2018-08-13 Council Work Session PacketCITY OF MENDOTA HEIGHTS CITY
COUNCIL WORK SESSION
AGENDA
August 13, 2018
1:30 pm
Mendota Heights City Hall
1. Call to Order
2. Discussion of FY 2019 Proposed Budget
1. Overview
2. Department Review
Mayor/Council Page 5
Admin and misc Page 7
Police* Page 13
Fire* Page 22
Building Insp Page 29
Public Works Page 30
Public Works-Parks Page 35
Planning Page 42
Recycling Page 44
Animal Control* Page 45
Engineering Page 46
Utilities Page 49
Par 3 Page 56
City Hall Page 60
Emergency Prep Page 65
Fire Relief* Page 66
Special Parks Page 67
Non-funded Improvement Packages
*W ednesday Discussion
3. Other Discussion
Encroachments on City Properties
Discussion of Problem Tree
4. Adjourn
To: Mayor and City Council
From: Kristen Schabacker, Finance Director
Mark McNeill, City Administrator
Subject: Preliminary FY 2019 Budget
Date: August 13, 2018
COMMENT:
INTRODUCTION:
The City Council will meet at 1:30 PM on Monday, August 13th, to review the portions of the FY 2019
City Operating Budget. A second workshop will be held at the same time on Wednesday, August 15th.
The budget discussion on Monday is expected to cover all but police and fire. Those two departments,
and any follow-up or items which were not able to be covered at the August 13th workshop, will be
discussed at the Wednesday workshop.
BACKGROUND:
Staff was directed to prepare its requests for next year’s operating budget, with the existing levels of
service to remain.
Overview: There are two components of the budget for FY 19. The first is the $519,932 which is being
levied for the first year’s repayment of the 15 year bonds to pay for the fire station improvements. That
by itself increases the levy by 6.05%.
The other, and larger, portion of the tax impact is the General Fund. The preliminary increase is proposed
at 3.46%, but that does not include several “one time” expenditures. For those, the Council may choose
to spend down a portion of the city fund reserves, which at this time is at 89.58%. In order to keep the
City’s AAA bond rating, that percentage should not drop below 75%. Therefore, there is approximately
$1.03 million that the City could spend on one time expenditures to bring that amount down. We
recommend expenditures of about $318,000 to be taken from the reserves, which will reduce the percent
surplus to 83.38%.
Many of the one-time expenditures are presented in Budget Improvement Packages. Staff has divided
them into those which are being recommended for funding, and those which are recommended to be
deferred to future years.
Together, the combination of the operating level increase, and the fire station bonds, will increase the levy
for next year by 9.51%.
Major Topics:
Personnel Positions: There are no new positions are proposed to be added in the 2019 budget; however,
there are two positions which were new this year, which were funded to start after January 1, 2018. As a
result, the following will need a full year’s funding in 2019:
Position Funded to Start
1 Police Officer 7/1
1 Natural Resources Technician (budgeted as Eng Tech) 4/1
The Parks Division did include some additional summer seasonal hours. These are needed to help keep
up with increasing demands for summer recreation-related maintenance, especially on weekends.
The General Fund levy has fewer “unknowns” for personnel costs this year, than last. In 2019, the City
will be in the second year of labor contracts with all four unions, and so the budget includes a firm 2.75%
Cost of Living Increases for salaries. In addition, the City has already received notice that there will be a
relatively modest 4% increase on the cost of health insurance.
The recommended budget also includes an increase of $500 per firefighter for the Relief Association for
2019, which adds $18,000.
Fire Station Bonds—The 2019 budget includes $519,932, which is the first year of a 15 year repayment
schedule for the G.O. Bonds, which will fund the fire station. This assumes the station proceeds, and that
bonds will be issued for the station’s construction, after bids are opened in early 2019.
One unresolved item for discussion at the Wednesday workshop will be what the criteria for funding the
fire station bonds should be for our partner cities—Lilydale, Sunfish Lake, and Mendota. The proposed
budget does not include any increase for what those cites’ respective share of the to-be-issued G.O. Bonds
should be, although each have been advised that an increase should be expected. At this time, we are
anticipating a 15 year repayment from Mendota Heights taxpayers for those bonds. The Council should
discuss whether the three cities should have the same repayment schedule. Note that the repayment of
bonds for the 1984 station varied between the cities—one is still paying off its share, as those were
amortized over 50 years.
Any amounts negotiated with the three partner cities will reduce the impact on Mendota Heights portion
of the budget.
Athletic Fields: The Council is aware of the discussions of the need for field use by local athletic
associations. In doing research, it appears that Mendota Heights is the only city in Dakota County which
does not charge for the use of its athletic fields. That makes it attractive to associations to try to reserve
our fields; earlier this year, it led to conflict between competing groups. We believe that charging a fee
for the fields’ use will help focus the demand for fields, and will also help to offset the costs of mowing,
striping, and other maintenance costs which are currently being funded by the community at large--the
intent of establishing a charge for use is not to “make money” for the City. Anything raised is
recommended to go back into the Parks budget.
We will have information for you at the Wednesday workshop, but it is not critical for a decision to be
made prior to the adoption of the preliminary budget.
“Fun” Things: While relatively small as a percentage of the overall budget, the Council should decide
two issues which are important to the quality of life in Mendota Heights:
• Fireworks: The July 4th fireworks were not funded in 2018, but enough feedback was received
that it was decided that the event should proceed, with donations being sought. The plan was for
the City to subsidize up to $10,000. What was found is that while fireworks are popular, it is
difficult to get private donations to pay for them. Therefore, the proposed FY 19 budget includes
$14,000 for the entire show.
• Wednesday Night Concerts: The total cost fell to the City this year, after a private merchants
association chose to drop its support. The venue was changed to Mendakota Park, and concerts
were once a month, rather than a more predictable same night each week. As a result, attendance
at the first two concerts has been sparse. The Council may choose to reverse staff’s
recommendation, but the FY19 budget does NOT include the $3000 for the Summer Concert
Series.
We look forward to discussions of the FY 19 budget with you.
Kristen Schabacker Mark McNeill
Finance Director City Administrator
CITY OF MENDOTA HEIGHTS
2019 BUDGET
TAX LEVY SUMMARY
2018 2019 % CHANGE
GENERAL FUND $7,045,437 $7,296,118 3.56%
EMERGENCY PREPAREDNESS $25,000 $25,000 0.00%
FIRE RELIEF $144,000 $144,000 0.00%
INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00%
EQUIPMENT RESERVE $33,000 $33,000 0.00%
LEGAL AND CONTINGENCY $40,000 $40,000 0.00%
GENERAL FUND LEVY $7,307,437 $7,558,118 3.43%
IMPROVEMENT BONDS $913,604 $1,004,844 9.99%
EQUIPMENT CERTIFICATES $50,741 $0 -100.00%
EQUIPMENT CERTIFICATES - DUMP TRUCK $23,709 $28,770 21.35%
TOTAL SPECIAL LEVY $988,053 $1,033,614 4.61%
MARKET VALUE REFERENDUM LEVY $242,655 $243,600 0.39%
STREETLIGHT TAXING DISTRICT $53,000 $53,000 0.00%
TOTAL TAX LEVY $8,591,145 $8,888,332 3.46%
FIRE STATION LEVY $0 $519,932 100.00%
TOTAL LEVY WITH FIRE STATION $8,591,145 $9,408,264 9.51%
page 1
GENERAL FUND FUND 01
DEPARTMENT 2016 ACTUAL 2017 ACTUAL 2018 BUDGET 2019 BUDGET % CHANGE
CITY COUNCIL $36,432 $42,946 $33,335 $48,346 45.03%
ADMINISTRATION $923,420 $1,115,527 $1,165,349 $1,157,760 -0.65%
ELECTIONS $73,571 $45,719 $74,880 $47,717 -36.28%
IT $97,011 $69,582 $182,007 $191,785 5.37%
POLICE $3,300,478 $3,240,751 $3,947,653 $4,156,276 5.28%
FIRE $402,429 $441,180 $515,759 $518,011 0.44%
CODE ENFORCEMENT $146,815 $109,066 $113,850 $118,375 3.97%
PUBLIC WORKS-STREETS $1,005,514 $968,025 $1,060,509 $1,080,874 1.92%
PUBLIC WORKS-PARKS $716,718 $710,761 $789,285 $845,624 7.14%
RECREATION $51,850 $33,721 $42,200 $43,100 2.13%
COMMUNITY DEVELOPMENT $148,975 $203,513 $236,097 $181,150 -23.27%
RECYCLING $24,681 $11,995 $28,800 $32,800 13.89%
ANIMAL CONTROL $5,754 $4,397 $8,000 $8,000 0.00%
ENGINEERING $472,664 $375,410 $491,994 $524,308 6.57%
TOTAL GENERAL FUND $7,406,312 $7,372,593 $8,689,718 $8,954,126 3.04%
GENERAL FUND CONTINGENCY $32,483 $102,652 $40,000 $40,000 0.00%
page 2
GENERAL FUND FUND 01
REVENUE SOURCE 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $6,527,360 $6,481,624 $7,045,437 $7,296,118 3.56%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,875 $600 $1,800 $1,800 0.00%
RUBBISH LICENSES $1,380 $1,400 $1,400 $1,400 0.00%
DOG LICENSES $2,250 $1,000 $1,500 $2,000 33.33%
CONTRACTOR LICENSES $15,650 $17,000 $15,000 $15,000 0.00%
LIQUOR LICENSES $30,050 $30,000 $30,000 $30,000 0.00%
BUILDING PERMITS $472,230 $240,000 $250,000 $260,000 4.00%
HEATING PERMITS $62,669 $32,000 $32,000 $35,000 9.38%
PLUMBING PERMITS $33,991 $16,000 $16,000 $18,000 12.50%
WATER PERMITS $0 $50 $50 $0 -100.00%
RIGHT OF WAY PERMITS $10,283 $12,000 $13,000 $10,000 -23.08%
MASSAGE PERMITS $1,350 $2,000 $1,500 $1,500 0.00%
RENTAL LICENSES $2,118 $2,000 $2,500 $0 -100.00%
TOTAL LICENSES AND PERMITS $633,846 $354,050 $364,750 $374,700 2.73%
