2018-02-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, February 13, 2018- 6:30 P.M.
Mendota Heights City Hall—City Council Chambers
AGENDA
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval Of Minutes
a.Approval of Minutes from January 9, 2018 Regular Meeting
5.Unfinished and New Business
a.Election of Chairperson and Vice-Chairperson
b.Schedule Work Session
c.Skating Trainers Research
d.Summer Recreation Program Offerings
e.Recreation Facilities Reservation/Special Event Policy
f.Market Square Park Bench Discussion
g.Ivy Hill Park Pond Improvements
6.Reports
a.Natural Resource Update
b.Par 3 Update
c.Recreation Programs Update
7.Announcements and Commission Comments
8.Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of
less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the
aids. This may not, however, be possible on short notice. Please contact City Administration at 651-
452-1850.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
January 9, 2018
The January meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, January 9, 2018, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order – Chair Pat Hinderscheid called the meeting to order at 6:33 p.m.
2. Roll Call – The following Commissioners were present: Chair Pat Hinderscheid,
Commissioners Steve Goldade, Bob Klepperich, Stephanie Levine, Nissa Tupper, and student
representative Clair Dunham. Absent: Ira Kipp, David Miller. Staff present: Assistant City
Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, and Recreation Program
Coordinator Meredith Lawrence
3.Approval of Agenda
Chair Hinderscheid presented the agenda for approval with the addition of a walk-through of the
Planning Report.
Motion Klepperich/second Tupper to adopt the agenda as amended
AYES 5: NAYS 0: ABSENT: 2
4.Approval of Minutes from December 11, 2017
Motion Klepperich/second Tupper to approve the minutes of the December 11, 2017 Parks and
Recreation Commission meeting. AYES 5: NAYS 0: ABSENT: 2
5.Unfinished and New Business
5.a Presentation on Pickleball – John Malmgren
Mr. John Malmgren, Liaison to the Shoreview Area Pickleball Club showed the commissioners
the equipment used when playing pickleball and gave a short presentation on pickleball, what it
is, how it started, and who typically plays. Additional information can be found at
www.usapa.org.
The commissioners asked questions about using hockey rinks for pickleball, potential locations
within the City of Mendota Heights, and training opportunities.
5.b Rules of Order
Recreation Program Coordinator Meredith Lawrence presented the Mendota Heights Parks and
Recreation Commission Rules of Order, which are reviewed each year in January to ensure all
commissioners are up-to-date and informed. One item of note was that the commission would
be voting in February 2018 for the Chair and Vice-chair positions.
Chair Hinderscheid made the observation that one issue that has come up in the past is when
the Commission has needed to respond to something quickly is whether or not this body needs
to be concerned about the Open Meeting Law. It has been his understanding that because the
Commission does not make decisions they do not need to be concerned about that.
4a
Assistant City Administrator Cheryl Jacobson replied that generally the Commission complies
with Open Meeting Law rules. They are an appointed commission by the City Council, they have
Rules of Order, and all of the meetings are posted; so generally they follow the Open Meeting
Law.
Commissioner Goldade, in regards to item 2.2 – Absenteeism, asked if the “four unexcused
absences” referred to an annual timeframe or during the commissioner’s 3-year term. Secondly,
this section refers to a Secretary and he was unsure who that was.
Ms. Lawrence replied that the absenteeism is on an annual basis; Ms. Jacobson concurred. She
also noted that the Secretary is appointed by the City Administrator from City Staff. That person
is currently Ms. Lawrence, who acts as the liaison for the commission and there is a
professional minute taker that takes the minutes and supports her in that secretarial role.
5.c Scholarship Donation Program Research
At the December 2017 meeting the commission requested that staff research the option of a
scholarship opportunity for residents to give for the fee assistance program that would be used
in 2018. Ms. Lawrence attended an MRPA (Minnesota Recreation and Park Association)
meeting on December 15, 2017 where they discussed programming for low income families and
areas. This topic was brought up by her to see if other cities had a program, if it worked, and
how they used it.
She then listed the ideas and things that other cities had or are currently using:
•Water bill donation program (round up to the next dollar)
o This was not successful because of the low percentage of resident participation
and with staff time no revenue for the donation program was generated
•5k run to support the donation program
o Was not very successful
•Sponsorship program at local parks and facilities
o Donations to the program would result in a logo or sign at a local park or field
•Reaching out to local businesses to donate money to scholarship donation program
•Registration checkout option
o Ms. Lawrence is checking to see if this is something the city’s current registration
system is even able to do
When asked, Ms. Lawrence noted that the system the city currently uses is called RegWerks
and they are out of Bloomington, MN.
Chair Hinderscheid asked how difficult would it be to set up an online donation on the City’s
website. Ms. Lawrence replied that the city is working on a new website and she was unsure if
this could be set up on there. Ms. Jacobson replied that at this time they are working on
redesigning the city’s website and hoping to work with the finance department to offer some of
those new technology enhancements. Once that has been incorporated it may be possible to
offer something like this.
Commissioner Goldade asked if the MRPA had belief statements that would support having a
scholarship program. Ms. Lawrence replied that at the meeting they discussed programming for
low income families in area. She believes that MRPA feels strongly about including as many
children and youth in programming as possible. Finding ways to do that through scholarship
programs/fee assistance program is important.
The information provided was in response to the commission’s inquiry and Ms. Lawrence
indicated that she would like to do additional research before the Commission were to make any
suggestions or decisions to move forward.
Chair Hinderscheid suggested that this be brought up or highlighted during the Parks
Celebration. Ms. Lawrence indicated that local businesses are approached to donate funds to
the Parks Celebration so that it is free to the public. She raised concerns about asking for too
much money at one time from the local businesses. Chair Hinderscheid clarified that he was
thinking more along the lines of promoting the idea of residents donating to the Scholarship
Program.
Commissioner Levine noted that she really liked the water donation program and if it was
properly advertised, like in the Heights Highlights, it would be successful. The only issue noted
was that the water bill payments go directly to the St. Paul Regional Water Services for
processing and it may be difficult to have a system in place to divert the ‘rounding up’ funds
back to the city and into the Scholarship Fund.
5.d Certified Playground Safety Inspection Research
Ms. Lawrence noted that this was another item that the Commission had requested further
research. She spent time talking with surrounding communities to determine what their
playground safety procedures were. The Certified Playground Safety Inspector certification is
offered through the NRPA (National Recreation and Park Association). This is the leading
certification program in this industry and offers comprehensive, up-to-date training on
playground safety issues.
Applicants must be 18 years of age or older and have a high school diploma or equivalent. The
course costs approximately $680 per person and the next local course offering is in Plymouth,
MN on March 14 – 16, 2018. The fee covers the CPSI Course and Certification Exam.
City staff does currently do playground inspections 2-3 times per month on a rotating schedule,
checking for loose hardware and making sure the rubber mats are cleaned off and that
everything is in proper working order. Wood chips are added to the playgrounds when
necessary 2-3 times a year.
Ms. Lawrence also provided responses from West Saint Paul, South Saint Paul, Eagan, and
Inver Grove Heights on the CPSI program. Mendota Heights does a lot more inspections than
these cities do. Some of them are not certified but they use the Minnesota League of Cities
playground checklist during their inspections.
Commissioner Klepperich noted that each commissioner is assigned a park when they become
a part of the commission and he had found a safety issue at Valley Park this summer and it was
taken care of the very next day.
Commissioner Hinderscheid said that he would be in support of having someone certified to do
formal inspections with records kept of that inspection. He expressed satisfaction and support of
staff dong the inspections; however, having a formalized method is probably warranted.
Public Works Director Ryan Ruzek proposed that staff document for this first year and then take
a look. As long as the city has a program and is documenting their findings they should be
released from most liabilities that would happen. Without the documentation, it is correct that the
city would be vulnerable. He was unsure if having a certified inspector would be an
improvement over just having documentation.
Commissioner Hinderscheid noted that before their thoughts were a little bit different. Mr. Sloan
Wallgren was trained as a certified inspector. Mr. Ruzek replied that when Mr. Wallgren was the
Park and Recreation Coordinator he was the assistant city engineer and they did not discuss
any of those issues. He was unsure what Mr. Wallgren’s role was and whether or not he
documented any inspections.
The suggestion was made that staff document the inspections for this first year as a definite
step in the right direction. Mr. Ruzek also noted that with a park staff of three people it would
difficult to send one to attend the class to be certified and then be dedicated to the inspections.
Commissioner Goldade noted that he also supported the collection of data. He asked that the
number of times that the city receives a request for financial assistance due to injuries caused
or are happening at the parks. Staff agreed to provide that information.
