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1983-07-05CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA July 5, 1983 7 30 P .M . 1. Call to Order. 2. Roll Call. ' • 3: Approval of Minutes: . a. June 7th Regular Meeting , b. June 14th Adjourned Meeting c. June 14th Board of Review d. June 21st Regular Meeting 4. Consent Calendar: , a. Code Enforcement Monthly report for June. b. Planning Commission Minutes, June 28th. c.: Approval of the List of Claims. d. Lions Club request for one-day 3.2 beer license. e., Engineering status report for June. f. NDC-4 Minutes, June 22nd, g. List of Licenses. 5. Old Business � a. Park Commission Tennis Tournament Budget Discussion. (Mik Williams will be present.) ' b. Discussion on TIF update memo. (Tabled from June 21st. F nancial Advis Shaughnessy will be present). c. Discussion on Impact of LGA cuts on budget process. (See ttached memo. Financial Advisor Shaughnessy will be present). d. Discussion on Fire Station siting. (See attached memo and and drawings. Representatives of Trossen-Wright �vill be present). e. Discussion on "Downtown" Mendota Heights Study. (See atta hed. Planner ' Dahlgren will be present). f. Discussion on Krajniak drainage easement. (See attached 1 tter). 6. Commission Reports , �� a. Case No. CAO 83-03, Burow -- Application for Critical Area ''`" site plan approval. (Recommend approval). � I variance and ," � , July 5, 1983 Agenda Page T�+io b. Case No. 83-21, Sherlock -- Application for Sign Variance. � approval with conditions). c. Planning Commission request for progress report on dangero (See Commission minutes). 7. New Business _ g a. Letter from Jeffrey Closmore regarding sound/privacy barr b. Letter from United Properties requesting s�ign permit appr attached memo. (Recommend intersections. 0 l. (See c. Memo from Code Enforcement Officer on Riverwood Place build ng and sign approval request. (William Strub will be present). d. Memo from Code Enforcement Officer on Tempco building permi request. (Representatives of Tempco will be present). Public Mayor City Administ�rator a. Memo on Volunteer Fireman Appointment. b. Discussion on Leadership Training Seminar summary. (See at ached summary). Councilmembers City Attorney a. Status Report on Fire Relief By-laws. (Oral report on Tues-ay). City Engineer a. Memo and recommendation on Seal Coating bids. b. Memo and proposed Resolution on Riverwood Place.(Plans and available Tuesday). Public Works Director a. Memo on Public Works Transfer. City Clerk a. Memo on Personnel Appointment. b. Memo on Availability of Meeting Materials. Adjourn. ci.f: ications 0 � Y a C �+Cj� vJJ June 7, 1983 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 7, 1983 Pursuant to due call and notice thereof, the regular meeting of the City of Mendota Heights, was held at 6:30 o'clock P.M. at the City Plaza Drive, M endota Heights, M innesota. I �ity Council, ill, 750 South M ayor Lockwood called the meeting to order at 6:30 o'clock P.M. The following members � were present: Mayor Lockwood, Council Members Hartmann, Losleben, Me tensotto and Witt,�l APPRO UAL OF M INUTES Ayes : 4 Nays : 0 Abstain: 1 Lockwood Councilman Hartmann moved approval of the minut May 3rd meeting. , Councilman Mertensotto seconded the motion. CONSENT CALENDAR Mayor Lockwood p�oved approval of the consent c� and recommended for approval as part of the re� with authorization for execution of all necess� contained therein: I Ayes : 5 Nays : 0 1. Acknowledgement of the minutes of the May Commission meeting. j 2. Acknowledgement of the Engineering Status Fire Department and Code Enforcement mont �s of the Lendar as submitte� ilar agenda, along -v documents th Planning ort and the reports for May. 3. Acknowledgement and approval of the Associa�tion of Metropolitan Municipalities dues statement�for 1983/84. 4. Acknowledgement and approval of a request rom the Somerset View Pioneer Association to conduct a bloc party on June 24 on the basis that all conditions required for a similar request in 1982 be met. ;� 5. Approval of the List of Claims dated June �j, 1983 and totall $139,905.46. ; � � Approval of the List of Licenses, granting licenses to: Nova Frost Excava ing License Steininger Construction Co., Inc. Excava ing License Egan & Sons Company Gas Pi ing License Daniel Anderson Construction Genera Contractor License John Beissel, Inc. Genera Contractor License Merle's Construction Co. Genera Contractor License Superior Pool Builders, Inc. Genera Contractor License Lawrence Signs, Inc. Sign C ntractor License Councilwoman Witt seconded the motion. � C_ i ug� iu� �+ June 7, 1983 HEARING -- Mayor Lockwood opened the meeting for the purpose of a public DODD CONSTRUCTION hearing on an application from Dodd Construction for a conditional use permit for planned unit development, along with considerati of applications for wetlands permit and critical area review. Ayes : 5 Nays : 0 Ayes : 5 Nays : 0 Mr. Richard Einck, from Dodd Construction, and Mr. Mike Lyner, from Cenex Architectural and Engineering Services, were present to request approval of a conditional use permit to allow construction of a planned unit development consisting of 12 double townhome units on property known as the Snelling View Replat. Mr. Lyner reviewed landscaping details, pointed out that there will be 50 foot radii turning into the cul-de-sac, and advised that the developer will provide a 30 foot public access easement along the southern property line, 400 feet in depth, to provide access for the property owner south of the proposed plat. He stated that the applicant proposes a private, internal one-way street system. Councilman Mertensotto asked what controls the developer will retain over exterior design of the structures. Mr. Einck stated that the developer will have total exterior design control, that each of the units will have the same exterior dimensions of 80 by 64 feet and all will be faced with rough-sawn cedar and brick. Mayor Lockwood asked for questions and comments from the audience. Mr. Henry Christian, Chairman of the Lexington Court Townhouse Association, expressed concern that the Council and the develop recognize potential drainage problems which hard-surfacing of the northerly street might create. Public Works Director Danielson responded that the drainage course which runs between the properties is the wetlands area addressed in the application for wetlands permit. He stated that drainage will be addressed in the utility study for the project. He stated also that the project will meet the critical area forty foot setback requirement and that each permit for construction of a structure will be sumitted to the Council for critical area site plan review as required by the ordinance. Mr. Einck stated that the project is proposed to be completed in phases over approximately two years. There being no further.questions or comments from the audience, Councilman Hartmann moved that the hearing be closed at 6:59 P.M. Councilman Losleben seconded the motion. After further discussion, Mayor Lockwood moved the adoption of Resolution No. 83-52, "RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR KINGSLEY ESTATES PLANNED tINIT DEVELOPMENT," based on the five conditions stipulated in the Planning Commission minutes along with execution of a developers agreement to be prepared by the Public Works Director. Councilman Losleben seconded the motion. � Ayes : 5 Nays : 0 � c a�� .ia 3 � June 7, 19$3 Councilman Hartmann moved approval of the Dodd onstruction Comp application for wetlands permit. Counczl.woman Witt seconded the motion. The Caunci]. conducted a critical area site plan rev3.ew an the pra- posed Kingsley Estates Planned Unit Deve2opment and faund the nroposed project to be in conformance with the ritical Area 0'rdinan.ce, acknowledging that a review of each s ructure must be conducted at the time each building permit a piicatian is received. IiEARING -- Mayor Lockwood opened the meeting for �he p srp se of a public CASE N0, 83-18, hearing on an apglication from James Ri2ey far lacing fill an RILEY a parcel of property located on Lexington Avenu , between. Lexington and I-35E. Ayes : 5 Nays : Q CAyes •: 5 ` Nays : 0 GASE N0. 83-19, BOLLMEIER Ayes : 5 Nays : 0 Mr. Riley explained the groposed f illing,�askin a conditional use permit to place $,000 to 10,0 an the site to provide berming as a buffer betw the freeway. iie stated that if the canditianal the fill area will be seeded and all proper era measures will be taken. � for approval of 0 yards af fill en the site and use perma.t is ap ion control Mayor Lockwood pointed out that the Council is oncerned that the property could become an "eyesore" between he time of f illing and the time of development, and stressed the p int that seeding would be a very important candition of the perm t. I Public Works Directar Danielsan stated thaC the plazt reviewed for the Council by Mr. Riley had not yet been s bmitted to staff, and recammended approval of the conditional use permit subject to execution of a developers agreement to be pr pared by staff. Mayor Lockwood asked for questions and comments�from the audience. There being no further questions or comments, C ancilman MertensoCi moved that the hear3.ng be clased at 7:12P.M. Counci2man Losleben seconded the mation. Councilman Mertensotto maved the adoption of Re olu�ion No. 83-53, "RESOLUTION APPROVING CONDITZqNAL USE PERMIT," ubject ta execution of a developer's agreemerct providing onditions on protection of on-site utilities, seeding and er sion control. Caunciiman Hartmann secanded the motian. The Counci]. acknowledged and discussed an app�i ation from Mr. Paul Bollmeier, 1395 Dodd Road, for a varia ce ta a1Zow canstruction of a screen porch addition to his ome. Mayor Lockwood moved approval of a 16.3 foat va iance to allaw canstruction of a 12 by 14 foot screen porch ad ition at 1695 Dadd Road 13.7 feet from the rear property line. Councilwoman Wi.tt seconded the moti.on. 0 . .,. � .. .. .. . y ..... June 7, 1983 CASE N0. $3-20, Mrs. Kent Crossley was present to request appraval of an CROSSLEY application for variance to a11ow construction of an attached garage, to replace an existing carpart, at I24S Delaware Avent� The Counci.l infarmed Mrs. Crassley that the City has no jurisd,__io� aver private deed restrictions and that she should make sure there are na such restrictions on her property before the structure is constructed. After discussion, Cauncilman Losleben rnoved approval of a 5 foot 4 inch sideyard setback variance and a 6.3 foot variance from the � established front yard setback at 1245 Delaware Avenue to a11ow construction of a 22 by 2b foat a�tached garage. Councilman Mertenso�to seconded the mation. Ayes :5 Nays :0 CASE N0. CAO 83-02, Mrs. Gerald Shaughnessy was present to request approval of a 22 faol SHAUGHNESSY variance from the required 40 foot setback from the 4Q% critical area slope to allow construction of a home on Lot 12, Block 1, Valley View Oak Addition. After discussion, Cauncilman Losleben rnoved approval of the critica] area site plan and 22 foot setback variartce for Lot 12, Block i, �lalley View Oak Addition.conditianed upon receipt of an erosion contral plan to be approved by staff before building permit issuance. Councilwoman Witt seconded the motion. Ayes : 5 Nays : 0 WLiJNTEER Mayor Lockwood moved approval. of the appointment of Patrick Knight FIRE�IAN to the Volunteer Fire Department, Cauncilman Iiartmann secanded the motion. Ayea : 5 Nays : 0 BI� AWARDS The Council. acknawledged the tabulatians of bids received far the I-35E watermain crossings at Wagan Wheel Trail and Mendota Heights Road. • Councilman Losleben moved the adoption of Resolution Na. 83-54, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR CONSTRUCTION OF WATERMAIN EXTENSION C120SSING F.A.I. 35E AT WAGON WHEEL TRAIL (IMPRO VHMENT N0. $I, PROJECT N0. 2}," awarding the contract to F.F. J'edlicki, Tnc. for their low bid of $3$,060.00. Councilwoman Witt seconded the matian. � Ayes : 5 Nays : 0 Mapor Lockwood moved the adoption of Resolution No. 83-55, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR C4NSTRUCTION OF WATERMAIN EXTENSION CROSSING F A.I. 35E AT MENDOTA HEZGHTS ROAD (IMPROVMENT N0. 81, PROJECT N0. 3)," awarding the contract to F.F. 3edlicki, Inc. for their 1ow bid of $$3,b7b.00. Cauncilman Iiartmann seconded the motian. Ayes :5 Nays :0 0 �- Yage lti.i� June 7, 1983 SEAL COATING Mayor Lockwood moved that the City Engineer be a advertise for bids for the 1983 Seal Coating pro be accepted at 10:00 A.M. on June 28th. Councilman Losleben seconded the motion. ' Ayes : 5 Nays : 0 ' thorized to ect, the bids to KRAJNIAK STORM City Attorney Winthrop advised the Council that he Krajniak SEWER EASII�'IENT easement matter had not yet been resolved becaus of a personal legal matter between the Krajniaks. He recommen ed that discussion on the matter be tabled for 30 days. � After discussion, Councilman Mertensotto moved t at the Krajniak easement matter be continued to July 5th for fin 1 resolution. Councilman Losleben seconded the motion. Ayes : 4 Nays : 1 Witt FIRFMEN'S RELIEF The Council acknowledged a letter of intent reg ASSOCIATION retirement benefits for the volunteer firemen's City Attorney Winthrop and Financial Advisor Sh the proposed defined contribution plan and advi that there is some question over whether implem proposed plan might impact state aids. Attorne recommended that a decision on the matter be de decision on the matter has been made by the Sta Councilman Mertensotto suggested that perhaps have the Dakota County District Court approve ding changes in elief association. ghnessy reviewed d the Council .tation of the Winthrop rred until a City should plan. FINAL PLAT On the recommendation of the Public Works Direc or, Councilman Losleben moved the adoption of Resolution No. 8-56, "RESOLUTION APPRO�IiNG FINAL PLAT FOR SMOLIK ADDITION." Councilman Hartmann seconded the motion. i Ayes : 5 Nays : 0 PERSONNEL On the recommendation of the Public Works Direc or, Councilman Hartmann moved that Terry Blum be appointed �to he Park Leadman position, effective June 1, 1983. Mayor Lockwood seconded the motion. Ayes : 5 Nays . 0 � SEWER JET The Council acknowledged and discussed a memo f om the Public Works Supervisor recommending the acquisition o a 1972 Dodge 600 flexible rodder sewer jet, currently owned by t e.City of Hopkins. but being traded in on a new unit. Ayes : 5 Nays : 0 Councilman Mertensotto moved to authorize acqu Dodge sewer jet as proposed, from the City of the agency taking the unit in for trade, for a price of $10,000. � Councilwoman Witt seconded the motion. , sition of the 1972 �pkins through iaximum purchase 0 i u�� iu� u June 7, 1983 PERSONNEL -�yy-Councilman Mertensotto moved that the City Clerk be authorized to take a one month leave of absence, in accordance with the provisions of the Personnel Resolution, dates uncertain. Councilman Losleben seconded the motion. Ayes : 5 Nays : 0 UNAUTHORIZED Councilman Mertensotto moved the adoption of Resolution No. 83-57, LOT DIVISIONS "RESOLUTION INVOKING PROVISIONS OF MINNESOTA STATUTES, 1982, SECTION 272.162." CCouncilman Hartmann seconded the motion. Ayes :5 Nays :0 C. DOWNTOWN MENDOTA Mayor Lockwood opened the meeting for the purpose of a discussion on HEIGHTS STUDY the "Downtown Mendota Heights Study" being prepared by the City Planner. Mayor Lockwood stated that the "hearing" is not a hearing as such for legal purposes but an opportunity for interested property owners to hear the City Planner's presentation. He informed the audience that the study was commissioned as the result of discussions over siting of the proposed fire station, traffic hazards at the intersection of T.H. 149/110 and the need for an elderly housing facility. Planner Dahlgren was commissioned to formulate potential plans for the location of a fire station, housing facility and resolution of problems at the highway inter- section with�out building a freeway. Administrator Johnson stated that over 150 notices of the infor- �io 1 hearing were mailed to people whose property abut the exist T.H. 149 right-of-way and existing 149 to Wagon Wheel Trail~� to members of tThe Planni g nd Park Co missions and the Volunteer Fire Department. Mayor Lockwood turned the meeting over to City Planner Dahlgren. He informed the audience that Mr. Dick Elasky, from Mn/DOT was also� present to answer questions on behalf of Mn/DOT. Mr. Dahlgren reviewed basic drawings, including air photos of both the existing T.H. 149 and the undeveloped T.H. 149 right- of-way which was acquired by Mn/DOT in the early 1950's. He then presented and reviewed a series of slides and other graphics relating to potential methods of relieving the traffic problems at the highway intersection, including the possible construction of a roadway along the unused right-of-way with a bridge over T.H. 110, and other alternatives which included bridging over T.H. 110 east of the shopping center. Mr. Elasky responded to questions on traffic, p.articularly truck traff ic on T.H. 110. Mr. Elasky stated that the real issue is the question of how safe and efficient transportation services can be provided. He stated that the issue will remain the same, whether it is resolved now or in the future, and that cooperation with the City in'the resolution of the problem is the goal of Mn/DOT. Planning Commission Chairman Kruse asked for information on cur�_.