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Res 1979 - 49 Personnel Code for Mendota Heights. , - . � • � . � � �?9 `�9 . . . . , _ . , . . , . , _ , - ' L s _ � _ � � � • , ' ' _ . / . . � _ . ` . - ' f - � � - � ' • � _ • ' ' . - �� - f + " . \.� . , ` f , • P E R S O N N E L ` C O D E ' � � � � . . . , ,, , � F O R . . - . . - _ ' . • - - ' x • . - - • . C I T Y . 0 F . � ' - - � . � � t M E N�D �O>T�A �� `H�E �I� G �HwT S � _. � �� #,� .� _ ,- , �.� -t�1 ys s �: ��{{';��� }y. '; (�': r�....'• . r t.�� J F ��yAf�,p� ��� @ f � ' `t� ^ ! � i� � i i, � y �t � . � � � r e ' ' � �� -•`� � �'� .4. 1;�f � xt . . �_ �` s � . - . 31 f �{ � . � �it_ ' ;. ....-� i'=+ "'� � + ' � a �C "�'�� �i } �st' �. -��i, ' � i•�',`. �2 s y/� - �a, I . . y3 �,yY.,} n. �. �j, _ ,Y} � 4�f•�' t R 4� `��`� F 1.+°! � ' � • .f � s '.� A �6 �, . 4° ... c ' �•~_^t' . t'�'i- Y., � ��,+": . , . e ' , . .- _ � . ' . , � - , � ^ • . . ' , + 1 � ._ • • �r • � • f • • ... . i • , ' r _ a • ' , ' - - _ . _ r , . ' ,, , ` , ` ` " � - - . " • ' , . . - , � • MaY;:l,; , 1979 - - - " . ' � . . ` 4 r ' r - ' . � • + ' ' + ' T F' - • • ' � � , , • + , . • ' . + . • , • , � _ , � , Y � . • ` � ` f , i � t S f � '+ ` � T � � J } i' r4 �•.�( * '� w • ' a , . . �.{ `�Y '� � t � . ��. ,i �, ,� Y ' S ' 'T _ { ' � r . ,� c � '! , t ! ��yy . : i;5ar! �' . . • ' � i . '. • ' A;• S+ + , i S, Z. '� ' - - t -s . :S . � k i � . � . . � } t' � : ' •. K. t " � . { .r • . . � � ` , ' ' � TABLE OF CONTENTS . - ' , - ' , , - �+ ., •!. �. � ...� �:..x7 .. ^ :' �r y.' .i ` ' _ , : r - , ,'° �`t�, =}- T i ery a�,,, . - K � e � '� - :a.� i ; y 'ti ='• �'►^ • i ♦ . 'r . `!� ��`�ij .. �`, � i, t' �'' Y ' '�;, i ;. � �Pa,ge. • . , , � ' _ ��,_ � ' :� , , _ t�t �.>. "-;� �w',�°:. . . . _ Section l. Purpose� � � • ,,� � * 1' - � . . . , , .. �_ . . - ' � ' , , • ` - . ' � . ;� ' Section 2. Scope of Resalution = ' ' - ' ' 1 � • ' �, w , , , . , . , �. . ' �Section 3. Appointment Procedure � �- ' `• 1 . ' �. - � Section 4. Physical Examinations . . �' 1, 2 . � • . � . , , � . • � Section 5.' Probationary Pericads . , r 2 : � �• � . � . . x _ • . ' w . • A ' i � . Y . . _ . . , � Section 6 . Promotions - . ` � - • � • 3 � . � . , �, ' � - , Section 7. Permanent Employees � � � . 3, 4 � . - , ' ,. � � . . . � . .. . , . � � ' Section�8. Work_Week and Work Days , �, � 4 . " y` •-- � " . _ . . - . '. � . _ " _ • , ' , '' � - - - ' s � . � ' . . . ` Section 9.� Over-time'Compensation . � � , 4 � � • , , < ' ' ... � . . _ • ` ` ° . - ' ` - `, . � Section 10. -Vacation•Leave - •� -. .' 4, 5 ' . ' Section 11: Sick Leave • ,. ' • � ' 5, �6 . • • ` . - i , . . , , . , . ' � , ., . • . . ` ' - . . " - Section 12. Funeral Leave . ' . , �' 6 � ' ` ' ' " ' S- � • • � - ` . � . � , � ��Section 13. Group Hospital-Medical Insurance � 6, 7 , . � , • . , • - .. . � : Section 14.� Holidays � •� a �� . � '7 , � � � Section 15. Part-time Employees � � _ • - 7 '• � .� � ' � Section 16. Rest Periods . . , ` ' �� _ ' • 7 ` . ' • { � ' Section 17. Special Leave , ' w -,- ,-. 8,- ' ` � . , Section 18. Leave of Absence Without Pay •. ` 8, 9� . �. � ,' Section 19. Compensation . _ � � 9 � . � ' . Section 20., Pay Days - F � • ' � . ' 9 - - � ' . � - . � < . - ." Section 21. Educational Incentive-Tuition Refund ,•_9, 10. �� • � � � ' : ' - Section 22 . Resignation ' � . • ` ' . . 10 . ' ' .- . . . - , _- , . � • , _• . , , � . , ' . , . . � _ . • � • . ` ' . - . • � - ' , t . � . . . . � . , , ' - . . . . � � " ' ' � + � , ' . , . . r � - _ j - �� TABLE OF CONTENTS (continued) � � . • , • ' . ' , . . Page ., . , Section 23. Grievance Policy , � 10 - � " � � ' ' ... ' - y , " . . , , Section 24. Lay-offs ' � ' .` 10, 11 ' ` � . . . , Section,25. Disciplinary Action ��. ', 11, 12 , � . Section 26. Labor Contracts . . 12; 13 _ . Section 27., Retirement� • . � - ' 13 • . Section 28. Unlawful Acts •_ � 13 - " • - ' d . , ` Section 29. Effective Date 13 '� �, � � - . . ' �. � • � k : . . � � . � _ j - � � v ., � .. . . , ' , � �- • . • . • < ' • � . , r ._ . , 3 . . _ � _ ' . , • •- ' ` � • . � � , ♦ � � � • • � . . . . � � � .. � � t ' ` - . ' " �' . t � . . . • . , A . � + . , � - f . • ; ' . , . } Y . � ' �� ` � . � , . . . � '' , '. . _ � r , � ' • . • ( +�G. tt {}�� � •• � �l ♦ i � ;tl1�Yti .ti. �r F- " • " i �~I} �, t�� 7h. (J; ��f F'C'`�Jt y%� �T�y r.�� i}'f{, • ' , _ ' 's f 1« ' ����r } -' `�tc 'x-"s.. y�. � a • Y . ��, � .. ' . + � ��?� ` .. � so. o� 4 '� f S_ �� i i"` i ' _ . � , ' - �Y� , ; �t � �� e_'� ,t, � - ��,� w' f` a 4 � , . � � ' ��,��. . �;� a�f ;rio:. t � . ��: � ,�.� � � . . , :� • � , �c , t . + � . - ' ., ` . �,.�(. !,�rx � R 4., y., t£ t. 4 � � � ��zF'� '�°I' `. ��i �-� ' . ' . . : �'n .rr. �s'A�r � � !�$ : . �p `i }, Y • �+ " �'. � T � '' z . � . + w' E � � '�i' � i' � �'. � ' � . . . . ~ � , _ . •. " - � ,. , . . � ' _ ' , - . � . -,, . . s , • . � • • ` • , . 5 1. ' ' , _ • - ' • . . ' " '• . . - • � � � CITY OE' MENDOTA HEIGHTS ' ' � • - ' - • • llakota County, Minnesota • ' � •• , � - � RFSOLUTION N0. 79- `�9 � ' • . . - •- . � RESOLUTION ESTABLISHING A PERSONNEL COVE - . , ' - . � FOR EMPLOYEES OI' THE CITY OF MENDOTA HEIGHTS. � � � } . , • • . . � , -, . , r .. , , � , . �' .