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1993-08-03�' 'r � �= CITY OF b�NDOTA �EIGHTS DAKOTI�1 CODdtTTX, �INNESOTA i�GEDYD� ,Auaust 3, 1993 - 7s30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Consent Cale�dsr * a. Acknowledgment of the Building Report for July. b. Acknowledgment of the July 27th Planning Com Minutes. c. Approval to Overlay Marie Avenue. d. Approval of the List of Contractors. e. Approval of the List of Claims. End of Consent Calendar 5. Public Camments 6. �raclamation a. Proclamation Acknowledging the National Council of Women's Day of the Working Parent. 7. Preseatatioa a. Peat Marwick 1992 Audit Presentation 8. IIa�inished aad New Busiaess a. Approval of Baars CUP Resolution - RESOL�TiON NO b. Discussion on Convention and Visitor�s Bureau Pr ORDINANC$ N0. 295 c. Appointment to Dakota Alliance for Prevention Bo d. Appointments to Airport Relations Commission. * e. Discuss NDC-4 Annual Report, Budget and Draft Joint and Cooperative Agreement. f. Update on ivy Falls Creek Project - RLSOLUTION NO. 93-43 - Authorizing Condemnation of Easement. �a ission fewish 93-42 � �posal. rd. � � ; . ended t 3 S ; Miller � � � r � : , , � � 9. Couacil Commeats 10. �,djourn. Auxiliary aids for dissbled persoas ar at least 120 hours ia advaace. If a hours is received, the City of Mendota attempt to provide the aids, however, oa short aotice. Please coatact City 452-1850 mith requests. e available upoa request aotice oi less than 120 Heights will make every this may aot be possible Admiaistration at � � CITY OF MENDOTA HEIGHTS August 3, 1993 T0: Mayor and City Council FROM: Tom Lawell, City Administ SUBJECT: Add on Agenda for August 3rd Council Meeting Additional information is being provided for Agen� items 4a and Se (*). 4a) Building Report for July - A typographical error been corrected on the copy previously provided to Council. 8e) NDC-4 Annual Report and Budget - Additional inf received this week from NDC-4 is attached. MTL:nb tion CITY OF �DOTA H$IGHTS DAICOTI# CO��o D�S%3�lI�TL�SOTl�i ls,ugust 3. Y.993 - 7s30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Consent Calendar a. Acknowledgment of the Building Report for July. b. Acknowledgment of the July 27th Planning Cc Minutes. c. Approval to Overlay Marie Avenue. d. Approval of the Li�t of Contractors. e. Approval of the List of Claims. End Qf Consent Calendar 5. Public Coannents 6. Proclamation a. Proclamation Acknowledging the National Council< Women's Day of the Working Parent. 7. Pres�ntation a. Peat Marwick 1992 Audit Presentation 8. IIafinished and New Bueiaes� a. Approval of Baars CUP Resolution - RESOLVTION N0� b. Discussion on Convention and Viaitor's Bureau Pr< ORDINANCE NO. 295 ssion Tewish 93-42 sal. c. Appointment to Dakota Alliance for Prevention Bo�rd. d. Appointments to Airport Relations Commission. e. Discuss NDC-4 Annual Report, Budget and Draft Joint and Cooperative Agreement. f. Update on ivy Falls Creek Project - RESOLIITION NO. 93-43 - Authorizing Condemnation of Easement. IMiller 9e Council Comment� 10. Adjouan, Auxiliary aids for disabled persons ar at least 120 hours in advaace. If a hours is received, the City of Mendota attempt to provide the sids, however, on short aotice. Plea�e �ont�ct City 452-1850 with rec3uests. e available upoa request notice of less thaa 120 Heights will make every this may aot be possible �idmiai�tratioa at � Nemo pATE: July 27, 1493 T0: Mayor, City Council, end City Acininistratar FROM: Peul R. Ber9, Cade Enforcement Officer �� 1 StJBJECt: 8uitding Activity Report for July l993 txtRRENT TN YEAR TO � 9,3 BUILDIN6 � Q�RMITSs, , l�a,x, V ti n �i „e ol . t �, lL.s.o Vatu�tion �r ol ted � S�D 6 90i,329.00 8,08b.6b ( 56 9,150,598.pQ 73,223.18 APT 0 0 0 � 0 0 0 TOWttHOUSE Q t 0 0 � 0• 0 0 CONDO 1 146,284.Q0 1,326.60 � 28 2,669,3T9.00 18,140.12 RISC, 44 452,553.00 7t483.42 j 184 1,384,7�Q.00 24,105.41 C/I T 1,714,839.Q0 18,924.44 � 41 2, 1b,97'9.Op 25,222.78 • - � Sub Tot+at 58 53,215.005.00 . 535,82t'.62 ( 309 515,321,696.00 Sik0,691.99 � -- I 1 . � � TRADE PERMITS• Ptuti�ir�g 28 Yater 16 SeWer 16 Heat, AC, i Gas 27 Sub Totel 8T , � #,263.00 � 130 80.00 � 75 280.OQ � 72 i 1,899.00 � 165 � t3,522.00 � 442 i TEIIR TO dXTE 92 ( ( 1Lo,L Vt�l at on � ol ted C ( 66 10,857,870.Q 94,3T9.89 ( 0 0 ( 5 bb9,391.0 6,25l.42 � 104 7,312,442.0 44,235.72 f i80 i,i58,8T4.0 20,614.G4 � 36 5,614,Ob3.0 30,0$$.88 � j 391 525,612,645.0 ' 5195,576.05 4,7Z5.00 � t48 375.00 � 792 i,�o.00 J �a� I 8,913.00 ( ?39 '"'�..._.� 515,274.00 � 794 � �sG�r�: I I I 1 Contraetor's ( � ticetuos �5 S1,l25.00 � 287 tT,175.80 ( 253 iF i Tata! 'I40 53,215,005.00 S4d,�rb8.62 �1038 515,321,b4b.00 5163,140.49 �1438 S25,b12,645.Od NOTE: All fee amounts excludt Ssa, Wac, and State Surcherge. Matants shown will reflect anly pertpit, p valuation anwunts. 30,084.00 96Q,00 2,887.5Q 31,443.50 #65,380.00 56,325.00 32bT,281.05 �an check fee, ard 'L CITY OF M�TDOT�t, �IGHTS DAKOTl� COIINTXXa �2g�TtJESOTA PL1�I�NINC COb�I�SIOI�T MINIITES a�x a7, 1993 The regular meeting of the Mendota Heighta Planning Commiss held on Tuesday, July 27, 1993, in the City Hall Council Ch 1101 Victoria Curve. The meeting was called to order < o'clock P.M. The following members were present: IColl, D Dwyer, Hunter, Duggan and Tilsen. Commissioner Friel had n the Commission he would be late. Also present were Publi� Director Jim Danielson, Planning Consultant John Administrative Assistant Kevin Batchelder and Senior Secret Blaeser. � �PRov� oF, �irm�s Commissioner Koll moved to approve the June 22, 1993 Commissioner Hunter seconded the motion. AYSS: 5 NAYS: 0 ABSTAINz 1, DIIGGAN Commissioner Friel arrived at 7:34 o'clock P.M. MISCEI�LANEOIIS '.on was umbers, t 7:30 �eelan, itified : Works Uban, �rv Rim � Chair Dwyer commended Administrative Assistant Batchel er and members of the Planning Commission who served on the S�eering Committee in planning for the Celebrate Mendota Heights Parks ! event. He stated the event was very successful and e eryone present seemed to enjoy the various events sc]�eduled throughout the day. � CAS$ NO. 93-17: DLLB - WETLANDS PLRbiIT Mr. Jake Deeb, of 1780 Dodd Road, was present to disc ss his request for a Wetlands Permit allowing him to cons ruct a second garage within thirty-six feet (36') of Marie Creek/Willow Spring Creek and forty-one feet (41') fr m Pine Creek. Chair Dwyer stated Mr. Deeb's property is located in the southwest corner of the Somerset area. He stated the p operty is just north of Niarie Avenue. Planning Commission JUly 27, 1993 Page 2 Mr. Deeb stated he had xeceived the Planner's report on Saturday and that he was verlr offended in the manner in which the report was written. He stated the report is wrong and biased. Mr. Deeb briefly explained the definitions of words used within the planning report - several, creek, drainage and runof f . Mr. Deeb stated the Planner's Report refers to several creeks located on his property. Iie stated there are not several creeks on his property but there is one creek which runs through the Mikelson property and there is a drainage culvert . He stated both creeks, Marie Creek/Willow Spring Creek are included on the City's Wetlands Map and the Somerset Study Area Maps. He alleged Pine Creek is not included witY�in the City's Wetlands mapping axea. Mr. Deeb stated he met with representatives from the Department of Natural Resources on Monday,.July 26th. He stated at that time, he received an official definition of a wetlands area as defined within the Wetlands Conservation Act of 1991. He briefly explained the definition. Mr. Deeb then stated the drainage located on his property is not categorized under any wetlands definitions and that it should be considered as runoff. In response to a question from Chair Dwyer, Mr. Deeb stated he is proposing to construct the garage within thirty-six feet of the wetlands area. Mr. Deeb explained in 1987 the City rerouted Marie Creek/Willow Spring Creek. He stated that the City, in rerouting the creek, placed his home within the wetlands boundaries. He stated that if the creek had been left alone, his home would not be within a wetlands boundary. Chair Dwyer inquired when Mr. Deeb purchased his property. Mr. Deeb responded in 1990. Chair Dwyer inquired if Mr. Deeb purchased the property with the knowledge of the wetlands infringement. Mr. Deeb responded no. Chair Dwyer stated Mr. Deeb is charged with the constructive knowledge of the wetlands infringement in purchasing the house. Mr. Deeb stated he has talked to the former owner and the former owner stated the City never informed him of their plans for rerouting the creek. He stated the City placed a hardship on his property in rerouting the creek. He stated the City took ninety feet (90') of the south edge of his property without permission. � Planning Comm'ssion July 27, 1993 Page 3 In response to a question from Chair Dwyer, Mr. Deeblstated the former owner of his property was Doug Schmitt. Mr. Deeb stated he had met with City staff and Planner an on June lst. He explained at that time he described his p oposed structure, indicating the exterior will be the same as his home, the best way to construct the garage, and other design details. He stated none of this information ha been forwarded within the Planner�s Report. Mr. Deeb stated if the creek was returned to its location, he would not need a Wetlands Permit. He requested that his fee be waived. Commissioner Tilaen stated that Mr. Deeb is propo ing to construct a second garage on his property. Chair Dw�rer stated the City's Zoning Ordinance does not permit two s parate garages on any property. He stated a Conditional Use Permit is required. He stated Mr. Deeb currently has a tuc under garage and inquired if his intentions are to convert t e tuck under garage into a hobby shop and if so, will the d iveway remain along with the garage door. Mr. Deeb stated h plans to convert the garage into a hobby shop and that h would prefer to keep the garage door. Commissioner Friel inquired if Mr. Deeb will need a bi permit for converting the garage into a hobby shop. M stated he does not know if a building permit is requir� stated he wants to leave the large garage door as he remote control airplanes and refinishes furniture. He he does extensive research work related to electron� that the garage door is needed. Commissioner Friel stated Mr. Deeb has an existing gar� because of the garage an additional garage struct considered an accessory structure. Mr. Deeb inquired City enforces the Ordinance requirement for a conditio� permit for an accessory structure. Commissioner Friel yes. , . Deeb :d . He builds stated cs and .ge and ire is if the ,al use stated A brief discussion ensued regarding the maximum size of an accessory structure relating to the aquare footage area of the property. Mr. Deeb stated his intentions are to convert the e: garage into a workshop which would then make his p: garage�the only garage on his property. Commissione� stated�that once there is a garage on the site a cond: use permit is needed to add another garage. �isting -oposed � Friel .tional ti � Planning Commission July 27, 1993 Page 4 Chair Dwyer stated Mr. Deeb, according to the City's ordinance, needs a conditional use permit. Mr. Deeb stated he needs a Wetlands Permit first. As directed by Chair Dwyer, Planner Uban explained that a Wetlands Ordinance is not designed to prohibit construction within one hundred feet of the wetlands. He stated the Wetlands Ordinance is enforced to protect natural terrain in not the Wetlands Area and to review proposals to ensure they do not detrimentally affect drainage, contours and vegetation. He stated erosion control is also enforced. Chair Dwyer stated the City has granted Wetlands Permits for fences and decks at this setback. Mr. Deeb stated his home is ninety feet (90') from the creek. He stated the City has not been enforcing the Ordinance related to improving or replacing driveways. He briefly explained his conversation between himself and the City's Building Official regarding whether or not a Wetlands Permit is needed for changing his driveway. He stated the City has created a hardship in moving the creek near his property and forcing him to apply for a Wetlands Permit. Mr. Deeb clarified 'to the Commission that the car port as referred to �in the Planning report is not a eheltered area. He stated the area is 45' by 60'. In response to a question from Commissioner Duggan, Mr. Deeb stated his hobby of refinishing furniture is not for profit. Commissioner Duggan stated that a future owner could use the workshop as a place of business. Mr. Deeb stated he is willing to sign a piece of paper indicating he will remove the garage door when he sells the home. Mr. Deeb inquired if the City considered the hardship it was creating in 1987 when the creek was moved. Commissioner Duggan responded the City, in 1987, saw a home with a garage meeting all standard requirements. He stated the City cannot predict future changes and that we cannot envision all future considerations. Administrative Assistant Batchelder stated when the City moved the creek in 1987 a Wetlands Permit should have been granted for ninety feet (90') for the house. He stated if the Wetlands Permit had been granted in the past, Mr. Deeb would still need a Wetlands Permit because the proposed garage is to be within thirty-six feet (36'�) of the wetlands. He stated a simple granting of a Wetlands Permit is not a carte blanche approval of future Wetlands Permits. � Planning!Comn July 27,�1993 Page 5 i Commissioner Duggan stated he had toured the property � the Planning Commission aneeting tonight. Mr. Deeb not he does not appreciate that no one phoned him prior meeting to tour the site. He further stated he feels � invasion of privacy when a Commissioner tours a aite prior knowledge of the property owner. Commissi:oner stated the Planning Commission is a fact finding body a the City Council. He �tated it is the Planning Commi job to find the facts which includes touring of pr Duggan stated the staff informs property owner Commissioners may be visiting. ; Commiasioner Duggan inquired how much fill has been onto the property. Mr. Deeb responded about 90 to 100 He stated the fill has been placed in a fashion,to n the trees. He stated he phoned the City two years ago out the restriction on filling and he also phoned the get direction on how far from the tree line fill placed. He atated, as recommended by a forestry servi fill has not been placed beyond the skirt of the pine In response to a question from Commissioner Tilsen, Works Director Danielaon stated Pine Creek is included City's Wetlands Map. Commissioner Friel stated he is concerned !abo� infringement of wetlands. He stated he cannot remem construction of a facility that provides such a large of impervious surface at such a close proximity to We He stated the City has approved the construction of fen decks near a Wetlands. He further stated the W Ordinance has been designed to help prevent future prox construction near a wetlands . He stated he is not � incl sion rior to :d that to the tisan aithout Duggan ivising asion's �perty. ; that yards. �t kill �o find DNR to can be �e, the trees. Public on the t the �er the amount :lands. :es and of to be in favor of this rec�uest. j In response to a question from Commissioner Roll, Publi Works Director Danielson explained the creek was rerouted in 987 in order for the Mikelson property to be developed.! He stated with the new alignment, fill was placed at both ends of the existing creek which has now created a pond in the cent r. He stated should the Mikelson property be developed, W tlands Permits would be needed. , Chair Dwyer acknowledged that all signatures of cons�nt had been received. Commissioner Tilsen moved to waive the public hearing Commisaioner Duggan seconded the motion. � AYES: 6 1JAXS a 0 Planning Commission July 2i, 1993 Page 6 Commissioner Duggan moved to table the wetlands request until August 24, 1993 Planning Commission meeting and directed staff to provide a response on: 1. A clarification of the historical changes that have occurred regarding Marie Creek/Willow Springs Creek, including the location of the old creek. - 2. The proper planning application required for a request for a second garage structure in the R-1 Zoning District. Chair Dwyer stated he does not see the grounds of granting a Wetlands Permit of a 900 square foot structure within thirty- six feet (36' ) of a Wetlands. - AYES: 4 NAYS: 3, DWYER, FRIEL, TILSEN INFORblAL DISCQSSION 6oITH T�pAn�DSOI�Y DEVELOPMENT RLGARDING CIIP FOR biOTEL IN "I" DISTRICT Chair Dwyer explained Tharaldson Development has requested an informal presentation before the Commission prior to their submittal of revisions for a new project on a previoualy approved hotel for Northwest Airlines employees. Chair Dwyer stated that instead of a three story hotel it will be a four story with 117 units and it will be open to the general public. . Mr. Renneth Scheel, representing Tharaldson Development, stated there is no contractual agreement with Northwest Airlines. He stated they have complied with all the requirements noted in Resolution No. 92-34. He stated the primary change is the footprint has been reduced and an additional story is being proposed. He stated there will be an indoor swimming pool. He stated this will be full scale luxury budget hotel. He further stated a continental breakfast will be served to the gueats in the morning. In response to a question from Commissioner Dreelan, Mr. Scheel stated the facility in St. Cloud was their first hotel and there have been several changes in their hotels over the years. Mr. Scheel noted the concerns of the Council with the lack of parking and increasing the green area. He stated the primary changes will be in the eacterior with more architectural detailing. Planning Co 'ssion July 27,�1993 Page 7 i In response to a question from Commissioner Koll; Mr. stated Gary Tharaldson, owner of Tharaldson Developm� the primary developer for Niarriott producta . He statec no contract associations with Marriott. He !stat Tharaldson buys franchises. Mr. Scheel stated Tha Development