2018-08-15 Council Work Session Packet1. Call to Order
CITY OF MENDOTA HEIGHTS CITY
COUNCIL WORK SESSION
AGENDA
August 15, 2018
1:30 pm
Mendota Heights City Hall
2. Continuation of Discussion of FY 2019 Proposed Budget
Follow-ups for 8/13/18 Workshop:
A. Financial Impacts from Monday Discussion
Public Safety:
Police/Fire Funding Formulas
Animal Control Contract
Fire Chief 2 Vehicle
Public Works
Mower Discussion—Lease vs. Buy
Parks and Recreation
Athletic Fields Leasing
Additional Parks/PW Employee
Other Discussion
B. Next Steps
3. Adjourn
TAX LEVY SUMMARY
CITY OF MENDOTA HEIGHTS
2019 BUDGET
TAX LEVY SUMMARY
2018
2019
% CHANGE
GENERAL FUND
$7,045,437
$7,292,368
3.50%
EMERGENCY PREPAREDNESS
$25,000
$25,000
0.00%
FIRE RELIEF
$144,000
$162,000
12.50%
INFRASTRUCTURE/FACILITY RESERVE
$20,000
$20,000
0.00%
EQUIPMENT RESERVE
$33,000
$33,000
0.00%
LEGAL AND CONTINGENCY
$40,000
$40,000
0.00%
GENERAL FUND LEVY
$7,307,437
$7,572,368
3.63%
IMPROVEMENT BONDS
$913,604
$1,004,844
9.99%
EQUIPMENT CERTIFICATES
$50,741
$0
-100.00%
EQUIPMENT CERTIFICATES - DUMP TRUCE
$23,709
$28,770
21.35%
TOTAL SPECIAL LEVY
$988,053
$1,033,614
4.61%
MARKET VALUE REFERENDUM LEVY
$242,655
$243,600
0.39%
STREETLIGHT TAXING DISTRICT
$53,000
$53,000
0.00%
TOTAL TAX LEVY
$8,591,145
$8,902,582
3.63%
FIRE STATION LEVY
$0
$519,932
100.00%
TOTAL LEVY WITH FIRE STATION
$8,591,145
$9,422,514
9.68%
City of Mendota Heights
Preliminary 2019 Police Billing
POLICE CONTRACTS
2019 Budget (including C.O.) $3,939,864
2017 Adjustment
Amount Billed $3,570,144
Actual $3,135,020 -$435,124
Less Police Aid
2019 Budget
Aid Adjustment
$130,000
$12,257
$3,504,740
Total Reductions ($142,257)
Net Police Expense
Admin Adjustment (105%)
$3,362,483
$3,530,607
FORMULA
Population Pop % 16117 Call % Total %
MHts/Lilydale 12,221 98.29% 1880 96.21% 97.25%
Mendota 213 1.71% 74 3.79% 2.75%
12,434 100.00% 1,954 100.00% 100.00%
Billing Monthly
Lilydale (7.4%) $261,265 $21,772
Mendota $97,092 $8,091
With Population Adjustment
Lilydale $261,264.93
Mendota $60,373.38
With Population Adjustment and Without Administration Adjustment
Lilydale $248,823.74
Mendota $57,498.46
11,43;1)
<19,543
32,024
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CITY OF MENDOTA HEIGHTS
PRELIMINARY FIRE BILLINGS
YEAR 2019
August 7, 2019
Ad). 2017 Billed $490,189
Actual $440,116 $ (50,073)
2018 Budget $ 559,011
Relief Association $ 162,000
Depreciation $ 51,282
Total Expense $ 722,220
2017
Billing Formula
%
Calls 16117 % Averages
Mendota Hts $2,207,361,200 83.97 466 81.04 82.50
Sunfish Lake 194,443,700 7.40 43 7.48 7.44
Lilydale 188,061,600 7.15 51 8.87 8.01
Mendota 38,782,400 1.48 15 2.61 2.05
$2,628,648,900 100.00 575 100.00 100.00
Billings
Sunfish Lake $53,734
Lilydale $57,850
Mendota $14,806
New Fire Station Costs
Bond Issue $
Interest $
6,200,000
1,589,432
Total Cost $ 7,789,432
Amount to be Included in Depreciation on Billings
$ 7,789,432 /30 years $ 259,648 yearly amount
(Actual 15 year bond repayment is $519,000)
Increase for Fire Station by City based on Current Formula Percentages for 30 Years
Sunfish Lake 7.44% $ 19,318
Lilydale 8.01% $ 20,798
Mendota 2.05% $ 5,323
