1977-11-22�1
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CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
AGENDA
Adjourned Meeting
6:45 P.M.
1. Call to Order.
2. Roll Call.
3. Establishment of procedure.for interviewing process.
4. Presentations by Architectural Firms:
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7:00 P.M. -- Gordon Comb
Bettenburg, Townsend, Stolte & Comb
7:45 P,M. -- Bob Burow
Robert Burow Architects, Inc.
8:30 P.M. -- Robert Jackels
Adkins Association, Inc.
9:15 P.M. -- Duane Trossen or ponald Wright
Trossen/Wright and Associate Architectsr
5. Oti��r Matters.
6. Adjourn.
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BANK BUILDING
750 SOUTH PLAZA DRIVE O MENDOTA HEIGHTS, MINNESOTA 55120
TELEPHONE (612) 452-1850
November 22, 1977
Mr. Duane A. Trossen
Trossen-�r'right and Associate Architects
161 East Tfarie Avenue
iYest St. Paul, Minnesota 55118
Dear Mr. Trossen:
The 2•:endota Heights City Council plans to interview several rchitects
kho may be interested in designing the proposed r;endota Heights P lic iaorks
Garage. I have been directed to arrange the interviewing process hence
this letter and the following infoi-mation.
The Council members have infonnally agreed to meet in specia
on Decer.iber 13th, to interview an anticipated four firms. I am a
that you will be interested in making a presentation. `�'herefore,
prepared the attached questionnaire, with apologies to A.I.A., in
to uniformly disseminate the information and hopefully receive th
relevant information. I imagine that you have filled out questio
such as this many times. If you have any questions on this parti
project, please feel free to call me,
I have taken the liberty of assigning 45-minute time slots o
evening of Tuesday, December 13th. Despite the fact that this is
meeting, I would hope that we could extend to you the courtesy of
interview without the presence of ��our fellow architects, I have
the liberty of establishing 9:15 P,M. as the tir,�e when the Counci:
hear your presentation. Your early return of the questionnaire w:
us to duplicate it and distribute it to the Council members prior
interview.
The planning for this garage has been a rather slow-moving c
this point, but I believe we are finally off and running.` I�ow wi
process scheduled, hopefully a selection can be made in December
actual c7esign work can begin around January lst, Again, if you h
questions or if this process needs slight modification, please fe
to contact me.
OJJ : ]:ms s�� a�r � o
Enclosure
Very truly y�r�i
(/_�tL. �` � � �;
� orvil J, or�iso'
City Administrator
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CITY OF MENDOTA HT:IGHTS
FOT21d OF QUF;STIOIdNAIRE
FOR TIiE S�LECTION OF ARCHITECTS
FOR PUBLIC WORKS GARAGF.
p. INFORb1ATION BY THE OF7NER TO THE ARCHITECT:
l. Name and Address of Owner:
City of Mendota Heights
750 South Plaza Drive
Mendota Heights, Minnesota 55120
2. Name of person to whom questioiinaire �hould be returned:
Orvil J. Johnson, City Administrator
3. Description of proposed project:
Public FTorks Garage as outlined in attached seven pages.
(Portions of report to 2dendota iieights by Bettenburg, Tow
Stolte & Comb.)
4. Approximate timetable for design and construction periods:
Design in early 1978, bid in early spring 1978, complete
construction in 1978.
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B. ARCHITECT'S qUESTIONNAIRE:
1. Firm Name: '
Bettenburg., Townsend, Stolte & Comb, Incorporated
2. Business Address: `
� 1437 Marshall Avenue, Saint Paul, Minnesota 55104.
. 3. Telephone number: _
646-255$
4. Type of organization (check one:
� Individual or Sole proprietorship
• D Partnership
aCorporation ,
❑ Other (describe)
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5. Names of principals, profe�sional history, professional affi �ations,
key personnel, staff organizations: (attach information if y u prefer)
Please see attached brochure.