�t traffic counts and a projection for 10 years from now. C RECESS June 7, 1983 Mrs. Ruth Hipp asked whether completion of I-35E on T.H. 149. She also asked for a cost estimate of a roadway on the right-of-way and a bridge. will reduce traffii for construction Mayor Lockwood pointed out that even without Mn/ OT participation i financing, the City is considering putting in a ity-type street with an overpass over T.H. 110 because of the sa ety problems. He stated that with the gas tax increase perhaps Mn/DOT prioritie's on the intersection may be upgraded. Mr. John Maczko asked whether it would be less upgrade the existing intersection. Mr. Bernard Friel stated that he believes the cr with an overpass is laudible and should be done, that a fourth option would be the crossing over existing alignment. ensive to ssing of T.H.110 but suggested .H. 110 at the Mr. Fred Lambrecht presented a petition signed b several property owners against construction along with right-of- ay. He stated that environmental matters had not been addresse , read the petitio for the Council and audience, and suggested that some alternative method be used rather than construction on the u used right-of-way. Mr. Brian Birch presented and reviewed a propose plan for a bridge over T.H. 110 at the existing T.H. 149 al'gnment. In response to a question on costs and financing, Mr. Elasky explained that if Federal Aid Urban monies are a ailable, the costs would be apportioned at 75% federal and 25o state participat He stated that the project could conceivably cost between $2 million and $5 million. ' I Mr. Jim Malkowsky, representing the Dodge Nature Center, stated that the Nature Center is concerned with the nat ral resources in the unused right-of-way area. The Council acknowledged receipt of a letter fro Dr. Tom Koepke, a letter from Ms. Carolyn Peabody, and a memo from Chief Noack regarding the study. Mayor Lockwood called for a recess at 10:15 P.M. The meeting was reconvened at 10 34 P.M. VICTORIA PLACE Mr. Tony Danna and Mr. Art Baumeister were pres CONDOMINIUMS Council to authorize the appropriate City offic agreement to allow the connection of a parcel o in Lilydale to the Mendota Heights water and se Mr. Danna stated that the conditions of the agr same conditions for development of the Victoria project as were contained in the Council's reso time ago. , nt to request the als to execute an property located er systems. ement are the Place Condominium ution adopted some Administrator Johnson stated that the developer have conformed to the eight story maximum and to the reduction in height of 18 feet from the origianl proposal. Councilman Mertensotto expressed concern over t e lack of sunset provision for commencement of the project,and t e fact that there is no provision to restrict the assignment of r'ghts. Page No. 1840 June 7, 1983 City Attorney Winthrop stated that as a practical matter, any assignment of rights under the agreement would have to come before the Council for approval. After discussion, Councilman Mertensotto moved approval of the agreement, conditioned upon an addendum to stipulate that if the project has not been physically commenced by June 1, 1986, the agreement will automatically terminate. Councilman Losleben seconded the motion. Ayes : 5 C Nays : 0 FIRE STATION Assistant Fire Chief Lange and several members of the Wlunteer Fire Department were present to request Council action on the siting and construction of a new fire station. After discussion, the Council directed that the Administrator meet with the Git'y Planner and return in two weeks with a report on how to proceed with acquisition of a site. MISCELLANEOUS The Council briefly discussed the question of whether ordinance provisions relating to antenna towers should be drafted. ADJOURN There being no further business to come before the Council, Councilman Mertensotto moved that the meeting be adjourned to 8:30 A.M. on Tuesday, June 14th. Councilman Hartmann seconded the motion. Ayes : 5 Nays : 0 TIME OF ADJOURNMENT: 11:42 o'clock P.M. ATTEST : Robert G. Lockwood Mayor C_ Kathleen M. Swanson City Clerk � C Y��L LVU. 1�41 June 14, 1983 CITY OF MENDOTA HEIGHTS ! DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Adjourned Meeting Held Tuesday, June 14, 1983 Pursuant to due call and notice thereof, the adjourned meeting of the City Council, City of Mendota Heights, was held at 8:30 o'clock A.M. at the City H 11, 750 South Plaza Drive, Mendota Heights, M innesota. i Mayor Lockwood called the meeting to order for the purpose of a City ouncil/Department Head leadership training session. The following members were present: Mayor Lockwood, Council Members Hartmann, Losleben, Mertensotto and Witt. The follo ing staff were present: Administrator Johnson, Police Chief Delmont, Public Works Di ector Danielson, Fire Marshal Lange, Code Enforcement Off icer Berg and City Clerk Swanson. Mayor Lockwood introduced Lyle Sumek and Carl Neu from the Government Leadership Institute and Don Salverda, from Government Training Services, who th n conducted a day-long seminar on leadership, goal setting, and the transition in City administrati Councilman Mertensotto was excused at 9:00 A.M. ; i ADJOURN There being no other business to come before the Councilman Losleben moved that the meeting be ad Board of Review to be conducted at 7:30 P.M. Councilman Hartmann seconded the motion. , Ayes : 4 Nays : 0 TIME OF ADJOURNMENT : 4:45 0' C1oCk P.M . � ATTEST : Robert G. Lockwood Mayor Kathleen M. Swanson City Clerk Council, iourned to the C Page No. 1843 ' June 1�', 1983 , CITY OF M ENDOTA HEIGHTS DAKOTA COUNTY � STATE OF MINNESOTA M inutes of the Annual Board of Review Held Tuesday, June 14, 1983 Pursuant to due call and notice thereof, the City Council of the City of Mendota Heights met as the Board of Review at 7:30 o'clock P.M., at theiCity all, 750 South Plaza Drive, Mendota Heights, M innesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: M yor Lockwood, Councilmembers Hartmann, Losleben, Mertensotto and Witt. � ADJOURN Ayes : 5 Nays : 0 Mayor Lockwood turned the meeting over to Assistant County ssessor Bill Peterson. Mr. Peterson advised that he and several ot er assistant assessors were present to review the 1983 estimat d market values. He advised that most residential property i the City was rounded to the nearest $100 in valuation from 1982 and that townhouses were increased approximately 5%. He then a ked for general questions from the audience, advising that the Coun y represent- atives would discuss specific questions relating to individ al valuation with the property owners later in the evening. Mr. Peterson explained the factors used in evaluating prope ties and advised that the estimated market value is approximately 850 of the true market value of properties. He then answered several uestions from the audience. � I Mr. Peterson and the representatives from the assessor`s of ice met individually with all of the members of the audience.' There being no further business to come before the Board of Review, Councilman Mertensotto moved that the meeting be adjourned. Councilman Hartmann seconded the motion. TIME OF ADJOURNMENT: 8:38 o'clock P.M. Kathleen M. Swanson City Clerk ' CATTEST : Robert G. Lockwood Mayor � .. � Page No. 1844 June 21, 1983 � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA M inutes of the Regular Meeting Held Tuesday, June 21, 1983 Pursuant to due call and notice thereof, the regular meeting of the C ty Council, City of Mendota Heights, was held at 7:30 o'clock P,M., at the City H 11, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The ollowing members were present: Mayor Lockwood, Councilmembers Hartmann, Losle en, Mertensotto and Witt. � APPROVAL OF Mayor Lockwood moved approval of the minutes of MINUTES meeting. Councilman Hartmann seconded the motion. Ayes : 4 Nays : 0 Abstain: 1, Losleben CONSENT CALENDAR Councilman Hartmann moved that Consent CalendaY meeting agenda, be removed for discussion, and the consent calendar be approved as submitted � approval as part of the regular agenda, along u execution of all necessary documents contained l. Acknowledgement of the Treasurer's monthly 2. Approval of the List of Claims dated June totalling $180,904.82. the M ay 17th Item B, NDC-4 that the remainder id recommended for ith authorization :herein. ort for May. , 1983, and 3. Approval of the List of Licenses, granting �Contractor's licenses to: � Dakota Seal Coating Goebel Concrete Co., Inc. ABC Seamless Carlson Automatic Fire Protection Dahle Bros., Inc. Sterling Construction Como Specialty Company Roofings,Inc. CCouncilman Losleben seconded the motion. Ayes : 5 Nays : 0 Asph Gene ' Gene Heat Roof tic/Concrete Pavin€ te License I 1 Contractor Licen; 1 Contractor Licen� 1 Contractor Licen� 1 Contractor Licen� g & Air Conditionii � License ABATIIr1ENTS Assistant County Assessor Peterson was present o request Council approval of two abatements. He recommended tha an abatement be granted to William Boland for Parcel No. 27-712 5-070-02, and for a parcel of property owned by Terry Erdich and �dentified as Parcel No. 27-02400-023-79. Mr.Peterson indica ed that in the case of the Boland property, the appraisal of h s lot and an adjoining lot were completed on the same day an the values were placed on the wrong property cards. He stated hat the market � Page No. 1845 June 2,1, 1983 value for Mr. Boland's lot should be reduced from $143,000 to $91,410 for taxes payable in 1983. With regard to the Erdich property, he indicated that as the result of the 1982 Board of Review the Assessor's office viewed the property and recommended a reduction in market value from $83,500 to $79,200. The change was not however implemented. On the recommendation of the County Assessor, Councilman Losleben C moved that Mr. William Boland be granted an abatement for Parcel No. 27-71275-070-02, reducing the market value from $143,000 to $91,410, for taxes payable in 1983. Councilwoman Witt seconded the motion. Ayes : 5 Nays : 0 Councilwoman Witt moved that Mr. Terry Erdich be granted an abate- ment for Parcel No.27-02400-023-79, reducing the market value from $83,500 to $79,200, for taxes payable in 1983. Mayor Lockwood seconded the motion. Ayes : 5 Nays : 0 UNITED PROPERTIES The Council acknowledged a memo from the Code Enforcement Officer PERMIT relative to a request from United Properties to install a business park monument at the corner of Mendota Heights Road and Pilot Knob Road. Administrator Johnson informed the Council that represent- atives of United Properties would not be present, but reminded the Council that the matter of the monument had been discussed as part of the conditional use process and a variance to allow a setback at 20 feet was approved at that time. Councilman Mertensotto again expressed his opposition to the placement of the monument at the location proposed by United Properties because of potential sight distance problems. After discussion, Councilman Losleben moved approval of the issuance of a building permit for United Properties for a business park monument to be placed at the northwest corner of Mendota Heights Road and Pilot Knob Road as proposed. Councilwoman Witt seconded the motion. Ayes : 4 Nays : 1, Mertensotto DRAINAGE The Council acknowledged receipt of a letter from the Mendota City Council relative to water runoff, Mayor Lockwood suggested that perhaps there should be a moratorium on building in the Critical Area until the Mendota storm sewer system is in place. CCouncilman Hartmann felt that the Mendota officials were indicating by their letter that even after their system is in place, it will not handle runoff from additional development in Mendota Heights. Councilman Mertensotto stated that in his opinion the Mendota officials are requesting that they be notified of any plans for construction in the impacted area so that they would have an opportunity to hear what is being proposed and have some input. After discussion, Councilman Mertensotto moved to officially a� nowledge the communication from the Mendota City Council, dated June 9th, 1983, to notify the Mendota City officials prior to consideration of issuance of any building permits within the 0 C. Ayes : 4 Nays: 1, Hartmann GRANDE CRITICAL AREA RE VIEW Ayes : 5 Nays : 0 Page No. 1846 ' June 21, ].98� , impacted area in order to afford the Mendota of opportunity for input at the public discussion, staff to refer all applications for building pe area to the City Council for review prior to is M ayor Lockwood seconded the motion. � i The Council acknowledged and discussed a memo f Works Director and Code Enforcement Officer rec of a Critical Area site plan for Dr. Thomas Gra of a new home on Lot 1, Block 14, Ivy Falls Wes The Council noted that staff had determined the site plan to be in conformance with the Critica Councilman Mertensotto moved approval of �the Cr plan and authorization for issuance of a buildi requested, subject to final review and approval Code Enforcement Officer. � Councilman Hartmann seconded the motion. I FIRE STATION The Council acknowledged memos from the City Ad City Planner relative to the siting of the prop Mayor Lockwood noted that the City Planner's me concurrence that the site immediately south of I� Club would be an appropriate location. � Ayes : 5 Nays: 0 Administrator Johnson stated that the Trossen-W contract for the fire station includes provisio siting of the station. He felt that considerat given, in the Trossen-Wright analysis, to both Perkegwin properties, and that a recommendation from that study. Mr. Don Wright, representing stated that he believes that Mn/DOT should also the discussion so that it can be determined tha work before the property owners are contacted. Johnson agreed, noting that the City should kno will impact access into adjacent sites. :icials the and to direct -mits in the impact om the Public mmending approval de for constructic Second Addition. Critical Area Area Ordinance. Ltical Area site ig permit as of plans by the ninistrator and �sed fire station. no indicated his [endakota Country •ight Architects' �s for studying .on should be :he Warnke and should be generate :he architects, be involved in the site will Administrator � how the siting It was the concensus of the Council that the si ing process should be commenced and that the Fire Chief should app int a fire depart- ment contact person to work with the architects Councilman Mertensotto moved to commission Tros: ects to commence with the siting of the new fire 149 in the area south of Mendakota Country Club� Councilman Losleben seconded the motion. n-Wright Archit- facility on TH Page No. 1847 J.une 21,, 1983 Mr. Wright indicated that it could possibly take a few weeks t� do the necessary study and get adequate information from Mn/DOT. However, he indicated that he would try to be prepared to discuss recommendations on July 5th. FIRE EQUIPMENT Assistant Fire Chief Lange requested Council approval of the acquisition of six pairs of bunker pants for approximately $700 to �'" $800. He stated that $3,000 is included in the 1984 equipment `. certificate budget for the purchase of bunker pants. The $700 to $800 estimate is the result of a metropolitan area mass (joint) purchase and will only be available for 45 days. After discussion, Councilman Mertensotto moved to authorize the purchase of six pairs of bunker pants for the Fire Department. Councilman Hartmann seconded the motion. Ayes : 5 Nays : 0 DOWNTOWN MENDOTA The Council acknowledged and briefly discussed a memo from Council- HEIGHTS man Losleben relative to the Downdown Mendota Heights Sudy and the TH 110/TH 149 intersection. Mr. and Mrs. Gus Hipp were present in the audience for the discussion. The Council also acknowledged a letter from Mr. Fred Lambrecht regarding the informal hearing on the Downtown Mendota Heights Study. The Council referred the matter to the City Attorney's office for response to Mr. Lambrecht. Mayor Lockwood informed the Council that he has talked to Mr. Dick Elasky from Mn/DOT and that Mr. Elasky indicated that in terms of good planning, highway design and construction, Mn/DOT believes that a full diamond interchange east of M cDonald's and the original Mn/DOT plan for TH 149, is still the best plan. FIRE DEPAR�IENT Assistant City Attorney Hart infomed the Council of the status of BY-LAWS the State Insurance Commissioner's consideration of the proposed Fire Relief Association by-laws. He indicated that a report and recommendation should be available at the July 5th meeting. KRAJNIAK WETLANDS Assistant City Attorney Hart advised the Council that final court PERMIT disposition on the Krajniak divorce case is scheduled for July 13th He stated that Mrs. Krajniak has indicated that she would grant the City the required drainage easement if she retains the � property, however the question of whether Mr. Krajniak will grant the easement if he retains the property is not resolved. It was noted by the Council that the matter had been tabled for f inal resolution at the July 5th meeting. The Council directed that Mr. Hart notify both parties that the matter will be con- sidered on July 5th, that the Council is expecting a final disposition of the matter on that date, and that the parties si- td let their legal counsel know that the discussion will be condu 1 on that date. 0 � C BID AWARDS Ayes : 5 Nays : 0 Ayes : 5 Nays : 0 Page No. 1848 June 21, 1983 i The Council acknowledged receipt of bid tabula ions and recommend- ations for awards for the Ivy Falls Firs� Addi ion street improve- ments and Huber Drive improvements from the Ci y Engineer. The Council also acknowledged receipt of a mem from Financial Advisor Shaughnessy regarding the bids. After discussion, Councilman Hartmann moved th adoption of Resolution No. 83-58, "RESOLUTION ACCEPTING BI S AND AWARDING CONTRACT FOR BITiR�4IN0US STREET SURFACING�AND A PURTENANCES TO SER` IVY FALLS ADDITION AND ADJACENT AREAS (IMPRO ENT N0. 79, PROJEC7 N0. 12)", awarding the bid to Ace Blacktop, In ., for their low bid of $91,503. �, Mayor Lockwood seconded the motion. j Councilman Mertensotto moved the adoption of "RESOLUTION ACCEPTING BIDS AND AWARDING CONTR CONSTRUCTION, CURB AND GUTTER AND STORM SEWER AID STREET (HUBER DRIVE) (1MPROVII�fENT N0. 82, awarding the bid to Orfei and Sons, Inc.; for $350,947.54. ', Councilwoman Witt seconded the motion. solution No. 83-59, T FOR STREET N A MUNICIPAL STATE ROJECT N0. 8)", heir low bid of LARSON AND SMEDSTAD The Council acknowledged receipt of a memo fro Public Works LOT DIVISIONS Director Danielson recommending final approval of simple lot divisions for Kathryn Larson and Bruce Smedsta . Councilwoman Witt moved approval of the divisio of Lot 33, Willo Springs Addition, in accordance with the surve dated May S, 1983 (Larson). Councilman Hartmann seconded the motion. Ayes : 5 Nays : 0 � Councilwoman Witt moved approval of the divisio of Lot 1, Block 1, Eide Estates in accordance with the survey d ted May 20, 1983, (Smedstad). , Councilman Losleben seconded the motion. Ayes : 5 Nays : 0 FEASIBILITY STUDY The Council acknowledged a memo from thelPublic Works Director relative to a request from Mr. John Callahan fo preparation of a feasibility study for drainage improvements o Lot 2, Willow Springs Addition. Ayes : 5 Nays : 0 After discussion, Councilman Mertensotto �moved ition for water course improvement and authori; eer to prepare a feasibility study. Councilwoman Witt seconded the motion. :o accept the pet- � the City Engin- 1'age No . 