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1983-08-23� CITY OF MENDOTA H�IGHTS DAKOTA COUNTY, MINNESOTA AGENDA ADJOURNED MEETING, AUGUST 23, 1983 ENGINEF.RING OFFICE CONFERENCE ROOM, SUITE 214 7:30 0'clock P.M. 1. Call to Order. 2. Roll Call. 3. Budget Discussion: a. Police Department b. Fire Department c. Code Enforcement Officer d. Public Wnrks 1. Streets 2. Parks & Rec. 4. Adjourn. ! Suggested Time 30 Minutes 30 M inutes 15 M inutes 20 M inutes 20 M inutes V��'�"� � : August 17, 1983 T0: FROM: SUBJECT: Orvil J. Johnson, City Administrator Mendota Heights City Council Dennis J. Delmont, Chief of Police 1984 Budget The 1984 budget proposal for the Police Department was designed to ac an increase of approximately 5.5%. This would have been achieved exc extraordinary changes in the area of Contractual Services. These inc expected increase of 20% for telephone, 15% for dispatching services additional $9,220 for office rental that was previously charged to a account. These charges create a 22% increase in Contractual Services the overall budget increase from 5.5% to 8.1%. In order to achieve t some areas have been kept at 1983 levels or even cut below those leve proposal has been prepared in a manner to provide high quality police at a minimum level to the citizens of Mendota Heights. A brief expla several of the budget functions follows: Personal Services commodate ept for lude an and an different and change he 8.1%, ls. This services nation of Salaries of non-union personnel have been adjusted to meet the�mean s lary of neighboring cities for 1983. �is will allow those employees to atta'n a position only one year e�T�'i'nd their peers. Union salaries have been djusted by 5%, which appears to be the prevalent Metro figure. (West St. Pau Police were just awarded a 5% increase for 1984 by an arbitrator). Personal Services increase equals 7%. Contractual Services Office rental was formerly charged to the Administrative budget and G shown in the Police Department budget. This additional $9,220 along increase in dispatching and an anticipated increase of approximately telephone costs accounts for an overall increase of 22% in the functi costs that can be controlled have been kept at 1983 levels. Commodities In spite of inflationary pressures, this fund has only been increased Other Charges I Cuts in 4 areas, 1983 levels in 2 others and 6% increases in the rema: items has allowed us to keep this area down to a 3.7% increase.; Capital Outlay A 4.6% reduction in this function. 1 now b e th a 15% % in . All by 1%. ng line ge No Functian Fund Department Dept. Na. Act vity PUBLZC SAFETY GENEI2AL POLICE 20 P OTECTION Expenditure De�aii ITEM 't981 19$2 1983 ActuaE 1983 Actual Actual to 6-30-83 Estimate PERSONAL SERVICES Salaries Overtime Temporary Tatal Persanal Serva.ces CONTRACTUAI, SERVICES Professional Fees City Attarney Prosecutions I..abor Negotiations Other Prof. Fees Telephone Heat & Electricity �as Service Electric Service West St. Paul ' Dispatching Divine Redeemer Ambulance Subsidy Insurance Hospitali�ation DisabS.lity & Life xentals & Leases Equig. Leases Office Rental Total Contractual Services