2017-09-19 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
September 19, 2017 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approval of September 5, 2017 City Council Minutes
b. Approval of August 30, 2017 Council Work Session Minutes
c. Approve Start Time/Date for November 7, 2017 Council Meeting
d. Accept Notice of Retirement of George Noack, and Authorize Staff to Begin Recruitment of a
Public Works Leadworker
e. Authorization to Begin Police Officer Recruitment Process
f. Authorize Public Works Facility Sink Replacement
g. Approve Resolution 2017-76 Accept Bids and Award Contract for the 2017 Storm Sewer
Improvement Project
h. Authorize lien payoff of forfeited Dodge Durango
i. Award Contact for City-wide Garbage and Recycling Services
j. Authorize Lighting Replacement of the Friendly Hills Hockey Rink
k. Approve Resolution 2017-80 Providing for the Sale of $1,370,000 General Obligation Bonds
Series 2017A
l. Approval of Claims List
6. Public Comments
7. Presentations
a. Adopting Preliminary Budget and Levy
1. Resolution 2017-77 Adopting Proposed 2017 Levy Collectible in 2018
2. Resolution 2017-78 Adopting 2018 Preliminary Budget
3. Resolution 2017-79 Adopting Final 2017 Tax Levy for Special Taxing District No. 1
Collectible in 2018
8. Public Hearing - none
9. New and Unfinished Business
a. Approve Agreement for a Comprehensive Traffic Engineering Study of Dodd Road
b. Approve Contract Modification for JEA Architects
10. Community Announcements
11. Council Comments
12. Adjourn
September 5, 2017 Mendota Heights City Council Page 1 of 15
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 5, 2017
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 7:00 p.m. Councilmembers Duggan, Paper, Miller, and
Petschel were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Garlock presented the agenda for adoption. Councilmember Paper moved adoption of the
agenda.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Garlock presented the consent calendar and explained the procedure for discussion and approval.
Councilmember Petschel moved approval of the consent calendar as presented and authorization for
execution of any necessary documents contained therein, pulling items f) Ordinance No. 513 No Parking
Near Mailboxes, j) Acknowledge Receipt of City Council Goals and Objectives Update, n) Approve
Change Order #2 for the Mendota Heights Road & Kensington Street Improvement Project, and p)
Approval of Claims List.
a. Approval of August 15, 2017 City Council Minutes
b. Approval of the August 14, 2017 Council Work Session Minutes
c. Approval of the August 16, 2017 Council Work Session Minutes
d. Approval of the August 23, 2017 City Council Special Meeting Minutes
e. Approve Temporary On-Sale Liquor License for St. Thomas Academy for Sept 27-29, 2017
f. Ordinance 513 No Parking Near Mailboxes
g. Ordinance 514 No Parking on Lemay Shores Drive
h. Approve Resolution 2017-75 Calling for Public Hearing on Right of Way Vacation and Conveyance
of Hilltop Avenue
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September 5, 2017 Mendota Heights City Council Page 2 of 15
i. Accept Resignation of Michael Toth from Parks and Recreation Commission and Authorize
Advertisement for Opening
j. Acknowledge Receipt of City Council Goals and Objectives Update
k. Authorize the Renovation of Marie Park Tennis Courts
l. Approve Revisions to Recreation Program Coordinator Job Description
m. Authorize Out of State Travel for Fire Department
n. Approve Change Order #2 for the Mendota Heights Road & Kensington Street Improvement Project
o. Approval of the July 2017 Treasurer’s Report
p. Approval of Claims List
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
F) ORDINANCE 513 NO PARKING NEAR MAILBOXES
Councilmember Duggan commented that he feels the no parking areas near mailboxes should be
marked. He also believes there should be no parking within a certain distance from driveways.
City Administrator Mark McNeill replied that while he understands the concern, because of the amount
of work and upkeep involved, educating the residents on the rule would be preferable.
Councilmember Petschel agreed that this would be more of an educational issue and is something that
should be included in the City’s newsletters. She noted that this is the Federal Post Office Standard,
which is from where staff pulled the language.
Councilmember Duggan stated that ‘between the hours of 8:00 a.m. and 6:00 p.m.’ should be added to
the ordinance language. Councilmember Petschel pointed out that this language is already in the
ordinance and does not need to be spelled out in the adoption; however, it would be part of the
educational piece.
Councilmember Petschel moved to adopt ORDINANCE NO. 513 AMENDING TITLE 6, CHAPTER 2,
SECTION 1 OF THE CITY CODE REGARDING NO PARKING NEAR MAILBOXES.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
J) ACKNOWLEDGE RECEIPT OF CITY COUNCIL GOALS AND OBJECTIVES UPDATE
Councilmember Duggan asked that the materials included in the agenda packet be put on the City’s
website. Administrator McNeill agreed to do so.
Councilmember Duggan also asked if the Council would agree that Action Item 11: Ready Bourne
Property for Sale costs are captured in the sale of the property.
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September 5, 2017 Mendota Heights City Council Page 3 of 15
Councilmember Petschel moved to ACKNOWLEDGE RECEIPT OF CITY COUNCIL GOALS AND
OBJECTIVES UPDATE with the understanding that they be posted on the City’s website.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
N) APPROVE CHANGE ORDER #2 FOR THE MENDOTA HEIGHTS ROAD & KENSINGTON
STREET IMPROVEMENT PROJECT
Councilmember Duggan noted that the assessment calculations under ASSESSMENT
CALCULATIONS - STREET REHABILITATION – MENDOTA HEIGHTS RD are in measurement
units of feet, and asked why the remainder of the calculations are not. Public Works Director Ryan
Ruzek replied that the assessments on Mendota Heights Road were identified as having multiple zoning.
Per the City’s rehabilitation policy, if there is equal zoning throughout a project it is assessed per unit. If
there are variations in zoning, the assessments will be based on front footage.
In reference to the ‘additional tasks to install the sanitary sewer and additional street quantities’
Councilmember Paper asked about the third bullet point that read, “Street typical section due to poor
soils ($62,100).” He questioned why the Engineer would not know about this before. Mr. Ruzek replied
that some of the soils are due to the excavating going down 20 feet and pulling up wet soils that are now
getting mixed with some of the upper soils. They have not been able to stabilize it due to the amount of
rain this summer. They are proposing to excavate some of these soft soils and replace it with rock and
fabric to bridge the roadway bed.
Councilmember Petschel moved to AUTHORIZE CHANGE ORDER #2 FOR THE MENDOTA
HEIGHTS ROAD AND KENSINGTON STREET IMPROVEMENT PROJECT.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
P) APPROVAL OF CLAIMS LIST
Councilmember Duggan questioned the $32,798.27 payment to Kadrmas, Lee & Jackson (KLJ) for the
Dodd Road Trail Study. Public Works Director Ryan Ruzek replied that the consultant did perform 90%
of the work in their contract. Staff is still having conversations with KLJ on the final billing.
Councilmember Duggan moved to APPROVE THE CLAIMS LIST with the payment to Kadrmas, Lee
& Jackson for the Dodd Road Trail Study in the amount of $32,798.27 to be tabled for future discussion.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
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PRESENTATIONS
No items scheduled.
PUBLIC HEARING
A) RESOLUTION 2017-62 EASEMENT VACATION AT 950 MENDOTA HEIGHTS ROAD –
ST. THOMAS ICE ARENA
Public Works Director Ryan Ruzek explained that the St. Thomas Academy property south of Mendota
Heights Road was platted as two separate parcels. St. Thomas Academy is proposing to build a small
addition to the west of the existing building. The proposed addition encroaches upon a platted utility
easement for a private water main. Currently, their water is served along their driveway. Saint Paul
Regional Water Service (SPRWS) does not require the water line to be in an easement since it only
serves one building.
Councilmember Duggan asked what purpose does this serve other than helping St. Thomas. Mr. Ruzek
replied that this is a private water line in a public easement and is serving no public benefit.
Councilmember Petschel moved to open the public hearing.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
No one from the public wished to be heard on this item.
Councilmember Duggan moved to close the public hearing.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan moved to adopt RESOLUTION 2017-62 APPROVING A UTILITY
EASEMENT VACATION FOR ST. THOMAS ACADEMY.
Councilmember Paper seconded the motion.
Ayes: 5
Nays: 0
B) NPDES PHASE II STORM WATER PERMIT FOR MUNICIPAL SEPARATE STORM
SEWER SYSTEM (MS4)
Public Works Director Ryan Ruzek explained that the City is required to have an annual permit for
discharge of storm water from the Minnesota Pollution Control Agency. The storm water permit
requires the City to follow certain activities to be compliant. There are six minimum components for
each SWPPP (Storm Water Pollution Prevention Program) termed ‘minimum control measures’, which
include Public Education and Outreach, Public Participation/Involvement, Illicit Discharge Detection
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September 5, 2017 Mendota Heights City Council Page 5 of 15
and Elimination, Construction Site Runoff and Control, Post-Construction Runoff Control, and Pollution
Prevention/Good Housekeeping.
As part of the SWPPP and Local Surface Water Management Plan (LSWMP), the City has adopted
various ‘best management practices’ to address these six components. Mr. Ruzek provided a brief
explanation of these practices.
Councilmember Petschel moved to open the public hearing.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
No one from the public wished to be heard on this item.
Councilmember Duggan moved to close the public hearing
Councilmember Petschel seconded the motion
Ayes: 5
Nays: 0
No action was required on this matter. Mr. Ruzek noted that staff would continue to work with the
requirements of the pollution control permit and make improvements as they can.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2017-67, APPROVING A CONDITIONAL USE PERMIT TO ALLTECH
ENGINEERING CORP. FOR HIGH SECURITY FENCE IN I-INDUSTRIAL ZONE – 2515
PILOT KNOB ROAD (PLANNING CASE 2017-17)
Community Development Director Tim Benetti presented this request for an eight foot high security
fence in the I-Industrial Zone on the Alltech Engineering property located at 2515 Pilot Knob Road. The
applicant was seeking a Conditional Use Permit (CUP) as required by City Code since the proposed
fence is over six (6) feet in height.
The property is located at the southwest corner of Mendota Heights Road and Pilot Knob Road and is
4.34 acres in size and includes a 33,000 square foot office/warehouse building. Mr. Benetti shared a site
plan showing the location of the proposed fence and access points. He also shared images of the fence
design and the views from surrounding roadways.
Staff had suggested the applicant plant a number of trees to screen some of the open areas; however,
they suggested no plantings be added to the Northland Drive entryway due to sight-line concerns for
trucks entering and existing the site.
Councilmember Paper, referencing an image that showed the neighbor’s parking lot with the berm and
retaining wall, asked where the property line was located. Mr. Benetti replied that the retaining wall in
question belonged to the property owner to the south. Councilmember Paper then asked if there would
be any issues with the fence should the retaining wall fail. Mr. Benetti replied in the negative.
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September 5, 2017 Mendota Heights City Council Page 6 of 15
Councilmember Duggan asked if the applicant was required to hide or screen the fence. Mr. Benetti
replied that when he visited the site he realized there were a number of commercial/industrial properties
in the Industrial Park that do not have the outdoor storage areas or loading screened off. This proposed
fence is very beautiful, however the City always wants to see some type of screening to help soften it.
Councilmember Duggan stated the applicant should get the ‘good citizen’ award for their quality fence
and their willingness to screen it with trees.
Councilmember Petschel acknowledged that the applicant received a variance several years ago and the
property is much more attractive. She was delighted at their willingness to put in such a beautiful fence.
Councilmember Petschel moved to adopt RESOLUTION 2017-67 APPROVING A CONDITIONAL
USE PERMIT TO ALLTECH ENGINEERING CORP. TO INSTALL AN EIGHT-FOOT HIGH
SECURITY FENCE IN THE INDUSTRIAL DISTRICT (LOCATED AT 2515 PILOT KNOB ROAD).
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
B) RESOLUTION 2017-68, APPROVING A CRITICAL AREA PERMIT AND CONDITIONAL
USE PERMIT TO PETER & JENNIFER EISENHUTH TO ALLOW CERTAIN
CONSTRUCTION ACTIVITIES IN THE CRITICAL AREA OVERLAY DISTRICT –
1275 KNOLLWOOD LANE (PLANNING CASE 2017-18)
Community Development Director Tim Benetti explained that Landscape Architecture, Inc. submitted
this application on behalf of Peter and Jennifer Eisenhuth, to allow certain construction activities in the
Critical Area Overlay District. The permit is to remove the existing single-family structure and to
construct a new one. The Conditional Use Permit is required for any grading work on slopes that have
an 18% to 40% grade, which is easily met on this site.
Approximately three-quarters of the property is located in the Critical Area. The property is 1.73 acres in
size, includes a 4,037 square foot single-family residence with a single access point off Knollwood
Lane.
Mr. Benetti shared images of the current home and landscaping, and renderings of the proposed
construction and elevations with native or natural looking materials. The purpose of a critical area
permit is to prevent or mitigate irreversible damage to the bluff line. All structures are required to have a
setback at least 40 feet from the bluff line. The proposal is showing a 70-foot setback. The house is also
going to be set back 61 feet from Knollwood Lane. The proposed construction will be within the current
home footprint area. All new grading work and land disturbance would take place fully within the lot.
The critical area limits the height of structures to 35 feet; however, the R-1 residential zoning district
limits height to 25 feet. The new construction would have a 24-foot height so they do meet that standard.
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September 5, 2017 Mendota Heights City Council Page 7 of 15
The applicant is intending to remove some of the invasive-type vegetation along the bluff area. The
landscape architect indicated this would be a very carefully managed process. The plans are showing a
number of white pines along the northern boundary line, which would provide for a buffer for the
neighbors. Two majestic oaks in the back yard would be saved.
Councilmember Paper, in reference to the oak trees, asked what the process would be to protect those
during construction. Mr. Benetti replied that work is anticipated to not affect the trees and the
contractors will make every effort to work around them.
Councilmember Duggan noted that this is one of the top plans that have ever been presented since his
tenure on the Council.
Councilmember Duggan moved to adopt RESOLUTION 2017-68 APPROVING A CRITICAL AREA
PERMIT AND CONDITIONAL USE PERMIT TO PETER & JENNIFER EISENHUTH WHICH
WOULD ALLOW CERTAIN CONSTRUCTION ACTIVITIES IN THE CRITICAL AREA
OVERLAY DISTRICT (LOCATED AT 1275 KNOLLWOOD LANE).
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
C) RESOLUTION 2017-69, APPROVING A REZONING, PRELIMINARY PLAT,
CONDITIONAL USE PERMIT AND WETLANDS PERMIT TO MICHAEL
DEVELOPMENT OF MN, LLC, FOR THE NEW MENDOTA HEIGHTS APARTMENTS
DEVELOPMENT – 2160 & 2180 HIGHWAY 13 (PLANNING CASE 2017-19)
Community Development Director Tim Benetti explained that this is a request for rezoning, approval of
the Preliminary Plat, a Conditional Use Permit (CUP) and a Wetlands Permit for the redevelopment of
the former Mendota Motel and the former Larsen Garden Center sites. The applicant, Mr. Mike
Swenson, owner of Michael Development of Minnesota, LLC, is proposing to redevelop the site and
build two apartment buildings. The rezoning is from B-3 General Business to a HR-PUD High Density
Residential. The Preliminary Plat is simply to re-plat the two parcels into one parcel, a Phase I and a
Phase II site as Mendota Heights Apartments. The CUP is for the establishment of the Planned Unit
Development (PUD) and the creation of the new multi-family housing in this district. The Wetlands
Permit is due to the proximity of the work next to Lemay Lake.
The Phase I and Phase II sites involve two 70-unit market rate apartment buildings displayed in
symmetrical fashion with each other; with a central access point off of Highway 13. Each building
would have underground parking. Mr. Benetti shared renderings of the building elevations and material
styles. The PUD site development plan shows four levels, the fourth level being an underground level
for parking, which would accommodate 79 spaces per building. There would also be 56 surface parking
areas; for a total of 135 dedicated parking stalls.
Each 70-unit building will consist of 37 one-bedroom, 16 one-bedroom plus den, and 17 two-bedroom
units. The sizes of the units would range from 771 square feet up to 1,329 square feet; all units either
meet or exceed the required unit sizes for the R-3 district.
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September 5, 2017 Mendota Heights City Council Page 8 of 15
The grading plans show that a significant amount of the natural area will be retained behind the Phase I
building The owner did want to locate the building too close to the area around Lemay Lake. New
drainage ponds will a part of the overall development plan, which will be tied into the stormwater
system. A detailed landscape plan was included as part of the PUD Site Development Plan. Augusta
Shores residents indicated a problem with site lines coming off Acacia Drive and onto Highway 13. The
developer agreed to modify the plan.
Councilmember Petschel asked Mr. Benetti to show on the site plan where the right turn lane on
Highway 13 would be located. Councilmember Duggan asked what the length of the right turn lane
from Highway 13 would be. Mr. Benetti did not have that information and Public Works Director Ryan
Ruzek indicated that it had not been identified yet.
Councilmember Paper asked where the 8-foot trail would be located. Mr. Benetti replied that the trail
would connect from Acacia to Victory Avenue, running down the front of the property. A 5-foot
boulevard would be located between the trail and the curb.
Councilmember Duggan noted that he was disappointed when he read the material and discovered that
they were proposing two units of housing. He asked when the City approved that PUD’s could go from a
10-acre site to a 5-acre site and did that also reduce the requirements established in the 10-acre site. Mr.
Benetti replied that the entire PUD allows for reductions of certain standards; so setbacks, parking
reductions, and higher density all come into play at the discretion of the Council. Councilmember
Duggan stated that he has not seen this in the actual language of the PUD ordinance. His concern was
the separation of the buildings from 60 feet between the two buildings down to 47 feet.
Councilmember Duggan stated that he is also concerned with the ‘impervious surface’ and wondered if
the amount is increasing or decreasing. The proposal was for 64.1% of non-pavement surface and now
they are proposing 50.3% , an increase of 13.8% of pavement surface.
Density was also a concern for Councilmember Duggan. He stated that Mendota Heights is unique. With
these proposed changes, that uniqueness is being diminished significantly He stated he did not believe
the City was doing a service to the community in relation to open and spacious when there is enough
room out there already.
Councilmember Petschel asked if it was necessary to do a Planned Unit Development (PUD). Mr.
Benetti replied that in the broad category of what they presented, a PUD works better.
Councilmember Duggan added that to get the units of housing that they are asking for, they need a PUD
and they need the Council’s super-leniency in relation to that PUD, of which he is not comfortable with.
Councilmember Miller concurred and said that fully knowing how anxious he was to redevelop these
properties, that excitement should be tempered by putting together something that fits.
Councilmember Duggan reiterated that he would like to see a design that does not require any of the
lowering of setbacks on the front, back, or sides and definitely between the two buildings. It is clearly
stated in the ordinance, that buildings must have a 60-foot separation.
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September 5, 2017 Mendota Heights City Council Page 9 of 15
Mr. Benetti, referencing the 60-foot separation, stated that the applicant asked for the 47-foot separation
because the Furlong Addition to the south stated that they did not want this development so close to the
street. Staff encouraged the developer to push the buildings as far into the site as possible. The Fire
Department has said that 47 feet was more than adequate space between these two buildings. Staff also
said that they would not be opposed to moving the buildings as far north as possible along Acacia
Boulevard because they felt that area would still be highly maintained through the effective screening
along Lemay Lake.
Councilmember Duggan asked if they were not looking at a truncation of the setbacks. Mr. Benetti
replied that they are not significant and under the PUD those are allowable standards. Councilmember
Duggan stated that he believed them to be far from where they could be. The focus on high density is
fine for inner cities like St. Paul or Minneapolis, but not for Mendota Heights as it is today.
Councilmember Paper noted that this development has been fairly consistent from the first proposal to
where it is now. Stretching these buildings further apart does push it closer to the neighbors. If the Fire
Department says 47 feet is practical, he believes the neighbors would appreciate having the extra space.
Councilmember Petschel agreed with Councilmember Paper, and noted that the developer is willing to
change their plans to accommodate the neighboring property. She said that good landscaping in the
impervious area would soften the building a great deal.
Councilmember Duggan asked about the change in impervious surface and the impact that would have
in relation to drainage and runoff. Mr. Benetti replied that the initial plan shows all of the drainage
would be taken care of on site as per code.
Councilmember Duggan asked Public Works Director Ryan Ruzek if there were any calculations in
relation to impervious surface proposed and the impact on drainage in the area. Mr. Ruzek replied there
is about one acre of new impervious surface being created with this development. They will be treating
the drainage on-site. At this time, they do not have the final plans available. These properties do not
extend all of the way to Lemay Lake. Staff will want to make sure that the water coming out the
discharge point does not create an erosion issue. They will have infiltration basins in the front, on the
south, and on the north as shown on the grading plan as well.