1849 June 21, 1983 KINGSLEY ESTATES On the recommendation of the Public Works Director, Councilman IMPROVEMENTS Mertensotto moved to authorize preparation of a feasibility study for public improvements to serve the Kingsley Estates, along with authorization for execution of the developer's agreement by Mayor Lockwood. Councilman Hartmann seconded the motion. Ayes : 5 Nays : 0 � MWCC AGREEMENT The Council acknowledged and discussed a memo from Public Works Director Danielson recommending approval of Metropolitan Waste Control Commission Joint Use Rental Agreement No. 155, for a durati of five years. Ayes : 5 Nays : 0 MISCELLANEOUS NDC-4 Councilman Losleben moved to approve the execution of Joint Use Rental Agreement No. 155 between the Metropolitan Waste Control Commission and the City. Mayor Lockwood seconded the motion. The Council acknowledged receipt of a Tax Increment Financing District update memo prepared by Financial Advisor Shaughnessy. Discussion on the matter was tabled to July 5th. The Council acknowledged and discussed the NDC-4 agenda for June 22nd and Councilwoman Witt updated the Council on the sta of the request for proposals process. PARK CONII�IISSION Park Commission member Jim Stein was present to request Council authorization to expend up to $500 to conduct an unsanctioned Juniors Lawn Tennis Tournament. He stated that the Commission is requesting an appropriation of money to conduct the tournament this year and for sanctioning by the USLTA next year. � Ayes : 5 Nays : 0 Councilman Mertnesotto stated that he is in favor of the request but bfiat the Park and Recreation Commission minutes indicated that the request would be for $200. Ae suggested that the Council approve the $200 request and, if the Commission feels additional monies are required, that the Commission make a new request after the needs are determined. Councilman Losleben moved to authorize an expenditure of up to $200 for the sponsoring of a Junior Lawn Tennis Tournament. Councilwoman Witt seconded the motion. The Council asked M r. Stein to ask the Park Commission to prepare some budget guidelines on what the tennis tournament monies will be used for. PERSONNEL , The Council acknowledged receipt of a memo from Mrs. Kristi ' Southern in resignation from the Receptionist/Secretary positi The City Clerk advised the Council that both of the remaining clerical personnel are scheduled for vacations over the next two week period, along with the engineering secretary, and that it + Page No. 1850 June 21, 1983 C would be extremely difficult to operate the gen ral office with only one clerical person available for the two eek period. She also stated that, because of the vacation s hedules and the normal increase in activities during the summer months, it would be almost impossible for Mrs. Southern to train existing per- sonnel, particularly on utility billing procedu es, before her termination. Because of the extraordinary circ rostances, the Clerk requested permission to dispense with adv rtising and solicit applicants through Counsellors for the ecretarial train- ing courses at Inver Hills and the Dakota Count AVTI. She also asked for Council authority to hire a replaceme t, without prior Council review and approval, to begin probation ry employment and training on or before June 27th. On the recommendation of the City Clerk, and in consideration of ' the extraordinary circumstances, Councilman Mer ensotto moved to accept the resignation of Mrs. Kristi Southern, effective July 1, 1983, and to authorize the City Clerk to hir a replacement as soon as possible. , Councilman Losleben seconded the motion. ' Ayes : 5 Nays : 0 MISCELLANEOUS The Council acknowledged an editorial and lette to the editor excerpted from the West St. Paul Sun and relati g to the recent Metropolitan Council District 15 representative ADJOURN Ayes : 5 Nays : 0 ATTEST : Robert G. Lockwood CMayor There being no further business to come before Councilman Losleben moved that the meeting be Councilman Mertensotto seconded the motion. TIME OF ADJOURNMENT: 9:28 o'clock P.M. Kathleen M. Swanson City Clerk e Council, ourned. �EMa DATE: June 24� 1983 m0: City Council �:��A3: Paul R. Berg Code Enforcement Officer SUBJECT: Building Activity Report for June of 1983 CURRENT MONTFi YEAR TO DATE - 1983 NO. VA'LUATIQN FEE COLLECTED N0, VALUATION FEE COLLEGTED =..JG PERMITS ScD 9 $1,Oi4,317.12 $ 6,893.71 24 $2,620,221.$8 $18,027.11 C/I 4 128,380.00 1.,093.16 11 4,298.769,08 19r001.20 �i�SC. 17 178 077.41 2 OS?.05 53 341,260.25 4 465.0? Sub Total 3Q $1.f320.774.53 $1Of043.92 88 $7r26{}t251.22 $g1,�:93.38 �'RD PER•SITS �lbg g $ 214.00 29 $ 655.00 Cti'tr 12 260.00 23 39Q.00 Swr IO 175,00 21 442.50 Htg, AC & Gas Pipe 5 1 135,50 26 ' 2 b00.50 Sub Total 35 $ 1,784.50 99 $ 4,088.00 :.�c�Nszr�c . � Contractor's Licenses 16 $ 40Q.00 186 $ 4,650.OQ YEAR TCi DATE - 1982 NO. VALUATION FEE COLLECTFG 24 $2,316,240.29 $16,468.59 13 2,568,450.Q0 11,843.71 61 371,335.50 3 795.61 98 $5,256,025.?9 $32,107.91 23 29 24 3? I13 158 $ 584.00 145.00 420.00 4,1Q1.50 $ 5,250.50 • � �t TaTAL 81 $1,320,?74.S3 $12,228..42 � 373 $7,260,251.21 $50,231.38 I 369 $5,25�,,025.�9 $41,308.41 - — yoTE: All fee amounts exclude Sac, Wac and State Surcharge. Amounts shown will reflect anly permit, plan checi� �ee and valuation amounts. � l'1 CITY OF MENDOTA HEIGHTS PLANNING COMMISSION MINUTES June 28, 1983 The regular meeting of the Mendota Heights Planning Commission was cal by Vice Chairperson Blesener at 8:02 o'clock P.M. The following membe present: Blesener, Butler, Burke, Morson and Stefani. Kruse and Fran the Commission that they would not be present. Also present were Plan Howard Dahlgren and Public Works Director Jim Danielson. APPRO VAL OF MINUTES CAO CASE ��83-03, BUROW, VARIANCE AND SITE PLAN APPRO UAL ed to order s were had notified ine Consultant M inutes of the May 24th meeting had been subm tted previously. Burke moved, seconded by Morson, to approve t e minutes as submitted. Voting: 5 ayes, 0 nays. � Mrs. Robert Burow was present to request a 16 foot variance to the 40 foot setback requirement and for si e plan approval to allow construction of a single family home on Lot 11, Block 1, Valley View Oak Addition (1254 Culli an Lane). She distributed written approval from her souther y neighbor, giving his approval of their building plans. In response to a question from the Commission, Mrs. Burow no ed that the highest point of the home is 34 feet and that the exterior will be redwood, .She also noted that no substanti 1 size trees will be removed. ! � After a brief discussion; Morson recommended " roval of fhe site plan as submitted and recommended a rov 1 of a 16 foot variance from the 40% slope.requirement Burke seconded the motion. Votin�: 5 aves, navs. CASE ��83-21, FISCHER, Mr. Phillip Larson from Suburban Lighting, SIGN VARIANCE request a sign variance for Harold Kirchner, (SUBURBAN LIGHTING) for the Fisher Gas and Towing Company, (South Larson noted that the intent is to remove t flashing sign and replace it with a single Mo noted that the existing flashing sign is no 1 present ordinance and that the existing sign Dodd Road right-of-way. By installation of t sign, both of these concerns will be eliminat �as present to 156 Dodd Road, End Oil) . Mr. e existing il sign. He nger allowed by ncroaches on the e proposed new Mr. Larson also advised the Commission that Mr. Fischer is under the impression that he does not need a ariance to put up this new sign, because of a 1962 court ord r that allowed the existing signs to be put in place. � Planner Dahlgren noted that there are two new in place and are in violation of the Ordinanc that the Planning Commission should address t they have no right to be in place. These sig type Coca-Cola sign and a readerboard sign. ] that the proposed new sign will be installed 14 foot pole. signs that are . He suggested ese matters as s are an A-frame r. Dahlgren noted n the existing �.. Planning Commission Minutes Page Two June 28, 1983 Mr. Larson noted that the sign will be internally lit, After further discussion, Stefani recommended approval of a 27 fOqt front yard setback variance and an I$ foot sideyard setback vara.ance on the south side of the property, as stipulatec by the diagram submitted,that na attachments be made, that the praposed new sign. be placed on the existing 14 foot po1e, aI.1. conditioned upon remaval of any signs nat in camgl.iance with the City Ordinances, including the Coca-Cola sign and the readerboard sign, before the sign permi� is issued for the proposed new Mobil sign. Marsan seconded �he motion. Voting: 5 ayes, 0 nays. VERBAI, REVIEW Public Wark.s Directar Danielson reviewed the Dodd Canstructian, Ri1ey, Bollmeier, Shaughnessy and Crossley cases that had been apgroved by the City Cauncil, MISCELLANEQUS Commission member Burke expressed his concerrt over the fact that nothing has been done to elima.nate hazardous intersections within the City. Iie expressed concern particularly over the northwest quadrant af Decorah Lane and Apache, noting that it is extremely hazardous, and stated that something shauld be done about it. Stefani moved ta requ�st Che Ci.ty Council for a Progress Repart on dangerous intersections and that the Repart be given ta the Plarzning Commissi.an members. Burke seconded the motion. Voting: 5 ayes, 0 nays. Morson expressed cancern with the Del�aware/Wentworth intersection Public Works Director Danielson advised that a ca11 should be made to the Coun�y Engineez, as tfiese were twa County roads. Vice-Chairperson Blesener asked if the City stil2 publ.ished a Newslet�er and thought that possibl.y the residents could be advised to trim �heir offensive shrubs, and aZso to take note of any fences that might abstruct traf£3.c visibility. Ms. Blesener also expressed cancern with Valley Vi.ew Oak and that virtually every lot needs a variance, and by granting these variances, it is camparable to giving blanket approval to the prospective home builders, without regard to the resi.dents in Mendota, Member Stefani felt that the Ga.ty was nat givii�g "blanket appraval" but that the City was putting adequate conCrols on the homes that wauld be built on these difficult 1ots. The City was not trying to restrict any bui.lding at a21. Commissa.on member Burke expressed concern over the poor visibility at the intersection of LexingCon and Mendota Hea.g' Road, and wondered if that is a permanent intersection the way it is now. Fublic Works DirecCor Danielson noted thaC this will be upgraded probably in 1985 or 19$6. Burke felt that ;:. � �...u.au�.u�� tiV1tLL111JJiV1t i'atiiuLca� JUllt_ [.U� 17U> 1d�C 1LlLCC ADJOURN staff sould travel south on Lexington, turnin left onto Mendota Heights Road during peak traffic time and see if it isn`t dangerous. There being no further business to come befor the Commission, Burke moved, secorided b� Morson that tHe meet'n be ad'ourned. Voting: 5 ayes, 0 nays. TIME OF ADJOURNMENT: 8:50 o'clock P.M. � 15-Engr ° 7/5/83 CLAIMS LIST 20-Police �"^�U�lT 194.60 194.5Q * CNcCK P.=GTSiER 30-Fire 40-Code Enfc VENDC� ITtM OESCRIP?ION N&k I�C CANON FROD TONcR/MTCHN 87.37 ALEXAAOER MFG CO 87.37 * 110.Q0 CAP?TGL ELECTRONICS '110.00 * 290.00 DAKGTA CTY ALTI 270.00 * .80 =LECTRONIC CNTR iNC 18.14 ELECTRONIC CATR iNC 117.50 cLECTRONIC CfvTR INC 136.44 * _.__ 36.96 _KUSTON QUALITY EL-CT 36.96 * 3.00 P�G6Y LI�DGt2cN 3.00 * _ 597.39 . LFNVZLLE ASSN 597.39 * BATTERIES RPRS F� 1 SCHL ADCL AMT BATTtRIES BATTERIES BATTtRIES RADAR DASH RcFUND T�NNIS R�GR i RE�UND ESCR041 BAL __ 3.Q0 JCfiN F�JCRE __ REFUND_ TENNI� REGR 3.00 * _ . . _ ..42.00-- -. MOLINE -- _- - -, DAILY. RP.,R._ S�1TS --- - 42.00 * _ 57.43 _ , Lt. ROY NOACK , RcIMB ,MATLS _FURCH 57.43 * � ,_ . . _ ____.., 3.00 _ . . G 1 �GE_R SI MEK .. .. ._ REFUN D._TENNI S. REGR . 3.D0 * 731.04 URJITED PROPERTIES RE�'UND ESCROW EAL 731 ,(l4 * 130.6'7. �EEWAROS CRAFT SPLYS 130.b7 � _ 241.32 GE.AF LANG� 241 .32 # 202,73 FAULMACZKO 202.73 * 70.09 RI CHA �C Z WiR � 70.Q9 # )Z3.67 JIN HpTCH SALtS STATE FIRE CCNS, STATE FIRE CCNS STATE FIRc C CD;S Mi �C SPL YS � GO-Utilities 70-Parks 80-Planninq � 90=Animal ACCOUNT N^. r^ , 01-4200-610-1 ��l-4330-45D-3U � k 01-4330-45p-3Q i � _ , 07-44Q0-03D-3� ._ _ � Q1-4305-020-20. 01-43D5-020-20' 01-4305-030-30 _ . . � 01-4330-450-2Q, Dy-33D 5-000-Of� 21-3372-000-ODi 01-330 5-000-0 .._Oi-.4305-Q20-20� � C��1_-4335-,315-3�' � i Q1..-330 5-00[�-00' Z7 -3372-0.00-flQ' • 01-4435-20Q-7Q � d1-4400-03D-3Q� Q1-440�D-03Q-3C 01-4400-0 3U-?C Oi-4305-QSG-S� ,�M�U'VT 123.b7 123.67 371 .07 * 35.00- 35.00 35.00 35.00 * Z41 .77 .. �. 241 .77 241.77- 247 .77 * C��ECK PEGIST�'R Vr.NDO? :TEM DES�RIPTIc�N JIN H�TCH SALES MT�C :.�PLYS JIN hpTCH SALES MI�C S�LYS AIP, CCMM INC AZR CCMM INC AIR CCMM iNC BC uATER COMMISSIQN E� WATER COMMjSSIOt� BD NA TER COMM IS SI Ocit CCRR TRANS JUL C ONTR JUL C viJTR MA Y E i�GR TIM E M«,Y �'ItiGt� TIME CGRR TRANS 381.R1�- ?R04�N PHOiO CORR TRQNS 381.g1 BRONN PHQTfl 35MM 3fi1.81 EROkN PNOT� 35MM 381.Q1 * - . . .. . . _ aCCOUNT NO 'r;U Q1-4305-070-70 1 5-4 30 5-06�- 6 Q Oi-4330-450-z0 .07-4330-450-20 QI-4330-45D-20 79-4231-802-00 79-4231-802-OD 79-4231-802-OQ 07-2165-�00-00 Oy-21b5-ODO-00 01-2165-000-00 58.20 CHAPIh PUBLISHING CC AD FOR BIDS 79-12 b2-4240-9z6-OC 58.20- CHAPIA FUBLISNIhG C� CCR� TRANS 62-4240-936-flC _ . . 58.Z0 CNAF�N PURLISHIAG CO AD FOR' BZDS 79-12 ^ 62-4240-936-00 b2.40- CHA�I A PUBLISF!ING CO CQRR TRANS 83-4240-ii08-QC ... ._bZ.40 _ _ .. C.NAPI_� FUBIISNiNG...CC --- AD FOR_..BICS _.82-8.-- . _. .._. 83-4240-808-00. 62.40 CHAPIN PUBLISHING CO AD F0� BIOS 8Z-8 83-424U-S08-00 1z0.6Q * -..-_11.60 14.�5 26.55 * 17.i0 '17.10 * 1, 762.5Q 1 � 1,70.00 2,932.50 « . .CITY,_.KOTOR SUFPIX,_ _ AUTO LITES .__ . . _ ___ 01-4330-.440_-20 CITY f�OTOR SU�PLY FLC�R/DRI GP 0�-4330-490-50 CCAST TO COAST CGNC NA1LS ' 01-4305-070-7G OCR C GRP. CCR C C'RP. JUL r�� NT JUL RENT 90.Q!? Ct�(�I � DEL`�ONT JUL tiI Oi-4ZOQ-600-�0 OS-4200-600 5"' 01-4415-021-20 aMnurvT 90.00 * 8g.30 88.30 * 6.70 6.70 * __... . .3�$ . b 3 38.63 3&.63 115.�9 * 14.00i � 4 .00 * CHECK RcGTST-R � V�NCQ� ITtM OESCRIP TION I GCa CCRPORATICh CIL - i � GOPI=EF ATHLcTIC ? SHIRTS ' ITaSCA faUIP CC. NISCPARTS IiASCA EDUIP CC. MISC PARTS ITASCA EDUIP CG. MISC PRRTS __, . K4T KEYS KFYS 3.52 KNUTH TOM MI TMRU 6/23 6.16 K'VL°TH TOM NI THRU 6/23 3.96 K11l,T�t TCM NZ THRU 6_/23 3�.24 KNI,'T!i TOM MI THRU 6/23 7 5.77 KNUTH TOM PROJ SPLYS _. 1Q.'!2 __ , KhLTH TOM -- -- _ NI THRU 6J23_ ._ ._ __ _ ' 70.77 * 6.82 KULLR�DER GUY NZ THRUb/23 .. ___. 1_�76„__ KULLA �OLR GUY , MI._ THRU6123_ 1�.'i b � KULLA �DER GU Y MI THRU6 /23 25.74 * 23.c5� _ LA�GU lA NDNE 171.1� Lfi�;GULA HDWE 194.7Z + 135.OU L�LS 135.D0 * MI �C SPLYS NiSC PARTS JULY OUES I ACC�UNT NC. iA�V 01-'�210-QOJ-00�� 01-4435-Z00-70 01-433p-490-50 Ot-433fl-490-70 15-433 0-4 90- 6Q� Q1-430 5-070- 70 OS-441 S-i OS- 15 � 62-4415-936-0� 63-441 5-8Q3-00� 79-44� 5-802-00� ; 83-4305-808-OD� _83-447.5-808-00: OS-4415-105-15 62-441 5-936- 0� ,. 79-441 5-802-Ofl •_07-.4305-030-30 � D1-4330-49D- 70 01-2075-OflU-00 .1 P..17 L�=F EACS Z�C JU� S�C � Q1-4335-310-5C � �NQUNT 8.1 7 8.16 24.50 * 42.75 _ 28.15 96.10 29.1 S 3.R4 3.84 �46.30 6.05 3.95 28 .1 S 308.� 23 * CHt".CK RtGT STcR UE(VCC° ITEM Qc�CRIPTIUfV LEEF ERdS INC JUh SUC L��F B�tOS INC JU� SVC M�W I NC CAN�N PROD �NBW I AC CANON PROD N&K I �C CAhO'V FROD M�W I �C C�N4N �ROD M&N I �C CANON QROD MB�k I �C CA NON �RCD 1�tsW I hC CAN�JN FROD M&W Z t�C CA NOIV PRO D h&k I �G CANON PfiOD N&k I �C CA.NON PRCO 20,901.27 N�TP,O WASTE CCNTROL 20�901.27 * 348.00 ...___ ._ N IO CENTfcA� FIRE I�C 348.00 * 242.60 NIf�A FIRE IhC 242.60 4 306.00� - - �- A�PLS �TAR & TRIB�`�E� 306.OQ * 37.77 45.05 77.3� 41.70 ZO1 .83 * P.07.Q0 807.OD * h4.1 � 11 ..?5 75.38 * _ NQRTH WEST�.RN BELL NCF.TH6ESTERN @�'LL AOFTHkESTERN BELL NCFTHMFSTrRh EELL ��GA�C FIRE HCSE CXYGE A SERVI CE CO CXYGE� SEriVIC� CC TON=R/MTCN TGN�R/MTCN TCNER/MTCN TCNct�/MTCfV TCNER/MTCN TChER/MiCh TCNER/MTCN TONER/MTCN TCfvE� /MTCN TCN�R/MTCN JULY I NS T R� NGt R B 0 OTS � ACCOUidT r�c ' ni 01-4335-310- 70 'IS-4335-3'l0-6t} 0�-42DD-6i0-20 07-4200-b70-30, 01-42Q0-610-8� 01-430 Q-04D- 4Q Q1-4300-USO-SC 01-4300-070-7G OS-4200-630-'15 10-43DQ-QOD-OG 15-4300-060-60 23-4300-Ot�0-00 � 5-4449-060- bC ,. 07-463�-D 3�- iG GI.CUES/POUDER 01-4305-030-3� AQNINPOS AD Oi-4490-i1D=10 __ JU A S 1!C �u h- s�uc JU A S UC JU�, S VC MiSC EQUIP CX Y/A IR D�NURRi�GE3/1 5-4/15 01-421 0-0 SD- SG 01-4210-070-7Q 01-4210-3�5-3C 15-4210-060-60 01-4b30-030-30 U1-4305-0?0-3C 01-43U5-030-30 ♦ p"'OUhT 105.00 105.00- 992.25 1,0�5.00 105.00 2,112.25 * 27.46 27.96 * 29,6� 29.b0 * - 35.OQ 35.00 * l�240.Q0 i, 240.Q0 * CHtCK REGIST�R VE11CC? ITEM OESCRIPTION � � F?A� EFNC PAVING IAC 41EAR MIX PI�E �E�'D PAUIRG Z�C CCRRACCT PIR�E P.ENO PAVING I�C WEAR MIX {'INE @�.,(VG PAUING I�C NcAR MIX ' FIAE E'EN� PAIIINC I�C WEAR MIX FCbER BRAKE c�UIP CO NISC PARTS � S&T OFFICE PROC FILtPKTS ACCOUNT NC. IN� � 01-_4,22 2-0 SO- 5 0�_ 01-4222-O50-SOr . 01-442 3-050-5 0 01- 44Z 3-0 SO- S�t. 0�-4423-OSO- 50 � 01-433D-4b0-30 . _ . � .i �1-4300-11D-10 _ ._ . _ i_ -- -. _ _ . _.__.. .. .-� - �- -- __ ... --- --- - _ . - - -_ . ScLANCER DUAN� C JUIY MI 01-4415-200-7 SHAUGFNESSY L E JR _._ JUN SVC ______.__.__._._,. „_ _,. ._ (l1_-422,0-1 32-1 � 39.01 �HIELY J L CO RtCROCK 39.01 * �- -----13.43 - - S(vAP CN TOOLS � '� 13.43 ShAP CN T�OLS __.�..___ 1 3..44 .,_ _. SNAP. C!V TOOIS------ -. - 40.30 * 9.24 SfVYDER CRUG STORES 01-4422-050-51 MISC TOOi.S 01-4305-OSD-SO ; NISC TOOLS 01-4305-070-7C � MI SC. _TOOLS ,. . _,. 15-430 5-�6�-6C .� �1 _ �ILM _,. _, 01-4305-030-30 � 9.24 � -- • � 2�061.75 ST TREAS SS CCM FUND JUAE FICA 41/H . 59.74 ST TREAS SS CON FUND JURE ,FICA, __. . . - ' - ----- 725•11 ST TREAS SS CON FUNO JUNE FICA � 496.6i ST Tr� E'AS SS CQN FUNO JUREF ICA � 225.83 ST TREAS SS CCN FUNO JtiNE IFICA 339.27 ST TR�AS SS C��N FUND JUhE FICA b54.54 ST TREAS SS CO'V FUND JUA� FICA ' 160.F5 ST TREAS aS C�N FUNO JURt FICA 4,123.50 * _ � 01-20G 3-000-00 0�-4408-021-2U 01-4408-040-40 . Q1- 4408-0 SQ- 50 0� -k40-8-0 7fl-70 . 01-4408-1 ��-1� 05-440 E-1 OS- ] 5 ] 5- 440 8- 0 60- 6 0 aMOUNi 2Q5.36 205.36 * C4i�'CK fiE�iSTc:R V�NC30� ITc�i �ESCr2IP TION �T P�l�l Ci�PATCH ADNItv F{l5 AD 21.?b �U11' NE4ISPAPERS 23.42 ., SUN P1E4tSPAP�RS 45.1 �4 * 63.59 63.59 * AD FORBIOS AD FOR BIOS, ACG OU�J T NO i N' Qi-4490—'! �t�- 1 C� 62-4240-936-00 83-»4240-g08-0 t] TP,?ARCO RRTS&CRAFTG NlISC CRAFT SP�YS 01-443�-2QQ•70 121.00 lIN;T�D �lAt'—S� PAESL JE1LY CORSTR 121.QQ * '�3,902.35 FUNC Q1 TOTAL i�.981 .t fi ____ FUNC. L�5 TOTAL . b.05 FU'VC 'tf� TOTAI Zi •29't .37 FtiN£ 15 TOTAL . 3:328,.43 ._ ., _._ FEfNC �1_ TOTAL - - 2�.'I S �UNC� 23 Tt1TAL 87.88 FUI�C 62 TOTA� 3.9b FUnlD 63 TJTAL - - - - - —...._ � -- -. ... �90.17 FUNC 79 TOTAL 111.71 FUNC t?3 TOTAL .. .. .. .,_ ._. .-- -. . . .__ ....�. .. __ ..___ .. _.... - - - - - - 34,031.25 TCTQl. ._ ._ .. - --.-.MAt�IUAL c.FiECKS --. - - - - 10294 54.82 Mary Arin Ael�aRosa - .--...- .10295. .. . _. .__54.82 . .- Kathleen. 5wanson .. . - 10296 14.52 Kristi Southern 10297 21.78 6hirley Shannon 10298 .. 63.47 Diane Ward . . 10299 200.00 Dakota County State Bank 1030Q 847.']� St. Capital Credit Union 10301. - 5,184.3g Stata Treasurer PERA _ � . .(31-2070-000-t�0 Mileage - Vo Tech Mileage - �- Vo. Tech __.-- -_ ._ ..._ _ . . Mileage - Vo Tech Mileage - Va Tech Mileage-.=..Vo Tech . PR Deduction 6-24-$3 PERA 6-ID-$3 PR � . i �, � - ; z� �� June 25, 1983 Mendota Heights City Council 750 Plaza Drive Mendota Heights, Mn. 55120 Gentlemen: The Mendota Heights Lions request permission to serve beer at the ann Turkey BBQ to be held at Mendota Plaza on July 30, 1983 from 3-7 p.m. Thank You, Sincerely, � ✓��y Mary Jane Sonnek Co-Chairman Lions key BBQ ,: � S �,� e � r- l^ r. i�_. i i �� G Ivi �i•i v�.� � n r, �,� ��-i� - �_►��F �.�� ST�;Tus r�L�J�<T I�-hS�P��'`� CorJ-1`thC otiS Ct��• T�jn�, /o co�-,p. P �to� �cT � � I �.��"��a/•,�4:. I'31D i�i2��c Mcc ;�� CoS� jr��5 i�+.�t �I�� 81-c� A` �� iO�LTh`.hl.�� O'�,�GCi3� aTZ�qv��V L$71�g�.��- �9,� �/p U` Cc. � �J � I M� 8 �-g A�j��. p� � o� i �32Q-o$°`' G(�z�'Z 12co��1�2°" `� �t � oo. � r.,P g�-� �'t.1 l�� P:. J Ci�f . L Zb ,�"Y'� u F�. S � Iw� 81-z � 81-� �.��05°�' 3$0�0°`' � 51381.0� �Li2o551AG`��1L ��'-�-��oo I 03��ia�, ! �1Z�(�-'�,00 ] � M � �,. -Z � �%i�'�� i�i 4�o4-�3y�; z��og10�l �$o,000`= 1 I I 55 �S � ! �,, A�S,S �10�,°- -- -. �r„� �q _�Z i i 1,-,�( �A�-�-S �Sr l�oo � I�►,Z�z..-° I y��o3`� I ��5oc�°� `�'rn�c � S�ee6�,,�v r 99• j h � $o.o . -� ^"� � -•� �' o{� G 1 �� .��li �.�L,��, ��1�� =�o ►� "�� i � ! �'� f� (��'� S tJo L1;-n�C�F �rLor•� "l_.AS� M OI.: i N. , Y�toJ�c. Coi..t '��.u-; r.i: �xLEp 1 �h��(s o � i��,j�Y;.l �ourt..� �iGS �i._G:�q L�3� ��j. �i�JC'.- hi�k�P 1�i�.vtuC� �,pu� ,{�' �4g-33.50. �.Jit�. Coµp�.ar� 47on.ic. ia Si��.Y. M�a A�T ��T� ��• \JRo�f��S }��.JArtpE�p ""ro F �' �E-Ol.lc..f<< ` 1 T Lli l� � M M 6 V G.4L W olZ`� 1 til iz-A 12L.� v J �.y 1 WGi2K_�2.Cz�� 1lJG �hE-f.D �� "'�EpJ�,� f��. l�rJc�r r��i�c��J�7 u:��2�. GO�-+�L�.-. �r.- J. �0,� �D ��frr�as � 1'��2��tr,�0 � :� �tr��. 1q �3. ; � P��DS RFcGF-IVfzl7 ��v�- Zo+�- %�-��-j°i' Co �o�.c� PJi9�6fL - lUll.l. SThn� WOrt.K �1�� vL� ¢�— f f• �R G._I•�GI �f��.RI1�1C� �..h `'i If31 L..1'�' P;zos�.