�Section l. Purpose. It is the purpose of this resolution to establish ' a uniform and equitable system of municipal personnel administration for all . . . . . , - . - � _ - �•employees of.the City of biendota Heights. . . , ` �: : Section 2. Scope of Resolution..•�This resolution sha11`apply to all • ,.� , - employees of the City except the following: • , � � , - � .' . � . a. All elected officials; • . ,' . ` b. City,Attorney and'xealth Officer;• . ,", , . - c. Members of Boards and Commissions; , • •' - . . � .' d. Consultants and others rendering temporary professional �, . . . 4 - services; � - � . , ' - � - . , , � • ., , • • - � " e. Volunteer.fi�remen; , � • , . . . - . . , , , , � � - ,- � . . . f. Emergency employees or other 7;employees not regularl.y employed ` � � in a permanent position. , , � -. ,, . . � . � t � '� # t a`� �t. ��EF:. r ' ' s' `- #. ' F , s �, "s f t ��' . i . . • . . • _- Section 3. Appointment=Procedure.,:':AlT:probat�onary apnd tregular • ,. ' ' . • _ 4 'Sa' *` w .i'� -g _ �� r. '•�r,. � 3,i�� r*'.+ .. . appointments to municipal service^shall be recommended by the�City Admin- � . � 'C•4" `�� �4 :}- �s.,�e.,, ; �� � E r �y , - ��� .r ' : . # � t , ♦ ?s � � . ' . . f • � .� . � { ,: , _ # ' •' � 1 i '' i�. � ' � � ' f � istrator and must be confirmed'by the City Council�on the basis of inerit '• , _ . .. � . ..R F •� � � d, "'�4 .'� t'�` �A4'. V. � � st�. ` ..� : t � ` � •� and`fitness,�and without;regard to•race,, c;reed;�color�or,discrimination.• • �. Where it is deemed necessary, merit and fitness shall'be determined by writt n, • . . � .. , • . - , oral, or other examinations designed to evaluate the ability of the candidat '.� �� to discharge the duties of the position for�which the examination is helcl.- � ` ' ' , ` • • . ` ' • ' . - ,� �� � Section 4. Physical Examinations. All new permanent employees�shall b� - required to have a physical examination by a licensed physician approved�by - e � . > 4 � . _� tlie City. Such examination shall include an evaluation of the applicant's '_�� ` � • " • . , - 1 - � � ' '. ' - �•� , , . . , . . ' . � - . � • ' . • ' ' � , • � , - - r • � , _ . . . , !. . . � � . : � .. . . ?. " . � ' , ` . r �_general fitness�for the position in question with particular emphasis on � . . detecting the presence of latent trouble in time for the applicant to take . - correc.tive action or to prevent the employment of a person whose'condition ' .� ' would deteriorate or be aggravated by the position under consideration. The . ' , `�_ r •�� . 4,C � t . s�'`�: ° -� � i° � . � � ; � ' . � b*�•�Y �_ � Y'�t'F�,� �ot ��s �a.y s i �•� � h • - • cost of the examination shall be borne by the`City and a repori: thereof shall � . . . • t • �� � �'�a��+ j � �t . � � •� �. � "i} '� ��� � ��.� ' � , c• i � -s� .; � �; '� � � � � T `s ` P �,,F 6 r , � ' be made to the City . .�, ;,� � .�,,; ; ti ;. . , � v .�,f . . ' - - - , . � _ ._ ' ' . �, Section 5. Probatibriaryj Periods. ,�. The' first� six .months�, of employment � - ti l�iP; ��.'. _ t�� lA� {i ::.� fc� ;= i� '*E�,�1. � �"�;`' �}�� �� + . �' y f • . ti,_. ' � 'ti' ' 4 '., � s �, �s ,�" � - . s � `' . of an employee shall be regarded�as�a probatio.nary period to'be utilized for , • • . . . . • , , . i observing the .employee's work, for securing the most effective adjustment of �,� _ . . . . . , - . _ �..'�the employee�to�his position, and for removing any such employee whose' �' . , _ . � . . , , • - '- , performance does riot mee't the required work standards., Vacation leave and � . ' sick leave benefits shall- accrue'to the employee during the probationary � _ - period but may not be�used until after its completion. If employmen�t is ' terminated during an employee's,probationary period, no sick leave, vacation - • . � . . _ . , �• or other benefits shall be due to such employee. Probationary employees '� , shall not�be entitled to leaves of absence. During the six-month probationary � " - period, the,dpear'tment head shall submit.a written report�after three months . � - .,' _ . ' . • , . ,,� . - -• . and after five months advising the�City Administrator as to the acceptability �` ,�� ., of the probationary employee ,for such position. The City Administrator.shall� •�� , � , ' . 4 , ' make his recommendations to�the Council within twenty (20) days before the, expiration of such six-month period. • � •• , • � � ' . . , , . . . , - . � . "" � The City Administrator may terminate a probationary employee anytime � during the probationary periof if, in his opinion, the working test indicates , . - � . � ' �. . � ' • . . ' - ' ,' �� that the employee is unable or unwilling to perform the duties of the position ..- satisfactorily or that his habits and dependability do not merit continuance x,, : i . . L . 3 • • _ " ` in the position.� ,The employee so terminated shall be notified in writing of � • . . . - • � -�°� the�reasons for.the termination�and shall not have the right to appeal unless ,' , _ _ ' . ' ' - 2 - ' . • ; y - . ' : . : ' ` t , . - ., , . ' , - - ' _' : . . , . . , . ' �j he is a veteran, in tithich case�the procedure prescribed�in Minnesota��Statutes ' , � , Section 197.46 sl�all be followed. • � , . , ' ' -� - Section.6: Promotions: The first six m ths'o�' a permanent employee's ' • , r . ' . • . promotion to a supervisory posi.tion shall be regarded as a probationar.y ; , � � , �i period. This period of,time shall be utilized for observing the.employee's � '. .