creates hotels for a distinct market explained the Fairfield Hotel is considered a"notch the Courtyard by Marriott. He stated their market business travelers. i Chair Dwyer noted his concern for constructing a,hote side an already establiahed hotel. He noted his conc the possibility of a building sitting empty. !Mr. stated Mr. Tharaldson has a tremendous amount of record can be made available� assuring the City of the t development Tharaldson does. He stated numerous hotel along side other hotels. Nlr. Scheel stated there wi: letter from the Courtyard by Marriott. ! In response to a question from Chair Dwyer, Mr. Scheel he believes the Courtyard by Marriott is usually 80 occupied. Commissioner Duggan stated the hotel is ver Mr. Scheel briefly mentioned a moratorium on construc Bloomington due to the possibility of the airport ex its runways and the possibility of tearing down four ho its path. He stated four major hotels will come down Commissioner Tilsen noted his concern for the shape of and the configuration of the parking lot with;rea� ingress/egress access for emergency apparatus. !Mr. stated this plan has not changed since the Council a� the request last year. He stated at that time, the Pol Fire Departments reviewed the plan. �, Commissioner Dreelan inquired if adding a fourth story building will create a safety hazard. She inquired City has the capability of fighting a fire in a fou� building. Commissioner Dreelan stated the Fire Dep< should review the new plans relating to the fourth stc the ingress/egress access. Mr. Scheel stated there is� grassy area in the back where they could install a gr� to help emergency vehicle access. j Scheel :nt, is he has :d Mr. �aldson . He below is for along rn for Scheel ; which pe of build L be a stated ercent � busy. ion in in :he lot �ct to Scheel ce and to the if the atory .rtment �ry and i large ,ss pad Mr. George Burkards, representing United Properties, stated the landscape estimate is greater than Courtyard by rriott and that the area to the east is left open for future �arking when that land developse ' Mr. Scheel stated Marriott and that the parking lot. Planning Commission July 27, 1993 Page 8 the front door of the hotel will face the there will only be automobiles parking in In response to a question from Commissioner Duggan, Mr. Scheel explained two drainage plans had been submitted to the Council last year. Mr. Scheel also stated there will be security lights, larger islands, ADA compliance and sprinklers. He further stated they will be using concrete instead of tar. Mr. Scheel also stated Gary Tharaldson is willing to share his financial history. In response to a question from Commissioner Tilsen,•Public Works Director Danielson stated the City has adopted new drainage standards. Commissioner Tilsen stated he would like to see the signage stay within the Ordinance requirements and not issue variances. Mr. Scheel thanked the Commission and indicated his intentions of returning to the Commission in August for a formal public hearing for Conditional Use Permit. CONTINIIBD HEARINGs PLANNED UNIT DEVSLOPb�NT ORDIN1�iNC$ Chair Dwyer explained the Planning Commission and City Council conducted a workshop in June to discuss amendments to the City's Planned Unit Development Ordinance. Commissioner Friel stated he has read all of the language in the proposed Planned Unit Development Ordinance and is suggesting some changes to conform the language. He suggested revisions to Section 22.1(1), 22.1(4) and 22.1(5). Administrative Assistant Batchelder stated the revisions seem appropriate. ' Planner Uban noted on Page 401(113 ) that the percentage of impervious surface in the project area shall be no more than seventy (70) percent instead of thirty (30) percent. Commissioner Friel stated he has reviewed the suggested revisions by City Attorney Winthrop and Weinstine and that these should be included. �J r. � i Planning�Comm July 27,�1993 Page 9 � � Commissioner Duggan moved to recommend that City amended the Planned Unit Development Ordinance docume revisiona suggested by Winthrop and Weinstine. � He stated Commissioner Friel should be commended f significant efforts in amending the Planned Unit�Deve Ordinance. � Commissioner Friel offered a friendly amendment Council should consider including the changes to'conf language in Sections 22.1(1), 22.1(4) and 22.1(5)�. � Commissioner Duggan accepted the friendly amendment. Commissioner Friel seconded the motion. AYSS: 7 j NAYS: 0 VERBAL RrsVIE47 Public Works Director Danielson provided a verbal rev: the planning items at the previous City Council meeti� In reference to Convent of Visitation�s recent�requ construct a montessori, Chair Dwyer noted the P: Commission�s concern for the dangerous condition'cre� increased traffic exiting Lake Drive and turning north � Road. The Planning Commission felt there are nn problems creating a dangerous situation for motorist� Commission suggeated that the main traffic be routed i Mendota Heights Road. ' Commissioner Duggan directed staff to send� a recommending to the Convent of Visitation to considez Mendota Heights rather than Lake Drive. j I Chair Dwyer pointed out that the revised plan had nc reviewed by the Planning Commission. He statec approximately 42 additional cars will be utilizing LakE and that ample consideration to the safety of motorists have been given. ; .ssion ouncil t with urther r hi� opment �tating �rm the for est to anning ted by �n Dodd ,ltiple . The letter using �t been L that : Drive should Planning Commission July 27, 1993 Page 10 • � � ��; �I��Mti There being no further business, the Planning Commission adjourned its meeting at 9:13 o'clock P.M. Respectfully submitted, Rimberlee R. Blaeser Senior Secretary 0 CITX OF 1VIENDOTA, HEIGHTS � T�:� , �, July 30, 1 TO: Mayor, City Council and City Adm° 5 FItOM: Shawn Sanders, �gineex In-Ta�a�g SUBJECT: rRarie Avenue Resurfacing - eVachtler Avenue to Victoria Road DISCUSSION: This sectioa of Marie Aveaue was last surfaced in 1974, and recent `visual shows the road is deteriorating. Transverse and longitudinal cracking along with sma along this section create a mugh driving surface for motorists. Patching of these � potholes provides a short-term solution, but long-term solution is waraanted. j potholes 3cks and I pmpose that a resurfacing pmject be perfarmed on this section, similar to � e section that was performed last year on Marie Avenue from Delaware Avenue to 5utton e. The resurfacing would consist of milling off the top layer of existing payment, filling in e cracl�s, and overlaying the section with a new wearing caurse. 1�pproximately 3,000 feet of s would be resurfaced. � Since Marie Avenue has been designated as a State Aid street, fuads for would came�from the State Aid Maintenance fund. The cost to complete this pmjE approximately $65,000. � i ' � RECONIlV�NDATION: I recommend Council to authorize staff to prepare plans and sgec resurfacing pmject on Marie �Avenue from Wacbtler Avenue to Victoria Road. � ACTION REOUIRED; i I If Council concurs with the recommendation, they should pass a motion autho preparation of plans and spec�cations for the resurfacing of Marie Avenue from � Avenue to Victoria Road. ! � , � SS:dfw i , j is project would be for a rizing the Wachtler ` �i LIST OF CONTR.ACTORS TO BE Ak�PROVED BY CITY COUNCIL August 2, 1993 i i Excavatiag License Apple Excavating DLR Excavating Kenealey Co. Inc. Masonry License Axel Ohman Inc. Serice Construciton Inc. Gas Pipiag License American Burner Service Inc. Heating & Cooling Two Red Rock H�ating & Sheetmetal Tnc. HVAC License Heating & Cooling Two, Inc. Red Rock Heating & Sheetmetal Inc. Seneral Cantractors License Dakota Fence of Minnesota, Inc. 0 a ... , , ;{;, , . . . 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OOf, Umpi res � ' •. , ';= ~`':.;,`'•`= • � �� F �mnar � sp ys � �rand i��,1 19273 35.29 DaYid.Olson exp reimb �1427 4. 2,500..00 Decision Resources Re DT study � � �';;.: y,�, " s a, ��A:�#. �s s,�:,^�°� "'�-�� '��:� �;��::3 _��;� • � - �;> � �' �,3� � : �'1 ��1 P�.Y. � x �� ,��. .�. !a^�. s� : �• $.� �' � � ,� Y�x.% .+�. . �u;s '��;�: �"�.; �ag."a�w,�a : � _,.,.:na ° , i=e� S.$c. x Ss, at �..'�.;,"'.,� , �� , �. � `�`�.. ,� ��;` • 1�276 • ^�;;:�;71�39. roe�c �[ �. � ';�;. 3P�rks�ce"1e�� w ��- � .��r .,_.,�.� ��.� w.r� q"�,,-: - �� ::.�x �,P. � .,� ~�: �. � ��<. � y,' �. . t , Jf' �As s.. {ie^'.9ra:') �`�� w g" 4 <;gt,�is k;�,� ?�t .w�;kq,a ta,; � xsc.,;nr., X. � a+ 4. � -�'s�Z"'?�osn. zV3.. !� ,��-. �; ,..i; �;.. 1?�277;�,�-�;;,;�,�r=6o;;.oOtSe`siale L"U CoaTition �'r,e r��'�-;_„ �;� �x,.NT=,: ��=. �w;�,.:� sa -�. "`�.� r.�..�.-. s.. v, ..:_ ..�. ..9 .r _ �:x. �. ..s� � 14289-293 �285.00 Umpiresy:� n . , . •14294 � 883.58 Nor'west 7J23 payroll J7 a.a�?'�=.%Y.+n'"�sYif1..Y.�..�•, � 1�� 14299 13.84 PERA 14300 9,080.39 " 90;089.15 � � � .. ,' fl5 � ;�.�;;'r'��.:�:-�� " x..:�- :�:_ ; :�;.�. . w ^'k �nF9 � , <. ,..�,:; .:. _, �_ -s : �•. ;; > , - , � . ! � A� ��.��i=3 . .. , r n ; ' ;� .. ,. � ero.* xrY .��, '4,";. `�.. ;+�y :a';�. .t.��;��,�' ,..:i:'�."' .,-.n�' °c.�,. .... e , _, ..z.��...•a .. _ ;e"��..,...��'v::s'`<� _ ..,,,_ _ .. . �. r. � 71{^ x� ` '-L �""�:�a,;e`�i�'� V'� �';„�rc., <:,,:�,: r • \..� � ,.. . .. • . „ ,., .. . . ■ NA"CIONAL COUNCI� OF JEW4SH WOMEN ST. PAUL SECTION July 28, 1993' Mr. Tom Lawell, City Mendota iieights �°City 1101 Victor�:a Curve Mendota Heights, MN. Dear Tom; Administrator xall 55118 On behalf o� the St. Pau1 Section of the Na�ional Council of Jewish Wom� I woul.d lilce to ask Mayor Charles Mertensot�a to declare September 9,19 D�y of the Working Parent, Enclosed is a sample proclamat3.on. � I have spoken with Mapor Mextenso�to, and he asked me to contact qau ta this a.�em included in the agenda for the August 3, 19�3 City Council me At that meeting we would like to have �he Mayor pose for photagraphs wi Section Co-Presidents, Elissa Getsug and Laurie Smith. We in�end to is press release a2ong with the phato ta local media. Thousands af Mendota Iieigbts �itizens juggle the demands of work and fa day. The National Cauncil of Jewish Wamen has designated September 9, the Dap af the Warking Parent, a natiortal dap to focus attention and pr resources to meet the needs of aI1 Americans wha balance work respansib with the demands of caring for families: On that dap, NCJW Sectians ar countrp wi11. distribute gift�boges ta their communities. The gifts are for Thought lunch boxes cantaining child care and elder care resource i tian. The St. Paul Section is taking part in this endeavor. ` � i Since 1893, NC,TW has warked irz over 500 commnnities to further the well of fami.lies of a].1 socio-economic, religious, racial, and ethnic backgr Far NCJW, the Dap of the Working Parent will be�•an oppartunity to �reaff commitment �o helping people balance wark and family responsibilit3.es. Day of the Working Parent will be a centerpiece of our Centennial anniv celebratian. ' I hape the Mayor will join in helping NCJW celebrate 200 years af warkii America's families by proclaiming September'..:9, 1993 NCJW's Day of �he Wc Parent, I will contact pou prior ta August 3 to d.iscuss timing•and any information you may wish. . . � Thank you. Siztcerely, G:�/�;�� % l"" � Vicki L. Ratz, ice President for Public Re].ations ELISSA GETSUG, CO-PRESIDENT St. Pau! Section, NCJW 2090 Fiighland Pkwy St. Paul, MN 55116 696-0911 (NCJW), NCJ.W `s have ting. h our ue a 31y everp 993 as liti.es �und the Food �,,,.m.�_. uaau.a • rm our NCJW's rsarp for LAURIE SMITH, O-PRESIDENT St. Paul ection, NCJW i8Q Bachelor Ave. � St. aul, MN 551'18 452-2738 � CITY OE 1�lENDOTA IiEIGHTS 'M4��M_��7 July 30, 1993 T0: Mayor and City Council FROM: Tom Lawell, City Administr� SUBJECT: Proclamation Acknowledging the National Council of Jewish Women's Day of the Working Parent DISCiJSSION Attached please find a letter from Vicki Ratz, Vice President for Public Relations of the National Council of Jewish Women (NCJW) . In her letter, Ms . Katz has asked the City to proclaim September 9, 1993 as NCJW's Day of the Working Parent. Specific activities planned by NCJW on that day are described in her letter. Ms. Ratz has spoken with Mayor Mertensotto who has requested this item be included on our August 3rd Council agenda. Representatives from NCJW intend to be present at that meeting to help generate additional publicity for the upcoming event. ACTION RE4IIIRED Should Council desire to proclaim September 9, 1993 as NCJW's Day of the Working Parent, a motion should be made to adopt the attached Proclamation. MTL:kkb CITX OF 1�lEI�]DOTA IiEIGHTS . , MEMO � i I July 30, 1993� T0: Mayor, City Council and City Administ , � FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: 1992 City Audit DISCi7SSION The firm of Peat Marwick has completed the 1992 City Mr. Steve Laible of Peat Marwick will be at our August�3rd meeting to review the audit and answer any questions wi might have. � ACTION REQIIIRED No action is required. This is for Council LES:kkb ►udit . 'ouncil ch you CITY OF I4IENDOTpi fILIGFiTS �� ' � July 30, 1993 To: Mayor, City Council and City Administ From: Kevin Batchelder, Administrative Assist t� Subject: Case No. 93-12: Baars - CUP for Accessory St Proposed Resolution of Approval with Conditions � DISGIISSIpN I At the July 20, 1993 City Council meeting, Mr. Clifforc of 1947 Rnob Road, appeared before Council to request a�Conc Use Permit (CUP) for Accessory Structure to construct a detached garage. The Planning Commission had recommended de the requested CUP on a 4-2 vote and some of Mr. Baars ne attended both meetings to voice their concerns. i The City Council, Mr. Baars and his neighbors were reach a compromise with a proposal that contained a n conditions including the reduction of the size of the � detached garage. The City Council directed staff to'pr appropriate resolution of approval based on the agrE conditions for formal approval at the August 3, 1993 meet The six (6) conditions agreed upon were: 1. Removal of the existing storage shed. 2. Permanent elimination of the existing tuck under�g� 3. Size of detached garage reduced to 728 sq. ft. (2�6' � i 4. Garage doors limited to two (2) single doors not eight feet (8') in height. ; 5. 6. � to The rearrangement of proposed landscaping to place f< spruce trees along the south facing wall. � Garage is to be for residential vehicle use only.! ture Baars, tional large, iial of .ble to ber of � �posed, �are an 3 upon ig . �e . 2 S' ) . exceed �ur (4) Please see attached, proposed resolution of approvallfor a Conditional Use Permit for Accessory Structure for 1947, Rno}� Road. ACTION RE4IIIRED ' I If the City Council so desires, they should pass a adopting Resolution No. 93-_, A RESOLUTION APPROVING A COND] USE PERMIT FOR ACCESSORY STRUCTURF3 AT 1947 KNOB ROAD. 4 ion � 4 � CI�'Y OF D�TDOTA iIEIGHTS DAKOTI�1 CO�N'�Y, D�1C�TNESOTA �►7�J.1V31�8q 6Y�s �� A RESOLUTION APPROVING A CONDITIONAL IISE PERbIIT FOlt ACCESSORY STRIICTQR� �T ].9�7 E�TOB ROAD WHEREAS, Mr. Clifford Baars, of 1947 Rnob Road, has made application for a Conditional Use Permit for Accessory Structure to construct a 988 square foot, detached garage on his property at 1947 Knob Road, as proposed on site plans dated June 9, 1993; and �REAS, the Mendota Heights Planning Commission conducted a public hearing on June 22, 1993 to consider said application; and WSEREAS, based upon the public record produced on June 22, 1993 the Mendota Heights Planning Commission recommended to the Mendota Heights City Council that the Conditional Use Permit for Accessory Structure be denied and with proposed findings of fact. �HEREAS, The City Council heard testimony at their July 20, 1993 meeting to consider said application and a compromise was reached between the City, neighbors and applicant on a detached garage of a reduced size contingent on conditions set forth by the City Council. N0� THEREFORE IT 2S HEREBY RRSOLVED by the City Council of the City of Mendota Heights that the proposed Conditional Use Permit and Size Variance for Accessory Structure is consistent with the general welfare of the citizens of the community and the surrounding land; and BE IT FIIRTHER RESOLVED, that construction of said detached garage is conaistent with the general purpose and intent of the Zoning Ordinance; and B$ =T FQRTHER RBSOLVED, that the Conditional Use Permit for Accessory Structure at 1947 Rnob Road be approved subject to the following conditions, said conditions being: 1. That the existing storage shed be removed prior to the isauance of a building permit for said detached garage. ._ _-- - . - ----- _ . . .. .. .. . . . . . I --- _ ... _ � � 2. That the existing tuck under garage be eliminated in manner to be permanent prior to the issuance of a building pe it for said detached garage. i 3. That the size of said detached garage not exceed seven undred and twenty eight (728) square feet, with dimensions o twenty six feet (26' ) by twenty eight feet (28' ), as agreed t by the applicant. 4. That said detached garage be limited to two (2) singl� doors not to exceed eight feet (8') in height. � 5. That landscaping, as proposed, will be established iz the placement of four (4) spruce trees along the south said detached garage. � 6. That said garage will be used solely for the�pu �gara ing residential vehicles. � � �� , -� �� - � .�..�- ; � Adopted by the City Council of the City of Mendota Heights day of August, 1993. � CITY COUNCIL j CITY OF MENDOTA HEIGHTS By Charles $. ATTEST: Kathleen M. Swanson, City Clerk ot garage uding �ll of se of 3rd Mayor CITY OF NIENDOTA �IEIGHTS i� • July 30, 1993 TO: Mayor and City Council FROM: Tom Lawell, City 1�dministra SUBJECT: Consider Convention and Visitor's Bureau Propo: J DISCUSSIpN ! � In June the City Council received a presentation David Johnston, Courtyard by Marriott and Mr. Dan Aberg, Dakota County Chambers of Commerce, regarding the formation of a Convention and Visitor's Bureau (CVB establishment of the CVB would be accomplished thrc enactment of a 3 percent lodging tax as authorized by D Statute 469.190 (see attached). Council suggested the tabled to allow time for additional research and this item rescheduled for Council consideration on August 3, 1993. In response to questions raised by Council, Nlr. Johns Mr. Aberg have submitted the following attachments for your I 1. CVB Draft Ma.rketing Plan dated April 15, 1993. 