�� ,1.�i:C- ttV4�e»�12��vF✓ �al o(, �? U Gru.�o�� 1}-t d3 -L w k1-c.�. F�� ,.]S i o,� � CZ��c�r4�u000 '��.��.r.� `�'°r-,Z� 5 � sL.L S ez,� F� 1�� S�.L- �.Csn��rJG. �4 000`� � i...A�^(��Jc.+�...i�,tt� Jw�F� Vi��OnKs 2" - �� IMp �,�-i � H 1 FJ �+ G-.l..�f — t a �urJ �R i-�A�� j,ilUS�� °s��;c5 l31 t,� "(�� C=S ` 7i �c..�c. ��N�k. $3- �. �o�2�7J(3 D�J��,�o� u��o�J ��r��acs Apo —' �},a,��.n Y�Kp�.7 i ti,-� �3-4 � R'(4 - �+tc:a2'2.G'�Z�.c.� 1��3�t.t,.S 0 � S�i l.._ �`i 1J l./ 1�"1 1 t S`f w1' �J5 r�� ''G i�,� ��2h:�'ot�5'CS�. jv1nL. /d Cor.,p D 1's2t�-F �i'�LC,;;�..� �d5j st+iS vh'�'C.. S � ��o f47 �� { �3�,� $�{ � 2.r.� '}JO+�� I 40Q�� t c 4� i, •� �� '�Nr_r i 2 oF Z i. E : _ ��t�IG,{,7 ti-l�.j'Ji>>C.i �J iJC. ^,�o (5 g ";Z t'. 1�.1 f�'• ��..� 13�DS '�..s.�-�e�U�-v .Sur�e Zo?�. otz; E� � 5.�,�� wErc.� l-�o te� i� � 9 n f�u� � tlJ r��j�n tti.� u.3e� tLK- %x "f-'j'E tt�. s��_ `�'- �''L+. . �!�^�JS $ �VS�-S. '�5-I NG1 LoM t,G i� I� , 'h4.htil "'I7� Ophl.� `�JI D5 l.�'�"f- �L1L�{ 1- 1 1 � �'oS nGa�t.l�l� S��.Y�. 2$ tti 1...a.c3 C�,oa�YL.. — �1'jUks�.3ou5 i2ono�.an�S . i�c. k�l�-�- y'��-Oa+M�, � P A�-+ntto oF.� SU�� t� ��. �' k'3e t �..��. l�-t% L o� P '� �,.�pr oJ� 12EScac� u� a� D'�� R.o1S�, M 6 `�-�`� f G� ��.1C� �L C�i'� o� ��Fi F a�0 j 1� Nii �T�� "' ��f,-li� EY�'J l�..1t�v"[ �r}�O� � t ��, M �,� h�...� �1 �.a� A �� a�v,t� — ��,5, �,��.,z R�. ,:� � ti2V c-a.� 9- S�,,r o-j Uu fl� UJ �-� , � �� G �5t�,�.,;-s S;��Y ��E�,�� - ��a4�. ��r 'F"a-�-�..�tin,�lAia� ��..A Ap��toa�D. �ct.�e, – "' — S� G tJC� i7, ( !.� � ��s`'_ a � '� c..J+'�'�"i rJG . RC:t� 0 NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION , c/o City Offices �750 South Piaza Drlve Mendota Heights, Minnesota 55120 " I. II. NORTHERN DAKOTA COUNTY CA13LE CQMMUNICATIONS COMMISSION FULL COMMISSION NI�ETTNG MINUTES - JtJNE 22, 1983 i The meeting was called to or8er by Chairman Dave Zemkeiat 7:; The following Directors were present: Baird - Sunfi.sh Lake Boelter - Mendota Hanson - West St. Paul Harrison - Sunfish Lake Henderson - Inver Grove Heights EXCUSED ABSEIQT Walker - West St. Paul Kinney - South St. Lanegran�- South St. Witt - Mendota H Tatone - Inver Grc Zemke - Mendota H UNEXCUSED ABSENT Beaird - Lilydale Bruestle - Mendota Goad - Lilydale Also present were John Gibb's, legal counsel, Anita Benda Ste� consultant, John Wadell, S�utY�-WEst Review, Tim McDevitt, Te: Tom Ryan, T. J. Ryan & Associates, Nelsene Karns, Group W Ca] Miller, Group W Cable, Ron Abrams, Group W Cable, Steve Egge�� Communications, Inc., Dick Joyce, Dow-Sat of Minnesota, Inc. Dowden Communications, Inc., A. Michael Young, ICCOM and Kri staff secretary. Zemke moved approval of the agenda of June 22nd, 1983, s Motion carried unaninously. III. Lanegran movea amendment of the May 18t1i, 1983 minutes to Y Balance, rather than Balance, Witt seconded. Kiriney moved Treasury Balance to be corrected to $1,152.37, Zemke moved approval of the May 18th, 1983 minutes as c seconded. Motion carried unanimously. , IV.' Recital regarding communications to the Board. ' Communications received from U.S. Senator, Rudy Boschwitz, File No. 566. Senator Rudy Boschwitz voted in o�position. � Received notice from MCCB that the Jur.e lUth, 19Et3 meeting h21d July 8t�-►, 1y83. ' Taton� moved to receive the communications, Henderson seco � unanimously. ' P.M. ul Heights h, technical eNational, le, Mike s, Dowden M. Kent Sharp, ti Southern, by Henderson. Treasury seconded. , Lanegran ing U.S. Sena elled and to be . Motion carr Page Two � June 22, 1983 ._.._ , .. �: � .:�" .-- -.. _. ^.. * _.:.. V. Discussion of response to Request For Proposal. Zemke acknowledged letter received from Group W on unjustified compliance with the RFP. John Gibbs stated that the Commission automatically continues; abolishment would have to be made by the City Council's. In response to question by Lanegran about NDC4 status in view of no bids; modification of RFP's can be done. He also stated that the Joint Powers Agreement does not absolutely bind cities. Zemke read letter received from Dowden Communications, Inc. and their status with cable. Tom Ryan, representing CCV and Dick Joyce of Dow-Sat both stated that their company's are still very interested in NDC4. Tim McDevitt of TeleNational stated that his company is very interested, having no concerns of St. Paul's franchise or status. Group W basically questions capital and money return, feeling that modification is possible and suggested a working session. Reported capital cost per home passed at around $700.00. Tatone questioned legality of working session. Gibbs informed that it would be legal if open to public. Benda asked that Company's be invited to submit written inputs, being specif�.. about capital costs reduction. Motion by Baird, seconded by Tatone, that a letter be sent to all Cable Com- panies which received a copy of the NDC4 Request For Proposals, inviting them to l.) submit a written statement identifying the RFP'items where capital costs might be reduced as well as defining the change, 2.) provide an estimate of capital cost reduction for each change, 3.) attach a priority rank to each item. Each company may also submit comments on other RFP aspects which have signifi- cant impact to the company. To be considered by the Commission, the written comments must be received no later than 3:00 P.M., July 5th, 1983, at the Mendota Heights City Offices, 750 South Plaza Drive, Mendota Heights, Minnesota, 55120. Motion carried unani- mously. VI. Status of cable legislation. John Gibbs reported that U.S. Senate passed S66 overwhelmingly and that the Minnesota Legislature passed a Multiple Dwelling Access Bill. VII. Report of Officers. Executive Committee met June 14, 1983 to discuss applicant performance evalu tion and questionaire. Lanegran moved to authorize Kinney to send invoices to companies receiving 0 Page Three June 22, 1983 . - ....: ".. � ..:�: � utes and to delay sencliny out minutes until payments are c conded. Motion carried unanimously. Henderson moved; Tatone seconded, that the Executive Commi NDC4 budget, the impact of activities for the remainder•of to the Full Commission at the July 20, 1983 meeting. . Ayes: Kinney Nays: Tatone i Henderson Iiarrison Boelter Hanson I Lanegran Baird i Witt � Motion fails. Baird mov.ed to extend the Commission meeting past 10:00 P.M: Ayes: 9 Nays: 1. Motion passed. � I Baird moved, Harrison seconded, that the Executive Committe budget, the impact of activities for the remainder of the y the Ful7. Commission at the August 3, 1983 meeting. j • f Kinney.noted outstanding contributions by Cities, to NDC4 b statement not received, West St. Paul = Council approved, I Council approved, Sunfish Lake - funds not acailable, pendi County. Lilydale, South St. Paul - approved and Mendota iie I �inney reported bill irom Ci�y of Mer�dota Heights, secretar Tatone moved payment to Mendota I3eights for secretarial tim Motion carried unanimously. Presentations by interested members of the public at the be heard on matters not included on the Agenda. NONE. Motion by Witt 'to �djourn at 10:07 P.M., seconded by Hanson unanimously. . Tatone sec- �' review the 1983 year an8 report �, Tatone seconded. review the 1983 �r and report to 3get: Mendota - rer Grave Heights - � payment from �hts - bills paid. 31 time, $314.34. i , Witt seconded. ting wishing to Motion carried 1983 CONTRACTOR'S LICENSES FOR CITY COUNCIL APPROVAL - JULY STH, 1�83 Arcade Concrete Construction, Inc. S. F. Masonry Sterling Fence, Inc. Donald Wilber C& A Construction Company, Inc. Franklin Construction Company Hogar Construction Company Nick Heinen Construction Parkos Construction Company Statewide Exteriors Corporation Total Construction Concrete License � Concrete License Fencing License , Fencing License ! General Contractor's Lic nse General Contractor's Lic nse General Contractor's Lic nse General Contractor's Lic nse General Contractor's Lic nse General Contractor's Lic nse General Contractor's Lic nse 1983 3.2 BEER LICENSE FOR CITY COUNCIL APPROVAL Mendota Heights Lions Club 3.2 Beer License for the on July 30th, 1983 Turkey BBQ t� �� CITY OF MENDOTA HEIGHTS MEMO June 17, 1983 TO: City Council FROM: L. E. Shaughnessy, Jr. Financial Advisor SUBJECT; Tax Increment District Update At the present time, the improvements within the Tax Incremeni beginning to take shape, and the financing of the projects should ] sometime in late summer. At this time, it is reasonable to expect owing project should be financed: j 1. Pilot Knob Road - Net cost TID 2. Airport Property 3. Railroad Crossing 4. Public Safety Relocation Total Current Projects Revenue Projections: 1982 Increment (net) 1983 Est. Increment (net) 1984 Est. Increment (net) Minimum Need $ 78,729- (1)I 380,000- (2); 125,000 750,000 $1,333,729 ! $ 68,900 ' 120,000 � 250,000 438,900 $894,829 In view of cost estimates and unknown factors, I would sugge: of $1,000,000 issued by the Tax Increment District. These would k gation Bonds with a pledge of the annual increments towards paymer and interest. At this time I would lean to an issue dated around with the sale in late September or October. The repayment could Y � E i YEAR REV. SOURCE PRINCIPLE INT TOTAL ] 2/86 85 Inc.(Net) $330,000(4) 100,000 75,000 175,000 2/87 86 " 350,000 150,000 67,500 217,500 2/88 87 " 375,000 150,000 56,250 206,250 2/89 88 " 400,000 150,000 45,000 195,000 2/90 89 " 400,000 150,000 33,750 183,750 2/91 90 " 400,000 100,000 22,500 122,500 2/92 91 " 400,000 100,000 15,000 115,000 2/93 92 " 400,000 100,000 7,500 107,500 (1) Assessment Roll of $24,203 will be collected over 10 years. : District are >e addressed that the foll- ;3) a bond issue General Obli- of principal gust l, 1983, as follows: ANCE OF REMENT FREE 155,000 132,500 168,750 205,000 216,250 277,500 285,000 292,500 Page Two June 17, 1983 (2) Estimated assessment roll of $250,000 will be collected over 19 years. � (3) Income does not include assessment roll collections. \ (4) Based only on current status of district, no projection on new construction. The annual surplus plus assessment receipts would be available for future improvements within the district plan. I would prefer to do a single issue at this time as both legal and fiscal costs on a Tax Increment District financing are slightly higher than a normal im- provement bond. Any balances would continue to be invested, with interest earnings added to the funds available for future work. For an estimate only, I would project the surplus in future years to be approximately as follows: (Beginning Balance and assessments collected) Surplus Total Available 1984 $225,000 1985 $155,000 380,000 1986 132,500 512,500 1987 168,750 681,250 1988 ' 205,000 886,250 Projects which would come to activity during the next couple of years: Balance of MAC property 300,000 Utility to Mendota Bridge 125,000 Gould/TH 110 site 125,000 Rehab. Fire Hall and Land Acquistion 250,000 Utility to TH 55/Furlong Avenue ? ?Land Acquistion and Redevelopment north of MAC ? There is no problem going with a second issued in 2 or 3 years, however we should have enough annual surplus to handle most of the future projects. A major project, particularly if it includes land acquisition, would no doubt require a second issue. CITY OF MENDOTA HEIGHTS � • 0 June 30, I9$3 T0: City Council FROM: Larry Shaughnessy Financia2 Advisor SUBJECT: ��pact of LGA cuts on 1984 Budget The time is rapidly approaching when we should begin the budget process for 1984. This year, perhaps more than in the past, we have policy questions which should be resoived before the process begins. aration a1 basic Thanks to the recent legis].ative sessian, the State has continue ta reward the sa-ealled big spenders or high mi1�. rate cammunities« This has re ulted in what boil.s down to about an $$9,000 reduction in the Locai Government id which we might have expected £ar 19$4. While overall aid increased some 6.9 , our aids were reduced $73,Q00. Tnstead of anticipating $267,QQ0 in LGA, we wil actually receive only $179,000. F'or �he current year we are receiving $251,230 Tn additian, the State has revised the Ramestead Credit formula 54% of the tax bill instead af 58% for the maximum $650 credit based a mill rate. At Che 90 mill ievel where we stand, the max3.mum credit wi The loss of State revenue wi].� also affect other units such as the Cou will be faced with either a reduction of services or an increase in ta LGA w3.11 be folc�ed into the local levy limit, and taxes can be increas lost amount. For general purposes of comparison, the following are the app which migfit be reflected as due ta the sta�e'ac�ian. County City School o appl.y to total local 1 be $627. ty, which es. The Iost d by the te changes 1983 M iil Rate `Inc. du� to State action 19.59 ' +1 OQ Mill 14.53 +1 00 (LGA reduction) 50.77 ? Should reduce slig Iy} The normal 61 increase in levy Iimit wauld result in about a'� mi21 in rease far the City while debt service will require about a 1/1Q mill. increase ba ed on our estimated I983 taxable value. Valuations have grawn about 3% far 2984 taxes. If we are to consider a consistent level af service, we will be looking a a mill rate of about ].6� to 16 3/4 mills. This is figured at a general 6% increas in expen- di�ures. The basic questians at this time seem to be: l. What I.evel af budget increase should be considered? 2. Which area of services shou3d be looked at for reducedlspend ng? Page Two 3. How much of the LGA reduction should be applied back to the Tax Levy? M ill Rate History County School Dist. 4�197 & 46917 Metro C ity Total 1979 1980 1981 1982 1983 19.80 19.87 20.18 19.95 19.59 52.22 47.79 43.22 52.67 51.01 2.96 3.22 4.25 4.05 4.12 15.13 17.67 14.68 15.21 14.53 90.12 88.55 82.33 91.85 89.55 CITY OF MENDOTA HEIGHTS MEMO - -- -----'"- ,. - n -- -,c: •- ::...:,,a J'tily 5 , 1983 TO: City Council FROM: �Lawrence Shaughnessy Treasurer SUBJECT: 1984 Levy Limit Formula ��,/.�.� � T The attached worksheeit was received from the State late Friday fillins in heavy pen are those of the State while those in light pe fillins from City Information. The . are For comparison purposes, we have shown the actual City General Fund levy on line one along side the levy limit. This worksheet folds i to the levy limit the loss of 3tate Aid which based on the estimate wi 1 be $64,313. The price inflation is indicated to be 6'.percent for 1983, and the allowance for growth is 2.8 percent. The maximum 1984 levy indicated is $941,462, or an increase Based on our preliminary valuation estimate of $73,839,864-- the estimated mill rates would apply. 1983 Levy $799,800 (1982 value) 11.21 mills 1984 Max Levy $941,462 (1983 Est. Value) 12.75 mills Est. Increase 1.54 mills These figures are not adjusted for loss to fiscal dispurity creases the actual mill rate between 3/4 and i of a mill. The f not include debt servic� which is treated seperately. The allowable spending increase is $90,600 or 6.7 percent aid loss increases the levy limit by $141,000 or an actual 17 over the actual 1983 levy. �... �.�� $141,662. h in- s do , the increase Our 1982 Budget totals $1,346,100 a�•6_percen� increase based o the Index of Government Purchases would be $80,766 on a total of $1,426,866. Without the loss of State Aids, it is probable a City increas 3 to 4 percent range would have been necessary. The loss of Aids the City close to 1 net mill. in the s costing � ,. �► �s e.r � � � � ■ � `W 1�9 � 1► + � , `�] 984 �.EVY I.IMITATION CA�CULATION FOR TIiE CITY OF ��-�1�L� _ i� �� '�' ]. 1983 Levy Limitation �� q�•��o `�'' � 2. 1983 Certified Local Gavernment Aid ' 3. 1983 Taconite Aid Payments 4. ]983 Specia3 Assessments for Municipal Operation and � Maintenance Activities - 5. Reduction in Attached Machinery Aid 6. Cam�missianer of Revenue Approved Base Adjustment for Surplus �unds Expended in Calendar Year 1981 7. Initiai i984 �evy Limft Base (i + 2+ 3+ 4+ 5+ 6} 8. Inflation Adjustment {10�� Plus the Greater af 5� ar the � Implicit Price Deflator Percent Increase) 9. Inflation Adjusted 1984 Levy Limit Base (7 x 8� 10, Adjustment for Growth in Populatian or F�auseholds tUse the Larger of the �aliowing Ratios} Population househo3ds ; �: a . ] 983 --�� b. 1982 ---1�.Q- —�. a� c. Ratia (i983/i982} . O� 3l. FopulatianJHousehoid Adjusted 1984 Levy Lir�it 8ase {9 x i0c) l2. 50�6 of Discontinued 1983 Special Levy M 13. Permanent Levy Limit Base Increase Approved at an Election Held Between October 1, 1982 and September 30, 1983 i4. Adjusted i9$4 Levy Linit Base (il + 12 + 13} i5. 198� Aids: a. Local Governr�ent Aid $ ��'(.�,7'/� b. Taconi te Fti ds $ �`,'�- c. Total Aids (a + b) l6. 1984 PRE�IMIf�1�RY Levy Limftation {14 - 15c) � � *If the ratio is less than 1.000, change it ta the number 1.000. .� 1"' , � � :. �,._:�.� � 1, /� � , � 3 -�._ $ I a1(s_ 1 �/r� � $ j,/��"l,3' $ �''`�o► $ �'4� I, c� June 30� 1983 �� i J Trossen/Wright 8 Associate Architects June 30, 1983 �dlL 1 �ya3 161 East Marie Avenue St. aul, MN 55118 612/ 55•2980 Orvil Johnson, Administrator City of Mendota Heights ; 750 South Plaza Drive Mendota Heights, Minnesota �55120 RE: New Fire Station Dear Mr. Johnson Pursuant to our meeting of Tuesday, June 27, we have prepared the enclo ed schematic plans for your and the Council's review. I will be present at the City Council meeting on July 5th to review the va ious options, and hopefully arrive at a decision on the site the city will acquir for the new station. - I have also sent copies of these schematics to Howard Dahlgren for his re iew and comment at the meeting. Very truly yours, �'' ��` ��"-J� n Blesener 1 JB:pk Enclosures i 198 i � � �� f ► ,, . r o / � • � � • � + ..' .r.._ ..� .._..�.._._i ! GARDEN � l. _.. . . _.,. _ . . �. . ..... _ � � ' . RAG �� I. . •�� . --- -�_/ � � . �. 886 US �'� ---�.. _.� O o ' � M � M \ . . . �� 1_/ / 884 �✓� �'�' �� . :--� �-- / � I b 7 L'7o a�� ` --- �.% � � s � 882 _� / 880 � `� / � � �� . ., 19�8 DODD ROAD .. ..� EXISTING 0 25 50 100 NORTH 8 6 884 $82 880 � ITE � DODD ROAD SCHE E A 0 25 50 100 PIORTH 45 �. .......�.�..... 7� M , I . � • � � � • • • _ �. —..._._,_.,:....., NE W LOC ( � .........._._ � . 1 �. _.___J � r---, i 8 BAY S, T�ION � I �� PARKING 32 ! o . � _„ �.. ., .., � DODD ROAD 0 25 50 100 NORTH .. scHEn I =� A � � � � �� ..�� `1\\��r�."r\�"�� PARKING 30 8 BAY STqiX'ION 0 � .. � .. -- �- .�... DODD ROAD � 0 25 50 100 NORTH SCHE � : EC :� .. „ . • • • I' • E I POUNDING OC �_�� 1 ' - I �. _�..� __ _ 8 BAY I I 1 STATION L --_J � t 2� � , . . . � • PARKING 34 • o , � .. .. ► � DODD ROAD � 0 25 50 100 NORTH SCHEN�E D� 100 � ! .. .. .. .�, . � � . .� .- : • R F L d�/�� ' PARKING = �•.~..