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6. ¢ualifications for this specific project:
Our firm has a record of performance on all types of municipal structures
extending over fifty five years. Each of our principals is a registered
professional with personal experience in the development, design and
supervision of such projects. We have designed vehicle servic buildings
for the City of Anoka, for Gethsemane, Resurrection and St. Mary's Cemeteries,
for the Minnesota National Guard, and for Murphy Motor Freight, and indus-
trial buildings for Control Data, Green Giant, Northwest Airlines and Gould-
National. •
7. Persons whom the Owner may contact for reference:
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Mr. Charles Tierney, Catholic Cemeteries of the Archdiocese o Saint Paul
- and Minneapolis.
Mr. C.• Warren Peterson, Director of Propert'ies, Metropolitan irports
Com ission.
Mr. Ettsworth F. Kohlmann, Assistant State Architect, Departm nt of
Admini stration, State of Minn sota.
Mr. Maxwell J. Sobolewski, Field Supervisor, Design and Construction,
� U.S. Postal Service, Saint Paul.
8. Attach any material which might assist the Owner in giving
proper consideration:
Please see attached brochure.
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' 9. Compensation: '
Complete following Fee Schedule or attach data sheet outlini%
expected fees: I
Fee Schedule:
Schematic Design Phase $ 3,200-�'�
Design Development Phase
Construction Documents Pliase
Bidding � Contract Phase
Construction Observation Phase
•`•Total Fee $ 21 _000',-;
;Based on $300,000 Construction Budget
-;-° If we are authorized to proceed to the Design Development
Phase on the basis of the Schematic Design included in ou
previously submitted Report, we will grant full credit fo
the $3,200.00, thus reducing our total fee under this Pro
posal to $17,800.00.
`�.��,��, �o �/ �� � � G/��' � /��_�-
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The phase above entitled "Construction Observation" we interpret to be the
phase entitled "Construction Phase - Administration of the Construc ion
Contract" in Che AIA Standard Form of Agreement between Owner and A chitect.
Since the duties and responsibilities of the Architect under this ph se are
so much broader than might be inferred from the word "observation" �`e have
taken the liberty of excerpting from that AIA Document the phrases }iescribing
the Architect's obligations for service in that phase - a phase in �hich
we as a firm pride ourselves upon our conscientious performance: th se
excerpts will be found on the page following.
Respectfully submitted,
Bettenburg, Toivnsend, Stolte
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Gordon M. Comb, FAIA, Preside
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CITY OF 1�SF.NDOTA HF.IGI�TS
FORM OF QUF.STIO1dNAIRE
FOR THE SELECTION OF ARCHITECTS
FOR PUDLIC WOR}:S GARAGF.
A. IJ�'ORMATION BY THE OS9NER TO T}� ARCHITECT:
1, 2:arne and Address of Owner:
City of Piendota Heights
750 South Plaza Drive
r;endota Heights, Minnesota 55120
2. t�ame of person to whom questio�inaire �hould be returned:
Orvil J. Johnson, City Administrator
3. Description of proposed project: .
Public �aorks Garage as outlined in attached seven pages.
(Portions of report to ?�:endota tieights by Bettenburg, Towns
Stolte & Comb.)
� 9. Approximate timetable for design and construction periods:
' Design in early 1978, bid in early spring 1978, coinplete
construction in 1978.
B. ARCHITECT'S QUESTIONNAIRE:
1. Firm Name:
hobert llavid Burow, Are}�itects, Inc. A.I.A.
2. Business Address:
750 South Plaza Drive
i-iendota Heights, I�IIJ 55120
3. Telephone number:
454-�505
4. Type of organization (check one:
❑ Individual or Sole proprietorship
DPartnership '
� Corporation
� Other (describe)
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5. Names of principals, profe�sional history, professional affil�ations,
� key personnel, staff organizations: (attach iniormation if yo pxefer)
1Zol�ert llavid Burow ( See attaclied resu�ne' )
James Stryker .