FINES AND FORFEITS
COURT FINES $77,215 $60,000 $60,000 $67,000 11.67%
FALSE ALARMS FINES $5,380 $3,000 $3,000 $4,500 50.00%
DOG IMPOUNDING $134 $1,000 $1,000 $1,000 0.00%
TOTAL FINES AND FORFEITS $82,729 $64,000 $64,000 $72,500 13.28%
CHARGES FOR SERVICES
ACCIDENT REPORTS $0 $0 $0 $0
RECREATION PROGRAMS $39,131 $38,000 $38,000 $38,000 0.00%
PARK USE FEES $5,652 $5,000 $5,500 $5,500 0.00%
SOFTBALL LEAGUES $9,657 $11,000 $10,000 $10,000 0.00%
MAPS AND ORDINANCES $23 $0 $0 $0
SURCHARGES $0 $0 $0 $0
PLANNING FEES $30,200 $15,000 $17,500 $20,000 14.29%
FIRE CONTRACTS $106,610 $107,000 $114,690 $126,390 10.20%
LILYDALE POLICING $250,955 $248,436 $265,136 $261,265 -1.46%
MENDOTA POLICING $62,293 $68,500 $77,033 $77,033 0.00%
POLICE SECURITY (OFF DUTY OT)$8,999 $18,000 $14,000 $10,000 -28.57%
STREET MAINT. CHARGES $950 $1,000 $1,000 $1,000 0.00%
ASSESSMENT SEARCHES/SPLITS $15 $0 $0 $0 0.00%
ENGINEERING CHARGES $53,591 $57,000 $57,000 $57,000 0.00%
STREET CHARGES $500 $0 $0 $0 0.00%
FILING FEES $0 $0 $20 $0 -100.00%
LEASE MAINTENANCE CHARGES $3,480 $3,000 $3,000 $3,000 0.00%
TOTAL CHARGES FOR SERVICES $572,056 $571,936 $602,879 $609,188 1.05%
page 3
INTERGOVERNMENTAL
MSA MAINTENANCE $136,612 $145,000 $140,000 $135,000 -3.57%
POLICE STATE AID $132,257 $120,000 $135,000 $130,000 -3.70%
SCHOOL RESOURCES OFFICER $102,292 $105,000 $105,000 $105,000 0.00%
FEDERAL AND STATE GRANTS $31,545 $6,000 $20,000 $20,000 0.00%
DAKOTA COUNTY GRANT $633 $10,000 $10,000 $10,000 0.00%
PERA AID $9,070 $9,070 $9,070 $9,070 0.00%
TOTAL INTERGOVERNMENTAL $412,409 $395,070 $419,070 $409,070 -2.39%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $34,763 $5,000 $5,000 $5,000 0.00%
GRAVEL TAX $37 $100 $0 $0 0.00%
DONATIONS $38,560 $0 $0 $0 0.00%
CELL TOWER REVENUE $109,161 $109,161 $75,000 $75,000 0.00%
INTEREST $46,683 $32,000 $30,000 $35,000 16.67%
TOTAL MISCELLANEOUS $229,204 $146,261 $110,000 $115,000 4.55%
DAKOTA COUNTY
WASTE MANAGEMENT $16,000 $15,000 $27,832 $30,000 7.79%
TOTAL DAKOTA COUNTY $16,000 $15,000 $27,832 $30,000 7.79%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $47,550 $55,750 $55,750 $47,550 -14.71%
TOTAL OTHER REVENUE $47,550 $55,750 $55,750 $47,550 -14.71%
TOTAL GENERAL FUND REVENUE $8,521,154 $8,083,691 $8,689,718 $8,954,126 3.04%
page 4
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,592 $22,506 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $88 $119 $114 $125 9.65%
4135 FICA $1,728 $1,721 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,408 $24,346 $24,335 $24,346 0.05%
4220 PROFESSIONAL SERVICES $0 $2,175 $0 $1,000 100.00%
4400 TRAINING $400 $680 $1,500 $1,500 0.00%
4490 HALLOWEEN BONFIRE $2,077 $1,359 $1,500 $1,500 0.00%
4490 FIREWORKS $4,250 $10,225 $0 $14,000 0.00%
4490 MISCELLANEOUS $5,058 $4,105 $6,000 $6,000 0.00%
4490 CELL PHONE $239 $56 $0 $0 0.00%
TOTAL OTHER CHARGES $12,024 $18,600 $9,000 $24,000 166.67%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $36,432 $42,946 $33,335 $48,346 45.03%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 5
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
CITY COUNCIL
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
NEIL GARLOCK 1/1 $5,700 $5,700 $0 $0 $5,700 $0 $353 $83 $0 $6,136
ULTAN DUGAN 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
JAY MILLER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
LIZ PETSCHEL 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
JOEL PAPER 1/1 $4,200 $4,200 $0 $0 $4,200 $0 $260 $61 $0 $4,521
TOTALS $22,500 $0 $1,395 $326 $0 $24,221
CITY COUNCIL
SAL-REG $22,500
PERA $0
FICA $1,395
MEDICARE $326
INSURANCE $0
TOTAL $24,221
page 6
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $414,746 $503,621 $514,083 $546,109 6.23%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $74,037 $80,566 $102,720 $107,856 5.00%
4133 WORKERS COMPENSATION $6,302 $8,721 $8,319 $9,150 9.99%
4134 PERA $30,337 $35,075 $37,769 $40,171 6.36%
4135 FICA $31,493 $36,536 $38,524 $40,974 6.36%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,652 $1,612 $1,700 $1,700 0.00%
TOTAL HUMAN RESOURCES $558,567 $666,131 $703,115 $745,960 6.09%
4200 RENTALS AND LEASES $237 $237 $400 $400 0.00%
4209 CITY HALL RENT $64,900 $64,900 $65,000 $65,000 0.00%
4210 TELEPHONE $5,967 $8,159 $6,200 $8,200 32.26%
4220 CITY ATTORNEY $7,350 $10,570 $11,000 $12,000 9.09%
4220 AUDITOR $20,600 $24,074 $21,400 $23,000 7.48%
4220 CODIFIER-LINK TO CITY CODE $500 $1,986 $600 $1,000 66.67%
4220 CODIFICATION SERVICES $4,789 $0 $4,800 $4,800 0.00%
4220 PROF SERVICES - JOB EVALUATION $260 $0 $2,000 $1,000 -50.00%
4220 MNET ACCESS $1,446 $0 $0 $0 0.00%
4220 STAFF TRAINING $0 $0 $6,000 $6,000 0.00%
4220 SAFETY TRAINING $350 $800 $2,400 $2,400 0.00%
4220 COUNCIL RECORDING SERVICES $3,351 $4,550 $3,750 $4,000 6.67%
4220 AIR NOISE CONSULTANT MEMBERSHIP $332 $0 $800 $0 -100.00%
4220 MISCELLANEOUS $14,772 $10,229 $8,400 $10,000 19.05%
4221 RETAINER-CITY ATTORNEY $4,850 $4,400 $5,000 $5,400 8.00%
4221 RETAINER-CITY ENGINEER $13,500 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $1,624 $1,687 $1,800 $1,800 0.00%
4250 LIABILITY AND AUTO INSURANCE $56,962 $92,050 $80,000 $80,000 0.00%
4268 NEWSLETTER $10,562 $8,484 $11,750 $12,000 2.13%
TOTAL CONTRACTUAL SERVICES $212,352 $232,126 $231,300 $237,000 2.46%
4300 OFFICE SUPPLIES $5,082 $3,356 $6,500 $6,000 -7.69%
4306 RECRUITMENT COSTS $6,360 $85 $2,000 $1,000 -50.00%
4318 POSTAGE $2,568 $1,879 $2,600 $1,500 -42.31%
4320 FUEL $452 $573 $500 $800 60.00%
4330 EQUIPMENT REPAIR $6,419 $2,000 $7,000 $4,000 -42.86%
4330 SOFTWARE MAINTENANCE $1,980 $0 $0 $0 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $0 $616 $500 $2,000 300.00%
TOTAL COMMODITIES $22,861 $8,509 $19,100 $15,300 -19.90%
CAT OBJ DESCRIPTION
page 7
4400 TRAINING $5,702 $4,495 $7,000 $7,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $16,661 $16,434 $19,000 $18,000 -5.26%
4415 MILEAGE AND AUTO ALLOWANCE $2,531 $2,450 $3,000 $3,000 0.00%
4437 CREDIT CARD FEES $2,294 $3,712 $3,000 $4,000 33.33%
4480 CONTINGENCY $84,503 $77,979 $104,422 $35,000 -66.48%
WSP ICE ARENA CONTRIBUTION $0 $97,818 $65,212 $83,000 27.28%
4490 MISCELLANEOUS $5,104 $4,548 $8,000 $8,000 0.00%
4490 ARC PER DIEM $1,175 $1,325 $2,100 $1,400 -33.33%
TOTAL OTHER CHARGES $117,970 $208,761 $211,834 $159,500 -24.71%
4600 CAPITAL OUTLAY $15,824 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $15,824 $0 $0 $0 0.00%
TOTAL EXPENDITURES $927,574 $1,115,527 $1,165,349 $1,157,760 -0.65%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 8
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ADMINISTRATION
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
MARK MCNEILL $128,690 $22,812 $118,052 $0 $140,864 $10,565 $8,734 $2,043 $20,160 $182,365
LORRI SMITH 0.75 6/11/2012 $56,906 $83,850 $0 $0 $62,888 $4,717 $3,899 $912 $15,120 $87,535
JOCELYN STEERE 0.8 $26,346 $22,845 $11,822 $0 $27,734 $2,080 $1,720 $402 $9,677 $41,612
CHERYL JACOBSON $112,640 $116,029 $0 $0 $116,029 $8,702 $7,194 $1,682 $20,160 $153,767
KRISTEN SCHABACKER 0.77 8/31/1998 $86,733 $118,943 $0 $0 $91,586 $6,869 $5,678 $1,328 $15,523 $120,985
PAM DEEB 0.5 3/20/2006 $27,339 $28,153 $0 $0 $28,153 $2,111 $1,745 $408 $10,080 $42,498
KRISTIN WITTROCK 0.5 4/23/2018 $24,890 $7,908 $16,370 $0 $24,278 $1,821 $1,505 $352 $10,080 $38,037
SHARON HINZE 0.25 4/24/2006 $14,143 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812
COMMUNICATION COORDINATOR $19,968 $13,214 $10,032 $0 $23,246 $1,743 $1,441 $337 $0 $26,768
VOLUNTEER COORDINATOR $10,500 $10,500 $10,500
NANCY BAUER 0.1 4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231
WORKERS COMP NA NA NA $8,319 $8,319 $0 $0 $9,150 $0 $0 $0 $0 $9,150
TOTALS $546,109 $40,171 $33,208 $7,766 $107,856 $744,260
ADMINISTRATION
SAL-REG $546,109 INS CONT $1,680
PERA $40,171
FICA $33,208
MEDICARE $7,766
INSURANCE $107,856
WORK COMP $9,150
TOTAL $744,260
page 9
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ELECTIONS
4110 SALARIES-REGULAR $26,264 $24,351 $24,897 $27,228 9.36%
4115 SALARIES-OVERTIME $3,432 $0 $4,000 $0 -100.00%
4125 SALARIES-ELECTION JUDGES $17,865 $0 $19,000 $0 -100.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $4,474 $3,711 $6,720 $7,056 5.00%
4134 PERA $1,973 $1,822 $2,167 $2,042 -5.77%
4135 FICA $1,980 $1,827 $2,211 $2,083 -5.79%
TOTAL HUMAN RESOURCES $55,988 $31,711 $58,995 $38,409 -34.89%
4220 CONSULTING FEES $75 $0 $100 $0 -100.00%
4240 LEGAL PUBLICATIONS $626 $0 $700 $0 -100.00%
TOTAL CONTRACTUAL SERVICES $701 $0 $800 $0 -100.00%
4300 OFFICE SUPPLIES $2,373 $136 $2,500 $0 -100.00%
4318 POSTAGE $700 $12 $700 $0 -100.00%
4330 DAKOTA COUNTY SHARED EQUIPMENT $8,789 $8,731 $0 $0 0.00%
4330 BALLOT COUNTER MAINTENANCE $0 $3,083 $3,085 $3,083 -0.06%
4330 ELECTRONIC POLL BOOKS $0 $0 $3,500 $2,300 -34.29%
4330 ELECTRONIC POLL BOOK MAINTENANC $0 $0 $0 $1,625 100.00%
TOTAL COMMODITIES $11,862 $11,962 $9,785 $7,008 -28.38%
4415 MILEAGE AND AUTO ALLOWANCE $297 $134 $300 $0 -100.00%
4490 MISCELLANEOUS $2,710 $0 $2,800 $0 -100.00%
4490 10 NEW VOTING BOOTHS $2,014 $1,912 $2,200 $2,300 4.55%
TOTAL OTHER CHARGES $5,021 $2,046 $5,300 $2,300 -56.60%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $73,572 $45,719 $74,880 $47,717 -36.28%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 10
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ELECTIONS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
LORRI SMITH (.25)6/11/2012 $18,969 $83,850 $0 $0 $20,963 $1,572 $1,300 $304 $5,040 $29,178
NANCY BAUER (0.10)4/27/1987 $5,929 $62,658 $0 $0 $6,266 $470 $388 $91 $2,016 $9,231
ELECTION JUDGES NA NA NA $19,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
STAFF OVERTIME NA NA NA $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTALS $27,228 $2,042 $1,688 $395 $7,056 $38,409