� work,�for securing the most effective adjustment of the employee whos� p r:- _ . - . . . , _ - , '. `. formarice does not meet the required work standards. The probationary supervis- . � . ory employee shall continue to be grr a ed=all benefits due permanent�employees, •, however such employee shall not�be entitled to leaves of absence. •During the ' L� '�"� '`�w: � ' -� �r 'f Q ' F {:.{ �<. � t�s � ' � ' ' " . � ., ' . • � six month probatibnar`y period;�the department head shall•submit a written ., � report after three months and•after;five`moriths�advising�tHe City Administrator * � � - . , s,`s^-.��.x;.•y'.. �t� � -. �.. ,t it .•��, ,r ., . . ;, as to the acceptability of the probationary supervisory.employee for such �' � .. . *� 'l '..�.�r t.. "'k#t� '� :iX' J(,'� , , � 'j��tiSi��{`'t�a�.7, ' ` + � i� �Y • .. i4-r1 � Y .. ♦���i f'r f' . •�'Es,�L �i��I lt�iJ • � _ . - t`1 .� ��`a �al � • �..position. �The City�Administrator;�shall-Lmake his recoinmendations to the City • �`}Council twenty (20) days�before�the expiration of such six month period. ' � � < . � . - . � • • . , . � - , . • - A permarient employee terminated during the'probationary period from a � �` 'position'to which he has been promoted or transferr•ed shall be reinstated to ��,'_a position in,the class from which he was promoted or transferred unless he> � - r . . • • . • ;, is discharged from_the City service as provided in Section 25. • , • _ ,-. . , ' ,` Section 7. Permanent Employees. Permanent employees are employees of` . . t � , ` , , ' ; �,' -'• the City who have passed th� initial probationary period and�are currently �' . -" working full time in the service of•the City. Pe'rmanent;�part-time employees ' . . are employees who:have passed the initial probationary period and are - � . . . , , . ,: . - , - • currently workinc7 a minimum of twenty (20)�hours per work week in a position ' established by the City.Council. Permanent and permanent part-time emploXees., + .� shall�be.granted all benefits due them which shall include4�acation leave, ��� . ' . . , • • �, , , �`. sick leave, paid holidays; military leave, military induction pay and pay � for �accrued . - . � ' . - ,, � , , � , , .• . �` . � . , . , . .. . , * , . ,-3- . ' . � - � . _ - � _ . � ' � , �. , - • � � .. . - . ' , , , .. , '. . r ' � � ' •, � . . • ,� ' � vacation, leave u,pon �termination of employment. „ , .- .' . Section 8. �Work Week and Work Days.� Except for those positions other- ' � , . . _ . , � - � , wise specifically designated by the Council, the-regular work week shall be . fort�! (40) hours, Monday through Friday,,and the regular work day shall be � ' j - eight ,working-,hours. • � _ , , � ' � � ` • �. Section-9. Over-time�Compen'sation.�,Authnrized over-time work performed '� - � . . : . - ' . . � .' � , , r . . . . ,• shall be compensated at the rate of one and one-half times the regular rate of � - pay. Employees inay take compensatory time off at such times as approved by . ' , the City Administrator at the rate of one and one-half hours off for every . - , hour of over-time worked. � �' ' ' �- , � ' S - . ' ' Y � ' ,Section 10. Vacation.Leave. Each permanent employee shall be entitled . to vacation benefits as follows: ,After the'first year of continuous service � . ' 'the.employee shall be entitled to two calendar weeks of paid vacation leave • - ' E-x� /IS� '�"°t lv`... s�' '"`b'L. i' t .tL-'� �C'3 ,fi1i �p,;,'• � ' ' 1'�k � \ � �f ,..^. !�.♦ ,`a... � ^ . , except that those empToyee's•starting�their, s•ixth•gyear,of,continuous service � _ � . p�-*# l�+.J i',� s�u' '�'i�i"r7, t�:� r..p `�f '`�t�.,r�j�i ,�•.i�f ' � , . - ! s v "r • � �e+ �••.,,iR .i +x }a _ �=l Y ..Tw �: �. �.� . � i� �'_i.� � ' with the City shall be entitled to�three calendar weeks,of paid vacation ; ` � � ��*���•���•�y;3� f�"���°•;�� � � f`:� � � �. ,+�' � . � . � , . leave per year and those� employees sstarfiny the'ir* tenth',r.ear= of continuous • . .e . . . , . . �' ` service with the City'...shaµ �be �el�igible�ef'or'bne �dd� tiona� iday of paid = .� �,. �,vacation.leave per year of service with a maximum of four weeks of paid r � � vacation leave after fifteen years of.service. �Vacation.benefits shall be t�' •• calculated based on employmen;t anniversary dates. . ` * . � '' a. Vacation leave shall be scheduled by the'departments.to •` . _ , . T _ . . . • - � � ' accomodate .the work schedule of the de,�artments provided � - � . . � .� that no permanent �mployees will be denied the right to take • � ," yearly vacation equal to the number of vacation days accrued � � . • by the employee in the'previous calendar year., , - . . - - � `� b._ Employees shall be encouraged to take ye.arly vacations and • r . . , , . �. , . . . � shall be allowed to accrue a maximum of twenty (20) days annual ,• '• . - ' ' ; - . _ . - . ' ' _ . ' - ' - 4 - ' ,..' - . ' , t . . . ` � ` � p ' r . . . � 1 • I "' , • • : r , Y � • - ' a , �•� ,vacation for-which they are entitled, provided however that no � • ` � • � . � � ,. • employee shall use more than twenty (20) vacation days consecutively �� ? . ' • . •�, , . � ` ; �.. � without prior ,City Council approval. � _ r " � , ' - . c. �Employees separated from the City service shall be paid at their . .