1977-02-160
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1. Call to Order.
2. Roll Call.
3. Old Business
CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
AGENDA
Adjourned Meeting
February 16, 1977
8:00 P.M.
a. Discussion of inemo on municipal matters of concern, inclu
continuation of discussion on equipment needs and financi:
schedule for Dutch Elm program.
4. Public
5. Adjourn.
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POLICY MATTERS
Continuous and On-Going Direction
in Governmental Operations
, '
• 1. Establish Municipal Goals and Objectives.
-2. Establish Dutch Elm Disease Control Program and Subsidy
���+�' 3. Prepare and Adopt. Comprehensive Plan, including:
a. Rezoning;
b. Agriculture uses; ,
� c. Integration of former Lilly property into open space
d. Five-year �apital Improvement Program.
4. Commence enforcement of Wetland Ordinance.
QP3D 5. Establish Park Contribution Formula.
6. Establish Assessment Deferment Policy.
�;¢,� 7. Discuss the need for a formal housing policy. •
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8. Establish street light system and associated "need" formula.
��00 9. Adopt Gas and Electric Franchises.
10. Develop Policy (Formula) on Surface Drainage Cost appo
c�rf�"11. Municipal Liquor -- Discuss pros and cons of existing
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PROJECTS
Matters Z'hat�Eventually are Completed -- Have
Satisfied Some "Need"
1
Public Works Garage.
1977 Construction Projects:
a. TH 110 Frontage Road;
b. Ivy Falls Addition (Riley's two plats);
c. Mayfield Heights street and storm sewer;
d. E�nerson Overlay, Dodd to Delaware;
e. Londin Road Extension to Butler, R-O-W acquisition.
Statements (by elected officials) made'at the North End Hea
indicated that we would attempt to get West St. Paul's cont
to the storm sewer cost. This has not been done as of this
Raise level of Rogers Lake.
Trail and Pedway System -- How, Where, Finance?
Park Improvements -- playground equipment. ,
Elevated Water Tank.
Termination of Friendly Hills Water Franchise.
Infiltration/Inflow Study.
Major Equipment:
,a. Quick Response Vehicle -- Fire Department;
b. Aerial Fire Equipment (Snorkel);
c. Street Sweeper -- Public Works Department. -
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POLICY MATTERS
WORKSHEET
i. Establish Municipal Goals and Objectives.
-- New Council composition and structure should establish
-- Good discussion of these concerns may focus goals,
2. Establish Dutch Elm Disease Control Program and Subsidy Formul .
-- Budget includes $24,000 for shade tree control. ,
-- New program requires Council discussion and direction.
'-- Subsidy fonnula is necessary before making application for tate grant.
3. Prepare and Adopt Comprehensive Plan, including:
a. Rezoning:
-- Some areas presently have questionable zoning.
-- M.A.C. and D.O.T. mandate rezoning in west end.
b. Agriculture uses:
-- Should we preserve some ag land?
c. Integration of former Lilly property into open space syste :
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^ POLICY MATTERS
•- Worksheet (Continued) -2-
d. Five-year Capital Improvement Program:
-- Current discussion �niill aid in future C.I.P.
-- This includes all Capital -- equipment, buildings and
land.
4. Commence enforcement of Wetland Ordinance.
-- New restrictive policy requires close scrutiny.
-- Close enforcement and processing will require considerabl man-hours. �
5. Establish Park Contribution Formula.
-- This should be increased to at least $450 per lot.
6. Establish Assessment Deferment Policy.
-- Street assessments against open space should be more firml defined. -
7. Discuss the need for a formal housing policy.
-- Metro Council is pushing this.
-- Other grants depend upon our housing score.
8. Establish street light system and associated "need" formula.
-- What response should be given to street light requests?
-- How do you determine need?
, � POLICY MATTERS
• Worksheet (Continued) -3-
9. Adopt Gas and Electric Franchises. '
-- Franchises have been prepared and are ready for adoption.
-- This is a proper function and should proceed. 'i
10. Develop Policy (Formula) on Surface Drainage Cost apporti
-- More discussion is needed on distribution formula.
-- Greater general responsibility is needed in the larger
11. Municipal Liquor -- Discuss pros and cons of existing
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2/9/77
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PRUJECTS
WORKSHEET
1. Public Works Garage.
-- Lack of space causes inefficiency, equipment damage and wor limitations.
-- All public activities are curtailed pending future garage s ace, this
includes fire fighting, street cleaning, park maintenance, tc.
