposal fees articulated in item “c”
above once per year and by no more than 10% of the then-current disposal fee
rate. Notification of an increase in disposal fees shall be done to the City’s Police
Chief in writing and at least 90 days before such an increase will take affect.
Section 5.02. Fees Payment. The City shall pay the boarding fee, disposal fee and medical fee
with regard to each unclaimed Animal. Uncontested fees shall be paid within 30 days following
receipt by the City of the fee statement.
Section 5.03. Monthly Statement; Activity Report. Abramowicz shall monthly submit a written
statement to the City of all fees earned in the preceding month. At the same time, Abramowicz
shall remit to the City all fees collected in the preceding month. The monthly statement shall
show for each type of Animal in the preceding month (a) the number impounded, (b) the number
of days each Animal was confined, (c) the disposal costs, (d) medical costs, and (e) the number
placed for adoption. The City shall make payment to Abramowicz for services including
boarding, disposal, and medical treatment of Animals where an owner cannot be found.
ARTICLE SIX
Default; Termination
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Section 6.01. Events of Default. The persistent or repeated failure or refusal by a Party to fulfill
its material obligations under this Agreement shall constitute an Event of Default on the part of
the defaulting Party.
Section 6.02. Opportunity to Cure. No event set forth in this Article shall constitute an Event of
Default giving rise to the right to terminate unless and until (a) written notice is given to the
defaulting Party, specifying that a particular Event(s) of Default exists which will, unless
corrected within a reasonable period of time which shall ne not less than five (5) days, constitute
a material breach of this Agreement on the part of the defaulting Party, and (b) the defaulting
Party has not corrected such default within such reasonable period of time, or, if the default
cannot be cured within such five-day time period, the defaulting Party is diligently working to
cure the default.
Section 6.03. Unavoidable Delay. Unavoidable Delay means a delay resulting from a cause over
which the Party required to make performance does not have control and which cannot or could
not have been avoided by the exercise of reasonable care, including but not limited to acts of
God, accidents, war, civil unrest, embargoes, strikes, litigation not filed by the defaulting Party,
and delays of other the Party or its contractors, employees, or agents in the performance of their
duties under this Agreement.
Section 6.04. Performance Excused. In the event of an Unavoidable Delay, the inability or delay
in the performance of any of the terms and provisions of this Agreement shall be excused and
shall not constitute an Event of Default.
Section 6.05. Termination. Either Party shall have the right to terminate this Agreement if an
Event of Default as defined in Section 6.1 on the part of the other Party has occurred. A Party
shall give ninety (90) days written notice of termination to the other Party. No termination shall
limit or otherwise affect the respective rights and obligations of either Party accrued prior to the
date of such termination.
ARTICLE SEVEN
General Provisions
Section 7.01. Notices. All notices, requests, or other communications required or permitted to be
given or made under this Agreement by either Party hereto shall be in writing and shall be
deemed to have been duly given or served if delivered personally to or sent by United States
registered or certified mail, postage prepaid, return receipt requested, addressed to the Party
intended to receive such notice, at the addresses set forth below , or at such other addresses as the
Parties may designate from time to time by notice given to the other Party in the manner
hereinbefore set forth:
If to City: ATTN: Chief of Police
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
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If to Abramowicz: Dr. David Abramowicz
501 North Concord Street
South St. Paul, MN 55075
In the case of a mailed notice by certified mail, the registration or certification slip, and not the
return slip shall be conclusive evidence of the mailing date of any such notice. All mailed notices
are deemed delivered 72 hours after deposit in a regularly maintained United States Post Office
mail box in Minnesota, or upon personal delivery.
Section 7.02. Further Action. The Parties agree to execute such further documents, and take such
further actions, as may be reasonably required or expedient to carry out the provisions and
intentions of this Agreement, or any agreement or document relating hereto or entered into in
connection herewith.
Section 7.03. Assignment. Neither Party’s rights nor obligations hereunder shall be assignable
without the prior written consent of the other Party.
Section 7.04. Choice of Law. This Agreement shall be governed and construed and enforced in
accordance with the laws of the State of Minnesota.
Section 7.05. Entire Agreement. This Agreement supersedes any prior agreements and contains
the entire agreement of the Parties and all representations with respect to the subject matter
hereof. Any prior correspondence, memoranda, or agreements are replaced in total by this
Agreement.
Section 7.06. Amendments. Any amendments to this Agreement shall be in writing and signed
by all Parties.
Section 7.07. Counterparts. This Agreement may be executed in counterparts, any one of which
shall be deemed to be an original, but such counterparts when taken together shall constitute but
one agreement.
Section 7.08. Captions. Captions are for convenience only and shall not be deemed part of the
contents of this Agreement.
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Section 7.09. Parties in Interest. This Agreement shall be binding upon and inure solely to the
benefit of the Parties hereto and their permitted assigns, and nothing in this Agreement,
expressed or implied, is intended to confer upon any other person any rights or remedies of any
nature under or by reason of this Agreement.
Section 7.10. Waiver. The waiver of any of the rights or remedies arising pursuant to this
Agreement on any one occasion by any Party shall not constitute a waiver of any rights or
remedies in respect to any subsequent breath or default of the terms of this Agreement.
Section 7.11. Conflict of Interest. Abramowicz represents and warrants that no member, official,
officer, or employee of the City has or shall have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
Section 7.12. Minnesota Government Data Practices Act. Information supplied by Abramowicz
to the City is subject to the Minnesota Government Data Practices Act (the “Act”), Minnesota
Statutes, Chapter 13, as amended. Such information is public data unless it falls into one of the
exceptions in the Act. Abramowicz shall notify the City of any data that Abramowicz believes is
classified as non-public data.
Section 7.13. Indemnification. Except in the case of willful misconduct or negligence of a
Party, to the fullest extent permitted by law, each Party shall indemnify and hold harmless the
other, its agents and employees, from and against any and all claims, damages, losses or
expenses, including but not limited to reasonable attorney’s fees, arising out of the execution of
this Agreement by the other Party, or arising out of the performance or non-performance of the
obligations hereunder by the other Party.
page 62
IN WITNESS WHEREOF, Abramowicz has executed this Agreement and the City has caused
the Agreement to be executed by its authorized representatives, as of the day and year first above
written.
CITY OF MENDOTA HEIGHTS
By: ______________________________________
Neil Garlock, Mayor
By: ______________________________________
Lorri Smith, City Clerk
ABRAMOWICZ
______________________________________
Dr. David Abramowicz
page 63
9/10/2018 Mendota Heights Building Activity Report Mike Andrejka, Building Official
August 1, 2018 thru August 31, 2018 January 1, 2018 thru August 31, 2018 January 1, 2017 thru August 31, 2017 January 1, 2016 thru August 31, 2016
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 0 -$ $0.00 SFD 7 3,738,348.00$ $41,844.43 SFD 6 2,894,201.34$ $32,332.59 SFD 4 1,822,850.00$ 20,971.81$
Apartment 0 -$ $0.00 Apartment 1 9,466,820.00$ $65,710.84 Apartment 2 23,022,000.00$ $158,402.65 Apartment 0 -$ -$
Townhouse 2 526,071.00$ $5,094.37 Townhouse 16 3,653,526.00$ $37,974.00 Townhouse 6 1,340,000.00$ $13,475.51 Townhouse 14 3,255,000.00$ 34,159.81$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 68 1,321,050.79$ 16,541.77$ Misc 389 5,525,288.30$ 79,134.58$ Misc 427 6,425,853.19$ 88,724.08$ Misc 413 5,232,819.76$ 76,200.91$
Commercial 2 34,000.00$ $590.00 Commercial 14 6,753,309.00$ $58,716.14 Commercial 25 6,076,467.00$ $63,130.37 Commercial 20 6,466,104.00$ 54,028.73$
Sub Total 72 1,881,121.79$ 22,226.14$ Sub Total 427 29,137,291.30$ 283,379.99$ Sub Total 466 39,758,521.53$ 356,065.20$ Sub Total 451 16,776,773.76$ 185,361.26$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 21 $7,845.00 Plumbing 161 $27,556.55 Plumbing 123 $25,496.70 Plumbing 159 14,383.28$
Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 3 30.00$
Sewer 3 $225.00 Sewer 34 $2,550.00 Sewer 24 $1,813.00 Sewer 23 1,725.00$
Mechanical 41 $15,757.91 Mechanical 346 397.00$ $46,175.57 Mechanical 252 $33,419.62 Mechanical 264 37,772.69$
Sub Total 65 23,827.91$ Sub Total 541 76,282.12$ Sub Total 399 $60,729.32 Sub Total 449 53,910.97$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 23 $1,150.00 Contractor 282 $14,100.00 Contractor 283 $14,150.00 Contractor 276 13,800.00$
Total 160 1,881,121.79$ 47,204.05$ Total 1250 29,137,291.30$ 373,762.11$ Total 1148 39,758,521.53$ 430,944.52$ Total 1176 16,776,773.76$ 253,072.23$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
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To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: ALMAS Presentation
Date: September17, 2018
Comment:
The ALMAS group from Henry Sibley High School has requested time for a very brief presentation to the
City Council at its September 17th
ALMAS was the group which was instrumental in starting the process to ban flavored tobaccos in
Mendota Heights.
Mark McNeill
City Administrator
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DATE: September 17, 2018
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Mark McNeill, City Administrator
SUBJECT: Preliminary Budget Levy for FY 2019
INTRODUCTION
The City Council is asked to adopt resolutions regarding a preliminary budget, a special taxing district,
and set a preliminary levy for FY 2019.
BACKGROUND
On August 13th and 15th, the City Council held budget workshops to discuss the proposed 2019 budget.
As a result of those meetings, the FY 19 budget has included the following items which will represent
changes from the 2018 operating budget, as funded by property taxes:
Personnel/Staffing:
• Adds six months of salary to fully fund the Police Officer position which began July 1, 2018.
The added cost of this is $57,000.
• Adds three months of salary to fully fund what was hired as a Natural Resources position in the
City’s Engineering Department.
• Adds a Public Works Maintenance Worker to assist in the maintenance of the City’s parks, and
help to improve services to active use areas. This full-time position is budgeted to begin April 1,
2019.
• Increases the City’s contribution to the Mendota Heights Fire Relief Association for firefighter
pensions by $500 per firefighter, for a total increase of $18,000 for FY 2019.
• Increases salaries for employees by 2.75%.
• Provides for an increase in contribution to the employee’s insurance premiums by 5%.
Activities/Quality of Life
• Provides $14,000 for July 4th Fireworks Display. There was nothing provided in the levy for
2018.
• Continues funding of $3,000 for a summer concert series. Partnerships for other funding will be
sought.
• Reduces by $3,250 the budgeted amount needed for Animal Control, which anticipates the
implementation of a contract with a different provider.
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• Provides $83,000 as the City’s payment to the City of West St. Paul, which is the fifth and final
year of a partnership to renovate the Ice Arena in that city.
The above items are provided through levied property taxes.
In most other years, the City has also levied for larger capital items. However, due to the current size of
the balance in the City’s General Fund, staff’s recommendation to the Council is to fund one-time
expenditures from the Fund balance. Currently, the fund balance is at 89.58%. In order to keep the
City’s AAA bond rating, that percentage should not drop below 75%. Therefore, there is approximately
$1.03 million that the City could spend on one time expenditures if approved by the Council. At this
time, we recommend expenditures of about $303,500 to be taken from the reserves, which will reduce the
percentage surplus to 83.5%.
The recommended capital items proposed for acquisition in the next fiscal year are:
• Streets Pick Up Replacement $ 70,000
• Public Works Gate Replacement 10,500
• Fire Chief 2 Truck Replacement 41,000
• Parks Mower 100,000
• Parks Mower (X-Mark) 17,000
• Parks Registration Software 10,000
• Police Rifle Replacement 15,000
• Police Body Cameras and Squad Camera Replacement 40,000
• City Hall Generator Replacement 60,000*
• City Hall Lighting Replacements 15,000*
Total $ 378,500
*These purchases will be made from the City Hall Fund.
Items of Note for FY 2019:
Fire Station Bonds—This proposed budget assumes that General Obligation Bonds will be issued for the
fire station’s construction project, after bids are opened in early 2019. The FY 2019 budget includes the
first of fifteen years of payments for the bonds which would be sold to finance the project.
The billings to the three partner communities for whom Mendota Heights provides fire services—
Mendota, Lilydale, and Sunfish Lake—will reflect a thirty year repayment schedule.
Natural Resources Plan – One item which has been discussed since the City Council’s budget workshops
is a possible updating of the City’s sixteen year old Natural Resources Plan. Staff has subsequently asked
for estimates of costs from possible providers to do this work. It appears to be in the $75,000 to
$125,000 range.
That amount has NOT been included in the proposed FY 2019 budget. Instead, it is recommended that
the newly appointed Natural Resources Technician have the opportunity to review the current plan with
other staff and interested residents, and provide recommendations as to where to update the plan. Then, in
the FY 2020 budget, the Council could choose to allocate money to have the Natural Resources Plan
updated by a consultant.
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Athletic Fields: The Council has been made aware of the numerous demands for field use by local
athletic associations and clubs. In doing research, Mendota Heights is the only city in Dakota County
which does not charge for the use of its athletic fields. That makes it attractive to athletic groups to try to
reserve our fields; earlier this year, it led to conflict between competing groups. We believe that charging
a fee for the fields’ use will help to focus the demand for fields, and will also help to offset the City’s
costs of field layout and set-up, mowing, striping, and other maintenance costs which are currently being
funded by the community at large.
If the field charges are enacted, the budget will include the additional position in the Public Works
department referenced previously in this memo, which would be dedicated to parks. This position is
proposed to be a full time position which would start April 1st.
A substantial portion of the funding for this position would come from a field use fee. The fees will be
determined by January 1st; if those fees aren’t enacted, this position will not be able to be filled.
Budget Increase: The total General Fund budget for 2019 is $9,022,046, which is 3.82% greater than
the 2018 budget. This is funded through property taxes. The total city budget for all funds in 2019 is
$15,123,595, which also includes such things as special revenue funds, enterprise funds, and debt service
funds.
Levy Impact: The levy for 2019 will increase by $844,005 from the 2018 levy; however, $519,932 of
that is the amount which will fund the first year of the Fire Station Bonds. In total, this represents a
9.82% increase over last year:
• A 3.77% Increase for the FY 19 Operating Budget
• A 6.05% increase for Fire Bond retirement
Tax Impact on Residential Properties: Overall, the values for residential properties in Mendota
Heights increased by 5.1% between 2018 and 2019. The proposed 9.82% levy increase will increase the
city portion of property taxes from $1,412.14 in 2018, to $1,536.93 in 2019 for a home that is valued at
$380,230 in 2019. This represents an 8.84% increase in the city portion of property taxes. Information
on the impacts on other sample properties is attached
Without the fire station bonds, taxes for residential properties would have gone up 2.58%.
Following is a comparison of the proposed levy for 2019, versus the final levy for 2018:
2018 2019
Final Preliminary
General Fund $7,045,437 $7,305,004
Emergency Prep. 25,000 25,000
Fire Relief 144,000 162,000
Infrastructure/Facility Reserve 20,000 20,000
Equipment Reserve 33.000 33,000
Legal & Contingency 40,000 40,000
Fire Station Remodeling Bonds 0 519,932
Net General Levy $7,307,437 $8,104,936
Improvement Bonds $ 913,604 $1,004,844
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Equipment Certificates $ 74,450 $ 28,770
Mrkt Value Rfrndm(Par 3 Bonds) $ 242,655 $ 243,600
Special Street Light District $ 53,000 $ 53,000
Net Certified Levy $ 8,591,146 $9,435,150
Dakota County will send out parcel specific tax statements to the property owners in November. These
will show the change in property taxes for next year, based on the preliminary levy adopted. The final
budget and levy will be discussed and considered for approval at the Council meeting on Tuesday,
December 4, 2018. The final levy needs to be certified to the County no later than December 28, 2018.
It should be noted that changes can be made to the preliminary budget prior to the adoption of the final
budget in December; however, the preliminary levy cannot be increased once it is certified in September.
The budget may be increased if funded by sources other than the property tax levy.
RECOMMENDATION
Each year, the City Council must adopt a preliminary budget and tax levy in September. This levy is to
be certified to Dakota County before October 1st. There are three resolutions for consideration:
• Adopting the proposed budget for 2019.
• Adopting the preliminary levy to be certified to the county.
• Adopting a levy for the special taxing district. The special taxing district levy affects only the
industrial park properties, and is used to maintain and operate street lights.
We recommend adoption of these resolutions.
ACTION REQUIRED:
If the Council concurs, it should approve the following resolutions:
Resolution 2018-66 “Resolution Approving Proposed 2018 Levy Collectible in 2019”
Resolution 2018-67 “Resolution Adopting 2019 Preliminary Budget”
Resolution 2018-68 “Resolution Approving Final 2018 Tax Levy For Special Taxing District No. 1
Collectible in 2019”
Passage requires a simple majority.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-66
RESOLUTION APPROVING PROPOSED 2018 LEVY COLLECTIBLE IN 2019
WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for
2019 prior to October 1, 2018; and
WHEREAS, the levy may be adjusted prior to December 28, 2018, to an amount not to exceed the
adopted tentative levy.
NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following tentative
levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2019:
2019 Preliminary
General Fund 7,305,004
Emergency Preparedness 25,000
Fire Relief 162,000
Infrastructure/Facility Reserve 20,000
Equipment Reserve 33,000
Legal & Contingency Levy 40,000
Fire Station Remodel 519,932
Net General Tax Levy $8,104,936
Special Debt Levies
Improvement Bonds 1,004,844
Equipment Certificates 28,770
Net Levy Debt Service $1,033,614
Market Value Referendum Levy $243,600
Street Light District $53,000
Preliminary Levy Certified $9,435,150
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BE IT FURTHER RESOLVED that the debt levy for Series 2009A has been reduced because
sufficient funds exist in the debt service fund for payment of the debt levy.
BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to
reflect the adopted city budget.
BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday, December 4,
2018 at 7:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed
budget and levy. The public is invited to attend the meeting and speak to the final budget and levy.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________
Neil Garlock, Mayor
ATTEST
____________________________
Lorri Smith, City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-67
RESOLUTION ADOPTING 2019 PRELIMINARY BUDGET
WHEREAS, State Statute requires City Council adoption of a proposed budget
for 2019 on or before October 1, 2018; and
WHEREAS, the City Council has received and reviewed the City Administrator’s
proposed 2019 budget; and
WHEREAS, the Council recognized that the budget document was prepared on
the basis of a preliminary levy; and
WHEREAS, the final budget and levy will be considered at a Council meeting
set for December 4, 2018.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Mendota Heights that the City Administrator’s proposed 2019 budget appropriates
expenditures in a manner consistent with service level needs and preliminary levy
funding; and
BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s
proposed 2019 budget subject to amendment following budget and levy hearings and
adoption of a final levy. The 2019 proposed budget reflects $15,123,595 of expenditures
for all budgeted funds.
Adopted by the City Council of the City of Mendota Heights this 17th day of September,
2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Neil Garlock, Mayor
ATTEST
____________________
Lorri Smith, City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-68
RESOLUTION APPROVING FINAL 2018 TAX LEVY FOR
SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2019
WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91,
authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying
operating costs of the street lighting system established with said district; and
WHEREAS, the City of Mendota Heights has determined that the sum of $53,000
will be required in 2019 for the purpose of paying such operating costs.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of
Mendota Heights adopt the following levy against all taxable property within said Special
Taxing District No. 1.
Operation and Maintenance costs $53,000
BE IT FURTHER RESOLVED, that any tax exempt property within said district
be billed for services at a comparable rate computed on the assessor’s market value of
such property.
Adopted by the City Council of the City of Mendota Heights this 17th day of September,
2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Neil Garlock, Mayor
ATTEST
________________________
Lorri Smith, City Clerk
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Net Tax Capacity
Pay 2018 Pay 2019
Actual Preliminary
Tax Capacity Value 23,623,069 25,026,240 5.94%
Tax Increment - (2,567)
Fiscal disparities Contribution (2,562,570) (2,667,285) 4.09%
Net Tax Capacity 21,060,499 22,356,388 6.15%
Tax Capacity Rate
Estimate
Tax levy 8,295,491 9,138,550 10.16%
Fiscal disparities (331,284) (357,979) 8.06%
Net tax levy 7,964,207 8,780,571 10.25%
Net Tax Capacity 21,060,499 22,356,388 6.15%
Tax Capacity Rate 0.37816 0.39275 3.86%
City of Mendota Heights
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Market Value for Residential Properties Increased 5.1% from 2018 to 2019
2019 2019
Home Value Total 2018 Tax City Tax Referendum Total 2019 Tax Difference % Change
214,082$ 835.63$
225,000$ 883.69$ 25.79$ 909.48$ 73.85$ 8.84%
$361,780 $1,412.14
$380,230 $1,493.35 43.57$ $1,536.93 124.79$ 8.84%
$475,738 $1,856.95
$500,000 $1,963.75 57.30$ $2,021.05 164.10$ 8.84%
$666,033 $2,599.73
$700,000 $2,749.25 80.22$ $2,829.47 229.74$ 8.84%
Tax Rates for Mendota Heights
2006 28.027
2007 26.398
2008 24.142
2009 26.165
2010 28.061
2011 29.733
2012 32.057
2013 34.479
2014 34.737
2015 34.964 0.0001511 2015 referendum rate
2016 35.247 0.0001284 2016 referendum rate
2017 37.487 0.0001297 2017 referendum rate
2018 37.826 0.0001207 2018 referendum rate
2019 39.275 0.0001146 2019 proposed referendum rate
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CITY OF MENDOTA HEIGHTS
2019 BUDGET
BUDGET AND REVENUE SUMMARY
2017 2018 2019
BUDGET ACTUAL BUDGET BUDGET % CHANGE
GENERAL FUND $7,325,372 $8,689,718 $9,022,046 3.82%
GENERAL FUND CONTINGENCY $62,182 $40,000 $40,000 0.00%
UTILITY FUND $1,930,921 $2,229,757 $2,525,452 13.26%
STORM WATER UTILITY FUND $372,312 $424,489 $699,168 64.71%
PAR THREE FUND $161,672 $151,624 $189,958 25.28%
CITY HALL FUND $259,737 $264,894 $364,007 37.42%
EMERGENCY PREPAREDNESS FUND $20,592 $44,800 $43,600 -2.68%
FACILITY/INFRASTUCTURERESERVE FUND $10,641 $0 $0
FIRE RELIEF FUND $210,406 $243,000 $244,000 0.41%
SPECIAL PARK FUND $111,779 $126,125 $361,650 186.74%
DEBT FUND $1,184,907 $1,230,709 $1,277,214 3.78%
EQUIPMENT RESERVE FUND $221,008 $224,700 $303,500 35.07%
STREETLIGHT MAINTENANCE FUND $29,872 $53,000 $53,000 0.00%
TOTAL BUDGET $11,901,401 $13,722,816 $15,123,595 10.21%
REVENUE
GENERAL FUND $8,521,157 $8,689,718 $9,022,046 3.82%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00%
UTILITY FUND $1,914,624 $1,976,876 $2,305,350 16.62%
STORM WATER UTILITY FUND $458,990 $437,850 $467,850 6.85%
PAR THREE FUND $148,234 $168,250 $156,250 -7.13%
CITY HALL FUND $347,865 $216,075 $216,075 0.00%
EMERGENCY PREPAREDNESS FUND $25,804 $25,000 $25,000 0.00%
FACILITY/INFRASTUCTURERESERVE FUND $354,211 $20,000 $20,000 0.00%
FIRE RELIEF FUND $224,559 $243,000 $244,000 0.41%
SPECIAL PARK FUND $519,806 $2,500 $5,000 100.00%
DEBT FUND $1,184,907 $1,230,709 $1,277,214 3.78%
EQUIPMENT RESERVE FUND/RESERVES $410,622 $237,700 $303,500 27.68%
STREETLIGHT MAINTENANCE FUND $18,706 $53,000 $53,000 0.00%
TOTAL REVENUE $14,169,486 $13,340,678 $14,135,285 5.96%
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CITY OF MENDOTA HEIGHTS
2019 BUDGET
TAX LEVY SUMMARY
2018 2019 % CHANGE
GENERAL FUND $7,045,437 $7,305,004 3.68%
EMERGENCY PREPAREDNESS $25,000 $25,000 0.00%
FIRE RELIEF $144,000 $162,000 12.50%
INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00%
EQUIPMENT RESERVE $33,000 $33,000 0.00%
LEGAL AND CONTINGENCY $40,000 $40,000 0.00%
GENERAL FUND LEVY $7,307,437 $7,585,004 3.80%
IMPROVEMENT BONDS $913,604 $1,004,844 9.99%
EQUIPMENT CERTIFICATES $50,741 $0 -100.00%
EQUIPMENT CERTIFICATES - DUMP TRUCK $23,709 $28,770 21.35%
TOTAL SPECIAL LEVY $988,053 $1,033,614 4.61%
MARKET VALUE REFERENDUM LEVY $242,655 $243,600 0.39%
STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00%
TOTAL TAX LEVY $8,591,145 $8,915,218 3.77%
FIRE STATION LEVY $0 $519,932 100.00%
TOTAL LEVY WITH FIRE STATION $8,591,145 $9,435,150 9.82%
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GENERAL FUND FUND 01
DEPARTMENT 2016 ACTUAL 2017 ACTUAL 2018 BUDGET 2019 BUDGET % CHANGE
CITY COUNCIL $36,432 $42,946 $33,335 $48,346 45.03%
ADMINISTRATION $923,420 $1,115,527 $1,165,349 $1,167,760 0.21%
ELECTIONS $73,571 $45,719 $74,880 $47,717 -36.28%
IT $97,011 $69,582 $182,007 $188,785 3.72%
POLICE $3,300,478 $3,240,751 $3,947,653 $4,156,276 5.28%
FIRE $402,429 $441,180 $515,759 $518,011 0.44%
CODE ENFORCEMENT $146,815 $109,066 $113,850 $118,375 3.97%
PUBLIC WORKS-STREETS $1,005,514 $968,025 $1,060,509 $1,080,874 1.92%
PUBLIC WORKS-PARKS $716,718 $710,761 $789,285 $906,294 14.82%
RECREATION $51,850 $33,721 $42,200 $46,100 9.24%
COMMUNITY DEVELOPMENT $148,975 $203,513 $236,097 $181,150 -23.27%
RECYCLING $24,681 $11,995 $28,800 $32,800 13.89%
ANIMAL CONTROL $5,754 $4,397 $8,000 $4,250 -46.88%
ENGINEERING $472,664 $375,410 $491,994 $525,308 6.77%
TOTAL GENERAL FUND $7,406,312 $7,372,593 $8,689,718 $9,022,046 3.82%
GENERAL FUND CONTINGENCY $32,483 $102,652 $40,000 $40,000 0.00%
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GENERAL FUND FUND 01
REVENUE SOURCE 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $6,527,360 $6,481,624 $7,045,437 $7,305,004 3.68%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,875 $600 $1,800 $1,800 0.00%
RUBBISH LICENSES $1,380 $1,400 $1,400 $1,400 0.00%
DOG LICENSES $2,250 $1,000 $1,500 $2,000 33.33%
CONTRACTOR LICENSES $15,650 $17,000 $15,000 $15,000 0.00%
LIQUOR LICENSES $30,050 $30,000 $30,000 $30,000 0.00%
BUILDING PERMITS $472,230 $240,000 $250,000 $260,000 4.00%
HEATING PERMITS $62,669 $32,000 $32,000 $35,000 9.38%
PLUMBING PERMITS $33,991 $16,000 $16,000 $18,000 12.50%
WATER PERMITS $0 $50 $50 $0 -100.00%
RIGHT OF WAY PERMITS $10,283 $12,000 $13,000 $10,000 -23.08%
MASSAGE PERMITS $1,350 $2,000 $1,500 $1,500 0.00%
RENTAL LICENSES $2,118 $2,000 $2,500 $0 -100.00%
TOTAL LICENSES AND PERMITS $633,846 $354,050 $364,750 $374,700 2.73%
FINES AND FORFEITS
COURT FINES $77,215 $60,000 $60,000 $67,000 11.67%
FALSE ALARMS FINES $5,380 $3,000 $3,000 $4,500 50.00%
DOG IMPOUNDING $134 $1,000 $1,000 $1,000 0.00%
TOTAL FINES AND FORFEITS $82,729 $64,000 $64,000 $72,500 13.28%
CHARGES FOR SERVICES
ACCIDENT REPORTS $0 $0 $0 $0
RECREATION PROGRAMS $39,131 $38,000 $38,000 $38,000 0.00%
PARK USE FEES $5,652 $5,000 $5,500 $5,500 0.00%
FIELD USE FEES $0 $0 $0 $30,000 100.00%
SOFTBALL LEAGUES $9,657 $11,000 $10,000 $10,000 0.00%
MAPS AND ORDINANCES $23 $0 $0 $0
SURCHARGES $0 $0 $0 $0
PLANNING FEES $30,200 $15,000 $17,500 $20,000 14.29%
FIRE CONTRACTS $106,610 $107,000 $114,690 $172,015 49.98%
LILYDALE POLICING $250,955 $248,436 $265,136 $261,321 -1.44%
MENDOTA POLICING $62,293 $68,500 $77,033 $60,386 -21.61%
POLICE SECURITY (OFF DUTY OT)$8,999 $18,000 $14,000 $10,000 -28.57%
STREET MAINT. CHARGES $950 $1,000 $1,000 $1,000 0.00%
ASSESSMENT SEARCHES/SPLITS $15 $0 $0 $0 0.00%
ENGINEERING CHARGES $53,591 $57,000 $57,000 $57,000 0.00%
STREET CHARGES $500 $0 $0 $0 0.00%
FILING FEES $0 $0 $20 $0 -100.00%
LEASE MAINTENANCE CHARGES $3,480 $3,000 $3,000 $3,000 0.00%
TOTAL CHARGES FOR SERVICES $572,056 $571,936 $602,879 $668,222 10.84%
page 90
INTERGOVERNMENTAL
MSA MAINTENANCE $136,612 $145,000 $140,000 $135,000 -3.57%
POLICE STATE AID $132,257 $120,000 $135,000 $130,000 -3.70%
SCHOOL RESOURCES OFFICER $102,292 $105,000 $105,000 $105,000 0.00%
FEDERAL AND STATE GRANTS $31,545 $6,000 $20,000 $20,000 0.00%
DAKOTA COUNTY GRANT $633 $10,000 $10,000 $10,000 0.00%
PERA AID $9,070 $9,070 $9,070 $9,070 0.00%
TOTAL INTERGOVERNMENTAL $412,409 $395,070 $419,070 $409,070 -2.39%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $34,763 $5,000 $5,000 $5,000 0.00%
GRAVEL TAX $37 $100 $0 $0 0.00%
DONATIONS $38,560 $0 $0 $0 0.00%
CELL TOWER REVENUE $109,161 $109,161 $75,000 $75,000 0.00%
INTEREST $46,683 $32,000 $30,000 $35,000 16.67%
TOTAL MISCELLANEOUS $229,204 $146,261 $110,000 $115,000 4.55%
DAKOTA COUNTY
WASTE MANAGEMENT $16,000 $15,000 $27,832 $30,000 7.79%
TOTAL DAKOTA COUNTY $16,000 $15,000 $27,832 $30,000 7.79%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $55,750 $47,550 -14.71%
TOTAL OTHER REVENUE $47,550 $55,750 $55,750 $47,550 -14.71%
TOTAL GENERAL FUND REVENUE $8,521,154 $8,083,691 $8,689,718 $9,022,046 3.82%
page 91
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,592 $22,506 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $88 $119 $114 $125 9.65%
4135 FICA $1,728 $1,721 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,408 $24,346 $24,335 $24,346 0.05%
4220 PROFESSIONAL SERVICES $0 $2,175 $0 $1,000 100.00%
4400 TRAINING $400 $680 $1,500 $1,500 0.00%
4490 HALLOWEEN BONFIRE $2,077 $1,359 $1,500 $1,500 0.00%
4490 FIREWORKS $4,250 $10,225 $0 $14,000 100.00%
4490 MISCELLANEOUS $5,058 $4,105 $6,000 $6,000 0.00%
4490 CELL PHONE $239 $56 $0 $0 0.00%
TOTAL OTHER CHARGES $12,024 $18,600 $9,000 $24,000 166.67%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $36,432 $42,946 $33,335 $48,346 45.03%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
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MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
CITY COUNCIL
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
NEIL GARLOCK 1/1 $5,700 $5,700 $0 $0 $5,700 $0 $353 $83 $0 $6,136
ULTAN DUGAN 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
JAY MILLER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
LIZ PETSCHEL 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
JOEL PAPER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
TOTALS $22,500 $0 $1,395 $326 $0 $24,221
CITY COUNCIL
SAL-REG $22,500
PERA $0
FICA $1,395
MEDICARE $326