2. Draft CVB Budget dated April 12, 1993. j 3. Letter of support from Northland Insurance Compa 4. Draft Ordinance Establishing Local Lodging Tax. 5. Draft Agreement Between the City and the CVi. om Mr . �rthern >ssible The �h the inesota tem be �s been and s. Mr. Johnston and Mr. Aberg will be present at our Au st 3rd meeting to discuss this issue with the Council. In additi n, Ms. Meredith Fritz representing Northland Insurance will be pre ent on August 3rd in support of the CVB and lodging tax proposal. AGTION R84IIIRSD Council should receive the presentation from Mr. Johns Mr. Aberg and discuss the merits of establishing a CVB and e: a local lodging tax within Mendota Heights. Should Council to enact the proposal, a motion should be made to adc attached Ordinance N0. Establishing the Local Lodgi� and a separate motion should be made to enter into an Ag; with the Northern Dakota County Chambera of Commerce Convent Visitor's Bureau regarding the operation of the CVB. j MTL:kkb .on and acting desire �t the g Tax, eement .on and i 469.190 . LQCAL.LODGING TAX. • `'.�:. ' I •: Sutbdivision i. Authoriza�an. Notwithstanding section 477A.416 or any other a statutory or hame ruie charter city may by ordinance, and a towin may by the a�i tive vote of the electors at the annual town rneeting, or �at a• special town' meet imgose a tax of up to three percent on tb.e grtiss receipts from the furnishing for can eratian of lodging at a hatel, motel, roaming house, .tourist court, or resort, other t the rent'ing ar leasing of it for a continuous period. of 30 days or more. A statutar hame rute charter city may by ordinance impose the tax authorized under this subd sion an the camping site receipts of a municipal campgraund. ' 1 Snbd. 2. EZdsting taxcces. Na statutory ar home rule 'charter city or ttiwn i impose a tax under this section upon transient Iodging that, when combined with tax authorized by special law orenacted prior to 1972, exc�s a rate of three perc� .�-.Subd:':3, Dispasition of prn�eeds:'Nfnety-five percent bf the gross praceeds'fi any taz�imposed�urider 'sulidivision 7'shall be�used by the statutory ar home rule cha city or towa to funii a�Ioca1 canventiaa or tourism bureau fair #he p�rpcise�of markei and�prmmbtiiig`thc�cityo "r.'town as'� touiisf�of aSa'ven.tion center:Tliis°subdivisiori`sl notapplyto anystatutoryarhomcrulec�artercityortownihathasalodgi,n�taz"aut rizGd.bycspeciai;taw.or enacted pri�r to� 1972:at:ttte timc.of taactment af this �secti �_ �=z; �Sdbd:��.�Uriorgaaize� territaries: `A��oiiaty: board ��cairig"as" a 'tdi�'vri 'tioar'd a nesgect•ta aei'unorgauized territary may iafpase a lodging ta�c witt�ia the uaorgaai: territary'aocarding to ihis section if it determiaes by resolutaon that imposition of taau is in the public interest. . • � ' . • , � . • Subd. 5: Revez'se referendum. If #he oounty board passes a resolution nnder sut vision 4 to impose the tax,.the resolutian must be published for.two successive we in a newspaper of general circulation within ihe unor�;anized territory, together a a natice fixing a date for a public hearipg on the pmposed tax. . The hearing must be held nat less t11an two weeks nor more than four weeks.af the frrst gublication af,ihe, natice., After tfie gub?ichearing, the caunty board may det � v�ntu tu��county'auc�itoi'vvithiri30:days`af%�tIz��tutioii ��s�ubiish� The,pctitian �must bc signai by voteis who resid� in tiie uno'r'gaiiizad�temtory: T1ie aumlier of signa= tures� must eqw�l at �least five'pera�nt �of thc number of persons vatiag in the ienorga nixeci� territory'in" tiie�tiast general elcction. if such•a petition is timeiy fiied, the resolution is not effective until it has been sutimitted to the vaters residing in the unor- g�anized�territciry at agenerat orsgeciat e2ection and a major'styaivates cast on the ques- tion�of approving the resotution ane in the affurmative. The commissioner of revenue shall prepare a sugge;sted farm of quatian to be presented at the referendum. Subd. 6. Joint pwwers agreements. Any statutory or home rule charter city, town, or county when the county board is acting as a town board with respect to an uaorga nized territory, may enter inta a jaint oxez�cist of pawcrs agreement pursuant to section 471.59 for tb.e purpose of unposing the tax and disposing of its pracceds pursuuant to this seciian. Subd. 7. Colledioa The statutory ar home rule chartcr city may agrce with ths commissianer af revcnue that a taxc imposed pucsuant to this section shall be coltected by the commissianer tagether with the taac impased by chapter 297A, and subject to the same interest, penalties, and other rules and that its proceeds, less the cost ofcollection, shall be remitted ta the city. History:1987 c 291 s 191; 1989 c 277 art 1 s 30; 1Sp1989 c 1 art 8 s 1-3; 1990 c 604' art 6 s 6-8 JUL 29 °93 13�2? � FRO� CTYD MENDCiTA HEIGHTS yl� -•, _ . . ��., � ;��.,• :� .,, i � :'�► s�,3ct�i..�� The marketing pian for the Eiret year of operati.on wf21 be an three Eronts. A�p,�TI8IN4 s The CVB �ri11 undeir�ake extensive market research determine the best vehicles Por their advertising Zt is the intention to advertise in magaxiaes an+9 new8paperg. The CVB Wiii Work with t�n acivertising deve3.op themes, �speciffc m�zrketing technic�ue� and range marketing atrat+egy. '• �� ta da3.lars. agency to $ lang gi��.�. One of the most ef�`eat3.ve ways of �tel�.�ng ou.�se2ve8 is to promote through brachures and nn "Ev�nts ^ magazine. Th�.s �a'i22 te31 tha reader abaut the evsn�s, entsrta�.nment, and eat3,ng establfsi�mants within Esgan and a�y special evertt8 occurring in the metropo7.itan area. A direct �aai�, campaign wi3.1 ba irtstituted along with a newsleiter. �8� �'$� The GVS will participate n� exhibitcrs irr many of the trade shoras as possible. firade shows may include: � Other tra�de identiffed. * Jaakrebbit Lines Trade Stto�t * Jeifereon Lines Trade Show * Des Moir�ea Trade Show * ACTA Trade Show * Amsrican Bus AesociAtion * Minnesota of#ice of Tourism Co-ap E�`forts �hows can and will be cons3dered as the� ate �hen a directar is hired, a/he will hnve +great input on deveioping a Plan of Work and farmulating a comprehensive tnarketing p3an. The d3.rectar will be under the direction of the Cv8 po3icy board as deEined in tbs CV8/Chamber agreea�ent . � �4 . JUL 29 '93 1��27 FROM CTYD MENDOTA HEIGHTS TO 4520940 DRAFT BIIDGET NDCCC CVB Income: Taxable Base $8,000,000 Tax @ 3� 240,000 Less 5$ Admin Fee �12�04Q) Tota3 Tax Revenue L�penses : Personnel: Executive Director 35,000 Taxes 3,500 Auto Allowance 3,000 Medical i,800 Life Ins. • 700 Retirement 2,000 Totai Executive Assistant i/2 Time 10,000 � Taxes 3,000 Medical 900 Life 480 Retirentent 1, 000 Auto 1,500 Total Assistant Total Persoririei Operating Expenses: Accounting 4,000 Education 4,Q00 ReTtt 12, 000 Depreciation 2,500 Telephone 6,000 Postaqe 9,d00 Dues/Subscriptions 3,000 Snpplies 3,000 Admin Expense 7,200 Total operating Start-Up Cost: Furniture 7,000 Computer , 5,000 Miscel2anEous 2f5oo 'otal Start-up . Tota3. Personnel and Operating costs 4�I2l93 46,OQ0 �4�8oa 228,000 50,804 50,700 14,SQ0 126,000 PAGE.004 „ JUL 29 '93 13�27 PROGRAM COSTS: Advertising: Magazines Newspapers Ad Agency Conventions Display Booth Total Advertising Print: Brochures Direct Mail Newsletter Maps Total Print Trade Shows: Shows Fams Supplies Incentives Totai Trade ShoWs Miscellar�eous Total Program cost Carryover @ 5.25� TOTAL EXPENSES kw FROM CTYD MENDOTA HEIGHTS � i3,000 7,000 12,000 2,000 3,000 21,000 5,000 3,000 2i000 8,000 5,000 I,000 3,Q00 TO 4528940 0 37,000 31,000 17,OOQ 5,000 sa,000 12.Q00 228�000 ./ � PAGE.6Q5 , � � L JUL 29 '93 13�26 JU1y 9, 1993 FROM CTYD MENDCITA HEIGHTS Mr. David Johnston Generat Manager Marriati Courtyard 3352 l�ortt�ar�d Drive Me�dota Heights, MN 55120 Dear Mr. Johrtston: � Thank you for your letter of Juiy 7� 1993. TO 4528940 I support ihe proposed fhree percent tax levy to fut�d a local Corivertteon & Visitors 8ureau. i would be happy to write a letter or send a representative from my company to the next Mendota Heights City Cot�ncif ineeting ptedging my company's suppoR of th8 CVB. In your letter, you feisRed to a comment made by Ken B�endle. Ken was speakirtg as a residerrt ai Me�dota Neights. Your hotei provides exce[lerrt accommodations and services for our guests. We're fortunaie to have your faclfiry on Northtand Drhre. Sincerely, GGG:sjw:WP932,92 GEN� G. GOPON, CPCU, PRES/DENT NOR7NLAIVD UYSURANCE COMPANlES T29� NORTHLAND ORNE MENDOTA HE/GHTS, MINNESOTA 55720-1146 PAGE.002 � dRDIbiANCE NO. 1�.n ordinancs of the City of Mendota�Heights, ame»ding Mendota Heights �ity Cc►de Chapter entitlad by adding Section reqardf,ng e establ shment of a local lodging tax; and by adoptinq by reference Mendo�a Heighte City Code Chapte�c , a�nd Section . " `rhe eity council of the City of Mendata Neiqhts doee ordain: seaticn s. K�ndota 8siqhts City Code Cbapti�r is hereby amended by adding section to read a fs a2lows: s�c, _____- Loc�w Lonc�iNa �AS. subd. i. purpos� aad DetinitioAs. A. �„�r�ase. in order to fund a local conve�tion or tourism bureau for the purpose of marketi,nq and promoting the City af Menaota Heights as a tourist ar convention center, it is in the be�t interest of the City to impost a 1oca1 ].odging tax #.n acccrrdanca with Minnesot� Statutes. B. D��ir�ition�. i. Lodging sha21 mean the furnishing for of accommodatione� at a hotel, motel, tourist court, or re�sort, other than leasing of it for a cantinuous periad (30) days or more. considerat3.on roominq house, the renting or af th irty 2. operator sha2.1 mean any person, corparation, gartnership ar a�soci,ation who provides lodging to othere. subd. 2. Impostitioa of Tax. A2i operators shall impose and C4ileCt a tax of three percant {3�} on the grosg receipts from the furnishinQ of 3.odging at the t�ime the lodging fee is paid. The amount of tax sha1l be separately stated from the lodginq charges, The lodging operator shall hold in trust far the City all taxes coliected hereunder. sube. �. Payment aad Retu=ns. The operator shall remit to the City all taxas ca2lectad he=eunder nat latsr than � twenty-five {25) days after the end of the month in which the taxes were collected. At the time �he taxes -1- 8ubd. 4« are remitted to the City, the operator shall : the City a t�x return on a form furnished by � containing the follo�afng � information and s�uch information as tha City may require: �� C. Tha grass receipts irom furnishinq lodging, the period covered by the return. The amount oi tax imposed and collacted r�s hereunder for the return period. The eignature of the person ;�31ing the ret that of his agent duly authorized in writi D. The perfod covered by the return. E. Thc a�aunt at uncoll.ectib2e ladg�.ng subject to the lodginq tax. The aperatvr may offset against the taxes pay and due wf.th respect to any reporting period, amount oF taxes imposed by this chapter previ paid hereunder as a resu2t of any transactioan cansidaration for which became uncollectible �uch raparti.ng periad, but anly proportion to projection of auch consideration which become uncol.lectibl,e, axamiaatioa ot �etu=a, �►cl�uatm�ntr, Notivee � Demaads. i�e With ie Cf ty �kher during required =n ar After a return is fiied, the City shall examins and make any f,nvestigaticn or examination of the recards and accaunts of the operator makinq the as deemed necessary for datermining its correctn The operator sha3.1 provida ta �he City for inspe and examination fts records and accourtts within (15j dayr of ths City's request. If a�ter any invastigation or examir�ation hereunder, it is determined that the tax due is q=eater than that such exce�s aha�l be paid ta the City within ten days after receipt of a notice thareof given eit. persona�.ly ar sent by registered mail to the add shown on the return; if the tax paid i� greater �he tax found to be due, the excess shall be ref to tha persan whe paid the tax ta the City withi (10} days after determination of such refund. W any tax dua has a ten percent {l0�} or more dis crepancy, the operator sha�3 reimburse the City costs incurred by the City in raviewing the oper r+aturn . � ing t eturn s�. tion ifteen paid, {10} er ess ha�n nded `ten enaver r any ar�s ee�ba. s. Ritunas. Any operator may apply ta the City for a refund of taxes paid in excess o€ the amount legally due for that periad, pravided that no application for refund ehall be considered unless filed within one �e�r aPter �uch tax was paid, or within one year from the �i2ing of the return, whichavar period ia longar. The City may deny or allow the claim, in whole cr in part, and shall fssue and file written findings of such decision, The City shal2 notify the operator at the ad8resg stated upon the refund claim applicatiori by reqistere8 mail of ite decision on tbe claim. If �uch claim is allowed, in whole or in part, the City shall credit the amount af the rePund again�t any taxes due and owing heraunfler by the operator and any balance of the refund ahal� be promptly paid by the City to the operator, auDd. 6. Failur• to til• a RQturn. Any operator who fails to f ile a r�turn as required hereunder or f iles an i�corr�ct, fal�e, or irauduient raturn, Bhall� upon written notice and demand by the City, fiie sach return or carrected return, together With �ny tax due, �ithin thirty {30j days of receipt of Buch wrf�ten notice. Whenever any perso� fails to file the appropriate return under this provision and the tax due after such notice and demand, the city may determine the apprapriat� �ax trom such knovledge and informatfcn as tha Ci�y is able ta obtain and assese Buch tax accordingiy. Any tax determined to be due and owing under �his pravision shall be paid by the aperatar w3thin five days of the receipt af written no�ice and demand Por such payment. A�y assesemen� mads by the City hereunder shall be prima faci� carrect and v�13d, a»d the aperatar shall have the burden af establiehing the incorrectness ar invaiidity of such asseBsment in any aetion or praceeding i� =espect thereto. Subd. ?. Fsilur� to Aomit T�X Fayme�t. If any partion af a tax required hareunder, including pena2ties thereon, is not paid within thirty (30) days after it is raquire8 to be paid, the City may certi€y the tax a� a lien against the real property an khich the lod�ing eetablishment is � located and the City Attarnay may institute such legal action aB may be necessary to recover the amaun� due, plus any intereat, panaities, costs, disburssments and all attorney fees as a result of such action. subd. 8. Esteneion For Filing o� Payment. Upon a showing of gaod cause, the ci�y may grant an operator a thirty (3oj day extensian period within which to f ile a return or make payment af taxes as required und�r this �3_ section, providad that inte=ast sha13 accrue d�ring such exte»aian periad at the ra�e of eight per�ent (8�j per annum. 8ubd. 9. P�naltias, If any tax required under this Sec ion is • not paid within the time herein specified or w thiri the appraved extension period tnereof, the operato shall pay a penalty equal to ten percant (lo�) af th amount remair�ing unpaid, in additian to the tax due and awing. subd. id. =nt�=est. If any tax reguired under thf.s Sect not paid uithin the twenty-five (25) daye afte of the month in which the taxes were collected together with any penalty provided herein, sha interest at the rate of eight peresnt (8�} per begin accrual at the time such tax was require� paid. Any intereSt and penalty shall be added tax and be collected as part thereof. �n is the end bear nnum to to be a the BubQ. �1. ''�ia2:tiaae. It ahall be unlawful for any opera or to fail to comply with any proviBion o� this Secti n, or make any false or fraudulant raturn. 9ubd. =Z. vea oi Prooa�eta. Ninety-five percent �95�) ef he grass proceeds fro�n the callectfon of taxes pur uant tp this Section sha13. be used to furtd a locaZ conventfan or tc►urism bureau for the purpose of marketing and promotinq the City as a taurist o convention center. Hubd. �s. npp�ais. Any operatar who is agqrieved by any order ar determinaticn made by the City under t Saction may file a petition for administrative of suah notice, order or determination detailin operatar's reasons for contesting the order, not� determination. The petit3on shali contai» the n the operator, the operator/s addresa and the 1oc of the lodging establishment subjeat to the arde notice or determfnation. The petit3on for revie be filed with the City Clerk within thirty (30) after the notice, order or detszminatioz� has bee served upon the operator. Upon receipt of the petition, the City Administrator, or the Administrator'8 deaignees, shall set a date £or h�aring and give the operator at leaet faurteen days pricr written notice of the date, time and of the hearing. At the hearing, the aperator ha ' burden to prove that the »otic�, order or determ is in error. The aperator may be represented by counsel of operator�a choosing at operatar's own expense. The h sha12 be conducted by the City Administrator or Administrator+s ��signee, provided only that person -4- vxew the ce ar me oP R Bha7.]. 1�) lace the nation ing � conduating the hearinq shali not have participatad in the drafting of the t�otice, order or determination far whi.ch review is sought. The notice, order or dete�rmination made by the Cit,y may be aff3rmed, revsrged or modi,fied. Any decision rende=ed by the City Admin�.strator pursuant to this subdivisfon Bhall be supported by �rrittan Eindings a€ fact and conelu�ions based upan the applicable sec�ionss of this Section and the ev3,dence preeented. The aperator shalZ have the right to app�aml to the City Council, upon filing a written tto�ice of appeal Wfth the City Cierk within ten (20j days after the Administrator's decisicn has been served upon the operator. The matter will thereupon be pl$ced on the Cauncil agend� as eaon a� is practical and the apearator sha1Z be given fourteen (14j days notice of Council hearing. The Council's standard of revfew of the Administrator's decision sha12 be an the record and the operator shall have the burden to prove the City�s natice, order or determination is in error. The Council may modify, rsversa Qr affirm the decision af the City. section 2. This ordinance shall become efEective �hirty (30} days after its passaqe arid due publication. 