2018-09-12 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Wednesday, September 12, 2018- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
a. Approval of Minutes from August 15 Regular Meeting
5. Unfinished and New Business
a. Introduction of Student Representative
b. Playground Improvements – Hagstrom King and Wentworth Park
c. Discuss Survey
d. Winter Disc Golf at the Par 3
e. Communications for November Heights Highlights
f. Marie Avenue Trail Realignment
g. Rogers Lake Skate Park Update
6. Reports
a. Par 3 Update
b. Recreation Update
c. Commissioner Park Updates
d. Parks and Natural Resources Update
7. Announcements and Commission Comments
8. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a
notice of less than 120 hours is received, the City of Mendota Heights will make every attempt
to provide the aids. This may not, however, be possible on short notice. Please contact City
Administration at 651-452-1850.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
August 15, 2018
The August meeting of the Mendota Heights Parks and Recreation Commission was held on
Wednesday, August 15, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid,
Commissioners Steve Goldade, Ira Kipp, Bob Klepperich, Stephanie Levine, and Nissa Tupper.
Commissioner David Miller was absent. Staff present: Recreation Program Coordinator
Meredith Lawrence, Assistant City Administrator Cheryl Jacobson and Public Works Director
Ryan Ruzek.
3. Approval of Agenda
The agenda was approved as presented.
4. Approval of Minutes from July 10, 2018
Motion Klepperich/second Tupper to approve the minutes of the July 10, 2018 Parks and
Recreation Commission meeting. AYES 6: NAYS 0: ABSENT 1 (Miller)
5. Unfinished and New Business
5.a Special Parks Funding
Recreation Program Coordinator Meredith Lawrence reminded the Commission that this topic
was discussed briefly at the July 10, 2018 meeting. She turned this topic over to Chair
Hinderscheid as he had asked for additional discussion.
Chair Hinderscheid stated that, after reading the minutes from the last meeting and looking at
different projects that are going on, it seemed to him that there should be money coming into the
Special Parks Funds for a total projection of approximately $1.2M. The discussion the
Commission had was towards ongoing sustainable funding for the Special Park Funds. There
had been discussion about the hockey rink levy that was being contributed to. He asked if that
contribution had ended. Assistant City Administrator Cheryl Jacobson replied that the city has
one more year on that agreement; the last payment being in 2019 for approximately $80,000.
Chair Hinderscheid stated that this was one item that they had discussed being put into the
Special Parks Fund.
The second source that had been discussed was once the bonds for the golf course land were
paid off in 2023; approximately $225,000/year. Ms. Jacobson noted that this figure sounded
close.
Chair Hinderscheid then asked for the Commissioners thoughts on one of these being
recommended as a sustainable funding source.
Commissioner Levine noted that the $1.2M figure was a significant increase over what was last
heard. Ms. Jacobson replied that the $1.2M figure is the projected fund balance after the
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Item 4a
projects that are being developed in 2018 have submitted their park dedication fees; Mendota
Heights Apartments, Orchard Heights Development, and Condon Court Development. This
would be without any expenditures. There are no other projected developments at this time;
however, there are lots in The Village that could potentially be developed down the road. The
Commission asked if there were any development plans for the Bourne site. The reply was not
at this time; however, fill may be brought in to make the site more level and usable.
Commissioner Levine suggested, given there is some projected income and given that the
bonds are not yet paid off, that this discussion be postponed for one year.
5.b Marie Park – Basketball Improvement
Chair Hinderscheid noted that he saw a young man at Ivy Hills Park playing basketball and
asked him if he would like for a second basketball hoop to be installed on the other end of the
court; which he replied, “That would be great.”
Public Works Director Ryan Ruzek explained that this topic was originally presented at the July
10, 2018 meeting; however, it was tabled due to having a commissioner with more basketball
interest being absent at that time. Staff received a quote to expand the current half-basketball
court at Marie Park to a full basketball court; adding 1,200 square feet of concrete surface. The
city then provided basketball hoops that would be installed by the same contractor. This same
contractor would then stripe the facility. The quote for this work was $11,700 for the expansion
of the basketball court, installation of the hoops, and the striping.
The standard hoops that the city has been installing are approximately $3,000 each. Adjustable
hoops could be made available at a cost of approximately $5,000 each. If the Commission was
to decide to move forward, the total estimated cost would be approximately $17,700 using the
city’s standard hoops. Using the adjustable hoops would bring that estimated cost to
approximately $21,700.
Mr. Ruzek shared photos of adjustable hoops submitted by Commissioner Goldade. Discussion
included the ease of adjusting the hoops, the difference between adding two baskets versus a
full court, and the accessibility of basketball to a variety of residents. Commissioner Goldade
expressed his appreciation for bringing this topic back when he was present and able to provide
commentary. However, when reading the minutes it seemed to him that there was not very
much interest in putting in a full basketball court at Marie Park. He brought it up as something to
be considered in the future, possibly at a different location, and quite possibly not even a full
court – just adding basketball hoops to a variety of parks within the city.
