2017-12-19 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
mDecember 19, 2017
7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of December 5, 2017 City Council Minutes
b. Approval of December 5, 2017 Council Minutes - Closed Session
c. Approval of December 11, 2017 City Council Work Session Minutes
d. Acknowledge November 14, 2017 Parks and Recreation Commission Minutes
e. Approval of Resolution 2017-112 Agreement Appointing MnDOT as Agent for the City on
Federally Funded Projects
f. Approval of Resolution 2017-113 Accept Feasibility Report, Call for a Public Hearing on the
Lexington Highlands, South Plaza Drive & Mendakota Neighborhood Improvements
g. Approval of Resolution 2017-114 Deferring Street Assessment 2531 Concord Way
h. Approval of Resolution 2017-116 Administrative and Amended Critical Area Permit to 1275
Knollwood Lane (Planning Case No. 2017-31)
i. Approval of the modification of a certain condition under adopted Resolution 2017-104,
Approving a Lot Split (Subdivision) for property located at 697 Wesley Lane
j. Approve Resolution 2017-115 Granting Comcast a Franchise Extension
k. Approve Resolution 2017-111 Adopt 2018 Pay Classification Plan for Non-Union Employees
I. Approval of 2018 Seasonal Pay Matrix
m. Approval of November 2017 Building Activity Report
n. Approval of November 2017 Treasurer's Report
o. Approval of Claims List
p. Approval of Change Order for Dering Pierson Group
6. Public Comments
a. Henry Sibley Marching Band
b. Comments from the public
7. Public Hearing — none
8. New and Unfinished Business
a. North-South Mobility Traffic Study
b. Fire Station Architectural Study
c. Dakota County Broadband Joint Powers Agreement
9. Community Announcements
10. Council Comments
11. Adjourn
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 5, 2017
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilmembers Duggan, Paper, Miller, and
Petschel were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilmember Duggan moved adoption of the
revised agenda with the addition of consent calendar item o. Designation of Floating Holiday for Non-
Union Staff.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilmember Petschel moved approval of the consent calendar as presented and authorization for
eXecution of any necessary documents contained therein, pulling items a) Approval of November 21,
2017 City Council Minutes, c) Acknowledge October 24, 2017 Planning Commission Meeting Minutes,
d) Approval of Resolution 2017-109 Reappointment of Commission Members, g) Accepting Donations
to Fire and Police Departments, i) Approve Resolution 2017-101 Approving a Permit to the Minnesota
Department of Transportation (MnDOT}—Trunk Highway 149 Rehabilitation Project, and m) Approve
Appointment of Probationary Firefighters.
a. Approval of November 21, 2017 City Council Minutes
b. Approval of November 21, 2017 Council Minutes-Closed Session
c. Acknowledge October 24, 2017 Planning Commission Meeting Minutes
d. Approval of Resolution 2017-109 Reappointment of Commission Members
e. Approve Tobacco License Renewals
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£ Approve Resolution 2017-108 Designating Polling Locations for 2018
g. Approve Resolution 2017-107 Accept Donation From the Coss Family Foundation and Resolution
2017-110 Carolyn Adams
h. Approve Resolution 2017-100 Joint Powers Agreement for Waste Abatement Community Funding
with Dakota County
i. Approve Resolution 2017-101 Approving a Permit to the Minnesota Department of Transportation
(MnDOT)—Trunk Highway 149 Rehabilitation Project
j. Approve Resolution 2017-102 Accepting Offer for Permanent Easements from MnDOT for the
Trunk Highway 149 Rehabilitation Project
k. Approve Resolution 2017-103 Calling for Public Hearing on Right-of-Way Vacation of Bluebill Dr
1. Authorize Police Captain Position Recruitment
m. Approve Appointment of Probationary Firefighters
n. Approval of Claims List
o. Designation of Floating Holiday for Non-Union Staff
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
A) APPROVAL OF NOVEMBER 21, 2017 CITY COUNCIL MINUTES
Councilmember Duggan, referring to New and Unfinished Business, Resolution 2017-95, second
paragraph, suggested adding the word `with', "The final plat is consistent with, and an accurate
reflection of, the preliminary plat".
Councilmember Duggan moved to approve the corrected November 21, 2017 City Council Minutes.
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
C) ACKNOWLEDGE OCTOBER 24, 2017 PLANNING COMMISSION MEETING MINUTES
Councilmember Duggan, referring to discussion in regards to Planning Case #2017-26, stated that a
concern was raised about the requirement of the City asking to have qualified tree landscaping
professionals in relation to landscaping. He questioned if this requirement is specifically only for the
critical area. He suggested that the Council take a look at this going forward.
Councilmember Duggan moved to acknowledge the Planning Commission minutes from October 24,
2017, and to have the Council examine the condition of having a qualified tree landscaping
professionals/firms complete the necessary work in the critical area.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
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D) RESOLUTION 2017-109 REAPPOINTMENTS ADVISORY COMMISSIONS
Councilmember Duggan expressed his appreciation to the residents who are willing to serve on the
City's commissions. He would love to see a few others added down the line, such as an IT Commission
and a Finance Commission. He also wanted to let the public know that there is now an opening on the
Planning Commission, since Mr. Doug Hennes has served three full terms and cannot be reappointed.
Councilmember Petschel acknowledged her gratitude to Doug Hennes who has served on the Planning
Commission.
Councilmember Petschel moved to adopt RESOLUTION 2017-109 REAPPOINTMENTS ADVISORY
COMMISSIONS.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
G) APPROVE RESOLUTION 2017-107 ACCEPT DONATIONS FROM THE COSS FAMILY
FOUNDATION AND RESOLUTION 2017-110 ACCEPT DONATION FROM CAROLYN ADAMS
Councilmember Duggan noted that the Coss family has been in the community doing wonderful things.
This may be the largest donation that has been made to the City by a family. He expressed his
appreciation to the Coss family.
Chief of Police Kelly McCarthy stated that this is two separate donations, one to the Mendota Heights
Police Department for ongoing training and one donation to the Mendota Heights Fire Relief
Association. Both departments are very grateful for these donations.
Councilmember Petschel moved to approve RESOLUTION 2017-107 ACCEPTING DONATIONS
FROM THE COSS FAMILY FOUNDATION.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to approve RESOLUTION 2017-110 ACCEPTING DONATION
FROM CAROLYN ADAMS.
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
I) RESOLUTION 2017-101 APPROVE PERMIT TO MINNESOTA DEPARTMENT OF
TRANSPORTATION (MNDOT) — TRUNK HIGHWAY 149 REHABILITATION PROJECT
Councilmember Duggan asked for confirmation that the work completed this past summer on Highway
110 would not be undone when MnDOT rehabilitates Highway 149 next summer. Public Works
Director Ryan Ruzek replied that the City would coordinate its local projects with this state project. The
City has scheduled improvement projects for South Plaza Drive and Mendakota neighborhood. Staff is
working closely with MnDOT.
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Councilmember Duggan suggested that staff ask MnDOT to reconsider establishing a right-out from
The Plaza area onto Highway 110. Mr. Ruzek noted that they would ask, however, with the location of
the underpass, that may interfere with the feasibility of a right out access.
Councilmember Duggan moved to adopt RESOLUTION 2017-101 APPROVING A PERMIT TO THE
MINNESOTA DEPARTMENT OF TRANSPORTATION (MNDOT) — TRUNK HIGHWAY 149
REHABILITATION PROJECT.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
M) PROBATIONARY FIREFIGHTER APPOINTMENTS
Councilmember Duggan noted that the City has two new firefighters. He believes that there should be
some sort of effort to increase the hourly wage for these positions. City Administrator Mark McNeill
replied that this would be on the agenda for the next meeting. This would be increased due to the
increase of the federal minimum wage law.
Councilmember Duggan moved to appoint Brandon Schlass and Rebecca Johnson as probationary
firefighters with an effective date of December 6, 2017.
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
Mr. Bruce Bobbitt, 2455 Hampshire Court, asked if, after the budget presentation, there would be a time
for public comments. Mayor Garlock replied in the affirmative.
PRESENTATIONS
A) RESOLUTION 2017-106 ADOPTING THE 2018 BUDGET AND LEVY
Finance Director Kristen Schabacker presented the final budget and levy for 2018. She noted that in
September 2017, the Council adopted the Preliminary Levy and Budget, which was certified to Dakota
County. Ms. Schabacker stated she has received calls from two residents regarding their property taXes.
They inquired as to the amount of the increase and what that exactly entailed.
She explained the greatest increases to the budget included personnel and staffing costs and capital
items. She showed the impact this would have on the levy and on residential properties. She compared
the 2017 final budget to the 2018 final budget amounts.
Ms. Schabacker explained that the 2018 levy is $8,591,146 representing a 7.52% increase over last year.
The 2018 budget for all funds totals $13,714,206. The taXable market value for 2018 is $1,986,001,200
— an increase of 5.94% from 2017. The 2018 proposed city tax rate is 37.815 compared to the 2017 tax
rate of 37.487. The average residential home value will increase approXimately 5.50% from 2017.
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Additions to the 2018 budget include additional staff of 2 police officers, a GIS Technician, and a part-
time Volunteer Coordinator.
Councilmember Duggan asked if the addition for street lighting was for the new tunnel. Ms. Schabacker
replied in the negative. She stated this increase only affects the parcels located in the Industrial Park.
Councilmember Duggan asked how many years are left to pay on the bonds for the Par 3. Ms.
Schabacker replied that approximately four to six years are remaining on the Par 3 bonds. Mr. Duggan
expressed his appreciation for Ms. Schabacker's hard work on putting this budget together.
Mr. Bruce Bobbitt, 2455 Hampshire Court, noted that last year, his taxes increased 8%, and he was told
that there were special expenditures that were levied last year to bring the budget into alignment with
some of the long-term financial funding. He had been assured that it was a one-time occurrence. He
asked if there was a way that the City could reduce the taX levy by finding savings in other places to
counterbalance the new spending. He stated that he understands that the two new police officer
positions are needed and he supports them.
Councilmember Duggan stated that the last three or four years, the City has had more than a few
challenges in various departments. He was happy that the new Chief has brought in new staff, which
would bring relief to the department. Hopefully next year, residents will see the levy increase drop back,
however, he was unable to make any promises.
Mr. Bobbitt noted that he was asking if the City could find a way to reduce the budget in other areas.
Mayor Garlock stated that this was his first year being involved in the budget process and he thought
they did a fine job prioritizing the increases needed. He believed that this budget had a lot of work put
into it and there were some creative ways to keep the increases down as much as possible. However,
there is always room for improvement.
Councilmember Petschel stated that in years past, the City coasted on 2%, 5%, 4.5% increases, while the
infrastructure and capital items were aging. Now it needs to be replaced. The number of capital items in
the budget for next year is higher than average. She believes the City has a good plan going forward in
terms of an equipment replacement program that will make equipment replacement more of a budgeted
item. She eXplained that it has taken the City a couple of years to get ahead of the curve on this.
Mr. Bobbitt stated that he has lived in Mendota Heights for 25 years and he likes it here. He believed it
to be important that the citizens have the ability to ask questions and understand what the justifications
are. When he sees a trend towards taX increases, he believes it is important that the elected officials
understand that it does have an impact.
Councilmember Petschel moved to adopt RESOLUTION 2017- 106 APPROVING FINAL 2017 TAX
LEVY COLLECTIBLE IN 2018 AND ADOPTING PROPOSED BUDGET FOR 2018.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
No items scheduled.
PUBLIC HEARING
NEW AND UNFINISHED BUSINESS
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A) RESOLUTION 2017-104 APPROVING A LOT SPLIT (SUBDIVISION) REQUEST
FOR 697 WESLEY LANE (PLANNING CASE NO. 2017-28)
Community Development Director Tim Benetti explained that this request was from Mr. Keith
Schweiger, who was requesting a lot split approval. The parcel is located on the northwest corner of
Wesley Lane and Wesley Court. The total lot size is just over 0.8 acres. It is zoned R-1. There is
currently a single family home on the property with a driveway onto Wesley Lane.
Councilmember Miller, referencing the current driveway location, noted that the new driveway would
have a minimum 5-foot setback from the property line. He asked if they were completely removing the
eXisting driveway. Mr. Benetti replied this was correct. The retaining wall shown in the photograph
would be adjusted as well.
Councilmember Paper asked if there should be a backup pad in the new driveway. Mr. Benetti replied
that it is not required but it could be suggested to the property owner. Councilmember Paper asked if the
existing hill would be softened into the driveway. Mr. Benetti replied in the affirmative. Mr. Schweiger
stated that he would make every effort to save the eXisting trees in that location.
Councilmember Duggan stated that the third condition in the resolution reads "The lots shall include
infiltration of 1 inch over all new increased impervious surface and there shall be no increase in run off
from the eXisting conditions". He asked who determines that and is it recorded. Mr. Benetti noted that
this is an engineering requirement based on the City's current stormwater management plan for any
property being redeveloped or developed. Public Works Director Ryan Ruzek noted that this was
adopted as the City's Land Disturbance Guidance in 2006. On the grading plan, the applicant would
provide the City Engineer with the information needed on how they are going meet that requirement.
Councilmember Duggan asked if the `string rule' was still around in regards to housing setback
requirements. Mr. Benetti replied that it is indicative of what is being suggested here. The developer
could have had a setback of 32.8 feet; however, he agreed to the suggested 35.5 foot setback.
Returning to Condition 3, Councilmember Duggan asked if he was correct in assuming that the amount
of impervious surface would be reduced with the removal of the existing driveway. Mr. Benetti replied
that, based on the amount of driveway being removed, it would be reduced.
Councilmember Duggan noted Condition #6 in the resolution that reads "The Applicant agrees to
preserve and protect as many mature/over-story trees on the subject site; shall submit a detailed
landscape plan for each new lot as part of any new building permit application review; and shall plant
one 6'-8' evergreen tree for each evergreen tree removed, plus one 2" to 3" caliper sized deciduous tree
for each deciduous tree removed". He asked for confirmation that there is some leeway here in that it is
not saying that if he takes out a tree that he has to plant another. Mr. Benetti confirmed.
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The applicant, Mr. Keith Schweiger, came forward and stated that he and his wife want to move into a
single level living residence and want to stay within the community. His brother has been thinking along
the same lines and is contemplating purchasing the extra lot for himself.
Councilmember Duggan moved to adopt RESOLUTION 2017-104 APPROVING A LOT SPLIT
(SUBDIVISION) FOR 697 WESLEY LANE (PLANNING CASE NO. 2017-28).
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
B) RESOLUTION 2017-105 APPROVING A CONDITIONAL USE PERMIT AND WETLANDS
PERMIT FOR 2260 WAGON WHEEL COURT (PLANNING CASE NO. 2017-29)
Community Development Director Tim Benetti eXplained this was an application from Gonyea Homes
on behalf of Jason & Thomasine Eggers who are requesting a conditional use permit for an oversized
garage and a wetlands permit. The subject parcel is located at 2260 Wagon Wheel Court, located off
Wagon Wheel Court and Wagon Wheel Trail. In December 2015, the City adopted Resolution 2015-93,
which approved a preliminary and final plat of Caroline's Lake Second Addition, a two lot subdivision.
The Eggers purchased the 2.31 acre lot and are requesting to construct a 4,440 square foot single-family
residential dwelling with an attached 1,427 square foot garage. The garage would have two 16.2-foot
wide overhead doors. Any attached garage more than 1,200 square feet — but less than 1,500 square feet,
is permissible with a Conditional Use Permit. Access to the property would be off Wagon Wheel Court.
Because of the proximity to the wetlands, a wetlands permit is required. The structure would be located
approximately 80 feet from the edge of the wetland, and approximately 135 feet the edge of Rogers
Lake. The stormwater pollution prevention plan (SWPPP) shows a double row of silt fencing to prevent
any type of runoff from any construction wark.
There are a number of trees being removed, although many of them are invasive. The site is heavily
overgrown with volunteers and buckthorn. Instead of asking for a 1-to-1 replacement of trees, staff
requested 15 to 20 new trees be planted. Mr. Egger stated that he would be willing to replace as many
trees as possible — and maybe more.
Councilmember Petschel asked for clarification of the placement of the utilities on the lot and whether
or not the preferred location of the driveway entrance was from Wagon Wheel Court. Mr. Benetti
replied that when the Ratchye/Light family provided the lot split, they made their own new utility
connections. There is a sanitary and water service line off Wagon Wheel Trail. This used to serve the
home itsel£ When they did the lot split, the Ratchye/Light family provided new service lines out to
Wagon Wheel Court. As part of any connection fee, to make the connection to Wagon Wheel Court —
there is a street utility fee that the applicant must pay as part of a physical connection onto that system.
If they do a utility connection onto Wagon Wheel Court there is an additional fee; but they do not pay it
if they can utilize the two existing systems that are in place right now. That will be determined later by
the applicant's engineer, architect, or builder.
As for the driveway, it would be easiest to connect straight out to Wagon Wheel Court.
page 10
Councilmember Paper, referring to the description of the request asking for two 16.2-foot garage doors,
asked where the 0.2 feet was coming from. Mr. Benetti replied that was the way the doors measured out.
Councilmember Paper asked, since this is a large lot, if it were to be subdivided again, how much of the
property between the new home and Wagon Wheel would be buildable with the wetlands. Mr. Benetti
noted that the lot could potentially be split again; however, the Eggers went on record saying that they
have no intention of doing that. The difficulty would be to reconnect to the service lines and they cannot
be built upon. He would consider that as unbuildable until that issue was resolved.
Councilmember Paper asked for an explanation of floor drains in a garage and the regulations for those.
Mr. Benetti replied that he is unaware of any building code requirements. Minnesota does allow them
but they cannot be tied directly into any of the sanitary systems. Councilmember Paper asked if there
could be a condition added stating where the drains could empty, because of the proximity to the
wetland area. Councilmember Petschel stated that she shared that concern and suggested that a
condition be added assuring the drainage from a garage drain would not impact the lake or wetland.
Councilmember Duggan moved to adopt RESOLUTION 2017-105 APPROVING A CONDITIONAL
USE PERMIT AND WETLANDS PERMIT FOR 2260 WAGON WHEEL COURT (PLANNING
CASE NO. 2017-29) WITH THE ADDITION OF A CONDITION STATING THE GARAGE
DRAINS WILL NOT IMPACT ROGERS LAKE OR THE WETLAND AREA.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
There were no community announcements.
COUNCIL COMMENTS
Councilmember Duggan expressed his appreciation to Visitation Choir and Connie Evingson for
providing music at the tree lighting on Saturday. He stated the vitality of the City was well demonstrated
with the presence of many young families. He encouraged everyone to support our local stores.
He pointed out that the Henry Sibley High School Band will be representing the State of Minnesota at
Washington DC on July 4, 2018, and they could use some help financially. He encouraged all residents
to donate.
Councilmember Duggan congratulated Chief McCarthy on her one-year anniversary, noting that the
comfort level she has brought to the Police Department and to the City has been amazing and delightful.
He expressed condolences to Mr. Jack Vitelli who lost is mother this last week.
He announced that Mr. Steve Goldade, Principal at Mendota Elementary and a member of the Parks-
Rec Commission, has a son who was recently appointed Cadet Colonel at St. Thomas Academy. He
expressed his congratulations.
page 11
Councilmember Paper expressed his appreciation to Mr. Bobbitt for his constructive comments this
evening.
He also expressed appreciation to city staff and his fellow councilmembers as there is going to be a
Menorah Lighting at The Village on December 12, 2017 at 6:00 p.m. to commemorate the first night of
Hanukkah.
Councilmember Paper encouraged all residents to adopt a fire hydrant on or near their property to keep
it shoveled out. It helps out the firefighters, if they need to use it in an emergency.
Mayor Garlock noted that it was quite an honor for him to light the Holiday Tree at The Village. They
had a great turnout. He complimented the Public Works employees on the good condition of the streets
after the last snow fall.
Councilmember Petschel noted that she attended the funeral for Mr. Jack Vitelli's mother. Her last years
were spent at one of our local Heart-to-Home facilities and that her care was loving and supportive. A
new Heart-to-Home facility was just approved near Rogers Lake and she reminded the neighbors who
eXpressed concerns that they are not caring for strangers at these facilities. The residents are our
neighbors who are aging, have memory problems, or need hospice care. This is a beautiful thing that
happens in this community.
ADJOURN
Councilmember Petschel moved to adjourn.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Mayor Garlock adjourned the meeting at 8:46 p.m.
ATTEST:
Lorri Smith
City Clerk
Neil Garlock
Mayor
page 12
page 13
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the City Council Closed Session/Work Session
Held December 5, 2017
Pursuant to due call and notice thereof, a meeting of the City Council, City of Mendota Heights,
Minnesota was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 6:00 pm. Councilmembers Duggan, Miller, Paper,
Petschel were also present.
CLOSED SESSION TO DISCUSS ATTORNEY/CLIENT PRIVILEGE MATTERS
A motion to adjourn to a closed session pursuant to Minnesota Statute §13D.05 subd. 3(b); far
Attorney Client Privilege for discussion of pending litigation in the case of Royal Oaks Realty, Inc.,
David J. Olin, and James R. Olin Marital Family Trusts vs City of Mendota Heights, Court File No.:
19HA-CV-17-3446, was made by Mayor Garlock, and seconded by Councilor Miller. The motion
passed 5-0. Mayor Garlock adjourned to a closed session of the City Council at 6:01 pm.
Those present in the closed session included Mayor Garlock, Councilmembers Miller, Paper, Duggan
and Petschel. Also in attendance were City Administrator Mark McNeill, Assistant City
Administrator Cheryl Jacobson, League of Minnesota Cities Attorney Paul Merwin, City Attorney
Tom Lehmann, Public Works Director Ryan Ruzek, and Community Development Director Tim
Benetti,
The Council remained in closed session pursuant to Minnesota Statute § 13D.03 for Attorney Client
Privilege for discussion of labor negotiations strategy. Those present included Mayor Garlock,
Councilmembers Duggan, Miller, Paper, and Petschel. Also in attendance were Assistant City
Administrator Cheryl Jacobson, City Attorney Tom Lehmann, and City Administrator Mark
McNeill.
A motion was made by Councilor Duggan and seconded by Councilor Paper to adjourn the closed
meeting and to return to the open meeting at 6:46 pm. The motion passed 5-0.
It was stated that no official action was taken by the Council in the closed session meeting. The
Council will provide a summary of the closed session at a regular Council meeting as required by
Minnesota Statutes.
OPEN SESSION
The Council discussed displays the City allows at Market Square Park. City Administrator McNeill
said that the City had received a request from Chabad of Greater St. Paul for a Chanukah Celebration
and Menorah Lighting at Market Square Park at the Village of Mendota Heights at 6 PM on Tuesday,
December 12th
page 14
Administrator McNeill said that he and Assistant City Administrator Cheryl Jacobson had been
working with the representatives of the group. He said that the concern was that the Village was a
public park (but privately maintained by the RMF group), and that religious displays might open the
City to requests from other organizations for displays. Options to have the Menorah lighting on
private property had not been able to happen, and so the request was again to be held at Market
Square Park
Administratar McNeill said that a survey of other cities in Minnesota far park use policies in had not
yielded information which would be helpful in this case.
Councilor Paper noted that Menorahs were on display at state capitol buildings in South Dakota and
Minnesota, and at Federal buildings in Washington, D.C.
The consensus of the Council was to allow the Menorah Lighting and Chanukah celebration to
proceed, but to investigate possible policies to address future displays by organizations in public
parks.
ADJOURN
Motion Councilar Petschel and seconded by Councilor Paper to adjourn the meeting at 7:02 pm.
Motion carried 5-0.
Neil Garlock, Mayor
Lorri Smith, City Clerk
page 15
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Council Work Session
Monday, December 11, 2017
Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held
at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 1:00 p.m. Councilmembers Duggan, Miller, Paper and
Petschel were also present. Staff in attendance included City Administrator Mark McNeill, Assistant
City Administrator Cheryl Jacobson, Finance Director Kristen Schabacker, Public Works Director
Ryan Ruzek, Community Development Director Tim Benetti, Chief of Police Kelly McCarthy, and
City Clerk Lorri Smith.
DISCUSSION OF THE FIRE STATION
Fire Chief Dave Dreelan and Assistant Chief Scott Goldenstein reviewed with the Council the Study
Report of the Fire Station Feasibility and Programming Study prepared by Buetow 2 Architects in June
2015. The report included four options and costs associated for remodeling or building a new fire
station.
Chief Dreelan presented an additional option from CNH Architects for a complete remodel of the
existing fire station.
The Council members were in agreement to ask CNH Architects to complete a more detailed plan of
the layout presented. It was noted that there is money budgeted for architect fees in the Fire
Department's budget.
COMMUNITY CENTER PARTNERSHIP
City Administrator Mark McNeill gave an overview of the work that a facilities discussion group has
done in regards to exploration of a joint partnership with ISD 197, the City of West St. Paul, and an
outside provider group. The committee is looking at options for a regional Community Center, which
would also serve the needs of the school district. It is proposed the community center would be located
at the Henry Sibley High School property.
The Councilmembers discussed their interest in continuing to participate in the discussions. City
Administrator Mark McNeill will let the School District know that a letter of interest could be
negotiated, but to express the Council's concerns, but also and their desire to continue with the
discussions.
TURNER GYMNASTICS BUILDING
The Council discussed property for sale at 2500 Lexington Avenue South. The City staff has viewed
the property to see if it could be used for either a police station or as a recreation facility. It was noted
that renovating this faciliry to function as a police station were not supported.
page 16
The Councilmembers discussed other possibilities for the site, including a recreation facility. A draft
layout of the building was reviewed, showing possible basketball, volleyball, and pickleball courts,
along with office space. The operational costs and management needed when owning a recreational
facility were discussed.
The Councilmembers were in agreement that there is no interest at this time in renovating this building
to wark as a recreation facility.
BOURN PROPERTY
Administrator McNeill presented a layout of the Bourn property, which is owned by the City.
Using this site for possible soccer fields or a community center was discussed. Councilmember
Paper suggested reserving this space for park use.
The Council discussed marketing this property for possible commercial or industrial uses.
Councilmember Duggan suggested the Council discuss the zoning and types of businesses that
would be allowed to be located at this site, before the property is marketed.