1�dapted by the Mendota Heiqhts City Council this day aE , 1993 . ATTEST: city of M+�ndota Helghte gy. � c ar es artenso o, Mayor ,..__,_.._, -5_ CITY OF MENDOTA HEIGHTS AND NORTHERN DAROTA COIINTY CBAMBER O�}' COMMERCE CONVENTION & VISITORS BIIREAII AGREEMENT I THIS AGREEMENT is made and entered into this day of 1993, by and between the CITY OF MENDOTA HEIGHTS, a Minnesota mun corporation ("City"); and the NORTHERN DAKOTA COUNTY CHAMBERS OF COMMERCE, a Minnesota non-profit corporation ("Chamber"). WHEREAS, under the authority of Minnesota Statutes, Sect'on 469.190, the City by ordinance imposed a local lodging tax to fund a local convention and visitors bureau for the purpose of marke ing the City as a tourist and convention center; and WHEREAS, the Chamber has established and will maintain a convention and visitors bureau, known as the Convention and V Bureau ("Bureau") for the purpose of marketing the City as a and convention center; and itors urist WHEREAS, accepting the services of the Bureau to promote he City as a tourist and convention center is desirous and required i order to efficiently and effectively promote the City's tourism and con,ention business; and � WHEREAS, the Bureau is capable of handling all monies the City for the purpose of marketing the City as a tourist convention center, and WHEREAS, to provide for the marketing of the City as to convention center, it is in the best interest of the City to this Agreement. NOW, THEREFORE, in consideration of the foregoing facts, parties hereto agree as follows: 1. Convention and Tourism Bureau Created. The Chamber a •to maintain a Bureau, to be known as the Convention a Visitors Bureau ("Bureau"). The Bureau shall consist Board of Directors of at least 9 persons, but not mor 12 persons. The Board of Directors shall include 2 m appointed by the Mendota Heights City Council; the re: members shall be appointed by the Chamber. The Board have the power to hire staff and lease, rent or purch, equipment or space as required to carry out its oblig� hereunder. 2. Tourism and Convention Marketina Services. The B develop and administer programs to advance the ec of tourism and convention business in the City by visitors, conventions, meetings, trade shows and events. The Bureau shall develop and administer in accordance with the Bureau's marketing plan, a hereto as Exhibit A and made a part hereof. by and into rees d of a than mbers aining shall se tions rea shall nom c impact att acting the like such � programs 0 3. Information Charges. All services provided pursuant to Paragraph 2 of this Agreement shall be without charge to any person or organization using such services except those charges necessary to cover out-of-pocket expenses and the costs of administration as the Bureau deems necessary. 4. Fundina. The City shall remit to the Chamber ninety-five per cent (95�) of the City's gross proceeds from the lodging tax imposed under the City's ordinance. Such funds paid by the City shall be used by the Bureau exclusively for the purpose of funding the Bureau's services under this Agreement. 5. Budget Approval. The Chamber shall submit to the City an annual operating budget for the Bureau for approval by the Mendota Heights City Council on or before August 1 of each year. Such budget shall detail with specificity the uses to which the funds shall be spent to provide the services required hereunder. No modification in such budget shall be made in excess of ten percent (10�) without prior approval by the Mendota Heights City Council. The Bureau shall have no deficit financing. 6. Verification of Expenditures. The Chamber shall submit to the City a copy of the Bureau's monthly financial statements, itemized and verified by the director of the Bureau. The City has the right of access to the books and records of the Bureau at any time during normal business hours to audit any item of revenue or expenditure. 7. Audit Required. The Chamber shall have an annual financial audit of the Bureau performed by an independent certified public accountant who shall prepare and submit a report thereof to the Chamber and to the City, at the Chamber's expense. 8. Indemnification. The Chamber agrees to indemnify, defend and hold the City harmless, for any claims, demands, actions or cause of actions arising out of any act or omission on the part of the Chamber or its agents, servants or employees in the performance of or with relation to any of the work or services performed or furnished by the Chamber or the Bureau �under this Agreement. f - t� 9. Insurance. A. General Insurance Requirement. The Chamb commence any work or services under th until it has obtained all insurance require� provision and shall have filed the Cer� Insurance or certified copy of the insu: with the City. Each insurance policy requir� shall contain a clause providing that it : cancelled, reduced in coverage or lap; insurance company without thirty (30) d< notice to the City of intent to cancel, or � coverage or non renewal. B. Liability Insurance. The Chamber shall maintain during the term of this Agree personal injury liability and property dama with a minimum coverage limit of $1,00 occurrence which shall protect it, the Bu City from claims for damages for perso including accidental deaths, which may ar work or services furnished under this whether such work or services be by the C anyone directly or indirectly employed by The Chamber shall procure and maintain dur of this Agreement, liability and prop insurance for the Bureau's directors. C. Workers Compensation and Employers' Insurance. The Chamber shall secure and main the term of this Agreement, Workers Compe Employers' Liability Insurance as required all of its employees engaged directly or in the worlc and services under this Agreement. � shall also maintain insurance required unde: employee benefit acts in force and required : City shall be named as an additional insured. 10. Fidelity Bond. The Chamber shall not commence any work or ser this Agreement until it has filed with the City bond to insure for the safekeeping of funds by under this Agreement. 11. Duration and Terminatiorf of Aareement: A. This Agreemept shall become effective on 1993, and shall remairi in effect until t either party as provided in Paragraph �r6.B. ` il �r shall not .s Agreement �. under this .ificate of ance policy d hereunder hall not be ed by the ys' written eduction of rocure and ent general e insurance ,000.00 per eau and the 31 injury, se from the Agreement, �mber or by ze Chamber. �g the term :ty damage Liability ain during sation and by law for irectly in he Chamber any other v law. The ices under a fidelity he Chamber ► ted by J B. This Agreement may be terminated by either party, with or without cause, upon six (6) months' written notice to the other party, provided such termination shall not be effective until the last day of the fiscal year, immediately following the six (6) months' notice to terminate. 12. Alteration or Modification of Agreement. A. Any alteration, variation, modification or waiver of any provision of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. B. This Agreement shall constitute the entire Agreement between the parties and supersede all prior oral or written negotiations relating to the subject matter hereof . IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above. CITY OF MENDOTA HEIGHTS By: Charles Mertensotto Its: Mayor By: Kathleen Swanson . Its: City Clerk NORTHERN DAKOTA COUNTY CHAMBERS OF COMMERCE By: F. Craig Jilk Its: Chairman By: Daniel A. Aberg Its: President C STATE OF MINNESOTA } ) SS. COUN2'Y O�' DAKOTA } On this day of , 1993, before me, a Not Public w3.thin and for said County, personally appeared and to me personally known, who being each by me duly sworn, each that they are respeatively the Mayor and City Clerk of the Ci Eagan, the municipality named in the foregoing instrument, an seal affixed on behalf of said municipality by authority af i Council and said Mayor and Clerk acknawledged said instrument �ree act and deed of saa.d municipality. N STATE OF MINNESOTA ) ) SS. CCJUNTY OF DAKOTA On this day of , 1993, before me, a Nota: Publio within and said County, personally appeared F. Craig Ji Daniel A. Aberg, to me personally known, who being each by me duly sworn, each did say that they are respectively Ghairman and the President of the Northern Dakota Caunty Chamb Commerce, the Minnesata non-profit corparati.on named in the fa: instrumentl and �hat said instrument was signed on behalf of s corparation by authority of its Board o�' Directors and said Ch and President acknowledged said instrument to be the free act of the corparation. � ia say of that the C3.ty a be the , and the rs of egaing deed e`; CITY OF MENDOTA IiEIGHTS July 30, 1993 TO: Mayor and City Council FROM: Tom Lawell, City Administra SUBJECT: Appointment to the Dakota Alliance for Prevent The Dakota Alliance for Prevention (DAP) is actively a Mendota Heights resident to serve on their 25 member coord board. The DAP has as its mission to reduce and prevent and other drug abuse and related problems among youth and f and is supported by a five year, $1.25 million grant. In M Council announced to the public the availability of the vo position. At the July 20, 1993 meeting, Council conside: application of Mr. William Payne and requested that a subco; of the Council meet with Mr. Payne prior to our August 3rd m On July 29, 1993 Councilmembers Koch and Rrebsbach an� with Mr. Payne at City Hall to discuss his interest, qualifi and commitment to serving as the City's DAP representativi Payne has considerable experience in this subject area and� eminently qualified to serve on the DAP as our representati� attached material). I2SGObIl�TDATION eeking nating lcohol milies .y 1993 unteer ed the mittee eting. I met Mr. (see Councilmembers Roch and Rrebsbach and I recommend thlat Mr. William Payne be recommended to the Dakota County Bo�rd of Commissioners for appointment to the DAP as our Mendota eights representative. We further recommend that Mr. Payne submit to the City Council a brief written quarterly report to keep the ouncil abreast of developments in this important subject area. If appointed, Mr. Payne will be serving out the unexpired term of our previous DAP representative, Councilmember Koch, which exp res in July 1994. ACTION REQIIIRED If in agreement with the above recommendation, Council make a motion to recommend to the Dakota County Bo Commissioners that Mr. William Payne be appointed to the Alliance for Prevention as our representative for a term whi expire in July 1994. MTL:kkb hould �d of akota � will Rec. �-�a_q3 � June 30, 1993 Mayor Charles Mertensatto City af�lVlendota IHeights 11Q1 Victoria Curve Mendota I�eights, MN SS 118 Dear Mayor Mertensotto, I am writing to you in response to yaur search for a Mendota Heights resident to serve on the Dakota Alliance for Prevention (DAP'). I have been a resident of Mendota Heights for neazly 5 years, since late 198$. As a r. parent, professional and member of thu.s community, I have a gersonal interest in working to prevent alcohol & drug use problems. As you can see from my enciosed resume, I have been invalved in the grevention and treatment of alcohoUdrug use an.d related problems for nearly 20 years. Currently, I am a college instructar aud teach caurses aimed at he1P�g P�PIe to prevent these prob3ams. In addition, I have been a speaker to various community groups regardin:g alcahoUdrug abuse and related issues. I am interested in being considered for this appointment, I am available to answer any questions you may have regarding my interest or quali�'ications for this opportunity to work for the betterment of our comm.unity. Sincerely; �� •� Wi]liam J'. Payne �� 605 Hampshire Drive Mendota �Ieights, NiN 55I20 456-9981 :� William J. Papne 605 Hampshire Drive Mendota Heights, Minnesota 55120 (612) 456-9981 WORK EXPERIENCE 1991-Present Instructor Chemical Dependency Counselor Training Program Minneapolis Community College 1993-Present Community Faculty Metropolitan State University St. Paul, NIN 1990-Present Counselor OPTLTM E.A.P. Institute for Human R,esources A division of United HealthCare Corporation Minneapolis, Minnesota 55440 1989-1993 �ainer/Consulta.nt THE EDENS GROUP, Inc. St. Paul, Minnesota 55102 1989-1990 E.A.P. Counselor Inter ACCESS E.A.P. A division of Cigna Insurance Company Minneapolis, Minnesota . 1985-1989 Egecutive Director/C.E.O. New Connection Programs, Inc. St. Paul, Minnesota 1980-1985 Clinical Director United Recovery Center Grand Forks, North Dakota 1979 Chemical Dependency Coordinator Dakota. County Human Services , Hastings, Minnesota /` i 1976-1979 Chemical Dependency Coordinator Scott County Human Services Shakopee, Minnesota. -• RELATED EXPERIENCE - ... 1985-Present Consultant Technical Assistance provided to Treatment Programs, Schools, Corporations, Municipalities, and other Businesses throughout the United States and Canada regard.ing Adolescent AlcphoUDrug Abuse & Treatment and Drug Free Workplace Issues. Hands on experience in the: Design, Implementa.tion, Opera.tion, and Evaluation of strategies to address Adolescent AlcohoUDrug Abuse and related issues. 1976-Present Trainer Developed and presented numerous training seminar on topics related to; AlcohoUDrug Abuse, Assessment, Treatment Services, Management & Supervision, etc. to a wide variety of professional and community groups. Author �. New Generation: a hi�h risk ,youth-dru��revention �urriculum. with M. Dugar .& L. Welch. Department of Education. State of Minnesota. St. Paul, MN. 1992. Adolescents and Chemical De�endenc� C.D. Professional. Minneapolis, Mn. 1988 A Supervisors Guide to a Drug Faree Worlcplace Thompson Press. Minneapolis, Mn. 1991. SPECIFIC SHII.L AREAS PLANNING (STRATEGIC & TAC"ITCAL) QUALITY ASSURANCE SYSTEMS I�[UMAN RELATIONS/PERSONNEL SYSTEMS MARKETING & PUBLIC RELATIONS SUPERVISION (CLINICAL & NON-CLINICAL) ORGANIZING AND DIRECTING FUND RAISING WRTTTEN & ORAL COMMUNICATION TRAINING & CONSULTATION EDUCATION 1984 M. A. : Counseling Universiry of North Dakota 1976 _� Chemical Dependency Counseling Certificate Minneapolis Communiry College 1973 B.A. : Speech, Communication, History Augsburg College CERTII+'ICATION Since 1987 Certified Chemical Dependency Practitioner (#3423) Institute for Chemical Dependency Professionals of r References furnished upon request CITY OF MFsI�TDOTl� I�EIGHTS i • July 30, 1993 TO: Mayor and City Council FROM: Tom Lawell, City Administ SUBJECT: Appointments to the Airport Relations Commission� INTROD�CTIp1�T Earlier in the year, Council adopted an Ordinance estab the Mendota Heights Airport Relations Commission and directe to begin the process of recruiting members. Recruitment took place in May and June and on July 22, 1993 the City met in a workshop seseion to conduct interviews with residents who had applied. At tonight's meetirig Council i to formally appoint seven residenta to serve as the initial � of the Commission. As dictated by our recently passed Ordinance, the memb to be appointed by the Mayor with the consent of the majo the members of the City Council. The members shall serve t three years except for those initially appointed to the Comm In order to ensure that terms will be staggered, two appointments shall serve terms of one year, two shall serv of two years and three shall serve terms of three years. Gi fact we are over half way through with the year and the de have the terms of the Airport Relations Commission coinci� the terms of the Planning and Parks and Recreation Commissic is suggested, the initial appointment terms will January 30 January 30, 1996 and January 30, 1997. Residents interested in serving on the Commission Leonard Axelrod � Scott Beaty Gregg Fitzer William Healey � Joseph Leuman Dr. James Olin David Olsen Fllsworth Stein ishing I staff ;fforts those asked mbers ;rs are ity of rms of ssion. nitial terms �en the ire to e with �s . it 1995, �TION REQIIIRED Council should select seven applicants to serve on the City's Airport Relations Commission, specifying two individuals to serve one year terms, two individuals to serve two year terms and three individuals to serve three year terms. Depending upon the availability of those appointed, the Commission will conduct its first meeting in August or Septembere - MTL:kkb CITY OF MENDOTA IiEIGHTS '�ti �7 July 30, 1993 T0: Mayor and City Council FROMe Tom Lawell, City Administr SUBJECT: NDC-4 Annual Report, Budget and Draft Amended J Cooperative Agreement DISCQSSIQN t and On July 30, 1993 the attached 1993 Annual Report and evised 1993 and 1994 Budgets were received from the Northern Dakota County Cable Communications Commission (NDC-4). This material i being provided to Council for your review and comment. In addition, a draft copy of the NDC-4 amended Jo: Cooperative Agreement is also attached for your review. Agreement has been printed on blue paper). According t� Attorney Mike Sokol, the Commission intends to take final ac the Agreement at its August 4, 1993 meeting. The Commissi then advise the member Cities of the action taken and Citi not act on this Agreement until they have received a fina consistent with whatever changes the Commission may make on 4th. AGTION R84IIIRED No formal action ie required. Council should re� attached material, particularly the revised 1993 and 1994; and direct staff to pass along any comments or suggestions have to the NDC-4. Relative to the amended Joint and Cooperative Agreement has offered to be present and make a presentation to th Council when the Agreement is considered for formal adc Council should decide whether or not to invite representatives to the meeting at which the Agreement is fc considered, which will likely be August 17, 1993. MTL:kkb nt and (The NDC-4 ;ion on �n will s need draf t August the :ts, may NDC-4 City �tion. NDC-4 mally S o NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION 5845 Blaine Avenue , �Inver Grove Heights, Minnesota 55076-1401 612/450-9891 FAX 612/450-9429 TDD 612/552-9675 T0: FROM: RE: � DATE: M E M 0 R A N D U M Ma,yors and City Administrators/Clerks: - Inver Grove Heights - Lilydale - Mendota - �iendota Heights•/ - South St. Paul - Sunfish Lake 1 - West St. Paul 5� � Holly Yerigan, Executive Directo t s 1993 ANNUAL REPORT � 29 July 1993 In the interest of keepin� our member cities informed of our activities, Dakota County Cable Communications Commission (NDC4) is submitting materials as the 1992 Annual Report: - Report on VDC4 activities in Franchise Administration and Programming - Listing of NDC Channel Line Up - Listing of NDC4 City and Council Representatives (1993) Listin� of NDCTV Board of Directors (1993) Listing of NDC4 and �1DCTV Personnel :VDC� and NDCTV Revised 1993 and 1994 Budgets If you have any questions or would like additional information, please contact me. /,] Encs. cc: NDC4 Representatives '� � '„�c,� ��. ?!30 �9� the Northern the following Ifeel free to NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION , 5845 Blaine Avenue �Inver Grove Heights, Minnesota 55076-1401 612/450-9891 FAX 612/450-9429 TDD 612/552-967� NORTHERN DAgOTA COUNTY CABLE COMMUNICATIONS COMMISSION ANNUAI, REPORT TO THE CITIES August l, 1993 a , TABLE OF CONTENTS I. FRANCNISE ADMINISTRATION . . . . . . . . . . . . . . . ' II. MAJOR ACCOMPLISHMENTS: AUGUST 1992 — JULY 1993 .... . III. FCC REGULATIONS . . . . . . . . . . . . . . . . . . . . � IV. LOCAL PROGRAMMING . . . . . . . . . . . . . . . . . . . 