Mayor Garlock stated that he was in favor of the plan as it has been presented. Staff and Council have
spent a lot of time with Mr. Swenson and the plan has not changed. The additional setback along Victory
Avenue was to appease the abutting property owners. The City did an outstanding job of recognizing the
blight of the previous businesses. The City is deficient and in need of apartments spaces.
Councilmember Duggan proposed that the central parking area have a good landscaping plan. Mr.
Benetti indicated that the packet in front of the Councilmembers did show a revised landscaping plan
with additional landscaping in the central islands than what was just shown on the conceptual plan. The
landscaping plan would be approved as part of the overall development plan.
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Councilmember Paper asked what would be done to protect soil and water runoff, besides a silt fence.
Mr. Benetti replied that the Stormwater Pollution Prevention Plan (SWPPP) states it is their
responsibility to make sure everything stays on their site, they control it, and the site be regularly
inspected during construction. Staff would keep a very close eye on the site. This will also be a part of
the development agreement they will have with the City.
Councilmember Duggan referenced the City Code setbacks standards which read “No principal
building shall be less than 60 feet from each other”. Mr. Benetti replied that the HR-PUD gives Council
the flexibility to relax some of those requirements.
Councilmember Petschel stated that when it is realized why the buildings were moved closer, it made
sense. She said that the developer did not shift the buildings because he could not honor the 60 feet; he
shifted them to accommodate the abutting neighbors.
Councilmember Petschel stated that she believes Mr. Swenson has done everything reasonabe to
accommodate the City, the Augusta Shores residents, and the Furlong residents. The iteration being seen
now is the same iteration that has been seen since this project was first proposed.
Councilmember Petschel moved to adopt RESOLUTION 2017-69 APPROVING A REZONING,
PRELIMINARY PLAT, CONDITIONAL USE PERMIT AND WETLANDS PERMIT
APPLICATIONS TO MICHAEL DEVELOPMENT OF MINNESOTA, LLC FOR THE NEW
MENDOTA HEIGHTS APARTMENT DEVELOPMENT (LOCATED AT 2160 AND 2180
HIGHWAY 13).
Mayor Garlock seconded the motion.
Ayes: 3 (PETSCHEL, PAPER, GARLOCK)
Nays: 2 (DUGGAN, MILLER)
Councilmember Petschel complimented Mr. Swenson on the feedback she has received from residents
and from members of the Planning Commission. She reported that he has been one of the most
wonderful developers that they have worked with. She also expressed her appreciation for his
responsiveness to the residents of Augusta Shores and the Furlong Addition.
Mayor Garlock echoed Councilmember Petschel’s comments and noted that Mr. Swenson had been very
straightforward. He has taken into account the recommendations from the residents and staff. The Mayor
stated that both buildings were nicely designed and would be an asset to the City.
D) RESOLUTION 2017-70, APPROVING A CONDITIONAL USE PERMIT, VARIANCE AND
WETLANDS PERMIT TO THE CITY OF MENDOTA HEIGHTS TO ALLOW THE
INSTALLATION OF A NEW ALTERNATIVE ENERGY SYSTEM (GROUND MOUNT
SOLAR) NEXT TO CITY HALL – 1101 VICTORIA CURVE (PLANNING CASE 2017-20)
Community Development Director Tim Benetti explained that this was a request from the City of
Mendota Heights, working with Ideal Energies, LLC, to install an alternative energy system as a ground
mount solar array. As the report indicated, City Hall consists of two large parcels of approximately 17.5
acres. The developmental parcel is approximately six acres in size and is located in the R-1 Single
Family Residential District.
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Mr. Benetti said that in February 2017, the Council authorized staff to work with Ideal Energies to
install two separate solar energy grants. A “Made in Minnesota” (MiM) grant was received; the City
would receive a 25% savings in electrical bills for the first 12 years. After that time, 100% of the benefit
would go to the City. The MiM would pay for the cost of the installation and maintenance for the initial
12-year period. After 12 years, the City becomes owner. The system is expected to last from 25 to 30
years; however, these systems can last up to 40 years. There is no cost borne by the City, other than the
removal of the trees. A ground mount system in an R-1 district requires a Conditional Use Permit
(CUP).
Mr. Benetti noted that the maximum height of this system would be 14 feet. This height conforms to the
maximum accessory structure limitation of 15 feet. The solar arrays will be tilted at an angle for
maximum efficiency and will be locked into place and stationary.
Solar panel systems are required to be set back a minimum of 15 feet from all property boundaries and
30 feet from all dwellings. The City has requested a variance from these minimum set backs
requirements. The City has also asked that this array be located in the rear yard or west of City Hall. The
property is located in a residential district and is limited to 225 square feet. However, City Hall is more
of an institutional use and so the applicant is requesting a variance from the limitations. The code also
requires that the panels be screened; however, since there is a 24 hour presence at City Hall, there should
not be any need for security or screening measures because on limitations on visibility. There should be
no visibility from any of the adjacent neighborhoods across the street or from the Beth Jacob Synagogue
to the west.
The Wetland Permit is necessary because the location is less than 100 feet from a wetland. However, the
City has acknowledged that there would not be any work or grading work. Most of the system work
would take place on the level flat ground next to the wetlands. All parts of the wetland would be
protected by a Stormwater Pollution Prevention Plan (SWPPP).
Councilmember Paper asked who was going to be responsible for the design and installation of the
ground cover. City Administrator Mark McNeill replied that the City will work with Ideal Energies on
providing low maintenance sorts of ground cover. They have indicated that they would be doing the
ground cover maintenance for three years. The site will also have a three-foot high black chain-link
fence surrounding the array, with a gate wide enough to accommodate a mower.
Councilmember Paper also asked if this would be built with cross-footings. Mr. Benetti replied in the
affirmative. Public Works Director Ryan Ruzek noted that they would be anchored on steel driven piles.
Councilmember Duggan pointed out that this is a 95% variance.
Councilmember Petschel asked for clarification that the Council had agreed that this is where the panels
should be installed. Mr. Benetti replied in the affirmative and noted that the initial discussion had three
alternative sites that were presented. The rooftop option was assessed and it was determined that that
option was not reasonable. Councilmember Petschel then stated there was an extensive discussion about
the ballfield being so close and whether or not it would affect any of the panels. Mr. Benetti noted that a
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September 5, 2017 Mendota Heights City Council Page 12 of 15
panel would survive a pellet or a one inch ball bearing hitting it at 50 mph. It was their opinion that a
baseball would not make any impact or damage to the system.
Councilmember Paper requested that someone check with the baseball teams that play on that field once
or twice a year to determine if anyone has hit a panel. If it is discovered that a lot of balls are hitting it,
the City should consider adding netting. Mr. Benetti replied that he does not foresee this being an issue.
Councilmember Petschel stated with this site, the solar panels that have been installed on the Public
Works building, the new pollinator-friendly landscaping at City Hall, the work being completed by the
Dakota County Master Gardeners, and the number of rain gardens that the City has installed, she
believes the City is being a good steward of the earth.
Councilmember Petschel moved to adopt RESOLUTION 2017-70 APPROVING A CONDITIONAL
USE PERMIT, VARIANCE AND WETLANDS PERMIT TO THE CITY OF MENDOTA HEIGHTS
TO INSTALL AN ALTERNATIVE ENERGY SYSTEM (GROUND MOUNTED SOLAR PANELS)
IN THE R-1 ONE FAMILY RESIDENTIAL DISTRICT (LOCATED AT 1101 VICTORIA CURVE).
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
E) AWARD OF A PROFESSIONAL SERVICES CONTRACT FOR THE LEXINGTON
HIGHLANDS AND MENDAKOTA NEIGHBORHOOD IMPROVEMENT PROJECT
Public Works Director Ryan Ruzek explained the projects identified for the 2018 construction season,
including the Lexington Highlands Neighborhood, the Mendakota Neighborhood, and South Plaza
Drive.
The Lexington Highlands Neighborhood project would include Avanti Drive, Bwana Court, Faro Lane,
Summit Lane, Twin Circle Drive, Vail Drive, and West Circle Court. The Mendakota Neighborhood
would include Mendakota Court and Mendakota Drive. The South Plaza Drive improvements would run
from Dodd Road to the end of the cul-de-sac.
Staff sent a Request for Proposals (RFP) to three consulting engineers who all submitted a quote for
professional services. The low quote was submitted by WSB & Associates at $98,458, which would
become a part of the overall project costs for assessments, as well as any additional indirect costs that
develop through the project timeline.
Councilmember Petschel asked if staff is familiar with this vendor. Mr. Ruzek replied that WSB is one
of the largest consulting firms in the state. They have done a number of projects within the City and they
are a very reputable consulting engineering firm.
Councilmember Duggan moved to AUTHORIZE STAFF TO ENTER IN TO A CONTRACT WITH
WSB & ASSOCIATES FOR A NOT-TO-EXCEED PRICE OF $98,458.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
page 14
September 5, 2017 Mendota Heights City Council Page 13 of 15
F) ORDER PREPARATION OF FEASIBILITY REPORTS
Councilmember Petschel moved to adopt RESOLUTION 2017-71 ORDERING PREPARATION OF
FEASIBILITY REPORT FOR THE LEXINGTON HIGHLANDS NEIGHBORHOOD
IMPROVEMENTS (PROJECT #201706).
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to adopt RESOLUTION 2017-72 ORDERING PREPARATION OF
FEASIBILITY REPORT FOR THE MENDAKOTA NEIGHBORHOOD IMPROVEMENTS
(PROJECT #201706).
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to adopt RESOLUTION 2017-73 ORDERING PREPARATION OF
FEASIBILITY REPORT FOR SOUTH PLAZA DRIVE IMPROVEMENTS (PROJECT #201706).
Councilmember Miller seconded the motion.
Ayes: 5
Nays: 0
G) AUTHORIZE RECRUITMENT PROCESS FOR POLICE CAPTAIN
Police Chief Kelly McCarthy explained the request to authorize for the recruitment of Police Captain.
The position is fully funded for 2017 and has been vacant since January. Assistant City Administrator
Cheryl Jacobson and Chief McCarthy would work to ensure the process is fair and transparent.
Councilmember Duggan asked if the process for replacement of the Police Officer being promoted
should be started at this point. Chief McCarthy replied that this promotion would need to take place first.
Councilmember Petschel moved to AUTHORIZE STAFF TO TAKE THE STEPS NECESSARY TO
BEGIN THE INTERNAL PROMOTIONAL RECRUITMENT PROCESS TO FILL THE POLICE
CAPTAIN VACANCY.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
H) RESOLUTION 2017-74 APPROVE FINAL PLANS AND SPECIFICATIONS, AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE CITY HALL LOWER LEVEL REMODELING
PROJECT AND EXTERIOR WALL MASONRY REPAIR
City Administrator Mark McNeill stated that for several years City staff has been dealing with mold and
water intrusion issues in the Police Department and storage areas in the lower level of City Hall. Some
of the mold has been abated and other parts have been encapsulated and need to be removed. This is a
process that would require remodeling in a number of phases.
page 15
September 5, 2017 Mendota Heights City Council Page 14 of 15
Since February 2017 JEA Architects has been working on the lower level remodeling and exterior wall
masonry repair plans. Staff now has the specifications for that work. During the planning for the
remodeling, additional sources of water were discovered inside the building. A specialist was called to
review issue. Design work has been completed for the masonry and they are recommending that the
City solicit bid alternatives to determine if only the most pressing parts of the project should be
addressed or if the work could all be completed at the same time. The plans also include remodeling
work in the Police Department to make it more functional.
Staff recommended that the Council authorize staff to advertise for bids, with a bid opening on
September 28, 2017. This would then come back to the Council for award on October 3, 2017. Staff
would like to get the masonry part of the project underway before the winter freeze.
Councilmember Duggan asked if any consideration had been given to using the 2nd floor for additional
space for the Police Department. Administrator McNeill replied that would be outside of the secure area
and is unsure it would be used as much.
Councilmember Duggan noted that when the previous restoration work had been done on the masonry
on the front of the building, the contractor only went down four or five feet. His thought was that maybe
they could have saved themselves some work if the contractor had gone all of the way down to the very
foundation. He suggested that the option be for the whole of the building being done rather the just the
one part mentioned. Administrator McNeill replied that when staff looks at the bids received, it can be
determined how much of the masonry work can be done.
Councilmember Petschel moved to adopt RESOLUTION 2017-74 APPROVING FINAL PLANS AND
SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2017 CITY
HALL LOWER LEVEL REMODELING AND EXTERIOR WALL MASONRY REPAIR PROJECT.
Mayor Garlock seconded the motion.
Ayes: 5
Nays: 0
Administrator McNeill noted that staff would be bringing back a modification of the JEA Architects
contract to accommodate the changes to the scope of the project.
COMMUNITY ANNOUNCEMENTS
No announcements were made.
COUNCIL COMMENTS
Councilmember Petschel commented that if anyone had a chance to see KSTP’s coverage of the first
day of school at Minnehaha Academy’s new location in Mendota Heights, what they accomplished
outside and inside that building is nothing less than stunning in the two-week time period they had to
complete the project.
page 16
September 5, 2017 Mendota Heights City Council Page 15 of 15
She continued by noting that South Plaza Drive is desperately in need of repair, and that there will be a
new building going in there soon, resulting in construction traffic. The City is going to be reconstructing
this street in 2018. She suggested the City include language in the building ordinances to ensure the
streets are intact when a building construction project is completed. Councilmember Duggan said that he
was certain that language is already in the City Code. Councilmember Petschel replied that this is
something she would like staff to examine.
Mayor Garlock expressed his appreciation to all of the residents for their patience during all of the
construction on the area roads.
Councilmember Miller cordially invited everyone to the Visitation Girls Soccer game on September 9,
when they would play St. Paul Academy.
Councilmember Paper noted that he visited Minnehaha Academy in their new space. It is incredible
what they have accomplished in 15 days. The Council and staff have been invited to tour the building.
He wished all students a fantastic school year. He reminded all drivers to watch for students walking or
waiting for the bus.
Councilmember Duggan noted that the businesses at Mendota Plaza and The Village at Mendota
Heights are being challenged with the construction in the area. He reminded residents to frequent the
local businesses.
Councilmember Petschel noted that she would like the City to look at branding the area shopping centers
of Mendota Plaza and The Village, and then promoting the brand. She believes this would be a benefit to
the merchants, the residents, and the City. She would like to work on that going forward.
ADJOURN
Mayor Garlock moved to adjourn.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Garlock adjourned the meeting at 9:04 p.m.
____________________________________
Neil Garlock
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 17
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Council Work Session
Tuesday, August 30, 2017
Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at
City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Garlock called the meeting to order at 1:31 p.m. Councilmembers Duggan, Miller, Paper and
Petschel were also present.
2018 BUDGET DISCUSSION
The Councilmembers considered budget improvement packages which included adding a GIS
Coordinator position at $100,720; adding a part-time Communications Coordinator position at $24,800;
adding fire education to the budget in the amount of $3,000; and adding repair and replacement of
firemen’s uniforms to the budget at $5,000.
City Administrator Mark McNeill reviewed with the Council the impact these additions would have on
the proposed levy increase.
Finance Director Kristen Schabacker discussed with the Councilmembers the status of the General Fund
reserves and the desire of the Council to keep this at a minimum of 75% of the annual spending amount.
She reported that this fund is in excess of the 75% amount, and stated the Council could consider using a
portion of the excess funds for the one-time equipment expenditures in 2018.
It was also proposed to move the expenses for mobile computers for the Fire Department to the Cable
Television Fund.
Based on a report from the City’s health insurance representative, the City has been told that renewal
rates are anticipated to increase by 9.1% for 2018. An 8% increase was previously factored into the
proposed budget.
Taking these proposed budget amendments into consideration, staff provided the Council with a revised
estimate of the levy increase, which was estimated to be a 7.61% increase over FY 2017.
STREET ASSESSMENTS
The City’s past practice of charging a 6% flat interest rate on street assessments to property owners was
discussed. City staff presented an alternate solution of charging 2% above the interest rate of the bonds
sold for the project. It was noted that few cities use a flat rate on street assessments charges. It was also
noted that the City does not have a formal policy on how to charge for street assessments.
page 18
After extensive discussion, a majority of the Council preferred the bonds for the 2017 street projects be
structured so the assessments are charged at a floating interest rate at 2% above the interest rate of the
bonds sold for the project. Councilmember Petschel suggested the Council formalize this with a policy
in the future.
CAPITAL IMPROVEMENTS PROGRAM
The five year Capital Improvement Program was presented to the Council. Administrator McNeill said
that the expenses for 2018 were included in the preliminary budget.
DISCUSSION OF RECREATION PROGRAM COORDINATOR JOB DESCRIPTION
Assistant City Administrator Cheryl Jacobson presented a revised job description for the Recreation
Program Coordinator position. This position description will be brought forward to the next Council
meeting for approval.
PARKS/RECREATION COMMISSION VACANCY
It was noted there is a vacancy on the Parks/Recreation Commission, due to Michael Toth moving to the
Planning Commission. The Council directed staff to advertise the opening to the public.
OTHER BUSINESS
City Engineer Ryan Ruzek updated the Council on the Mendota Heights Road construction project.
Mayor Garlock adjourned the meeting at 3:10 p.m.
____________________________________
Neil Garlock
ATTEST: Mayor
_______________________________
Lorri Smith, City Clerk
page 19
DATE: September 19, 2017
TO: Mayor and City Council, City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: November 7th City Council Meeting Time Change
BACKGROUND
This year, the November 7th City Council meeting falls on the same date as the regularly
scheduled school district election. While there are no city races on the ballot, state law prohibits
public meetings between the hours of 6:00 p.m. to 8:00 p.m. on the day that an election is held in
the city. In years past, the city council has chosen to start their meeting on this night at 8:00 p.m.
RECOMMENDATION
If the council desires, a motion to approve changing the start time of the November 7th city
council meeting to 8:00 p.m. Approval of this action requires a majority vote of the city council.
page 20
DATE: September 19, 2017
TO: Mayor and City Council, City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
Terry Blum, Public Works Supervisor
SUBJECT: Retirement of George Noack and Recruitment to fill a Maintenance Lead
Position within Public Works
COMMENT:
Introduction
The City Council is asked to accept the retirement notice of George Noack, Public Works
Leadworker for the Streets division and authorize staff to begin the recruitment process to fill the
position.
Background
George Noack has submitted a letter informing the City of his intent to retire as a Public Works
Leadworker within the Streets Division. His last day with the City be will be September 28, 2017.
George began working for the city in June of 1976. George is responsible for the maintenance and
upkeep of City Streets. He has been a dedicated employee for over 41 years and valuable team
member. We wish George well in his retirement and his services and contributions will be greatly
missed.
With George’s retirement, staff is requesting authorization to begin the recruitment process to fill a
Public Works Leadworker. The 2016 – 2017 Teamsters Labor Agreement requires the City to post
job vacancies within the designated bargaining unit for five working days so that members of the
bargaining unit can be considered for the vacancy. Staff anticipates there will be internal interest in
the position.
Budget Impact
The Public Works Leadworker position is a budgeted position within the Public Works Department.
The Public Works Leadworker position wage is $30.81 per hour based on the 2016-2017 Teamsters
Labor Agreement.
Recommendation
Staff recommends accepting the retirement notice of George Noack and authorizing staff to begin the
recruitment process to fill the position of Public Works Leadworker.
Action Required
page 21
If the Council concurs, it should, by motion, accept the retirement notice of George Noack as Public
Works Leadworker and authorize staff to begin the recruitment process to fill the Public Works
Leadworker position.
page 22
Request for City Council Action
DATE: September 19, 2017 TO: Mayor and City Council, City Administrator FROM: Cheryl Jacobson, Assistant City Administrator
Kelly McCarthy, Chief of Police / Emergency Manager SUBJECT: Authorize Staff to Begin Police Officer Recruitment Process
COMMENT:
Introduction
The Council is asked to authorize staff to begin the recruitment process for two full-time police
officers.
Background
Due to a recent police officer retirement, the Department is seeking authorization to begin the
Police Officer recruitment process. In addition to the current vacancy, the Department has also
proposed the addition of two Police Officers in 2018. If approved in the 2018 budget, one new
officer would be hired in January and the second later in the year.
Given the duration of hiring process, staff is asking that the authorization be given to combine
the recruitment to fill the current vacancy, and one of the 2018 proposed officer positions. The
recruitment process will begin with a position posting/advertisement. It is anticipated that the
application period and initial interview process will take six to eight weeks.
This requested action does assume that at least one of the two additional officers will be funded
in the final FY 2018 budget. If the Council is not comfortable in making that assumption now, it
should so indicate.
Budget Impact
One is fully funded in the 2017 budget, the other is proposed to be funded as of 1/1/2018,
contingent upon approval of the 2018 budget.
Recommendation
Staff recommends that the City Council authorize staff to begin the recruitment process to fill
two Police Officer positions.
