Loading...
Res 1993 - 67 Establishing Rules & Rental Fees for Use of City Parks & Propertyca�r o� �o�� ��aG$Ts n�o�a� co�, �aa�so�� 1tE50L��ON I19e �3- 67 A ItESOLII'�IOI1 ESTP�BI,IS�II�TG fl2III,ES � 1tENT�iL FEES I�'OR �SE OF CI�'Y P,�iIt�S �1I�TD P%tOPERTX DaHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOL� THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 92-79 be amended in its entirety; and BE IT FIIRTHER RESOLVED that the following policy of the City of Mendota Iieights, as set forth below, shall be adopted: I, $SHBLTLR/BIIILDING RENTAL A. The fee to reserve space in the picnic areas, or picnic shelters of city parks �hall be: Resident - Private Non-Resident - Private Resident - Corporate/business Non-Resident - Corporate/business no charge $25.00 for groups of 50 or larger $25.00 per day $50.00 per day $100.00 per day B. Churches, synagogues and other religious congregations in Mendota Heights or adjacent communities whose membership consists of Mendota Heights residents will be considered Resident-Private Groups. C. Al1 shelters are available for reservation including Mendakota Park, Rogers Lake Park, Kensington Park and Valley Park. Paxks classified as "Neighborhood Parks" can be reserved for picnics by their respective neighborhood groups at no charge. D. Park Permits shall be submitted for park reservations and shall contain the following information: 1. Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attending 6. Name of person/contact responsible for event. I. SHELT�R/BIIILDING RENTAL (coatiaued) E. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. F. A damage deposit of $100.00 will be required by all groups reserving picnic shelters in the parks, with the exception of nonprofit youth service organizations. The deposit is due when making the written reservation. The facility will be inspected immediately aftex the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. G. The Mendota Height� Police Department will be notified of all reservations. H. Groups wishing to reserve shelters shall abide by the attached rules and regulations and a copy of the park permit will be issued by the City to the sponsor setting forth the terms for the use of the shelter. The attached rules and regulations are identified as "Exhibit A". I. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. J. Ke There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the xesexved area. The refund policy for canceled reservations shall be: Cancellation 14 day� in advance 100� refund Cancellation 1 to 13 days in advance 50� xefund Refunds due to inclement weather on the day of the event will not be considered. Thexe will be no additional charge for rescheduling of events postponed due to weather. II. EQIIIPMENT RENTALS A. Volleyball Nets B. Extra picnic tables (limited quantity available) C. Horseshoes A deposit of $10.00 will be rentals excluding picnic tables. $ 5.00 per day $ 5.00 each $5.00 per set required for eguipment III. SOFTBALL TOURNAMENT$ A. Fees for a two day raeekend tournament; Mendota Heights team currently participating in a 1�lendota Heights adult softball league: $200v00 For all others a flat rate ofe $350.00 For any additional daysa $25.00 per field B. All adult softball tournaments will be governed by ASA rules and regulations. All tournaments will also.adhere-.- to Mendota Heights rules and regulations governing park facilities. • C. A damage deposit of $200.00 will be required and must be submitted.along with the tournament fee two weeks prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights. E� E. All City recreation sponsored tournaments will be exempt from all. fees and deposits. No more than two adult softball tournaments and one youth tournament per month will be allowed without approval of the Recreation Programmer. F. Each touxnament and sponsor shall abide by the attached rules and regulations and a written confirmation of the resexvation shall be executed between the sponsor and the City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT B". G. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100� refund Cancellation 1 to 13 days in advance 50� refund FIELD/SITE RESERVATIONS A. Softball fields: Adult Standard Fields $25.00 per field for (Mendakota, Civic Center) non-residents Neighborhood park fields F'ield preparation (For all user groups except City sponsored programs) First come, first served $25.00 per field (this excludes weekday prep for Mendota Heights youth organizations) � IV. FIELD/SIT$ RESERVATIONS (continued) All requests for field reservations will be made in writing between January 1 and March 15. Field reservations will be confirmed by April 1 and any requests received after March 15 will be handled on a first come, first served basis. The field reservation priorities are identified as Exhibit "C". B. Soccer F'ield preparation C. Ice Rinks $35.00 per field for non-residents $25.00 per field for weekend tournaments $20,00 per site per hour for non-residents $5.00 per rink per hour for lights. There will be no reservations between 12:00-6:00 p.m. on weekends and School Holidays. D. volleyball Courts First come, first served, except City sponsored programs E. Basketball Courts First come, first served F. Tennis Courts - Tennis courts are available on a first come, first senred basis for Mendota Heights residents and are not to be reserved. The fol.lowing community groups anay resexve tennis courts with the permission of the Par3cs and Itecreation Commission and the City Council - Mend-Eagan Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in 1�lendota Heights. G. The following groups are exempted from the above described fees, excluding field preparations which will be determined and negotiated on a case by case basis: Mendota Heights Parks and Recreation Department, Mend- Eagan Athletic Association, Sibley Area Girls Fast-pitch, Sibley Sting Soccer and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. VI. FIELD/SITg R$S�RVATION� (�A�ti�ued) H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit ox deny reaervation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this 19 d�y of Octobe� 1993. CITY COUNCIL CITX OF I�lEIQDOTA HEIGHTS By �-� �• G�/1..�..�"'_�" Charlea E. Mertensotto, Mayor ATTEST: 0 Ka hleen M. Swanson, City Clerk �� ' EXHIBIT "A" RULES AND REGIILATIONS FOR U5E OF CITY PARKS 1. Rental groups will use on].y th.ose areas designa�ed far group � picnics. Facili�ies such as �he horseshoe pit, volleyball , courts and softball fields �rill be available an a first come, first served basis unless specifically�reserved. 2. RentaZ groups will be responsible for cleanup of trash and � debris in the area reserved for their activity. 3. FaciZities such as picna.c tables, benches and other park ' facilities will remain in their present �.ocations . The moving of any facali�ies wi11 require permi.ssion. 4. A rental group will be responsible far cantral3iug a13. members af said group. Any violations to City ordinances will result in i.mmediate canceil.ation of the rental group contract and the group will be removed from City property. 5. A13. motor vehicles will be parked in designated parkin.g areas unless prior arrangements have beeu made. If an event is being caterad, a graup leader must make arrangements in advance wi�h a member of the park staff for specific instructions on entering the park, parking, etc. 6, 4nly groups consisting of 200 people or less will be , considered for rental of designated�areas. 7. Gambling, e}ccessive use af alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, zn any public park is prohibited. 8. GLASS BEVER.A.GE CONTp►INERS andf ar REG BEER are prohzbited in City parks. 9. The City of Mendota Heights park hours are 6:OQ a.m. to 10 p.m, 10. Fires are allowed only in designated receptacles. Fires musG � be comgletely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the Citg to be leashed. This also pertains to park property. Pet owners are alsa required �o clean. up a.ny droppings left by their animais. �X�YBYT "B" RIILES AND REGULATIONS FOR LEAGIIE AND NON-LEAGUE SQFTBALL 1. The City of Mendota Heights will provide four ball fields, bases, trash removal, chalking ec�uipment and bathroom materials. 2. The sponsoring organization will be responsible for picking up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up wil.l. cause forfeit of deposit. 3e The sponsoxing organization will be responsible for traffic and parking contxol. Only city vehicles used for maintenance will be allowed past the parking lot. All other vehicles will be restricted to the parking lot. 4. All park facilities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilitiea will rec�uixe additional permission. 5. It is required that the sponsoring organization purchase a ASA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public park is also prohibited. 7. A formal letter of request must be submitted to the Recreation Programmer, City of Mendota Heights that wil.l include the foll.owing infox�nation: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of fields and approximate times they will be used. �i'XAIBIT pCM PRIORITIES FOR SOFTBALL FIELD RESERVATIONS 1. First priority will be given to programs sponsored by the Mendota Heights Recreation Department. 2. Second priority will be given to organized youth programs of Mendota Heights. 3. Third priority will be given to organized adult programs of Mendota Heights. 4. Fourth priority will be given to non-resident youth or adult programs.