7 V. FINANCIAL INFORMATION . . . . . . . . . . . . . . . . . � VI. FUTURE OUTLOOK . . . . . . . . . . . . . . . . . . . . � VII. STATISTICS . . . . . . . . . . . . . . . . . . . . . . 11 ' VIII. NDC ACCESS CHANNEL LINE UP . . . . . . . . . . . . . . 1� IX. NDC4 COMMISSIONERS 1993 . . . . . . . . . . . . . . . . 14 X. NDCTV BOARD OF DIRECTORS 1993 . . . . . . . . . . . . . 15 XI . PERSONNEI LISTING . . . . . . . . . . . . . . . . . . . 1 fi ADDENDUM (NDC4 and NDCTV BUDGETS) NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION ANNUAL REPORT TQ THE CI7TES August 1, 1993 T. FRANCHISE ADMINISTRATION A. Backqraund Summarv - NOC4 The Northern Dakota County Cable Cotnmunications Carrunissiort (Nt}C4} was established through a.101C1� POW@['S Agreement in 1982 in accardance with Minnesota Statues 238.08 and �71.59 by the cities of Inver Grove Heights, Lilydale, Mendota, Mendota Heights, South St. Paui, Sunfish �ake, and West St. Paul to represent thern in the area of cable communications. Each member city appoints twa representatives ta serve twa-year terms an the NDC�; one must be a city cauncil member, and the other may be a citizen representative. The initial duties af the NDC4 included researching and awarding a non- exclusive cable communications f ranchise in f984 ta Continentat Cablevision. The NDC4 is responsible for the ongoing administration af that franchise. The NOC4 also facilitates the creation of local programming for the government and education channels through twa siaff positions, a Governm�nt Coordinator, and an Educatian Coordinator. Th� NOC4 has purchaseci vicleo and audio systems �'or tk�e city counci 1 chambers of Inver Grove Heights, Mendota Heights, South St. Paul, and West St, Faul, enabling them io cablecast live meetings af ihe city cauncils, planning commissions, and other city meetings. The cities of Lilydale, Mendota, and Sunfish Lake do not cablecast their city meetings at this time; when and if they decide to do so, the NDC4 is ready to assist them in these efforts. In addition to annual written and/or oral reports, the NDC4 keeps its mem6er cities informed throughout the year tt�rough the representatives appointed by the member cities, who serve as direct liaisons between the NDC4 and. the member C1�'!�'S. The NDG4 office alsa sends approved NDC4 minutes on a monthly basis to the city offices and periodic mailings on cable issues and NDC4 projects. Additionally, the NDC4 ir►forms the general pubiic and cities of its activities through the cabiecasting of NDC4 meetings, press releases to lacal papers, channel annauncements, and the quarterly newsletter, Line Out, which is maiied ta city and schooi officials, and to members of NDCTV. As a result of the 1992 Cable Act and pending new FCC regulations, local franchising authorities such as the NOC4 wi11 be at�3e to appiy for certification this fall to regulate basic rates and associated equipment. Franchising autharities may also adopt and enforce customer service and consumer prateciion standards. The NDC4 will review ihese matters this fall and make a determination regarding whether or not to regulate in these areas. Pleas� refer to Section III in this repart for more information on this and other regulatory topics that are likely to surface this fall. r � B. Cantinental Cablevision 1. Rates: The manthly rate for "Television Plus", the most pop lar level of cab3e service, was increased by Continental Cablevision from $22.40 per month to $24.00 per month. The monthly rate for " asic" was increased from $4.95 per month to �9.95 per month. oth rate increases took effect January 1, 1993. These raie increases, catapled with a change in servi< "Expanded Television Plus" tier of service in December 1992 available for an additiona3 $1.d0 per month} generated a rec of customer complaints. This increase in complaints is re the 1992 and 1993 year-to-date statistics contained in th� A special mailing to the cities was sent by the NDC4 in Decei notifying the cities of these changes, 2. Programming: Complaints concerning the "Expanded Televis tier revolved arc�und services that were avaiiable in St. Pai in Northern Oakota County. Camplaints in this area were during December 1992 and January 1993, and dropper# dramatic Continental Cablevision placed two of the most requested (Comedy Central and the Sci Fi Channel) on channel space tha^ held in reserve. Continentai Cablevisian subsequently re variance af the NDC4 tp reprogram two access channels and originatian {LO} channel, as it desired to place additiona" on the "Expanded Te1evision Plus" tier a� service. determined that the proper procedure fo� this type of reques1 through an Ordina�ce Amendment, not by variance, and Continental Cabievision of its determinat�on in June. Cc Cablevision has nat requested an Ordinance Amendment as of tl this report; the NOC4 cities will be notified if such a reqt before the NDC4. : af the (which is rd number lected in a report. ber 1992, 'on P7us" 1 and nat heaviest aliy when services they had �uested a :he local services The NDC4 w�u 1 ri be notified �tinental e date of sst cames Cantinental Cablevision is currantly pragramming the Ld, channel (formerly known as "Citivision") with programming f rarn Cabfie Access St. Pau1. The NOC� is currently monitoring the !.0 c�annei to determine if this programming meets the NDC4 defini ion and expectation of "3oca1 arigination" programming ar�d if Ca tinental Gablevision is.in compliance in this area. Midwest Sports Channel (MSC), an often-requested service and ource of subscriber complaints, was placed on the "Expanded Teievis on Plus" tier of service in Aprii of 1993. The NOC4 is pleased to hav reached a resolution on this issue, which had been a source of s bscriber compiaints for seve�al years, 2 9 II. MAJOR ACCOMPLISHMENTS_ AUGUST 1992 - JUL.Y 1993 o Purchased and remodeled a studio/office facility to house NDC4 and NDC7V operatians. Moved NDC4 office in December 1992 and NDCTV studio in March 1993. o Wan three 1993 Minnesota Community Television Awards in March 1993 far the following programs; -"Mendota Heights Parks" Paul Pieper, Producer -"What Is S.P.I.F.F.?" Amy �.okich, Praducer -"Dakota �ounty Upda�e.. Marie Coutu & Judy Skeie-Voss, Producers o Held Third Annual Producer Recoynition Ceremony in October 1992 to recagnize the voluntaer efforts af producers of 7oca1 programs fas� the Public, �ducational, Government, and Multi-Faith channels. o Neid Grand Opening af new com�unity television facility in May 1993, over 200 people attended this gala event. o Monitored the 1992 Cable Act in the U.S. Senate and House of Representatives and participated in coaunents through NATOA (National Assaciation of Telecommunications Officers and Advisors) and the NLC (National League of Ci'�iesj. o Monitored FCC regulations regarding the 1992 Cable Act; continuing ta mortitar as rules are now being released that will impaci lacal governments (see Section IIT in this repart for mare information). o Initiated a technical review of the "Proof of Performance" test submitted by Continental Cablevision to the FCC. This test concerns technical performance of the cable system and is expected to be completed in August 1993. o Completed a draft revisian of the Joint Powers Agreement; this tiocument is current2y being circu3ated among the NDC4 member cities for review, camment, and action, 3 9 III. FCC REGULATIONS This is a brief synopsis of the pending FCC regulations that will af ect cable subscribers, 3oca1 franchising authorit3es {FA), and cabie companies hroughout the U.S. 7his is not intended to be an all-encompassing look at the re ulations, bui rather to present some of the basic issues local f ranchising autho ities wili be facing this fall. Ta decide tt� regulate or not to regulate basic rates is a dec� f ranchising authority must make, based on a cost/benefit analysi authorities {if certified by ihe FCC} may reguiaie the basic servic equipment used to deliver basic. To regulate or nat to regulate may k -22" situation for lc�cal officzals. If the decision is made not to subscribers (vaters) may feel that lacal officials are not represen interests. On the other hand, if a franchiszng authority does + reguiate rates and a rate increase is permitted because it meets FCC g local authorities may be blamed for the increase. >ion each . Local tier and ; a "Catch regulate, ing their �rtify to idelines, Follawing is a brief outline of some of the issues local authorities�will need to address: A. Customer Sarvice Standards 1. FA to notify cable company that it intends to requirements. 2. FA can enforce stricter standards. 3. FA has to take praactive position and natify cable < intent ta regulate in this area. B. Indecent Programming - Access Channels 1. Puts cable company in the position of censor/editar. 2. 7emporary stay of FCC rules in place at present. 3. Steps NDCTV and NDC4 have taken: a. added '"indecent, unlawful, and obscene" to indemnification on access forms, {access users certify their programming this nature). b. incarparated these siandards inio training and class out C. Rate Regulation 1, 2. 3. FCC of its language i s r�ot of ines. �FA can regulate basic rates and equipment once certified by FCC, Earliest date for appiication �s 9%iJ93, FCC taices 30 days t� certify FA. (This timeline is in a state of flux, as the o�iginal date of 6J21/93 was changed to �of�ls3, ancf at Cangress' urging was maved up to 9/1/93. It is conceivable the date could change again i the FCC is not ready ta implement the new reguiatians.) FCC is to regulate other-than-basic and equipment rat s an a complaint-driven basis (G4tt1p�31Ci"�S by FAs or subscribers). a. if subscriber files a complaint, must fiie complaint withi 45 days of the increase using a FCC form. 4 .� � � b. FA is encouraged to assist subscriber in filing complaint if asked, c. FA address ancf phone # musi appear on notice of rate increase. 4. Premium and Pay-Per-View channels are not regulated. 5. Rates are det�rmirted by FCG "berichmarks", farmula includes: a. number of subsc�ibers b. channel capacity c. technica7 configuration d. other 6, Cable operatar can add io the benchmar4c: a. franchise fees , b. �axes (increases aniY) c. costs associated with providing services required by FA (i.e. PEG access, I-nets) {increases oniy) d. retransmission consent costs (after 10/6/94, and only amount of increase from 10/6/93 to 10/6f94) 7. Systems with rates below the benchmark at time of reguiatian are set at that rate and increases capped at inflatian rate. � 8. Raies above ttte bench�ark as of 9J30J92 are reduced to the benchmark _ or by 10�, whichever is less, plus inflation at time of regulation. Increases are capped at inflation rate. D. Cost of Service Stactdards 1. Operator can use this approach to justify rates above benchmarks. 2. Proposa3 issued by FCC July i5, final set of standards to be issued by FCC this fall. E. Equipment Regulation 1. Equipment includes converters, remote controls, second outlets, home wiring, and installation. 2. Operatars are required to unbundle ,equipment costs and charge "at cost". 3. "Reasonabie profii" determined by FCC on equipment charges is i1.25� prof i t. 4. Differen� costs to be char�ged for different types of installs {i.e. difference between pushing a computer button v.s. rolling a truck). F. Change of Service 1. Customer must receive 30 days notice of reiiering and rate increases. 2. Customer may downgrade at no cost. ' 3. If cusiamer changes more than two times per year, aperator may charge additional fee. G. Retransmission Consent 1. l.ocal broadcast stations may opt far either "must carry" status or retransmission consent. , 2. Cable operators and broadcasters must work out the terms af carriage by Octaber 6, 1993. 5 3. If agreeable terms have nat been reached by October 6, 7oca1 broadcast signals may no longer be carried on the c End note: This is not an all-camprehensive list of the many i: authorities wi77 be faced with this fall, and cloes not tot complexity of the rules and timetables. Other issues incluc service standards, anti--buy-through provisions, EEp requirements camp�tibiliiy, technicai standards, renewais, system sales, awnership restrictions. The NOC4 will need expert cable legal determine how it wishes ta proceed on ihese issues. It is also ' outside cansultants specializing in financial and/or technical m� be needed to assist the NDC4 in any reguiatory processes it undertake. Rate reductions could mean reduced franchise fees, � responsibllities that FAs face cou3d mean increased costs in adr their franchises. C� 1993, some �ie system. �ues local ;h an the customer equipment nd cross- advice ta ikeiy that ;ters will wishes to �d the new inistering IV. LOCAL PROGRAMMING A. Government Channels 18 & 19: Government access program production and playback on channel 18 began in the fa17 of 1988 with live and taped cabie caverage af lacal government meetings for the cities of Inver Grove Heights, Mendota Heights, South St. Paul and West St, Paul. Three years later government access expanded to include programming on channei 19 as well. With this addition, the ability to cablecast live city council meetings simuitaneaus3y for the cities af Inver Grove Neights and West St. Paul became possible. Seventeen various local government meetings are currently cablecast monthly on channels 18 & 19. In 1992 alone, 267 ariginal programs were produced and shown an government access. This year, three NDC4 community affairs programs won top honors during the 1993 Minnesota Community TB�IEVIS'!4i't Awards, which recagnizes outstanding program production by access staff and/or volunteers. Win�ing these awards emphasizes NDC4's commitment �Go quality programming that s-ef3ects the attitudes and interests of our NDC communities. Government access in Northern Dakota County continues to be a community resource and information center for local governments and the residents they serve, and wiii cantinue ta expand upan this vitai communicatians role in the years ahead. B. Educatian Channels 32 & 19: Since 1988, NDC4 has provided a full-time Edt�cation Coordinator ta assist NDC's three public schoal districts, eight private schools, and one community college with their use of local educationa7 te7evision. The Education Coordinator trains and faci7itates students and aduits in the production of lacal programming; the Education Coordinator also locates and acquires non-commercial educational pragrams from outside saurces, and works with a five-member educatian cornmittee comprised of liaison representatives f rom the schools to plan, pramote, and cfevelop the use of the channe7s. Channel 32 programming cavered a wide rartge of topics this year. �acally produced programs included school events, performing ar�Gs, athletics, academic competitions, awards ps�esentations, classroom projects, school board meetings, staff deveiopment sessians, special speakers, educational issues, and election coverage. Prc�grams obtain�d fram outside sources included series on career- chaices, current events, adult literacy, and computer applications. Channel 19 programming inc7uded fbr-credit cailege courses fror� Irtver Hiils Community Coilege in English, HistorY, Psychology, and Philosophy and general programs produced by the College. Current special projects include: assisting our three public school districts with televising of school board meetings, setting up a staff development sateilite service in partnership with Inver Hills Community College, creating video clubs for students and/or parents in several schaois, and evalua�ing Minci Extension University as a possibie programming source. 7 � C. Public Access Northern Dakota County Gommunity Television ( (1VDCTV} was incorporated as a 501(c}(3) nat-for-prafit corp 1987 to pramote and facilitate community use of the pub channels by individuals and organizations in the NDC cable area. NDCTV staff teach and assist producers in the creatior variety of programming for pub7ic access channel 33 and n access channei 34. Pub7ic access is based c�n the principies of speech, embodied in the First Amendment. NDCTV is funded pr operating grants from Continental Cablevision and the NDC4. revenue sources include class fees, membership fees, and a new deveiopment, production services, The NDC7V staff and studio moved from Hettry Sibiey High Sc building in Inver Grove Heights in March of 1993, where they a lacated with NOC4 operations. The purchase and remodeli� building was funded through a tax-exempt revenue band that was the City of Inver Grave Heights in the fall of 1992. The ne� includes two studios, editing suites, garage, and affice ar space. 