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2018-06-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, June 12, 2018- 6:30 P.M. Mendota Heights City Hall—City Council Chambers AGENDA 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval Of Minutes a.Approval of Minutes from April 10 Regular Meeting 5.Unfinished and New Business a.Recommendation of proposed Lot Split request of a portion of Wentworth Park land (behind 754 and 750 Upper Colonial Drive) b.Startribune Adopt-A-Park Article Discussion c.Results of the Parks Celebration Survey d.Wentworth Park Improvements e.Market Square Park f.Marie Avenue & Wesley Lane Neighborhood Improvements g.Special Parks Funding Discussion 6.Reports a.Par 3 Update b.Recreation Update c.Playground Inspection Report and Bike Rack Locations d.Commission Park Updates e.Natural Resources Update 7.Announcements and Commission Comments 8.Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651- 452-1850. 1 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING April 10, 2018 The April meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 10, 2018, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid, Commissioners Ira Kipp, Bob Klepperich, Stephanie Levine, David Miller, and Nissa Tupper. Staff present: Recreation Program Coordinator Meredith Lawrence, Assistant City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, and City Administrator Mark McNeill. Commissioner Steve Goldade arrived at 7:07pm. 3. Approval of Agenda The agenda was approved as presented. 4.Approval of Minutes Motion Miller/second Levine to approve the minutes of the February 13, 2018 Parks and Recreation Commission meeting. AYES 6: NAYS 0: ABSENT 1 Motion Klepperich/second Tupper to approve the minutes of the March 1, 2018 Parks and Recreation Commission Work Session meeting AYES 6: NAYS 0: ABSENT 1 5. Unfinished and New Business 5.a Presentation by Cassandra Schueller, Recycling Coordinator Ms. Cassandra Schueller, Recycling Coordinator for the City of Mendota Heights shared the new recycling initiatives for the city’s parks and throughout the community. Ms. Schueller also serves West St. Paul, South St. Paul, and Sunfish Lake. Events that occurred this last year included: Waste sort with the help of the County, involving two days of trash and recycling produced at City Hall o 64% was compostable products o Advised to add organics collection at City Hall with the potential to divert 97% of waste away from the landfill o Replaced normal flatware and plates with BPI certified compostable products Par 3 o Added trash caddies to the recycling caddies locations o Internal containers at the club house were labeled o Dumpsters moved to one location o Updated the close-down procedures to ensure recycling was adhered to Inventoried all of the parks over the summer and fall Item 4a2 o Took note of where the recycling and trash containers were and where missing  Mendota Heights was found to have pretty much the perfect amount o Goal is to have one-to-one ratio of trash to recycling containers  Ms. Schueller won a national grant through Keep America Beautiful for Mendota Heights o Will be receiving receptacles within the next month to complete the one-to-one ratio in the parks  Village Market also received two recycling containers  Set up a recycling tour and the Mayor and his wife joined o Republic Services in Inver Grove Heights  Trying to get Mendota Heights to be a Green Steps City o Already doing 12 activities and not getting credit for it o Need City Council approval o If approved she hopes to be appointed the coordinator Upcoming Events:  Saturday, April 21, 2018 Paper Shred Event at the West St. Paul Sports Complex from 9:00 a.m. to Noon  Saturday, April 21, 2018 Shoe & Clothing Recycling Event; unmanned; for 9 full days; metal drop box in the City Hall parking lot In regards to the recycling bins being added to the trash bin locations, Chair Hinderscheid asked for confirmation that this did not add any expense to the city in terms of trash pick-ups. Public Works Director Ryan Ruzek confirmed. Commissioner Levine asked if there were any potential plans to have pick-up organics, like is done at St. Louis Park. Ms. Schueller replied that currently there are no haulers in the county who are willing to pick up organics. The only other option is to bring the organics to the drop sites, one of which is in West St. Paul and another in Eagan. Commissioner Miller asked if the recycling places recycle most, if not all, clear plastics. Ms. Schueller replied that yes, they do. They are mandated to only produce 15% residuals. One of the things to keep in mind is that everything that is recycled is downgraded; meaning that a plastic water bottle does not get recycled into a plastic water bottle. It is downgraded into a polyester shirt, carpeting, etc. Some scientific studies have been done about leaching so she recommended not microwaving anything in plastic. Commissioner Tupper noted that she and her family signed up at the organic drop off and that it is super easy to do. They keep a bin in the garage and one under the kitchen sink. They drop it off once a week and their trash has gone down significantly. They never fill their trash can. She then asked if the county or the cities she works with have plans to create more drop off sites. Ms. Schueller replied that she has made her stance perfectly clear with the county that the city is ready for its own site. Due diligence needs to be completed before this could move forward. 5.b Presentation by John Masica, Mendota Heights Athletic Association 3 Mr. John Masica, Executive Director of the Mendota Heights Athletic Association (MHAA) opened a discussion on adding a temporary fence for youth baseball at Valley Park. He introduced Mr. Scott Karlen, MHAA Baseball Commissioner. They noted that the temporary fence was at Marie Park last year and they would like to move that to Valley Park. The nine-year old baseball team played at Marie Park; there were some traffic issues and issues with the fence being near the playground. They looked at other field options for these players and determined that Valley Park would seem to fit. The fence would be installed from May 1 to July 15. It would be located five feet from the edge of the swamp, leaving enough room to walk around the back if a ball went over. Chair Hinderscheid noted that the only negative he heard about the fence at Marie Park was that it disrupted the open area and asked if that would not be much of an issue at Valley Park. Mr. Masica replied that behind the location of the fence at Marie Park was a field and a park, which limited a little bit of kid access – they jumped over and broke some of the posts. The new location would be up against the swamp and tree line and would not interfere with anyone walking or anything like that. Commissioner Klepperich stated that he probably would need an OK from Mr. Ruzek to pound stakes into the ground, as they would need to call Gopher-1. He also expressed his hope that they would maintain the fence to put it back up if, for some reason, it got down. Mr. Ruzek added that he was not sure if he would have public staff available to install the fencing (it was installed by MHAA last year). Mr. Ruzek explained that the request was to get a recommendation from the Parks and Recreation Commission and then staff would take that recommendation to the City Council for final approval. In the interim he would check with Public Works on their availability and willingness to take on this project. The biggest concern is that there are some neighbors that keep a close eye on the park; thus the need for Council approval. Mr. Ruzek requested that the installation of the fence not occur prior to April 28th as there is a large event on that field that day. He was unaware of any other events or reservations in that park the remainder of the season. Motion Levine/second Miller to recommend approval of MHAA being permitted to install a temporary fence at Valley Park no earlier than May 1, 2018 AYES 6: NAYS 0: ABSENT 1 5.c Commissioner’s Park Assignments Recreation Program Coordinator Meredith Lawrence explained that at the March 1, 2018 workshop the Commission decided that they would do park assignments again. In the past, Commissioners were assigned parks to visit and report any problems to the Recreation Program Coordinator. Examples of what to look for included conditions of trails, playground equipment, ball fields, tennis courts, and basketball courts. A monthly visit is expected. The assignments were determined as follows: Victoria Highlands – David Miller Roger’s Lake – Ira Kipp Valley View Heights – Ira Kipp Ivy Hills – Pat Hinderscheid 4 Dog Park – Pat Hinderscheid Marie Park – Stephanie Levine Valley Park – Nissa Tupper Wentworth – Steve Goldade Friendly Hills – Nissa Tupper Hagstrom-King – Steve Goldade Kensington South – Stephanie Levine Mendakota – Bob Klepperich (he would also keep an eye on the baseball fields at Civic Center) Market Square (added) – David Miller Upon question, it was found that Market Square is a city park; however, it is maintained by the RMF Group. The city does schedule events at Market Square. A question was raised about whether one of the park names was Valley Park or Valley View Heights Park. 5.d Annual Report Recreation Program Coordinator Meredith Lawrence noted that the Commission was provided with the 2017 Parks and Recreation Annual Report outlining the recreational programs and parks in Mendota Heights. Commissioner Tupper commented that this was a really fun way to communicate what happened in the parks and asked if this had been done in the past. Ms. Lawrence replied that one has been done every year. Commissioner Tupper suggested that this would be a good source of snippet information to share on social media and in the Friday news. 5.e Projects Proposal List At this point, Commissioner Steve Goldade joined the meeting at 7:07pm. Recreation Program Coordinator Meredith Lawrence stated that at the March 1, 2018 Workshop Meeting the Commission reviewed the Capital Improvement Plan Proposals that staff had prepared from ideas and suggestions that the Commission had throughout the last year. She also noted that this would be discussed again at the May 9, 2018 meeting but wanted to add this to the information packet for those who were not at the workshop. Chair Hinderscheid stated that he had handed out, just for reference, a list showing the updates and when they were last done and prioritized them from oldest to most recent. For instance, his list showed that Hagstrom-King had their playground equipment last updated in 2003. This may be an area where they might want to start. He also mentioned that there are a number of different things that were brought up; however, in speaking to some of the Parks