ELECTIONS
SAL-REG $27,228 INS CONT $1,680
SAL-OT $0
SAL-TEMP $0
PERA $2,042
FICA $1,688
MEDICARE $395
INSURANCE $7,056
TOTAL $38,409
page 11
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
IT
4110 SALARIES-REGULAR $23,984 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $0 $0 0.00%
4131 INSURANCE $2,912 $0 $0 $0 0.00%
4134 PERA $3,963 $0 $0 $0 0.00%
4135 FICA $4,056 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $34,915 $0 $0 $0 #DIV/0!
4210 TELEPHONE $1,803 $1,158 $2,000 $17,500 775.00%
4220 WEBSITE COSTS $1,200 $2,755 $1,325 $1,500 13.21%
LOGIS SUPPORT $13,623 $44,853 $37,260 $37,260 0.00%
WEB SERVICES $0 $1,500 $1,500 $1,500 0.00%
OTHER $2,840 $0 $750 $750 0.00%
STATE OF MN LINE FEES (FIBER FEE)$0 $0 $12,600 $12,600 100.00%
SERVER HOSTING $0 $0 $16,450 $16,450 100.00%
DAKOTA BROADBAND (DBB)$0 $0 $0 $15,000 100.00%
TOTAL CONTRACTUAL SERVICES $19,466 $50,266 $71,885 $102,560 42.67%
4301 COMPUTER SOFTWARE AND HARDWARE
LICENSES $2,500 $0 $1,500 $0 -100.00%
OFFICE SUBSCRIPTION/OFFICE 365 $0 $0 $0 $10,000 100.00%
COMPUTER REPLACEMENT $3,104 $0 $33,500 $26,400 -21.19%
SECURITY CAMERAS $0 $0 $0 $0 0.00%
SERVER BACKUPS $3,224 $0 $15,750 $15,750 0.00%
AIRWATCH $2,640 $2,640 $2,040 $0 -100.00%
MISC HARDWARE & SOFTWARE $4,285 $6,912 $3,000 $3,000 0.00%
LASERFICHE $9,916 $9,764 $10,300 $10,300 0.00%
ADDITIONAL LASERFICHE LICENSES $1,563 $0 $0 $2,500 0.00%
LASERFICHE FORMS MODULE (ADD ON)$0 $0 $8,000 $0 100.00%
COMPUTER SOFTWARE MAINTENANCE $0 $0 $11,350 $12,200 7.49%
ADOBE ACROBAT/PHOTOSHOP $0 $0 $2,305 $325 -85.90%
PRINTERS $1,800 $0 $0 $0 0.00%
WINDOWS SERVER 2012/WINDOWS CAL $0 $0 $4,225 $0 -100.00%
EXCHANGE CALS $923 $0 $0 $0 0.00%
BATTERY BACKUPS $116 $0 $1,000 $1,000 0.00%
OTHER $0 $0 $2,000 $2,000 0.00%
EQUIP/ NEW POSITIONS $0 $0 $3,500 $0 -100.00%
NETWORK SWITCHES $0 $0 $5,537 $0 100.00%
FIREWALL $0 $0 $5,365 $0 100.00%
DOOR ACCESS SYSTEM MAINTENANCE $0 $0 $0 $5,000 100.00%
TOTAL COMMODITIES $30,071 $19,316 $109,372 $88,475 -19.11%
4400 TRAINING $373 $0 $750 $750 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $0 $0 0.00%
4404 MEMBERSHIP DUES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $228 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $601 $0 $750 $750 0.00%
4600 CAPITAL OUTLAY $9,498 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $9,498 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $94,551 $69,582 $182,007 $191,785 5.37%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
VIRTUAL SERVER (CITY HALL ONSITE)$11,100 FUNDING REQUESTED FROM CABLE FUND
NETWORK SWITCH REPLACEMENT $15,550 FUNDING REQUESTED FROM CABLE FUND
CAT OBJ DESCRIPTION
page 12
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $1,076,568 $1,093,712 $1,243,946 $1,264,953 1.69%
4110 SALARIES-REGULAR/ADMINISTRATION $572,970 $539,567 $707,880 $770,103 8.79%
4115 SALARIES-OVERTIME/PATROL $78,868 $75,418 $86,500 $80,946 -6.42%
4130 SALARIES-TEMPORARY $12,699 $13,381 $10,400 $10,400 0.00%
4131 INSURANCE $325,897 $332,865 $480,000 $574,560 19.70%
4133 WORKERS COMPENSATION $79,941 $107,819 $102,850 $113,135 10.00%
4134 PERA/PATROL $177,577 $181,723 $212,261 $224,567 5.80%
4134 PERA/ADMINISTRATION $78,198 $78,383 $104,945 $119,455 13.83%
4135 FICA/PATROL $17,622 $19,681 $21,339 $21,614 1.29%
4135 FICA/ADMINISTRATION $15,132 $15,473 $17,199 $18,434 7.18%
TOTAL HUMAN RESOURCES $2,435,472 $2,458,022 $2,987,320 $3,198,167 7.06%
4200 RENTALS AND LEASES $52,157 $61,642 $65,040 $73,992 13.76%
4209 CITY HALL RENT $76,083 $76,083 $76,803 $76,803 0.00%
4210 TELEPHONE $15,149 $17,831 $21,920 $20,000 -8.76%
4220 POST LICENSE RENEWALS $450 $0 $810 $810 0.00%
4220 ATTORNEY FEES $4,652 $3,819 $4,000 $4,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $7,948 $1,756 $5,000 $5,000 0.00%
4220 IT SERVICES - LOGIS $0 $10,976 $41,400 $41,400 0.00%
4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00%
4223 OTHER CONTRACTUAL SERVICES
DCC CAPITAL PURCHASES $0 $0 $5,000 $5,000 0.00%
BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00%
BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00%
RECORDS MANAGEMENT SYSTEM $21,874 $22,801 $23,000 $23,000 0.00%
AIRCARD $2,696 $2,970 $3,000 $3,000 0.00%
LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,288 0.00%
LOGIS-APPLICATION SUPPORT $31,056 $32,676 $32,676 $32,676 0.00%
LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00%
LOGIS INET $0 $0 $11,000 $11,000 0.00%
LOGIS ANY CONNECT/MAPS $0 $1,391 $1,650 $1,650 0.00%
LEASE LINE MN OFFICE TECH GROUP $1,608 $1,544 $4,000 $4,000 0.00%
CJIIN $10,268 $10,697 $15,000 $15,000 0.00%
INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00%
AUTOMATED PAWN $204 $204 $205 $205 0.00%
LEXISNEXIS $1,150 $1,482 $2,000 $2,000 0.00%
LANGUAGE LINE - INTERPRETER SVCS $0 $51 $500 $500 0.00%
TLO INVESTIGATIONS $0 $85 $4,000 $4,000 0.00%
ELECTRONIC CRIMES TASK FORCE $15,000 $15,000 $18,000 $18,000 0.00%
4275 DCC ANNUAL RADIO FEE $9,495 $9,705 $11,292 $13,095 15.97%
4275 DCC ANNUAL FEE $210,620 $200,669 $215,000 $215,000 0.00%
RADIO MAINTENANCE AGREEMENT $1,559 $672 $1,559 $2,000 28.29%
TOTAL CONTRACTUAL SERVICES $537,089 $547,174 $642,333 $651,609 1.44%
CAT OBJ DESCRIPTION
page 13
4300 OFFICE SUPPLIES $3,301 $3,571 $5,000 $5,000 0.00%
4301 COMPUTER SOFTWARE/HARDWARE $28,861 $4,569 $26,000 $26,000 0.00%
4305 OPERATING SUPPLIES $59,714 $25,827 $45,000 $45,000 0.00%
4305 POLICE RESERVES $1,721 $323 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $14,439 $20,319 $15,000 $15,000 0.00%
4318 POSTAGE $920 $168 $1,000 $1,000 0.00%
4320 GAS AND OIL $30,724 $33,337 $50,000 $45,000 -10.00%
4330 EQUIPMENT REPAIR/GENERAL $34,083 $37,674 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $26,823 $24,021 $43,000 $45,000 4.65%
4331 MISCELLANEOUS FURNITURE/EQUIP $19,779 $18,711 $11,000 $11,000 0.00%
TOTAL COMMODITIES $220,365 $168,520 $225,000 $222,000 -1.33%
4400 TRAINING $28,622 $31,224 $48,500 $40,000 -17.53%
4402 BOOKS AND SUBSCRIPTIONS $557 $503 $500 $500 0.00%
4404 MEMBERSHIP DUES $9,920 $9,155 $12,000 $12,000 0.00%
4410 CLOTHING AND EQUIPMENT $21,173 $14,726 $25,000 $25,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,500 $0 $0 $0 0.00%
4430 CAR WASHES $4,129 $4,000 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $2,343 $1,570 $5,000 $5,000 0.00%
4490 SHREDDING $518 $562 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $68,762 $61,740 $93,000 $84,500 -9.14%
4610 CAPITAL OUTLAY $38,794 $5,295 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $38,794 $5,295 $0 $0 #DIV/0!
TOTAL EXPENDITURES $3,300,482 $3,240,751 $3,947,653 $4,156,276 5.28%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
BODY CAMERAS $40,000
Patrol Rifle Replacement $15,000
page 14
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
POLICE DEPARTMENT
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
KELLY MCCARTHY x $121,299 $126,079 $0 $0 $126,079 $21,370 $0 $1,828 $20,160 $169,438
CAPTAIN $48,248 $112,210 $0 $0 $112,210 $19,020 $0 $1,627 $20,160 $153,017
PEYTON FLEMING (SGT)x 7/1/2007 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445
E-12
TANNER SPICER (SGT)x $100,781 $95,232 $8,571 $0 $103,803 $17,595 $0 $1,505 $20,160 $143,063
E-9
(SGT)x $21,325 $0 $0 $0 $0 $0 $0 $0 $0 $0
E-9
ERIC PETERSON (SGT)x 1/18/2000 $103,555 $95,232 $11,428 $0 $106,660 $18,079 $0 $1,547 $20,160 $146,445
E-12
INVESTIGATOR x INV 36 $4,020 $0 $0 $4,020 $4,020 $681 $0 $58 $0 $4,760
L-12
NICK GORGOS x 1/19/2000 INV 36 $93,235 $82,044 $7,384 $4,020 $93,448 $15,839 $0 $1,355 $20,160 $130,802
E-9
KIM HENNING x 12/19/2005 $56,570 $59,111 $0 $0 $59,111 $4,433 $3,665 $857 $20,160 $88,226
SHAYNA HOECSHT (0.5 FT x 3/7/2014 $27,006 $57,113 $0 $0 $28,557 $2,142 $1,771 $414 $10,080 $42,963
TRISTA MILLER (0.5 FTE)x 1/16/2013 $28,285 $59,111 $0 $0 $29,556 $2,217 $1,832 $429 $10,080 $44,113
CHAD WILLSON x POL 36 $86,825 $82,044 $9,845 $0 $91,889 $15,575 $0 $1,332 $20,160 $128,957
E-12
NEW OFFICER x POL 36 $68,839 $0 $0 $0 $0 $0 $0 $0 $0 $0
E-9
JEFF VON FELDT x 1/23/2001 POL 36 $86,825 $82,044 $7,384 $0 $89,428 $15,158 $0 $1,297 $20,160 $126,043
E-9
ANTHONY PATTON x POL 36 $86,825 $41,797 $32,010 $6,643 $80,450 $13,636 $0 $1,167 $20,160 $115,412
E-9
page 15
PHILLIP MCCARTY x POL 36 $76,986 $82,044 $0 $4,102 $86,146 $14,602 $0 $1,249 $20,160 $122,157
E-5
TODD ROSSE x 1/20/2000 POL 36 $85,232 $82,044 $5,743 $0 $87,787 $14,880 $0 $1,273 $20,160 $124,100
L-7
STEVE HILYAR x POL 36 $81,143 $82,044 $1,935 $4,102 $88,081 $14,930 $0 $1,277 $20,160 $124,448
SRO E-5
WESTON RABERGE x POL $77,888 $48,015 $30,767 $7,090 $85,872 $14,555 $0 $1,245 $20,160 $121,832
E-9
RYAN YAUCH x 7/23/2005 POL 36 $86,825 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631
E-9
THOMAS ALBINDIA x 9/21/2006 POL 36 $83,639 $71,652 $6,449 $0 $78,101 $13,238 $0 $1,132 $20,160 $112,631
E-9
JOHN LARRIVE x 7/8/1996 POL 36 $88,591 $83,700 $7,533 $0 $91,233 $15,464 $0 $1,323 $20,160 $128,180
CARA HOGAN $70,091 $32,841 $41,613 $6,701 $81,154 $13,756 $0 $1,177 $20,160 $116,247
E-9
PETER RENTERIA $70,091 $32,841 $41,613 $6,701 $81,155 $13,756 $0 $1,177 $20,160 $116,247
NEW OFFICER (FULL YEAR)$62,580 $43,578 $23,884 $2,150 $69,612 $11,799 $0 $1,009 $20,160 $102,580
ERIC HAGELEE $30,408 $38,358 $29,855 $2,687 $70,900 $12,018 $0 $1,028 $20,160 $104,106
E-9
CSO $20,193 $3,365 $10,447 $7,209 $21,020 $0 $1,303 $305 $10,080 $32,708
INSURANCE $0 $0 $0 $0 $0 $120,960 $120,960
L-9
TEMPORARY SUPPORT NA NA NA $10,400 $10,400 $0 $0 $10,400 $0 $645 $151 $0 $11,196
OVERTIME NA NA NA $42,500 $42,500 $0 $0 $42,500 $7,204 $0 $616 $0 $50,320
DTF OVERTIME NA NA NA $18,500 $18,500 $0 $0 $18,500 $3,136 $0 $268 $0 $21,904
MAAG OVERTIME NA NA NA $7,500 $7,500 $0 $0 $7,500 $1,271 $0 $109 $0 $8,880
SOT OVERTIME NA NA NA $4,000 $4,000 $0 $0 $4,000 $678 $0 $58 $0 $4,736
OFF DUTY OVERTIME NA NA NA $14,000 $8,446 $0 $0 $8,446 $1,432 $0 $122 $0 $10,000
WORKERS COMPENSATION NA NA NA $102,850 $102,850 $0 $0 $113,135 $0 $0 $0 $0 $113,135
DC TRAFFIC SAFETY NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920
HOLIDAY PAY X NA NA NA $68,965 $74,025 $0 $0 $74,025 $12,547 $0 $1,073 $0 $87,646
COMP TIME PAYOUTS X NA NA NA $5,000 $5,000 $0 $0 $5,000 $848 $0 $73 $0 $5,920
TOTALS $2,239,537 $344,022 $9,216 $30,833 $574,560 $3,198,167
page 16
ALL DEPARTMENT
$55,424 SAL-REG $2,035,056 INS CONT $1,680
SAL-OTHER $10,400
PERA $344,022
FICA $9,216 $3,198,167
MEDICARE $30,833
OT $80,946
INSURANCE $574,560
WORK COMP $113,135
TOTAL $3,198,167 VERIFY $3,198,167
ADMINISTRATION
SAL-REG $770,103
SAL-OTHER
PERA $119,455
FICA $7,268
MEDICARE $11,166
OT
INSURANCE $161,280
WORK COMP $113,135
TOTAL $1,182,407
PATROL
SAL-REG $1,264,953
SAL-OTHER $10,400
PERA $224,567
FICA $1,948
MEDICARE $19,666
OT $80,946
INSURANCE $413,280
WORK COMP
TOTAL $2,015,760
page 17
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/10/2018 Prepared By: McCarthy
Department: Police
Description: Lease an additional marked squad car
Reason for Request: Fleet increase to cover patrol schedule and special details
Cost: $8,952 per year in lease payments. One time set up that will increase line 4330
By $2,000. Total 2019 increase of 10,952
Impact of Funding/Not Funding This proposal:
The police department is shifting our culture away from volume and towards solutions that are
cost effective and flexible. Our currently fleet includes one squad that is not in a rotation and is
used when other squads are being serviced and for traffic details. In 2018, we reduced the
number of our unmarked/support fleet by three.
We will be moving to a new schedule that includes shift overlap. In order to ensure that we
have enough squad cars to effectively deploy our patrol resources, we need to increase our
fleet by 1 vehicle.
Should the council chose not to fund the request, the department will employ other shift
management techniques to ensure that officer’s time is being used in a productive manner that
do not include a vehicle response.
Desired Date of Implementation: 1/1/2019 Depending on availability
City Administrator Recommendation:
page 18
____________
City Package Number
City of Mendota Heights
FY 2019 Capital Outlay Request
Preparation Date: 7/13/2018 Prepared By: McCarthy
Department: Police
Description:
Project 1: Replacement of squad cameras and addition of body worn cameras.
Funds Requested for 2019: $40,000
Project 2: Replacement of patrol rifles.
Funds Requested for 2019: $15,000
Reason for Request:
Project 1. The MHPD has been in researching and testing various body camera systems since
2017. We are working with Logis on best practices in the area of suppliers and data storage. We
recently learned that the manufacturer of our squad camera system, Digital Ally, is having
financial difficulty and supply issues. Once we choose a vendor for body cameras and purchase
them, we would like to replace our current squad cameras all at once so that body cameras and
squad cameras are the same platform. The benefits of integrated body/squad cameras can
include; automatic activation of body camera with activation of squad lights, software that
automatically edits multiple video sources into a single incident, streamline categorization for
data redaction and retention.
Project Cost: Depending on the final vendor, the cost of the project to add body worn cameras
and replace squad car cameras is estimated between $50,000 and $60,000 including
installation. In 2017 and 2018, the Council has approved $10,000 each year towards body
camera implementation. At the end of the 2017, budget year, we did not spend the funds and I
requested that we hold the funds for future use. With that $10,000 earmarked and the $10,000
approved for 2018 (which we have not spent), I am asking for an additional $40,000 capital
outlay from the 2019 budget to cover the entire project.
page 19
Impact of Not Funding This proposal:
Should the Council choose not to approve the request, the department would use the existing
funds to purchase body cameras and operate body and squad cameras on two separate
platforms. This will require Officers to activate, operate, and categorize two separate systems.
When preparing cases and fulfilling data requests, staff will have to search both systems for an
incident and redact information in both. It will also require the department to maintain
licenses on two systems. Should Digital Ally squad cameras no longer be available, we will
replace them with another supplier on a squad by squad basis.
Desired Date of Implementation: 1/1/2019 Depending on availability, vendor selection, and
Logis staff availability.