'The new facility presents many new and exciting opportu� deveiopment ta NDCTV which are being explorecf Dy the NDCTV Directors and staff. The facility is open to the public 64 week and the operating haurs are Monday - Thursday 9.OQ a.m. - and Friday - Saturday 9:00 a.m. - 5:00 p.m. NDCTV affers services to ihe community that include vide� classes and community use of a professional television st� suites, and portable video equi�ment, NDCTV aiso provides free cable television channel time for non-commercial programming. producers from our seven eities create th� major3ty of prog Putalic Access Channel 33 and Multi--Faith Access Channel 34. produced programming on channel 33 is very diverse� during a t on channel 33 you may see programs about fishing, civic afi reform, animal rights, women in combat, the Como Zoo, motorcycies, and music, Multi-Faith Access Channel 34 is re; programs with a faith theme or message. Currently, six organizations f rom our area use channel 3� for reguiar weekly NQCTY offers aur communities and citizens an important, vi communicate with each other using the most pawerful and communicatian tool in our� society taday, televisian. � �rporation ration in ic access franchise of a wide ilti-faith �f f reedom marily by �dditianai �rea under ioo 1 to a �e naw co- g of the issued by faci 1 ity � storage ities far Board of hours per :QQ �.m., roductian iio, edit access ta Volunteer a�mmi ng on olunteer- pica3 day �irs, tax aerobics, erved for religious �ro�ra�ns. e way to Fl+uential V. FINANCIAL INFQRMATION 0 1992 NDC4 financiai audit was sent to city offices and mayars in May 1993. a 1993 revised budgets and 1994 projected budgets for NOC4 and NOCTV are an addendum to this report. VI. FUTURE OUTLOOK with the pending regu7atary environment, the passibi7ity exists that Cantinental Cablevision's gross revenues could decline ff their rates are iowered by the NOC4 and/or the FCC. Since the NDC4 is funded thraugh franchise fees based on 5X of Cantinentai Cablevision's gross revenues, this could �nean a decrease in revenue to the NQC4. Shou 1 d the NDC4 deci de ta regu 1 ate bas i c rates and/o.r enfo rce customer service standards, it is likely ttzat the NdC4 cou3d experie�ce increased franchise administratian costs as it would be necessary to retain financial and 1ega1 consultants to advise the NDC4 in these areas, The allocation af staff �ime and other resources would also need to be reconsidered. The NOC4 i993 revised budget and 1994 projected budget refiect a payment io NDC4 cities of 10X of the estimated f ranchise �Fees as incorparated into the pending revised Joint Pawers Amendment. In order t� achieve this objective, the NDC4 and iVOCTV have made budget cuts that will have an impac�G on the quantity and quality of services that hava previously beert offered to NDC4 cities, schoQls, and ttie generai pubiic. Shouid the NDC4 cities desire to continue the level of service to which they have become accustamed, particularly in programrning areas, it wi71 bacame necessary for them to help fund these effarts fram ihe franchise fees they will receive, as cuts have been made in the areas of programming grants (e3im3nated in 1993 and 1994}, tape suPpiy, and cabiecaster haurs. Should the NDC4 cities desire to initiate new programming objectives, such as an "all-city news show", wktich has received a favorabie respo�se, it wouid be necessary for them to fund this initiative as the NDC4 is unable to accomplish this objective within its current budget limitations. The NDC4 will attempt to find fundirtg for this and other community-relevant pragramming f rom locai businesses and other outside sources. The NOC4 Education Coordinator pasition is currently under review and may be cutback io a part-time basis or eiiminated a3together. Oue ta btsdget constraints, it may be necessary to shift staff time previously spent on educational progratnming efforts {W�31C�"i ii1V8 b££:CI pravided to NDG schools free of charge} to revenue-generating activities, such as grant and fundraising initiat�ves and production services, where clients would pay for services rather than receive them for free. It may be possible that the tnree NDC school districts, private schoals, and Inver Hills Cammunity College would be willing to contributa financiaily to support �he cantinuation af the Educatian Coordinatar positian on either a part-time or a full-time basis, but this is not knawn ai present. The Executive Director of the NOC4 and NOCTV, Holly Yerigan, will be resigning from her position as of August 6, 1993 to take a new position as the Cabie Communications Officer for the City of St. Paul. A joint cammittee o the NDC4 and NOCTV has been estabiished to hire a new Executive Director, wha iikely wili begin work for the NDC4 and NDCTV in September or October af 1993. The new facility that houses NDC4 and NDCTV operations presents opportunities for the development of revenue-generating activities currently being expiored. The goal of the NDC� and NOCTV is to diversi sources and generate needed incame while still meeting the communi needs they were es�ablished �a provicle. Zt is hoped thai these neetfs thraugh the cooperation of the NDC4, NDCTV, NOC4 cities, schaals, organizations, and the general pubiic. 10 many new that are 'y funding y-service ;an be me� community � VII. STATISTICS A. Continental Subscribers (year end): 1989 - 12,846 1990 - 13,334 1991 - 13,878 1992 - 14,115 1993 - 14,220 (YTD 6/30) B. Subscriber Complaints: Rates Property Issues Customer Service Signal Quality Playback Programming: Continental PEG Equipment Compatibility Other Total C. Continental Community Data= , 1990 1991 3 7 0 0 1 5 3 17 21 27 1 5 7 2 2 1 2 2 1992 15 1 7 3 21 YTD 6/30 1993 9 . 0 3 8 5 101 29 5 3 5 11 1i 5 40 66 169 73 . As part of its Annual Report to the NDC4, Continental Cablevision usually includes FCC Form 325, which provides data on the number of subscribers, homes passed by cable, and miles of cable plant for each of our seven communities. Due to it work load, the FCC has not sent out these forms for 1992, and this data is not available on a community-by-community basis for 1992 as Continental treats our seven cities as one system and does not track subscriber information by individual communities. The NDC4 has asked Continental to estimate the cost of providing this information to the NDC4. When this information becomes available, it will be forwarded by the NDC4 to its member cities. 0 Below is a table that lists the most current data, provided in Continental's 1991 Annual Report. � 11 City Inver Grove Heights �flydaie Mendota Mendota Heights South St. Paul Sunfish Lake West St. Paul D. PEG Prog�anmi ng: � 1988 Number of Subscribers 3,360 475 219 �,000 3,906 366 3,534 Homes Passed 5,989 40 25 1,622 8,220 49 8,220 1989 1990 1991 hfiles of 91.6 0.4 1.8 69.4 59.9 10,0 67.0 YTO 6/30 1993 Public AcCess 140 172 194 404 247 203 (Channeis 33 & 34) Educatianai Access 90 90 S15 139 120 89 (Channels 32 & 19) Gavernment Access 223 230 225 26T 136 (Channels 18 & 19) Tota"1 230 485 539 76$ 634 428 * Continental Cablevisian provides playback for PEG programming. Playback hours for Chan�els 19 and 33 are Monday - Friday, 9:00 a.m. - 1:00 p.m. and Saturdays, 12:00 p.m. - 5:Q0 p.m. Playback hours for Cha nels 18, 32, and 34 are Monday - Friday, 9.00 a.m. - 11:00 p.m. E. Comnunity 8u11etin Soard {Channel 35}: (Number af inessages) 1992 - 813 1993 - 471 (YTD 6/30) 12 VIII. � NDC ACCESS CHANNEL LINE UP CHANNEL 18 CHAl�TNEL 19 CHANNEL 32 CHA.I�TNEL 33 CHANNEL 34 CHANNEL 3 S CHA.I�TNEL 44 Local Government Government/Institution Education Public Multi-Faith Community Bulletin Board NASA NDC Access Channels Available on Universal Service 13 . IX. NORTNERN DAKOTA COUNTY CABLE COMNUNICATIONS COMMiSSION ( - - 1993 - Citizen Rep�esentative City of Inver Grove Heights Ken Henderson (Vice-Chair) - 1995 99Q0 Alaureate Caurt Inver Grove Hts., MN 55077 H: 45?-7762 W: 451-1817 �ucille Callins (Secretary) - 1994 1137 Sibley Memorial Hwy. Lilydale, MN 55118 H: 452-i286 Alvin R. Boelter - 1994 21Q "G" Street Mendota, MN 55150 H: 452-169? Ron Rogasheske - 1995 2333 Rogers Avenue Mendota Hts., MN 55120 N: 452-9222 W: 293-8700 John Lagoo (Chair) - 1994 208 MacArthur Street W. South St. Paui, MN 55075 H: 455-6386 W: 733-0282 John �. Lamey, MD - 199�i 55 Windy Hill Road Sunf i si1 lake, MN 55� i 7 H: 451-6207 W.: 451-6954 John 0'Brien - 1995 155i F#umbaldt Avenue West St. Paul, MN 55118 N: W: 338-3050 George Tourville ( 8415 Gooper Way E Inver Grove Hts., H: 455-4465 W: 9�1-7800 City of �i3ydale Edward J. Muila�ka 1013 Sibley Memori Lilydale, MN 5511 H: 454-7197 City of Mendota City af Mendota Neights Jahn Huber (At-La Gommittee Member 1359 Cherry Hill � Mandota Heights, 1 H: 450-p729 W: 347-$054 City af Sauth S�. Paul Jodelle Ista - 199 1413 - 9th Aver�ua South St. Paul, t�N H: 455-4244 City of Sunfish ��ke ) reasurer) - 1995 st MN 55076 - �ss� al Highway 8 Henry Hovey - i995 2030 Charlton Road Sunfish Lake, MN ! H: 455-?207 w: City of West St. Paul Richard Vitelli - 423 East Mainzer A West St. Paul, MN H: 457-8316 W: 45i-2238 ge Executive - l995 55118 ��55075 i51 i8 995 en�e 55118 ' /� . NORTHERN DAKOTA COUNTY COMMUNITY TELEVISION CORPORATION (NDCTV) BOARD MEMBERS - 1993 Walt Books - 1994 400 - 6th Avenue S. South St. Paul, MN H: 455-4273 W: 451-6441 Paul Pieper - 1995 420 - 6th Avenue S. 55075 South St. Paul, MN 55075 H: 455-5312 w: Lucille Collins - 1995 (NDC4 Appointee) 1137 Sibley Memorial Hwy. Lilydale, MN 55118 H: 452-1286 Joe Conlon - 1994 (Secretary) 420 - 5th Avenue N. South St. Paul, MN 55075 H: . 455-8842 W: 457-9448 Kevin Friel - 1995 750 Mohican Lane Mendota Neights, MN 55120 H: 454-3655 W: 894-9755 Dale Gilmore - 1994 (At-Large Executive Committee Member) (NDC4 Appointee) 910 Logan Lane South St. Paul, MN 55075 H: 450-0068 W: 450-0222 Ron Rogosheske - 1994 (NDC4 Appointee) 2333 Rogers Avenue Mendota Heights, MN 55120 H: 452-9222 W: 293-8700 Paui Tatone - 1995 (Vice-President) (NDC4 Appointee) 1550 E. 79th Street Bloomington, MN 55425 H: 455-0384 W: 854-8846 Elizabeth (Liz) Witt - 1995 (President) 2601 Bedford Court Mendota Heights, MN 55120 H: 454-2657 W: 681-4600 Fran Zeuli, System Manager - 1994 Continental Cablevision 60 Marie Avenue E. West St. Paul, MN 55118 W: 224-2697 James P. McCabe, Jr. - 1994 (Treasurer) (NDC4 Appointee) 3878 Craig Way E. Inver Grove Heights, MN 55076 H: 455-2905 W: 487-2740 5/18/93 15 0 0 XI . PERSONNEL �ISTING NORTHERN DAKOTA CQUNTY CABLE COMMUNICATI�NS CONMISSION (NDC4) Executive Director Ho17y M. erigan (part-time) Administra�ive Assisiant Joy A. Cu tin (part-time) Education Goordinator Gavernment Caordinator CierfcJReceptionist (part-time) Jodie Mil er Judy Skei -V Karyn Sac s NORTHERN DAKOTA COUNTY COMMUNITY TELEVISION CORPORATION (NQCN) Executive Director � Hally M. Y rigan (part-time) Administrative Assi.stant Jay A. Cur in {part-time} Access Coordinatar Assistant Access Coordina'�or Video Assistant {part-time} Video Assistant � { part-t i me } Scott Muel er Ted Arbeit r Robert Gaq Kristin Sctieurer NOC4 & NDCTV �OCATION AND PNONE NUMBERS NDC4 & NDCTV OFFICES ANO NDCTV STUdIO: 5845 8laine Avenue E. Inver Grove Hts., MN 55p76-1401 Phane: 450-9891 FAX: 450-9429 16 NDC4 1993 REVISED REDUCED BUDGET & 1994 BUDGET 1 Z 3 4 S 6 7 REVENUES 8 9 � 10 11 Franchise Fees 12 Narrowcasting Settlement 13 Miscellaneous & Dub Income 14 Interest 15 16 SUBTOTAL 17 18 19 ZO 21 ZZ 23 24 'S 6 27 28 29 30 OPERATING BUDGET 31 32 33 ---Personnel 34 35 Salaries (4.5 FTE) 3G Payroll Taxes & Benefits 37 38 SUBTOTAL 39 40 41 42 43 44 45 4b 47 48 49 Sp � �2 53 54 55 56 ORIGINAL 1993 BUOGET $309,000 $27,000 $500 55,000 5341,500 $135,467 $16,270 $151,737 REVISED � REDUCED 1993 BUDGET $309,000 i0 $500 55,000 $314,500 $130,408 $16,270 5146,b78 1994 BUDGET $31£i, 270 $0 $500 55,000 $323,770 $126,226 $15,160 5141,38b NOC4 1993 REVI�ED REDUCED BUDGET � 1994 BUOGET 57 Sa 59 60 " 61 62 63 ---Operating Expenses 64 Accounting Services 65 Bank Charges 66 Cable Service - Office 67 City Payments 68 Conferences & Training 69 Consultants Services 70 Contingencies 71 Courier Service 72 Depreciation Expense 73 Nearing Impaired Grant 74 Insurance 75 Legal Services 76 Memberships 77 Mileage 7a NDCTV Grant 79 Newsletter 80 Office Rent 81 Office supplies 82 Postage 83 Printing 84 Promotion & Public Relations 85 Publications 86 Regional Channel 6(MCN) Grant 37 Repairs: Video & Office Equipment aa Special Events a9 Telephone 90 Video Services - Cities 91 Video Supplies 92 Videotape - Education 93 Videotape - Go�ernment 94 Video Grants - Education 95 Video Grants - Government 96 Video Production - News Show 97 98 SUBTOTAL 99 100 101 102 103 104 105 TOTAL OPERATING BUDGET 106 107 108 109 REVENUES OVER EXPENSES 110 111 112 ORIGINAL 1993 BUDGET $5,600 $400 $340 $0 $8,000 51,200 $1,500 5200 516,000 $1,500 54,500 55,500 $1,000 $2,000 $78,411 $1,400 $33,662 $3,500 $1,500 $0 $1,500 s�sa $1,000 53,000 $1,000 $3,SOd $3,900 �$1,500 $1,400 52,000 �2,000 $2,000 $0 5189,763 $341,500 $0 REVISED & REDUCED 1993 BUDGET $5,000 $400 �340 $30,900 $3,500 $0 $0 �200 516,000 SO $5,000 58,000 $850 $1,500 $62,000 $600 $33,662 $2,711 $1,200 $0 51,000 5650 $0 $2,500 $0 53,000 $5,000 �1,000 $1,000 $1,800 $0 $0 $0 5187,813 $334,491 ($19,991) 1994 BUDGET $5,000 $310 $384 $31,827 $3,000 $0 $0 s2za �16,000 $0 $5,250 $8,000 $600 $1,500 $62,000 �450 $30,163 $2,380 $1,200 $0 5250 $300 $0 $2,800 $0 $3,000 $4,000 $1,000 $750 $2,000 SO $a $0 �182,384 $323,770 $0 NDG4 1993 REVISEO REOUCED SUOGET � 1994 SUOGET � 3 134 115 116 117 118 319 07NER SOURCES QF FUNDS 120 121 ---Saurces of Funds 122 Revenues Over Expenses 123 Na�rowcasting Payment 124 Addback for Depreciation f^5 Cash in Banlc 2/1 \ ' 127 SUB1'OTAL 128 129 130 131 BU47 132 Approved bY NOC4 ?17/93 ORIGINAL 1993 BUQGET $0 �0 $16,000 �117,794 5133,794 REVISED & REDUCED 1993 BUDGET ($19,991) �Z7xflQQ $16,000 S1bi,130 5184,139 1994 BUDGET �0 �27,OQ0 �16,000 �133,344 $176,344 NDC4 1993 REVISED REDUCED BUOGET � 1994 BUDGET 1993 CAPITAL BUOGET BEGINNING & USES OF FUNOS BALANCE 1/1/93 81dg. Iaprv/Furn/Contingencies 58,350 Cash Flow Reserve Sb3,000 Capital Equip�ent fund - Cities SO Capital Equipuent Fund - Studio 516,500 Hearing Iapaired Grant Fund 55,150 Office Equipoent � Furniture SO NOC4 Project Fund 57�530 Video Equip�ent - Current Year SO 5161,130 1994 CAPITAL BUOGET BEGINNING � USES OF FUNDS BALANCE 1/1/94 81dg. IAprv/Furn/Contingencies f4,119 Cash Flou Reserve 563,285 Capital Equip�ent Fund - Cities 521,000 Capital Equipaent Fund - Studio 526,500 Hearing I�paired Grant Fund 55,250 Office Equipment � Furniture SO NOC4 Project fund 56,530 5133,344 BU47 Approved by NOC4 1/1/93 ADDITIONS REDUCTIONS EXPENOITURES 1993 1993 1993 SO SO 53,511 5285 50 SO 527,000 SO �0 SO SO 550,000 SO EO 5500 so so ao SO SO 51,000 SO SO SO 521,285 SO SSS,071 ADDITIONS 1994 SO SO 527,000 59,000 SO E3,000 54,000 543,000 REDUCTIONS EXPENDITURES 1994 1994 SO 50 SO 50 SO SO 50 SO b0 51,000 SO 50 SO 55,000 SO 56,000 ENDING BALANCE 12/31/93 54,179 363,285 S21,000 526,500 55,250 so 56,530 SO 5133,344 ENDING BALANCE 12/31/94 54,119 563,285 354,000 535,500 54,250 53,000 55,530 5110,344 NOCTV REVISED REDUCED 1993 & 1994 BUDGETS 1 2 3 4 S REVENUES 6 7 8 9 Rccess Grant - Gnnt'l. 10 Access Grant - NOC4 11 Revenue Generating Activities� 12 Int�rest 13 Class Fees 14 Membership Dues 15 IIub & 7ape Income 16 Rental Income - NOC4 17 18 SU870TAL 19 20 ORIGINA� 1993 BUDGET �77,500 $78,411 $5,000 �1,500 �0 �2,000 �b04 533,662 �198,b73 REVISED R�DUCED 1993 BUDGET $77,500 $62,Q00 �5,0�0 �$00 �1,40� S3,QQ0 �1,000 533,662 $184,362 21 * Represents; production svcs., fundraising efforts, sponsorships, 22 antenna rental. 23 24 �� 2i 28 OPERATING BUDGET 29 30 ---Persnnnel 31 Salaries (3 FiE) 32 Payroll 7axes 33 34 SUBTOiAL 3S 3b 3i � 38 39 40 41 ' 42 �3 44 45 46 47 48 49 5� L ---Operating Expenses 32 53 Accounting 54 Advertising 55 Bank Charges 56 Conferences � Training $74,380 �6,932 $81,312 QRIGINAL 1993 BUDGET $3,554 $75� $50 $s,��a $74,38Q $6,932 $81,312 REVISED REDUCEO 1993 BUDGE7 53,550 $0 �50 �3,OQ0 DRAFT .994 BUOGET �77,500 �62,OOQ $8,00� �1,500 $3,000 �3,SQQ �3,875 530,163 �1$9,538 �74,38Q �6,932 1�94 BUDGET �3,725 $S00 $0 $3,500 NOCTV REVISED REOUCED 1993 & 1994 QUDGETS 57 Contingencies 58 Courier Service 59 Depreciation Expense b0 Insurance 61 Interest expense- building 62 Legal � Professional Svcs. 63 Memberships 6Q Mileage 65 Moving Expense 66 Newsletter 67 Office Supplies 68 Postage 69 Printing 70 Promotion 71 Publications 72 Sets & Props 73 Special Events 74 Taxes - Property 75 Telephone 76 Utilities/Maintenance- 81dg. 77 Van Expenses 78 Video Cablecaster Services 79 Video Supplies 80 Videotape 81 Producer Grants 82 83 SUBTOTAL 84 85 86 87 88 89 9Q 91 92 93 TOTAL OPERATING BUDGET 94 95 96 97 98 REVENUES OVER EXPENSES 99 100 101 102 103 104 105 106 107 108 109 110 111 112 $1,000 $200 $15,23a $5,328 $0 $5,000 $750 $350 $0 $1,890 $1,300 $1,200 $0 52,000 5300 SO 51,200 $14,Od0 $1,625 �20,625 $1,200 $230 $2,500 $2,205 $2,000 589,491 $170,803 527,870 $0 $200 $14,000 $5,328 �22,101 $3,800 $650 $350 $3,350 $1,d00 �1,621 $800 $0 $1,000 5300 SO $0 $14,Odd $1,625 $20,625 $750 $200 $1,500 $2,100 $750 5103,050 $184,362 $0 $1,000 $225 $14,000 $5,595 $23,578 $4,500 $650 $350 $0 $1,400 $1,700 $i,00a $500 $1,000 5300 5570 $0 $0 $1,625 $22,625 $1,300 $Z00 $2,000 $3,750 $750 $96,343 $177,655 $11,8a3 NOCTV REVISEO REDUCED 1993 � 1994 QUDGETS 13 114 115 116 117 lla 119 120 OTHER SOURCES AND USES OF FUNDS 121 122 ---Sources of Funds 123 Revenues Over Expenses 124 Addback for Depreciation 125 Cash in Bank 1/1 126 127 TOTAL OTHER 50URCES OF FUNDS 128 129 130 131 132 ---Uses of �unds 133 B1dg.Imprv/Repairs/Contingencies 134 Building Principal � Interest 135 Building Principal 136 Cash Flow Fund '37 Equipment Replacement Fund 8 Move Studio �39 Office Equipment & Furniture 140 Video Equip. - Current Year 141 142 143 144 145 ldb 147 ENDING BALANCE 14$ 149 TV693&46 150 ORIGINAL 1993 BUDGET �27,370 $15,238 $85,626 $128,734 $15,500 $32,700 $0 $17,000 $50,000 �5,000 $0 $8,534 REVISED REDUCED 1993 BUDGET $0 $14,000 $53,657 $67,657 $15,500 �0 $8,928 $7,229 $33,000 $0 53,00� $0 ---$128,734- ----�67,657_ $0 0 $0 994 BUDGET $ll,aa3 $15,238 $40,229 $67,350 $5,000 aa $10,793 �14,754 $35,003 $0 $las�� $0 $67,350 $0 _`-__T_Sokol Rudquist & Timmons, P�A_! (612) 593_511 1_ Created: Wednesday�July 28_1993 8:53 A C� Draft Date: 7! 