Chair Hinderscheid noted that in the survey responses received, the basketball hoop addition
was the one that received the second most votes. So there are other communication sources
supporting this; not just the commissioners. He also noted that Mendakota Park has two
baskets; and he suggested adding baskets to parks that already have space for a half -court,
such as Marie and Ivy Hills.
Recreation Program Coordinator Meredith Lawrence noted that Marie Park is a good location
for a two-basket court as the one basket that is there is used quite frequently.
Motion Levine/second Klepperich to proceed with the improvement of the Marie Park Basketball
Court with the adjustable basketball hoops.
2
Commissioner Kipp commented that, in his experience, adjustable basketball hoops tend to rust
after a year or two and then are unusable in terms of adjusting the height. He suggested staff
look into an extended warranty. Mr. Ruzek replied that staff would purchase these adjustable
hoops from a local vendor rather than through the normal recreation catalog and hopefully
would be able to obtain better service.
Commissioner Levine expressed her appreciation to Commissioner Goldade for bringing this
topic to the Commission as this would make the area easier to flood for hockey in the winter and
there are a lot of people that play there in the summer months. She encouraged staff to keep
the size of the expanded court within the visual appeal of the park – keeping it in the context of
Marie Park.
Commissioner Levine also brought up the fact that the Pickleball Courts have not looked very
good all summer and the Commission may get some feedback or questions on why they are
adding a new feature to a park rather than spending the time and money on fixing or
maintaining what they already have. She encouraged the Commission and the city to fix the
Pickleball Courts on the interior of the ice rink; at least painting and cleaning. She feels very
strongly about taking care of the things that have already been built.
Chair Hinderscheid calledl for the vote AYES 6: NAYS 0: ABSENT 1 (Miller)
5.c Wentworth Park – Warming House
Public Works Director Ryan Ruzek explained that staff sought quotes to replace the existing
warming house at Wentworth Park with the city’s current standard warming house dimensions
(14’ x 22’). This proposed warming house would enlarge the existing footprint while also
providing ADA compliance. It would have a couple of closets for storage. This item was brought
to the City Council on August 7, 2018 where a suggestion was made to have a building with
plumbing north of Highway 110. Currently, the city has Mendakota and Kensington, which have
restrooms with plumbing.
Chair Hinderscheid asked, for clarity, if the $150,000-$200,000 figures were for the 30’ x 40’
structure. Mr. Ruzek replied that was correct; however, this would be a structure with block walls
and possibly a couple of storage areas and tables. The quotes submitted would be for the 14’ x
20’ structure constructed to city standards.
When questioned, Recreation Program Coordinator Meredith Lawrence stated that the warming
house at Wentworth is very widely used and is showing wear and tear. There could be a use for
a storage room; a larger facility would be great for that. Running water would be nice; however,
she did not know if there was a use for a larger room. Bathrooms would definitely be beneficial
as there is a baseball field, the warming house, a pleasure rink, a basketball hoop, and tennis
court. It is also pretty well used by people on the trails. Matching the size of the city’s current
warming houses would be adequate; however, it would be nice to add a bathroom.
Discussions were had regarding additional maintenance costs for a larger facility, the need for
locks, cleaning, the cost of adding a bathroom/utilities, if comments had been received from
residents, the existence of portable bathrooms at Wentworth, if there would be any advantages
to having a bathroom facility in Wentworth (only if additional programming were added in the
park), a wiser place to install a bathroom, the possibility of adding bathrooms at a different time,
the need for lighting at Wentworth (as approved by the City Council), having bathroom facilities
making the park more welcoming and user-friendly, timeline, temporary but necessary
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maintenance and improvements to get the existing warming house ready for winter, and
estimated costs for different options.
Motion Goldade/second Tupper to direct staff to initiate a process for an expanded use building
at Wentworth Park.
Mr. Ruzek explained that his follow-up to this motion would be to take this back to Council next
Tuesday (August 21, 2018) and then present the recommendation from the Commission and
look for some direction on how they would proceed. He also noted that looking at an expanded
building, staff would not be able to use the standard city specifications and blueprints; they will
also have architect fees incurred.
The recommendation to look for more of an expanded use facility that would include bathrooms.
Commissioner Levine raised her concerns about spending this amount of money on non-
playground equipment; however, she agreed with Commissioner Tupper. This Commission
needs to be careful because they do not have a lot of funds and they will be swallowed up by
bathrooms rather than splash pads or other park features.
Pat Hinderscheid called for the vote. AYES 5: NAYS 1 (Kipp): ABSENT 1 (Miller)
5.d Wentworth Park – Playground Equipment
Public Works Director Ryan Ruzek explained that he met with the three vendors that currently
supply playground equipment in city-owned parks:
Flagship Recreation
o Specializes in Landscape Structures equipment
o Currently installed at Wentworth Park, Ivy Hill, Valley, Victoria Highlands, Marie,
Mendakota, Valley View Heights, and Rogers Lake Park
o Proposal for the improvements - $87,547 not including site work (estimated to be
around $20,000)
Minnesota-Wisconsin Playground
o Specializes in GameTime equipment
o Currently installed at Hagstrom-King
o Proposal for the improvements is $89,951 including site work and removal of
existing equipment
Northland Recreation
o Specializes in Little Tykes equipment
o Currently installed at Marie, Friendly Hills, and Kensington Park
o Proposal for the improvements is $102,954 including site work and removal of
existing equipment
Mr. Ruzek shared renderings of each of the vendors equipment. He also noted that funding for
this project would come from the Special Parks Fund and the desire is to complete this in 2018.
