2018-07-10 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, July 10, 2018- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval Of Minutes
a. Approval of Minutes from June 12 Regular Meeting
b. May 9 Work Session Minutes (Informational Only)
5. Unfinished and New Business
a. Review of Parks Capital Prioritization from Joint Meeting 5/9/18
i. Memo
ii. Draft Survey
b. Special Parks Funding
i. May 9th Memo re: Funding
c. Purchase Discussions
i. Park Bike Racks
ii. Marie Park Basketball Improvement
iii. Market Square Park Tables
iv. Dog Park Shade/Picnic Table
d. Wentworth Park Lot Split Update
6. Reports
a. Par 3 Update
b. Recreation Update
c. Commissioner Park Updates
d. Natural Resources Technician Hiring Update
e. Rainbow Treecare – Emerald Ash Borer Flyer/Postcard
7. Announcements and Commission Comments
8. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of
less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the
aids. This may not, however, be possible on short notice. Please contact City Administration at 651 -
452-1850.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
June 12, 2018
The June meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, June 12, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Pat Hinderschied called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderschied,
Commissioners Steve Goldade, Ira Kipp, David Miller, and Nissa Tupper. Commissioner Bob
Klepperich was absent; and Commission Stephanie Levine arrived late. Staff present:
Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator Cheryl
Jacobson and Public Works Director Ryan Ruzek.
3. Approval of Agenda
The agenda was approved as presented.
4. Approval of Minutes from April 10, 2018
Motion Tupper /second Goldade to approve the minutes of the April 10, 2018 Parks and
Recreation Commission meeting. AYES 5: NAYS 0: ABSENT 2
5. Unfinished and New Business
5.a Recommendation of Proposed Lot Split Request of a Portion of Wentworth Park Land
(Behind 754 and 750 Upper Colonial Drive)
Community Development Director Tim Benetti explained that the city has received an application
from Jason and Sarah Barrett, owners of 754 Upper Colonial Drive; and John and Deanne
Bennett, owners of 760 Upper Colonial Drive to split portions of Wentworth Park located
immediately behind each property.
As part of this application, Mr. and Mrs. Barrett are also requesting a lot line adjustment as a
correction of a surveying error committed at the time of the original development by shifting the
property line between 754 and 760 Upper Colonial Drive.
In 1960, when the Cherry Hill Addition was platted, they created two outlots (Outlot A and B),
which were subsequently acquired by the city and incorporated into the Wentworth Park property.
These wedge-shaped parcels are located immediately behind the Barrett and Bennett properties.
Last September, planning staff was notified that each property owner was encroaching on the
city-owned land. Staff met with the property owners, who stated that they thought their backyards
extended farther back and were unaware that the land belonged to the city. The owners have
requested the city to consider transferring or selling a small area of the “wedge-shaped” park land
behind their properties, in order to keep the shed, fence and gardens in place, and legally acquire
this city-owned property for additional yard space.
There are three properties affected by the two outlots; however, the property owner at 750 Upper
Colonial Drive has declined to participate in this request and that piece of property would remain
as city-owned park land.
Mr. Benetti shared images of the subject properties and noted that the splits would not affect the
tennis court areas in Wentworth Park.
Chair Hinderschied asked for confirmation that the city really has no useful purpose as far as park
land for these two parcels. Mr. Benetti confirmed. Chair Hinderschied indicated that he was
agreeable; however, he wanted to hear from the other commissioners.
Commissioner Miller referenced the monies offered for each parcel and asked if it wasn’t the city’s
normal procedure to have an appraisal done on the parcels and then selling them to the
applicants. Mr. Benetti confirmed that this would be the normal procedure if the land had some
development value or added value. In this case, it is evident that the property owners have been
mowing and maintaining the land for many years and the encroachments has existed for so long,
staff felt that it would be better to just ask them to provide a value or offer to purchase. The
property owners have already spent quite a bit for surveys and title work. They have offered to
pay $500 each, or $1,000 total, to the city’s general park fund as payment for these parcels.
Once the parcels were acquired, the property values would increase slightly but is considered to
be a nominal amount.
Commissioner Goldade asked if there were any other situations where the city sold off portions
of park land. Mr. Benetti replied that he was unaware of any such situation.
Commissioner Kipp stated that it was his belief that when the city passed the bond issue to
purchase park land, it included these parcels. He did not believe it was their intent to sell or give
a portion of that park land to anyone else at a later point in time; therefore, he was against vacating
any park land owned by the city. Mr. Benetti noted that he could not find any record or
establishment of when the city acquired this parcel; it may have just been deeded over at one
point in time. There is no record of a bond or bond issue. Commissioner Kipp asked if the land
was unequivocally owned by the city for park land. Mr. Benetti replied that it is owned by the city;
however, it was not dedicated for park land. It was dedicated as an outlot under the original Cherry
Hill Addition.
Public Works Director Ryan Ruzek noted that technically it is noted as a park on the city’s park
and trail map; however, this underlying plat is Outlot B. It was not purchased via referendum so
that is not an issue. At the time of the platting, the city did not have an established park dedication
program; however, the city would accept land. It is a very wet area so public works mows it very
minimally as they would cause more damage than good. Park staff is very much in favor of this
process.
Commissioner Kipp stated that if the Planning Commission and the Council allows this sale they
would be setting up a strong precedence for future sales of park land.
Commissioner Tupper echoed the comments made about the future precedence and noted that
the third property owner declined to participate at this time. She questioned what would prevent
any future owner of the third parcel from coming back and saying they wished to purchase the
outlot from the city as well.
Mr. Ruzek replied that the property owner that declined had just acquired 10 feet from the city up
near the tennis courts a few years ago as part of the lot line adjustment to correct the same
surveying error noted in this application. They did all of the title work and survey work and the city
granted them that property.
Commissioner Kipp questioned the value of the properties being added as it appears that the land
size would increase by one-third to one-fourth. He reiterated his opposition to selling any park
land to any citizen of the city, no matter the price.
Commissioner Tupper stated that part of her concern is that there are no active programs on this
spot because it is wet; however, there is a pond there and she wondered if the city could or would
consider or start looking at that parcel as a piece of natural resource to add to the park context.
She reiterated her concerns about setting up a precedence that could come back down the road.
Commissioner Goldade asked if the residents were to purchase these parcels if there was
anything they could do on that land that could change any sort of value to the park. Once they are
the owner of the land is there anything they could do to negatively impact the city’s park. Mr.
Benetti replied that in his professional opinion there is nothing they could do to negatively impact
the park land. The property owners are currently using the land as part of their backyards and
garden space and he does not foresee them doing anything out of the ordinary.
Commissioner Kipp asked if there were other residential properties adjacent to city park land and
what would stop those individuals from asking for the same considerations. Mr. Benetti replied
that the city could object whenever they want to. This is a very rare and unique situation that does
not come across the city’s desks very often. It is unique because of a situation that was
investigated and determined that they have been mowing and maintaining the land for their own
purposes. If the city has not used or missed it at the point it makes sense to deed it off.
Chair Hinderschied asked if the parcels, according to the public works departments, were a
nuisance to maintain. Mr. Ruzek replied in the affirmative and added the homeowners would keep
their existing fence in the area. The appearance of the parcels would not lead anyone walking by
to think that they are part of the park.