�. � i , �._._......._...._.._._i � , � � . . . : � 8 BA-Y ST ION , 10 70 � . � m � . PARKING 42 0 � t• DODD ROAD •r � SCHE E E 0 25 50 100 NORTH �U� -� 1983 Consultina Pianners One Groveland Terrace 55403 Howard Dahigren Associates / Incorporated MEMORANDUM DATE: 5 July 1983 T0: Mendota Heights City Council Attention: Orvil Johnson, City Administrator FROM: Howard Dahlgren • RE: Trunk Highway 149 Realignment Study Each of you has already received a memo from us regarding the resul s of the public meeting on 17June, and comments on the fire station location. You may want to review that memo. . A letter from Councilman Losleben we understand has also been discu sed by the Council which lists some of the advantages and disadvantages of the .. alternative solutions. That letter may also be reviewed. • Prior to the preparation of a draft of the report outlining the alt rnatives and conclusions, we agree with Orvil Johnson who suggests that cont nued discussion with the Council would be helpful at this point. Person lly, the report of the study should be that of the Council, rather than our eport, with our recommendations. We are confident that through the series of meetings we have held to date, that the Council is familiar with th issues, and cognizant of the general alternatives. Examination and discuss on of some of the basic questions will perhaps be helpful in clarifying f rther direction and ultimate solution. Following then is a list of at le st some of the major questions which may serve as a basis for discussion: 1. Should a decision be made now on the realignment question s that further development can proceed.with the ultimate patt having been determined? 2. Is it in fact necessary to know the ultimate solution for further development to occur in the "Downtown Mendota Heigh s" area? 3. Have the Comprehensive Plans of 1980 and 1960 been in error each of which reaffirms the decision to ultimately effectua the realignment? � MEMORANDUPR 5 Jul� 1983 RE: Trunk Highway 149 Realignment Study age 2 4. Should the right-of-way acquired for the purpose of the realignment construction of a new interchange be abandoned? 5. Will the present 66 foot right-of-way be adequate, and is i better and safer than any of the realignment proposals. 6. Does the fact that P�n/DOT is now prepared to fund the cons tion in the relatively near future change our perspective on the potential benefits of the proposed improvement? 7. Does maintaining the present right-of-way alignment, and t' construction of an interchange at its present grade crossi: location offer a worthwhile solution? 8. �7hich solution offers the best overall benefits to the community as relates to its costs? Should such cost benefi be more accurately portrayed and analyzed? 9. Do existing businesses and potential business site owners in the area support one program or another, and to what extent are they actually benefitted? We have referred the Brian Burch interchange plan to Mn/DOT for the review and analysis. Hopefully some results of this study will be for Tuesday night's meeting. We have also received from Mn/DOT a m detailed plan of the geometrics that could be put in effect based o concept plans presented to them approximately two months ago. This will be available at the meeting and demonstrate the validity of th concept which our review suggests best carries out the objectives o to be achieved in the study. lable the basic HD SHERMAN WINTHROP FiOBERT R WEINSTINE THOMAS J. SEXTON RICMAR:� A. NOEL ROGER �.GORDON STEVEN C.TOUREK HART KULIER DAVID ?. PEARSON THOMAS M. MART IY DARRON C KNUTSON DOUG�.eS B. ALTMAN WENDY WILLSON LEGGE MARK J BRIOL GIRARD P. MILLER MICHELE D. VAILLANCOURT MARY M. CO.lLINS JON J. H06ANSON ALAN L.�DWORSKY JAY R. NAFT2GER WINTHROP, WEINSTINE & SEXTON ATTORNEYS AND COUNSELLORS AT LAW 1800 CONWED TOWER 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 June 27, 1983 Ms. Margaret A. Mahoney Stringer, Courtney & Rohleder, Ltd. 1200 Norwest Center St. Paul, Minnesota 55101 Mr. Donald L. Hoeft Crawford and Anderson, P.A. Suite 211, Wentworth Office Center 33 East Wentworth West St. Paul, Minnesota 55118 Re: Michael and Deborah Krajniak Dear Ms. Mahoney and Mr. Hoeft: As you know, this office represents the City of Mendota He: In October of 1981, the City approved the issuance of a ce� wetlands permit to Michael and Debora� Krajniak, conditione (i) receipt from the Krajniaks of a certain storm sewer ea: and (ii) reimbursement by the Krajniaks of costs and expen: incurred by the City in connection with the wetlands permii application. The City has not as yet received the requestE sewer easement ana has not been reimbursea for- its ��p�nse:; As you are also aware, a dispute has arisen between the Kr and their neighbors, Mr. and Mrs. Noel Zaspel. The Zaspel that the filling in of the rear portion of the Krajniak pr has resulted in substantial amounts of water runoff•onto t property. The matter was scheduled for consideration by t Mendota Heights City Council at its meeting on June 7, 198 the request of Mrs. Krajniak, however, the City Council aq �o continue the matter until its meeting on July 5, 1983, a Court hearing in the Krajniak divorce action relative to occupancy of �the Krajniak residence. It is my understandi no such hearing will be held prior to the scheduled July 5 Council meeting. Please be advised that the City Council JUN 2 g �►y�3 (612) 292-BI10 ghts. tain d upon ement es �d storm �. ijniaks � claim �perty ie Zaspel ie 3: At -eed >ending the ig that :h �ill .,�. < -- _-� Ms. Margare� A. Mahoney Mr. Danald L. Hoeft June 27, 1983 Page Z'wo in fact be aansidering the matter further at its meeting on July 5, 1983 and will be taking appropriate action in the event that the matter has not been resolved prior to that date. Should you have any questions, please feel free to give me a call. Very truly yours, WSNTHROP WE�NSTINE & SEXTON By- T omas Mo Hart TM�if�r+�� cc. r. Orvil J. Johnsan Mr. and Mrs. Noel Zaspel Patrick A. Farrell., Esq. Case No. CITY OF MENDOTA HEIGHTS DAKOTA COUN'TY, MINNESOTA APPLICATION FOR CONSII}ERATION OF PLANNING REQUEST Date of Applicati n 6�,�83 Fee Paid-�;�L-� �' ��',3� Applicant , Name. Burow Rabert Las� First Znitial Address: 654 lst Avenue Meri�ota Hei�ghts Minnesot 55]18 Number & Street City State Zip Telephone Number: 457-3735�H) 454-$505(0} Owner Name: S ame Last F3�rst Address: � Number & Street City StreeC Locatian of Property in Questian: ]2 Culligan Lane Legal Description of Property: .. . Lot 11 Block 1 Valle_y View Oak tificate of Titi � Init State _ � . , Type of Request: Rezoning ' . X Variance -'�ritical 'Area � Conditional Use Permit Conditional Use Permit for P.U.I� Mznor CandiCional Use Permit I Subdivision Appraval � x P1an Approval. � Wet�.ands Permit , ' Other � � � PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: 28 June 1983 83-03 - CAO Robert D. Burow Plorthern End of Cull'gan Lane Street Address: 12S�ulligan Approval of Critical Area Deve Bluff Setback Variance � PLAPdNING CONSIDERATIONS: ! Mr. Burow's request is for approval of his plans to develop a lingle adjacent to the Shaughnessy residence (approved last month) at,the n of the Culligan Lane cul-de-sac. This lot slopes very steeply�to th like the Berg and Shaughnessy lots which have been previously review heavily wooded with primarily oak overstory woods. When the Critical Area Plan was developed it was recognized that it impossible to arrive at a generic definition of "the bluffline" wh apply uniformly and appropriately in all cases. In fact, virtually of bluff is unique and should be treated as such. Consquently, the review process is structured similarly to a Conditional Use Permi.t This procedure allows the flexibility to guide the development of t the manner which is best suited to the unique set of problems and o which they present. There are really two major planning concerns when considering develo river valleys. The first is the disruption of vegetation and soils grading and the potential of serious soil erosion. The second is th concern about the visual impact of lining the top of the bluffs with The 40 foot setback from the defined bluffline (the point at which t gradient exceeds 40�) is intended to preserve the view of this sectio bluff froM the other side of the valley. (see sketch) Plan, amily home thern end north, and , it is as next to h would very section ritical Area plication. se lots in ortunities t along aesthetic structures. e slope of the In both the Berg and Shaughnessy approvals the analysis revealed tha this neighborhood occupies a stretch of heavily wooded secondary bluff an that the proposed placement of these homes would not negatively affect views rom across the river. The same situation exists on Mr. Burow's lot and therefo e, the variance request appears to be reasonable. � The proposed siting of the Burow home on this lot has been carefully determined to preserve privacy on and maximize views from the deck on the rear ide of the home nearest the Shaughnessy residence. There are sor.ie ways i�n whic the home could be placed on the lot to improve upon proposed setbacks. I� Howev r, given the fact that the value of these lots is due to the availability of excellent CASE NUMBER: 83-03 - CAO APPLICANT: Robert D. Burow 23 June 1983 Page 2 views, and the fact that the setbacks which have been shown are reasonable, the proposed siting appears appropriate. � We would recommend that the petitioner prepare an erosion control plan to ensure that the site is protected during construction. This plan should be submitted to Building Inspector Paul Berg for his review and approval. ,J t.v .5 CASE NUMBER: APPLICANT: ACTION: �� . ;;.., :; ,�` �. ; ��.� .�� . '' "~: �� _ �,,�-! : ti' , , , 83-03 Robert D. Burow Approval of Critical Area C. CITY OF MEPJDOTA HEIGHTS MEMO T0: Planning Commission FROh1: James E. Danielson Publ i c l�Jorks Di rector and Paul R. Berg Code Enforcement Officer June 23, 1983 SUBJECT: Case No. 83-03 Critical Area Ordinance, Variance Request Robert Burow has made application for a Critical Area Ordinance re allow him to construct a new single family d��uelling on Lot 11, Bloc Valley View Oaks Addition (1254 Culligan Lane). Mr. Burow is developing the largest lot within the Valley View OaN Most of the drainage from this large lot goes away from the city'� drainage system and travels northwesterly towards Mendota and Trur 13. (See map on back) Mr. Burow's development creates little or storm water to the City of Mendota Heights storm water system. Hi heavily vegetated lot allotys for maximum absorption into the soil leaving his property. City Council has received a letter from the City of Mendota voicir concerns about storm water runoff to their City. In addition the� an opportunity to review drainage and grading plans to insure thai struction will not create additional storm water problems for the Mendota. Council agreed to comply with that request and accord.inc City of Mendota has been notified of this current request and thai be brought up at the Planning Commission meeting tonight. Single Family Dwelling permit requestsnot requiring a variance ha� deemed a mi:nor development in the past and have gone straight to ( for approval. Mr. Burow is requesting a 16 foot variance to the � setback requirement from the bluff line. Council has granted simi requests to all of Mr. Bur�ow's neighbors and Staff finds no reasor allow a similar variance being granted to Mr. Burow. I�'iew to 1 o f Addition. starm Highway o added large efore their requested new con- i ty o f y the it will � been �uncil � feet ar to dis- � � ` \ \ ' 1j� �^i ` � it � �• . ' � � �� i � . 0 , � �t^^,� . , � � ,�� , t � ' _""-+---.�.� ' �' ' \ •'/ n / .�+t �s � i 1 � . � . � ,..� � �� , � t � t ''.� 1 ',", £t �' 4--� . •i , ; t ' ! ' \ 1 � � i '�t� i i t � � �; ' ` . � t L �, ,,� , J 1 � � i 4 ; � 8 � � � � � � � �. )� ; , ^-- se • , � ' , t , ' "`�' . : • io t � r Y� i \ + . •i i � 1 ,, . 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J� �� i � �'J � � � _T�`',` ��..?-�._. . i, •, /�,,',; � `� ``_�, `�\ ' • � t �j. r—' •' r � i ', '' . , . � ; `�y f� � ; \ �\ '�� \ 1 `�+"'.. . . ( L! � � / ` �' � �` � , !, � �'l 1 �\ ` ♦`\` �� . �� i� � N / `/ � ` ' ` ' r � ' �' r �� • �� . �� . � i % , � •`.� � ,� � �, ,1 �y r �'. � � . / `--� -v . _ ` . . ; -� ^ � / . . J ` � ` . � � �' � ` ' j5 1'' � i . ` `` ; ` `` `� � , � �� , : : � : • �� ; :; � � �� , ♦',• ^\ ' ``` `;� •` , `` � � ` f�/ . ` ' ``' `` r /� % �� t�� `. �` , � ` ` ' .� i , /' , 1 � �� ^ `� �"^�^"�� i � � .+ `` \� � ' '/ � `� \ � \ i \ `�` ' � / � 1 i� ` \ � �7 1 �� \ — � � , �` , �' - . ` �-�..�. �-�'/' ; ,% . . •, � , ' �� . , / ' ,�l , 'ti . . _ �� / . ' ` '`---..,...- � �/ � � � �, 1 '� � � � ' I � '� , , � � , � � ,, � , � . ', � ` 1 1 +•'` + / � �, �,',T.,,,� l``l` .r�. � •``t t � � f +�� / '/ • ( / � � � t � � � / i , y t � , � , �. r � i i � , . � � ��', • ,•��' � /� i t 1 l � \ � � '1" • I! � i �� `� +�� ` �r �' �, ) � � 7 �� i � , �� / • ! � � , � � ' / � t ! � � � � �� / ' � / / + ,\ / . e ! � 1 � ....,._,/" . / i l / J' =J�(� }`��, ��l 7 � i � -r� � � , I � �� .�� t . , J � / �' � �� 1 � . `' _ - / �` . - i ' ^•� / � %� , / . t i ' ' _ - .' i � ` . �� 1.. . � " , � � . � �, �. . , , l _/ j ; � � \`� , �_---- �' � �i . . � � . � �_ - � _ i , / Kidder, Peabody � Co. INCORPORATED .�� 865 NEW YORK • BOSTON • PHILADELPHIA ,CH�CAGO • SAN FRANCISCO • LOS ANGELES ATLANTA • DRLlAS • KANSAS CITY� MO. June 28, 1983 1650 IDS CENTER MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 370-8686 Dear Pat and Bob, For your information, and for anyone else who may be concerned, we have seen your house and site plans and are excited for you. Your house is beautiful, and we are anxious to have you as . our neighbor. ' Sincerely, � x� Applicable Czty Ordinance N�mber �Q � � Section _ f��^% LZ�q,. l�' ?�,� �..- Pr�sent Zonin� of Property. ,� Z...- � Present Use af Property: �'��- Fraposed Zoning af Property: ' � `�" Proposed Use of Property: �'�Z Number of people i.n�ended to live or work on premises: I hereby declare that aI1 statements made in this request and on the additiona]. material are true. Signature of Applicant Date Received by (title) NOTE: The fallawin� plans shall be drawn and attached to this application: A. Applications invalving a Variance siiall submit the fallawing plans: Date Received Initial � '- ��r 1. Si�e Develapment Plan • ' ��-:�: 2, Dimension Plart 3. Landscape Plan . � 4. Grading Plan � B. Applications involving a Rezoning, Conditional Use Permit or Subdivision �� -�� .>:,,'�-Y sha21 submi� the fallowing: :. �p:;;<= 1.. Sketch Plan 2. Abstractors Certifzcate (If the subdivision involves cuCting af existin� garcel into two or more lots). C. App7.icatiotts invalving a Wet].ands Permit shall submit ttte following: l. A full & adequate description af ail phases af the operation &/or proposed ;�' physical changes. • w' 2. A togographic map af the area.' Contour intervals sha3.l be drawn at two (2} faot interval.s at a harizontal scal.e of 1." = l,QQO` ar larger. 3. A detailed site plan af the praposal shawing proposed drainage, grading & landscaping. 4. A site desi�n map showin� th� locaata.on of exa.sting and future man-made features within thc site and t� a da.stnnce o� .Eive hundred (500} £eet surr.ounding the site. CITY OF MENDOTA HEIGHTS MEMO i June 23, 1983 T0: Planning Commission FROM: James E. Danielson Public Works Director and Paul R. Berg Code Enforcement Officer SUBJECT: Case No. 83-21 Sign Request - Fischer's Gas Siation Robert Sherlock of Suburban Lighting, Inc. has made an applicatio for Harry Kirchner to replace two existing signs with 1 Mobil sign. T e gas station is located on a single lot with another business building, a situ- ation which was allowed to occur as the result of a court ot^dered onditional Use Permit in approximately 1962. The existing signs are of a fla hing type that is no longer allowed by present ordinance. The signs also en roach upon Dodd Road right of way. The proposed new sign would eliminat the above two mentioned existing signs. ; . The requested location for the new sign is in the same place the o d sign is located, however it is a considerable improvement over the exis ing situa- tion because it will be a non-flashing sign totally off highway ri ht of way. Staff feels applicant should have the right to switch fuel types a d ad- just signage to reflect same. NOTE: Upon a site visit it was noted by Staff that various o��rer� has been installed. fJo permits for those siqns were on file. signage CITY OF MENDOTA HEIGHTS i , MEMO June 23, 1983 T0: Planning Commission FROM: James E. Danielson Public Works Director and Paul R. Berg Code Enforcement Officer SUBJECT: Case No. 83-21 Sign Request - Fischer's Gas Station 3 Robert Sherlock of Suburban Lighting, Inc. has made an applicatio for Harry Kirchner to replace two existing signs with 1 Mobil sign. T e gas station is located on a single lot with another business building, a situ- ation which was allowed to occur as the result of a court ordered onditional Use Permit in approximately 1962. The existing signs are of a fla hing type that is no longer allowed by present ordinance. The signs also en roach upon Dodd Road right of way. The proposed new sign would eliminat the above two mentioned existing signs. , The requested location for the new sign is in the same place the o d sign is located, however it is a considerable improvement over the exis ing situa- tion because it will be a non-flashing sign totally off highway ri�ht of way. Staff feels applicant should have the right to switch fuel types a d ad- just signage to reflect same. � NOTE: Upon a site visit it was noted by Staff that various ott�er•��i has been installed. �do permits for those signs were on file. � signage PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: PLANNING CONSIDERATIONS: 28 June 1983 83-21 Robert E. Sherlock, Suburban Li (Owner: iiarold Kirchner) South End Oil Company, Fischer' and Gas Site, 2156 Dodd Road Approval of New Pylon Sign Front Yard and Side Yard S ghting, Inc. s Towing Variances Enclosed for your review are exhibits illustrating the owner's existi g flashing sign and the proposed pylon sign. It is very apparent that the prop sed sign is an improvement over the existing sign and that this change is in he best interest of both the owners and the City of Mendota Heights. The attached site plan illustrates the location of the existing sign our understanding that the proposed sign would be placed in the same In this location it would require a variance from both the 20 foot s 30 foot front yard setbacks. Given the fact that this is an existin has a number of non-conforming elements, there does not appear to be alternative location which would conform with the Ordinance and stil effectively as a sign. In summary, we feel that the proposed sign i ment and should be encouraged. As the Commission and Council know, when new permits are requested c frequently require that other non-conforming aspects of a site be ad either brought into conformance or improved. In the past the owners contacted regarding temporary trailer signs, other unregulated signa and storage of vehicles within the public right-of-way, etc. There question that this is an existing use (first developed�in the 1930's the opportunities for i.mprovement in this regard may be limited. The approva3. of the Conditional Use Permit for this motor fuel stat by the District Court in the early 1960s. The Court ruled against Mendota Heights in its 'attempt to deny the request. When asked abo non-conforming aspects of the site the petitioner referred to this and expressed an unwillingness to consider further discussion., In it is unfortunate that this attitude has to surround this issue. E given the level of interest which has been generated regarding the downtown Mendota Heights, there may be opportunities for improvemen property which could be beneficial to both the owners and the surro In conclusion, the proposed sign is a significant improvement and shc encouraged. 