Project 2. Replacement of Colt police patrol rifles
Reason for the request: Currently, each Mendota Heights Squad car is outfitted with a .223 Colt
Patrol Rifle. At the time of their purchase fifteen years ago, they were the best option for police
officers.
As technology has evolved and our understanding of mass shooting incidents has increased, it
has become evident that the primary use of a patrol rifle has moved from long-range option to
close quarter accuracy. To that end, the National Institute for Justice has implemented
recommendations for agencies to include non-magnifying sights (often referred to as ‘optics’)
for patrol rifles. According to the Justice Technology Information Center, “Non-magnifying
patrol rifle sights aid in aiming the weapon and allow an officer to keep both eyes open, thus
providing a full field of view, enhancing situation awareness, and maintaining the officer’s
depth perception”.
The design of our current patrol rifles does not allow for the reliable mounting of optics. The
Colt rifle has a permanent carry handle. There are after-market adapters that allow for optics to
be mounted to the carry handle, but the test adapter that I purchased did not maintain its
location on the handle, brought the optics up to a height that forces the shooter to account for
the difference in the point of aim, and precluded it from being secured in our squad cars with
their current configuration.
Project Cost: If the Council decides to fund this capital expense, we would purchase eleven
rifles and optics for each. Eleven rifles would put a rifle in every marked squad car, the
investigator and admin cars, and one for the SRO (the SRO currently has a Colt rifle that is
page 20
secured in a safe at the school when school is in session). We have looked at several
manufacturers and compared quality, price, and the trade in value of our current Colt rifles.
One vendor has quoted us $849.00 per Smith and Wesson M&P 15 semiautomatic rifle. The
purchase of 11 rifles at $849 costs $9,339. The will credit us $325.00 for each of the eight rifles
we currently have ($2,600), bringing the cost of the rifles to $6,739.
The National Institute of Justice released an assessment report rating the Aimpoint Micro the
highest among non-magnifying rifle sites. Each optic costs around $700.00 for an extended cost
of $7,700.
The total cost to equip our sworn staff with rifles and optics is approximately $14,439.
Should the Council decide not to approve this capital request, we would continue use of the
Colt rifles.
City Administrator Recommendation:
page 21
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $45,438 $43,077 $70,515 $73,029 3.57%
4110 SALARIES-REGULAR/FIREFIGHTERS $145,324 $158,074 $165,338 $170,029 2.84%
4131 INSURANCE $4,680 $4,376 $4,800 $5,040 5.00%
4132 INSURANCE-LONG TERM DISABILITY $2,945 $2,892 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $27,627 $37,261 $35,544 $39,100 10.00%
4134 PERA/ADMIN $3,237 $3,261 $3,331 $3,461 3.90%
4135 FICA/ADMIN $3,255 $3,290 $5,394 $5,587 3.58%
4135 FICA/FIREFIGHTERS $3,656 $3,309 $2,397 $2,465 2.84%
TOTAL HUMAN RESOURCES $236,162 $255,540 $290,319 $301,711 3.92%
4200 RENTALS AND LEASES $26 $26 $300 $100 -66.67%
4210 TELEPHONE $4,387 $4,923 $4,800 $5,000 4.17%
4210 DAKOTA COUNTY FIBER LEASE $0 $0 $3,600 $3,000 -16.67%
4211 ELECTRICAL SERVICE $9,060 $8,766 $9,000 $9,000 0.00%
4212 GAS SERVICE $3,957 $4,170 $6,000 $6,000 0.00%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $0 $1,064 $4,140 $3,000 -27.54%
4220 AUDIT $6,750 $6,975 $6,750 $6,750 0.00%
4220 LEGAL $300 $825 $1,500 $1,500 0.00%
4220 OTHER PROFESSIONAL SERVICES $0 $3,550 $11,000 $1,000 -90.91%
4240 LEGAL PUBLICATIONS $0 $504 $0 $0 0.00%
4244 MEDICAL EXAMS $3,900 $5,832 $7,750 $7,750 0.00%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $4,230 $2,775 $6,500 $6,500 0.00%
4268 DEPARTMENT REPORT PRINTING $2,693 $2,876 $3,000 $3,000 0.00%
4268 SCBA MASK FIT TESTING $759 $1,664 $900 $900 0.00%
4268 AERIAL PUMP TESTING $530 $1,345 $4,000 $4,000 0.00%
4268 OTHER CONTRACT SERVICES $0 $3,990 $3,500 $3,500 0.00%
4275 DCC ANNUAL FEE $8,632 $6,595 $8,500 $8,500 0.00%
4275 DCC RADIO FEE $8,142 $8,469 $9,800 $9,800 0.00%
4280 RUBBISH COLLECTION $651 $787 $800 $1,200 50.00%
TOTAL CONTRACTUAL SERVICES $54,017 $65,136 $91,840 $80,500 -12.35%
4300 OFFICE SUPPLIES $662 $967 $1,700 $1,500 -11.76%
4301 COMPUTER SOFTWARE $3,652 $2,410 $0 $4,000 100.00%
4301 COMPUTER HARDWARE $0 $5,967 $1,500 $2,000 33.33%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $15,697 $17,464 $17,000 $17,000 0.00%
HOSE/NOZZELS/FITTINGS $2,022 $2,734 $6,000 $5,000 -16.67%
MISCELLANEOUS OPERATING SUPPLIES $13,935 $7,989 $16,000 $16,000 0.00%
4318 POSTAGE $386 $199 $600 $500 -16.67%
4320 GAS AND OIL $4,344 $6,499 $6,000 $6,000 0.00%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $1,348 $827 $1,000 $1,000 0.00%
RADIO REPAIRS AND MAINTENANCE $747 $392 $1,000 $1,000 0.00%
APPARATUS REPAIRS AND MAINTENANCE $34,637 $33,630 $24,500 $24,500 0.00%
SCBA SERVICE $625 $0 $2,000 $2,000 0.00%
OTHER REPAIRS AND MAINTENANCE $0 $5,179 $1,800 $1,800 0.00%
4331 EQUIPMENT $0 $0 $0 $0 0.00%
4335 BUILDING MAINTENANCE $9,279 $8,891 $17,000 $15,000 -11.76%
TOTAL COMMODITIES $87,334 $93,148 $96,100 $97,300 1.25%
CAT OBJ DESCRIPTION
page 22
4400 TRAINING $11,951 $13,207 $15,000 $15,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $1,314 $0 $1,500 $1,500 0.00%
4403 TRAINING EXPENSES
TRAINING $4,918 $4,697 $5,000 $5,000 0.00%
FIRE PREVENTION $2,890 $0 $6,500 $6,500 0.00%
4404 MEMBERSHIP DUES $1,034 $1,894 $1,250 $1,750 40.00%
4410 UNIFORMS $0 $4,466 $4,500 $5,000 11.11%
4415 MILEAGE $48 $0 $250 $250 0.00%
4425 WATER SERVICE $2,123 $2,084 $2,500 $2,500 0.00%
4490 MISCELLANEOUS $641 $1,008 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $24,919 $27,356 $37,500 $38,500 2.67%
4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $402,432 $441,180 $515,759 $518,011 0.44%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FIRE UTILITY VEHICLE $41,000
page 23
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
FIRE
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
DAVE DREELAN NA $18,657 $19,217 $0 $0 $19,217 $1,441 $1,191 $279 $0 $22,129
SCOTT GOLDENSTEIN NA $10,936 $11,263 $0 $0 $11,263 $845 $698 $163 $0 $12,970
NANCY BAUER 0.25 4/27/1987 $14,822 $62,658 $0 $0 $15,665 $1,175 $971 $227 $5,040 $23,078
SUE DONOVAN 0.05 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
JIM LEE $26,101 $26,884 $0 $0 $26,884 $0 $1,667 $390 $0 $28,940
CAPTAINS (4) NA $7,029 $7,241 $0 $0 $7,241 $0 $0 $105 $0 $7,346
LIETENANTS (2) NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613
TRAINING OFFICER NA $3,861 $3,977 $0 $0 $3,977 $0 $0 $58 $0 $4,035
TRAINING ASSISTANT NA $1,544 $1,590 $0 $0 $1,590 $0 $0 $23 $0 $1,613
FIRE CALLS NA $64,009 $65,930 $0 $0 $65,930 $0 $0 $956 $0 $66,886
TRAINING/SPECIALS NA $59,934 $61,463 $0 $0 $61,463 $0 $0 $891 $0 $62,354
CLEAN UP NA $10,330 $10,640 $0 $0 $10,640 $0 $0 $154 $0 $10,794
MEETINGS NA $7,719 $7,951 $0 $0 $7,951 $0 $0 $115 $0 $8,066
FIRE PREVENTION NA $9,367 $9,648 $0 $0 $9,648 $0 $0 $140 $0 $9,788
WORKERS COMP NA $35,544 $39,100 $0 $0 $39,100 $0 $0 $0 $0 $39,100
DISABILITY/LIFE NA $3,000 $3,000 $0 $0 $3,000 $0 $0 $0 $0 $3,000
TOTALS $285,158 $3,461 $4,528 $3,524 $5,040 $301,711
page 24
FIRE DEPARTMENT
SAL-REG $243,058 INS CONT $1,680
PERA $3,461
FICA $4,528
MEDICARE $3,524 VERIFY $301,711
INSURANCE $5,040
DIS/LIFE $3,000
WORK COMP $39,100
TOTAL $301,711
ADMIN
SAL-REG $73,029
PERA $3,461
FICA $4,528
MEDICARE $1,059
INSURANCE $5,040
DIS/LIFE $3,000
WORK COMP $39,100
$129,216
STAFF
SAL-REG $170,029
PERA $0
FICA $0
MEDICARE $2,465
INSURANCE $0
DIS/LIFE $0
WORK COMP $0
$172,494 $301,711
page 25
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/19/2018 Prepared By: Fire Chief Dreelan
Department: Fire
Description: Fire Utility Vehicle
Reason for Request:
The Chief Tahoe is a 2004 and since its replacement was deferred last year, it is now scheduled
to be replaced at 15 years of age. It currently has 40,500 miles on it. The departments Chief
vehicles are typically the first units to arrive on scene and establish command.
The Tahoe's storage systems was designed for the equipment needed in 2004, it’s is not
adequate for carrying the equipment that our department really needs it's first arrive command
personnel to be carrying. Access to the equipment that is on the truck is also very difficult. As
an example to get access to the medical bag, AED and oxygen on the truck, the middle seat has
to be fully lifted up and the seat backs dropped down in order to get at them. It is very
cumbersome and time consuming.
Finally, the vehicle is extremely poorly lit for emergency driving. There are zero emergency side
markers which is very dangerous since vehicles at an intersection have no visual way to see that
the Tahoe is actually running on an emergency. Lastly, when dealing with a roadway
emergency (car fire, extrication, medical, etc.) When the back gate is open, all rear emergency
lighting (except the taillight flashers) are then aimed straight up in the air and not at
approaching traffic. The truck had a directional light stick on it but that only works with the
door down and the truck is designed to be a command post in many instances with that door
up. Today, the emergency lights would be designed to be visible whether the door is in the up
or down position.
Cost: $41,000
page 26
Impact of Funding/Not Funding This proposal:
Desired Date of Implementation: 2019
City Administrator Recommendation:
page 27
____________
City Package Number
City of Mendota Heights
2017-18 Budget Improvement Package
Date: August 10, 2017 Prepared By: Tom Mattaini, John Boland
Department: Fire Relief Association
Description: Increase the City’s contribution towards the Fire Relief Association by $500 per
firefighter for FY 2018
Reason for Request: The Fire Relief Association has appeared before previous City Councils to
explain that the MH Relief Association’s funding lags behind our comparison cities, as the
municipal contribution per member for MH is $2302.70. That is 6th of the 7 comparison cities
(see attached).
We ask for an increase of $500 per member for each of the 36 active members of the Fire
Department, and that this be continued for FY 19 and FY 20 as well.
An alternative which provides for a more immediate catch-up would be to add $2000 in FY 18.
Cost: The total add for $500 would be $36,000, as the first of the three years. The $2000
increase would add $72,000 to the FY 18 budget.
Impact of Funding/Not Funding This proposal: Even with the $500 annual increase per
firefighter, MH would remain in 6th place among comparison cities. Remaining low on pension
benefits inhibits the MHFD’s ability to attract and retain firefighters to serve Mendota Heights.