Chair Hinderschied asked if there were any other similar situations around the city’s parks where
someone could use this example to purchase city park land. Mr. Ruzek replied that he was
unaware of any other situation similar to this. Actually, it would be just the opposite – where the
city may be looking to acquire some outlot properties.
Chair Henderscheid summarized the two concerns as:
1. Are the properties valued properly; and
2. Would this action set a precedence and open the city to other requests to sell park land
Mr. Benetti stated that he would encourage the Commission not to worry about setting a
precedence, as this is a very unique and very isolated situation. He reminded them that as owners
of the park land, the city can always say no to other requests. This is a situation where the city
offered the land to the homeowners and they accepted the chance to acquire additional lands,
with the understanding that they would pay for the title work. The city requested they make the
fair value offer, which they did.
Motion Miller /second Goldade to recommend approval and let the City Council wrestle with the
two stated concerns.
Commissioner Kipp expressed his thoughts that, by approving this motion, the Commission would
be suggesting to the City Council that the Commission approves of this lot split. He reiterated that
he believes this would be detrimental to the city and he would be against it.
AYES 3 (GOLDADE / MILLER / HENDERSCHIED): NAYS 2 (KIPP / TUPPER)
5.b StarTribune Adopt A Park Article Discussion
Chair Hinderschied read an article in the StarTribune about Adopt A Park programs sweeping
the suburbs and invited discussion for Mendota Heights to consider the program.
Commissioner Miller noted that there were mixed reviews from the participating communities.
Commissioner Kipp thought it to be an excellent idea if they could find some people and/or
businesses interested in adopting a park and helping the city maintain the parks. It would
reduce city costs and make the parks a little bit better – what would the city have to lose.
Chair Hinderschied stated that one of the items mentioned to get people motivated was signage
in the parks giving recognition by name.
Chair Hinderschied asked for thoughts or event ideas from Recreation Program Coordinator
Meredith Lawrence. Ms. Lawrence suggested that Assistant City Administrator Cheryl Jacobson
call around and get some policy and procedure ideas from other communities and work with
staff to come up with suggestions.
Other considerations raised were in regards to recognition, implementation, planning, goals,
anticipated outcomes, and additional details. A suggestion was made to start with one park and
see how it goes and, if successful, add other parks as time goes by.
Motion Hinderschied / second Miller to direct staff to explore an Adopt A Park program, draft a
policy for review, and return to the Commission with an implementation plan to consider
AYES 5: NAYS 0
5.c Results of the Parks Celebration Survey
Chair Hinderschied expressed appreciations to Recreation Program Coordinator Meredith
Lawrence, staff, Commissioners Levine and Tupper, and Clair for their hard work and
assistance during the Parks Celebration on June 2, 2018.
Ms. Lawrence then shared the results of the survey conducted during the Park Celebration.
There were 29 responses to the survey and the top three items chosen were Splash Pad (19
votes), Restrooms at Roger’s Lake (11 votes), and Zipline (11 votes).
Commissioner Tupper stated that she took the survey questions and copied them into the two
Facebook community groups the city has. Between the two groups there were a total of 16
responses. There were six more votes for Splash Pad, 1 more vote for the Zipline, and a couple
for the Wentworth Trail, addition of basketball hoops to Marie Park, Marie Park Tennis Court
replacements, and expanding the Ivy Hills Basketball court.
New suggestions received included a new skate park at Rogers Lake with a dedicated roller
skating area, adding parent/child swings in the parks, water spigots at all of the park with seals,
and a Ninja Warrior-style playground.
Chair Hinderschied noted that the Commission should probably try to get more public input and
asked how the Commission would go about getting that.
Commissioner Miller noted that he is ready to move forward; and recommended the
Commission give themselves a deadline for moving forward, which could include receiving
additional feedback. The Commission has received input from the City Council, from their own
commission, the Parks Celebration, and now Facebook.
Suggestions were made on timing and ways to solicit additional feedback. Assistant City
Administrator Cheryl Jacobson asked how formal of a survey would the Commission like to
have as this could determine the best way to communicate said survey. An opinion-type survey
would be best served through social media; however, if the desire is for more of a scientific
result then it may be best to go the route of a more formal survey. Ms. Lawrence reminded the
Commission that a more scientific survey would cost additional dollars.
Motion Hinderschied / second Goldade to direct staff to prepare a survey using SurveyMonkey®
to obtain feedback from the residents on playground improvement projects. Staff should bring
the draft survey to the July Parks and Recreation Commission meeting.
AYES 6: NAYS 0
5.d Wentworth Park Improvements
Public Works Director Ryan Ruzek explained that the Commission is being asked to prioritize
improvements to Wentworth Park. The city has a potential funding source to install
approximately $100,000 in 2018 and then hopefully wrap up the remaining improvements in
2019. The four options, separate from the playground equipment replacement to be discussed
later, were:
Project 1: Replace Warming House (new location, expanded size, ADA compliant) - $50-$60K
Project 2: Rehabilitate Tennis Court Surface with Asphalt - $50K
Project 3: Rehabilitate Trails and Parking Lots - $75K
Project 4: Replace Rink Lighting - $55K
Staff proposed that the Commission choose two projects.
After discussion and answering of questions, the Commission chose Project 1 as the highest
priority and Project 4 as second priority.
The Commission had also been asked to provide a recommendation whether to pave the
Hockey Rink for summer use; however since Project 3 was not one of the priority choices then
this recommendation was not needed.
5.e Market Square Park
Public Works Director Ryan Ruzek explained that staff was looking for direction from the
Commission regarding placing tables in Market Square Park.
Questions were raised as to the type of table or benches could be put there. Staff
recommended something permanent (i.e. pergola) that could be cemented in place to prevent
inclement weather from moving the equipment and causing potential damage to surrounding
businesses.
Commission Levine expressed her desire to not have something permanent in place since this
space was previously used as a stage for concerts, showing movies, or hosting other
community events. She would hate to have something permanently installed and then not have
anywhere to go if the idea of those types of usages would return. She suggested installing two
tables so as to have the flexibility to put up a stage if desired.
Commissioner Goldade suggested two tables as far away from the fountain as possible; one
table with backs on the chairs and the other table having shade.
Mr. Ruzek also expressed staff’s desire to have movable tables. He further explained that a
table could be movable; however, a shade structure would need to be permanent. Discussion
occurred on having trees provide shade instead of a permanent structure.
Final determination was for two movable tables with chairs that have backs and the use of trees
for shade.
5.f Marie Avenue & Wesley Lane Neighborhood Improvements
For informational purposes, staff shared with the Commission that the City Council awarded a
contract to provide consultant work on the Marie Avenue and Wesley Lane Neighborhood
Improvements. Any proposed layout options for trail and traffic lanes would not be available until
winter time. Mr. Ruzek shared other project details with the Commission.
This information was provided since the city-owned property on the corner of Lexington Avenue
and Marie Avenue is a city park. Staff is looking to do some pond improvements there via
sediment removal, clean up some of the forested areas, and the possibility of installing curb and
reconstructing the trail due to the minimum boulevard.