47e would also like to suggest to both parties of intere: discussion of further site improvements, held in a spirit of cooperat� yield benefits for both. It is ocation. e yard and use and function an ir.�prove- ies essed and ave been , parking, no and that was granted City of the • rt decision opinion cially ential for on this inq area. d be that some , may JWS �ie �T�u '' ' ! � i _ • i� •_ _ ' _ �i y�� IL I . � � _� �� ,,,�.�w � , � . . . ,' � � � • /� • �w I / � � - , � � , . ,!, � / . � � . , �.,, � � ' - : i�~ w � •. � �' . :.� — � Y+ � o • � / 1 I • . � �� w \ • . . ,� \ .•'� � �� . • � ��s� . wMooT� n�rrr � �c�aa i �uriu � � u� • C i � � • ' • 1 �' w ' �. • � • � � . . . / �... ,,,� � . . , � �' • . ' � � • •. .. •. •� �� ' . . �� . . ° \, \ ' � •'' ' � � • . I.' , • `1 \y , � e ' , / • � � 1 \ O � � _ J C 1 � ' � • � �� \ � J � � I � ' � " / • � ' � � e , • 1 � � 1 / ' \ _ � � • • _ � '� � � • Ml► ) ._ � �v � � \ \ �� ; � �j/ H 1 G W A Y q % �� =- .i.i � F j i � •:: � � _ � � , � J . il r � � • -�'" MEHOAKOTA GOLF COURSE 9 COUNTRY CIUD .` . �—• � / � • � � `,, %� '�� (PRIVATE) II I ` . � • . V i - t ;€ � �� ; , . � ; -- -- � , ' i • � � • I ! ( _. ss �'�- • • ` � --- � ° i= _ ' 1 : ��;-- - • �' + - � 3;� � � � �.o � - ■ 'Gh- '� _ . � . , _ _ _..� _ _ � - , � -.-f _ . = _ ��.�i� � •.. Z� • • • • � � , ; . ., . �� _ 1 . .. . . : . . ... : � '� . .. •� • ► , • � -J = • . . • • _ - -' • • • � • � - .� . . % � • • . . • ; - _-� _ _ - Subject ��roperty :, ,• •� . . . � -- ___- .1. . . � -___��_ �j . ,. '' .�.;. � : "°"TMu'� • 4 - - v.ru row� ''t � �_ ��_ — - - �w.tr�Tww � � � • _M . - -_ .. __ ro.i� - = _ ' - " • ' _ �- � • y . � � -� � �, = FRIEN r MARSM • I � r - _ _ _ � ; � � . . �. � '� PARK � � � • --'y� � --• �:.� • ' � -_----. � ' � , Y I • •• • �• i _�-_ . � :t3: . .�� • \ i- - '� ' . • -- . .�.i •; , - - - � y .1��-- '• .��`�`r , � . � , ; r- . .. ,:•. ; � � • . Ro9cR's � . - .� . . . . . _. . , :•. • � � I LAKE t - - - � • � • ♦ . ..i ►AfiK � I . - =' - � t + I .._� • . .I• ' 'O � : • • • �.;: • �`( i ' _ _ - - . - � • • •' � . • : • S _- . ' _ • • • /� • ��`�• • •y�• . i � � �� ( ,_ • / • X' _ —_ _. -- - - . . . .._ ��r-,� ..I�_..:�..'_.� � .'. — — _ '.5 = - - ' -. ,_ - _ -- � _ - _ - CASE NUMBER: 83-21 _ i.__ ' �. �=_ G - - APPLICANT: Robert Sherlock � f;, = _ —� � _ _ — = ACTIOtd: Approval of New Pylon Sign �_ _ — _ - _- _ - --�� Front Yard/Side Yard Setback Variances i 'r � _ - _ ' - ' t--�> j � � _ ._ _— — - ' _ -- � ^\ 1 � / �' � I � � �+s,_>f✓��. II . : •' � ��'( •. �' — __ _—' �.� �`; � i J I — ..�. o.r. _ - = _�-- '$ r W � I � ` _ _ _ .ri� / ` . a u� i� /i� �� • w[ei T v Si �wOr�f �CnOtrr ^ 1 /� � / I !� � 4 � _ �� W�f SCMOQ � �1 .... .....��.... ....._,! `� '� ,, �T'` / / • \ 1! r-� J/ ``l% \tJ/ o•,+r ♦ �. . ,� . . ��/z�x 8 � ' ` ., � - � . I . 14 � POLE SC�1 CE : I2 1N. ffi I xr: a � � • . ' �-� , , . � �� . � � i-�,:, . . . ,�, . , � , .,,r: , . . � ,;, - -,, ' . , .� : ' �4. � �iT . •• ' r . ��".�'..r ' . i�. � ' ,. " i �': ' - �. . . n {,+� ' . 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' .4• . � " . . y ' *p� _ v • �T . •.5; •. • .. , ♦ , �.�('� ;�,, � � � � � ��'9.i1!'`'�`��if, '�T'' .q's ' ' _ " �:yhy�•'�`?�'r�';.��;4;' '��'�`� - ' �:i }�,�:1�;''rYN�Y .H�Y �W . ,.�µ„1±�t� t �L K�,:. �,. . � `.y' �,ry.�,�`<�',SS�� '',� ��i,x '^.' - • ' . y�'= :�, yti`' � Fa' �y ,: ;.'tT �: ':i vr ��+. r :, , -. . ' , . ic,iir,;, `�' N,1° �v , , �' �%, , , � ?.7..�i ',F�� .. ��''�� :`:� , . .. - �, ^;n r� F `1 � , �� . .�.i .s • • ' Ly' ' '_ , � ' � � „ `�•� . .• ' ` ~• � „ ' ,'r �'�;°� • . �t y ., • • f ` , .t ,. .' , . - ' .. , ' � I : • r .. " . 1 i ' �. � . . � ':t I , � • � }• � ,��4�Yr , : •i':`. . . ' ";t,. ' � �� < . Rt�DD RD. - � ^ R.w �. � ,,,,, � R.w E � ' � 6RA55 MEOIRN � ; � ' '�- � i ' ' . u6tfT . � , FtxttJRE oN POZ„g . ' . . b0` - j EXlST, I�"/..SI6N , � - , � . ANt1 Fpt,E ; , . � �,Si�Z' �.5. Ta c�Nr'ER oc pbe,ct� PIfMP 1SLANQ _ � •. BUi�D�NG : 5 x bD' ... . . CANOPY . ; � _ . , ; � . Y . , =, • � :.;`�,. � . . ' , 2�X 2G " ' �: < . z, , , .- �� :fi , Z2' . . , � . ' . , - • • ,. . _ j. r 'n. .., �. � � '. , � � ��' a y ` F'lSGNER TbWtNG � 4o x.5z' � � - ' . "y .. . � �: � " � : 'R:n�` p:,�.,: � , . . �s,� � . . _ � . • � , . •� , . ; , � , � - ri, � ' � . SGALE: f4 rK. = S�r. ��1 � � f�� Manaota xgi�e. city ccmnci�x Mendota Hghts. City Hall Meadota H�h�B. MNe Ca�mcil Membere; I xo�uld liica to be p�.aced an Lhe agend�t Par the Jn]ar ��eet I wi�h to aek tixe appr��,1 ot the City to hame a aound/ ,pari bsrrier ( bushae } iuets�lled alaag a p�qblic bika path Which constructed� :t�y the citq in 1981 at 4th and %cia11 St. � Sincere�j3 et y L Claa�ore / �� . �,., � � � • . CITY OF MENDOTA HEIGHTS MEMO June 28, 1983 TO: City Council FROM: Paul R. Berg Code Enforcement Officer SUBJECT: United Properties Sign Application Marc D. Cella, Project Development Manager for United Properti has submitted a sign permit application, sign drawing and a site pl showing the proposed location of the sign for the Mendota Heights B ness Center, located at 2520 Pilot Knob Road. The sign will be pla 20' from the property line, adjacent to Northland Drive and Pilot Road. � The proposed sign meets all the requirements of the special si ordinance for the Industrial Park, which has been adopted by the Ci The proposed sign face is 7'8" long and 2'6" wide. It will be a lo profile type sign, similar to other signs approved for United Prope The bottom of the sign will be 24" above grade. Nordquist Sign Company will be the installer of the sign and is currently licensed within the City of Mendota Heights. I would rec end approval of the proposed sign, subject to Council review. P s, n, si- es. _: {~ ' UN ITED P�OPERTI ES June 21, 1983 Ms. Mary Ann Della Rosa � City of Mendota Heights � 750 South Plaza Drive I Mendota Heights, Minnesota 55120 , RE: Building Monument for , The Mendota Heights Business Center Dear Mary Ann: .JUt� 2 2 1��3 893-8828 WRfTER'S DIRECT LINE Please place us on the agenda for the July 5 City Counci meeting for a sign permit for the building monument for the Mend ta Heights Business Center. Enclosed are reduced copies of the spe ification sheet for the sign, which complies with the guidelines f r building signage as defined in the signage manual for the park. I have delivered a blueprint of the sign to Paul Berg view. If you need any additional information, please Thank you for your help. Sincerely yours, a�V� Marc D. Cella Project Development Manager MDC/pb Enclosure his re- 1. 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' �ii �u :� �fllw//MytM ' � 14.1M.if , ' , a..... arru.r �i naw a.rss a.rtsw �t a �t 'i1:i�:� �.►. �w�s it o � • �tllM • 1i.11:1.N uta�tr..x« sser�i �� s.a. �fY� iU HNe�/��ntw ' 1f.�1�1:1f t.t. M6iLT 1N1L 1t.Yf.M i.i. un �eanis �.0 �ou •1/f 4�fMi�! M.iM rarur ' w or . site plan � .�.an.�o=a� united prapetties develaper . . � �a��-i.�t�r��.. ��t�ic • . . . �,{ � , , _.. . ��:;� ,. s a�,} . . . ,'.ati::- �i.�.. � f.. . . . _., � �. --.�-�-u..�,;.:��v.--� � , . _ . ;� CITY OF MENDOTA HEIGIiTS MEMO � June 29� ; T0: City Council FROM: CEO and Engineering Department staff SUBJECT: Riverwood Place building and sign permit approval ..� 1983 � Bill Strub has made application for a building permit, to cons ruct Phase A of a four phase project. Building A will contain�approxima�ely 7500 square feet, divided into eight (8) office spaces. As Council may recall,.Bi11 was granted a CUP for a PUD, with a preliminary plat, o be located on property located on the south side of T.H. 13, northwest of the NSP Tank Farm and easterly of I-35E interchange. Building A is loc ted on the northerly portion of his property. Also, Mr. Strub was granted variances to the minimum 10 acre requirement, ten foot wide parking stalls�kf ve foot set back variance to the east property line��and a five foot setbac variance to the front yard setback. Approval was subject to being staged ov r four years and execution of a Developer's Agreement, addressing such it s as public utilities connections/installation and a park donation (note '� of park donation was to be paid upon issuance of each building permit) We do not have, at this time, a signed Developer's A.greement, this will be ne essary prior to the issuance of any permits"for this property. City's Engineering Department has reviewed the site plan subm: find that there are some minor problems with the surface drainage. noted that the 15' City water utility easement, adjacent to Highwa: line, was not shown on the site plan, the proposed project name si� on aforementioned 15' utility easement (note: 30' setback requirer Mr. Strub will also be making application for the sign. , ted and Also, staff 13 property will encroach nt for sign). Page 2 ��'��"�.�---� �-� " June 29,� 1983 u � .� The Engineering Department will be before the Council on July 5th to request approval of plans and specifications for watermain extensions to serve this development and to request the opening of bids on July 28, 1983. Another point noted by staff is that the bituminous parking area doesn't have curbs. Section 18.1(3)F requires all off street parking areas designed to have head in parking, shall be provided with a bumper curb or guard of a normal bumper heighth to insure that no part of any car will project beyond the required setbacks. Staff is assuming that all bituminous surface in Pfiase I will be completed concurrently with building A. Mr. Strub will contact Metro Waste Control for a SAC unit determination. Staff would recommend building and sign permit application, subject��to the payment of '��of the park contribution, granting a 15' utility easement, adjacent to T.H. 13, curbing for bit parking area, surfacing all parking areas shown in Phase I, to provide parking for Building A. SAC units determined, signed Developer's Agreement, contractor's licenses requirements met, and the sign setback met. . � - - -- - — - -- � . 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FOoTRRIp4L : PRG�/I�E IN ♦LLO�J�wIG6 - ._aG 2.04ti Fo(t _�p4STQY[T�b'l _„�_ _ - � ..OR FOOTiTRiD4t (iMCitJOtu4 MiT;RiALL1'" ,. R,kNGHES.__S. Pf4oJIDE AN e1.�0�✓�GL u^F p5�0o PE2 R4�v Foft TN6 FJG�I��µ�y�+ � f IUITAL�AYtON aF Z qENGtMEC PtQ YlLOCa_ • _=-�Tn.ILE,...LQCPTLD./•+ 9�a8GT£G} ...-- - /ApSMOLG , TREC't3HC i �.�csaRti*i4's�es... — —, ---- ' �i /„/ �+4/IV � l/ /y��S �9 � c�.'..2-$3 Q{-�,D,�4hlS � l.Ah1D�GAP�. t�L.At1 N�oCM �.�, iae� ( nt�sse� anrsi� S,rqB3� +f A " RIVERW04D PLACE" STRUB & ASSOCIATES - �+�+ . � f� y' . . . �-- S Rc� GO lo v �1 G�T . aEv�or�s ! • . // �� ' • '� / 1; . ' \ � •\ - - � - - - - — � ----- - --- - - - --- -- - — --- - - — . t*�� . ^ \ f+�' �Y� * �r � � J ��'� . � % i �t r.', 'r, . %':. � i, i + ��' ' ��. ..il ;�y �� }��. � . � , ' ' s, �� , �: � � �, � �� :� � . , � � ' . � �l ' . '`• . '.. ��f l ;., . . . . ; . •'�; ,f .\ •. f . �; � + , . J. �. � �';t..�. ' . 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T" � ' � �c�+r r -- -- -- � � • . _ . k • � -j— �4 - ,,�:•:, :..t i,...J—,._.�.3xb:+�mot�r3 � �_._.. __ _. .. _ . _ . _. � j �� "a.�w :'w..� � • ` i ( � 1— ., �a.ww ''�' errwn+u i �r �wi �•+�a q '�._.Lyr;� --' ��y ( � it � � :.^+. � • � . , ,t , -� ��t=ah. � � � i ( � . � � � _ °"" i i I . � I-,• � ' ��,�:w'"'. � � . ` I ! I j . . u�►» w �ro�+ ( � � �, � , � � � � ' I ' �. ' � .�er i� wn � � , I � � � � "' , �:' N � � FM Wyfll�'�a�r v� ; R5 i- �� , . � r=+�hm►vRktlronne+cs %�: ! • � . f ' . � -- Gvrf�Rltrf"`�{pp I . ;i � j �� ' ' � i� �� * � _. �., -y ; • s .� .ha,vo..wwcun�• ( . . � � ---„" �e'rrH°nr► �,� � 1 R.. � ..�ms. i� � � � � �... , ,�1:�i, i. _,,..._ tasa+vt►rcwr- i I §; . q , I l I • i r� '�`'" ^/ r '� b� • ' � ,; �• i�t �t t,� .. __ _,.�. wpu- �+ ., a ,.. �;� �."� y 1 ' � � 1 ,' R � wrrn�nw � � .. udrrx,r(1www�w; �' t I•. I I � �' _.f ��- - � �---� --__ .__...._ �_. -- •� ,i � • � ' - " _.' .': `_ � y .. .. ' , I '�• • � _.._ — T .�—trW ` '- �T '. . _ . . . _,.. .I06en se�1..�� ,� � L1EE7 ND. y .a � r-r �+y �-` •••a,r � , � I V� {� @ �:�-_°-r-.�1._ _. - ___ . ... _.._. . . . �-- - ' - — _ . _ ' ". ' Yr �i � �� CITY OF ME�DOTA HEIGHTS T0: City Council FR(7�i : Orvil J. Johnson City Administrator June 29, 1.9$3 SUBJECT: Allen R. Valencour Appointment to Uo2unteer Fire Department Allen "Ualencour, of 2085 Highway 55, has completed the severa requirements in the process of making application far �he Volunteer Fire Departme t. Allen graduated from Henry Sibley i.n 1981 an,d has attended both Inver Hill Community College and Dakota County Uo-Tech. His caurse of study at Vo-Tech i cluded CPR and First Aid �raining. Re works at Schaak Electranics and will be a ailable for the more serious fiare calls as agreed to earlier when Patrick. Knight as appointed. (Schaak El.ectronics will.allowthese �wo employees to respond ta a sec nd call, as opposed ta answering a11 types of first responses). Allen has been a Mendota Heights resident all his Iife and is in good physical hea2th, having assed the physical examinatian.. Chief Noack has reviewed A11en's application and has submitted he request for further processing to me. A11en has expressed a real interest in becaming a Volun�eer Fireman and I would recammend that he be appainted in accor ance with �he provisions of Ordinance No. 101. ' His appointment wil.l put the Fire Department at full strength. action on November 19, 1974, placed the streng�h at "30 men excluding Chief, Assistant Chief and Inspector". Mr. Valencour's appointment w roster at 30 men, excluding Che Ghief and Assistant Chie£. City Council the �'ire 11 put the '§ . � S 0 SUMEK ASSOCIATES Orvil J. Johnson, City Administrator City of Mendota Heights � 750 South Plaza Drive Mendota Heights, Minnesota 55120 Dear Orvil: � ' I June 21, 1983 2� �s83 The purpose of this letter is to follow up the�Muni ipal Leadership Workshop conducted for the Mayor, City Counci , and city staff in the City of Mendota Heights in June, 1983. I have prepared and enclosed a report which summarizes keyidisc ssion points from.the workshop. • � From my perspective, the Municipal Leadership Works op has laid a foundation for more effectively managing the;tran ition period. There appeared to be a high degree of openness n dis- cussing individual expectations. As a result of the wor shop, there appears to be a focused image of the profile for a new City Administrator. � � I enjoyed working with the Mayor, City Council; cit staff, and yourself. If I can be of any further assistance, pl ase do not hesitate to call. Several individuals asked for cop'es of the poem "Anyway." I have included a copy for distribut on. Good luck in the transition and in your pending ret rement. Sincerely, ; , Lyle . $u ek, � LJS/mw attachment cc: Don Salverda Helene Johnson �9�5 Orchard Court [3oulder, Colorado 80302 (303) P�i.D. -1650 v ANYWAY � I People are unreasonable, illogical and self-centered. � Love them anyway. ; If you do good, people will accuse you of selfish�ulte motives. I Do good anyway. If you are successful you win false friends and true enemies. � Succeed anyway. � The good you do today will be forgotten tomorrow.� Do good anyway. � Honesty and frankness make you vulnerable. j Be honest and frank anyway. ' i People favor underdogs but follow only top dogs.j i Fight for some underdogs anyway. ' tior What you spend years building may be destroyed overnig t. Build anyway. j People really need help but may attack you if you hel them. � Help people anyway. � i Give the world the best you have and you'll get kic the teeth. � Give the world the best you've got ANYWAY ' I i By Dr. Karl Menninger, The Menninger Foundation.; Distributed by Kalan, Inc. "Good Humor", Box 12527, Philadelphia, PA 19151. in m � �„ , I MQNICIPAL LEADERSHIP W�ORRSHOP �, �(f�� ,��3 MAYOR-CITY COUNCIL-CITY ADMINISTRATOR-CITY STAFF CITY OF MENDOTA HEIGHTS, MINNESOTP. . Summary Report ! � ' 't � , , l � t� l � .� . � The Government Leadership InstituteT'" s� � � _ �• �� I MUNICIPAL LEADERSHIP WORKSHOP MAYOR-CITY COUNCIL-CITY ADMINISTRATOR-CITY STAFF CITY OF MENDOTA HEIGHTS, MINNESOTA ' JUNE 1983 , �wnmary � Report i The purpose of this report is to provide a summary re for the Municipal Leadership Workshop held for the Mayor, Council, City Administrator, and city staff in the City of Mendota Heights conducted in June, 1983. The purpose�of t report is to highlight discussion points and to summarize for 1985. � This report is divided into five sections: (1) Work� Review; (2) Council-Staff Teamwork; (3) Targeting Mendota Heights' Future; (4) City Administrator: Profile; and (5) Possible Next Steps. � 1: WORKSHOP REVIEW ' I �or t :ity is �als zop The Municipal Leadership Workshop was held in June, 1�983. This session focused on developing goals and directions fo�r the City of Mendota Heights and planning the transition to'a �ew City Administrator. The primary purposes of this worksho were: . To build a more effective city team among the M yor, City Council, and city staff i . To understand the process of governing a city i the 1980's . To explore the concept of the city as a team . To reflect on the performance of the team over t�he past year � . To identify issues that need to be addressed by the City Council and staff over the next two years . To develop a profile of expectations for a;new ity Administrator � . To develop action steps for managing the transi ion. � ,, 2 i During the session, the following topics were explor� . Governance Challenge in the 1980's ; . City as a Team ,� . Goal Setting: Framework for Understanding� . Goal Setting: Targeting the City of Mendota He: Future ' City Administrator: Profile ' . . . City Administrator: Selection Process. ' A complete workshop objectives and agenda can be found as Attachment A. .ghts' 2. COUNCIL-STAFF TEAMWORR � The operations of the city can be compared to any te m. An effective team has the following components: I . Common goals � . Clear roles and responsibilities � . Game plans for achieving goals ' . Recognition of "season" - time between election . Addresses issues in appropriate arena . Evaluates processes. j During the workshop, the Mayor, City Council, City �, minis- trator, and city staff observed the City of Westwood in a�etion. The videotape episodes highlight the destruction of a city team. A complete summary of the observation notes can be found as Attachment B. These notes can provide some insights into the important aspects of the city team in the City of Mendot Heights. ; The key points regarding the teamwork emphasized du ing the discussion were: . Need for clear roles and relationships I ; . Need for effective goal setting process �! �' � 3 � � . Minimalization of personal attacks and persona of issues ' . Quality staff work prior to council discussion ; . Importance of trust ;' . Need for council-staff teamwork in handling co issues I . Importance in designing process for handling i . Need for informal interaction of Council and s . Need for utilizing appropriate arenas for hand issues. ; y 1 zation m lex ssues aff ling These key points may provide a frame of reference for un er- standing the team operations in the City of Mendota Aeig ts. During the discussion, some suggestions were made r garding improving the team operations in the City of Mendota Hei hts: . Increased informal interaction between the cit staff and Council ' . Greater use of work/study sessions to address 'ssues . Recognition of the need for responsible leader hip, not responsive leadership � . Need to design processes for handling issues achieving targets � . Continued sense of humor i . Need for continuous feedback to each partner. In conclusion, if the council-staff partnership is result in continued effective teamwork, there needs to going process to further enhance this relationship.i 3. TARGETING MENDOTA HEIGHTS' FUTURE�� During the Municipal Leadership Workshop, the Mayor City Council initiated a goal setting process by identif target issues that need to be addressed by 1985. These become the first step in an ongoing goal setting process City of Mendota Heights. ' 0 an on- and ing argets for the � •� i 4 , During the workshop, the Mayor, City Council, City A minis- trator, and city staff were asked to identify possibTe is ues that need to be addressed by June, 1985. The Mayor and C"ty Council were first asked to identify the issues and share them with the group. The city staff added additional issues. After the issues were compiled into a list, the Council determi ed priorities. i � The Mayor and City Council identified the following op priority target issues: � ' . Revenue plan (Intergovernmental) . Downtown upgrade � . Fire station ' . Selection of City Administrator ; . Budget . ' The Mayor and City Council identified the following igh priority target issues: ; . Council-staff relations . Zoning change due to airport effect and freew re-routing � � . Pressures from outside agency i i . Consolidation with other community ; . Surface water management - joint powers agreeme . Fire service study. � The Mayor and City Council identified the following moderate priority target issues: ;� . Liquor license , . Street maintenance policy � . Service to expanding industrial district � . Elderly housing and services � . 