•' . �_ � normal ��salary rate for their unused vacation time. ' r� L- . • _ . , . .. - � •' - ', d. Only the vacation records kept�by the City Clerlc shall�be � ' �, • , , . _ . . . - ` considered official. ' � ,_. • �� ` -` �e. For.the purpose of accruing vacation, employees starting , . .• . ,��' .'employment within a given month shall be considered+to ' � � , - , t d , ` "- � � . ' _ � '- . � ., _ • � � •� . � i have �started ,on the first of that month. - ` ` � � - . , • . . " � ' _ - , , - � , - . � -,' f. �No employee-wYio is on vacation wil=1 be allowed to work '' ' , . ' - � ` - , ` �, ' _ ' � . _ ' � ' ,;, � - � • •� his�regular job in.the City service for, the purpose of , _ � • . ` • receiving double pay: � ' . - , . � , , _ . �� , ' • . ` - ' . Section 11. �Sick Leave. � • ' � � . �• e �� - . - - . ' � � � . • � . _ ' • � , . � � � � � � _ . ` - ,'. . . a. Al1 permanent full-time City employees shall be entitled to accrue �� �� ; . • � � � � , .. . , . , , . . ; .,�, :` r �sick leave at the rate of one day per month. Every such employee . '. � ` ',, � shall be,allowed to accrue up to and including one hundred twenty • - _ ' : , (120)� days of sick leave. ' ` . ' _ ' - . ,, , ' Y , ' ' . •-�' '� b. Iri order to be eligible for sick leave with'pay an employee must: • ' .' y , , ' . �,.. ' < < . - . ' � • . -` . ,. - -_• 1. Report promptly i.o his department head the reason for • , �� �, ._ ` � �. ' � - .. � � ` fr • .� ' . � , , � ' E - � - � . . , . ' �- � his abs�nce. " . f , . , ' , • - . - � - - ' - . - � . . . • r . _ . . ,.. _ , , . - ' '' � 2. Keep his.department head informed'of his�condition if his.. �� '�" . _ . , � . . -, -• , . ._ ' absence is more than�a three-day duration. ` . ' � - , ' ., t' 3.� If an employee'is'absent for more`than a three-day duration, ••, � - . • ' he sYiall provicle the City of Mendota Heights• with a- letter or ' , , . ' ' • �,/�,. � P *� � . � s r .�t4 ..,_ ` �t . ± : ;� �• , : - - ' ; ' JS - J+ � •� t� r.. fd". ;�r,, ���� �,..�; r�r; ..A. , `' e� - report frorn"his:attending+physician,•setting-forth the nature � ' • � 1+_ . c ,t� ? gr � i i ' .�7 . r t . , �� �. ° _, r f` f . .. • . _ , . ,..i ` - . _ . . � , ' , � • - - • of�his illn�es.ss�and any other appropriate facts. • � ' , . .. ' �:c S � it • F � Y + ; .� ♦ � �^ '�, � i'_ � . f S , � � � - . . • ' , . 't �9 .Fm - ��� : i��'k d, 6.• i,:' ,, `� ;`�-; �_ . • , - . . , � c.� Employees whose wives"are'expectant mothers shall'be�allowed to . . .. : � , ;, � ' ' � ` ' , - �j � 3�, +` 4 Q` .: � Y:�5 �•� , u;. g. � �, � �� �F,� �,. � ., ,, ' • �- ' - • . . , f ' � . � ' . k , ' ' ' ' - ' ` , ' _ ' � . ' . . - - charge to sick leave the necessary,time needed to attend such birth �` .. � �,and make the required adjustments in family living conditions. ` r `�d. In cases of extreme emergency involving employees with a record of ' meritorious service who through serious or protracted illness . . ' ' . , � F , . •. . � • . . � „ .�.�.� ' have used�up a7.1 accumulated sick leave, compensatory time off and._ • • t . , , _ .. . - ` - •-- • vacation leave, an extension of'sick leave beyond the maximum - ' -. . , , , , . . - '• � provided in this resolution may-be granted by the City Council. � � . � , ,',. 'e.. Penalty. Claiming sick leave when physically fit, except as permitted .., ,� •' • in this section, may be cause for disciplinary action, including , , � �•transfer, demotion,�suspension or dismissal. � � ' ' " • . ` t�'•+ y ,'± ,,q, =^+.Y k ][ . Y � � .'Y,� ' • • Section 12. Fune'raT�'Leave:�.All€permanent employees.,;�both full-time and . -.` part-time, may attendltlij�e �i�furieral, o f�th# i'r; spouse „mot'her� �father, children, , . "',. . ' y �l,I+w-�J�: s.�+ t sa � +1^ .b� . ,_+ . � t LL! a� ' . brother, sister, mother-in-law,�and father-in-law, as paid Funeral Zeave. Such � { y � '�{�r k a' 1`s `'" �c� • ' it4 i ,R � r' .?: s: � .. ` . , , •}S � .�+�R. ����R' ``�*h���.��� �Rtea �t fc;` .a�.� � �;, •; ' � , funeral leave shali ngt• e�xcee�d�three :d"ay,s :,and.# shal,l not; be; counted as sick leave . •- - . '4� ''z' :+ R' '. � . - Section 13. Group Hospital-Medical Insurance. All permanent full-i:ime �� • - . . . , � . , o, � employees shall be entitled to insurance benefits as established-by tlie City •: _ Council from time to time.' The.scope'of insurance coverage and amount of . � - premium participation by the•City will�be determined by the City Council. ,� ..