It was decided that Administrator McNeill and Community Development Director Benetti will
develop an announcement to place on the website to market this property for sale.
Public Works Director Ryan Ruzek informed the Council that MnDOT will be conveying to the
City Old Highway 13 right of way in 2018.
Councilmember Duggan left the meeting at 3:10 p.m.
MENDOTA HEIGHTS ATHLETIC ASSOCIATION
Meredith Lawrence, Recreation Program Coordinator, updated the Council on requests received to
reserve the City's hockey rinks and recreational fields. MHAA has requested to reserve the rinks
for league practices, which leaves little time available for other users to make use of the rinks.
Councilmember Paper suggested the City continue the past practice of rotating the MHAA
reservation around to different hockey rinks throughout the weeks of the season.
The Council discussed user fees and reservation requests for fields for use by MHAA. It was
noted that Councilmember Paper could meet with MHAA officers to discuss city issues.
Assistant to the City Administrator Cheryl Jacobson updated the Council on insurance
requirements for rental of the concessions stand at Mendakota Park.
ADJOURN
Mayor Garlock adjourned the meeting at 3:30 p.m.
ATTEST:
Lorri Smith, City Clerk
Neil Garlock, Mayor
page 17
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
November 14, 2017
The November meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,
November 14, 2017, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order — Chair Pat Hinderscheid called the meeting to order at 6:30 p.m.
2. Roll Call —The following Commissioners were present: Chair Pat Hinderscheid, Commissioners Steve
Goldade, Ira Kipp, Bob Klepperich, Stephanie Levine, David Miller, and Nissa Tupper. Staff present:
Assistant City Administrator Cheryl Jacobson, Recreation Program Coordinator Meredith Lawrence, and
Community Development Director Tim Benetti.
3. Approval of Agenda
Chair Hinderscheid added the topic "Playground Safety Inspections" to the agenda. The agenda was
approved as revised. Motion Levine/second Miller.
4. Approval of Minutes from October 10, 2017
Motion Goldade/Second Klepperich to approve the minutes of the October 10, 2017 Parks and
Recreation Commission meeting. AYES 7: NAYS 0
5. Unfinished and New Business
5.b City of Mendota Heights Comprehensive Plan Update
Assistant City Administrator Cheryl Jacobson introduced Community Development Director Tim Benetti
and Planning Consultant Phil Carlson from Stantec to give the update on the City of Mendota Heights
Comprehensive Plan.
Mr. Carlson began the presentation by noting that every City in the metropolitan area is updating its
Comprehensive Plan, which is due at the end of 2018, as required by State Law every 10 years.
This process for Mendota Heights began last year with an Inventory Analysis; putting together
background information about the City and looking at some of the key statistics and a map analysis.
Commission Members were encouraged to attend the next community open house scheduled for
Wednesday, November 15, 5:00 — 8:00 pm at Friendly Hills Middle School, the third meeting of this type.
The projections for how population, households, and employment were shared:
• The population of the City is expected to level off but with slight growth in the next 20 — 25
years
• Employment is expected to continue to grow
• Number of households is expected to grow modestly; however, the number of people living in a
particular household is expected to decline
• Mendota Heights is a well to do, well educated, and well maintained community, which carries
over into many of its public facilities; including Parks
page 18
Mr. Carlson shared what has taken place on the Comprehensive Plan over the last several months with
the Planning Commission. One of the results was to shorten the city's Vision Statement from a page long
to a concise paragraph:
Mendota Heights will be recognized as a quality, family-oriented residential community, with a
vibrant business and industrial base, highly regarded educational and religious institutions, a
spacious, natural feel, and the amenities of a big city.
The commission asked if there was another way for the public to share their vision and expectations
other than the community meetings. Mr. Carlson replied in the affirmative and noted that the public can
still provide input and feedback via the City's website and via links on the City's Facebook page and
Twitter.
And with the following Mission Statement:
Our mission is to preserve and enhance the quality of life in the Mendota Heights by providing
quality public safety, infrastructure, and planning for orderly and sustainable growth.
Mr. Carlson reviewed the resulting top issues as discovered through the SWOT Analysis (Strengths,
Weaknesses, Opportunities, and Threats).
Stren�ths
Low taxes
Low crime rate
Spacious, natural feel
Overall accessibility / transportation network
Weaknesses
Limited amenities (retail, restaurants, attractions, etc.)
Financially constrained (City budget needs diversity)
Lack of commercial/retail offerings
Airport Noise
Opportunities
Aging population — encourages younger groups to move in
Viking headquarters development (Eagan)
Bourn Lane (city-owned) property — redevelopment site
Selected redevelopment sites
Proximity to Minneapolis, St. Paul and MSP Airport
Threats
Development in adjoining cities (traffic)
Aging infrastructure
Age of housing stock
Increased air traffic
Stagnation — due to maturity of community
Mr. Carlson then reviewed the goals that pertain to Parks and Recreation under various headings:
page 19
Land Use (6 goals)
Housing (2 goals)
Parks & Open Space (4 goals)
Transportation (2 goals)
Water Supply (City Staff to provide)
Sanitary Sewer (3 goals)
Surface Water (1 goal)
Economic Development (5 goals)
The Commission asked when a goal is stated, if the assumption was that a'goal' is never really achieved
but something to keep striving for. Mr. Carlson replied that was probably a fair statement and that goals
are aspirational and are more open ended.
He then asked for feedback and comment from the Commission on the four goals listed under the Parks
& Open Space heading:
1. Provide the optimum amount of active and passive open space for the enjoyment of all
Mendota Heights residents
2. Provide a park system that assures high quality of facilities
3. Use the park system as a means to enhance the environment of each neighborhood and the City
as a whole
4. Support the Dakota County 2030 Greenway Corridors Plan/Vision
Su��estions / Feedback Provided
— Keep up-to-date on amenities offered, stay up with the times
— Cooperative efforts with surrounding communities and their parks/rec programs
— Take advantage of any grants available
— Add 'sustainability' to goal 2; also change 'facilities' to a term with a broader definition
('amenities'?); missing the word 'safe'; add 'pollinator-friendly' somewhere
— Adding a goal of'bringing people together','community-building' or'finding creative ways to
encourage the community to come out an enjoy the park systems within the City'
— Providing some source of steady (sustainable) revenue to enable enhancements and to be able
to take care of the parks and trails
—'consider establishment of additional facilities' — consider is too passive
— Add 'amenities along the trails' and add destination-type signage and amenities (i.e. places to
lock bicycles to enable bikers to go shopping)
— Add 'find ways to make safe connections for pedestrian and bicycle transportation'
— Add 'be responsible for wildlife in the community and our park systems'
Mr. Carlson, Mr. Benetti, and others will wordsmith the goals and bring it back to the commission for
additional review and comments.
Mr. Carlson concluded by sharing the next steps in the update to the Comprehensive Plan:
— January 2018 — Discuss preliminary alternatives in various elements of the plan
— March — talk about implementation
— May—draft plan
— June — Open House and Hearing
page 20
— August — City Council Adoption
5.a Introduction of Meredith Lawrence, Recreation Program Coordinator
Assistant City Administrator Cheryl Jacobson introduced the City's new Recreation Program Coordinator,
Ms. Meredith Lawrence. Ms. Lawrence gladly stepped up to the plate when Mr. Sloan Wallgren left the
City. She has been on staff for quite a few years and has faithfully attended the Parks & Rec Commission
Meetings and has worked diligently as the Tennis Instructor for several years, which has grown
considerably under her tutelage.
The position had been advertised with 25 eligible applications received; interviews were conducted on
two of the applicants, with Ms. Lawrence being one of them. She was the highest qualified candidate by
fa r.
The City Council approved her hiring last Tuesday, November 7 with an official start date of Wednesday,
November S.
5.c Presentation on Playground Equipment — Flagship Recreation
Assistant City Administrator Cheryl Jacobson noted that this topic was requested by the Commission and
was on their activity list. She noted that Flagship Recreation works with Landscape Structures. She then
introduced Mr. Brett Altergott who made a presentation on the latest trends in playground equipment:
• Nature inspired
• Land form
• Multi-generational
• Destination playgrounds
• Literacy in the playground
• Fitness
• Adventure courses
• Material mix
• Inclusive planning
This presentation for informational only and no decisions were asked or made of the Commission.
5.d Discussion of 2018 City Fee Schedule and Included Parks and Recreation Fees
Recreation Program Coordinator Meredith Lawrence introduced and led the discussion on the 2018 City
Fee Schedule and Included Parks and Recreation Fees. Staff requested the Commission review the
current golf and footgolf rates and offer recommendations for the rates in the coming year.
The Commission asked for Ms. Lawrence's opinion on the current rates and if the City is in line with
other communities or if adjustments need to be made. Ms. Lawrence replied that she did some research
and provided comparison on other 9-hole golf courses; she felt that the City of Mendota Heights rates
were a bit lower than other courses.
Current Weekend & Holidav Rates
Adults = $13/first round and $6/additional round
Seniors = $12/round
Juniors =$12/round (Junior's do play free on Sunday afternoons after 4:00 pm with a paid adult)
page 21
Weekdav Rates
Adults = $11/first round and $6/additional rounds
Seniors = $10/round
Juniors = $10/round
Lunch Special = 5 holes for $5 on weekdays
Other 9-hole �olf course rates
Ms. Lawrence provided a spreadsheet with rates and fees from approximately nine communities.
Commissioners asked if the length of the holes from the tee would be a factor in the rates. Ms.
Lawrence replied that it could be and noted that Mendota Heights' course is shorter than others.
However, quite a few people like the course as it is well kept and clean and residents like having a
course that is close to their home.
The commission felt that having the financial results of the golf course for the year would be very helpful
in determining if the rates are sufficient. Ms. Lawrence did note that the course is currently doing OK
financially.
Ms. Jacobson also noted that staff will be reviewing the current financial plan line items to come up with
a new business plan and financial forecast for the golf course (i.e. marketing via social media).
2017 August and September numbers were up from 2016 August and September.
Motion Hinderscheid/Second Goldade to keep the golf course rates the same from 2017 to 2018.
AYES 7: NAYS: 0
Suggestion was made to try to increase the number of rounds purchased via marketing through social
media and/or through partnerships. The Commission stated that it was hard to make a determination
on the fees without the financial information for the year being available.
Ms. Jacobson stated that one of her goals for the Par 3 Golf Course in 2018 is to come up with a
different business plan. She also stated that the golf course is widely and heavily used, the people who
use it enjoy it, and it is a good asset for the City.
5.e Parks, Recreation, and Programming
5.e.i Park Bench Donation Location Review
Assistant City Administrator Cheryl Jacobson explained that the City had a park bench donation come in
a few days after the Commission's last meeting. In order to beat the weather she sent an email to the
commissioners asking if it would be acceptable to forward the donation to the City Council for
acceptance, which they did on November 7, 2017.
The Commission was asked to make an "after the fact" acceptance on the location of the donated park
bench. Mr. Strobel, who had made the donation in memory of his wife Nancy, expressed his desire that
the bench be located in Valley Park at the T-section of the trail on the west side, near the second bridge.
page 22
The Parks Department has already worked to get the cement in and the bench has been ordered (4-6
week lead time).
The Commission was asked to provide their thoughts and opinions on the criteria to be followed when a
park bench has been donated to the City.
6. Reports
6.a Parks and Recreation Commission Activity Report
Chair Hinderscheid had handed out the report but deferred review and discussion of it until the
December 2017 meeting.
6.b Par 3 Update
Recreation Program Coordinator Meredith Lawrence provided the following updates:
• Course closed on October 31 and will re-open next Spring, date dependent on weather
• Irrigation system was blown out
• The foot golf holes were covered to protect from the winter months
• Golf course carts were returned as the lease was up
• Staff is currently working to clean the clubhouse and prepare for the upcoming season
• Staff is looking into new technology to replace the current antiquated cash register that dates
back to 2000; making giving data and financial information to the Commission much easier and
more accurate
• Course use dropped significantly in October due to the cold weather
6.c Recreation Updates
Recreation Program Coordinator Meredith Lawrence provided the following updates:
• Park staff installed an additional bench along the trail on the west side of Rogers Lake as a result
of the previous park bench donation
• Work continues on the warming house at Friendly Hills; it has been built and the exterior work is
complete, a few things inside still need to be done, the footings for the lights has been poured,
and the poles will be installed within the next week
• Engineering staff is currently working on the details, scope, and work plan for the grant for the
USTA; funds to be used replacement of the courts at Marie Park slotted for the Spring of 2018
• Twelve youngsters (maximum allowed) went on a field trip during the MEA Fall Break, went to
Bunker Park Stables in Andover; in collaboration with West St. Paul and South St. Paul. They
rode horses, went on hayrides, and even learned how to care for a horse.
• Registration is now open for the winter break field trips — December 27 Bowling and watch the
movie "Ferdinand"; December 28 Tubing at Taylors Falls. Each field trip is $25/day, registration
can be found on the City's website or at City Hall.
• Still some spots left in gymnastics (offered in December, January, and February in collaboration
with West St. Paul) at Henry Sibley on Saturday mornings.
• Skating registration is now open for January and February, Saturday mornings at Friendly Hills
Park (Small's and Tall's, Beginner, and Intermediate Fun Style/Free Style)
• Royal Ball coming up in February — event that West St. Paul and South St. Paul and Mendota
Heights are going to collaborate on; super exciting. Boys and girls 4th grade and under are
welcome to come, with a parent, in a prince or princess costume from 3:00 — 5:00 pm to enjoy a
royal time. Registration to open on December 1, 2017.
page 23
6.d Natural Resources Update
Recreation Program Coordinator Meredith Lawrence provided the following updates:
Solar panels were installed at the Par 3 Maintenance Building; lights were added to the building
to prevent vandalism and to keep the solar panels safe. They worked with the residents in the
area to ensure the correct wattage was used so as to not disturb anyone living in the area.
Street sweeping started this week and will continue through the week
7. Announcements and Commission Comments
Recreation Program Coordinator Meredith Lawrence noted that the City is still taking applications for a
Skating Instructor, Rink Attendants, and Rink Flooders.
Commissioner Steve Goldade asked for more information on what is happening at Market Square Park
on December 2, 2017. Ms. Lawrence replied that the tree lighting ceremony, by Mayor Garlock, will take
place at Market Square Park, there will be activities for the kids, holiday music, and a fun time for
everyone.
Commissioner Goldade also complimented City Staff for a wonderful grand opening of the pedestrian
tunnel under Highway 110. He is also impressed by the park bench program. He put in a plug to ensure
the City continues encourage cooperation between the City and the school district in regards different
amenities and programming.
Commissioner Ira Kipp welcomed Meredith Lawrence. He noted that he would like for the Park Board
and/or the City Council look seriously at the previous Turner's gymnasium, which he feels would be a
real improvement to the City.
Commissioner Bob Klepperich noted that he had the opportunity to attend the Planning Commission
meeting and heard the entire long-range plan, which went on for quite a while. Mr. Carlson did a great
job of condensing the information this evening. He also welcomed Meredith Lawrence to the staff.
Commissioner David Miller also welcomed Meredith Lawrence to the team. He made a couple of
suggestions: 1) when the agenda is as full as this one was there needs to be limitations on the number of
agenda items or limit the amount of time spent on one item; 2) communicate to the accounting
department that they should provide information ahead of time if they want some financial input from
the Commission.
Commissioner Stephanie Levine welcomed Meredith Lawrence and commended her and Ms. Jacobson
for all of their hard work. She reiterated to the public that they should come to Friendly Hills Middle
School tomorrow to provide their input on the long-range plan. She also noted that the commissioners
have not been to too many school board meetings if they think this one was long.
Commissioner Nissa Tupper welcomed Meredith Lawrence and expressed appreciation for her energy
and her background. She also enjoyed the Comprehensive Plan presentation and discussion and is
looking forward to how it evolves and seeing the full feedback from the community.
Chair Hinderscheid felt that the Commission covered a lot of ground and he expressed his appreciation
for everyone's patience on a rather lengthy meeting. He also welcomed Meredith and expressed his
appreciation to Cheryl for filling in the gap between Sloan leaving and Meredith coming on board.
page 24
He was also really impressed with all of the comments and input expressed in regards to the
Comprehensive Plan.
8. Adjourn
Motion Miller/Second Tupper to adjourn the meeting at 8:50 PM. AYES: 7 NAYS: 0
page 25
11L'1 `Ji�tbr.a Cur�e Nie�idota Fseiyht=_ �:N u5118
651.452.1850 phone I 651.452.8940 fax
� www.mendota heights.com _
� s �
� CITY OF
� MEN�OTA HEIGHTS
REQUEST FOR COUNCIL ACTION
DATE: December 19, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Agreement Appointing MnDOT as Agent for the City on Federally Funded
Proj ects
COMMENT:
INTRODUCTION
The Council is asked to approve a resolution allowing MnDOT to act as the City's agent in
accepting federal aid.
BACKGROUND
The Agency Delegated Contracting Process Agreement allows the Minnesota Department of
Transportation (MnDOT) to act as the City's agent in accepting federal aid. The agreement is
intended to cover any and all federally funded transportation projects that the City of Mendota
Heights is awarded. The agreement is an update from a previous agreement approved in 2011.
There were no substantial changes made to the original agreement but federal rules required
MnDOT to alter some language. Changes include: clearer reference to the DCP checklist as well
as references to other State Aid policies and procedures. A copy of the agreement is available in
the engineering department at city hall for review.
BUDGETIMPACT
None
RECOMMENDATION
Staff recommends that the City Council approve the Resolution for an agency agreement with
MnDOT.
ACTION REQUIRED
If Council wished to act on the staff recommendation, pass a motion adopting RESOLUTION
FOR AGENCY AGREEMENT BETWEEN MNDOT AND THE CITY OF MENDOTA
HEIGHTS. This action requires a simple majority vote.
page 26
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017-112
RESOLUTION FOR AGENCY AGREEMENT
BETWEEN MNDOT AND THE CITY OF MENDOTA HEIGHTS
BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of
Transportation be appointed as Agent of the City of Mendota Heights to accept as its agent,
federal aid funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED, the Mayor and the City Clerk are hereby authorized
and directed for and on behalf of the City to execute and enter into an agreement with the
Commissioner of Transportation prescribing the terms and conditions of said federal aid
participation as set forth and contained in "Minnesota Department of Transportation Agency
Agreement No. 1029972", a copy of which said agreement was before the City Council and
which is made a part hereof by reference.
Adopted by the City Council of the City of Mendota Heights this nineteenth day of December,
2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST:
Lorri Smith, City Clerk
page 27
11L'1 `Ji�tbr.a Cur�e Nie�idota Fseiyht=_ �:N u��11F
651.452.1850 phone I 651.452.8940 fax
� www.mendota heights.com _
� s �
� CITY OF
� MEN�OTA HEIGHTS
REQUEST FOR COUNCIL ACTION
DATE: December 19, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2017-113 Accepting Feasibility Report and Calling for a Public
Hearing for the Lexington Highlands, South Plaza Drive, & Mendakota
Neighborhood Improvements Project No. 201706
COMMENT:
INTRODUCTION
The purpose of this memo is to request that the Council approve the feasibility report and
schedule a public hearing for the Lexington Highlands, South Plaza Drive, & Mendakota
Neighborhood Improvements.
BACKGROUND
The preparation of a feasibility report for the Lexington Highlands, South Plaza Drive, &
Mendakota Neighborhood Improvements was authorized by the Mendota Heights City Council
by adopting Resolution 2017-71, 2017-72, and 2017-73 at the City Council meeting held on
September 5, 2017. The proposed streets to be rehabilitated are Avanti Drive, Bwana Court, Faro
Lane, Summit Lane, Twin Circle Drive, Vail Drive, West Circle Court, Mendakota Court,
Mendakota Drive, and South Plaza Drive. Based on our observations, as well as our pavement
management system, a majority of these streets have deteriorated to the point where it is no
longer cost effective to patch the street and rehabilitation is necessary. Staff has received several
telephone inquiries as to when resurfacing will take place in the LeXington Heights subdivision.
DISCUSSION
The feasibility report indicates the estimated costs for the project, along with preliminary
assessment estimates. At the end of the feasibility report, a project financing summary is
included to show project cost splits and funding sources to be utilized. The total estimated cost of
the project is $1,802,363, including indirect costs.
Responses from the mailed questionnaire to residents had a large percentage of properties on
Mendakota Court that are stating their street is okay for now, and that other streets should be
repaired first. The pavement management index for Mendakota Court shows an index in the
fifties on a scale of 100. Staff may recommend that Mendakota be postponed to a future year at
the public hearing (January 16, 2018). Staff is proposing to hold an informational meeting on
January 10, 2018 and will gauge public interest at that meeting. Pavement index for Mendakota
Drive is in the thirties, South Plaza Drive is in the twenties and Lexington Highlands is in the
teens and single digits. The costs shown for trail work in Mendakota Park appears to be
eXcessive compared to the benefit received. Parks maintenance staff has indicated g�a�ei��ail
needs in other locations around the city, and are supportive of postponing this work as well.
A potential addition to the overall project would be the consideration of constructing a new
shared use trail along the east boulevard of Dodd Road from Mendakota Drive to South Plaza
Drive. The new trail could improve the crosswalk issues at South Plaza Drive. A portion of the
feasibility report is included in the packet, the complete report is available for review in the
engineering department at city hall.
BUDGETIMPACT
Street improvement projects are proposed to be in part assessed to the benefiting property
owners. Pursuant to the City's Street Rehabilitation and Reconstruction Policy, the benefiting
properties should be assessed 50% of the street reconstruction and rehabilitation costs. The
following tables show the estimated unit assessments based on the City policy.
FUNDING SOURCES
ITEM COST ASSESSMENT UTILITY MUNICIPAL
ESTIMATE FUND BONDS
Lexington Highlands $795,762 $323,057 $22,230 $450,475
South Plaza Drive $271,823 $77,931 $50,000 $143,892
Mendakota Neighborhood $478,050 $194,996 $283,054
Mendakota Park Trails $256,729 $256,729
Total $1,802,364 $595,984 $72,230 $1,134,150
ITEM TOTAL ASSESSMENT
UNITS
Lexington Highlands 81 $3,988.36
South Plaza Drive Footage $30.73/foot
Assessment
Mendakota Neighborhood $478,050 $194,996
Mendakota Drive Footage $27.46/foot
Assessment
RECOMMENDATION
Staff recommends that council accept the feasibility report and schedule the public hearing for
January 16, 2018. A neighborhood informational meeting will be scheduled to be held on
January 10, 2018.
ACTION REQUIRED
If city council wishes to implement the staff recommendation, pass a motion adopting A
RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC
HEARING ON THE LEXINGTON HIGHLANDS, SOUTH PLAZA DRNE, AND
MENDAKOTA NEIGHBORHOOD IMPROVEMENTS PROJECT #201707. This action
requires a simple majority vote.
page 29
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017-113
RESOLUTION ACCEPTING FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING ON THE LEXINGTON HIGHLANDS,
SOUTH PLAZA DRIVE, AND MENDAKOTA NEIGHBORHOOD IMPROVEMENT PROJECT
(PROJECT #201707)
WHEREAS, pursuant to Resolution 2017-71, 2017-72, and 2017-73, the City Council, on
September 5, 2017, ordered a feasibility report to be prepared by the Public Works Director with
reference to the improvement of Avanti Drive, Bwana Court, Faro Lane, Summit Lane, Twin Circle
Drive, Vail Drive, West Circle Court, Mendakota Court, Mendakota Drive, and South Plaza Drive; and
WHEREAS, the Public Works Director has submitted a report to the City Council with respect to
Avanti Drive, Bwana Court, Faro Lane, Summit Lane, Twin Circle Drive, Vail Drive, West Circle Court,
Mendakota Court, Mendakota Drive, and South Plaza Drive improvements which include: removing the
existing bituminous surface, aggregate base, concrete curb and gutter repair, placing a new bituminous
surface, existing catch basin repair, and appurtenant work; and
WHEREAS, in said report the Public Works Director reported that the proposed improvements
and construction thereof are desirable and necessary, technically and economically feasible, cost
effective, and further reported on the estimated cost of the proposed improvements.
follows:
NOW THEREFORE IT IS HEREBY RESOLVED, by the Mendota Heights City Council as
1. The City Council hereby accepts the Feasibility Report as submitted.
2. The Council will consider the improvement of such streets and areas in accordance with the
report and the assessment of property as described in the report for all or a portion of the cost
of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of
the improvements of $1,802,363.
3. A Public Hearing shall be held on such proposed improvements on the 16`" day of January,
2018 at City Hall, ll O1 Victoria Curve, City of Mendota Heights, Minnesota at 7:00 p.m.
Statutory notice and publication requirements shall be followed.
Adopted by the City Council of the City of Mendota Heights this nineteenth day of December, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST
Lorri Smith, City Clerk
page 30
FEASIBILITY REPORT
LEXINGTON HIGHLANDS, SOUTH PLAZA DRIVE & MENDAKOTA
NEIGHBOR�IOOD IMPROVEMENT PROJECT
CITY OF MENDOTA HEIGHTS PROJECT NO. 201706
FOR TAE
CITY OF MENDOTA HEIGHTS, MINNESOTA
November 21, 2017
Prepared By:
WSB & Associates, Inc.