David Todd Ruriyon (See attacned resume')
llr. E.R.G. Eckert (See attaci�ed resumo')
6. Qualifications £or this specific project: ,
A. P9aintenance Building � Stora�e Facility for tiie ity of P.osevill
B. 24aintenance Building � Storage Facility for the ity of Burnsvi.';
C. tlaintenance Building � Stora�e Building for i•tidw st Conpanies ',
D. Production Facility/Office I3uilding for Cardiac acemakers, Inc.',
. � Arden Hi 1 s, t'IN ',
� 7. Persons �vhom the Owner may contact for reference:
A. Burk Raymond - Former City Administrator for the City of
Roseville Current Address Oregon
James Andre Roseville City Administrator
. Charles Honchell Director of t'Iaintenance Rosev lle
B. Pat McInnis - Burnsville City Administrator
" C}luck Siggerod. - Burnsville �City En�ineer
C. Tom Schraad - Midwest Companies
D. Mark Stevens - Facilities I�Ianager-Cardiac Pacena ers, Inc.
8. Attach any material which might assist the Owner in giving
proper consideration: �
See Attaclied
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Paye 3
9. Compensution:
�y Complete following Fee Schedule or attach data sheet outlin
expected fees:
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Fee Schedule:
Schematic Design Phase $2,17 8
Design Development Phase � 2,6 14
Construction Documents Phase 7,212
Bidding & Contract Phase 726
Construction Observation Phase 2,372
Project Close out � Final 629
Inspection *�btal Fee $15 , 7 31
*Based on $300,000 Construction Budget
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Note: City will reproduce black & white data on 8� x 11 sheet;
If brochures or colored data accompanies this questionn�
please furnish eight copies.
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CITY OF ME;NDOTA JiTIGHTS
FORM OF QUESTIO2dNAIRE
FOR THE SELECTION OF ARCHITECTS
FOR PUIILIC WORKS GARAGE
A. INFORMATION BY THE OWNER TO THE ARCHITECT:
1. Name and Address of Owner:
City of Mendota Heights
750 South Plaza Drive s__
Mendota Heights, Minnesota 55120 , . �'
, :,
2. N�me of person to whom questioiinaire �hould be returned:
Orvil J. Johnson, City Administrator ;
3. Description of proposed project: �
Public Works Garage as outlined in attached seven pages.
(Portions of report to Mendota Heights by Bettenburg, Towns�
Stolte & Comb.)
4. Approximate timetable for design and construction periods:
Design in early 1978, bid in early spring 1978, complete
construction in 1978.
B. ARCHITECT'S QUESTIONNAIRE:
1. Firm Name: the ADKINS ASSOCIATION inc.
Jackels-Morgan-Peterson-Sjobeck
Arcfi i tec.ts/_P 1 anriers �
2. Business Address: 1500 Pioneer Building .
_ St. Paul, MN 55101 �
3. Telephone number: 224-1358
4. Type of organization (check one:
❑ Individual or Sole proorietorship
� Partnership
� Corporation
� Gther (describe)
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5. Names of principals, professional history, professional affili�
key personnel, staff organizations: (attach information if you
Robert T. Jackels, President
Gene Stuart Peterson, Vice President
Robert Lee Morgan, Secretary
Roger W. Sjobeck, Treasurer
6. Qualifications for this specific project:
Successful performance on the following:
1. Service Center, NSP at Long Lake, MN
2. Lebanon Hills Golf Course Maintenance Building, Apple Valle�
3. Project Mobility, MTC, Minneapolis, MN
4. Repair Garage, Frank Gasten, St. Paul, MN �
5. Hertz Rent-A-Car - St. Paul/Minneapolis Airport
Dayton, Ohio
6. Civic Center Arena, West St. Paul, MN .
7. Persons whom the Owner may contact for reference:
1. Dr. Marvin Tenhoff, Special School District #�1, Minneapolis,
2. Robert Abott, Northwestern Bell Telephone C o., Minneapolis,
3. Tom Grue, Northern States Power, Minneapolis, MN
4. Al Wittman, Minneapolis Park and Recreation Board
5. Jene T. Sigvertsen, St. Paul Public_Schools, Office of Schoc
and Maintenance
6. Tom Hoban, City Manager, West St. Paul, MN
7. Nan McKay, Executive Director, Dakota County HRA
8. Attach any material which might assist the Owner in giving
proper consideration:
See attached brochure
�tions,
prefer)
, MN
9
MN
HN
1 Plant Planning
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9. Compensation:
Complete followinq Fee Schedule or attach data sheet outl:
expected fees:
Fee Schedule:
Schematic Design Phase S 3,150.00
Design Development Phase 4,200.00
Construction Documents Phase 8,400.00
Bidding & Contract Phase 1,050.00
Construction Observation Phase 4,200.00
*Total Fee $ 21,000.00
*Based on $300,000 Construction Budget
Note:' City will reproduce black & white data on 8� x 11 sheet
If brochures or colored data accomnanies this questionn
please furnish eight copies.
