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2018-07-17 Council MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting held Tuesday, July 17, 2018 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota, was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Garlock called the meeting to order at 7:00 p.m. Councilors Duggan and Petschel were also present. Absent: Councilors Paper and Miller. PLEDGE OF ALLEGIANCE The Council, the audience, and staff recited the Pledge of Allegiance. MOMENT OF SILENCE—OFFICER SCOTT PATRICK Mayor Garlock shared the circumstances behind the death of Officer Scott Patrick. A moment of silence in remembrance of him was observed. The 2018 Commemoration would include a permanent memorial being dedicated at 12:00 pm Monday, July 30th, at Market Square Park at The Village of Mendota Heights. The public was invited and encouraged to attend. AGENDA ADOPTION Mayor Garlock presented the agenda for adoption. Councilor Petschel moved adoption of the agenda. Councilor Duggan seconded the motion. Ayes: 3 Nays: 0 Absent: 2 CONSENT CALENDAR Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval. Councilor Petschel moved approval of the consent calendar with the changes Councilor Duggan suggested to the Renewal of the Joint Powers Agreement with Dakota County for Pharmaceutical Drug Disposal Program and authorization for execution of any necessary documents contained therein. a. Approval of June 19, 2018 Council Work Session Minutes b. Approval of July 2, 2018 City Council Minutes c. Approval of July 2, 2018 Council Work Session Minutes d. Approval of May 9, 2018 Joint Council -Parks and Rec Commission e. Acknowledge June 12, 2018 Parks and Recreation Commission Meeting Minutes f Approve Temporary On -Sale Liquor License -Holy Family Maronite Catholic Church g. Approve Bike Racks in City Parks h. Approve Purchase of Tables for Market Square Park i. Approve Picnic Table and Shade Structure at Dog Park j. Approve Resolution 2018-51 Final Payment and Acceptance of the Ivy Hills Park Pond Improvements k. Approve Delivery Order for Wentworth Park Pond Improvements 1. Approve City Clerk Salary Adjustment m. Authorization to Renew the Contract with MBRB and Continue to Conduct an Annual Limited Deer Hunt within Mendota Heights n. Approve Renewal of a Joint Powers Agreement with Dakota County for Pharmaceutical Drug Disposal Program Councilor Duggan asked, in regards to section 5.1 A, if the language that reads `necessary approvals from the Pollution Control Agency for conducting the program' should read 'to conduct the program'. Staff agreed that it could be changed; however, it was a contract received from Dakota County. After input from City Attorney Kevin Sandstrom, staff agreed to make the change. Referencing section 5.1 C., in the second bullet point, Councilor Duggan noted that he did not understand the phrase 'appropriate for the waste'. Councilor Petschel stated that her understanding is that there are appropriate types of containers and packaging for collecting pharmaceuticals and this packaging must comply with what has been selected by the County and by the Pollution Control Agency. Upon further clarification, it was agreed that this language would remain as is. Referencing the fifth bullet point in section 5.1 C., Councilor Duggan noted that the phrase `relinquish the collected pharmaceutical drugs' was an interesting choice of word usage. Councilor Petschel stated that she believes it reads just fine. Councilor Duggan suggested the word `surrender' rather than `relinquish'; however, Counsel Sandstrom believed that `relinquish' was the proper legal term; although `surrender' was a synonym. o. Approve the Auction of City Owned Vehicles p. Approval of Claims List Mayor Garlock seconded the motion. Ayes: 3 Nays: 0 Absent: 2 There were no public comments. No items scheduled. July 17, 2018 Mendota Heights City Council PUBLIC COMMENTS PRESENTATIONS Page 2 of 5 PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) CONSIDER THE PURCHASE OF TURF MAINTENANCE EQUIPMENT FOR THE PAR 3 GOLF COURSE Recreation Program Coordinator Meredith Lawrence explained a request to approve the purchase of a debris blower and a rough mower for the Par 3 Golf Course. The Par 3 maintenance staff uses three primary pieces of equipment at the course; rough mower, fairway mower, and a greens tee mower. These pieces of equipment are all maintained by the city. The current rough mower is a 2002 Groundsmaster 3500D with a 65" mowing deck. It has approximately 4,200 hours on it, which is equivalent to 250,000 miles. With the large amount of rain received this summer, the rough needed to be mowed more often due to a lot of clumping of grass. The machine was being used 24-36 hours a week. Currently, this rough mower overheats after use. Earlier this spring, the city made approximately $2,000 in repairs to this mower; additional repairs would need to be completed if a new mower is not purchased. At the last Council meeting the Council directed staff to obtain quotes to purchase a rough mower and a debris blower. MTI, a state cooperative purchasing contract holder, submitted an equipment proposal and recommended a Toro Groundsmaster 4000-D. This model has the width that goes from 62" to 132" wide. Staff believes they could mow the entire rough in four hours. MTI has offered $3,000 for a trade- in value for the current mower, bringing the