and Recreation people from other cities one of the features in their parks that they have indicated is very popular are zip-lines. He did some research and found out that a zip-line comes in three different sizes; 34 feet, 50 feet, and 66 feet. A 50-foot zip-line would run approximately $12,000 and to have it installed would be approximately $1,800. One thing other cities have done is install a dual zip-line; one to accommodate handicapped children but could be used by other children 5 with another zip-line next to it so they could be used side-by-side. He requested a recommendation from the Commission to move forward with a zip-line and work with staff to determine the proper location. Commissioner Miller suggested that the Commission compare the current proposal list what had been prioritized in the past to see what was finished and what had been undone to see what, if anything, would match up. It was also noted that a hotel is going up at Pilot Knob and I-494 that would be within the city limits of Mendota Heights and the question was raised to whether or not this project would contribute to the park funds. City Administrator Mark McNeill replied that it does but he would have to find out just how much. He also noted that the funding and prioritization of the proposal list would be discussed at the May 9, 2018 meeting. The list has many things that would be very worthwhile; however, there is only funding for approximately one-fourth of them. Additional items could be added but only at the expense of other projects. It was asked if there was anything on the previous list that has been recommended for approval this year that would need to have bids started on it so that it gets done this year. Ms. Lawrence replied that there is one item that would be discussed later in her recreation update. The Skateboard Park was an item that was going to be discussed in March; unfortunately, they did not have a quorum for the March meeting and it had been cancelled. It was brought to the Council because with the weather turning soon (hopefully) there was a concern that without making the repairs to the skate park they would have to lock it up. This item was approved by Council and staff is moving forward with making the changes at Rogers Lake. Upon request, she then provided a list of what those $10,000 changes are. Ms. Lawrence indicated that she would add the zip-line suggestion to the list to be discussed and prioritized at the May 9th meeting with Council; however, if the Commission would rather make a motion now on that item they would be welcome to do so. Chair Hinderscheid deferred the zip-line discussion to the May 9th meeting. He also noted that he had spoken with the Park and Recreation Director at Lakeville and one of the things brought up was the park they installed that cost $350,000. Out of that money, $276,000 was gained through donations. They made up a brochure showing what the project was and then they went and knocked on doors. This struck him as an area where Mendota Heights could explore and possibly do better. A question was raised about whether the zip-line cost included some kind of padding on the ground in case a child fell off. Chair Hinderscheid replied that there would have to be some type of excavation to put in the proper type of wood chips, etc. Other questions would need to be entertained and research done. Ms. Lawrence stated that before the May 9th meeting she would do some research and talk to her contact at the League of Minnesota Cities on the liability of installing a zip-line. Chair Hinderscheid mentioned that Sibley High School has three tennis courts that may be slated for demolition; however, it could be an option to use those courts for Pickleball. He plans to attend the referendum meeting to see if he can get some traction on that. Commissioner Levine, being on the school board, indicated that the courts in question are in pretty rough shape and are not safe to play tennis on anymore. They may be able to be repurposed but that could be answered at the open house. 6 6. Reports 6.a Par 3 Update Recreation Program Coordinator Meredith Lawrence stated that the projected open date for the Par 3 Golf Course was still unknown due to the weather. They had planned to open April 1; once the weather turns they will open the course. Staff training is currently taking place with the hope to be open April 23, 2018. The 2017 financial information for the golf course will be available at the joint meeting with the City Council on May 9. She also explained that the Thompson Oaks Golf Course in West St. Paul has closed and the Par 3 staff has worked with them to capitalize on the opportunities for the golf course. A number of West St. Paul players are joining the Mendota Heights leagues, new leagues are being brought to the course, staff will be purchasing equipment from their course, the Par 3 will now schedule tee times for interested customers, and Thompson Oaks staff has joined the Par 3 customer service team. 6.b Recreation Program Update Working from information provided to the Commission prior to the meeting, Recreation Program Coordinator Meredith Lawrence shared that registration for the summer programs opened on March 1, 2018 and shared the list of the programs offered and the number of participants currently registered for each one. The numbers have increased since she put the list together by approximately 150 participants. She then shared information on the Fee Assistance Program that was passed on March 6, 2018 by the City Council and the details of that program; the off-leash dog park will remain as a temporary use until that expires in 2020, at which time the Council will revisit; due to the RFM group not co-sponsoring the Mendota Heights Summer Concert Series, staff is proposing a monthly event in place of the previous weekly event for the summer of 2018, which includes a talent show, three concerns, and a movie in the park; she reviewed the approved repairs at the Roger’s Lake Skate Park; the Parks Celebration set for the first weekend of June; that the Commission is now accepting applications for a student representative; plans to conduct a survey of residents regarding capital improvement plan interests; and she shared the number of skaters at the three Mendota Heights ice rinks during the 2017-2018 warming season. 6.c Natural Resources Update Public Works Director Ryan Ruzek provided the Natural Resources Update, which included Wood Duck Houses, Rain Gardens, GreenSteps, Recycling Event, the Parks Budget, the Natural Resources Plan, and Upcoming Events. Upcoming Events  April 21st – Country Day School clean up event at Valley Park (Trash Collection)  April 21st – Fix It Clinic in Farmington  April 21st – Shred Event at West St. Paul Sports Complex  April 21st – 29th – Shoe and Clothing Recycling Drop Off – City Hall  April 28th – Improving Water Quality in Valley Park with MPR 7  May 5th – Milkweed Podcast and other Pollinator Attractions – Pilot Knob Preservation (registration required)  May 5th – Mendota Heights Clean Up Day – Mendakota Park 6.d Comprehensive Plan Update The draft 2040 Comprehensive Plan, in terms of the Parks and Trails, was shared with the Commissioners. If the Commission has edits, suggestions or ideas, they can contact Recreation Program Coordinator Meredith Lawrence who will share that information for consideration and possible incorporation into the plan. Items included in the draft plan were Goals and Policies; Historical Development; Existing City Park Facilities and Types; State, Regional, and Private Parks and Open Spaces; Trail Facilities; Future Park and Trail Needs; and maps of the Park and Trails and of the Bicycle Facilities and Plan. 7. Announcements and Commission Comments Recreation Program Coordinator Meredith Lawrence shared that seasonal positions are posted on-line at Mendota-Heights.com for tennis positions, golf maintenance, golf instructor, and recreation assistants for the summer playgrounds and camps. Also the student representative position has been posted and will close at the end of April. City Administrator Mark McNeill shared that the joint meeting with the Council is scheduled for May 9, 2018 and staff has worked on the agenda, which is very full. On the Parks portion they want to talk about finances, capital improvements list, park and trail updates, and a deep dive into the Par 3. A presentation by an engineering company on the Natural Resources Plan (which is woefully outdated) will take place. Other topics include EAB and the GreenSteps Cities Program and staffing on that. Due to this very full agenda Mr. McNeill asked if the Commission would be open to entertaining a second joint meeting later in May. Another suggestion was to cancel the regular Parks & Recreation Commission meeting at 6:30 p.m. and have the joint meeting be extended into that time. The work session would be an open public meeting; however, it would not be televised. It was determined to hold a second joint work session with the City Council and have the Natural Resources discussion at that time. Mr. McNeill will pose that to the Council for their determination and it would be communicated to the public. Commissioner Tupper stated that she was really excited about all of the green initiatives and where they can be taken and integrated into the community. Hanging on to the thought that the snow is going to melt and everyone will be able to enjoy the parks. Commissioner Levine reminded everyone of the vote coming up on May 8 for the School District Bond; a $117M renovation focusing on academics and for maintenance; among many other items. An informational open house has been scheduled for Thursday, April 12 at Henry Sibley High School from 6:00 pm to 8:00 pm. Commissioner Miller stated that he thought there was very good discussions that were very fitting and in tune of the role of this commission; looking at the long-range issues staff presented. He also 8 expressed his appreciation to staff for their time and attendance and for the staff support for the commission. Commissioner Klepperich congratulated the basketball teams in the community; particularly Minnehaha Academy for winning its region and St. Thomas Academy for winning a consolation championship. Also, Henry Sibley students have been in the news doing some positive things – which is a good thing. Commissioner Kipp stated that it was a good meeting and he expressed his appreciation to staff for coming and providing valuable information and for trying to work with the commission. Ms. Lawrence is doing a wonderful job in getting the information that they need. Commissioner Goldade also expressed his appreciation to staff for a very well organized meeting agenda and he was excited to hear the outcome of the 3rd party looking at the parks and the playgrounds. Chair Hinderscheid expressed his appreciation to Mr. Masica and Mr. Karlen for stopping in and speaking with the commission about the improvements and the changes they were looking to do. He also thanked Ms. Schueller for the award of the grant that saved the city some money in obtaining the recycling containers. He was also glad to hear that the city is going to use a certified playground inspection company. He is excited on moving forward on the playgrounds and bringing a stronger focus to Natural Resources. He also echoed the sentiments made to staff. 