�� � Permanent part-time employees shall be entitled to the same insurance benefits - , as full -time employees except that the amount of premium participation by the ' q . " � , ' � ' � - .. - City shall be on a proportionate basis based on the total hours they work�each '. . . , . � � ' ` - , . - - . ' . ' . • • , + - =' � � . �•. week as compared.to a total of forty hours per iaeek. For the purposes of this : . � . . � � . . • . Section; permanent part-time employees shall be define'd as employees who are '• -. ' currently working a minimum of twenty (20) hours per work week in a position -� . , , . - ` . - � � . ' • es�tablished by the City Council. � � ` ' � � •� - - �, � Group Hospital-Medical Insurance will be extende'd to terminated employees, ." . � G - . • ' - at their expense, as required by MSA 62A.17. .�� .: - ' � . + , . .. ' ' _ - , • . . ` • " - 6 -Y _ - - . , . � ` - • } . . � I . ' - ` .'» .� . ' � � � - a ' . . . i . . � � , . , ` i - ' Group Hospital-Medical Insurance will be extended to retired officers , , ; �- . . ' . � . . -• .and employees, at their expense, as required by MSA 62A.17. - -- ••r • � Section 14. Holidays. The following are to be paid holidays for those . . � employe,es not included in�labor coritracts: New Year's.Day, President's Day � � ��(third Monday in February), Good Friday, Memorial .Day (last Monday in May), � . , , . . ,• • . . . -. , Independence Day (July 4), Labor Day (first Monday in September), Columbus _ �. . , • Day (second Monday in October),,Veterans Day (November 11), Thanksgivinc Day � and•Christmas Day. One floating holiday shall be granted conditioned that , � ` ' �; . � scheduling'arrangements must be approved in advance by�the department head. • �'When New Year's Day, Independence �ay, Veterans Day or Chris•tmas Day falls ., . ` � • . � � � � ' on a Saturday;•the preceeding day shall be observed as a holiday; when any of • , • , these days falls on a Sunday, the following day shall be observed as a holiday. � , . xThe sections of labor contracts�.relating to holidays for those,employees repre- � •. sented by bargaining units shall prevail for those�einployees. '_; ,• t �� ' , • _ • � � . " • -. , - � , . � ,� , � The City Hall shall be closed for business_ori legal holidays,'provided, ' - however,� that employees may be required to work on�paid holidays when the � . , � t - • - '' � � ' � . nat,ure of their duties or other conditions so require. If'an employee is .•_ required to work on paid;;holidays„p Yi'e��shall. receive eguival'ent�<time off as , � ' -' " , '. ;f�� �� 1 �: j," -, �`�-S�; �} !� � '��`n - �•^ s • ;t .i+1�x.':' - . �! �' 3 �'� : ; s . �. � '- ._. � ;t . .G .r � v , „ ,{ , . . � the City Administrator shal•1 determine unless consideratibn`is given to this -, . . . -. ' t .. �r: �, * �,,,��� � .. � ;< i fr- i r = *�-' � 7 v : �''- � � �y �. jt�a. factor in determining wor,k ;schedules: � ;�� � � t �t � � ` . . . _ _ , L � , ., `�. ' ,s > - t 4 �:.: �S � s �"� - ' a, .s # � `. +i� - , `� " Section 15., �Part-time.Employees:��:�ermanent part-time emnloyees shall be • * s , i , y t�, . , r t. I ., * .,� . � wc ' � �� . � •. 'entitled to paid sick leave, vacation time, holidays, and funeral leave on a � �- proportionate basis based on the to•tal'number of hours they work e�ach week as ' � . compared to a'total of forty hours per week. , , - Section 16: Rest Periods. All regular employees working under con- � � , ditions where the�use of a break period ,is practiced shall be granted a . ,� ' .- fifteen-minute break period in the forenoon and a fifteen-minute break- ,� ' , R • � • . ' . period in the'afternoon of each working day. Break periods cannot be •_ �_ : .. ; . ' -.7 - . ' ' , , ' � , . , .. � . _ . ' ' , • � . , , _ , . • .' • .yr " � . ' accumulated within the working day or fr�m day to day. ' ' .� Section 17. Special Leave. � - '� � � � '•- a. All City employees who are members of the United States Armed • . . . . . � . '. Forces Reserves, members of the Minnesota National Guard, or . , • subject to call or induction into the Federal Service by the �, . �• President of the United States shall be entitled to a leave of .� - ' j absence for the per�iod of such active service without loss of ` ,. . . ` ` . - , , . 'a . St3'tl1S . � � . � � ,_ . . • b. �Any member o,f the United States Armed Forces Reserve or National -, � ', �.- Guard-who annually attends 15 days annual unit training shall be , Y. ' . a „ � , � " entitled to receive his regular pay for such periods but�not ; � � '"" ., exceeding a,total of 15 days in any calendar year. Employees�who ." _ _ � shall be called on or inducted for military duty of prolonged ' �� ' ; ' duration shall.receive full pay for 15 days. • �, , � . k + ` - ' ' � _ ' • _ , � � Section 18. Leave of Absence Without Pay. . . - ' ` • �. -•'� a. . Upon-request by an employee, leave of absence without pay may be • . „ , . 3 ' , , - . ,, ,, granted by the City Council, taking into�consideration good conduct, � > • :re .• ,,.... ,R. � t '� • � .P:' 1 /F' , ' , �- _ length of service;�and.efficiency�of�the-empToyee and the general�good • . {, �, ,� , . .�t ,.� ;;, �� . •,, :.t.. <� - ' � � . �� �� !_ � �' � a i � • . t�' �� .r �� ? � •f^t,�� . , �� . .. , . _ iF' �� ! " � " - .. k � � (' . �� � •�•� of municipal service. Such leave of absence shall not exceed a „ -' . '+' - 't �;�:'�'� �.'�t:'�; . �'':. ;-�r.., � r r�. ". }• ��period of ninety •. (90)i da^ys 'provided rthat the same may be extended . � . . � - . _ � �. beyond such period, if;'the 1'eave ;of;�absence is yfor, continued disability � . , . . , , .