Motion Goldade/second Kipp to direct staff to use Flagship Recreation / Landscape Structures
to make proposed changes to Wentworth Park, to be completed in 2018. If the 2018 timeline is
not doable, then this project should be brought back to the Commission for further review of
design options.
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Commissioner Tupper stated that any of the three options would be great and all of the vendors
are reputable and would offer good options. However, she feels strongly that if they are going to
take out a structure from a park that they need to ask the residents what they are looking for.
People who use these parks probably have in mind ‘wouldn’t it be great if . . .’ For instance,
where she used to live, every time they do an upgrade to their parks the residents can opt in to
get project update emails. They would also have two or three open houses where they would
show these three designs and provide opportunity for conversation and feedback. She would
also like to see from the vendors some options that explore more creative uses of the space or
creative play.
Commissioner Levine echoed Commissioner Tupper’s comments. She also stated that one of
the reasons she joined the Parks & Rec Commission was that her park was re-done without any
knowledge or input from her; the park was zoned for a much younger use than what she would
have looked for. When Kensington was redone they actually did focus groups, they went to
Friendly Hills and to the park nearby and actually had kids voting on different features that they
wanted. It came out very different than what the vendor said was popular. She also believes that
taxpayer dollars that are spent on the parks should be communicated.
Commissioner Levine also stated that she had the opportunity to go down to Wentworth and
Hagstrom-King Park and talked to residents. She believed that the Commission was missing
opportunities with the structure of the park. She would like for the parks to be learning
experiences for kids as much as play experiences.
Chair Hinderscheid said that this is probably one of the biggest projects the Commission has
done in many years and he would like to feel confident that the right choices were being made.
Chair Hinderscheid called for a vote for the motion on the floor:
AYES 3 (Goldade/ Kipp/Klepperich): NAYS 3 (Levine / Tupper/ Hinderscheid): ABSENT 1
(Miller)
Discussion continued on how best to communicate this project to the public with Assistant City
Administrator Cheryl Jacobson stating that she could not commit to any time being available
from the Communications Coordinator to establish a focus group for this purpose right now.
Commissioner Levine shared how the focus group was created for the Kensington project she
mentioned previously. She suggested a sub-committee from the Commission be formed that
would be willing to do the legwork for these focus groups.
Commissioner Levine volunteered to head the sub-committee, Commissioners Goldade and
Tupper and Chair Hinderscheid agreed to be on the sub-committee.
Motion Goldade/second Tupper to create a Commissioner-led input group to help form work
around Wentworth and Hagstrom-King Park remodel, chaired by Commissioner Levine, to work
with the city’s preferred vendor of Flagship Recreation with some sort of summary report
presented at the Parks & Rec Commission’s regularly scheduled meeting in October 2018 or
November 2018. Commissioner Levine would be assisted by any commissioner that is willing.
AYES 6: NAYS 0: ABSENT 1 (Miller)
5.e Hagstrom-King Playground Equipment
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Public Works Director Ryan Ruzek briefly reviewed additional information available for the
Hagstrom-King Playground equipment, which included a dedicated pickleball court and a
resurfaced basketball court.
Motion Hinderscheid that staff move forward with obtaining quotes for a four-court pickleball
court at Hagstrom-King Park.
Motion died for lack of a second
Extensive discussion included whether or not the city should have dedicated pickleball courts
and if so, where would be the best place for them. It was determined that dedicated pickleball
courts at Hagstrom-King did not have enough support; however, the option of expanding the
pickleball courts at the hockey rinks did.
Playground Equipment – see discussion and motion under Item 5.d
6. Reports
6.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence provided the Par 3 Update:
Is still up and running and doing well; had a couple of good months
Staff received approval from the City Council on July 17, 2018 to purchase a new rough
mower and debris-blower
o Good feedback from residents on the appearance of the course
o Staff time has decreased
June financial report was shared with the Commission; July report is not yet available
o June was favorable
o Number of rounds was good
o Still at a loss of approximately $2,000
Lot of one-time expenses this year
The course hosted the Minnesota PGA Junior Golf ‘Sota Series Minny Tour’ on August
2, 2018
o 55 youth participants were involved
6.b Recreation Updates
Recreation Program Coordinator Meredith Lawrence provided the Recreation Update:
Recreation programs are starting to slow down
Really great numbers this year (exact numbers to come in the future)
Summer Concert Series is still going; two remaining events
o Wednesday, August 22 – Kids Dance, 6:30 p.m.
o Saturday, September 22 – Movie in the Park, 7:00 p.m. (Movie TBD)
Movie choices are “Sing”, “Moana”, and “Coco”
Mendota Heights 18U USTA tennis team won the local Area’s tournament and qualified
for the sectional tournament at the UofM; the team placed in the top 16
Gymnastics will be provided again; program to open in September 2018
There will be two fall field trips
o October 18, 2018 – Bunker Hills Stables to ride horses, tour the barn, and attend
a hayride
o October 19, 2018 – Flyover America and Gameworks at the MOA
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Staff is partnering with TriDistrict Community Education to offer an afternoon of magic,
music, and fun. Registration available on the TriDistrict Community Education’s website
Another new event is the Superhero Masquerade on Sunday, November 11, 2018 from
3:00 – 5:00 pm at Thompson Country Park-Dakota Lodge
The Fishing Derby took place on July 22, 2018 at Rogers Lake with approximately 45
kids participating
6.c Commissioner Park Updates
Commissioner Tupper had no park updates
Commissioner Levine expressed her appreciation to staff for the wood chips they installed
making the park look very fresh.