8. Adjourn Motion Miller/Second Tupper to adjourn the meeting at 8:12 PM AYES 6: NAYS 0: ABSENT 1 Minutes Taken By: C. Darlene Oehlke Independent Contractor 9 DATE:June 12, 2018 TO:Parks & Recreation Commission FROM:Tim Benetti, Community Development Director Ryan Ruzek, P.E., Public Works Director SUBJECT:Lot Split and Transfer of Portion of Wentworth Park Property (located at 754 & 760 Upper Colonial Drive) INTRODUCTION The Parks & Recreation Commission is asked to review and provide a preliminary recommendation of a proposed lot split on a small portion of unused Wentworth Park property, generally located behind the residential properties at 754 and 760 Upper Colonial Drive. BACKGROUND The subject properties are located at the end of Upper Colonial Drive, just west of the tennis court in Wentworth Park (see image below): The lots are identified as Lots 8 and 9, Block 7,Cherry Hill Addition (refer to attached plat map). When Cherry Hill addition was platted in 1960, two outlots, A and B were created behind these lots; and sometime thereafter, the city acquired or took over these outlots, and eventually incorporated them into the Wentworth Park property we see today. 10 Item 5a10 This part Last September [2017],planning staff was notified by a neighboring resident that a new shed was being built in the rear yard area of 754 Upper Colonial Drive (Jason and Sarah Barrett – owners); and stated the shed appeared to be located on city-owned lands, which is actually part of Wentworth Park.Upon site investigation, it was determined that the shed was indeed being built on city owned lands, and a “stop-work” order was immediately issued. It was also determined during the inspection that the neighboring property at 760 Upper Colonial Drive (John & Deanne Bennett –owners) may have inadvertently installed a fence and garden area outside their legal property boundary as well, and encroached into the same area of park property. Staff later met with the Barrett’s and Bennett’s, and both residents stated they thought their back- yards extended farther back than what Dakota County GIS records indicated; and were unaware they were encroaching on city-owned park land. Nevertheless, the owners requested the city to consider transferring or selling a small area of the “wedge-shaped” park land behind their properties, in order to keep the shed, fence and gardens in place, and legally acquire this city- owned property for additional yard space. Although there are three properties (750, 754 and 760 Upper Colonial Dr.) immediately adjacent to this wedge shaped park space,only 754 and 760 Upper Colonial elected to participate. The owners of 750 UCD declined. DISCUSSION The Barrett’s and Bennett’s had a survey prepared on their properties, along with a partial surveying of the city-owned lands to the south. The survey provides two new legal descriptions of the proposed park land parcels, which would be then be transferred to the Barrett’s and Bennett’s, respectively (see survey/keyed image below): 1111 Along with the lot split application, the two owners have jointly applied for a lot line adjustment and variance between both properties. The lot line adjustment and variance only applies to the shared boundary line between both properties; and does not directly affect the park land parcels. This lot line must be shifted over in order to eliminate a long-standing building encroachment issue with 760 UCD. All of these applications are scheduled to be heard before the city’s Planning Commission under a public hearing on Tuesday, June 26th, followed by City Council on Monday, July 2nd. City staff determined this wedge-shaped area of Wentworth Park has never been used for true park purposes; is not needed for any short-term or long-term park needs in this area; and acknowledges the land behind the Barrett’s/Bennett’s properties appears to have been maintained by the homeowners for quite some time, without issues or enforcement by the city. The city has not had the property appraised, nor any land value officially been determined on this land. As part of the planning applications, the Barrett’s and Bennett’s submitted a letter of intent, whereby each homeowner is offering to pay $500.00 – or $1,000.00 total to the city’s general park fund as payment of these parcels. RECOMMENDATION City staff is recommending the Parks and Recreation Commission give initial consideration of this lot split request; which would allow the city to accept the creation of two small parcels of city- owned land behind 754 and 760 Upper Colonial Drive, and which could then be transferred to each owner accordingly. The Parks Commission should also consider and discuss the offer of $500 per each owner as compensation for the land. Staff will note for the record that the owners have already spent a considerable amount of time and money on the preparation of this difficult and very detailed survey; and are prepared to pay for any additional legal and title costs to complete any transfer of city lands to their own properties. Any recommendation formulated by the Parks Commission will become a companion recommendation to the City Council, which will accompany a separate Planning Commission recommendation determined at the June 26th meeting. ACTION REQUIRED Parks & Recreation Commission is asked to provide a comprehensive recommendation of the proposed lot split of the wedge-shaped portion of Wentworth Park properties, generally located behind 754 and 760 Upper Colonial Drive. 12 Jason & Sarah Barrett 754 Upper Colonial Drive Mendota Heights, MN 55118 28 May 2018 Tim Benetti Community Development Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Benetti: Please accept this letter of our intent to adjust the boundaries of our property. In addition to agreement with our neighbors and positive response from you, enclosed please find the following documents in support of the proposed adjustments: 1. Signed Statement Explaining Escrow Fee Payment; 2. A completed Planning Application; 3. A completed Lot Line Adjustment Application; 4. A completed Lot Split Application; Also enclosed, as per the requirements of the applications listed above, please find the following documents: 5. A certified land survey showing the proposed lot line adjustment and accompanying property descriptions; 6. A certified land survey showing the proposed lot split. and accompanying property descriptions. As the supporting documents indicate, two adjustments are being proposed. A. The first is the adjustment of the lot line between our property (754 Upper Colonial Dr.) and that of our neighbors, the Bennetts (760 Upper Colonial Dr.). B. The second adjustment is the splitting and conveyance of the existing City of Mendota Heights’ Outlot B. The lot line adjustment (A) is a correction of a surveying error committed at the time of the original development by simply shifting the property line between 754 and 760 Upper Colonial Drive such that the line no longer cuts through the easterly part of the house at 760. 13 Recipient Name 28 May 2018 Page 2 The lot split (B), as we understand it, would add to 754 and 760 by splitting that portion of the existing City Outlot B lying south of 754 and 760 by extending southerly both the lot line that is to be adjusted (A), and the lot line separating 750 and 754, through the Outlot to the boundary of the property to the south. In a sense, this adjustment would be conveying property that has been cared for and maintained by the residents of 754 and 760 since the homes were first built. After conversations both with you and our neighbors, we propose a donation to the City Parks & Recreation Department in the amount of $1,000.00 ($500.00 each from 754 and 760) as fair consideration for the split. Thank you very much for your time and consideration in this matter. Sincerely, Jason & Sarah Barrett Enclosures (6) 14 Dakota County, MN Property Information September 15, 2017 0 110 22055 ft 0 30 6015 m 1:1,200 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. 15 16 1817 18 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: StarTribune Article Adopt-A-Park Discussion Background Chair Pat Hinderscheid recommended discussing a recent article in the StarTribune titled: “Adopt a Park programs are sweeping the suburbs.” Requested Action Informational Only. Item 5b19 20 21 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Parks Celebration Survey Results Background Below are the survey results from the survey conducted at the Parks Celebration on June 2. This information is not scientific. Due to the weather, the survey had only 29 responses. Many of the survey responders did not rank their top three choices in order, and instead just checked or circled their favorites. Thus, the information below consists of the total number of votes each item received. Park Celebration Survey Results Splash Pad (19 votes) Restrooms at Roger’s Lake (11 votes) Zipline (11 votes) Updates to Playground equipment (6 votes) Dedicated Pickleball courts (6 votes) Updates to Wentworth trail system/parking (5 votes) Addition to basketball hoops to Marie Park (5 votes) Dugouts at Mendakota (5 votes) Wentworth park tennis court replacement (4 votes) Bike repair stations (3 votes) Friendly Hills Park tennis court resurfacing (3 votes) Marie Park tennis court replacement (3 votes) Shade at dog park (2 votes) Picnic tables and shade at Market Square Park (2 votes) Disc golf in the winter (2 votes) Expand Ivy Hills Basketball court (2 votes) Addition of soccer field at Friendly Marsh (2 votes) New skateboard park at Roger’s Lake (1 vote) Shuffleboard (1 vote) Item 5c22 Other Items:  Trail/path along Delaware  Baby swing at Park on corner of Cullen/Timmy Street  Beach at Roger’s Lake  Sidewalk/path on Dodd 29 total responses Requested Action Informational Only. 23 DATE: June 12, 2018 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Wentworth Park Improvements INTRODUCTION The Commission is asked to prioritize improvements to Wentworth Park. Mendota Heights has a potential funding source to install approximately $100,000 in 2018. The improvements are listed as follows: Project #1 – Replace Warming House (This will require a new location for an expanded size and ADA compliance). Estimated $50-60K Project #2 – Rehabilitate Tennis Court Surface with Asphalt. Estimated $50K Project #3 – Rehabilitate Trails and Parking Lots. Estimated $75K Project #4 – Replace Rink Lighting. Estimated $55K Mendota Heights is proposing for two of the projects to be constructed in 2018. The Commission should also provide a recommendation whether to pave the Hockey Rink for summer use. The pond improvement program may include the Wentworth pond in Early 2019 or 2020. ACTION REQUIRED Park & Recreation Commissioners should discuss the priority of the Wentworth Improvement Projects. Item 5d 24 755 723 740 724728734 702710716720 1629 688694 750 751 754 1472 713 757 1527 1521 1515 1480 677 709 1603 15011465 1623 716 1516 760 1502 1623 730 7211464 721716723 WENTWORTH AVE W VANDALL STCHERRY H ILL RD UPPER CO L O N I A L D R 4TH AVE Dakota County GIS Wentworth Park Improvements City of Mendota Heights0200 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. 