494 - 35E completion � . City facility. � nt �y The Mayor and City Council identified the following low priority target issues: . Leadership development in community �' . Middle income housing ii . Mac site redevelopment ', . Community park ; . Traffic conditions. , ; The Mayor and City Council identified the following lowest priority target issues: ; . Citizen apathy , � . Waste disposal i . Towers policy (radio, television, etc.) �, . Street lighting � � . Code changes and enforcement. A complete summary of the target issues can be found as �able 1. The target worksheets can be found as Attachment C.' 6 TABLE 1 � i TARGET ISSUES: 1985 ' MAYOR AND CITY COUNCIL � CITY OF MENDOTA AEIGHTS JUNE 1983 ' TOP PRIORITI$S I 1. Revenue Plan (Intergovernmental) j . Decline in state aid, federal aid ,I . Future direction ; . Explore alternative revenue services , 2. Downtown Upgrade , . Determination of direction - decision �, . Resolution of key issue � . Plan for future � . Resolution of legal issue . Initiation of plan implementation ; ; 3. Fire Station � . New fire station or stations . Site location ' . Decision on site 4. City Administrator Selection � .. . Establish criteria and profile , . Recruitment ; . Selection Training program/internship � . Plan for new City Administrator 5. Budget I I . Program/service priorities . Program/service level � . Explore contracting of services ; . Consolidation of services j � . � i 7 Page 2 HIGa PRIORITIES 1. Council-Staff Relations . Understanding . Communications . Trust Common direction Target Issues I .f � . Confidence . , � 2. Zoning Changes Due to Airport Effect and Freeway Re- outing . Study noise/safety impact ,� . Coordinate with other agencies . Type of development for city I, . Future direction . Reep Comprehensive Plan intact i 3. Pressure from Outside Agency � j 4. . Anticipate potential issues/pressures . Plan for handling pressures . Proactive stand . Consider consequences and impacts . Lobbying other agencies Consolidation with Other Community . Explore possibilities � . Impact of Mendota ' . Potential financial collapse . If not consolidation, work with other communiti . Impact of inspection 5. Service Water Management - Joint Powers Agreement . Development of agreement � . County pressure 6. Fire Service Study � . Explore possibilities of Chief � Study concept of volunteer department � . Future direction ! . Manpower Page 3 g i Targe Issues MODERAT$ PRIORITISS 1. Liquor License , . Establish when and where � . Future direction 2. Street Maintenance Policy � . Development of policy ' . Future direction i . Replacement ' 3. Service to Expanding Industrial District . Police, Fire, and Public Works services and st ffing . Study costs and impacts . Anticipate problems . Future direction � 4. Elderly Aousing and Services . Explore alternative housing . Future direction 5. 494 - 35E Completion � . Study impact i . Mendota Aeights roads completion � 6. City Facility i . Future direction ' LOW PRIORITIES I 1. Leadership Development in Community . Volunteers/future elected officials '� . Initiate activities � . Continue development leadership with staff 2. Middle Income Housing ' . Proactive program for city . Future direction ; . Siting . I 9 Page 4 � Target LOW PRIORITISS (Continued) � 3. Mac Site Redevelopment . Return to tax rolls . Tax increment Finance District . Work with other agencies in resolving issues 4. Community Park . Need � . Financing '� . Acquisition �i . Development i . Impact loss of tax renenues � 5. Traffic Conditions � . Significant problems . Impacts service delivery i . Lobby with other agencies ; LOWSST PRIORITIES 1. Citizen Apathy . Likely to increase as city matures . Develop activities 2. Waste Disposal . Burn shrub and tree trimming . Alternatives to land fills 3. Towers Policy (Radio, television, etc.) . Development of policy/ordinance 4. Street Lighting . Development of plan . Direction 5. Code Changes and Enforcement . Code changes . Fee schedule . Staffing Issues 10 If the target issues are going to be accomplished, he Mayor and City Council in conjunction with the city,staf , need to develop a process for monitoring city performance in he achievement ot these targets. The target list is aimed t assisting the Mayor and City Council in making decisions and managing their own workloads. The target process should be seen as flexible, adjusting to the changing political environ ent and needs in the City of Mendota Heights. The Mayor and Cit Council should be sensitive to the fact that if they spe d more time on a low priority target issue, it will reduce'thei ability to accomplish a target issue with a higher prior ty. i The first step in making the target process ongoing for the Mayor, City Council, and city staff is to develop a targ t report form. The purposes of this form are: ' . To provide a simple means of monitoring target issues . To make adjustments in target issues and prior ties . To communicate to the community and city staff the future direction for the City of Mendota Aeigh s . To provide direction regarding the accomplishm nt of target issues. � Examples of target report forms can be found as Attachme t D. The second step is to develop target action forms f�r top and high priority issues. The purposes of this form are . To focus the expectations and desired outcomeslof the Mayor and City Council ' . To outline steps which need to be taken to ach�eve the desired outcome . To identify individuals responsible for each s ep . To establish a time frame for the accomplishme t of the target issue. Examples of target action forms can be found as Attachme�t E. The third step is development of the ongoing proces would suggest that the Mayor, City Council, and city sta on a regular basis to review the current status and make adjustments in the target list. Some cities meet monthl others meet quarterly to review the target report form. need any assistance in structuring these review sessions contact me. ' . I f ineet while If you please � �, 11 4. CITY ADMINISTRATOR: PROFILE ' � Prior to the workshop, Orvil Johnson, City Administr tor, announced his future retirement as City Administrator in he City of Mendota Heights. During the workshop, the Mayor, City Council, and city staff discussed the profile for the fut re City Administrator. Each participant was asked to identi y the following: . Expectations: What they expect of the new City A ministrator , _ i . Characteristics: Desired characteristics posse sed by t e new City A ministrator , . Skills and Rnowledge: Skills and knowledgle pos essed by t e new City A ministrator I . Background/Exveriences: Background experiences for the new City A ministrator. , The Mayor/City Council and city staff inet separately integrated their thoughts on the city administrator profi complete summary of the Mayor and City Council's comments found as Attachment F. The city staff's comments can be as Attachment G. An integrated profile can be found as T � and Le. A can be Eound �ble 2. M �� 12 � ; i TABLE 2 CITY ADMINISTRATOR: PROFILE I MAYOR-CITY COUNCIL-CITY STAFF CITY OF MENDOTA HEIGHTS � JUNE 1983 , � I. EBPSCTATIONS i i A. Respect for community values in the City of Men ota Heights � . Bedroom nature ' . Conservative political orientation . Fiscally conservative . Slow, manage growth process ' I i B. Ability to effectively supervise people �i . Interpersonal skills ', . Ability to work with others i C. Willing to make commitment to the City of IMendo a Aeights and stay a reasonable length of time � D. Sees the city's partnership between Council and staff . Council as policy maker � . Administrator as implementor of policy and . manager of the city organization , E. Pleasant � F. Team perspective and management style ' G. Ability to develop trust in others � H. Effective communications with: ' . Council ', . Staff ' . Community , I. Familiar with Twin Cities metropolitan agencies J. Facilitator and consensus builder , Page 2 13 I City Administrator: �rofile BXPBCTATIONS (continued) ' K. Problem solver . Ability to conduct research • . Ability to focus alternatives ' L. Fiscal manager ; . Budgetary skills ' . Financial planning skills ; M. Willing to become part of the community N. Negotiator in conflict O. High degree of honesty and integrity , i P. Public service orientation j Q. Accessible to Council and staff R. Listener. II. CHARACTBRISTICS A. Values consistent with the City of Mendota�Heig ts and community ' B. Sense of humor i C. A frame of reference I . Understanding local agencies and regulatio s . Understanding city management and administ ation D. Moderately aggressive i E. Matter-of-fact management style �, F. Patient � G. Stable person H. Open minded � 14 Page 3 City Administrator: � � " � CHARACTSRISTICS (continued) � f, , I.. Nonauthoritarian J. Effective delegator � K. Versatile skills and abilities '! L. Supportive of staff ; M. Personal courage - willing to take firm stand N. Realistic ! O. Respectful of professional values of others P. Fair I , Q. Physically healthy ' R. Apolitical orientation � S. Mental],y healthy � , T. Imaginative and creative. i III. SRILL AREAS ' A. Coordination skills �� B. Financial management I C. Mediation , D. Supervision ' E. Persuasion, including lobbying ; F. Communication, both written and oral � G. Delegation H. Skills in organizing tasks and people � � I. Problem solving � J. Interpersonal _ �'' � ?rofile . �+ , 15 Page 4 it Administra'tor: C y SRILL ARSAS (continued) �' R. Ability to analyze situations and problems L. Persuasive of other's needs M. Negotiations N. Motivating others. i ' IV. RNOWLEDGE AR$AS A. Basic management knowledge , B. Data processing ! C. Budgeting i D. Regulation. file 16 In the discussion, the Mayor and City Council did n a preconceived notion of the background or experiences f next City Administrator. The emphasis of the discussion the characteristics, skills, knowledge, and not on speci types of backgrounds. This will place more emphasis on assessment techniques. ; : have - the vas on Lc I would suggest that the Mayor and City CounciT meet and discuss ways of assessing candidates' characteristics, s ills and knowledge in the desired areas. Specific techniques should be developed for assessing each one of these elements of the profile. If I can be of any assistance, please contact e. I I would also suggest that the Mayor and City Counci meet and outline the specific steps to be taken in the select'on of the new City Administrator. Again, if I can be of any a sis- tance, please contact me. � i 5. POSSIBLE NEXT STEPS ' If any assistance is needed during the selection pr cess, please do not hesitate to contact me. I will be glad to provide support to the selection process. ; I would suggest a follow-up Municipal Leadership Wo kshop for the new City Administrator, Mayor, and City Council. The purpose of this session would be to introduce the indivi ual to the organization and to explore future directions. ; If there are any questions regarding this report, p ease contact me. � ,� i Atta hment A MUNICIPAL LEADERSHIP WORRSHOP MAYOR-CITY COUNCIL-CITY ADMINISTRATOR-CITY STAF CITY OF MENDOTA HEIGHTS JUNE 1983 � Workshop Objectives and Agenda Workshop Objectives . To build a more effective city team amongjthe ayor, City Council, and city staff i . To understand the process of governing a city 'n the 1980's . To explore the concept of the city as a team . To reflect on the performance of the team`over the past year ' . To identify issues that need to be addressed b the City Council and staff over the next two years . To develop a profile of expectations for a new City Administrator � . To develop action steps for managing the trans'tion. Workshop Agenda ; . Workshop Objectives and Agenda: Review , . Governance Challenge of the 1980's ' + Trends and Forces ' + Understanding Governance + Your Choice: Governance Grid . City as a Team I + Understanding the Team Concept ' + Observation of a City Team in Action + Reflections on Team Performance � i 18 � Page 2 Objectives'and genda Workshop Agenda (continued) ; i . Targeting the City's Future � + Identification of Target Issues + Determination of Priorities + Making Goal Setting an Ongoing Prcess . City Administrator Profile I + City as a Partnership + Expectations � + Development of Profile ' i . Managing Our Transition + Desired Outcomes � + Action Plan ' . Wrap Op 19 i Attac MUNICIPAL LEADERSAIP WORRSHOP MAYOR-CITY COUNCIL-CITY ADMINISTRATOR-CITY STAFF CITY OF MENDOTA AEIGHTS � JUNE 1983 Observation�Points EFFECTIVSNSSS RATING: 1.7 Ineffective 1 3 Promoted 2 6 3 0 4 0 . Positive attitude . Master - work together, good points . Wright suggestions Problem Solving . Mayor - oportunity . Dewey - supportive comment Inhibited Pass the buck, blame, scapegoat Role conclusion Memo - no recommendation/direction No goal Trust - low Mayor - weak, avoid, no control Listen - void Issue confused Responsibility i Ef�fecti 5 � o I� nt B S 2� TARGET ISSUES: 1985 MAYOR AND CITY COUNCIL CITY OF MENDOTA HEIGHTS JUNE 1983 A� Priority; No. . Target Issues .To� High Moderateh Lo .. . - . HIGH�PRiORiTiSS ; i 1. Revenue Plan (Intergovern- 4 - - - mental) , . Decline in state aid, federal aid . Future direction . Explore alternative Revenue services 2. Downtown Upgrade 3 . Determination of direc- tion - decision . Resolution of key issue . Plan for future . Resolution of legal issues . Initiation of plan implementation 3. Fire Station 4 . New fire station or stations . Site location . Decision on site 4. City Administrator Selection 3 . Establish criteria and profile . Recruitment . Selection � 0 tachment C Lowest 0 � � s, Page 2 No. Target Issues . Training program/intern- ship . Plan for new City Admin- istrator 5. Budget . Program/service priori- ties . Program/service level . Explore contracting of services . Consolidation of services HIGH PRIORITIES 1. Council-Staff Relations . Understanding . Communications . Trust . Common direction . Confidence 2. Zoning Changes Due to Air- port Effect and Freeway Re-routing . Study noise/safety impact . Coordinate with other agencies . Type of development for city . Future direction . Reep Comprehensive Plan intact 2� i Priority Top High Moderate , � 3 - - � Tark�et Issues Lowest a Pag e 3 No. Target. Issues 3. Pressures from Outside Agency . Anticipate potential issues/pressures . Plan for handling pres- sures . Pro active stand . Consider consequences and impacts . Lobbying other agencies 4. Consolidation with Other Community . Explore possibilities . Impact of Mendota . Potential financial collapse . If not consolidation, work with other com- munities . Impact of inspection 5. Surface Water Management - Joint Powers Agreement . Develoment of agreement . County pressure 6. Fire Service Study . Explore possibilities of chief . Study concept of volun- teer department . Future direction . Manpower 22 I ; Ta get Issues � . ...._.. . ....;.. . . .. Priority Top .High .Moderate .L w. Lowest - 3 - ' - � i " �? - 3 - 3 0 � Page 4 No. Target_.Issues MODERATE�PRiORiTIS�� 1. Liquor License . Establish when and where . Future direction 2. Street Maintenance Policy I . Development of policy . Future direction . Replacement 3. Service to Expanding Industrial District . Police, Fire, and Public Works services and staffing . Study costs and impacts . Anticipate problems . Future direction 4. Elderly Aousing and Services . Explore alternative housing . Future direction 5. 494 - 35E Completion . Study impact . Mendota Heights roads completion 6. City Facility . Future direction 23 Ta get Issues . ..... . ' . .. ... .Priority .Top .High. Moderate L w Lowest f - 2 - ' - i - 1 - - . . . . . . .. .. . .... ... ....: i , �� 24 Page 5 Priority No. Target .Issues , Top Aigh Moderate LOW-PRIORiTIES 1. Leadership Development in - 1 _ Community � . Volunteers/future elected ; officials . Initiate activities � . Continue development leadership with staff � 2. Middle Income Housing - 1 -' . Proactive program for � city ; . Future direction � . Siting 3. Mac Site Redevelopment - - - . Return to tax rolls . Tax increment Finance District �, . Work with other agencies in resolving issues � 4. Community Park _ 1 _ ' . Need . Financing . Acquisition . Development . Impact - loss of tax ; revenue � 5. Traffic Conditions - - - � . Significant problems . Impacts service delivery '� . Lobby with other agencies i � � Ta'� rqet Issues Lowest 1 2 � 2 Page 6 25 I F ; Tar et Issues . . .. ... .. �'.... . . .. , Priority No. Target Issues . Top High Moderate' Lo Lowest . .. . .i . LO�TEST � PRIORITIES � 1. Citizen Apathy - - . Likely to increase as city matures . Develop activities 2. Towers Policy (Radio, Tele- - - vision, etc.) � . Development of policy/ ordinance 3. Street Lighting - - . Development of plan . Direction �. Waste Disposal - - . Burn shurb and tree trimmings . Alternatives to land fills i. Code Changes and Enforcement -. - . Code changes . Fee schedule . Staffing �� 4 3 4 3 3 > QDJECTIVE ODJECTIVE �IUt;�iER I SSUE �1-3-01 � Netv 1'a� 13�tse ti1-3-0'? O�x:rnLin� Budget 82-83 til-:i-(�3 C:i��ilal Im�uovement ih•�g;r:mi (CIP) ;�I-:S-ul (�r�nvLh At.u�.igemc:nt Plan SI-3-c��i lfetro Plan Update OBJECTIVES REPORT FOR 1981-82 CITY OF SPRI�GFIELD PAGE ONE DEPARTMENT CITIZEN/ COUPICIL PRIORITY RESPONSIBILITY C0�11•1ISSIOK ACTION CURRENT STATUS COMPIENTS COIx7ITTEE DATE 1 Q�J/Finance Bucl�et Ca►mittee 8/82 Council placed tax base increase Proposal was defeated by 1 I GT�/Finance 1 Qv10/Public Works 1 �Planning•' 1 �Planning til-3-n(S ICastc:��siter Nanagement 2 Public Works Pi•o6n•:vn 81-3-U7 L•'concxnic Development 2 CM� :,armittee Carmittee � Wastewater ,ement Ca►mis- � request on the Novemt�er 1982 wters. ' general election ballot. 