Chair Hinderscheid noted that the dog park appears to have been mowed recently and is
looking very nice; they even did the perimeter on the outside of the fence making it more
attractive. Some residents have brought in chairs. It was nice that the sump pump draining
across the trail at Ivy Hill has been repaired. The new mulch also makes it look much more
attractive.
Chair Hinderscheid asked for an update on the Level 1 issues with the inspections. Public
Works Director Ryan Ruzek replied that they have not necessarily been itemized and checked
off; however, staff is working through the process. None of the parks are in any kind of condition
where they need to be boarded up.
Commissioner Klepperich expressed his appreciation to the Mendota Heights Athletic
Association for the wonderful job they did with the baseball program. Two of the Mendota
Heights teams were state champions.
Commissioner Kipp commented that the park is looking very nice. It is very heavily used and
sometimes there is no place to park. However, he had a concern; as the city builds up on the
southwestern side, along Highway 55, with hundreds of more residents going into the new
apartments, he asked that staff provide an idea of whether or not there are enough parks on
that side of the city to provide for those new residents.
Commissioner Goldade had no park updates.
6.d Park Improvements and Natural Resources Update
Public Works Director Ryan Ruzek provided the following updates:
Natural Resources Technician
Ms. Krista Spreiter was recommended and has accepted the position and is looking to start on
September 4, 2018.
Playground Safety Improvements
Playground wood fiber surfacing was blown in at all the playgrounds correcting a number of
safety concerns from the inspection report. The entrapment and protruding hazards still exist at
Wentworth Park, which would be eliminated with replacement of the equipment.
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Wentworth Hockey Rink Lighting
City Council approved the replacement of the rink lights at Wentworth Park. The project was
awarded to Mid Northern Services for $51,300. Funding to come from the Special Parks Fund.
Marie Park Tennis Court
Bids for this project were opened on August 1, 2018. Council awarded the project to Bituminous
Roadways for $81,669.45. Staff anticipates receiving a grant of $20,000 from the USTA.
Funding for this project to come from the Special Parks Fund.
Parking Lot Striping
Hagstrom-King, Ivy Hill, Marie, Victoria Highlands, Par 3, and Kensington parking lots to be
striped this fall. Funding to come from the city reserve funds. The Valley Park parking lot is
undergoing repaving and striping to be included in the Marie Avenue project.
Traffic Safety Committee directed that the crosswalk on Mendota Heights Road at Hagstrom-
King be relocated to the west to line up with the parking lot. The pedestrian crossing signs are
proposed to be back-to-back on both sides of the road.
Rogers Lake and Mendakota to be done in the near future.
Marie Avenue Rehabilitation
Feasibility report was authorized at the City Council meeting of August 7, 2018. Consultant to
gather information and present a report to the Council in October. Alignment of the trail north of
Marie Avenue (Valley Park) has not been determined.
Bike Racks, Dog Park Picnic Table with Shade, and Market Square Tables
City Council approved these purchases; shipping estimated to exceed 6 weeks with anticipated
delivery in late August. Staff will coordinate installation.
7. Announcements and Commission Comments
There were no further announcements from staff.
Commissioner Goldade expressed his appreciation to staff for all of their work; the parks are
looking great. He reiterated the announcement made earlier about Kidsdance, they performed
at the elementary school and he noted that the children will enjoy this event.
Commissioner Goldade apologized for not looking at the space at Wentworth Park before
discussion of selling the park land. He did have a chance in the last two weeks to see it and it
would have impacted his approach to that issue a little differently.
He is back on Facebook and looks forward to everyone’s posting. He also reminded everyone
that a fifth Frisbee Golf basket at Mendota Elementary School has been installed. He is also
excited to hear about the Natural Resource Technician.
Commissioner Kipp expressed his appreciation to staff for all of their excellent work and
research they do.
Commissioner Klepperich echoed the same comments about the support the commission
receives from staff on a very consistent basis. Special kudos to Mr. Ruzek as he did a lot of
heavy lifting at this meeting.
8
Commissioner Levine encouraged everyone to check the city’s website for upcoming meetings
where they can have input on the playground equipment for Wentworth and Hagstrom-King.
Commissioner Tupper echoed a lot of the comments; she appreciated all of the research that
goes into prepping these meetings; she is excited on the different ways to engage residents and
get more ownership of the parks; she loves the idea of the Superhero Masquerade, the fall
gatherings, and the family parties. She is also very excited for the Natural Resource Technician.