cost of the new mower, including a leaf mulching kit, sunshade, and 8" foam -filled tires, to $65,989.70. With the unusually wet season, staff also borrowed a debris blower to reduce the clumping of wet grass. Staff found this to be a good solution to disperse the clumped grass over the course and made the course look better. A debris blower is a standard piece of equipment for many golf courses and is used for grass and leaves. The total cost of a Toro Pro Force Debris Blower is $7,987.50. Staff did explore the option of leasing the equipment, however the City Administrator and the Finance Director recommended purchasing the equipment. Unfortunately, the Par 3 budget does not include funding for the purchase or replacement of mowing equipment. It was noted that these new pieces of equipment could be used by other City departments if needed. Mayor Garlock expressed his understanding of the reasons for the request and provided his support. Councilor Petschel expressed her support of the request and suggested that the Council review how to fund future capital improvement purchases at the Par 3. Councilor Petschel moved to authorize staff to purchase a Toro Groundsmaster 4000-D at a cost of $65,989.70; and a Toro Pro Force Debris Blower at a cost of $7,987.50 for the Par 3. Councilor Duggan seconded the motion. July 17, 2018 Mendota Heights City Council Page 3 of 5 Ayes: 3 Nays: 0 Absent: 2 B) APPROVE PLANS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR MARIE PARK TENNIS COURT IMPROVEMENTS Public Works Director Ryan Ruzek explained that staff was requesting approval of the plans and specifications for the resurfacing of the Marie Park Tennis Courts. Staff applied for a grant from the US Tennis Association (USTA) and they have asked to see the quotes on this project. The project would include replacement of the existing chain link fence around the court on the existing fence posts, removing the entry barrier for ADA compliance, removing and replacing the asphalt surface, installing new nets and net posts, applying acrylic surfacing/striping, and repairing the low area in the Marie Park Hockey Rink including restriping of the rink. If approved, the bid opening would be scheduled for 10:00 a.m. on August 1, 2018. Councilor Petschel asked for confirmation that the last hockey rink surfacing was at Victoria, not at Marie Park. Mr. Ruzek confirmed. Councilor Duggan asked if staff looked at installing a perforated plastic on top of the existing surface. Mr. Ruzek replied that two tennis courts currently have sport court surfacing and they have received mixed reviews. At the joint City Council and Parks Commission workshop this past May, it was determined that the city would replace the next two courts with an asphalt surface. Councilor Duggan moved to approve the plans and specifications and authorize an advertisement for bids for the Marie Park Tennis Court Improvements. Mayor Garlock seconded the motion. Ayes: 3 Nays: 0 Absent: 2 COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill announced that the summer concert series continues on July 18, 2018, at Mendakota Park, starting at 6:30 p.m. The Percolators would be performing. The Cliff Timm Memorial Fishing Derby will take place on Thursday, July 26, 2018. COUNCIL COMMENTS Councilor Petschel recognized volunteer firefighter Jay Taylor for shepherding the most recent fireworks display at Mendakota Country Club. With the donation from the city and his fundraising efforts, the city had one of the nicest fireworks displays in a number of years. July 17, 2018 Mendota Heights City Council Page 4 of 5 Councilor Duggan echoed the sentiments on the fireworks display. He also expressed his wish that the Henry Sibley High School Marching Band had been invited to play the National Anthem or something at the Scott Patrick Memorial event on July 30, 2018. Councilor Duggan, referencing Night to Unite, stated that when this started there were approximately five or six neighborhood events, and now there are approximately 20 neighborhood gatherings in the city. He also reminded residents that the August 7th City Council meeting would start at 8:00 p.m. The Fire Department was challenged with the Mendakota Country Club fire and they received help from the surrounding fire departments. He has been told that the golf course is open for golfers. Councilor Duggan also noted that he read in The Villager newspaper about the O'Gara family and the location of their restaurant in St. Paul since 1941. They have now proposed a 170 unit building to be constructed on that site. They are working with the City of St. Paul's Planning Commission and the City Council to come up with something that will work. He encouraged all involved in the process to `hurry slowly'. There is no need to rush it and accept the first proposal presented. Mayor Garlock commented on the Mendota Parade, also known as the smallest parade in America, which has typically been 20 minutes long. However, this year, thanks to the Henry Sibley Marching Band who stopped and performed along the way, the parade was 45 minutes long. It was really great to see the band display their talent. ADJOURN Mayor Garlock moved to adjourn. Councilor Petschel seconded the motion. Ayes: 3 Nays: 0 Absent: 2 Mayor Garlock adjourned the meeting at 7:35 p.m. Neil Garlock Mayor ATTEST: � l Lorri Smith City Clerk July 17, 2018 Mendota Heights City Council Page 5 of 5