2 8/ 9 3 AMENDED JOINT ANIJ COOPERATIVE AGREE NQRTHERN DAKOTA COUNTY CAB�E CONIMUNICATIC}NS COMNIISSION The parties to this Agreement are governmental units of the State of Agreement supersedes any prior Agreement between the parties covering the Cable Communications Comrnission and is made pursua.nt to Minnesota Statntes §471.59, as amended. I. PURPOSE The general purpose of this Agreement is to establish an arganizatian to communications, develop � request,� for propasals, receive applications to provide � � � - Page 1 of 20 � ENT � cable communications companies, seiect the successfni applicant, ad�1,,liniste�renewal ni draft a franchise ordinance, recommend that eacb City Council represented on the C grant a standard franchise ardinance as drafted by the Corrunission, and be the entity ; for the ongoing administration and enforcement of the franchise. (I. NAME The name of the organization is the Northern Dakota. Connty Cable Commission. III. DEFINITIONS SECTION 1. Definitions. For purposes af this Agreement, the terms Article shall have the meanings given them. SECTION 2. Commission. "Board of Direr,�tors" or " oard" means the governing 1 This of a cable frorn in this af the t Y Sokol Rudquist & Timmons, P.A. -(612) 593-511 1- Created: Wednesday, July 28, 1993 8:53 AM - Page 2 of 20 ---------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 SECTION 3. SECTION 4. SECTION 5. "Commission" means the organization created pursuant to this Agreement "City" or "Cities" or "Municipalities„ means any city or township. "Director" means a person appointed by a member City Council to be one of its representatives on the Commission. SECTION 6. "Member" or "Member Municinal�" means a municipality which enters into this Agreement and is, at the time involved, a member in good sta.nding. SECTION 7. "Eligible Member" means a municipality within the Cable Service Territory that may, if it so acts, adopt this Agreement and become a part of this Commission. SECTION 8. "W�ighted Vote" means a voting procedure whereby each member is entitled to cast a number of votes based upon the member's population as it corresponds to Appendix A of this Agreement based upon each member's population as determined by the most current survey of the Metropolitan Council. IV. ELIGIBLE 11�EN1BERS The municipalities of �ag�, Inver Grove Heights, Lilydale, Mendota, Mendota Heights, South St. Paul, Sunfish Lake, and West St. Paul aze eligible for �i� membership in the Northern Dakota County Cable Communications Commission. Other municipalities desiring to become members may be admitted by an affirmative vote of at least two-thirds (2/3) of the total eligible weighted votes of the Commission and the payment by that municipality of such et�e� contribution as determined by the Commission to be applicable at the time the member is approved. V. ASSOCIATE MEN'IBERS SECTION 1. Ag.nlication. A govemmental unit or subdivision thereof or any school district or educational institution desiring to become an associate member may do so in the manner � Sokol Rudquist & Timmons, P.A. -(612) 593-51 11 - Created: Wednesday, July 28, 1993 8:53 -------------------------------------------------------------- Draft Date: 712 819 3 applicable to becaming a member, except as atherwise provided in this Article. The rnay reject an application for associate mernbership by a gavernmental unit ar its SEC710N 2. A_ s��iate Director. An associate mernber may appaint S . � - Page 3 of 20 � ------------------ � � � f � � 3 ;ommission � � ision. Z � n associate � director to the Connmission, bnt this individual shall not have voting pawer, shall not l� eligible ta serve as an of�cer, and shall not be counted far quorum purposes. SECTION 3. ��g�. The Commission may establish the charges to e paid by associaze members. Such charges are to 6e in an amount sufficient to offset any expen es incurred by the CQmrnissian relating to the assc3ciate member. SECTlON 4. Withdrawal. An associate member may discontinue its the Commission at any time by giving thirty (30) days written notice of its Secretary af the Commission. Withdrawal shall not relieve that associate obligation ta pay any charges which it has incurred up to the time of withdrawal. VI. DIRECTQRS SECTION 1. S�ualif cations/Apnointment, The City Council of each iation with to the from its entitled to appoint by resolution two (2) directors, at least one af whom shall be a mer�ber of the Council of that municipality and the othex a qualified voter residing within the municipal�ry. When the Council of a member appaints its first two directors, it shall give notice of their a the Comrnission. �tet�e�,.y-� . Notices shall include mailing address of the directar which shail be deemed to be the afficial name and director for the purpose of giving any notice required under this Agreement. SEC7IQN 2. Term. , , , Fach director a term of twa (2) years. A director shall serve at the pleasure of his or her City Council. 3 ltments ta -s�eeesser name and �ss of that �att�-e€ l sezve for Sokol Rudqvist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:53 AM - Page 4 of 20 ---------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 SECTION 3. V°ting. There shall be no voting by proxy. All votes must be cast in person at Commission meetings by the director or directors. Except as otherwise provided in this section, each director shall be entitled to one (1) vote. When voting on special items, the total number of votes of the directors of a member shall be based upon the official population as deternuned by the 1980 Census or thereafter by the latest final United States census of that member city as it corresponds to the formula set forth in Appendix A attached to this Agreement. For purposes of this section, special items are defined to be: approval of the needs assessment report, approval of the request for proposals and the preliminary franchise ordinance, selection of the cable communications company, and approval of the draft final franchise ordinance to be recommended to member cities. Each director of each member city shall be entitled to cast one-half (1/2) of the weighted votes of that city on the special items. In the absence of one director of a city from a meeting, the director of that city that is present may cast all of the weighted votes of that member city on special items. A director shall not be eligible to vote on behalf of his or her member municipality during the time that said municipality is in default on any contribution or payment to the Commission. SECTION 4. �mnensation. Directors shall serve without compensation from the Commission, but this shall not prevent a member from compensating its directors if compensation by that member is otherwise authorized by law. VII. OFFICERS SECTION 1. Number/Election. The officers of the Commission shall consist of a Chairman, a Vice Chairman, a Secretary, and a Treasurer, all of whom shall be elected ^* �� m��a� or-�a� r'�-�-�;�� , �a *'�^-��F*��, at the annual meeting of the Commission held in � Fe� of each year. New officers shall take office at the adjournment of the annual 0 � , , � Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:53 AM - Page 5 of 20 � ----------------------------------------------------------------------- ----------------- � Draft Date: 7! 2 819 3 � � � meeting of the Gommission at which they are elected. Only directors of the Co � issian are �� ; eligible to serve as officers. � SECTION 2. Chairman/Vice Chairman. The Chairrnan may preside at all eetings of � the Baazd and Executive Cornmittee and shall perform all duties incident to the office and such other duties as may be delegated by the Commission. The Vice Chairrnan Chairmau in the absence of the Chairman. Chairznan, act as SECTIQN 3. . ��eta�lv. The Secretary shail be responsibte far keeping a r�cord of all af the proceedings of xhe Cornmissian and F�ecutive Cammiuee. The Secretary shall s�nd written natice and material pertaining to agenda items to each director at least five (5) days rior to the meetings. SECTION 4. ea �irer, The Treasurer shall have custody af the Comrnissi n's fnnds, shall pay its bills, shall keep its financial records, and generally canduct the financial af�airs af the Commission and such other rnatxers as shall be delegated t$-�� by the checks, and drafts of the Commission shall require �e ��.}. signatures consisting Orders, either the Treasurer and Chairman af t�Cot�mmi.�, ion.�t one of them and any ane {1� other� Executive Cammittee officer. In canducting the Commissian's financial affairs, the Treasurer times, act in accordance with generally accepted accounting pxinciples, a: ,,,,+,,,.�. ..,,� ye�� +�,.,.. �:.�rc� a.,t.� ., .. +„_+�,e ,,,ee+;� The Treasurer shall post a or other insurance in an amount approved by the Carnmission. The Commission cost of the band or insurance. at alI bond bear the SECTION 5. F.xe-�utive Comm�t�ee. There shall be an Executive Committee vc�hich shatl consist of the four (4} officers and one { 1) other director elected by the Commission. To specifically delegated by the By-Laws or resolution of the Commission, the Executive shall have the authority to rnanage the business of the Commission during interv 5 extent between Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:54 AM - Page 6 of 20 ----------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 meetings of the Commission, but at all times is subject to the control and direction of the Commission. The Executive Commitxee shall meet at the call of the Chairman or upon the call of two (2) directors of the Executive Committee. The date and place of the meetings shall be fixed by the person or persons calling it. At least forty-eight (48) hours in advance written notice, deposited in the mail, of that meeting shall be given to all members of the Executive Committee by the person or persons calling the meeting, however, notice may be waived by any or all members who actually attend the meetings or who have given written waiver of such notice for a specified meeting. VIII. MEETINGS . , , �. ��i�v�sse�i ' - • i ` � - -- . . ::-� ,�:.:r,-._,:�,:.=, , The Commission shall adopt By-Laws, consistent with the provisions of this Agreement, governing its procedures including time, place, notice requirements, and frequency of its regular meetings, the procedure for calling special meetings and other matters.as are required by this Agreement. The Commission may amend the By-Laws from time to time. The Commission shall take no action to amend the By-Laws without ten (10) days prior written notice to each director. An amendment to the By-Laws shall be filed with each member and said By- Laws shall not be effective as amended until the seventeenth (17th) day following the filing of said amendment with the members. An amended By-I.aw shall be deemed to have been iiled on the day said By-Law is either delivered to the city offices of the member or deposited in a United States mailbox in an envelope addressed to the city ofiices of the member. 0 � , , a 6 � Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:54 AM - Page 7 of 20 � ----------------------------------------------------------------------- ----------------� . Draft Date: 7/ 2 8/ 9 3 - SECTION 3-2. Y4tiag�uorum. n ....., • _:.. ..+ ,.� ..n «�.o a: ,.*,. The aaa jv.u�' Yi�`� seven �7J directors shall constitute a quorum of the Commission and a majority � appointed to the Executive Commiuee shall constitute a quorum for a meeting of th� Committee. No business shall be conducted without a quorum. Unless otherwise prov Agreement, no action shall be taken unless a quorum is present and the action is vo' majority of the total votes cast by the directors present and voting at the commission mi a majority of the Executive Committee at its meetings, except that in both insta.nces, majority may adjourn a meeting. IX. POWERS, RIGHTS, AND DUTIES OF THE COMMI: SECTION 1. Franchising Author�,tv_. The member municipalities shall franchising authority to the extent that such authority is not delegated to the Commi Agreement. No nart of this Agreement is intpndec� to bind a member mLn+��p�� directors Executive led in this l for by a ing, or by :ss than a ION tain their �n in this contemplated exniration of the cLnent existing franchise on M�rch1, 2000• SECTION 2. Authoritv. The Commission shall study cable communications, develop a request,� for proposals, review applications to provide service from cable com unications companies, select the successful applicant, administer renewal nroceeding�, draft franchise ordinance, and recommend that each city council represented on the Commission grant a standard franchise ordinance as drafted by the Commission. The Commission shall be e entity responsible for the ongoing administration and enforcement of the franchises. The Commission may do all things reasonably necessary and implementation of its powers and duties, including those powers set forth in this Arti of this process, the Commission shall seek input from all member municipalities and � the progress of the Commision to each member city on a monthly basis. 7 to the As part Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:54 AM - Page 8 of 20 ---------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 SECTION 3. Needs Assessmen� The Commissio�, at its discretion. shall compile, make publicly available, and approve a Needs Assessment Report. The approval of the Needs Assessment Report shall be by at least a two-thirds (2/3) vote of the total eligible weighted votes. Votes shall be taken until the Needs Assessment Report is properly approved or until the meeting is adjourned, in which case the Commission may schedule and hold additional meetings to approve the Needs Assessment Report. SECTION 4. Hearin,g on Policy Decisions. The Commission sha11 hold a public hearing, affording reasonable notice and a reasonable opportunity to be heard, on all policy decisions made for the request for proposals and the preliminary franchise ordinance. A request for proposals and a preliminary franchise ordinance will be prepared following this hearing based on the policy decision and comments received. SECTION 5. Bgquest for Pro�osals. The adoption of the request for proposals by the Commission, shall be by at least a two-thirds (2/3) vote of the total eligible weighted votes. Votes shall be taken until the request for proposals is properly adopted. The Commission may schedule and hold additional meetings to adopt a request for proposals. SECTION 6. A�glication Procedures. After adoption of the request for proposals and preliminary ordinance, the Commission shall do all things necessary to solicit proposals and establish the necessary application and review procedures to insure a reasonable opportunity for all interested parties to make proposals and have them evaluated in a fair manner and consistent with the needs of the member municipalities. SECTION 7. Designation of Companv. After receipt and review of all proposals submitted to the Commission by the cable communications companies, the Commission shall select by resolution, after a public hearing, one (1) cable communications company to which member cities may grant a franchise. The adoption of the resolution shall be by at least a two-thirds (2/3) � ______—Sokol Rudquist 8c Timmons, P.A. -(612) 593-511 1- Created: Wednesday, July 28, 1993 8:54 AMI -----------------------------------------------------------� � Draft Date: 7/ 2 819 3 vote of the total eligible weighted votes. Votes shall be ta.ken until a cable � � - Page 9 of 20 � -----------------"- � � S a � nunications � company is so selected or until the hearing is adjaumed, in which case the Com ission may schedule and hold additional meetings to select a company. SEGTION 8. A�ntion of Re�;�mme_n_ded Fr�nr,�.ise Ordinance. The Com ission shall prepare, adapt, and recommend a sample ardinance granting one (1) cable co unications company a single non-exclusive cable cammunications franchise (hereinafter "frartchise ordinance") ta construct, maintain, operate, or manage a cabie communicati< encomgassing all of the territary of the members. The adoption of the recomtnende ardinance shall be after a public hearing by an afiirmative vote of at least two-thirds ( total eligible weighted votes. Votes shall be taken until the recommended franchise ordi adopted or until the hearing is adjourned, in which case the Carnmission may schedu; additianal meetings to adopt the recommended franchise ordinance. In the event th ordinance is not adopted, the Commission may promptly resume the franchising pro� point in the process as determined by the Commission. SECTION 9. A�i 'til Str_a�ionlEnforcemen�. The Commission shall adm enforce the cable communicatians franchise ordinance or it may delegate the franchis+ enforcement and administration to its members, for which service the Commission reimburse its meznbers. � system franchise 3) af the �nce is sa and hold franchise ;ss at any �ister and ardinance ill pay or SECTION 10. $�,,.. To the extent allowable under federal and state � law, the Commission shall approve changes in rates charged by the cable communications con Commission sha11 notify each member of the proposed changes in rates charged subscri forty-five (45) days prior to a hearing on the issue. SECTION 11. �:ontr c�. The Comrnission may make such contracts as are necessary to accomplish the purposes of the E . The at Ieast Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:54 AM - Page 10 of 20 ----------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 to transfer resnonsibilitv for the provision of public access from the cable operator to any other entitv within its sole discretion. SECTION 12. Consultants. The Commission may retain the services of technical consultants and legal counsel to advise it in accomplishing the purposes of the Commission. Th� Commission shall issue a request for �ropo al ,�) for attorney�ervices for a term of two (2) yeais cor►Lmencinro Tan a�� 1994, and each even-ending year thereafter The Commission's legal counsel shall serve at the uleasure of the Commission. SECTION 13. Advis� Committees. The Commission may appoint an advisory committee to make recommendations to it on cabl.e communications. The duties of such committees shall be set forth by the Commission. SECTION 14. Gifts/Grants. The Commission may accept gifts, apply for and use grants and may enter into agreements required in connection therewith, and may hold, use, and dispose of money or property received as a gift or grant in accordance with the terms thereof. SECTION 15. Legislative Activities. The Commission may submit written comments on rules, regulations, or legislation regarding cable communications proposed by or before the Federal Communications Commission, other regulatorv_ �gencies, the Minnesota Legislature, or any other staxe or federal body. The Commission may also direct its representatives to appear and testify on cable communications before any governmental body. SECTION 16. Inv�gation. With the approval of a majority of the Commission, directors may be authorized to investigate the operation of cable communications systems in other cities in Minnesota or elsewhere, and the expenses of traveling and subsistence of directors in making any such investigation shall be bome by the Commission. 