6/6/2018 Project #1 Replace Warming House $50,000 Est. Project #3 Rehab Trails & Parking Lot $75,000 Est. Project #2 Rehab Tennis Court $50,000 Est. Pond Imp. 2019/2020 Project #4 Replace Rink Lights $55,000 Est. Pave rink for summer usage 25 DATE: June 12, 2018 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Market Square Park INTRODUCTION At the joint City Council/Parks & Rec Commission meeting in May, improvements to Market Square Park were prioritized. The Commission is asked to provide recommendations regarding placing tables in the park. A map of the park is attached for reference. The Commission should decide on number of tables (2, 3, or 4) and any colors or styles if preferred. If there is a strong desire to add a shade structure, this should be communicated to staff. ACTION REQUIRED Provide direction on purchasing tables and possible shade structure. Item 5e 26 2 0 6 2 5 8 1 8 4 1 5 8 54 42 303 720 730 750 MAIN ST Dakota County GIS Market Square Park City of Mendota Heights030 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. 6/6/2018 Tables 27 DATE: June 12, 2018 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Marie Avenue and Wesley Lane Neighborhood improvements INTRODUCTION Mendota Heights City Council awarded a contract to TKDA at their June 5, 2018 meeting. City staff will begin working with the selected consultant over the next year. Any proposed layout options for trail and traffic lanes would not be available until winter time. ACTION REQUIRED None – for informational purposes only although comments are welcomed. Item 5f 28 υ City of Mendota Heights Request for Proposals for Consulting Services Marie Avenue and Wesley Neighborhood Improvements City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 29 φ Table of Contents A. Background and General Project Information B. Instructions for Proposers and Required General Proposal Content C. Required Work – Feasibility Stage D. Required Work ‐ Design Stage E. Required Work ‐ Bid Solicitation Stage F. Required Work – Construction Stage G. Required Work – Post Construction Stage H. Target Completion / Milestone Dates Appendices A. Location Map 30 χ The City of Mendota Heights hereby solicits assistance in engineering services relating to the rehabilitation of Marie Avenue (from Lexington Avenue to Dodd Road) and Wesley Neighborhood Improvements. A. Background and General Project Information – Marie Avenue 1. The general planned improvement is the rehabilitation of Marie Avenue from Lexington Avenue to Dodd Road (TH 149). See Appendix A – Location Map. The major elements of the construction will include: Reclamation of the existing surface, curb and gutter repair, storm sewer repair, partial water main replacement, trail rehabilitation, replacement and potential relocation of pedestrian underpass with an upgrade to a 10’x14’ box culvert and trail realignment (on behalf of Dakota County), installing curb bump outs, retaining wall replacement, guard rail replacement, wetland delineation, pond improvements, new curb on Lexington Avenue (on east side from Marie Avenue to 700 feet south), bituminous surfacing, striping and assessment of and potential improvements to existing cast on ground slab bridge. Items to be furnished by the City will include any known horizontal and vertical control in the area, available traffic data, City standard plates and standard specifications, sample plans, sample feasibility report and project asbuilts. Additional data as requested if available. 2. Project implementation will proceed following Minnesota Department of Transportation (MnDOT) Municipal State Aid Street (MSAS) provisions and Minnesota Statute 429 (MS429). It is envisioned that the work will be substantially completed in the 2019 construction season. 3. Geotechnical, survey and other inspection methods will be necessary. 4. The Consultant work scope generally includes feasibility, preliminary and final design, field engineering and contract administration in accordance with Minnesota Statute 429 (MS429), City standards and processes and Minnesota Department of Transportation (MnDOT) Municipal State Aid Street (MSAS) provisions including all necessary coordination with local, county and state agencies including utility companies. Presentations to the Mendota Heights City Council will also be required from time to time. B. Background and General Project Information – Wesley Neighborhood 5. The general planned improvement is the rehabilitation of Mager Court, Spring Creek Circle, Wesley Court, Wesley Lane, and South Lane (from North Freeway Road to the end). See Appendix B – Location Map. The major elements of the construction will include: Reclamation of the existing surface, curb and gutter repair, storm sewer repair and bituminous surfacing. Additional scope of work may include relocating Maple Street to the north to align with Hilltop Road including relocating existing sewer, water and other utilities. The project may also include a bituminous trail from Maple Street to Wesley Lane or Marie Avenue (90% plans have been drafted for the trail). Items to be furnished by the City will include any known horizontal and vertical control in the area, available traffic data, City standard plates and standard specifications, sample plans, sample feasibility report, soil borings and project asbuilts. Additional data as requested if available. 6. Project implementation will proceed following Minnesota Statute 429 (MS429). It is envisioned that the work will be substantially completed in the 2019 construction 31 ψ season with the possible exception of a final lift of bituminous pavement and final restoration in the early part of the 2020 construction season. 7. Geotechnical, survey and other inspection methods will be necessary. 8. The Consultant work scope generally includes feasibility, preliminary and final design, field engineering and contract administration in accordance with Minnesota Statute 429 (MS429), City standards and processes and Minnesota Department of Transportation (MnDOT) Municipal State Aid Street (MSAS) provisions including all necessary coordination with local, county and state agencies including utility companies. Presentations to the Mendota Heights City Council will also be required from time to time. C. Instructions for Proposers and Required General Proposal Content 1. This RFP document is available upon request to respondents in hard copy and or PDF formats. Requests for the RFP documents should be made to : Ryan Ruzek, Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 (651)‐452‐1850 ryanr@mendota‐heights.com 2. Respondents shall include 1 digital and 1 hard copy of their proposal document. Proposals shall not exceed ten (10) pages (font size 11) with no more than ten (10) additional pages for appendices. 3. Project team members must be identified and summaries of their qualifications included. Particular attention will be given to the proposed field inspection / field engineering personnel. Any proposed sub‐consultants that would be involved in the work should also be identified. Upon contract finalization, assignment of the work to others beyond those identified must be approved by the City in writing. Any and all potential conflicts of interest shall be identified. 4. Proposals shall also include a narrative summarizing the respondent’s understanding of the work and the proposed approach to completing the work, including project milestones and completion dates. 5. Proposals shall include proposed compensation for the work with proposed hourly rates. All work will be compensated at hourly rates subject to a not‐to‐exceed‐without‐ prior‐authorization limit proposed by the consultant. 6. Insurance – The successful respondent will be required to furnish appropriate certificates of insurance as a part of the final contract negotiations. 7. Selection Criteria i. Understanding of work and proposed approach ii. Cost 8. The City reserves the right to reject any or all proposals. The City also specifically reserves the right to negotiate with proposers to potentially modify the scope of the work. 9. Any questions regarding this Request for Proposals should be directed ONLY to Ryan Ruzek at the above noted address. 32 ω D. Required Work – Feasibility Stage 1. The consultant shall facilitate a project kick‐off meeting at which schedules and deliverables will be discussed. 2. The consultant shall prepare a feasibility report in accordance with MS 429. 3. The feasibility report should include a mailed and tabulated questionnaire from residents of assessed parcels. 4. Consultant shall participate in the MS429 process including assistance with public meetings. The City envisions that it will prepare the preliminary and final special assessment documents and supervise the hearings processes. The consultant shall participate in the MS429 meetings as well as preliminary neighborhood meetings and meetings with residents prior to and during construction. The consultant shall provide project cost data in the format necessary for the City to prepare the MS429 legal documents including the assessment rolls. Estimates of total project costs shall be sufficiently disaggregated to allow the preparation of special assessment documents. 5. The City will prepare all items for preliminary assessment rolls, required notices etc. 6. The consultant shall make appropriate staff personnel available to attend 2 public informational meetings, the Council meeting at which the Feasibility Report is presented, public hearing, the preliminary assessment hearing and not to exceed 2 other meetings with the public and the Council. E. Required Work ‐ Design Stage 1. The consultant shall complete required preliminary surveying including but not limited to: i. Surveys related to the horizontal and vertical alignment of the project as needed ii. Topographical surveys as needed iii. Right of Way (ROW) support for design – identify any needed ROW – ROW acquisition including title work, parcel drawings, appraisals etc. will be by others iv. Utility surveys (include potholing if necessary) v. Soils work necessary for pavement design vi. Wetland delineation following WCA process, Mendota Heights is the LGU. vii. Assessment of cast on ground bridge and recommendations. 