INSURANCE $0
TOTAL $24,221
page 93
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $414,746 $503,621 $514,083 $546,109 6.23%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $74,037 $80,566 $102,720 $107,856 5.00%
4133 WORKERS COMPENSATION $6,302 $8,721 $8,319 $9,150 9.99%
4134 PERA $30,337 $35,075 $37,769 $40,171 6.36%
4135 FICA $31,493 $36,536 $38,524 $40,974 6.36%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,652 $1,612 $1,700 $1,700 0.00%
TOTAL HUMAN RESOURCES $558,567 $666,131 $703,115 $745,960 6.09%
4200 RENTALS AND LEASES $237 $237 $400 $400 0.00%
4209 CITY HALL RENT $64,900 $64,900 $65,000 $65,000 0.00%
4210 TELEPHONE $5,967 $8,159 $6,200 $8,200 32.26%
4220 CITY ATTORNEY $7,350 $10,570 $11,000 $12,000 9.09%
4220 AUDITOR $20,600 $24,074 $21,400 $23,000 7.48%
4220 CODIFIER-LINK TO CITY CODE $500 $1,986 $600 $1,000 66.67%
4220 CODIFICATION SERVICES $4,789 $0 $4,800 $4,800 0.00%
4220 PROF SERVICES - JOB EVALUATION $260 $0 $2,000 $1,000 -50.00%
4220 MNET ACCESS $1,446 $0 $0 $0 0.00%
4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00%
4220 SAFETY TRAINING $350 $800 $2,400 $2,400 0.00%
4220 COUNCIL RECORDING SERVICES $3,351 $4,550 $3,750 $4,000 6.67%
4220 AIR NOISE CONSULTANT MEMBERSHIP $332 $0 $800 $0 -100.00%
4220 MISCELLANEOUS $14,772 $10,229 $8,400 $10,000 19.05%
4221 RETAINER-CITY ATTORNEY $4,850 $4,400 $5,000 $5,400 8.00%
4221 RETAINER-CITY ENGINEER $13,500 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $1,624 $1,687 $1,800 $1,800 0.00%
4250 LIABILITY AND AUTO INSURANCE $56,962 $92,050 $80,000 $90,000 12.50%
4268 NEWSLETTER $10,562 $8,484 $11,750 $12,000 2.13%
TOTAL CONTRACTUAL SERVICES $212,352 $232,126 $231,300 $247,000 6.79%
4300 OFFICE SUPPLIES $5,082 $3,356 $6,500 $6,000 -7.69%
4306 RECRUITMENT COSTS $6,360 $85 $2,000 $1,000 -50.00%
4318 POSTAGE $2,568 $1,879 $2,600 $1,500 -42.31%
4320 FUEL $452 $573 $500 $800 60.00%
4330 EQUIPMENT REPAIR $6,419 $2,000 $7,000 $4,000 -42.86%
4330 SOFTWARE MAINTENANCE $1,980 $0 $0 $0 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $0 $616 $500 $2,000 300.00%
TOTAL COMMODITIES $22,861 $8,509 $19,100 $15,300 -19.90%
CAT OBJ DESCRIPTION
page 94
4400 TRAINING $5,702 $4,495 $7,000 $7,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $16,661 $16,434 $19,000 $18,000 -5.26%
4415 MILEAGE AND AUTO ALLOWANCE $2,531 $2,450 $3,000 $3,000 0.00%
4437 CREDIT CARD FEES $2,294 $3,712 $3,000 $4,000 33.33%
4480 CONTINGENCY $84,503 $77,979 $104,422 $35,000 -66.48%
WSP ICE ARENA CONTRIBUTION $0 $97,818 $65,212 $83,000 27.28%
4490 MISCELLANEOUS $5,104 $4,548 $8,000 $8,000 0.00%
4490 ARC PER DIEM $1,175 $1,325 $2,100 $1,400 -33.33%
TOTAL OTHER CHARGES $117,970 $208,761 $211,834 $159,500 -24.71%
4600 CAPITAL OUTLAY $15,824 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $15,824 $0 $0 $0 0.00%
TOTAL EXPENDITURES $927,574 $1,115,527 $1,165,349 $1,167,760 0.21%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 95
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ADMINISTRATION
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
MARK MCNEILL $128,690 $22,812 $118,052 $0 $140,864 $10,565 $8,734 $2,043 $20,160 $182,365
LORRI SMITH 0.75 6/11/2012 $56,906 $83,850 $0 $0 $62,888 $4,717 $3,899 $912 $15,120 $87,535
JOCELYN STEERE 0.8 $26,346 $22,845 $11,822 $0 $27,734 $2,080 $1,720 $402 $9,677 $41,612
CHERYL JACOBSON $112,640 $116,029 $0 $0 $116,029 $8,702 $7,194 $1,682 $20,160 $153,767
KRISTEN SCHABACKER 0.77 8/31/1998 $86,733 $118,943 $0 $0 $91,586 $6,869 $5,678 $1,328 $15,523 $120,985
PAM DEEB 0.5 3/20/2006 $27,339 $28,153 $0 $0 $28,153 $2,111 $1,745 $408 $10,080 $42,498
KRISTIN WITTROCK 0.5 4/23/2018 $24,890 $7,908 $16,370 $0 $24,278 $1,821 $1,505 $352 $10,080 $38,037
SHARON HINZE 0.25 4/24/2006 $14,143 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812
COMMUNICATION COORDINATOR $19,968 $13,214 $10,032 $0 $23,246 $1,743 $1,441 $337 $0 $26,768
VOLUNTEER COORDINATOR $10,500 $10,500 $10,500
NANCY BAUER 0.1 4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231
WORKERS COMP NA NA NA $8,319 $8,319 $0 $0 $9,150 $0 $0 $0 $0 $9,150
TOTALS $546,109 $40,171 $33,208 $7,766 $107,856 $744,260
ADMINISTRATION
SAL-REG $546,109 INS CONT $1,680
PERA $40,171
FICA $33,208
MEDICARE $7,766
INSURANCE $107,856
WORK COMP $9,150
TOTAL $744,260
page 96
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ELECTIONS
4110 SALARIES-REGULAR $26,264 $24,351 $24,897 $27,228 9.36%
4115 SALARIES-OVERTIME $3,432 $0 $4,000 $0 -100.00%
4125 SALARIES-ELECTION JUDGES $17,865 $0 $19,000 $0 -100.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $4,474 $3,711 $6,720 $7,056 5.00%
4134 PERA $1,973 $1,822 $2,167 $2,042 -5.77%
4135 FICA $1,980 $1,827 $2,211 $2,083 -5.79%
TOTAL HUMAN RESOURCES $55,988 $31,711 $58,995 $38,409 -34.89%
4220 CONSULTING FEES $75 $0 $100 $0 -100.00%
4240 LEGAL PUBLICATIONS $626 $0 $700 $0 -100.00%
TOTAL CONTRACTUAL SERVICES $701 $0 $800 $0 -100.00%
4300 OFFICE SUPPLIES $2,373 $136 $2,500 $0 -100.00%
4318 POSTAGE $700 $12 $700 $0 -100.00%
4330 DAKOTA COUNTY SHARED EQUIPMENT $8,789 $8,731 $0 $0 0.00%
4330 BALLOT COUNTER MAINTENANCE $0 $3,083 $3,085 $3,083 -0.06%
4330 ELECTRONIC POLL BOOKS $0 $0 $3,500 $2,300 -34.29%
4330 ELECTRONIC POLL BOOK MAINTENANC $0 $0 $0 $1,625 100.00%
TOTAL COMMODITIES $11,862 $11,962 $9,785 $7,008 -28.38%
4415 MILEAGE AND AUTO ALLOWANCE $297 $134 $300 $0 -100.00%
4490 MISCELLANEOUS $2,710 $0 $2,800 $0 -100.00%
4490 10 NEW VOTING BOOTHS $2,014 $1,912 $2,200 $2,300 4.55%
TOTAL OTHER CHARGES $5,021 $2,046 $5,300 $2,300 -56.60%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $73,572 $45,719 $74,880 $47,717 -36.28%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 97
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ELECTIONS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
LORRI SMITH (.25)6/11/2012 $18,969 $83,850 $0 $0 $20,963 $1,572 $1,300 $304 $5,040 $29,178
NANCY BAUER (0.10)4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231
ELECTION JUDGES NA NA NA $19,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
STAFF OVERTIME NA NA NA $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTALS $27,228 $2,042 $1,688 $395 $7,056 $38,409
ELECTIONS
SAL-REG $27,228 INS CONT $1,680
SAL-OT $0
SAL-TEMP $0
PERA $2,042
FICA $1,688
MEDICARE $395
INSURANCE $7,056
TOTAL $38,409
page 98
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
IT
4110 SALARIES-REGULAR $23,984 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $0 $0 0.00%
4131 INSURANCE $2,912 $0 $0 $0 0.00%
4134 PERA $3,963 $0 $0 $0 0.00%
4135 FICA $4,056 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $34,915 $0 $0 $0 #DIV/0!
4210 TELEPHONE $1,803 $1,158 $2,000 $17,500 775.00%
4220 WEBSITE COSTS $1,200 $2,755 $1,325 $1,500 13.21%
LOGIS SUPPORT $13,623 $44,853 $37,260 $37,260 0.00%
WEB SERVICES $0 $1,500 $1,500 $1,500 0.00%
OTHER $2,840 $0 $750 $750 0.00%
STATE OF MN LINE FEES (FIBER FEE)$0 $0 $12,600 $12,600 100.00%
SERVER HOSTING $0 $0 $16,450 $16,450 100.00%
DAKOTA BROADBAND (DBB)$0 $0 $0 $15,000 100.00%
TOTAL CONTRACTUAL SERVICES $19,466 $50,266 $71,885 $102,560 42.67%
4301 COMPUTER SOFTWARE AND HARDWARE
LICENSES $2,500 $0 $1,500 $0 -100.00%
OFFICE SUBSCRIPTION/OFFICE 365 $0 $0 $0 $10,000 100.00%
COMPUTER REPLACEMENT $3,104 $0 $33,500 $26,400 -21.19%
SECURITY CAMERAS $0 $0 $0 $0 0.00%
SERVER BACKUPS $3,224 $0 $15,750 $15,750 0.00%
AIRWATCH $2,640 $2,640 $2,040 $0 -100.00%
MISC HARDWARE & SOFTWARE $4,285 $6,912 $3,000 $3,000 0.00%
LASERFICHE $9,916 $9,764 $10,300 $10,300 0.00%
ADDITIONAL LASERFICHE LICENSES $1,563 $0 $0 $2,500 0.00%
LASERFICHE FORMS MODULE (ADD ON)$0 $0 $8,000 $0 100.00%
COMPUTER SOFTWARE MAINTENANCE $0 $0 $11,350 $12,200 7.49%
ADOBE ACROBAT/PHOTOSHOP $0 $0 $2,305 $325 -85.90%
PRINTERS $1,800 $0 $0 $0 0.00%
WINDOWS SERVER 2012/WINDOWS CAL $0 $0 $4,225 $0 -100.00%
EXCHANGE CALS $923 $0 $0 $0 0.00%
BATTERY BACKUPS $116 $0 $1,000 $1,000 0.00%
OTHER $0 $0 $2,000 $2,000 0.00%
EQUIP/ NEW POSITIONS $0 $0 $3,500 $0 -100.00%
NETWORK SWITCHES $0 $0 $5,537 $0 100.00%
FIREWALL $0 $0 $5,365 $0 100.00%
DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $0 $2,000 100.00%
TOTAL COMMODITIES $30,071 $19,316 $109,372 $85,475 -21.85%
4400 TRAINING $373 $0 $750 $750 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $0 $0 0.00%
4404 MEMBERSHIP DUES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $228 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $601 $0 $750 $750 0.00%
4600 CAPITAL OUTLAY $9,498 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $9,498 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $94,551 $69,582 $182,007 $188,785 3.72%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
VIRTUAL SERVER (CITY HALL ONSITE)$11,100 FUNDING REQUESTED FROM CABLE FUND
NETWORK SWITCH REPLACEMENT $15,550 FUNDING REQUESTED FROM CABLE FUND
CAT OBJ DESCRIPTION
page 99
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $1,076,568 $1,093,712 $1,243,946 $1,264,953 1.69%
4110 SALARIES-REGULAR/ADMINISTRATION $572,970 $539,567 $707,880 $770,103 8.79%
4115 SALARIES-OVERTIME/PATROL $78,868 $75,418 $86,500 $80,946 -6.42%
4130 SALARIES-TEMPORARY $12,699 $13,381 $10,400 $10,400 0.00%
4131 INSURANCE $325,897 $332,865 $480,000 $574,560 19.70%
4133 WORKERS COMPENSATION $79,941 $107,819 $102,850 $113,135 10.00%
4134 PERA/PATROL $177,577 $181,723 $212,261 $224,567 5.80%
4134 PERA/ADMINISTRATION $78,198 $78,383 $104,945 $119,455 13.83%
4135 FICA/PATROL $17,622 $19,681 $21,339 $21,614 1.29%
4135 FICA/ADMINISTRATION $15,132 $15,473 $17,199 $18,434 7.18%
TOTAL HUMAN RESOURCES $2,435,472 $2,458,022 $2,987,320 $3,198,167 7.06%
4200 RENTALS AND LEASES $52,157 $61,642 $65,040 $73,992 13.76%
4209 CITY HALL RENT $76,083 $76,083 $76,803 $76,803 0.00%
4210 TELEPHONE $15,149 $17,831 $21,920 $20,000 -8.76%
4220 POST LICENSE RENEWALS $450 $0 $810 $810 0.00%
4220 ATTORNEY FEES $4,652 $3,819 $4,000 $4,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $7,948 $1,756 $5,000 $5,000 0.00%
4220 IT SERVICES - LOGIS $0 $10,976 $41,400 $41,400 0.00%
4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00%
4223 OTHER CONTRACTUAL SERVICES
DCC CAPITAL PURCHASES $0 $0 $5,000 $5,000 0.00%
BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00%
BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00%
RECORDS MANAGEMENT SYSTEM $21,874 $22,801 $23,000 $23,000 0.00%
AIRCARD $2,696 $2,970 $3,000 $3,000 0.00%
LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,288 0.00%
LOGIS-APPLICATION SUPPORT $31,056 $32,676 $32,676 $32,676 0.00%
LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00%
LOGIS INET $0 $0 $11,000 $11,000 0.00%
LOGIS ANY CONNECT/MAPS $0 $1,391 $1,650 $1,650 0.00%
LEASE LINE MN OFFICE TECH GROUP $1,608 $1,544 $4,000 $4,000 0.00%
CJIIN $10,268 $10,697 $15,000 $15,000 0.00%
INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00%
AUTOMATED PAWN $204 $204 $205 $205 0.00%
LEXISNEXIS $1,150 $1,482 $2,000 $2,000 0.00%
LANGUAGE LINE - INTERPRETER SVCS $0 $51 $500 $500 0.00%
TLO INVESTIGATIONS $0 $85 $4,000 $4,000 0.00%
ELECTRONIC CRIMES TASK FORCE $15,000 $15,000 $18,000 $18,000 0.00%
4275 DCC ANNUAL RADIO FEE $9,495 $9,705 $11,292 $13,095 15.97%
4275 DCC ANNUAL FEE $210,620 $200,669 $215,000 $215,000 0.00%
RADIO MAINTENANCE AGREEMENT $1,559 $672 $1,559 $2,000 28.29%
TOTAL CONTRACTUAL SERVICES $537,089 $547,174 $642,333 $651,609 1.44%
CAT OBJ DESCRIPTION
page 100
4300 OFFICE SUPPLIES $3,301 $3,571 $5,000 $5,000 0.00%
4301 COMPUTER SOFTWARE/HARDWARE $28,861 $4,569 $26,000 $26,000 0.00%
4305 OPERATING SUPPLIES $59,714 $25,827 $45,000 $45,000 0.00%
4305 POLICE RESERVES $1,721 $323 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $14,439 $20,319 $15,000 $15,000 0.00%
4318 POSTAGE $920 $168 $1,000 $1,000 0.00%
4320 GAS AND OIL $30,724 $33,337 $50,000 $45,000 -10.00%
4330 EQUIPMENT REPAIR/GENERAL $34,083 $37,674 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $26,823 $24,021 $43,000 $45,000 4.65%
4331 MISCELLANEOUS FURNITURE/EQUIP $19,779 $18,711 $11,000 $11,000 0.00%
TOTAL COMMODITIES $220,365 $168,520 $225,000 $222,000 -1.33%
4400 TRAINING $28,622 $31,224 $48,500 $40,000 -17.53%
4402 BOOKS AND SUBSCRIPTIONS $557 $503 $500 $500 0.00%
4404 MEMBERSHIP DUES $9,920 $9,155 $12,000 $12,000 0.00%
4410 CLOTHING AND EQUIPMENT $21,173 $14,726 $25,000 $25,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,500 $0 $0 $0 0.00%