Chair Hinderscheid expressed his appreciation to everyone in attendance from the city and all of
the hard work they do; the Public Works Department that keeps the parks looking very nice. He
also expressed appreciation to all of the volunteers that helped at the Par 3 event. He is very
excited about some of the different projects that the commission is working on right now.
8. Adjourn
Motion Goldade/Second Klepperich to adjourn the meeting at 8:51 PM
AYES 6: NAYS 0: ABSENT 1
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
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DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Introduction of Student Representative
BACKGROUND
Staff is excited to introduce Matthew Boland to the Parks and Recreation Commission as the new
Student Representative.
The Student Representative to the Parks and Recreation Commission serves in an advisory
capacity and is a communication link for ideas, observations, concerns, satisfactions and
questions to the Commission. The student representative is non-voting member of the
Commission and the position is open to Mendota Heights residents who attend a high school
located in Mendota Heights.
Matthew is a junior at St. Thomas Academy and a lifelong resident of Mendota Heights. He is a
multi-sport athlete, participating in football, basketball and baseball. He states that he has been
a park user for many years and would enjoy learning about how the parks are maintained and
managed.
Matthew’s term will go through this school year, ending May 31, 2019. The opportunity for
reappointment will be reviewed in the spring, prior to the end of the term.
REQUESTED ACTION
Informational Only.
10 Item 5a
DATE: September 12, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Playground Improvements – Wentworth Park & Hagstrom King Park
INTRODUCTION
Staff presented three playground layouts to the Parks and Recreation Commission at their August 2018
meeting. The Commission recommended soliciting additional community input on these playgrounds.
An open house meeting was held at City Hall on August 30, 2018 and was attended by seven residents.
Residents were asked to provide their preferences of equipment from Flagship Recreation, a Landscape
Structures distributer, at these parks. The results of the recommendations are attached.
Hagstrom King Park – Four residents provided input for Hagstrom King Park at the open house and one
resident stopped in to City Hall. Only a small number of choices received multiple votes. The equipment
that received the most votes were: C-3 (2), C-7 (2), G-2 (2), M-3 (2), M-5 (3), M-6 (2), N-1 (2), N-3 (2.5),
N-8 (1.5), O-7 (2), S-2 (2), SL-3 (1.5), SL-7 (4), SW-3 (2), SW-5 (2), and SW-6 (3). In addition to the
selected equipment, some general recommendations were also received and are shown on the survey
results.
Wentworth Park - Three residents provided input for Wentworth Park at the open house. Only a small
number of choices received multiple votes. The equipment that received the most votes were: C- No
preferred climber option determined, G-3 (3), M-1 (2), M-4 (2), N-No preferred net option determined,
O-No preferred overhead option determined, S-3 (3), SL-No preferred slide option determined, and SW-
3 (2).
The League of Minnesota Cities Insurance Trust (LMCIT) provides the following to be considered when
purchasing new playground equipment:
When new playground equipment is purchased from manufacturers, the city should require a
certification of compliance with the most current American Society for Testing and Materials
International (ASTM) standards for playground equipment. Also, it is a good idea to require
manufacturers to provide a certificate of product liability insurance. This helps limit a city’s liability for a
faulty product design.
Cities need to be very cautious when accepting donated playground equipment or offers to install
playground equipment. Although most of these organizations are probably well-meaning, blindly
accepting any type of donated playground equipment can expose your city to unnecessary liability.
Remind these organizations that the city follows recognized safety guidelines and standards (such as the
CPSC and ASTM) and that all playground equipment must comply.
11 Item 5b
There have also been request for “Natural” improvements at Wentworth Park. The LMCIT provides the
following recommendations for Natural Playgrounds:
Natural playgrounds, as the name may imply, are playgrounds designed to incorporate nature. They may
include features such as real or artificial rocks or logs to climb upon as well as slides and crawl tubes that
take advantage of natural landscaping such as hills and mounds.
Like a regular playground, natural playgrounds should be designed with Consumer Product Safety
Commission (CPSP) and American Society for Testing and Materials International (ASTM) standards in
mind. This includes ensuring that every feature has an adequate fall/use zone, and that the surfacing
around features is a soft material even though the rest of the playground may just have grass for
surfacing.
One of the hazards associated with natural playgrounds is that they often include materials, like
branches or lighter sticks and logs, which encourage children to use them to build structures such as
teepees. As a general best practice, cities should try to stick with fixed or difficult-to-move features as
much as possible because the city cannot control features that can be moved or displaced, and that could
create an unsafe environment.
Another hazard that cities should be aware of when designing a natural playground is the materials
being used. If real wood is being used, it should be treated to prevent splinters, and any sharp edges
should be dulled. Large rocks or boulders likewise should be secured to prevent them from tipping or
rolling over onto a child. Natural playgrounds should be inspected at least as often as any standard
playgrounds that the city may have, if not more often depending on the materials used and the features
present, to ensure that they remain a safe and fun environment for all that attend.
Financial consideration should also be given to these improvements. A joint City Council and Parks and
Recreation Committee workshop in May of 2018, recommended a balance of approximately $250,000
be allocated to playground improvements. There was also recommendation that private funds should
be solicited for these projects. Mendota Heights is not legally authorized to make these solicitations.