701 Xenia Avenue South, Suite 300
Minneapolis, MN 55416
763-541-4800
763-541-1700 (Fax)
Feasibility Report
Lexingtor= Highlands, South Plaza Drive & Mendakota Neighbarhood In:provement Project
Cify of Mendola Heights Projeet No. 201706
WSB Project No. OI0779
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
page 31
1. EXECUTIVE SUlVIlVIARY ...............................................................................................1
2. INTRODUCTION .............................................................................................................2
2.1 Authorization ...............................................................................................2
2.2 Scope ............................................................................................................2
2.3 Data Available .............................................................................................2
3 EXISTING CONDITIONS ...............................................................................................3
3.1 Surface .........................................................................................................3
3.2 Municipal Utilities .......................................................................................4
3.3 Private Utilities ............................................................................................4
4 PROPOSED IMPROVEMENTS .....................................................................................5
4.1 Surface ...........................
4.2 Municipal Utilities .........
4.3 Right-of-Way .................
4.4 Park Trail Improvements
4.5 Permits/Approvals..........
4.6 Public Involvement ........
5. FINANCING ........................................,
................................5
................................6
................................6
................................6
................................6
................................6
...........................7
5.1 Opinion of Cost ............................................................................................7
5.2 Funding ........................................................................................................7
6. PROJECT SCHEDULE ....................................................................................................9
7. FEASIBILITY AND RECOMMENDATION ..............................................................10
Feasibility Report
Lexingfon Highlands, South Plaza Drive & Mendakota Neighbarhood In:provement Project
Ciry of Mendoia Heights Project No. 207706
WSB Project No. OI0779
page 32
2. INTRODUCTION
2.1 Authorization
On September 5, 2017 Mendota Heights City Council by the adoption of Resolution 2017-71,
2017-72, and 2017-73 authorized the preparation of an engineering feasibility report. This
project has been designated as Mendota Heights City Project No. 201706.
2.2 Scope
This report investigates the feasibility of proposed improvements in the Lexington Highlands
Neighborhood, Mendakota Neighborhood, and South Plaza Drive area. Streets proposed within
the project area were initially considered because of existing pavement conditions. The streets
proposed for improvements include:
■ Avanti Drive between Lexington Avenue and Summit Lane
■ Bwana Court from Twin Circle Drive to the Cul-de-sac
■ Faro Lane from Avanti Drive to the Cul-de-sac
■ Summit Lane from Marie Avenue to the dead end
■ Twin Circle Drive from Vail Drive to the Cul-de-sac
■ Vail Drive between Lexington Avenue and Twin Circle Drive
■ West Circle Court from Twin Circle Drive to the Cul-de-sac
■ Mendakota Court between Mendakota Drive and Mendakota Drive
■ Mendakota Drive between Dodd Road and Mendakota Court
■ South Plaza Drive from Dodd Road to the Cul-de-sac
The proposed project location area is shown in ExhibitA and Exhibit B ofAppendix A.
Recommended improvements in these areas includes reclamation of the existing surface, curb
and gutter repair/additions, minor storm sewer repairs, rehabilitation of existing trails, addition of
new pedestrian ramps, and bituminous re-surfacing.
2.3 Data Available
Information and materials used in the preparation of this report include the following:
■ City of Mendota Heights Street Rehabilitation and Reconstruction Policy
■ City of Mendota Heights Record Plans
■ City of Mendota Heights Utility Plans
■ Field Observations of the Area and Discussions with City Staff
■ Geotechnical Evaluation Report, WSB & Associates, dated October 2017
■ Private Utility Maps
Feasibility Report
Lexington Highlands, South Plaza Drive & Mendakofa Neighborhood Iniprorement Projeci
City of Mendota Heights Praject No. 20I706
WSB Project No. 010779 Page 2
page 33
3 EXISTING CONDITIONS
3.1 Surface
The roadways within the Lexington Highlands Neighborhood are approximately 29-foot-
wide (measured from toe of curb to toe of curb). Roadways within the Mendakota
Neighborhood range from approximately 29-foot-wide to 33-foot-wide (measured from
toe of curb to toe of curb). South Plaza Drive is approximately 33-foot-wide (measured
from toe of curb to toe of curb). The right-of-way for all proposed project areas is
approximately 60 feet. All areas include concrete curb and gutter with portions of South
Plaza Drive containing bituminous curbing.
Geotechnical exploration performed by WSB & Associates in October of 2017
determined the pavement thickness to range from 2.5-inches to 6-inches. The streets are
showing signs of severe distress, too severe to be addressed with patching and chip
sealing. These streets appear to be near the end of their useful life and the cost to
maintain and repair the roadways is steadily increasing. It is no longer cost effective to
continue to repair these streets. The geotechnical reports can be found in Appendix D.
The curb and gutter is in fair condition; however, some cracking and settlements have
resulted in isolated drainage issues and additional pavement distress. A majority of the
curb along South Plaza Drive is settling with large areas of failure. The photos below
illustrate the varying levels of pavement distresses found throughout the project.
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Twzn Circle Drive (north cul-de-sac looking Sout17)
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Ava�atz Drrve (Between Tivin Circle Drive and
Fa�ro Lane)
Feasibility Report
L�tington Highlands, South Plaza Drive & Mendakota Neighborhood bnprone�nent Projeef
City of Mendota Heiglzts Project No. 20I706
WSB Project No. OI0779
Page 3
Sozrth Plaza Drive. (Dodd Road loolcing East)
page 34
Mendakota Cozrrt (Mendakota Cozn�t Intersection)
All project areas contain landscaping, trees, and numerous other private improvements
beyond the edge of the roadway and within City right-of-way (ROW).
3.2 Municipal Utilities
The existing Sanitary Sewer located within the project area consists of 8" Clay pipe. The
city has identified the pipe to be in good condition with no need for replacement.
The existing Water Main located within the project area consists of 8" ductile iron pipe.
The city had identified the pipe to be in good condition with no need for replacement.
The Storm Sewer networks within the project area have been identified as in generally
good condition with no need for major repairs. With minor exceptions, the existing
networks have been able to accommodate most moderate rainfall events within the
project area. Areas where the city has identified the need for additional storm sewer
improvements include the intersection of Summit Lane and Avanti Drive, and along
South Plaza Drive.
3.3 Private Utilities
There are currently private utilities within the proposed project area. Known utility
owners include:
■ Arvig [Internet]
■ CenturyLink [Telephone]
■ Comcast [Cable]
■ Xcel Energy [Gas]
■ Xcel Energy [Electric]
Feasibility Reporf
Lexington Highlands, South Plaza Drire & Mendakota Neigl:borhood I»:prorenre�rf Projeci
City of Mendota Heigl�ts Project No. 20I706
WSB Project No. OI0779 Page 4
page 35
4. PROPOSED IMPROVEMENTS
4.1 Surface
The proposed surface improvements consist of a pavement rehabilitation with partial curb
and gutter repair/replacement. An on-site review of the pavement distresses indicates
that reclamation improvements are appropriately timed to maximize the life of the road.
It is proposed that the surface improvements along these streets be a pavement
reclamation with spot repair and replacement of broken and settled curb.
Streets proposed to be rehabilitated through full-depth pavement reclamation and spot
curb and gutter replacement include:
■ Avanti Drive between Lexington Avenue and Summit Lane
■ Bwana Court from Twin Circle Drive to the Cul-de-sac
■ Faro Lane from Avanti Drive to the Cul-de-sac
■ Summit Lane from Marie Avenue to the dead end
■ Twin Circle Drive from Vail Drive to the Cul-de-sac
■ Vail Drive between Lexington Avenue and Twin Circle Drive
■ West Circle Court from Twin Circle Drive to the Cul-de-sac
■ Mendakota Court between Mendakota Drive and Mendakota Drive
■ Mendakota Drive between Dodd Road and Mendakota Court
■ South Plaza Drive from Dodd Road to the Cul-de-sac
Roadways proposed for rehabilitation improvements will be constructed to the City's 7-
ton design standard and will consist of 1.5 inches of bituminous wearing course, 2.5
inches of bituminous base course, 6 inches of reclaimed aggregate base, Exhibit C of
Appendix A illustrates the proposed roadway section.
Existing Concrete Curb and Gutter shall be evaluated in the field and replaced as
necessary to facilitate proper drainage. Pedestrian ramps located within the project area
shall be brought up to current ADA accessibility design standards. Driveways that are
disturbed due to the street improvements will be replaced in kind. Disturbed boulevard
areas will be restored with topsoil and sod.
The existing bituminous curb and gutter within the area of the project is proposed to be
completely removed and replaced with barrier style concrete curb and gutter.
The realignment of the South Plaza Drive, and Dodd Road intersection will be evaluated
during final design to facilitate the addition of a left and right turn lane. The intersection
of Mendakota Drive, and Mendakota Court shall also be evaluated to improve traffic
flow.
It will be a goal of the design team to minimize tree impacts as practical to achieve
quality reconstruction standards. Further analysis of tree impacts will be completed
during final design.
Feasibility Report
Lexington Highlands, South PlaZa Drive & Mendakota Neighborhood Irnproven:ent Projecf
City of Mendota Heights Project No. 201706
WSB Project No. 010779 Page 5
page 36
4.2 Municipal Utilities
All existing sanitary and storm castings located throughout the project area shall be
salvaged and reinstalled. All castings shall receive new rings and an infiltration shield
during reinstallation.
Minor drainage improvements shall be considered including the possible addition of a
catch basin at the intersection of Avanti Drive and Summit Lane and relocation of the
catch basins at the Lexington Avenue intersection to fit into new curb lines. Additional
improvements shall also be considered along South Plaza Drive during final design.
The existing drainage patterns and discharge locations will be maintained so the
hydrologic characteristics of the area are not altered.
4.3 Right-of-Way
It is anticipated that all street and utility work will take place within the existing roadway
right-of-way or within existing drainage and utility easements. No additional right-of-
way or easement acquisition (Permanent / Temporary) are anticipated as part of this
proj ect.
4.4 Park Trail Improvements
Proposed improvements to the existing trail system within Mendakota Community Park
include overlaying the existing bituminous surface with 1.5" bituminous pavement.
Pedestrian ramps located within the area shall be brought up to current ADA accessibility
design standards. This may require additional trail reconstruction to facilitate new ramp
installation. Limits of construction shall be evaluated further during final design.
4.5 Permits/Approvals
Permits may be necessary from the following agencies:
■ MnDOT Right-of-Way permit
■ County Right-of-Way permit
4.6 Public Involvement
An informational letter and survey was sent out to all residents located within the project
area. Summaries of the correspondence received and questions and answers provided are
included in Appendi,x E.
Feasibility Report
Lexington Highlands, South Plaza Drive & Mendakota Neigliborhood bnprovev:ent Projeci
City ofMendoia Heighis Pr•oject No. 20I706
WSS Project No. 010779 Page 6
page 37
5. FINANCING
5.1 Opinion of Cost
Detailed opinions of cost for the project can be found in Appendix B of this report. The
opinions of cost incorporate estimated 2018 construction costs and includes a 10%
contingency factor. Indirect costs are projected at 20% of the construction cost and
include engineering, legal, financing, and administrative costs. The project cost is subject
to change, depending on the final design of the project, soil conditions, bids received, and
actual work performed. Table 5.1 below provides a summary of the opinions of probable
cost far the project.
Table 5.1— Project Cost Summary
Schedule Total
Schedule A— Lexington Highlands Neighborhood $795,762
Schedule B— South Plaza Drive $271,823
Schedule B — Mendakota Neighborhood $478,050
Schedule C— Mendakota Community Parlc Trail $256,729
TOTAL $1,802,363
5.2 Funding
Financing for the Lexington Highlands, South Plaza Drive & Mendakota Neighborhood
Improvement Project will come from City funds and special assessments.
The estimated total assessable amount for the project is based on specially assessing 50%
of the following costs: mobilization, traffic control, bituminous removal/reclamation,
bituminous base course, bituminous wear course, tack coat, valve and manhole
adjustments, and appurtenant wark. City costs include curb and gutter replacement, sod
restoration, bituminous trail overlay and appurtenant work.
The estimated unit assessment far this project was determined by calculating the number
of residential assessable lots and dividing them into the total assessable project cost for
residential areas. The estimated front footage assessment was determined by calculating
the front footage of the non-residential areas and dividing them into the total assessable
project costs for non-residential areas. The preliminary assessment roll listing the
assessable parcels is provided in Appendix C.
ASSESSMENT CALCULATIONS - LEXINGTON HIGHLANDS
Assessable Costs $646,114
Assessment (50%) $323 057
�
Assessable Units 81
Estimated Unit Assessment er Cit Polic $3,988.36
Feasibility Report
Lexingfan Highlanrls, South Plaza Drire & Mendakofa Neighborl:ood Is:prove�nent Projecf
City of Mendota Heights Project No. 201706
WSB Project No. OI0779 Page 7
page 38
ASSESSMENT CALCULATIONS — MENDAKOTA
Assessable Costs $389,992
Assessment 50% $194,996
Residential Assessment $134,135
Assessable Residential Units 34
Estimated Unit Assessment er Ci Polic $3,945.16
Estimated Front Foota e Assessment er Ci Polic $27.46
ASSESSMENT CALCULATIONS — SOUTH PLAZA DRIVE
Assessable Costs $155,861
Assessment 50% $77,931
Estimated Front Foota e Assessment er Ci Polic $30.73
A summary of the proposed project funding is shown below in Table 5.2.
Table 5.2 — Project Funding Summary
Fund Total
City Street CIP Funds $1,134,158
Storm Sewer Utility Fund $72,230
Special Assessments* $595,975**
GRAND TOTAL $1,802,363
*Note: The preliminary assessment roll can be found in Appendix C of this report.
**Note: Includes approximately $42,573 city assessments to be paid through City Street CIP Funds
Feasibiliry Report
Lexington Higl:lands, Soaih Plaza Drive & Menrlakota Neiglrborhood bnprnnen:etrt Project
City ofMendota Heights Project No. 201706
WSB Project No. OI0779 Page 8
page 39
6. PROJECT SCHEDULE
The proposed schedule for this improvement is as follows:
Order Feasibility Report ....................................................September 5, 2017
Completion of Feasibility Report ..................................:.November 21, 2017
Accept Feasibility Report/ Authorize Plans and Specs......December 5, 2017
Neighborhood Meeting ..............................................................January 2018
Plans and Specifications complete/Bid Solicitation.......... March 30, 2018
Bid Award, Contract Approved and Notice to Proceed.... .....May 1, 2018
Begin Construction ...................................................................May 15, 2018
Substantial Completion of Construction ...............................October 1, 2018
Final Completion of Construction .............................................June 15, 2019
Feasibility Report
Lexing[on Highlands, SouU: Plaza Drine & Mendakota Neigl:borhood Lnprovement Project
City of Mendota Heiglzts Project No. 20I706
WSB Project No. OI0779 Page 9
page 40
7. FEASIBILITY AND RECOMMENDATION
Streets proposed to be reconstructed through full-depth pavement reclamation and spot curb and
gutter replacement include:
■ Avanti Drive between Lexington Avenue and Summit Lane
■ Bwana Court from Twin Circle Drive to the Cul-de-sac
■ Faro Lane from Avanti Drive to the Cul-de-sac
■ Summit Lane from Marie Avenue to the dead end
■ Twin Circle Drive from Vail Drive to the Cul-de-sac
■ Vail Drive between Lexington Avenue and Twin Circle Drive
■ West Circle Court from Twin Circle Drive to the Cul-de-sac
■ Mendakota Court between Mendakota Drive and Mendakota Drive
■ Mendakota Drive between Dodd Road and Mendakota Court
■ South Plaza Drive from Dodd Road to the Cul-de-sac
Recommended improvements in these areas includes reclamation of the existing surface, curb
and gutter repair/additions, minor storm sewer repairs, rehabilitation of existing trails, addition of
new pedestrian ramps, and bituminous re-surfacing.
The total estimated project cost for the Lexington Highlands, South Plaza Drive & Mendakota
Neighborhood Improvement Project is $1,802,363 which includes a 10% contingency and 20%
indirect costs for legal, engineering, administrative, and financing costs. The project is proposed
to be funded through special assessments to benefitting property owners and City funds.
Based on the information contained in this report, it is recommended to proceed with the
improvements in the Lexington Highlands, South Plaza Drive & Mendakota Neighborhood
Improvement Project area. This project is feasible, necessary, and cost-effective from an
engineering standpoint. The project feasibility is subject to financial review by the City.
Feasibilify Report
Lexington Highlands, South PlaZa Drive & Mendakota Neighborhood In:provement Projec!
City of Mendota Heights Project No. 201706
WSB Project No. 010779 Page 10
page 41
Opinion of Probable Cost
WSB Project: Lexington Highlands & Mendakota Neighborhood Improvements Design By.• GCT
Project Location: City of Mendota Heights Checked By: JMS
City Project No.: 201706
WSB Pro'ect No: 010779-000 Date: 10/12/2017
MN/DOT Estimated
Item Estimated Unit
No. Specification Description Unit Total price Estimated Total Cost
No. uanti
A. SURFACE IMPROVEMENTS - LEXINGTON HIGHLANDS
1 2021.501 I MOBILIZATION LUMP SUM 1 $28,707.15 $28,707.15
2 2104.501 I REMOVE CURB & GUTTER LIN FT 5,600 $4.00 $22,400.00
3 2104.503 I REMOVE CONCRETE WALK SQ FT 100 $2.00 $200.00
4 2104.505 I REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 200 $4.50 $900.00
5 2104.505 I REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 100 $7.50 $750.00
6 2104.509 REMOVE SIGN EACH 14 $32.00 $448.00
7 2104.509 SALVAGE & REINSTALL CASTING EACH 32 $400.00 $12,800.00
8 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 200 $4.00 $800.00
9 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 900 $3.50 $3,150.00
10 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $5,000.00 $5,000.00
11 2104.602 SALVAGE AND REINSTAL� MAILBOX EACH 80 $100.00 $8,000.00
12 2123.610 I STREET SWEEPER (WITH PICKUP BROOM) HOUR 15 $115.00 $1,725.00
13 2130.501 I WATER (DUST CONTROL) MGAL 10 $45.00 $450.00
14 2215.501 I Fl1LL DEPTH RECLAMATION S Y 21,720 $4.25 $92,310.00
15 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,100 $3.00 $3,300.00
16 2360.501 I TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 1,930 $59.00 $113,870.00
17 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,B) TON 2,580 $55.00 $141,900.00
18 2360.503 I TYPE SP 9.5 WEARING COURSE MIX (2,B) (3.0" THICK) SQ YD 30 $28.00 $840.00
19 2503.541 ( 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 30 $34.00 $1,020.00
20 2506.502 ( CONSTRUCT DRAINAGE STRUCTURE DESIGN 2' X 3' EACH 3 $1,500.00 $4,500.00
21 2504.602 I ADJUST VALVE 80X - WATER EACH 9 $250.00 $2,250.00
22 2506.516 ( ADJUST FRAME & RING CASTING EACH 25 $600.00 $15,000.00
23 2521.501 I 4" CONCRETE WALK SQ FT 100 $8.00 $800.00
24 2531.501 I CONCRETE CURB & GUTTER DESIGN B618 LIN FT 5,600 $15.00 $84,000.00
25 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 100 $52.00 $5,200.00
26 2531.513 TRUNCATED DOMES SQ FT 10 $45.00 $450.00
27 2531.519 I TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00
28 2564.653 I SIGN PANELS TYPE C EACH 20 $50.00 $1,000.00
29 2573.533 I SEDIMENT CONTROL LOG TYPE ROCK LIN FT 570 $4.00 $2,280.00
30 2575.505 I SODDING TYPE LAWN SQ YD 4,000 $5.50 $22,000.00
31 2573.530 I STORM DR,41N INLET PROTECTION EACH 22 $150.00 $3,300.00
32 2573.535 I STABILIZED CONSTRUCTION EXIT EACH 5 $700.00 $3,500.00
33 2574.525 � COMMON TOPSOIL BORROW (CV) CU YD 700 $25.00 $17,500.00
CONSTRUCTION TOTAL $602,850.15
CONTINGENCY TOTAL (10%) $60,285.02
SUBTOTAL TOTAL $663,135.17
INDIRECT COST TOTAL (20 % ) $132,627.03
TOTAL - SURFACE IMPROVEMENTS (RECONSTRUCTION) $795,762.20
B. SURFACE IMPROVEMENTS - SOUTH PLAZA DRIVE
34 2021.501 I MOBILIZATION LUMP SUM 1 $9,806.03 $9,806.03
35 2104.501 I REMOVE CURB & Gl1TTER LIN FT 2,000 $4.00 $8,000.00
36 2104.503 ( REMOVE CONCRETE WALK SQ FT 20 $2.00 $40.00
37 2104.505 I REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 40 $4.50 $180.00
38 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $7.50 $150.00
39 2104.509 I REMOVE SIGN EACH 9 $32.00 $288.00
40 2104.509 SALVAGE & REINSTALL CASTING EACH 5 $400.00 $2,000.00
41 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 20 $4.00 $80.00
42 2104.513 SAWING BITUMINOUS PAVEMENT (FULL �EPTH) LIN FT 150 $3.50 $525.00
43 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $2,000.00 $2,000.00
44 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 1 $100.0� $100.00
45 2105.501 COMMON EXCAVATION (EV) CU YD 100 $36.00 $3,600.00
K:\010779-000\QuantitylPreliminary\Mendota Heights OPC - Split 112117
page 42
Opinion of Probable Cost
WSB Project: Lexington Highlands & Mendakota Neighborhood Improvements Design By: GCT
P��oject Location: City of Mendota Heights Checked By.• JMS
City Pr•oject No.: 201706
YT�SB Pro'ect No: 010779-000 Date: 10/12/2017
MN/DOT Estimated
Item Estiinated Unit
No Specification Description Unit Total price Estimated Total Cost
No. uanti
46 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 7 $115.00 $805.00
47 2130.501 WATER (DUST GONTROL) MGAL 2 $45.00 $90.00
48 2211.501 AGGREGATE BASE CLASS 5 TON 160 $18.00 $2,880.00
49 2215.501 FULL DEPTH RECLAMATION S Y 4,250 $4.25 $18,062.50
50 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 210 $3.00 $630.00
51 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 355 $59.00 $20,945.00
52 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,B) TON 475 $55.00 $26,125.00
53 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) (3.0" THICK) SQ YD 40 $28.00 $1,120.00
54 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 400 $34.00 $13,600.00
55 2503.541 21" RC PIPE SEWER DESIGN 3006 CL V LIN FT 400 $40.00 $16,000.00
56 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 2' X 3' EACH 4 $1,500.00 $6,000.00
57 2506.502 I CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 8 $1,700.00 $13,600.00
58 2504.602 I ADJUST VALVE BOX - WATER EACH 9 $250.00 $2,250.00
59 2506.516 ADJUST FRAME & RING CASTING EACH 4 $600.00 $2,400.00
60 2521.501 4" CONCRETE WALK SQ FT 20 $8.00 $160.00
61 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 2,000 $15.00 $30,000.00
62 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $52.00 $1,040.00
63 2531.513 TRUNCATED DOMES SQ FT 10 $45.00 $450.00
64 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,5�0.00 $1,500.00
65 2564.653 SIGN PANELS TYPE C EACH 18 $50.00 $900.00
66 2573.533 SEDIMENT CONTROL LOG TYPE ROCK LIN FT 200 $4.00 $800.00
67 2575.505 SODDING TYPE LAWN SQ YD 2,000 $5.50 $11,000.00
68 2573.530 STORM DR,4IN INLET PROTECTION EACH 4 $150.00 $600.00
69 2573.535 STABILIZED CONSTRUCTION EXIT EACH 1 $700.00 $700.00
70 2574.525 COMMON TOPSOIL BORROW (CV) CU YD 300 $25.00 $7,500.00
CONSTRUCTION TOTAL $205,926.53
CONTINGENCY TOTAL (10 % � $20,592.65
SUBTOTAL TOTAL $226,519.18
INDIRECT COST TOTAL (20 % ) $45,303.84
TOTAL - SURFACE IMPROVEMENTS (RECONSTRUCTION) $271,823.01
C. SURFACE IMPROVEMENTS - MENDAKOTA
71 2021.501 MOBILIZATION LUMP SUM 1 $17,245.66 $17,245.66
72 2104.501 REMOVE CURB & GUTTER LIN FT 3,460 $4.00 $13,839.00
73 2104.503 REMOVE CONCRETE WA�K SQ FT 30 $2.00 $60.00
74 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 30 $4.50 $135.00
75 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 30 $7.50 $225.00
76 2104.509 REMOVE SIGN EACH 9 $32.00 $288.00
77 2104.509 SALVAGE & REINSTALL CASTING EACH 13 $400.00 $S,z00.00
78 2104.511 I SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 80 $4.00 $320.00
79 2104.513 I SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 150 $3.50 $525.00
80 2104.601 I SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $3,000.00 $3,000.00
81 2104.602 I SALVAGE AND REINSTALL MAILBOX EACH 32 $100.00 $3,200.00
82 2105.501 I COMMON EXCAVATION (EV) CU YD 20 $36.00 $720.00
83 2123.610 I STREET SWEEPER (WITH PICKUP BROOM) HOUR 43 $115.00 $4,945.00
84 2130.501 WATER (DUST CONTROL) MGAL 8 $45.00 $360.00
85 2211.501 AGGREGATE BASE CLASS 5 TON 40 $18.00 $720.00
86 2215.501 FULL DEPTH RECLAMATION S Y 13,540 $4.25 $57,545.00
87 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 700 $3.00 $2,100.00
88 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 1,185 $59.00 $69,915.00
89 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,8) TON 1,575 $55.00 $86,625.00
90 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,8) (3.0" THICK) SQ YD 30 $28.00 $840.00
91 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 0 $34.00 $0.00
92 2503.541 21" RC PIPE SEWER DESIGN 3006 CL V LIN FT 0 $40.00 $0.00
K:\010779-000\Quantity\Preliminary\Mendota Heights OPC - Split 112117
page 43
Opinion of Probable Cost
WSB Project: Lexington Highlands & Mendakota Neighborhood Improvements Design By: GCT
Project Location: City of Mendota Heights Clzecked By: JMS
Czty Project No.: 201706
WSB Pro'ect No: 010779-000 Date: 10/12/2017
MN/DOT Estimated
Item Estimated Unit
No. S�ecification Description Unit Total price Estimated Total Cost
No. uanti
93 2506.502 I CONSTRUCT DRAINAGE STRUCTURE DESIGN 2' X 3' EACH 0 $1,500.00 $0.00
94 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 0 $1,700.00 $0.00
95 2504.602 ADJUST VALVE BOX - WATER EACH 5 $250.00 $1,250.00
96 2506.516 ADJUST FRAME & RING CASTING EACH 11 $600.00 $6,600.00
97 2521.501 4" CONCRETE WA�K SQ FT 30 $8.00 $240.00
98 2531.501 CONCRETE CURB & GUTTER DESIGN 6618 LIN FT 3,460 $15.00 $51,896.25
99 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 30 $52.00 $1,560.00
100 2531.513 TRUNCATED DOMES SQ FT 15 $45.00 $675.00
101 2563.601 TRAFFIC CONTROL LUMP SUM 1 $500.00 $500.00
102 2564.653 SIGN PANELS TYPE C EACH 18 $50.00 $900.00
103 2573.533 SEDIMENT CONTROL LOG TYPE ROCK LIN FT 270 $4.00 $1,080.00
104 2575.505 SODDING TYPE LAWN SQ YD 3,000 $5.50 $16,500.00
105 2573.530 STORM DRAIN INLET PROTECTION EACH 14 $150.00 $2,100.00
106 2573.535 STABILIZED CONSTRUCTION EXIT EACH 4 $700.00 $2,800.00
107 2574.525 COMMON TOPSOIL BORROW (CV) CU YD 330 $25.00 $8,250.00
CONSTRUCTION TOTAL $362,158.91
CONTINGENCY TOTAL (70%) $36,215.89
SUBTOTAL TOTAL $398,374.80
INDIRECT COST TOTAL (20%) $79,674.96
TOTAL - SURFACE IMPROVEMENTS (RECONSTRUCTION) $478,049.76
D. SURFACE TRAIL IMPROVEMENTS - MENDAKOTA
108 2021.501 I MOBILIZATION LUMP SUM 1 $9,261.50 $9,261.50
109 2104.501 REMOVE CURB & GUTTER LIN FT 250 $4.00 $1,000.00
110 2104.503 REMOVE CONCRETE WALK SQ FT 75 $2.00 $150.00
111 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 250 $1.80 $450.00
112 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,100 $3.00 $3,300.00
113 2521.511 BITUMINOUS TRAIL (1.5" THICK) SQ YD 7,260 $23.00 $166,980.00
114 2521.501 4" CONCRETE WALK SQ FT 75 $8.00 $600.00
115 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 250 $15.00 $3,750.00
116 2531.513 TRUNCATED DOMES SQ FT 200 $45.00 $9,000.00
CONSTRUCTION TOTAL $194,491.50
CONTINGENCY TOTAL (10 % ) $19,449.15
SUBTOTAL TOTAL $213,940.65
INDIRECT COST TOTAL (20 % ) $42,788.13
TOTAL - SURFACE IMPROVEMENTS (TRAIL RECONSTRUCTION) $256,728.78
Project Total - $1,802,363.76
K:\010779-000\Quantity\Preliminary\Mendota Heights OPC - Split 112117
page 44
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DATE:
TO:
FROM:
SUBJECT:
:1C1''v`ICtcraCur��,� �'e'�dota�e�ht��.1��g'�cl�%
651.452.1850 phone � 651.452 8940 rax
� www.mendota-helghts�com ,
CITY OF
MENDC]TA HEIGHTS
December 19, 2017
Mayor, City Council and City Administrator
Ryan Ruzek, P.E. Public Works Director
Resolution 2017-114 Deferring Street Rehabilitation Assessment at
2531 Concord Way
INTRODUCTION
The Council is asked to approve resolution 2017-114, deferring the street rehabilitation
assessment at 2531 Concord Way for the Kensington neighborhood street improvement project.