Commissioner Goldade also suggested that certification needs be reviewed with the city’s
liability insurance and discover their expectations. He also suggested that the city somehow
partner with the school district as they do have certified playground inspectors.
5.e Student Representative Update
Ms. Lawrence noted that the Parks and Recreation Commission Student Representatives Myles
Bowen and Clair Dunham both have terms that expire January 31, 2018. Myles is away at
college so he will complete his term on January 31, 2018 and Clair Dunham has graciously
accepted to stay on through the end of the school year.
At the last City Council Meeting on January 2, 2018 Council gave direction to staff to contact
local high schools for possible student representatives for the commission for a one-term
position to start on June 1, 2018. Each term would be a one year period.
Ms. Lawrence will begin this recruiting process within the next month.
Chair Hinderscheid expressed his appreciation to Ms. Dunham for being diligent in her
attendance and stated that her views are very important. He believed the commission should
find ways to engage her more as that would help them in making decisions.
6.Reports
6.a Natural Resource Update
Purple Loosestrife
Public Works Director Ryan Ruzek provided the Natural Resources Update by explaining that
staff has been noticing a number of invasive species popping up in large number in recent
years. One of the latest discoveries is an infestation of Purple Loosestrife. Chemical treatments
can be done; however, staff has been looking at more of an environmental-friendly treatment.
The Minnesota Department of Natural Resources (MnDNR) has successfully used a biological
control with beetles and weevils. A permit has been applied for through the DNR to collect these
bugs this spring and release them in the hopes that they establish themselves and provide a
benefit to the wetland.
Concerns were raised with the introduction of Asian Beetles chasing people out of the parks in
other areas. Mr. Ruzek replied that staff would be working closely with the DNR and Dakota
County Soil and Water Conservation District as they have both completed these treatments with
no adverse affects to the community.
Valley Park
Mr. Ruzek continued by explaining that staff is working with Great River Greening and Xcel
Energy on re-vegetating the power line corridor that runs through Valley Park with a more
pollinator friendly mix that would provide better habitat. This will be at least a 3-year project and
will be funded through a $27,000 grant, of which the city is required to match $7,500 over the
next three years. Xcel Energy will be providing an in kind match with labor and Great River
Greening will be coordinating large volunteer events.
Marie Avenue Underpass / Trail
In 2019, Mendota Heights is proposing to reconstruct Marie Avenue. Dakota County is wanting
the city to replace the existing pedestrian underpass under Marie Avenue and they want the city
to extend the trail more directly north so it would not be a 90-degree turn around the tennis
courts. Both projects will need to be coordinated together. The underpass and the trail would be
completed using County funds, not City funds. Although surveying has not been done and a
route has not been determined, it was noted that a straighter trail route would put the path right
through the pine forest. Mr. Ruzek replied that staff would definitely take the pine forest into
consideration as the alignment is chosen. A meeting has been scheduled with Dakota County
on January 22, 2018.
Cherokee Heights
The city entered into a Joint Powers Agreement with the Cities of St. Paul and West St. Paul as
the cities have combined surface water that runs north of Annapolis (Highway 13) through a
culvert underneath the Cherokee Heights Boulevard and then down the Cherokee Heights
Ravine. There is an abundance of erosion in this channel. The City has been awarded a
$700,000 clean water grant for the stabilization of the Cherokee Heights Ravine and with that
grant the city incorporated additional stormwater improvements. Word received from the WMO
that this may be the largest grant ever handed out for clean water funds.
Upon being asked, Mr. Ruzek revealed that this area is near where the Highway 13 landslide
occurred. Cherokee Heights is where Highway 13 takes a sharp turn to the east, heading into
West St. Paul – above where the landslide was. There is a natural ravine that runs down the
bluff to the river and they would actually be stabling the upper part of the ravine. St. Paul Parks
would be in charge of the natural area and owns a lot of that land in Lilydale, but because
Mendota Heights is a contributor to the stormwater system they have an obligation to assist with
the project.
Aquatic Invasive Species (AIS)
Dakota County has extended the grant submittal deadline for aquatic invasive species
management to February 9, 2018. This grant program can be used for education and outreach,
early detection, population assessments, management of newer established aquatic invasive
species population, watercraft inspection and decontamination, or even law enforcement.
Mr. Ruzek indicated that Mendota Heights does not have a large issue with aquatic invasive
species but he wanted to provide this information to the commission.
Chair Hinderscheid recognized Ms. Leslie Pilgrim for volunteering to collect the insects and
release them to the wetland north of City Hall, which has a large infestation of Purple
Loosestrife.
The Commission asked questions and made suggestions regarding the best way for residents
or volunteers to get involved in these and other projects within the city – calling the city directly,
posting on the Facebook page, Heights Highlights, compiling a volunteer mailing list, etc.
Ms. Dunham, upon being asked, noted that there are many clubs and sports teams that would
do fund raising events to help clean up a park or work on a project such as these.
Motion Hinderscheid / second Levine to request the City Council increase the amount of funds
in the Invasive Species Control Program in the 2019 budget
Ms. Jacobson suggested that staff keep this in mind and bring it back later, when it is closer to
budget planning time, for possible inclusion of other suggestions and wishes.
Chair Hinderscheid withdrew his motion and Ms. Levine seconded the withdrawal.
6.b Par 3 Update
Recreation Program Coordinator Meredith Lawrence noted that at the last commission meeting,
the commissioners had requested information on the 2016 financials. That information was
included in the staff report to the commissioners. She did state that staff would not have the
2017 financials until late February or early March. When that information is available she will
bring it to the commission.
She also noted that for the last two months staff had been contacting golf accounting software
companies to demonstrate products and obtain pricing for a new accounting system. Staff is
working to figure out what the best product would be.
The commission asked questions on various line items when comparing 2016 final numbers
with November 2017 numbers. Ms. Lawrence replied that the budget, revenue, and
expenditures were set before she came onboard and she was unable to make any changes to
that. Hopefully they can promote the course better this year and use their marketing strategies
more effectively.
It was asked if the new accounting software would have a component where a player’s email
address could be obtained and send a follow-up survey on their experience. Ms. Lawrence
replied that it is a component of the systems they are considering.
6.c Recreation Program Updates
Recreation Program Coordinator Meredith Lawrence provided some of the numbers of skaters
using the rinks by location and the temperature of the weather. The City of Mendota Heights has
had a lot of skaters this season, and it is great the rinks have been so widely used.
The warming house at Friendly Hills has been completed; skating lessons started on Saturday.
At this rink and others, the city offers five different classes with 27 participants this year. The
classes run through February 3, 2018.
There were two field trips in December; bowling at Drkula’s Bowl and a movie at the AMC
Theater. There were 27 participants, an increase from last year. The second event was tubing
at Wild Mountain in Taylors Falls with 15 participants.
The Royal Ball has been scheduled for Sunday, February 11. Registrations are still being taken
and the event will include crafts, games, meet and greets with real princesses and princes, DJ,
refreshments, and lots of dancing. This will take place at the Concord Exchange from 3:00 –
5:00 p.m.
Ms. Lawrence met with Mr. Mark Rodriguez from 3rd Lair and discussed the Roger’s Lake
Skateboard Park. It was decided that staff would have a maintenance schedule for the
commission to review in February 2018. Mr. Rodriguez will come and explain the proposal and
answer any questions the commission may have.
6.d Comprehensive Plan Update
Recreation Program Coordinator Meredith Lawrence provided a copy of the Mendota Heights
2040 Comprehensive Plan Update, Draft Goals & Policies for review and conditional
consideration. This version provided the changes made based on the feedback from the
commission in November 2017.
6.e Planning Report
Chair Hinderscheid asked if the Friendly Hills Warming House had been completed. Mr. Ruzek
replied that the warming house has been completed as well as the lighting. However, staff did
have to come back and adjusted the lights to a lower angle based on neighborhood complaints.
The two neighbors who had complaints have indicated that they are satisfied with the
adjustments.
Chair Hinderscheid asked if there was still an open issue concerning the fishing on Wagon
Wheel and the culvert that was closed. Mr. Ruzek replied that this is still an open item. The
Rogers Lake Property Owners Association was going to be coordinating that meeting with the
DNR – not the city staff. He will be having discussions with the association over the next month
as they gear up for the annual treatment of the weed overgrowth in Rogers Lake.
In regards to the ash disposal at Rogers Lake, Mr. Ruzek spoke with Public Works about it last
fall. They do not see an issue with that being a problem. They empty out the coals weekly and it
has not been a concern for them and they were not supportive of adding a special hot ash bin in
any of the parks.