4430 CAR WASHES $4,129 $4,000 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $2,343 $1,570 $5,000 $5,000 0.00%
4490 SHREDDING $518 $562 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $68,762 $61,740 $93,000 $84,500 -9.14%
4610 CAPITAL OUTLAY $38,794 $5,295 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $38,794 $5,295 $0 $0 #DIV/0!
TOTAL EXPENDITURES $3,300,482 $3,240,751 $3,947,653 $4,156,276 5.28%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
BODY CAMERAS $40,000
Patrol Rifle Replacement $15,000
page 101
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
POLICE DEPARTMENT
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
KELLY MCCARTHY x $121,299 $126,079 $0 $0 $126,079 $21,370 $0 $1,828 $20,160 $169,438
CAPTAIN $48,248 $112,210 $0 $0 $112,210 $19,020 $0 $1,627 $20,160 $153,017
PEYTON FLEMING (SGT)x 7/1/2007 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445
E-12
TANNER SPICER (SGT)x $100,781 $95,232 $8,571 $0 $103,803 $17,595 $0 $1,505 $20,160 $143,063
E-9
(SGT)x $21,325 $0 $0 $0 $0 $0 $0 $0 $0 $0
E-9
ERIC PETERSON (SGT)x 1/18/2000 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445
E-12
INVESTIGATOR x INV 36 $4,020 $0 $0 $4,020 $4,020 $681 $0 $58 $0 $4,760
L-12
NICK GORGOS x 1/19/2000 INV 36 $93,235 $82,044 $7,384 $4,020 $93,448 $15,839 $0 $1,355 $20,160 $130,802
E-9
KIM HENNING x 12/19/2005 $56,570 $59,111 $0 $0 $59,111 $4,433 $3,665 $857 $20,160 $88,226
SHAYNA HOECSHT (0.5 FT x 3/7/2014 $27,006 $57,113 $0 $0 $28,557 $2,142 $1,771 $414 $10,080 $42,963
TRISTA MILLER (0.5 FTE)x 1/16/2013 $28,285 $59,111 $0 $0 $29,556 $2,217 $1,832 $429 $10,080 $44,113
CHAD WILLSON x POL 36 $86,825 $82,044 $9,845 $0 $91,889 $15,575 $0 $1,332 $20,160 $128,957
E-12
NEW OFFICER x POL 36 $68,839 $0 $0 $0 $0 $0 $0 $0 $0 $0
E-9
JEFF VON FELDT x 1/23/2001 POL 36 $86,825 $82,044 $7,384 $0 $89,428 $15,158 $0 $1,297 $20,160 $126,043
E-9
ANTHONY PATTON x POL 36 $86,825 $41,797 $32,010 $6,643 $80,450 $13,636 $0 $1,167 $20,160 $115,412
E-9
page 102
PHILLIP MCCARTY x POL 36 $76,986 $82,044 $0 $4,102 $86,146 $14,602 $0 $1,249 $20,160 $122,157
E-5
TODD ROSSE x 1/20/2000 POL 36 $85,232 $82,044 $5,743 $0 $87,787 $14,880 $0 $1,273 $20,160 $124,100
L-7
STEVE HILYAR x POL 36 $81,143 $82,044 $1,935 $4,102 $88,081 $14,930 $0 $1,277 $20,160 $124,448
SRO E-5
WESTON RABERGE x POL $77,888 $48,015 $30,767 $7,090 $85,872 $14,555 $0 $1,245 $20,160 $121,832
E-9
RYAN YAUCH x 7/23/2005 POL 36 $86,825 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631
E-9
THOMAS ALBINDIA x 9/21/2006 POL 36 $83,639 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631
E-9
JOHN LARRIVE x 7/8/1996 POL 36 $88,591 $83,700 $7,533 $0 $91,233 $15,464 $0 $1,323 $20,160 $128,180
CARA HOGAN $70,091 $32,841 $41,613 $6,701 $81,154 $13,756 $0 $1,177 $20,160 $116,247
E-9
PETER RENTERIA $70,091 $32,841 $41,613 $6,701 $81,155 $13,756 $0 $1,177 $20,160 $116,247
NEW OFFICER (FULL YEAR)$62,580 $43,578 $23,884 $2,150 $69,612 $11,799 $0 $1,009 $20,160 $102,580
ERIC HAGELEE $30,408 $38,358 $29,855 $2,687 $70,900 $12,018 $0 $1,028 $20,160 $104,106
E-9
CSO $20,193 $3,365 $10,447 $7,209 $21,020 $0 $1,303 $305 $10,080 $32,708
INSURANCE $0 $0 $0 $0 $0 $120,960 $120,960
L-9
TEMPORARY SUPPORT NA NA NA $10,400 $10,400 $0 $0 $10,400 $0 $645 $151 $0 $11,196
OVERTIME NA NA NA $42,500 $42,500 $0 $0 $42,500 $7,204 $0 $616 $0 $50,320
DTF OVERTIME NA NA NA $18,500 $18,500 $0 $0 $18,500 $3,136 $0 $268 $0 $21,904
MAAG OVERTIME NA NA NA $7,500 $7,500 $0 $0 $7,500 $1,271 $0 $109 $0 $8,880
SOT OVERTIME NA NA NA $4,000 $4,000 $0 $0 $4,000 $678 $0 $58 $0 $4,736
OFF DUTY OVERTIME NA NA NA $14,000 $8,446 $0 $0 $8,446 $1,432 $0 $122 $0 $10,000
WORKERS COMPENSATION NA NA NA $102,850 $102,850 $0 $0 $113,135 $0 $0 $0 $0 $113,135
DC TRAFFIC SAFETY NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920
HOLIDAY PAY X NA NA NA $68,965 $74,025 $0 $0 $74,025 $12,547 $0 $1,073 $0 $87,646
COMP TIME PAYOUTS X NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920
TOTALS $2,239,537 $344,022 $9,216 $30,833 $574,560 $3,198,167
page 103
ALL DEPARTMENT
$55,424 SAL-REG $2,035,056 INS CONT $1,680
SAL-OTHER $10,400
PERA $344,022
FICA $9,216 $3,198,167
MEDICARE $30,833
OT $80,946
INSURANCE $574,560
WORK COMP $113,135
TOTAL $3,198,167 VERIFY $3,198,167
ADMINISTRATION
SAL-REG $770,103
SAL-OTHER
PERA $119,455
FICA $7,268
MEDICARE $11,166
OT
INSURANCE $161,280
WORK COMP $113,135
TOTAL $1,182,407
PATROL
SAL-REG $1,264,953
SAL-OTHER $10,400
PERA $224,567
FICA $1,948
MEDICARE $19,666
OT $80,946
INSURANCE $413,280
WORK COMP
TOTAL $2,015,760
page 104
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $45,438 $43,077 $70,515 $73,029 3.57%
4110 SALARIES-REGULAR/FIREFIGHTERS $145,324 $158,074 $165,338 $170,029 2.84%
4131 INSURANCE $4,680 $4,376 $4,800 $5,040 5.00%
4132 INSURANCE-LONG TERM DISABILITY $2,945 $2,892 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $27,627 $37,261 $35,544 $39,100 10.00%
4134 PERA/ADMIN $3,237 $3,261 $3,331 $3,461 3.90%
4135 FICA/ADMIN $3,255 $3,290 $5,394 $5,587 3.58%
4135 FICA/FIREFIGHTERS $3,656 $3,309 $2,397 $2,465 2.84%
TOTAL HUMAN RESOURCES $236,162 $255,540 $290,319 $301,711 3.92%
4200 RENTALS AND LEASES $26 $26 $300 $100 -66.67%
4210 TELEPHONE $4,387 $4,923 $4,800 $5,000 4.17%
4210 DAKOTA COUNTY FIBER LEASE $0 $0 $3,600 $3,000 -16.67%
4211 ELECTRICAL SERVICE $9,060 $8,766 $9,000 $9,000 0.00%
4212 GAS SERVICE $3,957 $4,170 $6,000 $6,000 0.00%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $0 $1,064 $4,140 $3,000 -27.54%
4220 AUDIT $6,750 $6,975 $6,750 $6,750 0.00%
4220 LEGAL $300 $825 $1,500 $1,500 0.00%
4220 OTHER PROFESSIONAL SERVICES $0 $3,550 $11,000 $1,000 -90.91%
4240 LEGAL PUBLICATIONS $0 $504 $0 $0 0.00%
4244 MEDICAL EXAMS $3,900 $5,832 $7,750 $7,750 0.00%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $4,230 $2,775 $6,500 $6,500 0.00%
4268 DEPARTMENT REPORT PRINTING $2,693 $2,876 $3,000 $3,000 0.00%
4268 SCBA MASK FIT TESTING $759 $1,664 $900 $900 0.00%
4268 AERIAL PUMP TESTING $530 $1,345 $4,000 $4,000 0.00%
4268 OTHER CONTRACT SERVICES $0 $3,990 $3,500 $3,500 0.00%
4275 DCC ANNUAL FEE $8,632 $6,595 $8,500 $8,500 0.00%
4275 DCC RADIO FEE $8,142 $8,469 $9,800 $9,800 0.00%
4280 RUBBISH COLLECTION $651 $787 $800 $1,200 50.00%
TOTAL CONTRACTUAL SERVICES $54,017 $65,136 $91,840 $80,500 -12.35%
4300 OFFICE SUPPLIES $662 $967 $1,700 $1,500 -11.76%
4301 COMPUTER SOFTWARE $3,652 $2,410 $0 $4,000 100.00%
4301 COMPUTER HARDWARE $0 $5,967 $1,500 $2,000 33.33%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $15,697 $17,464 $17,000 $17,000 0.00%
HOSE/NOZZELS/FITTINGS $2,022 $2,734 $6,000 $5,000 -16.67%
MISCELLANEOUS OPERATING SUPPLIES $13,935 $7,989 $16,000 $16,000 0.00%
4318 POSTAGE $386 $199 $600 $500 -16.67%
4320 GAS AND OIL $4,344 $6,499 $6,000 $6,000 0.00%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $1,348 $827 $1,000 $1,000 0.00%
RADIO REPAIRS AND MAINTENANCE $747 $392 $1,000 $1,000 0.00%
APPARATUS REPAIRS AND MAINTENANCE $34,637 $33,630 $24,500 $24,500 0.00%
SCBA SERVICE $625 $0 $2,000 $2,000 0.00%
OTHER REPAIRS AND MAINTENANCE $0 $5,179 $1,800 $1,800 0.00%
4331 EQUIPMENT $0 $0 $0 $0 0.00%
4335 BUILDING MAINTENANCE $9,279 $8,891 $17,000 $15,000 -11.76%
TOTAL COMMODITIES $87,334 $93,148 $96,100 $97,300 1.25%
CAT OBJ DESCRIPTION
page 105
4400 TRAINING $11,951 $13,207 $15,000 $15,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $1,314 $0 $1,500 $1,500 0.00%
4403 TRAINING EXPENSES
TRAINING $4,918 $4,697 $5,000 $5,000 0.00%
FIRE PREVENTION $2,890 $0 $6,500 $6,500 0.00%
4404 MEMBERSHIP DUES $1,034 $1,894 $1,250 $1,750 40.00%
4410 UNIFORMS $0 $4,466 $4,500 $5,000 11.11%
4415 MILEAGE $48 $0 $250 $250 0.00%
4425 WATER SERVICE $2,123 $2,084 $2,500 $2,500 0.00%
4490 MISCELLANEOUS $641 $1,008 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $24,919 $27,356 $37,500 $38,500 2.67%
4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $402,432 $441,180 $515,759 $518,011 0.44%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FIRE UTILITY VEHICLE $41,000
page 106
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
FIRE
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
DAVE DREELAN NA $18,657 $19,217 $0 $0 $19,217 $1,441 $1,191 $279 $0 $22,129
SCOTT GOLDENSTEIN NA $10,936 $11,263 $0 $0 $11,263 $845 $698 $163 $0 $12,970
NANCY BAUER 0.25 4/27/1987 $14,822 $62,658 $0 $0 $15,665 $1,175 $971 $227 $5,040 $23,078
SUE DONOVAN 0.05 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
JIM LEE $26,101 $26,884 $0 $0 $26,884 $0 $1,667 $390 $0 $28,940
CAPTAINS (4) NA $7,029 $7,241 $0 $0 $7,241 $0 $0 $105 $0 $7,346
LIETENANTS (2) NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613
TRAINING OFFICER NA $3,861 $3,977 $0 $0 $3,977 $0 $0 $58 $0 $4,035
TRAINING ASSISTANT NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613
FIRE CALLS NA $64,009 $65,930 $0 $0 $65,930 $0 $0 $956 $0 $66,886
TRAINING/SPECIALS NA $59,934 $61,463 $0 $0 $61,463 $0 $0 $891 $0 $62,354
CLEAN UP NA $10,330 $10,640 $0 $0 $10,640 $0 $0 $154 $0 $10,794
MEETINGS NA $7,719 $7,951 $0 $0 $7,951 $0 $0 $115 $0 $8,066
FIRE PREVENTION NA $9,367 $9,648 $0 $0 $9,648 $0 $0 $140 $0 $9,788
WORKERS COMP NA $35,544 $39,100 $0 $0 $39,100 $0 $0 $0 $0 $39,100
DISABILITY/LIFE NA $3,000 $3,000 $0 $0 $3,000 $0 $0 $0 $0 $3,000
TOTALS $285,158 $3,461 $4,528 $3,524 $5,040 $301,711
page 107
FIRE DEPARTMENT
SAL-REG $243,058 INS CONT $1,680
PERA $3,461
FICA $4,528
MEDICARE $3,524 VERIFY $301,711
INSURANCE $5,040
DIS/LIFE $3,000
WORK COMP $39,100
TOTAL $301,711
ADMIN
SAL-REG $73,029
PERA $3,461
FICA $4,528
MEDICARE $1,059
INSURANCE $5,040
DIS/LIFE $3,000
WORK COMP $39,100
$129,216
STAFF
SAL-REG $170,029
PERA $0
FICA $0
MEDICARE $2,465
INSURANCE $0
DIS/LIFE $0
WORK COMP $0
$172,494 $301,711
page 108
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4209 CITY HALL RENT $11,655 $11,655 $12,000 $12,000 0.00%
4210 TELEPHONE $4,530 $5,043 $5,500 $5,500 0.00%
4220 PROFESSIONAL SERVICES $448 $650 $500 $500 0.00%
CITY ATTORNEY $1,050 $150 $1,500 $1,500 0.00%
CITY ENGINEER/GOPHER ONE $36,696 $0 $0 $0 0.00%
4221 RETAINER-CITY ENGINEER $7,500 $0 $0 $0 0.00%
4231 CONTRACTED INSPECTIONS $81,376 $86,242 $90,000 $94,500 5.00%
4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $143,255 $103,740 $109,500 $114,000 4.11%
4300 OFFICE SUPPLIES $476 $1,134 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $299 $1,356 $350 $350 0.00%
4318 POSTAGE $985 $1,229 $875 $900 2.86%
4320 GAS AND OIL $0 $0 $0 $0 0.00%
4330 VEHICLE MAINTENANCE $794 $1,465 $0 $0 0.00%
TOTAL COMMODITIES $2,554 $5,184 $2,475 $2,500 1.01%
4400 TRAINING $15 $0 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $105 $0 $250 $250 0.00%
4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00%
4490 MISCELLANEOUS $750 $7 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $1,005 $142 $1,875 $1,875 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $146,814 $109,066 $113,850 $118,375 3.97%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 109
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - STREETS
4110 SALARIES-REGULAR $350,248 $342,422 $343,326 $336,967 -1.85%
4115 SALARIES-OVERTIME $10,369 $4,900 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $0 $0 $5,000 $5,000 0.00%
4131 INSURANCE $90,475 $95,530 $102,528 $107,654 5.00%
4133 WORKERS COMPENSATION $32,329 $43,604 $41,594 $45,755 10.00%
4134 PERA $26,364 $26,737 $27,428 $26,951 -1.74%
4135 FICA $27,019 $27,689 $28,358 $27,872 -1.71%
TOTAL HUMAN RESOURCES $536,804 $540,882 $570,609 $572,574 0.34%
4200 RENTALS AND LEASES $2,558 $3,939 $5,500 $5,500 0.00%
4210 TELEPHONE $4,042 $3,007 $4,000 $4,000 0.00%
4211 ELECTRICAL-STREET LIGHTS $21,615 $20,347 $22,000 $22,000 0.00%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,356 $3,606 $3,500 $4,000 14.29%
4212 GAS SERVICE $2,634 $3,172 $5,000 $5,000 0.00%
4220 PROFESSIONAL SERVICES $7,062 $37,767 $1,500 $1,500 0.00%
4220 ENGINEERING FEES $21,534 $0 $0 $0 0.00%
4220 CITY ATTORNEY $2,025 $690 $600 $1,000 66.67%
4221 RETAINER-CITY ENGINEER $5,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $243 $603 $300 $300 0.00%
4280 RUBBISH REMOVAL $1,384 $1,623 $3,000 $3,000 0.00%
TOTAL CONTRACTUAL SERVICES $75,123 $78,518 $49,400 $50,300 1.82%
4300 OFFICE SUPPLIES $735 $1,131 $750 $750 0.00%
4305 OPERATING SUPPLIES $13,949 $19,834 $15,000 $18,000 20.00%
4306 RECRUITMENT COSTS $0 $230 $500 $500 0.00%
4318 POSTAGE $3 $37 $50 $50 0.00%
4320 GAS AND OIL $17,650 $19,561 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR $43,736 $59,026 $40,000 $45,000 12.50%
4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $0 $1,000 $1,000 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $6,475 $4,773 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $864 $1,831 $5,000 $5,000 0.00%
4340 STORM DAMAGE $0 $285 $0 $0 0.00%
TOTAL COMMODITIES $84,212 $107,835 $93,050 $102,050 9.67%
CAT OBJ DESCRIPTION
page 110
4400 TRAINING $2,072 $2,730 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $97 $0 $150 $150 0.00%
4410 CLOTHING AND EQUIPMENT $3,668 $2,411 $5,000 $5,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $92 $263 $100 $100 0.00%
4420 STREET SIGNS AND POSTS $7,575 $5,208 $12,000 $12,000 0.00%
4421 SAND AND SALT $126,542 $85,794 $135,000 $135,000 0.00%
4422 STREET MAINTENANCE MATERIAL $27,585 $15,427 $30,000 $30,000 0.00%
4423 CRACK SEALING/CHIP SEALING $100,731 $78,650 $100,000 $100,000 0.00%
4424 STREET SWEEPING AND STRIPING $28,592 $27,753 $32,000 $40,000 25.00%
4425 WATER SERVICE-PUBLIC WORKS $272 $277 $300 $300 0.00%
4426 BONFIRE CLEAN UP $2,502 $617 $0 $500 #DIV/0!
4490 MISCELLANEOUS $453 $164 $400 $400 0.00%
4500 TREE REMOVAL $9,194 $19,059 $30,000 $30,000 0.00%
TOTAL OTHER CHARGES $309,375 $238,353 $347,450 $355,950 2.45%
4620 CAPITAL OUTLAY $0 $2,437 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $2,437 $0 $0 0.00%
TOTAL EXPENDITURES $1,005,514 $968,025 $1,060,509 $1,080,874 1.92%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FENCE $3,500
1 TON PICKUP WITH DUMP BOX $70,000
page 111
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
STREETS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.34 6/16/1976 34 E $33,003 $99,986 $0 $0 $33,995 $2,550 $2,108 $493 $6,854 $46,000
JOHN AMBROSE 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
NICK COURTEAU 6/18/2008 MECH $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
RYAN CROULEY 8/6/2008 MAIN II $50,149 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
JASON EVAZICH 12/8/1997 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781
TOM ROUSE 11/8/1995 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781
VARIABLE RATE $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
OVERTIME $22,375 $22,375 $0 $0 $22,375 $1,678 $1,387 $324 $0 $25,765
SEASONAL STAFF $5,000 $5,000 $0 $0 $5,000 $0 $310 $73 $0 $5,383
WORKERS COMP NA NA NA $41,594 $45,755 $0 $0 $45,755 $0 $0 $0 $0 $45,755
TOTALS $364,342 $26,951 $22,589 $5,283 $107,654 $572,574
ADMINISTRATION
SAL-REG $336,967 INS CONT $1,680
SAL-TEMP $5,000
OVERTIME $22,375
PERA $26,951
FICA $22,589
MEDICARE $5,283
INSURANCE $107,654
WORK COM $45,755
TOTAL $572,574
page 112
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - PARKS
4110 SALARIES-REGULAR $280,696 $273,842 $272,662 $332,127 21.81%
4115 SALARIES-OVERTIME $15,995 $10,105 $15,000 $15,000 0.00%
4130 SALARIES-TEMPORARY $58,771 $55,942 $60,000 $60,000 0.00%
4131 INSURANCE $56,635 $51,280 $80,064 $99,187 23.88%
4133 WORKERS COMPENSATION $12,932 $17,441 $16,638 $18,300 9.99%
4134 PERA $21,500 $20,440 $21,575 $26,035 20.67%
4135 FICA $29,016 $27,626 $26,596 $31,145 17.10%
TOTAL HUMAN RESOURCES $475,545 $456,676 $492,535 $581,794 18.12%
4200 RENTALS AND LEASES $10,972 $11,018 $10,000 $15,000 50.00%
4210 TELEPHONE $2,659 $3,341 $3,500 $3,500 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $3,670 $3,764 $4,000 $4,000 0.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $4,169 $4,563 $5,500 $5,500 0.00%
4212 GAS SERVICE $3,521 $4,016 $7,500 $7,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $0 $0 0.00%
ENGINEERING $3,743 $0 $0 $0 0.00%
CITY ATTORNEY $525 $150 $500 $500 0.00%
HR TRAINING/TESTING $678 $730 $500 $750 50.00%
4221 RETAINER-CITY ENGINEER $4,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATION $0 $81 $0 $0 0.00%
4268 OTHER CONTRACT SERVICES $14 $0 $0 $0 0.00%
PARK MAINTENANCE $19,219 $22,370 $22,000 $22,500 2.27%
CITY NEWSLETTER $2,420 $2,584 $0 $0 0.00%
4280 RUBBISH REMOVAL $1,384 $1,623 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $56,974 $54,240 $56,000 $61,750 10.27%
4300 OFFICE SUPPLIES $818 $1,579 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $16,823 $18,406 $16,000 $18,000 12.50%
4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00%
4318 POSTAGE $71 $72 $150 $150 0.00%
4320 GAS AND OIL $12,013 $13,977 $17,500 $17,500 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $35,333 $50,480 $35,000 $35,000 0.00%
PARKS MAINTENANCE SUPPLIES $39,654 $36,590 $44,000 $44,000 0.00%
CHEMICALS AND FERTILIZER $942 $2,121 $14,000 $14,000 0.00%
TRAIL SWEEPING $0 $0 $2,000 $2,000 0.00%
TRAIL MAINTENANCE $0 $0 $10,000 $10,000 0.00%
STRIPING PAINT/CHALK $1,663 $1,901 $3,500 $3,500 0.00%
ERADICATE INVASIVE PLANTS $10,000 $10,000 $15,000 $30,000 100.00%
TOWN CENTRE LANDSCAPE MAINT.$0 $3,314 $9,000 $9,000 0.00%
PILOT KNOB RESTORATION $10,050 $6,650 $7,000 $11,000 57.14%
ROGERS LAKE AERATION/MAINT.$0 $0 $1,000 $1,000 0.00%
ROGERS LAKE WEED CONTROL $1,518 $0 $2,500 $2,500 0.00%
4331 MISC OFFICE/COMPUTER EQUIP $0 $0 $1,000 $1,000 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $6,507 $5,042 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
TOTAL COMMODITIES $136,192 $151,259 $186,650 $208,650 11.79%
4400 TRAINING $4,495 $3,572 $7,000 $7,000 0.00%
4404 MEMBERSHIP DUES $659 $602 $750 $750 0.00%
CAT OBJ DESCRIPTION
page 113
4410 CLOTHING AND EQUIPMENT $1,481 $1,433 $2,500 $2,500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $125 $250 $250 0.00%