•�• • '. . ' •� or other good and.sufficient reasons, but in no case shall such�leave .���" _.•;•, of absence exceed one year except when the employee is detailed for � � � - •, miTitary service or�is clisabled by reason of disability incurred � _ � r • � while in the 'service of the�City. �No vacation�or sick leave benefits •�• . . . . � • _ • �shall accrue during a period of leave of absence without pay. . � s . . . . . . • . . - , + . . � � . ' � . . .. . , . ° , - 8 - - •` '. . ' � . • J � , ` , � T . i , . ♦ ` . • " . . ;�� ' 3 + q.q • .�� tl.;r '� i. T . '' � 7 '! � -,� ,�: � ' ., t ,: k - 2 �. •" '�J a_ { �' i `.� i = R ' � _ �!^ ` . � ...` " . - "� � �i �` � f �'' �� i: y ,,! � � y �a ? , - 8 . d t"' �: .s. '�a � . .s � �-�. , . . . � . ' . . , ' . . . r� �, b. Maternity Leave. Any permanent, full-time employee shall be � ` granted a maternity leave without�pay upon approval of the • . � " , . department head and�City Administrator. A maternity leave of �� . . ,. • . . , ��. � absence`shall not exceed•five months duration.� , ,• � . , - � , - ` . � � ' . _ • • . �': • - _ c. Jury Duty. In the case of jury duty,or�as a subpoenaed court ','- . . .'' witness,.an employee shall receive compensation which will equal , � the difference between the employee's regular pay and the compen- . . . � . � � � � • - � ` '•sation paid for such jury duty or as witness fees. � Section 19. Compensation. Employees'of the City shall be compensated -,. according to the schedule established by the City Council` Any wage or ` salary so established is the total remuneration for employment, but shall � � not be considered as reimbursement for official tr'avel or other expenses , which may be allowed for the conduct of official business. Unless approved '- . . ', by�the City�Council, no employee shall receive pay from the City in addition ` . . . . r : r , to the salary authorized for the position°to which he has been appointed. ', Section 20. Pay Days,.� Employees shall �e paid on the� Fifteenth and the' - last day of each month. When a payday falls on a holiday, employees shall receive�their pay the preceeding.work day. When a payday falls on a Saturday � or Sunday, employees shall receive their pay on the preceeding Friday. , . ,. . . _ Section 21. Educational Incentive - Tuition Refund. All permanent, � full-time City employees are encouraged to further their education,by enroll- ' - , , . ,� . ing,in work-related courses. The City shall provide an Education Incentive Plan � . . . . for all permanent full-time employees of the City. If funds are not provided ' by any other governmental agency, the Czty shall pay cost of tuition equal . • to tYiat charged by State institutions after the employee has successfully '' ' . , 4 • � _ i completed a work-related course with a grade of "C" or better. The City - . , < . : , Administrator will determine if a course is work-related and eligible for reimbv.rsement.- Upon completion of the course, the City shall pay the employee , ' - - �. �4" �,; ,� ' ; ,r>_ .� , .- �t t'-•' � ; r'?, ' � � �� � `;�}4t � , •r: � �`, .. - (,'a",. i , +x� r }� 1 j- r � _ ' .... . � . � .. '., �., 'w, ' _9_ F „ tr' f'.,'; .F, s�� �fJ >�,. . ' a Y ,'� � r _'" , i 'i� a'� • ' � t r ",� r . �' �.� . � � �x� i� ��,f 4 �. � d h 4 • � _ .� ' � t . ' .4 ' F -,y , ' ' " r , . -, ` . ' L '! i � #v � t :. � T . Y a ♦ -�, r , , " . " s: .4 ,.�� ? �,s '� ^•✓ x ': , ,��•�y `+ ?p..' � • - .�i�.a:�L _ f' . . � ;, t p cYs : - - .�' «'�a. �`'� " � } j '`,e 4. �? a'' 3 � s ,. ' -� 4 . .�r = . �4Z � i # � : i r.�� y `.a���.t' * �r,r'1 � , ., 2 � i 1 . : �, a one time payment of'ten dollars ($10:00) for��each credit hour ;the .* ,- . e . i A � r . . , �� employee has` earned.r�= a � . :+-4� i•s'����::.;'+ • ��'��- .�'�r :.c r . . • . . . • � � • � � 't=�pit �,� ��t ���� � `�i �.r� x�'�f,�r,�� ���,+•,l;r'E�r'•�'*�i`� c ' . . +r + «a - T � � . � ; A certificate or some other proof of achievement in an approved course-. � , .shall be placed in the personnel file of the'employee and reflection shall ' • � ' . • . . • � � • . � ' . . ,. . . , . . � � " be made upon this achievement�when salary -increases are reviewed. . �" � � - ,_ ,� Section 22. Resignation.� Any employee wishing to leave`the municipal'. , . • . . . , , . , . - , service in good standing�shall file with°his department~head, at l�east 14 , ` . ,'. ". . " ' � ' ` . . , days before leaving, a written resignation,�stating the effective date of the �' . � � ` , • - � , . ' r � . - ' �- � • . resignation'and the reason for�"leaving. .Failure to comply with this procedure' ' , may be considered cause for denying such employee future employment by the ' . ' City and denying termina'1 pay benefits. •� � .