Action Required
page 23
If the Council concurs, it should, by motion, authorize staff to begin the Police Officer
recruitment process to fill two Officer positions.
page 24
REQUEST FOR COUNCIL ACTION
DATE: September 19, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Authorize Purchase Order for Public Works Sink Replacement
COMMENT:
INTRODUCTION
The Council is asked to authorize a purchase order to replace the sink at the Public Works
Facility.
BACKGROUND
The Public Works Facility was constructed in 1978. The sink is part of the original construction
and is in need of replacement.
DISCUSSION
The sink at Public Works is a large semicircular wash fountain which accommodates multiple
person use. The basin has a large area that is broken and cracked creating a rough edge.
Staff has collected quotes from vendors for this replacement. The quotes are as follows:
Cool Air Mechanical - $7,310.00
Vito Mechanical, Inc. - $7,500.00
Janecky Plumbing Service - $7,500.00
BUDGET IMPACT
The costs of this replacement and installation are proposed to be paid for out of the Building
Maintenance line item for Streets, Parks and Sanitary Utility. The line item for Building
maintenance does not have the funds for this expense. Therefore, this line item will need to be
exceeded, with the expectation that the open parks/streets position and underspending in other
line items will result in a balanced budget at the end of the year.
RECOMMENDATION
I recommend that the Council authorize the purchase order for the sink replacement to Cool Air
Mechanical.
ACTION REQUIRED
If Council agrees with the staff recommendation, authorize staff to execute a purchase order to
acquire a replacement sink and have it installed. This action requires a simple majority vote.
page 25
REQUEST FOR COUNCIL ACTION
DATE: September 19, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2017-76 Accept Bids and Award Contract for the 2017 Storm Sewer
Improvements Project (201707)
COMMENT:
INTRODUCTION
The Council is asked to approve Resolution 2017-76 accepting bids and awarding a contract for
the 2017 Storm Sewer Improvement Project.
BACKGROUND
Council authorized staff to bid the 2017 Storm Sewer Improvement Project at their August 15,
2017 meeting. The proposed plan will add catch basins in areas where excessive water from
sump pump discharges have been creating problems and nuisances for both the public and city
maintenance crews. Also included in the plan is a repair to an older metal pipe that has
deteriorated and is causing a sink hole. A summary of the improvements are:
• Add a catch basin near the end of Kendon Lane to address icing issues in front of a
mailbox due to a super elevation of street grades.
• Install a lateral catch basin on Apache Street for collection of sump pump drainage.
• Install a beehive manhole on Pondhaven Lane for collection of sump pump drainage.
• Install a lateral catch basin on Park Circle for collection of sump pump drainage.
• Install a catch basin on Farmdale Road for collection of sump pump drainage.
• Replace a section of metal pipe to repair a sinkhole on Arvin Drive.
• Install two beehive manholes on Junction Lane for collection of sump pump drainage.
• Install 4 connections to an existing storm sewer on Sylvandale Road.
The additional storm sewer extensions are known problem areas and are not the direct result of
recent sump pump disconnections from the sanitary sewer.
DISCUSSION
Nine bids (see below) were received and opened on Wednesday, September 13, 2017, at 10:00
a.m. for the 2017 Storm Sewer Improvement Project.
page 26
NAME OF BIDDER AMOUNT OF BID
Northdale Construction $108,985.67
G. F. Jedlicki, Inc. $109,545.00
New Look Contracting $111,013.00
Didion Contracting $114,696.00
Valley Paving, Inc. $122,276.00
Penn Contracting $127,278.00
Midwest Civil Constructors $137,858.00
Max Steininger, Inc. $175,418.25
Alcon Contruction Corp. $201,906.20
Northdale Construction submitted the lowest responsible bid of $108,985.67. Their bid was more
than the Engineer's Estimate of $86,976.50. All bids exceeded the estimate due to multiple
mobilizations costs of the general and subcontractors. Northdale Construction is a contractor
with many years of experience with an office in Elk River, Minnesota and has completed
projects in Mendota Heights in the past. Staff recommends them for this contract.
BUDGET IMPACT
The 2017 Storm Sewer Improvements are proposed to be financed by the storm water utility
fund. The total cost for the 2017 Storm Sewer Improvements is $108,985.67, not including
indirect costs for legal, engineering, administration, and finance. The Storm Sewer CIP
identifies $100,000 for Storm Sewer Extensions in 2017.
The storm water utility fund has a sufficient balance to accommodate this work.
RECOMMENDATION
Staff recommends that the council accept the bids and award the construction contract to
Northdale Construction for their bid in the amount of $108,985.67.
ACTION REQUIRED
If city council wishes to implement the staff recommendation, pass a motion adopting A
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2017
STORM SEWER IMPROVEMENT PROJECT. This action requires a super majority vote.
page 27
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017-76
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2017
STORM SEWER IMPROVEMENT PROJECT (201707)
WHEREAS, pursuant to an advertisement for bids for the proposed construction of storm
sewer, street paving and related appurtenant work for the 2017 Storm Sewer Improvement Project,
bids were received, opened, and tabulated according to law and the following bids were received
complying with said advertisement:
NAME OF BIDDER AMOUNT OF BID
Northdale Construction $108,985.67
G. F. Jedlicki, Inc. $109,545.00
New Look Contracting $111,013.00
Didion Contracting $114,696.00
Valley Paving, Inc. $122,276.00
Penn Contracting $127,278.00
Midwest Civil Constructors $137,858.00
Max Steininger, Inc. $175,418.25
Alcon Contruction Corp. $201,906.20
and
WHEREAS, the Public Works Director recommended that the lowest responsible bid
submitted by Northdale Construction of Elk River, Minnesota, be accepted.
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council as
follows:
1. That the bids for the 2017 Storm Sewer Improvement Project are hereby received and
accepted.
2. That the bid of Northdale Construction of Elk River, Minnesota, submitted for the
construction of the above described improvements be and the same is hereby accepted.
3. That the contract be awarded to Northdale Construction of Elk River, Minnesota, and that
the Mayor and Clerk are hereby authorized and directed to execute and deliver any and
all contracts and documents necessary to consummate the awarding of said bids.
Adopted by the City Council of the City of Mendota Heights this nineteenth day of September, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
___________________________ _____________________________
Lorri Smith, City Clerk Neil Garlock, Mayor
page 28
DATE: September 18, 2017
TO: Mayor, Council, City Administrator and Chief of Police
FROM: Kelly McCarthy, Chief of Police / Emergency Manager
SUBJECT: Authorize lien payoff of forfeited Dodge Durango
INTRODUCTION:
Staff is asking the City Council to authorize the payoff of a forfeited vehicle, so that the City
may take ownership.
BACKGROUND:
As the result of a DUI arrest on 1/23/2017, a 2015 Dodge Durango was subjected to forfeiture.
On June 6, 2017, the Court awarded the vehicle to the City of Mendota Heights. The appeal
period has passed, and we are asking City Council to authorize paying off the loan amount of
$5,277.74, so that the vehicle can be titled in the city’s name.
The vehicle would be used by the Police Department.
BUDGET IMPACT
The payoff amount as of 9/18/2017 is $5,277.74. The payoff amount increases $0.405 each day
thereafter.
The approximate value of the vehicle is $20,000. In May of 2017, Council authorized the sale of
a 2008 Ford Explorer that had been used as an administrative vehicle in the Police Department.
The City received $6,000 from the sale of the Explorer. We are asking that the money received
from the sale of the Explorer be used to pay off the lien amount of the Durango.
RECOMMENDATION:
Council should authorize lien payoff of forfeited Dodge Durango.
ACTION REQUIRED;
If the Council concurs, it should, by motion, authorize payment in the amount of $5277.74 to be
made to titleholder Huntington National Bank, regarding a forfeited 2015 Dodge Durango.
page 29
DATE: September 19, 2017
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Ryan Ruzek, Public Works Director
SUBJECT: City Facility Waste Hauler
Comment:
Introduction:
The City Council is asked to award a contract for the collection and disposal of the City’s solid
Waste and recycling contract for the three City building facilities and the Par 3 golf course.
Background:
The city currently has three separate haulers for the buildings which are operated by the City—
City Hall, Public Works, Fire Station and the Par 3 golf course. There was a concern that paying
three separate providers was not the most cost effective; it has been several years since pricing
was last checked. Further, recycling efforts are not coordinated.
Through the City’s shared recycling coordinator Cassandra Schueller, proposals were sent to the
eleven licensed registered haulers who do business in Mendota Heights. Proposals were received
back from 7 of them. The proposals were compared, based on factors such as price, the ability to
complete all desired portions of the City’s services, disposal options, education for recycling
purposes, and the like.
In the end, after considering the factors, it is apparent that ASPEN Waste Systems is the best
respondent to the City’s proposal. This would be for a three year contract, which would become
effective as soon as the other contracts are able to be terminated.
Budget Impact:
The monthly price for garbage and recycling from the three separate haulers had been
approximately $700-$750 per month. The new proposal is $520.84 per month, meaning an
annual savings of around $2400.
page 30
Recommendation:
We recommend the City award a contact for garbage and recycling pickup services to ASPEN
Waste Systems.
Action Required:
If the Council concurs, it should award a three year contract for garbage and recycling services to
the three City buildings and Par 3 golf course to ASPEN Waste Systems.
This requires a simple majority vote.
Ryan Ruzek
Public Works Director
page 31
CITY OF MENDOTA HEIGHTSPROJECT:Mixed Municipal Solid Waste, Recycling, and Organics Collection at Mendota Heights City FacilitiesI certify that I have personally opened and read all bids, verified this abstract and find it correct.By:__________________________________________________________________LocationNumber of ContainersSize Pickups/wkAdvanced DisposalAspen WasteNitti SanitationRepublicWaste ManagementHighlandCity Hall 1 2 cy 1/wk$58.56 $70.55 $81.65 $65.66 $76.00 $76.05Public Works 1 6 cy 1/wk$109.80 $139.11 $139.65 $97.16 $125.00 $157.95Fire Hall 1 2 cy 1/wk$58.56 $70.55 $81.65 $65.66 $76.00 $76.05Par 3 1 2 cy EOW**$31.72 $45.63 $62.40 $44.66 $40.00 $58.50City Hall 1 2 cy 1/wk$36.60 $40.00 $38.60 $60.66 $69.00 $55.00Public Works 1 6 cy 1/wk$52.46 $50.00 $58.60 $82.16 $99.00 $85.00Fire Hall 1 2 cy EOW$19.52 $32.50 $26.40 $44.16 $37.00 $40.00Par 3 1 2 cy EOW$19.52 $32.50 $26.40 $44.16 $37.00 $40.00City Hall 1 90 gal EOW$24.40 $40.00 $28.60 $48.75 $20.00 $20.00$411.14 * $520.84 $543.95 $553.03 $579.00 $608.55*does not include sales tax**EOW = every other weekTABLE 'A' - MSWTABLE 'B' - RecyclingTABLE 'C' - OrganicsBID ABSTRACTPage 1 of 1page 32
REQUEST FOR COUNCIL ACTION
DATE: September 19, 2017
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Authorize Purchase Order for Lighting Replacement of the Friendly Hills Hockey
Rink
COMMENT:
INTRODUCTION
The Council is asked to authorize a purchase order to replace the lighting fixtures and wiring at
Friendly Hills Park hockey rink.
BACKGROUND
The existing wiring at the hockey rink has become brittle causing periodic outages. The lights
are also metal halide which uses higher amounts of energy compared to newer LED fixtures. The
parks were installed in 1988.
DISCUSSION
Staff has collected quotes from three vendors for this replacement. The quotes are as follows:
Mid Northern Services - $55,685
Total Construction. - $57,700
Wallraff Electric Company - $59,450
BUDGET IMPACT
The costs of this replacement and installation are proposed to be paid for out of the special parks
fund. The upgrades were quoted two years ago for an estimated fee of $35,000. The increase in
cost is due to additional work of having to run a new service line under Pueblo Lane from an
existing power pole as well as inflation on the fixtures.
RECOMMENDATION
If the Council wants to proceed with the replacement of the hockey lights, I recommend that the
Council authorize the purchase order for the lighting replacement to Mid Northern Services.
ACTION REQUIRED
If Council agrees with the staff recommendation, authorize staff to execute a purchase order to
Mid Northern Services. This action requires a simple majority vote.
page 33
midnorthernsvcs@yahoo.com
PROPOSAL SUBMITTED TO: PHONE: DATE:
City of Mendota Heights 651-214-2632 09/13/2017
STREET JOB NAME:
1101 Victoria Curve Hockey Rink Lights
CITY, STATE, ZIP CODE JOB LOCATION:
Mendota Heights, MN 55118 Friendly Hills
ATTENTION: DATE OF PLANS: FAX NUMBER: JOB PHONE:
John Boland
P r o p o s a l MID-NORTHERN SERVICES
1557 COVINGTON LANE
Eagan, Minnesota 55122
Phone (612) 919-4769 Fax (651) 528-6469
WE AGREE TO DO ABOVE DESCRIBED WORK FOR THE SUM OF: $ 55,685.00 TO BE PAID AS FOLLOWS:
Upon Completion
VERBAL AGREEMENTS NOT BINDING-ALL ADDITIONAL AND AGREEMENTS
MUST BE SHOWN IN WRITING. ALL ORDERS ACCEPTED BY US WITH THE
UNDERSTANDING THAT WE ARE NOT TO BE HELD LIABLE FOR CAUSES BEYOND
OUR CONTROL. THIS PROPOSAL SUBJECT TO ACCEPTANCE WITHIN 30 DAYS.
1 ½% PER MONTH CHARGED ON ACCOUNTS OVER 30 DAYS.
We are required by law to provide you with the following notice regarding the rights of the persons furnishing labor and materials.
(A) Any person or company supplying labor or materials for this improvement to your property may file a lien again st your property
if that person or company is not paid for the contributions.
(B) Under Minnesota Law, you have the right to pay persons who supplied labor or materials for this improvement directly and
deduct this amount from our contract price, or withhold the amount due them from us until 120 days after completion of the
improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and
who gave you timely notice.
I HAVE READ THE ABOVE AND ACCEPT THE TERMS AND CONDITIONS OF THIS CONTRACT.
Signature Date
We hereby submit specifications and estimates for:
Furnish and Install :
7 – 25’ poles with (11) 26,500 lumen LED flood lights
1 – LED Pathway light fixture that has its own photo cell for dusk to dawn operation
7 – 24” diameter concrete bases with re-bar
1 – Lot trenching, PVC conduit and wire
1 – 100 amp 120/240 volt underground feeder from wood pole across the street to new building
Bid price assumes good to average trenching conditions. Buried debris, excessive rock or unstable
soil, (i.e. loose sand, mud, peat, etc.) or existing buried utilities requiring prior exposure due to the
proximity of mechanized trenching will be appropriately charged on an hourly basis.
Landscape, irrigation and asphalt restoration (if any) by others.
Disposal of old wood poles, wire and light fixtures is included. Power company charges (if any) are not included.
If you should have any questions or concerns regarding the above information, please do not hesitate to contact me.
Thank you for considering Mid-Northern Services for this project.
David A. Wolfe
AUTHORIZED SIGNATURE
page 34
DATE: September 19, 2017
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2017 Bond Issue
INTRODUCTION
The Council is asked to authorize the sale of $1,370,00 General Obligation Improvement Bonds to
finance the 2017 Street Improvement Project.
BACKGROUND
The City has ordered the Mendota Heights Road and Kensington Street improvement project to be
completed this construction season. Tonight we will begin the process to issue bonds to finance these
projects. I have contacted Ehlers & Associates to assist us with the issuance of these bonds. The
schedule is as follows:
Pre-Sale Review by Council September 19, 2017
Distribute Official Statement Week of October 2th, 2017
Conference with Rating Agency Week of October 8th, 2017
Award Sale of Bonds October 17, 2017
Estimated Closing Date November 1, 2017
Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing $1,370,000
General Obligation Improvement Bonds for the street project with a term of 10 years. The assessment
interest rate will be at 2% over the true interest costs of the bonds issued.
BUDGET IMPACT
The bonds will be paid with a combination of special assessments and an amount levied each year for the
annual bond payments.
RECOMMENDATION
I recommend that council pass a motion to adopt Resolution 2017- 80 “RESOLUTION PROVIDING
FOR THE SALE OF $1,370,000 G.O. IMPROVEMENT BONDS, SERIES 2017A.”
page 35
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
Resolution 2017-80
Council Member _________________ introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$1,370,000 General Obligation Improvement Bonds, Series 2017A
A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $1,370,000 General Obligation Improvement
Bonds, Series 2017A (the "Bonds"), to finance the 2017 road rehabilitation and utility improvement
projects in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on October 17, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
_______________________ and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 19th day of September, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST: ____________________________
Neil Garlock, Mayor
____________________________
Lorri Smith, City Clerk
page 36
September 19, 2017
Pre-Sale Report for
City of Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds,
Series 2017A
Prepared by:
Stacie Kvilvang
Senior Municipal Advisor/Director
And
James Lehnhoff
Municipal Advisor
page 37
Presale Report
City of Mendota Heights, Minnesota
September 19, 2017
Page 1
Executive Summary of Proposed Debt
Proposed Issue: $1,370,000 General Obligation Improvement Bonds, Series 2017A
Purposes: The proposed issue includes financing for the City’s 2017 road rehabilitation and
utility projects. Debt service will be paid from special assessments against
benefiting property owners and a tax levy.
It is the intent of the City to levy the special assessments in the amount of
approximately $630,245 to benefiting property owners in 2017 for collection in
years 2018 through 2027 (10 years) at a rate of 2% over the TIC on the Bonds.
The City anticipates receiving approximately $144,410 (23%) in prepayments on
the special assessments from the project this fall.
The issue size has been reduced by the aforementioned prepayment amounts. In
addition, the City anticipates utilizing approximately $300,000 in MSA funds and
$152,059 from its utility funds for the improvements.
Remaining debt service will be paid from a tax levy, which will not be required
until 2019 (we have capitalized interest in the amount of approximately $33,000
to offset any levy requirement for 2018).
Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters:
429 and 475
Because the City is assessing at least 20% of the project costs, the Bonds can be a
general obligation without a referendum and will not count against the City’s debt
limit.
The Bonds will be general obligations of the City for which its full faith, credit
and taxing powers are pledged.
Term/Call Feature: The Bonds are being issued for a 13-year term. Principal on the Bonds will be
due on February 1 in the years 2020 through 2030. Interest is payable every six
months beginning August 1, 2018.
The Bonds maturing on and after February 1, 2027 will be subject to prepayment
at the discretion of the City on February 1, 2026 or any date thereafter.
Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as “bank
qualified” obligations. Bank qualified status broadens the market for the Bonds,
which can result in lower interest rates.
Rating: The City’s most recent bond issues were rated AAA by Standard & Poor’s. The
City will request a new rating for the Bonds.
page 38
Presale Report
City of Mendota Heights, Minnesota
September 19, 2017
Page 2
Basis for
Recommendation:
Based on our knowledge of your situation, your objectives communicated to us,
our advisory relationship as well as characteristics of various municipal financing
options, we are recommending the issuance of tax-exempt general obligation
bonds as a suitable financing option for the following reasons:
- The issuance is a viable option available to finance these types of projects
under state law and federal regulations.
- The issuance is in accordance with the City’s past practices to finance these
types of projects with this type of debt issue.
- This option is the most overall cost effective debt option that still maintains
future flexibility for the repayment of debt.
Method of
Sale/Placement:
In order to obtain the lowest interest cost to the City, we will competitively bid the
purchase of the Bonds from local and national underwriters/banks. We have
included an allowance for discount bidding equal to 1.200% of the principal
amount of the issue. The discount is treated as an interest item and provides the
underwriter with all or a portion of their compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your borrowing
amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer “premium” pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to
the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered
“reoffering premium.”
The amount of the premium varies, but it is not uncommon to see premiums for
new issues in the range of 2.00% to 10.00% of the face amount of the issue. This
means that an issuer with a $2,000,000 offering may receive bids that result in
proceeds of $2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the premium to reduce the
size of the issue. The adjustments may slightly change the true interest cost of the
original bid, either up or down.
You have the choice to limit the amount of premium in the bid specifications. This
may result in fewer bids, but it may also eliminate large adjustments on the day of
sale and other uncertainties.
Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are
a couple of advance refunding opportunities to review with City staff to determine
if they make sense or wait until this fall when at least one, will be a current
refunding.
page 39
Presale Report
City of Mendota Heights, Minnesota
September 19, 2017
Page 3
Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide certain
updated Annual Financial Information and its Audited Financial Statement
annually as well as providing notices of the occurrence of certain reportable events
to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules
of the Securities and Exchange Commission (SEC). The City is already obligated
to provide such reports for its existing bonds, and has contracted with Ehlers to
prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax-exempt obligations/tax credit obligations, the City must
ensure compliance with certain Internal Revenue Service (IRS) rules throughout
the life of the issue. These rules apply to all gross proceeds of the issue, including
initial bond proceeds and investment earnings in construction, escrow, debt
service, and any reserve funds. How issuers spend bond proceeds and how they
track interest earnings on funds (arbitrage/yield restriction compliance) are
common subjects of IRS inquiries. Your specific responsibilities will be detailed
in the Nonarbitrage Certificate prepared by your Bond Attorney and provided at
closing. You have retained Ehlers to assist you with compliance with these rules.