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CITY OF MENDOTA HF.IGIiTS
FORM OF QUESTIOI�IJAIRE
FOR THE SELECTION OF ARCHITECTS
FOR PUIILIC WORKS GARAGE
A. INFORMATION BY `rHE OWNER TO THE ARCHITECT:
1. Name and Address of Owner:
City of Mendota Heights
750 South Plaza Drive
r2endota Heights, Minnesota 55120
2. Name of person to whom questioiinaire �.hould be returned:
Orvil J. Johnson, City Administrator
r$ 3. Description of proposed project: �
Public �9orks Garage as outlined in attached seven pages.
(Portions of report to Mendota Heights by Bettenburg, Townse:
Stolte & Comb.)
4. Approximate timetable for design and construction periods:
Design in early 1978, bid in early spring 1978, complete
construction in 1978.
B. ARCHITECT`S QUESTIODINAIRE:
1. Firm Name:
Trossen/Wright and Associate Architects, Inc.
2. Business Address:
161 East'Marie Avenue
West St. Paul, Minnesota 55118
3. Telephone number:
455-2980
4. Type of organization (check one :
� Individual or Sole proprietorship
DPartnership
� Corporation
� Other (describe)
P,EG ���
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5. Names of principals, professional history, professional affili tions,
key personnel, staff organizations: (attach information if you prefer)
See attached information.
6. Qualifications for this specific project:
Previous Experience in the design of similar type fac
Excellent reputation including design, cost control,
tion administration.
Offices in Dakota County.
Staff availability to devote immediate attention to �
ilities.
construc-
,
roject.
7. Persons whom the Owner may contact for reference;
Mr. John Lannon, Administrator, Divine Redeemer Hospital, 455-8595
Mr. Jim Lennon, Realtor, Signal Hills, 457-8401
Mr. Norm Decker, Vice President, Winona State University, 507-457-201
Mr. Ronald Lovlyn, 3M Company, 733-1653
Mr.�Jerry Perkl, White Bear podge-, 484-8521
Mr. Harold Barnett, Barnett Chrysler Plymouth, 429-3391
8. Attach any material which might assist the Owner in giving
proper consideration:
' ' Page 3
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9. Compensation:
Complete followinq Fee Schedule or attach data sheet outlin:
expected fees:
Fee Schedule:
Schematic Design Phase $ 3,37 5
Design Development Phase 4, 5 0 0
Construction Documents Phase 9,000
Bidding & Contract Phase 1,12 5
Construction Observation Phase 4,5 00
*�otal Fee $ 2 2, 5 0 0
*Based on $300,000 Construction Budget
�ng
Note: City will reproduce black & white data on 8� x 11 sheet .
If brochures or colored data accomDanies this questionn ire,
please furnish eight copies,
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ARCHITECTURAL INTERVIE�4
Suggested Format
2-3 ) l. Introduction by City Administrator.
Minutes �
) 2. Remarks by Mayor
3 Mendota Heights Candidates & 1 long-time fi
20 ) 3. Presentation by Architect Candidate.
Minutes Oral - Graphics - Slides
)
15 Minutes)
)
4. Questions & Answers, as starters:
a. Can a building be designed to a Mendota
stand.ard within the size and money crit�
b. Any elaboration on fee schedule?
ights ,
a?
c. Maplewood's bid was $200,000 over the pub ic
referendum allocation, can this embarassm nt
be avoided here in Mendota Heights? (See
attached news article.)
d. Any special thoughts or ideas on our
proposal?
e.
f.
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5. End of interview time, Thanks.
5 Minutes ) 6. Review of Interview by City Council.
Strong Points Vs Weak points.