BACKGROUND
State statue allows residents to defer special assessments for undeveloped property, senior
citizen, permanent and total disability, military service, and green acres.
DISCUSSION
Staffhas received a written request for a senior citizen deferment of the assessment against her
property for the Kensington rehabilitation street project. The resident, Vicki Larson who lives at
2531 Concord Way, (property ID number 27-41600-04-117) is asking the City Council to defer
the assessment of $851.28 that was levied against her property. The attached resolution would
defer the making of the assessment for this property. The deferred assessment would be
recorded at Dakota County with the property.
BUDGETIMPACT
The city will carry the special assessment until the title of the property transfers to a new owner.
At the closing for the title transfer, the assessment must be paid in full with all accrued interest.
RECOMMENDATION
Staff recommends that Council adopt the resolution deferring the street rehabilitation assessment
at 2531 Concord Way.
ACTION REUQIRED:
If Council wishes to enact the staff recommendation, it should pass a motion adopting
RESOLUTION 2017-114 DEFERRING THE MAHING OF ASSESSMENT FOR THE
PROPERTY LOCATED AT 2531 CONCORD WAY (PID 27-41600-04-117) FOR THE
KENSINGTON STREET IMPROVEMENT PROJECT (PROJECT NO. 201409).
This action requires a simple majority vote.
CITY OF MENDOTA HEIGHTS page 48
DAKOTA COUNTY, MINNEOSTA
RESOLUTION 2017-114
Resolution Deferring the Making of Assessment for the Property Located at
2531 Concord Way (PID 27-41600-04-117)
For the Kensington Street Improvement Project (Project No. 201409)
WHEREAS, the City Clerk, with the assistance of the Public Works Director, has calculated the
proper amount to be specifically assessed for the Kensington Street Improvements Project No. 201409;
and
WHEREAS, the assessment roll for said improvements has been filed with the City Clerk and at
all times since its filing has been open to public inspection; and
WHEREAS, a hearing on said assessments was duly held at 7:00 p.m. on October 30, 2017, at
the City Hall in the City of Mendota Heights, MN and;
WHEREAS, Ms. Vicki Larson, is the owner of certain property more particularly described as
Parcel No. 27-41600-04-117 the legal description of which is following described property situated in
Dakota County, Minnesota;
Kensington ManorHomes Condo File #104 Unit #117.8878% int being pt ofLots 5,6,7,8,9,10 & 11 Blk
2& Lots 1,2, 3, 4, & S Blk 3& Outlots C, D& pt of outlot B Kensington PUD & Outlot F Kensington
PUD
WHEREAS, Vicki Larson has requested that the making of an assessment against said property
by reason of senior citizenship be deferred until such time as the assessment term has expired, the
property is sold, or otherwise transferred in title ownership.
NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of
Mendota Heights, Minnesota as follows:
L That the assessment roll for said improvements (Improvement No. 201409) be corrected to
defer the making of an assessment at this time against the property of Ms. Vicki Larson
(parcel no. 27-41600-04-117) for the street rehabilitation improvements.
2. That upon the future sale of title transfer of said property there shall be levied an assessment
in the principal amount of $851.28, plus interest at the rate of four point one zero five percent
(0.04105) per annum from October 30, 2017.
3. That the City Clerk is hereby directed to correct the assessment roll for said improvements as
set forth above.
Adopted by the City Council of the City of Mendota Heights thisl9th day of December 2017.
ATTEST:
Lorri Smith, City Clerk
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
page 49
. , . .,
, . ..... .. ..�..� ... . , . ,,..
G:�1 •i:�z 1��L F;'ip1e`. o`.: �;�2.09�;•� p,�-.
t•� •;�v:.n•encota-he c:n-;.c�m
CITY OF
MEf�lOOTA HEIC�HTS
Request for City Council Action
MEETING DATE: December 19, 2017
TO: Mayor and City Council, City Administrator
FROM:
SUBJECT:
Introduction
Tim Benetti, Community Development Director
Planning Case 2017-31 (related to Planning Case No. 2017-18)
Administrative & Amended Critical Area Permit - 1275 Knollwood Lane
Peter and Jennifer Eisenhuth are requesting approval of an Administrative and Amended Critical Area Permit
for the property located at 1275 Knollwood Lane.
Background
The subject property is located in the R-1 One Family Residential zoning district, and situated within the
Mississippi River Corridor Critical Area. Pursuant to Title 12-3-5 of the City Code, all properties located in
the critical overlay area that require any zoning action, including new construction, demolition, vegetation
removal and plantings, and/or grading work requires approval of such permits prior to the commencement of
any work in said area. Title 12-3-5 also provides for "administrative" level approval if certain conditions or
criteria are met.
On September 5, 2017, the City Council adopted Resolution No. 2017-68, which approved a Critical Area
Permit and Conditional Use Permit on the subject property. Since that approval, the Owners have completed
the removal of the old residential structure; began site grading and foundation work for the new home; and
initiated the clearing and grubbing of certain trees and vegetation throughout the site, all per the grading and
landscape plans approved by the City Council.
Description of Request
The contractor and landscape architect recently notified city staff that some additional grading and vegetation
removal work was needed near the front edge along Knollwood Lane, especially in and around the old
foundation/wall feature just off Knollwood Lane, which was noted in the 08/22/17 Planning Report and
presented to the Council at the 09/OS/17 meeting, and which walls were intended to be saved as part of the
new home project (see attached photos).
The contractor also initially informed staff that the foundation/wall feature needed to be removed, on account
it was deemed too unstable and beyond repair at this point, unless some expensive structural engineering
and/or reconstruction of the walls were done to re-stabilize or shore up the old walls. However, staff is
pleased to report that the homeowners have elected not to remove the old foundation/wall features under this
amended permit, and instructed their contractor to provide needed measures to save and preseroe the old
feature.
page 50
To address the safety concerns associated with keeping this structure, the updated plan now calls for the
additional placement of fill material inside the interior and around some of the edges of the wall features,
thereby reducing the height and safety risks associated with retaining this foundation feature.
To replace the additional removal of short lived and low quality woody vegetation (mostly buckthorn) along
Knollwood Lane and outside of the Critical Area boundary, the owners intend to provide an additional
landscape grade and screen to create privacy, as well as proposed white pines that are long lived native trees
that are fast growing and great for instant screening (which can potentially reach heights of 150 feet in full
maturiry).
09/05/17 Approved Plan � Revised Plan
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The plan also calls for a small berm near the south edge and additional evergreen trees near this southerly
corner. The architect indicated to staff that he has regular communications with the next door neighbors
(Ken and Maureen Hayes), and have provided them an update of their new plans including the berm and
additional trees, and they do not have any issues or objections at this time.
09/05/17 Approved Plan � Revised Plan
Analvsis - Critical Area Permit
��� �
� � �
According to Title 12-3-5-D of the City Code, in the case of a minor development and/or change involving a
single-family dwelling, and if the site plans conform to the standards of the critical area overlay district, the
city administrator shall bring the request to the attention of the city council at its next regular meeting
following receipt of an application for critical area ordinance consideration. The city council shall review
such request and may, if it so determines, exempt the applicant from complying with any unduly burdensome
requirements of this chapter. This allowed exemption can be considered under an administrative review
process, which is the case in this particular application.
The proposed projects and sites must comply with the following conditions (with Sta„�f comments noted
afterwards):
1. No part of the subject property shall have slopes of greater than eighteen percent (18%).
page 51
Sta�'f Comments: All new grading and removal work does not involve or include areas of slopes
greater than the 18% threshold.
2. No part of the subject property shall be within forty feet (40'), whether on the same parcel or on
abutting parcels of any area defined as a bluff by this chapter, or any area with slopes greater than
forty percent (40%).
Sta�'f Comments: All work is situated well-away from the established bluff line; and no work will
take place in or around areas with slopes greater than 40%.
3. The proposed project shall not expand the enclosed area of the principal or accessory structures by
more than one hundred forty four (144) square feet.
Sta,�f Comments: Not applicable.
4. The proposed project shall not increase the height of any existing structure.
Sta�'f Comments: Not applicable; there is no request to revise or change the new and approved
single-family structure plan for the subject property.
5. The proposed project shall be in compliance with all other requirements of this chapter, and any
other applicable regulations.
Sta,�f Comment.• The proposed project shall be in compliance with all other requirements of this
chapter and any other applicable regulations.
6. The proposed project shall not result in changes to the existing finished grade.
Sta�'f Comments: Changes to the previous condition grades (with the previous single family home)
and all new or proposed grades were thoroughly reviewed and analyzed by city staff under the
previous September 5`" approvals. The additional grading and fzll work as requested under this
application, appear to be nominal and within safe range or allowances per the City's Land
Disturbance Guidelines.
Based on staff's interpretation of the intent of this provision, the scope of the project does not require
Planning Commission recommendation and a public hearing; and therefore may be given full consideration
and approval by the City Council only.
The application materials were sent to the Minnesota Department of Natural Resources and they responded
that they had no comments on the proposed project.
Discussion
The City is using its quasi judicial authority when considering action on subdivision and zoning requests and
has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Recommendation
Staff recommends approval of the Administrative and Amended Critical Area Permit for the property located
at 1275 Knollwood Lane. If the City Council wishes to implement this recommendation, pass a motion
adopting RESOLUTION 2017-116 APPROVING AN ADMINISTRATIVE AND AMENDED CRITICAL
AREA PERMIT TO PETER AND JENNIFER EISENHUTH, LOCATED AT 1275 KNOLLWOOD LANE.
Action Required
This matter requires a simple majority vote.
CITY OF MENDOTA HEIGHTS page 52
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017-116
RESOLUTION APPROVING AN ADMINISTRATIVE AND AMENDED
CRITICAL AREA PERMIT TO PETER & JENNIFER EISENHUTH
AND ALLOW ADDITIONAL CONSTRUCTION ACTIVITIES
IN THE CRITICAL AREA OVERLAY DISTRICT
(LOCATED AT 1275 KNOLLWOOD LANE)
WHEREAS, on September 5, 2017, the City of Mendota Heights adopted Resolution
No. 2017-68, which approved a Critical Area Permit and Conditional Use Permit to Peter and
Jennifer Eisenhuth (the "Applicants"), by allowing certain construction activities in the Critical
Area Overlay District, as proposed under Planning Case No. 2017-18, located at 1275
Knollwood Lane and legally described in Exhibit A(the "Subject Property"); and
WHEREAS, the Applicants have applied for an Administrative and Amended Critical
Area Permit, as proposed under Planning Case No. 2017-31, to allow additional construction
activities, including new grading, filling, vegetation removal and new plantings located on the
Subject Property; and
WHEREAS, the proposed project qualifies as a minor development under Title 12-3-5-D
of the City Code provisions for properties within the Critical Area Overlay District; and
WHEREAS, the proposed project is compliant with the required conditions for
exemption from a public hearing to be considered directly by the City Council.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the critical area permit request as proposed in Planning Case 2017-31 is hereby approved with
the finding of fact that the proposed project meets the purpose and intent of the Critical Area
Overlay District and City Code.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that Amended
Critical Area Permit as proposed in Planning Case 2018-31, is hereby approved with the
understanding that all pre-existing and approved conditions as contained under Resolution No.
2017-68 remain in effect and valid under this critical area permit application, unless otherwise
modified by the City Council.
Adopted by the City Council of the City of Mendota Heights this 19th day of December, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST:
Lorri Smith, City Clerk
page 53
EXHIBIT A
Legal Description —1275 KNOLLWOOD LANE
PID: 27-37676-01-090
Lot 9, Block 1, IVY FALLS WEST 2"d ADDITION, Dakota County, Minnesota
Old Foundation/Wall Feature — 1275 Knollwood Lane page 54
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This data is for infornrauona� p�urpos�s anly and sh auld not �e substituEed for a true EitJe searo�r, praperry app�aisa�; pl a�
survey, ar for xoning verificatian_ The �ily of i�lendata Heights assumes na lega I respons ihility far Ihe inforniabon oontained
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�ontaot "Gopher State One �all" at 651-05�l-d002 for utility lacatians, d8 hours priar to any exeawation.
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� �ase #; ����— �� F�a P�id_ ��-� �� `7 ��'�o�
� Applicakia� Dste�������� �j Staff Init�als; �-
Applicabl� �lydin�.noe #- �ec#i�n�
Exisling �onin9: _..y_.,.. .. ._... . .... Prap�s�d �oning:
�xisling U�e: P�op���d Us�:-.-
Pr�perty Address�Stre�t tocati�n: �2�� �cno�i,n�ooa _a7c
AppIIC�l3t N�Irr1�; 6�b Mos�r fMoser Homes. Inc,j
Ap�lic2�n# E-C,A2il Addfess'. babrnoser�mos�rhornesinc.�ir
PhOflE' 6� i -775-'�33�
App11�8P1t M2111i1g Address� 1444 Co�nly Road E West, �hareview, MN 551 �S
PrOpefky Own�r C�2�1'1�; ��ter and Jenn f�r Eisenhut^� Ph���' 65�-73�-5557 {Pe4e'1
Prapert� Own�r Msiling Ad�ress: ���� �no�N�oaa �ane, ��lendota Heights
L��al Des�riplion & PI�1 of Properky; (Gomple#e Legal frorn Ti#le or �ead mua# �e prov�ded�
Lat 9, �lock 1. Ivy Falls 4Veat � n� ADD, ac�ar� ing Fo the r��orded pla# thereaF.
Ty�e af f�equest:
� Rezoning
� i�ananc�
� L�# SpIitlAdjus#men#
� �ode Amendment
� Condi#iqnal Use P�rmi!
�Utiletl�nr�s Permit
� Criti�aa Area Permi�
� ��p��l
� Int�rirri L.ase F'errnit
� Pr�liminarylFinal Pla# A�pro�+al
�GampreF�ensive �fanAmendrr�ent
� �ther I�r���- ��� �%�
I he�e�y d��l�re tY�at all statements made ir� this requ�st ar�d ar� the additional materi�l are true.
I furth�r authorize �ity �fficials and agen#s to ins�ct the ab�.ve �roperty �iuring daylight ha[ars.
��� f � �,
�T �- __ �.� �
�igrra#ure �f Ap iC�n# C��t�
Signature �f �wner
�igr�at�re �f O+�un�r �if rnore #h$r� On�1
�'�'���r�r��c� /�.��u�resli�r! (rx�v;.�rf�LC' 6r'41��7 � fiJ
Date
Date
?a�e " o� 7
i���.�nti�cr 5, 2U : ,
"]'o V�+'horn il l��ti}• � �i.�.:�ei � ;
��t�,:hcd is a��aphic su�77i.7ari�il7g �rrquc�� ic� dc� ���nt a�fcli�ic�nt�l �;rt�c�iEi�; i��cl irc� r�irY�ivttf ,��
1�75 i�nnllu�c�oc1 Lrin�., [v[c:rsdot� �fei�ltXs, Yot� ��711 tuld a[:o��v of a sur��c}� lhat sl�c�ws ih� C��i_;
appro�ed re�nn��als in red ���ith hluc hi�.171i�i��s �hdt rel7r�c� +�ur t5e�� raquests, h l�as coine tn c7�.r
x�t�.•ntion �s theexisting found�3ti�lti �ecc�rnew mi�re exposcd �hai it is in � seriuus stt�te of disreE�:7ir
aiid �rnse.s a signiE�tani �tt�r$rd $n� liabiliEy' concel'r�, Ther�Fore, �: �JTi��]{}ti� t}LL; �Q7jIQ}�4']174 LL1L{�
tire subrni##iilgtltiis ���]�lication tcx rc;qkic�l l}��. C'.ilx�'s forrn�tl tc�°ie�h� r��ardirr�; this nt�E14���.
Rernou�l c�t� t13e e�:i�l�ng t�+un�i�lion
A, ��fet�� hazard for kids play�i�,�- :�= ar�u
B_ S;�ftt� ha�ard for exc�rr��tor �u �[11i��1'tl�lj�'}ll lC�lll: Ci]1llk7IE;�117� ;t�pn�i��.cl :�ui_i4•
proj c�t
C, in arldit�on, it m��� he in tl7c u�ay ckfpossibly �hc unl}' gr��'it�� flow�p[ion �i7r
s-ani[xry �e,��er conne�ti�n, T}le ��3G� inv�rt ale�atinn nf'tl3c �xni[ary �c���:r
cnnnection rc[ativc tcr iht �j�vai�un ut l}l� �Ii�rT��71�g �S it �1itt5 t�l� il�vk� home ha7�
v�# 10 � CO]l{�ll'nl�{�.
Rem{���al r�fr�uci�[�.�c1 low yu�liCy tr�es surr��lndin,� the fnund�tion tn acc.oin�lisl�
fo���tdation r�mo}�al s��itM tl3e :3cldilic�n �+f rnore Fincs��:4rer�reens to address scr�e�7=�3�;
issues both frorn the site �ut���ard �nc� fr��m ihc s�r��[ �' nci�hbc�rs vie;+,' iuu^�rd,
JI5 ['7{�C���1�I7. L�� �}1'CF�"k3RE t{11CLlii}L'C 4[117L4: i.Cl?1__4+'IiLI 1f14iL�:k4: k'l"r4`G.1111113 {71y 1'7: 4��4� .S�il� i;{�Lj �Y�S�'15x
�or ar�cli��or�l pr�vacv ;�s descrik�ed �el�s��ti�:
Additio�� �f I��tds�pe l��rm a� rc�rrc;cn�w�l c+�i;cru�l� cun«: u_� �:�:: �i[c x�lu•.� u�}1��1 ",�:141
S�:r��.n }3�.'irn &�, Lt��fds�&�pe°', �hile �� �l1'ead�' hav� �rn� gra�c and ]andsc�pt
���r�vecl �crr tl,al arc:a, we would lik� zo adcl �]iitle n�ore grade t� do a betr�r job t�t�
creatin� �riv�cy� to�-n�xt d�c�r nei�hhc�r lta lhc �saulh t�s ����.31 as �5t1��t�cjr' ftoit3 �[re�i l'i't�i7t
th�l va�.kv_ (_�ric� }ve r�rnoved al] r�e k�uckthnrn '1i 1ilRi 3YC��3 It �5j1�81'w l{} FFL` YCI�' c���i: tu��l
u��4 su�g�st this apprc��ch in +hc in�{r�s[ [afi}it��� �}i: �1i4• ;:41;:7�:�;i,+ :xr�'�i;��rri��� nl��il�� �x.�
eeali�e s�me additinna! pei��acy a� u�ell.
C]t���: we h�i�+e �u#11oei�,�ti�rn fc�r tl�e rcqucstcd iiwut� iuclu�lwti uif t�ur �;rt�ulfi4, i� i; ii7ti:,7dwcl tt�
upcixie ihe l�n�sti�pe pl�n t,� rep��ent �mrxisc� contours xnd acldilional pl�u'itirfgs, '1 he
I�ndscspe r�rchii�.c[ x:ll svurk [�7ruuri] [l3�}; ;;l'�.t';:�;h�ikl'. 1-7� E"sl't?�21'[1� �]3i'Cl�fi Eil3{j �cc�, �hc {'i�,,•
update4l �s requirec_.
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page 60
�T �
� CITY OF
� MENI7�TA i--iE�CaHTS
MEETING DATE:
TO:
FROM:
page 61
.. ...�„-.. ,:�;. . ..., .. .. . .
` :;w:.� mE�nubt�;-n[��gl'.i<.(.r, —
Request for City Council Action
December 19, 2017
Mayor Garlock and City Council, City Administratar McNeill
Tim Benetti, Community Development Director
SUBJECT: Approve the Modification of Certain Condition in Adopted Resolution No. 2017-
104 (Lot Split for 697 Wesley Lane)
(re£ Planning Case No. 2017-28)
Introduction
The City Council is asked to consider modifying a speciiic condition under Resolution No. 2017-104,
which was recently adopted at the December 5, 2017 regular council meeting.
Discussion
At the December 5, 2017 meeting, Mr. Keith Schweiger received unanimous approval of a lot split
request of the residential parcel located at 697 Wesley Lane. Resolution No. 2017-104 was adopted, and
contained 12 conditions of approval, with condition number 11 stating the following:
11) The existing home must be demolished before the subdivision is recorded with Dakota
County.
Mr. Schweiger has requested this condition be revised to the following:
11) The existing home must be demolished on or before June 1, 2018; shall remain vacant;
and not used for any residential occupancy or rental housing during this period.
Mr. Schweiger plans to close on the former Matthew's property as soon as possible. Mr. Schweiger
stated his reasons for changing this condition is the real estate closing agent recommends to file and
record the lot split documents with the closing of the home sale; and is unable to remove the house at this
time due to time constraints and winter weather conditions. The costs to demolish the house in the winter
season is also considerably higher. Mr. Schweiger further indicated they have not started or finalized any
new home plans, but he intends to provide a complete plan for the old house removal and new home when
he submits for new building permit by June 1, 2018.
Recommendation
Staff recommends the City Council may modify Condition No. 11 under RESOLUTION NO. 2017-104
as described herein; and authorize the Mayor and City Clerk to re-sign and re-issue an updated resolution
approving the lot split request as proposed by the Applicant under Planning Case No. 2017-28.
Action Required
This matter requires a simple majority vote.
page 62
page 63
1101 Victoria Curve I Mendota Heights� MN 5511H
651-452.1850 phone I 651,452.8940 fax
� www.mendota-heights.com _
� _ �
� CITY OF
� MEN�OTA F-iEIGHTS
DATE: December 19, 2017
TO: Mayor and City Council, City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
SUBJECT: Approve Resolution 2017-115-Granting Comcast a Franchise EXtension
COMMENT:
Introduction
The City Council is asked to extend the current franchise agreement with Comcast to July 31, 2018.
BackEround
The Northern Dakota County Cable Communications Commission (NDC4) manages the City's cable
franchise held by Comcast of St. Paul, Inc. The original Franchise was granted by the City to
Comcast in April, 2000 for a 15-year term.
Comcast requested renewal of the Franchise and the City Council approved resolution 2015-20
extending the term of the Franchise until March 31, 2016. The City Council approved additional
extensions under Resolution 2016-19, which extended the term of the Franchise to March 31, 2017;
and Resolution 2017-23, which extended the term of the Franchise to December 31, 2017.
NDC4 is currently negotiating with Comcast on a Franchise renewal and has recommended that the
City approve an extension through July 31, 2018. By extending the franchise to July 30, 2018,
NDC4 can continue to negotiate informally with Comcast.
Budget Impact
None
Recommendation
Staff recommends that the City Council approve the extension of the current Franchise Agreement
with Comcast through July 31, 2018.
Action Required
If the Council concurs, it should, by motion, approve Resolution 2017-115, Granting Comcast of St.
Paul Inc. a Franchise Extension to July 31, 2018.