• • ' � • . , . •. , , ' Y , � ' • � Section 23. Grievance Policy. It is�the policy of the City insofar ��-' . � ,* �` as possible to prevent occurrence of grievances and to deal with them ... . . . j . . r � ' � . t ' ' _. . promptly when they do occur. When'any grievance comes or is directed to the ' ' ' ti -. r . . .. - ' � . '` _� `.attention'�of any supervisory employee of the City, the supervisor shall , , ._ • . . . . _, - _ .. . . . � . _' . ' - - . �. . . ' : promptly discuss all relevant circumstances with the�employee and his rep- ' , . - • . ._ , � . �'- . resentative if he so desires, consider�and examine the cause of grievances ` . . " �. • � ' . : - . . � - � , - • - -,. and attempt to` resolve it to the extent that he possess authority. Failing - . - . .. , , - - • -° at that level, the grievance may be carried up to a higher authority up to and�'� �� . � ' ' ,, ' _ . ' , ' , ' - , ' ; _ : • - ' _ ' • including the City Administrator. ' � . - `� : t • . , � • . . , . - ' - ' • j . f ' -' The�foregoing policy shall be superseded by grievance procedures when ' � • - . � . ., , ; • • . . �_ , . _ r , . , . ` included in a labor contract: ' . `. � ' , � . • � �. . , ` . . •; .' .�Section-24. Lay-offs. The City may lay-off any employee whenever such '' . . . , , ' - - -. ' . � , •.` - , ' ; , `� - action-is made necessary by reason of shortage of work,-�or funds, the'abol- ' ' . � ... . � . ' ' .. � - . - _ ' , . . , -�ition of a position or because of changes in organization, provided, however, . . ' y, that two weeks' advance written'notice�shall be given. However, no permanent • ,- employ.ee�Shall be laid off while there are temporary, provisional, or probationary . .. , • . . . a , � . � . , . � • , . • L , . •` y ,_' , _ lO._' - . ' � . + . ,. ' i ` , - ; ' � a , . " '' f ` . . ` ` . . ± , . _ , '` . ' . ' - r - , , _ - . employees serving in the same class or position for which the permanent .', � employee is qualified, eligible, and available:�` � �, ,.. .�.� � �� Section .25. Disciplinary Action. Any einployee in the service of the , . � . , + _ � ' i , •r" •City may be disciplined for cause.. The method of and procedure for dis= � � ciplinary action shall be determined by the City Administrator with appr'oval � . . • ' " • � r , • ' � . of the Council. -,_ ' _ " . - • j a.� Reprimand. An employee may be given an oral or written reprimand � � by 'h�s�superior or the City Administrator whenever his performance fal'ls � below expected standards or whenever the employee is�guilt���of misconduct or � ' • � '' tdis,obedience, in any matter. +, � � , � , � � � • ' � . . . . - - . F . . , . b. Suspension.� The City Administrator may suspend an employee without ` • . �' 3 � k. � �. " s. .�: � � ,� �.� � i � M ° � � : t ` i ;''_�. ' � pay�for disciplinary'reasons.'.Such''suspension shall not exceed 30 working , • r '4. e'� 'P'�. T ' y F:'y ! i ` F _;.a � � ...� � � • ' • " - . ,. ` ' days for� any'one_roffense��j � �� y�� $�}�� �� ..��� i� .� �� .. . • ' c.' Demotion. �An employee may•be demoted by;the�City Administrator ' . • � ' . • . �p •;f3 -'r!'•-';'t .t, ' dpy' � '? ;� ��,.%i>, 1r�.. ,,>�p �T��' . ' • , • , , , - 7 � 6 ' ,.,,.:� �. �t �f. 'ti .� t ' l ' a�., I ' : • r•�F Ri � A",�i,}'�:/ .. l�i .f 4 �. a w�: �f�F.. �'� ,3,?� �, .r# ' ,.•' for inefficientRperforinance tof�,*his duty;•: for disciplinary reasons; or = �� . _ '� �for good and sufficient reasons. � � , , . ' - ' � � ` . • ' . , , - w-. � d. Dismissal. Officers and employees subject to the provisions of � -' , �� .•, this Resolution may be'removed from,City :employment�`by the City•Administrator � '. for just cause. Dismissal for cause shall,be grounds for denial of the employ- � � - ee's terminal benefits_including, accumulated vacation leave.' � • � - • � ., . . : , . , �e. Causes for Disciplinary Action. Evidence of any of the following � .� � . , ' - . .., r . r . . -_ . . _ � -� acts shall be cause for+disciplinary action including reprimand,�suspension, • , , _" demotion or dismissal: , � _ . • � , ' � � ' ' , � . - � - . ' ,' '.. • . . , . • � . •_'- • . 1. Incompetence, inefficiency or negligence in the performance of. duty. ; ' ' " 2. Insubordination, including, but not limited to, refusal to obey an , , r. . , . . . . - � . ' � `�," order which a superior is entitled to give and have obeyed, or '� ' refusal to`do assigned work which the'employee is capable of doing ," • which has resulted or reasonably might"be expected to'result in•loss or "- .� - . � �. . � - 11 - - , . ' • _„ ` .� . - - . . . - . ', . • �• , �. , injury to the public or the municipality. �� . ,' , ' 3.� Public statements which are slanderous,�libelous or which tend � _ - - ', . , ' • _ ' ,'-• to discredit a City official or the City's services. •' �_ _ . ,. ,4. Repeated tardiness aft�r warning. . •� � � � � �. 5, Unauthorized'absence or abuse of`leave privileges. - , � , ' . ,. . , . _ . . . � • 6. Under the influence ot�iritoXicating beverages while on duty; or.', ��, ' e . , - � ., � . ° . • reporting to wo'rk while'.under the influence of intoxicating beverage's. , •,�. � l7. Under the �nfluence of those drugs prohibited by 'the City, State , • "or Federal law while on duty without authorization by a licensed. • - . r �� � . ' ' physiciari and without written permission from the City Administrator:' , � .�8. Wanton�.use of offensive conduct or language toward the public or City ` . � ' ` officials or employees. • - , . . r' . � � • _ � • , • = • . . � ' 9. Conviction of a criminal offen'se or misdemeanor involving moral� ' . . depravity. _ � " ' . • - . � _ , � -� . . 