5.g Special Parks Funding Discussion
Chair Hinderscheid asked that this topic be moved to the next Parks and Recreation
Commission Meeting; however, Commission Kipp had a question.
Commissioner Kipp asked if the new hotel going up on I-494 and Pilot Knob Road contribute by
the number of rooms they build to the Special Parks Fund. Public Works Director Ryan Ruzek
replied that this was a legal platted lot and there was $0 park dedication from that site.
Commissioner Kipp suggested that the City Council look at changing that since the building of
hotels means a lot more people coming into the city that do not live here but use the parks. Mr.
Ruzek stated that he would pass that information on to the Community Development Director
Tim Benetti.
6. Reports
6.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence shared the Par 3 Update by stating that
they opened the season on May 1, 2018. The maintenance equipment, although outdated, is
still functioning well. The city mechanic regularly checks the equipment.
The financial report was made available to the Commissioners immediately before this meeting
and Ms. Lawrence provided a quick review and answered questions; specifically regarding the
replacement of two pieces of equipment that, if they broke down, would not be repairable.
Suggestions and discussions were had regarding raising of funds for equipment replacement
and different venues to purchase said equipment; possibly used.
6.b Recreation Update
Recreation Program Coordinator Meredith Lawrence shared that the Registration for Summer
Programs opened on March 1, 2018. She then shared the current number of participants for
each of the 16 programs.
The Park Celebration took place on Saturday, June 2 at Mendakota Park. It was well attended
even with the inclement weather. Activities included the hamster ball, recycling trailer, rock
climbing wall, putting green, petting zoo, and inflatables. The Officer Scott Patrick Memorial 5K
run had a total of 349 participants.
Staff is finalizing the last portion of the USTA grant for Marie Park tennis court repairs. Staff will
keep the Commission updated.
Summer Concert Series began on June 1, 2018 at Mendakota Park. Other events are
scheduled for Wednesday, July 18, Wednesday, August 22, and Saturday, September 22.
Community Kickball Event took place on Sunday, June 10, 2018. Participation was great with
approximately 150 people.
Puppet Wagon starts on Monday, June 18, 2018 and will continue each Monday through August
13, 2018. There will not be a program the week of July 4th. This event is held at Market Square
Park and is free to the public.
The first Summer Playhouse event was held today (Tuesday, June 12) at Mendakota Park and
will take place again on June 19, 26, and July 10, 17, 24, and 31 at 11:00 a.m. This event is
also free to the public.
6.c Playground Inspection Report and Bike Rack Locations
Public Works Director Ryan Ruzek provided the Playground Inspection Report and Bike Rack
Locations. This report identified corrective actions based on priority levels. Level 1 action items
were identified at Wentworth Park (highest priority), Ivy Hills Park, Rogers Lake Park, and
Mendakota Park. Level 2 and 3 action items were identified at all parks. The report also
included the year that playground equipment was last installed in the parks.
Many of the repairs can and will be completed by city staff; others will have quotes solicited for
repairs.
Mr. Ruzek shared a map showing the location of the city parks and each inspection report had a
map of the park attached. Staff requested Commission input for recommended locations for bike
racks. It was noted that a bike rack is proposed to be installed near the northeast corner of
Market Square Park.
Commissioner Tupper had visited each park and provided Mr. Ruzek with suggested placement
and types of bike racks to be installed.
Mr. Ruzek noted that there are three different mounting options of bike racks; free standing,
anchored into concrete, and mounted on the surface. Staff is currently looking at the surface
mounted ones. He then reviewed the suggested locations for each bike rack and asked if the
Commission had any other suggestions. Chair Hinderschied shared the he was comfortable
with Commissioner Tupper’s suggestions and asked staff to move forward.
6.d Commission Park Updates
Chair Hinderschied asked if any Commissioners had any updates on the parks they check each
month.
Commissioner Kipp commented that Roger’s Lake Park is becoming increasingly popular, so
much so that people are starting to park on the grass. He suggested that consideration be given
to additional parking places being added or the current ones being extended.
Commissioner Goldade noted that at Hagstrom-King, one can get a good sense of what a
chain-link dugout looks like.
Commissioner Levine stated that while traveling she had an opportunity to utilize a Zipline; it
was so much fun. This activity has become the identifying point for this park; when someone
were to say the name of the park no one would know where it was but if they say it’s the park
with the Zipline, they know exactly where it is. She suggested that the city consider putting a
Zipline on one of its parks. Chair Hinderschied echoed her suggestion.
Mr. Ruzek identified three parks as possibly being ideal for the installation of a Zipline: Rogers
Lake Park, Hagstrom-King Park, or Ivy Hills. This installation would require the removal of some
equipment or creating a new engineered wood fiber base field (giving up some green grass
areas). A suggestion was made to replace some of the older equipment at Hagstrom-King Park
with a Zipline.
Chair Hinderschied commented on the dog park by saying that when he was there this evening
there were a number of people there and quite a few dogs. They shared with him how much
they love the dog park. They did mention that they would really like to get some shade there
somehow.
6.e Natural Resources Update
Public Works Director Ryan Ruzek explained that the City Council authorized the advertisement
of a newly created Natural Resources Technician position. This opening closes June 27, 2018,
after which staff would review the applications, score them, and schedule interviews.
Staff has been working with local master water stewards and 13 properties have signed up for
rain gardens in the Lexington Highlands neighborhood.
Dakota County Master Gardeners, in cooperation with Mendota Heights and Dakota County
SWCD and Par 3 staff, have scheduled a volunteer planting event at Par 3 on June 26, 2018 to
rehabilitate a previously constructed rain garden. All volunteers are welcome and registration is
available on the city’s website.
He also noted that the city contracted with Rainbow Treecare for bulk treatment options to
residents for Emerald Ash Borer treatments. The plan is to have postcards mailed to all of the
properties on June 25, 2018. Homes and residents are welcome to contact Rainbow Treecare
directly. The price to residents is $5.75 per diameter inch of the tree, measured at breast height
(approximately 4.5 feet above the ground) per treatment (which occurs every two years).
7. Announcements and Commission Comments
Recreation Program Coordinator stated that the only announcement from staff was regarding
the rain garden event taking place at the Par 3 Golf Course – June 26, 2018.
Commissioner Tupper expressed her appreciation for the robust meeting and kudos to
everyone who work on the Park Celebration. She looks forward to the rest of the summer
programming.
Commissioner Miller stated that he believed a lot of ground was covered this evening. He
suggested that as the Commission moves into July that they have a bias towards action as the
funds are available to move forward on the list of projects and he would like to see some
movement forward.
Commissioner Kipp noted that a lot of information was shared and expressed his appreciation to
everyone for their time and effort.
Commissioner Goldade thanked staff for a very detailed and specific agenda, a positive start to
the summer programming, and the playground assessment information.
Commissioner Levine shared that she had the opportunity to meet some of the wonderful new
parks employees for the summer. She wished everyone a great summer and encouraged use of
the trails, the parks, and get to know all of the great employees.