4422 STREET MAINTENANCE MATERIAL $0 $0 $0 $0 #DIV/0!
4425 WATER SERVICE
PUBLIC WORKS $436 $277 $500 $500 0.00%
PARKS $12,428 $10,852 $15,000 $15,000 0.00%
4490 MISCELLANEOUS $1,071 $170 $1,000 $1,000 0.00%
4490 COMMISSIONER PER DIEM $1,425 $1,550 $2,100 $2,100 0.00%
4500 TREE REMOVAL $441 $4,868 $25,000 $25,000 0.00%
TOTAL OTHER CHARGES $22,436 $23,449 $54,100 $54,100 0.00%
4600 CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00%
TOTAL EXPENDITURES $716,719 $710,761 $789,285 $906,294 14.82%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TORO FIELD MOWER $100,000
XMARK MOWER $17,000
FENCE $3,500
page 114
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECREATION
RECREATION
4435 MHAA T-BALL $0 $2,790 $1,200 $0 -100.00%
4435 SOFTBALL LEAGUES $6,966 $7,250 $7,000 $7,400 5.71%
4435 TENNIS LESSONS $2,428 $4,243 $3,000 $3,000 0.00%
4435 SUMMER CONCERTS $1,660 $1,810 $3,000 $3,000 0.00%
4435 SAFETY CAMP $1,287 $855 $2,000 $1,500 -25.00%
4435 PRINCESS BALL/SUPERHERO $0 $409 $0 $1,500 100.00%
4435 SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00%
4435 SUMMER PLAYHOUSE $1,400 $1,785 $2,000 $2,000 0.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $3,071 $0 $2,500 $1,600 -36.00%
4435 FIELD TRIPS $8,872 $4,734 $6,000 $6,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $0 $1,996 $3,000 $2,500 -16.67%
4435 RECREATION OFFICE SUPPLIES $0 $0 $500 $500 0.00%
4435 KIDS FISHING DERBY $1,247 $1,541 $1,500 $1,650 10.00%
4435 YOUTH AND STAFF SHIRTS $2,128 $0 $1,000 $3,500 250.00%
4435 SKATEBOARD CAMPS/CLINICS $3,821 $2,956 $4,000 $3,500 -12.50%
4435 SCHOLARSHIP PROGRAM $0 $0 $0 $1,000 100.00%
PARK CELEBRATION $1,975 $925 $3,000 $3,000 0.00%
MISCELLANEOUS $1,033 $782 $0 $500 0.00%
4436 ONLINE REGISTRATION FEES $1,494 $1,645 $1,500 $1,700 13.33%
4400 CONFERENCES AND SCHOOLS $0 $0 $0 $1,250 100.00%
TOTAL RECREATION CHARGES $37,382 $33,721 $42,200 $46,100 9.24%
BUDGET IMPROVEMENT REQUEST
RECREATION REGISTRATION SOFTWARE $10,000
CAT OBJ DESCRIPTION
page 115
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PARKS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647
JOHN BOLAND 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
TIM OSTER 9/12/1983 MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
CLIFF KIRCHNER MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
NEW PUBLIC WORKS $0 $48,906 $0 $0 $48,906 $3,668 $3,032 $709 $15,120 $71,435
MEREDITH LAWRENCE 0.84 $49,143 $51,126 $10,583 $0 $51,835 $3,888 $3,214 $752 $16,934 $76,623
OVERTIME $15,000 $15,000 $0 $0 $15,000 $1,125 $930 $218 $0 $17,273
SEASONAL STAFF (MNT) $25,000 $25,000 $0 $0 $25,000 $0 $1,550 $363 $0 $26,913
SEASONAL STAFF (PRK)$35,000 $35,000 $0 $0 $35,000 $0 $2,170 $508 $0 $37,678
WORKERS COMP NA NA NA $16,638 $18,300 $0 $0 $18,300 $0 $0 $0 $0 $18,300
TOTALS $407,127 $26,035 $25,242 $5,903 $99,187 $581,794
ADMINISTRATION
SAL-REG $332,127 INS CONT $1,680
SAL-SEAS $60,000
SAL-OT $15,000
PERA $26,035
FICA $25,242
MEDICARE $5,903
INSURANCE $99,187
WORK COM $18,300
TOTAL $581,794
page 116
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
COMMUNITY DEVELOPMENT
4110 SALARIES-REGULAR $43,892 $79,314 $97,827 $104,160 6.47%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $5,227 $15,250 $19,200 $20,160 5.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $2,897 $5,949 $7,337 $7,812 6.47%
4135 FICA $3,280 $5,284 $7,483 $7,968 6.48%
TOTAL HUMAN RESOURCES $55,296 $105,797 $131,847 $140,100 6.26%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $40,937 $30,520 $5,000 $5,000 0.00%
COMP PLAN UPDATE $7,315 $46,976 $70,000 $5,000 -92.86%
CITY ENGINEERING $11,089 $0 $0 $0 0.00%
CITY ATTORNEY $6,488 $7,703 $8,000 $8,000 0.00%
OPEN TO BUSINESS - DAKOTA COUNTY $0 $0 $2,600 $2,600 0.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00%
PLANNING COMMISSIONER-MINUTES $1,261 $1,977 $1,600 $1,600 0.00%
RESOLUTION FILING WITH COUNTY $1,256 $1,426 $1,800 $2,000 11.11%
OTHER PROFESSIONAL SERVICES $413 $2,634 $500 $500 0.00%
4221 RETAINER
CITY ENGINEER $16,000 $0 $0 $0 0.00%
4222 PROSECUTIONS $0 $0 $3,000 $3,000 0.00%
4240 LEGAL PUBLICATIONS $1,908 $1,558 $2,300 $2,500 8.70%
TOTAL CONTRACTUAL SERVICES $86,667 $92,794 $95,800 $31,200 -67.43%
4300 OFFICE SUPPLIES $1,933 $1,229 $2,500 $2,500 0.00%
4318 POSTAGE $640 $517 $1,000 $1,000 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $136 $0 $500 $500 0.00%
TOTAL COMMODITIES $2,709 $1,746 $4,000 $4,000 0.00%
4400 TRAINING $624 $576 $1,100 $2,500 127.27%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $395 $104 $450 $450 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $116 $0 $300 $300 0.00%
4490 PLANNING COMMISSION PER DIEM $1,600 $1,750 $2,100 $2,100 0.00%
4490 MISCELLANEOUS $62 $746 $400 $400 0.00%
TOTAL OTHER CHARGES $2,797 $3,176 $4,450 $5,850 31.46%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $147,469 $203,513 $236,097 $181,150 -23.27%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 117
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PLANNING
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TIM BENETTI $97,827 $16,868 $87,292 $0 $104,160 $7,812 $6,458 $1,510 $20,160 $140,100
TOTALS $104,160 $7,812 $6,458 $1,510 $20,160 $140,100
CITY COUNCIL
SAL-REG $104,160 INS CONT $1,680
PERA $7,812
FICA $6,458
MEDICARE $1,510
INSURANCE $20,160
TOTAL $140,100
page 118
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECYCLING
4110 SALARIES-REGULAR $10,973 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $1,307 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $724 $0 $0 $0 0.00%
4135 FICA $820 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $13,824 $0 $0 $0 0.00%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $9,452 $7,045 $10,000 $14,000 40.00%
4220 SHARED RECYCLING POSITION $0 $4,226 $18,200 $18,200 0.00%
4268 CITY NEWSLETTER $678 $724 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $10,130 $11,995 $28,200 $32,200 14.18%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
4318 POSTAGE $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 MISCELLANEOUS $728 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $728 $0 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $24,682 $11,995 $28,800 $32,800 13.89%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 119
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ANIMAL CONTROL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4225 IMPOUNDING FEE $5,074 $4,326 $6,500 $3,250 -50.00%
TOTAL CONTRACTUAL SERVICES $5,074 $4,326 $6,500 $3,250 -50.00%
4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $500 $500 0.00%
4490 MISCELLANEOUS $680 $71 $1,000 $500 -50.00%
TOTAL OTHER CHARGES $680 $71 $1,000 $500 -50.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $5,754 $4,397 $8,000 $4,250 -46.88%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 120
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ENGINEERING
4110 SALARIES-REGULAR $280,542 $215,615 $277,429 $296,840 7.00%
4115 SALARIES-OVERTIME $10,471 $4,912 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $4,968 $0 $10,000 $10,000 0.00%
4131 INSURANCE $50,097 $43,105 $64,512 $72,778 12.81%
4133 WORKERS COMPENSATION $3,468 $4,678 $4,463 $4,910 10.02%
4134 PERA -$8,810 $16,471 $21,557 $23,013 6.75%
4135 FICA $24,667 $17,008 $22,754 $24,238 6.52%
4139 OPEB -$3,175 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $362,228 $301,789 $410,715 $441,779 7.56%
4200 RENTALS AND LEASES $780 $780 $500 $800 60.00%
4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00%
4210 TELEPHONE $3,866 $2,647 $4,000 $4,000 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,050 $0 $3,050 $3,050 0.00%
OTHER PROFESSIONAL SERVICES $5,283 $764 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $7,368 $0 $9,000 $10,000 11.11%
TOTAL CONTRACTUAL SERVICES $69,676 $53,520 $67,879 $69,179 1.92%
4300 OFFICE SUPPLIES $1,078 $646 $2,000 $2,000 0.00%
4301 COMPUTER SOFTWARE $17,152 $14,966 $0 $0 0.00%
4305 OPERATING SUPPLIES $1,777 $1,088 $1,000 $1,200 20.00%
4318 POSTAGE $27 $21 $300 $300 0.00%
4320 GAS AND OIL $1,541 $1,325 $1,500 $1,500 0.00%
4330 EQUIPMENT REPAIR $2,126 $1,282 $1,000 $1,500 50.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $3,411 $0 $3,000 $3,000 0.00%
TOTAL COMMODITIES $27,112 $19,328 $8,800 $9,500 7.95%
4400 TRAINING $3,092 $520 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $564 $0 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $153 $0 $250 $500 100.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,078 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $387 $253 $250 $250 0.00%
4491 DEPRECIATION $8,174 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $13,448 $773 $4,600 $4,850 5.43%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $472,464 $375,410 $491,994 $525,308 6.77%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 121
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ENGINEERING
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
RYAN RUZEK 8/9/2004 35 E $108,616 $85,288 $29,424 $0 $114,712 $8,603 $7,112 $1,663 $20,160 $152,251
BOBBY CRANE 8/3/2009 25 E $77,770 $80,101 $0 $0 $80,101 $6,008 $4,966 $1,161 $20,160 $112,396
NATURAL RESOURCE $51,678 $39,936 $20,667 $60,603 $4,545 $3,757 $879 $20,160 $89,944
NANCY BAUER 0.55 4/24/1987 14 E $32,607 $62,658 $0 $0 $34,462 $2,585 $2,137 $500 $11,088 $50,771
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
OVERTIME $10,000 $10,000 $0 $0 $10,000 $750 $620 $145 $0 $11,515
INTERN $10,000 $0 $0 $0 $10,000 $0 $620 $145 $0 $10,765
WORKERS COMP NA NA NA $4,463 $4,910 $0 $0 $4,910 $0 $0 $0 $0 $4,910
TOTALS $316,840 $23,013 $19,644 $4,594 $72,778 $441,778
ADMINISTRATION
SAL-REG $296,840 INS CONT $1,680
SAL-SEAS $10,000
SAL-OT $10,000
PERA $23,013
FICA $19,644
MEDICARE $4,594
INSURANCE $72,778
WORK COM $4,910
TOTAL $441,778
page 122
UTILITY FUND FUND 15
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 PROJECTED % CHANGE
SEWER RENTAL $1,686,622 $1,744,239 $1,898,859 $1,938,526 $2,292,000 18.23%
WATER SURCHARGE TRANSFER $25,000 $0 $25,000 $25,000 $0 -100.00%
SEWER PERMITS $2,250 $2,850 $200 $1,500 $1,500 0.00%
LILYDALE LIFT STATION MAINT.$3,774 $2,654 $3,000 $3,000 $3,000 0.00%
MISCELLANEOUS INCOME $10,535 $13,275 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $1,727,031 $1,761,868 $1,935,909 $1,976,876 $2,305,350 16.62%
page 123
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $123,012 $126,602 $132,763 $137,062 3.24%
4115 SALARIES-OVERTIME $1,405 $0 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $0 $3,875 $5,500 $5,500 0.00%
4131 INSURANCE $21,020 $23,423 $36,288 $38,102 5.00%
4133 WORKERS COMPENSATION $7,406 $10,143 $9,749 $10,725 10.01%
4134 PERA $25,223 $10,946 $10,332 $10,655 3.13%
4135 FICA $10,290 $10,948 $10,959 $11,289 3.01%
4139 OPEB $515 $1,277 $0 $0
TOTAL HUMAN RESOURCES $188,871 $187,214 $210,591 $218,333 3.68%
4200 RENTALS AND LEASES $1,117 $1,886 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4210 TELEPHONE $7,666 $7,355 $7,500 $7,500 0.00%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00%
LIFT STATIONS $9,983 $11,067 $10,500 $12,000 14.29%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $2,634 $3,172 $5,000 $5,000 0.00%
LIFT STATIONS $1,034 $1,121 $1,000 $1,200 20.00%
4214 SOFTWARE MAINTENANCE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $5,735 $0 $15,000 $15,000 0.00%
CITY ENGINEER $8,129 $11,649 $0 $0 0.00%
CITY AUDIT $2,600 $2,647 $2,750 $2,750 0.00%
SUMP PUMP INSPECTIONS $0 $128,980 $0 $0 0.00%
TRAINING $350 $0 $500 $500 0.00%
4221 RETAINER-CITY ENGINEER $2,500 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $0 $291 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $4,621 $6,855 $7,000 $8,000 14.29%
4268 CITY NEWSLETTER $532 $568 $0 $0 0.00%
4280 RUBBISH REMOVAL $1,389 $1,633 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $58,864 $187,892 $69,654 $72,354 3.88%
4300 OFFICE SUPPLIES $818 $1,470 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $15,384 $10,947 $15,000 $15,000 0.00%
4318 POSTAGE $4,934 $4,681 $5,000 $5,000 0.00%
4320 GAS AND OIL $3,937 $5,830 $5,000 $5,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $5,229 $71,741 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $250,000 $250,000 0.00%
ROOT CHEMICALS $131 $2,744 $4,000 $4,000 0.00%
HYDRANT MARKERS $0 $0 $750 $750 0.00%
SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $14,473 $37,382 $15,000 $15,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $33,947 $14,439 $30,000 $30,000 0.00%
4331 FURNITURE/EQUIPMENT $0 $0 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $6,370 $4,603 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
TOTAL COMMODITIES $86,818 $155,759 $397,700 $398,700 0.25%
CAT OBJ DESCRIPTION
page 124
4400 TRAINING $3,289 $225 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $97 $0 $100 $100 0.00%
4410 CLOTHING AND EQUIPMENT $699 $613 $750 $750 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $193 $16 $250 $250 0.00%
4425 WATER SERVICE $272 $276 $250 $300 20.00%
4437 CREDIT CARD FEES $594 $755 $750 $750 0.00%
4449 MWCC CHARGES $1,164,404 $1,222,377 $1,343,712 $1,363,415 1.47%
4490 MISCELLANEOUS $5,981 $1,321 $4,000 $4,000 0.00%
4491 DEPRECIATION $167,442 $168,934 $145,500 $145,500 0.00%
TOTAL OTHER CHARGES $1,342,971 $1,394,517 $1,497,812 $1,517,565 1.32%
4600 CAPITAL OUTLAY $0 $0 $54,000 $318,500 489.81%
TOTAL CAPITAL OUTLAY $0 $0 $54,000 $318,500 489.81%
TOTAL EXPENDITURES $1,677,524 $1,925,382 $2,229,757 $2,525,452 13.26%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TRUNK MAIN SEWER RECONSTRUCTION $315,000
FENCE $3,500
page 125
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
UTILITY
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647
RICHARD BURROWS 11/13/1995 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
SHARON HINZE 0.5 4/24/2006 12 E $28,285 $58,261 $0 $0 $29,131 $2,185 $1,806 $422 $10,080 $43,624
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
OVERTIME NA NA NA $5,000 $5,000 $0 $0 $5,000 $375 $310 $73 $0 $5,758
SEASONAL NA NA NA $5,500 $5,500 $0 $0 $5,500 $0 $341 $80 $0 $5,921
WORKERS COMP NA NA NA $9,749 $10,725 $0 $0 $10,725 $0 $0 $0 $0 $10,725
TOTALS $147,562 $10,655 $9,149 $2,140 $38,102 $218,332
ADMINISTRATION
SAL-REG $137,062 INS CONT $1,680
SAL-SEAS $5,500
SAL-OT $5,000
PERA $10,655
FICA $9,149
MEDICARE $2,140
INSURANCE $38,102
WORK COMP $10,725
TOTAL $218,332
page 126
STORM WATER UTILITY FUND 29
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 PROJECTED % CHANGE
STORM WATER UTILITY FEES $406,144 $456,503 $398,631 $446,000 $476,000 6.73%
MISCELLANSOUS INCOME $350 $352 $0 $0 $0 0.00%
INTEREST INCOME $1,480 $2,135 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $398,324 $449,340 $390,481 $437,850 $467,850 6.85%
page 127
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $20,046 $20,475 $20,901 $21,527 3.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $3,747 $3,058 $5,952 $6,250 5.01%
4134 PERA $4,687 $2,960 $1,568 $1,615 3.00%