COMMODITIES Office Supplies Qperating Supp].ies Gas & Oil Posta�e 299,340 322,600 162,070 353,928 5,260 5,450 3,84Q 6,000 920 430 200 404 305,520 328,480 166,110 • 360,328 18,640 400 0 2,994 2QQ 30 16,240 0 12,840 350 620 0 52,3I0 �zo 2,4$0 18,704 240 i 5, 5].0 510 70 4,34Q 250 4a 6,Q00 12,000 660 900 0 Q i 2,32Q 4,5Q4 0 270 o so 18,130 24,710 24,710 7,730 8,110 8,110 14,530 8,350 16,000 3bQ 230 550 � 670 23Q 600 0 0 0 � b2,140 50,610 �7,�+�� � 1,490 9Q I,Oa4 2,230 590 1,800 18,570 9,930 2U,000 �.�o 110 a2o 83 �aet 1984 3,$00 378,688 5,500 6,000 45t� 450 59,750 � 385,138 ��,ac�a z2,oaa 800 800 0 0 4,500 5,400 270 290 SO 55 4,57Q 28,255 $,500 8,500 6,000 16,96Q ssa s�a 6Q0 600 • 0 9,220 7,840 82,b70 1,200 1,400 2,500 2,000 a,000 zx,2oo 350 25Q e Function Fund PUBLIC SAFETY GENERAL Expenditure Detai ITEM 1981 Actual COMMODITIES (Cont'd) Radio Repairs & Maintenance Auto Repairs & Maintenance Other Equipment Repairs & Maint. Total Commodities OTHER CHARGES Conference & Schools Membership Dues Books & Publications Legal Publications Car Washes Officer Equipment & Clothing Dept. Share, PERA Dept. Share, FICA- Mileage Sundry Total Other Charges CAPITAL OUTLAY Equipment Office Equipment Other Equipment Total Capital Outlay Department Total Squad Cars & Radios (See Page ) 990 10,460 2,040 35,530 1,740 100 290 90 720 6,280 36,650 670 930 560 48,030 Department Dept. No POLICE 20 / 1982 1983 Actuai 1983 Actual to 6-30-83 Estimate 1,740 9,510 970 34,280 2,090 190 260 100 510 3,360 39,640 700 940 1,740 49,530 720 6,160 180 17,780 190 320 10 10 260 1,100 18,370 300 S50 680 21, 60 250 40 0 200 0 60 450 40 441,450 474,880 256,330 1,500 10,000 1,000 � 2,500 320 200 10 600 2,700 43,870 1,070 1,080 1,500 53 , 850 100 250 517,440 F'age No tivity PROTECTION 1983 3udget 1984 1,500 1,500 10,000 10,500 1,500 1,000 37,050 � 2,550 2,500 180 300 300 150 SO 100 75Q 600 2,7ao 2,�00 43,870 46,500 1,070 1,150 1,080 1,080 1,500 1,000 ; 54,050 5 � 150 0 500 300 650 19,340 561,638 Page No Function Fund Department Dept. No. ctivity PUBLIC SAFETY GENERAL PUBLIC SAFETY 90 NIMAL CONTROL Expenditure Detail ITEM 1981 1982 1gg3 Actual 1983 1983 Actual Actual to 6-30-83 Estimate Budget CONTRACTUAL SERVICES Dog Catcher Fees Impounding Fees Total Contractual Services Other Charges Sundry Total Other Charges Department Total 2,350 1,130 3,480 80 80 3 , 560 2,140 1,200 2,700 1,220 900 2,000 3,360 2,100 4,700 70 70 3,430 70 I 200 2,170 4,900 1984 3,550 3,550 2,250 2,250 5,800 � 5,800 200 200 200 6,000 6,000 Function Fund PUBLIC SAFETY GENERAL Expenditure Detai ITEM 1981 Actual PERSONAL SERVICES Salaries, Chief, Asst., Marshall Volunteer Firemen Total Personal I Services � '�CONTRACTUAL SERVICES Telephone Heat & Electricity Electric Service Gas Service St. Paul Water Service West St. Paul Dispatching Fire Hydrant Rental Snowplowing Firemen Driveways Insurance Disability & Life Rubbish Removal Rentals & Leases Equipment Leases Legal Publications Total Contractual Services CONII�IODITIES Postage Supplies Operating Supplies Office Supplies Gas & Oil 10,720 19,900 30,620 480 670 4,120 0 2,870 7,220 1,280 2,050 70 130 0 18,890 10 2,250 120 2,100 No