CITY OF MENDOTA HEIGHTS page 64
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2017-115
GRANTING COMCAST OF ST. PAUL, INC., A FRANCHISE
EXTENSION TO JULY 31, 2018
WHEREAS, on or about April 1, 2000, the City of Mendota Heights, Minnesota ("City")
granted a Cable Television Franchise Ordinance ("Franchise") which is currently held by Comcast
of St. Paul, Inc. ("Comcast"); and
WHEREAS, Comcast has requested renewal of the Franchise; and
WHEREAS, the initial term of the Franchise was extended by the City on March 3, 2015
when the City adopted Resolution No. 2015-20, which extended the term of the Franchise until
March 31, 2016; and
WHEREAS, Comcast executed Resolution No. 2015-20 and agreed to continue complying
with the Franchise, as amended; and
WHEREAS, the Franchise was extended by the City on March 3, 2016 when the City
adopted Resolution No. 2016-169, which extended the term of the Franchise until March 31, 2017;
and
WHEREAS, Comcast executed Resolution No. 2016-19 and agreed to continue complying
with the Franchise, as amended; and
WHEREAS, the Franchise was extended by the City on March 21, 2017 when the City
adopted Resolution No. 2017-23, which extended the term of the Franchise until December 31,
2017; and
WHEREAS, Comcast executed Resolution No. 2017-23 and agreed to continue
complying with the Franchise, as amended; and
WHEREAS, both the City and Comcast desire to reserve all of their respective rights
under state and federal law regarding the franchise renewal process, specifically all rights provided
by 47 U.S.C. § 546.
NOW, THEREFORE, the City of Mendota Height, Minnesota hereby resolves as follows:
L The Franchise is hereby amended by extending the term of the Franchise from January
1, 2018 through and including July 31, 2018, unless earlier renewed by the parties.
2. Except as specifically modified hereby, the Franchise shall remain in full force and
effect.
page 65
3. The City and Comcast hereby agree that neither party waives any rights either may
have under the Franchise or applicable law.
4. This Resolution shall become effective upon the occurrence of both of the following
conditions: (1) The Resolution being passed and adopted by the City; and (2)
Comcast's acceptance of this Resolution.
Adopted by the City of Mendota Heightss Minnesota, this 19`" day of December, 2017.
ATTEST:
Lorri Smith, City Clerk
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ACCEPTANCE AND AGREEMENT page 66
Comcast of St. Paul, Inc. hereby accepts this Resolution No.
("Resolution") and hereby accepts the terms, provisions and recitals of the Resolution and
agrees to be bound by the Franchise.
Dated this day of , 2017.
COMCAST OF ST. PAUL, INC.
By:
its:
SWORN TO BEFORE ME this
day of , 2017.
NOTARY PUBLIC
page 67
1101 Victor+a Curve , Mendota Helghts, f �N �5118
651.452.1850 phone I 651.452.8940 fax
� www.mendota-heights.com _
� r �
� CITY OF
MENOC]TA HEIGHTS
DATE: December 19, 2017
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2018 Employee Position Placement/Pay Classification Plan
BACKGROUND
Included with this memo is the 2018 Employee Position Placement/Pay Classification Plan for
non-union employees for 2018. The 2018 plan reflects a 2.75% increase.
Note that the probationary firefighters have been listed at a rate below minimum wage
($8.78/hr.) for 2017. However, until the previous meeting when the Council authorized the hire
of two probationary firefighters, it had been a moot point, as there were no people in that
position. However, the new minimum wage law requires an increase. For this reason, we are
recommending going to $9.65/hr.
All other members of the Fire Department are receiving a 2.75% increase for 2018.
The Council should also be aware that salary for the City Administrator was established under a
separate agreement, and therefore does not correspond with what is shown on the pay matrix. In
2017, the City Administrator has been paid $125,549 annually. With the 2.75% increase, that
rate would be $129,001 for 2018.
BUDGETIMPACT
This wage increase is budgeted for in the 2018 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
adopting the 2018 Employee Position Placement/Pay Classification Plan. This action requires a
simple majority vote of the City Council.
page 68
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017 -111
A RESOLUTION ADOPTING THE 2018 PAY CLASSIFICATION PLAN
FOR NON-UNION EMPLOYEES
WHEREAS, the City Council has adopted a grade and step pay system for non-union
employees; and
WHEREAS, based upon recommendations of the city administrator, the City Council
has determined the appropriate placement of each position in a grade and the incumbent
employee in a step; and
WHEREAS, it is also necessary to set salaries for part-time employees.
NOW THEREFORE BE IT RESOLVED, that the following 2018 compensation items
are approved as of January 1, 2018:
The 2018 Employee Position Placement/Pay Classification Plan for non-union
employees.
2. The following salaries shall be implemented for part-time employees:
Fire Chief
Assistant Fire Chief
Fire Marshall
$18,703 *
$10,963 *
$31.45an hour
*Annual compensation for administrative and other department responsibilities
eXcluding fire calls.
3. The following stipends are implemented for:
Captains
Training Officer
$1,761.65/annually
$3,870.60/annually
4. The following hourly rates of pay for volunteer firefighters for fire calls and
training:
0-1 Years
FF I, First Responder, Hazmat Operational
FF II, First Responder, Hazmat Operational
Lieutenant
Captain
$9.65
$12.91
$14.83
$15.47
$16.77
Assistant Training Officer
Training Officer
Assistant Fire Chief
Fire Chief
Special Operations Team Member Call Out
page 69
$16.77
$19.35
$23.22**
$23.22**
Same as Mendota Hts Police
Officer on SOT
**Hourly compensation for fire calls and training.
Adopted by the City Council of the City of Mendota Heights this 19th day of December 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
ATTEST
Lorri Smith, City Clerk
page 70
GRADE A B C D E
1 COMMUNITY SERVICE OFFICER $36,413 $38,237 $40,148 $42,155 $44,263
2 $37,327 $39,194 $41,152 $43,212 $45,371
3 $38,260 $40,174 $42,182 $44,290 $46,507
4 $39,217 $41,178 $43,237 $45,400 $47,670
5 $40,198 $42,208 $44,318 $46,533 $48,861
6 $41,200 $43,260 $45,423 $47,694 $50,079
7 $42,233 $44,344 $46,561 $48,891 $51,334
8 i $43,290 $45,455 $47,726 $50,113 $52,619
9 $43,992 $46,193 $48,502 $50,928 $53,472
10 CLERK/RECEPTIONIST $45,093 $47,349 $49,715 $52,200 $54,811
11 $46,220 $48,530 $50,958 $53,506 $56,182
12 PW SEC/POLICE SEC/UTL. BILL SEC $47,162 $49,378 $51,705 $54,143 $56,708
13 $48,342 $50,760 $53,295 $55,961 $58,760
14 SR. SEC/DEP. CLERK/ACCTG CLERK $49,395 $51,722 $54,167 $56,730 $59,431
15 $50,633 $53,163 $55,820 $58,611 $61,540
16 $51,897 $54,490 $57,215 $60,076 $63,080
17 RECREATION PROGRAM COORDINAl $53,194 $55,855 $58,646 $61,578 $64,656
18 $54,523 $57,249 $60,112 $63,117 $66,274
19 CIVIL ENGINEER I $55,308 $58,071 $60,976 $64,025 $67,226
20 PLANNER $56,691 $59,525 $62,501 $65,626 $68,907
21 $58,106 $61,011 $64,063 $67,265 $70,629
22 $59,559 $62,536 $65,664 $68,947 $72,395
23 $61,050 $64,104 $67,309 $70,676 $74,208
24 CITY CLERK $62,574 $65,706 $68,990 $72,441 $76,060
25 SR. ENG TECH/CODE ENF OFFICER $64,138 $67,346 $70,714 $74,247 $77,960
26 $65,742 $69,027 $72,479 $76,104 $79,909
27 $67,386 $70,754 $74,293 $78,007 $81,907
28 CIVIL ENGR II/IT COORDINATOR $69,072 $72,524 $76,150 $79,959 $83,956
29 $70,799 $74,338 $78,055 $81,956 $86,054
30 $72,525 $76,151 $79,960 $83,957 $88,155
31 $74,393 $78,102 $82,006 $86,106 $90,410
32 $76,242 $80,054 $84,056 $88,259 $92,671
33 IT MANAGER $78,147 $82,053 $86,156 $90,462 $94,986
34 PW SUPT, ASST TO ADMIN/HR COORI $80,053 $84,055 $88,258 $92,670 $97,303
35 ASST CITY ENGINEER $81,576 $85,654 $89,939 $94,436 $99,141
36 $83,102 $87,256 $91,621 $96,202 $101,011
37 $84,154 $88,363 $92,780 $97,418 $102,291
38 i $85,392 $89,661 $94,143 $98,850 $103,793
39 $88,419 $92,839 $97,481 $102,355 $107,471
40 $90,627 $95,159 $99,916 $104,912 $110,156
41 PW DIRECTOR, FINANCE DIRECTOR $92,893 $97,539 $102,416 $107,535 $112,914
42 POLICE CAPTAIN $97,631 $102,476 $107,600 $112,978 $118,627
43 POLICE CHIEF $100,036 $105,038 $110,290 $115,803 $121,594
44 CA (Currently under contract) $102,537 $107,665 $113,047 $118,700 $124,633
page 71
i ���. . �..:.,. :: c� .•�,
c�i.cs2.:ssa :• �::: �. . . �
` ww•.v.:nec•��:::,i l;e 3ir.s:�or _
� � �
� �iTr nF
� MEN��'TA H�i�HT�
Request for Citv Council Action
DATE: December 19, 2017
TO: Mayor and City Council, City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
SUBJECT: Approval of 2018 Seasonal Pay Matrix
COMMENT:
Introduction
The City Council is asked to approve the 2018 Seasonal Pay Matrix.
Background
Under Minnesota Minimum Wage Law, the City of Mendota Heights is considered a large
employer and must pay minimum wage. Minnesota's minimum-wage rates will be adjusted for
inflation beginning Jan. 1, 2018, from $9.50 to $9.65 an hour for large employers.
Staff has reviewed the Seasonal Pay Matrix and positions and are proposing the following
changes:
• Increase Step 1 from $9.50 to $9.65 and Step 2 from $9.75 to $10.00; add a Step 3 and
Step 4 for Golf Course Clubhouse Workers and Warming House/Rink Attendant
positions;
• Increase Steps 1 through 4 by $.25 for Recreation Playground Assistants, Tennis
Assistants, and Golf Course Maintenance Worker positions;
• Staff reviewed similar Instructor positions within other cities and determined that the
City was significantly higher in hourly rate for Instructor positions. Staff is proposing a
decrease in rate in all steps in this classification. 2018 hourly Instructor rates would be
as follows: Step 1=$15.00; Step 2=$15.25; Step 3=$15.50 and Step 4=$15.75. The new
scale would take effect with the 2018 Summer Instructor hires.
Bud�et Impact
Changes in seasonal hourly wages were included in the 2018 budget.
Staff will adjust hourly rates for current Warming House/Rink Attendants to comply with the
new minimum wage and scale, effective January 1.
Recommendation
Staffrecommends approving the 2018 Seasonal Pay Matrix.
Action Required
If the Council concurs, it should, by motion, approve the 2018 Seasonal Pay MatriX.
page 72
CITY OF MENDOTA HEIGHTS
2018 SEASONAL STAFF PAY MATRIX
Recreation Step 1 Step 2 Step 3 Step 4
Category A
Golf Course Clubhouse Worker $9.65 $10.00 $10.25 $10.50
Warming House/Rink Attendant
Category B
Recreation Playground Assistant
Tennis Assistant $10.00 $10.25 $10.50 $10.75
Golf Course Maintenance Worker
Category C
Tennis Lead $12.00 $12.25 $12.50 $12.75
Golf Course Instructor's Assistant
Recreation Playground Lead
Golf Course Maintenance Worker Lead $13.00 $13.25 $13.50 $13.75
Instructors
Golf Instructor
Tennis Instructor $15.00 $15.25 $15.50 $15.75
Skating Instructor
Public Works Step 1 Step 2 Step 3 Step 4
Rink Flooder
Parks Maintenance Worker $10.00 $10.25 $10.50 $10.75
12/12/2017 Mendota Heights Building Activity Report Mike Andrejka, Building Official
page 73
November 1, 2017 cn�� November 30, 2017 January 1, 2017 cn�� November 30, 2017 January 1, 2016 m�� November 30, 2016 January 1, 2015 cn�� November 30, 2015
Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected
SFD 0 $ - $0.00 SFD 7 $ 3,994,201.34 $42,821.23
APT 0 $ - $0.00 APT 2 $ 23,022,000.00 $158,402.65
Townhouse 4 $ 875,000.00 $8,846.23 Townhouse 12 $ 2,665,000.00 $26,838.62
Condo 0 $ - $0.00 Condo 0 $ - $0.00
Misc 52 $ 1,021,540.14 $ 11,259.59 Misc 613 $ 9,475,421.42 $ 126,718.86
Commercial 0 $ - $0.00 Commercial 33 $ 9,637,380.00 $96,379.71
Building Permit No. Valuation Fee Collected
SFD 10 $ 4,801,562.00 $54,162.40
APT 0 $ - $0.00
Townhouse 16 $ 3,705,000.00 $38,676.69
Condo 0 $ - $0.00
Misc 602 $ 7,640,058.56 $ 108,414.86
Commercial 29 $ 8,384,604.00 $72,781.76
Building Permit No. Valuation Fee Collected
SFD 11 $ 5,374,424.00 $ 59,311.34
APT 0 $ - $ -
Townhouse 8 $ 1,950,000.00 $ 22,515.32
Condo 0 $ - $ -
Misc 605 $ 8,966,438.44 $ 134,002.94
Commercial 39 $ 6,434,60037 $ 76,22433
Sub Total 56 $ 1,896,540.14 $ 20,105.82 Sub Total 667 $ 48,794,002.76 $ 451,161.07 Sub Total 657 $ 24,531,124.56 $ 274,035.71 Sub Total 663 $ 22,725,462.81 $ 292,053.93
Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected
Plumbing 19 $2,477.36 Plumbing 183 $31,439.61 Plumbing 177 $16,200.05 Plumbing 203 $ 18,745.06
Water 0 $0.00 Water 0 $0.00 Water 3 $30.00 Water 7 $ 70.00
Sewer 6 $450.00 Sewer 37 $2,788.00 Sewer 30 $2,250.00 Sewer 15 $ 975.00
Mechanical 30 $2,825.10 Mechanical 363 $58,324.72 Mechanical 342 $44,093.59 Mechanical 343 $ 35,092.86
Sub Total 55 $ 5,751.46 Sub Total 583 $ 92,552.33 Sub Total 552 $62,573.64 Sub Total 568 $ 54,882.92
License No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected Licenses No. Valuation Fee Collected
Contractor 11 $550.00 Contractor 322 $16,100.00 Contractor 310 $15,500.00 Contractor 324 $ 16,200.00
Total 122 $ 1,896,540.14 $ 26,408.18 Total 1572 $ 48,794,002.76 $ 559,813.40 Total 1519 $ 24,531,224.56 $ 352,109.35 Total 1555 $ 12,715,462.81 $ 363,136.85
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
page 74
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT NOVEMBER 2017
American Bank
Checking Account .02%
Savings Account .02%
Collateral - Bonds
Gov't. Guar.
Investments
Saving Cert 1/26/15 @0.15% Cherokee
FNMA 1.125% 7/27/21
FHLMC 2.00% 10/28/21
Texas Exchange Bank 2.10% 1/24/22
Compass Bank 1.30% 12/11/17
Ally Bank 1.25% 12/11/17
Bankunited Natl Assn 1.100% 02/20/18
GE Capital Retail Bank 2.00% 7/6/18
Mercantile Commercial Bank 1.20% 9/21/18
Sallie Mae Bank 2.050% 11/20/18
BMW Bank 2.00% 12/11/18
Comenity Bank 2.00% 07/15/19
Capital One Bank USA 2.00% 08/12/19
Capital One Bank 2.00% 08/12/19
World's Foremost Bank 2.00% 08/13/19
Goldman Sachs Bank 2.20% 12/17/19
Discover Bank 2.050% 06/10/20
Orrstown Bank 2.00% 08/28/20
Lake City Bank 1.90% 9/8/20
JP Morgan Chase Bank 1.25% 7/29/21
Northern Bank & Trust 2.00% 8/24/21
HSBC Bank 1.25% 11/09/21
Pacific Western Bank 1.10% 12/31/17
International Bank Chicago 2.10% 4/20/22
Thomaston Savings Bank 2.35% 12/13/22
Wells Fargo Bank 2.00% 6/21/24
Fidelity Institutional Government Portfolio (Piper)
Gov't. Securities Fund 28% Sold 6/4
MMkt Fd (WF)
TOTAL FUNDS AVAILABLE 11/30/2017
Funds Available 1/1/2017
Rates Monev Market
Nov Bank 0.02°/o
5 Yr. Tr. 2.14%
10 Yr. Tr. 2.42%
BALANCE
COLLATERAL
$35,318.71
641.09
$35,959.80
$1,200,000.00
$250,000.00
Cost PV
$13, 952.59
$500,000.00
$500,000.00
$245,000.00
$245,000.00
$245,000.00
$245,000.00
$200,000.00
$245,000.00
$245,000.00
$245,000.00
$200,000.00
$245,000.00
$245,000.00
$200,000.00
$100,000.00
$200,000.00
$245,000.00
$125,000.00
$245,000.00
$245,000.00
$245,000.00
$245,000.00
$210,000.00
$245,000.00
$245,000.00
$3,613,912.05
$433,187.00
$275, 982.02
$10,527,993.46
$12,237,681.64
$13,952.59
$492, 645.00
$499,435.00
$244,318.90
$245,017.15
$245,009.80
$245, 049.00
$200,706.00
$243, 917.10
$246,009.40
$246, 016.75
$200,160.00
$246,352.40
$246, 352.40
$200,168.00
$100,736.00
$200,494.00
$244,985.30
$124,633.75
$240,244.55
$244,012.65
$244, 781.95
$245, 004.90
$208,828.20
$245,000.00
$243, 596.15
$3,613,912.05
page 75
page 76
page 77
1101 Victoria Curve � Mendota Heights, MN 55118
651.452.1850 phone I 651.452.89A0 fax
,� wwvd.mendota-heights.com ,
CITY OF
MENDOTA HEIGHTS
Request for City Council Action
MEETINGDATE: December 19, 2017
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director �+�
SUBJECT: Claims List Summary
BACKGROUND
Si�nificant Claims
A to Z Home Inspection — November Inspections
Ban-Koe Co. — Door Access System — City Hall
Ethical Leaders in Action — Leadership Development - Police
Fire Equipment Specialties — Turnout Gear - Fire
Lexipol — 2018 Policy Manual Subscription - Police
Mendota Heights Fire Relief Association — 2018 City Contribution
Mid Northern Services — Ice Rink Lighting/PW Repairs
Motorola Solutions — Fire Radios
WSB & Associates — 2018 Street Project Work
Xcel Energy — Utilites
Manual Checks Total
System Checks Total
Total for the list of claims for the December 19, 2017 city council meeting
6,210.00
19,908.60
4,000.00
15,060.00
8,070.00
112,595.00
57,082.44
82,714.50
7,066.50
10,32434
$ 68,016.17
$ 395,021.36
$ 463,037.53
RECOMMENDATION:
Staff recommends that the Mendota Heighs City Council approve the list of claims for December 19,
2017.
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/08/17 MAN
Account Comments DEPT Descr Amount
Search Name MENDOTA HEIGHTS, CI"fY OF
G 45-1155
G 15-1155
G Oi-1155
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
CREDIT CARD TRANSFER
Search Name MENDOTA HEIGHTS, CITY OF
$15,000.00
$5,000.00
$40,000.00
$60,000.00
$60,000.00
1�a9�e 7'�L/14l17 2:50 PM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
12/13/17 MAN
Account Comments DEPT Descr Amount
Search Name I C M A RETIREMENT 457
G O1-2072 12/1/17 PAYROIL
Search Name I C M A RETIREMENT 457
Search Name NATIONWIDE RETtREMENT SOLUTION
G 01-2072 12/1/17 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name SELECT ACCOUNT
G 01-2071
E 05-4131-105-15
E 01-4131-050-50
E 01-4131-020-20
Search Name SELECT ACCOUNT
DEC HSA CONTRIBUTION
DEC HSA CONTRIBUTION
DEC HSA CONTRIBUTION
DEC HSA CONTRIBUTION
Search Name UNITED WAY OF ST. PAUL
G O1-2070 12/1/17 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name XCEL ENERGY
E 45-4490-045-45
E 45-4211-046-45
E 45-4212-046-45
E 45-4211-047-45
E O1-4211-320-70
Search Name XCEL ENERGY
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
Engineering Enterprise
Road & Bridges
Police
Goif Course
Golf Course
Golf Course
Golf Course
Parks & Recreation
$1,895.90
$1,895.90
$50.00
$50.00
$3,017.76
$483.26
$283.26
$1,518.74
$5,303.02
$15.00
$15.00
$13.12
$60.12
$32.86
$633.09
$13.06
$752.25
$8,016.17
page 7.��14/17 2:49 PM
Page 1
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
Search Name A TO Z HOME INSPECTION, LLC
E 01-4231-040-40 NOVEMBER 2017 INSPECTION Code Enforcement/Inspe
Search Name A TO Z HOME INSPECTION, LLC
Search Name ABRAMS & SCHMIDT LLC
E 01-4481-110-10 LEGAL SERVICES - PD
Search Name ABRAMS & SCHMIDT LLC
Search Name ALERUS REfIREMENT AND BENEFITS
Administration
E 01-4490-110-10 NOVEMBER 2017 COBRA SERVI Administration
Search Name ALERUS RETIREMENT AND BENEFITS
Search Name AL� CITY ELEVATOR, INC.
E 08-4335-000-00 DECEMBER 2017 MAINTENANC Spec Fds
Search Name ALL CITY ELEVATOR, INC.
Search Name ALLEGRA PRINT & IMAGING
E 01-4305-050-50 KEY TAGS - PW
E 15-4305-060-60 KEY TAGS - PW
E O1-4305-070-70 KEY TAGS - PW
Search Name ALLEGRA PRINT & IMAGING
Search Name AMERICAN TEST CENTER
E 01-4268-030-30 ANNUAL INSPECTION - FIRE
Search Name AMERICAN TEST CENTER
Search Name AMERIPRIDE SERVICES
E 01-4200-610-50
E 15-4200-610-60
E 01-4410-050-50
E 01-4200-610-70
E 15-4200-610-60
E 01-4410-050-50
E 08-4335-000-00
E Oi-4200-610-70
E 01-4200-610-50
E 15-4200-610-60
E 01-4410-050-50
E 01-4200-610-70
E 01-4200-610-50
Search Name AMERIPRIDE SERVICES
Search Name APACHE GROUP
E 08-4335-000-00
Search Name APACHE GROUP
MAT SERVICE - PW
MAT SERVICE - PW
UNIFORM
MAT SERVICE - PW
MAT SERVICE - PW
UNIFORM
MAT SERVICE - CITY HALL
MAT SERVICE - PW
MAT SERVICE - PW
MAT SERVICE - PW
UNIFORM
MAT SERVICE - PW
MAT SERVICE - PW
SUPPLIES - CITY HALL
Search Name ASPEN WASTE SYSTEMS INC.
E 08-4280-000-00 DECEMBER 2017 RUBBISH & R
E 45-4280-045-45 DECEMBER 2017 RUBBISH & R
E 01-4280-315-30 DECEMBER 2017 RUBBISH & R
E 15-4280-310-60 DECEMBER 2017 RUBBISH & R
E 01-4280-310-50 DECEMBER 2017 RUBBISN & R
E 01-4280-310-70 DECEMBER 2017 RUBBISH & R
Search Name ASPEN WASTE SYSTEMS INC.
Road & Bridges
Utility Enterprise
Parks & Recreation
Fire
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
Utility Enterprise
Road & Bridges
Spec Fds
Parks & Recreation
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
Road & Bridges
Spec Fds
Spec Fds
Golf Course
Fire
Utility Enterprise
Road & Bridges
Parks & Recreation
$6,210.00
$6,210.00
$555.00
$555.00
$5.00
$5.00
$161.00
$161.00
$62.33
$62.34
$62.33
$187.00
$1,345.00
$1,345.00
$24.81
$24.81
$6.46
$24.81
$24.81
$6.46
$244.71
$21.26
$21.26
$21.25
$6.46
$24.81
$24.81
$476.72
$87.99
$87.99
$150.55
-$78.13
$103.05
$102.59
$102.58
$102.58
$483.22
1�a9�e �Qj15/17 9:06 AM
Page 1
Account
Search Name AUTOZONE
G 45-2035
E 01-4330-490-70
E 01-4330-490-50
E 01-4330-490-50
E 45-4330-490-45
Search Name AUTOZONE
Search Name BAN-KOE CO.
G 08-1215
Search Name BAN-KOE CO.
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Comments
EQUIP REPAIR - PAR 3
EQUIP REPAIR - PARKS
EQUIP REPAIR - STREET
EQUIP REPAIR - STREET
EQUIP REPAIR - PAR 3
DOOR ACCESS SYSTEM/DURES
DEPT Descr
Parks & Recreation
Road & Bridges
Road & Bridges
Golf Course
Search Name BESSER WELDING & FABRICATION
E 15-4305-060-60 OPERATtNG SUPPLIES Utility Enterprise
E 01-4305-050-50 OPERATING SUPPLIES Road & Bridges
E 01-4305-070-70 OPERATING SUPPLIES Parks & Recreation
Search Name BESSER WELDING & FABRICATION
Search Name BLUE TARP FINANCIAL
E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation
E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation
Search Name BLUE TARP FINANCIAL
Search Name BURNSVILLE, CITY OF
E 01-4423-050-50 JPA ADMINISTRATIVE FEE Road & Bridges
Search Name BURNSVILLE, CITY OF
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-080-80 li/28/17 PLANNING MINUTES Planning
E 01-4220-110-10 12/5/17 CI7Y COUNCIL MINUT Administration
Search Name C. DARLENE OEHLKE, CAP
Search Name CLAREY S SAFEfY EQUIPMENT
E 01-4330-460-30 EQUIP REPAIR - FIRE Fire
Search Name CLAREY S SAFETY EQUIPMENT
Search Name COMCAST BUSINESS
E 45-4210-045-45 DECEMBER 2017 SERVICE - PA Golf Course
Search Name COMCAST BUSINESS
Search Name COOL AIR MECHANICAL, INC.