Student Representative Clair Dunham stated that when she asked about Pickleball she also
asked about things that teens would like to do in the summer. She had some ideas that would
be really fun for teens and families. Suggestions included:
•Kickball tournament
•Open mic night
•Movie night in the park(s)
7.Announcements and Commission Comments
Recreation Program Coordinator Meredith Lawrence noted that she met with Student
Representative Clair Dunham last week and expressed appreciation for her feedback and
stated that she has a very distinct and important voice for youth and young adults in the
community.
Commissioner Goldade expressed his excitement for the summer offerings through Parks &
Recreation. He did ask if a new tennis coordinator would be hired or if Ms. Lawrence would be
wearing both hats. Ms. Lawrence replied that they would be hiring a new instructor.
Commissioner Goldade also thanked Mr. Ruzek for the Natural Resource Update.
He also noted that he believed Pickleball lessons were being taught in high school PhyEd
classes in Rogers. He looks forward to hearing from the Council on the fee assistance program.
Kudos to the ice rink staff and all reports indicate that the warming house staff is friendly and the
folks flooding the rinks are doing a great job.
Commissioner Klepperich expressed his appreciation to the city staff members for their help and
support, and for their participation this evening. He gave thanks to Ms. Dunham for her
presence and participation. He also noted the great condition of the ice rinks.
Commissioner Levine also expressed her high impression of the ice rinks and noted that they
are a great place to have a party (fee is $25 to rent). She was also excited about the
opportunities for citizens to get involved in the stewardship of our resources.
Commissioner Tupper reiterated the appreciations made to Ms. Dunham for her insights and
great ideas. She also expressed her thanks to staff for all of the research they put into helping
inform the commission on issues and circling back and keeping track of things.
Chair Hinderscheid thanked Mr. Malmgren for taking the time to share the information regarding
Pickleball and thanked Ms. Dunham for her input. The commission had a great discussion on
volunteer opportunities this evening and hopes to expand on that. He also expressed
appreciation to Ms. Leslie Pilgrim for her volunteer efforts. He hoped citizens would connect with
the Friday News as it is a great way for the commission to communicate with the residents.
8.Adjourn
Motion Levine/Second Klepperich to adjourn the meeting at 8:12 PM
AYES 5: NAYS 0: ABSENT: 2
Minutes Taken By:
C. Darlene Oehlke
Independent Contractor
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Election of Chairperson and Vice-Chairperson
Background
Section 2.3 of the Mendota Heights Parks and Recreation Commission Rules of Order states: “At
the February meeting each year, the commission elects from its membership a Chairperson and
a Vice-Chairperson.” The terms of both officers will last one year and become effective at the
February meeting. According to Section 2.4 of the Mendota Heights Parks and Recreation
Commission Rules of Order, “The Chairperson and Vice-Chairperson take office immediately
following their election and hold office until their successors are elected and assume office.”
The duties of officers are as follows:
The Chairperson, or if absent, the Vice-Chairperson presides at meetings, appoints
committees and performs other duties as may be ordered by the commission.
The Chairperson conducts meetings so as to keep them moving rapidly and efficiently as
possible and reminds members, witnesses, and petitioners to discuss only the subject at
hand. The Chairperson is a voting member of the commission.
Requested Action
Staff requests that the Commission accept nominations and elect a Chair and Vice Chair. This
matter requires a majority vote. If more than two people are nominated and accept the
nomination, a paper ballot will be used. The Chairperson and Vice-Chairperson will be elected
separately.
5a
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
Cheryl Jacobson, Assistant City Administrator
SUBJECT: Schedule Work Session
Background
Staff is requesting a work session with the Parks and Recreation Commission in late February or
early March to review the roles, responsibilities and goals of the commission.
Staff is recommending the following as potential work session dates:
•February 26
•March 1
The work session would start at 6:30pm.
Requested Action
Informational Only.
5b
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Ice Skating Trainers Research
Background
Commissioners had asked staff to research the price of ice skating trainers and their use in
surrounding cities. Skating trainers are a walker-like tool that is used for young skaters taking the
ice.
Skating trainers range in price from $40.00 to $300.00. After conducting research there are no
cities in the area that have ice skating trainers at their outdoor rinks. Below are the cities
contacted and their response.
South Saint Paul: No skating trainers
West Saint Paul: No skating trainers
Savage: No skating trainers
Bloomington: No skating trainers (Available for rent at indoor skating facility)
Prior Lake: No skating trainers
Apple Valley: No skating trainers
Roseville: No skating trainers (Available for rent at indoor skating facility)
Shakopee: No skating trainers
Inver Grove: No skating trainers (Available for rent at indoor skating facility)
Eagan: No skating trainers
After discussing skating trainers at public rinks with other Recreation professionals there seems
to be a common concern surrounding theft prevention. Staff is also concerned about the
administrative practice of renting the equipment out to users.
Requested Action
Informational Only.
5c
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Summer Recreation Program Offerings
Background
Staff has been busy planning and coordinating recreation programs and activities for the summer
season. Registration information will be posted on the Mendota Heights website and on
Facebook on February 15th. Registration will open on March 1st.
Below are the programs that will be offered this summer.
•Skateboard Camp
•Basketball Camp
•Lacrosse Camp
•Ultimate Frisbee Camp
•Flag Football Camp
•Cheer/Dance/Tumbling Camp
•Disc Golf Camp
•Safety Camp
•Summer Playground Program:
o Scavenger Hunt/Detective Week
o Olympics Week
o Ninja Warrior Week
o Water Week
o Nature Camp
•Parks Celebration
•Officer Scott Patrick Memorial 5K Run/Walk
•Family Kickball Tournament
•Youth Field Trips:
o Big Thrill Factory
o MN Twins Game
o Basecamp
o Bunker Beach
o Valley Fair
5d
•Cliff Timm Memorial Fishing Derby
•Puppet Shows
•Summer Playhouse
•Junior Golf League
•Tiger Tots Golf Program
•Junior Golf Program
•Adult Golf Leagues
o Monday Men’s League
o Tuesday Senior League
o Wednesday Women’s League
•Little’s Tennis
•Youth Tennis Lessons
•Tennis In-House League
•USTA Tennis League
•Adult Tennis Lessons
•Adult Softball League
Requested Action
Informational Only.
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
Cheryl Jacobson, Assistant City Administrator
SUBJECT: Recreation Facilities Reservation/Special Event Policy
Background
The City has 12 parks and recreation facilities which includes fields, shelters, courts and
concession stands that are available for rent. Each year, City staff receives a large number of
rental requests from residents, organizations, and non-residents. Previously, the process to
reserve a facility was unclear and inconsistent.
Fees for rental of city facilities have been provided for in the City Fee Schedule. However,
reservation procedures and administrative process has not been updated in the form of a written
policy since 2004. This has led to inconsistency in the fees assessed, and in the way that priority
is given to reservations and the reservation process.
At the February 7 City Council meeting, the attached Recreation Facilities Reservation/Special
Event Policy was approved and it is now effective for the 2018 season.
Requested Action
Informational Only.
5e
Mendota Heights Recreational Facility
Reservation/Special Event Policy
2
Purpose:
This policy outlines the process, application materials, fees, and procedures of reserving a
recreational facility or hosting a special event in Mendota Heights.
General Reservation Information:
•All permits are non-transferable
•Reservations cannot be sublet to a third party
•All reservations/events require a permit
•All special requests and arrangements must be made during the application process
•Live or played music is allowed at the facilities as long as it is not disruptive to other
users and the surrounding community
•Set up, preparation, and cleanup time must be considered and included in the permit
time frame
•There must be sufficient adult supervision included with all reservations
•Failure to follow all laws, rules, city ordinances, or regulations will result in a
cancellation of the reservation, no refund, fines, civil liability, or criminal prosecution
•Vehicles must be parked in designated areas (no parking on the grass)
•The renter must be in attendance at the event
•The renter must have the permit in their possession
•The permit holder assumes the responsibility of activities not limited to:
o Supervision and control of children
o Prevention of injury
o General maintenance of the facility
Any damage caused to the facility will be billed to the renter
o Properly disposing waste
•Persons using Mendota Heights recreation facilities must adhere to the City of Mendota
Heights ordinances and state laws.
•Applicants must be 18 years of age or older
Applications:
An application can be obtained at the Mendota Heights City Hall (1101 Victoria Curve, Mendota
Heights MN 55118) or online at http://www.mendota-heights.com. A signed paper application
can be emailed, faxed, mailed or delivered to Mendota Heights City Hall. No reservation is
confirmed until the application is processed, payment is received, and the permit is issued.