Department Dept. No. Acti ity FIRE DEPT. 30 F RE PROTECTION / ', 1982 983 Actual 1983 1 83 Actual to 6-30-83 Estimate B dget 1984 12,390 18,780 31,170 S50 880 5,210 60 3,200 7,800 1,460 1,930 160 180 20 21,450 20 2,520 130 2,110 5,690 10,320 16,010 300 500 4,030 30 4,360 0 560 960 80 SO 0 10,870 10 1,460 40 1,240 11,400 20,000 31,400 600 1,000 6,000 60 4,360 7,800 1,000 2,000 160 i 100 0 23,080 20 2,500 100 2 , 500 I 1 ,650 1 ,500 3 ,150 500 ,000 ,800 80 ,340 ,000 ,500 ,400 80 250 0 ,950 30 ,000 150 ,000 14,740 22,000 36,740 600 1,100 7,200 100 4,700 8,000 1,500 1,600 200 300 0 25,300 40 3,000 200 2,900 � Function Fund PUBLIC SAFETY GENERAL Expenditure Detai ITEM 1981 Actual COI�II�IODITIES (Cont'd) Fire Equipment Repairs & Maint. Other Equipment Repairs & Maint. Radio Equipment Repairs & Maint. Total Commodities OTHER CHARGES Conferences & Conventions Training Expense Train. Materials Schools Membership Dues Books, Subscriptions Dept. Share, PERA Building Maint. Mileage Medical Exams Sundry Total Other Charges CAPITAL OUTLAY Fire Fighting Equip. Radio Equipment Other Equipment Total Capital Outlay Department Total 3,Q30 620 1,340 9,470 1,270 Zio 0 160 60 370 1,320 70 0 370 3,830 � Page No Department Dept. No. Activity FIRE DEPT. 30 FIR PROTECTION / 1982 983 Actual 1983 1 83 Actual to 6-30-83 Estimate � B dget 1984 6,270 7,510 9,500 6,500 10,000 170 280 500 500 1,000 I 1,650 730 1,200 1,000 2,000 12,870 11,270 16,320 2,180 19,140 1,350 780 0 160 50 190 1,440 60 440 1,490 5,960 3,850 3,060 520 0 0 480 4,370 3,540 67,180 � 74,990 650 so 0 190 SO 180 400 130 340 290 2,280 400 500 1,400 190 100 360 500 400 S00 600� 4,950 ,500 ,000 0 200 100 430 500 100 650 600 ,080 600 1,000 1,400 200 100 450 2,000 400 500 600 7,250 S10 1,000 1,000 1,500 0 0 0 1,000 0 500 500 1,000 510 � 1,500 40,940 � 77,250 1,500 3,500 74 860 91,930 � � . Function Fund PUBLIC SAFETY G�NERAL Expenditure Detail ITEM 1981 Actual PERSONAL SERVICES Salary Total Salary CONTRACTUAL SERVICES Professional Fees City Planner Fees City Engineer Fees City Attorney Fees Other Inspector Fees Books & Subscripts. Legal Publications Insurance Hospitalization Total Contractual Services COMMODITIES Office Supplies Operating Supplies . Gas & Oil Postage Total Commodities OTHER CHARGES Conferences, Schools & Conventions Membership Dues Dept. Share, PERA Dept. Share, FICA Department Dept. No. PUBLIC SAFETY 40 1982 I1983 Actual I 1983 Actual to 6-30-83 Estimate 20,550 23,060 10,180 20,550 23,060 10,180 180 0 0 0 490 0 0 0 0 60 430 480 20 20 0 90 0 0 980 1,320 720 1,330 � 2,260 � 1,200 50 320 130 0 170 20 530 420 190 0 10 0 580 920 340 190 30 110 20 70 90 1,130 1,260 550 1,360 1,540 610 �age No vity E ENFORCIIrIENT 83 1984 14,200 24,380 25,840 14,200 24,380 25,840 � 300 300 320 1,200 1,200 200 S00 500 53 20 500 1,60 50 SO SO 150 150 16 660 1,380 1,44 I 2,880 4,080 4,30 � 70 200 21 280 300 32 410 600 64 0 0 760 1,100 1,17 50 200 16 0 60 10 790 1,340 1,42 1,120 1,730 1,81 i Function Fund PUBLIC SAFETY GENERAL Expenditure Detai ITEM 1981 Actual OTHER CHGS. (Cont'd) Mileage Vehicle Maintenance Sundry Total Other Charges CAPITAL OUTLAY Equipment Vehicle Total Capital