E 08-4335-000-00 BLDG MAINT - CIIY HALL Spec Fds
Search Name COOL AIR MECHANICAL, INC.
Search Name CRAWFORD DOOR
E 01-4335-310-70
E 01-4335-310-50
E 15-4335-310-60
Search Name CRAWFORD DOOR
BLDG MAINT - PW Parks & Recreation
BLDG MAINT - PW Road & Bridges
BLDG MAINT - PW Utility Enterprise
Search Name CUSTOM REMODELERS, INC
R 01-3315 BUILDING PERMIT REFUND
R 01-3250 BUILDING PERMIT REFUND
Search Name CUSTOM REMODELERS, INC
Amount
-$2.75
$46.32
$38.36
$23.58
$42.73
$148.24
$19,908.60
$19,908.60
$62.07
$62.06
$62.06
$186.19
$25.00
$25.00
$50.00
$604.68
$604.68
$142.50
$153J5
$296.25
$647.64
$647.64
$234.30
$234.30
$266.75
$266.75
$259.17
$259.17
$259.16
$777.50
$3.30
$75.00
$78.30
page �1�15/17 9:06 AM
Page 2
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
Search Name DAKOTA COMMUNICATIONS CENTER
G 01-1215 JANUARY 2018 DCC FEE - FIRE $675.00
G 01-1215 JANUARY 2018 DCC FEE - POLI $16,156.00
Search Name DAKOTA COMMUNICATIONS CENTER $16,831.00
Search Name DAKOTA COUNTY ENVIRONMENT MGMT
E 08-4335-000-00 HAZARD WASTE DISPOSAL Spec Fds
Search Name DAKOTA COUNTY ENVIRONMENT MGMT
Search Name DAKOTA COUNTY RECORDER
E 01-4220-080-80 NOVEMBER 2017 DOCUMENT R Planning
E 01-4220-050-50 NOVEMBER 2017 DOCUMENT R Road & Bridges
Search Name DAKOTA COUNTY RECORDER
Search Name EAR� F. ANDERSEN, INC
E 01-4420-050-50 SPEED LIMIT SIGNS AND SIGN Road & Bridges
Search Name EARL F. ANDERSEN, INC
Search Name ECKBERG LAMMERS
E O1-4481-110-10 NOVEMBER 2017 LEGAL SERVI Administration
E 01-4221-120-10 NOVEMBER 2017 LEGAL SERVI Administration
E 01-4220-120-10 NOVEMBER 2017 LEGAL SERVI Administration
E 01-4220-120-80 NOVEMBER 2017 LEGAL SERVI Planning
Search Name ECKBERG LAMMERS
Search Name EMBLEM ENTERPRISES
E 01-4410-020-20 PATCHES - PD
Search Name EMBLEM ENTERPRISES
Search Name EMERGENCY RESPONSE SOLUTIONS
E 01-4268-030-30 SCBA FLOW TEST - FIRE
Search Name EMERGENCY RESPONSE SOLUTIONS
Search Name ESRI INC.
G 01-1215 SOFTWARE LICENSE - ENGINE
Search Name ESRI INC.
Search Name ETHICAL LEADERS IN ACTION, LLC
E 01-4400-020-20 LEADERSHIP DEVELOPMENT P
Search Name ETHICAL LEADERS IN ACTION, LLC
Search Name FIRE EQUIPMENT SPECIALTIES
E 01-4305-155-30 COATS & PANTS - FIRE
Search Name FIRE EQUIPMENT SPECIALTIES
Search Name FIT TEST INC
E 01-4268-030-30 FIT TEST - FIRE
Search Name FIT TEST INC
Search Name FLAGSHIP RECREATION
E 10-4490-000-00 BENCH - PARK DONATION
Search Name FLAGSHIP RECREATiON
Police
Fire
Police
Fire
Fire
Spec Fds
$33.75
$33.75
$690.00
$112.00
$802.00
$309.85
$309.85
$3,037.50
$400.00
$1,500.00
$420.00
$5,357.50
$182.58
$182.58
$1,664.00
$1,664.00
$1,200.00
$1,200.00
$4,000.00
$4,000.00
$15,060.00
$15,060.00
$805.00
$805.00
$1,153.30
$1,153.30
Search Name FLEETPRIDE
E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $141.46
page �� 5/17 9:06 AM
Page 3
CITY OF MENDOTA HEIGHTS
Ciaims List
SYSTEM CHECKS
12/19l17 PAY
Account Comments DEPT Descr Amount
Search Name FLEETPRIDE $141.46
Search Name FOTH INFRASTRUCTURE & ENVIRON
E 15-4220-060-60 SUMP PUMP INSPECTIONS
Search Name FOTH INFRASTRUCTURE & ENVIRON
Search Name GOLDCOM
E 01-4330-460-30 EQUIP REPAIR - FIRE
Search Name GOLDCOM
Utility Enterprise
Fire
Search Name GOPHER STATE ONE CALL
E 01-4210-040-40 NOVEMBER 2017 SERVICES Code Enforcement/Inspe
E 01-4210-040-40 SEPTEMBER 2017 SERVICES Code Enforcement/Inspe
Search Name GOPHER STATE ONE CALL
Search Name GRANNIS & HAUGE, P.A.
E 01-4222-120-20 NOVEMBER 2017 SERVICES Police
Search Name GRANNIS & HAUGE, P.A.
Search Name GRAYBAR ELECTRIC
E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges
Search Name GRAYBAR ELECTRIC
Search Name GREAT RIVER GREENING
E 01-4330-215-70 ROGERS LAKE BUCKTHORN IN Parks & Recreation
Search Name GREAT RIVER GREENING
Search N�me HD SUPPLY
E 15-4305-060-60
E 01-4305-050-50
E 01-4305-070-70
Search Name HD SUPPLY
OPERATING SUPPLIES - UTILIT Utility Enterprise
OPERATING SUPPLIES - STREE Road & Bridges
OPERATING SUPPLIES - PARKS Parks & Recreation
Search Name HEINES FLOOR COVERING INC
E 08-4335-000-00 CARPET INTALL - CITY HALL Spec Fds
Search Name HEINES FLOOR COVERING INC
Search Name INNOVATIVE OFFICE SOLUTIONS
E 01-4300-030-30 OFFICE SUPPLIES - FIRE Fire
E O1-4300-110-10 OFFICE SUPPLIES - ADMIN Administration
E 01-4300-110-10 OFFICE SUPPLIES - ADMIN Administration
E 01-4300-020-20 OFFICE SUPPLIES - PD Police
E 01-4300-110-10 OFFICE SUPPLIES CREDIT - AD Administration
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name IRON MOUNTAIN RECORDS MGMT
E 01-4490-020-20 NOVEMBER 2017 SHREDDING Police
E 01-4490-110-10 NOVEMBER 2017 SHREDDING Administration
Search Name IRON MOUNTAIN RECORDS MGMT
Search Name IRRIGATION-CITY INC.
E 27-4460-790-00
E 27-4460-790-00
E 27-4460-790-00
E 27-4460-790-00
REPAIRS TO LAWN SPRINKLER Spec Fds
REPAIRS TO LAWN SPRINKLER Spec Fds
REPAIRS TO LAWN SPRINKLER Spec Fds
REPAIRS TO LAWN SPRINKLER Spec Fds
$Z84.00
$284.00
$171.51
$171,51
$270.00
$18.00
$288.00
$5,891.00
$5,891.00
$72.96
$72.96
$3,000.00
$3,000.00
$50.04
$50.04
$50.04
$150.12
$2,226.24
$2,226.24
$19.52
$24.88
$51.60
$20.76
-$9.14
$107.62
$43.00
$14.34
$57.34
$214.56
$130.00
$130.00
$322.02
page �� 5/17 9:06 AM
Page 4
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
E 27-4460-790-00 REPAIRS TO LAWN SPRINKLER Spec Fds $157.74
E 27-4460-790-00 REPAIRS TO LAWN SPRINKLER Spec Fds $151.99
E 27-4460-790-00 REPAIRS TO LAWN SPRINKLER Spec Fds $639.47
E 27-4460-790-00 REPAIRS TO LAWN SPRINKLER Spec Fds $190.57
Search Name IRRIGATION-CITY INC. $1,936.35
Search Name JANI-KING OF MINNESOTA, INC.
E 15-4335-310-60 DECEMBER 2017 SERVICE - PW Utility Enterprise
E 01-4335-315-30 DECEMBER 2017 SERVICE - FI Fire
E O1-4335-310-50 DECEMBER 2017 SERVICE - PW Road & Bridges
E 01-4335-310-70 DECEMBER 2017 SERVICE - PW Parks & Recreation
Search Name JANI-KING OF MINNESOTA, INC.
Search Name JOTS COMPUTER SERVICES,INC.
E 01-4301-030-30 COMPUTER SERVICE - FIRE Fire
Search Name JOTS COMPUTER SERVICES,INC.
Search Name KAT KEYS
E 08-4335-000-00 LOCK - CITY HALL Spec Fds
Search Name KAT KEYS
Search Name KRAV MAGA MINNEAPOLIS
E 01-4400-020-20 KRAV MAGA TRAINING - PD Police
Search Name KRAV MAGA MINNEAPOLIS
Search Name LAWRENCE, MEREDITH
E 01-4400-070-70
Search Name LAWRENCE, MEREDITH
PARKS AND REC 2030 SEMINA Parks & Recreation
Search Name LAWSON PRODUCTS, INC
E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise
Search Name LAWSON PRODUCTS, INC
Search Name LERBS, JAMIE
E 01-4330-460-30 EQUIP REPAIR - FIRE Fire
Search Name LERBS, JAMIE
Search Name LEXIPOL, LLC
G 01-1215 2018 POLICY MANUAL SUBSCR
Search Name LEXIPOL, LLC
Search Name LILLIE SUBURBAN NEWS
E 01-4240-080-80 NOVEMBER 2017 PUBLICATION Planning
Search Name LILLIE SUBURBAN NEWS
Search Name LOGIS
E 01-4305-050-50
E 01-4223-020-ZO
E 01-4305-070-70
E 15-4305-060-60
E 01-4301-030-30
E 01-4223-020-20
E 01-42Z0-114-14
Search Name LOGIS
APPLICATION SUPPORT/SUPPL
APPLICATION SUPPORT - PD
APPLICATION SUPPORT/SUPPL
APPLICATION SUPPORT/SUPPL
APPLICATION SUPPORT - FIRE
AIRCARDS - PD
PROFESSIONAL IT SERVICES
Road & Bridges
Police
Parks & Recreation
Utility Enterprise
Fire
Police
Info Tech
$66.66
$200.00
$66.67
$66.67
$400.00
$112.50
$112.50
$120.00
$120.00
$1,000.00
$1,000.00
$49.00
$49.00
$34.46
$34.46
$225.00
$225.00
$8,070.00
$8,070.00
$153.00
$153.00
$155.87
$2,723.00
$155.87
$155.86
$65.00
$1,082.49
$1,265.00
$5,603.09
page �j15/17 9:06 AM
Page 5
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
Search Name MANSFIELD OIL COMPANY
G O1-1210 FUEL CREDIT
G 01-1210 FUEL
G 01-1210 FUEL
Search Name MANSFIELD OIL COMPANY
Search Name MENARDS
E 08-4335-000-00
E 01-4305-030-30
E 01-4305-030-30
E 15-4305-060-60
E 01-4422-050-50
E 01-4305-050-50
E 01-4330-215-70
E 01-4305-070-70
Search Name MENARDS
BLDG MAINT - CITY HALL
OPERATING SUPPLIES - FIRE
OPERATING SUPPLIES - FIRE
OPERATING SUPPLIES - UTILIT
STREEf MAINT MATERIAL
OPERATING SUPPLIES - STREE
WARMING HOUSE REPAIRS
OPERATING SUPPLIES - PARKS
Search Name MENDOTA HEIGHTS FIRE RELIEF
Spec Fds
Fire
Fire
Utility Enterprise
Road & Bridges
Road & Bridges
Parks & Recreation
Parks & Recreation
E 06-4490-000-00 2017 ANNUAL CIIY CONTRIBU Spec Fds
Search Name MENDOTA HEIGHTS FIRE RELIEF
Search Name METRO SALES
E 01-4330-490-70
E 01-4330-490-10
E 15-4330-490-60
E 01-4300-080-80
E 05-4330-490-15
E 01-4330-030-30
E Oi-4200-610-20
E 01-4330-445-40
Search Name MEi'RO SALES
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
NOVEMBER 2017 COPIER/PRIN
Search Name MID NORTHERN SERVICES
E 15-4330-490-60 EQUIP REPAIR - UTILITY
E 10-4620-000-00 FRIENDLY HILLS ICE RINK LIG
E 01-4330-490-50 EQUIP REPAIR - STREET
E 15-4335-310-60 BLDGE MAINT - PW
E 01-4335-310-50 BLDG MAINT - PW
E Oi-4335-310-70 BLDG MAINT - PW
Search Name MID NORTHERN SERVICES
Search Name MN DEPT OF TRSPT
E 27-4460-794-00
Search Name MN DEPT OF TRSPT
Search Name MN GLOVE INC
E 15-4305-060-60
E 01-4305-070-70
Search Name MN GLOVE INC
Parks & Recreation
Administration
Utility Enterprise
Planning
Engineering Enterprise
Fire
Police
Code Enforcement/Inspe
Utility Enterprise
Spec Fds
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
MENDOTA HEIGHTS RD PROJE Spec Fds
OPERATING SUPPLIES - UTILIT Utility Enterprise
OPERATING SUPPLIES - PARKS Parks & Recreation
Search Name MN POLLUTION CONTROL AGENCY
-$4,142.65
$4,339.10
$4,440.13
$4,636.58
$13.98
$27.96
$98.79
$16.04
$83.34
$9.99
$44.07
$67.48
$361.65
$112,595.00
$112,595.00
$52.79
$623.71
$6.42
$69.71
$43.44
$17.03
$228.39
$95.80
$1,137.29
$235.00
$55,685.00
$525.00
$212.48
$212.48
$212.48
$57,082.44
$526.83
$526.83
$108.69
$169.70
$278.39
E 29-4220-000-00 MS4 STORMWATER PERMIT Spec Fds $400.00
Search Name MN POLLUTION CONTROL AGENCY $400.00
page ��15/17 9:06 AM
Page 6
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
Search Name MN SPORTS FEDERATION
E 01-4435-200-70 2017 SOFTBALL TEAM MEMBER Parks & Recreation $255.00
Search Name MN SPORTS FEDERATION $255.00
Search Name MN ST ADMIN ITG TELECOM SRVCE
E O1-4223-020-20 NOVEMBER 2017 WAN SERVIC Police
E 01-4220-133-10 NOVEMBER 2017 WAN SERVIC Administration
Search Name MN ST ADMIN ITG TELECOM SRVCE
Search Name MN STATE FIRE DEPARTMENT ASSN
G 01-1215 2018 MEMBERSHIP DUES - FIR
Search Name MN STATE FIRE DEPARTMENT ASSN
Search Name MN TEAMSTERS LOCAL 320
G 01-2075 DECEMBER 2017 UNION DUES
Search Name MN TEAMSTERS LOCAL 320
Search Name MOTOROLA SOLUTIONS, INC.
E 04-4620-000-00 APX6000 PORTABLE RADIOS - Spec Fds
Search Name MOTOROLA SOLUTIONS, INC.
$124.00
$111.00
$235.00
$346.00
$346.00
$612.00
$612.00
$82,714.50
$82,714.50
Search Name OXYGEN SERVICE CO
E 01-4200-610-70 CYLiNDER RENTAL - PW Parks & Recreation $37.40
E 01-4200-610-50 CYLINDER RENTAL - PW Road & Bridges $37.40
E 15-4200-610-60 CYLINDER RENT,4L - PW Utility Enterprise $37.40
Search Name OXYGEN SERVICE CO $112.20
Search Name PAli"ON, TONY
E 01-4410-020-20 UNIFORM REIMBURSEMENT H Police $48.31
Search Name PATfON, TONY $48.31
Search Name PITNEY BOWES
E 01-4200-610-70
E 01-4200-610-20
E 01-4200-610-30
E 01-4318-080-80
E 05-4200-610-15
E 15-4200-610-60
E 01-4318-040-40
E 01-4200-610-10
Search Name PITNEY BOWES
Search Name REPUBLIC SERVICE
E 01-4490-085-85
Search Name REPUBLIC SERVICE
Search Name ROOF SPEC INC.
E 08-4335-000-00
Search Name ROOF SPEC INC.
Search Name S K B
E 01-4426-050-50
Search Name S K B
POSTAGE METER RENTAL
POSTAGE MEfER RENTAL
POSTAGE MEfER RENTAL
POSTAGE MEfER RENTAL
POSTAGE METER RENTAL
POSTAGE METER RENTAL
POSTAGE MEi'ER RENTAL
POSTAGE MEfER RENTAL
PUMPKIN DISPOSAL
Parks & Recreation
Police
Fire
Planning
Engineering Enterprise
Utility Enterprise
Code Enforcement/Inspe
Administration
Recycling
ROOF EVALUATION - CITY HAL Spec Fds
CLEAN UP - STREET Road & Bridges
Search Name SCHNEEMAN, MARY JEANNE
$3.86
$16.75
$6.44
$7J3
$2.58
$14.17
$18.03
$59.26
$128.82
$350.00
$350.00
$450.00
$450.00
$381.29
$381.29
page �15117 9:06 AM
Page 7
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
E 29-4490-000-00 MTG EXPENSE REIMBURSEMEN Spec Fds $12.61
Search Name SCHNEEMAN, MARY JEANNE $12.61
Search Name SPRWS
E 01-4425-310-70
E 08-4425-000-00
E 01-4425-310-50
E 15-4425-310-60
E 01-4425-315-30
Search Name SPRWS
Search Name ST. PAUL, CITY OF
E 01-4400-020-20
Search Name ST. PAUL, CITY OF
NOVEMBER 2017 SERVICE - 24 Parks & Recreation
NOVEMBER 2017 SERVICE - 11 Spec Fds
NOVEMBER 2017 SERVICE - 24 Road & Bridges
NOVEMBER 2017 SERVICE - 24 Utility Enterprise
NOVEMBER 2017 SERVICE - 21 Fire
PDI TRAINING - W. RABERGE Police
Search Name STERLING CODIFIERS, INC
G 01-1215 2018 HOSTING FEE
Search Name STERLING CODIFIERS, INC
Search Name 7WIN CI7Y REFUSE & RECYCLING
E 45-4280-045-45 WASTE DISPOSAL - PAR 3
E 01-4490-020-20 MATTRESS DISPOSAL-PD
Search Name TWIN CITY REFUSE & RECYCLING
Search Name VERIZON WIRELESS
E 01-4210-070-70
E 01-4210-110-10
E 15-4210-060-60
E 01-4210-050-50
E 01-4210-114-14
E 01-4223-020-20
E 01-4210-020-20
E 01-4210-110-10
E 01-4210-030-30
E 01-4490-080-80
Search Name VERIZON WIRELESS
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
DEC 20ll CELL SERVICE
DEC 2017 CELL SERVICE
DEC 2017 CELL SERVICE
Search Name WA�LRAFF ELECTRIC C0.
E 45-4335-045-45 MAINT - PAR 3
Search Name WALLRAFF ELECTRIC CO.
Search Name WINTHROP & WEINSTINE
E 01-4220-110-10 OCT 2017 LEGAL SERVICE
Search Name WINTHROP & WEINSTINE
Search Name WSB & ASSOCIATES
E 27-4220-797-00
Search Name WSB & ASSOCIATES
Search Name XCEL ENERGY
E 01-4212-315-30
E 15-4211-400-60
E 15-4212-400-60
E 15-4212-310-60
E 08-4212-000-00
LEXINGTON HIGHLANDS
Golf Course
Police
Parks & Recreation
Administration
Utility Enterprise
Road & Bridges
Info Tech
Police
Police
Administration
Fire
Planning
Golf Course
Administration
Spec Fds
NOVEMBER 2017 GAS UTILITIE Fire
NOVEMBER 2017 ELECTRIC UT Utility Enterprise
NOVEMBER 2017 GAS UTILITIE Utility Enterprise
NOVEMBER 2017 GAS UTILTTIE Utility Enterprise
NOVEMBER 2017 GAS UTILITIE Spec Fds
$19.83
$103.35
$19.83
$19.84
$89.24
$252.09
$165.00
$165.00
$500.00
$500.00
$40.00
$25.00
$65.00
$186.89
$103.00
$91.66
$154.50
$70.02
$150.10
$937.00
$159.22
$285.35
$51.50
$2,189.24
$359.00
$359.00
$356.00
$356.00
$7,066.50
$7,066.50
$473.05
$832.49
$110.18
$346.50
$697.73
page �'L/15/17 9:06 AM
Page 8
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
12/19/17 PAY
Account Comments DEPT Descr Amount
E 01-4212-320-70 NOVEMBER 2017 GAS UTILITIE Parks & Recreation $25.00
E 01-4212-310-50 NOVEMBER 2017 GAS UTILITIE Road & Bridges $346.51
E 28-4211-000-00 NOVEMBER 2017 ELECTRIC UT Spec Fds $1,352.43
E O1-4211-300-50 NOVEMBER 2017 ELECTRIC UT Road & Bridges $1,815.39
E 15-4211-310-60 NOVEMBER 2017 ELECTRIC UT Utility Enterprise $344.99
E 08-4211-000-00 NOVEMBER 2017 ELECTRIC UT Spec Fds $1,795.05
E 01-4211-420-50 NOVEMBER 2017 ELECTRIC UT Road & Bridges $176.01
E 01-4211-320-70 NOVEMBER 2017 ELECTRIC UT Parks & Recreation $240.00
E 01-4211-315-30 NOVEMBER 2017 ELECTRIC UT Fire $732.50
E 01-4211-310-70 NOVEMBER 2017 ELECTRIC UT Parks & Recreation $345.00
E 01-4211-310-50 NOVEMBER 2017 ELECTRIC UT Road & Bridges $345.00
E 01-4212-310-70 NOVEMBER 2017 GAS UTILITIE Parks & Recreation $346.51
Search Name XCEL ENERGY $10,324.34
Search Name ZAHL-PETROLEUM MAINT. C0.
E 15-4335-310-60 ANNUAL FUEL PUMP TEST Utility Enterprise
E 01-4335-310-50 ANNUAL FUEL PUMP TEST Road & Bridges
E 01-4335-310-70 ANNUAL FUEL PUMP TEST Parks & Recreation
Search Name ZAHL-PETROLEUM MAINT. CO.
$292J5
$292.76
$292.76
$878.27
$395,021.36
page ��Sj15/17 9:06 AM
Page 9
� T �
� CITY OF
MENOOTA HElGHTS
page 89
i1C1 Victcr�a Curve Mendota helghts. NN 5�118
651.452.1850 phone I 651.452.894fl fax
� www.mendota-heights.com _
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: City Hall Change Order #1
Date: December 19, 2017
COMMENT:
INTRODUCTION:
The City Council is asked to approve Change Order #1 with Dering Pierson Group LLC, for
work being done on the City Hall remodeling proj ect.
BACKGROUND:
The contractor for the City Hall remodeling project has submitted a Change Order in the amount
of $10,298. It is for extra work in the following three areas:
1. Extra masonry work to fill voids in the foundation walls. These voids were exposed
when the exterior bricks were removed. Cost: $1254.75
2. Extra masonry and waterproofing work, primarily consisting of replacing the top three
courses of exterior face bricks which could not be preserved by bracing (it was found that
the original construction had omitted brick ties, which would have helped to keep those
courses in place when the bottom rows were removed. This will, however, solve concerns
on exact color matching, had those remained. Cost: $8775.50
3. Switch light fiXtures (exchanges an existing fiXture in the upstairs of City Hall, with one
in the lower level. This saves the purchase of a new fiXture Cost: $ 267.75
BUDGETIMPACT:
The total cost of the Change order as proposed is $10,298.00, which represents an increase of
approximately 4.5% over the approved contract. This is within the project budget.
page 90
RECOMMENDTION:
These costs have been reviewed by the project architect, who negotiated a modification in one
proposal. We recommend approval.
ACTION REQUIRED:
If the Council concurs, it should, by motion, approve Change Order #1, as submitted by the
Dering Pierson Group, LLC, for the City Hall Repairs and remodeling contract, in the amount of
$10, 298.00
Mark McNeill
City Administrator
GHANGE
ORDER
AIA DOCUMENT G701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
PROJECT: Mendota Heights City Hall - Repairs & Remodeling
(name, address) 1101 Victoria Curve
Mendota Heights, MN 55118
TO CONTRACTOR:
(name, address)
Dering Pierson Group LLC
22401 Industrial Blvd.
Rogers, MN 55374
The Contract is changed as follows:
Refer to Attachment A
G
v
G
■
■
CHANGE ORDER NUMBER: 1
DATE: . 12/14/2017
ARCHITECT'S PROJECT NO: 1190A
CONTRACT DATE: 10/4/2017
CONTRACT FOR: General Construction
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) (�it�(r���(i2(QXx��gfi�e) v,•as , , , , , , , , , , , , , , , , , , , , , , , , $ 22g,000.00
Net change by previously authorized Change Orders . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . $ 0
The (Contract Sum) (((�(��ra�it�e�1 A�a�fii3f��li�CF�AEid�) prior to this Change Order was . . . . . . . . . . $ 22g,000.00
The (Contract Sum) (pQi��(ii�e� I(4�r� p�e) will be (increased) (�e�r��
(ii(i�Q�e14) by this Change Order in the amount of . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 10,298.00
The new (Coniract Sum) (��r��q�i�vl�pg�r�p� �pi�{e) including diis Change Order will be ..$ 238,298.00
The Contract Time will be (xn}�r�ccj� �1�r�a�qPj (unchanged) by
The date of Substantial Completion as of the date of this Change Order therefore is February 5, 2018
page 91
( ) days.
NOTE: This summary does not reflec[ changes in the Contract Sutn, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
JEA Architects Dering Pierson Group LLC City of Mendota Heights
ARCHITECT CONTRACTOR OWNER
6440 Flying Cloud Dr. Suite 202 22401 Industrial Blvd. 1101 Victoria Curve
Address Address
Eden Prairie, M 5344 Rogers, MN 55374
/ �-- .