6/82 Adopted. 11/82 CIP updated and ready for public Staff has prepared a public and Council review. infoxmition and review x process. Without a st�le base for operatiiio costs, ca►prehensive CIP financin6 plan will probably have to be deferred. 7/82 Staff reported to Council July/ CIP and Metro Plan are August 1982. Work underway on ilr�ortant elements of this second phase of this Plan. project. 2/82 I�C has acknowledged kletro With adoption of revisc:d Plan. Refinements being made to Zoning Code and City Plan Amenctnent process. regulations L�C u,ork cortQlete. 12/81 Transition plan concept approv- Formal merger of plant ed by Eugene, Springfield and personnel completed. Cou- MWA�. MWMC administrative staff Construction of East Bank ___ _ moved into City Hall. Transitioi extension relief se�tier of MWA'IC acininistrative function along Aspen Avenue is to City is underway. substantially complete. 11/82 Council revie�red and adopted Authorized economic ial ist statement in Septerti�er-Nove►nUer position will be filled 1982. soon. Attactunent D c (1[3�I[CTIYE C',�C'� E f; fil -:3-()S OBJECTIVE ISSUE Im��roved Freeway AecesslSecond-Third Streets RI-3-n9 � Dr�wntoun Plan OBJECTIVES REPORT FOR 1981-82 CiTY 4F SPRIttGFiEl.D QEPARTMENT CITIZEN/ COUPlCIL Pf;IORITY RESPONSIBILITY C01111ISSipK ACTION COt1t1ITTEf DATE 2 Public Worlts 1/82 2 �Planning S I-.3- l t} Iang R�zn�e Financial 3 C�4J31Finance Plan 1'or City 81-3-1 i ?�e5�;tiborhoatl Groups 3 Planning a ;oan Develop- ' 10/81 CAtimissian t'.amrittee ( 12/82 ?181 CURREN7 STATUS COMttENTS State has programred 2nd-3rd f:c5mpleti.on, with tra.fPic Street connectar projeet an8 signals, is ex�cted in intersection improvements at 2nd, Sum�er 1983. 3rd, k Q into current 6-year program. Consirttetion undezway. State has also Prograrrrned for 19$4 the 4?nd Street Interchange Moclification. This project wi21 be coordinated with tize Citp's 4ly�ic Street pra,�ecL, for whic iane County funding is pro�.�ranmed First annual rcport o�n findings Cartnission's staff assist- and interim rect.�mendatians will ance has been substa.ntial- be presented December 1982. ly reduced in 1982-83 fisaal year. Th%s issu� was discussed with City wil.l support LtJC the Counail at their Develaptten efforts to pursue alterna- Session of ?127/8I. tive rcvenue sources at State levei in 19i33 I,egis- lative Sessian. Loc:a1 aptions will be corrsidered irt con�unction with City's 1983-84 budget preparation. Counci.l ardinance adopted� Five - ' - — -- - g(r]apuI'�ps chartered as af December 1 J[TG • 4 �h ' t need to he coor- po].3cy of only annexing health di.nated with Growth hianage- hazards and developmental ment Plan, CIP, and Metro pareels is cantinuing. Fl.an. PROJECT Data Prpcessing Task Farc� Mu].ti-Year Financial P1an Per�ormance Indicator Evaluation Transportation Plan -- City Operations - 5pace � Utilization Study Annual }3udget � CITY OF CORVALI,IS AnMINISTRATIVE PROJECTS ACTION PLAN \ May 1 '1982 - Attachment E DECIST.ON-MAKING RESPONSIBILZTY FOR STRUCTURE PROJECT nFVELOPMENT PRIORITY Departmer�t Heac�s/ Thompsan/Chairpersan; abl/Mgmt � Task Force Coffee, Shuck,Bartan Department Heac�s Department Heads/ Departmental Superv�isors Task F'orce Barton, Pokorny, Thompson � Barton, Thompson REVIEta nATF,� a i�epartment Head Review of Priorities �or 1982-83 Audge�. - August 1982 Counci.l Revise Document Priority Includinq New Revenue Saurces - Dept Head Review - � July 1; 13uaget Comm Review � July 15; Certify Election - Sep�ember 2. Obi/Mgmt Prajec�. Compietion (first round) - October 1982 Wyatt%Project Mgr; Camp Plan Planning Baxter, Fodness, Hann, Element Commission Revi�w -- Coffee October 19�32 Department iieads/ Hai2ey/Ghairperson; Task �`orce March, T�avis City Manager City Manager's Office, Finance -1- �� r�rYr�.� - ��r�rr.�:�rrrre�rwr+�ri -Obl/Mgmt nepartment Head Rev iew - May 1982 Navember 1982 - May 3.9�33 PROJECT City-��ide Safety Program Administative Policy Manual Update Disaster Emergency Plan StaFF nepartment Service Level Briefing Administrative Service Charge Review Flooc] Plain Maps and Regulations DECISION-MAKING STRUCTURE Department Heads/ Task Force Department Heads Department Heads ]�epartment Heads (Discussion Only) City Manager/ Department Hea�is City Fngineer RESPONSII3ILITY FOR PROJECT DFVELOPMENT Newell/Chairperson; Col.lins, Toy, Shuck Toy/Chairperson; Barton, Shuck, Pflughaupt PRIORITY Obl/Mgmt Obl/Mgmt Pflughaupt/Chairperson; Obl/Mgmt Newell, Pickens, Barton, Toy Barton/Chairperson; Shuck, Thompson, Toy, Rodeman Thompson/Chairperson; Aaxter, Collins, Aarton; Moye � Baxter/Coordinator; Coffee, Rodeman, Moye, March, Ullstad Ruc�get Procedures Audget Procedures � May 1 �1982 . REVIRW DATFS Proposal to � Department Hear7s - July 1982 Final Document Distrihution - December 1982 Project Initiation - January 1983 Annual Review Prior to Budget Preparation - September 1982 Annual Review of Formulas Prior to Ru�3get Preparation - October 1982 Federal Department Heads - Mandate September 19�2; .Planning Comm - October 198?.; City Council - November 1982 - Master SDC Review --- Task Force--- Collins/Coordinator; Obl/Mgmt Project Initiation - Baxter, Thompson, October 1982; Coffee Department Heac� -�c-�r' �'�� - p� � cf i * � � � Utility Rate Review Task Force Collins/Coordinator; Baxter, Thompson, Toy -2- �.��.�� , Obl/Mgmt Project Initiation - May 1983; Department Head Review - October 198 A. Attach CITY ADMINISTRATOR: PROFILE � MAYOR-CITY COUNCIL PERSPECTIVE � CITY OF MENDOTA HEIGHTS , JUNE 1983 � �I E%PBCTATIONS 1. Generalist - municipal government � 2. Communications with Council, staff and public 3. Trustworthy - pleasant II 4. Promote council=staff relationship and underst 5. Familiarity�with other government agencies i 6. Ability to research and present alternative so 7. Budgeting skills 8. Ability to supervise and work with staff,, good management skills as it relates to dealing wit people , 9. Part of the community - move to the city� 10. Respect - history of slow, careful developer 11. Recongize "bedroom" nature of community 12. Help Council create/stay with policy - managem administrates and implements ; i 13. Ability to maintain city's financial dependenc 14. Good "iclea" person � i 15. Reasonably good "first impression" knowledge 16. High level of credibility and knowledge 17. Content with "middle range" salary i 18. Wants to stay a reasonable period of time - 10 nt F ing utions t years Page 2 Mayor/Council Persp�ctives � II. CHARACTERISTICS ' 1. In tune with Mendota Heights - life style, Comprehensive Plan, council goals 2. Accommodating 3. Able to give/take direction ' 4. Humor � 5. Work experience - metro area (Minneapolis-St. P ul) � 6. BA/BS - Public Administrator ; 7. Moderately aggressive � 8. Matter-of-fact thinker 9. Patience i III. SRILLS/RNOWLEDGE ' i 1. Guide - Council, staff, public �' 2. Coordinate projects ; 3. Budgetary - fiscal management skills � 4. Mediation skills 5. Supervisory , 6. Lobbying ' I 7. Persuasion � 8. Communicating 9. Understanding of regulatory activities � • 10. Delegating ' 11. EDP management skills � ' Page 3 ,I Mayor/Council Pers IV. EBPgRISNCS/BACRGROOND ; 1. Five years work experience in metro area ' 2. Assistant City Manager of a larger suburban com or City Manager in an environment similar to Me Heights � 3. MBA or Masters in planning (desirable) � 4. Large city department experience - Public Works Financing, Planning '�, u �ctives unity dota Attac�ment G CITY ADMINISTRATOR: PROFILE STAFF PERSPECTIVE CITY OF MENDOTA HEIGHTS JUNE 1983 I. ERPECTATIONS , 1. Better than or equivalent to Orvil �! � 2. Conservative 3. Receptive to new ideas ' 4. Availability to staff - accessibility 5. Public service oriented - personalized service 6. Long-term commitment ' 7. Company/city man j II. CHARACTgRISTICS 1. Honesty and integrity 2. Congenial personality 3. Scouting qualities 4. 5. 6. 7. 8. 40+ age Open minded Receptive to new ideas and change Nonauthoritarian Good delegator Supportive of staff Personal courage Versatile and flexible Page 2 CHARACTSRISTICS (continued) 12. Realistic 13. Respectful and fair 14. Excellent health 15. Apolitical 16. Sound mental health Staff Persi � III. SRILLS/RNOWLBDGE I 1. Excellent negotiator, facilitator/consensus s 2. Motivator of staff and Council ' 3. People skills - to handle different personali egos , 3. Good listener � I 4. Organization skills ' � 5. Writing and speaking � 6. Problem solving I 7. Salesmanship/persuasive 8. People skills , 9. Analytical � � 10. Perceptive and imaginative I 11. Creative 12. Patient j 13. Sensitive i 14. Assertiveness skills �ective r and Page 3 i i Staff Pers ective IV. E%P$RISNCS/BACRGROOND � 1. Ten years, successful, progressive, responsibil ty in managerial experience, municipal setting, simil r community 2. Rnowledge of laws as pertain to job CITY OF MENDOTA HEIGHTS MEMO June 29, 19a3 T0: City Council ; FROM: Edward F. Kishel i City Engineer i� SUBJECT: Bid Results i 1983 Seal Coating '' Job No. 8311 ; As the result of bids received on June 28, 1983 for seal coating, there were four bids ranging from $29,304.00 to $34,780.00 with Bituminous R adways, Inc. submitting the low bid. ; Bituminous Roadways, Inc. has been sealing the City streets�for t e past 6 or 7 years. � The Engineer's Estimate was $33,300.00 and the budgeted amolunt wa $50,000.00. Dick will spend about $7,000.00 or $8,000.00 in patching and prep ration for sealing. So with fees and adminstrative costs included, there wi 1 be more then �10,000.00 unused this year. ', It is herewith recommended that an award be made to Bituminous Ro dways, Inc. in the amount of $29,304.00. It is also recornmended that the Cou cil authori�ze �he Mayor and Clerk to endorse the attached resolution accepting he bids and awarding the contract. � City of Mendota Heights Dakota County, Minnesota RESOLUTION ACCEPTING BIDS AND A4JARDING CONTRACT FOR THE 1983 SEAL COATING PROJECT WHEREAS, pursuant to an advertisement for bids for the proposed 1983 Seal Coating, bids were received complying with said advertisement: NAME OF BIDDER Bituminous Roadways, Inc. Minneapolis, Minnesota Allied Blacktop, Inc. Maple Grove, Minnesota Buffalo Bituminous, Inc. Buffalo, Minnesota t�lidwest Paving & Recycling, Inc. Eden Prairie, Minnesota and AMOUNT $29,304.00 $31,968.00 $32,116.00 $34,780.00 WHEREAS, the City Engineer recommended that the low bid submitted by Bituminous Roadways, Inc. of Minneapoli�s, Minnesota, be accepted. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: l. That the bid of Bituminous Roadways, Inc. of Minneapolis, Minnesota, submitted for the construction of the above described im- provements be and the same is hereby accepted. 2. That the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consurr�nate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this 5th day of July, 1983. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS ; MEMO T0: Ci ty Coun�ai 1 FROM: Edward F. Kishel City Engineer SUBJECT: Watermain Extensions Riverwood Place (Strub) Job No. 8303 Improvement 83��Project 2 June 30, I1983 � i As directed, Staff has completed plans and specifications for a w termain extension on State Trunk Highway 13 to serve "Riverwood Place" a lanned Unit Development Office Park being proposed by Strub and Associat s. � A preliminary plat has been approved and the Owner will most prob bly be requesting a building permit soon. I So as to be ready with municipal water, it is necessary to corrunen e con- struction as soon as possible. Staff requests that the Plans and Specifications (available Ju1y 5th) be approved and the Council adopt the attached resolution approving plans and specifications and ordering advertisement for bids. Bids are to�be taken on July 27, 1983 at 10:30 A.M. City of Mendota Heights Dakota County, Minnesota RESOLUTION N0. 83- RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROPOSED CON- STRUCTION OF WATER t•1AIN EXTENSIONS TO SERVE RIVER- WOOD PLACE OFFICE PARK (Strub & Associates, IM!' PROVEMENT 83, PROJECT 2) WHEREAS, the City Engineer has submitted his report to the City Council with respect to the proposed construction of water main extensions to serve Riverwood Place Office Park (Strub & Associates) (which improvements have heretofore been known and designated as Improvement No. 83, Project No. 2), and WHEREAS, the City Council has heretofore directed that the City Engineer proceed with the preparation of plans and specifications thereof, and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and has presented such plans and specifications to the City Council for aporoval. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved. 2. That the City Clerk with the aid and assistance of th.e City Engineer be and is hereby authori.zed and directed to advertise for said improvements all in accordance with the applicable Minne- sota Statues, such bids to be received at the City Hall of the Clty of Mendota Heights by 10:30 A.M., C.D.S.T., Wednesday, July 27, 1983, at which time they will be publicly opened in the City Council Chambers by the City Engineer, will then be tabulated, and wi.11 then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Neights this 5th day of Ju,ly, 1983: CITY COUNCIL CITY OF �1ENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson, City Clerk m CITY OF MENDOTA HEIGHTS MEMO T0: City Council FROM: James E. Danielson and Public Works Director June 24, 1983 Richard Ploumen'� Public Works Superiident SUBJECT: Public Works Transfer �� As required by the Public Works union contract, the maintenance manl vacancy in Parks was posted for one week. John Neska signed the�request. (�See Back) We spoke with John about this transfer and he feels that even though the re- quested m�ve,from Road and.Bridge Leadman to Park Maintenance man i a less hourly rate�`i'�:� would be in his best interest because he plans on w rking toward being a Public Works Superintendent and needs experience in 11 departments. John nnw has 8 years full time employment with the Cit all of which are in the Street Department. We agree that if it is John's. goal to become a superintendent�;rounding out his experience wauld bE ben flcial. It would also be beneficial to the City in that John has a Associat Arts and Applied Science Degree from 1lermillion State Community College t Ely as a Conservation Technician. This move to �he Park could help him better utilize that training and knowled.ge. We recommend accepting John's request and su6ject to Council's concurrence will post the Street D part- ment leadman vacancy. r � ^ _ .- .-_ �. � _— �- � _. r- June 8, 1983 oi►'3u -}�-:�e-,�.M. In accordance with Article 19 of the Teamster's ��320 contract, anyone interested in a transfer to the Park section of Public Works as a Maintenance Person, please sign below by �i-:30�.M., Wednesday, June 15, 1983. 0 - p S � . � ..r'�4'+t.'� �t . � ^ �-� ♦ �� i J \ • " / � I � ? t ` ��. k• ��-� d CITY OF MENDOTA HEIGHTS MFMO T0: City Council FROM: Kathleen M. Swanson . City Clerk SUBJECT: Personnel Appointment June 28, 1983 { At the June 21st Council meeting you authorized us to solicit c ndidates from the Vo-Tech and Inver Hills to fill the Receptionist/Secretary osition. It was our desire to solicit candidates who had completed secretaria training courses and who would be available immediately. The immediate avail bility was necessary to allow training by Kristi and because scheduled vaca ions would have left us severely understaffed in the general office. j " On Wednesday and Thursday, we received and reviewed one applica ion from each of the schools and one outside application. We also received s veral phone calls from people who had been referred through the schools and othe sources but did not apply. � As the result of the interviews of the three candidates, the po ition was offered to and accepted by Kimberlee Henning, who began work here on June 27th. Kim has completed the first year of the Inver Hills Executive Secret ry program and plans to complete the Associate Degree program through extension courses. She meets all of our qualifications, her references were.excellent, nd if her first few days with the City are any indication, I believe she;will e a f ine addition to the staff. I herewith request and recommend your confirmation of the,appo Kimberlee Henning, 532 Huber Drive, as Receptionist/Secretary at � salary of $925.00 per month. � � tment of obationary -s r � CITY OF MENDOTA HEIGHTS MEMO June 30, 1983 T0: City Council FROM: Kathleen M. Swanson City Clerk SUBJECT: Chapter No. 137 Availability of Meeting Materials Attached is a copy of Chapter 137, Laws 1983. In its wisdom, th Legislature has proclaimed that copies of all materials distributed be ore and during public meetings must be made available to the public as well as to the officials conducting the meetings. This legislative edict imposes on s the obligation to provide a public copy of every piece of material distrib ted with agenda packets, a copy of every handout distributed to you before or d ring a meeting, and a copy of every piece of information distributed by�membe s of the public to the official body during a meeting. � In order to comply with this new law, we will provide one bound opy of all agenda materials for public display (excluding those classified as con idential under the Data Privacy Act provisions). We will include all handouts n the document. We must also caution that members of the audience who�wish o submit written information on any subject during a meeting must be advised to submit either a single copy for the official record or copies for each Counci member, along with one for City records and one for the "public" copy. Bound agenda documents will also be provided for all Planning Commission meetings. ', Park 0 --� ' CHAPTER N0. 137 A bill for an act relating to open meetings; requiring availability of certain materials; prescr�bing penalties; amending Minnesota Statutes 1982, section 471.705, by adding'a subdivision. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Saction I. Minnesota Statutes 1982, sectian 47I.705, is amended by adding a subdivision ta read: Subd. lb. Tn any meeting which under subdivision llmust open to the public, at least ane capy of any printed materials to the agenda items af the meeting which are prepared or distr by ar at the directian of the governing body or its employees ti which are: (I) distributed at the meeting to alI members of the at ing ted governing body; {2) distributed befare the meeting to a11 members; or {3) available in the mee�ing room ta all members; � sha11 be availabJ.e in the meeting raom for inspection bylthe pu lic. The materials sha11 be available to the pub].ic while thelgovern. ng body considers th.eir subject matter. This subdivision does nat apply to materials classif ied by law as other than publ.ic as defined 'n chapter I3, or ta materials rel.ating to the agenda items of a c osed meeting held in accordance with the pracedures in subdivision 2 w ar other law germitting the clasing of ineatings. If a member irtte tionalZy violates the requirements of this subd�.visian, that member shal� be subject to a civil penalty in an amount not to exceed $104. , An actian ta enforce this penalty may bQ braught by any person 'n any court af competent jurisdiction where the adtninistrative c►ffice of the member is lacated. '