Outlay Department Total 0 50 740 3,490 Page No Department Dept. No. Ac ivity PUBLIC SAFETY 40 C DE ENFORCII�IENT / ' 1982 1983 Actual 1983 � g83 Actual to 6-30-83 Estimate udget 1984 , 1 0 0 �0 70 30 0 0 �0 0 100 � 280 40 200 500 250 I . � 3,180 1,400 2,190 3,900 3,870 1,000 0 0 0 1,000 0 0 0 26,950 29,420 13,120 20,030 0 0 0 ,460 � 35,180� Function Fund PUBLIC WORKS GENERAL Expenditure Detail ITEM 1981 Actuai PERSONAL SERVICES Salaries Overtime Seasonal Tota1 Personal Services CONTRACTUAL SERVICES City Engineering Retainer Labor Negotiations Insurance Hospitalization Disability & Life Telephone Heat & Electricity Gas Service Electric Service Street Lighting • Equipment Rental Rubbish Removal Water Readings Public Works Garage Traffic Signal Operation & Maint. Other Contractual Service Total Contractual Services COMMODITIES Supplies Office Supplies Operating Supplies 68,810 2,450 2,190 73,450 0 110 3,730 170 640 3,020 1,510 2,780 370 130 60 1,950 250 14,720 SO 1,850 i Page No Department Dept. No. Activity ROAD & BRIDGE 50 ST ET MAINTENANCE 1982 1983 Actual 1983 Actual to 6-30-83 Estimate 75,440 3,010 2,280 80,730 0 160 5,210 310 650 2,860 1,650 3,180 30 160 90 1,830 490 16,620 140 1,880 32,120 1,870 140 34,130 0 270 2,990 110 330 4,520 970 1,710 0 80 20 1,120 0 12,120 190 1,050 83,000 4,000 2,400 89,400 0 300 5,980 320 700 4,800 1,940 4,600 1,000 160 60 2,500 0 22,360 190 2,500 1p83 1984 7,450 92,700 5,000 5,300 3,000 3,300 5,450 101,300 0 300 5,760 400 800 4,800 2,000 5,000 1,000 200 60 I2,700 0 ,020 750 300 8,280 300 800 5,000 2,500 5,000 1,000 200 60 3,500 0 27, 3, Function Fund PUBLIC WORKS GENERAL Expenditure Detail ITEM 1981 Actual Gas & Oil Equipment Repairs & Maintenance Total Commodities OTHER CHARGES Conferences, Schools & Conventions Membership Dues Legal Publications Street Signs & Posts Street Sand & Salt Stret Oiling & Seal Coating Street Cleaning & Striping Street Maintenance Material Storm Sewer Maint: Building Maint. Dept. Share, PERA Dept. Share, FICA Mileage, P.W. Supervisor Sundry Total Other Charges CAPITAL OUTLAY New Equipment Total Capital Outlay Department Total 6,260 3,420 11,580 110 10 0 1,490 6,110 33,140 6,350 5,360 770 630 4,910 6,520 0 160 �5 , 560 Department Dept. No. ROAD & BRIDGE 50 Page No ivity tEET MAINTENANCE 1982 1983 Actual 1983 � 983 Actual to 6-30-83 Estimate udget 1984 8,090 3,170 6,000 6,500 6, 4,450 3,540 5,500 3,500 4, 14,560 7,950 14,190 12,900 13, 120 20 20 1,530 6,480 35,820 6,160 4,820 210 650 5,320 6,480 0 280 �7,910 0 670 0 670 165,310 180,490 30 150 150 30 70 70 20 2 0 0 0 40 1,800 1,800 1,80 1,480 7,000 7,000 7,00 1,130 45,000 0,000 50,00 6,480 8,000 8,500 8,50� 1,070 6,000 6,000 5,00� 90 2,200 3,000 3,OOi 540 700 700 1,OOi 2,330 4,660 4,950 6,011 2,590 5,200 6,400 7,661 0 600 600 60( 310 400 300 50( 16,160 81,780 9,420 91,39( � 0 0 0 ( 0 0 0 ( 70,360 207,730 22 ,790 234,08( Functian Fund PUBLIC WORKS GENERAL Expenditure Detail l�EM 19$1 Actuai PERSONAL SERVICES Salaries Overtime Temporary Maintenance Recreatian Tota1 Personal Services CONTRACTUAL SERVICES Prof. Consultants Gity Planner Fees City EngS.neer Fees Labor Negotiations Telephone Rentals & Z,eases Equipment Rentals Rubbish Removal Gas Service � Public Warks Garage Warming Houses E1ec�.ric Serva.ce Public Warks Garage Warming Houses Water Readings: Public Works Garage Hydrant Water Readings Insurance Hospitalization DisabiliCy & Life Other Contractual Services Total Contractual Services Department PARKS & REC. Dept. No. 70 i982 (1983 Actual � 1983 Actual to 6-30-83 Estimafe Sl,bIO 49,b80 120 40 3,724 2,890 12,300 12,870 67,750 65,4$0 0 0 110 1,600 2,320 20 3,010 630 1,5I0 800 60 soo 1,9�+0 480 70 13,350 Q 40 60 1,750 1,270 I60 2,86Q 990 1,b50 990 90 770 2,510 230 20 13,390 2b,300 190 65Q 6,380 33,520 0 0 270 600 630 64 4,520 870 970 890 2Q z�o I,290 1S0 30 10,530 � Page No :tivity ARK MAINTENANCE 1983 Budget 53,000 64,830 300 3Q0 2,800 3,OQ0 ].3, 500 15, 3Q0 69 600 83 430 : . � �Q 0 '�0 0 300 300 2,050 2,050 1,500 2,000 150 200 4,700 4,7Q0 1,000 1,000 2,900 I,900 1,000 1,OQ0 6Q 60 800 800 i � I 2,500 2,$80 300 400 � I, 30 0 16,290 7,290 Function Fund PUBLIC WORKS GENERAL Expenditure Detai ITEM 1981 Actual CONINIODITIES Park Maintenance Office Supplies Operating Supplies Street Maintenance Materials Construction Materials Gasoline & Oil Equipment Repairs & Maintenance Postage Total Commodities OTHER CHARGES Recreation Programs Mileage, Rec. Dir. Tree Removal & . Reforestation Building Maintenance Conferences, Schools Membership Dues Dept. Share, PERA Dept. Share, FICA Sundry Total Other Charges CAPITAL OUTLAY New Equipment Total Capital Outlay Department Total 50 4,300 1,100 0 3,550 4,120 20 13,140 1,250 380 3,620 880 170 10 2,600 3,440 680 13,030 age No Department Dept. No. Act vity PARKS & REC. 70 PA K MAINTENANCE / 1982 1983 Actual 1983 1 83 Actual to 6-30-83 Estimate B dget 1984 110 4,840 0 0 3,530 5,070 20 13,570 1,240 420 480 580 130 10 2,830 3,450 310 9,450 20 1,890 20 0 1,900 1,290 0 5,120 1,110 210 0 500 0 60 1,250 1,380 160 4,670 50 4,000 5,000 0 3,200 4,800 ; 0 17,050 1,800 480 1,000 600 100 60 2,500 2,760 300 9,600 100 4,000 500 0 ,200 ,000 0 1 ,800 1 ,800 480 ,000 600 100 20 ,950 ,100 300 100 4,250 S00 0 3,400 5,000 0 13,250 1,900 480 2,000 700 300 20 3,180 4,050 300 2,930 0 0 0 0 0 1,0 0 0 0 0 0 1,0 107,270 101,890 53,840 112,540 127 870 135,3 Function Fund GENERAL Expend�ture Deta�l Department PLANNING � �, Dept. No. 80 Page No ivity tTEM 198i 1982 i983 Actuai i983 1983 Actual Actual to 6-30-83 Estimate Budget CQN'FRACTLIAL SERVICES Professional Fees City Planner Retainer j Fees ' Gity Engineering Retainer Fees City Attorney Fees Equipment Leases Legal Publications T'otal Contractual Services COMMODITIES Oifice Supplies , Postage Tptal Cammodities OTHER CHARGES Camprehensive P1an Sundry Total Other Charges DeparCment Total �f 13,200 I1,020 0 2,4'�0 6,890 110 310 34,Q20 50 120 17Q 90 �aa I94 34,380 I i � 14,200 7,100 14,200 14,200 11,020 3,510 I0,000 0,000 0 550 2,200 2,200 �?4�3�} �,�ZQ �.?QQo �3:sQ%} � 10,430 2,OQ0 2,500 2,000 130 10 200 200 12Q 100 300 300 � 37,840 15,190 33,400 3,400 30 10 50 50 200 I60 350 250 � 23Q I70 4QQ 300 0 0 0 0 z2a o Zso 5ao I20 0 250 500 � 3$,190 15,360 34,050� 34,20Q � 19$4 14,200 10,000 3,500 ' 4,7aa 2,SOQ zso 300 35,450 0 sso 350 36,250