Chair Hinderschied expressed appreciation for all of the work that went into preparing all of the
information that was had, very detailed, and they covered a lot of ground. There are some
exciting opportunities ahead to improve the parks and he is looking forward to that.
8. Adjourn
Motion Goldade / Second Tupper to adjourn the meeting at 8:54 PM
AYES 6: NAYS 0: ABSENT 1
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Joint City Council – Parks Recreation Commission Work Session
Held May 9, 2018
Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota
Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 5:33 pm. Councilmembers Duggan, Miller, Paper,
Petschel were present. Parks and Recreation Commission members present included Chair
Hinderscheid, and Members Miller, Klepperich, Tupper, and Goldade. Commissioner Levine was
absent.
City staff present included Mark McNeill, City Administrator; Ryan Ruzek, Public Works
Director; Cheryl Jacobson, Assistant City Administrator; Kristen Schabacker, Finance Director;
and Meredith Lawrence, Recreation Program Coordinator.
REVIEW OF PARKS FINANCING
City Administrator McNeill reviewed the finances of the Special Parks Fund, and financing sources
for improvements to the Parks system. He reviewed state law, which restricts the use of dedicated
funds going into the Special Parks fund to improvements or acquisitions. The Special Parks Fund
cannot be used for routine maintenance. He said that it was sometimes a “gray area” as to what
qualifies as an improvement.
Chair Hinderscheid asked about what revenues had come in from new developments in the City;
McNeill reviewed the fees which had come in from the Reserve Apartment building, and what could
be expected from the Swenson development at the site of the old Mendota Motel. He said that other
revenue was anticipated from the Woodspring Hotel development. Member Klepperich asked about
revenues from residential lot splits.
CAPITAL IMPROVEMENT DISCUSSION
Assistant City Administrator Jacobson reviewed several capital improvements projects being
contemplated by the City, which were described in the April 30th Parks Projects Proposal List:
Marie Park Tennis Courts—She reviewed the pros and cons of a sport court surface, vs. asphalt. She
said that Recreation Coordinator Meredith Lawrence was applying for a grant from the US Tennis
Association. Improvements would be a new surface, and net posts and chain link fence.
Marie Park Basketball Backboards and hoops
Mendakota Park Improvements—Lights for the ballfields were discussed. Councilor Petschel said
that lights were controversial because of the neighbors; member Miller stated that the Commission
has appeared to have no interest in field lighting. The condition of the parking lot in that park was
also discussed. Public Works Director Ruzek said that it is in poor condition, and should be
replaced. Member Tupper asked if any cost sharing had been discussed with MHAA? The
consensus appeared to be that any revenue generated from charging for fields in the future should go
to field improvements.
Rogers Lake Improvements—Permanent restrooms at this park were discussed; Councilor Petschel
expressed concerns about the cost of maintenance. A water connection for canoes and kayaks
between the two parts of the lake under Wagon Wheel Trail was discussed. Member Kipp said that
having 40% of the lake cut off from users seemed like a waste of resources. He didn’t think
permanent restrooms are warranted.
Wentworth Park—Councilor Paper said that it should be a destination park for the northern part of
the City. Chair Hinderscheid commented on the need for improvements for the warming house, rink
lights, and tennis courts. Mr. Ruzek said that the warming house and rink lights are estimated to be
be in the $100,000 range.
Ivy Hills Park—The basketball court there would be expanded, for an estimated cost of $75,000.
Discussion of those present was that the courts did not appear to be getting a lot of use. Member
Goldade said that the courts at Somerset School got more use with a smaller court and adjustable
baskets.
Skate Park at Rogers Lake—It was reported that the repair contract for approximately $10,000 was
moving forward. Ms. Jacobson said that any replacement of the skate park in the future should be
larger.
Friendly Hills—The tennis courts were in need of repair.
Dog Park—Ms. Jacobson said that a shade structure is proposed. Public Works staff has stated that
they think that it is the same 6 to 8 people who use the dog park.
General Projects—Chair Hinderscheid asked about the possibility of pickle ball courts at Henry
Sibley High School. Councilor Duggan suggested adding one bike rack at each park. Councilor
Paper asked about the addition of teeter totters, and how much space is needed for those.
At the conclusion of the review of the Parks Capital Improvements discussion, the members of the
Parks and Recreation Commission, and the Mayor and City Council were asked to rank their top
priorities for those projects. Preferences were directed to be split by those to be funded by the
Special Parks Fund, and by those which would be financed through the general levy.
Following the participants’ submittal of their individual rankings, a break was taken at 7:05 PM.
Councilors Duggan and Miller left the meeting at this time.
The meeting reconvened at 7:16 PM.
The results of the voting showed the following results:
Special Parks Fund:
Project Votes Received Cost
Bike Racks and Repair Kiosks 9 $ 5000
Basketball Hoop Replacement—Marie Park 8 10,000
Friendly Marsh Soccer Field 8 100,000
Dedicated Pickleball Courts 7 60,000
Mendakota Dugouts 5 140,000
Shade Structure at Dog Park 5 10,000
Tables/Umbrellas at Market Square Park 4 10,000
Playground Equipment Improvements 3 265,000
$600,000
Property Tax Levy Funded:
Wentworth Warming House 6 $45,000
Wentworth Rink Light Replacement 5 55,000
Marie Park Tennis Resurfacing 3 50,000
Wentworth Trail Improvements 3 50,000
Wentworth Parking Lot Improvements 2 50,000
$250,000
Administrator McNeill said that this prioritization could be used to determine which projects c ould
be pursued for installation in 2018 and 2019.
PAR 3 DISCUSSION
M.s Jacobson and Ms. Lawrence reviewed the 2017 Year End report for the Par 3. That report
showed a slight deficit for operations in 2017, but it was noted that there were a couple of larger one-
time expenditures which impacted the year end numbers.
Ms. Lawrence that the Par 3 golf course uses equipment which mechanically are past the time of
recommended replacement. If, for example, any of the mowers currently being used would break
down, a policy decision will need to be made as to the source of funding for replacements, as the
current Par 3 fund balance is insufficient to fund the more expensive of those pieces of machinery.
It was agreed to continue to monitor the Par 3.
ADJOURN
The meeting was adjourned at 7:42 pm.
Minutes Taken By:
__________________________
Mark McNeill, City Administrator
To: Parks and Recreation Commission
From: Mark McNeill, City Administrator
Subject: Parks Capital Prioritization Discussion
Date: July 10, 2018
COMMENT:
INTRODUCTION:
The purpose of this memorandum is to review with the Commission the results of the May 9th joint
meeting Parks Capital Projects prioritization exercise. It should either affirm those results, or, if it wants
to gather other information, it should discuss how it would recommend doing that.
BACKGROUND:
The Commission and City Council held a joint meeting on May 9th to discuss items of mutual interest. One
of the major items reviewed was the Capital projects which are being considered for installation in the
Parks system.
Also discussed at that meeting were the sources of financing the proposed improvements. A copy of a
memo summarizing the available resources (dated May 9th) and a draft copy of the minutes of that
meeting is included.