Risk Factors: Special Assessments: We have assumed 23% pre-paid special assessments. The
remaining assessments will be levied as projected by the City. If the City receives
a significant increase in the amount of pre-paid assessments or does not levy the
assessments, it may need to increase the levy portion of the debt service to make
up for lower interest earnings than the expected assessment interest rate.
Other Service Providers: This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used a
particular firm to provide a service, we have assumed that you will continue that
relationship. For services you have not previously required, we have identified a
service provider. Fees charged by these service providers will be paid from
proceeds of the obligation, unless you notify us that you wish to pay them from
other sources. Our pre-sale bond sizing includes a good faith estimate of these
fees, so their final fees may vary. If you have any questions pertaining to the
identified service providers or their role, or if you would like to use a different
service provider for any of the listed services please contact us.
Bond Attorney: Briggs and Morgan, Professional Association
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's Global Ratings (S&P)
This presale report summarizes our understanding of the City’s objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need to
modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.
page 40
Presale Report
City of Mendota Heights, Minnesota
September 19, 2017
Page 4
Proposed Debt Issuance Schedule
Pre-Sale Review by City Council: September 19, 2017
Distribute Official Statement: Week of October 2, 2017
Conference with Rating Agency: Week of October 8, 2017
City Council Meeting to Award Sale of the Bonds: October 17, 2017
Estimated Closing Date: November 1, 2017
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors: Stacie Kvilvang (651) 697-8506
James Lehnhoff (651) 697-8552
Disclosure Coordinator: Jen Chapman (651) 697-8566
Financial Analyst: Alicia Gage (651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for
review prior to the sale date.
page 41
Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds, Series 2017A
Issue Summary
Assumes Current Market BQ AAA Rates plus 25bps
Total Issue Sources And Uses
Dated 11/01/2017 | Delivered 11/01/2017
Kensington
Multi-
Family
Kensington
Single
Family
Mendota
Heights
Road
Condon
Court
Street
Issue
Summary
Sources Of Funds
Par Amount of Bonds $535,000.00 $175,000.00 $515,000.00 $145,000.00 $1,370,000.00
Prepaid Assessments 100,230.80 34,700.00 -9,480.00 144,410.80
MSA Funds --300,000.00 -300,000.00
Utility Funds 25,626.00 19,544.00 88,553.00 18,336.00 152,059.00
Total Sources $660,856.80 $229,244.00 $903,553.00 $172,816.00 $1,966,469.80
Uses Of Funds
Total Underwriter's Discount (1.200%)6,420.00 2,100.00 6,180.00 1,740.00 16,440.00
Costs of Issuance 16,010.97 5,237.22 15,412.40 4,339.41 41,000.00
Deposit to Capitalized Interest (CIF) Fund 12,834.38 4,268.75 12,431.25 3,537.50 33,071.88
Deposit to Project Construction Fund 622,876.03 219,402.78 867,949.60 164,211.59 1,874,440.00
Rounding Amount 2,715.42 (1,764.75)1,579.75 (1,012.50)1,517.92
Total Uses $660,856.80 $229,244.00 $903,553.00 $172,816.00 $1,966,469.80
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 42
Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds, Series 2017A
Issue Summary
Assumes Current Market BQ AAA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/01/2017 -----
08/01/2018 --19,843.13 19,843.13 -
02/01/2019 --13,228.75 13,228.75 33,071.88
08/01/2019 --13,228.75 13,228.75 -
02/01/2020 65,000.00 1.300%13,228.75 78,228.75 91,457.50
08/01/2020 --12,806.25 12,806.25 -
02/01/2021 125,000.00 1.400%12,806.25 137,806.25 150,612.50
08/01/2021 --11,931.25 11,931.25 -
02/01/2022 125,000.00 1.500%11,931.25 136,931.25 148,862.50
08/01/2022 --10,993.75 10,993.75 -
02/01/2023 125,000.00 1.600%10,993.75 135,993.75 146,987.50
08/01/2023 --9,993.75 9,993.75 -
02/01/2024 130,000.00 1.750%9,993.75 139,993.75 149,987.50
08/01/2024 --8,856.25 8,856.25 -
02/01/2025 130,000.00 1.900%8,856.25 138,856.25 147,712.50
08/01/2025 --7,621.25 7,621.25 -
02/01/2026 130,000.00 2.000%7,621.25 137,621.25 145,242.50
08/01/2026 --6,321.25 6,321.25 -
02/01/2027 130,000.00 2.150%6,321.25 136,321.25 142,642.50
08/01/2027 --4,923.75 4,923.75 -
02/01/2028 135,000.00 2.250%4,923.75 139,923.75 144,847.50
08/01/2028 --3,405.00 3,405.00 -
02/01/2029 135,000.00 2.400%3,405.00 138,405.00 141,810.00
08/01/2029 --1,785.00 1,785.00 -
02/01/2030 140,000.00 2.550%1,785.00 141,785.00 143,570.00
Total $1,370,000.00 -$216,804.38 $1,586,804.38 -
Yield Statistics
Bond Year Dollars $10,387.50
Average Life 7.582 Years
Average Coupon 2.0871661%
Net Interest Cost (NIC)2.2454333%
True Interest Cost (TIC)2.2511644%
Bond Yield for Arbitrage Purposes 2.0767580%
All Inclusive Cost (AIC)2.6981957%
IRS Form 8038
Net Interest Cost 2.0871661%
Weighted Average Maturity 7.582 Years
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 43
Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds, Series 2017A
Issue Summary
Assumes Current Market BQ AAA Rates plus 25bps
Net Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S
Fiscal
Total
11/01/2017 -------
08/01/2018 --19,843.13 19,843.13 (19,843.13)--
02/01/2019 --13,228.75 13,228.75 (13,228.75)--
08/01/2019 --13,228.75 13,228.75 -13,228.75 -
02/01/2020 65,000.00 1.300%13,228.75 78,228.75 -78,228.75 91,457.50
08/01/2020 --12,806.25 12,806.25 -12,806.25 -
02/01/2021 125,000.00 1.400%12,806.25 137,806.25 -137,806.25 150,612.50
08/01/2021 --11,931.25 11,931.25 -11,931.25 -
02/01/2022 125,000.00 1.500%11,931.25 136,931.25 -136,931.25 148,862.50
08/01/2022 --10,993.75 10,993.75 -10,993.75 -
02/01/2023 125,000.00 1.600%10,993.75 135,993.75 -135,993.75 146,987.50
08/01/2023 --9,993.75 9,993.75 -9,993.75 -
02/01/2024 130,000.00 1.750%9,993.75 139,993.75 -139,993.75 149,987.50
08/01/2024 --8,856.25 8,856.25 -8,856.25 -
02/01/2025 130,000.00 1.900%8,856.25 138,856.25 -138,856.25 147,712.50
08/01/2025 --7,621.25 7,621.25 -7,621.25 -
02/01/2026 130,000.00 2.000%7,621.25 137,621.25 -137,621.25 145,242.50
08/01/2026 --6,321.25 6,321.25 -6,321.25 -
02/01/2027 130,000.00 2.150%6,321.25 136,321.25 -136,321.25 142,642.50
08/01/2027 --4,923.75 4,923.75 -4,923.75 -
02/01/2028 135,000.00 2.250%4,923.75 139,923.75 -139,923.75 144,847.50
08/01/2028 --3,405.00 3,405.00 -3,405.00 -
02/01/2029 135,000.00 2.400%3,405.00 138,405.00 -138,405.00 141,810.00
08/01/2029 --1,785.00 1,785.00 -1,785.00 -
02/01/2030 140,000.00 2.550%1,785.00 141,785.00 -141,785.00 143,570.00
Total $1,370,000.00 -$216,804.38 $1,586,804.38 (33,071.88)$1,553,732.50 -
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 44
Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds, Series 2017A
Issue Summary
Assumes Current Market BQ AAA Rates plus 25bps
Detail Costs Of Issuance
Dated 11/01/2017 | Delivered 11/01/2017
COSTS OF ISSUANCE DETAIL
Municipal Advisor $20,000.00
Bond Counsel $10,000.00
Rating Agency Fee (S&P)$10,000.00
Miscellaneous $1,000.00
TOTAL $41,000.00
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 45
Mendota Heights, Minnesota
$1,370,000 General Obligation Improvement Bonds, Series 2017A
Issue Summary
Assumes Current Market BQ AAA Rates plus 25bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus)
02/01/2018 ---------
02/01/2019 --33,071.88 33,071.88 (33,071.88)----
02/01/2020 65,000.00 1.300%26,457.50 91,457.50 -91,457.50 96,030.38 -96,030.38
02/01/2021 125,000.00 1.400%25,612.50 150,612.50 -150,612.50 158,143.13 69,231.38 88,911.75
02/01/2022 125,000.00 1.500%23,862.50 148,862.50 -148,862.50 156,305.63 67,166.58 89,139.05
02/01/2023 125,000.00 1.600%21,987.50 146,987.50 -146,987.50 154,336.88 65,101.80 89,235.08
02/01/2024 130,000.00 1.750%19,987.50 149,987.50 -149,987.50 157,486.88 63,036.98 94,449.90
02/01/2025 130,000.00 1.900%17,712.50 147,712.50 -147,712.50 155,098.13 60,972.20 94,125.92
02/01/2026 130,000.00 2.000%15,242.50 145,242.50 -145,242.50 152,504.63 58,907.40 93,597.22
02/01/2027 130,000.00 2.150%12,642.50 142,642.50 -142,642.50 149,774.63 56,842.60 92,932.03
02/01/2028 135,000.00 2.250%9,847.50 144,847.50 -144,847.50 152,089.88 54,777.80 97,312.07
02/01/2029 135,000.00 2.400%6,810.00 141,810.00 -141,810.00 148,900.50 52,713.02 96,187.48
02/01/2030 140,000.00 2.550%3,570.00 143,570.00 -143,570.00 150,748.50 50,648.24 100,100.26
Total $1,370,000.00 -$216,804.38 $1,586,804.38 (33,071.88)$1,553,732.50 $1,631,419.13 $599,398.00 $1,032,021.13
Significant Dates
Dated 11/01/2017
First Coupon Date 8/01/2018
Yield Statistics
Bond Year Dollars $10,387.50
Average Life 7.582 Years
Average Coupon 2.0871661%
Net Interest Cost (NIC)2.2454333%
True Interest Cost (TIC)2.2511644%
Bond Yield for Arbitrage Purposes 2.0767580%
All Inclusive Cost (AIC)2.6981957%
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 46
Mendota Heights, Minnesota
$485,834 General Obligation Improvement Bonds, Series 2017A
Assessments - Issue Summary
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020 48,583.42 4.250%20,647.96 69,231.38
12/31/2021 48,583.42 4.250%18,583.16 67,166.58
12/31/2022 48,583.42 4.250%16,518.38 65,101.80
12/31/2023 48,583.42 4.250%14,453.56 63,036.98
12/31/2024 48,583.42 4.250%12,388.78 60,972.20
12/31/2025 48,583.42 4.250%10,323.98 58,907.40
12/31/2026 48,583.42 4.250%8,259.18 56,842.60
12/31/2027 48,583.42 4.250%6,194.38 54,777.80
12/31/2028 48,583.42 4.250%4,129.60 52,713.02
12/31/2029 48,583.42 4.250%2,064.82 50,648.24
Total $485,834.20 -$113,563.80 $599,398.00
Significant Dates
Filing Date 1/01/2020
First Payment Date 12/31/2020
Series 2017A GO Imp Bonds | Issue Summary | 9/14/2017 | 1:10 PM
page 47
Mendota Heights, Minnesota
$150,346 General Obligation Improvement Bonds, Series 2017A
Assessments - Kensington Multi-Family
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020 15,034.62 4.250%6,389.71 21,424.33
12/31/2021 15,034.62 4.250%5,750.74 20,785.36
12/31/2022 15,034.62 4.250%5,111.78 20,146.40
12/31/2023 15,034.62 4.250%4,472.80 19,507.42
12/31/2024 15,034.62 4.250%3,833.82 18,868.44
12/31/2025 15,034.62 4.250%3,194.86 18,229.48
12/31/2026 15,034.62 4.250%2,555.88 17,590.50
12/31/2027 15,034.62 4.250%1,916.92 16,951.54
12/31/2028 15,034.62 4.250%1,277.94 16,312.56
12/31/2029 15,034.62 4.250%638.98 15,673.60
Total $150,346.20 -$35,143.43 $185,489.63
Significant Dates
Filing Date 1/01/2020
First Payment Date 12/31/2020
Series 2017A GO Imp Bonds | Kensington Multi-Family | 9/14/2017 | 1:10 PM
page 48
Mendota Heights, Minnesota
$52,050 General Obligation Improvement Bonds, Series 2017A
Assessments - Kensington Single Family
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020 5,205.00 4.250%2,212.13 7,417.13
12/31/2021 5,205.00 4.250%1,990.92 7,195.92
12/31/2022 5,205.00 4.250%1,769.70 6,974.70
12/31/2023 5,205.00 4.250%1,548.48 6,753.48
12/31/2024 5,205.00 4.250%1,327.28 6,532.28
12/31/2025 5,205.00 4.250%1,106.06 6,311.06
12/31/2026 5,205.00 4.250%884.86 6,089.86
12/31/2027 5,205.00 4.250%663.64 5,868.64
12/31/2028 5,205.00 4.250%442.42 5,647.42
12/31/2029 5,205.00 4.250%221.22 5,426.22
Total $52,050.00 -$12,166.71 $64,216.71
Significant Dates
Filing Date 1/01/2020
First Payment Date 12/31/2020
Series 2017A GO Imp Bonds | Kensington Single Family | 9/14/2017 | 1:10 PM
page 49
Mendota Heights, Minnesota
$269,218 General Obligation Improvement Bonds, Series 2017A
Assessments - Mendota Heights Road
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020 26,921.80 4.250%11,441.77 38,363.57
12/31/2021 26,921.80 4.250%10,297.58 37,219.38
12/31/2022 26,921.80 4.250%9,153.42 36,075.22
12/31/2023 26,921.80 4.250%8,009.24 34,931.04
12/31/2024 26,921.80 4.250%6,865.06 33,786.86
12/31/2025 26,921.80 4.250%5,720.88 32,642.68
12/31/2026 26,921.80 4.250%4,576.70 31,498.50
12/31/2027 26,921.80 4.250%3,432.52 30,354.32
12/31/2028 26,921.80 4.250%2,288.36 29,210.16
12/31/2029 26,921.80 4.250%1,144.18 28,065.98
Total $269,218.00 -$62,929.71 $332,147.71
Significant Dates
Filing Date 1/01/2020
First Payment Date 12/31/2020
Series 2017A GO Imp Bonds | Mendota Heights Road | 9/14/2017 | 1:10 PM
page 50
Mendota Heights, Minnesota
$14,220 General Obligation Improvement Bonds, Series 2017A
Assessments - Condon Court Street
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020 1,422.00 4.250%604.35 2,026.35
12/31/2021 1,422.00 4.250%543.92 1,965.92
12/31/2022 1,422.00 4.250%483.48 1,905.48
12/31/2023 1,422.00 4.250%423.04 1,845.04
12/31/2024 1,422.00 4.250%362.62 1,784.62
12/31/2025 1,422.00 4.250%302.18 1,724.18
12/31/2026 1,422.00 4.250%241.74 1,663.74
12/31/2027 1,422.00 4.250%181.30 1,603.30
12/31/2028 1,422.00 4.250%120.88 1,542.88
12/31/2029 1,422.00 4.250%60.44 1,482.44
Total $14,220.00 -$3,323.95 $17,543.95
Significant Dates
Filing Date 1/01/2020
First Payment Date 12/31/2020
Series 2017A GO Imp Bonds | Condon Court Street | 9/14/2017 | 1:10 PM
page 51
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page 61
DATE: September 19, 2017
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Mark McNeill, City Administrator
SUBJECT: Preliminary Budget Levy for FY 2018
INTRODUCTION
At its September 19th meeting, the City Council will be asked to adopt resolutions regarding a preliminary
budget, a special taxing district, and set a preliminary levy for FY 2018.
BACKGROUND
The City Council held budget workshops to discuss the proposed 2018 budget August 14th, 16th, and 30th.
As a result of those discussions, the following directives were included in the preliminary 2018 budget:
Personnel/Staffing:
• Adds two full time Police Officer positions, one of which is to start January 1st, and one July 1st.
The two position will bring the number of sworn officers in the Department to 20, and will allow
for the elimination of scheduled 12 hour shifts, and retain the minimum two officer shifts. The
additional cost for FY 2018 will be $149,000.
• It increases the City’s contribution to the Mendota Heights Fire Relief Association for firefighter
pensions by $500 per firefighter, for a total of $18,000 for FY 2018.
• Adds an Engineering Technician position to start April 1st, whose foremost responsibility will be
Geographic Information Systems. The nine months of funding adds $76,483 for FY18
• Adds a 16 hour per week Communications Coordinator, who will be responsible for the
operation of the city’s printed and electronic communications. Added cost: $24,500
• Adds a Volunteer Coordinator for 8 hours per week. Additional cost: $10,500
• Includes an increase in contribution to the employee health insurance premiums by 9.1%, and an
allocation for an employee Cost of Living Adjustment.
Capital Items:
• Includes $100,000 for street seal coat rock, a continuation of last year’s levy amount. A second
$100,000 is available through the Water Tower Fund.
• Provides for the purchase of a tractor/loader for the Streets Division in the amount of $122,500.
page 62
• Provides for two 3/4 Ton Pickup Trucks for Public Works, to be funded through the Sewer Fund,
and from the General Fund Reserves. Total FY 18 Cost: $101,700.
• A replacement of the City’s telephone system, to allow for more updated communications
options, such as voice-over IP. $68,000 for this is to come from the City’s Cable Fund
• Purchases the first of three years of the acquisition and installation of mobile data computers for
two Fire Trucks, at a cost of $13,500 (to come from the City’s Cable Fund)
Budget Increase: The total General Fund budget for 2018 is $8,689,718, which is 7.5% greater than the
2017 budget. The total city budget for all funds in 2018 is $13,714,206.
Levy Impact: The levy for 2018 will increase by $608,816from the 2017 levy. This represents a 7.52%
increase over last year. Changes can be made to the preliminary budget prior to the adoption of the final
budget in December; however, the preliminary levy cannot be increased once it is certified in September.
The budget may be increased if funded by sources other than the property tax levy.
Impact on Residential Properties: Overall, the values for residential properties in Mendota Heights
increased by 5.5% between 2016 and 2017. The proposed 7.52% levy increase will increase the city
portion of property taxes from $1,382.25 in 2017, to $1422.30 in 2018 for a home that is valued at
$376,000 in 2018. This represents a 6.19% increase in the city portion of property taxes. Information on
the impacts on other sample properties is attached.
Dakota County will send out parcel specific tax statements to the property owners in November. These
will show the change in property taxes for next year, based on the preliminary levy adopted. The final
budget and levy will be discussed and considered for approval at the Council meeting on Tuesday,
December 5, 2017. The final levy needs to be certified to the County no later than December 29, 2017.
BUDGET IMPACT
Following is a comparison of the proposed levy for 2018, versus the final levy for 2017:
2017 2018
Final Preliminary
General Fund $6,481,624 $7,045,437
Emergency Prep. 25,000 25,000
Fire Relief 126,000 144,000
Infrastructure/Facility Reserve 20,000 20,000
Equipment Reserve 92,800 33,000
Legal & Contingency 40,000 40,000
Net General Levy $6,785,424 $7,307,437
Improvement Bonds $ 861,795 $ 913,604
Equipment Certificates $ 76,151 $ 74,450
Mrkt Value Rfrndm(Par 3 Bonds) $ 246,960 $ 242,655
Special Street Light District $ 20,000 $ 53,000
Net Certified Levy $ 7,990,330 $8,591,146
The proposed levy for 2018 reflects a 7.52% increase over the final levy for 2017.
page 63
RECOMMENDATION
Each year, the City Council must adopt a preliminary budget and tax levy in September. This levy is to
be certified to Dakota County before September 29th. There are three resolutions for consideration:
• Adopting the proposed budget for 2018.
• Adopting the preliminary levy to be certified to the county.
• Adopting a levy for the special taxing district. The special taxing district levy affects only the
industrial park properties, and is used to maintain and operate street lights.
We recommend adoption of these resolutions.