-- Financing can be worked out via two methods.
2. 1977 Construction Projects:
a. TH 110 Frontage Road:
-- D.O.T. is preparing prelimi.nary plans.
b. Ivy Falls Addition (Riley's two plats):
r7
-- Work has been petitioned and will proceed.
c. Mayfield Heights street and storm sewer:
-- Hearing scheduled, progress depends on hearing.
d.; Emerson Overlay, Dodd to Delaware:
-- This should be done for image if no other reason.
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e. Londin Road Extension to Butler, R-O-W acquisition.
-- R-O-Id acquisition should proceed. O+Jn er is waiting Cit 'action.
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3. Statements (by elected officials) made at the North End Hearin s
indicated that we would attempt to get West St. Paul's contrib ions
to the storm sewer cost. This has not been done as of this da e.
4. Raise level of Rogers Lake.
-- Will entail considerable legal and financial. investment. ,
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' PROJECTS
� Worksheet (Continued) -2-
5. Trail and Pedway System.
- -- How? �
-- Where?
-- Financing?
6. Park improvements -- playground equipment.
" -- Some money is availabl,e from the Special Park Fund.
7. Elevated Water Tank.
-- Lead time is between two and three years.
-- Financing plan has been constructed.
8. Termination of Friendly Hills Water Franchise.
-- Franchise terminates in 1981.
-- Questionable financing may advance termi.nation date.
9. Infiltration/Inflow Study. -
• -- Financing is a problem, no federal money at this time.
-- Al1 staff people are constantly monitoring the situation, a tempting
to find a �feasible process. .
10. Major Equipment:
a. Quick Response Vehicle -- Fire Department.
b. Aerial Fire Equipment (Snorkel).
C. Street Sweeper -- PUblic Works Department.
•CITY OF MEI4DOTA HEIGHTS
.� .GENERAL FUND
STATEMENT OF ACTUAL & ESTINlP.TED REVEtJUE
1977 .REVENUE
EST. THIS
SOURCE REVENUE MONTH
General Property Taxes $457,800. $
, Dak. Co. Road & Bridge Levy 46,000.
State Aids � 146,160.
' M.S.A. Tiaintenance 2,500. 2,500.00
Malt Beverage & Lirnaor 600.
Dog Licenses 900. , 13.50
Dog Impounding 500. 10.00
Court Fines - 12,000.
Contractors Licenses 3,500. 345.00
Bicycle " 100.
Rubbish " 350.
Cigarette " 120. 108.00
Building Pennits 13,000. 382.00
k'ater s Plu�bing 1,800. 36.00
Gas Heating 750. 210.00
Fireworks & Incinerators 20.
Sewer Permits 1,200. 17.50
Sewer Rentals 104,400. 14,363.78
ezoning Fees 2,800. 275.00
_.E.T.A.. Reimbursement
Street Charges
Reports, Maps, & Ord.'s.
Fire Calls & Contracts
Interest Income
Sundry Re�unds
Project Rei�bursement
Recreation Frograms
Assessment Search
Interceptor riaintenance
Surcharges - State of Minn.
SAC - Metropolitan Sewer Bd.
Trunk Sewer & Debt Service
Metropolitan Sewer Debt
Federal Revenue Sharing
Special Police Fund
TOTAI, GENERkL FUND REVENUES
300.
600.
7,000.
2,500.
7,500.
13, [b0.
1,500.
100.
5,500.
2,000.
30,000.
32,000.
35,700.
20,000.
10,000.
$962,200.
0
0
1,845.23
19.50
350.00
386.25
• 4,010.00
6.00
55.03
750.00
MONTH
REVENUE
YEAR
TO DATE
$
�
2,500.00
13.50
10.00
345.00
108.00
382.00
36.00
210.00
17.50
14,363.78
275.00
1,845.23
19.50
350.00
386.25
4,010.00
. ��
55.03
750.00
\ -
25,682.79 25,682.79
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ACTUAL
UNDER
( OVER)
$457,800.00
46,000.00
146.160.00
600.00 '
886.50
490.00
12,000.00
3,155.00
100.00
350.00
12.00
12,618.00
1,764.00 �
540.00
20.00
1,182.50
90,036.22
2,525.00
( 1,845.23)
300.00
580.50
6.650.00
2,113.75
3,490.00
13,000.00
1,500.00 �
94.00
- 5,500.00
1,944.97
29,250.00
32,000.00
35,700.00
20,000.00
10,000.00
936,517.21
�r�zaazs�cr�TzaN
, 5TATEME24T OF ACTiIAL & ESTi2�',P.TED EXPEAIDITEIRES M4NTki,
1977 1�77 EXPENDED
BUUGET! MONTHLY XEAR
�XPENDITURE i}ESCI2IPTIQAI A.PPR4PRI7�TICTN EXPENI7ITURE T4 DATE
N,ayor & Council Salaries $ 6,300« $ 525.00 $ 525.00
Ful1 Time - Office � Z03,350. 9,634.61 - 9,63�.6I
Tempor�.ry & C.E.T.A. 1,000.