One of the major accomplishments of that meeting was a prioritization of the proposed parks capital
projects. In that exercise, each commissioner, and each of the elected officials were given the task of
prioritizing the projects which had been reviewed, into one of two funding categories—those projects
which are to be funded by the Special Parks Fund, and those which are to be paid for through property
taxes. Each participant was given a budgeted amount that could be spent, up to approximately one-half
of the anticipated year-end balance in the Special Parks Fund ($600,000), and $250,000 to be funded by
property taxes.
The actual amount that will be available for the items to be funded through property taxes will be
determined annually by the City Council in the operating budget.
The results of that exercise are as follows:
Special Parks Fund:
Project Votes Received Cost
Bike Racks and Repair Kiosks 9 $ 5000
Basketball Hoop Replacement—Marie Park 8 10,000
Friendly Marsh Soccer Field 8 100,000
Dedicated Pickleball Courts 7 60,000
Mendakota Dugouts 5 140,000
Shade Structure at Dog Park 5 10,000
Tables/Umbrellas at Market Square Park 4 10,000
Playground Equipment Improvements 3 265,000
$600,000
Property Tax Levy Funded:
Wentworth Warming House 6 $45,000
Wentworth Rink Light Replacement 5 55,000
Marie Park Tennis Resurfacing 3 50,000
Wentworth Trail Improvements 3 50,000
Wentworth Parking Lot Improvements 2 50,000
$250,000
DISCUSSION:
It is the understanding of staff that the above are the items upon which the City’s efforts are to be
concentrated in 2018, and 2019. These is subject to final approval by the City Council.
If the Commission wants to recommend different priorities or different projects, those should be
discussed, and recommended to the Council. It will mean, however, that the projects which otherwise
have been identified above will need to be moved further down the list or eliminated.
I understand that the Commission also wants to conduct a community survey to identify other potential
projects, or perhaps to establish different priorities. If a survey of the community’s desires is to be
undertaken, it should be with the understanding that these previously identified projects will be affected.
There should also be a discussion of how such a survey is to be undertaken—it the survey results are to
be used to establish potentially different priorities, a scientific sampling should be used for the results to
be considered valid—just posting a survey “on-line” will likely give skewed results. With the limited
financial resources that are available, that would not be a good use of time.
At the July 2nd meeting of the City Council, the Council hired a part-time (16 hours per week)
Communications Coordinator. That person begins later in July. It is possible that she may be able to help
the Commission in gathering more valid data from a survey.
It a survey is desired to replace the May 9th priorities, the City Council should approve such a survey.
RECOMMENDATION:
If the Commission wants to have a City-wide survey conducted, it should make that recommendation to
the City Council. Otherwise, it should affirm its support of the results of the May 9 th survey.
ACTION REQUIRED:
The Commission should discuss, and make a recommendation to the Council.
Mark McNeill
City Administrator
DATE: July 10, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Review of Parks and Recreation Survey Draft
Background
The Parks and Recreation Commission recommended that staff compile a survey for the
commission to review the interests of those in the community.
Staff compiled a survey that would be available for residents to complete using a Google
platform. The survey would be promoted using Facebook, the Friday News, and the website.
This survey will not be in any way scientific, but may provide the commission with direction for
future park and recreation decisions.
Requested Action
Informational Only.
2018 Mendota Heights Parks and Recreation Community Survey
Objectives:
Assess community motivations for engaging with current amenities
Educate ourselves on community priorities to guide future planning
Survey:
The City of Mendota Heights is taking a look at priorities for our community parks and recreation
system. We’d like to hear your thoughts! Please five minutes to complete the survey linked below and
share with others who are interested our parks and recreation offerings.
The survey will close on ___________and an overview will be shared at the Mendota Heights Park and
Recreation Commission Meeting on_____________, which is open to the public.
Questions:
1. What are the top 3 reasons why you currently visit our park system?
Enjoyment of the outdoors
Exercise
Fun
Relaxation
Spending time with family and/or friends
Other (please specify): ______________
I don’t currently visit the parks
2. What are the top 5 programs or amenities that currently bring you to our parks system?
Community events
Lessons, clinics, and/or leagues
Park shelters and/or picnic areas
Playground equipment
Sport courts/fields (basketball, baseball, lacrosse, pickleball, soccer, softball, tennis,
volleyball)
Skating
Skateboarding
Trails
Water recreation (canoe, fish, kayak, etc.)
Wildlife and/or natural resources
Other (please specify): _______________
3. What new programs or amenities would you like to see offered in our park system?
(Open comment field)
4. How supportive are you of the following actions we could take to improve our parks and
recreational facilities?
Very
Supportive
Somewhat
Supportive
Not Sure Not
Supportive
Updates to Wentworth trail
system/parking
Addition of soccer fields at
Friendly Marsh
Dedicated pickleball courts
Tennis court resurfacing at
Friendly Hills
Splash pad
Disc golf (winter)
Tennis court replacement at
Marie Park
Tennis court replacement at
Wentworth
Restrooms at Rogers Lake
Dugout at Mendakota
Expand Ivy Hills basketball
court
New skateboard park at
Rogers Lake
Shuffleboard
Zipline
5. Would you volunteer as a Friend of the Parks for our City?
Yes
o If yes, please add your contact name and email/phone number here_______
No
6. What is your age?
20 or younger
21-40
41-60
61 or older
7. If any, what are the ages of the children in your household? (Check all that apply)
0-5 years
6-10 years
11-15 years
16-18 years
N/A
8. Are you a resident of Mendota Heights?
Yes
No
9. How often do you visit the parks on average?
Everyday
A few times a week
Once a week
A few times a month
Once a month
10. What is your overall current opinion of the City of Mendota Heights Parks?
Excellent
Very Good
Good
Fair
Poor
N/A
DATE: July 10, 2018
TO: Parks and Recreation Commission
FROM: Pat Hinderscheid, Commission Chair
SUBJECT: Special Parks Funding
Background
At the Joint City Council and Parks and Recreation Commission meeting, future funding options
for the Special Park Fund were discussed.
Chair Pat Hinderscheid would like the commission to make a recommendation on their thoughts.
Requested Action
Informational Only.
Date: May 9, 2018
To: Mayor and City Council
Parks and Recreation Commission
From: Mark McNeill, City Administrator
Kristen Schabacker, Finance Director
Subject: Joint Meeting Financial Information
COMMENT:
Introduction/Background
As background for the joint meeting, we are providing financial information, which is intended
to help the participants make informed decisions about future capital improvements and
programming.
The numbers below refer to the discussion item on the agenda
3a. Review of Parks Financing
1. Current Balance:
a. The current balance (12/31/17) of the Special Parks funds is $580,000.
b. The cash balance (12/31/18) of the Par 3 fund is $60,000.
2. Projected Income: Park dedication fees which the City can reasonably anticipate:
2018: $280,000 Assumes 70 apartment units in Michael Development Phase I
$64,000 Orchard Heights Development (16 net new lots)
$8,100 Condon Court (grandfathered at $2,700/unit)
2019: $272,000 Assumes 68 apartment units Michael Development Phase II
Total New: $624,100
Total: $1,204,100 12/31/19 Ending balance (less any 2018-19 expenditures)
3. Par 3 and Ice Arena Bonds:
The City has two financial obligations relating to recreation:
1. In 2014, Mendota Heights made a $555,333 commitment to the City of West St. Paul
for renovations to that City’s Ice Arena. An initial payment of $277,666 was made
on May 15th, 2015. That was comprised of $112,666 of cell tower revenue, $100,000
of fund balance, and an initial levy of $65,000.