10. �h"y.,si.cal or mental defects which�in the jud'gement of the City . ' , • • • a , ' • ' • Administrator incapacitates the employee for the proper function � t . _ � = of his position: ; k -''� �. ,,• r '. � :"� .. , � 'C < � ; '" .a '� . . , jA�-�JF���h �'' � r''� t,rc.3.+i. • �{ {.' 4��= *`? �l *R!'y�� ' . . ' ' � � " 4 � j �: p i ;,','� � ,. a �i . . ` ,� , ��^ .: i . . ! . 't' � . . �Z - , __ 11. Carelessness or negligeiice in the'i�andlingr=or control of City - f�" €' � �. �f.�� " �Y �`' t � : . .,. � � , � , _, .e�. , ' • • property. ��+�,,� [� � i �.• t�; , x � � : � � � *= F �� . .ri�'• _ j , s t`~ � . 'Sn.�4 , a, ,i "fi p � � ' 12. �Proven dishonesty.in�the,performance of an employee's duties. - -�� ,, J`,AY e � _ , � , " � � i.' �b.'j 1'.x7 �n ��,f 9. 3 � i 1% +,= � +.�' � �': . . ,- ' � . 13. Inducing or attempting to induce an official or employee of the - . City to commit an unlawful act or to act iri violation of any law � _ � and reasonable official regulation•or order. _ • • ._• . .. - , - �.. . .. _ , , . , y . , . 14. Violations of the provisions of law or of this ordinance: '� � ' � 15: Violations of written personnel or departmental regulations. ' . '_ � . Section 26. Labor Contracts. If any of the foregoing provisions of•' � � .� this resolution shall be inconsistent with the provisions of a union or other . ' .� _' labor�contract entered into by and between the City and a labor union or other � ' � - � .. ,- 12 - � . , ' - . _ _ y.. ' � � � , . • . ' . - . . r . . � . organization on behalf of any City employees, such union or labor contract _ - . . , . ,, . .. , � - - . shall be deemed determinative as to any such inconsistent� provisions.- - , ' , . . . , . . . � ' �Section 27. �.Retirement., The mandatory requirement age for all municipal ' employees shall be 70 years bf age: In special cases; work extensions to . . employees may be granted by the Council after the age of 70,on a year-to-year 3 • ,. - - - ° ' basis, except that no employee shall ywork in a municipal position after the . . . � � a� ' � � t'. , /�y ♦ } ± r� � � • f �{1 . t ; r . • . t � �. age of 75. Extensions will" be igra tecl "beyoncl� the 'age of 70 only when it is ' • , . � . �.'s y. �►[�.. ik'% f � � . � - r: ' Y 9 �y � ' � r � �' '= Z, -^}� ' ' .� i � . � c ' 1 in the best interest •of sthe=municipa`l�ity to do -so. �.Extension requests will .be . �, y t•a . .. .. . ., r . w � - - . F . � ' � � - ' � � � r � dealt.,. with on the basis� of,the�factsy in each. indi�idualxcase. Department � � . � �' `��p_x� y.�RX i�}�, i *r: � i 3i . . �'ti��� 1 �.: , t `sr Y�. " - . _ ` �4`-1 ��R• r`�,.tli:i•'�a.fa-. t'. *♦;.5���.����lt; � ,. ',. heads shall be consulted and`•any pertinent`facts regarding the work performance, � _ . , ' _ .' . . � - , of the employee reques£ing an extension of retirement age may be considered in ," � determining disposition of his�requesty- Employees,desiring a work extension ., ,past the age of,70 shall submit the request in writing to the,_Council not less ;' •- ,- 4 than.6 months prior to their 70th birthday.� In the absence of approved work • • extensions, employees.sliall retire'from employment not later than December 31, ` . , ' '. � following their 70th birthdate. , • ` . •. f . T . , � . ' Section 28. Unlawful�Acts., Falsification of'Records. No person shall ,• �" _ knowingly make any false statement, certificate, mark,-rating., or report in � • regard to any test, certificate, or appointment held or made,under the personnel . , • �, _ . , - "- `. system or in manner commit or attempt to commit any fraud preventing the impartial _ •� execution of the provisions of this resolution. l � � - . _ , " r" Section 29. Effective Date. This resolution rescinds and supercedes " �_ . � . � ' , - � ` - � , { , ' Resolution numbers 73-93, 73-95, 75-24, and 76-67, and shall be in full force , • , - ` and effect from and after its adoption. , � ., . Y . � • • • � T A , � � ; , ' -�13 - , . •� . . . . , # , . . » � - �' . - .. ' . � .' ' r s . - � . , M1 .. . ,„ . .,�. � „ � �, .. , � .. I.. - ' k i'-?_;.� �"'�:�' ` '�` ,, ? ' . . � j ` . � � f' `�r� ;� *��',�t � { {;#tl�t't��r���.. • �.. {��'` . . �;��.a!,Ry; �„� � +►- �` ` _ . . . 'i � �;+Yt s'�.,i����` A;,, a'' �,�'h�:f�,�,�/�+��.. . ' , .� - ` , , i` • • . ` . •� + � • • ' . � `' Adopted,by the City Council of the City of Mendota Heights this First . � _ day of May, 1979. • � � " . - � . . . . • , . f • - . { ` � . . . � . � . , ' � , . . - � ' . • , , ' _ � * � . CITY COUNCIL . ' ; x . _ ` - � CITY OF MENDOTA HEIGHTS � , . : , • . • . ' • � k ' p" , , h '. . R By - ���' . . ". - . . . ' � Robert G. Lockwood �• . � � - . .' _" . . . . Mayor . f � . . ,, • - . . -. . • � . ATTEST: y . '� � , ` • - , • - � • ' . - , • . • r , , . � - . . � : ��.�.�� ,�,�.��`.- . :. . , , . . � _ F . lileen M. Swanson , �. City Clerk � ' � � , Y' , i ' . ) . � ' . � . � � , _ • . . • � ' ' � � • . t• ' ' �. � . ^ « • .. � .�. y ' , � � „ � • � . T < r y , . 1 Y ` • • ' ` � • ' f ' ' � . ' , . � �r` �. .� , : :' ' i =� , � - _ • ' ; �'� �� a� , r s � t� . � �. . , . '