Reservations shall be accepted by the City generally between January 1 and February 15.
Reservations shall be confirmed by March 1. Reservations received after February 15 will be
handled on a first come first serve basis.
3
Payment Options:
Payment can be made by cash, check, Discover, MasterCard or Visa. (Credit card payments
cannot be taken over the phone)
Insurance:
City of Mendota Heights staff reviews each request and will determine if insurance is necessary
for the permit.
Administrative Procedures:
The City of Mendota Heights Recreation Program Coordinator will administer the reservations,
and consult, as necessary, with the Assistant City Administrator.
•Fees are subject to change each year at the discretion of the Mendota Heights City
Council.
•If more than one request is made for the same location on the same date, the priority
policy will be used. In the case of a tie-breaker, priority will be given to the reservation
with the highest number of Mendota Heights residents.
•Any organization or individual who fails to provide/follow the guidelines or provide false
information on an application is subject to revocation of the permit at the discretion of
the Recreation Program Coordinator.
Disposing of Waste:
All renters are expected to dispose of waste in proper trash and recycling receptacles.
•The City of Mendota Heights prides itself on being a clean, “green” community and
renters are asked to recycle as much of their waste as possible.
4
I. Athletic Facility Scheduling Policy
The City of Mendota Heights is home to many athletic facilities for residents to enjoy. This
includes, but is not limited to outdoor tennis courts, baseball/softball fields, soccer fields,
hockey rinks, basketball courts, a golf course and many outdoor spaces. The City of Mendota
Heights takes ownership of scheduling their own facilities in order to provide fairness to
residents, attain maximum use of the facilities, while protecting them from overuse.
Athletic Facility Billing and Fees:
Fees are provided for in the City’s Fee Schedule, which is approved each year by City Council.
(See attached)
•Golf Course Rental: For pricing please contact the Recreation Program Coordinator (651)
255-1354.
Inclement Weather and Unplayable Fields:
Facility reservations may be cancelled and postponed due to weather. The permit holder will be
in contact with the Recreation Program Coordinator to determine if the fields are playable.
The City of Mendota Heights has the right to cancel a reservation if the facility is unsafe for
participants or if the weather will have a lasting impact on the facility. If the city does not
believe the facility could obtain safety vehicles due to ice, snow or water, the reservation will
be cancelled. If lightning is spotted, participants are not allowed to be outside using the facility
and must take shelter immediately. If an event is cancelled due to weather, it is not refundable.
But, the policy holder can reschedule the event in the same calendar year at no charge.
Athletic Facility Reservation Priority Classification:
The City of Mendota Heights has created a priority list to define users and create a reservation
policy that ensures the City is best meeting the needs of the community. Facilities will be
scheduled based off the scheduling priority policy that is established herein.
1.City of Mendota Heights Programs
a.This includes activities that are organized through the Mendota Heights Parks
and Recreation Department or directly sponsored by the City as a cooperative
program. Reservations for City sponsored activities, programs, games, practices,
leagues and tournaments can be taken at any time for any date. There are no
rental fees charged for City reservations.
2.City of Mendota Heights Co-Sponsored Activities
a.This includes all City-sponsored activities, programs, practices, leagues, games
and tournaments. An event is considered co-sponsored when the City of
Mendota Heights’ staff is committed to one of the following:
i.Planning/coordinating the activity
5
ii.Taking reservations for the activity
iii.Providing leadership and staff for the activity
iv.Measure the impact of the individuals who have participated
3.Agreements with Public and Private Schools
a.This includes schools that are located within the City of Mendota Heights. There
must be an agreement in place that defines the City of Mendota Heights
reciprocal use of the school’s athletic facilities. If there is no agreement in place,
this priority shall be moved to after priority #4
4.Recognized Community Youth Organizations
a.This includes youth organizations (youth 18 and under) that are recognized by
the City of Mendota Heights. Currently, the two recognized associations are
Sibley Area Youth Hockey Association (SAYHA) and Mendota Heights Athletic
Association (MHAA).
b.These youth organizations must meet the following requirements on an annual
basis:
i.Must be a City of Mendota-Heights based, non-profit, 501c3 organization
as defined by the Internal Revenue Services (IRS). Proof of 501c3 status
(letter from IRS) will be necessary
ii.A copy of the board of directors contact information submitted to the
City of Mendota Heights
iii.The organization must be able to confidentially provide the following
items in the form of a letter to the City of Mendota Heights:
1.A copy of current bylaws, policies and procedures which govern
operations, shall be made available to the City of Mendota
Heights
2.A coach’s certification training
3.The association must not discriminate on the basis of race, ethnic
background, sexual orientation, religion or ability. Although team
assignments may be determined by ability. There must be a policy
for determining teams based on ability.
iv.The organization should have liability insurance in place in an amount
equal to the statutory maximum liability of a government unit with the
State of MN as set forth in state law naming Mendota Heights as an
additional insured. A copy of the insurance policy must be submitted to
the City of Mendota Heights.
v.Youth organizations may be charged a seasonal damage deposit for usage
of facilities
5.Mendota Heights Residents Use of the Facilities for Personal Use
a.This includes residents of Mendota Heights using the facilities for personal use.
6.Mendota Heights-Based Businesses/Commercial Organizations
6
a.This includes business and commercial organizations that have a Mendota
Heights office as evidenced by their address to use the facilities
7. Non-Mendota Heights Organizations, Businesses and Individuals
a.This includes all non-Mendota Heights residents, organizations, groups, and
businesses who want to use the facilities.
Concessions Sales:
No person or organization can sell or offer any product, food or service for sale without the
prior written approval of the Recreation Program Coordinator.
The City of Mendota Heights does not hold a concessions/food license. Groups wanting to use
the concession stand will have to obtain their own Food/Beverage License from the MN
Department of Health, if selling. The City of Mendota Heights will need a copy of this license to
obtain keys to the concession stand.
Cancellation Policy:
•Reservations cancelled more than 30 days in advance will receive a 100% refund
(excluding the application fee)
•Reservations cancelled 15-30 days in advance will receive a 50% refund
•Reservations cancelled 1-14 days in advance will not receive a refund
•Reservations cancelled due to inclement weather are not refundable, but may be
rescheduled in the same calendar year at no additional charge
7
II.Picnic Shelter Rental Policy
The City of Mendota Heights is home to beautiful park shelters, which are a great gathering
place for family reunions, birthday parties, graduation parties, class gatherings, etc. The park
shelters are open to the public, unless reserved for an event. The City of Mendota Heights takes
ownership of scheduling the park shelters in order to provide fairness to residents and attain
maximum use of the park shelters.
Park shelters must be booked at a minimum of two business days prior to the reservation.
Park Shelter Rental Fees:
Fees are provided for in the City’s Fee Schedule, which is approved each year by City Council.
(See attached)
Additional Charges:
•Additional fees may be charged based on the size of the group and the additional
facilities requested
Renter’s Rights and Privileges:
•Groups that rent out a picnic shelter are entitled to the sole use of the shelter building
o Individuals or groups without permits must leave the picnic shelter when proof
of the permit is presented
o The rest of the park does remain open to the public
•If no permit is presented, the facility is open to users on a first-come, first-serve basis
•Reasonable decorating of the shelter is allowed, however, all decorations must be
cleaned up by the end of the event
o Do not attach any objects, signs, banners or materials to trees, shrubs, or park
features. All signs must be removed from the property at the end of the event
•Dunk tanks are not allowed
•Air filled jumpers are not allowed
Cancellation Policy:
•Reservations cancelled more than 7 days in advance will receive a 100% refund
•Reservations cancelled less than 7 days in advance will not receive a refund
•Reservations cancelled due to inclement weather maybe reschedule within the same
calendar year at no cost
•If the date of an event changes, reservations may be rescheduled at no cost, but it must
be in the same calendar year
•No refunds for unused dates of facilities
8
III.Special Event Policy
The City of Mendota Heights considers, but does not limit special events as company
celebrations, fundraising events, productions, exhibitions, festivals, entertainment, races, or
other events that require a high level of municipal services for its execution on City owned
property. If you are unsure whether your event is considered a “special event” in Mendota
Heights please call the Recreation Program Coordinator (651) 255-1354.