BY BY
DATE �! /�� � DATE l
AIA DOCUMENT G701 • CIIANGE ORDER � 1987 EDITION • AIA� • 01987 • THE
AMEffiCAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006
Address
Mendota Heights, MN 55118
BY
DATE
WARNING: Unllcensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
G701-1987
1
page 92
MENDOTA HEIGHTS CITY HALL - REPAIRS & REMODELING
JEA PROJECT NO. 1190A
ATTACHMENT A
TO
CHANGE ORDER NO. 1
Provide infills on the East and partial North elevations relative to the
foundation walls which had existing block gaps within them.
Refer to Exhibit No. 1.
Change Scope of Work relative to the following:
a) Remove and replace top three (3) courses of brick at south elevation
(these fell off due to lack of existing brick ties).
b) Replace bottom termination plastic bar with aluminum bar.
c) Patch holes in CMU foundation and walls.
Refer to Exhibit No. 2.
3. Switch lights in the Kitchenette and Hallways coordinated with the City. (so
that the light fixture type matches in the Kitchenette/Squad Room area).
Refer to Exhibit No. 3.
ADD $ 1,254.75
ADD $ 8,775.50
ADD $
267.75 1
_ __
TOTAL ADD` � 10.298:00
C�ering Piersr�n %rc�up, LL�
2�4�1 lndustrial Blvd
�ogers,l�SiV. .5537�1
�hone; 61�.�i3,221�
�ax: �12.392,7�44
vs�ww.t3eringpierst�n.ct�m
EXHIBIT NO. 1
..�.� , . �
CL1EN7; �r3endt�t� H�ights �rty N�li
P�ib1ECT: int�rior Remodet J�xi�ric�r 8rit3c
#?�t�U�57�#; �.
L1A1"E Cl� R�C2UE5T: iij1i3J2Cl17
Pr�ui�� infiJls on zxisYir��; bfo�:k voids in fourad�tic�n uvalls
Apprnvesi;
C�ate:
Subtc�t�i 51>3�5,t}0
5aI��Tax $Q.flC!
��e �5�) $59.i5
Ct��n�e tsrd�r ts�t�l �1,2Sd.75
17erin� F'ier5�n �'irou�, l.LC
224ii11ndustri�l Blvd
Rr�g�rs, itill+l, 55�7�
Phor�e: �i�,�13.i21i�
�ax; C12.�92.�'9��1
wwtiv.sierin�pi �rsr�n, cz�rr�
EXHIBIT NO. 2
.��.� +: ' �
CLl��li. iv�endr�ta Neigt�ts City H�li
PTiUJECT; lnfieri�r Rerriodei J Ext�rior Britk
���2UES7 #: 2
C�A7� C3� �i�t�ll�5i: 111��1��317
Change is s�ope of wr�rk � E3rick �rt�r�t c�f buiiding J
Approv�d:
Ll�te:
$8,��7. S{l
5ubtnt�! °��;��:��
5aies'i�x
��� �59�� 41 �
Cha�ig� �r�3er t�t�1
�$,'7��.��
C7er�ng �+ierson Croup+ LLC
22A�#�� Indusiri�l Blvd
}��g�rs, tt��i, 5��74
Phane: 5i2.�13.22�.t1
�ax: 61�.3�2.�94�
www.��ringpi�r�nr�.ccsr�
EXHIBIT NO. 3
�������� �������
C�.3E�+li`: 1�1ier�dota }�eights City }iaii
PR{�l��.i': ir�t�riar �t�mr�del j €xterinr Bri�k
REi�UE5i �: 3
�AiE t}� R��2U�S"C: 12/13%2�17
Change Lighting �ixture LoGatit�n
Apprnved:
1��Le:
5u�rtntal $i�5.btl
5�ies Tax $�.(lS�
��e �S'%j $12.75
��Sar�gecard�rt�ta! �a��.7r
page 96
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We are thrilled to inform you that the Henry Sibley High School Marching Band has
been invited to perform in America's National Independence Day Parade in
Washington, D.C. in 2018, as the official representative of the state of Minnesota!
The invitation was extended by National Independence Day Committee, the United
States Department of the Interior, and the National Park Service. Nominations were
submitted by Governor Mark Dayton and Senator Amy Klobuchar.
"This is a tremendous honor for our little band, which has worked so hard and had
such an exceptional season," said Sibley band director Amy Powers. "It's even more
of an accomplishment considering that our band has only 58 members and
competes against others with 100 or more, which requires so much extra effort."
The passion and confidence that the Sibley Marching Band displays in performance
has earned them the title of "The Little Band That Could" among their many fans.
"These kids have an incredible work ethic," says Amy. "They endure 6- to 9-hour
practice days on a regular basis, in all kinds of weather. They are 100 percent
focused and constantly pushing themselves to be better. Anyone who doubts the
work ethic and dedication of teenagers should watch our band rehearse."
The Sibley Warriors will join a variety of other performers, including fife and drum
corps, military units, drill teams, national dignitaries, celebrity participants, and
other invited bands. The Parade takes place on Constitution Avenue before a street
audience of hundreds of thousands and televised to millions more.
"Our staff has worked with many other bands, but none has captured our hearts
like the Sibley Marching Band," says Amy. "Seeing the Little eand That Could come
down the street and perform like a much larger band has been awe-inspiring.
Representing Minnesota in the National Independence Day Parade in Washington,
D.C., will be the experience of a lifetime for all of us."
To make this trip of a lifetime possible, the band must raise $91,490 to cover travel,
accommodations, and related expenses. We hope you will raise awareness among
your constituents of this exciting opportunity to represent our state and local
communities on a national basis.
There are a variety of ways to donate, including sponsorships as noted on the
attachment. More information about the Sibley Marching Band and the
Washington, D.C. trip, is available at www.henrysibleyband.or�.
Please help send the Sibley Marching Band to Washington, D.C., to perform in
America's National Independence Day Parade in 2018!
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Henry Sibley High School Marching Band
"The Little Band That Could"
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n 2012, Amy Powers was planning her first season as director of the Henry Sibley Marching Band.
Like any competitive team, the band had experienced its ups and downs during its long history.
While becoming familiar with the school's program, Amy considered her options. The practical path
was to build the band up slowly and compete in "easy" parades where they could at least earn a
participation plaque.
"I thought to myself, 'A participation plaque? Easy parades? NO ,�
WAY!' If we were going to be a marching band, we were going to
learn how to be a marching band of excellence." �• �;�
PAYbBL€ T�: From that moment forward, Amy and her staff rehearsed the band as
H�,nr�; S�bI�V r�,•;I,i��� �xr�� champions. There were challenges to overcome: The band was the
,�ap�E55; smallest in the circuit, often competing with bands that had twice the
�i��, �k�y� rt,F�,,� i�-�{,,,� number of inembers. Many of the students were new to marching
band. And several had to learn new instruments to make the band
j$�� ����'�'�"��'`�' work. But the goal was clear: Give the students the best possible
k�enGvtt 1=i�r��.=_. �� experience and treat them as champions.
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In their first season, the band experienced the growing pains that any �
organization under new leadership experiences. But the students �
worked hard, got to know each other, and coalesced as a team. �y�.`�.r '� '
Their efforts paid off. The little Sibley Marching Band of mostly 8°� and 9°� graders defeated bands
twice their size and experience level. By the end of the season, they accomplished the impossible by
winning their class at State.
�� � �� �.� ��
page 99
Since that first season, the Sibley Marching Band has continued to evolve and build on their successes. They learned
the value of giving of themselves for the team. They learned how to approach something with the expectation of
excellence and they learned the value of being a part of something bigger than themselves.
�
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�
^'� The passion and confidence that the Sibley Marching Band displays in
performance has earned them the title of "The Little eand That Could"
� among their many fans.
Throughout the last five years, The Little eand That Could has had many
�successes. They won class AA at State in both 2013 and 2014. In 2015,
they were moved up to class AAA, where they earned the bronze medal.
_ In 2016 and 2017, they were the Class AAA 2°° place winner while moving
into the elite position of top 4 in 2016 and top 3 in 2017, their highest
�� i� finish in over 25 years.
� And now the Sibley Marching Band has been invited to perform in the
National Independence Day Parade in Washington, D.C., on July 4,
,_ 2018, as the official representative of the state of Minnesota.
E�
Along with their competitive success, band members have achieved the
more important purpose of marching band. They have learned that they
are capable of digging deep and pushing themselves past what they
believe is their best. They have learned that "we" is bigger than "me" and
that the path to success requires hard work and commitment.
"These kids have an incredible work ethic," says Amy. "They endure 6- to 9-hour practice days on a regular basis, in
all kinds of weather. They are 100 percent focused and constantly pushing themselves. Anyone who doubts the work
ethic and dedication of teenagers should watch our band rehearse. They also take care of each other. When I see the
diversity and unity in our organization, I am in awe of the culture these incredible students have created. Any
student who walks through our doors will have friends, will achieve, and will develop self-confidence."
"Our staff has worked with many other bands, but none has captured our hearts like the Sibley Marching Band. They
have surpassed every expectation we set for them. Seeing the Little Band That Could come down the street and
perform like a much larger band has been amazing. Participating in the National Independence Day Parade in
Washington will be the experience of a lifetime for all of us."
!�.
page 100
� �
� CITY OF
MEN�OTA HEIGHTS
DATE: December 19, 2017
TO: Mayor and City Council
page 101
1C1 i� et � a C�:n�: ��'e��� t�� g'�it� f�v ��;18
651_4521850 phone i 651.452.8940 fax
` www.mendota heights.com ,
FROM: Mark McNeill, City Administrator
Ryan Ruzek, Public Works Director
SUBJECT: Mendota Heights North-South Mobility Study
COMMENT:
INTRODUCTION
At its meeting of December 19th, the Council will hear a presentation on the preliminary findings
of traffics studies TH 149 (Dodd Road), Delaware Avenue, and Rogers Lake Neighborhood
Traffic Study. The Council will be asked to provide comments, before a report is drafted.
BACKGROUND
Dodd Road is a rural-section two lane state Trunk Highway, and Delaware Avenue is a similar
two lane County Road. Both serve as north-south collectors through the City. Over the years,
concerns have been raised about the ability of these two segments of road to accommodate
pedestrian and vehicular traffic in a safe and efficient manner.
At a May 22"d City Council and staff workshop, the traffio-carrying issues relating to current and
anticipated developments along TH 149 were identified as one of 8 major goals for the City to
study by the end of 2018.
At the August 15th City Council meeting, a group of Mendota Heights residents also approached
the Council expressing concerns about traffic and development-impacts on TH 149 of the
Vikings development in Eagan, and the potential development of the Village lots which are
owned by the City. The group did not feel that the Vikings' AUAR had adequately addressed
impacts on the Mendota Heights section of Dodd Road. They were also concerned about other
developments along TH 149.
The City Council is also concerned about Delaware Avenue from TH 110 south to O'Neill Drive
in Eagan. This would be in relation to the Vikings development in Eagan and other
developments in Inver Grove Heights which might impact Delaware Avenue in Mendota
Heights.
page 102
Finally, the Council has also indicated an interest in having an independent traffic analysis of
Lake Drive and the Rogers Lake residential neighborhood to the north, in the vicinity of St.
Thomas Academy and Visitation School.
In September, the Council approved the hire of the engineering firm of KLJ to perform traffic
analyses of the above sections of Mendota Heights roadways.
DISCUSSION
KLJ Engineering has now completed their data collection and preliminary analysis of the study
corridor. At the December 19th Council meeting, KLJ will be presenting their findings which are
eXpected to show current traffic volumes and concerns, projected 2040 volumes, and projected
volumes based on areas south of I-494 being fully developed. In addition to the traffic concerns,
KLJ has also identified potential intersection improvements which could be implemented to ease
traffic congestion and safety.
After the City Council presentation, KLJ will take comments, and incorporate those into a
second presentation for the Council. Upon the acceptance of that by the City Council, KLJ
would would provide a written report.
RECOMMENDATION
Staff recommends that Council hear the preliminary presentation, and provide comments.
ACTION REQUIRED
If the Council concurs, it should hear and provide comments for a presentation by KLJ
Engineering of the traffic studies of Dodd Road, Delaware Avenue, and Rogers Lake
neighborhood.
Ryan Ruzek Mark McNeill
Public Works Director City Administrator
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page 103
1C1 V-�t � i Car.. �'�'e��� t�=5�'�it- N�� ��;18
651.452.i8�0 phone , 651.4�2.8�40 rax
� www.mendota-heights.com ,
� �
� CITY OF
MEN�OTA HEIGHTS
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: Fire Station Architect Contract
Date: December 19, 2019
COMMENT:
INTRODUCTION:
The Council is asked to enter into an agreement with CNH Architects of Apple Valley for a
schematic design and schematic cost estimate of for remodeling and an addition to the Mendota
Heights Fire Station.
BACKGROUND:
The existing Fire Station building was constructed in 1984. The Fire Department has outgrown
the building, and upgrades are necessary to bring the building up to current building codes.
In 2014, the City hired an architectural firm to do a space needs analysis. Chief Dave Dreelan
and a building committee have reviewed those, and have continued to explore options for the
building. Chief Dreelan and others in the Department hae toured fire stations in neighboring
communities since then. The Chief was particularly impressed with the work of CNH Architects
for their work in Eagan regarding building feasibility and cost effectiveness.
He asked for a proposal from CNH. Some very preliminary work that that firm as done showed
a proposal to utilize the existing building, while adding equipment bays, training and display
areas, and doing remodeling. The initial analysis indicates that this could be done at a cost
which is less than a complete teardown and rebuild, and it would also allow the fire department
to continue to operate at that location while the construction is underway.
page 104
The proposal is to provide floor plans and exterior images, work with the Fire Department on
goals, and perform a cost estimate so that the City Council could choose whether or not to
proceed to the preparation of bid documents and construction drawings.
It is the desire of Chief Dreelan to move this analysis aggressively so that decisions could be
made in a timely manner. If it is ultimately determined to move forward with the project, it is his
hope that construction would begin so that the project could be "buttoned up" before the winter
construction season in 2018.
BUDGETIMPACT:
The proposal of CNH is to do the work for a cost of $10,000. That amount was budgeted in the
2018 Fire Department budget for professional services for architects.
Completion of this project would give the City Council sufficient information with which to
decide whether to proceed to bidding. Because public safety is a core function of government,
by Minnesota law the City Council could decide on its own to issue bonds to fund the project
construction. However, there is a process to be followed on that, and the decision to proceed
would be subject to a reverse referendum.
RECOMMENDTION:
We recommend that the Council authorize the execution of the proposal of CNH Architects for
the Addition and Remodeling work.
ACTION REQUIRED:
If the Council concurs, it should, by motion, authorize the execution of the proposal of CNH
Architects of Apple Valley, MN, to do a schematic design and schematic cost estimate for an
addition to, and remodeling of the Mendota Heights Fire station, as outlined in the proposal of
December 13, 2017.
Mark McNeill
City Administrator
PROPOSAL FOR ARCHITECTURAL SERVICES
PROJECT: Mendota Heights Fire Station — Addition and Remodeling
CNH NO.: 17113
CLIENT: City of Mendota Heights
December 13, 2017
Chief Dave Dreelan
Mendota Heights Fire Department
2121 Dodd Road
Mendota Heights, MN 55120
DESCRIPTION
This project represents the schematic design and schematic cost estimate for the addition and
remodeling of the Mendota Heights Fire Station. The design will be based on the concept sketches
provided on December 6, 2017, showing a two phase addition and remodel resulting in a 20,025
square foot station. The schematic design will focus on providing a more detailed floor plan and
exterior image, refine the fire departments goals, list equipment, and refine the project cost estimate.
GENERAL
This first phase of the project design includes the following:
PART I - SCHEMATIC DESIGN
Our services for this part of the work consist of a preliminary design to establish a concept of size,
scope, layout, and appearance of the project. The work includes the following:
SERVICES PROVIDED
— Review and refinement of project planning goals
— Preliminary review of building codes
— Preliminary review of city site planning requirements
— Review of potential firefighter training features
— Review of sustainability opportunities and identifying possible project sustainability goals
— Review of facility zoning and development of preliminary strategies for contaminant isolation and
removal (carcinogen removal)
— Schematic floor plan development based on concept sketch
— Schematic site plan based on concept sketch
— Schematic exterior image options
— Exterior elevations
— Development of 3D images including final renderings representing the project image
7300 West 147�'� St, Suite 504; Apple Valley, MN 55124 I 952431.4433 I www.cnharch.com I Page 1
— Mechanical and electrical meeting to develop narrative of potential M&E systems
— Detailed cost estimate update to determine probable project costs
— Development of detailed project schedule with consideration for phasing and efficiency in
construction costs
— Presentation to City Council workshop
— Meetings with Chief and Station Design Committee as required
SERVICES NOT PROVIDED
The following services would follow in Part II of the project design which will be negotiated upon completion
of this phase.
— Mechanical/Electrical design beyond narrative listed above
— Structural design
— Civil design
— Landscape design
FEE
We propose the services indicated above for a fixed fee of $10,000, plus reimbursable expenses as indicated below.
This proposal fee is valid for 30 days from the date of this document.
INFORMATION TO BE PROVIDED TO US
In a timely manner:
— Survey with topography and utilities in AutoCAD format (this will be needed for Part II but would benefit
this phase as well.)
— Soil test results (this will be needed for Part II but is easier prior to deep frost.)
AGREEMENT
The fee is due within 30 days of monthly invoices. A finance charge of 1.5% per month will be charge to unpaid bills
after 60 days.
We understand that payment is not contingent on project financing, land closings, payment from others, governing
ordinance approvals and/or any other contingency not incorporated into this agreement.
REIMBURSABLE EXPENSES
Reimbursable expenses include the following items and will be billed as they occur:
— Miscellaneous B&W and color printing at cost
— Miscellaneous postage and shipping at cost
— Mileage, at IRS designated rate
SCHEDULE
CNH Architects is available to begin this work immediately and complete this phase in approximately 6 weeks.
7300 West 147�'� St, Suite 504; Apple Valley, MN 55124 I 952431.4433 I www.cnharch.com I Page 2
We appreciate your using us for this work and look forward to proceeding with the project.
Sincerely,
Quinn S. Hutson, AIA
Principal
CNH Architects, Inc
ACCEPTED BY:
Signature:
Name:
Title:
Date:
:...: "
.
7300 West 147�'� St, Suite 504; Apple Valley, MN 55124 I 952431.4433 I www.cnharch.com I Page 3
page 108
1101 Victona Curve ; Mendota Heights� MN 55118
651-452.1850 phone I 651,452.8940 fax
� www.mendota-heights.com _
� _ �
� CITY OF
� MEN�OTA F-iEIGHTS
DATE: December 19, 2017
TO: Mayor and City Council, City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
SUBJECT: Dakota County Broadband Joint Powers Agreement
COMMENT:
Introduction
The City Council is asked to authorize the execution of a Joint Powers Agreement with Dakota
County, cities in Dakota County and Dakota County Community Development Agency (CDA)
to create a Dakota County Broadband joint powers entity to manage the Dakota County Fiber
Network.
Back�round
For several years, Dakota County and Dakota County cities have been studying a way to
aggregate fiber network services to offer improved connectivity to the institutional network (the
"I-Net") and to have the capacity to create a commercial network (the "GNet").
Through the development of a system plan, the Broadband workgroup has identified what pieces
of a network exist and what pieces need to be built in order to create/complete a county-wide
network. The workgroup has also proposed a Joint Powers Agreement (JPA) as the method for
sharing costs to complete and operate the network.
The City of Mendota Heights has been a participating member of the workgroup. Staff has
provided updates on the development of a county-wide broadband network over the past several
years, and most recently with a presentation in July 2017. The City Council awarded contracts at
the July 18 and October 3 City Council meetings for the installation of fiber and conduit to
connect to the Dakota County fiber ring including the backbone extension along Lexington
Avenue and lateral connections to the Fire Department, Public Works and City Ha1L These
projects are currently underway.
page 109
With the connection of City buildings to the county-wide fiber network there will be ongoing
administrative needs as well as operational costs. Participation in the Joint Powers Agreement
(i.e. the Dakota Broadband Board) will provide the mechanism for administering and
maintaining the fiber network.
Provided as an attachment is a summary of the proposed JPA establishing the Dakota Broadband
Board and the draft JPA. Participating cities include: Apple Valley, Burnsville, Farmington,
Hastings, Lakeville, Inver Grove Heights, Rosemount, South St. Paul and West St. Paul. The
City of Eagan has elected not to participate, as it has already completed a significant amount
work developing a city network.
The City Attorney has reviewed the agreement, which has undergone extensive review and
revision over the past several months.
Bud�et Impact
The overall estimated annual operating costs to manage the network is $543,800 per year. The
City's estimated portion of this annual operating cost is $7,277. Ongoing operating costs were
included in the 2018 technology budget.
As a reminder to Council, Dakota County has agreed to a financial contribution of two-thirds of
the construction costs and will supply the materials for backbone eXtension along Lexington
Avenue. The contract amount for installation of the backbone is $67,800, which well under the
estimated installation costs of $93,682 provided for in the systems plan.
Recommendation
Staff recommends that the City Council authorize the execution of the Joint Powers Agreement
with Dakota County, cities in Dakota County and Dakota County Community Development
Agency (CDA) to create a Dakota County Broadband joint powers entity to manage the Dakota
County Fiber Network.
Action Required
If the Council concurs, it should, by motion, authorize the execution of the Joint Powers
Agreement with Dakota County, cities in Dakota County and Dakota County Community
Development Agency (CDA) to create a Dakota County Broadband joint powers entity to
manage the Dakota County Fiber Network.
page 110
Goals of the JPA
• Create a high performance institutional network (I-Net) for efficient management of physical
network assets owned among the members (e.g. telecom conduit, fiber cable, handholes, cabinets,
network equipment).
Provide improved management of fiber and conduit lease agreements and IRUs.
Use the I-Net to enable more efficient and lower cost price agreements for a variety of IP-based
services, including Internet, network services, and other services that could benefit from shared
member purchases.
Create a commercial network infrastructure (C-Net) in Dakota County to enhance business
attraction, business retention and jobs creation. The C-Net will provide wholesale access to private
sector service providers to deliver a variety of services to business, commercial and residential
customers. The JPA will not be a retail provider of services to businesses and residents in Dakota County.
Cost Sharing
Implementation of the concept will include three kinds of costs:
One-time capital costs for the I-Net,
One-time capital costs for the C-Net and
Operational costs.
Prospective members will need to know what the proposed costs are for them. The following chart
shows the cost sharing, based on the principals articulated in the Plan.
One-Time Capital Costs for the I-Net
It is proposed that the city members bear the cost of providing and installing their switches and the
accompanying optics as well as any costs relating to furnishing an appropriate location for the
equipment at their sites. They will also bear their proportionate share of splicing and other construction
related costs. They must also bear the costs of any lateral fiber cable necessary to reach their site (no
municipal member would be required to install more than 2,000 feet of fiber optic cable). Dakota
County would fund the costs of lateral fiber optic cable installations of more than 2,000 feet and would
also fund the costs related to the core nodes necessary to run the I-Net.
One-Time Capital Costs for the C-Net
The Plan proposes that the Dakota County Community Development Agency (CDA) fund this one-time C-
Net cost. This is seen as a continuation of the CDA's ongoing role in fostering economic development in
the County.
Operational Costs
The Plan proposes to share operational costs based on a series of distribution parameters. The general
rule governing these parameters is that members who own larger portions of the infrastructure that will
be operated and managed on their behalf will bear a proportionately larger share of the operational
page 111
costs. Considerable effort has been expended to inventory existing assets to provide a basis for this
sharing. More work remains. The chart reflects assets whose details have been confirmed by as-built
records and physical inspection. This is most of the system but additions to the inventory will be made
throughout this calendar year. It is also important to remember that members, especially the municipal
members, will be adding to the system as time passes—adding to their share of the assets managed by
the consortium. Thus, this cost sharing chart will be updated each year, modifying the members' relative
costs sharing based on changes that have occurred during the year.
Revenue Sharing
There has been consensus from the earliest discussions on this concept that the primary goals of the
effort are to enhance governmental operations through the I-Net and to foster economic development
through the C-Net. "Profit" has never been the primary consideration. Nevertheless, revenue will be
generated from the operations of the C-Net. Prospective members need to understand how they might
share in that revenue if and when it is generated. The Plan proposes that revenue be shared based on
three concepts – a portion would be retained by individual city members who sponsor the C-Net
implementation within their city limits – 45%. A larger share will go to those members who have
provided and will be providing the infrastructure necessary to make the I-Net and C-Net functional –
50%. This infrastructure share will in turn be shared based on the portion of the infrastructure provided
by each member.
Finally, the plan proposes a 5% share of any C-Net revenue to be dedicated to a"pool" to be shared by
all members in proportion to their population. The reasoning there is that by the time the I-Net and C-
Net are mobilized all members will be providing some portion of the infrastructure and that the county-
wide nature of the consortium provides a value in and of itself.