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l,�ops in boys athletic
accampanied by ad-
ivities. B�tween base
1377-78 in sertior high
ms, he noted, six
eliminated in bpys
�grams vrere added in
�e net res�s'.t in Eerms af
;ns Ts an increase cf six
, .ef senior high
�ches were eliminated
�aaches were added in '
he �nat result was an
�ches. ' � . .
athietics in � the same ,
;rams v���re eliminated,
a�rams were ad�3e�'ir�
;ulting in a net increase �
ns. No net • change in .
;urred in junior h➢gh �.
>eriod. �' - ' ' .
e Manger Owen Engen, _�
;owski'.s "e�:fraordinary.
in �1973-?4 � ihe • disfrict •
whicb ariy department
sgeoding .rrioney'. was
�Ie far thase dolla;s tthe
d to that gartieul2r.
,e disfrict's accounting ,
s of various programs •
, Engen expiained, snch
e hockey learn charged
,dget.
�ven't allowed aihlefic
pace witt► inflation,"
vever.
iistrict's current budget
:urreci dus to siipuJation
epartment of Education
of uent taxes be
�ct .s (which was
7ne), Engen said. the'
malI with declining•
cted fo:- khe future -- as.
rtainty as to what the
schools in aid.. . ' '
of fhe smai)er fund
ba2ances oi our naighboring districts," he
reporfed.
B01Rd iiE�iBEA R4F3ERT Hansen
made a motion to return the formerly cut
$50,090 to the athletic budget 'sm-
mediafely, receivin� opgosition and pleas
far caut9on from fellow board members `
and citizens present. •
"I think it's a little prema£ure,"
memher Jerry Be21 said, a3though he said
il wo��ld be a"pop:ilar" rnove. "I just
can't fargei.the cuts and the difficuit
d��cision� ... tthe i3iiC) had ta make. �' He
-said'despite'fhe surpl'us;, deficits could.
, show up. `.`Let's•wait a couple weeks ....
'• untii • x�e know a�hat; the full � finaneial
� , implication� are," he asked. � . . �
.�� •.,Jerry Belisle, 40'7 Glenbrook Ave. N., �
�•Oakdate, and� �orraine � Hoidahi, 2344
-Carver Ave., Maplewood, expre'ssed .
: concern f�r priorities. �" . :
�. �"50,OOD is a lof of money when we're
� talkin'g' abouf beggirig a buck , for art
�. c3ass; ' Be2i53e said;. after relating. tight•
� money: situations in his • daughter's art.
' cJass. • • � ' � � �
•"I think aur priorities fdr basic things ...
•; should tie and are suppased ta be a tot �
higher," Hoidahl� agreeci: : `
.' Baard member B:J. Haak said she .
could not supporf reinstating a"carfe
blanche" �54,OOO�without nating where the
money wau?d be channeied. She said lhe
most important considerakion shoiild be iE
the distriM is praviding adequate taols,
supplies and insfruckional materials in its
programs and if necessary safeguards
are being provided.
The board voted ta table fhe matter
ur:tii its T3ec. I meeting. Superinfendent
William Q. Woodworth and members of
�- the .administratibn .wili prepare a �
�. thorough repo'rt regarding implicatipns oI
.avgmenting'Lhe ath3etic hudget. _
: In an� upcaming =fssue of the' fteview, .
ilickey Rcrron, sports editar, will give an
• in�iPnlh Innk Ai LF1P fun�in¢ of athlefics.'
�r� Maplewood
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by Anne Skinacr
After a lengthy discussion regsrding
added cosfs, the Dsagle��ood City Catmcil
Nav. 17 awarded a bid far a new pnblic
worics buiIding to Langer Construckion
Company of �Yest St. Paul. The bid for
canstrvctian was received more than a
month ago by the city for �982,874.
In the cit�* staff's presentation, City
Manager 11liice ltiiller noted, "C�ntractor
costs are $200,400 over the reterendum
estimate tfar construction costs alone)
' even though the bailtling size is only 200
square fcet targer than originally plan-
ned. This difference is accounted fpr by
canstruction cosLs rising iaster than
anticipated �an3 tt�e original estimakt-d
project cast being too conservative.