4135 FICA $1,475 $1,537 $1,599 $1,647 3.00%
4139 OPEB $493 -$310 $0 $0 0.00%
TOTAL HUMAN RESOURCES $30,448 $27,720 $30,020 $31,039 3.39%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $975 $992 $1,000 $1,000 0.00%
WMO MEETINGS $0 $0 $6,000 $6,000 0.00%
NPDES ENGINEERING FEES $22,560 $14,076 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $0 $0 $3,500 $35,000 900.00%
SURFACE WATER TREATMENT $48,063 $6,120 $5,000 $5,000 0.00%
OTHER PROFESSIONAL SERVICES $4,633 $21,851 $2,500 $2,500 0.00%
4221 RETAINER-CITY ENGINEER $1,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $308 $213 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $84,443 $50,156 $60,354 $91,854 52.19%
4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00%
4318 POSTAGE $0 $9 $25 $25 0.00%
4330 EQUIPMENT REPAIR $0 $102 $3,000 $3,000 0.00%
4337 STORM SEWER MAINTENANCE $100,852 $80,841 $50,000 $75,000 50.00%
4339 POND MAINTENANCE $0 $35,000 $80,000 $0 -100.00%
TOTAL COMMODITIES $100,852 $115,952 $133,275 $78,275 -41.27%
4404 MEMBERSHIP DUES $16,949 $18,337 $17,500 $17,500 0.00%
4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $174 $313 $500 $500 0.00%
4491 DEPRECIATION $40,573 $42,864 $40,000 $40,000 0.00%
TOTAL OTHER CHARGES $57,696 $61,514 $58,000 $58,000 0.00%
4600 CAPITAL OUTLAY $0 $0 $142,840 $440,000 208.04%
TOTAL CAPITAL OUTLAY $0 $0 $142,840 $440,000 208.04%
TOTAL EXPENDITURES $273,439 $255,342 $424,489 $699,168 64.71%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CHEROKEE HEIGHTS RAVINE STABLE $75,000
541 MARIE AVE REPAIR $20,000
MARIE AVE REHAB (PONDS)$150,000
WESLEY LANE REHAB $25,000
DODD ROAD TRAIL $50,000
2019 STREAM BANK STABILIZATION $120,000
CAT OBJ DESCRIPTION
page 128
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
STORM UTILITY
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
SHARON HINZE 0.25 4/24/2006 12 E $13,798 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,594 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
TOTALS $21,527 $1,615 $1,335 $312 $6,250 $31,038
ADMINISTRATION
SAL-REG $21,527 INS CONT $1,680
SAL-SEAS $0
SAL-OT $0
PERA $1,615
FICA $1,335
MEDICARE $312
INSURANCE $6,250
WORK COMP $0
TOTAL $31,038
page 129
PAR 3
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE
GREEN FEES $92,080 $87,947 $110,000 $110,000 $100,000 -9.09%
RECREATION PROGRAMS $34,877 $41,263 $38,000 $38,000 $38,000 0.00%
CONCESSIONS $18,288 $17,977 $23,000 $20,000 $18,000 -10.00%
SUNDRY REVENUE $553 $600 $0 $0 $0 0.00%
INTEREST $339 $447 $250 $250 $250 0.00%
TOTAL PAR THREE FUND REVENUE $146,137 $148,234 $171,250 $168,250 $156,250 -7.13%
page 130
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PAR 3
4110 SALARIES-ADMIN $20,383 $18,652 $21,579 $22,608 4.77%
4115 SALARIES-OVERTIME(HOLIDAY)$81 $197 $0 $300 100.00%
4110 SALARIES-CLUBHOUSE $25,766 $30,664 $30,000 $34,000 13.33%
4110 SALARIES - MAINTENANCE $17,079 $18,779 $19,000 $22,000 15.79%
4131 INSURANCE $4,854 $4,285 $6,336 $6,653 5.00%
4133 WORKERS COMPENSATION $1,470 $1,983 $1,892 $2,080 9.94%
4134 PERA $10,088 $4,482 $3,868 $4,246 9.77%
4135 FICA $4,723 $5,198 $5,399 $6,036 11.80%
4139 OPEB -$217 -$247 $0 $0 0.00%
TOTAL HUMAN RESOURCES $84,227 $83,993 $88,074 $97,923 11.18%
4200 RENTALS AND LEASES $2,878 $3,151 $2,500 $4,500 80.00%
4210 TELEPHONE $3,388 $3,084 $3,300 $3,300 0.00%
4211 ELECTRIC SERVICE
CLUBHOUSE $697 $652 $700 $750 7.14%
MAINTENANCE $5,123 $4,774 $5,500 $5,500 0.00%
4212 GAS SERVICE $545 $582 $600 $630 5.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $2,500 $2,545 $2,500 $2,650 6.00%
CITY ATTORNEY $0 $0 $0 $0 0.00%
CONSULTANT FEE $0 $0 $0 $0 0.00%
LIQUOR LICENSE FEES/COMPLIANCE $580 $305 $350 $0 -100.00%
4250 LIABILITY AND AUTO INSURANCE $3,155 $3,703 $3,200 $4,200 31.25%
4268 CONTRACT SERVICES
GROUNDS MAINTENANCE MGMT $4,000 $4,000 $4,000 $5,000 25.00%
CITY NEWSLETTER $387 $413 $400 $400 0.00%
4280 RUBBISH REMOVAL $643 $587 $700 $700 0.00%
TOTAL CONTRACTUAL SERVICES $23,896 $23,796 $23,750 $27,630 16.34%
4300 OFFICE SUPPLIES $419 $371 $500 $500 0.00%
4305 GOLF SUPPLIES $1,541 $1,223 $500 $750 50.00%
4310 CONCESSIONS
FOOD $3,271 $3,050 $3,000 $3,300 10.00%
POP $884 $816 $1,000 $1,800 80.00%
BEER $1,051 $848 $1,000 $0 -100.00%
4320 GAS AND OIL $1,246 $1,249 $1,300 $1,350 3.85%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $4,497 $3,963 $5,000 $5,000 0.00%
4334 COURSE MAINTENANCE $1,088 $3,384 $1,000 $3,500 250.00%
CHEMICALS AND FERTILIZER $1,728 $1,552 $3,000 $9,000 200.00%
IRRIGATION SYSTEM REPAIR $946 $1,415 $1,000 $2,750 175.00%
COURSE BEAUTIFICATION $1,500 $563 $2,000 $1,500 -25.00%
SOIL/SAND $0 $490 $500 $500 0.00%
4335 BUILDING MAINTENANCE $3,835 $9,388 $2,000 $6,000 200.00%
TOTAL COMMODITIES $22,006 $28,312 $21,800 $35,950 64.91%
CAT OBJ DESCRIPTION
page 131
4400 TRAINING $81 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $190 $290 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $80 $1,154 $200 $1,600 700.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $200 $0 -100.00%
4425 WATER SERVICE $366 $461 $400 $480 20.00%
4427 SEWER SERVICE $1,165 $1,187 $1,200 $1,300 8.33%
4436 ONLINE REGISTRATION FEE $1,111 $1,356 $1,000 $1,475 47.50%
4437 CREDIT CARD FEES $2,613 $2,456 $2,600 $2,700 3.85%
4490 MISCELLANEOUS $9,148 $11,423 $2,000 $2,000 0.00%
4480 CONTINGENCY $0 $0 $0 $0 0.00%
4491 DEPRECIATION $7,881 $7,243 $8,000 $8,000 0.00%
4500 TREE REMOVAL $2,138 $0 $2,000 $1,500 100.00%
TOTAL OTHER CHARGES $24,773 $25,570 $18,000 $19,455 8.08%
4620 CAPITAL OUTLAY $0 $0 $0 $9,000 100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $9,000 100.00%
TOTAL EXPENDITURES $154,902 $161,671 $151,624 $189,958 25.28%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
2WD UTILITY VEHICLE $9,000
page 132
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PAR 3
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
MEREDITH LAWRENCE 0.16 $9,360 $51,126 $10,583 $0 $9,873 $741 $612 $143 $3,226 $14,595
JOCELYN STEERE 0.20 $6,587 $22,845 $11,822 $0 $6,933 $520 $430 $101 $2,419 $10,403
KRISTEN SCHABACKER 0.05 8/31/1998 $5,632 $116,029 $0 $0 $5,801 $435 $360 $84 $1,008 $7,688
CLUBHOUSE NA NA NA $30,000 $34,000 $0 $0 $34,000 $2,550 $2,108 $493 $0 $39,151
OVERTIME $0 $300 $0 $0 $300 $0 $19 $4 $0 $323
MAINTENANCE $19,000 $22,000 $0 $0 $22,000 $0 $1,364 $319 $0 $23,683
WORKERS COMP NA NA NA $1,892 $2,080 $0 $0 $2,080 $0 $0 $0 $0 $2,080
TOTALS $56,608 $4,246 $4,892 $1,144 $6,653 $97,923
ADMINISTRATION
SAL-REG $22,608 INS CONT $1,680
SAL-SEAS $34,000
SAL - MAINT $22,000
SAL-OT $300
PERA $4,246
FICA $4,892
MEDICARE $1,144
INSURANCE $6,653
WORK COMP $2,080
TOTAL $97,923
page 133
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY HALL
4110 SALARIES-REGULAR $58,278 $63,541 $62,920 $64,792 2.98%
4115 SALARIES-OVERTIME $1,209 $1,090 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $9,456 $9,869 $19,200 $20,160 5.00%
4133 WORKERS COMPENSATION $3,879 $5,233 $4,992 $5,490 9.98%
4134 PERA $14,738 $8,658 $4,719 $4,859 2.97%
4135 FICA $5,256 $5,357 $4,813 $4,956 2.97%
4139 OPEB $477 $253 $0 $0 0.00%
TOTAL HUMAN RESOURCES $93,293 $94,001 $96,644 $100,257 3.74%
4211 ELECTRIC SERVICE $30,058 $29,017 $30,000 $30,000 0.00%
4212 GAS SERVICE $5,059 $5,570 $7,500 $7,500 0.00%
4220 PROFESSIONAL SERVICES
MISC PROFESSIONAL SERVICES $0 $8,970 $0 $0 0.00%
CITY ENGINEER $7,722 $544 $0 $0 0.00%
4240 LEGAL PUBLICATION $0 $119 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $3,961 $5,876 $5,000 $5,500 10.00%
4280 RUBBISH SERVICE $3,166 $2,948 $3,250 $3,250 0.00%
TOTAL CONTRACTUAL SERVICES $49,966 $53,044 $45,750 $46,250 1.09%
4305 COMPUTER $0 $0 $0 $0 0.00%
4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00%
4335 BUILDING MAINTENANCE $48,437 $44,339 $46,300 $46,300 0.00%
TOTAL COMMODITIES $48,437 $44,339 $48,100 $48,100 0.00%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $0 $0 $100 $100 0.00%
4425 WATER SERVICE $3,582 $3,517 $4,000 $4,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $206 $60 $250 $250 0.00%
4491 DEPRECIATION $64,776 $64,778 $60,000 $65,000 8.33%
TOTAL OTHER CHARGES $68,564 $68,355 $74,400 $79,400 6.72%
4600 CAPITAL OUTLAY $0 $0 $0 $75,000 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $75,000 0.00%
TOTAL EXPENDITURES $260,260 $259,739 $264,894 $349,007 31.75%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
GENERATOR REPLACEMENT $60,000
LIGHTING UPGRADES $15,000
CAT OBJ DESCRIPTION
page 134
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
CITY HALL
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY SULLIVAN 6/20/2011 16 E $62,920 $64,792 $0 $0 $64,792 $4,859 $4,017 $939 $20,160 $94,768
WORKERS COMP NA NA NA $4,992 $5,490 O O $5,490 $0 $0 $0 $0 $5,490
TOTALS $70,282 $4,859 $4,017 $939 $20,160 $100,258
ADMINISTRATION
SAL-REG $64,792 INS CONT $1,680
SAL-SEAS $0
SAL-OT $0
PERA $4,859
FICA $4,017
MEDICARE $939
INSURANCE $20,160
WORK COMP $5,490
TOTAL $100,258
page 135
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $1,218 $0 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $1,218 $0 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $5,634 $10,692 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE
SIREN MAINTENANCE AGREEMENT $2,488 $356 $4,000 $4,000 0.00%
N95 MASK TESTING $0 $0 $700 $700 0.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $0 $5,291 $3,000 $3,000 0.00%
EOC SUPPLIES $1,600 $525 $2,000 $2,000 0.00%
TOTAL COMMODITIES $9,722 $16,864 $14,200 $14,200 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $0 $0 $6,000 $5,000 -16.67%
4400 CONTINGENCY $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE.$8,624 $3,382 $4,000 $4,000 0.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $2,751 $348 $200 $0 -100.00%
TOTAL OTHER CHARGES $11,375 $3,730 $11,400 $10,200 -10.53%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL EXPENDITURES $22,315 $20,594 $44,800 $43,600 -2.68%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,200
CAT OBJ DESCRIPTION
page 136
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $97,626 $97,626 $96,000 $97,000 1.04%
4490 CITY CONTRIBUTION $102,990 $102,990 $144,000 $144,000 0.00%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $3,000 0.00%
TOTAL OTHER CHARGES $200,616 $200,616 $243,000 $244,000 0.41%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $200,616 $200,616 $243,000 $244,000 0.41%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 137
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,125 $1,145 $1,125 $1,150 2.22%
4220 CITY ENGINEER $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $1,125 $1,145 $1,125 $1,150 2.22%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 CONSTRUCTION COSTS $28,810 $2,636 $0 $5,000 0.00%
4490 MISCELLANEOUS $1,196 $1,153 $0 $500 0.00%
TOTAL OTHER CHARGES $30,006 $3,789 $0 $5,500 0.00%
4620 CAPITAL OUTLAY $58,824 $106,844 $125,000 $355,000 184.00%
TOTAL CAPITAL OUTLAY $58,824 $106,844 $125,000 $355,000 184.00%
TOTAL EXPENDITURES $89,955 $111,778 $126,125 $361,650 186.74%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
HAGSTROM KING PICKLEBALL $20,000
HAGSTROM KING PLAYGROUND $100,000
WENTWORTH PARKING LOT/TRAIL $80,000
WENTWORTH WARMING HOUSE $55,000
WENTWORTH PLAYGROUND $100,000
CAT OBJ DESCRIPTION
page 138
CITY OF MENDOTA HEIGHTS
2019 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2017 LEVY 2018 LEVY 2019 LEVY END DATE
2009 $26,533 $26,067 $25,491 2/1/2020
2010 $42,457 $42,908 $43,043 2/1/2030
2011 $210,919 $215,224 $218,832 2/1/2031
2012 $86,820 $87,427 $88,034 2/1/2032
2013 $119,933 $117,413 $125,393 2/1/2034
2014 Refunding $83,031 $70,178 $64,518 2/1/2027
2014 $79,720 $69,574 $69,703 2/1/2035
2015 Refunding $164,469 $160,899 $157,329 2/1/2028
2015 $47,912 $48,235 $48,558 2/1/2036
2016 $0 $75,679 $75,624 2/1/1937
2017 $0 $0 $88,318 2/1/1930
TOTAL $861,794 $913,604 $1,004,844
EQUIPMENT CERTIFICATES 2017 LEVY 2018 LEVY 2018 LEVY END DATE
FIRE TRUCK $52,253 $50,741 $0 2/1/2020
DUMP TRUCK $23,898 $23,709 $28,770 2/1/2025
PAR THREE BONDS 2017 LEVY 2018 LEVY 2018 LEVY END DATE
PAR THREE $246,960 $242,655 $243,600 2/1/2023
GRAND TOTAL $1,184,905 $1,230,709 $1,277,214
page 139
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $14,120 $12,681 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $14,120 $12,681 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $34,451 $17,191 $35,000 $35,000 0.00%
TOTAL COMMODITIES $34,451 $17,191 $35,000 $35,000 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $48,571 $29,872 $53,000 $53,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 140
REQUEST FOR COUNCIL ACTION
DATE: September 17, 2018
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: NPDES Phase II Storm Water Permit for Municipal Separate Storm Sewer
System (MS4) – Annual Public Hearing
COMMENT:
INTRODUCTION
The Council is asked to preside over a public hearing outlining the city storm water requirements
for compliance with the Minnesota Pollution Control Agency’s storm water permit.
BACKGROUND
The National Pollution Discharge Elimination System (NPDES) program is a federally mandated
program established by the Environmental Protection Agency (EPA) to implement and maintain
pollution prevention practices for storm water discharges by permits issued to regulated entities
by the federal authority granted under this program. Storm water discharges associated with
MS4s are regulated by these NPDES permits.
Mendota Heights, as an MS4 owner, was required to develop a Storm Water Pollution
Prevention Program (SWPPP) that incorporates best management practices that reduce pollutant
discharges. The SWPPP was developed in 2003 and updated in 2013. In 2006, the City adopted
the Local Surface Water Management Plan (LSWMP) that outlined how the requirements of our
SWPPP are to be met and established requirements for land disturbing activities. The City
Council adopted the 2018 update to the Surface Water Management Plan at their September 4,
2018 meeting.
DISCUSSION
There are six required components in each SWPPP, termed “minimum control measures” for
each permit authorizing storm water discharges under the NPDES program:
1. Public Education and Outreach
2. Public Participation/Involvement
3. Illicit Discharge Detection and Elimination
4. Construction Site Runoff and Control
5. Post-Construction Runoff Control
6. Pollution Prevention/Good Housekeeping
page 141
As part of our SWPPP and LSWMP, the City has adopted various “best management practices”
to address the six components listed above. These practices include:
1. Public Education and Outreach – Including articles in the Heights Highlights, brochures
in the lobby and city website, providing information and guidance as part of the City
Building Permit Program, and sponsoring clean water landscaping seminars in
conjunction with the Lower Mississippi River Watershed Management Organization
(WMO) and Dakota County Soil and Water Conservation District. In addition, local
cable networks run a “Keep it Clean” video multiple times on local cable access
channels.