2. The consultant shall complete preliminary and final design of all items in the construction work scope including but not limited to; i. Street Design – plan and profile, profile only needed for utility replacement/relocations and pedestrian tunnel. ii. Pond restoration including sediment removal iii. Sanitary sewer design for relocation of Maple Street iv. Pedestrian underpass v. Trail realignment at Marie & Lexington and as part of new pedestrian underpass. vi. Retaining wall replacement 3. Design document format ‐ The plans shall be prepared utilizing Civil 3D. Other software required for design services and communication of information will be Microsoft Office products such as Word, Excel, and Power Point. FTP sites may be required for file sharing. Other formats or software products may be required for specific tasks such as traffic modeling or truck turning movements. 33 ϊ 4. Geotechnical services for design ‐ The scope of work for design services shall include field sampling and testing of soils necessary for proper pavement design as per the MnDOT Pavement Design Manual. 5. The consultant shall prepare technical specifications incorporating City standard plates, standard specifications and bid documents. 6. The consultant shall organize and attend design initiation and other progress meetings. 7. Consultant shall organize and attend neighborhood meetings and provide appropriate graphic displays. 8. Consultant shall attend Council meetings (not to exceed three in this phase) at which project updates and approval of plans and specifications will be discussed. 9. Consultant shall prepare and submit all necessary forms for State Aid approval. F. Required Work ‐ Bid Solicitation Stage 1. Consultant shall prepare bid advertisement and post it in appropriate bid solicitation venues. 2. Consultant shall file plans with appropriate construction bid web sites. 3. Consultant shall respond to construction bid proposer questions and requests for clarifications. 4. Consultant shall prepare required bid addenda. 5. Consultant shall the attend bid letting and a pre‐bid conference at the City’s discretion. 6. Consultant shall tabulate the bids received. 7. Consultant shall evaluate the bids and bidders and make a recommendation for award / rejection of bids. 8. Consultant shall review submitted contract documents including payment and performance bonds . G. Required Work – Construction Stage 1. The consultant shall complete all required construction surveying for all components of the construction work. 2. The consultant shall review and approve all shop drawings and other documentation required of the construction contractor. 3. The consultant shall provide resident observation. Competent and sufficient field engineering personnel shall be on the project at all times when significant construction work is progressing. This is a particular point of emphasis for the City. Response to citizen inquiry is of high importance. The City has an excellent reputation with its citizens in this regard and expects that the consultant will extend and build on that reputation. Field personnel will carry cell phones and make those phone numbers known to residents to address questions or comments. 4. The consultant shall include all QC testing of materials. 5. The consultant shall administrate the construction contract. It shall prepare and evaluate all requests for payment and prepare payment request documents for review and processing by the City Finance Department. It shall also submit State Aid Payment applications. 6. The consultant shall address and evaluate contractor demands for compensation outside of the contract prices relating to alleged changed conditions. The consultant shall prepare supplemental agreements and or change orders as appropriate. 7. The consultant shall prepare punch lists as construction nears completion. 34 ϋ 8. The consultant shall make final inspections and prepare final payment request documents for processing by the City. 9. The consultant shall utilize compiled cost and other data to assist the City in its final assessment processes. H. Required Work – Post Construction Stage 1. The consultant shall prepare as‐built drawings for all work completed. The as‐built drawings will be submitted in the above noted format. 2. The consultant shall process any and all warranty claims. I. Target Completion / Milestone Dates – subject to change 1. May 30, 2018 – Proposals due to City 2. June 5, 2018 ‐ City awards contract 3. October, 2018 ‐ Completion of Feasibility Report 4. November, 2018 – Completion of Neighborhood Meetings 5. December, 2018 – Completion of Preliminary Hearing 6. March, 2019 ‐ Plans and specifications completed and bid solicitation issued 7. April, 2019 ‐ Bid award 8. April, 2019 – Contract approval and notice to proceed 9. May/June, 2019 – Commencement of Construction 10. September, 2019 – Substantial Completion of Construction 11. June, 2020 – Final Completion of Construction 35 ((((((((((((((((?? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? ?? ? G!. G!. G!. G!.G!. G!. G!. G!. G!. G!. G!. G!. G!. G!.G!. G!. G!. G!. G!. G!. G!. G!. G!.6666666666666 6 6666666666 66 666666666666666666666666666666666666666 6 66666666666666 6 6 6666 6666666666! !! ! ! "" " "" " "" ""* !" " * ! " !! !! ! " " ! " ! " "! " " ³ * * *" " * !" ! ! " " !!" " ! !" ! !" " ! ! ! !"" " " ! " " ³ " " ! """ "" ³ !" ""³³" ³ ³"* " ""** " " " *" " * * * *" ** * * **!! * ³³³ "³³* ³"* ! !666666666666666666666666 6 6 66 66 66666666 66666666 6666666 66666666666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2!!2!!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 (] MARIE AVE WI-35EDODD RDTRAI L R D VA L L E Y C U R V E R DEAGLE RIDGE RDSUTTON LNHIGHVIEW CIR S HIGHVIEW C I R N WIL L O W L N ROUND HILL RD ARVIN DRSPRING CREEK CIRI-35EDakota County GIS Exhibit A - Marie Avenue City of Mendota Heights0250 SCALE IN FEETDate: 3/28/2018 (((((((((((((((((((((((((((((? ? ? ? ? ? ? ? ? ??? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? ? ? ? ? ? ? ? ?? ? ?? G!. G!. G!. G!. G!. G!. G!.G!.G!. G!. G!. G!. G!. G!. G!.G!.G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. 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"³ ³" ³6666666666666666 6 6 6 666666666 66 6 6 666666666666666 666 6 6 666666 666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 (] MARIE AVE W SUMMIT LNVICTORIA RDWALSH LNLEXINGTON AVEEAGLE RIDGE RDVICTORIA RD SFARO LNHIGHVIEW CIR S LILAC RDHIGHVIEW CIR N TWIN CIRCLE DRROLLING GREEN CUROVERLOOK LNORCHARD PL BWANA CT WI N D W O O D C T Dakota County GIS Install Curb, Reconstruct Trail Replace Pedestrian Underpass Replace Walls Pond Imp. Pond Imp. Replace Water Main Install Bumpout Install Bumpout Assess Bridge Trail Realignment Replace Guard Rail Pavement Reclamation (Typ.) Rehabilitate Trail (Typ.) Ditching 36 ((((((((((((((((((((((((((((((((((? ? ? ? ? ? ? ? ? ? ? ? ? ???? ? ? ? ??? ? ?? ?? ? ? ? ?? ? ? ? ?? ? ? ? ? ???????? ?? ? ? ? ?? ? ? ? ? ? G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!.G!. G!. G!. G!. G!. G!. G!.G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!. G!.G!. G!. G!. G!. G!. G!. G!. G!. G!. G!.666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666 66666 6 66666666666666666666666666! ! ! ! ! ! * "" "" "" "" " !! !! ! " "!!" " "!!" "" "!!" " !!" " * * !" !!" " !!" " " ³ " ³ ³ ³* * ³ " ³ " ³ " ³ " ³ !* "!" " ! " " " ³³ * * ³** ³ ³³ ³ ³" ³ ³"* " ³ ³ " * * * * "" " ³ " ( ³ *" " " "" " *" "" " " ³ "" " " ! " " ³ ³ ³ ³³³ ³ ³ ! ³ ³ ³ ³ ³ " "! *³ ³ ³" * " " " **!! ³ ! ! " " " " ³"* * " " ! ³"* ! " "! " " " *6666666666666 66666666666666666666666666666666 6 66666666666666666666666666666666666666666 666666666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2!!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2!!2 !!2 !!2!!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2 !!2!!2 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 (] (] MARIE AVE W DODD RDWESLEY LN CALLAHAN PL SOUTH LNWARRIOR DRLINDEN STFREE W A Y R D S WIL L O W L N KNOB RDFREEWAY RD N HILLTOP RDVALLEY CURVE RDMAPLE ST OAK STWESLEY CT PRIVATE ROAD HIGH RIDGE CIR MAGER CT SPRING CREEK CIR Dakota County GIS Exhibit B - Wesley Neighborhood City of Mendota Heights Date: 3/30/2018 Install Curb, Construct Trail Relocate Maple Street, Sewer, and Water North to align with Hilltop Road Pavement Reclamation (Typ.) Pavement Reclamation (Typ.) Pavement Reclamation (Typ.) Pavement Reclamation (Typ.) Pavement Reclamation (Typ.) Fill Ditch, extend storm sewer 37 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Pat Hinderscheid, Commission Chair SUBJECT: Special Parks Funding Background At the Joint City Council and Parks and Recreation Commission meeting, future funding options for the Special Park Fund were discussed. Chair Pat Hinderscheid would like the commission to make a recommendation on their thoughts. Requested Action Informational Only. Item 5g38 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Par 3 Update Equipment Although outdated, the Par 3 maintenance equipment is functioning. The city mechanic regularly checks the equipment to make sure it is operating properly. Financial Report A financial report will be available to the commission on Tuesday evening. Requested Action Informational Only. Item 6a 39 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recreation Update Summer Programs Update Registration for Summer Recreation Programs opened on March 1. Below are the most recent participation numbers. Cliff Timm Memorial Fishing Derby: 12 Field Trips: 39 Junior Golf League: 76 Junior Golf Program: 87 Safety Camp: 39 Skateboard Camp: 16 Sports Unlimited Camps o Basketball: 17 o Cheer: 0 o Disc Golf: 3 o Flag Football: 14 o Lacrosse: 2 o Ultimate Frisbee: 3 Playground Program: 118 Adult Tennis Lessons: 12 In-House Tennis: 14 Youth Tennis Lessons: 75 Little’s Tennis Lessons: 58 USTA Tennis Team: 14 Tiger Tots Golf Lessons: 26 Tuesday Morning Senior Golf League: 5 Wednesday Night Women’s League: 97 Item 6b 40 Parks Celebration The Parks Celebration took place on Saturday, June 2 at Mendakota Park. Even though the weather was not favorable, it was well attended by residents. Activities at the event included: the hamster ball, recycling trailer, rock climbing wall, putting green, petting zoo and inflatables. The 5K had a total of 349 participants this year. Marie Park Tennis Grant Staff is finalizing the last portion of the USTA grant for Marie Park tennis court repairs. If the USTA