ACTION REQUIRED:
If the Council concurs, it should approve the following resolutions:
Resolution 2017-77 “Resolution Approving Proposed 2017 Levy Collectible in 2018”
Resolution 2017-78 “Resolution Adopting 2018 Preliminary Budget”
Resolution 2017-79 “Resolution Approving Final 2017 Tax Levy For Special Taxing District No. 1
Collectible in 2018”
page 64
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017- 77
RESOLUTION APPROVING PROPOSED 2017 LEVY COLLECTIBLE IN 2018
WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax
levy for 2018 prior to September 29, 2017; and
WHEREAS, the levy may be adjusted prior to December 29, 2017, to an amount not to
exceed the adopted tentative levy.
NOW THEREFORE BE IT RESOLVED, that the City Council adopt the following
tentative levy for tax against all taxable property in the City of Mendota Heights for collection in
the year 2018:
2018 Preliminary
General Fund 7,045,437
Emergency Preparedness 25,000
Fire Relief 144,000
Infrastructure/Facility Reserve 20,000
Equipment Reserve 33,000
Legal & Contingency Levy ___40,000
Net General Tax Levy $7,307,437
Special Debt Levies
Improvement Bonds 913,604
Equipment Certificates 74,450
Net Levy Debt Service $ 988,054
Market Value Referendum Levy $ 242,655
Street Light District $ 53,000
Preliminary Levy Certified $8,591,146
page 65
BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings
to reflect the adopted city budget.
BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday,
December 5, 2017 at 7:00 P.M. at their regularly scheduled council meeting for the purpose of
considering the proposed budget and levy. The public is invited to attend the meeting and
speak to the final budget and levy.
Adopted by the City Council of the City of Mendota Heights this 19th day of September, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________
Neil Garlock, Mayor
ATTEST
____________________________
Lorri Smith, City Clerk
page 66
zCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017- 78
RESOLUTION ADOPTING 2018 PRELIMINARY BUDGET
WHEREAS, State Statute requires City Council adoption of a proposed
budget for 2018 on or before September 29, 2017; and
WHEREAS, the City Council has received and reviewed the City
Administrator’s proposed 2018 budget; and
WHEREAS, the Council recognized that the budget document was
prepared on the basis of a preliminary levy; and
WHEREAS, the final budget and levy will be considered at a Council
meeting set for December 5, 2017.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Mendota Heights that the City Administrator’s proposed 2018 budget
appropriates expenditures in a manner consistent with service level needs and
preliminary levy funding; and
BE IT FURTHER RESOLVED, that Council hereby adopts the
Administrator’s proposed 2018 budget subject to amendment following budget
and levy hearings and adoption of a final levy. The 2018 proposed budget
reflects $13,714,206 of expenditures for all budgeted funds.
Adopted by the City Council of the City of Mendota Heights this 19th day of
September, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By __________________________
Neil Garlock, Mayor
ATTEST
____________________
Lorri Smith, City Clerk
page 67
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2017- 79
RESOLUTION APPROVING FINAL 2017 TAX LEVY FOR SPECIAL TAXING
DISTRICT NO. 1 COLLECTIBLE IN 2018
WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91,
authorized the levy of taxes within Special Tax District No. 1 for the purpose of
paying operating costs of the street lighting system established with said district;
and
WHEREAS, the City of Mendota Heights has determined that the sum of
$53,000 will be required in 2018 for the purpose of paying such operating costs.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of
Mendota Heights adopt the following levy against all taxable property within said
Special Taxing District No. 1.
Operation and Maintenance costs $53,000
BE IT FURTHER RESOLVED, that any tax exempt property within said
district be billed for services at a comparable rate computed on the assessor’s
market value of such property.
Adopted by the City Council of the City of Mendota Heights this 19th day of
September, 2017.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By __________________________
Neil Garlock, Mayor
ATTEST
________________________
Lorri Smith, City Clerk
page 68
Net Tax Capacity
Pay 2017 Pay 2018
Actual Preliminary
Tax Capacity Value 22,368,068 23,616,937 5.58%
Fiscal disparaties Contribution (2,543,440) (2,562,570) 0.75%
Net Tax Capacity 19,824,628 21,054,367 6.20%
Tax Capacity Rate
Estimate
Tax levy 7,723,370 8,295,491 7.41%
Fiscal disparities (287,612) (331,284) 15.18%
Net tax levy 7,435,758 7,964,207 7.11%
Net Tax Capacity 19,824,628 21,054,367 6.20%
Tax Capacity Rate 0.37409 0.37827 1.12%
City of Mendota Heights
page 69
Market Value for Residential Properties Increased 5.5% from 2017 to 2018
2018 2018
Home Value Total 2017 Tax City Tax Referendum Total 2018 Tax Difference % Change
213,270$ 827.15$
225,000$ 851.11$ 27.23$ 878.33$ 51.18$ 6.19%
$356,398 $1,382.25
$376,000 $1,422.30 45.50$ $1,467.79 85.54$ 6.19%
$473,934 $1,838.11
$500,000 $1,891.35 60.50$ $1,951.85 113.74$ 6.19%
$663,507 $2,573.35
$700,000 $2,647.89 84.70$ $2,732.59 159.24$ 6.19%
Tax Rates for Mendota Heights
2006 28.027
2007 26.398
2008 24.142
2009 26.165
2010 28.061
2011 29.733
2012 32.057
2013 34.479
2014 34.737
2015 34.964 0.0001511 2015 referendum rate
2016 35.247 0.0001284 2016 referendum rate
2017 37.487 0.0001297 2017 referendum rate
2018 37.827 0.0001210 2018 proposed referendum rate
page 70
Improvement Packages Requested Requested Requested
Operating Equipment Cable
17.PT Volunteer Coordinator - Admin 10,500$ 10.Tractor/Loader - Streets 122,500$ 19.VOIP System - IT 68,000$
18.PT Communications Coordinator - Admin 24,500$ 11.Auto Greaser for Loader - Streets 10,000$ 5.Mobile Computers - Fire 13,500$
6.Two Additional Officers - Police 148,500$ 12.Quick Connect - Streets 7,000$
8.Leadership Development Program - Police 8,500$ 13.3/4 Ton Truck - Parks 47,700$ Total 81,500$
1.Increase City Contribution to Pension - Fire 18,000$ 2.Fire Hose/Nozzle - Fire 17,500$
3.Increae Fire Personnel Budget 9,000$
4.Uniforms - Fire 4,500$
4.Fire Prevention 3,500$ Total 204,700$
16 GIS Technician 76,483$
15.3/4 Ton Truck - Sewer 54,000$
Total 303,483$ to be paid for out of Sewer Utility Fund
Operating Budgets 303,483$
Equipment Total 204,700$
Cable Fund 81,500$
589,683$
page 71
CITY OF MENDOTA HEIGHTS
2018 BUDGET
BUDGET AND REVENUE SUMMARY
2016 2017 2018
BUDGET ACTUAL BUDGET BUDGET % CHANGE
GENERAL FUND $6,937,819 $8,083,491 $8,689,718 7.50%
GENERAL FUND CONTINGENCY $102,652 $40,000 $40,000 0.00%
UTILITY FUND $1,683,068 $2,212,455 $2,219,888 0.34%
STORM WATER UTILITY FUND $266,476 $412,609 $424,727 2.94%
PAR THREE FUND $154,901 $161,816 $151,877 -6.14%
CITY HALL FUND $260,260 $265,419 $265,662 0.09%
EMERGENCY PREPAREDNESS FUND $22,314 $44,800 $44,800 0.00%
FACILITY/INFRASTUCTURERESERVE FUND $80,323 $0 $0
FIRE RELIEF FUND $200,616 $220,000 $243,000 10.45%
SPECIAL PARK FUND $89,955 $46,125 $126,125 173.44%
DEBT FUND $1,141,446 $1,184,907 $1,230,709 3.87%
EQUIPMENT RESERVE FUND $198,354 $20,000 $224,700 1023.50%
STREETLIGHT MAINTENANCE FUND $48,571 $33,000 $53,000 60.61%
TOTAL BUDGET $11,186,755 $12,724,622 $13,714,206 7.78%
REVENUE
GENERAL FUND $7,378,444 $8,083,691 $8,689,718 7.50%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00%
UTILITY FUND $1,756,018 $1,935,909 $1,976,876 2.12%
STORM WATER UTILITY FUND $439,127 $390,481 $437,850 12.13%
PAR THREE FUND $146,138 $171,250 $168,250 -1.75%
CITY HALL FUND $216,620 $216,260 $216,075 -0.09%
EMERGENCY PREPAREDNESS FUND $25,439 $25,990 $25,000 -3.81%
FACILITY/INFRASTUCTURERESERVE FUND $33,417 $20,000 $20,000 0.00%
FIRE RELIEF FUND $205,596 $220,000 $243,000 10.45%
SPECIAL PARK FUND $21,184 $1,500 $2,500 66.67%
DEBT FUND $1,141,446 $1,184,907 $1,230,709 3.87%
EQUIPMENT RESERVE FUND/RESERVES $220,951 $92,800 $237,700 156.14%
STREETLIGHT MAINTENANCE FUND $17,457 $20,000 $53,000 165.00%
TOTAL REVENUE $11,641,837 $12,402,788 $13,340,678 7.56%
page 72
CITY OF MENDOTA HEIGHTS
2018 BUDGET
TAX LEVY SUMMARY
2017 2018 % CHANGE
GENERAL FUND $6,481,624 $7,045,437 8.70%
EMERGENCY PREPAREDNESS $25,000 $25,000 0.00%
FIRE RELIEF $126,000 $144,000 14.29%
INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00%
EQUIPMENT RESERVE $92,800 $33,000 -64.44%
LEGAL AND CONTINGENCY $40,000 $40,000 0.00%
GENERAL FUND LEVY $6,785,424 $7,307,437 7.69%
IMPROVEMENT BONDS $861,795 $913,604 6.01%
EQUIPMENT CERTIFICATES $52,253 $50,741 -2.89%
EQUIPMENT CERTIFICATES - DUMP TRUCK $23,898 $23,709 -0.79%
TOTAL SPECIAL LEVY $937,946 $988,054 5.34%
MARKET VALUE REFERENDUM LEVY $246,960 $242,655 -1.74%
STREETLIGHT TAXING DISTRICT $20,000 $53,000 165.00%
TOTAL TAX LEVY $7,990,330 $8,591,146 7.52%
page 73
GENERAL FUND FUND 01
DEPARTMENT 2015 ACTUAL 2016 ACTUAL 2017 BUDGET 2018 BUDGET % CHANGE
CITY COUNCIL $35,087 $36,432 $38,725 $33,335 -13.92%
ADMINISTRATION $1,186,774 $923,420 $1,051,330 $1,135,036 7.96%
ELECTIONS $37,355 $73,571 $47,630 $75,149 57.78%
IT $133,584 $97,011 $172,128 $182,007 5.74%
POLICE $3,047,733 $3,300,478 $3,769,836 $3,966,853 5.23%
FIRE $420,108 $402,429 $480,189 $515,951 7.45%
CODE ENFORCEMENT $150,348 $146,815 $112,855 $113,850 0.88%
PUBLIC WORKS-STREETS $893,646 $1,005,514 $1,024,397 $1,064,610 3.93%
PUBLIC WORKS-PARKS $720,039 $716,718 $759,317 $792,488 4.37%
RECREATION $60,952 $51,850 $40,400 $42,200 4.46%
COMMUNITY DEVELOPMENT $116,049 $148,975 $149,318 $236,865 58.63%
RECYCLING $23,423 $24,681 $39,205 $28,800 -26.54%
ANIMAL CONTROL $4,633 $5,754 $9,000 $8,000 -11.11%
ENGINEERING $0 $472,664 $389,161 $494,574 27.09%
TOTAL GENERAL FUND $6,829,729 $7,406,312 $8,083,491 $8,689,718 7.50%
GENERAL FUND CONTINGENCY $32,483 $102,652 $40,000 $40,000 0.00%
page 74
GENERAL FUND FUND 01
REVENUE SOURCE 2016 ACTUAL 2016 BUDGET 2017 BUDGET 2018 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $6,045,882 $6,031,954 $6,481,624 $7,045,437 8.70%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,800 $600 $600 $1,800 200.00%
RUBBISH LICENSES $1,465 $1,400 $1,400 $1,400 0.00%
DOG LICENSES $1,835 $1,000 $1,000 $1,500 50.00%
CONTRACTOR LICENSES $15,205 $17,000 $17,000 $15,000 -11.76%
LIQUOR LICENSES $32,150 $28,500 $30,000 $30,000 0.00%
BUILDING PERMITS $285,582 $225,000 $240,000 $250,000 4.17%
HEATING PERMITS $39,430 $32,000 $32,000 $32,000 0.00%
PLUMBING PERMITS $19,202 $8,000 $16,000 $16,000 0.00%
WATER PERMITS $40 $50 $50 $50 0.00%
RIGHT OF WAY PERMITS $13,769 $10,000 $12,000 $13,000 8.33%
MASSAGE PERMITS $1,413 $2,000 $2,000 $1,500 -25.00%
RENTAL LICENSES $2,625 $4,000 $2,000 $2,500 25.00%
TOTAL LICENSES AND PERMITS $414,516 $329,550 $354,050 $364,750 3.02%
FINES AND FORFEITS
COURT FINES $59,675 $65,000 $60,000 $60,000 0.00%
FALSE ALARMS FINES $2,900 $3,000 $3,000 $3,000 0.00%
DOG IMPOUNDING $905 $1,000 $1,000 $1,000 0.00%
TOTAL FINES AND FORFEITS $63,480 $69,000 $64,000 $64,000 0.00%
CHARGES FOR SERVICES
ACCIDENT REPORTS $0 $0 $0 $0
RECREATION PROGRAMS $39,340 $38,000 $38,000 $38,000 0.00%
PARK USE FEES $5,965 $5,000 $5,000 $5,500 10.00%
SOFTBALL LEAGUES $9,872 $11,000 $11,000 $10,000 -9.09%
MAPS AND ORDINANCES $19 $0 $0 $0
SURCHARGES $0 $0 $0 $0
PLANNING FEES $19,508 $10,000 $15,000 $17,500 16.67%
FIRE CONTRACTS $108,235 $107,000 $107,000 $114,690 7.19%
LILYDALE POLICING $229,992 $231,500 $248,436 $265,136 6.72%
MENDOTA POLICING $74,118 $74,500 $68,500 $77,033 12.46%
POLICE SECURITY (OFF DUTY OT)$13,295 $18,000 $18,000 $14,000 -22.22%
STREET MAINT. CHARGES $1,150 $1,000 $1,000 $1,000 0.00%
ASSESSMENT SEARCHES/SPLITS $0 $0 $0 $0
ENGINEERING CHARGES $2 $0 $57,000 $57,000 0.00%
STREET CHARGES $0 $0 $0 $0
FILING FEES $40 $20 $0 $20
LEASE MAINTENANCE CHARGES $3,297 $3,000 $3,000 $3,000 0.00%
TOTAL CHARGES FOR SERVICES $504,833 $499,020 $571,936 $602,879 5.41%
page 75
INTERGOVERNMENTAL
MSA MAINTENANCE $141,937 $136,000 $145,000 $140,000 -3.45%
POLICE STATE AID $137,124 $118,000 $120,000 $135,000 12.50%
SCHOOL RESOURCES OFFICER $103,319 $99,000 $105,000 $105,000 0.00%
FEDERAL AND STATE GRANTS $43,684 $6,000 $6,000 $20,000 233.33%
DAKOTA COUNTY GRANT $11,566 $10,000 $10,000 $10,000 0.00%
PERA AID $9,073 $9,070 $9,070 $9,070 0.00%
TOTAL INTERGOVERNMENTAL $446,703 $378,070 $395,070 $419,070 6.07%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $16,842 $5,000 $5,000 $5,000 0.00%
GRAVEL TAX $0 $100 $100 $0 -100.00%
DONATIONS $18,683 $0 $0 $0
CELL TOWER REVENUE $0 $0 $109,161 $75,000 -31.29%
INTEREST $31,264 $35,000 $32,000 $30,000 -6.25%
TOTAL MISCELLANEOUS $66,789 $40,100 $146,261 $110,000 -24.79%
DAKOTA COUNTY
WASTE MANAGEMENT $16,000 $15,000 $15,000 $27,832 85.55%
TOTAL DAKOTA COUNTY $16,000 $15,000 $15,000 $27,832 85.55%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $55,750 $55,750 $55,750 $55,750 0.00%
TOTAL OTHER REVENUE $55,750 $55,750 $55,750 $55,750 0.00%
TOTAL GENERAL FUND REVENUE $7,613,953 $7,418,444 $8,083,691 $8,689,718 7.50%
page 76
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,592 $22,592 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $96 $88 $104 $114 9.62%
4135 FICA $1,728 $1,728 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,416 $24,408 $24,325 $24,335 0.04%
4400 TRAINING $310 $400 $1,500 $1,500 0.00%
4490 HALLOWEEN BONFIRE $1,831 $2,077 $1,500 $1,500 0.00%
4490 FIREWORKS $4,000 $4,250 $7,000 $0 -100.00%
4490 MISCELLANEOUS $4,530 $5,058 $3,000 $6,000 100.00%
4490 CELL PHONE $0 $239 $1,400 $0 -100.00%
TOTAL OTHER CHARGES $10,671 $12,024 $14,400 $9,000 -37.50%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $35,087 $36,432 $38,725 $33,335 -13.92%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 77
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $440,181 $414,746 $445,176 $514,083 15.48%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $4,000 $0 -100.00%
4131 INSURANCE $82,084 $74,037 $97,905 $106,829 9.11%
4133 WORKERS COMPENSATION $6,701 $6,302 $7,563 $8,319 10.00%
4134 PERA $31,816 $30,337 $33,388 $37,769 13.12%
4135 FICA $33,374 $31,493 $34,056 $38,524 13.12%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,734 $1,652 $1,700 $1,700 0.00%
TOTAL HUMAN RESOURCES $595,890 $558,567 $623,788 $707,224 13.38%
4200 RENTALS AND LEASES $237 $237 $400 $400 0.00%
4209 CITY HALL RENT $61,810 $64,900 $65,000 $65,000 0.00%
4210 TELEPHONE $5,947 $5,967 $6,200 $6,200 0.00%
4220 CITY ATTORNEY $9,506 $7,350 $13,000 $11,000 -15.38%
4220 AUDITOR $19,102 $20,600 $20,600 $21,400 3.88%
4220 CODIFIER-LINK TO CITY CODE $500 $500 $600 $600 0.00%
4220 CODIFICATION SERVICES $3,388 $4,789 $3,300 $4,800 45.45%
4220 PROF SERVICES - JOB EVALUATION $0 $260 $15,000 $2,000 -86.67%
4220 MNET ACCESS $1,332 $1,446 $0 $0 0.00%
4220 STAFF TRAINING $0 $0 $2,250 $6,000 166.67%
4220 SAFETY TRAINING $400 $350 $2,400 $2,400 0.00%
4220 COUNCIL RECORDING SERVICES $2,859 $3,351 $3,750 $3,750 0.00%
4220 AIR NOISE CONSULTANT MEMBERSHIP $770 $332 $800 $800 0.00%
4220 MISCELLANEOUS $1,509 $14,772 $8,400 $8,400 0.00%
4221 RETAINER-CITY ATTORNEY $4,800 $4,850 $5,000 $5,000 0.00%
4221 RETAINER-CITY ENGINEER $13,500 $13,500 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $1,252 $1,624 $1,800 $1,800 0.00%
4250 LIABILITY AND AUTO INSURANCE $70,241 $56,962 $85,000 $80,000 -5.88%
4268 NEWSLETTER $7,403 $10,562 $8,000 $11,750 46.88%
TOTAL CONTRACTUAL SERVICES $204,556 $212,352 $241,500 $231,300 -4.22%
4300 OFFICE SUPPLIES $5,918 $5,082 $6,500 $6,500 0.00%
4301 COMPUTER SOFTWARE $1,431 $0 $1,000 $0 -100.00%
4306 RECRUITMENT COSTS $573 $6,360 $500 $2,000 300.00%
4318 POSTAGE $2,383 $2,568 $2,400 $2,600 8.33%
4320 FUEL $253 $452 $250 $500 100.00%
4330 EQUIPMENT REPAIR $3,256 $6,419 $3,000 $7,000 133.33%
4330 SOFTWARE MAINTENANCE $1,980 $1,980 $1,980 $0 -100.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $1,099 $0 $500 $500 0.00%
TOTAL COMMODITIES $16,893 $22,861 $16,130 $19,100 18.41%
CAT OBJ DESCRIPTION
page 78
4400 TRAINING $5,145 $5,702 $9,000 $7,000 -22.22%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $15,870 $16,661 $18,500 $19,000 2.70%
4415 MILEAGE AND AUTO ALLOWANCE $2,262 $2,531 $3,000 $3,000 0.00%
4437 CREDIT CARD FEES $2,921 $2,294 $3,000 $3,000 0.00%
4480 CONTINGENCY $74,104 $84,503 $65,000 $70,000 7.69%
WSP ICE ARENA CONTRIBUTION $277,667 $0 $65,212 $65,212 0.00%
4490 MISCELLANEOUS $4,156 $5,104 $4,000 $8,000 100.00%
4490 ARC PER DIEM $1,475 $1,175 $2,100 $2,100 0.00%
TOTAL OTHER CHARGES $383,600 $117,970 $169,912 $177,412 4.41%
4600 CAPITAL OUTLAY $0 $15,824 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $15,824 $0 $0 0.00%
TOTAL EXPENDITURES $1,200,939 $927,573 $1,051,330 $1,135,036 7.96%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 79
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ELECTIONS
4110 SALARIES-REGULAR $21,638 $26,264 $24,290 $24,897 2.50%
4115 SALARIES-OVERTIME $0 $3,432 $0 $4,000 100.00%
4125 SALARIES-ELECTION JUDGES $0 $17,865 $0 $19,000 100.00%*
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $3,630 $4,474 $6,405 $6,989 9.12%
4134 PERA $1,618 $1,973 $1,822 $2,167 18.94%
4135 FICA $1,623 $1,980 $1,858 $2,211 19.00%
TOTAL HUMAN RESOURCES $28,509 $55,988 $34,375 $59,264 72.40%
4220 CONSULTING FEES $0 $75 $0 $100 100.00%
4240 LEGAL PUBLICATIONS $0 $626 $0 $700 100.00%
TOTAL CONTRACTUAL SERVICES $0 $701 $0 $800 #DIV/0!