2. Public Participation/Involvement – Providing avenues for storm water complaints and
concerns (e-mail contact), active participation in the Lower Mississippi River WMO.
Working with neighborhood groups on installing native plantings and rain gardens.
3. Illicit Discharge Detection and Elimination – Inspection of storm water outfalls, ponds,
and wetlands, participation in the Dakota County Wetland Health Evaluation Program
(WHEP), passing of the Storm water Ordinance (2009), Citizen Assisted Monitoring
Program (CAMP).
4. Construction Site Runoff and Control – Passing of a Storm water Ordinance (2009) and
establishment of land disturbance activity regulatory requirements. Establishing a storm
water permit as part of the Building Permit process (by Ordinance).
5. Post-Construction Runoff Control – Construction of rain gardens, passing of the Storm
water Ordinance (2009), and reviewing building permit and development applications for
compliance with established requirements identified in the Land Disturbance Guidance
Document.
6. Pollution Prevention/Good Housekeeping – mapping of the City storm sewer system,
annual cleaning of sump manholes, annual inspection of storm water discharge points,
and stream bank stabilization projects, initiating a pond management program.
BUDGET IMPACT
None, as meeting the goals for the annual permit coverage from the Minnesota Pollution Control
Agency are covered separately under the storm water utility. Projects are presented to council
individually as required.
RECOMMENDATION
I recommend that the Council preside over the required annual public meeting which will
summarize the six minimum required control measures and report on the progress made in
meeting the goals identified in the Mendota Heights Storm Water Pollution Prevention Program
over the past year.
ACTION REQUIRED
After a brief presentation, the Council should open the hearing for Public comment and accept,
or convey any input received from the public on this subject.
page 142
Request for City Council Action
MEETING DATE: September 17, 2018
TO: Mayor Garlock and City Council, City Administrator McNeill`
FROM: Tim Benetti, Community Development Director
SUBJECT: Approving a License Agreement for 760 Upper Colonial Drive – AND -
Resolution Denying a Lot Split / Combination of City-Owned Lands for 754 &
760 Upper Colonial Drive [Planning Case No. 2018-16]
Introduction
The City Council is asked to consider approving a new License Agreement for the property located at 760
Upper Colonial Drive; and adopt a resolution officially denying the request for Lot Split and Combination
of city-owned lands located behind 754 and 760 Upper Colonial Drive.
Background
Jason & Sarah Barrett of 754 Upper Colonial Drive and John and Deanne Bennett of 760 Upper Colonial
Drive originally submitted application for Lot Line Adjustment with Variance between their two properties;
along with a related Lot Split and Land Combination of city-owned land located behind their properties.
These applications were intended to correct a lot line encroachment over one of the dwellings; and allow
each homeowner to acquire and combine additional land space in the rear yards, for the expressed purpose
of keeping a new shed and allow an existing and encroaching fence and garden area to remain in place.
At the July 2, 2018 regular meeting, the applications were all presented together for first consideration.
Upon completion of discussions, the Council chose to approve the Lot Line Adjustment and Variance only,
by adopting a modified Resolution No. 2018-47. The Lot Split and Combination requests however, were
tabled in order to allow city staff and the city attorney to consult all parties and explore options or solutions
to be considered later by the council.
On August 13, 2018, the Council held a Workshop Meeting to informally discuss various options, three of
which were presented as follows:
1) Allow the encroachments to remain in place, with no sale of land or agreement.
2) Direct staff to order both landowners to remove the fence and shed encroachments on each
property, granting reasonable amount of time to complete said removals.
3) Direct staff to prepare a “Private Encroachment Agreement with Sunset Provision” (or similar);
whereby the encroachments will remain in place, but must be removed/relocated within a certain
time frame; or must be removed at the time that each of the respective homeowners sell their
property. [Note: the agreement would apply to the new owners of 760 Upper Colonial Dr.]
page 143
The Council was inclined to only supporting No. 3; and directed staff to begin work on preparing an
agreement suitable to the city attorney for the owners of 760 Upper Colonial Drive (the Bennetts) and
prepare a notice to 754 Upper Colonial (the Barretts) to remove their half-built shed on city land.
Discussion
The agreement is essentially a “License Agreement” that the city has used or approved in previous cases,
where the city allowed private landowners to place or leave landscaping features or gardens in city rights-
of-way, or private trails/walkways on city-owned lands. This license agreement is temporary in nature, as
it will only apply to the Bennett’s for a short period of time; and will be assigned on a one-time basis only
to the future (new) owners of 760 Upper Colonial Drive (note: the Bennett’s have entered-into a real estate
contract to sell their property to Joe and Danalee Buhler).
The agreement allows the existing privacy fence, plantings, and garden area to remain in place and on city
lands during the duration the new owners own the property. When the new owners decide to sell the same
property in the future, the fence (if still in place) must be removed or relocated back to the original legal
rear-yard property line. The agreement further states that if the fence should ever be removed by the
homeowners, is damaged or in need of major repairs or replacement due to age or weather, any new fence
must be installed to the legal property boundary, and will not be allowed to be placed back in its original
location (within the city-owned land space).
This agreement will be recorded against the property and should show up on future title searches whenever
a potential real estate transaction occurs.
Since the Lot Split and Combination request were essentially tabled at the July 2nd meeting, the city council
must make a final decision on this land use (platting) action item (due to the 120 day decision requirement
mandated by the State of Minnesota). Attached for the city council’s consideration is a resolution, which
provides an official decision to deny the Lot Split and Land Combinations requested by both property
owners, with certain findings of facts.
Recommendation
Adopt RESOLUTION NO. 2018-72 DENYING THE LOT SPLIT AND LAND COMBINATION FOR
PROPERTIES LOCATED AT 754 AND 760 UPPER COLONIAL DRIVE AND PART OF
WENTWORTH PARK;
and
APPROVE THE LICENSE AGREEMENT BETWEEN THE CITY OF MENDOTA HEIGHTS AND
CURRENT and FUTURE NEW OWNERS OF 760 UPPER COLONIAL DRIVE.
Action Required
This matter requires a simple majority vote on the resolution and the license agreement as presented.
page 144
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2018-72
RESOLUTION DENYING A LOT SPLIT AND LOT COMBINATION
OF CITY-OWNED LANDS FOR PROPERTIES
LOCATED AT 754 AND 760 UPPER COLONIAL DRIVE
AND PART OF WENTWORTH PARK
(PLANNING CASE NO. 2018-16)
WHEREAS, Jason & Sarah Barrett of 754 Upper Colonial Drive and John & Deanne
Bennett of 760 Upper Colonial Drive (collectively known as the “Applicants” herein) requested a
lot split and lot combination of city-owned lands and for the properties located at 754 and 760
Upper Colonial Drive (the “Subject Properties”), legally described in attached Exhibit A; and
WHEREAS, the city–owned lands are generally described as part of adjacent Wentworth
Park property, legally described as Outlot B, CHERRY HILL ADDITION, Dakota County,
Minnesota; and
WHEREAS, Title 11-1-5.C of the City Code (Subdivision Regulations) allows lot splits
or the readjustment of lot lines between or within legal parcels of records, provided the resulting
lots are compliant with the requirements of the applicable and underlying zoning district; and
WHEREAS, the Applicants sought to have the City of Mendota Heights approve a lot split
of city-owned park land property located immediately behind and adjacent to the Subject
Properties, whereby two (2) new small parcels would be created and legally combined with the
Subject Properties; and
WHEREAS, on June 26, 2018, the Mendota Heights Planning Commission held a public
hearing on this matter, and whereupon closing the hearing and follow-up discussion on this item,
the Planning Commission recommended approval of the Lot Split and Combination of city-owned
lands be approved to the Applicants, with certain findings of fact and conditions of approval.
page 145
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the
Lot Split and Combination of city-owned lands, as proposed under Planning Case No. 2018-16, is
hereby denied with the following findings of fact:
A. The proposed lot spit and combination of city-owned park lands is not in the best
interests of the city, and takes away potentially valuable land for future park needs.
B. Due to an impending approval of a separate license agreement between one of the
Applicants and the City of Mendota Heights, a reasonable alternative exists
whereby no permanent loss of city [park] lands is needed; therefore, the splitting of
the city owned lands is no longer necessary.
C. The resulting effect of one Applicant starting the construction of a new accessory
building without a permit on city-owned lands does not constitute a reasonable
request or justifiable means to sell or convey city lands to correct this error or allow
a structure encroachment to continue.
D. Approval of this lot split and combination, which means the forfeiture of city park
lands and public open space, will result in the full loss and enjoyment of others in
the city and the neighborhood, which can result in long-term or negative impacts
upon the character of the neighborhood.
Adopted by the City Council of the City of Mendota Heights this 17th day of September, 2018.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Neil Garlock, Mayor
ATTEST:
________________________________
Lorri Smith, City Clerk
Drafted by: City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
page 146
EXHIBIT A
Existing Legal Description of 760 Upper Colonial Drive - PID No. 27-17150-07-081)
PARCEL A:
That part of Lot 8, Black 7, CHERRY HILL, Dakota County, Minnesota lying Easterly of the following described line:
Commencing at the Southwest corner of said Lot 8; thence North 80 degrees 35 minutes 21 seconds East an assumed
bearing along the south line of said Lot 8 a distance of 3.50 feet to the point of beginning; thence North 5 degrees 49
minutes 56 seconds West 154.13 feet to the north line of said Lot 8 and there terminating. [Torrens property]
New Legal Description of 760 Upper Colonial Drive (as a result of lot line adjustment)
PARCEL 1:
That part of Lots 8 and 9, Block 7, CHERRY HILL, Dakota County, Minnesota lying Westerly of Line A and Easterly of
Line B, both being described as follows:
Line A:
Commencing at the Southwest corner of Lot 9; thence North 80 degrees 35 minutes 21 seconds East an assumed
bearing along the south line of said Lot 9 a distance of 2.26 feet to the point of beginning of Line A; thence North 8
degrees 24 minutes 41 seconds West 158.41 feet, more or less, to the north line of said Lot 9 and there terminating.
Line B:
Commencing at the Southwest corner of Lot 8; thence North 80 degrees 35 minutes 21 seconds East an assumed
bearing along the south line of said Lot 8 a distance of 3.50 feet to the point of beginning of Line B; thence North 5
degrees 49 minutes 56 seconds West 154.13 feet, more or less, to the north line of said Lot 8 and there terminating.
PARCEL 1 Area = 15,157 square feet 0.348 acres.
Existing Legal Description for 754 Upper Colonial Drive - PID No. 27-17150-07-090 & 27-17150-07-102)
PARCEL B:
Lot 9, Block 7, and that part of Lot 10, lying westerly of the following described fine:
Beginning at an iron pipe on the North line of said Lot 10 distant 18.4 feet from the Northwest corner of said Lot 10;
thence Southerly to the Southwest corner of said Lot 10 and there terminating.
All in Block 7, CHERRY HILL ADDITION.
The Easterly and South boundary lines of the plat of CHERRY HILL ADDITION are marked by judicial landmarks set
pursuant to District Court Case No. 55627.
Subject to the encumbrances shown on Certificate of Title No. 35399. [Torrens property]
New Legal Description of 754 Upper Colonial Drive (as a result of lot line adjustment)
That part of Lots 9 and 10, Block 7, CHERRY HILL, Dakota County, Minnesota lying Westerly of Line 1 and Easterly of
Line 2, both being described as follows:
Line 1:
Commencing at an iron pipe on the North line of said Lot 10 distant 18.4 feet Easterly from the Northwest corner of said
Lot 10; thence Southerly to the Southwest corner of said Lot 10 and there terminating.
Line 2:
Commencing at the Southwest corner of Lot 9; thence North 80 degrees 35 minutes 21 seconds East an assumed
bearing along the south line of said Lot 9 a distance of 2.26 feet to the point of beginning of Line A; thence North 8
degrees 24 minutes 41 seconds West 158.41 feet, more or less, to the north line of said Lot 9 and there terminating.
PARCEL 2 Area = 16,995 square feet = 0.390 acres.
page 147
EXHIBIT A
page 148
LICENSE AGREEMENT
(760 UPPER COLONIAL DRIVE)
THIS LICENSE AGREEMENT (“LICENSE”) is entered into this _____ day of
___________________, 2018, by and among JOHN and DEANNE BENNETT, a married couple (the
“LICENSEE”), JOSEPH and DANALEE BUHLER, a married couple (the “NEW LICENSEE”), and the
CITY OF MENDOTA HEIGHTS, a municipal corporation and political subdivision under the laws of the
State of Minnesota (the “CITY”).
WITNESSETH
WHEREAS, LICENSEE currently owns the real property located at 760 Upper Colonial Drive,
Mendota Heights, Minnesota and legally described on attached Exhibit – A and illustrated on the attached
survey map as Exhibit - A.1 (the “SUBJECT PROPERTY”).
WHEREAS, the LICENSEE acquired the SUBJECT PROPERTY in 2001, which included an
existing wooden privacy fence and garden features in the rear yard area of the SUBJECT PROPERTY; and
WHEREAS, a section of this fence and garden area was installed by previous owners of the
SUBJECT PROPERTY (not the LICENSEE), and a recent survey of the SUBJECT PROPERTY confirmed
the encroachment of this fence and garden on adjacent CITY-owned lands; and
WHEREAS, the CITY desires to allow the LICENSEE and the NEW LICENSEE to continue to
utilize a small section of CITY-owned lands legally described as Outlot B, Cherry Hill Addition, which
section of land is located within the fenced-in area of the rear yard associated with the SUBJECT
PROPERTY, which is a trapezoidal shaped area of land varying in depths of approximately 16-ft. to 32-ft.
across the back edge of the SUBJECT PROPERTY, and is also illustrated on attached Exhibit - B (hereby
referenced as THE “LICENSED PREMISES”), on a temporary basis and until such time as prescribed by
the LICENSE in the following section; and
WHEREAS, the LICENSEE is currently under contract to sell and convey the SUBJECT
PROPERTY to the NEW LICENSEE at some time subsequent to the effective date of this LICENSE.
page 149
LICENSE
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the LICENSEE and CITY agree as follows:
1. Grant of License. The CITY hereby grants only to the LICENSEE and the NEW LICENSEE a
non-exclusive license (the “LICENSE”) to keep and maintain the existing wooden privacy fence in
its current location and general condition only, along with the existing landscape and garden beds
located in the rear yard area and within the LICENSED PREMISES. This LICENSE has been
authorized and approved by the CITY by action of its City Council.
2. No Interest Created. LICENSEE certifies, represents and acknowledges that they have no title in
or to the LICENSED PREMISES, nor to any portion thereof, and have not and will not claim any
such title nor any easement over said land of the CITY. LICENSEE acknowledges that they are
not acquiring any easement by necessity or otherwise over the LICENSED PREMISES.
3. Improvements. LICENSEE and NEW LICENSEE agree that they shall not make any
improvements, repairs or modifications to the existing wooden privacy fence, except for small
repairs or re-staining/painting the fence; nor any additions or major changes to the garden and yard
space, except for weeding or other general yard-care maintenance, or any other additions or
improvements within the LICENSED PREMISES without the CITY’s prior written consent.
4. Repairs or Replacement. Should the wooden privacy fence be removed by the LICENSEE or the
NEW LICENSEE, or becomes in need of major repair(s), replacement, or is damaged beyond repair
due to acts of nature, the LICENSEE or the NEW LICENSEE shall remove all sections of the old,
existing fence within the LICENSED PREMISES, and place any new or repaired fencing back to
or within the legal rear property line of the SUBJECT PROPERTY. Once the old or damaged fence
has been removed or new fence relocated to the legal property line of the SUBJECT PROPERTY,
this LICENSE shall become automatically null and void without any further action required of the
CITY.
5. Fence Removal or Relocation Upon Sale of Subject Property. If the NEW LICENSEE decides to
sell the SUBJECT PROPERTY in the future, the NEW LICENSEE shall, prior to finalizing the
real estate transaction to any new property owners, remove or relocate all existing fencing and
planting materials within the LICENSED PREMISES, and relocate the new fence and planting
materials (if so desired) back to the established legal property lines of the SUBJECT PROPERTY.
The NEW LICENSEE must obtain a fence permit through the CITY prior to commencement of
any work contemplated in this section.
6. Use and Inspection of Licensed Premises. The LICENSEE and the NEW LICENSEE shall grant
the CITY and its agents the right to inspect the LICENSED PREMISES at any time; and to access
or use the LICENSED PREMISES in the event of emergency situations, within the sole reasonable
discretion of the CITY, or allow any public or private utility agencies the right to access the
LICENSED PREMISES for installation of certain services or facilities if needed.
7. Assignment or Sublease. Due to the expected real estate sale and transfer of the SUBJECT
PROPERTY by the LICENSEE noted herein, the NEW LICENSEE are parties to this LICENSE.
This LICENSE shall not be transferred, assigned, or subleased to any other future owner(s) or
lessee(s) of the SUBJECT PROPERTY, without obtaining prior written consent from the CITY,
which consent the CITY may grant or deny at the CITY’s sole discretion.
page 150
8. Notice to Vacate Licensed Premises. Should the CITY desire to use the LICENSED PREMISES
for future park improvements or any other called for municipal improvement, even if this LICENSE
is still in effect, the CITY shall provide sixty (60) days written notice to the LICENSEE or the
NEW LICENSEE to remove the fence, garden materials and any other private improvements within
the LICENSED PREMISES. If after 60 days the fence or garden materials have not been removed,
the CITY will remove all improvements, and invoice the property owners or assess any removal
costs if necessary.
9. Indemnification. LICENSEE and NEW LICENSEE shall hold the CITY harmless from and
indemnify and defend the CITY against any claim or liability arising in any manner from
LICENSEE or NEW LICENSEE’s use of the LICENSED PREMISES, or relating to the death or
bodily injury to any person or damage to any personal property present on or located in or upon the
LICENSED PREMISES, including the person and personal property of LICENSEE or NEW
LICENSEE, or LICENSEE or NEW LICENSEE’s employees, invitees and guests. LICENSEE or
NEW LICENSEE agrees to pay all sums of money in respect of any labor, service, materials,
supplies or equipment furnished or alleged to have been furnished to LICENSEE or NEW
LICENSEE in or about the LICENSED PREMISES, and not furnished on order of the CITY.