Preliminary 2019 Billing Amounts
2019 billings Fire Station Total Bill 2019 % Increase from 2018
Sunfish Lake 53734 $ 19,318 $ 73,052 37.15%
Lilydale 57850 $ 20,798 $ 78,648 56.43%
Mendota 14806 $ 5,323 $ 20,129 75.95%
$ 45,438
2018 Fire Billing Amounts
Sunfish Lake $ 53,264
Lilydale $ 50,277
Mendota $ 11,440
City of Mendota Heights
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Expiration Date:
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*BUDGET QUOTE* Pricing subject to change
Optional FMV Lease available through TCF Equipment Finance
5 Annual Payments:
tes are subject to credit approval, $250.00 doc fee applies
MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429
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DRAFT FOR DISCUSSION 08/15/2018
City of Mendota Heights
Field Use Fees -2019 Proposed v.1
CURRENT PRIORITY ORDER
1. City of Mendota Heights Programs and Event
2. City of Mendota Heights Co -Sponsored Programs and Events
3. Public and Private Schools
4. Youth Athletic Associations
5. Recognized Community Youth Organizations and Clubs
6. Mendota Heights Resident (Personal Use)
7. Mendota Heights Business/Commercial Organizations
8. Non -Mendota Heights Business and Non -Residents
CURRENT FEES
Application Fee: $25.00
Use Fees:
Soccer Field/Ball Field: $35.00 per field 2 hour block of time*
Ice Rink: $35.00 per rink 2 hour block of time
Tennis Courts: Application Fee Only
Tournament Fees: $200.00 per day**
Field Preparation Fees:
Weekend: $Actual Cost Incurred
Weekday: $35.00 per field
*Organizations like MHAA and REV do not pay for field time for practices and games.
**Organizations like MHAA and REV do not pay for tournaments.
PROPOSED FEES
Application Fee: $25.00
Use Fees for Youth Athletic Associations and Resident (Personal) Use:
Whole Fields for Soccer, Baseball, Football,
Softball, Lacrosse: $10.00 per hour/per field
Partial Fields for Soccer, Football, Lacrosse: $5.00 per hour/per field
Ice Rink—Whole Rink:
Associations:
Residents:
$40.00 per week for three rinks
$10.00 per hour/per rink
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DRAFT FOR DISCUSSION 08/15/2018
Use Fees for Youth Athletic Associations and Resident (Personal) Use CONTINUED:
Tennis Court -Whole Court:
Field Prep Fees (Associations)
Field Prep Fees (Resident)
$TBD
$75.00 per week (Required)
$35.00 per field (Optional)
Use fees for Recognized Community Youth Organizations and Clubs:
Whole Fields for Soccer, Baseball, Football,
Softball, Lacrosse:
Partial Fields Soccer, Football, Lacrosse:
Field Prep Fees (Automatic):
$13.00 per hour/per field
$5.00 per hour/per field
$75.00 per week
Use fees for Non -Mendota Heights Businesses/Commercial Organizations & Non -Residents:
Whole Fields for Soccer, Baseball, Football,
Softball, Lacrosse:
Partial Fields Soccer, Football, Lacrosse:
Field Prep Fees (Optional):
Tournament Fees for All Groups:
Use Fee All Sports and Locations:
$15.00 per hour/per field
$10.00 per hour/per field
$35.00 per field/per day
$50.00 per field/per day
Tournament Field Preparation Fees: $35.00 per field/per day*
*Required for Athletic Associations/Clubs, Optional for All Other Groups