Special Event Fees:
•Application fee of $25, non-refundable
•Other fees may apply based on your event attendance and location
•Applications must be submitted sixty (60) days prior to the event
•Included with the application must be:
o Locations of all activities
o Site map
o For races the proposed race route must be included
Cancellation Policy:
Reservations that are cancelled more than thirty (30) days in advance will receive a 100%
refund. Reservations that are cancelled 15-30 days in advance will receive a 50% refund.
Reservations cancelled 1-14 days in advance will not receive a refund. The application fee of
$25 is non-refundable regardless of the date cancelled.
If the event is cancelled due to inclement weather, the policy holder should contact the
Recreation Program Coordinator to reschedule the event. There are no refunds for weather
cancellations. The policy holder can reschedule the event in the same calendar year at no
charge.
Concessions Sales:
No person or organization can sell or offer any product, food or service for sale without the
prior written approval of the Recreation Program Coordinator.
The City of Mendota Heights does not hold a concessions/food license. Groups wanting to use
the concession stand will have to obtain their own Food/Beverage License, if selling. The City of
Mendota Heights will need a copy of this license to obtain keys to the concession stand.
Public Safety or Staff Assistance:
Events requesting public safety assistance or assistance from city staff, shall contact the
Recreation Program Coordinator, early on in the reservation process. No reservation is
guaranteed to obtain help from city staff or the Public Safety Department. Once an application
is submitted, staff will review requests to determine if there is a need and whether staff is
available. If available there may be a fee for staff and the Public Safety Department.
9
Approval of Event:
The City of Mendota Heights will review requests and determine if the request can be met. The
request will only be approved if the staff believes the location will be able to accommodate the
special event.
Other information:
•A permit does not provide for exclusive use of bathrooms and parking lots. Groups that
have a permit are allowed to use the designated permitted space, yet public park area
does remain open for the public
•The city does not lease or loan any equipment
•Users are not allowed to attach any objects, signs, banners or materials to trees, shrubs,
or park features. All signs must be removed from the park property at the end of the
event
•Do not mark any trails, streets, parking lots, paths, sidewalks, parking lots or buildings
•The use of tents must be approved by the Recreation Program Coordinator
DATE: February 13, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Market Square Park Bench
INTRODUCTION
The City of Mendota Heights received a request from a resident of Village Commons, the
Dakota County CDA’s building located in the Village, to add a park table and umbrella to the
Market Square Park.
DISCUSSION
Market Square Park is owned by the city of Mendota Heights and maintained by the RMF
group, developer of the Village. The current amenities of the park includes 10 existing benches.
Adjacent businesses provide additional outdoor seating.
The resident request is to install tables with backs and a tilt able umbrella. A review of other
city of Mendota Heights parks found that the city does not provide this type of seating in any
other park. City Park staff are unable to manage an umbrella at this park as maintenance is
done by the developer. Staff reached out to the developer on this request and was informed
that they do not have the necessary resources to manage an umbrella and have concerns that
this type of seating will promote loitering, litter and graffiti as they have been experiencing
problems in other areas of the development.
Staff researched the cost of purchasing this type of table which appears would be in the range
of $2,000-$5,000 without an umbrella. A potential location of a table will need to be such that
the existing uses in the park are not affected and that ADA clearances are met.
Alternatively there are some other options that may meet the desires of the requestor. The
Mendota Plaza expansion on the south side of Highway 110 is installing a similar type of
park/open space with benches and pergola for shade. The requestor could also ask for this
type of table on their property. Aerial photographs show that there is an existing table
overlooking the pond already provided at this location.
ACTION REQUIRED
Discuss the request and determine if the Commission is recommending that the Council
approve the purchase of a table with backs at Market Square Park.
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Dakota County GIS
Village City ofMendotaHeights0100
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
2/7/2018
DATE: February 13, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Ivy Hills Park Pond Improvement Update
INTRODUCTION
The Parks and Recreation Commission was informed of a proposed pond dredging at Ivy Hill
Park at their December 2017 meeting.
DISCUSSION
Mendota Heights City Council approved the construction plans and authorized an
advertisement for bids for the Ivy Hill Park Pond Improvements at their February 7, 2018
meeting.
Results of the sediment analysis determined that the material is of the SRV 1 class meaning no
special disposal is required. There is an estimated volume of 1,210 Cubic Yards of material to
be removed from this pond. It is proposed to utilize approximately half of this material to fill a
low spot on the north end of the pond. The remaining material will be sent to an approved site.
The current opinion of costs for this work ranges from a low of $78,166 to a high estimate of
$101,156. The contract with the consultant and the wetland delineation report totaled
approximately $27,000. Non-assessed Competitive bids require a 10 day advertisement period
however staff intends to advertise for 16 days with a bid opening being scheduled for February
28th and a potential award of contract on March 6th. Staff would expect work to begin
approximately two weeks after award to finalize contracts and the contractor to assemble
equipment and materials.
ACTION REQUIRED
For informational purposes although comments are also welcomed.
5g
Item Description Unit Estimated
Quantity Unit Price Extension
4.01A Project Mobilization/Demobilization L.S.1 $8,350.00 $8,350.00
4.01B Clear and Grub Trees & Brush, Grind Stumps L.S.1 $5,000.00 $5,000.00
4.01C Erosion Control Construction Entrance Each 2 $1,050.00 $2,100.00
4.01D Street Sweeping L.S.1 $250.00 $250.00
4.01E Inlet Protection Each 2 $150.00 $300.00
4.01F Erosion Control Siltation Logs L.F.300 $3.00 $900.00
4.01G Reinforced Silt Fence L.F.50 $10.00 $500.00
4.01H Control of Water, Dewatering L.S.1 $1,300.00 $1,300.00
4.01I Site Grading S.Y.2640 $1.60 $4,224.00
4.01J Mn/DOT Class V Rip Rap/W Type IV Fabric Ton 120 $94.80 $11,376.00
4.01K Pond Dredging of MPCA Dredged Material
SRV1 Unregulated Fill C.Y.1,210 $13.00 $15,730.00
4.01L Disposal of MPCA SRV 1 Excavated Material at
Nearby Owner Designated Location C.Y.500 $10.00 $5,000.00
4.01M
Disposal of MPCA SRV 1 Excavated Material
Off Site at Contractor Chosen Location
Approved by the Engineer
C.Y.710 $25.00 $17,750.00
4.01N Outlet Structure Modifications L.S.1 $10,000.00 $10,000.00
4.01O Topsoil Borrow Ton 90 $40.00 $3,600.00
4.01P Flexterra HP-FGM with Seed S.Y.770 $4.00 $3,080.00
4.01Q Traffic Control L.S.1 $1,150.00 $1,150.00
4.01R Site Cleanup and Restoration L.S.1 $850.00 $850.00
4.01S Clean Pipes 100ft Downstream of Outlet Each 1 $500.00 $500.00
$91,960.00
RANGE -15% to +10% =$78,166.00 to $101,156.00
TOTAL CONSTRUCTION =
Engineer’s Opinion of Cost
City of Mendota Heights
Ivy Hills Park Pond Maintenance
DATE: February 13, 2018
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Natural Resources Update – Heights Highlights Articles, Noxious Weed List,
Pollinator Work Plan, Natural Resources Plan
Heights Highlights Articles
Attached are three articles planned for distribution in the March Heights Highlights. The
articles include information on the 2018 Pollinator planned activities, Invasive Species, and
Storm Water pollution.
Noxious Weed List
The Minnesota Department of Agriculture recently sent out the attached Noxious Weed list and
general weed notice.
2017-2018 Pollinator Work Plan
Local Dakota County Master Gardeners developed the attached 2017-2018 Pollinator work
plan. The 2018 Pollinator planned activities updates this work plan. A 2018-2019 work plan will
be drafted at a later date.
2002 Natural Resources Plan
Mendota Heights, with a grant from the DNR, commissioned a Natural Resource Plan in 2002.
This plan should be reviewed to determine if an update is necessary or to continue working on
existing Management Recommendations.
6a
Upcoming Educational & Volunteer Events with Master Gardeners:
Dakota County Master Gardeners and the city of Mendota Heights are sponsoring the following
upcoming educational & volunteer events.
June 2, 2018: Ask a Master Gardener Table: Get your gardening questions answered and learn
more about sustainable landscaping & the city’s Pollinator Friendly status at the MH Parks
Celebration, Mendakota Park.
May-June 2018: Par 3 Rain Garden & Clubhouse Planting: Learn from Master Gardeners about
how to plant for pollinators while volunteering to help the city rejuvenate & re-plant the Par 3
rain garden & clubhouse garden. Watch for updates on the planting dates.