4300 OFFICE SUPPLIES $0 $2,373 $0 $2,500 100.00%
4318 POSTAGE $0 $700 $0 $700 100.00%
4330 DAKOTA COUNTY SHARED EQUIPMENT $8,731 $8,789 $8,730 $0 -100.00%
4330 BALLOT COUNTER MAINTENANCE $0 $0 $2,375 $3,085 29.89%**
4330 ELECTRONIC POLL BOOKS $0 $0 $0 $3,500 100.00%
TOTAL COMMODITIES $8,731 $11,862 $11,105 $9,785 -11.89%
4415 MILEAGE AND AUTO ALLOWANCE $115 $297 $150 $300 100.00%
4490 MISCELLANEOUS $0 $2,710 $0 $2,800 100.00%
4490 10 NEW VOTING BOOTHS $0 $2,014 $2,000 $2,200 10.00%
TOTAL OTHER CHARGES $115 $5,021 $2,150 $5,300 146.51%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $37,355 $73,572 $47,630 $75,149 57.78%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
* Increase in early voters anticipated, need for more staff, hoping to employ Mac Leydon more hours for election help
**5 precincts X $617 each
CAT OBJ DESCRIPTION
page 80
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
IT
4110 SALARIES-REGULAR $39,475 $23,984 $38,205 $0 -100.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $15,000 $0 -100.00%
4131 INSURANCE $3,528 $2,912 $8,235 $0 -100.00%
4134 PERA $2,961 $3,963 $2,865 $0 -100.00%
4135 FICA $2,960 $4,056 $2,923 $0 -100.00%
TOTAL HUMAN RESOURCES $48,924 $34,915 $67,228 $0 -100.00%
4210 TELEPHONE $2,378 $1,803 $2,000 $2,000 0.00%
4220 WEBSITE COSTS $6,595 $1,200 $1,200 $1,325 10.42%
LOGIS SUPPORT $7,996 $13,623 $5,000 $37,260 645.20%
WEB SERVICES $1,200 $0 $1,500 $1,500 0.00%
OTHER $0 $2,840 $750 $750 0.00%
STATE OF MN LINE FEES (FIBER FEE)$0 $0 $0 $12,600 100.00%
SERVER HOSTING $0 $0 $0 $16,450 100.00%
TOTAL CONTRACTUAL SERVICES $18,169 $19,466 $10,450 $71,885 587.89%
4301 COMPUTER SOFTWARE AND HARDWARE
LICENSES $2,314 $2,500 $4,500 $1,500 -66.67%
OFFICE SUBSCRIPTION/OFFICE 365 $7,933 $0 $16,000 $0 -100.00%
COMPUTERS - ADMIN $2,639 $3,104 $5,000 $33,500 570.00%
WIRELESS CONTROLLER $0 $8,000 $0 -100.00%
SECURITY CAMERAS $1,555 $0 $10,000 $0 -100.00%
BACKUPS/SOFTWARE $3,224 $3,500 $15,750 350.00%
AIRWATCH $2,760 $2,640 $2,700 $2,040 -24.44%
MISC HARDWARE & SOFTWARE $14,275 $4,285 $1,000 $3,000 200.00%
LASERFICHE $8,504 $9,916 $9,900 $10,300 4.04%
ADDITIONAL LASERFICHE LICENSES $1,680 $1,563 $0 $0 0.00%
LASERFICHE FORMS MODULE (ADD ON)$0 $0 $0 $8,000 100.00%
COMPUTER SOFTWARE MAINTENANCE $0 $2,100 $11,350 440.48%
ADOBE ACROBAT/PHOTOSHOP $0 $700 $2,305 229.29%
ADMIN - PRINTER $1,800 $0 $0 0.00%
WINDOWS SERVER 2012/WINDOWS CAL $2,550 $0 $2,100 $4,225 101.19%
EXCHANGE CALS $923 $1,000 $0 -100.00%
BATTERY BACKUPS $943 $116 $1,000 $1,000 0.00%
OTHER $1,132 $0 $2,000 $2,000 0.00%
EQUIP/ NEW POSITIONS $0 $0 $0 $3,500
NETWORK SWITCHES $6,611 $0 $0 $5,537 100.00%
FIREWALL $0 $0 $0 $5,365 100.00%
TOTAL COMMODITIES $52,896 $30,072 $69,500 $109,372 57.37%
4400 TRAINING $2,081 $373 $4,000 $750 -81.25%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $600 $0 -100.00%
4404 MEMBERSHIP DUES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $105 $0 $350 $0 -100.00%
4490 MISCELLANEOUS $0 $228 $0 $0 0.00%
TOTAL OTHER CHARGES $2,186 $601 $4,950 $750 -84.85%
4600 CAPITAL OUTLAY $9,651 $9,498 $20,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $9,651 $9,498 $20,000 $0 -100.00%
TOTAL EXPENDITURES $131,826 $94,552 $172,128 $182,007 5.74%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 81
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $988,981 $1,076,568 $992,344 $1,243,946 25.35%
4110 SALARIES-REGULAR/ADMINISTRATION $512,569 $572,970 $871,278 $707,880 -18.75%
4115 SALARIES-OVERTIME/PATROL $61,166 $78,868 $90,500 $86,500 -4.42%
4130 SALARIES-TEMPORARY $10,344 $12,699 $10,400 $10,400 0.00%
4131 INSURANCE $308,280 $325,897 $439,200 $499,200 13.66%
4133 WORKERS COMPENSATION $83,421 $79,941 $93,500 $102,850 10.00%
4134 PERA/PATROL $169,990 $177,577 $172,550 $212,261 23.01%
4134 PERA/ADMINISTRATION $71,099 $78,198 $128,063 $104,945 -18.05%
4135 FICA/PATROL $16,498 $17,622 $17,595 $21,339 21.28%
4135 FICA/ADMINISTRATION $16,178 $15,132 $21,958 $17,199 -21.67%
TOTAL HUMAN RESOURCES $2,238,526 $2,435,472 $2,837,388 $3,006,520 5.96%
4200 RENTALS AND LEASES $57,666 $52,157 $63,812 $65,040 1.92%
4209 CITY HALL RENT $72,460 $76,083 $76,083 $76,803 0.95%
4210 TELEPHONE $18,148 $15,149 $24,480 $21,920 -10.46%
4220 POST LICENSE RENEWALS $720 $450 $630 $810 28.57%
4220 ATTORNEY FEES $2,852 $4,652 $4,000 $4,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $1,667 $7,948 $0 $5,000 100.00%
4220 IT SERVICES - LOGIS $0 $0 $0 $41,400 100.00%
4222 PROSECUTIONS $70,692 $70,692 $70,692 $70,692 0.00%
4223 OTHER CONTRACTUAL SERVICES
DCC CAPITAL PURCHASES $0 $0 $9,580 $5,000 -47.81%
BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,080 $1,100 1.85%
BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00%
RECORDS MANAGEMENT SYSTEM $21,472 $21,874 $22,801 $23,000 0.87%
AIRCARD $2,696 $2,696 $3,000 $3,000 0.00%
LOGIS-APS TICKET WRITER $0 $0 $2,288 $2,288 0.00%
LOGIS-APPLICATION SUPPORT $29,412 $31,056 $19,874 $32,676 64.42%
LOGIS-SYSTEM DEVELOPMENT $1,548 $1,548 $1,548 $1,548 0.00%
LOGIS INET $0 $0 $10,492 $11,000 4.84%
LOGIS ANY CONNECT/MAPS $0 $0 $1,650 $1,650 0.00%
LEASE LINE MN OFFICE TECH GROUP $1,538 $1,608 $5,796 $4,000 -30.99%
CJIIN $9,543 $10,268 $14,000 $15,000 7.14%
INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00%
AUTOMATED PAWN $204 $204 $205 $205 0.00%
LEXISNEXIS $902 $1,150 $2,200 $2,000 -9.09%
LANGUAGE LINE - INTERPRETER SVCS $14 $0 $500 $500 0.00%
OTHER CONTRACTUAL SERVICES $368 $0 $4,000 $4,000 0.00%
ELECTRONIC CRIMES TASK FORCE $15,000 $15,000 $15,000 $18,000 20.00%
4275 DCC ANNUAL RADIO FEE $8,632 $9,495 $10,360 $11,292 9.00%
4275 DCC ANNUAL FEE $210,181 $210,620 $207,269 $215,000 3.73%
RADIO MAINTENANCE AGREEMENT $1,550 $1,559 $1,559 $1,559 0.00%
TOTAL CONTRACTUAL SERVICES $530,145 $537,089 $576,749 $642,333 11.37%
CAT OBJ DESCRIPTION
page 82
4300 OFFICE SUPPLIES $5,908 $3,301 $5,000 $5,000 0.00%
4301 COMPUTER SOFTWARE/HARDWARE $33,521 $28,861 $23,955 $26,000 8.54%
4305 OPERATING SUPPLIES $8,581 $59,714 $46,685 $45,000 -3.61%
4305 POLICE RESERVES $5,156 $1,721 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $12,585 $14,439 $4,910 $15,000 205.50%
4318 POSTAGE $391 $920 $1,000 $1,000 0.00%
4320 GAS AND OIL $33,414 $30,724 $60,000 $50,000 -16.67%
4330 EQUIPMENT REPAIR/GENERAL $33,325 $34,083 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR/COPIER $0 $0 $0 $0 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $17,575 $26,823 $30,000 $43,000 43.33%
4331 MISCELLANEOUS FURNITURE/EQUIP $10,773 $19,779 $17,000 $11,000 -35.29%
TOTAL COMMODITIES $161,229 $220,365 $217,550 $225,000 3.42%
4400 TRAINING $27,723 $28,622 $39,000 $48,500 24.36%
4402 BOOKS AND SUBSCRIPTIONS $0 $557 $500 $500 0.00%
4404 MEMBERSHIP DUES $10,319 $9,920 $11,149 $12,000 7.63%
4410 CLOTHING AND EQUIPMENT $15,826 $21,173 $25,000 $25,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,675 $1,500 $1,000 $0 -100.00%
4430 CAR WASHES $4,000 $4,129 $4,400 $1,000 -77.27%
4490 MISCELLANEOUS $4,662 $2,343 $4,500 $5,000 11.11%
4490 SHREDDING $460 $518 $600 $1,000 66.67%
TOTAL OTHER CHARGES $64,665 $68,762 $86,149 $93,000 7.95%
4610 CAPITAL OUTLAY $53,166 $38,794 $52,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $53,166 $38,794 $52,000 $0 -100.00%
TOTAL EXPENDITURES $3,047,731 $3,300,482 $3,769,836 $3,966,853 5.23%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
BODY CAMERAS $20,000 Into Equipment Replacement fund
page 83
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $45,777 $45,438 $73,040 $70,515 -3.46%
4110 SALARIES-REGULAR/FIREFIGHTERS $140,431 $145,324 $152,524 $165,338 8.40%
4131 INSURANCE $4,566 $4,680 $5,490 $4,992 -9.07%
4132 INSURANCE-LONG TERM DISABILITY $2,891 $2,945 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $28,805 $27,627 $32,313 $35,544 10.00%
4134 PERA/ADMIN $3,445 $3,237 $3,568 $3,331 -6.64%
4135 FICA/ADMIN $3,492 $3,255 $5,587 $5,394 -3.45%
4135 FICA/FIREFIGHTERS $3,765 $3,656 $2,212 $2,397 8.36%
TOTAL HUMAN RESOURCES $233,172 $236,162 $277,734 $290,511 4.60%
4200 RENTALS AND LEASES $26 $26 $300 $300 0.00%
4210 TELEPHONE $4,724 $4,387 $4,800 $4,800 0.00%
4210 DAKOTA COUNTY FIBER LEASE $0 $0 $0 $3,600 100.00%
4211 ELECTRICAL SERVICE $7,928 $9,060 $9,000 $9,000 0.00%
4212 GAS SERVICE $4,510 $3,957 $6,500 $6,000 -7.69%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $0 $0 $0 $4,140 100.00%
4220 AUDIT $6,550 $6,750 $6,700 $6,750 0.75%
4220 LEGAL $938 $300 $2,000 $1,500 -25.00%
4220 OTHER PROFESSIONAL SERVICES $9,925 $0 $1,000 $11,000 1000.00%
4240 LEGAL PUBLICATIONS $49 $0 $0 $0 0.00%
4244 MEDICAL EXAMS $4,187 $3,900 $5,250 $7,750 47.62%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $3,931 $4,230 $6,500 $6,500 0.00%
4268 DEPARTMENT REPORT PRINTING $2,693 $2,693 $3,500 $3,000 -14.29%
4268 SCBA MASK FIT TESTING $851 $759 $950 $900 -5.26%
4268 AERIAL PUMP TESTING $450 $530 $1,500 $4,000 166.67%
4268 OTHER CONTRACT SERVICES $0 $0 $3,500 $3,500 0.00%
4275 DCC ANNUAL FEE $7,343 $8,632 $6,515 $8,500 30.47%
4275 DCC RADIO FEE $6,532 $8,142 $9,800 $9,800 0.00%
4280 RUBBISH COLLECTION $478 $651 $800 $800 0.00%
TOTAL CONTRACTUAL SERVICES $61,115 $54,017 $68,615 $91,840 33.85%
4300 OFFICE SUPPLIES $665 $662 $1,700 $1,700 0.00%
4301 COMPUTER SOFTWARE $6,584 $3,652 $6,040 $0 -100.00%
4301 COMPUTER HARDWARE $0 $0 $5,400 $1,500 -72.22%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $15,555 $15,697 $17,000 $17,000 0.00%
HOSE/NOZZELS/FITTINGS $0 $2,022 $6,000 $6,000 0.00%
MISCELLANEOUS OPERATING SUPPLIES $9,764 $13,935 $15,600 $16,000 2.56%
4318 POSTAGE $829 $386 $600 $600 0.00%
4320 GAS AND OIL $4,611 $4,344 $7,500 $6,000 -20.00%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $638 $1,348 $900 $1,000 11.11%
RADIO REPAIRS AND MAINTENANCE $518 $747 $800 $1,000 25.00%
APPARATUS REPAIRS AND MAINTENANCE $28,063 $34,637 $22,000 $24,500 11.36%
SCBA SERVICE $0 $625 $3,500 $2,000 -42.86%
OTHER REPAIRS AND MAINTENANCE $0 $0 $1,800 $1,800 0.00%
4331 EQUIPMENT $0 $0
4335 BUILDING MAINTENANCE $16,254 $9,279 $16,200 $17,000 4.94%
TOTAL COMMODITIES $83,481 $87,332 $105,040 $96,100 -8.51%
CAT OBJ DESCRIPTION
page 84
4400 TRAINING $3,817 $11,951 $15,000 $15,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $281 $1,314 $1,400 $1,500 7.14%