For each additional year from 2016-18, the City also levied $65,000. There will be a
final levy (or use of fund balance) totaling $83,333 in 2019.
2. On April 24, 2007, the voters approved the purchase of the Par 3 and the issuance of
$2,790,000 in General Obligation bonds. Since then, the City has levied annually to
repay the bonds.
The remaining years and the levy amounts are:
2019 $243,600
2020 $244,440
2021 $245,175
2022 $248,745
Use of Special Parks Funds
As a part of the consideration of the use of Special Parks Funds for Capital Improvements, it is
prudent to review the governing section of State Law (MN Statutes §462.358, subd. 2b):
Use of Fees—Fees received must be placed by the municipality in a special fund to be
used only for the purposes for which the money was obtained. Park dedication fees must
be used only for the acquisition and development or improvement of parks, recreational
facilities, playgrounds, trails, wetlands, or open space based upon the approved park
system plan. Fees must not be used for ongoing operation or maintenance of parks,
recreational facilities, playgrounds, trails, wetlands, or open space.
In other words, each Capital Improvement project should be analyzed for whether it is a
maintenance project, or an improvement project. Example: resurfacing a worn tennis court
would be considered maintenance, and would need to be funded by the levy. However, adding
an additional tennis court would be an improvement, and thus be eligible to utilize the Special
Parks fund.
Kristen Schabacker Mark McNeill
Finance Director City Administrator
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Park Bike Racks
COMMENT:
INTRODUCTION
The Commission is asked to recommend approval of the purchase of bike racks for
installation in the City’s parks system.
BACKGROUND
The installation of bike racks was one of the top vote-getters in the joint prioritization
exercise at the joint City Council /Commission meeting in May.
Staff has received a quote for 14 bike racks. The bike racks are manufactured by Dero.
The bike racks are a rolling rack design for five (5) bikes with a galvanized finish which
would be surface mounted to a new concrete pad (photo attached). The cost for the
racks are $318/each or $4,452 total. Public W orks would handle the installation.
Staff has also received two quotes on constructing the concrete pads for these racks.
Staff is estimating approximately $1,250 each for the concrete pads (1 0’x10’). 13 pads
would be needed or $16,250.
FINANCIAL IMPACT
The bike rack project is proposed to be funded through the Special Parks Fund
($20,702).
ACTION REQUIRED
Park & Recreation Commissioners should make a motion on whether to proceed with
the installation of the park bike racks.
The recommendation to receive quotes would be brought to City Council for approval.
PROPOSAL
Date
6/18/2018
Proposal #
2550
Name / Address
CITY OF MENDOTA HEIGHTS
ATTN; JOHN BOLAND
1101 VICTORIA CURVE
MENDOTA HEIGHTS
MN 55118
Kirchner Contracting, Inc.
2205 210 ST EAST
FARMINGTON, MN 55024
PH-612-490-9123 FAX-651-460-4476
MN. LIC. 20321909
Terms
NET 30 DAYS
Total
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifictions
submitted per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays
beyond our control. This proposal may be withdrawn by us if not accepted within 60 days.
Acceptance of Proposal; The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance________________Signature___________________________________________________________________
Description Qty Cost Total
INSTALL 10- 10' X 10' BIKE PADS USING 45OO PSI
CONCRETE 6 INCHES THICK WITH A BROOM FINISH,
REBAR REINFORCING, AND SEALER AT VARIOUS PARK
LOCATIONS.
12,500.00 12,500.00
Sales Tax 7.125%0.00
$12,500.00
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Marie Park Basketball Improvement
COMMENT:
INTRODUCTION
The Commission is asked to recommend approval of the award of a contract to expand
the Marie Park basketball court.
BACKGROUND
Staff has received two quotes for the expansion of the Marie Park Basketball Court.
The quotes include the installation of 1200 square feet of concrete, the installation of
City provided basketball hoops, and court striping. The lesser quote for this
improvement is $11,700. The new basketball hoops are approximately $3,000 each.
Staff also received a quote on rehabilitating the striping of the Marie Hockey Rink. The
quote for the striping is $1,900, which does not include the replacement of the base
paint, which would be done by parks staff. Staff recommends to delay this improvement
until repairs are made to the asphalt which would be coordinated with a tennis court
resurfacing project.
FINANCIAL IMPACT
The Marie Park Basketball Improvement is proposed to be funded through the Special
Parks Fund ($17,700).
ACTION REQUIRED
Park & Recreation Commissioners should make a recommendation by motion as to
whether to proceed with the improvement of the Marie Park Basketball Court. The
recommendations would be brought to City Council for approval.
PROPOSAL
Date
6/18/2018
Proposal #
2548
Name / Address
CITY OF MENDOTA HEIGHTS
ATTN; JOHN BOLAND
1101 VICTORIA CURVE
MENDOTA HEIGHTS
MN 55118
Kirchner Contracting, Inc.
2205 210 ST EAST
FARMINGTON, MN 55024
PH-612-490-9123 FAX-651-460-4476
MN. LIC. 20321909
Terms
NET 30 DAYS
Total
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifictions
submitted per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays
beyond our control. This proposal may be withdrawn by us if not accepted within 60 days.
Acceptance of Proposal; The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance________________Signature___________________________________________________________________
Description Qty Cost Total
MARIE PARK- BASKETBALL COURT EXPANSION,
(EXISTING CONCRETE TO REMAIN IN PLACE) REMOVE
AND DISPOSE OF EXCESS SOIL, , INSTALL 1200 SQUARE
FEET OF 4500 PSI CONCRETE 4 INCHES THICK WITH A
BROOM FINISH, 4 INCHES OF CLASS 5 BASE, REBAR
REINFORCING, AND SEALER. INSTALL NEW BASKETBALL
HOOP PROVIDED BY CITY, AND STRIPE COURT.
11,700.00 11,700.00
Sales Tax 7.125%0.00
$11,700.00
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Market Square Park Tables
COMMENT:
INTRODUCTION
The Commission is asked to recommend approval for the purchase of tables at Market
Square Park.
BACKGROUND
Staff has researched tables for Market Square Park. ADA requires the city provided a
minimum of two ADA tables if tables are provided. Tables with backs limit choices for
this park.
Staff is recommending to proceed with the purchase of two ADA tables to provide
seating on the north half of the park. If the Commission desires a non ADA table, these
would have to be in addition to the ADA tables required. The Commission should also
recommend a table shape (square, round, rectangle, hexagonal) and color (black, or a
specific color). A 46” Round ADA table cost $698 plus shipping.
A shade structure would need to be a large structure capable of withstanding the
elements. Staff has not secured quotes but discussions with manufacture rs would put
this above $20,000.
FINANCIAL IMPACT
The Market Square Park tables are proposed to be funded through the Special Parks
Fund ($1,500 estimated).