Desired Date of Implementation: January 1, 2018
City Administrator Comments:
page 28
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4209 CITY HALL RENT $11,655 $11,655 $12,000 $12,000 0.00%
4210 TELEPHONE $4,530 $5,043 $5,500 $5,500 0.00%
4220 PROFESSIONAL SERVICES $448 $650 $500 $500 0.00%
CITY ATTORNEY $1,050 $150 $1,500 $1,500 0.00%
CITY ENGINEER/GOPHER ONE $36,696 $0 $0 $0 0.00%
4221 RETAINER-CITY ENGINEER $7,500 $0 $0 $0 0.00%
4231 CONTRACTED INSPECTIONS $81,376 $86,242 $90,000 $94,500 5.00%
4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $143,255 $103,740 $109,500 $114,000 4.11%
4300 OFFICE SUPPLIES $476 $1,134 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $299 $1,356 $350 $350 0.00%
4318 POSTAGE $985 $1,229 $875 $900 2.86%
4320 GAS AND OIL $0 $0 $0 $0 0.00%
4330 VEHICLE MAINTENANCE $794 $1,465 $0 $0 0.00%
TOTAL COMMODITIES $2,554 $5,184 $2,475 $2,500 1.01%
4400 TRAINING $15 $0 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $105 $0 $250 $250 0.00%
4404 MEMBERSHIP DUES $135 $135 $125 $125 0.00%
4490 MISCELLANEOUS $750 $7 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $1,005 $142 $1,875 $1,875 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $146,814 $109,066 $113,850 $118,375 3.97%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 29
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - STREETS
4110 SALARIES-REGULAR $350,248 $342,422 $343,326 $336,967 -1.85%
4115 SALARIES-OVERTIME $10,369 $4,900 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $0 $0 $5,000 $5,000 0.00%
4131 INSURANCE $90,475 $95,530 $102,528 $107,654 5.00%
4133 WORKERS COMPENSATION $32,329 $43,604 $41,594 $45,755 10.00%
4134 PERA $26,364 $26,737 $27,428 $26,951 -1.74%
4135 FICA $27,019 $27,689 $28,358 $27,872 -1.71%
TOTAL HUMAN RESOURCES $536,804 $540,882 $570,609 $572,574 0.34%
4200 RENTALS AND LEASES $2,558 $3,939 $5,500 $5,500 0.00%
4210 TELEPHONE $4,042 $3,007 $4,000 $4,000 0.00%
4211 ELECTRICAL-STREET LIGHTS $21,615 $20,347 $22,000 $22,000 0.00%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,356 $3,606 $3,500 $4,000 14.29%
4212 GAS SERVICE $2,634 $3,172 $5,000 $5,000 0.00%
4220 PROFESSIONAL SERVICES $7,062 $37,767 $1,500 $1,500 0.00%
4220 ENGINEERING FEES $21,534 $0 $0 $0 0.00%
4220 CITY ATTORNEY $2,025 $690 $600 $1,000 66.67%
4221 RETAINER-CITY ENGINEER $5,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $243 $603 $300 $300 0.00%
4280 RUBBISH REMOVAL $1,384 $1,623 $3,000 $3,000 0.00%
TOTAL CONTRACTUAL SERVICES $75,123 $78,518 $49,400 $50,300 1.82%
4300 OFFICE SUPPLIES $735 $1,131 $750 $750 0.00%
4305 OPERATING SUPPLIES $13,949 $19,834 $15,000 $18,000 20.00%
4306 RECRUITMENT COSTS $0 $230 $500 $500 0.00%
4318 POSTAGE $3 $37 $50 $50 0.00%
4320 GAS AND OIL $17,650 $19,561 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR $43,736 $59,026 $40,000 $45,000 12.50%
4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $0 $1,000 $1,000 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $6,475 $4,773 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $864 $1,831 $5,000 $5,000 0.00%
4340 STORM DAMAGE $0 $285 $0 $0 0.00%
TOTAL COMMODITIES $84,212 $107,835 $93,050 $102,050 9.67%
CAT OBJ DESCRIPTION
page 30
4400 TRAINING $2,072 $2,730 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $97 $0 $150 $150 0.00%
4410 CLOTHING AND EQUIPMENT $3,668 $2,411 $5,000 $5,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $92 $263 $100 $100 0.00%
4420 STREET SIGNS AND POSTS $7,575 $5,208 $12,000 $12,000 0.00%
4421 SAND AND SALT $126,542 $85,794 $135,000 $135,000 0.00%
4422 STREET MAINTENANCE MATERIAL $27,585 $15,427 $30,000 $30,000 0.00%
4423 CRACK SEALING/CHIP SEALING $100,731 $78,650 $100,000 $100,000 0.00%
4424 STREET SWEEPING AND STRIPING $28,592 $27,753 $32,000 $40,000 25.00%
4425 WATER SERVICE-PUBLIC WORKS $272 $277 $300 $300 0.00%
4426 BONFIRE CLEAN UP $2,502 $617 $0 $500 #DIV/0!
4490 MISCELLANEOUS $453 $164 $400 $400 0.00%
4500 TREE REMOVAL $9,194 $19,059 $30,000 $30,000 0.00%
TOTAL OTHER CHARGES $309,375 $238,353 $347,450 $355,950 2.45%
4620 CAPITAL OUTLAY $0 $2,437 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $2,437 $0 $0 0.00%
TOTAL EXPENDITURES $1,005,514 $968,025 $1,060,509 $1,080,874 1.92%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FENCE $3,500
1 TON PICKUP WITH DUMP BOX $70,000
page 31
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
STREETS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.34 6/16/1976 34 E $33,003 $99,986 $0 $0 $33,995 $2,550 $2,108 $493 $6,854 $46,000
JOHN AMBROSE 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
NICK COURTEAU 6/18/2008 MECH $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
RYAN CROULEY 8/6/2008 MAIN II $50,149 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
JASON EVAZICH 12/8/1997 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781
TOM ROUSE 11/8/1995 MAIN III $62,900 $37,206 $13,702 $0 $50,908 $3,818 $3,156 $738 $20,160 $78,781
VARIABLE RATE $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
OVERTIME $22,375 $22,375 $0 $0 $22,375 $1,678 $1,387 $324 $0 $25,765
SEASONAL STAFF $5,000 $5,000 $0 $0 $5,000 $0 $310 $73 $0 $5,383
WORKERS COMP NA NA NA $41,594 $45,755 $0 $0 $45,755 $0 $0 $0 $0 $45,755
TOTALS $364,342 $26,951 $22,589 $5,283 $107,654 $572,574
ADMINISTRATION
SAL-REG $336,967 INS CONT $1,680
SAL-TEMP $5,000
OVERTIME $22,375
PERA $26,951
FICA $22,589
MEDICARE $5,283
INSURANCE $107,654
WORK COM $45,755
TOTAL $572,574
page 32
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Public Works
Description: Fence replacement and extension
Reason for Request: Public Works has a partial fence around the rear storage at the facility.
The partial fence does not provide adequate screening or security of the materials stored. An
improvement of this area would allow the building to comply with city code and provide
additional security.
Cost: $10,000 gate replacement
Impact of Funding/Not Funding This proposal: The existing screening does meet city code.
Currently vehicles could drive around the gate and access the rear storage area subjecting the
city to losses’ in property.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 33
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Public Works - Streets
Description: 1 Ton Pickup with dump box
Reason for Request: A replacement pick up is requested for the street department. Public
Works pickups are needed for daily work duties. The 1 ton dump box is regularly by the
department for a number of activities.
Cost: $70,000
Impact of Funding/Not Funding This proposal: Per the city fleet policy, pickups are to be
replaced after no longer than 10 years of service. The current 1 ton pickup with dump pox is a
2009 Ford 550.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 34
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - PARKS
4110 SALARIES-REGULAR $280,696 $273,842 $272,662 $283,221 3.87%
4115 SALARIES-OVERTIME $15,995 $10,105 $15,000 $15,000 0.00%
4130 SALARIES-TEMPORARY $58,771 $55,942 $60,000 $70,000 16.67%
4131 INSURANCE $56,635 $51,280 $80,064 $84,067 5.00%
4133 WORKERS COMPENSATION $12,932 $17,441 $16,638 $18,300 9.99%
4134 PERA $21,500 $20,440 $21,575 $22,367 3.67%
4135 FICA $29,016 $27,626 $26,596 $28,169 5.91%
TOTAL HUMAN RESOURCES $475,545 $456,676 $492,535 $521,124 5.80%
4200 RENTALS AND LEASES $10,972 $11,018 $10,000 $15,000 50.00%
4210 TELEPHONE $2,659 $3,341 $3,500 $3,500 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $3,670 $3,764 $4,000 $4,000 0.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $4,169 $4,563 $5,500 $5,500 0.00%
4212 GAS SERVICE $3,521 $4,016 $7,500 $7,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $0 $0 0.00%
ENGINEERING $3,743 $0 $0 $0 0.00%
CITY ATTORNEY $525 $150 $500 $500 0.00%
HR TRAINING/TESTING $678 $730 $500 $750 50.00%
4221 RETAINER-CITY ENGINEER $4,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATION $0 $81 $0 $0 0.00%
4268 OTHER CONTRACT SERVICES $14 $0 $0 $0 0.00%
PARK MAINTENANCE $19,219 $22,370 $22,000 $22,500 2.27%
CITY NEWSLETTER $2,420 $2,584 $0 $0 0.00%
4280 RUBBISH REMOVAL $1,384 $1,623 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $56,974 $54,240 $56,000 $61,750 10.27%
4300 OFFICE SUPPLIES $818 $1,579 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $16,823 $18,406 $16,000 $18,000 12.50%
4306 RECRUITMENT COSTS $0 $0 $2,000 $2,000 0.00%
4318 POSTAGE $71 $72 $150 $150 0.00%
4320 GAS AND OIL $12,013 $13,977 $17,500 $17,500 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $35,333 $50,480 $35,000 $35,000 0.00%
PARKS MAINTENANCE SUPPLIES $39,654 $36,590 $44,000 $44,000 0.00%
CHEMICALS AND FERTILIZER $942 $2,121 $14,000 $14,000 0.00%
TRAIL SWEEPING $0 $0 $2,000 $2,000 0.00%
TRAIL MAINTENANCE $0 $0 $10,000 $10,000 0.00%
STRIPING PAINT/CHALK $1,663 $1,901 $3,500 $3,500 0.00%
ERADICATE INVASIVE PLANTS $10,000 $10,000 $15,000 $30,000 100.00%
TOWN CENTRE LANDSCAPE MAINT.$0 $3,314 $9,000 $9,000 0.00%
PILOT KNOB RESTORATION $10,050 $6,650 $7,000 $11,000 57.14%
ROGERS LAKE AERATION/MAINT.$0 $0 $1,000 $1,000 0.00%
ROGERS LAKE WEED CONTROL $1,518 $0 $2,500 $2,500 0.00%
4331 MISC OFFICE/COMPUTER EQUIP $0 $0 $1,000 $1,000 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $6,507 $5,042 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
TOTAL COMMODITIES $136,192 $151,259 $186,650 $208,650 11.79%
4400 TRAINING $4,495 $3,572 $7,000 $7,000 0.00%
4404 MEMBERSHIP DUES $659 $602 $750 $750 0.00%
CAT OBJ DESCRIPTION
page 35
4410 CLOTHING AND EQUIPMENT $1,481 $1,433 $2,500 $2,500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $125 $250 $250 0.00%
4422 STREET MAINTENANCE MATERIAL $0 $0 $0 $0 #DIV/0!
4425 WATER SERVICE
PUBLIC WORKS $436 $277 $500 $500 0.00%
PARKS $12,428 $10,852 $15,000 $15,000 0.00%
4490 MISCELLANEOUS $1,071 $170 $1,000 $1,000 0.00%
4490 COMMISSIONER PER DIEM $1,425 $1,550 $2,100 $2,100 0.00%
4500 TREE REMOVAL $441 $4,868 $25,000 $25,000 0.00%
TOTAL OTHER CHARGES $22,436 $23,449 $54,100 $54,100 0.00%
4600 CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $25,572 $25,137 $0 $0 0.00%
TOTAL EXPENDITURES $716,719 $710,761 $789,285 $845,624 7.14%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TORO FIELD MOWER $100,000
XMARK MOWER $17,000
FENCE $3,500
page 36
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PARKS
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647
JOHN BOLAND 6/16/1976 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
TIM OSTER 9/12/1983 MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
CLIFF KIRCHNER MAIN III $62,900 $65,208 $0 $0 $65,208 $4,891 $4,043 $946 $20,160 $95,247
MEREDITH LAWRENCE 0.84 $49,143 $51,126 $10,583 $0 $51,835 $3,888 $3,214 $752 $16,934 $76,623
OVERTIME $15,000 $15,000 $0 $0 $15,000 $1,125 $930 $218 $0 $17,273
SEASONAL STAFF (MNT) $25,000 $35,000 $0 $0 $35,000 $0 $2,170 $508 $0 $37,678
SEASONAL STAFF (PRK)$35,000 $35,000 $0 $0 $35,000 $0 $2,170 $508 $0 $37,678
WORKERS COMP NA NA NA $16,638 $18,300 $0 $0 $18,300 $0 $0 $0 $0 $18,300
TOTALS $368,221 $22,367 $22,830 $5,339 $84,067 $521,123
ADMINISTRATION
SAL-REG $283,221 INS CONT $1,680
SAL-SEAS $70,000
SAL-OT $15,000
PERA $22,367
FICA $22,830
MEDICARE $5,339
INSURANCE $84,067
WORK COM $18,300
TOTAL $521,123
page 37
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Public Works - Parks
Description: Toro Field Mower
Reason for Request: An Field Mower is requested for replacement from the Parks department.
Public Works currently has a 2009 Toro 5910 for mowing the parks and athletic fields. The
mower is currently nearing the end of its useful life. A new replacement mower is $113,349.
The existing mower has a trade in value of $16,500.
Cost: $100,000
Impact of Funding/Not Funding This proposal: Repair costs continue to add up on this mower.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 38
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Public Works - Parks
Description: Xmark Mower
Reason for Request: An Xmark Mower is requested for replacement from the Parks
department. Public Works currently has a 2007 Toro Xmark for mowing the parks. The mower
is currently nearing the end of its useful life. A new replacement mower is $17,119. The
existing mower has a trade in value that has not been appraised.
Cost: $17,000
Impact of Funding/Not Funding This proposal: Repair costs continue to add up on this mower.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 39
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECREATION
RECREATION
4435 MHAA T-BALL $0 $2,790 $1,200 $0 -100.00%
4435 SOFTBALL LEAGUES $6,966 $7,250 $7,000 $7,400 5.71%
4435 TENNIS LESSONS $2,428 $4,243 $3,000 $3,000 0.00%
4435 SUMMER CONCERTS $1,660 $1,810 $3,000 $0 -100.00%
4435 SAFETY CAMP $1,287 $855 $2,000 $1,500 -25.00%
4435 PRINCESS BALL/SUPERHERO $0 $409 $0 $1,500 100.00%
4435 SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00%
4435 SUMMER PLAYHOUSE $1,400 $1,785 $2,000 $2,000 0.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $3,071 $0 $2,500 $1,600 -36.00%
4435 FIELD TRIPS $8,872 $4,734 $6,000 $6,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $0 $1,996 $3,000 $2,500 -16.67%
4435 RECREATION OFFICE SUPPLIES $0 $0 $500 $500 0.00%
4435 KIDS FISHING DERBY $1,247 $1,541 $1,500 $1,650 10.00%
4435 YOUTH AND STAFF SHIRTS $2,128 $0 $1,000 $3,500 250.00%
4435 SKATEBOARD CAMPS/CLINICS $3,821 $2,956 $4,000 $3,500 -12.50%
4435 SCHOLARSHIP PROGRAM $0 $0 $0 $1,000 100.00%
PARK CELEBRATION $1,975 $925 $3,000 $3,000 0.00%
MISCELLANEOUS $1,033 $782 $0 $500 0.00%
4436 ONLINE REGISTRATION FEES $1,494 $1,645 $1,500 $1,700 13.33%
4400 CONFERENCES AND SCHOOLS $0 $0 $0 $1,250 100.00%
TOTAL RECREATION CHARGES $37,382 $33,721 $42,200 $43,100 2.13%
BUDGET IMPROVEMENT REQUEST
RECREATION REGISTRATION SOFTWARE $10,000
CAT OBJ DESCRIPTION
page 40
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/16/2018 Prepared By: Meredith Lawrence
Department: Recreation
Description: New Registration Software
Reason for Request: A new registration software is requested for replacement for the
Mendota Heights recreation department. A new system will make registration and park
reservations much easier for staff and residents. A new software system is approximately
$10,000.