Other options for additional financing include purchasing the equipment under a grant through MN-WI
Playgrounds (details attached) or purchasing the Landscape Structures by Thanksgiving. Landscape
Structures has notified us that a price increase of over six percent should be expected next year due to
recent Federal Tariffs.
ACTION REQUIRED
Park & Recreation Commissioners should discuss the playground options and provide direction to staff
on a recommendation. A formal should also be taken on whether or not to pursue the MN-WI
Playground grant.
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Style Votes Style Votes Style Votes Style Votes Style Votes Style Votes Style Votes Style VotesC‐11G‐22M‐11N‐120‐31S‐11SL‐21SW‐11C‐32G‐71M‐32N‐3 2.5 0‐41S‐22SL‐3 1.5 SW‐32C‐62M‐53N‐710‐72S‐31SL‐43SW‐52C‐81M‐62N‐8 1.5 O‐81S‐61SL‐61SW‐63C‐12 1M‐91N‐10 1S‐71SL‐74M‐10 1SL‐8 0.5M‐11 1Digi Rider Fire Engine page 11 & page 220Trees/ShadeLines for racingSteering WheelsBongos/wind chimesBalance BeamLetters & Numbers BridgeKeep existing 2‐5 equipmentAdd to 2‐5 equipmentSplash PadMusicalSENSORYOVERHEADSNETSHAGSTROM KING PARKCLIMBERSGFRCMOTIONSLIDESSWINGS13
Style Votes Style Votes Style Votes Style Votes Style Votes Style Votes Style Votes Style VotesC‐1G‐2M‐12N‐11O‐21S‐1SL‐2SW‐1C‐31G‐33M‐31N‐30‐3S‐2SL‐31SW‐32C‐61G‐61M‐42N‐710‐41S‐33SL‐4SW‐5C‐81G‐71M‐5N‐810‐7S‐6SL‐61SW‐6C‐12M‐61N‐10O‐8S‐7SL‐7M‐9O‐10 1SL‐8M‐10M‐11Log Stack ClimberNature them but real wood not plasticSLIDESSWINGSWENTWORTH PARKCLIMBERSGFRCMOTIONNETSOVERHEADSSENSORY14
Visit gametime.com/grant2018 to submit your
application and for complete details.
15
2018 Catalog model #:
2018 Playground Grant Application 1-800-235-2440
www.gametime.com
Scan and email your application to grant@gametime.com or fax your completed application to 423-648-5902.
GameTime grants can only be applied to additional GameTime purchases and only in conjunction with the original purchase.
GameTime standard policies and warranties as listed in the 2018 GameTime Playground Design Guide apply. Freight and
applicable sales tax are extra and not included. To qualify for a 100% matching grant, list price of the qualifying playground
system must exceed $90,000 and payment in full must accompany your order. For play systems that require credit terms or for
systems with a list price of less than $90,000, GameTime playground grants are available with matching funds ranging between
45-80%. Matching funds are subject to rounding rules and may vary based on qualified purchase. No other offer, discount, or
special programs can be used with this grant program. This special matching fund offer applies to PowerScape®, PrimeTime®,
Xscape® and IONiX® systems only. All applications must be validated by the project administrator. GameTime reserves the right
to decline any application for a GameTime grant. Orders accepted by GameTime must ship by December 31, 2018.
This offer expires October 31, 2018.
16
Expenditures From the Special Parks Fund
2018
Dog Park—Picnic Table $5,909.00
Wentworth Park—Rink Lights $51,300.00
Marie Park—Basketball Court Expansion $14,700.00
Marie Park-Tennis Court Replacement $81,669.00
Market Square Park-Picnic Tables $2,136.00
Bike Racks/Repair Stations $20,156.00
$175,870.00
2017
Friendly Hills Warming House $38,120.00
Friendly Hills Lighting $55,685.00
Victoria Highlands Fencing $13,039.00
$106,844.00
2016
Mendakota Basketball Court $31,899.98
Friendly Hills Park Hockey Boards/Fence $26,924.00
$ 58,823.98
2015
Ivy Hills Park Tennis Court $61,400.00
Marie Park Warming House $35,000.00
Wentworth Park Hockey Boards $25,982.41
$122,382.41
2014
No Capital Projects
2013
Mendakota Park Updates $54,857.78
$ 54,857.78
$518,778.17
Park Dedication Revenues
2018 (Through July 2018) $294,100 (Swenson Development)
2017 $515,400 (The Reserve)
2016 $ 21,500
2015 $175,500 (Lemay Lake Shores)
2014 $ 29,500
2013 $ 0
$1,036,000
17
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Nissa Tupper, Vice-Chair
SUBJECT: Discuss Survey
BACKGROUND
Vice-Chair Tupper has requested a discussion regarding rejuvenating strategic feedback through
a survey. This was discussed at the previous meeting and staff did not have the capacity to
complete this task.
REQUESTED ACTION
Informational Only.
18 Item 5c
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Pat Hinderscheid, Chair
SUBJECT: Winter Disc Golf at the Par 3
BACKGROUND
Chair Hinderscheid would like to discuss adding winter disc golf to the Par 3.