City A�torney Fees 2,000.
� Retai.ner 4, 440.
ProsecutionS 12,000.
Ci�ky Engineer Retainer . 3,000 , 600.Op 600.00
City Accoun�ant Fees 7,804.
Building Inspect. Fees 5,000.
Re�ainer 5,400. 450.00 450.00
Gas Inspector Fees 600. .154�.00 154.00
Weed Inspector Fees IOQ.
Dog Catcher Fees 2,500. 131.25 131.25
� Telephane � 1,900. 162.02 I62.02
Publications, Books 1,600. 42.65 42.65
Ecruipment Leases 2,450.
i�OS}�1Lu3I12c�2QI1 f � 36,5t70. 1,450.71 1,450.'lI
Of£ice Rental 16,500. 880.00 $80.00
Inst�rar�ce � 24, QQO.
istodial ' 200.
Of�ice Supplies 2,200. 122.14 X22•14
Repairs s r4aintenance 300,
- ,
Postage 600.
Conferences, Schools & Cor�v. .1,d00. 60.Q0 60.00
Dues & Subscriptions 3,000. 140.90 140.90
Mileage 2,600. 1?9.80 :.179.80
Electian Expenses 100. 92.4$ 92.48
Surcharges-S4ate of Minn. 2,000. 8q0.35 $00.35
SAC-Netropolitan Sewer Board 3Q,OQ0. 3,465.00 3,465.OQ
City Share af PERA 3$,500, 3,57.1.52 3,511.52
City Share a� FICA 9,250. 2,725.16 2,?25.16
_ Sundry - 8,000. 63.89 63.89
Dog Pound Fees $00. 157.50 157.50
State, Unemploy�ent 3,854 � •
, Equipment � 1,400. '
Confiingency S,OOp.
To�al Ad.�.ini.stra�ion Er.pend.
1977
UNE};PENDED
BALAlUCE
$ 5,775.00
93,715.39
1,000«00
2,000.00
4,440.dQ
12,OOQ.00
2,40Q.00
- �,soa.00
5,OOO.dO
4,950.00
446.00
Z00.04
2,368.�75
1,737.98
1,557.65
2�4�0.00
15�049.29
15,620.00
24,oaa.00
20Q.00
2,077.86
300.40
b04.00
I,340.00
2,859.10
2,420.20
7.52
1,195.65
26,535.00
34,988.48
6,524.$4
7,936.11
642.50
1., 85Q. QO
1,400.00
5,000,00
323,200. 25,348.68 25,348.68 I 297,851.32
�2) •
MONTH
. pLA?�TNING COMMISSION
STATEMEI4T OF ACTUAL & ESTII✓iATED EY.PENDITURE
1977 1977 EXPEND�D 1977
BUDGET I�iONTHLY YEAR , I3EXPENDED
EkFENDITUF.E DESCRIPTION APPROPRIATION EXPENDITURE TO DATE ALANCE
City Planner Retainer $12,000. $ 1,000.00 $ 1,000.00 $ 11,000.00
Professional Fees i . 2,500. 2,500.00
Other Costs 500. 21.07 21.07 478.93
Total Planning Corun. Expend.
5,000.
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POLICE PEPARTMENT r70NTH
STATEJ�NT OF ACTUAL & ESTIMATED EY.PENDITURES
1977 1977 EXPENDED
BUDGET MQNTHLY YEAR
:PEt�TDITURE DESCRIPTION APPROPRIATION EY.PENDITURE TO DATE
Salaries $-167,900. $ 13,607.32 $ 13,607.32
Overtime � ' 4,000. 278.13 ' 278.13
Office Clerk 5,090. 433.84 433.84
CETA & Temporary 500. •
Telephone ^ 1,400. 112.03 112.03
Conferences, Schools & Dues 300.