July-August 2018 date TBD: Tour the City Hall Native Planting: Learn about the sustainable &
pollinator friendly landscape at city hall. Master Gardener’s will teach you about the plants
selected for the garden and how you can recreate a beautiful, low maintenance, eco-friendly
garden at your home! MH City Hall
October 2018 date TBD: Bust your Buckthorn: Learn the best way to rid your property of
invasive Buckthorn. Master Gardeners will teach you best practices, strategies, and great
replacements for beauty & privacy while keeping the Buckthorn at bay. Rogers Lake Park, MH.
Feb-Mar 2019 date TBD: Garden Workshop: Each winter Master Gardeners give a workshop
on a specific horticultural topic for MH residents. The past two years workshop topics were
“An Intro to Pollinator Friendly Practices and Sustainable Landscape Management” and
“Invasive Plant Species in your Neighborhood: Identification, Management, & Beautiful
Alternatives”. In January, look for the upcoming landscaping topic for 2019.
Watch for updates on the city website and announcements at city council meetings. Some of
these events are weather dependent so a date will be chosen as it gets closer to that month.
Impact of Invasive Species in Mendota Heights
Invasive species, whether plant or insect, can be found in Mendota Heights. Invasive species
grow and reproduce rapidly causing economic harm, environmental harm, or harm to human health.
Invasive plants take over natural areas which limit our land use & our ability to enjoy outdoor
activities such as hiking, fishing, hunting, and boating. Invasive species can alter ecosystems resulting in
less food and habitat for birds, insects, & animals causing them to look elsewhere for food and habitat
or to perish.
Some invasive plants have toxic roots that don’t allow other desirable plants & trees to grow.
Others spread rapidly by dispersing thousands of seeds. And some are not palatable to animals &
insects which allow the invasive species to take over due to the lack of natural predators.
Invasive species can even bring pest and disease pathogens to humans. For example, ticks are
more prevalent on some invasive plants, such as Barberry, than non-invasive plants. And pollen from
some invasive plants increases the severity of respiratory allergies.
Economic losses to communities are incurred when they have to remedy the negative impact of
infestations such as those that affect water quality. Also, invasive species that have been left to spread
create additional costs to cities to manage or remove those infestations.
What can we do? We can help by removing invasive plants on our own properties & purchasing
plants that are not invasive. Attend upcoming educational events offered by Master Gardeners and the
city of Mendota Heights to learn more.
Treat Your Curb Like a Shoreline
If you live along the shore of Rogers Lake [or Lake Augusta or LeMay Lake], it’s probably obvious that
water running off your property ends up in the lake. However, even if you live several blocks or miles off
the lake, runoff from your property [may] drain to the lake through stormwater pipes under your
street—essentially turning every curb into a shoreline. Stormwater systems are different from sanitary
sewer systems in which water used inside your home is treated at a wastewater treatment plant before
being discharged to a waterbody. Outside your home stormwaters collect rainwater and snowmelt
leaving your property to convey them to waterbodies without treatment.
Pollutants carried in that runoff include lawn fertilizers, nutrients from decaying grass clippings and
leaves, pesticides, oil and gas from leaking cars, water, and salt, sand and other deicers. In lakes, these
pollutants result in poor water quality—affecting aesthetics and recreational enjoyment of the lake as
well as fish, bugs, birds, and their habitats.
As you might guess, once a waterbody is degraded, it can be costly to cleanup. You can be part of the
solution by using some easy practices at home, 1) Sweep up grass clippings, fertilizer, leaves and extra
sand and salt before they get into the storm drain, 2) Install a rain garden to capture runoff from your
roof or driveway and let it soak into the ground*, 3) Clean up after your pet, 4) Install a rain barrel to
collect rainwater for use in gardens, 4) Keep your car in good repair to avoid leaks, 5) [Point your
rainwater downspouts away from hard surfaces such as the driveway or sidewalks and direct them into
your yard or garden.]
*Learn more about rain gardens and pollinator gardens at free Landscaping for Clean Water workshops.
Visit www.dakotaswcd.org/cleanwater.html
Article used with permission from the Minnesota Pollution Control Agency. Items in brackets were added
by the city of Mendota Heights.
GENERAL NOTICE TO CONTROL OR ERADICATE NOXIOUS WEEDS
Notice is hereby given, pursuant to Minnesota Statutes, Section 18.83, Subdivision 1 (2009), that all
persons in Dakota County, Minnesota, shall control or eradicate all noxious weeds on land they occupy
or are required to maintain. Control or eradication may be accomplished by any lawful method, but the
method(s) applied may need to be repeated in order to prevent the spread of viable noxious weed seeds
and other propagating parts to other lands. Failure to comply with the general notice may mean that an
individual notice, Minnesota Statutes, Section 18.83, Subdivision 2 (2009), will be issued. An individual
notice may be appealed within two working days of receipt to the appeal committee in the county
where the land is located. Failure to comply with an individual notice will mean that the inspector
having jurisdiction may either hire the work done or seek a misdemeanor charge against the person(s)
who failed to comply. If the work is contracted to be completed by the inspector, the cost can be placed
as a tax upon the land and collected as other real estate taxes are collected. You may obtain a list of the
plants that are designated as noxious weeds and the members of the appeal committee from your
County Agricultural Inspector or County-Designated Employee. You can also obtain this information
from your Local Weed Inspectors. Local Weed Inspectors include the township supervisors, city mayors
or their appointed assistants. More information regarding the statewide listed noxious weeds, the MN
Noxious Weed Law and a list of County Agricultural Inspectors and County Designated Employees can be
obtained from the Minnesota Department of Agriculture’s Web Site by visiting:
http://www.mda.state.mn.us/weedcontrol .
Todd Matzke
Dakota County Agricultural Inspector
4100 220th St. W.
Suite 102
Farmington, MN 55024
(651)480-7780
Todd.matzke@co.dakota.mn.us
2018 Noxious Weed List
http://www.mda.state.mn.us/weedcontrol
In accordance with the Americans with Disabilities Act, this information is available in alternative forms of communication upon request by calling 651/201-6000.
TTY users can call the Minnesota Relay Service at 711 or 1-800-627-3529. The MDA is an equal opportunity employer and provider.
The Minnesota Noxious Weed Law (MN Statutes 18.75-18.91) defines a noxious weed as an annual, biennial, or
perennial plant that the Commissioner of Agriculture designates to be injurious to public health, the environment,
public roads, crops, livestock, or other property. The purpose of the law is to protect residents of the state from the
injurious effects of noxious weeds.
There are currently forty-two plant species regulated as noxious weeds in Minnesota. Twenty-three plants are listed
as Prohibited Noxious Weeds which consist of two regulatory lists– 14 plants listed on the Prohibited Eradicate List and
9 plants listed on the Prohibited Control List. Fifteen species are listed as Restricted Noxious Weeds and four species
are listed as a Specially Regulated Plants that can be enforced under specific conditions.
A. Prohibited Noxious Weeds – Attempts must be made by all landowners to control or eradicate species on these
lists. These species cannot be transported illegally or sold in Minnesota.
Eradicate List –must be eradicated by killing the above and belowground parts of the plant.
1.Palmer Amaranth Amaranthus palmeri S.Watson
2.Oriental Bittersweet Celastrus orbiculatus Thunb.
3.Diffuse Knapweed Centaurea diffusa Lam.
4.Brown Knapweed Centaurea jacea L.
5.Yellow Starthistle*Centaurea solstitialis L.
6.Meadow Knapweed Centaurea x moncktonii C.E. Britton
7.Poison Hemlock Conium maculatum L.
8.Black Swallow-wort Cynanchum louiseae Kartesz & Gandhi
9.Grecian Foxglove Digitalis lanata Ehrh.
10.Common Teasel Dipsacus fullonum L.
11.Cutleaf Teasel Dipsacus laciniatus L.
12.Giant Hogweed*Heracleum mantegazzianum Sommier & Levier
13.Japanese Hops Humulus japonicus Siebold & Zucc.
14.Dalmatian Toadflax Linaria dalmatica (L.) Mill.
*Species not known to be in Minnesota, but have been determined to be a threat to invade the state.
Control List –must be controlled preventing the maturation and spread of propagating parts.
1.Common Barberry Berberis vulgaris L.
2.Narrowleaf Bittercress Cardamine impatiens L.
3.Plumeless Thistle Carduus acanthoides L
4.Spotted Knapweed Centaurea stoebe L. ssp. micranthos (Gugler) Hayek
5.Canada Thistle Cirsium arvense (L.) Scop.
6.Leafy Spurge Euphorbia esula L.
7.Purple Loosestrife Lythrum salicaria L., L. virgatum L.