The commission has discussed this in the past. A few important things to consider that staff has
explained to the commission include: damage to the turf, costs to have a course laid out and have
equipment purchased and installed, no budget to staff/maintain the course, and cross country
skiing already takes place there in the winter.
REQUESTED ACTION
The commission is asked to make a recommendation whether or not winter disc golf is desired
at the Par 3 Golf Course.
19 Item 5d
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Pat Hinderscheid, Chair
SUBJECT: Communications-Winter Heights Highlights
BACKGROUND
Chair Hinderscheid has requested a discussion about the upcoming Heights Highlights. Staff
typically works with the Communications Coordinator to determine what events and information
should be included for the resident’s benefit.
The Winter addition will tentatively hit households around mid-November. Content will be due
to the Communications Coordinator on October 12th.
REQUESTED ACTION
Informational Only.
20
Item 5e
DATE: September 12, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Marie Avenue Pedestrian Underpass – Trail Alignment
INTRODUCTION
Mendota Heights has a planned rehabilitation project for Marie Avenue scheduled for 2019.
This project may include replacement of the existing pedestrian underpass and possible
realignment of the trail north of this underpass. Park Commissioners have expressed concerns
over the realignment of this trail.
ACTION REQUIRED
The Commission should make a motion to schedule a visit to this project area and provide
recommendations on a trail alignment. Please be prepared to select to date and time for this
site visit.
21
Item 5f
DATE: September 12, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Rogers Lake Skate Park – Update on Temporary Closure
INTRODUCTION
The Rogers Lake Skate Park was closed temporarily from August 22nd to August 31st. This closure
resulted from users of the park making unauthorized improvements that needed to be removed. The
city is insured by the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT provides minimum
requirements that are necessary to maintain insurance.
Skate Parks are categorized into two tiers, tier 1 and 2. Rogers Lake Skate Park is considered a tier 1
park which requires that no features are larger than 48 inches tall for ramps and 72 inches for bowls and
pyramids and that safety rails are installed to prevent falls. The LMCIT insurance coverage checklist also
explicitly states that skaters are not allowed to bring their own ramps, handrails or other structures that
could be used to perform stunts.
On August 22nd, Public Works staff noted that skaters had been constructing concrete ramps and had
been chiseling out pavement. This work had no specifications and was of questionable quality which
required it to be removed. Public Works staff used a jackhammer to break up the concrete and hauled
out multiple loads. The damaged pavement was then patched with new asphalt. During the final task
prior to reopening the park, the city swept the surface with the skid steer sweeper and unfortunately
blew a hydraulic hose which sprayed fluid on the park. This was cleaned on Friday August 31st and the
park was reopened. Some Hydraulic fluid will need additional cleaning. A sign posting the rules was also
manufactured and installed at the site.
Staff has had conversations with a number of the skaters and have discussed the process to have
improvements made to the park. As of the time of this memo, staff has not met with the skate
community on future improvements.
ACTION REQUIRED
The Commission may discuss their desires on the future operation of the Rogers Lake Skate Park.
Options may include a recommendation for a replacement skate park (over $250,000), making small
additions over several years, elimination of the skate park or applying for grants to offset improvements
costs. Current grants have not been researched but a State bonding bill has recommended a grant
package be sent to the State Finance Committee for recommendations. If this bill passes, it is proposed
to offer grants to local entities. Not action is needed at this time and this can be discussed at a future
meeting once the desires of the skate community are more fully understood.
22
Item 5g
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Financial Report
Attached is the July Par 3 Financial Report. During the month of July, the course had a total of
1,744 rounds of golf played. The total monthly revenue for July was $25,180, which includes
greens fees, recreation programs and concessions. The year-to-date revenue total is $96,340
(months of May, June, and July). The year’s year-to-date revenue total is down from last year’s
due to the course not being open in April of 2018 because of the late spring in Minnesota.
July expenditures totaled $17,625. The year-to-date expenditure total is $91,041. The course
currently has a profit of $5,299 for the 2018 season. Unless there are more equipment repairs
needed in 2018 staff does not foresee any large expenses this calendar year.
Staff hopes to keep the course open through October of 2018, but the close date will be weather
dependent.
Course Closing for Fall Maintenance
The Mendota Heights Par 3 Golf Course will be closed Monday, September 17th for aeration of
the greens and fall maintenance. Maintenance will be completed on the morning of September
18th with the course opening back up at 1:30pm. This is considered routine maintenance and is
weather dependent.
Requested Action
Informational Only.