provides the city with a grant, the commission will be notified. Summer Concert Series The modified summer concert series began on June 1, at Mendakota Park with The Patience Band performing. It was a well-attended event. There are two remaining concerts this year and a movie night. All of the events will take place at Mendakota Park on the soccer field. The other events include:  Wednesday, July 18- The Percolators, 6:30pm  Wednesday, August 22- Kids Dance, 6:30pm  Saturday, September 22- Movie in the Park, 7:00pm (Movie to be decided) Community Kickball Event The City of Mendota Heights teamed up with Tri-District Community Education to put on a Family Kickball tournament at Mendakota on Sunday, June 10. An update will be available at the June meeting. Puppet Wagon Join the puppet wagon at Market Square Park this summer. Each week will feature a new theme, puppet mail and dancing. This event will take place Mondays, June 18-August 13 (no shows the week of July 4th). This event is free to the public. Summer Playhouse Children are invited to attend the Summer Playhouse on Tuesdays at 11am at Mendakota Park. The productions will take place on June 12, 19, 26 and July 10, 17, 24, and 31. This event is free to the public. Requested Action Informational Only. 41 DATE: June 12, 2018 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Playground Inspection Report and Bike Rack Locations PLAYGROUND INSPECTIONS Attached is the inspection report for the 11 playgrounds in the City Parks. The report identifies corrective actions based on the following priority level: Level 1 – Life threatening, could cause permanent disability. These are immediate action items. Level 2 – Could cause serious or non-disabling injury. These items should be implemented when feasible. Level 3 – Could cause slight injury or no injury but not compliant with CSPC guidelines. These should be long-term budget planning items. Level 1 Action items where identified at Wentworth Park, Ivy Hills Park, Rogers Lake Park, and Mendakota Park. Level 1 items include entrapment hazards, protruding hazards, and sharp edges from chipping paint, equipment spacing, surfacing depth/material, and corroded materials. Level 2 & 3 Action items were identified at all parks, see reports. Playground equipment was last installed in the parks according to this list: Park Year Age Group Hagstrom King 2003 Marie 2005 Wentworth 2005 Valley View Heights 2006 Ivy Hills 2007 5-12 Valley Park 2007 Rogers Lake 2008 Friendly Hills 2009 Victoria Highlands 2009 Kensington 2011 Mendakota 2013 Item 6c 42 Staff proposes to have the Priority Level 1 & 2 items corrected between a combination of contractor and city staff efforts. City staff will correct the surfacing depth items. Quotes will be solicited for repairs in the report. The commission should also provide recommendations on replacement procedures (prioritize by age of equipment, match existing age group of users, keep footprint or expand, etc.) BIKE RACK LOCATIONS Attached to each park inspection report is a map of the park. The Commission should provide recommended location(s) for bike rack locations. In addition a bike rack is proposed to be installed near the northeast corner of Market Square Park. ACTION REQUIRED Provide comments and direction for proceeding with playground improvements and bike rack locations. 43 !(!(!(!(!(!(!(!(!((((? ? ??G!. G!. G!. 66 6 6 6 6 6 6 6 6 6666666666666666666 6 6 6 66666 6 66" ³ ³ ³ * ** " ³!!" ³66666666666666 6 6 6 6 66666!!2 !!2 !!2 !!2 !!2 !!2 !!2 240 341318189 179 169149 146 96 9513915990134 294229 12812912583111121 110222 106 103 7 3 130184 6463 10460168 55 53100501137722 392137 3635333 2 31 29 28 2 7 2 62524 79 23 20 19 9186 6 17 8 16 15 14713 121161091239813 103 22 2 3 11 202618 22 1518 19 201 2 17 10313 19 23 9 169581520926 2015 2 6 8240 25 131895 101 3 1515 5314 14 19 602311 199 14130 391899937 3220197252317209 14 11 605 594600 24522453 2459 604 2454 609 590 2450 605 594 590 604 584 594 2497 2491 609 2463 2464 2453 2361 2485 600 MENDOTA HEIGHTS RD MORSON CIRWINTHROP CT335' 225' 170' 290'181' 177'191'292'54'6' '8''8''6''8''6''8''Dakota County GIS Hagstrom King Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 44 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 41 of 53 www.ieasafety.com Hagstrom-King Park Playground Overview Playground Sign It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 Surfacing Material The wood-chip surfacing material is approximately five to six (5-6) inches deep throughout the play area. Wood chips should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Priority Level: 3 45 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 42 of 53 www.ieasafety.com Playground Hazards Priority 2 There is an Entanglement hazard on the bolts connecting swings to pivot point. There is an insect nest beneath the climbing wall platform. This should be removed. Chains on two (2) open belt swingsare rusted. Priority 3 The language blocks connectors are rusting. There are shoe marks on the slide. There is a rusting bolt beneath the platform at the top of the tube connector. 46 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 43 of 53 www.ieasafety.com There are four (4) rusted bolts below stationary twisted vertical ladder climber platform. There are four (4) rusted bolts below stationary twisted vertical ladder climber platform. There are three (3) rusting bolts beneath the climbing wall platform. Paint is chipping on east side of bridge. There is a missing screw on the back side of climbing wall. IEA recommends hammering down posts along the border of the playground. 47 !(!(!(!(!(!(!(!(!(!(!(!(((? ? ? ? ? ? G!. G!. G!. G!. 66666666 6 6 666666 66 6666 66 66 66666666666666666666666666666 6 66 6 6 6 6 *! ! "" " " " ! * ! ³ * "" " "! " "³ " * ! ! 6 6666 666666666 6 66666!!2 !!2 !!2 !!2 !!2 !!2 !!2 452 431 110181160159 205 188 9714796 95 94141 206 9013388131129 172 115 807875 109155 102100101260 243 58 137130164 4644403738 1082820 855917 23 3 40100 260 10026013094 160 10075260 101260 129 1371301780 1780 999 998 1001 1793 990 1783 980 976 970 1773 1765 1775 1755 1789 1807 960 1795 1806 1807 1806 1004 1795 996 LILAC RDMARIE AVE W OVERLOOK RD WALSH LN200'259'214'199'284'88'6'' 4''8''8''6''8''6''6''6'' 8'' Dakota County GIS Marie Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 48 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 20 of 53 www.ieasafety.com Marie Park Playground Overview Playground Sign A sign is present that informs of age appropriateness and regulations for the playground, but there is no contact information for maintenance issues. Priority Level: 3 49 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 21 of 53 www.ieasafety.com Surfacing Material The wood-chip surfacing material is approximately seven (7) inches deep throughout the play area. There is a section of pea gravel at the bottom of the double slide that is approximately five inches (5 inches) deep. Wood chips and pea gravel should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Grass was growing on portions of the surfacing. Grass is not an ASTM approved surfacing material for playgrounds. Priority Level: 2 50 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 22 of 53 www.ieasafety.com Playground Hazards Priority 2 There should be no roof structure or overhead obstruction 84 inches or less from the top platform of the play equipment. This lower roof can be used to climb on to reach the top roof of the play structure. Chains on belt swings are rusting. Priority 3 There is vandalism in the red playground tower. There is vandalism on the beam next to the fake stone staircase. The rear use zone of the swing set is not wide enough. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. Approximately 3 inches of surfacing should be added under the swing. 51 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(? ? ? G!. G!.G!.G!.6666666666* ( * ³ ³ * 6 666666666666666666666666666!!2!!2!!2!!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 (]755 723 740 750 751 724728 754 734 702710716720 713 1480 709 757 14721465 730 760 716762 1464 WENTWORTH AVE W UPPER CO L O N I A L D RCHERRY H ILL RD333'292' 248' 351.8'299.5' 291.6' 280.8' 187.3' 175.2' 374.8'320.4'333.5' 8'' 6''6''6' ' Dakota County GIS Wentworth Park City of Mendota Heights0150 SCALE IN FEET6/5/2018 52 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 7 of 53 www.ieasafety.com Wentworth Park Playground Overview Playground Sign No sign was found at the time of inspection. It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 gs and/or 500 HICs). 53 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 8 of 53 www.ieasafety.com The wood-chip surfacing material is approximately eight and a half inches (8.5 inches) deep throughout the play area. Wood chips should be maintained at a minimum of nine inches (9 inches) throughout the play area and raked to prevent pack-down of surfacing. More surfacing should be added to the edges of the playground. Priority Level: 3 54 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 9 of 53 www.ieasafety.com Playground Hazards Priority 1 There is an entrapment hazard beneath the barrier at the top of the 360 slide. There is an entrapment hazard beneath the barrier at the top of the 360 slide. There is a protrusion hazard on the barrier of the 360 slide. Once the barrier is replaced or moved down, the nut should be replaced with a rounded nut. Priority 2 There is an entrapment hazard on one side of the moving bridge. The bridge should be adjusted so the 9-inch diameter probe fits. There is chipping paint causing sharp edges on the entrance to the orange slide. The hangers on the ADA swing are rusting. 55 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 10 of 53 www.ieasafety.com The support beam on the swings are rusting. Chains on the bucket swing are rusting. Nuts on the swings are rusting. Priority 3 Add surfacing so the surfacing is 9 inches deep. Ensure the swing seat is 12 inches or greater from the ground. Chains on the moving bridge are rusting. Paint is chipping on monkey bars. 56 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 11 of 53 www.ieasafety.com Holes should be filled on support beams. Holes should be filled on support beams. Support beams near hanging rungs are rusting. Support beams near hanging rungs are rusting. There is vandalism in the tunnel slide. There is a crack in the paint at the top of the 360 slide. 57 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 12 of 53 www.ieasafety.com Fastening pieces on the 360 slide are rusting Paint/playground surface is wearing near the swinging steppers. Bolts near the hanging rings are rusting. 58 !(!(!