Cost: Approximately $10,000.
Impact of Funding/Not Funding This proposal: Our current recreation registration software is
out of date.
Desired Date of Implementation: January 2019
City Administrator Recommendation:
page 41
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PLANNING
4110 SALARIES-REGULAR $43,892 $79,314 $97,827 $104,160 6.47%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $5,227 $15,250 $19,200 $20,160 5.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $2,897 $5,949 $7,337 $7,812 6.47%
4135 FICA $3,280 $5,284 $7,483 $7,968 6.48%
TOTAL HUMAN RESOURCES $55,296 $105,797 $131,847 $140,100 6.26%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $40,937 $30,520 $5,000 $5,000 0.00%
COMP PLAN UPDATE $7,315 $46,976 $70,000 $5,000 -92.86%
CITY ENGINEERING $11,089 $0 $0 $0 0.00%
CITY ATTORNEY $6,488 $7,703 $8,000 $8,000 0.00%
OPEN TO BUSINESS - DAKOTA COUNTY $0 $0 $2,600 $2,600 0.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00%
PLANNING COMMISSIONER-MINUTES $1,261 $1,977 $1,600 $1,600 0.00%
RESOLUTION FILING WITH COUNTY $1,256 $1,426 $1,800 $2,000 11.11%
OTHER PROFESSIONAL SERVICES $413 $2,634 $500 $500 0.00%
4221 RETAINER
CITY ENGINEER $16,000 $0 $0 $0 0.00%
4222 PROSECUTIONS $0 $0 $3,000 $3,000 0.00%
4240 LEGAL PUBLICATIONS $1,908 $1,558 $2,300 $2,500 8.70%
TOTAL CONTRACTUAL SERVICES $86,667 $92,794 $95,800 $31,200 -67.43%
4300 OFFICE SUPPLIES $1,933 $1,229 $2,500 $2,500 0.00%
4318 POSTAGE $640 $517 $1,000 $1,000 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $136 $0 $500 $500 0.00%
TOTAL COMMODITIES $2,709 $1,746 $4,000 $4,000 0.00%
4400 TRAINING $624 $576 $1,100 $2,500 127.27%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $395 $104 $450 $450 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $116 $0 $300 $300 0.00%
4490 PLANNING COMMISSION PER DIEM $1,600 $1,750 $2,100 $2,100 0.00%
4490 MISCELLANEOUS $62 $746 $400 $400 0.00%
TOTAL OTHER CHARGES $2,797 $3,176 $4,450 $5,850 31.46%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $147,469 $203,513 $236,097 $181,150 -23.27%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 42
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PLANNING
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TIM BENETTI $97,827 $16,868 $87,292 $0 $104,160 $7,812 $6,458 $1,510 $20,160 $140,100
TOTALS $104,160 $7,812 $6,458 $1,510 $20,160 $140,100
CITY COUNCIL
SAL-REG $104,160 INS CONT $1,680
PERA $7,812
FICA $6,458
MEDICARE $1,510
INSURANCE $20,160
TOTAL $140,100
page 43
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECYCLING
4110 SALARIES-REGULAR $10,973 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $1,307 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $724 $0 $0 $0 0.00%
4135 FICA $820 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $13,824 $0 $0 $0 0.00%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $9,452 $7,045 $10,000 $14,000 40.00%
4220 SHARED RECYCLING POSITION $0 $4,226 $18,200 $18,200 0.00%
4268 CITY NEWSLETTER $678 $724 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $10,130 $11,995 $28,200 $32,200 14.18%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
4318 POSTAGE $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 MISCELLANEOUS $728 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $728 $0 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $24,682 $11,995 $28,800 $32,800 13.89%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 44
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ANIMAL CONTROL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4225 IMPOUNDING FEE $5,074 $4,326 $6,500 $6,500 0.00%
TOTAL CONTRACTUAL SERVICES $5,074 $4,326 $6,500 $6,500 0.00%
4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $500 $500 0.00%
4490 MISCELLANEOUS $680 $71 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $680 $71 $1,000 $1,000 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $5,754 $4,397 $8,000 $8,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 45
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ENGINEERING
4110 SALARIES-REGULAR $280,542 $215,615 $277,429 $296,840 7.00%
4115 SALARIES-OVERTIME $10,471 $4,912 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $4,968 $0 $10,000 $10,000 0.00%
4131 INSURANCE $50,097 $43,105 $64,512 $72,778 12.81%
4133 WORKERS COMPENSATION $3,468 $4,678 $4,463 $4,910 10.02%
4134 PERA -$8,810 $16,471 $21,557 $23,013 6.75%
4135 FICA $24,667 $17,008 $22,754 $24,238 6.52%
4139 OPEB -$3,175 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $362,228 $301,789 $410,715 $441,779 7.56%
4200 RENTALS AND LEASES $780 $780 $500 $800 60.00%
4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00%
4210 TELEPHONE $3,866 $2,647 $4,000 $4,000 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,050 $0 $3,050 $3,050 0.00%
OTHER PROFESSIONAL SERVICES $5,283 $764 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $7,368 $0 $9,000 $9,000 0.00%
TOTAL CONTRACTUAL SERVICES $69,676 $53,520 $67,879 $68,179 0.44%
4300 OFFICE SUPPLIES $1,078 $646 $2,000 $2,000 0.00%
4301 COMPUTER SOFTWARE $17,152 $14,966 $0 $0 0.00%
4305 OPERATING SUPPLIES $1,777 $1,088 $1,000 $1,200 20.00%
4318 POSTAGE $27 $21 $300 $300 0.00%
4320 GAS AND OIL $1,541 $1,325 $1,500 $1,500 0.00%
4330 EQUIPMENT REPAIR $2,126 $1,282 $1,000 $1,500 50.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $3,411 $0 $3,000 $3,000 0.00%
TOTAL COMMODITIES $27,112 $19,328 $8,800 $9,500 7.95%
4400 TRAINING $3,092 $520 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $564 $0 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $153 $0 $250 $500 100.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,078 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $387 $253 $250 $250 0.00%
4491 DEPRECIATION $8,174 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $13,448 $773 $4,600 $4,850 5.43%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $472,464 $375,410 $491,994 $524,308 6.57%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 46
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
ENGINEERING
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
RYAN RUZEK 8/9/2004 35 E $108,616 $85,288 $29,424 $0 $114,712 $8,603 $7,112 $1,663 $20,160 $152,251
BOBBY CRANE 8/3/2009 25 E $77,770 $80,101 $0 $0 $80,101 $6,008 $4,966 $1,161 $20,160 $112,396
NATURAL RESOURCE $51,678 $39,936 $20,667 $60,603 $4,545 $3,757 $879 $20,160 $89,944
NANCY BAUER 0.55 4/24/1987 14 E $32,607 $62,658 $0 $0 $34,462 $2,585 $2,137 $500 $11,088 $50,771
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
OVERTIME $10,000 $10,000 $0 $0 $10,000 $750 $620 $145 $0 $11,515
INTERN $10,000 $0 $0 $0 $10,000 $0 $620 $145 $0 $10,765
WORKERS COMP NA NA NA $4,463 $4,910 $0 $0 $4,910 $0 $0 $0 $0 $4,910
TOTALS $316,840 $23,013 $19,644 $4,594 $72,778 $441,778
ADMINISTRATION
SAL-REG $296,840 INS CONT $1,680
SAL-SEAS $10,000
SAL-OT $10,000
PERA $23,013
FICA $19,644
MEDICARE $4,594
INSURANCE $72,778
WORK COM $4,910
TOTAL $441,778
page 47
UTILITY FUND FUND 15
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 PROJECTED % CHANGE
SEWER RENTAL $1,686,622 $1,744,239 $1,898,859 $1,938,526 $2,292,000 18.23%
WATER SURCHARGE TRANSFER $25,000 $0 $25,000 $25,000 $0 -100.00%
SEWER PERMITS $2,250 $2,850 $200 $1,500 $1,500 0.00%
LILYDALE LIFT STATION MAINT.$3,774 $2,654 $3,000 $3,000 $3,000 0.00%
MISCELLANEOUS INCOME $10,535 $13,275 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $1,727,031 $1,761,868 $1,935,909 $1,976,876 $2,305,350 16.62%
page 48
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $123,012 $126,602 $132,763 $137,062 3.24%
4115 SALARIES-OVERTIME $1,405 $0 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $0 $3,875 $5,500 $5,500 0.00%
4131 INSURANCE $21,020 $23,423 $36,288 $38,102 5.00%
4133 WORKERS COMPENSATION $7,406 $10,143 $9,749 $10,725 10.01%
4134 PERA $25,223 $10,946 $10,332 $10,655 3.13%
4135 FICA $10,290 $10,948 $10,959 $11,289 3.01%
4139 OPEB $515 $1,277 $0 $0
TOTAL HUMAN RESOURCES $188,871 $187,214 $210,591 $218,333 3.68%
4200 RENTALS AND LEASES $1,117 $1,886 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4210 TELEPHONE $7,666 $7,355 $7,500 $7,500 0.00%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $3,670 $3,764 $4,000 $4,000 0.00%
LIFT STATIONS $9,983 $11,067 $10,500 $12,000 14.29%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $2,634 $3,172 $5,000 $5,000 0.00%
LIFT STATIONS $1,034 $1,121 $1,000 $1,200 20.00%
4214 SOFTWARE MAINTENANCE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $5,735 $0 $15,000 $15,000 0.00%
CITY ENGINEER $8,129 $11,649 $0 $0 0.00%
CITY AUDIT $2,600 $2,647 $2,750 $2,750 0.00%
SUMP PUMP INSPECTIONS $0 $128,980 $0 $0 0.00%
TRAINING $350 $0 $500 $500 0.00%
4221 RETAINER-CITY ENGINEER $2,500 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $0 $291 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $4,621 $6,855 $7,000 $7,000 0.00%
4268 CITY NEWSLETTER $532 $568 $0 $0 0.00%
4280 RUBBISH REMOVAL $1,389 $1,633 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $58,864 $187,892 $69,654 $71,354 2.44%
4300 OFFICE SUPPLIES $818 $1,470 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $15,384 $10,947 $15,000 $15,000 0.00%
4318 POSTAGE $4,934 $4,681 $5,000 $5,000 0.00%
4320 GAS AND OIL $3,937 $5,830 $5,000 $5,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $5,229 $71,741 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $250,000 $250,000 0.00%
ROOT CHEMICALS $131 $2,744 $4,000 $4,000 0.00%
HYDRANT MARKERS $0 $0 $750 $750 0.00%
SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $14,473 $37,382 $15,000 $15,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $33,947 $14,439 $30,000 $30,000 0.00%
4331 FURNITURE/EQUIPMENT $0 $0 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $6,370 $4,603 $4,000 $5,000 25.00%
CUSTODIAL SERVICES $800 $1,127 $1,750 $1,750 0.00%
TOTAL COMMODITIES $86,818 $155,759 $397,700 $398,700 0.25%
CAT OBJ DESCRIPTION
page 49
4400 TRAINING $3,289 $225 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $97 $0 $100 $100 0.00%
4410 CLOTHING AND EQUIPMENT $699 $613 $750 $750 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $193 $16 $250 $250 0.00%
4425 WATER SERVICE $272 $276 $250 $300 20.00%
4437 CREDIT CARD FEES $594 $755 $750 $750 0.00%
4449 MWCC CHARGES $1,164,404 $1,222,377 $1,343,712 $1,363,415 1.47%
4490 MISCELLANEOUS $5,981 $1,321 $4,000 $4,000 0.00%
4491 DEPRECIATION $167,442 $168,934 $145,500 $145,500 0.00%
TOTAL OTHER CHARGES $1,342,971 $1,394,517 $1,497,812 $1,517,565 1.32%
4600 CAPITAL OUTLAY $0 $0 $54,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $54,000 $0 -100.00%
TOTAL EXPENDITURES $1,677,524 $1,925,382 $2,229,757 $2,205,952 -1.07%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TRUNK MAIN SEWER RECONSTRUCTION $315,000
FENCE $3,500
HVAC $5,000
page 50
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
UTILITY
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY BLUM 0.33 6/16/1976 34 E $32,032 $99,986 $0 $0 $32,995 $2,475 $2,046 $478 $6,653 $44,647
RICHARD BURROWS 11/13/1995 LEAD $65,687 $67,974 $0 $0 $67,974 $5,098 $4,214 $986 $20,160 $98,432
SHARON HINZE 0.5 4/24/2006 12 E $28,285 $58,261 $0 $0 $29,131 $2,185 $1,806 $422 $10,080 $43,624
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,758 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