"'The small range aetween the low bid
anB hi�h bid indicates that rebidding the
pra;ect wouId prebab3y nat ressit in a
lower bid."' The resulting au�ard breaks
daw�n ta about $15 a st�uare ioot ior t�he
32,000 square foot building. � •
Earlier. this ,year residents of the e;ty
� passed. a referendum in favor ot issuina �
$995,044 in. bonds to conskruct 'the new
garage which wiil consist of two ftoors;
' one underground, nffice space and' ex-
� tansive starage and wark space for the
city crews.' ' ' '
In the staff proposal, Miiler detailed a
•_ number �of poiential "deduct" items
• whieh might be cut from the building
budgef to bring it more in line with the
�referentlurn allowxnce. The alternative,
.as ,grapased, wauld be to finance �the
additional �200,04o thraugh other city
� fuincis. � . _ . - . • . .
. The • c�uncil discussion � focused . on
cutting the. "frills" from �the building's •
_ design. .Mayor Burf Murdock' said,
"lfiese �re items I feel cauld be cui back.
I'�e aiways felt we shculd have a basic
building. But we should shaw some eftort
an our part to cut same of these things out.
"Our priorities are to get the buiIding
up aad get it done," he added. The ama�ni
of itme it has taken the city to award the
bid had t>een a snbjeet of debate during
• the recent Nov. 8 city ele�tion.
Councilman John Grea�v urved the
cauncil to direct staff to look into the cost
ratia o# a pre-engineered b���r.g. ��I.
think we cau3d � have savcd ntwut 30
' percent,". he said.
An cstimateY2 $27,s'�► �''� �t tlu'angh
• the foliawinb design revisiuns proposed
by the city staff an� adopted by the
nniiwnil.
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— S& 000 for a drains crror in �;
specific tion, as a ccsutt of ihe w•rong sr
specifie by ihe architeck trom Seti%
Leach, indstrorn, Inc.
—;3, for earthw•ark that w�ilt t
complet by the city cre�•s. �
far sign shop e�uipmeni,
—$, 00 for �velding shop equion�c:�
— $92 for publie works superinte�dri
office aipment.
The c unci! then fu.�ther de3eteci it
foila�vin iten�s until focmd fo be tir,�i
cially f sible for ttie city. it also dire; tc
the city taff ta b�gin negotiat;ons «•ii
the cont actor for their dcleticn:
— $10 000 for tandsca� �i1a:�`anc
which in ludes only trces and st�ruober
to seree and minimize !he bziilding a
fecis on djac•�nt properties.
—$2, for a sign on the building ic
identiiica ion pu�ses.
—$11, for a nex� [ence around th
building. e fencu curi�entig surroundir,
the public w•orks storage,buildirgs K�ill t
removed o tl.e r,ew garage �;•hich will i
lacated o t�'hite Fiear Aveaue off +
. County R ad B.
— �1, for an cn!ry vesti�vle. `I`t
councit v ted instead ko install L�
vestibule' fo�tings far leter constructio�
—;S3,Op0 for tw•o dw�}•er units tivhicli ai
refrigerat r, stor�e and sink uzlits far eac
of khe buii ing's two tunch rooms.
— 52,000 !or a folding partitian in tt
building's anference room.
— f.�,500 or a second entry raad ti��ric
wauld hav come frairi the east end oi tt
buiiding. . ' . ' . .
`The city tatf was atsa directe� to stuc
• the possibit ty pf cutting khe 51,725 allotte
[or curtai . � •
The tafa amaunt � delefed irom tt
budget is 7,380 or one-quaricr a: if
addiiianal c ts. Additiorai financin� �:;
come fram any num�eer ot budgets i:
cluding: int rest on bond prcepe�is, I9;
revenue s aring :noaies, emplayee:
salaries whi h were budgetc'd for t,he ne
building an he presu!rptior, the huildir.
� would have en completed at an earii�
date, savirig on smaiier pclice ears an
amount sav in utilities for the ne
buiiding's p obable limitzd 14',7 use.
: Constzucti n on tiie buii.^;ir.;, locakesi a
White $ear ��euue. sc�Ltn ot Cr�,a�fy ??aa
g! y� eap�t ia begin ihis fall ?nd t;
cotnpleiecl n at summzr.
" The bid w• 5 dw'ard�ti w-ith a 3-2 vat�
Greavu aad uncilman A'orm And�rsa
disseni":ne. �