LICENSEE or NEW LICENSEE may contest any lien for such services, materials, supplies or
equipment, on the condition that LICENSEE or NEW LICENSEE first provides to the CITY cash,
bond, or other security against such lie which the CITY reasonably determines to be sufficient.
NEW LICENSEE, upon receiving title to the SUBJECT PROPERTY, shall ensure the SUBJECT
PROPERTY is insured under a homeowner’s insurance policy or umbrella insurance policy, to the
full extent of the value of the SUBJECT PROPERTY. NEW LICENSEE shall provide current
copies of all relevant property insurance policies to the CITY, upon request.
10. Recording; Amendment; Headings. LICENSEE shall record this LICENSE against the real
property title records of the SUBJECT PROPERTY - 760 Upper Colonial Drive, as the titled
property owner before the sale and conveyance of the SUBJECT PROPERTY to the NEW
LICENSEE. The parties hereto agree and acknowledge that this LICENSE shall not be modified
or amended without the written approval of the NEW LICENSEE and the CITY. Headings used
in this LICENSE are for convenience only and shall not affect the interpretation of this LICENSE.
11. Notices. All communications, notices and demands of any kind that either party may be required
or desires to give to or serve on the other party shall be made in writing and personally delivered
or certified U.S. mail, return receipt requested to the following addresses:
To the City:
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
Attention: City Administrator
To Licensee:
John Bennett
c/o Western Bank
663 University Avenue
St. Paul, MN 55104
To New Licensee:
page 151
Joe & Danalee Buhler
760 Upper Colonial Drive
Mendota Heights, MN 55118
12. No Reliance on CITY’s Representations. Neither the CITY nor any agent or representative of the
CITY has made any warranty or other representation with respect to the LICENSED PREMISES.
This LICENSE constitutes the entire understanding of the parties hereto with respect to the
transaction contemplated hereby, and supersedes all prior agreements and understandings, verbal
or otherwise, among the parties with respect to this subject matter. This LICENSE may be executed
in any number of counterparts, each of which when so executed shall be deemed to be an original,
and all of which counterparts of this LICENSE when taken together, shall constitute but one in the
same instrument.
13. Termination and Surrender. The CITY reserves the right to terminate this LICENSE at will and
upon termination of this LICENSE by the CITY, the LICENSEE or the NEW LICENSEE, as the
case may be, shall peaceably surrender the LICENSED PREMISES.
[Remainder of Page Left Intentionally Blank.
Signature Pages to Follow.]
page 152
IN WITNESS WHEREOF, the said parties have executed this License on the date and year
first written above.
LICENSEE
John Bennett
Date:
Deanne Bennett
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of __________________, 2018, by
John Bennett and Deanne Bennett, a married couple, and as LICENSEE of this agreement.
Notary Public
NEW LICENSEE
Joseph Buhler
Date:
Danalee Buhler
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of __________________, 2018, by
Joseph Buhler and Danalee Buhler, a married couple, and as NEW LICENSEE of this agreement.
Notary Public
page 153
CITY OF MENDOTA HEIGHTS, MINNESOTA
Neil Garlock, Mayor
Date:
Lorri Smith, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ____ day of __________________, 2018, by
Neil Garlock and Lorri Smith, the Mayor and the City Clerk, respectively, of the City of Mendota Heights,
a Minnesota municipal corporation and political subdivision, on behalf of such city.
Notary Public
6282285v1
page 154
EXHIBIT A
SUBJECT PROPERTY LEGAL DESCRIPTION
PID No. 27-17150-07-081
TORRENS PROPERTY
That part of Lots 8 and 9, Block 7, CHERRY HILL, Dakota County, Minnesota lying Westerly of Line A and
Easterly of Line B, both being described as follows:
Line A:
Commencing at the Southwest corner of Lot 9; thence North 80 degrees 35 minutes 21 seconds East an
assumed bearing along the south line of said Lot 9 a distance of 2.26 feet to the point of beginning of
Line A; thence North 8 degrees 24 minutes 41 seconds West 158.41 feet, more or less, to the north line
of said Lot 9 and there terminating.
Line B:
Commencing at the Southwest corner of Lot 8; thence North 80 degrees 35 minutes 21 seconds East an
assumed bearing along the south line of said Lot 8 a distance of 3.50 feet to the point of beginning of
Line B; thence North 5 degrees 49 minutes 56 seconds West 154.13 feet, more or less, to the north line
of said Lot 8 and there terminating.
page 155
EXHIBIT A.1
SUBJECT PROPERTY – SURVEY MAP (ILLUSTRATION)
page 156
EXHIBIT-B
LICENSED PREMISES - ILLUSTRATION
page 157
To: Mayor and City Council
From: Kelly McCarthy, Police Chief
Subject: Body Camera Public Input
Date: September 17, 2018
Comment:
Introduction:
At the September 17th City Council meeting, the public will be provided with an opportunity to comment
on the proposed use of body cameras by the Mendota Heights Police Department.
Background:
The Mendota Heights Police Department is considering the implementation of body-worn
cameras. Minnesota State Statute mandates that the public be allowed to provide input prior to the
purchase of body-worn cameras. In addition to taking comments, questions, and suggestions via email
and phone calls, best practices suggests formally requesting public comments in an open meeting.
There should be some time provided at the 9/17/2018 City Council meeting to hear any comments that the
public may have on this subject. In addition to the City Council packet information which is on the
City’s Webpage, the policy regarding body cameras has been posted on the MHPD Facebook page.
Attached is the City’s proposed policy and the best practice guide from the LMCIT.
Recommendation:
I recommend that the City Council take comments. Any action which might be considered as a result of
the public input will be researched for possible implementation at a future time.
Action Required
The City Council should take comments from the public relating to the use of body cameras by the
MHPD.
Kelly McCarthy
Police Chief
page 158
Policy
419
Mendota Heights Police Department
Policy Manual
Copyright Lexipol, LLC 2018/09/13, All Rights Reserved.
Published with permission by Mendota Heights Police
Department
***DRAFT***Portable Audio/Video Recorders - 1
Portable Audio/Video Recorders
419.1 PURPOSE AND SCOPE
This policy provides guidelines for the use of portable audio/video recording devices by members
of this department while in the performance of their duties (Minn. Stat. § 626.8473). Portable audio/
video recording devices include all recording systems whether body-worn, handheld or integrated
into portable equipment.
This policy does not apply to mobile audio/video recordings, interviews or interrogations
conducted at any Mendota Heights Police Department facility, undercover operations, wiretaps or
eavesdropping (concealed listening devices) unless captured by a portable recording system.
419.1.1 DEFINITIONS
Definitions related to this policy include:
Portable recording system - A device worn by a member that is capable of both video and audio
recording of the member’s activities and interactions with others or collecting digital multimedia
evidence as part of an investigation and as provided in Minn. Stat. § 13.825.
419.2 POLICY
The Mendota Heights Police Department may provide members with access to portable recorders
for use during the performance of their duties. The use of recorders is intended to enhance the
mission of the Department by accurately capturing contacts between members of the Department
and the public.
419.3 COORDINATOR
The Chief of Police or the authorized designee should designate a coordinator responsible for
(Minn. Stat. § 626.8473; Minn. Stat. § 13.825):
(a) Establishing procedures for the security, storage and maintenance of data and
recordings.
1. The coordinator should work with the Custodian of Records and the member
assigned to coordinate the use, access and release of protected information to
ensure that procedures comply with requirements of the Minnesota Government
Data Practices Act (MGDPA) and other applicable laws (Minn. Stat. § 13.01 et
seq.) (See the Protected Information and the Records Maintenance and Release
policies).
(b) Establishing procedures for accessing data and recordings.
1. These procedures should include the process to obtain written authorization
for access to non-public data by MHPD members and members of other
governmental entities and agencies.
(c) Establishing procedures for logging or auditing access.
(d) Establishing procedures for transferring, downloading, tagging or marking events.
page 159
Mendota Heights Police Department
Policy Manual
Portable Audio/Video Recorders
Copyright Lexipol, LLC 2018/09/13, All Rights Reserved.
Published with permission by Mendota Heights Police
Department
***DRAFT***Portable Audio/Video Recorders - 2
(e) Establishing an inventory of portable recorders including:
1. Total number of devices owned or maintained by the Mendota Heights Police
Department.
2. Daily record of the total number deployed and used by members and, if
applicable, the precinct or district in which the devices were used.
3. Total amount of recorded audio and video data collected by the devices and
maintained by the Mendota Heights Police Department.
(f) Preparing the biennial audit required by Minn. Stat. § 13.825, Subd. 9.
(g) Notifying the Bureau of Criminal Apprehension (BCA) in a timely manner when new
equipment is obtained by the Mendota Heights Police Department that expands the
type or scope of surveillance capabilities of the department’s portable recorders.
419.4 MEMBER PRIVACY EXPECTATION
All recordings made by members on any department-issued device at any time or while acting
in an official capacity of this department, regardless of ownership of the device, shall remain the
property of the Department. Members shall have no expectation of privacy or ownership interest
in the content of these recordings.
419.5 MEMBER RESPONSIBILITIES
Prior to going into service, each uniformed member will be responsible for making sure that he/
she is equipped with a portable recorder issued by the Department, and that the recorder is in
good working order (Minn. Stat. § 13.825). If the recorder is not in working order or the member
becomes aware of a malfunction at any time, the member shall promptly report the failure to
his/her supervisor and obtain a functioning device as soon as reasonably practicable. Uniformed
members should wear the recorder in a conspicuous manner or otherwise notify persons that they
are being recorded, whenever reasonably practicable (Minn. Stat. § 626.8473).
Any member assigned to a non-uniformed position may carry an approved portable recorder at any
time the member believes that such a device may be useful. Unless conducting a lawful recording
in an authorized undercover capacity, non-uniformed members should wear the recorder in a
conspicuous manner when in use or otherwise notify persons that they are being recorded,
whenever reasonably practicable.
When using a portable recorder, the assigned member shall record his/her name, employee
number and the current date and time at the beginning and the end of the shift or other period
of use, regardless of whether any activity was recorded. This procedure is not required when the
recording device and related software captures the user’s unique identification and the date and
time of each recording.
Members should document the existence of a recording in any report or other official record of the
contact, including any instance where the recorder malfunctioned or the member deactivated the
recording (Minn. Stat. § 626.8473). Members should include the reason for deactivation.
page 160
Mendota Heights Police Department
Policy Manual
Portable Audio/Video Recorders
Copyright Lexipol, LLC 2018/09/13, All Rights Reserved.
Published with permission by Mendota Heights Police
Department
***DRAFT***Portable Audio/Video Recorders - 3
419.6 ACTIVATION OF THE AUDIO/VIDEO RECORDER
This policy is not intended to describe every possible situation in which the recorder should be
used, although there are many situations where its use is appropriate. Members should activate
the recorder any time the member believes it would be appropriate or valuable to record an
incident.
The recorder should be activated in any of the following situations:
(a) All enforcement and investigative contacts including stops and field interview (FI)
situations
(b) Traffic stops including, but not limited to, traffic violations, stranded motorist assistance
and all crime interdiction stops
(c) Self-initiated activity in which a member would normally notify DCC
(d) Any other contact that becomes adversarial after the initial contact in a situation that
would not otherwise require recording
Members should remain sensitive to the dignity of all individuals being recorded and exercise
sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to
the member that such privacy may outweigh any legitimate law enforcement interest in recording.
Requests by members of the public to stop recording should be considered using this same
criterion. Recording should resume when privacy is no longer at issue unless the circumstances
no longer fit the criteria for recording.
At no time is a member expected to jeopardize his/her safety in order to activate a portable recorder
or change the recording media. However, the recorder should be activated in situations described
above as soon as reasonably practicable.
419.6.1 CESSATION OF RECORDING
Once activated, the portable recorder should remain on continuously until the member reasonably
believes that his/her direct participation in the incident is complete or the situation no longer fits
the criteria for activation. Recording may be stopped during significant periods of inactivity such
as report writing or other breaks from direct participation in the incident.
419.6.2 SURREPTITIOUS RECORDINGS
Minnesota law permits an individual to surreptitiously record any conversation in which one party
to the conversation has given his/her permission (Minn. Stat. § 626A.02).
Members of the Department may surreptitiously record any conversation during the course of a
criminal investigation in which the member reasonably believes that such a recording will be lawful
and beneficial to the investigation.
Members shall not surreptitiously record another department member without a court order unless
lawfully authorized by the Chief of Police or the authorized designee.
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419.6.3 EXPLOSIVE DEVICE
Many portable recorders, including body-worn cameras and audio/video transmitters, emit radio
waves that could trigger an explosive device. Therefore, these devices should not be used where
an explosive device may be present.
419.7 PROHIBITED USE OF AUDIO/VIDEO RECORDERS
Members are prohibited from using department-issued portable recorders and recording media
for personal use and are prohibited from making personal copies of recordings created while on-
duty or while acting in their official capacity.
Members are also prohibited from retaining recordings of activities or information obtained
while on-duty, whether the recording was created with department-issued or personally owned
recorders. Members shall not duplicate or distribute such recordings, except for authorized
legitimate department business purposes. All such recordings shall be retained at the Department.
Members are prohibited from using personally owned recording devices while on-duty without
the express consent of the Shift Sergeant. Any member who uses a personally owned recorder
for department-related activities shall comply with the provisions of this policy, including retention
and release requirements and should notify the on-duty supervisor of such use as soon as
reasonably practicable.
Recordings shall not be used by any member for the purpose of embarrassment, harassment or
ridicule.
419.8 RETENTION OF RECORDINGS
All recordings shall be retained for a period consistent with the requirements of the organization’s
records retention schedule but in no event for a period less than 180 days.
If an individual captured in a recording submits a written request, the recording may be retained
for additional time period. The coordinator should be responsible for notifying the individual prior
to destruction of the recording (Minn. Stat. § 13.825).
419.8.1 RELEASE OF AUDIO/VIDEO RECORDINGS
Requests for the release of audio/video recordings shall be processed in accordance with the
Records Maintenance and Release Policy.
419.8.2 ACCESS TO RECORDINGS
Except as provided by Minn. Stat. § 13.825, Subd. 2, audio/video recordings are considered
private or nonpublic data.
Any person captured in a recording may have access to the recording. If the individual requests
a copy of the recording and does not have the consent of other non-law enforcement individuals
captured on the recording, the identity of those individuals must be blurred or obscured sufficiently
to render the subject unidentifiable prior to release. The identity of on-duty peace officers may not
be obscured unless their identity is protected under Minn. Stat. § 13.82, Subd. 17.
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419.9 IDENTIFICATION AND PRESERVATION OF RECORDINGS
To assist with identifying and preserving data and recordings, members should download, tag or
mark the recordings in accordance with procedure and document the existence of the recording
in any related case report.
A member should transfer, tag or mark recordings when the member reasonably believes:
(a) The recording contains evidence relevant to potential criminal, civil or administrative
matters.
(b) A complainant, victim or witness has requested non-disclosure.
(c) A complainant, victim or witness has not requested non-disclosure but the disclosure
of the recording may endanger the person.
(d) Disclosure may be an unreasonable violation of someone’s privacy.
(e) Medical or mental health information is contained.
(f) Disclosure may compromise an under-cover officer or confidential informant.
(g) The recording or portions of the recording may be protected under the Minnesota Data
Practices Act.
Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal
matter (e.g., a hostile contact), the member should promptly notify a supervisor of the existence
of the recording.
419.10 REVIEW OF RECORDED MEDIA FILES
When preparing written reports, members should review their recordings as a resource (See the
Officer-Involved Shootings and Deaths Policy for guidance in those cases). However, members
shall not retain personal copies of recordings. Members should not use the fact that a recording
was made as a reason to write a less detailed report.
Supervisors are authorized to review relevant recordings any time they are investigating alleged
misconduct or reports of meritorious conduct or whenever such recordings would be beneficial in
reviewing the member’s performance.
Recorded files may also be reviewed:
(a) Upon approval by a supervisor, by any member of the Department who is participating
in an official investigation, such as a personnel complaint, administrative investigation
or criminal investigation.
(b) Pursuant to lawful process or by court personnel who are otherwise authorized to
review evidence in a related case.
(c) In compliance with the Minnesota Data Practices Act request, if permitted or required
by the Act, including pursuant to Minn. Stat. § 13.82, Subd. 15, and in accordance
with the Records Maintenance and Release Policy.
All recordings should be reviewed by the Custodian of Records prior to public release (See the
Records Maintenance and Release Policy). Recordings that are clearly offensive to common
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sensibilities should not be publicly released unless disclosure is required by law or order of the
court (Minn. Stat. § 13.82, Subd. 7; Minn. Stat. § 13.825, Subd. 2).
419.11 ACCOUNTABILITY
Any member who accesses or releases recordings without authorization may be subject to
discipline (See the Standards of Conduct and the Protected Information policies) (Minn. Stat. §
626.8473).
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To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: Joint Meeting with Planning Commission
Date: September 17, 2018
Comment:
Introduction:
The City Council is asked to establish a date in which to hold a joint meeting with the Planning
Commission, to discuss the Comprehensive Plan update.
Background:
The Planning Commission has met several times over the past year to discuss the 2040 Comprehensive
Plan update.
The Commission will hold an Open House and open a Public Hearing on Tuesday, September 25th.
However, it is expected that the Commission will continue the Public Hearing until their October 23rd
regular meeting. It is likely that the results of that hearing will be forwarded to the City Council for its
consideration.
Because of the amount of material which is to be considered, at a workshop meeting held by the Planning
Commission on September 13th, it was recommended that a date be established for the Council and
Commission to meet jointly begin to go over the information. It was felt that the meeting should be held
before the Planning Commission makes its final recommendation.
The Commission’s first preference for a meeting date is Monday, October 15th; the member indicated that
they could meet, beginning as early as 6:00 PM.
A calendar showing the month of October is attached.
Action Required:
If a joint meeting is desired, the Council should determine a date in which to meet with the Planning
Commission to discuss the 2040 Comprehensive Plan update.
Mark McNeill
City Administrator
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