10 i Sokol Rudquist & Timmons, P.A. -(612) 593-511 1- Created: Wednesday, July 28, 1993 8:54 AM - Page 1 1 of 20 �--------------------------------------------------------------------- -----------------� � Draft Date: 7/ 2 8/ 9 3 � SECTION 17. Other Actions. The Commission may exercise any other pow r necessary � , and incidental to the implementation of its powers and duties as set forth in Article I. i i SECTION 18. Other Laws and Regulations. This Agreement, all Commissi n activities, � � � and any franchise ordinance adopted or franchise granted by the member municipali ies shall be � � subject to all local, state, and federal laws and regulations. � SECTION 19. Conflict Resolution. In the event of an unresolvable disput between a � member municipaliry and the grantee of any franchise granted pursuant to this Agr ement, the i � Commission shall act as an appeal board and use its best efforts to assist in the resol tion of the � dispute. SECTION 20. Publication/Effective Date. The franchise ordinance recom Commission shall be sent to the member municipalities for their adoption. The franchise ordinance, if adopted, shall be executed and published according to the r each member municipality. SECTION 1 X. FINANCIAL MATTERS Fiscal Year. The fiscal year of the Commission is the calenda� •r • � • � . . . . . . . 11 � by the of Sokol Rudquist & Timmons, P.A. -(612) 593-51 11 - Created: Wednesday, July 28, 1993 8:55 AM - Page 12 of 20 ----------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 . _ . -- - : -- - - ,:- - : = - - ---: - - ;- -- - . . . � � • • � • : i�iris -i�ii��soi� "" _ ' ' ' ' " ' �i "�" : i ' i : i _' ' . � ' ' i ' ' ' " ' ♦ � '' " ' � i ' ' ' _ _ �' "" ' ' j" " "" a _ i ' __' ' " ' ' _'� ' ' " _' " ' ' ' ' ' 1 1 • 11 11 • 1 1 : ! ' ! - " : 1 a 1 1 � . ! • 1 1 1 • � " . � � • ' � � 1 ' q � /1 � - 1 ' • 11 11 • 1 c 1 1 . • � ' 1 ' , � ' 1 ' 1 � 1 • 1 ' � - - 1 : " • : 1 1 - � - � • � - � _ � • 1 " 11 " 11 • - � . � • - � � ' . 1 1 .1� • i- -� . • -� � 1� •111� •1 •• . � -� •�: 1-� •11 • . �•� .��-�.u-�_ •r•� • • i- .• . i.�, -u i. �• .- .� .- -. ..r • i- .��. •_••• .i • ... • -• . i- •uu •� .� � -. . �- .u�i •i • _�i• i- ._.•:.-�•. .i i . � • • i- .u• i i--.-. • �. i- 12 � , � � Sokol Rudquist & Timmons, P.A. -(612) 593-51 11 - Created: Wednesday, July 28, 1993 8:55 AM Page 13 of 20 � ---------------------------------------------------------------------- -----------------= s . � � � , Draft Date: 7/ 2 8/ 9 3 � � i .. � ,. , • ,, n. i � �• • �- �� . �.�echons. SECTION �$. F�cg nditui•es. The Commission may expend its funds necessary and appropriate pursuant to this Agreement. �1 Orders• checks, and dra � the Commission-'3-�m shall require fi�e i�v signatures cons� of either � and �n em, "` �*'�� of the �ommission, or one of them and ar Executive Commitxee member. SECTION �-4. Annual Audit The Commission's financial books and recc audited on or before 3� M� 1, or at such other times as the Commission may c independent auditor designated and approved by the Commission. The result of the a reported to the members. The Commission's books and records shall be available for examination by the members and the general public at reasonable times. SECTION ��. Franchise Fees. The franchise ordinance adopted by � municipalities shall provide that the Commission shall collect all franchise fees paid communications company. The following_nercent of franchi�e fees derived from 0 13 it deems Qf �a Treasurer shall be t, by an shall be open to member the cable �� •�i��i�i�� . .. -. . Soko� Rudquist & Timmons, P.A. -(612) 593-511 1- Created: Wednesday, July 28, 1993 8:55 AM - Page 14 of 20 ----------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 •i• •t• .�! u. .- �- . i - •. . �- •u�� •� i -.r.� • ••� .�. �-� •. . � �- �• � . - -� •.- _ •i: ..-� - _ � _r-. . i- •uu •� i .. .� �, i- •u�� •i -� .i • . . u•i - . . . -,.-� - • �- .� .. � � ,� ... -•� .- .-� '. • �- .i i • - .•� -� .0 -, i �, �, .- .. . . �• .u�� •� • �' u'u.• i�,� .. ., -. _.�i �- • _ i.��.- • .. - . �►-n �• ..� - � Y�• �•� • �- �i-i�•' �� i .. �. .- ��_.- •� _� :�� _ �. .i � � .� •1 , -i�. ._.. • i- ..i� ' i . .i_ ,� � - -- .: u-i i�_•• . i- .. - •u..� • �- •u�� •� � 1 ' 1 . � • . 1 ' ' i ' il ' 1 11 � 1 - - • . � � � � - Commission in the years 1993, 1994•�nd 1995. shall be used by the Commis�ion, within its sole dis�retion, for cable-related ca i al i provements �nd renlacements �=�thin the citie of Inver rove H�ights. _ Mendota Heig�, South St Pau�, and West St Pau�, on an equal basis, with consideration given_�o�nonies already�nent from the narrowcasting cettlement in West St PaLI �outh St. Paul,_and Inver Grove Heights Future considerat�n� W+ll be g' .n rPoarding allocation of additional funds for these �u�oses to the cities of L.ilvdale, Mendot? and unfi h ke. SECTION &�. Annual Report. The Commission shall submit to the ciry council of each member an Annual Report. This report shall contain the results of the annual audit, a summary of the past year's activities, and a discussion of the Commission's plans for the coming year. The report shall .be submitted to the city council of each member on or before August 1 of each year. XI. WITHDRAWAL � �� 1 � � ♦ � � � • • �/ - 1 � � � ��lltisf�l� �aceiai��-s�eoi��i�a�i a" ' " _ �� ■- a - ' ' �' ■" ' - - i - - - -- • u-u.i u � .. �. •- .� ru �-. • 14 . , ; � Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:55 AM Page 1 S of 20 � ----------------------------------------------------------------------- ----------------r - _ � Draft Date: 7/ 2 8/ 9 3 M � .��-��. . -. .. •�_ u.FT'_-�`i_ •,• .•i • �- _r-i - �� r_i i-•� U. i 111 • �! _.- •� . � 1/: � 111 ` �i-u.- n• . �. .. i- .uu •i - - U. i 111 � �� • i- �- �u.i • �• •n�� •iF��i�ii .� • �. . � �� •.� �! �• � -� • . �! �. •n i- onu i �• ��_ .- -� • i- i, ri�.i .• � •�� •i � �- ... � �' -i-. -- � 0 0 XII. DISSOLUTION SECTION 1. Duration of the Commission. The Commission shall conti e for an indefinite term. The Commission shall be terminated by mutual agreement by two-thir � s(2/3) of the member municipalities or, after March 7, 2000, if �ex four (4) of the members wit draw. SECTION 2. Distribution of Assets. Upon dissolution of the Commission, al 15 � ______ Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:56 AM - Page 16 of 20 ---------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 remaining assets of the Commission, after payment of obligations, shall be distributed among the members in proportion to their contributions and in accordance with procedures established by the Commission. The Commission shall continue to exist after dissolution for such period, no longer than six (6) months, as is necessary to wind up its affairs, but for no other purpose. SECTION 3. Effectiveness of Ordinance after Dissolution. The franchise ordinance shall provide that upon the dissolution of the Commission by operation of state or federal law, the ordinance shall remain effective and enforceable by each individual member within its territorial limits. XIII. EFFECTIVE DATE SECTION 1. Execution of Agreement. A municipality may enter into this agreement by resolution of its council and the authorized execution of a copy of this Agreement by its authorized officers. Whereupon, the clerk or other appropriate officer of that municipality shall file a duly executed copy of this Agreement together with a certifed copy of the authorizing resolution with the Commission. The resolution authorizing the execution of the Agreement shall also designate the � directors for that municipality, along with the directors' addresses and telephone numbers. SECTION 2. Effective Date. This Agreement is effective on the date when executed and the authorizing resolutions of F.,� '^ `^,.« ��' �:� '�• seve•n (7� of the municipalities named in Article N of this Agreement have filed as provided in this Article. SECTION 3. Previous Aroreement Superseded. This Agreement, when effective, supersedes all previous agreements between the members hereto establishing a joint cable communications commission. 16 � � � i � Sokal Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:56 AM Page 17 of 20 � , ----------------------------------------------------------------------- ------------------ Draft Date: 712 819 3 � � � IN WlTNESS WHEREOF, the undersigned mnnicipalities have caused this be signed on their behalf. M� M Its: ManagerlGlerK Its: ManageNClerk M • �1► Its: ManagerlClerk �r,��r►� Its: ManagerlCierk 1� CITY OF INVER GROVE HEIGWTS 8150 Barbara Avenue Inver Grove Heights, Minnesota � 50' By Ets: Mayor CtTY OF LILYDALE 855 Sibley Memarial Hiahway Lilydale, Minnesota 55118 Rv r Its: Mayor C(TY OF WEST ST. PAU� 1616 Humboldt Avenue West St. Paul, IVlinnesata SS 118 Rv r lts: Mayor CITY OF MENDOTA HEIGHTS I IQl Victoria Curve Mendata Heights, Minnesota 551 By Its: Mayor to � . � Sokol Rudquist & Timmons, P.A. -(612) 593-51 11 - Created: Wednesday, July 28, 1993 8:56 AM - Page 18 of 20 ----------------------------------------------------------------------------------------- � Draft Date: 7/28/93 DATED: Its: Manager/Clerk DATID: Its: Manager/Clerk Its: ManageriClerk �E:3 CITY OF SOUTH ST. PAUL 125 Third Avenue North South St. Paul, Minnesota 55075 : Its: Mayor CITY OF SUNFISH LAKE 2035 Charlton Road Sunfish Lake, Minnesota 55118 : Its: Mayor CITY OF MENDOTA Mendota Ciry Hall Mendota, Minnesota 55150 : Its: Mayor 4 ' t Sokal Rudquist & Timmons, P.A. -(612) 593-511 1- Created: Wednesday, July 28, 1993 8:56 AM � Draft Date: 7/ 2$/ 9 3 � APPENDIX A JOINT AND COOPERATIVE AGREEMENT p�c puEation of Nlember City Votes Per Citv Q - 4,999 1 5,000 - 9,999 2 10,000 - 14,999 15,000 - 19,999 1 /11 • ••• �� a ass 19 3 4 S 6 � Page 19 of 20 Sokol Rudquist & Timmons, P.A. -(612) 593-51 1 1- Created: Wednesday, July 28, 1993 8:56 AM - Page 20 of 20 •---------------------------------------------------------------------------------------- Draft Date: 7/ 2 8/ 9 3 � � � � � � r�� 1� � �� I�� J �Tili�7irf. � _ � � � ! . .� �:_:,_.:!._.__�J I�tinn nf RAnrrl�nr i�it�r Ch�rnc nf R��rinn . � v-4 (�C�� e s�nn � �� , i-o,fl� 0--=4,a�o � �A99--T°� °° 4 , , ?�nQn� �q,��nn c �,99� ��oo c ,_.-•,.,,..: �.:�,:.: ' - - - • . �•�,...:��:.��..,.-��":.��:.::.::.,.,:,:..:�..��:�,:.�_ :.:.:.�._,�.�,:.�,: i�ia��r�y��ri ��l;�Z�iil9il. ` � �+\/ V f �9 �'O rnri„A�vvrr-v� M+ �. � � cnn nn � �r��eic��-t� �,, n nnn,nn , �� _ � cnon�non �4e��e''^ � cn�on }�¢P$�0��i,.1.«" � � �nnn.nn Se�_��.�,� c � cnn nn � � ...�t��I,� � cnn nn We�-S*.�a' 4 _�-(�o , 20 ;� i CITi� OF MENDOTt� �EEIGHTS July 30, TO: Mayor, City Council and City Adan' I•• • _� Klayton H. Eckles, P.E., Asst. City Engineer k�� Update on ivy Falls Ca�eeek DISCUSSION: Staff has substantially completed the Ivy Falls Creek desiga (see attached could put the pmject out for bid in August. Unfortunately one outstanding easem threatening to hold up the entire pmje�t. As Council is aware, staff has been negotiating with the Millers to obtain pen temporary easements in order to construct the projeci. The Millers have continued willingness to cooperate but since negotiations started in April they have not moved to signing. At the previous Council meeting Council voiced concern that without re� easement issue, it would be risky to proceed �vith the project. This week we mE Millers and their attorney and it appears that a condeannation pmceeding will be nece�� want to acquire the easement in a timely manner. ns) and issue is nent and � voice a iy closer Lving the with the uv if we Acquisition of an easement via condemnation or eminent domain takes 90- 20 days. Therefore if we hold off on the pmject until we have the easement, we will not able to constnict the project un�il next year, pmbably a 7uly lst starting date. One option presented by the Millers, would be to proceed with the project, their "Right to Enter" pmposal. This option would allow us to proceed with the pmje which is the best time to construct this type of project. The down side is that it question of the easement value and acquisition open and also leaves the question of open. This concept of "damages" was a reoccuring theme in the discussions with and their legal counsel, Mr. Bannigan. The implications and meaning of this are s at this time. d accept this fall, aves the n «......... N Millers unclear Couacil has also indicated concern over the pmposed Association easeme t. This easement is not as critical, because it would be needed for later stages of constru on. The Association is meeting on the 12th and agaia soon after, so we should know the' position shortly. Therefore we could hold off on condemnation of this easement at this point ( far they have been cooperative but slow). RECONIlVIENDATION: I recommend Council commence e�inent doanain proceedings on the Miller I recommend Council discuss the Miller's proposal to allow a"Right to Entei implications. • and its ACTION REQUIItED• If Council concurs with the � recommendation they � should pass a ffiotion adopting Resolution No. 93- , A�tESOLU'I'ION �IIIt�CTING �"HE ACQUISI'd'�ON �i� CONDIIVINATION OF CERTAIN EE DRAINAGE AND TIIVIPORARY CONSTItUC7'ION EASEMENTS IN 1'� CI'I'Y OF NIENDOTA �EEIG�TS, DAI�OTA CO�JN�'X, MINNESOTA. � � �- ��.�7 � City of 1VI(e�cio� �eights Dako4� County, NSaaanesota ItESOI.lU�01� NO. 93- A RESOLUTION DIRECTING � ACQUISITION BY CONDII��T. O� CERTAIN P � T D�iINAGE A1VID TEMPOItAItX CONS�'l EASEMENTS IN � C�'X O� NlElVDOTA HEIG�TS, D�KOTA COiJ1V�'X,1l�T1VTSOTA W�EREAS, the City Council of the Caty of 1Viendota eights is the official body of the City of Mendota Iieights; �d WHEREAS, on a seconded by Councilmember by the aff'umative vote of _ motion of Councilmember , the following resolution members of the Council: WHEREAS, the City of Mendota �Ieights, County of Dakota, 5tate of Mir the right to exercise the procedure of eminent domain in order to acquire property public use or purpose pursuant the Minnesota Constitution and the La.ws of tl Minnesota and acted thereunder; and �REAS, the City Councal of the City of Mendota Heights fmds that it as as well as desirable to acquire the following descaibed easements for the stated public adopted �ota, has eded for State of A permanent easement for diainage purposes including the right of ingress " d egress for the City and its agents, servant and contractors to enter upon the Easement Pro rty at all reasonable tunes to construct, reconstsuct, inspect, repair and maintain the Ciry's unicipal drainage system, over, under and across the following described property: That part of Lot 5, Block 1, Ivy Falls 2nd Addition according to the thereof lying northerly of a line except that portion taken by the 20 easement, described as follows: Commencing at the northeast property corner of said Lot 5; thence South 45 minutes West a distance of 8.68 feet; thence South 85 degrees 41 minu distance of 70 feet to the beginning of the line to be described; South 77 minutes West a distance of 101.27 feet to a point on the north property line a terminating, located in Section 13, Township 28 North, Range 23 West, Dak� Minnesota. A temporary easement valid for a period to two years from the date and year written, including the right of ingress and egress for the City and its agents, se contractors to enter upon the Pasement Propeaty at all reasonable times to construct, r inspect, re�air and maintain the City's municipal drainage system, over, under and following described property: �ded plat drainage grees 42 West a grees 10 said line County, above ;s and the That part of Lot 5, Block 1, Ivy Falls 2nd Addition, according to the aecorded plat thereof, lying northerly of a line described as follows: _ ( Commencing at the northeast comer of said lot; fihence southerly along the east line of said lot a distance of 35 feet to the beginning of the line �to be described; South 85 degrees 41 minutes West a distance of 110 f+eet; thence southwesterly a distance of 270 feet, more or less, to a point on the southwest line of said lot located 40 feet southeasterly of the most westerly corner of said lot and there terminating. Said easement located ia Section 13, Township 28 I�Toith, Range 23 West, Dal{ota County, 1Vlinnesota. i NOW THEREFORE, BE IT RESOLVID BY TSE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS IN REGUL�R MEETIl�TG ASSIII�LED that those easements described above be acquired for the stated public purposes through exercises of the City of Mendota Heights' powers of eminent domain. ; Adopted by the Mendota. Heights City Council this 3rd day of August, 1993. CI1'I' COUNCII. CI'I'Y OF �DOTA �IGIi'TS � By: � Charles E. Mertensotto, Mayor ATTPST: Kathleen M. Swanson, City Clerk � _ , c,. � �