((?G!. 66 66 6666 6666 666666666666666666666666 6 6 6 6 ³ "" " ! * ³66666666 6 6 6666666666!!2 !!2 !!2 189176 1531 5 2 93 133 150 797711075 60 130 8068 353122 21 7226710050125110 75501110 2166 1062 2165 2160 1053 I-35ECULLEN AVE TIMMY ST224.6'274'57'309.3'301.2' 6''6''6'' Dakota County GIS Valley View Heights City of Mendota Heights050 SCALE IN FEET6/5/2018 59 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 31 of 53 www.ieasafety.com Valley View Heights Park Playground Overview Playground Sign A sign is present that informs of ownership and equipment manufacturer. This sign does not provide information on the regulations for the playground or contact information for maintenance issues. This sign should provide information on age group the play equipment is designed for, whether it be for 2-5 or 5-12 years of age. It currently states that children under 8 years old are required to be supervised. Priority Level: 3 60 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 32 of 53 www.ieasafety.com Surfacing Material The wood-chip surfacing material is approximately five to eight (5-8) inches deep throughout the play area. Wood chips should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Priority Level: 2 Use Zones The rear use zone of the swing set is not wide enough. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. Add surfacing and re-measure. Priority Level: 3 61 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 33 of 53 www.ieasafety.com Playground Hazards Priority 2 Chains on the swings are rusting. Priority 3 More than two (2) threads of a bolt are visible on the underside of the staircase, creating a protrusion hazard. There is a missing bolt on the lookout bubble. There are loose bolts connecting to the bridge under the tic tac toe platform. 62 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 34 of 53 www.ieasafety.com Paint is wearing on the monkey bars. 63 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(((((? ? ? ? ? ? ? ? ? ? ? ? ? ? G!. G!. G!. G!. G!. G!. G!. G!.6666666666666 6 6 6 666666666666666 666 66666666666666666666666666666666666 6 6666666 666666666 66666666666666666666!³ ³ ³ ! ³ " ! " ( ( ( ! ! "! ! ! ! " "! " "!³ !* ! " ! ! ! ! " !" ! !" " " !! ! " " " " "" " " " ! ! * 6 6 6666666666666666666666 66666666 66666 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 663 668 664 665 1138 1126 1114 1127 11001101 619623 1152 1066 1086 665 1165 1056 670 676 1043 1044 1043 1046 676 615 642 1083108910851087 1105 671 1095 669 11011103 10971099 1115 110911111113 623 635 629625627 633631 109010921094 632 616 610622 1100 671 SYLVANDALE RDMAPLE PARK DR BUTLER AVE I V Y H I L L D R ARCA DI A D R WOODRIDGE DR MAPL E P A R K D R 334'289'378.3'354.5'2 2 1 '312'298.2' 206'269.9'363.3' 211 . 6 ' 2 1 0 . 7 '172'273.4 '127'174.5'1 7 6 '155.7'141.5' 119 . 1 ' 5 8 ' 9 4 .3 '169.8'85.6'41'4 0 '23'35.8 ' 16' 8''6''12''12''6''6''6''6''6'' 8'' 6'' 6''8''6''6'' Dakota County GIS Ivy Hills Park City of Mendota Heights0150 SCALE IN FEET6/5/2018 64 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 3 of 53 www.ieasafety.com Ivy Park Playground Overview Playground Sign A sign is present that informs of ownership and equipment manufacturer. This sign does not provide information on the regulations for the playground or contact information for maintenance issues. This sign should provide information on the age group the play equipment is designed for, whether it be for 2- 5 or 5-12 years of age (it only states that children under 8 years old are required to be supervised). Priority Level: 3 65 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 4 of 53 www.ieasafety.com Surfacing Material The wood-chip surfacing material is approximately six to nine and a half inches (6-9.5 inches) deep throughout the play area. Wood chips should be maintained at a minimum of nine inches (9 inches) throughout the play area and raked to prevent pack-down of surfacing. Priority Level: 1 Playground Hazards Priority 2 The bridge has shifted creating a pinch point at the north end of the bridge. There are more than two (2) threads showing on all twelve (12) connecting bolts on the swings. 66 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 5 of 53 www.ieasafety.com Priority 3 Add more surfacing below swings and adjust seat level to at least 12 inches above the surfacing. The support bar and hangers on the swings are rusting. The height from the play surface to the slide chute is 13 inches. The chute exit region should be no more than 11 inches above the protective surfacing if the slide is no greater than 4 feet high. Chains on the swings are rusting. There is vandalism behind the climbing wall. The height from the play surface to the highest point of the overhead climber should be less than or equal to 84 inches. Add surfacing and re-measure this distance. 67 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 6 of 53 www.ieasafety.com The height from the play surface to the highest point of the overhead rings climber should be less than or equal to 84 inches. Add surfacing and re- measure this distance. 68 !(!(!(!(!(!(!(!((((? ? ?? ? ? ? G!.G!. G!.66666666666666666 6 666666666666666 6 66666666666 6 6 6 66 ³ * * * ! ! ! !"" " ! ! ! * ³³" ³ " " *" " **" ** ³³66666666666666 6 6 6 66 66 6 66666666666!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 !!2!!2!!2 !!2 !!2 !!2 !!2 !!2 1818 1820 1822 1783 1729 1824 1814 1823 1796 1825 1779 1821 1735 1751 1743 1759 1786 1767 MARIE AVE W TRAIL RDVALLEY CURVE R D356'332' 316' 3 0 0 '364'467'259'340'218'76'80'141'140' 128' 144'101'60'236'272'119.8'6''8''6''8''6''6''8''8'' Dakota County GIS Valley Park City of Mendota Heights0150 SCALE IN FEET6/5/2018 69 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 13 of 53 www.ieasafety.com Valley Park Playground Overview Playground Sign A sign is present that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. Priority Level: 3 70 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 14 of 53 www.ieasafety.com Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 g’s and/or 500 HICs). The wood-chip surfacing material is approximately eight and a half inches (8.5 inches) deep throughout the play area. Wood chips should be maintained at a minimum of nine inches (9 inches) throughout the play area and raked to prevent pack-down of surfacing. Priority Level: 3 71 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 15 of 53 www.ieasafety.com Playground Hazards Priority 2 The Height to length ratio is recommended to be 0.577, this slide exceeds the ratio at 0.6. Chains on the bucket swing are rusting. Priority 3 Two different types of swings in same bay. There is a pinch hazard on moving bridge. Tighten bridge to remove gap. 72 !(!(((? G!.G!.6666666666666666 6666 666666666666* * *! ³ " * ³ " ³ " * 6 6 6 66666 6 6 666666!!2 !!2 !!2 !!2 711721413406381251 206201 140 125 73 62504886 413937353130127 2950125027 262524 23 22 209181781615147 13 61112 10201 15 24 16131418251 24 1511201 9140 161022252511 86 2950 31 125359392339 6 2925025 24 50 2027 24 41994 994 WAGON WHEEL TRL 421'372'365' 365' 8''6''6''Dakota County GIS Rogers Lake Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 73 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 35 of 53 www.ieasafety.com Roger's Lake Park Playground Overview Playground Sign It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 74 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 36 of 53 www.ieasafety.com Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 g’s and/or 500 HICs). The wood-chip surfacing material is approximately seven and a half to nine and a half (7.5-9.5) inches deep throughout the play area. Wood chips should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Priority Level: 3 75 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 37 of 53 www.ieasafety.com Use Zones The use zone for the monkey bars and the ship structure overlap. Each should have their own use zones of 72 inches, or a total of 144 inches between the two structures. Priority Level: 1 Playground Hazards Priority 1 Bolts are installed upside down on the swings, causing an entanglement and/or protrusion hazard. 76 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 38 of 53 www.ieasafety.com Priority 2 More than two (2) threads are showing, creating protrusion hazards on the end support bolts of the swings. Priority 3 There is an entrapment hazard on the flexible climber. However, the entrapment is about twelve inches (12 inches) from the ground. There is an entrapment hazard on the flexible climber. However, the entrapment is about twelve inches (12 inches) from the ground. Worn paint on spiral spinner. 77 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 39 of 53 www.ieasafety.com Picture 1 of 3 Cracks are forming on the center of the large portion of the three (3) double circle steppers. Picture 2 of 3 Cracks are forming on the center of the large portion of the three (3) double circle steppers. Picture 3 of 3 Cracks are forming on the center of the large portion of the three (3) double circle steppers. Clipped chain on the end of the green and beige climber could cause injury if stepped or fallen on. The chain should be buried under the surfacing. More than two (2) threads are visible under the platform connected to the fake stone climber. Paint wearing on the overhead climber. 78 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 40 of 53 www.ieasafety.com The use zone of the swing set is not wide enough. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. Add surfacing and re-measure. The swings support beam is rusted. 79 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!((((((((((? ? ? ? ? ?? ? ? ? ? G!. G!. G!. G!. G!. G!. G!. G!. G!. 6 6 6666666 6 66666666666666 666666 66 6666666666 66 6 6 6 6 66 66 66 ! !"" ! * " " * * "! " !" " ! ³" ! " ³ ³" " " ³ ³ * !666666666 6 66666 6 6 6 666 666 6 6 66 66 6 6 6!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2!!2 !!2 !!2 701 704 729 700 695 691699 694 705 687 683 677 680686690 674 687 732 693 731 717 727 718 735 730 734 722 731 735 726 737 721 708730 736 697 739 677 2354 679682 2350 741 725736 671 712 703 743 728 2367 2359 740 690 PUEBLO LNAPACHE LN D E C O R A H L N N A V A J O L N K E O K U K L N OCALA LNM O H I C A N C T 293'275'270'300' 3 5 0 '199'27 4 . 5 '181'24 9 . 1 '169'98' 1 2 7 ' 89' 111' 399'295'2 3 9 . 5 ' 2 7 5 . 9 ' 6''8''''6''8''6''6''6'' 6'' 6''8''6''6''6''6'' 6''6''6'' 8'' Dakota County GIS Friendly Hills Park City of Mendota Heights0150 SCALE IN FEET6/5/2018 80 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 44 of 53 www.ieasafety.com Friendly Hills Park Playground Overview Playground Sign It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 81 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 45 of 53 www.ieasafety.com Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 g’s and/or 500 HICs). The wood-chip surfacing material is approximately five and a half to six and a half (5.5-6.5) inches deep throughout the play area. Coarse sand is approximately nine (9) inches deep. Wood chips and coarse sand should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Priority Level: 2 82 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 46 of 53 www.ieasafety.com Playground Hazards Priority 3 The swing support beam is rusting. One (1) open seat swing is cracking. More than two (2) threads are visible on the twelve (12) support beam bolts. 