West St. Paul Dispatching 11,000. , 9�580.19 9,580.19
Insvrance 1,000. �
Supplies 1,500. . 65.54 65.54
Gasoline & Oil 11,000. 941.30 941.30
Auto Repairs & N•aintenance 4,500. 735.78 735.78
Radio Repairs & r;aintenance 500.
Other Repairs & b;aintenance 300. 55.67 55.67
Car W�shings 450.
Clothing P_llowance 2,000. 1,908.00 1,908.00
Sundry 450. 3.00
Mileage 900. 75.00 75.00
Squad Cars 8,000. '
Other Equipment , � ��^ 1_��a5_An 1_395_90
_�tal Police Expenditures
1977 ,
UNEXPEhtDED
BALRNCE
$154,292.68
3,721.87
4,606.16
500.00
1,287.97
300.00
1,419.81
1,000.00
1,434.46
10,058.70
3,764.22
500.00
244.33
450.00
92.00
447.00
825.00
8,000.00
954.10
$223,090. $29,191.70 $21,191.70 I$193,898.30
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MONTH
FIRE DEPAP.Th1ENT
' STATEMEI�T OF ACTUAL & ESTIMATED EXPENDITURES
1977 1977 EXPENDED
BUDGET MONTHLY YEAR
L}>PENDITUP.E DESCRIPTION APPROPRIATION EXPr.NDITURE TO DATE
Chief & P_ssistant $ 8,220. $ 811.68 $ 811.68
Volunteer Firemen 13,500. 86.00 86.00
Telephone 440. 36.70 36.70
Heat & Electricity 1,600.
Conferences, Schools & Dues 1,800. 76.50 •76.50
4vest St. Paul Dispatching 1,200.� . 1,200.00 1,200.00
Insurance 1,500. 107.50 107.50
Supplies 1,000. � 74.84 74.84
Gasoline & Oil 550.
Fire Ea�uip.. P,epairs & Maint. 4,000. 73.98 73.98
Other Equip. repairs & b;aint. 200.
Radio Equip. Repairs- & D:aint. 200.
Sno�,* Ploking Firemen's Drive�ays 1,200.
Sundry 300.
Building Naintenance 1,500.
Fire Fighting E��ipment 4,000.
Total Fire Dept. Expend. $41,210. 2,546.94 $ 2,546.94
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1977
UNEXPENDED
BALFsNCE
$ 7,408.32
13,414.00
403.30
1,600.00
1,723.50
1,392.50
925.16
550.00
3,977.02
200.00
200.00
1,200.00
300.00
1,500.00
4,000.00
38,663.06
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ROAD & BRIDGE DEPARTMEIJT MONTH
, STkTEr�iEIJT OF ACTUAL & ESTINIP.TED EXPEt�IDITURES
1977 1977 EXPEIJDED
BUDGET MONTHLY YEAR
VPENDITIIP.E DESCRIPTION APPROPRIATION EY,PENDITURES TO DATE '
Salaries $ 48,000. $ 4,131.08 $ 4,131.08
Overtime . 2,000. 489.00 489.00
Seasonal 2,500. -
Telephone 160. 12.29 12.29
Heat & Electricity 900. 152.16 152.16
Supplies 3,000. 48.63 48.63
Ga�oline & Oil ; 3,600. 1,325.72 1,325.72
Eauipment Repairs & Maint. 3,000. 551.62� 552.61
Street Signs & Posts 800. �
Street Sand & Salt 2,800. 1,478.69 1,478.69
Street Oiling & Coating 12,700.
Street Cleaning 5,000.
Road Fill • 4,�00.
P.sphalt
Equipment Rental 2,500. . 3.00 3.00
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Building N.aintenance 500.
Building Rental 3,000. 225.00 225.00
Rubbish P.emoval 200. 20.00 20.00
.�ndry 600. 15.00 15.00
I3ew Equipment 1,000. 339.09 339.09
1977
UNEXPE1vDED
BALANCE
$ 43,868.92
1,511.00
2,500.00
147.71
' 747.84
2,951.37
2,274.28
2,448.38
800.00
1,321.31
12,700.00
5,000.00
4,000.00
r .
2,497.00
5.00
2,775.00
180.00
585.00
660.91
Total Road & Bridge Expend. $9b,260. $ 8,791�.28 $ 8,791.28 �$ 87,468.72
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MOIQTH
PUBLIC UTILITIES DEPARTMENT
' STATEMENT OF ACTUAL & ESTIMr3TED EXPENDITURES
1977 1977 EXPENDED
� BUDGET MONTHLY YEAR
EXPENDITURE DESCRIPT_TON APPROPRIATION EXPENDITURE TO DATE
Salaries $ 14,340. $ 949.00 $ 949.00
Overtime & Weekend Pay 3,850. 308.00 308.00
Seasonal 1,000.