ACTION REQUIRED
Park & Recreation Commissioners should make a motion on whether to proceed with
the purchase of tables at Market Square Park. Quotes would be brought to City Council
for approval.
www.schooloutfitters.com • 3736 Regent Ave. • Cincinnati, Ohio 45212-3724
For assistance, please contact:
Shawn Donnellon
Phone: 866-619-3445
Fax: 866-619-3446
shawn.donnellon@schooloutfitters.com
Quote
Summary
Quote #: QUO1966617
Valid through: 07/20/2018
Ship to:
City of Mendota Heights
Ryan R
1101 Victoria Curv
West St Paul MN 55118-4106 USA
Phone: 1 (651) 452-1850
Fax: N/A
Email: ryanr@mendota-heights.com
Bill to:
City of Mendota Heights
Ryan R
1101 Victoria Curv
West St Paul MN 55118-4106 USA
Phone: 1 (651) 452-1850
Fax: N/A
Email: ryanr@mendota-heights.com
Product SubTotal:$2,491.98
Shipping & Handling:$213.37
Sales Tax:0.00
Grand Total:$2,705.35
Item SKU#Description Qty.List % Off Price Per Item
(including options)
Total Price
1.ANV-F2114 Square Picnic Table w/ Backrests
Estimate d De liv e ry:
32 business days after order confirmation
2 $1,245.99 $2,491.98
Shipping & Handling Breakdown
Ite ms Shipping From:Shipping Via:Se rv ice (s) Include d:
Anova XPO LOGISTICS
Important Shipping Information
Shipping is tail gate, requiring customer to unload from truck. Lift gate and inside delivery are available for additional charges.
Please remember to inspec t y our order at the time of delivery. Do not throw away any of the original packaging until inspection is completed. Any missing
parts or damages must be reported to customer service at 1-866-619-1776 within 5 business days of delivery.
All quotations are for tailgate delivery, F.O.B. factory , unless otherwise noted.
Inventory/Pricing Information
All quoted prices are based on exact quantities and current inventory levels. Pricing subject to change in the event of altered quantities. This quote is valid
through 07/20/2018.
Sales Representative Comments
Thank you! Shawn Donnellon shawn.donnellon@schooloutfitters.com Direc t Toll Free 866-619-3445 Fax: 866-619-3446
Thank you for the opportunity to e arn your busine ss.
For Assistance : Shawn Donnellon • Phone: 866-619-3445 • Fax: 866-619-3446 • shawn.donnellon@schooloutfitters.com Page 1 of 4
Page 2 of 4
www.schooloutfitters.com • 1-800-260-2776 • 3736 Regent Ave. • Cincinnati, Ohio 45212-3724
For assistance, please contact:
Shawn Donnellon
Phone: 866-619-3445
Fax: 866-619-3446
shawn.donnellon@schooloutfitters.com
Specifications
Material:12-gauge steel, steel tubing
Frame Finish:Powder-coat
Seating Capacity:8
Weight Capacity:2,400
Other Info:1 1/2" umbrella hole
Made in the USA
Warranty:20-year structural, 7 years on finish
Seat Dimensions:20 39/50" W x 36 77/100" D x 18 91/100 H
Seat Thickness:2 3/20"
Table Width:46 1/4"
Table Length:46 1/4"
Table Height:33 1/8"
Assembly:Required
Black Bench
Blue Bench
Brown Bench
Burgundy Bench
Gray Bench
Navy Bench
Pine Bench
Red Bench
Sage Bench
Sandstone Bench
Silver Bench
Textured Bronze Bench
Textured Charcoal Bench
White Bench
Black Table Top
Blue Table Top
Brown Table Top
Burgundy Table Top
Gray Table Top
Navy Table Top
Pine Table Top
Red Table Top
Sage Table Top
Sandstone Table Top
Silver Table Top
Textured Bronze Table Top
Textured Charcoal Table Top
White Table Top
Options
Seat Color:
Table Top Color:
Frame Color:
Item Details
Anova
Square Picnic Table w / Backrests
Anova Furnishings' Square Pic nic Table with Backrests features expanded steel construction with a
diamond-shaped pattern. The table inc ludes four full seats with backs for optimal comfort. The weather-
resistant, high-gloss powder-coated finish gives the table a sleek appearance. This table comfortably
seats up to eight people, and the sturdy steel tube frame and legs safely support up to 2,400 pounds. A
one-and-a-half-inc h umbrella hole is included.
Page 3 of 4
Black Frame
Blue Frame
Brown Frame
Burgundy Frame
Gray Frame
Navy Frame
Pine Frame
Red Frame
Sage Frame
Sandstone Frame
Silver Frame
Textured Bronze Frame
Textured Charcoal Frame
White Frame
Item SKU#Description Qty.List % Off Price Per Item
(including options)
Total Price
1.ANV-F2114 Square Picnic Table w/ Backrests 2 < <$1,245.99 $2,491.98
Page 4 of 4
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Dog Park Table/Shade Structure
COMMENT:
INTRODUCTION
The Commission is asked to recommend the approval of the purchase of a table with an
attached shade structure for the dog park.
BACKGROUND
Staff was asked to present the attached shade/picnic table combination to the Parks &
Recreation Commission for consideration at the Dog Park.
The attached table provides a combination of shade and seating. The cost of the table
is $3,636 dollars not including shipping and installation. The city wo uld require this be
installed by a contractor. Quotes for this have not been received and staff is estimating
approximately $2,000 for this work.
FINANCIAL IMPACT
The Dog Park Shade/Picnic table is proposed to be funded through the Special Parks
Fund ($6,000 estimated).
ACTION REQUIRED
Park & Recreation Commissioners should make a motion on whether to proceed with
the purchase of the shade/picnic table at the Dog Park. Quotes would be brought to
City Council for approval.
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Wentworth Park Lot Split
COMMENT:
INTRODUCTION
Mendota Heights City Council denied the lot split of Wentworth Park to be incorporated
into the properties on Upper Colonial Drive. The Council additionally made a motion to
discuss at a future date TBD on how to remedy to the current encroachments onto
Wentworth Park.
ACTION REQUIRED
For informational purposes only.
DATE: July 10, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Equipment
The Par 3 has experienced grass clumping on the golf course in the rough during the past month.
This is due to a number of factors including: wet weather, equipment problems, and the amount
of mowing completed. Staff borrowed a tow-behind mechanical blower from a golf course in an
adjacent community to help disperse the clippings. This effort was quite successful.
At the July 2nd City Council meeting, staff asked the City Council for approval to solicit price quotes
for the replacement of the rough mower, and the purchase of a debris blower for the Par 3. City
Council approved this request.
It is important to note that the source of funding for this equipment—estimated to cost between
$38,000 and 68,000—will come from the City’s General Fund, and not from the Par 3 Fund.
Staff is therefore in the process of testing prospective equipment and will receive quotes. Staff
should have quotes ready for City Council to review at their July 17th meeting.
Financial Report
Staff has been busy compiling month end numbers for June. With the holiday, staff is working to
complete a financial report for your review in time for Tuesday’s meeting.
Requested Action
Informational Only.
DATE: July 10, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Summer Programs Update
Summer recreation programs are in full swing. Program participation numbers have been strong
and we have received a lot of good feedback regarding the programs.