83 !(!(!(!(!(!(!(!(!(!(!(!(!(!(!((((((? ? ? ? ? ? ? ? G!. G!. G!. G!.6666666666666666 66 66 66666666666666666666666666 6 6 66666666666666666666 6 6 " !" " " ! ! ! "³ ³ ³ " ³ ³³ * ! * ! ³ * ³ * " ³ ³ ³ ³6666 6666666666666666666 6 6 6 !!2 !!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2!!2 !!2 468370 2 1 8 215200 197 183 165162161157154 151150 9813892 90 132 86127 85 11119180 78 76757372 104 68100101 66108 6010357 99 16756634442 40383716625 1301072015 610 751611510075754098 85 68 10015190 108 20922 914 1690 907930 1684 908 1679 1696 1680 923 900 906 916 931 912 915 906 9201670 DIANE RDDOUGL A S R DCELIA DRBARBA R A C T 292'172'170'97'17 7 ' 87'82'180'71'70'61'60'112'167'8''6''1''6'' 8''6''8''6''8''6''6''6''Dakota County GIS Victoria Highlands Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 84 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 16 of 53 www.ieasafety.com Victoria Highlands Park Playground Overview Playground Sign It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 85 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 17 of 53 www.ieasafety.com Surfacing Material The wood-chip surfacing material is approximately six (6) inches deep throughout the play area. Wood chips should be maintained at a minimum of nine (9) inches throughout the play area and raked to prevent pack-down of surfacing. Priority Level: 2 86 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 18 of 53 www.ieasafety.com Use Zones The rear use zone of the swing set is not wide enough on the belt swing side. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. The height of the swings and the necessary use zone should be reevaluated after the loose surfacing material is replenished. The front/pavilion side use zone of the swing set is not wide enough on the belt swing side. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. The height of the swings and the necessary use zone should be reevaluated after the loose surfacing material is replenished. Priority Level: 2 87 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 19 of 53 www.ieasafety.com Playground Hazards Priority 2 All twelve (12) support beam bolts have more than two (2) threads visible, creating a protrusion hazard on swings. Priority 3 Bolts and hangers are rusting on swings. Support beam is rusting on swings. Paint on top of ladder to fire pole and monkey bars is chipping. Paint is wearing on ladder to upper body bar. The distance between surfacing and bed of slide is 17 inches. This distance should be between 7 and 15 inches. Add surfacing and level, then re-measure. 88 !(!(!(!(!(!(!(!((? ? G!.66666666666666 666666 666666666666666666666666666666* ³ ³ ³ ³ ³ " "³ ³ ³ ³ ³ *666 6 6!!2 !!2 491452 367259227405 2 1 0 300 208 277180251181151 9 3 92 8 9 13276 1 0 1144 488 56408228171538 9 2550 2554 2544 25382558 2562 253225662527 STOCKBRIDGE RD152'172'8''8''8''Dakota County GIS Kensington Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 89 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 47 of 53 www.ieasafety.com Kensington Park Playground Overview 90 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 48 of 53 www.ieasafety.com Playground Sign It is recommended that a sign be provided that informs of age appropriateness, regulations for the playground, or contact information for maintenance issues. It is also recommended that the signs have warnings about not wearing helmets on the playground and about hot surfaces. Priority Level: 3 Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 g’s and/or 500 HICs). 91 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 49 of 53 www.ieasafety.com The wood-chip surfacing material is approximately ten and a half (10.5) inches deep throughout the play area. Coarse sand is approximately nine (9) inches deep. Wood chips should be raked to prevent pack-down of surfacing. 92 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 50 of 53 www.ieasafety.com Use Zones Priority Level: 2 The use zone of the swing set is not wide enough. Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. Add surfacing and re-measure. Note: there should be at least 12 inches of clearance from the swing seat to the surfacing material. Playground Hazards Priority 2 Twelve (12) pivot points on the swings are rusting. 93 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 51 of 53 www.ieasafety.com Priority 3 There is cracked plastic on the tire swing chains. The staircase to the short double slide is rusting. The metal fastener of the small flexible climber/ladder should be buried beneath the surfacing. Metal fastener of large flexible climber should be buried beneath the surfacing. 94 EUEU E U EUEUEUEUEU EUEUEU EU EU EU EU EUEUEUEU $1 $1 $1 $1 $1 $1 $1 $1 $1!(!(((? G!. G!. 6666 6 6 66 66 6 6 6 6 6 6 6666666666666666666666666666666666 666666* ³ ³ ! !³ ³ ! * ³ ³ ³ ³ 477 520 549 175281 445 221 190 164 155137 132 7 9 123 73 66 61 60 46 1022691 21137 73 2075 848 849 MENDAKOTA DR 8''6''8'' 8'' 8''6''Dakota County GIS Mendakota Park City of Mendota Heights0100 SCALE IN FEET6/5/2018 95 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 23 of 53 www.ieasafety.com Mendakota Park Playground Overview Playground Sign A sign is present that informs of age appropriateness and regulations for the playground, but there is no contact information for maintenance issues. Priority Level: 3 96 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 24 of 53 www.ieasafety.com Surfacing Material Verify that the manufacturer has tested this surface to comply with ASTM standards (100 g’s and/or 500 HICs). The wood-chip surfacing material is approximately seven and a half (7.5) inches deep throughout the play area. Wood chips should be maintained at a minimum of nine (9) inches throughout the play area. Wood chips should be raked to prevent pack-down of surfacing. Priority Level: 2 97 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 25 of 53 www.ieasafety.com Use Zones The rear use zone of the belt swing set is not wide enough (185 inches). Belt swings should have a use zone that is a minimum distance of two times the distance from the protective surfacing to the pivot point. This swing measured 102 inches from the swing to the pivot point, so the use zone should be 204 inches. Add surfacing to the area and re-measure. Priority Level: 2 98 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 26 of 53 www.ieasafety.com Playground Hazards Priority 1 There is an entrapment hazard on the platform to the 360 slide. Priority 3 Bolts on the large tunnel slide are rusting. Bolts on the 360 slide are rusting. There is cracked plastic under the 360 slide platform plate. 99 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 27 of 53 www.ieasafety.com There is rust behind the steering wheel. If wheel chairs are used on the arched bridge, siding should be installed, or the gap reduced to one inch (1 inches) wide or less than two inches (2 inches) tall. Bolts on the tunnel are rusting. 100 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 28 of 53 www.ieasafety.com There is chipping paint and rust on both ends of the arched bridge. The bolts on the short tunnel slide are rusting. More than two (2) threads are visible, and nuts and bolts are rusting under platform to the short tunnel slide. 101 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 29 of 53 www.ieasafety.com Bolts with more than two (2) threads showing, and rusted nuts and bolts under platform to short tunnel slide. Bolts with more than two (2) threads showing, and rusted nuts and bolts under platform to short tunnel slide. Paint is wearing on handrails at entrance to ramp. Rust on edge of ramp near entrance to ramp. Ramp is rusting. Bolts are rusting on all three (3) hexagon platforms and throughout playground on ramps and platforms. 102 City of Mendota Heights IEA Project #201810236 2018 Playground Safety Audit May 30, 2018 © IEA, Inc. INSTITUTE FOR ENVIRONMENTAL ASSESSMENT, INC. Page 30 of 53 www.ieasafety.com Picture 1 of 2 Bolts are rusting on all three (3) hexagon platforms and throughout playground on ramps and platforms. Picture 2 of 2 Bolts are rusting on all three (3) hexagon platforms and throughout playground on ramps and platforms. Four (4) bolts under the tic tac toe board have more than two (2) threads showing. Yellow rocker is loose and the surfacing is breaking up. The width for wheel chair accessibility should be 36 inches or greater, all of the ramps are 34 inches in width. 103 DATE: June 12, 2018 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Commission Park Updates Background At this time commissioners can give a quick update on the parks they are in charge of checking on monthly. Commissioners are asked to immediately communicate with Meredith Lawrence if there are any maintenance or safety issues at their designated parks. Requested Action Informational Only. Item 6d 104 DATE: June 12, 2018 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Natural Resources Update Natural Resources Technician City Council authorized advertisement of a newly created Natural Resources Technician Position. The general definition of the work for this position is: Performs skilled technical work in a variety of areas including natural resources planning, administration, and implementation of programs relating to water resources, upland habitat management, wildlife management and forestry; May also perform general engineering technician duties including GIS work. Work is performed under the limited supervision of the Public Works Director. Rain Gardens Staff has been working with two local residents seeking a master water steward certification through the Lower Mississippi River WMO. Mendota Heights offered to install rain gardens in the Lexington Highlands neighborhood in conjunction with street reconstruction. 13 properties have signed up to have a rain garden installed. Par 3 Dakota County Master Gardeners in cooperation with Mendota Heights and Dakota County SWCD and Par 3 staff, have scheduled a volunteer planting event at Par 3 on June 26 th. The planting event is to rehabilitate a previous constructed rain garden. EAB treatment contractor City Council authorized a contract with Rainbow Treecare for bulk treatment options to residents. Staff will meet with Rainbow this week to develop the marketing materials. ACTION REQUIRED None – for informational purposes only although comments are welcomed. Item 6e105