4403 TRAINING EXPENSES
TRAINING $3,921 $4,918 $4,000 $5,000 25.00%
FIRE PREVENTION $1,816 $2,890 $3,000 $6,500 116.67%
4404 MEMBERSHIP DUES $833 $1,034 $1,400 $1,250 -10.71%
4410 UNIFORMS $0 $0 $0 $4,500 #DIV/0!
4415 MILEAGE $128 $48 $500 $250 -50.00%
4425 WATER SERVICE $1,445 $2,123 $2,500 $2,500 0.00%
4490 MISCELLANEOUS $1,286 $641 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $13,527 $24,919 $28,800 $37,500 30.21%
4630 CAPITAL OUTLAY $28,815 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $28,815 $0 $0 $0 0.00%
TOTAL EXPENDITURES $420,110 $402,430 $480,189 $515,951 7.45%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 85
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $189 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $189 $0 $0 $0 0.00%
4209 CITY HALL RENT $11,100 $11,655 $11,655 $12,000 2.96%
4210 TELEPHONE $5,208 $4,530 $5,150 $5,500 6.80%
4220 PROFESSIONAL SERVICES $446 $448 $0 $500 100.00%
CITY ATTORNEY $1,463 $1,050 $1,500 $1,500 0.00%
CITY ENGINEER/GOPHER ONE $40,617 $36,696 $0 $0 0.00%
4221 RETAINER-CITY ENGINEER $7,500 $7,500 $0 $0 0.00%
4231 CONTRACTED INSPECTIONS $77,888 $81,376 $89,700 $90,000 0.33%
4240 LEGAL PUBLICATION $49 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $144,271 $143,255 $108,005 $109,500 1.38%
4300 OFFICE SUPPLIES $1,517 $476 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $700 $299 $350 $350 0.00%
4318 POSTAGE $1,015 $985 $875 $875 0.00%
4320 GAS AND OIL $258 $0 $0 $0 0.00%
4330 VEHICLE MAINTENANCE $223 $794 $0 $0 0.00%
TOTAL COMMODITIES $3,713 $2,554 $2,475 $2,475 0.00%
4400 TRAINING $0 $15 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $401 $105 $250 $250 0.00%
4404 MEMBERSHIP DUES $125 $135 $125 $125 0.00%
4490 MISCELLANEOUS $1,650 $750 $1,500 $1,000 -33.33%
TOTAL OTHER CHARGES $2,176 $1,005 $2,375 $1,875 -21.05%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $150,349 $146,814 $112,855 $113,850 0.88%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 86
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - STREETS
4110 SALARIES-REGULAR $306,450 $350,248 $335,010 $343,326 2.48%
4115 SALARIES-OVERTIME $15,473 $10,369 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $7,603 $0 $5,000 $5,000 0.00%
4131 INSURANCE $91,590 $90,475 $97,722 $106,629 9.11%
4133 WORKERS COMPENSATION $33,788 $32,329 $37,813 $41,594 10.00%
4134 PERA $23,315 $26,364 $26,804 $27,428 2.33%
4135 FICA $25,446 $27,019 $27,723 $28,358 2.29%
TOTAL HUMAN RESOURCES $503,665 $536,804 $552,447 $574,710 4.03%
4200 RENTALS AND LEASES $7,545 $2,558 $5,500 $5,500 0.00%
4210 TELEPHONE $4,252 $4,042 $1,500 $4,000 166.67%
4211 ELECTRICAL-STREET LIGHTS $20,280 $21,615 $22,000 $22,000 0.00%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $3,268 $3,670 $4,250 $4,000 -5.88%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,888 $3,356 $3,500 $3,500 0.00%
4212 GAS SERVICE $3,400 $2,634 $7,750 $5,000 -35.48%
4220 PROFESSIONAL SERVICES $1,374 $7,062 $1,200 $1,500 25.00%
4220 ENGINEERING FEES $16,860 $21,534 $0 $0 0.00%
4220 CITY ATTORNEY $411 $2,025 $600 $600 0.00%
4221 RETAINER-CITY ENGINEER $5,000 $5,000 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $310 $243 $0 $300 100.00%
4280 RUBBISH REMOVAL $2,108 $1,384 $3,000 $3,000 0.00%
TOTAL CONTRACTUAL SERVICES $68,696 $75,123 $49,300 $49,400 0.20%
4300 OFFICE SUPPLIES $537 $735 $600 $750 25.00%
4305 OPERATING SUPPLIES $17,702 $13,949 $12,500 $15,000 20.00%
4306 RECRUITMENT COSTS $765 $0 $0 $500 100.00%
4318 POSTAGE $48 $3 $50 $50 0.00%
4320 GAS AND OIL $20,529 $17,650 $32,500 $25,000 -23.08%
4330 EQUIPMENT REPAIR $49,535 $43,736 $30,000 $40,000 33.33%
4331 MISC OFFICE/COMPUTER EQUIPMENT $92 $0 $1,000 $1,000 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $3,971 $6,475 $3,000 $4,000 33.33%
CUSTODIAL SERVICES $1,926 $800 $1,750 $1,750 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $1,857 $864 $5,000 $5,000 0.00%
4340 STORM DAMAGE $274 $0 $0 $0 0.00%
TOTAL COMMODITIES $97,236 $84,212 $86,400 $93,050 7.70%
CAT OBJ DESCRIPTION
page 87
4400 TRAINING $680 $2,072 $1,200 $2,500 108.33%
4404 MEMBERSHIP DUES $94 $97 $150 $150 0.00%
4410 CLOTHING AND EQUIPMENT $2,578 $3,668 $1,800 $5,000 177.78%
4415 MILEAGE AND AUTO ALLOWANCE $299 $92 $100 $100 0.00%
4420 STREET SIGNS AND POSTS $5,579 $7,575 $9,500 $12,000 26.32%
4421 SAND AND SALT $133,998 $126,542 $135,000 $135,000 0.00%
4422 STREET MAINTENANCE MATERIAL $24,860 $27,585 $25,000 $30,000 20.00%
4423 CRACK SEALING/CHIP SEALING $0 $100,731 $100,000 $100,000 0.00%**
4424 STREET SWEEPING AND STRIPING $35,115 $28,592 $32,000 $32,000 0.00%
4425 WATER SERVICE-PUBLIC WORKS $240 $272 $250 $300 20.00%
4426 BONFIRE CLEAN UP $2,406 $2,502 $1,000 $0 -100.00%
4490 MISCELLANEOUS $343 $453 $250 $400 60.00%
4500 TREE REMOVAL $16,081 $9,194 $30,000 $30,000 0.00%
TOTAL OTHER CHARGES $222,273 $309,375 $336,250 $347,450 3.33%
4620 CAPITAL OUTLAY $1,777 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $1,777 $0 $0 $0 0.00%
TOTAL EXPENDITURES $893,647 $1,005,514 $1,024,397 $1,064,610 3.93%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
**Proposed Additional $100K from Wtr Tower Fund
page 88
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PW - PARKS
4110 SALARIES-REGULAR $259,058 $280,696 $270,914 $272,662 0.65%
4115 SALARIES-OVERTIME $13,475 $15,995 $10,000 $15,000 50.00%
4130 SALARIES-TEMPORARY $57,004 $58,771 $55,000 $60,000 9.09%
4131 INSURANCE $54,561 $56,635 $76,311 $83,267 9.12%
4133 WORKERS COMPENSATION $13,523 $12,932 $15,125 $16,638 10.00%
4134 PERA $20,037 $21,500 $21,069 $21,575 2.40%
4135 FICA $26,818 $29,016 $25,698 $26,596 3.49%
TOTAL HUMAN RESOURCES $444,476 $475,545 $474,117 $495,738 4.56%
4200 RENTALS AND LEASES $9,041 $10,972 $8,500 $10,000 17.65%
4210 TELEPHONE $3,566 $2,659 $3,500 $3,500 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $3,268 $3,670 $4,000 $4,000 0.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $5,411 $4,169 $5,500 $5,500 0.00%
4212 GAS SERVICE $4,503 $3,521 $8,000 $7,500 -6.25%
4220 PROFESSIONAL SERVICES $671 $0 $0 $0 0.00%
ENGINEERING $5,576 $3,743 $0 $0 0.00%
CITY ATTORNEY $563 $525 $0 $500 100.00%
HR TRAINING/TESTING $400 $678 $500 $500 0.00%
4221 RETAINER-CITY ENGINEER $4,000 $4,000 $0 $0 0.00%
4240 LEGAL PUBLICATION $240 $0 $0 $0 0.00%
4268 OTHER CONTRACT SERVICES $0 $14 $0 $0 0.00%
PARK MAINTENANCE $19,180 $19,219 $20,000 $22,000 10.00%
CITY NEWSLETTER $2,394 $2,420 $2,500 $0 -100.00%
4280 RUBBISH REMOVAL $1,572 $1,384 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $60,385 $56,974 $55,000 $56,000 1.82%
4300 OFFICE SUPPLIES $1,696 $818 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $21,217 $16,823 $13,000 $16,000 23.08%
4306 RECRUITMENT COSTS $0 $0 $0 $2,000 100.00%
4318 POSTAGE $107 $71 $150 $150 0.00%
4320 GAS AND OIL $13,926 $12,013 $19,000 $17,500 -7.89%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $37,833 $35,333 $30,000 $35,000 16.67%
PARKS MAINTENANCE SUPPLIES $32,446 $39,654 $67,500 $44,000 -34.81%
CHEMICALS AND FERTILIZER $5,845 $942 $14,000 $14,000 0.00%
TRAIL SWEEPING $0 $0 $2,000 $2,000 0.00%
TRAIL MAINTENANCE $0 $0 $10,000 $10,000 0.00%
STRIPING PAINT/CHALK $5,836 $1,663 $3,500 $3,500 0.00%
ERADICATE INVASIVE PLANTS $13,636 $10,000 $11,000 $15,000 36.36%
TOWN CENTRE LANDSCAPE MAINT.$0 $0 $9,000 $9,000 0.00%
PILOT KNOB RESTORATION $10,799 $10,050 $8,050 $7,000 -13.04%
ROGERS LAKE AERATION/MAINT.$0 $0 $1,000 $1,000 0.00%
ROGERS LAKE WEED CONTROL $1,518 $1,518 $3,000 $2,500 -16.67%
4331 MISC OFFICE/COMPUTER EQUIP $92 $0 $1,000 $1,000 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $3,943 $6,507 $3,000 $4,000 33.33%
CUSTODIAL SERVICES $1,904 $800 $1,800 $1,750 -2.78%
TOTAL COMMODITIES $150,798 $136,191 $198,250 $186,650 -5.85%
4400 TRAINING $6,473 $4,495 $7,250 $7,000 -3.45%
4404 MEMBERSHIP DUES $595 $659 $500 $750 50.00%
CAT OBJ DESCRIPTION
page 89
4410 CLOTHING AND EQUIPMENT $1,707 $1,481 $1,100 $2,500 127.27%
4415 MILEAGE AND AUTO ALLOWANCE $278 $0 $250 $250 0.00%
4422 STREET MAINTENANCE MATERIAL $3,050 $0 $1,500 $0 -100.00%
4425 WATER SERVICE
PUBLIC WORKS $240 $436 $250 $500 100.00%
PARKS $11,917 $12,428 $18,000 $15,000 -16.67%
4490 MISCELLANEOUS $657 $1,071 $1,000 $1,000 0.00%
4490 COMMISSIONER PER DIEM $1,700 $1,425 $2,100 $2,100 0.00%
4500 TREE REMOVAL $134 $441 $0 $25,000 100.00%
TOTAL OTHER CHARGES $26,751 $22,436 $31,950 $54,100 69.33%
4600 CAPITAL OUTLAY $37,631 $25,572 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $37,631 $25,572 $0 $0 0.00%
TOTAL EXPENDITURES $720,041 $716,718 $759,317 $792,488 4.37%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 90
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECREATION
RECREATION
4435 MHAA T-BALL $0 $0 $1,200 $1,200 0.00%
4435 SOFTBALL LEAGUES $6,714 $6,966 $7,000 $7,000 0.00%
4435 TENNIS LESSONS $2,542 $2,428 $2,500 $2,500 0.00%
4435 SUMMER CONCERTS $1,800 $1,660 $3,000 $3,000 0.00%
4435 SAFETY CAMP $648 $1,287 $2,000 $2,000 0.00%
4435 TENNIS TEAM $0 $0 $500 $500 0.00%
4435 SENIORS PROGRAMMING $201 $0 $1,000 $1,000 0.00%
4435 SUMMER PLAYHOUSE $1,505 $1,400 $2,000 $2,000 0.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $2,391 $3,071 $2,000 $2,500 25.00%
4435 FIELD TRIPS $6,042 $8,872 $6,000 $6,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $2,962 $0 $3,000 $3,000 0.00%
4435 RECREATION OFFICE SUPPLIES $0 $0 $500 $500 0.00%
4435 KIDS FISHING DERBY $1,489 $1,247 $1,500 $1,500 0.00%
4435 MHAA CONTRIBUTION $10,000 $0 $0 $0 0.00%
4435 YOUTH AND STAFF SHIRTS $686 $2,128 $500 $1,000 100.00%
4435 SKATEBOARD CAMPS/CLINICS $3,826 $3,821 $3,000 $4,000 33.33%
4435 BIKE RODEO $0 $0 $200 $0 -100.00%
PARK CELEBRATION $17,283 $16,441 $3,000 $3,000 0.00%
MISCELLANEOUS $1,484 $1,033 $0 $0 0.00%
4436 ONLINE REGISTRATION FEES $1,380 $1,494 $1,500 $1,500 0.00%
TOTAL RECREATION CHARGES $60,953 $51,850 $40,400 $42,200 4.46%
CAT OBJ DESCRIPTION
page 91
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PLANNING
4110 SALARIES-REGULAR $47,335 $43,892 $53,650 $97,827 82.34%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $6,273 $5,227 $14,640 $19,968 36.39%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $3,550 $2,897 $4,024 $7,337 82.33%
4135 FICA $3,763 $3,280 $4,104 $7,483 82.33%
TOTAL HUMAN RESOURCES $60,921 $55,296 $76,418 $132,615 73.54%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $10,336 $40,937 $10,000 $5,000 -50.00%
COMP PLAN UPDATE $0 $7,315 $38,500 $70,000 81.82%
CITY ENGINEERING $11,306 $11,089 $0 $0 0.00%
CITY ATTORNEY $5,213 $6,488 $8,000 $8,000 0.00%
OPEN TO BUSINESS - DAKOTA COUNTY $0 $0 $0 $2,600 100.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $0 $1,000 100.00%
PLANNING COMMISSIONER-MINUTES $1,086 $1,261 $1,500 $1,600 6.67%
RESOLUTION FILING WITH COUNTY $1,676 $1,256 $1,800 $1,800 0.00%
OTHER PROFESSIONAL SERVICES $21 $413 $0 $500 100.00%
4221 RETAINER
CITY ENGINEER $16,000 $16,000 $0 $0 0.00%
4222 PROSECUTIONS $0 $0 $3,750 $3,000 -20.00%
4240 LEGAL PUBLICATIONS $1,951 $1,908 $2,300 $2,300 0.00%
TOTAL CONTRACTUAL SERVICES $47,589 $86,668 $65,850 $95,800 45.48%
4300 OFFICE SUPPLIES $1,236 $1,933 $1,200 $2,500 108.33%
4318 POSTAGE $794 $640 $1,000 $1,000 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $136 $500 $500 0.00%
TOTAL COMMODITIES $2,030 $2,709 $2,700 $4,000 48.15%
4400 TRAINING $695 $624 $1,000 $1,100 10.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $803 $395 $450 $450 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $132 $116 $300 $300 0.00%
4490 PLANNING COMMISSION PER DIEM $1,525 $1,600 $2,100 $2,100 0.00%
4490 MISCELLANEOUS $110 $62 $400 $400 0.00%
TOTAL OTHER CHARGES $3,265 $2,797 $4,350 $4,450 2.30%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $113,805 $147,470 $149,318 $236,865 58.63%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 92
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
RECYCLING
4110 SALARIES-REGULAR $11,834 $10,973 $13,413 $0 -100.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $1,568 $1,307 $3,660 $0 -100.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $887 $724 $1,006 $0 -100.00%
4135 FICA $941 $820 $1,026 $0 -100.00%
TOTAL HUMAN RESOURCES $15,230 $13,824 $19,105 $0 -100.00%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $7,634 $9,452 $12,000 $10,000 -16.67%
4220 SHARED RECYCLING POSITION $0 $0 $7,500 $18,200 142.67%**
TOTAL CONTRACTUAL SERVICES $7,634 $9,452 $19,500 $28,200 44.62%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
4318 POSTAGE $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 MISCELLANEOUS $0 $728 $500 $500 0.00%
TOTAL OTHER CHARGES $0 $728 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $22,864 $24,004 $39,205 $28,800 -26.54%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
**INCREASE HOURS FOR CASSANDRA FROM 4 HOURS/WEEK TO 10 HOURS/WEEK TO MATCH SSP AND WSP
CAT OBJ DESCRIPTION
page 93
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ANIMAL CONTROL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4225 IMPOUNDING FEE $4,562 $5,074 $6,500 $6,500 0.00%
TOTAL CONTRACTUAL SERVICES $4,562 $5,074 $6,500 $6,500 0.00%
4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $500 $500 0.00%
4490 MISCELLANEOUS $71 $680 $2,000 $1,000 -50.00%
TOTAL OTHER CHARGES $71 $680 $2,000 $1,000 -50.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $4,633 $5,754 $9,000 $8,000 -11.11%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 94
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
ENGINEERING
4110 SALARIES-REGULAR $367,969 $280,542 $210,766 $277,429 31.63%
4115 SALARIES-OVERTIME $11,821 $10,471 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $5,316 $4,968 $0 $10,000 100.00%
4131 INSURANCE $62,892 $50,097 $47,763 $67,092 40.47%
4133 WORKERS COMPENSATION $3,626 $3,468 $4,057 $4,463 10.01%
4134 PERA $27,975 -$8,810 $16,557 $21,557 30.20%
4135 FICA $29,763 $24,867 $16,889 $22,754 34.73%
4139 OPEB -$31 -$3,175 $0
TOTAL HUMAN RESOURCES $509,331 $362,428 $306,032 $413,295 35.05%
4200 RENTALS AND LEASES $710 $780 $500 $500 0.00%
4209 CITY HALL RENT $46,980 $49,329 $49,329 $49,329 0.00%
4210 TELEPHONE $4,066 $3,866 $3,000 $4,000 33.33%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,066 $3,050 $3,050 $3,050 0.00%
OTHER PROFESSIONAL SERVICES $1,089 $5,283 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $8,737 $7,368 $9,000 $9,000 0.00%
TOTAL CONTRACTUAL SERVICES $64,648 $69,676 $66,879 $67,879 1.50%
4300 OFFICE SUPPLIES $2,195 $1,078 $2,000 $2,000 0.00%
4301 COMPUTER SOFTWARE $36,707 $17,152 $3,000 $0 -100.00%
4305 OPERATING SUPPLIES $1,000 $1,777 $500 $1,000 100.00%
4318 POSTAGE $27 $27 $300 $300 0.00%
4320 GAS AND OIL $1,391 $1,541 $1,200 $1,500 25.00%
4330 EQUIPMENT REPAIR $341 $2,126 $1,000 $1,000 0.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $1,712 $3,411 $3,000 $3,000 0.00%
TOTAL COMMODITIES $43,373 $27,112 $11,000 $8,800 -20.00%
4400 TRAINING $5,635 $3,092 $3,500 $2,500 -28.57%
4402 BOOKS AND SUBSCRIPTIONS $18 $0 $250 $100 -60.00%
4404 MEMBERSHIP DUES $379 $564 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $295 $153 $250 $250 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,706 $1,078 $500 $1,000 100.00%
4490 MISCELLANEOUS $133 $387 $250 $250 0.00%
4491 DEPRECIATION $9,745 $8,174 $0 $0 0.00%
TOTAL OTHER CHARGES $17,911 $13,448 $5,250 $4,600 -12.38%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $635,263 $472,664 $389,161 $494,574 27.09%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 95
UTILITY FUND FUND 15
REVENUES
REVENUE SOURCE 2015 ACTUAL 2016 ACTUAL 2016 BUDGET 2017 BUDGET 2018 PROJECTED % CHANGE
SEWER RENTAL $1,665,165 $1,686,622 $1,861,627 $1,898,859 $1,938,526 2.09%
WATER SURCHARGE TRANSFER $0 $25,000 $25,000 $25,000 $25,000 0.00%
SEWER PERMITS $1,800 $2,250 $200 $200 $1,500 650.00%
LILYDALE LIFT STATION MAINT.$2,500 $3,774 $3,000 $3,000 $3,000 0.00%
MISCELLANEOUS INCOME $37,202 $10,535 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER $13,850 -$11,150 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $1,730,517 $1,727,031 $1,898,677 $1,935,909 $1,976,876 2.12%
page 96
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $117,010 $123,012 $129,524 $132,763 2.50%
4115 SALARIES-OVERTIME $5,128 $1,405 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $5,544 $0 $5,500 $5,500 0.00%
4131 INSURANCE $22,106 $21,020 $34,587 $37,740 9.12%
4133 WORKERS COMPENSATION $7,724 $7,406 $8,863 $9,749 10.00%
4134 PERA $9,144 $25,223 $10,089 $10,332 2.41%
4135 FICA $10,732 $10,290 $10,711 $10,959 2.32%
4139 OPEB $430 $515 $0 $0
TOTAL HUMAN RESOURCES $177,818 $188,871 $204,274 $212,043 3.80%
4200 RENTALS AND LEASES $2,492 $1,117 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4210 TELEPHONE $7,133 $7,666 $7,000 $7,500 7.14%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $3,268 $3,670 $4,250 $4,000 -5.88%
LIFT STATIONS $10,835 $9,983 $10,500 $10,500 0.00%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $3,400 $2,634 $5,500 $5,000 -9.09%
LIFT STATIONS $921 $1,034 $1,000 $1,000 0.00%
4214 SOFTWARE MAINTENANCE $0 $5,000 $0 -100.00%
4220 PROFESSIONAL SERVICES $783 $5,735 $0 $15,000 100.00%
CITY ENGINEER $20,143 $8,129 $11,000 $0 -100.00%
CITY AUDIT $2,614 $2,600 $2,600 $2,750 5.77%
IT MANAGER $0 $0 $1,500 $0 -100.00%
TRAINING $400 $350 $350 $500 42.86%
4221 RETAINER-CITY ENGINEER $2,500 $2,500 $2,500 $0 -100.00%
4250 LIABILITY AND AUTO INSURANCE $5,473 $4,621 $7,000 $7,000 0.00%
4268 CITY NEWSLETTER $399 $532 $550 $0 -100.00%
4280 RUBBISH REMOVAL $1,572 $1,389 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $68,837 $58,864 $75,154 $69,654 -7.32%
4300 OFFICE SUPPLIES $1,833 $818 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $13,695 $15,384 $5,000 $15,000 200.00%
4318 POSTAGE $4,913 $4,934 $4,500 $5,000 11.11%
4320 GAS AND OIL $3,118 $3,937 $5,000 $5,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $33,181 $5,229 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $110,000 $250,000 127.27%
ROOT CHEMICALS $3,240 $131 $4,000 $4,000 0.00%
HYDRANT MARKERS $0 $0 $750 $750 0.00%
SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $94,909 $14,473 $10,000 $15,000 50.00%
MISCELLANEOUS EQUIPMENT REPAIRS $9,352 $33,947 $30,000 $30,000 0.00%
4331 FURNITURE/EQUIPMENT $392 $0 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $3,984 $6,370 $3,750 $4,000 6.67%
CUSTODIAL SERVICES $1,904 $800 $2,000 $1,750 -12.50%
TOTAL COMMODITIES $171,316 $86,818 $242,200 $397,700 64.20%
CAT OBJ DESCRIPTION
page 97
4400 TRAINING $2,101 $3,289 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $94 $97 $100 $100 0.00%
4410 CLOTHING AND EQUIPMENT $840 $699 $350 $750 114.29%
4415 MILEAGE AND AUTO ALLOWANCE $237 $193 $250 $250 0.00%
4425 WATER SERVICE $240 $272 $250 $250 0.00%
4437 CREDIT CARD FEES $617 $594 $750 $750 0.00%
4449 MWCC CHARGES $1,161,541 $1,164,404 $1,222,377 $1,332,391 9.00%
4490 MISCELLANEOUS $6,578 $5,981 $3,750 $4,000 6.67%
4491 DEPRECIATION $161,450 $167,442 $145,500 $145,500 0.00%
TOTAL OTHER CHARGES $1,333,698 $1,342,971 $1,375,827 $1,486,491 8.04%
4600 CAPITAL OUTLAY $0 $0 $315,000 $54,000 -82.86%
TOTAL CAPITAL OUTLAY $0 $0 $315,000 $54,000 -82.86%
TOTAL EXPENDITURES $1,751,669 $1,677,524 $2,212,455 $2,219,888 0.34%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
ONE TON UTILITY TRUCK $54,000
page 98
STORM WATER UTILITY FUND 29
REVENUES
REVENUE SOURCE 2015 ACTUAL 2016 ACTUAL 2016 BUDGET 2017 BUDGET 2018 PROJECTED % CHANGE
STORM WATER UTILITY FEES $405,569 $406,144 $398,631 $398,631 $446,000 11.88%
MISCELLANSOUS INCOME $99,421 $350 $0 $0 $0 0.00%
INTEREST INCOME $1,851 $1,480 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$359,281 -$9,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $147,560 $398,324 $390,481 $390,481 $437,850 12.13%
page 99
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $19,233 $20,046 $20,391 $20,901 2.50%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $3,006 $3,747 $5,673 $6,190 9.11%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $1,437 $4,687 $1,529 $1,568 2.55%
4135 FICA $1,430 $1,475 $1,560 $1,599 2.50%
4139 OPEB $105 $493 $0 $0 0.00%
TOTAL HUMAN RESOURCES $25,211 $30,448 $29,153 $30,258 3.79%
4209 CITY HALL RENT $6,575 $6,904 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $980 $975 $975 $1,000 2.56%
WMO MEETINGS $0 $6,000 $6,000 0.00%
NPDES ENGINEERING FEES $36,701 $22,560 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $0 $3,500 $3,500 0.00%
SURFACE WATER TREATMENT $0 $48,063 $5,000 $5,000 0.00%
OTHER PROFESSIONAL SERVICES $1,927 $4,633 $2,000 $2,500 25.00%
4221 RETAINER-CITY ENGINEER $1,000 $1,000 $1,000 $0 -100.00%
4240 LEGAL PUBLICATIONS $71 $308 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $47,254 $84,443 $60,829 $60,354 -0.78%
4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00%
4318 POSTAGE $9 $0 $25 $25 0.00%
4330 EQUIPMENT REPAIR $932 $0 $3,000 $3,000 0.00%
4337 STORM SEWER MAINTENANCE $34,816 $100,852 $45,000 $50,000 11.11%
4339 POND MAINTENANCE $0 $0 $80,000 $80,000 0.00%
TOTAL COMMODITIES $35,757 $100,852 $128,275 $133,275 3.90%
4404 MEMBERSHIP DUES $15,687 $16,949 $15,400 $17,500 13.64%
4460 CONSTRUCTION COSTS $131,914 $0 $0 $0 0.00%
4490 MISCELLANEOUS $0 $174 $475 $500 5.26%
4491 DEPRECIATION $35,637 $40,573 $35,637 $40,000 12.24%
TOTAL OTHER CHARGES $183,238 $57,696 $51,512 $58,000 12.60%
4600 CAPITAL OUTLAY $0 $0 $142,840 $142,840 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $142,840 $142,840 0.00%
TOTAL EXPENDITURES $291,460 $273,439 $412,609 $424,727 2.94%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SOUTH PLAZA $50,000
AVANTI $25,000
HIGHWAY 13 DRAINAGE IMPROV(LILYDA $27,840
CHEROKEE HEIGHTS CULVERT REPAIR $40,000
CAT OBJ DESCRIPTION
page 100
PAR 3
REVENUES
REVENUE SOURCE 2015 ACTUAL 2016 ACTUAL 2016 BUDGET 2017 BUDGET 2018 BUDGET % CHANGE
GREEN FEES $106,248 $92,080 $110,000 $110,000 $110,000 0.00%
RECREATION PROGRAMS $37,434 $34,877 $38,000 $38,000 $38,000 0.00%
CONCESSIONS $23,618 $18,288 $22,000 $23,000 $20,000 -13.04%
SUNDRY REVENUE $134 $553 $0 $0 $0 0.00%
INTEREST $310 $339 $250 $250 $250 0.00%
TOTAL PAR THREE FUND REVENUE $167,744 $146,137 $170,250 $171,250 $168,250 -1.75%
page 101
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
PAR 3
4110 SALARIES-ADMIN $25,120 $20,383 $21,698 $21,579 -0.55%
4110 SALARIES-CLUBHOUSE $28,819 $25,766 $30,000 $30,000 0.00%
4110 SALARIES - MAINTENANCE $15,275 $17,079 $18,000 $19,000 5.56%
4131 INSURANCE $5,885 $4,854 $6,039 $6,589 9.11%
4133 WORKERS COMPENSATION $1,536 $1,470 $1,720 $1,892 10.00%
4134 PERA $3,668 $10,088 $3,877 $3,868 -0.23%
4135 FICA $5,146 $4,723 $5,332 $5,399 1.26%
4139 OPEB $210 -$217 $0 $0 0.00%
TOTAL HUMAN RESOURCES $85,659 $84,146 $86,666 $88,327 1.92%
4200 RENTALS AND LEASES $2,782 $2,878 $500 $2,500 400.00%
4210 TELEPHONE $2,837 $3,388 $2,900 $3,300 13.79%
4211 ELECTRIC SERVICE
CLUBHOUSE $633 $697 $700 $700 0.00%
MAINTENANCE $5,269 $5,123 $5,500 $5,500 0.00%
4212 GAS SERVICE $610 $545 $700 $600 -14.29%
4220 PROFESSIONAL SERVICES $0
CITY AUDIT $2,513 $2,500 $2,500 $2,500 0.00%
CITY ATTORNEY $0 $0 $0 $0 0.00%
CONSULTANT FEE $0 $0 $0 $0 0.00%
LIQUOR LICENSE FEES/COMPLIANCE $332 $580 $350 $350 0.00%
4250 LIABILITY AND AUTO INSURANCE $3,135 $3,155 $3,200 $3,200 0.00%
4268 CONTRACT SERVICES
GROUNDS MAINTENANCE MGMT $6,000 $4,000 $4,000 $4,000 0.00%
CITY NEWSLETTER $319 $387 $400 $400 0.00%
4280 RUBBISH REMOVAL $604 $643 $900 $700 -22.22%
TOTAL CONTRACTUAL SERVICES $25,034 $23,896 $21,650 $23,750 9.70%
4300 OFFICE SUPPLIES $30 $419 $500 $500 0.00%
4305 GOLF SUPPLIES $2,302 $1,541 $500 $500 0.00%
4310 CONCESSIONS
FOOD $2,725 $3,271 $3,000 $3,000 0.00%
POP $1,211 $884 $1,500 $1,000 -33.33%
BEER $666 $1,051 $1,000 $1,000 0.00%
4320 GAS AND OIL $1,386 $1,246 $1,500 $1,300 -13.33%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $2,787 $4,497 $5,000 $5,000 0.00%