8.Wild Parsnip Pastinaca sativa L. (Except for non-wild cultivated varieties)
9.Common Tansy Tanacetum vulgare L
B. Restricted Noxious Weeds - may not be sold, transported illegally, or intentionally planted in Minnesota.
1.Tree of Heaven Ailanthus altissima (Mill.) Swingle
2.Garlic Mustard Alliaria petiolata (M. Bieb) Cavara & Grande
3.Porcelain Berry Ampelopsis brevipedunculata (Maxim.) Trautv.
4.Crown Vetch Securigera varia (L.) – Formerly known as Coronilla varia L.
5.Wild Carrot/Queen Anne’s Lace Dacus carota L.
6.Glossy Buckthorn (and all cultivars)Frangula alnus Mill.
7.Amur Honeysuckle Lonicera maackii (Rupr.) Herder
8.Morrow’s Honeysuckle Lonicera morrowii A. Gray
9.Bell’s Honeysuckle Lonicera x bella Zabel
10.Common Reed (non-native subspecies) Phragmites australis (Cav.) Trin. ex Steud. ssp. australis
11.Common or European Buckthorn Rhamnus cathartica L
12.Black Locust Robinia pseudacacia L.
13.Multiflora Rose Rosa multiflora Thunb.
14.Tatarian Honeysuckle Lonicera tatarica L.
15.Japanese Barberry Cultivars**Berberis thunbergii DC.
2018 Noxious Weed List
http://www.mda.state.mn.us/weedcontrol
In accordance with the Americans with Disabilities Act, this information is available in alternative forms of communication upon request by calling 651/201-6000.
TTY users can call the Minnesota Relay Service at 711 or 1-800-627-3529. The MDA is an equal opportunity employer and provider.
**Japanese Barberry Cultivars Regulated as Restricted Noxious Weeds in Minnesota
• ‘Angel Wings’ • ‘Antares’ • var. atropurpurea • ‘Bailtwo’ (Burgundy Carousel®) • ‘Monomb’ (Cherry Bomb™)
• ‘Crimson Velvet’ • ‘Erecta’ • ‘Gold Ring’ • ‘Bailsel’ (Golden Carousel®; B. koreana × B. thunbergii hybrid) •
‘Inermis’ • ‘Bailgreen’ (Jade Carousel®) • ‘JN Redleaf’ (Ruby Jewel™) • ‘JN Variegated’ (Stardust™) • ‘Kelleris’
• ‘Kobold’ • ‘Anderson’ (Lustre Green™) • ‘Marshall Upright’ • ‘Painter’s Palette’ • ‘Pow Wow’ • ‘Red Rocket’ •
‘Rose Glow’ • ‘Bailone’ (Ruby Carousel®) • ‘Silver Mile’ • ‘Sparkle’ • ‘Tara’ (Emerald Carousel®; B. koreana ×
B. thunbergii hybrid) • Wild Type (parent species – green barberry)
C. Specially Regulated Plants –shall be handled, controlled or eradicated according to specified regulations.
1.Poison Ivy (Toxicodendron radicans L. Kuntze and T. rydbergii (Small ex Rhdb.) Greene)
Must be eradicated or controlled for public safety along rights-of-ways, trails, public accesses, business
properties open to the public or on parts of lands where public access for business or commerce is granted.
Must also be eradicated or controlled along property borders when requested by adjoining landowners.
2.Japanese Knotweed (Polygonum cuspidatum Seib. & Zucc.)
3.Giant Knotweed (Polygonum sachalinense F. Schmidt ex Maxim.)
Any person, corporation, business or other retail entity distributing Japanese and/or giant knotweeds for sale
within the state, must have information directly affixed to the plant or container packaging that it is being sold
with, indicating that it is unadvisable to plant this species within 100 feet of a water body or its designated
flood plain as defined by Minnesota Statute 103F.111, Subdivision 4.
4.Amur Maple (Acer ginnala Maxim.)
Sellers shall affix a label that advises buyers to only plant Amur maple and its cultivars in landscapes where
the seedlings will be controlled by mowing or other means. Amur maple should be planted at least 100 yards
from natural areas.
D. County Noxious Weeds
County Noxious Weeds are plants that are designated by individual county boards to be enforced as prohibited
noxious weeds within the county’s jurisdiction and must be approved by the Commissioner of Agriculture, in
consultation with the Noxious Weed Advisory Committee. Each county board must submit newly proposed County
Noxious Weeds to the Minnesota Department of Agriculture for review. Approved County Noxious Weeds shall also be
posted with the county’s general weed notice prior to May 15th each year. Counties are solely responsible for
developing County Noxious Weed lists and their enforcement. Contact your local County Agricultural Inspector
or Designated Employee for more information on County Noxious Weeds
www.mda.state.mn.us/en/plants/pestmanagement/weedcontrol/cailist.aspx
Adding species to County Noxious Weed Lists
It is up to an individual county to determine if they will have a designated county noxious weed list and the process
for selection of species to be added to the list. If the county board of commissioners establishes a county noxious
weed list, townships wanting to add species should pass a resolution with the county’s Township Association showing
that the representative of townships for that county are in favor of adding a particular species and enforcing it. This
resolution can then be submitted to the County Agricultural Inspector or Designated Employee for that jurisdiction. It
is still up to the county board of commissioners to decide if they want to list and enforce any species submitted to
them via the township association or other entities. Minnesota Department of Agriculture approved County Noxious
Weed Lists can be enforced by authorized agents of the commissioner under the MN Noxious Weed Law as outlined in
Minnesota Statutes 18.80 – 18.81.
Townships can also use their local ordinance process to regulate plant species that are not listed by the county or
state. Enforcement of species listed via a municipal ordinance is the responsibility of municipal authorities and cannot
be regulated under or associated with the MN Noxious Weed Law - MS 18.75 – 18.91.
Additional resources for regulated noxious weeds and non-regulated invasive plants in Minnesota
MDA Website - www.mda.state.mn.us/weedcontrol
MN DOT Website - www.dot.state.mn.us/roadsides/vegetation/pdf/noxiousweeds.pdf
MN DNR Website - www.dnr.state.mn.us/invasives/terrestrialplants/index.html
MN BWSR Cooperative Weed Management Areas - www.bwsr.state.mn.us/grantscostshare/cwma/CWMA.html
Work Plan for Pollinator Friendly Activities 2017-2018 City of Mendota Heights, MN
1.Mission
- Promote pollinator friendly activities and practices through public engagement and education
- Partner with U of MN Master Gardeners-Dakota County for expertise and educational materials
2.Current Goals 2017- early 2018
- Master Gardeners to engage public at Mendota Heights annual Park Celebration (June 3, 2017)
o Master Gardeners answer questions, provide education/guidance on pollinators, native species,
wetlands, and landscape management
o Master Gardeners provide materials identifying pollinator types, pesticides/insecticides to avoid,
invasive plant lists, etc.
o City to promote the Pollinator Designation and activities already completed
Pilot Knob Restoration
Victoria Road Pilot Project
Current Park Management Policy
Annual invasive species removal
- Victoria Road Showcase/Education day (July/Aug TBD)
o Master Gardeners to show the native plantings along Victoria, how the area contributes to pollinator
habitat, water management, reduced maintenance, and to share possible steps for homeowners
- Preserve and protect existing native plantings while identifying opportunities for additional native plantings
o City to identify areas within upcoming projects (street, erosion control, streambank stabilization, Park
restoration, etc.