23 Item 6a
MONTHLY EXPENDITURE REPORT
JULY 2018
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2018 (58.33% OF YEAR)
JULY
REVENUES JULY YTD YTD YTD
BUDGET 2018 2018 %2017
GREENS, LEAGUE & TOURN FEES $110,000 $19,843 $55,276 50.25%$56,118
RECREATION PROGRAMS $38,000 $895 $29,782 78.37%$37,784
CONCESSIONS $20,000 $4,426 $11,219 56.09%$11,737
SUNDRY REVENUE $0 $17 $63 100.00%$416
INTEREST $250 $0 $0 0.00%$0
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%$0
PAR 3 FUND REVENUE TOTAL $168,250 $25,180 $96,340 57.26%$106,055
EXPENDITURES JULY YTD YTD YTD
BUDGET 2018 2018 %2017
CLUBHOUSE SALARIES $30,000 $5,666 $14,777 49.26%$14,139
ADMINISTRATIVE SALARIES $21,579 $1,929 $10,179 47.17%$12,426
FICA/PERA $9,267 $1,062 $3,839 41.42%$4,766
MEDICAL INSURANCE $6,336 $528 $3,696 58.33%$2,754
U/E & W/C INSURANCE $1,892 -$47 $2,238 118.30%$2,059
RENTALS $2,500 $64 $1,901 76.05%$1,864
UTILITIES $12,400 $845 $6,003 48.41%$4,520
PROFESSIONAL FEES - AUDIT $2,500 $1,145 $2,725 109.01%$2,545
PROF FEES - CONSULTING FEES $350 $0 $0 0.00%$305
PROF FEES - GROUNDS MGMT $4,000 $0 $3,455 86.38%$1,000
PROF FEES - GROUNDS WAGES $19,000 $3,248 $9,949 52.36%$10,230
PROF FEES - TREE MAINTENANCE $2,000 $0 $0 0.00%$0
ADVERTISING/NEWSLETTER $400 $0 $149 37.16%$224
LIABILITY/AUTO INSURANCE $3,200 $0 $3,290 102.81%$3,290
OPERATING COSTS/SUPPLIES $6,000 $791 $3,877 64.61%$3,787
FUEL $1,300 $205 $1,060 81.58%$886
REPAIRS & MAINTENANCE $14,500 $1,600 $19,708 135.92%$5,874
SUNDRY/DUES/MILEAGE/CLOTHING $2,800 $21 $1,968 70.29%$6,903
CONTINGENCY $0 $0 $0 0.00%$0
ONLINE REG & CREDIT CARD FEES $3,600 $569 $2,228 61.89%$2,379
PAR 3 EXPENDITURES TOTAL $143,624 $17,625 $91,041 63.39%$79,951
8/31/2018
24
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Fall Registration is Open
Registration for fall programs opened on September 1st. Options for residents include:
gymnastics, fall field trips, family fall party, and the superhero masquerade.
•Gymnastics is in partnership with the City of West Saint Paul for boys and girls ages 3-12
years old at Henry Sibley High School. The program will run from December to February
on Saturday mornings.
•Fall Field trips will occur on MEA break. On October 18th staff will take children horseback
riding at Bunker Park Stables. On October 19th staff will take children to Flyover America
and Gameworks at the Mall of America.
•The Family Fall Party is in partnership with TriDistrict Community Education. The event
will feature dancing, music, arts and crafts and magic performances. There may be a few
other fun surprises. Registration is available on the TriDistrict Community Education’s
website. This event will take place Sunday, October 14th from 1:00-3:00pm.
•The Superhero Masquerade is in partnership with the City of West Saint Paul. Children
are invited to wear superhero costumes and enjoy a DJ for dancing, arts and crafts, games
and food. The event will take place Sunday, November 11th from 3:00-5:00 at Thompson
Park-Dakota Lodge.
Movie in the Park
The City of Mendota Heights and TriDistrict Community Education are teaming up to present
Movie in the Park at Mendakota on September 22nd at 7:00pm. The City conducted an
opportunity for residents to vote for the movie which would be played. The movie Moana
received the most votes. This event is free to the public.
Requested Action
Informational Only.
25
Item 6b
DATE: September 12, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Commission Park Updates
BACKGROUND
At this time commissioners can give a quick update on the parks for which they are in charge of
monthly monitoring.
Commissioners are asked to immediately communicate with Meredith Lawrence if there are any
maintenance or safety issues at their designated parks.
REQUESTED ACTION
Informational Only.
26
Item 6c
DATE: September 12, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Park Improvements and Natural Resources Update
INTRODUCTION
Natural Resources Technician
Krista Spreiter started her position at the city on Tuesday, September 4th. In her short time
here, she has looked at improvements to the city welcome sign on Dodd Road, prairie plantings
at city hall, rain gardens for the Lexington Highlands project, Wagon Wheel Trail, and Par 3.
Please welcome Krista when you have an opportunity.
Marie Park Tennis Court/Basketball Improvements
The Marie Park Tennis Court rehabilitation project started on Wednesday September 5th. The
contract is proposing to have to first lift of pavement placed on Friday September 7th. The
contractor for the Marie Park basketball is looking to start this work in early October. City
Council approved a purchase order for the new adjustable basketball systems, two tennis net
systems and eight pickle ball net systems (4 for each paved hockey rink).
Bike Racks, Dog Park Picnic Table with Shade, and Market Square Tables
The new picnic table with shade has been installed at the off-leash dog park. The Market
Square Park tables have been delivered and assembled and should be placed at the park prior
to this meeting. Bike Racks base pads are scheduled to begin in late September.
ACTION REQUIRED
None – for informational purposes only although comments are welcomed.
27 Item 6d