4334 COURSE MAINTENANCE $814 $1,088 $0 $1,000 #DIV/0!
CHEMICALS AND FERTILIZER $2,786 $1,728 $5,000 $3,000 -40.00%
IRRIGATION SYSTEM REPAIR $936 $946 $1,000 $1,000 0.00%
COURSE BEAUTIFICATION $888 $1,500 $3,000 $2,000 -33.33%
SOIL/SAND $0 $0 $500 $500 0.00%
4335 BUILDING MAINTENANCE $3,118 $3,835 $2,000 $2,000 0.00%
TOTAL COMMODITIES $19,649 $22,005 $24,500 $21,800 -11.02%
CAT OBJ DESCRIPTION
page 102
4400 TRAINING $0 $81 $100 $100 0.00%
4404 MEMBERSHIP DUES $190 $190 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $937 $80 $200 $200 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $200 $200 0.00%
4425 WATER SERVICE $326 $366 $400 $400 0.00%
4427 SEWER SERVICE $1,157 $1,165 $1,200 $1,200 0.00%
4436 ONLINE REGISTRATION FEE $989 $1,111 $1,000 $1,000 0.00%
4437 CREDIT CARD FEES $2,522 $2,613 $2,600 $2,600 0.00%
4490 MISCELLANEOUS $2,560 $9,148 $2,000 $2,000 0.00%
4480 CONTINGENCY $0 $0 $0 $0 0.00%
4491 DEPRECIATION $7,881 $7,881 $11,000 $8,000 -27.27%
4500 TREE REMOVAL $0 $2,138 $0 $2,000 100.00%
TOTAL OTHER CHARGES $16,562 $24,773 $19,000 $18,000 -5.26%
4620 CAPITAL OUTLAY $0 $0 $10,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $10,000 $0 -100.00%
TOTAL EXPENDITURES $146,904 $154,820 $161,816 $151,877 -6.14%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 103
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
CITY HALL
4110 SALARIES-REGULAR $58,834 $58,278 $61,381 $62,920 2.51%
4115 SALARIES-OVERTIME $165 $1,209 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $9,377 $9,456 $18,300 $19,968 9.11%
4133 WORKERS COMPENSATION $4,053 $3,879 $4,538 $4,992 10.00%
4134 PERA $4,399 $14,738 $4,604 $4,719 2.50%
4135 FICA $5,014 $5,256 $4,696 $4,813 2.49%
4139 OPEB $339 $477 $0 $0 0.00%
TOTAL HUMAN RESOURCES $82,181 $93,293 $93,519 $97,412 4.16%
4210 TELEPHONE $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $26,760 $30,058 $25,000 $30,000 20.00%
4212 GAS SERVICE $6,815 $5,059 $10,000 $7,500 -25.00%
4220 PROFESSIONAL SERVICES
CITY ENGINEER $9,175 $7,722 $9,000 $0 -100.00%
4250 LIABILITY AND AUTO INSURANCE $4,691 $3,961 $6,000 $5,000 -16.67%
4280 RUBBISH SERVICE $2,536 $3,166 $2,200 $3,250 47.73%
TOTAL CONTRACTUAL SERVICES $49,977 $49,966 $52,200 $45,750 -12.36%
4305 COMPUTER $0 $0 $1,200 $0 -100.00%
4331 FURNITURE?EQUIPMENT $0 $0 $0 $1,800 100.00%
4335 BUILDING MAINTENANCE $40,878 $48,437 $45,000 $46,300 2.89%
TOTAL COMMODITIES $40,878 $48,437 $45,000 $48,100 6.89%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $382 $0 $400 $100 -75.00%
4425 WATER SERVICE $2,336 $3,582 $4,000 $4,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $1,133 $206 $250 $250 0.00%
4491 DEPRECIATION $64,776 $64,776 $60,000 $60,000 0.00%
TOTAL OTHER CHARGES $68,627 $68,564 $74,700 $74,400 -0.40%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $241,663 $260,260 $265,419 $265,662 0.09%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 104
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $5,588 $1,218 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $5,588 $1,218 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $0 $5,634 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE $0 $0
SIREN MAINTENANCE AGREEMENT $0 $2,488 $4,000 $4,000 0.00%
N95 MASK TESTING $0 $0 $700 $700 0.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $0 $0 $3,000 $3,000 0.00%
EOC SUPPLIES $0 $1,600 $2,000 $2,000 0.00%
TOTAL COMMODITIES $0 $9,722 $14,200 $14,200 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $0 $0 $6,000 $6,000 0.00%
4400 CONTINGENCY $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,556 $8,624 $4,000 $4,000 0.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $0 $2,751 $200 $200 0.00%
TOTAL OTHER CHARGES $3,556 $11,375 $11,400 $11,400 0.00%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00%
TOTAL EXPENDITURES $9,144 $22,315 $44,800 $44,800 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,200
CAT OBJ DESCRIPTION
page 105
2015 2016 2017 %
ACTUAL ACTUAL BUDGET CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $95,298 $97,626 $90,000 $96,000 6.67%
4490 CITY CONTRIBUTION $85,200 $102,990 $126,000 $144,000 14.29%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $4,000 $3,000 -25.00%
TOTAL OTHER CHARGES $180,498 $200,616 $220,000 $243,000 10.45%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 #DIV/0!
TOTAL EXPENDITURES $180,498 $200,616 $220,000 $243,000 10.45%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 106
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,131 $1,125 $1,125 $1,125 0.00%
4220 CITY ENGINEER $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $1,131 $1,125 $1,125 $1,125 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 CONSTRUCTION COSTS $6,395 $28,810 $0 $0 0.00%
4490 MISCELLANEOUS $0 $1,196 $0 $0 0.00%
TOTAL OTHER CHARGES $6,395 $30,006 $0 $0 0.00%
4620 CAPITAL OUTLAY $122,381 $58,824 $45,000 $125,000 177.78%
TOTAL CAPITAL OUTLAY $122,381 $58,824 $45,000 $125,000 177.78%
TOTAL EXPENDITURES $129,907 $89,955 $46,125 $126,125 173.44%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Playground Equipment $50,000
Lights at Wentworth/Friendly Hills Rink $70,000
CAT OBJ DESCRIPTION
page 107
CITY OF MENDOTA HEIGHTS
2018 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2016 LEVY 2017 LEVY 2018 LEVY END DATE
2009 $26,999 $26,533 $26,067 2/1/2020
2010 $42,007 $42,457 $42,908 2/1/2030
2011 $205,946 $210,919 $215,224 2/1/2031
2012 $91,568 $86,820 $87,427 2/1/2032
2013 $122,453 $119,933 $117,413 2/1/2034
2014 Refunding $83,254 $83,031 $70,178 2/1/2027
2014 $79,365 $79,720 $69,574 2/1/2035
2015 Refunding $167,760 $164,469 $160,899 2/1/2028
2015 $0 $47,912 $48,235 2/1/2036
2016 $0 $0 $75,679
TOTAL $819,352 $861,795 $913,604
EQUIPMENT CERTIFICATES 2016 LEVY 2017 LEVY 2018 LEVY END DATE
FIRE TRUCK $53,765 $52,253 $50,741 2/1/2020
DUMP TRUCK $24,662 $23,898 $23,709 2/1/2025
PAR THREE BONDS 2016 LEVY 2017 LEVY 2018 LEVY END DATE
PAR THREE $240,266 $246,960 $242,655 2/1/2023
GRAND TOTAL $1,138,045 $1,184,907 $1,230,709
page 108
2015 2016 2017 2018 %
ACTUAL ACTUAL BUDGET REQUESTED CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $12,715 $14,120 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $12,715 $14,120 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $26,910 $34,451 $15,000 $35,000 133.33%
TOTAL COMMODITIES $26,910 $34,451 $15,000 $35,000 133.33%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $39,625 $48,571 $33,000 $53,000 60.61%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 109
DATE: September 19, 2017
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
Ryan Ruzek, Public Works Director
SUBJECT: Traffic Study Authorization
COMMENT:
INTRODUCTION
The Council is asked to authorize a traffic study of TH 149 (Dodd Road), and potentially two
other road segments.
BACKGROUND
Dodd Road is a rural-section two lane state Trunk Highway which serves as a north-south
collector through the City. Over the years, concerns have been raised about its ability to
accommodate both pedestrian and vehicular traffic in a safe and efficient manner.
At the May 22nd City Council and staff workshop, those traffic-carrying issues relating to current
and anticipated developments along TH 149 were identified as one of 8 major goals for the City
to study by the end of 2018.
At the August 15th City Council meeting, a group of Mendota Heights residents approached the
Council, expressing concerns about traffic and development-impacts on TH 149 of the Vikings
development in Eagan, and the potential development of the Village lots which are owned by the
City. The group did not feel that the Vikings’ AUAR had adequately addressed impacts on the
Mendota Heights section of Dodd Road. They were also concerned about other developments
along TH 149.
As a follow-up to that, it is noted that City staff attended several meetings in Eagan regarding the
Vikings AUAR after the project was announced in 2015. In addition, the Vikings organization
or its contractors had made presentations to the City Council on four separate occasions in 2016-
-January 4th and 5th, April 17th, and September 6th.
page 110
According to the City of Eagan, the AUAR did anticipate crowds from the Vikings training camp
being moved from Mankato, to Eagan, which is to happen in 2018. Eagan has also had its own
traffic studies done on the impact of the Vikings, including one which is currently underway to
analyze the impact of special events which are planned to be held periodically at the facility.
Traffic Studies:
Dodd Road: Staff contacted the four engineering firms which were on the City’s previously
approved list to do traffic engineering studies, with the intent being to obtain proposals to
perform a comprehensive study of TH 149. Of the four companies, two have previously done
work for either the Vikings, or the City of Eagan. Therefore, proposals from those were not
pursued. A third company declined the offer, stating that it was unable to take on this study due
to its current workload.
The fourth previously approved company did respond.
So as to get competitive quotes, two other companies were contacted, and agreed to submit
quotes. The lowest of the three quotes which were received was that of KLJ of St. Paul.
It is important to note that, being a State highway, any improvements to Dodd Road must be
approved by MNDOT. Funding of any improvements will also be subject to the cost sharing
policies of MNDOT, which will include local participation.
Other Traffic Studies: Following the receipt of the Dodd Road quotes, staff also was asked
about performing traffic studies on two other roadways which have been--or are anticipated to
be—traffic issues:
• Lake Drive and the adjacent residential neighborhood to the north, in the vicinity of St.
Thomas Academy and Visitation School; and
• Delaware Avenue, from TH 110, south to at least O’Neill Drive in Eagan. The study
area could be extended to the south if it can be anticipated that the Vikings development
in Eagan or other development in Inver Grove Heights might impact Delaware Avenue in
Mendota Heights.
If the above are of interest to the City Council to study, the Council could direct staff to negotiate
with KLJ for separate quotes to perform that work. If the resulting negotiated prices are not
acceptable, staff should then be directed to reopen the process for taking competitive quotes.
BUDGET IMPACT
The lowest quote for the Dodd Road study was that of KLJ, in the amount of $28,850. (The
other two quotes were for $37,720, and $59,137). This amount is not budgeted in 2017, but, as a
one-time expenditure to address an important development and quality of life issue, could be
paid from the City’s general reserves.
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KLJ’s work on Dodd Road would be anticipated to be performed over the next two months.
RECOMMENDATION
In order for the City to address the previously adopted goal of analyzing traffic issues on Dodd
Road, the Council should authorize KLJ Engineering to do a traffic study as proposed for the
entire length of Dodd.
If that is approved, the Council should also direct staff to obtain quotes from KLJ to perform
traffic studies and make recommendations for improvements, with estimated costs, to Lake Drive
and the adjacent neighborhood, and Delaware Avenue from TH 110 to at least O’Neill Drive in
Eagan. The Council would asked to authorize those.
ACTION REQUIRED
If the Council concurs, it should, by motion, enter into an agreement for a comprehensive traffic
engineering study of Dodd Road by KLJ Engineering, at a cost of $28,850.
Ryan Ruzek Mark McNeill
Public Works Director City Administrator
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DATE: September 19, 2017
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: City Hall Architect Contract Change
COMMENT:
INTRODUCTION
The Council is asked to approve a change in the scope of contract and the total amount of
compensation for JEA Architects.
BACKGROUND
On February 7th, the City entered into a contract with JEA Architects for remodeling relating to
mold and water issues in the lower level of City Hall. Initially, the contract seemed to be straight
forward—the design work was primarily for wall and ceiling treatments, and to move and
replace wall cabinets. The contract documents were to be put to bid with assistance from the
architect, who would then provide oversight during the construction process. The contract
anticipated two on-site meetings prior to a contractors’ pre-bid meeting.
However, since the design work started, the project has proven to be more complex, and its
scope has grown as a result. The discovery of some additional water infiltration issues appear to
be traceable back to the original construction of the building in 1988, and which were not
resolved by the drain system installed by the City in October, 2016. That caused the need to hire
a building exterior envelop specialist, and a masonry expert to suggest additional remedy
specifications.
In addition, we have added remodeling work in the Police Department and the elections storage
area to accommodate additional storage, the re-purposing of some of the shower areas, the
creation of an additional secure office for the Captain, and a remodeling of the squad room and
break area. This more than doubled the amount of consulting work from the HVAC design team.
This extra work was coordinated through the architect, and has caused additional design and
specification work to be done. It was outside of the original scope of the contract. The Council
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has been periodically apprised of progress, and the additional work, but the additional design
service and pricing have not been formalized. That should be done at this time.
The “not to exceed” amount of the contract –originally set at $20,250 to $22,250—has been
surpassed. The project has not yet progressed to the advertising and bidding, nor the
construction management phase.
JEA has provided the changes to the contract scope, and proposes to increase the amount of the
total compensation for the contract, which will cover the remaining items in the contract—bid
management, award, and construction management.
(It should be noted that one unresolved items to which JEA makes reference is the west wall of
the building. That walls appears to have had backfill placed against itseveral years ago to
resolve a drainage issue into the police garage. While there has not been an impact on the
surface brick yet, the structural engineers note that future treatment of this extra stress may be
necessary. It should probably be classified as a “medium” priority. However, because of budget
concerns now, this situation should monitored, rather than fixed at this time.)
BUDGET IMPACT
The amount of the new contract maximum is proposed at $68,500. We have reviewed this
amount, and even though it has more than tripled the compensation contemplated in the original
contract, given the increase in the scope of the contract, we feel that it is a fair amount. It should
be noted that JEA is reducing its hourly compensation billing in an effort to reduce the contract
costs.
Funding for the architectural work is the same as is the source of the remodeling work itself—the
Water Tower Fund. The amount available for the remodeling project (which includes the
architectural fees) is approximately $500,000.
RECOMMENDATION
I recommend that the agreement with JEA be modified, to approve the new scope of services,
and increase the total compensation to $68,500.
ACTION REQUIRED
If the Council concurs, it should, by motion approve a contract modification to increase the
scope of services, and the overall compensation maximum for the provision of design, bidding,
and construction management services to JEA Architects, to $68,500.
Mark McNeill
City Administrator
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