OVERTIME NA NA NA $5,000 $5,000 $0 $0 $5,000 $375 $310 $73 $0 $5,758
SEASONAL NA NA NA $5,500 $5,500 $0 $0 $5,500 $0 $341 $80 $0 $5,921
WORKERS COMP NA NA NA $9,749 $10,725 $0 $0 $10,725 $0 $0 $0 $0 $10,725
TOTALS $147,562 $10,655 $9,149 $2,140 $38,102 $218,332
ADMINISTRATION
SAL-REG $137,062 INS CONT $1,680
SAL-SEAS $5,500
SAL-OT $5,000
PERA $10,655
FICA $9,149
MEDICARE $2,140
INSURANCE $38,102
WORK COMP $10,725
TOTAL $218,332
page 51
STORM WATER UTILITY FUND 29
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 PROJECTED % CHANGE
STORM WATER UTILITY FEES $406,144 $456,503 $398,631 $446,000 $476,000 6.73%
MISCELLANSOUS INCOME $350 $352 $0 $0 $0 0.00%
INTEREST INCOME $1,480 $2,135 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $398,324 $449,340 $390,481 $437,850 $467,850 6.85%
page 52
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $20,046 $20,475 $20,901 $21,527 3.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $3,747 $3,058 $5,952 $6,250 5.01%
4134 PERA $4,687 $2,960 $1,568 $1,615 3.00%
4135 FICA $1,475 $1,537 $1,599 $1,647 3.00%
4139 OPEB $493 -$310 $0 $0 0.00%
TOTAL HUMAN RESOURCES $30,448 $27,720 $30,020 $31,039 3.39%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $975 $992 $1,000 $1,000 0.00%
WMO MEETINGS $0 $0 $6,000 $6,000 0.00%
NPDES ENGINEERING FEES $22,560 $14,076 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $0 $0 $3,500 $35,000 900.00%
SURFACE WATER TREATMENT $48,063 $6,120 $5,000 $5,000 0.00%
OTHER PROFESSIONAL SERVICES $4,633 $21,851 $2,500 $2,500 0.00%
4221 RETAINER-CITY ENGINEER $1,000 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $308 $213 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $84,443 $50,156 $60,354 $91,854 52.19%
4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00%
4318 POSTAGE $0 $9 $25 $25 0.00%
4330 EQUIPMENT REPAIR $0 $102 $3,000 $3,000 0.00%
4337 STORM SEWER MAINTENANCE $100,852 $80,841 $50,000 $75,000 50.00%
4339 POND MAINTENANCE $0 $35,000 $80,000 $0 -100.00%
TOTAL COMMODITIES $100,852 $115,952 $133,275 $78,275 -41.27%
4404 MEMBERSHIP DUES $16,949 $18,337 $17,500 $17,500 0.00%
4460 CONSTRUCTION COSTS $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $174 $313 $500 $500 0.00%
4491 DEPRECIATION $40,573 $42,864 $40,000 $40,000 0.00%
TOTAL OTHER CHARGES $57,696 $61,514 $58,000 $58,000 0.00%
4600 CAPITAL OUTLAY $0 $0 $142,840 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $142,840 $0 -100.00%
TOTAL EXPENDITURES $273,439 $255,342 $424,489 $259,168 -38.95%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CHEROKEE HEIGHTS RAVINE STABLE $75,000
541 MARIE AVE REPAIR $20,000
MARIE AVE REHAB (PONDS)$150,000
WESLEY LANE REHAB $25,000
DODD ROAD TRAIL $50,000
2019 STREAM BANK STABILIZATION $120,000
CAT OBJ DESCRIPTION
page 53
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
STORM UTILITY
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
SHARON HINZE 0.25 4/24/2006 12 E $13,798 $58,261 $0 $0 $14,565 $1,092 $903 $211 $5,040 $21,812
KRISTEN SCHABACKER 0.06 8/31/1998 39 E $6,594 $116,029 $0 $0 $6,962 $522 $432 $101 $1,210 $9,226
TOTALS $21,527 $1,615 $1,335 $312 $6,250 $31,038
ADMINISTRATION
SAL-REG $21,527 INS CONT $1,680
SAL-SEAS $0
SAL-OT $0
PERA $1,615
FICA $1,335
MEDICARE $312
INSURANCE $6,250
WORK COMP $0
TOTAL $31,038
page 54
PAR 3
REVENUES
REVENUE SOURCE 2016 ACTUAL 2017 ACTUAL 2017 BUDGET 2018 BUDGET 2019 BUDGET % CHANGE
GREEN FEES $92,080 $87,947 $110,000 $110,000 $100,000 -9.09%
RECREATION PROGRAMS $34,877 $41,263 $38,000 $38,000 $38,000 0.00%
CONCESSIONS $18,288 $17,977 $23,000 $20,000 $18,000 -10.00%
SUNDRY REVENUE $553 $600 $0 $0 $0 0.00%
INTEREST $339 $447 $250 $250 $250 0.00%
TOTAL PAR THREE FUND REVENUE $146,137 $148,234 $171,250 $168,250 $156,250 -7.13%
page 55
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PAR 3
4110 SALARIES-ADMIN $20,383 $18,652 $21,579 $22,608 4.77%
4115 SALARIES-OVERTIME(HOLIDAY)$81 $197 $0 $300 100.00%
4110 SALARIES-CLUBHOUSE $25,766 $30,664 $30,000 $34,000 13.33%
4110 SALARIES - MAINTENANCE $17,079 $18,779 $19,000 $22,000 15.79%
4131 INSURANCE $4,854 $4,285 $6,336 $6,653 5.00%
4133 WORKERS COMPENSATION $1,470 $1,983 $1,892 $2,080 9.94%
4134 PERA $10,088 $4,482 $3,868 $4,246 9.77%
4135 FICA $4,723 $5,198 $5,399 $6,036 11.80%
4139 OPEB -$217 -$247 $0 $0 0.00%
TOTAL HUMAN RESOURCES $84,227 $83,993 $88,074 $97,923 11.18%
4200 RENTALS AND LEASES $2,878 $3,151 $2,500 $4,500 80.00%
4210 TELEPHONE $3,388 $3,084 $3,300 $3,300 0.00%
4211 ELECTRIC SERVICE
CLUBHOUSE $697 $652 $700 $750 7.14%
MAINTENANCE $5,123 $4,774 $5,500 $5,500 0.00%
4212 GAS SERVICE $545 $582 $600 $630 5.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $2,500 $2,545 $2,500 $2,650 6.00%
CITY ATTORNEY $0 $0 $0 $0 0.00%
CONSULTANT FEE $0 $0 $0 $0 0.00%
LIQUOR LICENSE FEES/COMPLIANCE $580 $305 $350 $0 -100.00%
4250 LIABILITY AND AUTO INSURANCE $3,155 $3,703 $3,200 $3,800 18.75%
4268 CONTRACT SERVICES
GROUNDS MAINTENANCE MGMT $4,000 $4,000 $4,000 $5,000 25.00%
CITY NEWSLETTER $387 $413 $400 $400 0.00%
4280 RUBBISH REMOVAL $643 $587 $700 $700 0.00%
TOTAL CONTRACTUAL SERVICES $23,896 $23,796 $23,750 $27,230 14.65%
4300 OFFICE SUPPLIES $419 $371 $500 $500 0.00%
4305 GOLF SUPPLIES $1,541 $1,223 $500 $750 50.00%
4310 CONCESSIONS
FOOD $3,271 $3,050 $3,000 $3,300 10.00%
POP $884 $816 $1,000 $1,800 80.00%
BEER $1,051 $848 $1,000 $0 -100.00%
4320 GAS AND OIL $1,246 $1,249 $1,300 $1,350 3.85%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $4,497 $3,963 $5,000 $5,000 0.00%
4334 COURSE MAINTENANCE $1,088 $3,384 $1,000 $3,500 250.00%
CHEMICALS AND FERTILIZER $1,728 $1,552 $3,000 $9,000 200.00%
IRRIGATION SYSTEM REPAIR $946 $1,415 $1,000 $2,750 175.00%
COURSE BEAUTIFICATION $1,500 $563 $2,000 $1,500 -25.00%
SOIL/SAND $0 $490 $500 $500 0.00%
4335 BUILDING MAINTENANCE $3,835 $9,388 $2,000 $6,000 200.00%
TOTAL COMMODITIES $22,006 $28,312 $21,800 $35,950 64.91%
CAT OBJ DESCRIPTION
page 56
4400 TRAINING $81 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $190 $290 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $80 $1,154 $200 $1,600 700.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $200 $0 -100.00%
4425 WATER SERVICE $366 $461 $400 $480 20.00%
4427 SEWER SERVICE $1,165 $1,187 $1,200 $1,300 8.33%
4436 ONLINE REGISTRATION FEE $1,111 $1,356 $1,000 $1,475 47.50%
4437 CREDIT CARD FEES $2,613 $2,456 $2,600 $2,700 3.85%
4490 MISCELLANEOUS $9,148 $11,423 $2,000 $2,000 0.00%
4480 CONTINGENCY $0 $0 $0 $0 0.00%
4491 DEPRECIATION $7,881 $7,243 $8,000 $8,000 0.00%
4500 TREE REMOVAL $2,138 $0 $2,000 $1,500 100.00%
TOTAL OTHER CHARGES $24,773 $25,570 $18,000 $19,455 8.08%
4620 CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0!
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $154,902 $161,671 $151,624 $180,558 19.08%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
2WD UTILITY VEHICLE $9,000
page 57
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
PAR 3
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
MEREDITH LAWRENCE 0.16 $9,360 $51,126 $10,583 $0 $9,873 $741 $612 $143 $3,226 $14,595
JOCELYN STEERE 0.20 $6,587 $22,845 $11,822 $0 $6,933 $520 $430 $101 $2,419 $10,403
KRISTEN SCHABACKER 0.05 8/31/1998 $5,632 $116,029 $0 $0 $5,801 $435 $360 $84 $1,008 $7,688
CLUBHOUSE NA NA NA $30,000 $34,000 $0 $0 $34,000 $2,550 $2,108 $493 $0 $39,151
OVERTIME $0 $300 $0 $0 $300 $0 $19 $4 $0 $323
MAINTENANCE $19,000 $22,000 $0 $0 $22,000 $0 $1,364 $319 $0 $23,683
WORKERS COMP NA NA NA $1,892 $2,080 $0 $0 $2,080 $0 $0 $0 $0 $2,080
TOTALS $56,608 $4,246 $4,892 $1,144 $6,653 $97,923
ADMINISTRATION
SAL-REG $22,608 INS CONT $1,680
SAL-SEAS $34,000
SAL - MAINT $22,000
SAL-OT $300
PERA $4,246
FICA $4,892
MEDICARE $1,144
INSURANCE $6,653
WORK COMP $2,080
TOTAL $97,923
page 58
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/16/2018 Prepared By: Meredith Lawrence
Department: Par 3
Description: Toro Workman HDX-D-4WD Utility Vehicle
Reason for Request: A Toro Workman® HDX-D-4WD (07387) Utility Vehicle is requested for
replacement for the Par 3 Golf Course. The Par 3 currently has a 1990 Jacobsen SV422 Utility
Vehicle. Our current utility vehicle has approximately 472 hours on it. This piece of equipment
is currently nearing the end of its useful life. A new replacement cart is approximately $22,500.
The existing utility vehicle would be traded in for a minimal amount.
Cost: 2WD Utility Vehicle $9,000
Impact of Funding/Not Funding This proposal: Repair costs continue to add up on this piece of
equipment.
Desired Date of Implementation: March 2019
City Administrator Recommendation:
page 59
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY HALL
4110 SALARIES-REGULAR $58,278 $63,541 $62,920 $64,792 2.98%
4115 SALARIES-OVERTIME $1,209 $1,090 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $9,456 $9,869 $19,200 $20,160 5.00%
4133 WORKERS COMPENSATION $3,879 $5,233 $4,992 $5,490 9.98%
4134 PERA $14,738 $8,658 $4,719 $4,859 2.97%
4135 FICA $5,256 $5,357 $4,813 $4,956 2.97%
4139 OPEB $477 $253 $0 $0 0.00%
TOTAL HUMAN RESOURCES $93,293 $94,001 $96,644 $100,257 3.74%
4211 ELECTRIC SERVICE $30,058 $29,017 $30,000 $30,000 0.00%
4212 GAS SERVICE $5,059 $5,570 $7,500 $7,500 0.00%
4220 PROFESSIONAL SERVICES
MISC PROFESSIONAL SERVICES $0 $8,970 $0 $0 0.00%
CITY ENGINEER $7,722 $544 $0 $0 0.00%
4240 LEGAL PUBLICATION $0 $119 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $3,961 $5,876 $5,000 $5,000 0.00%
4280 RUBBISH SERVICE $3,166 $2,948 $3,250 $3,250 0.00%
TOTAL CONTRACTUAL SERVICES $49,966 $53,044 $45,750 $45,750 0.00%
4305 COMPUTER $0 $0 $0 $0 0.00%
4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00%
4335 BUILDING MAINTENANCE $48,437 $44,339 $46,300 $46,300 0.00%
TOTAL COMMODITIES $48,437 $44,339 $48,100 $48,100 0.00%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $0 $0 $100 $100 0.00%
4425 WATER SERVICE $3,582 $3,517 $4,000 $4,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $206 $60 $250 $250 0.00%
4491 DEPRECIATION $64,776 $64,778 $60,000 $65,000 8.33%
TOTAL OTHER CHARGES $68,564 $68,355 $74,400 $79,400 6.72%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $260,260 $259,739 $264,894 $273,507 3.25%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
GENERATOR REPLACEMENT $60,000
LIGHTING UPGRADES $15,000
LOWER LEVEL SIDEWALK $15,000
CAT OBJ DESCRIPTION
page 60
MENDOTA HEIGHTS
HR CALCULATIONS
2019 BUDGET
CITY HALL
EMPLOYEE ANN DATE GRADE STEP 2018 SAL 2019 W1 2019 W2 2019 W3 2019 TOTAL PERA FICA MED INSURANCE TOTAL
TERRY SULLIVAN 6/20/2011 16 E $62,920 $64,792 $0 $0 $64,792 $4,859 $4,017 $939 $20,160 $94,768
WORKERS COMP NA NA NA $4,992 $5,490 O O $5,490 $0 $0 $0 $0 $5,490
TOTALS $70,282 $4,859 $4,017 $939 $20,160 $100,258
ADMINISTRATION
SAL-REG $64,792 INS CONT $1,680
SAL-SEAS $0
SAL-OT $0
PERA $4,859
FICA $4,017
MEDICARE $939
INSURANCE $20,160
WORK COMP $5,490
TOTAL $100,258
page 61
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – City Hall
Description: Generator Replacement
Reason for Request: The emergency generator at city hall is undersized and can only run a
small portion of the facility (dedicated to emergency services). The generator is also located
inside the building. Mendota Heights Fire Marshall is concerned with the interior use of an
internal combustion engine. The fuel storage tank (diesel) is also located in this same room.