o Finalize with MnDOT native plantings in conjunction with Highway 110 & 149 projects
o Evaluate Buffer zones around MH ponds for invasive species removal & plan for buffer
o STA slope by soccer fields –native plants
o Community group contacted PWD---education for group, & mgmt of tasks by Master Gardener
o Continue with mowing efforts:
-Initial mowing to begin 2 weeks+ later to allow clover for pollinators
-Ball fields shorter according to specifications, rest of turf longer
-Mow Victoria Rd 1x this Spring (MG will let know date)
- Educational workshops for City employees
o Continue education of best management practices for developed and undeveloped public land
o Master Gardeners to conduct hands-on education of tree/shrub planting- City Hall (May/June 2017)
- Additional Education Events for Residents
o Education & plant with volunteers –City Hall Native Planting (May/June)
o Buckthorn Bash Education Event (Fall 2017)
-residents learn how to in park, then do at home, drop off at MH Bonfire
o Workshop at City Hall (early 2018)
-Master Gardeners to present workshop on sustainable landscaping, native & pollinator friendly
plantings
o Offer workshop thru SWCD of Dakota County
- Education & consultation with ISD 197- Master Gardeners to continue working with ISD 197
- Heights Highlights articles provided by Master Gardeners for each edition
3.Potential Long Term Goals (2018 and beyond)
- Develop future projects/events between the Master Gardeners and the City
o Engage Visitation & STA in order to provide education similar to ISD 197
o Re-establish native garden at Victoria Highlands Park
o Par-3 grounds improvements
o Incorporate pollinator friendly plantings & activities into future capital projects where applicable
- Update city website with Master Gardeners to provide research based info and articles for residents
- Update City Natural Resource Master Plan when appropriate
2017-2018 Events listed by timeline:
1-June 3 Parks Celebration- Master Gardeners to engage public at Mendota Heights annual Park Celebration
2-May/June TBD- Employee Workshop- Master Gardeners to conduct hands-on education of tree/shrub planting with
City Employees- City Hall
3-May/June TBD- Master Gardeners to educate & work with volunteers to plant City Hall Native planting
4-May-Oct Mowing efforts- City to continue to mow as follows:
-Initial mowing to begin 2 weeks+ later to allow clover for pollinators
-Ball fields shorter according to specifications, rest of turf longer
-Mow Victoria Rd 1x this Spring (MG will let know date)
Buffer zones ponds- City to evaluate with Master Gardeners for invasives & future buffer plan
5-- July/Aug TBD- Victoria Road Showcase/Education day – Master Gardeners to host
6- Oct TBD - Buckthorn Bash Education Event – Master Gardeners to educate residents… teach how to
remove Buckthorn in park, then do at home, drop off at MH Bonfire
7-Feb 2018 Resident Workshop at City Hall
-Master Gardeners to present workshop on sustainable landscaping, native & pollinator friendly plantings
2017-2018 Ongoing events:
1- Preserve and protect existing native plantings while identifying opportunities for additional native plantings
-City to identify areas within upcoming projects (street, erosion control, streambank stabilization, Park
restoration, etc.
-Finalize with MnDOT native plantings in conjunction with Highway 110 & 149 projects- City & Master
Gardeners
2- Articles provided for each Heights Highlights edition by Master Gardeners
3- City to Engage Visitation & STA in order to provide education by Master Gardeners similar to ISD 197
4-Develop future projects/events between the Master Gardeners and the City
5-Consult with ISD 197 on PF plan: Master Gardeners to continue working with ISD 197 on their PF plan
6- Evaluation of Buffer zones around park ponds for invasive species removal & future plan for buffer zones
7-STA slope by soccer fields-native plants
8-Community group contacted PWD---City to coordinate education for group, & management of tasks by
Master Gardeners
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Request for Proposal (RFP). In January, City council approved a professional services contract
for the development of an RFP to solicit proposals for turf and grounds maintenance at the Par
3 Golf Course. For several years, we contracted with a private company for oversight of
maintenance at the Par 3. This included application of chemicals/fertilizer, winterization of the
course and general maintenance of the irrigation system. This contract ended in 2017, so we
will need to find someone to complete these services at the course in 2018.
2017 Final Financials: Financial information for the 2017 year will be available at the March
meeting.
6b
DATE: February 13, 2018
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Programs Update
Skating Lessons. Skating lessons ended this Saturday at Friendly Hills Rink. We had 27 total
participants in skating this year. The session consisted of five Saturday lessons, and kids showed
a lot of progress throughout the class.
Gymnastics Classes. Gymnastics classes end on Saturday February 17. Mendota Heights has 48
youth registered in the program, which is up 29% from last year’s registered participants.
Royal Ball. The Royal Ball took place on Sunday, February 11th at the Concord Exchange Building
in South Saint Paul. A short summary of the event will be provided at the meeting.
School Donation Program Research Update. After speaking with our representative from our
online registration system software, it seems as though it is going to be difficult to add a donation
box at the end of registration. The system at this time does not allow for this. I have asked that
they look into this for a future option for our program.
USTA Grant Update. Staff completed the paperwork and submitted the first technical review for
our USTA grant at Marie Park. Our representatives from the USTA reviewed our technical report
and gave us important feedback. Staff is currently using the feedback to submit our final technical
review to the USTA.
Summer Program Registration. Summer recreation program information will be posted on the
Mendota Heights website and on Facebook on February 15th. Registration will open on March 1st.
6c
Ice Rink Usage. Warming house attendants have been keeping track of the number of skaters
using the rinks and the weather during that period of time. Below is the information from
December 22nd to February 7th.
Wentworth total: 772, Friendly Hills 789, Marie: 936
Current Rink Hours are:
•Weekdays: 4:00-9:00pm
•Saturdays: 10:00am-9:00pm
•Sundays: 12:00pm-6:00pm
•Non-School Days: 12:00pm-9:00pm
Wentworth # of Skaters Avg Temp Friendly Hills # of Skaters Avg Temp Marie # of Skaters Avg Temp
12/22/2017 60 23.5 12/22/2017 99 22.6 12/22/2017 41 21.3
12/23/2017 57 17.9 12/23/2017 66 18.5 12/23/2017 52 19.1
12/24/2017 34 20.5 12/24/2017 13 19.75 12/24/2017 21 20
12/27/2017 38 2.5 12/27/2017 26 2.8 12/27/2017 22 3.2
12/28/2017 35 8.7 12/28/2017 16 9.4 12/28/2017 59 9.9
12/29/2017 7 1.83 12/29/2017 13 0.8 12/29/2017 22 2.3
1/1/2018 23 0.3 1/1/2018 5 0.5 1/1/2018 34 0.16
1/2/2018 14 11 1/2/2018 6 8.2 1/2/2018 33 12
1/3/2018 8 1.2 1/3/2018 16 1.8 1/3/2018 0 2.4
1/4/2018 13 1 1/4/2018 5 0.2 1/4/2018 21 1.2
1st Meeting 289 8.843 1st Meeting 265 8.455 1st Meeting 305 9.156
1/6/2018 18 5.1 1/6/2018 41 6.8 1/6/2018 43 8.63
1/7/2018 52 27 1/7/2018 43 27.1 1/7/2018 54 28
1/8/2018 24 28 1/8/2018 15 31 1/8/2018 14 28.2
1/11/2018 7 19.6 1/11/2018 0 7.8 1/11/2018 7 8.8
1/12/2018 1/12/2018 0 1.4 1/12/2018 6 0.8
1/13/2018 18 1.81 1/13/2018 17 1.9 1/13/2018 13 3
1/14/2018 20 13.5 1/14/2018 15 10.7 1/14/2018 49 12.8
1/15/2018 16 5.6 1/15/2018 16 5 1/15/2018 26 5.1
1/16/2018 7 3.2 1/16/2018 8 3.75 1/16/2018
1/17/2018 11 28.5 1/17/2018 13 25.4 1/17/2018 10 27
1/18/2018 27 34.2 1/18/2018 3 34.8 1/18/2018 29 33
1/19/2018 0 41 1/19/2018 2 40 1/19/2018 32 37.6
1/20/2018 4 36.5 1/20/2018 22 38.2 1/20/2018 16 36.7
1/21/2018 9 37 1/21/2018 2 37 1/21/2018 12 21.4
1/23/2018 64 25 1/23/2018 76 23.4 1/23/2018 35 22.8
1/25/2018 27 25.4 1/25/2018 20 27 1/25/2018 66 25.8
1/27/2018 55 32.1 1/27/2018 20 27 1/27/2018 17 28.1
1/28/2018 18 19.8 1/28/2018 60 17 1/28/2018 78 19.2
1/29/2018 10 11.2 1/29/2018 7 12.8 1/29/2018 13 11.4
1/30/2018 1/30/2018 34 25.6 1/30/2018 6 24
1/31/2018 32 27.2 1/31/2018 11 23.8 1/31/2018 17 27.6
2/1/2018 4 4 2/1/2018 2 5.6 2/1/2018 3 3.4
2/2/2018 12 8.6 2/2/2018 18 11.2 2/2/2018 2 10.2
2/3/2018 3 16.45 2/3/2018 44 17.1 2/3/2018 56 16.8
2/4/2018 11 1.8 2/4/2018 12 2.6 2/4/2018 8 2.2
2/5/2018 12 9.4 2/5/2018 7 8.6 2/5/2018 8 13
2/6/2018 8 7.2 2/6/2018 16 7 2/6/2018 0 6.2
2/7/2018 14 10.4 2/7/2018 2/7/2018 11 10
2nd Meeting 483 18.444615 2nd Meeting 524 17.761111 2nd Meeting 631 17.471481