Marie Park Tennis Grant
Staff has completed the grant process with the USTA and is awaiting a response regarding
funding. The City should receive a response to the grant in the next month.
Summer Concert Series
There are three summer events remaining for this summer’s modified summer concert series.
The information is below:
Wednesday, July 18- The Percolators, 6:30pm
Wednesday, August 22- Kids Dance, 6:30pm
Saturday, September 22- Movie in the Park, 7:00pm (Movie to be decided)
Puppet Wagon
Join the puppet wagon at Market Square Park this summer. Each week will feature a new theme,
puppet mail and dancing. This event will take place Mondays, June 18 -August 13 (no shows the
week of July 4th). This event is free to the public.
Summer Playhouse
Children are invited to attend the Summer Playhouse on Tuesdays at 11am at Mendakota Park.
The productions will take place on June 12, 19, 26 and July 10, 17, 24, and 31. This event is free
to the public.
Requested Action
Informational Only.
DATE: July 10, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Commission Park Updates
Background
At this time commissioners can give a quick update on the parks they are in charge of checking
on monthly.
Commissioners are asked to immediately communicate with Meredith Lawrence if there are any
maintenance or safety issues at their designated parks.
Requested Action
Informational Only.
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Natural Resources Technician Update
COMMENT:
We were pleased that Mendota Heights received 47 applications for the Natural
Resources Technician position. Staff has scored the applications and is scheduling a
first round of interviews for the week of July 9th. It is hoped that the interviews and
background testing will be completed in July.
ACTION REQUIRED
No action required. FYI only
DATE: July 10, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Rainbow Treecare – Emerald Ash Borer Flyer/Postcard
COMMENT:
Mendota Heights residents should have received the attached postcard offering
Emerald Ash Borer treatments of ash trees.
Mendota Heights has provided a notice to proceed for the ash trees in Marie Park,
Hagstrom-King Park and Public Works. Ivy Hill Park and Wentworth Park are part of a
University of Minnesota study.
No action required. For informational purposes only.
Benefits of the City of Mendota
Heights’ Ash Injection Program:
In areas with high EAB populations, trunk injections have achieved
a higher success rate, and protect the tree longer than soil-applied
treatments. The city-wide bulk discount provides homeowners with an
affordable option for managing their ash trees for long-term protection.
952.767.6920 • info@rainbowtreecare.com
www.rainbowtreecare.com/mendota-heights
Protect Your
Ash Trees!
Contact Rainbow
Treecare today to
take advantage
of the citywide
discount.
EAB larvae
damage on
ash tree.
Treated Untreated
vs.
HIGH Cost BIG Loss!
LOW Cost BIG Gain!
Removal
Treatment
CITY-WIDE RESIDENT
DISCOUNT
NOW AVAILABLE!
Due to the recent discovery of emerald ash borer (EAB)
in Mendota Heights, residents should take action now if they have ash
trees on their property. The city has chosen Rainbow Treecare as their
contractor to treat public ash trees.
A city-wide discount is being offered to Mendota Heights homeowners
through 2018 for trees on private property that are at least 10” in
diameter and in good physical condition. Rainbow Treecare will inspect
your tree(s) at no cost to you to determine if treatment is the best option.
Rainbow Treecare offers a money back guarantee for Mendota Heights
residents if your tree dies from EAB while under continuous protection.
EMERALD ASH BORERPREVENTION
What is Emerald Ash Borer?
The Emerald Ash Borer (EAB) is an invasive beetle from
Asia. It was first discovered in the United States during
the summer of 2002 near Detroit, Michigan. EAB has
quickly become one of the most destructive and costly
forest insects in urban forest history.
EAB larvae feed on the inner bark of ash trees which
disrupts the tree‘s ability to transport water and
nutrients. Once an ash tree is infested, it has almost zero
chance of survival. The only way to protect your tree is
with treatment.
EAB populations can grow exponentially each year
because the beetle has few natural predators and our
ash trees have limited natural defenses. When EAB is not
managed, annual ash tree deaths can quickly
overwhelm the resources required to remove dead and
dying trees.
EMERALD ASH BORER
What are My Choices if I have an Ash Tree?
If you have an ash tree, now is the time to decide what to
do. Ash trees can be protected or removed. Mendota Heights
is encouraging residents to treat large, well-placed, healthy
private ash trees as part of an EAB treatment program.
Considerations for Treatment:
• Tree size greater than 10” in diameter.
• Tree is not competing with other trees or infrastructure.
• Tree shows no more than 30% of canopy decline if
infestation is suspected.
Treating an ash tree is more cost effective than removal
and replacement, plus maintains the tree benefits and
value of a mature tree to your property!
A healthy ash tree will transport water through the current year’s growth
ring. The larvae of the beetles eat the growth rings under the bark. A heavily
infested tree can no longer transport water and the top dies. The beetles
will move on to the next ash tree.
healthy
larvae eat the growth
ring thousands of new
beetles emerge
Is EAB in My City?
EAB was confirmed in Mendota Heights in May 2015. Like
most Minnesota cities, Mendota Heights has an abundance
of ash trees growing on public and private property. A 2010
DNR survey found more than 8,600 ash trees. It is
estimated that over 30 percent of trees in the Twin Cities
area are ash trees.
Adult emerald
ash borer
vs.
HIGH Cost
BIG Loss!
LOW Cost
BIG Gain!
Protecting your ash tree for 20 years is less than the average
cost to remove and replace it.
EAB larvae damage on ash tree.
Removal
Treatment
Contact Rainbow Treecare to take advantage of Mendota Heights’ resident discount
952-767-6920│info@rainbowtreecare.com│www.rainbowtreecare.com/mendota-heights
What are the Advantages of Mendota Heights’
Program?
• The city has ensured that Rainbow Treecare meets the
high standards required for a contractor.
• Rainbow Treecare has fulfilled the city’s requirements
on staff training, years of experience, and number of
licensed applicators on staff.
• You can sign-up for an inspection with Rainbow Treecare
any time of year.
• You will receive a property visit and consultation with an
ISA certified arborist or a certified tree inspector.
• Ash tree protection is offered at a discounted rate as part
of this city partnership.
• Our entire community benefits from the mature canopy
Treated Untreated
The value of property can drop along with the beauty of the
neighborhood when ash trees are lost.
Ash trees are valuable within the community
What are the Benefits of my Ash Tree?
The environmental and economic value of trees is well
documented. Mature ash trees provide a significant amount
of valuable tree canopy in our community. For example, an
average ash tree in Mendota Heights will:
» Reduce storm flooding
& keep pollution from
rivers and lakes.
» Reduce CO2 in the
atmosphere by 600 lbs+
every year.
Intercept about 1,200 gal.
of stormwater annually
» Produce the cooling effect of ten room-size air
conditioners operating twenty hours a day.
10 a/c for 20 hrs/day
=
To learn more about Mendota Heights’
Emerald Ash Borer Management Program,
visit www.citywebsite.gov/redirect
Contact Rainbow Treecare to take advantage of Mendota Heights’ resident discount
952-767-6920│info@rainbowtreecare.com│www.rainbowtreecare.com/mendota-heights