Cost: $60,000
Impact of Funding/Not Funding This proposal: Repairing the existing generator would not
provide for expanded services during a power outage or correct the safety concern with the
generator being indoors.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 62
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – City Hall
Description: Electrical/Lighting Upgrades
Reason for Request: Upon completion of the solar installation project. The city will be auditing
its electrical usage. To further improve the efficiency of the city electrical use, replacement of
inefficient lighting should be undertaken.
Cost: $15,000
Impact of Funding/Not Funding This proposal: Energy usage would continue at existing rates
without maximizing the benefit from the solar installation.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 63
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – City Hall
Description: City Hall – Lower Level Sidewalk Replacement
Reason for Request: The lower level sidewalk has settlements and heaving issues in the winter
time. Replacement of this sidewalk will improve the usability and reduce tripping hazards
Cost: $15,000
Impact of Funding/Not Funding This proposal: The sidewalk tripping hazard is liability to the
city.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 64
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $1,218 $0 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $1,218 $0 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $5,634 $10,692 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE
SIREN MAINTENANCE AGREEMENT $2,488 $356 $4,000 $4,000 0.00%
N95 MASK TESTING $0 $0 $700 $700 0.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $0 $5,291 $3,000 $3,000 0.00%
EOC SUPPLIES $1,600 $525 $2,000 $2,000 0.00%
TOTAL COMMODITIES $9,722 $16,864 $14,200 $14,200 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $0 $0 $6,000 $5,000 -16.67%
4400 CONTINGENCY $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE.$8,624 $3,382 $4,000 $4,000 0.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $2,751 $348 $200 $0 -100.00%
TOTAL OTHER CHARGES $11,375 $3,730 $11,400 $10,200 -10.53%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL EXPENDITURES $22,315 $20,594 $44,800 $43,600 -2.68%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,200
CAT OBJ DESCRIPTION
page 65
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $97,626 $97,626 $96,000 $97,000 1.04%
4490 CITY CONTRIBUTION $102,990 $102,990 $144,000 $144,000 0.00%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $3,000 $3,000 0.00%
TOTAL OTHER CHARGES $200,616 $200,616 $243,000 $244,000 0.41%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $200,616 $200,616 $243,000 $244,000 0.41%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 66
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,125 $1,145 $1,125 $1,150 2.22%
4220 CITY ENGINEER $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $1,125 $1,145 $1,125 $1,150 2.22%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 CONSTRUCTION COSTS $28,810 $2,636 $0 $5,000 0.00%
4490 MISCELLANEOUS $1,196 $1,153 $0 $500 0.00%
TOTAL OTHER CHARGES $30,006 $3,789 $0 $5,500 0.00%
4620 CAPITAL OUTLAY $58,824 $106,844 $125,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $58,824 $106,844 $125,000 $0 -100.00%
TOTAL EXPENDITURES $89,955 $111,778 $126,125 $6,650 -94.73%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
HAGSTROM KING PICKLEBALL $60,000
MARIE PARK BASKETBALL IMPROVEMEN $20,000
MENDAKOTA DUGOUTS $140,000
HAGSTROM KING PLAYGROUND $100,000
WENTWORTH PARKING LOT/TRAIL $80,000
WENTWORTH WARMING HOUSE $55,000
WENTWORTH PLAYGROUND $100,000
CAT OBJ DESCRIPTION
page 67
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Hagstrom King Pickle ball Court
Reason for Request: The original construction of Hagstrom King set aside a flat area for a
future tennis court. This area could be used to construct a pickle ball court.
Cost: $60,000 Special Park Funds
Impact of Funding/Not Funding This proposal: A pickle ball court will still be a need in the park
system.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 68
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Marie Park Basketball Improvement
Reason for Request: A recommendation has been made to provide an additional full basketball
court (currently only one at Mendakota).
Cost: $20,000 Special Park Funds
Impact of Funding/Not Funding This proposal: None
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 69
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Mendakota Dugouts
Reason for Request: A recommendation has been made to provide fenced dugouts at
Mendakota.
Cost: $35,000 per field or $140,000 Special Park Funds
Impact of Funding/Not Funding This proposal: None
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 70
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Hagstrom King Playground Improvements
Reason for Request: The Playground Equipment at Hagstrom King has was last updated in
2003. The park surfacing also needs to be replaced as it is a “raised” playground and has
drainage concerns. A zipline feature is also proposed to be included.
Cost: $100,000 Special Park Funds
Impact of Funding/Not Funding This proposal: Non-compliant surfacing and equipment will
need upgrades, to prevent injury and liability.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 71
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Wentworth Park Parking Lot and Trail Improvements
Reason for Request: Staff receives many calls regarding the trail conditions at Wentworth Park.
The parking lot is also beyond its useful life (30 years).
Cost: $80,000
Impact of Funding/Not Funding This proposal: The trails will continue to be unusable during
portions of the year due to ponding water and further deteriorating the pavement.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 72
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Wentworth Park Warming House Replacement
Reason for Request: The Warming House at Wentworth Park is undersized and in need of
replacement. The existing benches collapsed last winter and the remaining structure is not
worth investing funds in to.
Cost: $55,000
Impact of Funding/Not Funding This proposal: The existing structure may not be able to be
used for activities due to the overall condition of the structure.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 73
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Parks
Description: Wentworth Park Playground Improvements
Reason for Request: The Playground Equipment at Wentworth Park has some items from its
original construction in 1989. Modifications and additions have occurred in 1997 and the last
update was 2005. The park surfacing also needs to be replaced.
Cost: $100,000 Special Park Funds
Impact of Funding/Not Funding This proposal: Non-compliant surfacing and equipment will
need upgrades. To prevent injury and liability.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
page 74
CITY OF MENDOTA HEIGHTS
2019 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2017 LEVY 2018 LEVY 2019 LEVY END DATE
2009 $26,533 $26,067 $25,491 2/1/2020
2010 $42,457 $42,908 $43,043 2/1/2030
2011 $210,919 $215,224 $218,832 2/1/2031
2012 $86,820 $87,427 $88,034 2/1/2032
2013 $119,933 $117,413 $125,393 2/1/2034
2014 Refunding $83,031 $70,178 $64,518 2/1/2027
2014 $79,720 $69,574 $69,703 2/1/2035
2015 Refunding $164,469 $160,899 $157,329 2/1/2028
2015 $47,912 $48,235 $48,558 2/1/2036
2016 $0 $75,679 $75,624 2/1/1937
2017 $0 $0 $88,318 2/1/1930
TOTAL $861,794 $913,604 $1,004,844
EQUIPMENT CERTIFICATES 2017 LEVY 2018 LEVY 2018 LEVY END DATE
FIRE TRUCK $52,253 $50,741 $0 2/1/2020
DUMP TRUCK $23,898 $23,709 $28,770 2/1/2025
PAR THREE BONDS 2017 LEVY 2018 LEVY 2018 LEVY END DATE
PAR THREE $246,960 $242,655 $243,600 2/1/2023
GRAND TOTAL $1,184,905 $1,230,709 $1,277,214
page 75
2016 2017 2018 2019 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $14,120 $12,681 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $14,120 $12,681 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $34,451 $17,191 $35,000 $35,000 0.00%
TOTAL COMMODITIES $34,451 $17,191 $35,000 $35,000 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $48,571 $29,872 $53,000 $53,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 76
Budget Improvement Packages
not Included in Preliminary
Budget
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Public Works
Description: HVAC replacement
Reason for Request: Public Works was originally construct in 1978 and is using roof top HVAC
for climate control.
Cost: $15,000
Impact of Funding/Not Funding This proposal: The unit has been service beyond its designed
life cycle. Parts and repairs to this unit would be costly and exceed the benefit of delaying its
replacement
Desired Date of Implementation: April 2019
City Administrator Recommendation:
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Facility – Public Works
Description: Salt Storage Bin
Reason for Request: Street deicing material (salt) is currently stored in an side garage of the
public works facility. The salt is causing corrosion of metal surfaces and deteriorating concrete
surfaces. A exterior storage bin is proposed to prevent premature deterioration of the public
works facility building.
Cost: $120,000
Impact of Funding/Not Funding This proposal: Further deterioration of the building will
continue to occur.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Public Works - Streets
Description: ¾ Ton Pick up
Reason for Request: A replacement pick up is requested for the street department. Public
Works pick-ups are needed for daily work duties.
Cost: $40,000
Impact of Funding/Not Funding This proposal: Per the city fleet policy, pickups are to be
replaced after no longer than 10 years of service. The pick currently used by the Public Works
Coordinator is scheduled for replacement in 2019.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/13/2018 Prepared By: Ryan Ruzek
Department: Public Works - Streets
Description: Asphalt Hot Box Trailer
Reason for Request: An asphalt hot box trailer is requested for the street department. Public
Works currently has a hot box that is mounted on a large plow truck. The heat from the hot
box has resulted in this truck needing repairs to truck bed and hydraulic hoses underneath the
bed. The box is currently manually mounted in the spring and removed in the fall. A dedicated
trailer would allow Public works to begin patching operations earlier in the season and extend
later into the fall.
Cost: $27,000
Impact of Funding/Not Funding This proposal: Patching operation will continue to wait until
the winter plow trucks are converted to their summer uses. Potential repairs may be needed to
the trucks due to excessive heat.
Desired Date of Implementation: April 2019
City Administrator Recommendation:
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/16/2018 Prepared By: Meredith Lawrence
Department: Par 3
Description: Greensmaster® TriFlex™ 3300 (04510)-Greens/Tee Mower
Reason for Request: A Greensmaster® TriFlex™ 3300 (04510) is requested for replacement for
the Par 3 Golf Course. The Par 3 currently uses a 1996 Toro GR30000 with 3,628 hours on it.
This equates to 217,680 miles. This piece of equipment is currently nearing the end of its useful
life. A new replacement is approximately $36,000. The existing greens/tee mower would be
traded in for a minimal amount.
Cost: Approximately $36,000
Impact of Funding/Not Funding This proposal: Repair costs continue to add up on this piece of
equipment.
Desired Date of Implementation: March 2019
City Administrator Recommendation:
____________
City Package Number
City of Mendota Heights
FY 2019 Budget Improvement Package
Preparation Date: 7/16/2018 Prepared By: Meredith Lawrence
Department: Par 3
Description: Toro Reelmaster® 3555-D (03820)-Fairway Mower
Reason for Request: A Toro Reelmaster® 3555-D (03820)-Fairway Mower is requested for
replacement for the Par 3 Golf Course. The Par 3 currently uses a 2000 Toro Reelmaster 5400D,
which has 987 hours on it, which equates to 119,220 miles. This piece of equipment is nearing
the end of its useful life. A new replacement piece of equipment is approximately $55,000. The
existing piece of equipment would be traded in for a minimal amount.
Cost: Approximately $55,000
Impact of Funding/Not Funding This proposal: Repair costs continue to add up on this piece of
equipment.
Desired Date of Implementation: March 2019
City Administrator Recommendation:
Request for City Council Action
MEETING DATE: August 13, 2018 – WORKSHOP MEETING
TO: Mayor and City Council, City Administrator McNeill
FROM: Tim Benetti, Community Development Director
SUBJECT: Planning Case No. 2018-16
754 and 760 Upper Colonial Drive – (Barrett & Bennett Properties)
Introduction
At the July 2, 2018 regular meeting, the city council took up consideration of Planning Case No. 2018-16
regarding a lot line adjustment and variance request from John & Sarah Barrett, and John & Deanne
Bennett, located at 754 and 760 Upper Colonial Drive. The review also included a request to acquire two
small parcels of city owned land behind each property, which would allow the continued encroachment of
an existing fence, garden and new shed in the rear yard areas.
The council chose to adopt Resolution No. 2018-47, which approved the lot line adjustment and variance
only; while the matter of the lot split and combination was tabled to allow for further consideration of the
park encroachment issues and whereby all parties can be consulted and other solutions suggested.
Discussion
It is staff’s understanding that there is no interest on the part of the Council in the selling or deeding of city-
owned lands to the private property owners. The same goes for the concept of a license agreement, which
are typically long-term agreements processed by the Public Works Department to allow certain private
improvements or encroachments on city-owned land, such as rain gardens, landscape features, private
driveways, trails, etc.
Staff is requesting discussion on how to proceed in resolving this case. It should be noted that the Bennetts
have sold their property (760 Upper Colonial Dr.), and are anxiously awaiting a decision by the council.
Absent the alternatives above, the following options are possible to resolve this matter:
1) Allow the encroachments to remain in place indefinitely, with no sale of land or agreement.
2) Direct staff to order both landowners to remove the fence and shed encroachments on each property,
granting reasonable amount of time to complete said removals.
3) Direct staff to prepare a “Private Encroachment Agreement with Sunset Provision” (or similar);
whereby the encroachments will remain in place, but would have to be removed/relocated within a
certain time frame; or would have to be removed at the time that each of the respective homeowners
sell their property. [Note: the agreement would need to apply to the new owners of 760 Upper
Colonial Dr.]
Recommendation
The City Council is asked to discuss and provide direction to city staff. Official action if needed will
subsequently take place at a future Council meeting.
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Dakota County GIS
City ofMendotaHeights0100
SCALE IN FEETDate: 8/10/2018
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
754 & 760 Upper Colonial Drive(Barrett & Bennett res.)
Site Pictures – 754 and 760 Upper Colonial Drive
LOOKING SOUTHWARD – between residences
LOOKING EAST – towards park
LOOKING WEST- toward Bennett’s property/fence
REAR YARD AREA of Bennett’s
REAR YARD AREA –Barrett’s
Barrett’s unfinished shed
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SUBJECT TREE
VICTORIAHIGHLANDSPARK
916 912
9201670
1684
1680
908
906
1664
905
1690
906DIANE RDNINA CT
Victoria Highlands ParkProposed Tree Removal
Date: 8/10/2018
City ofMendotaHeights060
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entityfrom which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.