Telephone 1,000. 64.09 64.09
Heat & Electricity 700. ,
Lift Station Electricity 2,550. 204.19 204.19
Street Lighting 3,200. 822•03 822.03
Supplies 2,000. 44.90 44.90
Gasoline & Oil 850.
Equip. Repairs & Diaint. 1,100.
Bead House Maintenance 300. 14.00 14.00
Lift Station Maintenance 1,100. 35.10 35.10
Hydrant �ental 5,925. �
Hyc3rant Repairs 1,000. '
Hydrant Svater Readings 200.
EqLipment Rentals 1,000.
�bbish Reinoval 125. .
�B Charges 121,650. 10,165.59 10,165.59
Sundry
Traffic Signal Oper. & Maint.
New Equipment
Total Public Utilities Expend.
,
0
900.
750.
$163,540.
30.00 30.00
1
1977
UNEXPENDED
BALANCE
$ 13,391.00
3,542.00
1,000.00
935.91
700.00
2,345.81
2,377.97
l, 955. ]:0
850.00
1,100.00
286.00
1,064.90
� 5,925.00
1,000.00
200.00
I,000.00
125.00
111,484.41
( 30.00)
750.00
$ 12,726.74 $ 12,726.74 'I$150,813.26
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EXPENLITUP,E DESCRIPTION
Salaries
Overtime
Temporary CETA
DYaintenance
Recreation
Professional Consultant
Telephone
Heat & Electricity
Supplies, Recreation
Supplies, Parks
Gasoline & Oil
Equipment Repairs & P4aint.
Ern�ipment Rental & Leases
Rubb;.sh Removal
Sundry
Recreation Programs
'ydrant P:ater Readings
�hools
Salaries, Treat�.-�ent
Cons».ltant
� Eouipment Rental
Replacement Tr�es
Subsidy Diatch
New Equipment
Department Expenditures
, MONTH
PARKS & RECREATIOIQ DEPARTMENT
'ATEMEI�T OF ACTUAL & ESTIMATED EXPENDITURES
1977 1977 EXPENDED
BUDGET MONTHLY - YEAR
APPROPRIATION EXPENDITURE TO DATE
$34,600. $ 2,670.00 $ 2,670.00
500. 240.00 240.00
845.54 845.54
2,500.
10,200 1,836.65 1,836.65
200. �
500. 49.62 49.62 '
� 2,200. 207.59 207.59
700.
4,000. 84.67 84.67
900.
2,100. ' 16.77 16.77-
2,000. 105.22 105.22
450.
500. �
1,500.
650.
100.
1,500.
15,000.
5,000.
10,000.
4,800.
99.900.
n
1977
UNEXPEIIDED
BALAIJCE
$ 31,930.00
260.00
( 845.54)
2,500.00
8,363.35
200.00
450.32
1,992.41
700.00
3,915.33
900.00
3,083.23
1,894.78
450.00
� 500.00
1,500.00
650.00
100.00
. l, 500.�� '
15,000.00
5,000.00
10,000.00
4,800.00
MQNTH ,?anuarvl. 1
GENERAL F'I7I�D �
STAi'EMENT OF ACTUAL & ESTIMATED EXPE23DITUfiES•
I977 1977 EXPENDED 19 7 ,
BUDGET MONfiHLX XEAR XPENDED
rITURE DESCRIPTION APPROPRIATION EY.PEND�TURE TO DATE B CE
.stration $323,200. $ 25,348.68 $ 25,348.68 $2 7,851.32
. 223,090. 29,191.70 29,191.70 1 3,898.30
a1,210. 2,546.94 2,546.94 3 ,663.p6
: Works
;tzeets
�tilities
�arks
ng
General Fund Expend.
96,260.
163,540.
?5,940.
l�,aoa.
938,200.
�
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8,791.28 8,791.28
12,726.74 12,726.74
6,056.36 6,056.36
.�.��21..t}% 7.r021.d%
$5,6$2.77 85,682.77
ti ,468.72
15 ,813.26
9 ,$43.64
13,97$.93
876 517.23
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Gasoline & Oil Transfers from Road & Bridge to -� n65 Police
#93 Fire
�149 Parks
' #174 Parks -
#119 Road & Bridge
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