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Res 1995 - 09 Establishing Rules & Rental Fees for Use of City Parks & Propertyf CITY OF MENDOTA HEIGHTS - DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 95- 09 A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No 93-67 be amended in its entirety; and BE IT �'URTHER RESOLVED that the following policy of the City of Mendota Heights, as set forth below, shall be adopted: I. 5HELTER/BUII�DING RENTAL A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall be: Resident - Private Non-Resident - Private Resident - Corporate/business Non-Resident - Corporate/business no charge $25.00 for groups of 50 or larger $25.00 per day $50.00 per day $100.00 per day B. Churches, synagogues and other religious congregations in Mendota Heights or adjacent communities whose membership consists of Mendota. Heights residents will be considered Resident-Private Groups. C. All shelters are available for reservation including Mendakota Park, Rogers Lake Park, Kensington Park and Valley Park. Parks classified as "Neighborhood Parks" can be reserved for picnics by their respective neighborhood groups at no charge. D. Park Permits shall be submitted for park reservations and shall contai.n the following information: 1. Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attendi.ng 6. Name of person/contact responsible for event. I. SHELTER/BUII..DING RENTAL (continued) E. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have hree working days to submit deposits and fees or their reservation may be canceled. F. A damage deposit of $100.00 will be required by all roups reserving picnic shelters in the parks, with the exception of nonprofit youth service organizations. The deposit is due when making the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. G. The Mendota Heights Police Depariment and Parks Maintenance crews will be notif'ied of all reservations. H. Groups wishi.ng to reserve shelters shall abide by the attached rules and regulations and a copy of the park permit will be issued by the City to the sponsor setting forth the terms for the use of the shelter. The attached rules and regulations are identified as "Exhibit A" . Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. J. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the reserved area. K. The refund policy for canceled reservations shall be: Cancellation 14 days in advance ' 100 % refut�d Cancellation 1 to 13 days in advance 50 % refund Refunds due to inclement weather on the day of the event will not be considered. There will be no additional charge for rescheduling of events postponed due to weather. II. EOUIPT�NT RENTAIS A. Volleyball Nets $ 5.(}0 per day B. Extra picnic tables $ 5.00 each (limited quantity available) C. Horseshoes $5.00 per set A deposit of $10.00 will be required for equipment rentals excluding picnic tables. III. SOFTBALL TOURNAMENTS A. : C. � Fees for a two day weekend tournament: Mendota Heights team cunently participating in a Mendota Heights adult softball league: $200.00 For all others a flat ra.te of: $350.00 For any additional days: i' $25.00 per field All adult softball tournaments will � be governed by ASA rules and regulations. All tournaments will also adhere � to Mendota Heights rules and regulations governi.ng park facilities. j A damage deposit of $200.00 will be required and mustbe submitted along with the tournament fee two weeks prior to the scheduled event. An additional d'amage deposit may be required for extraordi.nary circumstances, as determined by the City of Mendota Heights. � All City recreation sponsored tournaments will be exempt from all fees and deposits. ; E. No more than three tournaments per month will be allowed without approval of the Recreation Programmer. I � F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the fee arid terms for the use of the park. The attached rules and regulations are identif'ied as "EXFIIBIT B" . G. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100 % refund Cancellation 1 to 13 days in advance 50 % refund IV. FIELD/SITE RESERVATIONS A. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood park fields Field preparation (For all user groups except City sponsored programs) �$25.U0 per field for non-residents i First come, first served except for � authorized seasonal reservations ' $25.00 per field (this excludes weekday prep for Mendota �ieights youth , organizations) IV. FIELD/SITE RESERVATIONS (continued) All requests for field reservations will be made in writing between January 1 and March 15. Field reservations will be confumed by April 1 and any requests received after March 15 will be handled on a first come, fust served basis. The field reservation priorities are identified as Exhibit "C". B. Soccer $35.00 per field for non-residents Field preparation � $25.00 per field for weekend ; toumaments All requests for field reservations for the summer season (May 1 through August 15) will be made in writi.ng between 7anuary 1 and Mazch 15. Field reservations will be conf'umed by April 1 and any requests received after March 15 will be handled on a first come, first served basis. All requests for field reservations for the fall season (August 16 through,October 31) will be made in writing between June 1 and 7uly 15. Field reservations for the fall season will be confirmed by August 1 and any request after July 15 will be handled on a first come, first served basis. The field reservation priorities are identified as Fxhibit "C" . , C. Ice Rinks �$20.00 per site per hour for non -residents �$5.00 per rink per hour for lights. � There will be no reservations between 12:00-6:00 p.m. on weekends and School Holidays. i D. Volleyball Courts I First come, first served, except City , sponsored programs E. Basketball Courts ,� First come, first served � F. Tennis Courts - Tennis courts are available on a first come, first served basis for Mendota Heights residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mendota Heights Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G. The following groups are exempted from the above described fees, excluding field preparations which willbe determined and negotiated on a case by case basis: Mendota Heights Parks and Recreation Department, Mendota. Heights Athletic Association, Sibley Area Girls Fast-pitch, Sibley Sting Soccer and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. VI. FIELD/SITE RESERVATIONS (continued) H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this �th �y of Feb , 1995. ' � CITY COUNCII, � CITY OF MENDOTA HIIGHTS By �^'`� � ��—�— Charles E. Mertensotto, Mayor ATTFST: �C�z��� /7] , athleen M. Swanson, City Clerk EXHIBIT "A" RIILES AND REGIILATIONS FOR IISE OF CITY PARKS 1. Rental groups will use only those areas designated for group picnics. Facilities such as,the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for clean up of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etce 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. . 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 8. GLASS BEVERAGE CONTAINERS and/or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 6:00 a.m. to 10:00 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their anima.ls . EXHIBIT ��B�� RULES AND REGULATIONS FOR LEAGUE AND NON-LEAGUE SOFTBALL TOURNAMENTS 1. The City of Mendota Heights will provide four ball iields, bases, trash removal, chalking equipment and bathroom materials. 2. The sponsori.ng organization will be responsible for picking up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up will cause forfeit of deposit. 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be allowed past the parking lot. All other vehicles will be restricted to the parking lot. 4. All park facilities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilities will require additional permission. 5. It is required that the sponsoring organization purchase a ASA liability policy to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of beer or any other alcoholic beverages is prohibited. Excessive use of alcoholic beverages in any public pazk is also prohibited. 7. A formal letter of request must be submitted to the Recreation Programmer, City of Mendota Heights that will include the following information: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of fields and appro�mate ti.mes they will be used. PRIORITIES FOR FIELD/RINK RESERVATIONS First priority will be given to programs sponsored by the Mendota Heights Recreation Department. 2. Second priority will be given to organized youth programs of Mendota Heights, including, but not limited to, Mendota Heights Athletic Association, Sibley Area Girls Fast-pitch, and Sibley Sting Soccer. Organized youth programs are those programs with the following characteristics: a. The program is offered on a community wide basis for open participation by the general youth public; and b. The program is offered on an on-going, annual basis; and c. The program is targeted to similar age brackets on an annual basis; and d. The intent of the progra.m is to serve a broad range of youths in the community and not be exclusive in nature. e. Community is defined as pertaining to Mendota Heights residents. 3. Third priority will be given to youth programs of Mendota Heights that are not considered organized youth programs. 4. Fourth priority will be given to organized adult programs in Mendota Heights. The larger the number of Mendota Heights residents in the organized adult program, the higher the priority for field reservations. 5. Fifth priority will be given to Resident/Private Groups. 6. Sixth priority will be given to non-resident youth or adult programs.