The amount of overall C-Net revenue that may be available and the timing for when that revenue will
begin are very difficult to predict. The report authors believe that revenue clearly will be generated at
some point. In order to DEMONSTRATE how these principals might play out, example revenues for the
various members were assumed to show what percentage of the overall revenues would accrue to the
various members based on those assumption. That exercise is the genesis of the Revenue Sharing
column in the chart. Please bear in mind that the numbers and percentages will vary based on the
revenues that are ultimately generated.
page 112
Member I- Net "Gap" Project Operational Costs EXAMPLE Revenue C-Net "Gap"
Capital Costs Sharing-2 Capital Costs
$ % $ % $ % $ %
Apple Valley $ 27,566 1.7% $ 27,584 5.1% $ 29,644 8.1% $ - 0.0%
Burnsville $ 112,267 6.8% $ 82,079 15.1% $ 76,663 21.0% $ - 0.0%
Dakota County $1,151,544 69.8% $333,215 61.3% $143,250 39.2% $ - 0.0%
Eagan $ - 0.0% $ - 0.0% $ - 0.0% $ - 0.0%
Farmington $ 34,941 2.1% $ 7,635 1.4% $ 11,960 3.3% $ - 0.0%
Hastings $ 25,773 1.6% $ 17,197 3.2% $ 15,482 4.2% $ - 0.0%
InverGrove Heights $ 93,682 5.7% $ 9,308 1.7% $ 12,391 3.4%a $ - 0.0%
Lakeville $ 25,773 1.6% $ 31,000 5.7% $ 30,878 8.5% $ - 0.0%
Mendota Heights $ 93,682 5.7% $ 7,277 1.3% $ 11,623 3.2% $ - 0.0%
Rosemount $ 30,290 1.8% $ 8,094 1.5% $ 11,987 3.3% $ - 0.0%
South St. Paul $ 28,150 1.7% $ 9,068 1.7% $ 10,155 2.8%o $ - 0.0%
West St. Paul $ 25,773 1.6% $ 11,343 2.1% $ 10,967 3.0% $ - 0.0%
Dakota County CDA-1 $ - 0.0% $ - 0.0% $ - 0.0% $339,178 100.0%
Tota I $1, 649, 441 100.0% $ 543, 800 100.0% $ 365, 000 100.0% $ 339,178 100.0%
Note 1- The revenues shown are based on a series of assumptions regarding C-Net revenues in each
member's territory. The numbers are intended only to demonstrate how the revenues may be shared.
C-Net expansions in the municipalities will directly affect their shares.
page 113
JOINT POWERS AGREEMENT
DAKOTA BROADBAND BOARD
November 30, 2017
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11
12.
13
14.
15.
16.
page 114
Table of Contents
Statement of Purpose and Powers to be Exercised ...............................................................................1
Manner of Exercising Powers; Creation of Dakota County Broadband Board .................................... 1
DefinedTerms ......................................................................................................................................1
Participant............................................................................................................................................. 3
Board..................................................................................................................................................... 4
Acquisition of Interests in System Components ................................................................................... 7
Ownership of System Components ....................................................................................................... 7
Expansionof System ............................................................................................................................. 8
Operating and Maintenance Cost Sharing ......................................................................................... 8
Financing Initial I-Net and Initial C-Net Capital Improvements ..................................................... 8
RevenueGeneration ..........................................................................................................................9
Establishment of a Relocation Pool; Submission of Capital Plans ................................................... 9
Default; Remedies ........................................................................................................................... 10
Limitation of Liablity; Indemniiication .......................................................................................... 10
Termination of Board; Disposition of Assets .................................................................................. l l
Amendments...................................................................................................................................11
page 115
THIS JOINT POWERS AGREEMENT (as amended from time to time, this "Agreement")
is entered into as of (Effective Date), by and between the parties described on
Schedule A attached hereto (the "Initial Participants"), pursuant to Minnesota Statutes, Section
471.59.
1. Statement of Purpose and Powers to be Exercised. The purpose of this Agreement
is to provide for the joint exercise of the statutory powers common to the Participants (defined
below), pursuant to Minn. Stat. § 471.59, to establish, operate, maintain and improve the System
(defined below) for use by the Participants and potentially other users including, but not limited
to: the power to enter into agreements necessary or convenient to the exercise of such powers; to
establish fees and charges with respect thereto; to acquire, own and convey real or personal
property; to issue bonds or obligations under any law under which the Participants may
independently issue bonds or obligations, and use the proceeds of the bonds or obligations to carry
out the purposes for which the bonds or obligations are issued; and to take such other actions
reasonably necessary to the establishment, operation, maintenance and improvement of the System
(together with other powers described herein, the "Joint Powers"). Notwithstanding any other
provision of this Agreement, the joint powers organization created by this Agreement shall not
have: any power of eminent domain; any taxing powers; any power to pledge the full faith or
taxing power of any of the Participants for any purpose whatever; or to issue general obligation
indebtedness of any Participant.
2. Manner of Exercisin� Powers; Creation of Dakota Broadband Board. The Joint
Powers of the Participants will be exercised through a joint powers board, which is hereby created,
to be designated the Dakota Broadband Board (the `Board"), having the powers and duties
described herein. The Board is authorized to exercise the Joint Powers on behalf of and in
cooperation with the Participants as provided herein.
3. Defined Terms. Capitalized terms used herein shall have the following meanings:
"Access Fee" means an annual fee paid by each Participant as described in the System Plan
ar bylaws of the Board, which will include, but not be limited to, a fee (which shall be an equal
amount far each Participant) in exchange far the Participant's use of the I-Net.
"Access the System" ar"Accessing the System" means that a Participant has at least one
System Component that is connected to elements owned by other Participants and is relying on
the Board to operate and maintain the System Component(s) on its behalf.
"Agreement" has the meaning given in Section 1 of this agreement.
"Annual Participation Fees" means all payments made to the Board by Participants
including but not limited to Access Fees, the Basic Membership Fees and Operations and
Maintenance Fees.
`Backbone" the central portion of the network consisting of redundant optical fiber ring
segments interconnecting diverse communications network elements (switches, routers, etc.),
page 116
including connections at the colocation facility or facilities. Generally, the backbone capacity is
greater than the networks connected to it.
`Basic Membership Fee" means an annual fee paid by a Participant regardless of whether
or not it accesses any part of the System.
`Board" has the meaning given in Section 2 of this Agreement.
"GNet" means the use of the System on any basis other than by the Participants for
governmental purposes.
"CDA" means the Dakota County Community Development Agency and its successors
and assigns.
"Drops" means the fiber optic cable and associated equipment necessary to serve individual
retail customers. Drops typically begin at a handhole and terminate in the building of the retail
customer.
"I-Net" means the use of the System by the Participants for governmental purposes.
"IRU" or "Indefeasible Right to Use" means agreements between a Participant and the
Board, on behalf of itself and all other Participants, with respect to the use of System Components
in which the Participant has an ownership or other legal interest.
"Initial Participant" has the meaning given in the Preamble of this Agreement.
"Joint Powers" has the meaning given in Section 1 of this Agreement.
"Lateral" means a fiber optic cable that is not part of the Backbone but instead extends
fiber optic access into areas away from the Backbone.
"Operating and Maintenance Costs" means all expenses relating to the operation and
maintenance of facilities controlled by the Board or used in connection with the System, including
but not limited to, labor, contracted services, energy costs, monitoring costs, system configuration
cost, switch-related costs, relocation costs, break repair costs, marketing costs, insurance, taxes,
fees or similar charges.
"Participant" means the Initial Participants to the Agreement and each other qualified
governmental unit satisfying the requirements of Section 4.B after the Effective Date of this
Agreement, but excluding any governmental unit that has withdrawn from the Board pursuant to
Section 4.D hereof.
"Supermajority" means a vote of two-thirds of the members of the Board, counted as one
vote per member or on the basis of Weighted Voting, when required.
"System" means the telecommunication infrastructure necessary for the Participants to
collectively provide more robust broadband, I-Net and GNet services within Dakota County,
including, without limitation, System Components and other network elements together with
page 117
contract rights and agreements necessary or convenient in connection with the operation,
maintenance, development and use of such components.
"System Components" means the various necessary or convenient elements of the System,
including, without limitation, fiber optic cables, hand holes, switches and routers.
"System Plan" means the plan defining both the physical aspects of the I-Net and C-Net
System and the methods for funding or financing the costs associated with the operation,
maintenance, and development of the System, as more fully described in Section 18 of this
Agreement.
"Weighted Voting" means a vote of the Board in which each member's vote is weighted
by the proportion that the Operations and Maintenance costs allocated to the Participant the
member represents bears to the total Operations and Maintenance cost during the year in which
the vote is taken; provided, however that no prevailing vote will pass without the support of at
least three members.
"Withdrawing Participant" means a Participant that has given notice of its intent to
withdraw from the Board pursuant to Section 4.D.
4. Participant.
A. General. A county, city, town, school district, or other local unit of
government whose jurisdiction is within Dakota County, and who has the authority to
exercise the Joint Powers under Minnesota Statutes may be a Participant.
B. Additional Participants. In addition to the Initial Participants, any
government entity described in Section 4.A is eligible to be a Participant, subject to the
prior approval of the Board, by:
i. executing and delivering to the Board a counterpart signature page
to this Agreement, indicating its acceptance of the terms and conditions hereof;
ii. satisfying such other conditions mandated by the Board at the time
as a condition to becoming a Participant.
C. Annual Participation Fees. The Board shall establish and collect, and the
Participants shall pay non-refundable Annual Participation Fees. Withdrawing Participants
shall continue to pay Annual Participation Fees due and payable during any required notice
period under Section 4.D hereof. The Board shall not impose the Basic Membership Fee
on the CDA unless the CDA is a Participant and is accessing the System.
D. Withdrawal of Participants.
i. A Participant that has not provided any System Components may
withdraw, effective immediately, by providing written notice to the Chair of the
Board.
page 118
ii. A Participant that has provided System Components may withdraw
by providing not less than eighteen months advance written notice to the Chair of
the Board, and by paying to the Board a"withdrawal payment." The withdrawal
payment shall be determined through a good faith negotiation between the Board
and the Withdrawing Participant. The purpose of the withdrawal payment is to
require a Withdrawing Participant to pay actual and direct expenses incurred by the
Board or another Participant which are reasonably related to the Withdrawing
Participant's withdrawal including, without limitation, System Components
relocation costs, leasing costs, and permit fees. If the Board and the Withdrawing
Participant are unable to reach an agreement on the amount of the withdrawal
payment, the disagreement shall be settled by binding arbitration, or in such other
manner as is acceptable to the Board and the Withdrawing Participant. The amount
of the withdrawal payment may be reduced to the extent the Withdrawing
Participant and the Board enter into agreements which extend the Board's right to
use System Components owned or controlled by the Withdrawing Participant. The
provisions of Section 6.0 hereof regarding termination of IRUs will continue to
apply to Withdrawing Participants for the duration of any IRU.
iii. The withdrawal of a Participant will not, in and of itself, modify any
IRUs or similar agreements executed by the Withdrawing Participant related to the
use by the Board or other Participants of System components owned by the
Withdrawing Participant. The term and termination of such IRUs and similar
agreements are governed by the provisions in each individual IRU or similar
agreement. In addition, each Withdrawing Participant shall remain liable for all
financial liabilities incurred during the period it was a Participant, but shall not be
liable for any new financial liabilities incurred after the date of delivery of its notice
of withdrawal.
iv. Notwithstanding the eighteen month notice required for withdrawal
under Section 4.D.ii above, the Board and the Withdrawing Participant may
negotiate a shorter notice period in exchange for an additional payment by the
Withdrawing Participant, designed to satisfy ongoing financial obligations of the
Withdrawing Participant to the Board.
v. To the extent that IRUs granted by the Withdrawing Participant to
the Board far System Components owned by the Withdrawing Participant continue
beyond the withdrawal date, the obligations of the Withdrawing Participant to pay
associated Operating and Maintenance Costs for such IRUs will survive
withdrawal.
5. Board.
A. Creation. A joint powers board, known as the Dakota Broadband Board, is
hereby established far the purposes contained herein with the powers and duties set forth
in this Ageement.
page 119
B. Members. Each Participant that is accessing the System is entitled to
appoint two members of its governing body as a member and an alternate member to the
Board. The terms of each member and alternative member shall be as established in by-
laws to be adopted by the Board, but in any event, shall terminate at such time as the
member or alternate member ceases to be a member of the governing body of the applicable
Participant.
C. Comrnittees. The Board may appoint standing and ad hoc committees
including, without limitation, an operations committee, with the powers to be described in
the Board's bylaws.
Board:
D. Governance-Voting. As shall be required in bylaws to be adopted by the
i. Actions of the Board will be taken by vote of the Board in which
each member of the Board shall have one equal vote unless Weighted Voting is
required. Decisions will be made by a majority of the votes cast except where a
Supermaj ority is required.
ii. Weighted Voting is required: to approve or revise the System Plan;
to approve periodic budgets, including required contributions to be made by each
Participant in support of such budgets; to employ any personnel of the Board; and
to approve the issuance of any bonds or debt obligations of the Board. In the case
of the issuance of debt, an affirmative vote of two-thirds Supermaj ority of the votes
cast is required.
iii. When weighted voting is required, the weight of each
Participant's vote is determined by the Participant's proportional contribution
to the total annual Operations and Maintenance costs of the Board in the year
the vote is taken, multiplied by one hundred. In no event shall the total of the
weighted votes be in excess of, or less than, one hundred (100). However, no
prevailing vote will pass without the support of at least three Participants.
E. GoveNnance-O�cers. At its first meeting, and its first regular meeting of
each subsequent year, the Board shall elect a Chair and Vice Chair from among the
members designated by the governing bodies of the Participants. The Chair and Vice Chair
shall be elected by the Board for one year terms. The Chair shall preside at all meetings of
the Board and shall perform other duties and functions as may be determined by the Board.
The Vice Chair shall preside over and act for the Board during the absence of the Chair.
F. Purposes. The Board shall: provide the structure for administrative and
iiscal oversight of the System; set appropriate policies for the Board and the System;
maximize the use of resources available to the various Participants far the benefit of the
System; and establish and oversee any appropriate committees.
G. Powers. The Board shall have the general powers described in Section 1 of
this Agreement, including the powers to do the following:
page 120
i. To negotiate and enter into contracts, including contracts: for the
acquisition of real or personal property and equipment; employment of Board
personnel, professional services and consultants; with wholesalers or resellers that
desire to utilize the System;
ii. To acquire, construct, manage, maintain, or operate any interest in
the System and any System Components;
iii. To apply for and hold any required licenses or permits;
iv. To sue and be sued;
v. To apply for, receive and utilize grants and loans;
vi. To accept donations;
vii. To issue bonds or debt obligations as permitted by law, by vote of a
Supermajority of the Board, using Weighted Voting, provided that such obligations
shall not constitute an obligation of any individual Participant;
viii. To promulgate, adopt, and enforce any rules and regulations, as may
be necessary and proper to implement and effectuate the terms, provisions, and
purposes of this Agreement.
H. Additional Powers and Responsibilities. In addition to the foregoing, the
Board shall have the following specific powers and responsibilities, as further described
and developed in the System Plan:
i. To approve contracts with commercial vendors regarding
development, operation, marketing, public relations, maintenance and expansion of
the System;
ii. To adopt an annual budget for operation and maintenance of, and
capital improvements to, the System;
iii. To develop policies regarding accounting, contracting and
procurement, employment, operations and maintenance, and asset replacement.
The Participants expectation is that one or more of the Participants may provide
financial accounting and or human resources services for the Board.
iv. To establish processes for setting the fees far Participants and non-
Participants to access and use the System in accordance with the duly adopted
System Plan and to administer the processes far setting fees that apply uniformly
or equitably to all Participants;
v. To acquire or lease real property as required far operations;
page 121
vi. To discharge other duties consistent with the purposes of this
Agreement or as required by law.
I. System Plan. A System Plan has been developed by the Participants in
coordination with an outside consultant, Design 1Vine Broadband Planners, and titled
"C-Net/I-Net Systems and Business Plan v7." The System Plan is fully incorporated
into this Agreement by reference. The Board will formally adopt the System Plan at
its first organizational meeting and may thereafter amend the System Plan from time
to time as it deems appropriate. If there are any conflicts between the terms of this
Agreement and the terms of the System Plan, the terms in this Agreement shall
prevail. The vote to approve or modify the System Plan shall be by Weighted Voting.
6. Acquisition of Interests in System Components. The Board will acquire interests
in the use of System Components as follows.
A. Participants will identify System Components for which they will grant to
the Board IRUs with any qualifications or conditions, each of which will have an initial
term of 10 years, with two five-year renewals which shall be automatic unless the Board
affirmatively decides not to renew, by giving ninety (90) days' notice to the Participant
prior to termination. In connection with, and as a part of the grant of each IRU, the
Participant will grant to the Board all rights necessary or convenient for the Board to
operate the System within the geographic boundaries of the Participant. The preceding
sentence is not intended to grant to the Board prior approval of any permits required to be
obtained in connection with any System Components to be constructed by the Board,
provided however that such permits will not unreasonably be withheld by any Participant.
B. In connection with the grant by any Participant of an IRU to the Board for
the benefit of the Participants as to any System Components, the Board will assume
operating and maintenance costs and responsibilities with respect to such System
Component.
C. With the prior consent of the Board, Participants may terminate an IRU as
to any System Components owned by it with not less than two year's prior written notice
to the Board. The Board will consent to such termination unless the removal will render
the Backbone to be less than carrier class or violate any Board contracts. The Participants
recognize that the two-year notice period is necessary and appropriate to permit the Board
to make alternative provisions for the continuance of service. The Board may waive the
two-year notice if it determines, in its sole discretion, that early termination will not
adversely impact the System.
7. Ownership of System Components.
A. Each Participant retains the ownership interests it has in System
Components, subj ect to the interests it grants to other Participants or the Board pursuant to
IRUs or other contractual arrangements.
page 122
B. The Board recognizes that Participants may have partial ownership interests
in System Components, or may have granted to third parties certain interests in such assets,
which may limit the Participants' ability to dedicate or grant IRUs in such System
Components.
C. The Participants' intent is that the Board will not own System Components
unless in a specific situation the Board determines that it will construct and own certain
System Components.
S. Expansion of Svstem
A. Each Participant retains the authority to undertake and finance additional
System Components to be owned by it, however each additional System Component that
will be designated for operation and maintenance by the Board shall be constructed
consistent with standards established by the Board and shall require prior review and
approval as determined by the Board, in order to ensure that additions to the System will
be undertaken in a coordinated manner. A decision to expand the System Components
owned by a Participant remains with each Participant.
B. Each Participant must evaluate the financial viability for new System
Components and System expansions. The Board will not participate in the cost of
expansions to be owned by a Participant. The costs for new Laterals and Drops will be
borne by individual Participants.
C. The Board may provide tools for Participants to expand the System by the
addition of Laterals or Drops in accordance with the System Plan. This assistance would
be in the form of technical assistance in implementation of the projects. The Dakota County
Community Development Agency may provide financing assistance to Participants but
will not participate in paying such costs.
9. Operating and Maintenance Cost Sharing. As is further described in the System
Plan, Operating and Maintenance Costs will be separated into their logical parts. Responsibility
for each cost category then will be shared by Participants based on distribution parameters
appropriate for each category as determined by the Board.
Payment by Participants of their allocated share of Operating and Maintenance Costs will be in
addition to the annual Access Fee. The Board shall use the Access Fees and Basic Membership
Fees to offset a portion of the Operating and Maintenance Costs, as provided in the System Plan.
10. Financin� Initial I-Net and Initial C-Net Capital Improvements. The following cost
sharing provisions apply ONLY to the Initial Capital Projects. They do NOT apply to System
expansions as described in Section 8. As is further described in the System Plan, Initial Capital
Project costs will be shared as follows:
A. Initial I-Net Capital Improvements Costs. All municipal Participants and
the CDA will pay for their own switches and their associated optics along with the fit-up
costs relating to placement of the switches. Municipal Participants and the CDA will also
pay for their own Drops and Laterals along with all associated splicing and other incidental
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costs, except that no municipal Participant or the CDA will be required to extend more than
two thousand (2,000) feet of fiber optic cable to reach its primary access point. Each
Municipal Participant will also contribute the same amount of funds as other Municipal
Participants, with the equal share amount to be determined by the Board, to create an initial
break/fix fund balance. Dakota County will pay for all other Laterals necessary to provide
adequate access to the System for all Participants along with splicing and other costs
associated with constructing the other Laterals. Dakota County will also pay for all costs
related to the creation of the core nodes.
B. Initial C-Net Capital Improvement Costs. The CDA will pay for all costs
relating to the Initial C-Net Capital Improvements as described in the System Plan.
11. Revenue Generation. As is further described in the System Plan, charges for use
of the System will be imposed as follows.
A. I-Net Usage and Cha�ges. Each Participant may use the System to the extent
available within its boundaries for its own I-Net purposes on an unlimited basis, in
exchange for annual payment of its Access Fee. Other than through the payment of the
Access Fee, the Board shall not charge Participants for I-Net usage of the System.
B. C-Net Revenues. As further described in the System Plan, the Board will
establish and collect charges for use of the C-Net, including different rates or charges
for protected, versus unprotected, services. An amount equal to fifty per cent (50%)
of revenue generated by C-Net usage will go the Participant in whose geographic
limits the revenue is generated. An amount equal to forty five percent (45%) of
revenue generated will be distributed pro rata to the Participants based on value of
System assets provided by the Participants. An amount equal to 3.33% will be
distributed pro rata to non-county members only based on their population. An amount
equal to 1.67% will be distributed to Dakota County.
12. Establishment of a Relocation Fund; Submission of Ca�ital Plans.
A. As further described in the System Plan, in the event of unanticipated need
to relocate System fiber optic cable and associated structures and equipment, the CDA, at
its option, may establish a fund which can be accessed by Participants far temporary
construction financing on terms determined by the CDA. If the CDA creates a relocation
fund, the Participants accessing relocation funds will repay the CDA beginning in the
Participant's next budget year. The intent of this fund is to provide temporary construction
financing to be repaid in the next budget year. However, in the case of hardship, the CDA
Board at its sole discretion may authorize a multi-year repayment plan. All fund
repayments will include interest at a rate to be established by the CDA Board.
B. In order to minimize the unexpected need to relocate facilities, each
Participant shall submit its Capital Improvements Plans relating to any System
Components to the Board for review and comment prior to adoption thereof.
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13. Default; Remedies. Upon the occurrence of any default hereunder, the Board and
each Participant shall have any and all remedies available to it at law or in equity.
14. Liability; Indemnification.
A. Responsibility for Own Acts and Omissions. No Participant shall be liable
for the acts or omissions of another Participant, unless it has specifically agreed in writing
to be responsible for the same. Each Participant acknowledges and agrees that it is insured
or self-insured consistent with the limits established in Minnesota State Statutes. Each
Participant agrees to promptly notify all Participants if it becomes aware of any potential
Board related claims or facts that are likely to give rise to such claims. Neither the Board
nor any Participant shall have the power to do any act or thing the effect of which is to
create a charge or lien against the property or revenues of the Board or another Participant,
except as expressly provided herein or in any of the documents authorized herein.
B. No Waive�. Notwithstanding the foregoing, the terms of this Agreement are
not to be construed as, nor operate as, waivers of a Participant's statutory or common law
immunities or limitations on liability, including by not limited to, Minnesota Statutes
Chapter 466. Further, the Participants' obligations set forth in this Agreement are expressly
limited by the provisions of Minnesota Statutes Chapter 466 and Minnesota Statutes
section 471.59, and any other applicable law or regulation providing limitations, defenses
or immunities to the Participants and the Board. For purposes of determining total liability
for tort damages, each Participant and the Board are considered a single governmental unit
and the total liability for all of the Participants and the Board shall not exceed the limits on
governmental liability for a single governmental unit as specified under Minnesota Statutes
Section 466.04, Subd. 1, or as waived or extended by the Board or all Participants under
Minnesota Statutes Sections 466.06 or 471.981.
C. Indemnification. The Board shall be considered a separate and distinct
government joint powers entity to which the Participants have transferred all
responsibiliry and control for actions taken pursuant to this Agreement. The Board
shall comply with all laws and rules that govern a public entity in the State of
Minnesota and shall be entitled to the protections of Minnesota Statutes Chapter 466.
Without limiting the application of Section 14.A, to the extent of any liability
insurance carried by the Board and available for such purpose, the Board shall defend,
indemnify and hold harmless each Participant from any and all liability arising from
or as a result of: (i) any accident, injury to or death of any person or loss or damage
to properry that may be directly or indirectly caused by the acts or omissions of the
Board; (ii) any act of the Board in the observation or performance of any of its
responsibilities, or any failure by the Board to perform any such responsibilities;
and/or (iii) any actions or inactions of Participants taken as a result of their
membership on the Board. Nothing in this Agreement shall be construed to provide
liability coverage or indemnification to an officer, employee, or volunteer of any
Participant for any act or omission for which the officer, employee, or volunteer is
guilty of malfeasance in office, willful neglect of duty, or bad faith. The Board shall
carry insurance which provides for coverage equal to or greater than commercial general
liability insurance in the amount of at least two million ($2,000,000) dollars. If the
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Board employs any personnel, it shall also provide for worker's compensation
benefits in the amount consistent with state statutes.
D. Uninsured Liability. If the Board incurs liability that is in excess of the
insurance obtained by the Board, or incurs liability that is outside the coverage of
such insurance, the liability shall be distributed among the Participants on the basis
of each Participant's proportional contribution to the total Operations and
Maintenance costs of the Board in the year in which the action or inaction giving rise to
the liability is occurred.
15. Termination of Board; Disposition of Assets. This Agreement may be terminated,
and the Board dissolved, upon the vote of a Supermajority of the Board using Weighted Voting.
Prior to voting to terminate this Agreement, the Board shall adopt a plan providing for the orderly
disposition of assets and unwinding of agreements of the Board. Such plan shall provide that
following the disposition of any assets owned by the Board and the payment of all obligations of
the Board, any funds remaining shall be distributed to the Participants who have not previously
withdrawn in proportion to the total of all contributions made by the remaining Participants in
place at the time of dissolution.
16. Amendments. This Agreement may be amended at any time and from time to time
by agreement of all Participants who are members of the Board. Notwithstanding the foregoing,
no amendment shall adversely affect the security for any bonds or debt obligations issued by the
Board and outstanding at the time of the amendment.
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IN WITNESS WHEREOF, each of the Participants has caused this agreement to be executed on
its behalf by its respective authorized officers, all as of the date first above written.
DAKOTA COUNTY, MINNESOTA
By
Its
Approved as to form
Assistant County Attorney Date
[Additional Participant Signature Pages to be added.]
JPA — Dakota Broadband Board v209 —11-30-2017
page 127
Date:
CITY OF MENDOTA HEIGHTS
Neil Garlock, Mayor
Attest:
Date: By:
Lorri Smith, Clerk
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Schedule A
Initial Dakota Broadband Participants
City of Apple Valley
City of Burnsville
City of Farmington
City of Hastings
City of Inver Grove Heights
City of Lakeville
City of Mendota Heights
City of Rosemount
City of South St. Paul
City of West St. Paul
County of Dakota
Dakota County Community Development Agency