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Res 1992 - 79 Establishing Rules & Rental Fees for Use of City Parks & Property4 CITY OF MENDOTA HEIGHTS DAROTA COIINTY, MINNESOTA RESOLIITION NO. 92-�_ A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR IISE OF CITY PARRS AND PROPERTY �IiEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THFsREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 92-42 be amended in its entirety; and BE IT FURTHER RESOLVED that the following policy of the City , of Mendota Heights, as set forth below, shall be adopted: I. PARR RENTALS A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall be: B. C. Resident - Private Non-Resident - Private Resident - Corporate/business Non-Resident - Corporate/business no charge $25.00 for groups of 50 or larger $50.00 per day $50.00 per day $100.00 per day All parks are available for reservation except Friendly Marsh Park which may not be reserved and is operated on a first-come, first-served basis. Written requests shall be submitted for park reservations and shall contain the following information: 1. 2. 3. 4. 5. 6. 7. Name of the park Date Time Event (such as family picnic, softball game) Number of people attending If there will be beer present or available. Name of person/contact responsible for event. D. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. E. A damage deposit of $100.00 will be required by all groups reserving picnic facilities in the parks, with the exception of nonprofit youth service organizations. The I. PARR RENTALS (continued) deposit is due when making the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. F. The Mendota Heights Police Department will be notified of all reservations. G. Groups wishing to reserve space or facilities shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the terms for the use of the park. The attached rules and regulations are identified as "Exhibit A". H. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. I. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the reserved area. J. The refund policy for cancelled reservations shall be: Cancellation 14 days in advance 100o refund Cancellation 1 to 13 days in advance 50% refund Refunds due to inclement weather on the day of the event will not be considered. There will be no additional charge for rescheduling of events postponed due to weather. II. EQIIIPMENT RENTALS A. Volleyball Nets $ 5.00 per day B. Extra picnic tables $ 5.00 each (limited quantity available) A deposit of $10.00 will be required for equipment rentals excluding picnic tables. III. SOFTBALL TOURNAMENTS A. Fees for a two day weekend tournament: Mendota Heights team currently participating in a Mendota Heights adult softball league: $200.00 For all others a flat rate of: $350.00 For any additional days: $25.00 per field III. SOFTBALL TOURNAMENTS (continued) B. All tournaments will be governed by USSSA rules and regulations. All tournaments will also adhere to Mendota Heights rules and regulations governing park facilities. C. A damage deposit of $200.00 will be required and must be submitted along with the tournament fee two weeks prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights D. Al1 City recreation sponsored tournaments will be exempt from all fees and deposits. E. No more than two tournaments per month will be allowed without approval of the Parks and Recreation Commission. Request for approval must be submitted through the Recreation Programmer. F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT B". G. The refund policy for cancelled reservations shall , be: Cancellation 14 days in advance 100� refund Cancellation 1 to 13 days in advance 50% refund IV. FIELD/SITE RFsSERVATIONS � B. C. D. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood park fields Field preparation Soccer $25.00 per field for non-residents First come, first served $25.00 $35.00 per field for non-residents Ice Rinks $20.00 per site per hour for non-residents $5.00 per rink per hour for lights. Basketball Courts $5.00 per hour to reserve IV. FI�LD/SIT� RESERVATIONS (coatiaued) E. Volleyball Courts $5.00 per hour to reserve F. Tennis Courts - Tennis courts are available on a first come, first served basis for Mendota Heights residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mend-Eagan Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G. The following groups are exempted from the above described fees: Mendota Heights Parks and Recreation Department, Mend-Eagan Athletic Association, and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the C.ity Council of the City of Mendota Heights this 17th day of November, 1992. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ���-� � • G�l,,,�.�a�'` Charles E. Mertensotto, Mayor ATTEST: ��„ �% u��,�-e�— thleen M. Swanson, City Clerk � EXHIBIT "A" RIILES AND REGIILATIONS FOR IISE OF CITY PARRS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must ma.ke arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 8. GLASS BEVERAGE CONTAINERS and/or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 6:00 a.m. to 10 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their animals. 6 EXHIBIT "B" RULES AND REGIILATIONS FOR LEAGUE AND NON-LEAGIIE SOFTBALL TOURNAMENTS 1. The City of Mendota Heights will provide four ball fields, bases, trash removal, chalking equipment and bathroom materials. 2. The sponsoring organization will be responsible for picking up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up will cause forfeit of deposit. 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be allowed past the parking lot. All other vehicles will be restricted to the parking lot. 4. All park facilities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilities will require additional permission. 5. It is required that the sponsoring organization purchase a USSSA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public park is also prohibited. 7. A formal letter of request must be submitted to the Recreation Programmer, City of Mendota Heights that will include the following information: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of fields and approximate times they will be used.